HomeMy WebLinkAboutRes2007-090Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION N0.2007-090
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
SECOND EXTENSION OF THE AGREEMENT WITH TRYCK NYMAN
HAYES, INC. TO PROVIDE ENGINEERING AND DESIGN SERVICES
FOR THE I & T DOCKS AND THE TRAVEL LIFT/BULKHEAD IN THE
SMALL BOAT HARBOR FOR AN AMOUNT NOT TO EXCEED $52,000
WHEREAS, in a final report dated December 22, 2005, Tryck Nyman Hayes, Inc. provided
the City of Seward the results of its inspection and recommendations for renovating the I & T docks
and the travel lift/bulkhead in the Small Boat Harbor; and
WHEREAS, a Request for Proposals dated April 8, 2006 sought engineering and design
proposals for the I & T docks and travel lift/bulkhead; and
WHEREAS, in June 2006 Tryck Nyman Hayes, Inc. ("TNH") was selected as a result of a
review of the proposals received by the City and the parties entered into a contract for an amount of
$124,196.00; and
WHEREAS, the original project capital budget was $2 million but the City later obtained an
additional $2.2 million for a total budget of $4.2 million for improvements to the I&T docks and the
travel lift/bulkhead; and
WHEREAS, in February 2007 the City and TNH approved an amendment to the contract
with TNH to provide the additional services needed for the expanded scope of the project, along
with design, engineering, permitting and construction administration for the prof ect, at an additional
cost of not to exceed $88,890.00; and
WHEREAS, significant additional unforeseen work was needed, primarily to address
environmental and permitting requirements, as well as the City's desire to take advantage of the
timing of this project in order to upgrade water and other critical utility infrastructure; and
WHEREAS, TNH has requested an amendment to include the additional services for an
amount of $52,000.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
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CITY OF SEWARD, ALASKA
RESOLUTION 2007-090
Section 1. The City Manager is authorized to enter into a second amendment to the
agreement for providing engineering and design services for renovations of the I and T docks and the
travel lift/bulkhead facility with Tryck Nyman Hayes, Inc. of Anchorage, Alaska for an amount not
to exceed $52,000.00, in accordance with the proposal submitted by TNH and presented at this
meeting.
Section 2. Funding for these services is appropriated as follows: $12,000 from the Water
Enterprise Fund reserves account no. 701-0000-3070-0315 for the upgrade of water utility
infrastructure, and $40,000 from the Small Boat Harbor Repair and Renovation Capital Project
account no. 315-3150-4680-0200, for a total appropriation of $52,000 to the contracted services
account no. 315-3150-5390
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 24th
day of September, 2007.
THE CITY OF SEWARD, ALASKA
v/Cc.-
Vanta Shafer, Mayor
AYES: Dunham, Bardarson, Thomas, Amberg, Shafer
NOES: Valdatta, Schafer
ABSENT: None
ABSTAIN: None
ATTEST:
~ ~
Jea Lewis, C rty Clerk
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Council Agenda Statement
Meeting Date: September 24, 2007
Through: Phillip Oates, City Manager~fl
From: Scott A. Ransom, Harbormaster
Agenda Item: Authorizing the City Manager to Negotiate and Execute,
on Behalf of the City of Seward, a Second Amendment
to the Agreement with Tryck Nyman Hayes, Inc. to
Provide Engineering Services for the I & T Docks and
the Travel LiftlBulkhead in the Small Boat Harbor.
BACKGROUND & JUSTIFICATION:
In June 2006, the City entered into an agreement with Tryck Nyman Hayes, Inc. ("TNH") to provide
engineering services for the I & T docs and the travelliftlbulkhead in the Small Boat Harbor. The
agreement was the result of a Request for Proposals and evaluation of each of the proposals received
by the City. TNH's proposal ranked highest with 95.67 points out of a total of 100. Other proposals
scored 66.00 and 69.33.
The City first obtained grants in the amount of $2 million, but later obtained an additional $2.2
million for a project total of $4.2 million. To fully utilize the grant funds and expand the project
accordingly, the design, engineering, permitting, and project management scope of work required
modification. In February 2007, the City Council approved an amendment to the contract with TNH
to provide additional services, including additional design and permitting work, at a cost of not-to-
exceed $88,890.00.
Environmental work at the site and extensive permitting requirements, among other things, have
increased the design, permitting and project management tasks. TNH requests a second amendment
to the contract to perform the additional environmental and permitting, design of upland utilities,
design of erosion protection for the area adjacent to the hotel sheet pile bulkhead, and related project
management services. The additional services would beprovided at acost ofnot-to-exceed $52,000.
CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE: ,
Approved by Finance Department
RECOMMENDATION:
Council approve Resolution 2007-~ authorizing the City Manager to negotiate and enter into a
second amendment to the contract with Tryck Nyman Hayes, Inc. for engineering and design services
for the I & T docks and the travelliftlbulkhead.
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