HomeMy WebLinkAbout08272007 City Council Packet
The City of Seward, Alaska
August 27, 2007
Vanta Shafer
Mayor
Term Expires 2007
Willard E. Dunham
Vice Mayor
Term Expires 2008
Robert Valdatta
Council Member
Term Expires 2007
Robert Thomas
Council Member
Term Expires 2007
Steve Schafer
Council Member
Term Expires 2007
Jean Bardarson
Council Member
Term Expires 2008
Linda Amberg
Council Member
Term Expires 2008
Phillip Oates
City Manager
Jean Lewis
City Clerk
Brad Meyen
Cheryl Brooking
City Attorney
City Council Meeting
7:30 p.m. Council Chambers
1.
2.
3.
4.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT
THOSE ITEMS SCHEDULED FOR PUBLIC
HEARING. [Those who have signed in will be given the
first opportunity to speak. Time is limited to 2 minutes per
speaker and 30 minutes total time for this agenda item.)
5.
APPROVAL OF AGENDA AND CONSENT AGENDA
[Approval of Consent Agenda passes all routine items
indicated by asterisk (*). Consent Agenda items are not
considered separately unless a council member so requests.
In the event of such a request, the item is returned to the
Regular Agenda]
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
6.
A. Proclamations and Awards
1. Proclamation for Founder's Day August 28....... ..Pg 4
2. Police certification awarded to Jenny Kaiser.. .... ...Pg 5
3. Plaque of Appreciation presented to Lynn Hohl for over
seven years of leadership and dedicated service on the Seward
Planning & Zoning Commission
B. School Board Report
C. Borough Assembly Report
D. City Manager's Report
E. Seward Planning and Zoning Commission Report
F. Other Reports, Special Presentations
1. Presentation of AED's to the Police Dept. from Resurrection Bay
Lions Club.
City of Seward, Alaska
August 27, 2007
Council Agenda
Page 1
7. PUBLIC HEARINGS - None
8. UNFINISHED BUSINESS - None
9. NEW BUSINESS
A. Ordinances for Introduction
*1. Ordinance 2007-05, Authorizing An Exception To SCC 3.65.020 To Permit
Retroactive Application To July 1, 2007 Of Provisions In A Collective Bargaining
Agreement As And If Approved By Separate Resolution Of The City Council.. .Pg 7
*2. Ordinance 2007-006, Establishing Section 15.15.025, Historic Preservation, Seward
Historic Plant & Tree Register......................................................... .Pg 10
B. Resolutions
*1. Resolution 2007-083. Approving The Expenditure Of $16,883 From The 2007
Street Department Operating Budget For Additional Costs Associated With Paving
Of Various Sections Of City Streets Authorized In Resolution 2007-044..... ..Pg 16
*2. Resolution 2007-084, Authorizing The City Manager To Spend An Amount Up To
$28,750.00 For The Repairs To The 1997 436C Caterpillar Backhoe To NC
Machinery. . .. . .. . . . . .. . .. . .. . .. . .. . .. .. . . .. . .. . .. .. . . .. .. . . .. . .. . . . . .. . .. . .. .. . . .. . .. . . . .. Pg 19
3. Resolution 2007-085, Authorizing The City Manager To Pursue Funding For Two
Electric Generators And Associated Components And DesignlBuild Proposals For
Fort Raymond Generator Building And A Warehouse With Office Space.... ...Pg 21
C. Other New Business Items
*1. Approval Of The August 13,2007 Regular City Council Meeting Minutes. ..Pg 25
*2. Approve Election Workers; Jean Cripps, Betty Casey, Rose Macswain And Mary
Williamson, And Canvass Workers; Kim Reierson, Lori Draper, Jackie Campbell
And Debbie Bond For The October 2, 2007 Municipal Election.............. .Pg 35
3. Schedule A Work Session To Discuss The Nash Road Bench Area.
4. Update and discussion of Resolution 2007-79 which addressed levee repairs and
subdivision agreements in the vicinity of Japanese Creek (Resolution & letters
attached) ... . . . . . .. . .. . . . . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . . . . .. . .. . .. . .. .. . . .. . .. . .. .. ..Pg 37
10. INFORMATIONAL ITEMS AND REPORTS (No action required)
A. Providence Seward Medical Center July Financial Report. .......... ............. .Pg 43
B. City of Seward July Financial Report............................................... ..Pg 45
City of Seward, Alaska
August 27, 2007
Council Agenda
Page 2
11. COUNCIL COMMENTS
12. CITIZENS' COMMENTS [5 minutes per individual - Each individual has one
opportunity to speak.]
13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS'
COMMENTS
14. ADJOURNMENT
City of Seward, Alaska
August 27, 2007
Council Agenda
Page 3
State of Alaska
Deparbnent of Public Safety
11_. Plllce 1II1111n11 "Ieil
Sarah Palin, Governor
Walt Monegan, Commissioner
July 25, 2007
Officer Jennie T. Kaiser
Seward Police Department
P. O. Box 167
Seward, AK 99664
Dear Officer Kaiser:
The Alaska Police Standards Council is pleased to award you a Basic Police Certificate,
which you have qualified pursuant to 13 AAe 85.040. Your original Certificate and APSC
wallet card are being forwarded to Chief Tom Clemons for presentation to you.
On behalf of the Council, I wish to congratulate you on this accomplishment; it demonstrates
the professionalism and dedication you have acquired and exhibited in your career.
Officer Kaiser, I apologize for the fact that we issued the wrong type of certificate. All of
our records have been appropriately co~ected and I regret any inconvenience this may have
caused you or Chief Clemons. The enclosed certificate contains the same, official effective
date as did the incorrect one.
Sincerely,
o/~
Terry Vrabec
Executive Director
cc: ..chief Tom Clemons
Seward Police Dept.
"Public Safety through Public Service"
Alaska Police Standards Council
P.O. Box 111200 - Juneau, AK 99811-1200 - Phone (907) 465-4378 - Fax (907) 465-3263
5
Prmled in Jm~au by Alaska Litho, Inc.
Sponsored by: Oates
Introduction Date: August 27, 2007
Public Hearing Dated: September 10, 2007
Enactment Date: September 10, 2007
CITY OF SEWARD, ALASKA
ORDINANCE 2007-005
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING AN EXCEPTION TO SCC 3.65.020 TO PERMIT
RETROACTIVE APPLICATION TO JULY 1,2007 OF PROVISIONS IN A
COLLECTIVE BARGAINING AGREEMENT AS AND IF APPROVED BY
SEPARATE RESOLUTION OF THE CITY COUNCIL
WHEREAS, over the years, the City of Seward and the International Brotherhood of
Electrical Workers, Local 1547, ("IBEW") have negotiated and entered into collective bargaining
agreements that provide for wages and certain other terms and conditions of employment for City
employees covered by said agreements; and
WHEREAS, the last agreement between the City and the IBEW expired on June 30, 2007,
but remains in force and effect until renewed or terminated; and
WHEREAS, representatives of the City and IBEW have negotiated in good faith toward a
successor agreement between them, and due to no fault of either party that agreement was not
tentatively agreed upon or ratified until a date later than June 30,2007, and the parties have agreed to
seek ratification and approval by the City Council of a three year agreement which by its terms
would commence July 1, 2007; and
WHEREAS, SCC 03.65.020 does not permit retroactive changes to wages or working
conditions in a collective bargaining agreement; and
WHEREAS, the City administration has requested that the City Council authorize an
exception to SCC 03.65.020 that would allow the terms ofa collective bargaining agreement with a
retroactive effect to July 1, 2007.
THE CITY OF SEWARD, ALASKA, ORDAINS that:
Section 1. After full review by the City Council of the facts and circumstances of
negotiations for a three-year collective bargaining agreement, it is hereby determined that an
exemption from SCC 03.65.020 is warranted if and to the effect that the City Council approves the
terms ofthe negotiated collective bargaining agreement between the City and IBEW presented to it.
7
CITY OF SEWARD, ALASKA
ORDINANCE 2007-005
Section 2. The provisions ofSCC 03.65.020 which prohibit the retroactive effect of changes
to wages and working conditions shall not apply to a collective bargaining agreement between the
City and IBEW for the term July 1,2007 through June 30, 2010, if said agreement is approved by
separate resolution of the City Council by December 31, 2007.
Section 3. This ordinance shall be a non-code ordinance.
Section 4. This ordinance shall take effect immediately.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 10th
day of September, 2007.
THE CITY OF SEWARD, ALASKA
Vanta Shafer, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC
City Clerk
(City Seal)
8
Council Agenda Statement
Meeting Date:
September 10, 2007
Through:
Phillip Oates, City Manager
Tim Barnum, Electric Utility Manager 1~
From:
Agenda Item:
Non-Code Ordinance to Allow Retroactive Effect of
2007-2010 IBEW Contract Provisions
BACKGROUND & JUSTIFICATION:
The contract to be presented at the September 10, 2007 council meeting is the result of
negotiations between the City of Seward and representatives of the IBEW and is a "tentative"
agreement subject to council approval. The new contract has a proposed effective date of July 1,
2007 and will continue thru June 30, 2010. Wages and benefits will need to be retroactively
calculated to July 1,2007.
see 3.65.020 prohibits retroactive changes to wages or working conditions in a collective
bargaining agreement. This ordinance would exempt the 2007-2010 IBEW agreement from such
prohibition, thereby allowing changes to wages and working conditions to become effective July
1,2007.
The administration recommends approval of this ordinance, consistent with the good faith
negotiations entered into between the parties. The agreement itself is subject to approval by
resolution of council. (Adoption of this ordinance does not approve the contract.)
CONSISTENCY CHECKLIST:
Where applicable, Ordinance 2007-005, is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE: fJ/).-+- I.. '~
Approved by Finance Department: J~ "'WJ.\..ti
RECOMMENDATION:
City Council approve Ordinance 2007-005 allowing a new three year contract with the
International Brotherhood of Electrical Workers (IBEW) to become effective retroactively.
9
Sponsored by: Oates
Introduction Date: AUl!:ust 27. 2007
Public Hearing Date: September 10. 2007
Enactment Date: September 10.2007
CITY OF SEWARD, ALASKA
ORDINANCE 2007-006
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA ESTABLISHING SECTION 15.15.025,
HISTORIC PRESERVATION, SEWARD HISTORIC PLANT &
TREE REGISTER
WHEREAS, it is the responsibility of the Historic Preservation Commission to
work toward the continuing education of Seward's citizens regarding local historic
preservation and community history; and
WHEREAS, the Seward Historic Plant & Tree Register is proposed to preserve
and recognize the significant plants and trees in our community; and
WHEREAS, the goals of the Seward Historic Plant & Tree Register are to
recognize and designate individual plants or trees with community significance, educate
the public about the history, promote appreciation and public awareness and to document
and recognize in order to foster the willingness to protect those plants and trees as part of
Seward's heritage and provide a valuable historic resource; and
WHEREAS, the Seward Historic Plant & Tree Register will complement the
Seward Register of Historic Places.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF SEWARD, ALASKA that:
Section 1.
follows:
Seward City Code Section 15.15.025 is hereby created to read as
15.15.025 Seward Historic Plant & Tree RefIister established.
A. A Seward Historic Plant & Tree Register is hereby established to
provide for public recognition of local plants and trees worthy of preservation.
B. Criteria for selection and placement on the Seward Historic Plant
& Tree Register shall be set by resolution of the Historic Preservation
Commission.
C. The Historic Preservation Commission shall recommend
nominations to the Seward Historic Plant & Tree Register to the City Council.
10
City of Seward
Ordinance 2007-006
Page 2 of2
D. Nominations to the Seward Historic Plant & Tree Register shall be
subject to approval by resolution of the City Council.
Section 2.
This ordinance shall take effect ten (10) days following its enactment.
ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, this _ day of _2007.
THE CITY OF SEWARD, ALASKA
Vanta Schafer
Mayor
AYES;
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC
City Clerk
(City Seal)
j .
11
Council Agenda Statement
Meeting Date:
August 27, 2007
Phillip Oates, City Manager ~
Donna Glenz, Planning Assistant
r ofSI;lf;;
~~1!
t: .,b., '0
" '^1?};;;o"""""l
':a:+~;'
~1.4S\l.'"
Through:
From:
Agenda Item:
Approval of Ordinance 2007-XX, establishing
Seward City Code Section 15.15.025 Seward Historic
Plant & Tree Register established
BACKGROUND & JUSTIFICATION:
Since 2005, the Historic Preservation Commission has discussed creating a Seward
Historic Plant & Tree Register. Numerous work sessions have been held discussing the
merit of the project, developing a program to recognize and designate trees and plants of
local historic significance and to discuss the application process. On May 22, 2006
Council approved Resolution 2006-059, supporting the Historic Preservation
Commission Project to research and develop a local register of Historic Trees and Plants.
Following Councils support the Historic Preservation Commission continued to research
and develop the register.
The Seward Historic Plant & Tree Register increases public awareness about the
important contribution of Seward's locally significant trees and plants to Seward's
history and heritage. It provides and encourages the preservation of these assets and
provides the public with a valuable historic resource.
On August I, 2007, the Historic Preservation Commission unanimously approved
Resolution 2007-03, establishing the application procedures and eligibility criteria for
nominations to the Seward Historic Plant and Tree Register; and approved forwarding the
attached Ordinance to Council for enactment.
CONSISTENCY CHECKLIST:
Where applicable, this ordinance is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of
Procedures.
The City of Seward Comprehensive Plan encourages preservation of historic landscaping
and supports the Historic Preservation Commission's efforts to raise public awareness
regarding the inventory of local historic properties; those properties listed on local, state
and national registers; and benefits of placing properties on these registers (pages 29-30).
The Seward Historic Plant & Tree Register strives to meet these plans set out by the City.
Hopefully, once the public becomes aware of the local trees and plants and their
significance to the community, this awareness will encourage preservation and the desire
to protect these assets for years to come.
12
FISCAL NOTE:
There is no anticipated financial impact of creating the Seward Historic Plant & Tree
Register. at this time. ~
Approved by Finance Department: ~
RECOMMENDATION:
City Council approve Ordinance 2007 -DOh, establishing Seward City Code Section
15.15.025 Seward Historic Plant & Tree Register established
13
Sponsored by: Staff
CITY OF SEWARD, ALASKA
HISTORIC PRESERVATION COMMISSION
RESOLUTION 2007-03
A RESOLUTION OF THE SEWARD HISTORIC PRESERVATION
COMMISSION, ESTABLISHING APPLICATION PROCEDURES
AND ELIGIBIILlTY CRITERIA FOR NOMINATIONS TO A
SEWARD HISTORIC PLANT & TREE REGISTER; AND
FORWARDING A PROPOSED ORDINANCE TO THE SEWARD
CITY COUNCIL TO CREATE A SEWARD HISTORIC PLANT &
TREE REGISTER
WHEREAS, it is the responsibility of the Historic Preservation Commission to
work toward the continuing education of citizens regarding local historic preservation
and community history; and
WHEREAS, the Seward Historic Plant & Tree Register is proposed to preserve
and recognize the significant plants and trees in our community; and
WHEREAS, the goals of the Seward Historic Plant & Tree Register are to
recognize and designate individual plants and trees with Community significance,
educate the public about the history, promote appreciation and public awareness and to
document and recognize in order to foster the willingness to protect those plants and trees
as part of Seward's heritage and provide a valuable historic resource; and
WHEREAS, the Seward Historic Plant & Tree Register will mirror the Seward
Register of Historic Places.
NOW, THEREFORE, BE IT RESOLVED by the Seward Historic Preservation
Commission that:
Section 1. The following procedure will be used to nominate a plant or tree to
the Seward Historic Plant & Tree Register:
1. Obtain an application (sample attached) and cover letter from the City
Community Development Department, Seward Museum or Community
Library.
2. Submit final application to Seward Historic Preservation Commission for
approval and recommendation to City Council.
3. The City Council will add the plant or tree to the local register by
resolution.
14
Seward Historic Preservation Commission
Resolution 2007-03
Page 2 of2
Section 2. To be eligible for Seward Historic Plant & Tree Register
consideration, the plant or tree must meet the following criteria:
1. Is located between Caines Head in Resurrection Bay and the head of
Kenai Lake.
2. Designated as significant on the basis of its importance to Seward's
history by being incorporated in one or more of the following categories:
a. Specimen: A tree or a plant of exceptional size, form, or unusual or
rare traits.
b. Historic: A tree or plant recognized by virtue of its age, its association
with or contribution to an historic structure or district, or its
association with a noted person or historic event.
c. Landmark: A tree or plant that is a landmark of the community.
d. Collection: A tree or plant in a notable grove, avenue or other planting.
e. Commemorative: A plant or tree planted to commemorate a person or
event.
