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HomeMy WebLinkAbout11262007 City Council PacketThe City of Seward, Alaska Citv Council Meeti November 26, 2007 7:30 p.m. Council Chambers Clark Corbridge Mayor Term Expires 2009 Willard E. Dunham Vice Mayor Term Expires 2008 Robert Valdatta Council Member Term Expires 2009 Tom Smith Council Member Term Expires 2009 Betsy Kellar Council Member Term Expires 2009 Jean Bardarson Council Member Term Expires 2008 Linda Amberg Council Member Term Expires 2008 Phillip Oates City Manager Jean Lewis City Clerk Brad Meyen Cheryl Brooking City Attorney 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING. [Those who have signed in will be given the first opportunity to speak. Time is limited to 2 minutes per speaker and 30 minutes total time for this agenda item.] 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS A. Proclamations and Awards B. Borough Assembly Report C. City Manager's Report D. Chamber of Commerce Report E. Seward Planning and Zoning Commission Report City of Seward, Alaska Council Agenda November 26, 2007 Page I 7. PUBLIC HEARINGS A. Resolutions Requiring A Public Hearing 1. Resolution 2007-122, Amending The Port And Harbor Tariff By Increasing Launch Fees, Effective January 1, 2008..............................................................Pg 5 2. Resolution 2007-123, Amending The Sewer Tariff To Increase All Sewer Charges By 5%, Effective January 1, 2008................................. .............................. Pg 8 3. Resolution 2007-124, Amending The Electric Tariff To Establish A New Fee To Equalize Charges To Customers Outside Of The Seward City Limits, With Customers Inside The Seward City Limits, Effective January 1, 2008..............................Pg 20 B. Ordinances Requiring A Public Hearing 1. Ordinance 2007-007, Amending The Land Use Plan And Rezoning Of Tract D, Of The USS 1864, Seward Long Term Care Facility Subdivision (Preliminary Plat) And Rezoning The North Portion Of Tract A-1, Of The USS 1864, Seward Long Term Care Facility Subdivision (Preliminary Plat) From Single Family (RI) To Institutional (INS) ................................................ ............................................. Pg 27 2. Ordinance 2007-008, An Ordinance Of The City Council Of The City Of Seward, Alaska, Amending Seward City Code Title 15, Land Uses Allowed Table 15.10.225 To Allow Townhouses By Conditional Use Permit In The Central Business District (CBD).............................................................................................Pg 39 3. Ordinance 2007-009, Amending SCC Table 15.10.220 To Add A Note Regarding Limitations On Development Of Tract D Of USS 1864 Jesse Lee Home Subdivision Seward Long Term Care Facility Replat...................................................Pg 47 8. UNFINISHED BUSINESS A. Items Postponed From Previous Agenda 1. Resolution 2007-105, Adopting The Parking Enterprise Fund Budget For Calendar Year2008....................................................................................... Pg 49 2. Resolution 2007-106, Adopting The Motor Pool Internal Service Fund Budget For CalendarYear 2008............................................. .......... ................... .Pg 52 3. Resolution 2007-107, Adopting The Hospital Debt Service Fund Budget For CalendarYear 2008......... .................................................................. Pg 55 4. Resolution 2007-108, Adopting The Electric Enterprise Fund Budget For Calendar Year2008.......................................................................................Pg 58 5. Resolution 2007-109, Adopting The Capital Improvement Plan Budget For Calendar Year 2008 And Two Subsequent Calendar Years ........ ..................... Pg 61 City of Seward, Alaska Council Agenda November 26, 2007 page 2 6. Resolution 2007-104 Adopting The Small Boat Harbor Enterprise Fund Budget For Calendar Year 2008..........................................................................Pg 72 7. Resolution 2007-100, Adopting The City General Fund Operating Budget For Calendar Year 2008 And Setting The Mill Rate ........ ................................. Pg 75 9, NEW BUSINESS A. Ordinance for Introduction * 1. Ordinance 2007-010, Revising Seward City Code Section 5.35.045 (Computation — Maximum Tax), Increasing The Sales Tax Cap From $500 To $1,000, Effective April 1, 2008.............................................................................................Pg 81 *2. Ordinance 2007-011, Revising Seward City Code Section 5.35.040 (Exclusions And Exemptions), Exempting That Portion Of Residential Rents Above $500, From Sales Tax, Effective April 1, 2008.................................................................Pg 85 *3. Ordinance 2007-012, Revising Seward City Code Section 5.45.015(A) (Hotel/Motel Room Tax — Levy Of Tax), Increasing The Hotel/Motel Tax Rate From 4% To 6°/%, Effective April 1, 2008................................................ ............. ........ ..Pg 88 A. Resolutions *1. Resolution 2007-125, Authorizing A Contract Through December 31, 2008, With Alaska Newspapers, Inc. For Display Advertising In The Seward Phoenix Log At A Rate of$380.00 Per Week ........................................ ................................. Pg 91 *2. Resolution 2007-126 Amending The City Parking Fee Schedule For City -Owned Parking Lots In 2008, As Listed In Attachment A, Effective January 1, 2008..... .Pg 97 *3. Resolution 2007-I27, Increasing And Setting Municipal Camping Fees, Effective January1, 2008...... ........................................................................ Pg 100 *4. Resolution 2007-128, Approving A Contract For Animal Control Services with Jennifer Carrick, DBA Carpe Canis In The Amount Of $72,280..................... Pg 103 C. Other New Business Items *1. Cancel the December 24, 2007 regular city council meeting due to the holidays............................... ................... ............................. Pg 115 *2. Approval of the transfer of ownership and name change of the Tourism -Beverage Dispensary Liquor License from the Hotel Edgewater, LLC dba The Yard Arm to The Kishan Group, Inc dba The Ivory Cove....................................Pg 116 3. Discuss and appoint a council representative to the Kenai Peninsula Borough Economic Development District Board (information attached)...............Pg 121 City of Seward, Alaska Council Agenda November 26, 2007 Page 3 4. Seeking council's guidance pertaining to the Seward Ships Dry Dock (SSDD) EPA Report (information attached) ..... .......................................... .Pg 122 10. INFORMATIONAL ITEMS AND REPORTS (No action required) A. Providence Seward Medical Center Financial Report for October 2007.......... Pg 127 11. COUNCIL COMMENTS 12. CITIZENS' COMMENTS [5 minutes per individual - Each individual has one opportunity to speak.] 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS 14. ADJOURNMENT City of Seward, Alaska Council Agenda November 26, 2007 Page 4 Sponsored By: Oates CITY OF SEWARD, ALASKA RESOLUTION 2007-122 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE PORT AND HARBOR TARIFF BY INCREASING LAUNCH FEES, EFFECTIVE JANUARY 1, 2008 WHEREAS, on November 13, 2007, the Seward City Council passed Resolution 2007-097 to amend the Port and Harbor Tariff by increasing all fees by 5%, with the exception of launch fees and passenger fees, which remained unchanged; and WHEREAS, when reviewing the Harbor Enterprise Fund preliminary operating budget for 2008, the City Council requested that daily launch fees be increased from $5.00 to $10.00, and that the annual launch fee pass be increased from $50.00 to $100.00, effective January 1, 2008. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council of the City of Seward resolved to amend Subsection 240 (b) — Launch Fees of the Port and Harbor Tariff by increasing the per -launch fee from $5.00 to $10.00, and increasing the annual launch permit fee from $50.00 to $100.00, effective January 1, 2008. Section 2. This resolution shall take effect 10 days after adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 26"' day of November, 2007. AYES: NOES: ABSENT: ABSTAIN: THE CITY OF SEWARD, ALASKA Clark Corbridge, Mayor t �? Council Agenda Statement Meeting Date: November 26, 2007 From: Phillip Oates, City Manager Agenda Item: Harbor Launch Fees (Tariff Change) BACKGROUND & JUSTIFICATION: During the 2008 preliminary budget process, the administration forwarded a request to increase the Harbor Tariff, resulting in an increase in all harbor fees of 5% (excluding launch fees and passenger fees). Certain members of the City Council expressed the desire to see harbor launch fees increase by more than the requested 5%. Therefore, the administration is forwarding Resolution 2007-122, proposing to increase boat launch fees from $5 to $10 per day, and to increase annual launch permit fees from $50 to $100. CONSISTENCY CHECKLIST: Where applicable, this resolution/ordinance is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: The increase in the launch fees is expected to generate an additional $30,000 in revenue. Finance RECOMMENDATION: Council approves Resolution 2007-122, increasing the harbor launch fees from $5 to $10 per day, and the annual permit fee from $50 to $100. 240 BOAT LAUNCH RAMP FEES (a) Operating Policy. The City owns and provides access to public launch ramps. Access to those ramps is generally on a first -come, first -served basis, but the Harbormaster may deviate from that policy or refuse access to a ramp when, in his judgment, the public interest would be served according to his determination of the following factors: (1) The degree of existing or potential congestion in the harbor including upland storage areas and whether the proposed launch or retrieval will affect that congestion; and (2) Whether the launch or recovery poses a risk of loss of public or private property. Subsection 240 (b) Launch Fees. Vessels shall be charged 11�NDOLLARS ($(_N per launch from the public launch ramps, or vessel owners or operators may obtain an annual launch permit sticker for U M1 I N I h_I )R liJ � DOLLARS. -L(O entitling a specific vessel and owner to launches from January I through December 31 of each year. Annual fees shall not be prorated, and the Harbormaster will issue annual permits upon receipt of a completed application and payment therefor. 245 PUBLIC SHOWERS Public showers are available twenty-four hours a day in the restroom facilities located in the Harbormaster's building. The showers are coin -operated, and the fee is TWO DOLLARS ($2.00) (eight quarters) for 7 minutes, Change is available in the Harbormaster's office during regular business hours. 250 50-TON TRAVELIFT (a) Operating Policy. The City owns and operates a 50-ton Travelift in the Small Boat Harbor. The Harbormaster generally schedules vessel lifts on a first -come, first -served basis, but he may deviate from that policy or refuse a lift when, in his judgment, the public interest would be served. In making this public interest finding, the Harbormaster will consider the following factors: (1) The degree of existingor potential congestion in the harbor, including upland storage areas, and whether the proposed lift will affect that congestion; and (2) Whether the lift poses a risk of loss of public or private property, including potential damage to the Travelift or other city property and/or a risk of injury to people. (b) Boat Lift Agreement. No vessel shall be lifted from land or water without a boat lift agreement (in the form attached to this tariff) having first been completed. It shall be the responsibility of the vessel owner/operator arranging the lift to provide the Harbormaster with all relevant information to conduct a safe lift including, but not limited to, the following: (1) Vessel displacement; (2) Vessel hull type and configuration; (3) Location of all hull attachments and through -the -hull fittings including propeller shafts, rudders, etc.; Port and Harbor Tariff Regulations City of Seward, Alaska Revision Date. January 1, 2008 21 Deleted: FIVE Deleted: 5.25 Deleted: FIFTY TWO Deleted: AND FIFTY CENTS Deleted: 52.50 Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2007-123 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE SEWER TARIFF TO INCREASE ALL SEWER TARIFF CHARGES BY 5%, EFFECTIVE JANUARY 1, 2008 WHEREAS, the most recent adjustment to sewer rates reflected a 15% increase effective January 1, 2005, with the prior adjustment reflecting a 5% increase effective January 1, 2004; and WHEREAS, prior to 2004, sewer rates had not been adjusted since 1993, when the most recent comprehensive study of the City of Seward's utility rates was conducted by R.W. Beck; and WHEREAS, the consumer price index has risen more than 32.8% since 1993, with rate increases since 1993 totaling 20%, resulting in the inability of the Wastewater Enterprise Fund to keep pace with inflation or address deferred maintenance or plant expansion needs; and WHEREAS, in the past few years, the Wastewater Enterprise Fund has been unable to make even minor contributions to the Major Maintenance and Replacement Fund, or to repay its debt service loan to the General Fund to cover the failure of the sewage treatment lagoon, due to the declining financial health of the sewer utility; and WHEREAS, the administration desires to make an upward adjust of 5% to all rates in the sewer tariff in order to offset a portion of the increase in the consumer price index, until such time as a rate study can be done to establish the appropriate level of sewer tariff rates. