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HomeMy WebLinkAboutRes2005-123 Sponsored by: Clerk ... CITY OF SEWARD, ALASKA RESOLUTION 2005-123 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING A CONTRACT THROUGH DECEMBER 31, 2006, WITH ALASKA NEWSPAPERS, INC. FOR DISPLAY ADVERTISING IN THE SEWARD PHOENIX LOG AT A RATE OF $8.60 PER COLUMN INCH, WITH A MINIMUM OF 40 COLUMN INCHES PER WEEK WHEREAS, the City Clerk's Office produces, on a weekly basis, display advertisements announcing City of Seward meetings; and WHEREAS, these ads are usually produced in the Seward Phoenix Log under the section known as the "City Calendar"; and WHEREAS, the City's contract for advertising in The Seward Phoenix Log expires on December 31, 2005; and WHEREAS, The Seward Phoenix Log has provided advertising services in the past and has given the City a measure of flexibility in meeting deadlines in order to guarantee that advertising occurs during established code-required, and Alaska Open Meeting Law time frames; and .... WHEREAS, the agreement with Alaska Newspapers, Inc. obligates the City to advertise a minimum of 40 column inches, at $8.60 per column inch, and guarantees a more favorable rate if the City purchases additional space; and WHEREAS, the last rate changed to an additional $1.07 per column inch from 2004 to 2005, with no increase to occur this year, other than the column inch total; and WHEREAS, it appears the City uses on the average 40 column inches per week; and WHEREAS, through telephonic quotes a year ago, these rates were found to be very favorable for the city; and WHEREAS, it is in the public interest to publish the bulk of the City's ads in a local newspaper, and The Seward Phoenix Log is currently the only regularly published newspaper with an office in the City of Seward. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: .... CITY OF SEWARD, ALASKA RESOLUTION 2005-123 1 1 ...tJ Section 1. It is in the public interest to approve a contract for advertising without full utilization of city bid procedures, since it is the only local newspaper with a wide circulation in town. Section 2. The City is authorized to sign a contract with Alaska Newspapers Inc. for the period January 1, 2006, through December 31,2006, with an $8.60 per column inch rate and a minimum of 40 column inches per week. Section 3. The City is authorized to spend up to $20,000 in order to display the City Calendar, with funding from advertising account 101-1110-5120. Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council ofthe City of Seward, Alaska, this 14th day of November, 2005. THE CITY OF SEWARD, ALASKA 1{,t.:- -Lt~ Vanta Shafer ayor) ..... AYES: NOES: ABSENT: ABSTAIN: Branson, Valdatta, Lorenz, Thomas, Shafer None Dunham, Schafer None ATTEST: t kCk-A-;t.~ tPi2~~ oharma Dollerhide Acting City Clerk \. (City Seal) "'''''''''''' .\~'\ 0':": ~ ~ ~I'." ...:4." .....,\l. " t~'''"..l1,~ ."'A <:~... ~"\. -' .."t....t... '....;l ...-" .,:- 1""" /'f',PC;:;:" ,~ ' .~ '-' .' ,. C . "'v:', <:'l <:. :: "..;::..,) \~\ ~ ~ /~ ~ o~ ~ ~ 0: C\--;'j /1. T : : ~~ i u.L.LJ-\.!}....d : Q ~~ rl .. .. ",', ('~ . "'-v-.,. I> ~ ~\ "'\V.I (\ ,..,," ,.": ": (>, ....v~. "...... '\J Ij;' ,. 'I. ."''fr::1 "..... ~...\~~,~. \< ."~i_:>:.,:i:;:.;,t / -,,, -:., I ...... Agenda Statement Meeting Date: November 14, 2005 From: Jean Lewis, City Clerk Agenda Item: Annual contract for advertising with Alaska Newspapers Inc. BACKGROUND & JUSTIFICATION: Alaska Newspapers Inc. provided a new advertising agreement and contract for this coming year. This obligates the City to advertise a minimum of 40 column inches at $8.60 per column inch, and guarantees a more favorable rate if the City purchases additional space. Although the minimum column inches are going up from 35 to 40 inches, a quick check through our files show the city uses and has paid for, on the average, 40 column inches per week anyway. This raises our yearly total owed to just under the maximum that is in the budget of $20,000. The rate per column inch was $7.31 for the years 2001 and 2002. The rate increased by 22 cents for the year 2003 to $7.53 per column inch. The rate for 2005 was $8.60 per column inch. The rate will stay $8.60 per column inch for 2006, with an addition of column inches from 35 to 40. The City of Seward is already given a discount on their base local rate per column inch. Further inquiries with other area newspapers last year indicated that this was a very favorable rate for the City. Per our code, the city must advertise in a paper of local circulation. Please note the terms of this contract have always given the Alaska Newspapers Inc. the right to amend this agreement upon 30 days notice in writing. The City at that time could accept the new rates or terminate the contract. CONSISTENCY CHECKLIST: Yes No 1. Comprehensive Plan _____ _____ 2. Strategic Plan _____ _____ 3. Other _____ _____ 4. Not applicable _XX_ _____ FISCAL NOTE: The City is authorized to spend up to $20,000 in order to display the city calendar with funding coming from account 101-1110-5120. This new rate multiplied by an average of 40 column inches comes to at least $17,888.00 annually. Finance ___________________ _______________________________________________________________ _________ RECOMMENDATION: Council approve Resolution 2005-123, and authorize the City to sign a contract with Alaska Newspapers Inc. for the period January 1, 2006 through December 31, 2006 at a rate of $8.60 per column inch for a minimum of 40 column inches per week.