Section 3. The attached proposed ordinance creating a Seward Historic Plant
& Tree Register is forwarded to the City Council for introduction and adoption.
Section 4.
The resolution shall take effect immediately upon enactment.
PASSED AND APPROVED by the Seward Historic Preservation Commission
this 1st day of August 2007.
THE CITY OF SEWARD, ALASKA
Shannon Kovac, Chair
AYES:
NOES:
ABSENT:
ABSTAIN:
VACANT:
Swann, Lasota, Luther, Carpenter, Kovac
None
None
None
Two
ATTEST:
Jean Lewis, CMC
City Clerk
(City Seal)
15
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2007-083
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROVING THE EXPENDITURE OF $16,883 FROM THE
2007 STREET DEPARTMENT OPERATING BUDGET FOR ADDITIONAL
COSTS ASSOCIATED WITH PAVING OF VARIOUS SECTIONS OF CITY
STREETS AUTHORIZED IN RESOLUTION 2007-044
WHEREAS, on April 23, 2007, the Seward City Council approved Resolution 2007-044,
authorizing the expenditure of an amount not-to-exceed $936,500 for paving of various sections of
City Streets; and
WHEREAS, QAP personnel in conjunction with City staff measured areas and estimated
quantities associated with the paving project; and
WHEREAS, "actual" areas and asphalt quantities were greater than original estimates and
the 1 % budgeted contingency; and
WHEREAS, the underestimated over expenditure of funds in the amount of $16,883 is
available in the Street Department 2007 Operating Budget.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to pay Colaska Incorporated dba Quality
Asphalt Paving an amount not-to-exceed $16,883 for paving that has been done.
Section 2. The Seward City Council hereby finds that an under estimate of "actual" cost on
a project "estimated" to be $936,500, is not unreasonable.
Section 3. Funding in the amount of $16,883 is hereby appropriated from the Street
Department 2007 Operating Budget account no. 101-1310-5380; and transferred to the Street Capital
Project contract services account no. 203-2030-5390.
Section 4. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 27th day of
August, 2007.
16
Council Agenda Statement
Meeting Date:
August 27, 2007
To:
Phillip Oates, City Manager~
W.C. Casey, Public Works Director ?ft.e,~
From:
Agenda Item:
After the Fact Paving Appropriation
BACKGROUND & JUSTIFICATION:
On April 23, 2007, per Resolution 2007-044, the Seward City Council authorized the expenditure of
$936,500 for paving of various City streets. The Public Works Department requested the $936,500
based on estimates of Sq. footage costs of asphalt and estimates of Sq. yardage costs of grinding. The
total estimated cost of grinding and the laying down of asphalt was approximately $923,000. Staff
felt that a $13,000 contingency would be adequate, and we asked for approval of a total expenditure
of $936,500.
In hindsight, asking for only a 1 % contingency was misplaced optimism. An average contingency for
a project of this magnitude would normally be in the 15% range. Because offinancial constraints,
staff felt that it was advantageous to attempt to accomplish the work with only a $13,000
contingency. We were mistaken in our optimism. The actual billing from QAP, was $953,383
which leaves an outstanding balance of $16,883.
Staff observed the work while it progressed, has verified the measurements in the field, and feels that
QAP gave the City its full value for the $953,383 project cost. The underestimating of "actual" costs
directly correlates with the 1 % contingency that staff figured into the requested appropriation in
Resolution 2007-044.
INTENT:
The intent, is to appropriate from the Public Works Street Department 2007 Budget, the additional
$16,883 to pay the balance of QAP's $953,383 invoice.
CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Other:
FISCAL NOTE:
Funding in the amount of$16,883 is available in the PfW Street Department 2007 operating budget,
Account number 101-1310-5380.
Approved by Finance DepartmentJt.ab.:;;)..tuk~
17
RECOMMENDATION:
City Council approve Resolution 2007- ~3 authorizing an additional amount of $16,883 for paving
and grinding work that QAP performed for the City in May, 2007
18
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2007-084
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO SPEND AN
AMOUNT UP TO $28,750.00 FOR THE REPAIRS TO THE 1997 436C
CATERPILLAR BACKHOE TO NC MACHINERY
WHEREAS, NC Machinery has provided an estimate in the amount of$22,787.61 to repair
the 1997 436c backhoe unit; and
WHEREAS, the backhoe unit is an essential piece of equipment used by all City
Departments; and
WHEREAS, to continue providing the highest most cost effective level of service possible
to the community it would be in the best interest of the City to repair the Backhoe unit rather than
purchase a new one; and
WHEREAS, the Public Works Shop does not have the specialized equipment necessary to
complete all the repairs; and
WHEREAS, Seward City Code 6.1 0.120(b) allows the City to utilize a specific product or
professional services which can only be furnished by a single dealer.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to spend an amount not-to-exceed $28,750
to NC Machinery to repair the 1997 Caterpillar Backhoe Unit.
Section 2. Funding in the amount of $28,750 is hereby appropriated from the Water
Enterprise Operating Budget, Account 701-7400-5380.
Section 3. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 2ih day of
August, 2007.
19
Council Agenda Statement
Meeting Date:
August 27, 2007
Through:
Phillip Oates, City Manager ~
W.C. Casey, Public Works Director ;!r.e.,.
1997 Caterpillar Backhoe Repair
From:
Agenda Item:
BACKGROUND & JUSTIFICATION:
It has been determined that the 1997 436C Caterpillar Backhoe currently used by the Public Works
Department is in need of extensive repairs. The Public Works Shop does not have the equipment to
initiate all of these repairs and recommends that it be sent to NC Machinery in Anchorage for repair.
It will be necessary to remove and install the bucket, remove and install the boom, recondition the
boom, remove and install stick, recondition stick, replace swing frame, replace bearings, replace
adapters and side plates on the bucket, remove and install guard assemblies, and change tips. The
estimated cost of repairs will be $22,787.61. (See Attachment). Due to the specific nature of the parts
and repairs, and per Seward City Code 6.1 0.120 (5) allowing for the purchase of specialized products
and professional services which can only be furnished by a single dealer, or which have a uniform
published price, stafffeels it is in the City's best interest to sole source the work to NC Machinery in
Anchorage as they are the closest authorized Caterpillar maintenance shop.
INTENT
The intent is to repair the 1997 436C Caterpillar Backhoe to a dependable condition. The work will
be performed by certified Caterpillar mechanic's at NC Machinery in Anchorage, Alaska.
CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE:
The City has received an estimate of$22, 787 .61 relative to the cost to repair the Caterpillar Backhoe
unit from NC Machinery. Funding for the repair in the amount of $28,750 (including a 15%
contingency) is available in the 2007 Water Enterprise Fund Operating Budget, Account 701-7400-
5380.
Approved by Finance Department: Jr3,~4u ~
RECOMMENDATION:
City Council approve Resolution2007- ft, authorizing the expenditure of $28,750 ($22,787.61
plus a 15% contingency) for the repair of the 436C Cat Backboe by NC Machinery Co.
20
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2007-085
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO PURSUE FUNDING
FOR TWO ELECTRIC GENERATORS AND ASSOCIATED COMPONENTS
AND DESIGN/BUILD PROPOSALS FOR FORT RAYMOND GENERATOR
BUILDING AND A WAREHOUSE WITH OFFICE SPACE
WHEREAS, as a direct result of damage to the manufacturing plants caused by Hurricane
Katrina, the manufacturer of replacement parts for the ALCO generators are no longer providing
parts, resulting in two of the City's ALCO generators needing to be replaced immediately, or risk the
loss of consistent energy for the community when a generator fails; and
WHEREAS, constructing a building to house the replacement generators is the best
permanent solution and allows for improved generator control systems, as weIl as maximizes the
useful life of the generators; and
WHEREAS, the Electric Department has been sharing numerous buildings around the City
for material and equipment storage and the current arrangements are no longer adequate to meet the
needs of the department; and
WHEREAS, the construction of a combined generator facility and a warehouse with office
space would result in long-term cost savings to the City and would improve efficiencies in the
department; and
WHEREAS, the property located on Lot 6A-I, Fort Raymond Subdivision, Replat No.2,
which is also the location of the City's emergency generators, is owned by the City and is zoned
institutional; and
WHEREAS, this location has easy access for customers and is close to our new areas of
development and would provide for increased security of the City's generation and distribution
facilities.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The City administration is authorized to pursue acquisition of two replacement
generators, and to pursue a designlbuild process, including associated facility plans, for the
construction of new facilities for the Electric Department on Lot SA-I, Fort Raymond Subdivision,
Replat No.2.
21
CITY OF SEWARD, ALASKA
RESOLUTION 2007-085
Section 2. The City Administration is authorized to pursue any and all funding sources.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council ofthe City of Seward, Alaska, this 27th
day of August, 2007.
THE CITY OF SEWARD, ALASKA
Vanta Shafer, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC,
City Clerk
(City Seal)
22
Council Agenda Statement
Meeting Date:
August 27,2007
Through:
Phillip Oates, City Manager ~
Tim Barnum, Electric Utility Manager ~b
From:
Agenda Item:
Authorizing the City Manager to pursue
funding and designlbuild proposals for Fort Raymond
generator building, two generators and a warehouse with
office space
BACKGROUND & JUSTIFICATION:
After the August 13th work session, direction was given to begin working towards
replacing 2 generators, a building to house the generators and a warehouse with office
space at the Fort Raymond site.
The Electric Department is proposing the following approach to achieve completion of
this direction:
~ Purchase two generators
~ RFP for designlbuild of a generator building and warehouse.
~ Evaluate proposals based on specific criteria (design, cost, time to construct,
ability to phase construction, etc.).
~ Secure funding
~ Begin Phase I construction (Generator building and installation of generators and
controls)
~ Begin Phase II construction (Warehouse with office space)
This approach is being proposed to reduce engineering cost and improve overall
efficiencies of the project. It gives us a total package cost, allowing for efficiencies built
into design and construction schedule. Allows for phasing of the project if needed.
CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of
Procedures.
FISCAL NOTE:
The estimated cost to purchase two generators, upgrade electronic controls, and construct
a warehouse with office space is $8 milljon. , .
Approved by Finance Department: ~ ~
23
RECOMMENDATION:
City Council approve Resolution 2007-0'65 authorizing the City Manager to pursue
funding for two electric generators and designlbuild proposals for Fort Raymond
generator building and a warehouse with office space.
24
City of Seward, Alaska
Au/?ust 13, 2007
City Council Minutes
Volume 37, Page
CALL TO ORDER
The August 13,2007 regular meeting of the Seward City Council was called to order at 7:30
p.m. by Mayor Vanta Shafer.
OPENING CEREMONY
Police Chief Tom Clemons led the pledge of allegiance to the fl
Phillip Oates, City Manag
Jean Lewis, City Clerk
Johanna Dollerhide, Assistan
ROLL CALL
There were present:
Vanta Shafer presiding and
Willard Dunham
Bob Valdatta
Jean Bardarson
comprising a quorum of the Council; and
ABSENT - None
Y SUBJEC];EXCEPT THOSE ITEMS SCHEDULED
'~~~
J~'
, ye Schafer, sp manager and in light of the changes of the resolution that
would bi" ht forth in a down ersion tonight, he believed it was possible that Resolution
2007 -079 wa kable. Sch didn't see how Afognak Construction could be liable for the repair
of the levee, as did not~". use the damage. If anything, it was the design and/or how it was
constructed. The t .'enng firms, William J. Nelson and Associates and Shannon and Wilson,
both stated it was A~ s responsibility. Schafer thought William J. Nelson and Associated had a
vested interest, as it w their design and Shannon and Wilson erred grievously. He had spoken with
a couple of contractors from NHC and DOT who told Schafer it wasn't his problem. Schafer stated
they would remove the bridge, but the language for the easement was such that they were allowed
access to their property across the creek. He didn't want to give up access to their property. Schafer
pointed out council directed the city manager to enter into a subdivision agreement. If they could
allow that, he felt confident they could work out the rest.
APPROVAL OF AGENDA AND CONSENT AGENDA
25
City of Seward, Alaska
AUKust 13, 2007
City Council Minutes
Volume 37, PaKe
Motion (ThomaslBardarson)
Approval of Agenda and Consent Agenda
Mayor Shafer queried the city clerk as to whether a member with a conflict on an agenda
item should vote on the approval of the agenda. City Clerk Jean Lewis stated it was acceptable to
do so, but felt this was an instance where the approval of the agenda and consent agenda should be
approved separately.
Motion Passed
Unanimons
Resolution 2007-082. auth
Wesco for 3 reels 4/0 prr
The clerk read the following approved consent agenda items:
The July 9 and July 23, 2007 regular city council meeti
August 1, 2007 special meeting minutes.
Resolution 2007-080. authorizing the city mana
State of Alaska and the City of Seward for the
foundation in Hoben Park, and appropriating fun
between the
'he historic
00 from Rasmuson Foundation
.,the Seward Community
SPECIAL ORDE
to a purchase agreement with
-to-exceed $25,162.50.
IONS AND'jUPORTS
'~fWo
!~
r 30 years of excellent service to the City of Seward.
gnized for 50 years of business in Seward.
Borou eport. Borough Assembly Representative Ron Long stated the
Assembly met on t 007 and adjourned with unfinished business. Long hoped the final
approval of the coast ne management plan would be passed on the August 21, 2007 meeting.
The Assembly passedd approved a $1.4 million General Obligation bond on the ballot along with
approval of Seward Bear Creek Fire Hall Service Area/Community Building. It was a $3.5 million
dollar project, which would require 60% voter approval. If passed, the borough would seek other
grants for the remaining funds for the project. Rescinding authority previously granted to the South
Peninsula General Hospital Service Area to negotiate the operation and maintenance contract of the
facility was a big topic at the last meeting. It was decided that the ultimate responsibility resided
with the entire borough.
26
City of Seward, Alaska
August 13, 2007
City Council Minutes
Volume 37, Page
City Manager's Report. City Manager Phillip Oates announced the city had been working
with the Chamber and P ACAB to cosponsor a Business and Economic Forum at Seward High
School on September 19, 2007. Oates' report consisted of:
>Federal Lobbyist Brad Gilman informed staff that they received a report on the Water
Resource Development Act (WRDA) conference report. Both Lowell Creek Tunnel and the East
Harbor authorization would materialize if the bill gets out of the Senate.
> The LibrarylMuseum feasibility dr e
meeting. The committee wo be refining th
with the council in the
> In the Building and Engineering Department, the Senior Ce
and Oates thought the project would be completed by the end of A
the LTCF endorsed by Providence and the City was presented 1)
2007 project schedule.
> In the Electric Department, Oates reported
approved the rate increase and the union contract W,
nted the August 9,2007 committee
would be discussing the project
s begun to p~eRare for the 2008 preliminary budget and
ets. Cit ".Planner Malcolm Brown received a promotion
as serving in the Middle East and met with
on his promotion. The city was soliciting volunteers for the
were open for application on all three boards and
on for the new Harbor Worker IT position.
ort and C .~ erce Advisory Board Report. Ron Long stated PACAB had a
. ;&"
very short agen t meetin@their work session last week was cancelled due to lack of quorum and
he hoped to have s . 4fu present to council soon.
Other Repo , Annonncements and Presentations
PUBLIC HEARINGS
Resolutions Requiring a Public Hearing
Resolution 2007-076. authorizing the city manager to appropriate funds in the amount of
$5000 to the community built playgrounds project and authorizing the use of a portion of the
park on Ballaine as a new community built playground.
27
City of Seward, Alaska
August 13, 2007
City Council Minutes
Volume 37, Page
Oates started by providing infonnation about insurance requirements for the construction of
the project and the volunteers involved, should the city assist in this process. Two resolutions were
before the council tonight for consideration. The first was the use of the land on Ballaine, and the
second on 3rd A venue. Looking at these two sites, staff produced advantages and disadvantages of
each. The 3rd Avenue playground's size was more advantageous, but cost was not known. The
location of Ballaine was safer, but weather could be a problem.