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. City of Seward Resolution 2004-105 is hereby repealed, and the rates and charges attached hereto and incorporated herein by reference are hereby ADOPTED. Section 2. This resolution shall take effect January 1, 2008. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26th day of November, 2007. Council Agenda Statement Meeting Date: November 26, 2007 Through: Phillip Oates, City Manager From: W.C. Casey, Public Works Director Agenda Item: Amending the Sewer Tariff BACKGROUND & JUSTIFICATION: In November 2004, the Seward City Council amended the sewer tariff to reflect a 15% increase in rates with the passage of Resolution 2004-105. This increase was necessitated by the continual challenge the sewer department encountered attempting to fund operating expenses, complete major maintenance and repair projects, fund capital projects, make loan payments and keep up with the constant increases in the CPI (inflation). The most recent external comprehensive study of the City of Seward's utility rates was conducted in 1993 by R.W. Beck. An internal study, completed in 2004, indicated the need for an increase of the water and sewer tariff by an amount in the 35% range. It was recommended by staff in 2004, as a result of the internal study, that the water tariff rates be adjusted to reflect a 35% increase and incrementally continue to adjust the sewer tariff rates, starting with a 15% increase. It was the intent of staff in 2004, to continue to adjust sewer rates in the future in a manner that would be fair to the consumers and yet enable the sewer fund to get financially stable. Sudden, large increases seemed to be a less desirable method of keeping the sewer and water tariff rates appropriately adjusted. In addition, since the 1993 rate study was conducted, the consumer price index has increased by 32.81/o, while rates have been increased only 20% (by 5% effective 111105, and by 15% effective 1/l/06). It is the desire of staff to adjust the sewer tariff rate upward by 5% beginning January 1, 2008. This adjustment would be consistent with the efforts started in 2004, to slowly make adjustments in the water and sewer tariff rates, to keep these funds operating in a healthy manner. Sufficient funds to operate the wastewater system, maintain & repair current infrastructure and finance capital projects, without adversely impacting our customers is our desire. CONSISTENCY CHECKLIST: Where applicable, this resolution/ordinance is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: The 5% increase in sewer tariff rates has been factored into the 2008 Operating Budget. Approved by Finance Department: RECOMMENDATION: Council approves Resolution 2007- 23, authorizing an increase of 5% in the sewer tariff rates. �J Sewer Rates and Charges Rates for Sewer by Class of Service GROUP A - RESIDENTIAL Group A includes all residential customers living in single family or multiple family living units. Multiple family units includes multi-plexes, apartments and townhouses, but excludes hotels, motels and similar transient accommodations. GROUP B-SMALL GENERAL SERVICE Group B includes commercial enterprises where the use of water is incidental to the commercial activity and is primarily limited to domestic and janitorial use. This class of service includes such businesses as hotels, motels, professional office buildings, barber shops, warehouses, libraries, public offices, churches and theaters, etc. GROUP C - LARGE GENERAL SERVICE Group C includes commercial enterprises where water usage is greater than in Small General services and/or water is used for food preparation or other activities, but not for industrial processing. GROUP D - METERED COMMERCIAL & INDUSTRIAL SERVICE Group D includes commercial and industrial enterprises where water usage is greater than for small businesses and/or water is used for food preparation, other activities and industrial processing as well as general domestic users. BASIS FOR MONTHLY FEES AND CHARGES GROUPS A - D NON -METERED SERVICES Non -metered sewer users in Groups A, B and C shall be charged at the rate of $43. I I,per ERU per Deleted: I,� month, not including tax, when the water service and sewer service serve the same activities. If the activities serviced by the sewer services are different than those served by water, a water charge shall be computed based on the activates served by the sewer, and the sewer rate shall be 1.2 times the computed water charge METERED SERVICES Users with metered service (Group D) shall be charged for sewer service according to the rates listed below, The charge shall be based upon the quantity of metered water, except that those users having a sewer meter shall be charged for the quantity of sewage actually metered. The quantity of sewage will be adjusted if a significant amount of waste water is not discharged into the city sewer system Deleted: ]I Deleted: 4 City of Seward Sewer Tariff - Revised II/v (0; _Page 4-1 Minimum Charge for Each Metered Service Service Size Minimum Monthly Charge 3/4" - 1" water ervice $3n 1-1/2" - 2" water service 2-1/4" - 4" water service $1"w Over 4" water service $711--" Charge for Consumption Gallons of Sewage Discharged er Month Charge per 1,000 Gallons Groups A, B & C Group D First 10,000 Gallons $5.= + $8.o" Next 40,000 Gallons $4.; $6.,i� Next 50,000 Gallons $3." ,, $5. Next 100,000 Gallons 53. Next 500,000 Gallons Next 500,000 Gallons All Additional Gallons $1.59n $3.- p, GROUP E - SPECIAL RATES AND FEES Group E includes charges for other categories of service not included in Groups A through D. City of Seward Sewer Tariff -Revised ll/ /0 Page 4-2 Deleted: 5 02 Deleted: 57 96 Deleted: 46.I I Deleted: 30.54 Deleted: 13 -. Deleted: 26 Deleted: ll Deleted: 61 ..Deleted: 42 Deleted: S I - Dented, Deleted: 08 - Deleted: 4.97 Deleted:I Deleted: 20 - Deleted: 1 Deleted: 20 Deleted:I Deleted: 20 Deleted: '] Deleted: 4 Users generating sewage with a BOD and SS loading in excess of mg/I (upon a deter- mination by the utility manager that the concentration and characteristics of the sewage will not cause a detrimental effect upon the sewer system and/or treatment plant [BOD = 'Biological Oxygen Demand" and SS = 'Suspended Solids'] 12. Tank Truck Operators: Fresh sewage, or waste from portable or chemical toilets, provided the utility manager determines the waste will not be detrimental to the sewer system and/or treatment plant. NOTE: It is prohibited to discharge into the city's sewer system, septic tank waste or any waste containing toxic or other materials that could cause the city's discharge to violate the EPA or DEC discharge permit. Specified rate in rate tables times a factor of the actual BOD and SS loading divided by 250, plus the cost of testing Per thousand gallons: j City of Seward Sewer Tariff -Reviser H/''., /0, Page 4-3 Deleted: 39.85 Deleted::: Deleted: J y 3. Recreational Vehicles: Individual RV owners utilizing city -owned or approved dump sites Public and private campground operators (Operators must maintain sufficient records to compute a monthly payment, and such records shall be made available to the city upon request] 4. Ship's Sewage: S. Sewer Service Connection Fee: P. Sewer Service Inspection Fee: This fee shall be charged for services installed by II anyone other than the city. 7. Unauthorized Connection or Discharge into the City Sewer System: PLUS State and/or federal penalties & charges levied against the city or individual8. Restoration of Sewer Service and Repair of Damage by Owner or Contractor to City Facilities: No fee $0. __� per day Per RV, camper or trailer permit, not including tent campers. Not accepted Installed at property owner's expense. Any work performed by the city will be charged at total cost, including labor, overhead, administra- tion, materials and equipment. Per Occurrence $6,_._�-+, PLUS Cost of repair, restoration or cleanup by city Actual cost, including city overhead, adminis- tration, labor, materials and equipment 9. Locate Service: First Locate:No Charge Each Additional Locate: $6_4: a Large projects requiring several locates will be under a special contract and may require a fee. 110. Security Deposit: If a water security Domestic: $3, _�_o deposit was paid, no additional deposit (Single family & duplex) will be required. If no water deposit was Commercial: $95.01) paid, the following deposits will be Multi -Family: $9�j)9 charged. City of Seward Sewer Tariff - Revised I1/ /0, Page 44 Deleted: g Deleted: 67. Deleted: a 1.11 Deleted: 03 75 Deleted: 0.38 Deleted: 0.19 Deleted: 0.56 Deletetl: 0.56 Deleted: 11 Deleted: 4 11. Contractor Work: Any contractor tap- $5000.00 Bond or equivalent cash guarantee ping into a city sewer main, or otherwise payable to the city working on a city sewer main, must be properly licensed to perform the work and must provide: 12. Sewage Meter: Computed from the quantity of metered water delivered to the same activity unless a sewage meter has been installed. Sewage meters ap- proved by the city may be installed at the user's expense. 13. Delinquent Account Charges: j City of Seward Sewer Tariff -Revised 2// /0., Interest rate: 10.5% per annum Monthly late fee: $- oQ Page 4-5 Deleted: 2.50 Deleted: 22 Deleted: 4 Sewer Rates and Charges Rates for Sewer by Class of Service GROUP A - RESIDENTIAL Group A includes all residential customers living in single family or multiple family living units. Multiple family units includes multi-plexes, apartments and townhouses, but excludes hotels, motels and similar transient accommodations. GROUP B - SMALL GENERAL SERVICE Group B includes commercial enterprises where the use of water is incidental to the commercial activity and is primarily limited to domestic and janitorial use. This class of service includes such businesses as hotels, motels, professional office buildings, barber shops, warehouses, libraries, public offices, churches and theaters, etc. GROUP C - LARGE GENERAL SERVICE Group C includes commercial enterprises where water usage is greater than in Small General services and/or water is used for food preparation or other activities, but not for industrial processing. GROUP D - METERED COMMERCIAL & INDUSTRIAL SERVICE Group D includes commercial and industrial enterprises where water usage is greater than for small businesses and/or water is used for food preparation, other activities and industrial processing as well as general domestic users. BASIS FOR MONTHLY FEES AND CHARGES GROUPS A - D NON -METERED SERVICES Non -metered sewer users in Groups A, B and C shall be charged at the rate of $43.11 per ERU per month, not including tax, when the water service and sewer service serve the same activities. If the activities serviced by the sewer services are different than those served by water, a water charge shall be computed based on the activites served by the sewer, and the sewer rate shall be 1.2 times the computed water charge METERED SERVICES Users with metered service (Group D) shall be charged for sewer service according to the rates listed below. The charge shall be based upon the quantity of metered water, except that those users having a sewer meter shall be charged for the quantity of sewage actually metered. The quantity of sewage will be adjusted if a significant amount of waste water is not discharged into the city sewer system City of Seward Sewer Tariff - Revised 11113107 - I A 5 Page 4-1 Minimum Charge for Each Metered Service Service Size Minimum Monthly Charge 3/4" - 1" water ervice $36.77 1-1/2" - 2" water service $60.86 2-1/4" - 4" water service $153.42 Over 4" water service $767.07 Charge for Consumption Gallons of Sewage Discharged per Month Charge per 1,000 Gallons Groups A, B & C Group D First 10,000 Gallons $5.39 $8.67 Next 40,000 Gallons $4.32 $6.94 Next 50,000 Gallons $3.59 $5.79 Next 100,000 Gallons $3.23 $5.22 Next 500,000 Gallons $1.59 $3.36 Next 500,000 Gallons $1.59 $3.36 All Additional Gallons $1.59 GROUP E - SPECIAL RATES AND FEES Group E includes charges for other categories of service not included in Groups A through D. City of Seward Sewer Tariff - Revised 11113107 i 66 Page 4-2 2. Users generating sewage with a BOD and SS loading in excess of mg/I (upon a deter- mination by the utility manager that the concentration and characteristics of the sewage will not cause a detrimental effect upon the sewer system and/or treatment plant [BOD = `Biological Oxygen Demand" and SS = `Suspended Solids I Tank Truck Operators: Fresh sewage, or waste from portable or chemical toilets, provided the utility manager determines the waste will not be detrimental to the sewer system and/or treatment plant. NOTE: It is prohibited to discharge into the city's sewer system, septic tank waste or any waste containing toxic or other materials that could cause the citys discharge to violate the EPA or DEC discharge permit. Specified rate in rate tables times a factor of the actual BOD and SS loading divided by 250, plus the cost of testing Per thousand gallons: $41.84 City of Seward Sewer Tariff- Revised 11113107 Page 4-3 3. Recreational Vehicles: Individual RV No fee owners utilizing city -owned or approved dump sites $0.70 per day Per RV, camper or trailer permit, Public and private campground operators not including tent campers. [Operators must maintain sufficient records to compute a monthly payment, and such records shall be made available to the city upon request.] 