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CITY OF SEWARD, ALASKA
RESOLUTION 2007-063
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO APPROPRIATE AN
ADDITIONAL $254,000 FOR THE SITE RE-DESIGN OF THE LONG TERM
CARE FACILITY AND $330,000 FOR ON-SITE CONSTRUCTION
MANAGEMENT SERVICES TO ARCHITECTS ALASKA'S CONTRACT
REGARDING THE NEW LTCF SITE ON THE UNSUBDIVIDED
REMAINDER OF U.S.S 1864 WHICH IS WEST AND ADJACENT TO THE
SEWARD MIDDLE SCHOOL
WHEREAS, on July 13, 2005 Council approved Resolution 2005-65 authorizing the use of
Lots IIA and 12A of the Fort Raymond Subdivision #1 as the site for the new Long Ierm Care
Facility (LICF); and
WHEREAS, on November 28, 2005 Council approved Resolution 2005-131 appropriating
$1.2 million for design work and entering the city into a contract with Architects Alaska to conduct
the L ICF design; and
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WHEREAS, as a result of numerous studies, it was determined that the L ICF would be
better suited elsewhere due to the high cost involved to off-set deficient natural soil characteristics as
well as overcoming the cost of elevating the site above the floodplain; and
WHEREAS, Council approved Resolution 2006-71 authorizing the City Manager to proceed
with the acquisition ofland in Forest Acres Subdivision for the new site ofthe future LICF; and
WHEREAS, Council approved Resolution 2006-77 updating Architects Alaska's design
contract to continue their site study and L ICF design efforts on the new North Forest Acres site; and
WHEREAS, in October 2006, flooding significantly damaged the J app Creek levy adjacent
to the new LICF site; making building the LICF on the Forest Acres site problematic, Council
decided to move forward with acquiring a new site for the LICF; and
WHEREAS, on June 25, 2007, through Resolution 2007- 60 Council started the process of
purchasing -9.11 acres of the unsubdivided remainder ofU.S.S 1864 which is west and adjacent to
the Seward Middle School; and
WHEREAS, with the change in location of our new L ICF it will be necessary for all
services to include geotechnical work, surveying and site design, City of Seward Planning and
Zoning Commission Conditional Use Permit Process, re-platting through the Kenai Peninsula
Borough and detailed on-site construction management services; and
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WHEREAS, staff is requesting City Council appropriate an additional $584,000 to
CITY OF SEWARD, ALASKA
RESOLUTION 2007-063
1
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Architects Alaska's contract for the site re-design of the LTCF and for on-site construction
management services regarding the new LTCF site west and adjacent to the Seward. Middle School;
and
WHEREAS, per the original contract with Architects Alaska the City has the right to
terminate the contract without penalties at anytime; the City will exercise this right if the land
acquisition of the Unsubdivided remainder ofD.S.S 1864 does not take place.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Council of the City of Seward, Alaska hereby approves the appropriation
of an additional $254,000 for the site re-design of the LTCF and $330,000 for on-site construction
management services to Architects Alaska's contract regarding the new LTCF site located on the
Unsubdivided Remainder ofD.S.S 1864 which is west and adjacent to the Seward Middle School.
Section 2. Funds in the amount of $584,000 are hereby appropriated from the proceeds of
future revenue bonds to the contracted services account no. 670-6700-5390.
Section 3. This resolution shall take affect immediately upon its adoption.
tIIIiIii
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th day of
July, 2007.
THE CITY OF SEWARD, ALASKA
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Vanta Shafer, Mayor I
AYES:
NOES:
ABSENT:
ABSTAIN:
Dunham, Valdatta, Thomas, Schafer, Bardarson, Amberg, Shafer
None
None
None
ATTEST:
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J . {~iS:~hK)
dity Clerk \./
(City Seal)
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Council Agenda Statement
Meeting Date
: July 9, 2007
Through:
Phillip Oates, City Manager
From:
Tom Shepard, Project Manager
Agenda Item:
City Council appropriate an additional $254,000 for the site re-design of
the Long Term Care Facility (LTCF) and $330,000 for on-site
construction management services to Architects Alaska’s contract
regarding the new LTCF site located on the Unsubdivided Remainder of
U.S.S 1864 which is west and adjacent to the Seward Middle School.
BACKGROUND & JUSTIFICATION
In early 2005, the City of Seward began considering potential sites for a new LongTerm Care
Facility (LTCF) in Seward. On July 13, 2005, the City Council approved Resolution 2005-65,
authorizing the use of Lots 11A and 12A of the Fort Raymond Subdivision #1 as the site for the
new LTCF. On November 28, 2005, the City Council approved resolution 2005-131 establishing
a contract with Architects Alaska as the LTCF design firm.
The design for the project officially began on December 5, 2005. Detailed site analysis was
conducted and included two extensive geotechnical analyses, wetlands studies, a phase 1
environmental assessment, flood hazard analysis and site and facility design. As a result of the
studies, it was determined that the LTCF would be better suited elsewhere due to the high cost
involved to off-set deficient natural soil characteristics as well as overcoming the cost of
elevating the site above the floodplain.
On March 31, 2006, Afognak Construction & Excavating, Inc. offered approximately 27.5 acres
for sale to the City in and near Forest Acres.
Architects Alaska’s design contract was upgraded through Resolution 2006-77 to continue their
site study and LTCF design efforts on the new North Forest Acres site.
In October 2006, flooding significantly damaged the Japp Creek levy adjacent to the new LTCF
site. As a result of the flood, building the LTCF on the Forest Acres site became problematic. The
City Council decided to go forward and acquire a new site for the LTCF.
On June 25, 2007, through Resolution 2007- 60 Council started the process of purchasing ~9.11
acres of the unsubdivided remainder of U.S.S. 1864 which is west and adjacent to the Seward
Middle School.
Although the facility design of the five LTCF structures is complete, the gotechnical work,
surveying and site design must be re-worked for the new site. Architects Alaska’s work will also
include the Conditional Use Permit process and any re-platting efforts through the planning and
zoning process, including any Kenai Peninsula Borough approvals.
RESOLUTION 2007-
PAGE 2 of 2
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Also included in this resolution is for Architects Alaska to provide the detailed on-site
construction management services required for a project of this magnitude. This service entails
procurement, construction over-site, general inspections, scheduling, construction administration
and other similar tasks. The construction manager will be on-site for the duration of the project,
(18 months), ensuring that the City’s best interests are met. The fee for construction management
services is $330,000, all per diem expenses included.
Staff is requesting City Council to appropriate an additional $584,000 to Architects Alaska’s
contract for the site re-design and for on-site construction management services regarding the
new LTC site west and adjacent to the Seward Middle School. This will bring Architects Alaska’s
total contract price to $1,876,200.
Note: Per the original contract the City has the right to terminate the contract without penalties at
anytime. The City will exercise this right if the land acquisition of the Unsubdivided remainder of
U.S.S. 1864 does not take place.
CONSISTENCY CHECKLIST
:
Where applicable, this resolution is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE
Funding for this cost will be paid from bond proceeds to be issued for construction of the LTCF
and construction management costs were anticipated within the scope of the overall project
budget.
Approved by Finance: ___________________________________
RECOMMENDATION
City Council appropriate an additional $254,000 for the site re-design of the Long Term Care
Facility and $330,000 for on-site construction management services to Architects Alaska’s
contract regarding the new LTC site located on the Unsubdivided Remainder of U.S.S 1864
which is west and adjacent to the Seward Middle School.