Parks and Recreation Director Karin Sturdy noted PARK
of advantages and disadvantages, not staff. She felt strongly about
it was a win-win situation for the community. Sturdy pointed 0
drafted and the requirements noted within it. She would be av
council.
mt'!.ers put together the list
ogram and project. She felt
geuseagreementalready
er any questions of the
Notice of the public hearing being posted and publis .
hearing was opened.
the public
Christy Terry, announced her support of the play
Ballaine. Terry asked council to envis" the park in this
economic development it could bring to
oject in the waterfront location on
. on in respect to the additional
e." -.
n 2Q(/7-076 and thanked the council
for looking into the insurance
She supported the
Jen
children f
able
h. She felt because the new playground was for
ea for Seward. Elhard felt the earlier Seward was
for Parks and Recreation, supported PARKS and the younger
rted the location on Ballaine because of its great location in respect
Amy Hanki supported the property down on Ballaine. Her family sought out these
community-built parks throughout the state, and hoped Seward could have one, too.
Lisa Williams, also supported the PARKS community built playground. The idea of a
playground built for 2 and 3 year olds would be a wonderful opportunity for the community.
Michelle Hensel, was in full support of the playground for physical activity and because
there were no playgrounds built for younger children at this time. Hensel also supported the Ballaine
location. Third A venue seemed more risky, while and Ballaine had ADA accessibility and better
parking.
28
City of Seward, Alaska
August 13, 2007
City Council Minutes
Volume 37, Page
Patty Beals and her son, Ian Beals, wanted a park. As a physical therapist, Patty Beals was
concerned with fitness and the growing concern of obesity, so anything to help would be great.
Monica Luther, who worked with families under the age of three, believed a park for
younger kids would be great. The idea of a community driven project was wonderful and she was
excited at the possibility of an ADA approved park.
Motion (Thomas! Amberg)
#~":
Approve Resol ~olic2.po7-076
Schafer offered his support. Amberg thanked the pub'
preference of the Ballaine location. She questioned the wai 0
wanted clarification that the city would still review, insP<7_5.! .. rove
would, but fees would be waived. It must be approve~U"y the'building dep
ing out and stating their
s and permitting, and
ates confirmed they
t.
Motion Passed
priate funds in the amount of
orizing the use of the Third
. 9f the public hearing being
arlng was opened. No one
Motion {Valdattalfho
Motion Failed
. t!X~s:
TNo:
Valdatta, Bardarson
Dunham, Schafer,
Amberg, Mayor Shafer
Thomas,
.<;~~~f.~~:A~,
,>)F;
'{-~""
Resolutions
,1"":
"_"T:"."
Resolution 2007-07,pthorizing the city manager to take specific actions to remove existing
structures in Japp (J;1panese) Creek; accomplish repair of the damage to the Japanese Creek
Levee; seek to manage bed loading in Japanese Creek; minimize the potential for flood damage
in the Forest Acres Afognak Subdivision addition and other areas that are now undeveloped;
and, develop a plan and budget for bed-load removal in Japanese Creek that wiD provide a
model for future flood plain management.
Mayor Shafer recused Councilmember Schafer from voting as a conflict existed and Schafer
left the dais.
29
City of Seward, Alaska
Au/?ust 13, 2007
City Council Minutes
Volume 37, Pa/?e
Oates felt it was appropriate Schafer abstained from discussion and voting on this resolution,
but hoped council could suspend rules to allow him to speak. A lay down version of the resolution
was before the council tonight. Oates stated the resolution was not personal, nor was the intent to
prevent or slow development, but to recognize the city had risk for development in this area related
to the concept of the city being a riparian owner. Because the city constructed and maintains
ownership of the levee, they shared the risk with the property owner of flood damage that could
eventually happen to any residential development. The reason the city had this risk was because in
building the levee, they changed the natural flow of the stream.
Oates stated this stream was confIrmed by the state was non-navig
full rights to use that stream for their own purposes. But the 0
actions the owner did that may damage the property of others.
to go out and remove bed loading. The cost of bed loadin
increase the amount of damage to properties in those
when they break and give people a deceiving sense
abide by their code and before developing, need
risk and lawsuits. FEMA informed the city that feder
followed national guidelines on building and floodplain
e owner of the stream had
had sizable risks for any
city needed permission
signifIcant. Levees
igher discharge
ci~ needed to
se flood eleva '() minimize
d only be avai' 'able if the city
ent in the city.
qo designed the levee, and
\vas done by Shannon and
o r was the cause of the levee
d how the levee was constructed
. onale. The area in question was designated
ood plai d therefore not eligible for flood insurance.
y, which the city was originally intending to do,
. A said they would not do, or build the base flood
Oates not in this resolution was supported by the city code. They needed to
offIcially re ridge, road, and repair the damaged sections. If developer did not
repair this area, pair it and bill the property owner. Oates stated he would be wiling
to consider any d t ot opinions, from unbiased outside sources to determine how the
damage occurred. AI city needed to require private property owners of non-navigable streams
as riparian owners to ove stream bed loading as legally required. The city right now shared the
risk but couldn't manage the risk, which put them in a diffIcult position.
Temporary Planner John Bird noted the federal government believed people should stay
away from water, not create structures to keep water away from people and that levee's fail in over
1/3 of flooding disasters. Alluvial fans were extremely dangerous because of the steep slopes and
high elevation of water. Bird noted when the city wanted to put the Long Term Care Facility at this
site they had been told by the state, in coordination with FEMA, to avoid new development until the
levee was certifIed or put it above the base flood elevation (BFE).
30
City of Seward, Alaska
August 13, 2007
City Council Minutes
Volume 37, Page
Oates felt if the developer met these requirements; the city had no choice to approve a
subdivision agreement, although he felt wary of it.
Motion (ThomaslBardarson)
Approve Resolution 2007-079
Mayor Shafer questioned why the city would go back to the original design if it had already
failed them. Oates stated it would be repaired, and additional funding c d upgrade the levee, but
then the North Forest Acres levee would not have enough funding. D' . uncil want to improve
the levee or repair it to get it through this flooding season? He r ended getting the repairs
done through the flooding season and work on additional fundi. ovements. Essentially, it
was a funding issue.
it.
In response to Valdatta, Oates said FEMA was q
levees off their list. The city accepted the levee buil '
the flow of the water and flow over the road if it e
the levee was designed.
actually taking
to reduce
issue when
In response to Dunham, Oates no'
other agencies to mitigate future problem
was liable for future problems. Dunham
Service Board were.
lution directed him to work with
.loading removal, the city
ponsibilities of the Flood
. :lam J. Nelson and Associates were somewhat
lt the city didn't have a real strong position, since
. solution'to be rewritten; he felt there should be more compromises in
,i~t;-';
Suspend the rules to allow property owner
Steve Schafer to speak
Motion Passed By 2/3 Vote
Yes: Bardarson, Dunham, Amberg,
Valdatta, Thomas, Mayor Shafer
Abstain: Schafer
Council recessed at 9:12 p.m.
Council resumed at 9:15 p.m.
r.~
.:H.
City of Seward, Alaska
August 13, 2007
City Council Minutes
Volume 37, Page
Steve Schafer addressed the council and read sections of the City of Seward, Alaska Levee
Easement aloud. Prior to the easement, he had access across the creek without a permit. Schafer had
access to their property across the creek and felt it was ludicrous for the city to deny this. Afognak
would take care of the bed loading. Schafer handed out a copy of an em ail from Skip Barber, a
former manager of DOT, who did not believe the road was the problem to the levee damage. He felt
the questions the city was asking were pointed and biased. Schafer felt the design and construction
were deficient. He simply wanted a mutually accepted access to the other side of their property
across the creek and pointed out that the Department of Natural Resour s, who owned adjoining
land, should be held accountable for their mistakes.
Mayor Shafer didn't think that Sch
property. Schafer said it should say "propert
he had offered solutions to fi e dike.
Schafer stated Afognak had asked for a subdivision agreement.
and subdivision agreement were the issues currently at hand.
proposed by staff but didn't think bed loading on an annu
he would remove the decking, but would still have a
anything to harm the city, but would reserve the ri
management, dike repair,
with the requirements
ired. Schafer stated
y would not do
'edesign specifications. He did
'vate property owners were being
.' n except section #5.
:pay for damage done on his
pertyowner." Schafer stated
e bed load and felt it should be a shared cost.
ould have to repair any damage that had
ding.
increa
was
He felt
with DNR t "
fundamental iss
were and the city
t to deny access, but they had to make sure the access did not
~ing the outside comments Schafer had mentioned, Oates
ut tho pIe needed to come down and see the site for themselves.
as a shared nsibihty in this, but didn't know how much luck they would have
ilize it. ., area of damage was at the bridge site, and further down. The
s who v/;is responsible for bed loading. The owners in that area of the stream
-k-:>i
QJ!iS'ible for their area.
Schafer said an agreement could be worked out. But to say it was the responsibility of one
property owner was a bold statement, as the entire alluvial fan spanned such a vast area that went far
beyond his property area. It shouldn't be put on one property owner.
Motion (Dunhamtrhomas)
Amend Resolution 2007-079, striking the
word "annual" from the 16th "Whereas."
Motion To Amend Passed
Yes: Thomas, Amberg, Dunham,
Valdatta, Bardarson, Mayor Shafer
32
City of Seward, Alaska
August 13, 2007
City Council Minutes
Volume 37, Page
Abstain: Schafer
Motion (Dunham/V aldatta)
Amend Resolution 2007-079, add "..., and
if the City agrees to the cost, the City would
share equally in the cost of the repair." to
section 1, number 2.
Motion To Amend Passed
Yes: Dunham
Thomas, Vald
Abstain: S
Bardarson, Amberg,
or Shafer
Motion (Dunham/Valdatta)
07-079, striking the
'vate" and add "...,
ed Base Flood
mber 4.
Motion To Amend Passed
Main Motion Passed
A
to the Ballai'
could possibly s
gyar hick in her future endeavors. If the park was going to be moved
tion, Am cC asked what the city would want to do with the existing park. They
and buil~a pavilion.
.f-J!
Thomas app" c. d everyone who attended in support of the community built playground
and it sounded like a Wbnderful opportunity.
Schafer congratulated Skip and Marie Fletcher on their 50 year anniversary in the movie
theater business. They make everyone feel like family and Seward would not be the same without
them.
Dunham thanked whoever painted the Alaska Flag on the city shop. He wanted staff to look
at contracting out repairing streets as Public Works was extremely busy. Dunham had a request from
33
City of Seward, Alaska
August 13, 2007
City Council Minutes
Volume 37, Page
the mural association to discuss a mural commission. He thanked Don Young for coming to Seward
to raise money for cancer and the Alaska SeaLife Center.
Mayor Shafer was excited about the new park, as it would bring volunteers together. This
was a great first step. The mayor was happy the weather was great for the Silver Salmon Derby.
CITIZENS' COMMENTS
Schafer, stated requiring the levee to return to the original de 'gr1''and specifications of the
levee were a bit premature, because it was probably not what was
The meeting was adjourned at 10:07 p.m,
COUNCIL AND ADMINISTRATION RESPONSE TO
ADJOURNMENT
Jean Lewis
City Clerk
<:~o;-;",
(City Seal)
34
Agenda Statement
Agenda Item:
August 27, 2007
Johanna Dollemide, Assistant City CI~
Appointment of Election Board
Meeting Date:
From:
BACKGROUND & JUSTIFICATION:
According to Seward City Code 04.05.015 (a), City election boards are selected and appointed by the
Kenai Peninsula Borough Assembly and each member shall be a qualified voter and resident within
the precinct for which they are appointed. The members listed below will be approved on the
consent calendar by the Assembly on September 4, 2007.
The qualified city residents that will constitute the election board and committed to work on October
2,2007 are: Jean Cripps, Betty Casey, Rose MacSwain, and Mary Williamson.
RECOMMENDATION:
The City Council approves Jean Cripps, Betty Casey, Rose MacSwain, and Mary Williamson as the
Election Board for the October 2, 2007 regular municipal election.
35
Agenda Statement
Date:
August 27, 2007 ~
Johanna Dolle,hide, Assistant City Cled< ~
Appointment of Canvass Board
From:
Agenda Item:
BACKGROUND & JUSTIFICATION:
According to Seward City Code 04.01.115 (a), the City Clerk, subject to the approval of the City
Council, shall appoint four or more qualified voters who shall constitute the election canvass board
for the October 2, 2007 regular election. The canvass board is scheduled to convene the afternoon of
on October 4, 2007 to count the special need, absentee, and questioned ballots.
This canvass board comprises of City of Seward residents, Kim Reierson, Lori Draper, Jackie
Campbell, and Debbie Bond.
RECOMMENDATION:
The Seward City Council approve and appoint the above to the canvass board for the October 2,
2007 regular election.
36
City of Seward
p.o. Box 167
Seward, Alaska 99664-0167
Main Office (901) 224-4050
Facsimile (901) 224-4038
Oty of Seward, Alaska
1963 1965 2005
b.ttd
riji P
August 17, 2007
Mr. Albert Schafer, President
Afognak Construction & Excavating, Inc.
P.O. Box 610
Seward, AK 99664
HAND DELIVERED TO STEVEN SCHAFER
AS CORPORATE SECRETARY
RE: Repairs to the Seward Japanese Creek Levee
Dear Mr. Schafer:
This letter is a formal request that you immediately commence repairs to the Japanese
Creek Levee and complete these repairs no later than September 24, 2007. These repairs are
necessary as a result of damage to the levee caused by your actions in the area of Japanese Creek
that you own. Repairs must be done in accordance with the original construction of the levee.
The repairs are subject to acceptance by the City of Seward. Alternatively the City may arrange
for such work to occur and may seek to recover all costs from you. Please advise me no later
than 4:30 p.rn. Friday, August 24, 2007, whether you agree to do the work. In accordance with
Council Resolution No. 2007-079, the City will pay up to half of the costs, subject to approval of
the costs, in the City's sole discretion.
We look forward to prompt resolution of this matter.
Sincerely,
~/a?/;
Phillip Oates, City Manager
37
Afognak construction~, '-
& bJ"." ,\ ..1'1
Excavating Inc.::~~.. ~-
, lJUIJ\.I(
-. _.;..?~~.
PO Box 610 · Seward, AK 99664 · Phone 907 224 3130 · Fox 907 "224 3135
() COpy
RECElVED
AUG 2 1 2007
OFFICE OF THE
CITY CLERK
22 August 2007
Mr. Phillip Oates
City Manager
City of Seward
Hand Delivered
RE: Your letter of 17 August 2007, Japp Creek Levee
Mr. Oates,
Afognak Construction and Excavating, Jnc. declines the City of Seward's offer that we do the
levee repairs. By each and every one of the firms and individuals that we have consulted with,
we are not at fault, nor are we liable for the costs of repairing the levee.
To give the city the best possible cost savings, we will conceder bidding on the work. I would
encourage the city to have a scope of work as well as having the repairs engineered. From a
contractor's point of view, to start repairing the levee, without there being either or both of the
above, we would then be drawing unquantified liability on ourselves in the future.
If the City of Seward or designee, requires access more than the 100 foot easement, please
contact myself, or our office, before such access is necessary, to allow for terms and conditions
of additional access to be worked out.
Sincerely,
~~a~#
Steven A. Schafer, General Manager
cc Seward City Counsel, Seward Phoenix Log
......8
j
:="~ i" ..
I l J1~I~l~
~."L:;:;.--;J",
~l0 ,';..'-.-
,,~ ...;::}-. -
. ~"I; I
"'~'J,
, -~"'(
'*l-nvn-~?,"""...l.=' '~':__ ~..-l:...j;.
Afognak Construction
&
Excavating, Inc.
PO Box 610. Seward, AK 99664. Phone. 907.224.3130. Fax 907.2243135
21 August 2007
[] COpy Hand Delivered
RECEIVED
AUG 2 1 2007
OFFICE OF THE
CITY CLERK
Mr. Phillip Oates
City Manager
City of Seward
Re: Forest Acres Afognak Addition
Mr. Oates,
I met with Nick Cline of Cline & Associates at 9:00am on August 18, 2007. After weighing his advice and
professional opinion, I do not see how the City of Seward or Afognak Construction can determine the BFE (Base
Flood Elevation) for the area of Forest Acres Afognak Addition, which is eastward of the Japp Creek Levee. The
boundaries of Zone A and Zone C are clearly delineated on the subdivision plat and runs generally along the face
of the levee. The area of the subdivision is clearly located in Zone C, which is NOT a flood hazard area. We were
informed by Mr. Cline that there are no requirements or criteria for BFE in Zone C of the FIRM (Federal Insurance
Rate Maps). I have previously agreed to a clause or separate document that encourages all homebuilders to
elevate their structures at least two feet above surrounding ground elevation. Following my conversation with Jeff
Johnson of NHC, I agree to elevate lots 16 through 21 on the portion immediately east of the levee and tapering
eastward to match the existing grade. Mr. Johnson felt these two actions would alleviate his concerns with the
subdivision being further developed.