4. Ship's Sewage: Not accepted 5. Sewer Service Connection Fee: Installed at property owner's expense. Any work performed by the city will be charged at total cost, including labor, overhead, administra- tion, materials and equipment. 6. Sewer Service Inspection Fee: This fee $190.19 shall be charged for services installed by anyone other than the city. Per Occurrence $633.94 7. Unauthorized Connection or Discharge PLUS Cost of repair, restoration or cleanup by into the City Sewer System: city PLUS State and/or federal penalties & charges levied against the city or individual8. Restoration of Sewer Service and Repair of Damage by Owner or Contractor to City Facilities: 9. Locate Service: 10. Security Deposit: If a water security deposit was paid, no additional deposit will be required. If no water deposit was paid, the following deposits will be charged. Actual cost, including city overhead, adminis- tration, labor, materials and equipment First Locate:No Charge Each Additional Locate: $63.40 Large projects requiring several locates will be under a special contract and may require a fee. Domestic: $31.70 (Single family & duplex) Commercial: $95.09 Multi -Family: $95.09 City of Seward Sewer Tariff - Revised 11113107 Page 44 d 11. Contractor Work: Any contractor tap- ping into a city sewer main, or otherwise working on a city sewer main, must be properly licensed to perform the work and must provide: 12. Sewage Meter: 13. Delinquent Account Charges: $5000.00 Bond or equivalent cash guarantee payable to the city Computed from the quantity of metered water delivered to the same activity unless a sewage meter has been installed. Sewage meters ap- proved by the city may be installed at the user's expense. Interest rate: 10.5% per annum Monthly late fee: $5.00 City of Seward Sewer Tariff - Revised 11113107 Page 4-5 y Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2007-124 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE ELECTRIC TARIFF TO ESTABLISH A NEW FEE TO EQUALIZE CHARGES TO CUSTOMERS OUTSIDE OF THE SEWARD CITY LIMITS, WITH CUSTOMERS INSIDE THE SEWARD CITY LIMITS, EFFECTIVE JANUARY 1, 2008 WHEREAS, the City desires to amend the Electric Tariff to comply with the provision of the Seward City Charter 13.2(b), which requires that, "In furnishing service from municipally owned utilities, no agreements shall be made for services outside the city which will return to the city less net revenues than it realizes for the same services within the city. Increased rates for utility service outside of the city may be established by the council;" and WHEREAS, in order to equalize the net revenues for utility services both inside and outside of the city, a surcharge equal to 4% of the electric bill (before taxes) will be assessed against all utility accounts in Zones 11 and III, with said surcharge being no more than $20 per month; and WHEREAS, while the added surcharge improves compliance with the Seward City Charter, it also more accurately reflects the added costs associated with maintaining services outside of the city limits, including such things as increased fuel and labor costs and equipment wear -and -tear associated with longer travel distance for new service connections, repairs, rights -of -way maintenance, door hangers, and meter reading, etc. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council of the City of Seward resolves to amend the Electric Tariff by adding a surcharge equal to 4% of the electric bill (before taxes) to all utility accounts in Zones II and III, with said surcharge being no more than $20 per month. Section 4. This resolution shall take effect 10 days after adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 26th day of November, 2007. U Council Agenda Statement Meeting Date: November 26, 2007 From: Phillip Oates, City Manager Agenda Item: New Electric Surcharge (Tariff Change) BACKGROUND & JUSTIFICATION: During the 2008 preliminary budget process, the administration forwarded a request to increase the Electric Tariff, in an effort to equalize charges to customers inside and outside of the Seward City Limits. The result was a requested 4% surcharge against the utility bill of customers outside of the Seward City Limits, limited to $20 per month. This additional fee is expected to offset some of the higher of maintaining service to customers outside of the City limits, including increased fuel and labor costs and equipment wear -and -tear associated with longer travel distance for new service connections, repairs, rights -of --way maintenance, door hangers, and meter reading, etc. The proposed increase in the electric tariff would be effective January 1, 2008. CONSISTENCY CHECKLIST: Where applicable, this resolution/ordinance is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: The implementation of the new tariff surcharge is expected to generate an additional $54,000 in revenue. Finance RECOMMENDATION: Council approves Resolution 2007-124 establishing a new fee to equalize charges to customers outside of the Seward City limits with customers inside the Seward City limits. City of Seward Electric Rates & Charges Rates for Electrical Power by Class of Service Class of Service Energy Charge Demand Charge Monthly Customer Charge Residential $0.0862/kWH N/A $15.00 Small General Service (Less than $0.1000/kWH N/A $30.00 25 KW Large General $0.0706/kWH Service (1st 200 kWH/kW) $13.00/kW* $30.00 $0.0408/kWH Add'l kWH's Industrial** (Over 750 kW $0.00574/kWH $9.51/kW $30.00 Demand Yard Lights $6.75 (175 watts) $10.00 250 watts Street Lights $0.1188 $30.00 * Demand Charges will be based on the maximum demand recorded over a 15- minute period, except, if other provisions are included in a special contract. ** This rate is based on the cost of energy and demand from Chugach Electric Association (CEA) plus 25% and is subject to change at any time based on CEA rates charged to the City of Seward. For billing purposes the minimum demand under this rate schedule shall be 750 W. A Small General Service customer may elect to be billed under the Large General Service schedule; however, the election to change the billing rate from one customer group to another may not be made more often than once every 12 months. City of Seward Electric Tariff Page 2-1 Definitions and Miscellaneous Charges 1. CEA Fuel Adjustment: The fuel adjustment charge from Chugach Electric Association directly distributed to Seward Electric Utility customers prorated according to the number of kWH the customers consumed during the billing period. 2. Seward Fuel Adjustment: The cost of operating the standby generation plant, including fuel, labor, maintenance and repair when it exceeds the amount budgeted to date for the fiscal year. The cost will be prorated according to the number of kWH the customer consumed during the billing period. 3. Special Contracts: Special contracts may be negotiated by the Utilities Manager with customer that have a demand in excess of 750 kW or that have unique power requirements that cannot be reasonably addressed by the Iarge general service tariff. Special contracts may include, but are not limited to, provisions for instantaneous demand charges, time of service, interruptible power, minimum and maximum demand, adjustment of demand level, ownership and payment of new distribution facilities, termination charges and power factor. Special contracts must be approved by the City Council. 4. VAR Change (Power Factor Adjustment): All schedules requiring demand metering will be subject to the following power factor adjustment provisions: A. Demand -metered customer should attempt to maintain a unity power factor. If the power factor falls below ninety percent lagging, the customer will take corrective steps to return the power factor to ninety percent or higher. Also, the following charge for billed kilowatts will apply: Month Billing Demand = Maximum Demand x 90% Actual Power Factor B. All power factor adjustment equipment installed by the customer must be approved by the city. Power factor can be determined by permanently installed monitoring equipment or by periodic testing at reasonable intervals, at the discretion of the city. 5. Standby Generation: The cost of operating the standby generation plant to meet a specific customer's need will be charged directly to that customer. Such cost will be the total cost of operating the plant, including fuel, labor, overtime, maintenance, repair and overhead, less the value of energy generated in excess of customer's need. City of Seward Electric Tariff ' ' { 23 Page 2-2 6. Other Miscellaneous Fees and Charges: Fees and charges for existing facilities follow on Page 4. Engineering service fees and charges for new facilities follow on Page 5. Fees on Pages 4 and 5 are listed according to service zones as follows: ZONE I Inside City Limits (excluding the Small Boat Harbor) ZONE II City Limits to Mile 12, Seward Highway, and all roads connecting to Highway within this area. ZONE III Mile 12 to Lawing 7. APUC Regulatory Cost Charge: A special surcharge of $0.000626/kWH imposed on electrical utilities by the Regulatory Commission of Alaska in response to the state's intent to assess user fees to support activities of the Regulatory Commission of Alaska and departments. This charge was recommended by the RCA as a pass through charge to retail utilities customers. �- Surcharge for Zones 11 and III: io 4 of the c;c� of atr�l ,ill be all utility cICCO_MtS 1n /UIW 1 ,nl, ili SLi:lT<l T'ti flcirl!g 110 111orc tt1i111 $20 PJ ,I' 111olltli IJIIc i:lLow of !III, 011p,'1 hAith Scicard CilV Charter t3.2(b), which rcyut{1,1 "itl tc, C3 !I 'Cl_%I, C i 11 nsunicipatic (mIled utilities, no )grca:iclit',tit iI 0C lli'1'1r !cr. s OULII Lt the Clth' IVIlidi Wttl return Io tllc CltV' IE'S6 Ilet rl'l4'i S dlBii t "MIC Sl y'\ 7Ci5 tA'7 tt1211 1:11C ll h'. I11C'PCl SCIi rates tOl' Utllltl tip, , tCC L1llt,,C:C nr.1� b� ��tabiish��d by the a:,wlcit."' Thls S n'harge h lI 71l Willi t' ,till: oub'LLiC Ot tht. CltV 11-0 tali; i"gl'Ci elIL1,11 C f0l' thl` :i11'lt: ti�j A tom' 4ti I1� _ii i' „s} \ 11 totlo'l iS I1ot ArCLI&ciddflS,SC'l hC' till' . CC' .�". %omc, f, t!. a11d I,1. City of Seward Electric Tariff > Page 2-3 C� f Existing Facilities Schedule of Fees and Charges Service Zone I Zone II Zone III Meter testing, per test, when previous test occurred within the $50.00 $70.00 $90.00 last 24 months Reconnection to approved existing meter installation $20.00 $25.00 $30.00 Reconnection to approved existing meter installation outside $140.00 $170.00 $200.00 regular business hours New Connection Fee $150.00 $150.00 $150.00 Deposit - Residential Account $100.00 $100.00 $100.00 Deposit - Commercial or Industrial Account $200.00 $200.00 $200.00 Deposit - Interruptible, Off -Peak Account: The larger of twice the estimated monthly bill OR $200.00 $200.00 $200.00 Tampering with or unauthorized breaking of meter seal $500.00 $500.00 $500.00 Per Annum Interest on delinquent account 10.5% 10.5% 10.5% Door Hanger Fee $10.00 $10.00 $10.00 Monthly late fee on delinquent account $2.50 $2.50 $2.50 Dishonored Check Fee $10.00 $10.00 $10.00 Reconnection during regular business hours following dis- $40.00 $50.00 $60.00 connection of delinquent account Reconnection outside regular business hours following dis- $140.00 $170.00 $200.00 connection of delinquent account NOTE: See Page 2-3 for description of Zones, I, II, and III. City of Seward Electric Tariff tZci iwd.lanua! % 2r/Lr Page 2-4 New Facilities Engineering Service Charges Schedule of Fees and Charges Service Zone I Zone II Zone III Temporary secondary service $50.00 $60.00 $70.00 Primary Overhead Extensions $50.00 $60.00 $70.00 Residence Primary Underground Extensions $50.00 $60.00 $70.00 Residence Secondary Service $50.00 $60.00 $70.00 Primary Overhead Extensions $100.00 $120.00 $140.00 (Subdivision, Mobile Home Park, Multi -Residence Primary Overhead Extensions $200.00 0 $260.00 Commercial & Industrial Primary Underground Extensions $200.00 E$240.00 $260.00 Commercial & Industrial Modifications of Existing Facilities $100.00 $120.00 $140.00 Street Lighting Systems and Yard $50.00 $60.00 $70.00 IL Li hts NOTE: The Zone Fee or Charge is non-refundable until the service is connected. If the service is constructed and connected, the charge will be adjusted to the actual cost of engineering services. See Page 2-3 for description of Zones I, II, and III. City of Seward Electric Tariff r� ;'� lderisrd Japurtrr i, ]UU,S '` Page 2-5 Sponsored by: Planning and Zoning Commission Introduction Date: September 24, 2007 Public Hearing Date: October 8, 2007 Pulled by Administration: October 8, 2007 Re -introduced with no changes : November 13, 2007 Public Hearing Date: November 26, 2007 Enactment Date: November 26, 2007 CITY OF SEWARD, ALASKA ORDINANCE 2007-007 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE LAND USE PLAN AND REZONING OF TRACT D, OF THE USS 1864, SEWARD LONG TERM CARE FACILITY SUBDIVISION (PRELIMINARY PLAT) AND REZONING THE NORTH PORTION OF TRACT A-1, OF THE USS 1864, SEWARD LONG TERM CARE FACILITY SUBDIVISION (PRELIMINARY PLAT) FROM SINGLE FAMILY (R1) TO INSTITUTIONAL (INS) WHEREAS, the City of Seward has requested a rezone