HomeMy WebLinkAboutRes2007-088Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2007-088
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH METCO INC. TO REPAIR THE JAPANESE CREEK
LEVEE AT A COST NOT TO EXCEED $100,451, WITH FINANCING FROM
THE 2008 DESIGNATED LEGISLATIVE GRANT FROM THE STATE OF
ALASKA
WHEREAS, a request for bids to repair the Japanese Creek Levee was properly advertised
including, an Invitation to Bid on 8126/07 in the Anchorage Daily News and an Invitation to Bid on
8/30/07 in the Seward Phoenix Log; and
WHEREAS, nine bid packets were obtained by contractors interested in the project; and
WHEREAS, there were a total of three bids submitted and publicly opened on September
18, 2007; and
WHEREAS, the three bids were evaluated through a four (4) section grading criteria
(specified in the bid documents) including the fee on September 18, 2007; and
WHEREAS, as a result of the evaluation process, Metco Inc. was selected as the most
qualified and responsive bidder as required by Seward City Code §§ 6.10.135 and 6.10.340; and
WHEREAS, the City is at risk of a serious flood, if the damage sustained during the October
2006 Flood is not repaired; and
WHEREAS, funds are available from a legislative appropriation to cover the cost of this
project; and
WHEREAS, a 30% contingency has been added to the contractor's bid price to cover the
cost of any unforeseen problems which may arise during construction and to re-key existing problem
rip-rap from Ash Street south to the beginning of the levee; and
WHEREAS, the engineering and permitting have been completed for this project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to enter into a contract with Metco Inc. to repair
the Japanese Creek Levee, at a cost not to exceed $100,451 with financing from the 2008 Designated
Legislative Grant from the State of Alaska.
CITY OF SEWARD, ALASKA
RESOLUTION 2007-088
Section 2. Funding in the amount of $100,451 is hereby appropriated from the 2008
Designated Legislative Grant account no.666-6662-4680-0200, to the Levee Repair project account
no. 666-6662-5390.
Section 3. The total project cost includes the cost for prevailing wage rates that are required
for all municipal funded prof ects in the State of Alaska mandated by the Little Davis Bacon Act for
public construction projects $2,000 or more in value.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 24th day of
September, 2007.
THE CITY OF SEWARD, ALASKA
Vanta Shafer, May
AYES: Dunham, Valdatta, Schafer, Bardarson, Thomas, Amberg, Shafer
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
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Agenda Statement
Meeting Date: September 24, 2007
To: Mayor and Council Members
Through: City Manager Phillip Oates ~~~7
From: Project Manager Tom Shepard ~//~/07
Agenda Item: Authorizing the City Manager to enter into a contract with Metco Inc. to
repair the Japanese Creek Levee at a cost not to exceed $100,451, with
financing from the 2008 Designated Legislative Grant from the State of
Alaska
BACKGROUND & JUSTIFICATION:
As a result of the October 2006 Seward Flood the Japanese Creek Levee was damaged in three
locations from Ash Street north to Dimond Blvd.
A request for bids to repair the Japanese Creek Levee was properly advertised including, an
Invitation to Bid on 8/26/07 in the Anchorage Daily News and an Invitation to Bid on 8/30/07 in the
Seward Phoenix Log. Invitations to Bid were also posted at City Hall, the Harbormaster's Office
and at the Post Office.
In response to the City's Invitation to Bid, nine bid packets were obtained by contractors interested in
the project. There were a total of three bids submitted that were evaluated by a team of City Staff
through a four (4) section grading criteria. Metco Inc. received a total of 83 points, King of
Diamonds Excavating received a total of 79 points and Twin Peaks Construction received a total of
71 points. In accordance with City Code, local bidders who maintain and operate businesses within
the boundaries of the Seward electrical utility service area will be provided a local bidder preference.
The lesser of $5000 or 5% of the Bid Amount was deducted from the Bid Amount of local bidder for
the evaluation.
As a result of the evaluation process, Metco Inc. was selected as the most qualified and responsive
bidder as required by Seward City Code §§ 6.10.135 and 6.10.340.
CONSISTENCY CHECKLIST:
Where applicable, this agenda statement is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Other:
FISCAL NOTE:
Funds have been appropriated to cover the cost of this project and a contingency has been added to
the contractors bid price to cover the cost of any unforeseen problems which may arise during
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Agenda Statement
Resolution 2007- $`~
construction. A 2008 Designated Legislative Grant was obtained from the State of Alaska to fund
the necessary repairs. /~'/~ ~ ..~
Approved by Finance Department: bl1%~1~J
RECOMMENDATION:
Council approve Resolution 2007-~ authorizing the City Manager to enter into a contract with
Metco Inc. to repair the Japanese Creek Levee at a cost not to exceed $100,451, with financing from
the 2008 Designated Legislative Grant from the State of Alaska.
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