Mr. Oates, as you have stated, "we work with the code we have, not what we want to have." With that in mind, to
reduce further economic hardship to Afognak Construction & Excavating, I request that the City of Seward enter
into a Subdivision Agreement as outlined in the meeting of July 27, 2007 which was set up at your request to iron
out any remaining questions or concerns of the staff. In attendance were Mayor Shafer, at my request, staff
members as deemed required, my father, as well as you and I. At the close of our meeting, you stated we should
be able to have an agreement in a couple of days, or words to that effect, as there were no issues with staff. I look
forward to a speedy resolution of this matter.
For your information, SCC 15.25.050.4. (a) deals with "subdivision proposals." We are dealing with a platted
subdivision. The issue before us is a "subdivision agreement." Af09nflk is already agreeing to "minimize flood
damage risk" by our above statements.
SCC 15.25.050.4. (d) does not apply to Zone C of the FIRM. You use the law that you have, not what you want to
have. You use the FIRM that is in effect now, not what you would hope to have.
Title 16 is the section of the code that deals with the subdivision agreement, not title 15.
Our real estate people continue to ask me when we can proceed with sales. They tell me with each passing week
we loose more and more sales to less desirable parcel sales outside city limits. Not only does this create further
economic hardship on Afognak, it also delays, if not stagnates, the growth of the tax base inside the City of Seward.
Mr. Oates, we have met and satisfied all of your concerns, please provide us with the subdivision agreement we
request.
Sincerely,
sL c? S--~
Steven A. Schafer, General Manager
cc Seward City Counsel, Seward Phoenix Log
39
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2007-079
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,
AUTHORIZING THE CITY MANAGER TO TAKE SPECIFIC ACTIONS TO REMOVE
EXISTING STRUCTURES IN JAPP (JAPANESE) CREEK; ACCOMPLISH REPAIR OF
THE DAMAGE TO THE JAPANESE CREEK LEVEE; SEEK TO MANAGE BED
LOADING IN JAPANESE CREEK; MINIMIZE THE POTENTIAL FOR FLOOD DAMAGE
IN THE FOREST ACRES AFOGNAK SUBDIVISION ADDITION AND OTHER AREAS
THAT ARE NOW UNDEVELOPED; AND, DEVELOP A PLAN AND BUDGET FOR BED-
LOAD REMOVAL IN JAPANESE CREEK THAT WILL PROVIDE A MODEL FOR
FUTURE FLOOD PLAIN MANAGEMENT
WHEREAS, Japp Creek (also known as Japanese Creek) has experienced major flooding
events in 1986 and 1995; and
WHERAS, The Forest Acres Afognak Subdivision Addition is designated as Zone C (no
requirement for federal flood insurance) in the 1981 Flood Insurance Rate Map (FIRM) but the
designation is under review, and expected to change, as a result of major flooding in the Japanese
Creek area in 1986, 1995, and 2006; and
WHEREAS, Japanese Creek has been determined a non-navigable waterway by the State of
Alaska; and
WHEREAS, the proper maintenance of stream bed-loading in Japanese Creek, by the City of
Seward, requires the cooperation of a private property owner; and
WHEREAS, in response to the flooding events, the City of Seward obtained federal funding
from the U.S. Department of Agriculture through the National Resource Conservation Service
(NRCS) in 1999 to build the Japanese Creek levee extension; and
WHEREAS, on November 22, 2000 a grantor and private landowner conveyed to the City of
Seward a levee easement, containing certain terms and conditions for construction of the Japanese
Creek levee extension; and
WHEREAS, the easement grantor/private landowner has the right to also use the land
provided such use shall not in any way interfere with the purpose for which the easements have been
granted or compromise the integrity of the levee; and
WHEREAS, the easement grantor/private landowner built a road, bridge and culvert in the
Japanese Creek floodway without a permit from the City of Seward; and
WHEREAS, during the 2006 major flooding event the levee sustained damage in three
sections of the levee; and
40
CITY OF SEWARD, ALASKA
RESOLUTION 2007-079
WHEREAS, the City of Seward received a letter dated December 8, 2006 from the State of
Alaska Department of Commerce Floodplain Management Program Coordinator identifying serious
floodplain management concerns about the umegulated development in Japanese Creek that included
the access road, culvert and bridge extending across and blocking the floodplain; and
WHEREAS, two separate engineering assessments (William J. Nelson & Associates in
November 2006 and Shannon & Wilson, Inc. in June 2007) indicated that primary contributing
causes for the damage to the Japanese Creek Levee were the road, culvert, and bridge extending
across the floodplain; and
WHEREAS, William J. Nelson & Associates found that floodwater being temporarily
slowed down upstream ofthe road and bridge was to allow deposition of a large volume of rock and
gravel sediment in the bypass channel, thereby decreasing the capacity of the channel and reducing
levee freeboard; and
WHEREAS, the City of Seward has been requested by a developer to enter into a
subdivision agreement for the Forest Acres Afognak Addition that is adjacent to Japanese Creek;
and
WHEREAS, SCC l5.25.050.4.(a) directs that all subdivision proposals shall be consistent
with the need to minimize flood damage; and
WHEREAS, SCC 15.25.050.4.( d). directs that where base flood elevation data has not been
provided or is not available from another authoritative source, it shall be generated for subdivision
proposals which contain fifty lots or five acres, or greater; and
WHEREAS, an accurate Base Flood Elevation (BFE) in an alluvial fan streambed requires
bed loading removal and maintenance to a consistent level; and
WHEREAS, the National Flood Insurance Program rules do not permit development in the
floodway that increases flood levels; and
WHEREAS, the City of Seward faces the loss of federal disaster assistance funds if federal
or state guidelines for floodplain management are not followed (44 CFR, Ch. l, 10-1-90 Edition,
FEMA).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. Authorize the City Manager to pursue the following courses of action:
1. Require removal of the road, bridge and culvert in Japanese Creek, as previously agreed
to by the developer.
41
CITY OF SEWARD, ALASKA
RESOLUTION 2007-079
2. Require the developer to repair damaged sections of the Japanese Creek levee in
accordance with the original design specifications of the levee, and if the City agrees to
the cost, the City would share equally in the cost of the repair.
3. If the developer does not repair the levee, the City of Seward will repair the levee and
pursue reimbursement of the repair costs from the developer.
4. Require property owners of non-navigable streams, as riparian owners, to remove stream
bed loading as required, to maintain the established Base Flood Elevation (BFE).
5. Do not enter into a subdivision agreement for the Forest Acres Afognak Addition
until the City of Seward and/or the developer, in accordance with Seward City Code,
establish a Base Flood Elevation (BFE) and provisions in the subdivision agreement
to minimize flood damage.
Section 2. Direct the City Manager to develop a plan and budget for annual inspection
and maintenance of Levees in the City of Seward.
Section 3. Direct the City Manager to begin working with the Kenai Peninsula Borough,
state and federal government agencies and commercial and private entities to manage, prioritize
and budget for bed load removal in The City of Seward.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13th
day of August, 2007.
THE CITY OF SEWARD, ALASKA
I . J .
7I~ Ji ~14/~
I
Vanta Shafer, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
Dunham, Bardarson, Thomas, Amberg, Shafer
Valdatta
None
Schafer
ATTEST:
(City Seal)
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~Clty Clerk
8/15/2007 7:16PM
Run Date - 8/15/07@ 7:16 PM Providence Heahh & Services DET_OPS
110. MGD - PROV SEWARD MED CTR
Detail Statement of Operations (In Thousands)
Reported as of July 2007
% Variance % Variance Last Year % Variance
Actual MTD ~<!!let MTD MTD Actual YTD Budget YTD YTD Actual YTD YTD
Gross Service Revenues:
51 129 (60.5%) Acute Care-Inpatient 664 840 (21.0%) 720 (7.8%)
703 550 27.8% Acute Care-Outpatient 3,339 2,961 12.8% 2,638 26.6%
147 145 1.4% Primary Care 858 967 (11.3%) 832 3.1%
488 585 (16.6%) Long-term Care 3,515 4,004 (12.2%) 3,704 (5.1%)
11 Homecare & Hospice 89 136 (34.6%)
Housing & Assist. Living
1,400 1,409 (0.6%) Total Gross Service Revenues 8,465 8,772 (3.5%) 8,030 5.4%
Revenue Deductions:
36 7 (414.3%) Charity Care 167 43 (288.4 %) 53 (215.1%)
Medicaid Charity
121 262 53.8% Medicare & Medicaid 1,089 1,630 33.2% 930 (17.1%)
8 19 57.9% Negotiated Contracts 28 80 65.0% 58 51.7%
69 65 (6.2%) Other 321 336 4.5% 301 (6.6%)
234 353 33.7% Total Deductions 1,605 2,089 23.2% 1,342 (19.6%)
1,166 1,056 10.4% Net Service Revenue 6,860 6,683 2.6% 6,688 2.6%
~ Premium Revenue
Rental and Education Revenue
W 15 75 (80.0%) Other Operating Revenue 112 527 (78.7%) 154 (27.3%)
1,181 1,131 4.4% Total Net Operating Revenues 6,972 7,210 (3.3%) 6,842 1.9%
Exoenses from Ooerations:
Purchased and Heallhcare Expenses
Other Exoenses from Ooerations: (6.7%)
590 564 (4.6%) Salaries & Wages 3,783 3,828 1.2% 3,547
174 160 (8.8%) Employee Benefits 999 1,113 10.2% 936 (6.7%)
Professional Fees 2 100.0%
92 49 (87.8%) Supplies 376 339 (10.9%) 357 (5.3%)
198 182 (8.8%) Purchased Service 1,238 1,278 3.1% 1,159 (6.8%)
33 28 (17.9%) Depreciation 231 197 (17.3%)
Interest and Amortization
86 64 (34.4%) Bad Debts 487 373 (30.6%) 353 (38.0%)
Healthcare Taxes
39 29 (34.5%) Other EXPenses 243 202 (20.3%) 278 12.6%
1,212 1,076 (12.6%) Total Other Exp from Operations 7,357 7,330 (0.4%) 6,632 (10.9%)
1,212 1,076 (12.6%) Total Operating Expenses 7,357 7,330 (0.4%) 6,632 (10.9%)
(31) 55 (156.4%) Excess of Rev Over Exp from OPS (385) (120) (220.8%) 210 (283.3%)
Non-Operating Gain (Loss) 3 3 0.0% 2 50.0%
(31) 55 (156.4%) Excess of Revenues Over Expenses (382) (117) (226.5%) 212 (280.2%)
Other Activity-Unrestricted 5,339 2 238.2%
Increase (Decrease) In UR Net Assets 4957 212
8/15/2007
PRELIM. Run Date - 8/15/07 @ 7:16 PM
Providence Health & Services
110. MGD - PROV SEWARD MED CTR
Balance Sheet (in Thousands)
Reported as of July 2007
7:16 PM
BAl_SHT
July 2007 December 2006 July 2007 December 2006
Actual Last Year Actual Last Year
ASSETS LIABILITIES & NET ASSETS
Current Assets: Current liabilities:
Cash and Cash Equivalents 756 1,358 Accounts Payable 249 133
Temporary Investments Accrued Compensation 706 683
Assets Held Under Securities lending Affiliates Payable
Accounts Receivable, Net 1,739 1,406 Payable to Contractual AgenCies 224 242
Affiliate Receivable Deferred RevenuelUneamed Premiums
Premiums Receivable liability for Unpaid Medical Claims
Other Receivables 128 255 liability for Risk-Sharing
Supplies Inventory at Cost liabilities Under Securities lending
Other Current Assets 35 36 Other Current liabilities 926 1,080
Current Port. of Assets-Use is L TO Current Portion of long-term Debt
~ Total Current Assets 2,658 3,055 Total Current Liabilities 2,105 2,138
~ Assets Whose Use is limited:
Board Designated Cash and Investments lana-Term Debt:
Funds Held for long-term Purposes 251 251 Master Trust Debt
Gift Annuity and Trust Funds loans from Affiliates
Funds Held by Trustees Other
Non-Current Assets limited as to Use 251 251 Long-Term Debt
Prooertv, Plant & Eauioment: Other Long-Term liabilities 358 251
Gross Property, Plant & Equipment 9,344
less: Accumulated Depreciation (3,916) 2,463 2,389
Net Property, Plant & Equipment 5,428 Total Liabilities
Other Assets: Net Assets: 917
Unamortized Financing Cost Unrestricted 5,874
Interaffiliate Notes Receivable Temporarily Restricted
Other (Ind, long-term Investments) permanenUy Restricted
Total Other Assets Total Net Assets 5,874 917
T ctal Assets 8337 3.306 Total Liabilities and Net Assets 8.337 3.306
ij 1
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f1)
City of Seward, Alaska
Monthly Budget Report
For the Month ended July, 2007
@
We are pleased to provide this budget report for the month ended July, 2007. The intent of this
report is to improve the transparency of financial and budgetary reporting for the City, and to
present information in a format that combines narrative and graphical elements, to make it easier
to understand. The report includes the following components: I) the narrative report explains
the highlights of financial results year-to-date; 2) a preliminary list of unbudgeted operational
needs, which is a work-in-progress; 3) a list of supplemental, mid-year appropriations; 4) cash
balances in all City funds; and 5) risk area assessment. We welcome comments from the City
Councilor the public as to how we may improve this document to make it more useful for timely
decision making.
This report contains information on the major sources of revenue for the General Fund, with a
focus on providing historical perspective on the timing of revenues and the City's typical
revenue cycle. Revenues are compared on a monthly basis over four years. Revenues are then
compared according to major revenue category (taxes, licenses/permits, intergovernmental,
charges for services, and miscellaneous) across years, to see whether major revenue sources are
increasing or decreasing. And finally, year-to-date revenues are examined to predict whether we
can expect to meet budgeted revenue goals.
An analysis of expenditures demonstrates the typical pattern of spending during the year. For
example, debt service payments are generally made semi-annually (June and October), snow
removal costs are higher in the winter, and campgrounds gear up in the Spring. In this analysis,
expenditures are compared on a monthly basis, and then by category, showing the trend in costs
for each major category (salary, benefits, purchased services, supplies/maintenance, general and
administrative, capital and debt, and other). Finally, a table is provided which shows the extent
to which each General Fund department is tracking with budgetary projections.
I 45
~~~~~.. l ""___"___~___""""_~......-_",,,~--...'~_~
GENERAL FUND
Analysis of All Revenue Sources
Graph 1: Revenue Comparison by Month
10,000
9,000
8,000
'" 7,000
"0
; 6,000
'"
g 5,000
t: 4,000
3,000
2,000
1,000
Revenues are 7. I % lower than July, 2006
and reflect 35.52% of annual budgeted
revenues. As of June, 58.3% of year has
~.._:_.:l
Jan Feb Mar Apr May Jun
Jul Aug Sep Oct Nov Dee
I 0 2004 1!l2005 . 2006 11!!1 20071
This graph presents the monthly distribution of all revenues of the General Fund, which includes
Taxes, Charges for Services, Intergovernmental, Licenses/Permits, and Miscellaneous. The
graph highlights the revenue cycle of the General Fund and demonstrates that the majority of
General Fund revenues are collected in the second half of the year.
The primary source of revenue for the City is tax revenue, representing 55% of all 2007
budgeted revenues. Sales tax aJone accounts for 41% of all budgeted revenues. Taxable sales
revenues are highest in the second and third quarters (April through September), and Seward
receives those sales tax payments from the Kenai Peninsula Borough primarily in August and
November. Property tax revenues are due to the Borough in April and November, and are
received by the City typically in May and December.
Chart 1: Comparison of July Revenues Across Years
Year Revenue thru July % change from prior year % of Total
2007 $3,223,753 -7.1% 35.5% of Budget
2006 $3,470,276 25.1% 40.0% of Actual
2005 $2,773,992 5.2% 34.8% of Actual
2004 $2,637,321 - I 1.2% 35.6% of Actual
2003 $2,969,784 41.8% of Actual
46
This same information is presented graphically, below:
Graph 2 - Collections through July
as % of Annual Total
8,000
6,000
4,000
2,000
40.00/0
35.5%
Revenue
needed to meet
budget
projections by
year-end
Thousands
10,000
o
2003
2004
2005
2006
2007
I!!!I Receipts to Date
o Remamin Bud et
o Post-July Revenue
0% of Annual total
The following graph aggregates revenues into primary categories. This graph reflects revenues
through July for the current year and four prior years. General Fund revenues come primarily
from Taxes, Charges for Services, and Intergovernmental Revenues, in that order. However,
because the majority of tax revenue is received in the second half of the year, more revenue has
been collected through July, from Charges for Services. Through July, Charges for Services are
$104,049 higher than the previous year (through July) while all other categories of revenue are
lower. Overall, revenues are lower by $246,523 through July, compared with the same period in
the prior year. The ability to meet budgetary targets will depend, in large part, on the amount of
sales tax revenue generated in the second half of the year.