of Tract D, USS 1864, Seward Long Term Care Facility Subdivision (Preliminary Plat); and WHEREAS, the Kenai Peninsula Borough as owners of the adjoining Tract Al, USS 1864, Seward Long Term Care Facility Subdivision (preliminary plat) have requested the northern portion of Tract Al be included in the proposed rezone; and WHEREAS, the single parcel, approximately 8 acres, known as Tract D, Seward Long Term Care Facility Subdivision (Preliminary Plat) is proposed to provide land for the development of the community Long Term Care facility and is currently zoned Single Family Residential (RI); and WHEREAS, the northern portion, approximately 12.5 acres known as Tract Al, Seward Long Term Care Facility Subdivision (Preliminary Plat), contains the new Seward Middle School and is currently zoned Single Family Residential (RI) and the Land Use Map recommends this same area become Institutional (INS); and WHEREAS, the total area of the land being rezoned is approximately 20.5 acres; and WHEREAS, the properties to the South and East are currently zoned Institutional (INS), and the properties to the West and North are currently zoned Single Family Residential (R1); and City of Seward Ordinance 2007-007 Page 2 WHEREAS, providing land for the development of the community health care needs is supported in both the Comprehensive and Strategic Plans and will be beneficial for the community at large; and WHEREAS, the official Zoning Map and Land Use Map as described in SCC §15.01.030 will have to be amended from Single Family Residential (Rl) to Institutional (INS) in response to this zoning and Iand use map change; and WHEREAS, required by Title 15 of Seward City Code, public notice and public hearing procedures for amending zoning and land use district designations, all property owners within three hundred (300) feet and in addition all local property owners who use the Forest Acres road network were notified of the proposed zoning and land use change, and the property was posted with public notice signs; and WHEREAS, at the September 4, 2007 meeting, the Planning and Zoning Commission, held the public hearing and recommended City Council approval of the proposed zoning amendment included in this ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. Changing the land use designation of Tract D, USS 1864, Seward Long Term Care Facility (Preliminary Plat) (as displayed in attached preliminary replat) from Single Family Residential (RI) to Institutional (INS) hereby amends the official Land Use Map of the City. (as depicted in the attached exhibit) Section 2. Changing the zoning designation of Tract D, USS 1864 Seward Long Term Care Facility Subdivision (Preliminary Plat) and the northern approximate 12.5 acres of Tract Al, Seward Long Term Care Facility Subdivision (Preliminary Plat) (as displayed in attached preliminary replat) from Single Family Residential (RI) to Institutional (INS) hereby amends the official Zoning Map of the City. (as depicted in the attached exhibit) Section 3. This ordinance shall take effect ten (10) days following enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, THIS 26th DAY OF NOVEMBER 2007. Council Agenda Statement Meeting Date: November 13, 2007 Through: Phillip Oates, City Manager _ From: Donna Glenz, Planning Assistant oa Agenda Item: Approval of Ordinance 2007- , which will amend the Land Use Plan and rezone the area of USS 1864, Tract D, Seward Long Term Care Facility Subdivision (Preliminary Plat) from Single Family Residential (R1) to Institutional (INS) and Rezone the Northern portion of Tract Al, from Single Family Residential (RI) to Institutional (INS). BACKGROUND & JUSTIFICATION: Ordinance 2007-07 was placed on the September 24, 2007 Council Agenda for introduction, then placed for adoption on the October 8, 2007 Council Agenda. On October 4, 2007 the current owners of USS 1864, Tract D, Seward Long Term Care Facility Subdivision (Preliminary Plat) requested the item be pulled from the October 8, 2007 Council Agenda for further review and discussion. At the request of the City Manager the Council pulled Ordinance 2007-07 from the October 8, 2007 Agenda, taking no action. On October 16, 2007 the Planning and Zoning Commission held a public work session on the requested rezone. The work session was attended by members of the community, by the current property owner and the City Manager. Following a lengthy discussion the current property owner, the Planning and Zoning Commission and the City Manager supported the rezone from the current Single Family Residential (R1) to Institutional (INS). Attached for the City Council's review and adoption is Ordinance 2007-XX, amending the Land Use Plan and Rezoning of USS 1864, Tract D, Seward Long Term Care Facility Subdivision (Preliminary Plat) from Single Family Residential (Rl) to Institutional (INS), and the Rezone of Tract Al, Seward Long Term Care Facility Subdivision (Preliminary Plat) from Single Family Residential (RI) to Institutional (INS). The City of Seward is requesting this rezone in order to provide land suitable for the relocation of the community's Long Term Care (LTC) facility. The parcel to be known as Tract D contains approximately eight (8) acres of undeveloped land. Both the current Land Use Map and Zoning Map show Tract D currently zoned Single Family Residential (RI). Changing the current Zoning and Land Use Maps to Institutional Zoning will allow the relocation and development of the community LTC facility with a conditional use permit (CUP), as per Table 15.10.225, Land Uses Allowed. The new Seward Middle School is located on the northern portion Tract Al, Seward Long TerM Care Facility Subdivision (preliminary plat), this approximate 12.5 acre portion is currently zoned Single Family Residential (RI). The Land Use Map recommends the parcel be rezoned to Institutional (INS). Staff has contacted the Kenai Peninsula Borough (KPB), the current owners of Tract Al and requested the parcel be included in the current rezone action. The KPB supports the request and has asked to be included in the rezone process. The properties to the South and East are currently zoned Institutional (INS), and the properties to the West and North are currently zoned Single Family Residential (RI). The Single Family Residential (R1) areas to the West and North are designed for smaller, low to medium density lots with single-family homes. Institutional (INS) areas to the South and East are large areas designed for public and private educational and health care uses. The Seward City Code 15.05.025 defines the Institutional district (INS) Public and private educational, administrative, government and health care uses, including public land reserve for future public development. The development standards are intended to set a high standard to assure that the activities provide visual amenity to the surrounding area. The Seward City Code 15.05.025 defines the Single-family residential district (RI) Intended to provide for stable and quiet low to medium density (one to five dwelling units per acre) detached, single-family residential development, free from other uses except those which are both compatible and convenient to residents of such a district. Recognizing the primary concern of all land use regulatory actions including zoning, is to promote public health, safety, and general welfare, as per SCC 15.01.010, administration recommends this rezone for several reasons: L This rezone will provide more land for the health care needs of the community, specifically for the proposed LTC facility. The intent for the LTC facility is to have a campus like setting which will feature five buildings versus one large structure. The campus setting promotes a "home" environment within a residential setting with landscape buffers between the adjacent roads, versus the traditional medical institutional setting. 2. While there are limitations involved with attempting to prioritize health care land use needs over the land use needs for single family homes or any other activities, the community has a very limited selection of land available for a health care facility, whereas more options are available for land for single family homes. 3. The 2020 Comprehensive Plan and the 1999 Strategic Plan encourage improving the health care capacity of the community. The Seward City Council by Resolution 2007-60 directed the City Manager to proceed with the acquisition of the parcel now proposed as Tract D, to provide land for the development of the community's Long Term Care Facility. As required by Seward City Code, the property owners within three hundred (300) feet of Tract Al and Tract D, Seward Long Term Care Facility Subdivision (Preliminary Plat), in addition all local property owners who use the Forest Acres road network were notified of the proposed rezone action in order to provide more opportunity for public involvement and the property was posted with public notice signs. At the time of this printing the Community Development Office had received several verbal public inquires regarding the proposed rezone however none of the comments or inquires have been opposed to the rezone of either parcel. CONSISTENCY CHECKLIST: Yes No 1. Comprehensive Plan (2020) X _ The Comprehensive Plan states "Relocate the [LTC] facility and the hospital to a site which will support expansion and modernization". (page 26). 2. Strategic Plan (1999) X _ The Strategic Plan states "We are a community that provides an integrated array of health care services designed to protect and improve the quality of life for all citizens". (page 19) PLANNING AND ZONING REVIEW At the September 4, 2007 Planning and Zoning meeting the Commission approved Resolution 2007-16 recommending City Council adopt Ordinance 2007-XXX, amending the Land Use Plan and Rezoning of USS 1864, Tract D, Seward Long Term Care Facility Subdivision (Preliminary Plat) from Single Family Residential (RI) to Institutional (INS) and Rezone of Tract Al, Seward Long Term Care Facility Subdivision (Preliminary Plat) from Single Family Residential (RI) to Institutional (INS). FISCAL NOTE: The City of Seward will have no costs associated with this amendment to the Land Use Plan and change of zoning designation. Approved by Finance Department RECOMMENDATION: 11y;. Staff recommends Council introduce and adopt Ordinance 2007-, amending the Land Use Plan and rezone the area of USS 1864, Tract D, Seward Long Term Care Facility Subdivision (Preliminary Plat) from Single Family Residential (RI) to Institutional (INS) and Rezone Tract Al, from Single Family Residential (RI) to Institutional (INS) (as depicted in the attached exhibits). Sponsored by: Applicant CITY OF SEWARD, ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2007-16 A RESOLUTION OF THE SEWARD PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD, ALASKA, RECOMMENDING CITY COUNCIL APPROVAL OF AMENDING THE LAND USE PLAN AND REZONING OF TRACT D, OF THE USS 1864, SEWARD LONG 'TERM CARE FACILITY SUBDIVISION (PRELIMINARY PLAT) AND REZONING THE NORTH PORTION OF TRACT Al, USS 1864, SEWARD LONG TERM CARE FACILITY SUBDIVISION (PRELIMINARY PLAT) FROM SINGLE FAMILY (RI) TO INSTITUTIONAL (INS) WHEREAS, the City of Seward has requested a rezone and amendment of the Land Use Plan for Tract D, of the USS 1864 Seward Long Term Care Facility (preliminary plat) from Single Family Residential (RI) to Institutional (INS), and WHEREAS, the Kenai Peninsula Borough as owners of the adjoining Tract Al, USS 1864, Seward Long Term Care Facility Subdivision (Preliminary Plat) have requested to be included in the proposed rezone; and WHEREAS, the public notification process has been complied with. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The Commission recommends the attached Ordinance 2007- be forwarded to City Council for approval, recommending the amendments to the Seward Land Use Map and Rezone of Tracts AI and D, Seward Long Term Care Facility (preliminary plat). Section 2. This resolution shall take effect immediately upon its adoption. Seward Planning and Zoning Resolution No. 2007-16 Page 2 PASSED AND APPROVED by the Seward Planning and Zoning Commission this 4`h day of September 2007. THE CITY OF SEWARD, ALASKA rianna Keil, Chal AYES: Keil, Smith, Anderson, Hicks, Roach'. Clark NOES: None ABSENT: None ABSTAIN: None VACANT: One ATTEST: J Lewis, ! M� City Clerk (City Seal) City of Seward, Alaska Planning Commission Minutes September 4 2007 Volume 6, Page 156 Anderson said that she liked the way Oak Street was angled and future development would determine how the road would be developed. She stated that this was not a problem with her. Smith agreed with Commissioner Anderson and stated that for future development they should leave all the options available. Clark stated that he would be comfortable accessing the Long Term Care Facility. Roach' stated that she would like to clean up the requested Kenai Peninsula Borough exceptions and stated that she thought there should be two sentences. Keil commented that the area north of Hemlock was currently a quiet area and that the Long Term Care Facility would have less impact than future development. She hoped other access points including Hemlock would be investigated. Motion Passed Unanimous Resolution 2007-16 recommending City Council approval of amending the Land Use Plan and rezoning of Tract D, of the U.S.S. 1864, Seward Long Term Care Facility Subdivision (Preliminary Plat) and rezoning the north portion of Tract A-1, U.S.S.1864, KPB Replat from I Single Family (RI) to Institutional (INS) i Commission recessed from 8:54 p.m, to 9:00 p.m. Glenz explained Resolution 2007-16. She referred to the current zoning map and showed what Tracts were being considered. She stated that Tract D was currently zoned Single Family Residential and what was proposed was to have Tract D and the area of the Middle School he included in the Institutional Zoning District. Glenz referred to the Land Use Map and stated that the only area that would change would be the area for the Long Term Care Facility. She stated that the property owners of the adjacent area and all of the property owners in the Forest Acres road system were notified of this intended rezone. Glenn stated that the Community Development Office received one phone call from a property owner in the lower 48 and they supported the Long Term Care Facility and the rezone. She stated that staff recommended that Resolution 2007-16 be approved. In response to Anderson, Glenz explained the difference between single family residential and rural residential. She stated that the land use map recommended that the area discussed become rural residential. Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. No one requested to be heard and the public hearing was closed. Motion (Anderson/Smith) Motion Passed Approve Resolution 2007-16 Unanimous W-I ram Mi MUJw SUED main W 2 NE4L[W'N ARFLI wn 11 .. - rxx n maiscnoNn -__— - --_ 6L0. P.A[ Ip,,.M OZ/IS/19tB a 8 8 w[wm suou rm rw i P kAPPED ___ NOTes i.... ...... ,..,r. o cAnoN NOETVY[ A[glDrtlBtlPotlE rWr nm .nu nun N OTAeT4 ACpi0FLeOCYENT e.e vne nn. ur cve.....m,oH. 4r mxvm [ r 5 m P,rl�onw.leleCaU LIII[Y ee .nl rn=[ A • wx n=A.i�ma muss IDEA ln.L Y znPo s�° �SENTEC w w w w 1-- K Y cr� �J w d Q m a O Uml - HEMLOCK AVENUE Currently Zoned Single Family Residential (R1) j Remainder of Tract Al %--r High School Site Currently Zoned Institutional (INS) Rezone From R1 to INS City Council Ordinance 2007 Tracts Al and D, LTC Replat N Drawn By: D.GlenZ 0 170 340 Feet Alaska Map Current Zoning Ma I 1 Company Date: City COUnGil Mtg 10/08/2007 �} i,i Rural Residential Tract D, Rezone (change Land Use Map) i Tract Al. No change on from Single Family Residential (R1) i he Current Land Use Map 7 to Institutional (INS) Y / Institutional (INS) " CityCouncil Ordinance 2007-007 Rezone From R1 to INS A Drawn BY: D.Glenz Tracts Al and D, LTC replat Current Land Use Ma 0 170 340 Feet Alaska Map I I I Company Dare. City Coucil Mtg 10/08/2007 Sponsored by: Planning and Zoning Commission Introduction Date: November 13, 2007 Public Hearing Date: November 26, 2007 CITY OF SEWARD, ALASKA ORDINANCE 2007-008 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE TITLE 15, LAND USES ALLOWED TABLE 15.10.225 TO ALLOW TOWNHOUSES BY CONDITIONAL USE PERMIT IN THE CENTRAL BUSINESS DISTRICT (CBD) WHEREAS, townhouses are not currently allowed within the Central Business Zoning District (CBD); and WHEREAS, an apartment in a commercial building is allow outright within the Central Business District; and WHEREAS, apartments (two or more), condominiums and multifamily dwellings are currently allowed by Conditional Use Permit within the Central Business District, (CBD); and WHEREAS, townhouses are similar in character to apartments, condominiums and multifamily dwellings; and WHEREAS, townhouses are currently allowed by Conditional Use Permit within the Multifamily (R3), Urban Residential (UR), Office Residential (OR), Auto Commercial (AC) and Resource Management (RM) Zoning Districts of Seward; and WHEREAS, Seward City Code §15.10.235. Townhouses, provides requirements and standards for the development of townhouses within the community; and WHEREAS, the community has expressed a desire to encourage residential development within the downtown core are of Seward; and WHEREAS, allowing townhouses within the Central Business Zoning District (CBD) by Condition Use Permit will provide more options for residential development; and WHEREAS, it is in the public interest to maintain a city code that is up to date and in tune with current community needs; and WHEREAS, allowing townhouses by Conditional Use Permit in the Central Business Zoning District (CBD) will not create any greater impact on the district than other multifamily type development currently allowed in the area; and CITY OF SEWARD, ALASKA ORDINANCE 2007-008 Page 2 of 2 WHEREAS, at the October 16, 2007 meeting, the Planning and Zoning Commission held a public hearing and recommended City Council approval of the proposed Zoning Code amendment. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA HEREBY ORDAINS that: Section 1. Title 15 Seward City Code Table 15.10.225 Land Uses Allowed is hereby amended as follows: [item in BOLD & ITALIC is added to the table] RR R1 R2 R3 UR OR AC HC CB I RM INS P Dwelling, attached single family, ie: C C C C C C townhouse, row Section 2. This ordinance shall take effect ten (10) days following its enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, THIS 26th DAY OF NOVEMBER, 2007. THE CITY OF SEWARD, ALASKA Clark Corbridge, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis, CMC City Clerk (City Seal) Council Agenda Statement Meeting Date: November 13, 2007 Through: Phillip Oates, City Manage/ From: Donna Glenz, Planning Assistant Agenda Item: Amending Seward City Code Title 15, Land Uses Allowed Table 15.10.225 To Allow Townhouses By Conditional Use Permit In The Central Business District (CBD) BACKGROUND & JUSTIFICATION: In response to several public inquires and requests to allow townhouse development in the Central Business District, the Planning and Zoning Commission held a public work session on September 4, 2007. Following the review and discussion at the work session the Commission requested staff bring forward a proposed code change to the Land Uses Allowed Table § 15.10.225 to allow townhouse development in the Central Business District by Conditional Use Permit. On October 16, 2007 the Planning and Zoning Commission held a public hearing on the requested code amendment. Following the public hearing and discussion the Commission approved Resolution 2007-19 recommending Council approve Ordinance 2007-08. Attached for Council's review and adoption is Ordinance 2007-08. This proposed Code amendment will allow townhouse development in the Central Business District by Conditional Use Permit. Townhouses are currently allowed by Conditional Use Permit and strict Code guidelines within the Multifamily (R3), Urban Residential (UR), Office Residential (OR), Auto Commercial (AC) and Resource Management (RM) Zoning Districts of Seward. Townhouses are similar in character to apartments, condominiums and multifamily dwellings which are currently allowed by Conditional Use Permit within the Central Business District, (CBD). Seward City Code § 15.10.235. Townhouses currently provide development guidelines as follows: (a) Generally. The standards set forth in this section shall complement the general standards set forth in this chapter and shall not be construed as superseding any general standard. In the event of conflict, the stricter standard shall control. Notwithstanding the provisions of any other section of this chapter, townhouses shall be conditionally permitted in accordance with the land uses allowed table 15.10.225 if the following requirements are met. (b) Conditions. The proposed development meets all conditions specified in this chapter under section 15.10.320, conditional use permit. All townhouse developments constructed pursuant to a conditional use permit issued under the provisions of this chapter shall be constructed in compliance with current state statutes. i 41 Seward City Council Agenda Statement Page 2 of 4 (c) Plan. A detailed development plan is submitted with the application for a conditional use to include a site plan, drawn to scale. Such site plan shall include, but shall not be limited to, the topography and drainage of the proposed site, the location of all buildings and structures on the site, courts and open space area, circulation patterns, ingress and egress points, parking areas (including the total number of parking spaces provided), and a general floor plan of the principal buildings, together with other such information as the commission shall require. The number of contiguous units permitted shall be related to the topography, aesthetics, access and public safety. The development plan and the conditional use application may be rejected or modified if the development plan is not consistent with good design, efficient use of the site, and community standards. (d) Number of units. Not more than six contiguous townhouses shall be built in a row with the same or approximately the same front line. (e) Separation requirement. No portion of a townhouse or accessory structure in or related to a group of contiguous townhouses shall be closer than 15 feet to any portion of a townhouse or accessory structure related to another group, or to any building outside the development area. (f) Minimum lot width. Minimum lot width for an individual townhouse is 12 feet. Larger lot and townhouse units may be required to assure adequate living space. (g) Lot coverage. The maximum lot coverage by all buildings shall be 40 percent. Carports open on three sides shall not be considered buildings for calculating maximum lot coverage. (h) Parking. Grouping of parking spaces is desirable; provided, that spaces intended for a particular unit are no more than 100 feet from the unit. On minor streets, use of the right-of-way may be permitted for maneuvering incidental to parking where this will facilitate snow removal. On collector and arterial streets, maneuvering incidental to parking shall not be permitted. (i) Covered storage. Two hundred cubic feet of covered storage space shall be provided exclusive of the living area of the unit. 0) Parry walls. All party walls shall adhere to fire safety standards as established by the city fire code. (k) Homeowners association. The developer or subdivider of any townhouse development shall give evidence that compliance with the Horizontal Property Regimes Act, AS 34.07, has been made prior to the sale of any townhouse dwelling units. (1) The developer or subdivider of any townhouse development shall deposit with the appropriate homeowners association, formed in compliance with the Horizontal Property Regimes Act cited in this section, a contingency fund in the sum of $500.00 per dwelling unit in the townhouse development fund. (2) A copy of the bylaws of the homeowners association showing in what manner the aforesaid contingency fund shall be controlled shall be furnished to the city for Seward City Council Agenda Statement Page 3 of 4 review and approval. (1) Landscaping. All areas not devoted to buildings, drives, walks, parking areas or other authorized installations shall be covered with one or more of the following: lawn grass, natural or ornamental shrubbery or trees. (m) Rights -of -way. All roadways, fire lanes, or areas for maneuvering incidental to parking (not to include designated commonly -held open space or recreational areas) shall be a minimum of 22 feet in width. Furthermore, no vehicular parking shall be allowed in the aforementioned areas. While the City Code does not provide a definition specific to townhouses it does provide definitions for the following similar uses: 15.10.140. Definitions. Apartment. Any portion of a building which is designed, built, rented, leased, let or hired out to be occupied or which is occupied as the home or residence of an individual for daily living and doing his own cooking independently of any other individual or family in the same building (see "dwelling") Condominium. A form of housing ownership by which a person may purchase and own one dwelling unit in a multi -unit building or development. Each owner owns a common interest in such things as the underlying land, common walls, stairwells, elevators, lobbies, laundry rooms and recreation rooms. Dwelling. A building designed or used exclusively as living quarters for one or more families. Dwelling, multiple -family. A building designed as a residence for three or more families, with the number of families in residence not exceeding the number of dwelling units provided and each living independently of the other under one roof. The following definition of a townhouse was provided on the web by the board of real estate business: Townhouse: A townhouse is one of a row of homes sharing common walls. Differing from condominiums, townhouse ownership does include individual ownership ofthe land There can also be common elements, such as a central courtyard, that would have shared ownership. 1. Comprehensive Plan (2020) Yes No NA X 3.2.1.2. Expand the opportunity for affordable, diverse, year-round housing through Seward City Council Agenda Statement Page 4 of 4 appropriate land use regulations. (Page 20) • Promote infill development by promoting housing construction on small vacant lots in already established areas of the city. • Evaluate mixed commercial and residential uses in the Seward downtown business district. • Encourage downtown apartments and other high density residential development, including seasonal housing at all market levels. 