HomeMy WebLinkAboutRes2007-084
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2007-084
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO SPEND AN
AMOUNT UP TO $28,750.00 FOR THE REPAIRS TO THE 1997 436C
CATERPILLAR BACKHOE TO NC MACHINERY
WHEREAS, NC Machinery has provided an estimate in the amount of$22, 787.61 to repair
the 1997 436c backhoe unit; and
WHEREAS, the backhoe unit is an essential piece of equipment used by all City
Departments; and
WHEREAS, to continue providing the highest most cost effective level of service possible
to the community it would be in the best interest of the City to repair the Backhoe unit rather than
purchase a new one; and
WHEREAS, the Public Works Shop does not have the specialized equipment necessary to
complete all the repairs; and
WHEREAS, Seward City Code 6.1 0.120(b) allows the City to utilize a specific product or
professional services which can only be furnished by a single dealer.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to spend an amount not-to-exceed $28,750
to NC Machinery to repair the 1997 Caterpillar Backhoe Unit.
Section 2. Funding in the amount of $28,750 is hereby appropriated from the Water
Enterprise Operating Budget, Account 701-7400-5380.
Section 3. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27th day of
August, 2007.
CITY OF SEWARD, ALASKA
RESOLUTION 2007-084
THE CITY OF SEWARD, ALASKA
1/~vVJi jjL4/~
Vanta Shafer, Mayor I
AYES:
NOES:
ABSENT:
ABSTAIN:
Dunham, Valdatta, Schafer, Bardarson, Thomas, Amberg, Shafer
None
None
None
ATTEST:
i~~;\
(City Seal)
,\'l,nu""
~,,\~ OF Sl:v(/',
......~ ~ ........... '-"1~'"
:- (j ...;.'o?PO~.;...:,<:> ~
~ . ...v ; V. . f#
... ....."'!:" __ '0\ ~
:: . . [,:II
.. 0: S T;~,j t~~,.. . ~ ::
.. : 11",&, _ ill 0 r:;i1
: ~ : :
~ ~ --.._ .It q
.. 9. ~ .~::
-:,. tP.....OA."" ,\",,1'\..., ~ ~
-., ~ -..'Vt::. 1 v ..- 4.L\ :4ltt
'.., - J/",~......l.... t"", <::;;~....4tt
#" ~ OF pJ...'i"- ~~..
"""1111"\\\
Council Agenda Statement
Meeting Date: August 27, 2007
From: Phillip Oates, City Manager
Through: W.C. Casey, Public Works Director
Agenda Item: 1997 Caterpillar Backhoe Repair
BACKGROUND & JUSTIFICATION:
It has been determined that the 1997 436C Caterpillar Backhoe currently used by the Public Works
Department is in need of extensive repairs. The Public Works Shop does not have the equipment to
initiate all of these repairs and recommends that it be sent to NC Machinery in Anchorage for repair.
It will be necessary to remove and install the bucket, remove and install the boom, recondition the
boom, remove and install stick, recondition stick, replace swing frame, replace bearings, replace
adapters and side plates on the bucket, remove and install guard assemblies, and change tips. The
estimated cost of repairs will be $22,787.61. (See Attachment). Due to the specific nature of the parts
and repairs, and per Seward City Code 6.10.120 (5) allowing for the purchase of specialized products
and professional services which can only be furnished by a single dealer, or which have a uniform
published price, staff feels it is in the City’s best interest to sole source the work to NC Machinery in
Anchorage as they are the closest authorized Caterpillar maintenance shop.
INTENT
The intent is to repair the 1997 436C Caterpillar Backhoe to a dependable condition. The work will
be performed by certified Caterpillar mechanic’s at NC Machinery in Anchorage, Alaska.
CONSISTENCY CHECKLIST
:
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE:
The City has received an estimate of $22,787.61 relative to the cost to repair the Caterpillar Backhoe
unit from NC Machinery. Funding for the repair in the amount of $28,750 (including a 15%
contingency) is available in the 2007 Water Enterprise Fund Operating Budget, Account 701-7400-
5380.
Approved by Finance Department: ________________________________________
RECOMMENDATION:
City Council approve Resolution2007-____, authorizing the expenditure of $28,750 ($22,787.61 plus
a 15% contingency) for the repair of the 436C Cat Backhoe by NC Machinery Co.