Graph 3 - Revenue Comparison by Category - Through July
1,600
1,400
'"
'1:l 1,200
~ 1,000
o
~ 800
600
400
200
Taxes
License/Permits Intergovernment Charges for
Services
Misc.
II!!!I 2003 2004 ',' 2005 . 2006 !It 2007 ,
3
47
Tax Revenues
Although the graph above reflects an overall trend toward lower first-half tax revenue
collections, this appears to be due to the timing of cash flows. Kenai Peninsula Borough sales
tax data for the second quarter indicates that taxable sales through June are 8.88% higher in 2007
than in the prior year. I Some level of higher sales tax revenues can be attributed to the "per seat,
per day tax on recreational sales" passed by the Kenai Peninsula Borough, via KPB Ordinance
2005-009 and KPB Ordinance 2006-02. This new method of taxing recreational sales went into
effect January 1, 2007. The impact of this change is difficult to estimate, since the City does not
collect sales tax data directly from local businesses, but the impact is expected to have the
highest impact on third quarter (July - September) sales taxes.2
The increase in sales tax revenues can also be partially attributed to the increase in the cost of
fuel. In comparing fuel sales in the Seward area, taxable fuel sales grew 5.26% from 2005 to
2006, representing an increase in tax revenues to the City of$26,814. The data is as follows:
Gross Fuel Sales
Non-Taxable Fuel Sales
Taxable Fuel Sales
2005
$22,688,058
$ 9,932,902
$12,755,156
2006
$28,289,782
$14,864,267
$13,425,515
Variance
$5,601,724
$4,931,365
$ 670,359
Sales Tax increase from higher fuel sales $670,359 x 0.04 (4% sales tax) = $26,814
Sales Tax revenues are budgeted to reach $3,725,130 in 2007. This represents an increase of
$206,695 or 5.87% over the actual sales tax revenue collections in 2006. In order to achieve this
higher level of sales tax revenues, taxable sales must be at least $5,167,375 higher in 2007 than
they were in 2006. As of the second quarter 2007, taxable sales are $2,360,576 higher than they
were over the same period in 2006.
Through July, we have received only 11.7% of budgeted property tax revenues (slightly lower
than 2006), but this is not unusual given that property taxes are due either in one single payment
on October 15, or in two equal installments (September 15 and November 15). We will receive
the majority of our property tax revenues at the end ofthe year.
Through July we have received only 29.5% of budgeted sales tax revenues. However, most of
Seward's sales tax revenues are generated in the second and third quarters, and are therefore not
received until nearer the end of the year.
Other Revenues
Intergovernmental revenues are at 34% through July, and general government charges are at
52.2%. Overall, given that the majority of revenues come in during the last half of the year, it is
too early to estimate where revenues are likely to fall relative to the budget. However, revenues
collected through July, 2007 are approximately $267,000 lower than the same period in 2006.
1 Data from Kenai Peninsula Borough as of 8/ I 5/07.
2 KPB estimated the Borough-wide impact of the per-seat, per day policy would generate $250,000 in added
Borough revenues. This assumes an increase in taxable sales Borough-wide, of$12.S million, given the Borough's
2% sales tax rate. The portion attributable to Seward is difficult to estimate.
4 48
Non-Recurring Revenues
One-time revenue sources are performing below expectations; the budgeted cargo fee of
$150,000 has not been implemented, and has been opposed by a resolution of the Port and
Commerce Advisory Board. Anticipated contributions from the State for PERS were budgeted
at $400,000, but the City will receive only an estimated $65,000 attributable to the General Fund.
The State legislature appropriated $198,000 of unexpected 'energy assistance' to the City. The
net of these three line items results in an expected revenue shortfall of $287,000.
GENERAL FUND
Analysis of Expenditures
The graph below depicts the typical spending pattern of the General Fund. Spending in the
General Fund is fairly equally distributed across the year, although slightly less in the early
months of the year. Expenditures tend to rise toward the summer with the ramping up of
campground operations, and then again at year-end in years with excessive snowfall.
Graph 4: Expenditure Comparison (by Month) Through July
12,000
4,000
10,000
'"
"0 8,000
c
'"
'"
;:l
~ 6,000
2,000
Jan Feb Mar Apr May Jun
Jut Aug Sep Oct Nov Dee
I 0 2004 EI 2005 II 2006 I!I 20071
Overall, General Fund expenditures in 2007 are slated to be 12.7% lower than in 2006 (due to
the one-time hospital PERS payment in 2006). Total expenditures through July are at
$5,002,060 or 54.5% of the total budgeted expenditures of $9, 173,239, while 58.4% of the fiscal
year has expired. Expenditures are lower than the annualized budget (58.4% of the budget) by
approximately $348,996, and are $275,941 higher than the prior year. To determine whether
these lower costs indicate the potential for year-end budget savings, we need to look at the
specific categories experiencing budget savings.
Graph 5 shows that compared to 2006, the current year is higher in Salary and Benefits,
Purchased Services, and Capital and Debt costs through July, but is lower in
5 49
Supplies/Maintenance, and General & Administrative. Salary and benefit costs represent 62.1 %
of the entire General Fund budget in 2007.
Graph 5 - Expenditure Comparison (by Category) Through July
2,000
1,800
~ 1,600
a 1,400
"'
g 1,200
..c
f-o 1,000
800
600
400
200
Salaries
Benefits Purchased Supplies &
Services Maint.
II!! 2003 2004" 2005 . 2006 · 20071
General & Capital & Debt
Admin.
Through July, salary and benefit costs are at 55.2% of budget. Summer salaries tend to be
slightly higher due to campground activities. However, assuming there is no abnormally high
snowfall causing salaries and benefits to rise significantly in the winter, we can expect to see
some salary savings. The primary reason for the salary savings is that the PERS actuarially
required contribution rate came in less than the budgeted projections. These potential savings
are offset, in part, by higher-than-budgeted health insurance costs, which are expected to come in
$35,000 higher than budgeted due to a 10% increase in monthly premiums effective September
1,2007.
In addition, the 2007 State legislature has changed the method for computing the City's
retirement contributions for new hires. The City will now be required to pay at least 22% for all
new employees hired under the newly established defined contribution retirement plan. Previous
to this legislative session, the rate paid for new hires was less than half of the rate paid for
employees covered under the prior PERS Tier I, II, and III. However, this legislative session, the
State legislature modified the contribution rates such that the City no longer pays substantially
lower rates for newly hired employees. Rather, the higher contribution rate is now required to be
paid on all covered payroll in order to pay down the unfunded liabilities to the retirement system.
Other unanticipated expenditures include a $30,000 legal settlement for a Union-related matter,
appraisals for the north forest acres levee project (which are not eligible for grant funding),
repairs to the Community Center in excess of $330,000 (to be paid out of insurance reserves due
to lack of fund balance reserves, and in addition to siding costs), repair costs on heavy equipment
not anticipated in the budget, costs to replace a public safety computer server that failed beyond
repair, and various other matters.
Over the previous four years, expenditures through July have averaged 51.1 % of total annual
expenditures, as reflected in Graph 6 below. This statistic demonstrates that although 58.4% of
the year has expired, it is not uncommon to see expenditures coming in at less than the
6 50
annualized budget at this point in the fiscal year. Given this year's budget of $9.2 million, July
expenditures represents about 54.5% of all budgeted expenditures.
Chart 6 - Expenditures through July
as % of Annual Total
Thousands
12000
10000
8000
6000
4000
2000
o
54.5%
Unexpended
Appropriation
2003
2004
2005
2006
2007
I!I BqJend. To Date
o Remainin.!\ Bud.!\et
o Post-July Expenditures
0% of Annual
The following table reflects a breakdown of the individual departments in the General Fund, and
their expenditures through July. Encumbrances represent amounts that have been obligated for
expenditure, but which have not yet been paid. Some expenditures, such as motor pool rent
payments and salarieslbenefits, are not included in the "encumbered" column, even though they
are obligated in the budget.
Chart 7: Department Expenditures Through July
Department Actual thru Annual Budget %of Encumbered % of Budget
July Budl!et
Mayor & Council $] 84,523 $296,729 62.2% $55,]94 80.8%
Boards & Comm. $ 30,362 $92,435 32.8% $ 0 32.8%
Lei!al $ 97,380 $] 60,000 60.9% $]5,000 70.2%
City Manal!er $207,652 $393,035 52.8% $ 30,97] 60.7%
MIS $] 05,656 $208,420 50.7% $ 0 50.7%
City Clerk $]] 4,267 $22].37] 5].6% $ 0 51.6%
Finance $357,238 $63],7]8 56.6% $ 0 56.6%
Plannini! $ 98,92] $162,008 61.1 % $16,567 71.3%
General Services $ 44,475 $102,250 43.5% $ 19,239 62.3%
Contributions $ 120,500 $156,000 77.2% $35,500 100%
Police, Jail, Anm.Ctrl $1,153,380 $2,] 02,468 54.9% $42,129 56.9%
Fire $297,375 $526,168 56.5% $ 3,477 57.2%
Eni!ineerini! $]]6,758 $192,235 60.7% $ 7,701 64.7%
Buildini! Inspection $59,308 $134,457 44.1% $ 2,000 45.6%
Public Works $708,535 $1,222.656 58.0% $35,293 60.8%
Municipal Buildini! $143,983 $288,766 50.0% $37,248 62.8%
Parks & Recreation $610,054 $],]]7,348 54.6% $32,198 57.4%
Library $198,050 $359,436 55.1% $8,748 57.5%
Debt Service $353,645 $837,545 42.2% $483,900 100%
Total: $5,002,060 $9,] 73,239 54.5% $825,165 63.5%
751
Risk
Priority
Descriptio" - Gelterfll Fu"d
1 General fund reserVes
'2 Unbudgeted S'l),pp\etocnta\ awropriations
3 Hospital losses
4 Revenue ptoiect1.ons
Sll\.eS tal(.
PiLl from enletpOse funds
PERS fuo<\in8
lIolel taX
Cargo fee
Revenue sharing
Property lall
5 .o.dequale R&M funding
6 funding of capital improvement plan
7 Depreciation reserves 10 replace in(rasuuctU'e
~ Motor POOl reserves
9 insurance reserves
\0 Expenditures within 'budget
\ \ Hospital debt service reserVes
\ '2 future {IDat\cia1 threats
PERS cost increases
INITIAL DRAFT
Cl1'Y OF SEWARD
FINANCIAL RISK-AREA ASSESSMENT
Gqa/
3-6 "",nth ",,.,..,e,(S2.61- $5.2 nU\lion)
so
Expect S50.ooo . $100.000 Otonlh
$
$
S
$
$
$
S
$
$
Growin8 per,onnel. fuel. utilitY. bealthcare co,ts
r3 Pti.otitized uDAund-ed requirements
14 Inadequate depreciation re,.,..,e funds lot EntetpOse f\l1lds
is Enterprise Fund rmandai condition
Saret4rd
corrective
Acrion suggestions
N"''' TO..' ",'k-~-P"''''''' ~ dNifI f'''' ..'" ..' ....U "" .. """"" -pi",.
StatuS
N
\..!?
Non..ex.\sten\ fese1'\'CS
""",,_1"""'- _'''''' s,tane' """,erllic"
"",vide"'" ~ ",",me" ",.~m ..,., ,.".,,;..' ....ib" .....ei"
",ln~l.tC\>fO}eGt
)"lD ~ $568.448
$382.000 tbro 712001
_.....-.....4>Y""';.y~"-
3.725.\30 ,ev"'''' ~....ajl ,.,,0/0 fr<>m lQ416
A.\liIy ID _,.prlmislic .,..ge< {at""" ~ ."elUi'
969.834 On \tack
EJl.pect S6S.000 lDwatd. vencn\ F-ond. p\U5 S25.
400,000 .Ihet....., ""VEllSE _.fS~"''''''
Slit,ht\y Iltll1Cf b\l4set but vr.~led \0 meet
321.000 ""joelia"
~i\ ac'lioaneetcd \D~~ {ee
"",,,,,,,","" .....,. s"..... to' en"'" ",i_w,e''''
iP1{'1OilCSSioB
\SO.OOO "".IG" AOVEl\SE...... _.."".,,,,,,
lJe"1ot> In""'"'''''' Coaditio. ,ad Re{>"''-' Pia'" wi"" .'" fo
fuDdin&
RCS\1~ in poSl11VE \trIpac\of\l9S,OOO
834,200 On tsacl<
Cotllin~ing I. del... maintenance
None
None
"'Y ""lize _ .f"'~ ro' ComJ"""i<> c..,., ".jeet .... S.'''''' "
\b,t$e tdttvt$ slowly
..._-"G "" tis", "'....in'.Y ."""",1.. ".I;oy" ....,
lD 4~ianor. (eserv~ f.Lad
1,350.000 $
$
878.500 $
INITIAL DRAFT
CITY OF SEWARD
UNFUNDED PRIORITY NEEDS LIST
Note: Departments are just beginning to compile this information, so this
information is currently in DRAFT FORM only, and should not be considered
complete.
Description
Cost
City Clerk:
Laserfiche server $ 3,500
Records manaeement software to replace DOS $ 6,000
Agenda Manaeer addition to Laserfiche $ 5,000
Business Iicensine software $ 3,000
Council chambers outflow soeakers in hall $ 300
Re-publish City Code $ 12,000
Microphone system and timer for Council chambers $ 15,000
City Manaeer:
Various contracted services (Yoder, aDDraisals, etc.) $ 20,000
Risk manaeement risk analvsis & prioritization software $ 750
Police Department:
Replacement computer server $ 2,500
Replace bullet-Droofvests on routine schedule $ 1,500
Fire Department:
ADParatus floor repairs $ 37,000
Leaking pipes requirin" wall demolition $ 22,000
Front and rear doorways $ 5,000
Sealing and insulatin" foam storaee room $ 10,000
Finance Department:
Budeetine software uperades $ 9,000
Forecastine software $ 1,800
Municipal Buildin,,:
Replacement carpet $ 15,000
ReDlacement of faultv liehts $ 12,000
Repair of outdoor stairs $ 3,500
Handicapped accessibility issues $ 15,000
Basement Dlumbin" reDairs Unknown
Parks and Recreation:
Fill for eroded bike oath $ 15,000
TYC carpet $ 2,000
TYC furniture $ 4,450
First Aid trainine $ 1,500
Unbudeeted Priority Proiect Items:
Levee prooertv/ROW purchase $ 400,000
Levee proiect construction shortfall $ 700,000
PERS cost increases for Tier IV emplovees $ 8,000
Community Development Director position $ 79,000
Hospital capital bud"et needs $ 300,000
Hospital opera tine losses $ 650,000
Pavilion replacements $ 590,000
Road repairs
City shop relocation
53
CITY OF SEWARD
SUPPLEMENTAL APPROPRlA nONS
Descriptio"
Authorization
Amount
Fire vehicle exhaust system Reso. 2007 -003 $ 3,750
Boiler replacement (re-appropriation) Reso. 2006-136 $ 23,000
Pavin~ contract Reso.2007-44 $ 133,698
Escrow payment on LTC land purchase Reso. 2007-47 $ 10,000
Community Center deferred maintenance Reso.2007-54 $ 393,000
Community-Built playground Reso.2007-76 $ 5,000
Total Supplemental (after-budget) Appropriations: $ 568,448
Note: The General Fund began the year with approximately $1.0 M in undesignated reserves. These appropriations, combined
and PERS Funding /Tom the State of Alaska, leave little to no reserves.