2. Strategic Plan (1999) X Continue to Support and Encourage the Re -vitalization of Downtown (page 14) • Focus downtown revitalization efforts on vacant and dilapidated buildings • Encourage downtown resident apartments As per City Code § 15.01.040 Public Hearings; the public notice requirements were met. At the time of publishing this agenda, two public inquiries had been received. The first inquiry was seeking clarification on the Central Business District boundaries, but otherwise was in support of the Code change. The second inquiry spoke against the requested code amendment. FISCAL NOTE: The City of Seward will have no costs associated with this amendment to the Land Use Plan and change of zoning designation. Approved by Finance Department j/'� RECOMMENDATION: Staff recommends Council introduce and adopt Ordinance 2007-08, amending the Seward City Code Title 15, Land Uses Allowed Table 15.10.225 To Allow Townhouses by Conditional Use Permit in the Central Business District (CBD). Sponsored by: Staff CITY OF SEWARD, ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2007-19 A RESOLUTION OF THE SEWARD PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD, ALASKA, RECOMMENDING THE CITY COUNCIL AMEND TABLE 15.10.225. LAND USES ALLOWED TO ALLOW TOWNHOUSES BY CONDITIONAL USE PERMIT IN THE CENTRAL BUSINESS DISTRICT (CBD) WHEREAS, following a Planning and Zoning work session on the subject of Townhouses in the Central Business District the Commission requested an amendment be made to the Zoning Code; and WHEREAS, the public notification process has been complied with. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The Commission recommends Ordinance 2007-_, attached and incorporated herein by reference, be forwarded to City Council for approval. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 16'' day of October 2007. THE CITY OF SEWARD, ALASKA Marianna Keil, Chair AYES: Anderson, Clark, Hicks, Keil, Smith NOES: Roach' ABSENT: None ABSTAIN: None VACANT: One ATTEST: Jean Lewis, CMC City Clerk ") (City Seal) City of Seward, Alaska Planning Commission Minutes October 17, 2007 Volume 6, Page 155 Resolution 2007-19 recommending the City Council Amend Table 15.10.225. Land Uses Allowed to allow Townhouses by Conditional Use Permit in the Central Business District (CBD) Glenz referred to Resolution 2007-19. A work session was held on September 4, 2007 to discuss townhouse development in the downtown Central Business District. City code has strict development guidelines for townhouse development as presented in the agenda statement. Community Development has received community input and has provided the Commission a laydown. Staff recommends approval of 2007-19. In response to Anderson, Glenz stated this resolution recommended Council amend the zoning code to allow townhouses in the CBD by Conditional Use Permit. In response to Clark, Glenz stated that she did not request the Commission add a definition specifically to townhouses as townhouses were similar in nature to condos, apartments, and multi- family dwellings and the Seward City Code provided a complete section of guidelines to allow townhouse development. Discussion was held in regard to parking and lot coverage requirements to which Glenz stated each applicant must meet all development requirements for townhouses and all development requirements for the CBD. She stated the stricter portion of the code always applies. She also clarified townhouses would only be allowed by Condition Use Permit. Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. Carol Griswold, inside city limits, brought attention to Mark Kansteiner's letter provided as a laydown. She agrees with Kansteiner's analysis and opposes this ordinance change. John French, inside city limits, requested the Commission address parking in the CUP process and not grant variances. No one else requested to be heard and the public hearing was closed. Motion (Smith/Clark) Approve Resolution 2007-19 More discussion was held on language, lot coverage, parking and the impact on the CBD. Hicks recognized the downtown business owners were not present to show opposition to the requested change. Motion Passed Yes: Anderson, Clark, Hicks, Ked, Smith No: Roach' Vacant: One r , i Sponsored by: Oates Introduction Date: November 13, 2007 Public Hearing Dated: November 26, 2007 Enactment Date: November 26, 2007 CITY OF SEWARD, ALASKA ORDINANCE NO. 2007-009 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SCC TABLE 15.10.220 TO ADD A NOTE REGARDING LIMITATIONS ON DEVELOPMENT OF TRACT D OF USS 1864 JESSE LEE HOME SUBDIVISION SEWARD LONG TERM CARE FACILITY REPLAT WHEREAS, the City of Seward entered into an agreement in July 2007 to purchase a portion of USS 1864 as shown on USS 1864 KPB Replat file number 2004-031, plus related rights -of -way; and WHEREAS, the portion of USS 1864 to be purchased is expected to be named Tract D of USS 1864 Jesse Lee Home Subdivision Seward Long Term Care Facility Replat in the final plat; and WHEREAS, the Sellers of the property have asked the City to adopt an ordinance to limit development of the property; and WHEREAS, after a public hearing on the matter, the City Council finds that the limitations will not adversely affect the City's ability to construct and operate a Long Term Care Facility on the property. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. Seward City Code Table 15.10.220 is amended add the following (strike out = deletions; bold italics = additions): 15.10.220. Development Requirements — Notes NOTE 8. Tract D of USS 1864 Jesse Lee Home Subdivision shall not be used for any uses other than those allowed in an RI district, except for a long term care facility, aka skilled nursing care facility. Section 2. This ordinance shall take effect 10 days following enactment. ENACTED BY CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, this 26th day of November, 2007. M Council Agenda Statement Meeting Date: November 13, 2007 From: Phillip Oates, City Manager Z+) Agenda Item: An Ordinance of the City Council of the City of Seward, Alaska, Amending Title 15, Planning and Land Use Regulations, to add a note regarding limitations on development of Tract D of USS 1864 Jesse Lee Home Subdivision Seward Long Term Care Facility Replat BACKGROUND & JUSTIFICATION: Frank and Carol Griswold have agreed to sell the real property described above to the City of Seward. The City intends to construct a long term care facility on the site, to be managed by a qualified operator (currently Providence) as a co -located facility with the hospital. The land is currently being platted to allow the sale, and a zoning change was required to allow use of the land for a long term care facility. The new zoning designation is Industrial, and the sellers raised concerns about future use of the property and possible effects on adjoining lands. A public workshop was held to discuss concerns and possible zoning and platting opportunities. As a result of this meeting and subsequent discussions between the City Manager and the Griswolds, an agreement was reached to ask council to add a note regarding limitations on development of Tract D of USS 1864 Jesse Lee Home Subdivision Seward Long Term Care Facility Replat. CONSISTENCY CHECKLIST: Where applicable, this ordinance is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. FISCAL NOTE: ��J Approved by Finance Department x RECOMMENDATION: Council enact Ordinance 2007-009 to add a note regarding limitations on development of Tract D of USS 1864 Jesse Lee Home Subdivision Seward Long Term Care Facility Replat Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2007-105 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE PARKING ENTERPRISE FUND BUDGET FOR CALENDAR YEAR 2008 WHEREAS, on October 2, 2007, the City Manager submitted to the City Council a proposed budget for the City of Seward for Calendar Year 2008; and WHEREAS, the budget was introduced at the regularly scheduled Council meeting on October 8, 2007, and work sessions are conducted and televised on October 29, October 30, November 1, and November 2, 2007; and WHEREAS, public hearings are held on the proposed budget on October 22, 2007 and November 13, 2007, with final adoption scheduled for November 26, 2007. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Parking Enterprise Fund budget for Calendar Year 2008 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January 1 - December 31, 2008, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect January 1, 2008. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26t" day of November, 2007. THE CITY OF SEWARD, ALASKA Clark Corbridge, Mayor PARKING REVENUE ENTERPRISE FUND Budgeted Statement of Revenue and Expenses and Changes in Retained Earnings For Fiscal Year 2008 Operating revenue - parking fees Operating expense: Salaries & Benefits Purchased Services Supplies and Maintenance General and Administrative Total operating expense: Operating income before depreciation Depreciation Operating income (ooss) Non -operating revenues (expense) Interest Income Total non -operating revenue(expense) Transfers to other funds Change in net assets Beginning net assets Ending net assets 2005 Actual 2006 Actual 2007 Budget 2008 Budget 2007-08 Variance % Change $I77,098 $I75,792 $I79,320 $262,820 $83,500 46.6% 87,I34 88,066 99,767 I0I,829 $2,062 2.1% I6,669 I6,4I7 I8,I75 I9,575 $I,400 7.7% 9,578 8,472 II,275 I4,325 $3,050 27.1% 7,366 8,366 I4,736 I4,582 -$I54 -1.0% $I20,747 $I2I,32I $I43,953 $I50,3II $6,358 4.4% 56,35I 54,47I 35,367 II2,509 218.1% 6,024 5,2I0 7,207 0 -100.0% $50,327 $49,26I $28,I60 $II2,509 299.5% 6,I48 I2,567 0 6,000 1.0% $6,I48 $I2,567 $0 $6,000 1.0% -$I4,I68 -$I4,063 -$I3,026 -$I3,025 0.0% $42,307 $47,765 $I5,I34 $I05,484 597.0% $253,I55 $295,462 $343,227 $358,36I 4.4% $295,462 $343,227 $358,36I $463,845 29.4% CITY OF SEWARD PARKING REVENUE ENTERPRISE FUND Budgeted Statement of Cash Flow For Fiscal Year 2008 Beginning Cash Balance at 1/1/07: Cash is provided by (used for: Change in net assets Add expense items not affecting cash Depreciation Net cash provided by operations Other uses of cash Capital outlay (a) Net increase (decrease) in cash Estimated ending cash balance 2007 2008 2007-08 Budget Budget % Change $278,695 $15,134 $105,484 597.0% 7,207 0-100.0% $22,341 $105,484 372.2% 0-230,000 -1.0% $22,341-$124,516-657.3% $301,036 $176,520 (a) Parking Lot scaling/striping/reconfigure - $50K Center Lot, $85K N. Lot; $95K South Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2007-106 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE MOTOR POOL INTERNAL SERVICE FUND BUDGET FOR CALENDAR YEAR 2008 WHEREAS, on October 2, 2007, the City Manager submitted to the City Council a proposed budget for the City of Seward for Calendar Year 2008; and WHEREAS, the budget was introduced at the regularly scheduled Council meeting on October 8, 2007, and work sessions are conducted and televised on October 29, October 30, November 1, and November 2, 2007; and WHEREAS, public hearings are held on the proposed budget on October 22, 2007 and November 13, 2007, with final adoption scheduled for November 26, 2007. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Motor Pool Internal Service Fund budget for Calendar Year 2008 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January 1 - December 31, 2008, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect January 1, 2008. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 261" day of November, 2007. THE CITY OF SEWARD, ALASKA Clark Corbridge, Mayor MOTOR POOL INTERNAL SERVICE FUND Budgeted Statement of Revenues, Expenses and Changes in Retained Earnings For Fiscal Year 2008 2005 2006 2007 2008 2007-08 Actual Actual Budget Budget Variance %Change Operating revenues - vehicle rental $5I6,048 $516,227 $516,227 $523,502 $7,275 1.4% Operating expenses - depreciation 173,690 (a) 211,970 (b; 288,215 (r) 212,694 (d; 475,52I -26.2% Operating income (loss) 342,358 304,257 228,0I2 310,808 $82,796 36.3% Non -operating revenue (expense) Interest income 45,577 68,986 12,500 20,000 Interest expense (9,458) (6,598) (I5,668) (1,591) Other non -operating 2,307 5,920 0 0 Total non -operating revenue (expense) 38,426 68,308 (3,I68) 18,409 Earnings before transfers 380,784 372,565 224,844 329,2I7 Transfers (to) from other funds 20,500 4,946 0 0 Change in net assets 401,284 377,511 224,844 329,217 Beginning net assets 2,097,396 2,498,680 2,876,I9I 3,I0I,035 Ending net assets $2,498,680 $2,876,I9I $3,I0I,035 $3,430,252 Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions: (a) $9,729 or 6%; (b) $9,727 or 5%; (c) $0 (d) $0 7,500 60.0% 14,077 -89.8% 0 100.0% 21,577-68I.1% 46.4% 0.0% 46.4% 7.8% 10.6% CITY OF SEWARD MOTOR POOL INTERNAL SERVICE FUND Budgeted Statement of Cash Flow For Fiscal Year 2008 Beginning Cash Balance at 1/1/07: Cash is provided by (used for): Change in net assets Add expense items not affecting cash Depreciation Net cash provided by operations Other sources of cash Capital lease proceeds Loan repayment - 50-Ton travelift Loan repayment - SGH PERS Other uses of cash Debt principal payments Capital outlay Net increase (decrease) in cash Estimated ending cash balance 2007 2008 2007-08 Budget Budget % Change $103,350 224,844 329,2I7 46.4% 288,2I5 2I2,694 -26.2% $513,059 $541,911 5.6% 0 0 0.0% 29,22I 29,22I 98,576 98,576 -58,039 (a)-46,28I (c) -20.3% -205,000 (b)-260,2I0 (d) -26.9% $377,817 $363,217 3.9% $481,167 $844,384 (a) $58,039 represents lease payments: Grader - $27,449; Loader - $30,590 (b) $205,000 represents: Police - $30,000; TYC van - $30,000; water truck - $35,000; PW dump truck - $80,000; PW flat bed - $30,000; (c) $46,28I represents lease payments: Grader - $30,392; Loader - $ I5,889 (d) $260,2I0 represents: Police- $75,210; Sander/plow - $185,000 Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2007-107 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE HOSPITAL DEBT SERVICE FUND BUDGET FOR CALENDAR YEAR 2008 WHEREAS, on October 2, 2007, the City Manager submitted to the City Council a proposed budget for the City of Seward for Calendar Year 2008; and WHEREAS, the budget was introduced at the regularly scheduled Council meeting on October 8, 2007, and work sessions are conducted and televised on October 29, October 30, November 1, and November 2, 2007; and WHEREAS, public hearings are held on the proposed budget on October 22, 2007 and November 13, 2007, with final adoption scheduled for November 26, 2007. