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HomeMy WebLinkAboutRes2007-044 Sponsored by: Yoder .... CITY OF SEWARD, ALASKA RESOLUTION 2007-044 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING A CONTRACT WITH COLASKA INCORPORATED, DBA QUALITY ASPHALT PAVING, UTILIZING THE STATE OF ALASKA COMPETITIVE BID PROCESS, FOR PAVING VARIOUS SECTIONS OF CITY STREETS, AND APPROPRIATING FUNDS IN AN AMOUNT NTE $936,500 WHEREAS, the City of Seward's Capital Budget has identified $8 million dollars in needed road repairs where the condition of identified roads are considered to be poor; and WHEREAS, on May 8, 2006, the Seward City Council approved Resolution 2006-51, authorizing the city manager to negotiate and execute a contract with Colaska Incorporated, dba Quality Asphalt Paving ("Quality") to pave select side streets, and appropriating $500,000; and ..... WHEREAS, the road repairs were not completed in 2006 due to the contractor's recommendation to wait until the final lift of the paving of Third Avenue during Spring 2007, such that the tie-in ofthe projects would be seamless, and the City Council hereby determines it is in the public's interest to utilize the services of Quality while they are mobilized in Seward for the final phase of the Mile 0-8 Seward Highway Project; and WHEREAS, Quality has agreed to provide paving improvements to the City of Seward at the same rate as the State of Alaska competitive bid price for the Mile 0-8 Seward Highway Project; and WHEREAS, the proposed project will pave Fourth Avenue from VanBuren to Railway and Dimond Boulevard from Sea Lion Avenue to the end ofthe pavement, in addition to paving the side streets west from Third Avenue to Second Avenue, and east from Third Avenue to Fourth Avenue, as contemplated by Resolution 2006-51; and WHEREAS, Seward City Code 6.10.120 (1 O)(b) authorizes the City of Seward to utilize competitive bids obtained by other governmental units, and Quality participated in an extensive request for proposals with the State of Alaska when awarded the contract for road construction services for Mile 0-8 of the Seward Highway, and Quality has agreed to provide services to the City at the same rate as that competitive bid price offered to the State of Alaska, which is a rate substantially lower than what the City would expect to obtain if submitting their own request for proposals for road repairs, due to the magnitude of the project being done on behalf of the State. ... CITY OF SEWARD, ALASKA RESOLUTION 2007-044 J NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to negotiate and execute a contract for the road repairs with Colaska Incorporated dba Quality Asphalt Paving, in an amount not-to-exceed $936,500, in substantially the form as attached hereto. Section 2. The Seward City Council hereby finds that it is in the public interest to authorize this contract based on the State of Alaska' competitive procurement process, as authorized by Seward City Code. Section 3. Funding in the amount of$936,500 is hereby appropriated as follows: $574,500 is appropriated from the Street Capital Project retained earnings account no. 203-0000-3050; $228,301.79 from the Capital Acquisition Fund retained earnings account no. 103-0000-3050; and $133,698.21 from the General Fund reserves account no. 101-0000-3050, for a total appropriation to the Street Capital Project contract services account no. 203-2030-5390. Section 4. This resolution shall take affect immediately upon its adoption. J PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 23rd day of April, 2007. THE CITY OF SEWARD, ALASKA ~IJi 4~/.~ Vanta Shafer, Mayor / AYES: NOES: ABSENT: ABSTAIN: Dunham, Va1datta, Thomas, Bardarson, Amberg, Shafer None Schafer None ATTEST: (City Seal) , , ~ \\\!.UIIU", ...""''\~I Of Sl:L1/"I'#,,,. ~... ~~ ........ ~.L\-,.... $ (} ...'o\'\~O~~<~ '~ .. ,,_....0 ~..:,.. .: ..~ .......... v.. ':. . : ~ - ::: . i Sl"i:,~,.T : 0 = .., . J....A. 'LU , ~ \ : ; . . --0-- . ... I'.f! ,,- .. :: ~ .~ .."'u~~ ,..."v.. ~ .... 01' \J'''' ',.III!: 1 "'.3 ..' ,I.) <:' ~, r~'h.::.....l.G.. r-~~\} ,~ "" t: 0 F ~\..r~~~.... "'".nll''' J Council Agenda Statement Meeting Date: April 23, 2007 Through: Marvin Yoder, Interim City Manager From: W.C. Casey, Public Works Director Agenda Item: 2007 Paving Schedule BACKGROUND & JUSTIFICATION: In May of 2006, the Seward City Council passed Resolution 2006-51, authorizing the paving of various sections of roads in the Seward City Limits by Colaska Incorporated, DBA Quality Asphalt Paving (QAP). Due to the October 9, 2006 flood event, the $500,000 authorized by Resolution 2006- 51 for paving of Seward’s streets was not spent. Again, QAP has offered to pave portions of the City’s streets while they have their batch plant set up in the Seward area and are finishing the top lift (2 in.) on the 0-8 Mile State Highway Project. The 2006 Capital Budget identified $8 million in needed road repairs where the condition of specific roads were considered to be poor. Public Works staff has continued to fix potholes and use the asphalt reclaimer machine in an attempt to keep roads and streets in a safe driving condition. Prioritizing specific roadways that appear to be experiencing asphalt failure has been an ongoing process. The scope of work increases with every new year that we delay necessary paving. The Public Works Department has updated their paving prioritization list for 2007. This list has identified 4541 additional feet of deteriorated roadways that need immediate attention. The new scope of work includes additional grinding and paving that can be completed at an additional cost of $436,500, requiring a total expenditure of $936,500. If the City Council authorizes the $936,500 paving expenditure, QAP has offered to complete this scope of work on behalf of the City in conjunction with their final scope of work for the 0-8 Mile Highway Project. With fluctuating oil prices, increasing labor costs, and logistical/ transportation challenges (hauling asphalt from Anchorage), Public Works feels that it is in the public’s best interest to utilize the expertise of QAP’s services for paving these additional sections of deteriorated roadway in the summer of 2007. CONSISTENCY CHECKLIST : Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: _______________________________________________________________________ FISCAL NOTE: Approved by Finance Department: ________________________ CITY OF SEWARD RESOLUTION 2007-044 PAGE 2 OF 2 ------------------------------------- RECOMMENDATION: City Council approve Resolution 2007-044 authorizing the City Manager to enter into a contract with Colaska Incorporated, DBA Quality Asphalt Paving, and appropriating funds for a total of $936,500.