54
Fund Description
General Fund
Reserved for inventory and prepaids - $388,409
Designated for working capital - $1,500,000
Designated for insurance - $126,418
Designated for hospital line of credit - $500,000
Undesignated - estimated
Avalanche - unreimbursed thus far
Capital Projects Funds
Capital Acquisition Fund
Streets and Sidewalks
Fourth & Adams Park
Flood Mitigation
Community Center Repairs
LTC Project
Hoben Park
Parks Capital Projects
Harbor Enterprise Fund
SBH Expansion
Dredging Reimbursement
SBH Repairs and Renovation
Harbor Revenue Bonds
SMIC Enterprise Fund
Electric Enterprise Fund
Electric MRRF Fund
Fort RaymondIT-Line
Waler Enterprise Fund
Water MRRF
Water System Modeling and Engineering
Wellhouse #2 Chlorination Room
Water Storage Tanks and Lines
Fire Hydrants Phase 2
Water Source Study
Third A venue Water Line
Wastewater Enterprise Fund
Wastewater MRRF
Lift Station #3
Parking Enterprise Fund
Special Revenue Fund
ALPAR
Two Lakes Park
Municipal Grants
Fire Grants
Internal Service Funds
Motor Pool
Compensated Absences
Other Funds
Hospital Debt Service
Teen Council Agency Fund
CITY OF SEWARD
CASH BALANCES - ALL FUNDS
As of month ended July 31, 2007
Cash Balance
$ 3,328,518
Totals by Fund Type
Notes:
813,691 Does not include net transfers
$ (245,712) $
$ (41,920)
$
$ 16,054
$ (3,287)
$ 385,833
$ 798,391
$ 37,755
$ 9,929 $
$ 360,271
$ 1,247,556
$ 41,707
$ (32,015)
$ 833,423 $
$ (64,954)
$ 2,765,907
$ 1,414,070
$ 721,428 $
$ 3,109,604
$ 4,019
$ 28,813
$ 15,731
$ 29,238
$ 63,471
$ 42,772
$ (281,950) $
$ 430,128
$ 163,938
$ 52,483 $
$ 320,877 $
$ (4,694)
$ 2,520
$ 19,610
$ 3,750 $
$ 476,260
$ 348,968 $
$ 264,358
$ 26,134 $
$ 16,688,984
55
567,979
1,202,755
2,450,942
4,836,451
3,011,698
646,549
320,877
21,186
825,228
290,492
GLCARL DPT 21-Aug-07 07,03 PM (KRISTIN] S PAGE 1
City of Seward
FUND, 101 - General Fund
DEPT, 0 - General
Revenue and Expenses
as of July 31, 2007
YEAR TO DATE ANNUAL
--~----------~---------------------~ -------------------
Acct Sub ACTUAL ACTUAL + % Bgt % Bgt
Nurn Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o SNCUM w/ENCUM
------------ ------------ --------- ---------
REVENUES,
4110 100 Real Property Tax 23,232.97 31,462.13 31,462 580,000 5.4 % 5.4 %
4110 200 Personal Property Tax 51,712.19 56,840.97 56,841 229,200 24.8 24.8
4110 210 Motor Vehicle Registratio 299.24 9,591.53 9,592 25,000 38.4 38.4
4120 100 City Sales Tax 221,688.89 1,098,481.02 1,098,481 3,725,130 29.5 29.5
4130 300 Hotel/Motel RoOm Tax 17,587.76 17,588 321,000 5.5 5.5
4180 100 Assessment Principal 272
4180 200 Assessment Interest 100.13 100 100 100.1 100.1
4190 100 Tax penalties & Interest 87.77 745.34 745 2,400 31.1 31.1
4230 100 Taxi Permits 20.00 860.00 860 1,200 71.7 71.7
4230 200 Building permits 1,007.72 24,923.28 24,923 80,000 31.2 31.2 CD
4230 300 Dog Licenses 25.00 335.00 335 750 44.7 44.7 l{)
4230 400 DMV - Drivers License 1,165.00 16,990.00 16,990 28,000 60.7 60.7
4230 401 DMV - Motor Vehicles 2,140.20 41,724.90 41,725 62,000 67.3 67.3
4230 500 Mise Permits and Licenses 845.00 2,870.00 2,870 7,000 41.0 41.0
4230 600 City Business License 540.00 12,675.47 12,675 20,000 63.4 63.4
4330 175 P.LL.T. - Alaska SeaLife 24,223.00 27,412.00 27,412 80,000 34.3 34.3
4330 900 P.LL.T. - Other 2,899.55 2,900
4350 110 Alaska Liquor Tax 8,350.00 8,350 16,000 52.2 52.2
4350 130 Alaska Raw Fish Tax 4,169.43 4,169 320,000 1.3 1.3
4350 131 Fisheries Resource Landin 7,500
4350 170 Jail Contract 224,736.00 224,736 408,611 55.0 55.0
4350 180 Dispatch Contract w/State 24,250.00 24,250 48,500 50.0 50.0
4350 190 KPB 911 Dispatch Contract 24,240.00 24,240.00 24,240 48,000 50.5 50.5
4350 192 Nat'l Park Svc Dispatch C 3,500.00 3,500 2,000 175.0 175.0
4360 40 Library Grants 4,082.09 10,332.09 10,332
4410 110 Copying Charge 1,540.53 11,032.64 11,033 26,000 42.4 42.4
4410 120 Sales Tax Credit for Prom 1,000.00 3,000.00 3,000 4,000 75.0 75.0
4410 300 Zoning Fees 60.00 60 1,600 3.8 3.8
4410 410 Project Management 33,413.73 57,068.94 57,069 51,500 110.8 110.8
4410 470 Admin. Exp. - SMIC 5,737.66 40,163.70 40,164 68,853 58.3 58.3
4410 500 Admin Exp. - Harbor 21,447.67 150,133.65 150,134 267,373 56.2 56.2
4410 501 Admin. Exp. - Parking Fund 643.00 4,501.00 4,501 7,716 58.3 58.3
4410 510 Admin. Exp. Electric 55,951.83 391,662.85 391,663 696,422 56.2 56.2
4410 520 Admin. Exp_ Water 15,368.83 107,581.85 107,582 204,425 52.6 52.6
4410 530 Admin. Exp. Sewer 9,396.92 65,778.40 65,778 122,762 53.6 53.6
4410 560 Admin. Exp. Jail 6,202.83 43,419.85 43,420 74,434 58.3 58.3
4410 900 Administration - Other 13 0 . 00 130 150,000 0.1 0.1
4420 110 Misc. Dog Fees 100.00 970.00 970 2,500 38.8 38.8
4420 250 Misc. Jail Revenue 40.00 453.18 453 800 56.6 56.6
4420 275 Misc. Police Revenue 1,089.16 5,330.98 5,331
GLCARL DPT 21-Aug-07 07,03 PM [KRISTIN]S PAGE 2
City of Seward
FUND, 101 - General Fund
DEPT, 0 - General
Revenue and Expenses
as of July 31, 2007
YEAR TO DATE ANNUAL
------------. ----------------------- -------------------
Acct Sub ACTUAL ACTUAL + % Bgt % Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET wlo ENCUM w/ENCUM
------------ ------------ --------- ---------
4420 400 Mise Dispatching 833.33 5,833.35 5,833 10,000 58.3 % 58.3 %
4430 150 Shop Dept Work Orders 3,213.39 28,798.06 28,798 25,000 115.2 115.2
4470 10 Parks & Rec: Public Use F 291.51 2,447.71 2,448 8,000 30.6 30.6
4470 20 Parks & Rec: punchcard Fe 337.50 9,271.10 9,271 18,000 51. 5 51.5
4470 30 Parks & Rec: Class Regist 5,587.25 46,275.70 46,276 42,000 110.2 110.2
4470 40 Parks & Rec: Facility Ren 51. 88 221. 69 222 1,600 13.9 13 .9
4470 50 Parks & Rec: Tournaments 5,006.08 5,006 5,600 89.4 89.4
4470 60 Parks & Rec: Special Even 24.00 10,055.64 10,056 14,000 71.8 71.8
4470 80 Parks & Rec: Shower Fees 4,748.89 8,576.01 8,576 13,750 62.4 62.4
4470 110 Parks & Rec: Pavilion Fee 117.66 760.02 760 100 760.0 760.0
4470 120 Parks & Rec: Camping Fees 83,370.53 168,551. 71 168,552 260,000 64.8 64.8
4470 121 Mini-Service Campground R 59,268.87 139,907.54 139,908 190,000 73 .6 73.6 r'-
4470 150 Parks & Rec: Miscellaneou 129.72 1,251.69 1,252 2,200 56.9 56.9 If)
4470 160 Parks & Rec: Work Order R 2,500
4490 100 Library Service Revenue 468.10 1,550.35 1,550 3,200 48.4 48.4
4490 110 Library Circulation Reven 554.05 2,514.25 2,514 4,800 52.4 52.4
4490 120 Library Miscellaneous Rev 62.75 63
4510 0 Fines - General 2,082.00 12,123.81 12,124 21,000 57.7 57.7
4610 10 GF Interest on Investment 18,628.04 78,072.90 78,073 130,000 60.1 60.1
4610 30 GF Interest on Repo 7,062.89 35,534.51 35,535 20,000 177.7 177.7
4610 120 GF Penalties & Interest (1,833.93) 4,303.45 4,303 10,000 43.0 43.0
4620 100 General Fund Land Rents & 3,600.00 75,959.37 75,959 31,036 244.7 244.7
4620 160 Jail Facility Rental 500.00 3,500.00 3,500 6,000 58.3 58.3
4620 200 Municipal Building Rental 65,000
4640 100 Surplus Equipment Sales 300.00 300 5,000 6.0 6.0
4680 100 Federal Project Funds 842.94 843
4680 200 State Project Funds 23,557.81 23,558 412,556 5.7 5.7
4690 100 Garbage Contract 6,525.12 27,812.13 27,812 65,000 42.8 42.8
4690 200 SVAC Maintenance Fee 2,400.00 2,400 2,400 100.0 100.0
4690 400 Gravel Sales 20,000
4690 500 City Clerk Fees 21. 00 151.00 151 250 60.4 60.4
4690 600 Collection of Doubtful Ac 420.08 420 2,500 16.8 16.8
4690 910 Vending Machine Fees 1,200.00 1,204.85 1,205 2,400 50.2 50.2
4880 490 Miscellaneous Revenue 186.22 423.10 423 2,500 16.9 16.9
------------ ------------ --------- ---------
TOTAL REVENUES 704,209.25 3,224,053.24 3,224,053 9,087,440 35.5 % 35.5 %
===========: ==:c::===z:::===== :=:c====== =========
Account Name
Salaries
Overtime
Standby Time
Unemployment Wage
Leave Time
In Lieu of FICA
Retirement Benefi
Health Insurance
workers' Camp
Medicare
Total persnl Serv
Audi t
Advertising
Subscriptions/Due
Travel/Subsistenc
Communications
Education/Trainin
Legal
Other spec Servic
Utilities
Heating Fuel
Rents & Leases
Insurance
Maintenance & Rep
Contracted Servic
Library Bks.& Mat
Vehicle Supplies
Uniform Allowance
Operating Supplie
Gas & Lube
Equip, Furn,Tools
Safety Equip/Supp
Janitorial Suppli
Inmate Meals
Postage/Misc. Frei
Equipment Rental
Motor Pool Rent
Campgrounds
Sister City progr
Municipal Lebby F
Contributions
Genl Govt Admin F
Contingency
City of Seward
FUND, 101 - General Fund
Line Item Expenditure summary by Fund
Through July, 58.4% of year has expired
THROUGH JULY
----------------------------------------------------------------
2006
$ 1,675,445 $
100,619
3,648
11,287
169,812
8,015
360,921
401,037
65,647
37,824
2,834,256
43,300
15,178
9,022
60,341
35,949
16,503
108,503
2,290
162,518
31,473
43,010
175,763
114,689
100,045
13,342
1,556
2,843
108,954
41,986
23,103
(688 )
2,167
5,860
19,083
29,180
215,119
821
1,500
86,084
133,800
37,217
2007
1,786,690
102,164
3,710
9,569
185,797
8,929
442,074
498,514
69, 041
40,290
3,146,777
45,000
14,742
8,755
55,525
38,973
9,464
97,380
1,836
153,567
36,072
41,122
211,809
94,888
118,772
15,076
1,248
2,484
91,736
45,366
29,006
1,336
4,755
7,078
23,652
30,256
210,214
2,606
1,968
85,816
120,500
43,420
7,5'00
Actual
Variance
$
111,245 $
1,545
62
(1,718)
15,984
914
81,153
97,476
3,394
2,466
312,521
1,700
(436)
(267)
(4,816)
3,024
(7,039)
(11,123)
(454)
(8,952)
4,599
(1,888)
36,045
(19,801)
18,727
1,734
(308 )
(359)
(17,217)
3,381
5,903
2,024
2,588
1,218
4,569
1,077
(4,905 )
1,785
468
(268)
(13,300)
6,203
7,50058
YTD
Budget
1,921,707
68,048
4,044
14,700
190,495
5,127
558,263
452,696
68,945
39,030
3,323,055
28,000
23,707
16,263
62,040
40,128
28,449
93,333
6,417
184,042
26,717
31,967
118,125
126,532
152,063
13,708
2,800
4,551
145,447
36,225
49,478
12,941
4,871
8,750
24,325
49,933
210,214
2,450
2,042
81,667
91, 000
43,420
16,469
Budget
Variance
$
(135,017) $
34,116
(335)
(5,131)
(4,698)
3,802
(116,189)
45,818
96
1,260
(176,278)
17,000
(8,964 )
(7,508 )
(6,516)
(1,155)
(18,985)
4,046
(4, S81)
(30,475)
9,355
9,156
93,684
(31,644)
(33,291)
1,368
(1,552)
(2,067)
(53,711)
9,141
(20,473)
(11,605)
(116)
(1,672)
(673 )
09,677)
156
(74)
4,lS0
29,500
(B, 969)
ANNUAL
Annual
Budget
3,294,355
116,654
6,933
25,200
326,562
8,789
957,023
776,050
118,191
66,909
5,696,666
48,000
40,640
27,880
106,355
68,790
48,770
160,000
11,000
315,500
45,800
54,800
202,500
216,912
260,680
23,500
4,800
7,801
249,338
62,100
84,820
22,185
8,350
15,000
41,700
85,600
360,367
4,200
3,500
140,000
156,000
74,434
28,232
% of
Annual Bud
54.23 %
87.58
53.51
37.97
56.89
101.59
46.19
64.24
58.41
60.22
55.24
93.75
36.28
31.40
52.21
56.65
19.41
60.86
16.69
48.67
78.76
75.04
104.60
43.74
45.56
64.15
25.99
31.84
36.79
73.05
34.20
6.02
56.94
47.19
56.72
35.35
58.33
62.04
56.23
61. 3 0
77 .24
58.33
26.57
City of Seward
FUND, 101 - General Fund
Line Item Expenditure Summary by Fund
Through July, 58.4% of year has expired
THROUGH JULY ANNUAL
---------------------------------------------------------------- ---------------------
Actual YTD Budget Annual % of
Account Name 2006 2007 Variance Budget Variance Budget Annual Bud
----------------- ---------- ---------- --------- ---------- --------- ----------
Elections $ 89 $ $ (89) $ 2,042 $ (2,042) $ 3,500 %
Promotion 3,352 3,289 (63 ) 2,975 314 5,100 64.49
Vol Fireman Stipe 9,333 9,917 583 9,917 17,000 58.33
Credit card fees 3,370 3,451 80 3,092 359 5,300 65.10
Misc. Expenses 16,555 13,541 (3,014) 14,321 (780) 24,550 55.16
Principal 7,860 121,003 113,143 211,643 (90,639) 362,816 33.35
Interest Expense 11,601 30,889 19,287 23,189 7,699 39,753 77.70
Buildings 18,662 (18,662) 2,042 (2,042) 3,500
Capital Equipment 14,198 18, 047 3,849 16,917 1,130 29,000 62.23
Misc. Programs 1,183 3,227 2,044 3,792 (564) 6,500 49.65
Pass-Thru Payment 165,150 (165,150)
---------- ---------- --------- ---------- --------- ----------
Total Expenses $ 4,726,120 $ 5,002,060 $ 275,941 $ 5,351,056 $ (348,996) $ 9,173,239 54.53 %
=:::======== =IE"":====== ========= """"""=-.."'''''== ====.,.:c__ ==========
59
City of Seward
FUND, 401 - Small Boat Harbor Enterprise Fund
Line Item Revenue Summary by Fund
Through July, 58.4% of year has expired
THROUGH JULY ANNUAL
---------------------------------------------------------------- - - - - - - - - - - - - - - - - - - - --
Actual YTD Budget Annual % of
Account Name 2006 2007 Variance Budget Variance Budget Annual Bud
----------------- ---------- ---------- --------- ---------- --------- ----------
EF Interest Reven $ 49,336 $ 46,857 $ (2,479) $ 16,000 $ 30,857 $ 32,000 146.43 %
Sales Fixed Asset 1,810 (1,810)
Spec proj Revenue 28,036 (28,036)
Other Mise Revenu 200 (1,883) (2,083) 800 (2,683 ) 1,600 (117.66)
Amortization of C 298,043 298,044 1 255,466 42,578 510,932 58.33
Transient Moorage 233,390 212,828 (20,561) 167,500 45,328 335,000 63.53
Moorage 595,673 664,454 68,781 439,200 225,254 878,400 75.64
Boat Lift Fees 52,985 60,689 7,704 42,500 18,189 85,000 71.40
Wharfage 11,947 11,947 10,000 1,947 20,000 59.74
Land Rents & Leas 249,000 158,824 (90,176) 168,218 (9,394) 336,435 47.21
Labor and Service 2,075 3,791 1,716 2,000 1,791 4,000 94.77
Land Lease Credit (39,033) (15,223) 23,810 (25,767) 10,544 (51,533) (29.54 )
Misc. Harbor Reve 29,584 33,938 4,354 42,950 (9,012) 85,900 39.51
Harbor Power Sale 117,022 126,330 9,308 107,500 18,830 215,000 58.76
---------- ---------- --------- ---------- --------- ----------
Total Revenue $ 1,618,122 $ 1,600,597 $ (17,525) $ 1,226,367 $ 374,230 $ 2,452,734 65.26 %
========== ========== c======== ---------- --------- ----------
---------- --------- ----------
60
Account Name
Salaries $
Overtime
Standby Time
Unemployment Wage
Leave Time
In Lieu of FICA
Retirement Benefi
Health Insurance
Workers' Comp
Medicare
Total persnl Serv
Advertising
SUbscriptions/Due
Travel/Subsistenc
Communications
Education/Trainin
Legal
Utilities
Power for Resale
Heating Fuel
Insurance
Maintenance & Rep
Contracted Servic
Operating Supplie
Gas & Lube
Equip,Furn,Tools
Safety Equip/Supp
Janitorial Suppli
Postage/Misc. Frei
Equipment Rental
Motor Pool Rent
Bonding Expense
Depreciation Expe
Bad Debt Expense
Harbor Overhead
Harbor Allocation
P.LL.T.