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Hospital Debt Service Fund budget for Calendar Year 2008 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenditures for the period January 1 - December 31, 2008, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect January 1, 2008. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 261h day of November, 2007. THE CITY OF SEWARD, ALASKA Clark Corbridge, Mayor HOSPITAL DEBT SERVICE FUND Budgeted Statement of Revenues, Expenditures, Other Financing Sources (Uses) and Changes in Fund Balance For Fiscal Year 2008 Revenues (investment earnings): Expenditures: Debt service principal Debt service interest and ocher costs Hospital capital contributions Total expenditures 2005 2006 2007 2008 2007-08 Actual Actual Budget Budget Variance %Change $12,708 $25,864 $8,000 $18,000 $10,000 125.0% 564,288 649,540 605,000 640,000 $35,000 5.8% 352,590 282,151 137,038 123,788 -$13,250 -9.7% 16,948 0 (a) 0 0 $0 0.0% $933,826 $931,691 $742,038 $763,788 $21,750 2.9% Excess (deficit) of revenues over expenditure!-$921,118 Operating transfers from ocher funds Operating transfers to other funds Net change in fund balance Beginning fund balance Ending fund balance 1,054,934 $133,816 -$905,827-$734,038-$745,788 1.6% 879,608 874,783 1,031,977 18.0% 0 0-134,704 0.0% -$26,219 $140,745 $151,485 $554,190 $688,006 $661,787 $802,532 7.6% 21.3% $688,006 $661,787 $802,532 $954,017 18.9% (a) In FY2004, transferred 5% of previous full year's Fund Balance for Hospital capital budget. Per new policy established in 2006, hospital capital contributions can be made from this Fund only after reserves are sufficient to cover the highest annual debt service payment, which is $878,500. :� u G.O. Bond CITY OF SEW ARD IJND HOSPITAL DEBT SER�CE I 2008 Debt Service Schedule 2008 Budget Total Balance Interest Principal 763,758 Interest Race @ 640,000 123,788 2.00°1° - 3.50°!° 3,925,000 j}alance I2/3I/08 Ie}-m 3,zS5,000 I997 a4%2OI3 Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2007-108 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE ELECTRIC ENTERPRISE FUND BUDGET FOR CALENDAR YEAR 2008 WHEREAS, on October 2, 2007, the City Manager submitted to the City Council a proposed budget for the City of Seward for Calendar Year 2008; and WHEREAS, the budget was introduced at the regularly scheduled Council meeting on October 8, 2007, and work sessions are conducted and televised on October 29, October 30, November 1, and November 2, 2007; and WHEREAS, public hearings are held on the proposed budget on October 22, 2007 and November 13, 2007, with final adoption scheduled for November 26, 2007. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Electric Enterprise Fund budget for Calendar Year 2008 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January 1 - December 31, 2008, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect January 1, 2008. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26"' day of November, 2007. THE CITY OF SEWARD, ALASKA Clark Corbridge, Mayor ELECTRIC ENTERPRISE FUND Budgeted Statement of Revenues and Expenses And Changes in Retained Earnings For Fiscal Year 2008 2005 2006 2007 2008 2007-08 Actual Actual Budget Budget Variance %Change Operating revenue: Sales: Residential 2,275,848 2,514,908 2,593,822 2,723,SI3 129,691 5.0% Small General Service 1,3I6,083 1,346,459 1,444,I01 1,5I6,306 72,205 5.0% Large General Service 2,943,02I 3,OS9,243 3,344,591 3,SI I,821 I67,230 5.0% Harbor Power Sales 61,0I7 I80,8I4 I59,000 I90,800 31,800 20.0% Industrial Sales 584,189 699,902 66I,446 650,000 -I1,446 -I.7% Street & Yard Lights 72,6I2 72,777 74,000 74,000 0 0.0% Miscellaneous 128,408 11S,333 85,500 149,500 64,000 74.9% Total operating revenue: $7,381,178 $7,979,436 $8,362,460 $8,815,940 $453,480 5.40/. Operating expense: Before depreciation: Salaries 60I,871 777,445 881,706 834,599 -47,107 -5.3% Work order charges (salaries) -I58,437 -176,929 -100,0W -10Q000 0 0.0% Employee benefits 322,694 439,599 420,076 458,377 38,301 9.1% Purchased services 341,470 406,396 516,488 496,135 -20,353 -3.9% Power for resale 3,345,830 4,735,862 3,754,590 4,158,I4I 403,S5I 10.7% Supplies & maintenance 324,629 946,I13 400,050 6I9,453 2I9,403 54.8% Work order charges (supplies) -129,330 -2I7,82I -125,000 -350,000 -225,000 180.0% General & Administrative 890,463 945,325 9I3,822 985,775 71,953 7.9% Total operating expense: $5,539,I90 $7,855,990 $6,661,732 $7,IO2,480 $440,748 6.6% 0pe.dng .co.or b.r., depad.uou 1,841,988 I23,446 I,700,728 I,7I3,460 0.7% Depreciation 1,257,288 (.) 1,303,680 (b) 1,302,160 1,340,375 (d) 2.9% Earnings from operations $584,700 - I,180,234 $398,568 $373,085 -6.4% Non -operating revenue (expense) Interest income 158,265 267,04I I11,000 210,000 89.2% Interest expense -I38,065 -90,069 -80,938 -383,304 373.6% Other revenue (expense) 3,098 I,220,I25 8,075 4,176 -48.3% Total vou-opeaving revevues(apeusea) $23,298 $1,397,097 $38,I37 -$169,I28 -543.5% E. gs before coovnbuuovs and rrusfrr $607,998 $216,863 $436,705 $203,957 -53.3% Capital contributions 237,238 313,536 120,588 122,000 0.0% Transfers to other funds -1,103,629 -1,255,319 -922,735 -735,955 -20.2% Change in net assets -$258,393 -$724,920 -$365,442 -$409,998 12.2% Beginning net assets $24,247,466 $23,989,073 $23,264,153 $22,899,711 -1.6% Ending net assets $23,989,073 $23,264,I53 $22,898,711 $22,488,7I3 -1.8% Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions: (a) $772,064 or 61 %; (b) $798,817 or 61 %; ( c) $809,953 or 62%; (d) 8I4.543 or 61 % 5,1 CITY OF SEWARD ELECTRIC ENTERPRISE FUND Budgeted Statement of Cash Flow For Fiscal Year 2008 2007 2008 2007-08 Budget Budget % Change Beginning Cash Balance at 1/I/07 (e): $2,394,475 Cash is provided by (used for): Change in net assets-$365,442-$409,998 -I2.2% Add expense items not affecting cash Depreciation I,302,I60 I,340,375 -2.9% Net cash provided by operations $936,7I8 $930,377 0.7% Other uses of cash Debt principal payments -I95,000 (a) -363,434 (c) -86.4% Capital outlay -270,000 (b) -495,000 (d) -83.3% Net increase (decrease) in cash $47I,718 $7I,943 84.7% Estimated ending cash balance $2,866,I93 $2,938,I36 (a) $I95,000 represents: 2005 refunding of 1995 bond (b) $270,000 represents: Equipment - $45,000, Work order salaries & materials - $225,000. No Depreciation reserve contributior (c) $363,434 represents: I995 bond refunded in 2005 - $205,000; New electric shop & generators - $I58,434. (d) $495,000 represents: Work order salaries & materials 4450,000; Equipment - $4S,000; No Depreciation reserve contribution. (e) Includes only Electric Enterprise Fund; excludes related capital projects. See below. Cash Balance -Electric Fund & Related Capital Projects (9/30/07): Fund 50I - Electric Enterprise Fund 2,545,098 Fund 502 - Major Maintenance, Repair & Replacement I,450,I98 Designated for items on capital list Fund 208 - Transmission Line 7I3,349 Designated for capital project Total Electric -related Cash: $4,708,645 ° 2008 Capital Budget Request Items: Fort Raymond Substation Fence Upgrade 69kv Transmission Line Excavator SMIC Loop Distribution System Old Mill Loop Distribution System Upper Camelot Loop Distribution System New electric shop, including 2 generators and building Switchgear Improvements Transformer Maintenance Repair & Paint Units 4&5 Radiators at Fort Raymond I1) Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2007-109 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE CAPITAL IMPROVEMENT PLAN BUDGET FOR CALENDAR YEAR 2008 AND TWO SUBSEQUENT CALENDAR YEARS WHEREAS, on October 2, 2007, the City Manager submitted to the City Council a proposed budget for the City of Seward for Calendar Year 2008; and WHEREAS, the budget was introduced at the regularly scheduled Council meeting on October 8, 2007, and work sessions are conducted and televised on October 29, October 30, November 1, and November 2, 2007; and WHEREAS, public hearings are held on the proposed budget on October 22, 2007 and November 13, 2007, with final adoption scheduled for November 26, 2007; and WHEREAS, there is $200,000 designated in the Calendar Year 2008 General Fund Budget to finance capital improvements; and WHEREAS, the Capital Acquisition Fund will not receive funding in the amount of $76,840 from the Sewer Enterprise Fund in 2008 as partial repayment of a 1990 loan from the General Fund, due to insufficient revenues in the Sewer Enterprise Fund's 2008 Budget. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Capital Improvement Plan Budget for Calendar Year 2008, and the two subsequent fiscal years, which is attached hereto and made a part hereof by reference, is HEREBY ADOPTED. Section 2. This resolution shall take effect January 1, 2008. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26"' day of November, 2007. �7 L Capital Improvement Plan General Fund -Related Capital Projects Fiscal Year 2008 - 2010 New or Project Funding Source Project Description Replace Year Cost City Portion Other Portion Source STREETS: Poor Condition: Dora Way/Olympia - (.4) R 2008 $107,600 $107,600 Federal Adams: 1st to 2nd - (.2) R 2008 $106,000 $105,000 Federal Fair Condition: Fifth Ave: Railway to B Street - (.7) R 2008 $604,700 $504,700 Federal A St: 1st to 3rd - (.2) R 2008 $94,631 $94,631 Federal Jefferson (entire -.4) R 2008 $288,400 $288,400 Federal Madison: Railway to 1st - (.3) R 2008 $216,300 $216,300 Federal C Street and D Street-(.2) R 2008 $144,200 $144,200 Federal Birch St. R 2008 $111,040 $111,040 Federal Jesse Lee Drive & Blue Field Drive Apron - (.2) R 2008 $94,237 $94,237 Federal Sea Lion Drive R 2008 $88,590 $88,590 Federal Coolidge R 2008 $49,121 $49,121 Federal Dimond to Hemlock R 2008 $121,550 $121,560 Federal Cedar St. R 2008 $108,690 $108,690 Federal Alder St. R 2008 $32,890 $32,890 Federal Lowell Canyon Road R 2008 $42,000 $42,000 Federal Bette Cato R 2008 $121,550 $121,550 Federal Monroe: 6th to 7th R 2008 $50,000 $50,000 Federal Monroe: 5th to 6th R 2008 $40,000 $40,000 Federal Adams: 6th - 6th R 2008 $40,000 $40,000 Federal Storm Drain N/R 2008 $400,000 $400,000 Federal New Roads/Paving: Hemlock to Seward Highway N 2009 $800,000 $800,000 Federal Total Street Projects: $3,560,499 $0 $3,560,499 SIDEWALKS, CURBS, GUTTERS, DRAINAGE: 5th Ave: West side from Adams to Jefferson N 2008 $71,225 $71,225 Federal Railway to Jefferson on 4th 2008 $950,450 $950,450 Federal Railway to Jefferson on 5th 2008 $638,250 $638,250 Federal Resurrection (Swd Hwy to High School) 2008 $362,000 $362,000 Federal Benson Dr. north side 2008 $180,350 $180,350 Federal Coolidge Dr. Benson to Swd Hwy 2008 $239,275 $239,275 Federal Dora Way to Phoenix both sides 2008 $425,550 $425,550 Federal Phoenix to Swd Hwy both sides 2008 $611,885 $611,885 Federal Lowell Canyon Road north side 2008 $160,000 $160,000 Federal Marathon drainage, culverts both sides 2008 $103,000 $103,000 Federal Jesse Lee Dr. drainage and culverts, both sides 2008 $79,000 $79,000 Federal Alice, drainage, culverts 2008 $20,000 $20,000 Federal Bette Cato drainage and culverts, both sides 2008 $12,000 $12,000 Federal Birch St. drainage and culverts, both sides 2008 $68,000 $68,000 Federal Alder St. drainage and culverts, both sides 2008 $23,000 $23,000 Federal Lowell Canyon Rd. south side 2008 $24,000 $24,000 Federal Cedar St. drainage and culverts, both sides 2008 $58,000 $589000 Federal Benson Drive drainge and culverts, both sides 2008 $32,000 $32,000 Federal Total Sidewalk Projects: $4,057,985 $0 $4,057,985 CITY SHOP: City Shop Facility Phase I: Site Layout/Design R 2008 $61,250 $61,250 General Fund Covered dry storage for heavy equipment N 2009 $35,000 $35,000 General Fund City Shop Facility Phase Il: Construction R 2010 $4,800,000 $4,800,000 General Fund Total City Shop Projects: $4,896,250 $4,896,250 $0 Capital Improvement Plan General Fund -Related Capital Projects Project Description PUBLIC SAFETY: North Forest Acres Road/Levee Fire Hydrant upgrades - Ph. II Breathing Air Compressor Lowell Point erosion mitigation Refinish Floor in Apparatus Bays Fire Vehicle to replace Engine 2 - 1965 Ford Pumper Fire Hall modifications and electrical upgrades Satellite Fire Station / Storage Facility (Forest Acres) Ladder Platform Vehicle Satellite Station on Nash Road Replace Engine 4 (1982 Ward LaFrance) Expand SMIC building storing engine Public Safety Building Total Public Safety Projects: PARKS & RECREATION: Replace Adams Street Pavilion Replace Wellington