HomeMy WebLinkAboutRes2007-059
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2007-059
....
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING PAYMENT IN THE AMOUNT OF $21,436.85
TO HARRIS COMPUTERS FOR UTILITY BILLING SOFfW ARE
CONTRACT
WHEREAS, the Seward City Council authorized Resolution 2004-82 on July 26,
2004, approving the purchase of computer hardware and software for the City's utility billing
system; and
WHEREAS, in addition to the purchase of hardware and software, and as is standard
practice in the software industry, the City committed to paying annual software maintenance
costs associated with utilization and upgrades of the software; and
WHEREAS, since 2004 the cost of annual maintenance has increased approximately
$1,400, representing a cumulative increase of 7% over three years. Funding for this contract
has been incluqed in the Electric Enterprise Fund annual repair and maintenance budget, but is
subject to Council approval because it exceeds $10,000.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
...
Section 1. The City Council hereby authorizes payment in the amount of$21,436.85 to
Harris Computer for annual software maintenance costs associated with the NorthStar Utility
Billing System.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this
11 th day of June, 2007.
AYES:
NOES:
ABSENT:
ABSTAIN:
THE CITY OF SEWARD, ALASKA
1f~ &~
Vanta Shafer, Mayo
Dunham, Valdatta, Bardarson, Schafer, Thomas, Amberg, Shafer
None
None
None
ATTEST:
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Council Agenda Statement
Meeting Date: June 11, 2007
Through: Phillip Oates, City Manager
From: Kristin Erchinger, Finance Director
Agenda Item: Utility Billing Software Maintenance Contract
BACKGROUND & JUSTIFICATION
The City of Seward purchased a new utility billing system in 2004. The City’s previous software vendor was
discontinuing support for the software, and without their assistance with programming needs, the City was not in a
position to operate without a fully supported and functional utility billing system.
The NorthStar Utility Billing (Harris Computers) system installation and transition process was a success. The staff
continue to receiving training to expand their understanding of the system, and to implement new feature
functionality. We hope in the future to be able to accept utility payments online, and to allow customers access to
their account history online.
The annual software maintenance costs for this system are standard in the industry, and entitle us to all software
upgrades, to technical support and assistance, and to participate in training opportunities. Since 2004, the annual
costs for maintenance have increased $1,400, representing a cumulative increase of 7% over three years.
CONSISTENCY CHECKLIST
Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Other:
FISCAL NOTE
Funding for this annual maintenance contract are included in the maintenance line item in the Electric
Enterprise Fund, but require Council approval because the total cost exceeds $10,000.
Approved by Finance: ___________________________________
RECOMMENDATION
City Council authorize Resolution 2007- approving payment to Harris Computers for utility billing software
annual maintenance and support.