Reclass PILT to T
Credit card fees
Interest Expense
Misc. Expenses
Principal
Interest Expense
City of Seward
FUND: 401 Small Boat Harbor Enterprise Fund
Line Item Expenditure Summary by Fund
Through July, 58.4% of year has expired
THROUGH JULY
----------------------------------------------------------------
2006
194,904 $
13,265
6,373
24,928
3,240
62,189
56,343
15,885
2,746
379,874
3,417
219
1,361
5,744
279
14,882
18,964
103,304
3,620
79,053
11,950
18,901
12,883
10,250
2,486
2,031
2,074
2,515
29,775
568,150
533,360
(446,170)
84,701
(84,701)
7,713
721
60,560
2007
214,375 $
12,583
6,912
549
25,133
3,233
64,089
63,546
17,025
3,339
410,783
2,714
287
1,176
6,190
650
7,995
21,504
110,352
3,593
74,687
13,187
25,758
8,577
9,911
5,634
1,974
2,923
3,470
21,025
8,717
574,515
574,264
(495,362)
89,118
(89,118)
7,946
619
207,107
127,835
Actual
Variance
19,471 $
(683)
539
549
205
(7)
1,900
7,203
1,140
592
30,910
(703)
68
(185)
447
371
(6,887)
2,541
7,048
(27)
(4,366)
1,238
6,857
(4,306)
(340)
3,149
(57)
850
955
(8,750)
8,717
6,365
40,904
(49,192)
4,417
(4,417)
233
(102)
,207,107
67,276
61
YTD
Budget
253,629 $
17,119
6,018
27,157
2,304
92,520
65,595
16,893
3,524
484,758
3,208
875
3,792
7,583
2,333
11,667
42,875
58,333
4,083
56,992
18,492
41,067
18,346
8,750
14,292
3,063
3,967
6,767
1,167
21.025
584,429
11,200
635,738
(517,289)
74,774
(74,774)
7,875
292
1,167
187,896
240,171
Budget
Variance
(39,254) $
(4,537)
894
549
(2,024)
929
(28,431)
(2,049)
132
( 185)
(73,975)
(495)
(588)
(2,616)
(1,393)
(1,683)
(3,671)
(21,371)
52,019
(491)
17,695
(5,304 )
(15,309)
(9,769)
1,161
(8, 657)
(1,089)
(1,044)
(3,296)
(1,167 )
8,717
(9,914)
(11,200)
(61,474)
21,927
14,344
(14,344)
71
(292)
(548)
19,211
(112,3361
Annual
Budget
434,792
29,347
10,316
46,554
3,950
158,606
112,448
28,960
6,041
831,014
5,500
1,500
6,500
13,000
4,000
20,000
73,500
100,000
7,000
97,700
31,700
70,400
31,450
15,000
24,500
5,250
6,800
11,600
2,000
36,043
1,001,879
19,200
1,089,837
(886,781)
128,184
(128,184)
13,500
500
2,000
322,107
411,722
ANNUAL
% of
Annual Bud
49.31 %
42.87
67.00
53.99
81.86
40.41
56.51
58.79
55.27
49.43
49.34
19.13
18.09
47.62
16.25
39.98
29.26
110.35
51.32
76.45
41.60
36.59
27.27
66.07
23.00
37.59
42.99
29.92
58.33
57.34
52.69
(55.86)
69.52
(69.52 )
58.86
30.96
64.30
31.05
City of Seward
FUND, 401 Small Boat Harbor Enterprise Fund
Line Item Expenditure Summary by Fund
Through July, 58.4% of year has expired
THROUGH JULY
ANNUAL
Actual YTD Budget Annual % of
Account Name 2006 2007 Variance Budget Variance Budget Annual Bud
----------------- --~------- ---------- --------- ---------- --------- ----------
Capital Equipment $ 226,658 $ $ (226,658) $ $ $ %
---------- ---------- --------- ---------. ------._- ----------
Total Expenses $ 1,654,569 $ 1,738,032 $ 83,463 $ 1,964,912 $ (226,880) $ 3,368,421 51. 60 %
======",,=== ============ =======-= ==::::=====""= ::u:::= ==="E1C:: ====""""====
62
City of Seward
FUND: 403 - Parking Enterprise Fund
Line Item Revenue Summary by Fund
Through July, 58.4\ of year has expired
THROUGH JULY
Actual YTD Budget
Account Name 2006 2007 Variance Budget Variance
----------------- ---------- ---------- --------- ---------. ---------
Parking Fees $ 122,407 $ 122,761 $ 354 $ 89,660 $ 33,101
EF Interest Reven 4,041 4,225 184 4,225
---------- ---------- - - - - - - - -- ---------- ---------
Total Revenue $ 126,448 $ 126,986 $ 538 $ 89,660 $ 37,326
=""""="""'=-==== ---------- =<======== "'''''''=======:0: ===="".""==
----------
63
ANNUAL
---------------------
Annual \ of
Budget Annual Bud
----------
$ 179,320 68.46 \
----.-----
$ 179,320 70.82 \
==========
City of Seward
FUND, 403 - Parking Enterprise Fund
Line Item Expenditure Summary by Fund
Through July, 58.4% of year has expired
THROUGH JULY
ANNUAL
Actual YTD Budget Annual % of
Account Name 2006 2007 Variance Budget Variance Budget Annual Bud
------~---------- ---------- ---------- --------- ---~------ --------- ----------
Salaries $ 45,055 $ 41,460 $ (3,595 ) $ 49,946 $ (8,485) $ 85,621 48.42 %
Overtime 605 (605)
Unemployment Wage 3,366 6,919 3,553 3,792 3,128 6,500 106.45
Leave Time 8 (8 )
Retirement Benefi 21 (21)
Health Insurance 130 (130)
workers' Camp 2,957 2,974 17 639 2,335 1,096 271.38
Medicare 3,486 3,172 (314) 3,821 (649) 6,550 48.42
---------- ---------- --------- ---------- --------- ----------
Total Persnl Serv 55,627 54,526 (1,102) 58, 197 (3,672) 99,767 54.65
Advertising 35 57 21 875 (819) 1,500 3.77
TraveljSubsistenc 138 (138) 1,237 (1,237) 2,120
Communications 430 419 (11) 700 (281) 1,200 34.93
Legal 292 (292 ) 500
Other Spec Servic 1,167 (1,167) 2,000
Utilities 464 157 (306 ) 335 (178) 575 27 .38
Rents & Leases 583 (583) 1,000
Insurance 2,407 3,185 778 1,225 1,960 2,10'0 151.67
Maintenance & Rep 554 110 (444) 1,925 (1,815 ) 3,300 3.33
Vehicle Supplies 292 (292) 500
Operating Supplie 5,291 4,350 (941) 3,354 996 5,750 75.65
Gas & Lube 962 957 (5) 583 374 1,000 95.73
Equip, Furn,Tools 131 (131) 225
Safety Equip/Supp 292 (292) 500
Postage/Misc. Frei 419 644 224 583 60 1,000 64.36
Motor pool Rent 7,583 7,583 7,S83 13,000 58.33
Depreciation Expe 3,039 3,621 582 4,204 (583) 7,207 50.25
Genl Govt Admin F 4,320 4,501 181 4,501 7,716 58.33
P.I.L.T. 10,OS7 9,821 (236) 7,599 2,222 13,026 75.39
Reclass PILT to T (10,057) (9,821 ) 236 (7,599) (2,222) (13,026) (75.39 )
Credit card fees 12 12 12
Misc. Expenses (1) 1 117 (117) 200
Infrastructure Co 46,667 (46,667) 80,000
Capital Equipment 6,990 (6,990)
---------- ---------- --------- ---------- --------- -------~--
Total Expenses $ 88,258 $ 80,122 $ (8,136) $ 134,843 $ (54,721) $ 231,160 34.66 %
::::::::C:::=====:o: =====:::""=== ======::::0::= ==:===:0::==== ==::c::c===== ========:::=
64
City of Seward
FUND, 417 - 8.M.I.C. Enterprise Fund
Line Item Revenue Summary by Fund
Through July. 58.4% of year has expired
THROUGH JULY ANNUAL
---------------------------------------------------------------- - - - - - - - - - - - - - - - - - - ---
Actual YTD Budget Annual % of
Account Name 2006 2007 Variance Budget Variance Budget Annual Bud
----------------- ---------- ---------- --------- ---------- --------- ----------
EF Interest Reven $ 3,301 $ 27 $ (3,273) $ $ 27 $ %
Amortization of C 447,613 305,400 (142,213) 261,772 43,629 523,543 58.33
Moorage 2,052 1,521 (530) 2,750 (1,229) 5,500 27.66
Boat Lift Fees 59,303 84,016 24,714 55,000 29,016 110,000 76.38
Storage Fees 62,439 52,822 (9,617) 55,000 (2,178) 110,000 48.02
Wharfage 1,574 894 (680) 3,250 (2,356 ) 6,500 13.75
Land Rents & Leas 51,046 35,852 (15,194) 35,590 262 71,180 50.37
Labor and Service 413 75 (338) 250 (175) 500 15.00
Harbor Power Sale 7,472 7,727 256 5,000 2,727 10,000 77.27
---------- ---------- --------- ---------- --------- ----------
Total Revenue $ 635,211 $ 488,335 $ (146,877) $ 418,612 $ 69,723 $ 837,223 58.33 %
=====:==== :====:""..== ===-=-=== ="""""""""'=...== ========= =:::==""'''''===
6~
Account Name
Salaries $
Overtime
Leave Time
Retirement Benefi
Health Insurance
Workers. Camp
Medicare
Total Persnl Serv
Communications
Legal
Utilities
Power for Resale
Heating Fuel
Insurance
Maintenance & Rep
Contracted Servic
Operating Supplie
Gas & Lube
Equip, Furn,Tools
Postage/Misc. Frei
Depreciation Expe
Harbor Overhead
Harbor Allocation
P.LL.T.
Reclass PILT to T
Principal
Interest Expense
AmortDefLoss93Bon
Amort.BondIssueCo
Total Expenses
2006
28,510 $
1,458
2,786
4,178
6,974
3,089
458
47,453
10
13,494
7,419
9,044
1,852
11,541
6,452
350
821
2,247
31
177
517,084
156,739
(61,301)
10,660
(10,660)
5,284
$
718,697 $
2007
29,755 $
3,698
2,932
4,170
9,156
3,367
498
53,574
9
2,929
6,441
12,482
5,070
15,662
1,650
55
648
3,906
28
374,870
145,411
(34,015)
11,764
(11,764)
4,054
38,425
2,410
633,609 $
City of Seward
FUND, 417 - S.M.I.C. Enterprise Fund
Line Item Expenditure Summary by Fund
Through July, 58.4% of year has expired
THROUGH JULY
Actual
Variance
1,245 $
2,240
145
(8 )
2,181
278
40
6,121
(10,565)
(977)
3,437
3,218
4,121
(4,802)
(295)
(174)
1,659
(2)
(177)
(142,213)
(11,329)
27,286
1,104
(1,104 )
(1,230)
38,425
2,410
(85,088) $
66
YTD
Budget
29,135 $
1,997
2,837
2,807
6,946
3,110
453
47,285
5,833
6,417
8,750
5,250
9,567
19,833
24,792
3,208
2,275
1,458
2,625
374,870
153,635
(39,684)
11,317
(11,317)
88,380
5,665
22,415
1,406
Budget
Variance
620 $
1,701
95
1,363
2,209
257
45
6,289
9
(2,904)
25
3,732
(180)
6,095
(18,183)
(24,737)
(2,561)
1,631
(1,430)
(2,625)
(8,224)
5,669
448
(448)
(88,380)
(1,611)
16,010
1,004
Annual
Budget
49,946
3,424
4,863
4,812
11,908
5,331
776
81,060
10,000
11,000
15,000
9,000
16,400
34,000
42,500
5,500
3,900
2,500
4,500
642,635
263,374
(68,029)
19,400
(19,400)
151,509
9,712
38,425
2,410
743,981 $ (110,372) $ 1,275,396
ANNUAL
% of
Annual Bud
59.57 %
108.00
60.28
86.66
76.89
63.15
64.12
66.09
29.29
58.56
83.21
56.33
95.50
4.85
0.13
11.78
100.15
1.14
58.33
55.21
(50.00)
60.64
(60.64)
41. 74
100.00
100.00
49.68 %
City of Seward
FUND, 501 - Electric Fund
Line Item Revenue Summary by Fund
Through July, 58.4% of year has expired
THROUGH JULY ANNUAL
---------------------------------------------------------------- ---------------------
Actual YTD Budget Annual % of
Account Name 2006 2007 Variance Budget Variance Budget Annual Bud
----------------- ---------- ---------- --------- ---------- --------- ----------
Assessment Revenu $ 2,290 $ 1,428 $ (862) $ 4,038 $ (2,610) $ 8,075 17.68 %
EF Interest Reven 93,101 96,703 3,601 55,500 41,203 111,000 87.12
Sales Fixed Asset 621 (621)
Spec Proj Revenue 29,137 21,220 (7,917) 21,220
Amortization of C 465,977 472,473 6,496 404,977 67,496 809,953 58.33
Amort.Bond Premiu 7,227 7,227 7,227
Residential Sales 1,421,349 1,551,509 130,160 1,296,911 254,598 2,593,822 59.82
SG Service 749,483 800,049 50,565 722,051 77,998 1,444,101 55.40
LG Service Sales 1,716,359 1,952,177 235,818 1,672,296 279,882 3,344,591 58.37
Industrial Sales 345,406 378,790 33,384 330,723 48,067 661,446 57.27
Harbor Power Sale 117,648 109,791 (7,857) 79,500 30,291 159,000 69.05
Street & Yard Lig 41. 553 35,934 (5,619) 37,000 (1,066) 74,000 48.56
Misc. Operating R 18,611 10,596 (8,015) 42,750 (32,154) 85,500 12.39
---------- ---------- --------- ---------- --------- ----------
Total Revenue $ 5,001,536 $ 5,437,896 $ 436,360 $ 4,645,744 $ 792,152 $ 9,291,488 58.53 %
::::CZ:ICE::::::: :::::=:=""z:::a= ::::::::::::::::::: """"==Zl:::::::::: ::""""""""-=:::: C==::::::""""Z:E
67
Account Name
Salaries $
Overtime
Standby Time
Electric Meal All
Unemployment Wage
Leave Time
Retirement Benefi
Health Insurance
Workers' Camp
Medicare
Union Benefits
5al.& Ben.w/o cre
Total persnl Serv
Advertising
Subscriptions/Due
Travel/Subsistenc
Communications
Education/Trainin
Legal
Other Spec Servic
Utilities
Power for Resale
Heating Fuel
Fuel for Generato
Rents & Leases
Insurance
Maintenance & Rep
Contracted Servic
Vehicle Supplies
Operating Supplie
oper.Supp.w/o cre
Gas & Lube
Testing
Equip, Furn,Tools
Safety EquipfSupp
Postage/Misc. Frei
Equipment Rental
Motor Pool Rent
Util. Deposit Int
Depreciation Expe
Bad Debt Expense
Genl Govt Admin F
P.I.L.T.
