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Sponsored by: Yoder
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CITY OF SEWARD, ALASKA
RESOLUTION 2007-044
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROVING A CONTRACT WITH COLASKA
INCORPORATED, DBA QUALITY ASPHALT PAVING, UTILIZING THE
STATE OF ALASKA COMPETITIVE BID PROCESS, FOR PAVING
VARIOUS SECTIONS OF CITY STREETS, AND APPROPRIATING FUNDS
IN AN AMOUNT NTE $936,500
WHEREAS, the City of Seward's Capital Budget has identified $8 million dollars in needed
road repairs where the condition of identified roads are considered to be poor; and
WHEREAS, on May 8, 2006, the Seward City Council approved Resolution 2006-51,
authorizing the city manager to negotiate and execute a contract with Colaska Incorporated, dba
Quality Asphalt Paving ("Quality") to pave select side streets, and appropriating $500,000; and
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WHEREAS, the road repairs were not completed in 2006 due to the contractor's
recommendation to wait until the final lift of the paving of Third Avenue during Spring 2007, such
that the tie-in ofthe projects would be seamless, and the City Council hereby determines it is in the
public's interest to utilize the services of Quality while they are mobilized in Seward for the final
phase of the Mile 0-8 Seward Highway Project; and
WHEREAS, Quality has agreed to provide paving improvements to the City of Seward at
the same rate as the State of Alaska competitive bid price for the Mile 0-8 Seward Highway Project;
and
WHEREAS, the proposed project will pave Fourth Avenue from VanBuren to Railway and
Dimond Boulevard from Sea Lion Avenue to the end ofthe pavement, in addition to paving the side
streets west from Third Avenue to Second Avenue, and east from Third Avenue to Fourth Avenue,
as contemplated by Resolution 2006-51; and
WHEREAS, Seward City Code 6.10.120 (1 O)(b) authorizes the City of Seward to utilize
competitive bids obtained by other governmental units, and Quality participated in an extensive
request for proposals with the State of Alaska when awarded the contract for road construction
services for Mile 0-8 of the Seward Highway, and Quality has agreed to provide services to the City
at the same rate as that competitive bid price offered to the State of Alaska, which is a rate
substantially lower than what the City would expect to obtain if submitting their own request for
proposals for road repairs, due to the magnitude of the project being done on behalf of the State.
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CITY OF SEWARD, ALASKA
RESOLUTION 2007-044
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to negotiate and execute a contract for the
road repairs with Colaska Incorporated dba Quality Asphalt Paving, in an amount not-to-exceed
$936,500, in substantially the form as attached hereto.
Section 2. The Seward City Council hereby finds that it is in the public interest to authorize
this contract based on the State of Alaska' competitive procurement process, as authorized by
Seward City Code.
Section 3. Funding in the amount of$936,500 is hereby appropriated as follows: $574,500
is appropriated from the Street Capital Project retained earnings account no. 203-0000-3050;
$228,301.79 from the Capital Acquisition Fund retained earnings account no. 103-0000-3050; and
$133,698.21 from the General Fund reserves account no. 101-0000-3050, for a total appropriation to
the Street Capital Project contract services account no. 203-2030-5390.
Section 4. This resolution shall take affect immediately upon its adoption.
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PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 23rd day of
April, 2007.
THE CITY OF SEWARD, ALASKA
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Vanta Shafer, Mayor /
AYES:
NOES:
ABSENT:
ABSTAIN:
Dunham, Va1datta, Thomas, Bardarson, Amberg, Shafer
None
Schafer
None
ATTEST:
(City Seal)
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Council Agenda Statement
Meeting Date: April 23, 2007
Through: Marvin Yoder, Interim City Manager
From: W.C. Casey, Public Works Director
Agenda Item: 2007 Paving Schedule
BACKGROUND & JUSTIFICATION:
In May of 2006, the Seward City Council passed Resolution 2006-51, authorizing the paving of
various sections of roads in the Seward City Limits by Colaska Incorporated, DBA Quality Asphalt
Paving (QAP). Due to the October 9, 2006 flood event, the $500,000 authorized by Resolution 2006-
51 for paving of Seward’s streets was not spent. Again, QAP has offered to pave portions of the
City’s streets while they have their batch plant set up in the Seward area and are finishing the top lift
(2 in.) on the 0-8 Mile State Highway Project.
The 2006 Capital Budget identified $8 million in needed road repairs where the condition of specific
roads were considered to be poor. Public Works staff has continued to fix potholes and use the
asphalt reclaimer machine in an attempt to keep roads and streets in a safe driving condition.
Prioritizing specific roadways that appear to be experiencing asphalt failure has been an ongoing
process. The scope of work increases with every new year that we delay necessary paving. The
Public Works Department has updated their paving prioritization list for 2007. This list has identified
4541 additional feet of deteriorated roadways that need immediate attention. The new scope of work
includes additional grinding and paving that can be completed at an additional cost of $436,500,
requiring a total expenditure of $936,500.
If the City Council authorizes the $936,500 paving expenditure, QAP has offered to complete this
scope of work on behalf of the City in conjunction with their final scope of work for the 0-8 Mile
Highway Project. With fluctuating oil prices, increasing labor costs, and logistical/ transportation
challenges (hauling asphalt from Anchorage), Public Works feels that it is in the public’s best interest
to utilize the expertise of QAP’s services for paving these additional sections of deteriorated roadway
in the summer of 2007.
CONSISTENCY CHECKLIST
:
Where applicable, this agenda statement is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Other: _______________________________________________________________________
FISCAL NOTE:
Approved by Finance Department: ________________________
CITY OF SEWARD
RESOLUTION 2007-044
PAGE 2 OF 2
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RECOMMENDATION:
City Council approve Resolution 2007-044 authorizing the City Manager to enter into a contract with
Colaska Incorporated, DBA Quality Asphalt Paving, and appropriating funds for a total of $936,500.