HomeMy WebLinkAboutRes2007-083
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2007-083
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROVING THE EXPENDITURE OF $16,883 FROM THE
2007 STREET DEPARTMENT OPERATING BUDGET FOR ADDITIONAL
COSTS ASSOCIATED WITH PAVING OFV ARIOUS SECTIONS OF CITY
STREETS AUTHORIZED IN RESOLUTION 2007-044
WHEREAS, on April 23, 2007, the Seward City Council approved Resolution 2007-044,
authorizing the expenditure of an amount not-to-exceed $936,500 for paving of various sections of
City Streets; and
WHEREAS, QAP personnel in conjunction with City staff measured areas and estimated
quantities associated with the paving project; and
WHEREAS, "actual" areas and asphalt quantities were greater than original estimates and
the 1 % budgeted contingency; and
WHEREAS, the underestimated over expenditure of funds in the amount of $16,883 is
available in the Street Department 2007 Operating Budget.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to pay Colaska Incorporated dba Quality
Asphalt Paving an amount not-to-exceed $16,883 for paving that has been done.
Section 2. The Seward City Council hereby finds that an under estimate of "actual" cost on
a project "estimated" to be $936,500, is not unreasonable.
Section 3. Funding in the amount of $16,883 is hereby appropriated from the Street
Department 2007 Operating Budget account no. 10 1-131 0-5380; and transferred to the Street Capital
Project contract services account no. 203-2030-5390.
Section 4. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 27th day of
August, 2007.
CITY OF SEWARD, ALASKA
RESOLUTION 2007-083
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
THE CITY OF SEWARD, ALASKA
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Vanta Shafer, Mayor
Dunham, Valdatta, Schafer, Bardarson, Thomas, Amberg, Shafer
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Council Agenda Statement
Meeting Date: August 27, 2007
To: Phillip Oates, City Manager
From: W.C. Casey, Public Works Director
Agenda Item: After the Fact Paving Appropriation
BACKGROUND & JUSTIFICATION:
On April 23, 2007, per Resolution 2007-044, the Seward City Council authorized the expenditure of
$936,500 for paving of various City streets. The Public Works Department requested the $936,500
based on estimates of Sq. footage costs of asphalt and estimates of Sq. yardage costs of grinding. The
total estimated cost of grinding and the laying down of asphalt was approximately $923,000. Staff felt
that a $13,000 contingency would be adequate, and we asked for approval of a total expenditure of
$936,500.
In hindsight, asking for only a 1% contingency was misplaced optimism. An average contingency for
a project of this magnitude would normally be in the 15% range. Because of financial constraints,
staff felt that it was advantageous to attempt to accomplish the work with only a $13,000
contingency. We were mistaken in our optimism. The actual billing from QAP, was $953,383 which
leaves an outstanding balance of $16,883.
Staff observed the work while it progressed, has verified the measurements in the field, and feels that
QAP gave the City its full value for the $953,383 project cost. The underestimating of “actual” costs
directly correlates with the 1% contingency that staff figured into the requested appropriation in
Resolution 2007-044.
INTENT:
The intent, is to appropriate from the Public Works Street Department 2007 Budget, the additional
$16, 883 to pay the balance of QAP’s $953,383 invoice.
CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Other: _______________________________________________________________________
FISCAL NOTE
:
Funding in the amount of $16,883 is available in the P/W Street Department 2007 operating budget,
Account number 101-1310-5380.
Approved by Finance Department:_________________________
RECOMMENDATION:
City Council approve Resolution 2007____ authorizing an additional amount of $16,883 for paving
and grinding work that QAP performed for the City in May, 2007