City of seward
FUND: 501 - Electric Fund
Line Item Expenditure Summary by Fund
Through July, 58.4% of year has expired
THROUGH JULY
----------------------------------------------------------------
2006
284,203 $
127,443
41,933
12,379
170
18,414
93,598
69,145
23,941
17,215
13,690
(16,112)
686,017
432
18,638
62,241
3,650
3,356
56,033
5,833
25,345
1,722,040
1,638
711,682
24,985
58,696
430,210
29,589
476
80,748
(5,903 )
50,960
3,418
124
15,269
382
44,093
699
760,480
(531)
375,876
355,164
2007
277,955 $
84,222
42,748
2,956
4,414
22,213
57,845
61,210
23,446
10,933
9,965
(1,379)
596,528
933
18,968
40,082
5,022
5,768
97,191
5,833
33,887
2,296,978
2,847
21,234
23,150
66,322
59,154
54,332
39
174,885
(204)
13,321
9,282
447
8,611
127
44,093
756
783,288
391,663
387,108
Actual
Variance
(6,247) $
(43,221)
815
(9,423)
4,244
3,799
(35,753)
(7,935)
(495)
(6,281)
(3,724)
14,733
(89,489)
501
330
(22,159)
1,372
2,412
41,157
8,542
574,937
1,208
(690,447)
(1,835)
7,626
(371,055)
24,743
(437)
94,137
5,699
(37,638)
5,865
323
(6,658 )
(255)
57
22,808
531
15,787
31,944
68
YTD
Budget
422,766 $
27,176
64,387
3,499
2,917
37,808
74,906
70,449
35,573
8,227
11,667
(58,333)
701,040
2,917
15,896
42,583
5,921
11,375
57,458
5,833
29,750
2,131,844
2,625
58,333
32,667
39,054
89,250
81,258
875
119,175
(72,917)
13,708
2,917
10,354
11,463
4,667
44,093
583
759,593
22,167
391,663
390,248
Budget
Variance
(144,810) $
57,046
(21,639)
(544)
1,497
(15,594)
(17,060)
(9,238)
(12,127)
2,707
(1,701)
56,954
(104,511)
(1,983)
3,072
(2,502)
(899)
(5,607)
39,732
4,137
165,133
222
(37,099)
(9,516 )
27,268
(30,096)
(26,927)
(836 )
55,710
72,713
(387)
(2,917)
(1,072)
447
(2,852)
(4,540)
172
23,694
(22,167)
(3,141)
ANNUAL
Annual
Budget
724,741
46,588
110,377
5,999
5,000
64,813
128,410
120,769
60,982
14,103
20,000
(100,000)
1,201,782
5,000
27,250
73, 000
10,150
19,500
98,500
10,000
51,000
3,654,590
4,500
100,000
56,000
66,950
153,000
139,300
1,500
204,300
(125,000)
23,500
5,000
17,750
19,650
8,000
75,588
1,000
1,302,160
38,000
671,422
668,997
% of
Annual Bud
38.35 %
180.78
38.73
49.27
88.27
34.27
45.05
50.68
38.45
77.52
49.83
(1. 38)
49.64
18.67
69.61
54.91
49.47
29.58
98.67
58.33
66.44
62.85
63.26
21. 23
41.34
99.06
38.66
39.00
2.60
85.60
(O.16)
56.69
52.30
43.82
1. 59
58.33
75.58
60.15
58.33
57.86
City of Seward
FUND: 501 - Electric Fund
Line Item Expenditure Summary by Fund
Through July, 58.4% of year has expired
THROUGH JULY
----------------------------------------------------------------
Actual YTD Budget
Account Name 2006 2007 Variance Budget Variance
----------------- ---------- ---------- --------- ---------- ---------
Reclass P!LT to T $ (355,164) $ (387,108) $ (31,944) $ (390,248) $ 3,141 $
Credi t card fees 19,078 14,275 (4,803 ) 24,500 (10,225)
Misc. Expenses 2,045 1,483 (562) 4,958 (3,476)
Principal 210,000 195,000 (15,000) 201,461 (6,461)
Interest Expense 27,353 35,146 7,793 275,765 (240,619)
Amort.BondIssueCo 4,904 4,904 4,904
Capital Equipment 56,229 17,150 (39,079) 26,250 (9,100)
---------- ---------- --------- ---------- ---------
Total Expenses $ 5,481,180 $ 5,022,494 $ (458,686) $ 5,149,079 $ (126,585) $
========:oz: S<lZlZ===="""'= ========= ===="":z:==== :=c:======
69
ANNUAL
Annual % of
Budget Annual Bud
----------
(668,997) (57.86)%
42,000 33.99
8,500 17.45
345,361 56.46
472,740 7.43
45,000
38.11
8,826,993
56.90 %
City of Seward
FUND: 701 - Water Enterprise Fund
Line Item Revenue Summary by Fund
Through July, 58.4% of year has expired
THROUGH JULY ANNUAL
---------------------------------------------------------------- ---------------------
Actual YTD Budget Annual % of
Account Name 2006 2007 Variance Budget Variance Budget Annual Bud
- - - - - - - - - - - - - - - -- ---------- ---------- --------- ---------- --------- ----------
EF Interest Reven $ 53,737 $ 48,769 $ (4,967) $ 30,750 $ 18,019 $ 61,500 79.30 %
Sales Fixed Asset 1,125 (1,125)
Spec proj Revenue 6,209 (6,209)
Amortization of C 10,083 13,190 3,107 11,306 1,884 22,612 58.33
Residential Sales 212,711 211,338 (1,374) 185,970 25,368 371,940 56.82
SG Service 54,648 52,636 (2,012 ) 46,850 5,786 93,700 56.17
LG Service Sales 104,424 109,949 5,525 89,500 20,449 179,000 61. 42
SMIC Sales 31,307 43,405 12,099 26,500 16,905 53,000 81.90
Industrial Sales 83,517 60,026 (23,491) 74,000 (13,974) 148,000 40.56
Ship Water 31,665 43,645 11,980 34,000 9,645 68,000 64.18
Misc. Operating R 36,227 35,594 (633) 29,850 5,744 59,700 59.62
---------- ---------- --------- ---------- --------- ----------
Total Revenue $ 625,653 $ 618,553 $ (7,100) $ 528,726 $ 89,827 $ 1,057,452 58.49 %
=====::==== ;;========== ==..,,"'===== ---------- ==:IE====== ==========
----------
70
Account Name
Salaries $
Overtime
Standby Time
Leave Time
In Lieu of FICA
Retirement Benefi
Health Insurance
Workers' Camp
Medicare
Total persnl Serv
Advertising
Subscriptions/Due
Travel/Subsistenc
Communications
Education/Trainin
Legal
Utilities
Heating Fuel
Insurance
Maintenance & Rep
Contracted Servic
Operating Supplie
Gas & Lube
Testing
Equip,Furn,Tools
Safety Equip/Supp
Postage/Misc.Frei
Equipment Rental
Motor Pool Rent
Depreciation Expe
Bad Debt Expense
Genl Govt Admin F
P.I.L.T.
Reclass PILT to T
Credit card fees
Misc. Expenses
Principal
Interest Expense
Infrastructure Co
Capital Equipment
Total Expenses
2006
91,107 $
13,809
3,332
10,700
494
22,369
21,906
6,795
1,462
171,975
392
2,696
2,683
1,435
79,308
8,290
15,684
594
5,597
2,532
1,080
3,166
280
2,536
2,229
54,945
103,245
44,857
(44,857)
2,207
200
$
461,074 $
2007
83,136 $
14,632
3,675
9,741
25,938
20,941
5,311
1,473
164,848
304
522
1,504
3,691
111
79,308
6,710
20,152
270
6,717
2,766
4,125
3,664
83
2,224
2,229
57,485
107,582
44,527
(44,527)
1,452
297
17,520
483,564 $
City of Seward
FUND: 701 - Water Enterprise Fund
Line Item Expenditure Summary by Fund
Through July, 58.4% of year has expired
THROUGH JULY
Actual
Variance
(7,971) $
822
343
( 959)
(494)
3,570
(965)
(1,484)
11
(7,127)
304
130
(1,192)
1,008
(1,324)
(1,581)
4,469
(324)
1,120
234
3,045
499
(196)
(312)
2,540
4,337
(329)
329
(755)
97
17,520
22,490 $
71
YTD
Budget
84,652 $
2,158
5,208
10,031
1,440
29,011
19,635
6,571
736
159,443
583
1,167
2,333
2,917
2,625
2,917
87,500
583
5,833
32,083
87,500
11,083
3,558
2,333
4,667
1,458
2,917
583
2,229
106,592
1,750
107,582
45,422
(45,422)
1,750
875
75,769
54,845
189,583
Budget
Variance
(1,516) $
12,473
(1,533)
(290)
(1,440)
(3,073)
1,306
(1,260)
737
5,405
(279)
(645)
(829)
774
(2,514)
(2,917)
(8,192)
(583)
876
(11,931)
(87,230)
(4,366)
(792)
1,792
(1,002)
(1,375 )
(693)
(583)
(49,107)
(1,750)
(895)
895
(298)
(578)
(75,769)
(54,845)
(189,583)
17,520
Annual
Budget
145,118
3,700
8,928
17,196
2,469
49,733
33,660
11,265
1,262
273,331
1,000
2,000
4,000
5,000
4,500
5,000
150,000
1,000
10,000
55,000
150,000
19,000
6,100
4,000
8,000
2,500
5,000
1,000
3,821
182,729
3,000
184,426
77,867
(77,867)
3,000
1,500
129,889
94, 020
325,000
953,059 $ (469,496) $ 1,633,816
ANNUAL
% of
Annual Bud
57.29 %
395.45
41.16
56.65
52.16
62.21
47.15
116.73
60.31
30.43
26.09
37.60
73.81
2.47
52.87
67.09
36.64
0.18
35.35
45.35
103.13
45.80
3.33
44 .47
58.33
31.46
58.33
57.18
(57.18)
48.39
19.80
29.60 %
City of Seward
FUND: 703 - Wastewater Enterprise Fund
Line Item Revenue Summary by Fund
Through July, 58.4% of year has expired
THROUGH JULY
ANNUAL
----------------------------------------------------------------
Actual YTD Budget Annual % of
Account Name 2006 2007 Variance Budget Variance Budget Annual Bud
----------------- ---------- ---------- --------- ---------- --------- ----------
Assessment Revenu $ 423 $ 333 $ (90) $ 212 $ 122 $ 423 78.77 %
EF Interest Reven 9,225 8,456 (769) 4,450 4,006 8,900 95.01
Sales Fixed Asset 1,125 (1,125)
Spec proj Revenue 6,106 (6,106)
Amortization of C 125,345 125,346 107,439 17 , 907 214,878 58.33
Residential Sales 250,019 248,695 (1,324) 214,000 34,695 428,000 58.11
SG Service 62,050 55,591 (6,459) 49,000 6,591 98,000 56.73
LG Service Sales 106,563 110,251 3,688 91,500 18,751 183,000 60.25
SMIC Sales 35,260 31,371 (3,888 ) 30,000 1,371 60,000 52.29
Misc. Operating R 1,569 2,582 1,013 1,250 1,332 2,500 103.29
---------- ---------- --------- ---------- --------- ----------
Total Revenue $ 597,686 $ 582,626 $ (15,060) $ 497,851 $ 84,775 $ 995,701 58.51 %
---------- ========== --------- =m===:::::"'''''' :::=::====::= ====""======
---------- ---------
72
Account Name
Salaries $
Overtime
Standby Time
Leave Time
In Lieu of FICA
Retirement Benefi
Health Insurance
Workers' Comp
Medicare
Total persnl Serv
Advertising
Subscriptions/Due
Travel/Subsistenc
Communications
Education/Trainin
Legal
Utilities
Heating Fuel
Rents & Leases
Insurance
Maintenance & Rep
Contracted Servic
Operating Supplie
Gas & Lube
Testing
Equip, Furn, Tools
Safety Equip/Supp
Postage/Misc.Frei
Equipment Rental
Motor Pool Rent
Depreciation Expe
Bad Debt Expense
Genl Gavt Admin F
P.I.L.T.
Reelass PILT to T
Credit card fees
Misc. Expenses
Principal
Int,erest Expense
Infrastructure Co
Capital Equipment
Total Expenses
2006
30,422 $
318
3,332
3,376
494
11,288
7,420
1,175
369
58,194
1,657
696
2,019
330
44,171
83
6,239
17,476
8,103
2,382
2,604
1,050
1,995
2,333
163,331
63,127
36,925
(36,925)
2,507
1,333
144
$ 379,774
2007
44,231 $
2,583
3,569
5,623
13,381
11,553
2,105
607
83,651
17
45
2,687
44,454
466
50
6,614
13,682
9,958
3,999
2,714
5,143
932
83
2,381
2,333
162,848
65,778
35,879
(35,879)
1,763
1,333
86
4,970
$ 415,986
City of Seward
FUND: 703 - Wastewater Enterprise Fund
Line Item Expenditure Summary by Fund
Through July, 58.4% of year has expired
THROUGH JULY
Actual
Variance
13,809 $
2,265
236
2,247
(494)
2,093
4,132
930
238
25,457
(1,640)
(651)
669
(330)
283
466
(33)
375
(3,795)
9,958
(4,104)
332
2,539
(118)
83
387
(483 )
2,651
(1,046)
1,046
(744 )
(58)
4,970
YTD
Budget
59,648 $
1,507
3,087
7,001
288
20,042
13,090
6,395
798
111,856
292
700
1,458
2,333
1,750
2,917
55,417
875
292
4,958
46,375
16,333
11,083
3,354
9,917
3,500
583
2,917
1,167
2,333
167,179
583
65,778
36,377
(36,377)
1,750
583
32,622
3,592
11,667
$ 36,213 $ 564,164
= = == c c co = 7.3' === = =. = c =
Budget
Variance
(15,417) $
1,076
482
(1,378)
(288)
(6,661)
(1,537)
(4,290)
(191)
(28,205)
(292)
(683 )
(1,413)
354
(1,750)
(2,917)
(10,963)
(409)
(242)
1,656
(32,693)
(6,375)
(7,084)
(640)
(4,774)
(2,568 )
(500)
(535)
(1,167)
(4,331)
(583)
(497 )
497
13
(583 )
(31,290)
(3,506)
(11,667)
4,970
$ (148,178) $
Annual
Budget
102,253
2,584
5,292
12,002
494
34,357
22,440
10,963
1,368
191,753
500
1,200
2,500
4,000
3,000
5,000
95,000
1,500
500
8,500
79,500
28,000
19,000
5,750
17,000
6,000
1,000
5,000
2,000
4,000
286,592
1,000
112,763
62,360
(62,360)
3,000
1,000
55,924
6,157
20,000
967,139
ANNUAL
% of
Annual Bud
43.26 %
99.97
67.43
46.85
38.95
51.48
19.20
44.35
43.62
1.39
1.80
67.18
46.79
31. 09
10.00
77 .81
17 .21
35.56
21. 05
47.20
30.25
15.53
8.33
47.63
58.33
56.82
58.33
57.54
(57.54 )
58.77
2.38
1. 3 9
43.01 %
August 2007
Monthly Planner
11
7:30 PM P & Z
Meeting
12 13 14 16 17 18
6:30 PM C~y 12:00 PM Historic 9:00 AM -1 :00 PM
Council Work Preservation Work Social Security Rep
Session Relocation Session
and Generator (2007-2008 Priority
Replacemnet List)
7:30 PM C~y
Council Meeting
19 21 22 23 24 25
29
30
31
26
September 2007
Monthly Planner
2 3 4 5 6 7 8
Labor Day 6:30 PM P & Z - 6:30 PM Historic
Offices Closed SBCFSB Quarterly Preservation
Joint Wort< Session Meeting
H 7:30 PM P & Z
Meeting
9 11 12 13 14 15
12:00 PM PACAB
Meeting
19
20
21
22
16
6:30 PM P & Z
Wort< Session
12:00 PM PACAB
Work Session
9:00 AM -1:00 PM
Social Security Rep
23
30