Pavilion Small Outdoor Restroom - Williams Park TYC landscaping due to construction impacts Beach Erosion Engineering Study Beach Erosion repairs at waterfront Beach Erosion control finger construction Lagoon Boardwalk rebuild Restroom and Concession Stand Upgrade Informational/directional maps Forest Acres campground improvements Jon Perry softball field fence replacement Evan Casey Skate Park Upgrade Centennial Park Small restroom at Williams' Park Sweet Smelling Toilet at culvert Marathon Campground rehabilitation Forest Acres Park playground upgrades Harborside Park - Phase I / Seaview Campground Little League Field restrooms Boulder Field - turf, fence, grade, drains Total Parks & Recreation Projects: CITY HALL/LIBRARY/OTHER: Voice over IP and PBX systems Clerk's records management software program Improve Handicap Accessibility to City Hall Joint storage with KPB for shelter supplies City Hall electrical upgrades USCG building site design City Clerk Recording and Sound System Fix venitilation at City Hall Community Center - Library/Museum Total City Hall/Library Projects: Fiscal Year 2008 - 2010 New or Project Funding Source Replace Year Cost City Portion Other Portion Source N 2008 $3,500,000 $3,500,000 Federal/State R 2008 $200,000 $200,000 General Fund R 2008 $25,000 $25,000 General Fund R 2008 $75,000 $75,000 General Fund R 2008 $65,000 $65,000 General Fund R 2009 $400,000 $400,000 Motor Pool R 2009 $100,000 $100,000 General Fund N 2010 $960,000 $960,000 Grant N 2010 $850,000 $850,000 Grant N 2010 $400,000 $400,000 Grant R 2010 $450,000 $450,000 General Fund N 2010 $30,000 $30,000 General Fund N 2010 $5,150,000 $5,150,000 General Fund $12,205,000 $6,495,000 $5,710,000 R 2008 $375,000 $376,000 Grant/GF R 2008 $375,000 $375,000 General Fund N 2008 $35,000 $35,000 General Fund R 2008 $21,000 $21,000 General Fund N 2008 $30,000 $30,000 Federal/General R 2008 $75,000 $75,000 Federal/General N 2009 $75,000 $75,000 Federal/General R 2009 $240,000 $240,000 General Fund R 2009 $163,000 $163,000 General Fund N 2009 $21,000 $21,000 General Fund R 2009 $25,000 $25,000 General Fund R 2009 $50,000 $50,000 General Fund N 2010 $48,000 $48,000 General Fund N 2010 $225,000 $25,000 $200,000 Grant/GF N 2010 $35,000 $35,000 General Fund N 2010 $44,000 $44,000 General Fund R 2010 $48,000 $48,000 General Fund R 2010 $35,000 $35,000 General Fund R 2010 $136,500 $136,500 General Fund R 2010 $170,000 $170,000 General Fund R 2010 $250,000 $250,000 General Fund $2,476,500 $2,276,500 $200,000 N 2008 $140,000 $140,000 General Fund N 2008 $10,000 $10,000 General Fund N 2008 $31,000 $31,000 General Fund N 2008 $30,000 $30,000 General Fund R 2008 $40,000 $40,000 General Fund N 2008 $30,000 $30,000 General Fund N 2009 $20,000 $20,000 General Fund R 2009 $75,000 $75,000 General Fund R 2010 $17,500,000 $17,500,000 Grant $17,876,000 $376,000 $17,500,000 Total General Fund Projects: $45,072,234 $14,043,750 $31 028 484 Note: 2008 Preliminary Budget has $200,000 available for capital projects. Funding for $4 million in local road improvements may be available in 2008 from DOT earmarks. Capital Improvement Plan Harbor -Related Capital Projects Fiscal Year 2008 - 2010 New or Project Funding Source Project Description Replace Year Cost City Portion Other Portion Source New Z-float 880' w/out slips New Z-float 880' with slips D-float renovation B dock platform connection to fish station N 2008 $3,200,000 N 2008 $6,600,000 R 2008 $1,000,000 N 2008 $20,000 $20,000 $3,200,000 Grant/Harbor $6,500,000 Grant/Harbor $1,000,000 State Harbor Pave Northeast parking lot N 2008 $300,000 $50,000 $250,000 ADFG/Harbor Fish cleaning station at North East ramp N 2009 $850,000 Washdown pad for boats N 2009 $507,708 Replace floats A, B, C, S and G R 2009 $7,700,000 $1,000,000 $6,700,000 State Pave, landscape, south fill created by expansion N 2009 $500,000 $500,000 Parking/Harbor Fishing pier recreation area N 2009 $2,612,818 Grant/Harbor Three -stage dock for fishing & work boats N 2009 $2,000,000 $2,000,000 Harbor Total Harbor Fund Projects: $25,190,526 $3,570,000 $17,650,000 Capital Improvement Plan Seward Marine Industrial Center (SMIC) -Related Capital Projects Fiscal Year 2008 - 2010 New or Project Funding Source Project Description Replace Year Cost City Portion Other Portion Source Dispose of derelict vessels (10 x $6K) R 2008 $60,000 SMIC basin repair feasibility study N 2009 $1,000,000 Ship repair infrastructure improvements N 2009 $2,800,000 Homeland Security fencing & improvements N 2010 $31,000 Two restroom facilities N 2010 $50.000 $60,000 City $500,000 $500,000 Grant/City $2,800,000 Grant $31,000 City Total S.M.I.C. Fund Projects: $3,881,000 $581,000 $3,300,000 6,� Capital Improvement Plan Parking -Related Capital Projects Fiscal Year 2008 - 2010 New or Project Funding Source Project Description Replace Year Cost City Portion Other Portion Source Seal and stripe north, south and middle lots R 2008 $230,000 $160,000 Parking East Harbor paving N 2008 $250,000 $250,000 Parking/ Grant New Harbor Uplands projects N 2009 $100,000 $100,000 Parking / Grant NE Parking Fencing N 2010 $50,000 $50,000 Parking Automated parking attendant N 2010 $150,000 $150,000 Parking Total Parking Fund Projects: $780,000 $710,000 $0 Note: No Parking Major Maintenance, Repair & Replacement Fund City of Seward Capital Improvement Plan Electric -Related Capital Projects Fiscal Year 2008 - 2010 New or Project Funding Source Project Description Replace Year Cost City Portion Other Portion Source Fort Raymond - fire protection system repair/replace R 2008 $30,000 $30,000 Electric Electric Shop, new generators & gen. building R 2008 $7,500,000 $7,500,000 Electric Ft. Raymond switchgear improvements N 2008 $100,000 $100,000 Electric Switchgear Improvements & convert #3 to 4160v N 2008 $200,000 $200,000 Electric Repair/paint radiators 4/5, Ft. Raymond R 2008 $20,000 $20,000 Electric Security fence at Ft. Raymond substation N 2008 $65,000 $65,000 Electric Transformer maintenance R 2008 $30,000 $30,000 Electric Upgrade 69kV trans. line - Mile 3.5 to substation R 2008 $669,500 $669,500 Electric TN 67 - replace pole R 2008 $40,000 $40,000 Electric TN 64-repair broken guy wires R 2008 $10,000 $10,000 Electric T210 - and Grouse Lake Road - repair broken strands R 2008 $5,000 $5,000 Electric Replace broken bells (Mile 10-14) R 2008 $20,000 $20,000 Electric Replace Overhead line at Lagoon with Underground R 2008 $70,000 $70,000 Electric Right-of-way maintenance R 2008 $500,000 $500,000 Electric Wire trailer with power take up N 2008 $18,000 $18,000 Electric Equipment trailer N 2008 $50,000 $50,000 Electric Camelot - URD replacement N 2009 $200,000 $200,000 Electric Lawing - reframe OHD and install reclosure R 2009 $75,000 $75,000 Electric Lost Lake - URD replacement R 2009 $50,000 $50,000 Electric Victor Creek -URD replacement R 2009 $100,000 $100,000 Electric Relocate exhaust stack off Unit 3 building roof R 2009 $60,000 $60,000 Electric Purchase 9 mega -watts of Bradley Lake Power fm ML&P N 2009 $1,000,000 $1,000,000 Electric SMIC loop distribution system N 2010 $50,000 $50,000 Electric Automated meter reading system R 2010 $100,000 $100,000 Electric Update sectionalizing study and purchase oil circuit reclosun N 2010 $120,000 $120,000 Electric Install 25kV underground across Snow River N 2010 $250,000 $250,000 Electric Extend the 12.5kV distribution line on Nash Road N 2010 $150,000 $150,000 Electric Upgrade Victor Creek 25kV line R 2010 $100,000 $100,000 Electric Total Electric Fund Projects: $11,582,500 $11,582,500 $0 City of Seward Capital Improvement Plan Water -Related Capital Projects Fiscal Year 2008 New or Project Funding Source Project Description Replace Year Cost City Portion Other Portion Source Replace Pressure Station (Benson and Swetmann) R 2008 $250,000 $250,000 City Water Storage Tank (1.0 million gallons) N 2008 $1,500,000 $1,500,000 City Lift Station No. 3 R 2008 $80,000 $80,000 City Lift Station No.I (harbor) R 2008 $40,000 $40,000 City Gateway Water Tank R 2009 $500,000 $500,000 City Lowell Canyon Water Tank>200K gallons R 2009 $350,000 $350,000 City Lowell Canyon Water Tank>400K gallons R 2009 $500,000 $500,000 City Total Water Fund Projects: $3,220,000 $3,220,000 $0 City of Seward Capital Improvement Plan Wastewater -Related Capital Projects Fiscal Year 2008 - 2010 New or Project Funding Source Project Description Replace Year Cost City Portion Other Portion Source Lift Station #2 - Remove and replace dry well R 2008 $100,000 $100,000 Wastewater Fund Final designtbuild 450' sewer from Cedar to Elm N 2008 $50,000 $50,000 Wastewater Fund Recondition 4 manholes R 2008 $60,000 $60,000 Wastewater Fund Dispose of sludge and sawdust piles at SMIC N 2009 $300 000 $300 000 Wastewater Fund Total Wastewater Fund Projects: $510,000 $510,000 $0 Capital Improvement Plan Motor Pool -Related Capital Projects Fiscal Year 2008 - 2010 Project Description New or Replace Year Project Cost City Portion Funding Source Other Portion Source Police - replace police vehicle R 2008 $37,605 $37,605 Motor Pool Police - replace police vehicle R 2008 $37,605 $37,605 Motor Pool TYC - Replace 1984 van R 2008 $30,000 $30,000 Motor Pool Public works - Dump truck N 2008 $80,000 $80,000 Motor Pool Public works - Replace flat bed R 2008 $30,000 $30,000 Motor Pool Water - Replace truck R 2008 $35,000 $35,000 Motor Pool Electric - Excavator R 2008 $60,000 $60,000 Motor Pool Electric - Truck for new field engineer position N 2008 $30,000 $30,000 Motor Pool Electric - Utility box vehicle N 2008 $50,000 $50,000 Motor Pool Shop - replacement pickup R 2008 $40,000 $40,000 Motor Pool Public works - Sander / plow truck R 2008 $185,000 $185,000 Motor Pool Electric mechanic repair truck N 2008 $70,000 $70,000 Motor Pool Parks - Tractor top dresser and attachments N 2009 $20,000 $20,000 General Fund Police - replace police vehicle R 2009 $39,485 $39,485 Motor Pool Police - replace police vehicle R 2009 $39,485 $39,485 Motor Pool Fire - Replace engine 2 - 1965 Ford Pumper R 2009 $400,000 $400,000 Motor Pool Fire - Ladder platform vehicle N 2009 $850,000 $850,000 Grant Police - replace police vehicle R 2010 $41,459 $41,459 Motor Pool Police - replace police vehicle R 2010 $41,459 $41,459 Motor Pool Total Motor Pool Fund Projects: $2,117,099 $1,267,098 $850,000 City of Seward Capital Improvement Plan Hospital -Related Capital Needs Fiscal Year 2008 Project Funding Source Project Description Year Cost City Portion Other Portion Source Emergency Room: Stretcher 2008 $7,000 $7,000 IBEX Treadmill - ER 2008 $4,500 $4,500 General Fund Bair Hugger - ER 2008 $4,000 $4,000 General Fund Rapid Infuser 2008 $6,000 $6,000 General Fund End CO2 monitor 2008 $12,000 $12,000 General Fund Six MDE - ER 2008 $66,000 $66,000 General Fund Clinic: Clinic Exam Tables - Clinic 2008 $8,400 $8,400 General Fund Sure Step Thermometer 2008 $10,200 $10,200 General Fund Remodel Hospital therapy space 2009 $50,000 $50,000 General Fund Inpatient: U1traCare pressure relieving bed Lab: 2008 $6,200 $6,200 Chemistry Analyzer - Lab 2008 $95,000 $95,000 General Fund Immunoassay Analyzer 2008 $40,000 $40,000 General Fund Automated slide stainer 2009 $8,000 $8,000 General Fund Colon Scope 2009 $35,000 $35,000 General Fund EDG Scope - Scope 2009 $35,000 $35,000 General Fund Coagulation Analyzer 2010 $40,000 $40,000 General Fund Total Hospital Fund Projects: $427,300 $427,300 $0 71 Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2007-104 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE SMALL BOAT HARBOR ENTERPRISE FUND BUDGET FOR CALENDAR YEAR 2008 WHEREAS, on October 2, 2007, the City Manager submitted to the City Council a proposed budget for the City of Seward for Calendar Year 2008; and WHEREAS, the budget was introduced at the regularly scheduled Council meeting on October 8, 2007, and work sessions are conducted and televised on October 29, October 30, November 1, and November 2, 2007; and WHEREAS, public hearings are held on the proposed budget on October 22, 2007 and November 13, 2007, with final adoption scheduled for November 26, 2007. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Harbor Enterprise Fund budget for Calendar Year 2008 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January I - December 31, 2008, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect January 1, 2008. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26"' day of November, 2007. THE CITY OF SEWARD, ALASKA Clark Corbridge, Mayor SMALL BOAT HARBOR ENTERPRISE FUND Budgeted Statement of Revenues and Expenses and Changes in Retained Earnings For Fiscal Year 2008 2005 2006 2007 2008 2007-08 Actual Actual Budget Budget Variance % Change perating revenue: Aoorage 1,027,885 1,I92,8I3 I,213,400 1,310,400 97,000 8.0% Wharfage 58,767 37,7I6 20,000 21,000 1,000 5.0% 3oat Lift Fees 57,720 75,54I 85,000 89,250 4,250 5.0% iowersales 179,470 20I,170 2I5,000 230,000 I5,000 7.0% passenger Transit Fee 27I,044 625,536 647,379 708,925 6I,546 9.5% tents and Leases 23I,663 287,760 284,902 292,796 7,894 2.8% 4Lsa(dvd<s$I 50K,,A1 z.....m°atI II6,875 78,529 9I,500 24I,I50 I49,650 163.6% Total operating revenue $I,943,424 $2,499,065 $2,S57,I8I $2,893,52I $ 336,340 13.2% perating expense before depreciation: Salaries & Benefits 623,982 678,523 83I,014 835,707 4,693 0.6% ?urch,iwd Services 355,52I 269,077 280,200 276,750 -3,450 -1.2% ?ower for Resale 85,9I5 149,493 100,000 150,000 50,000 50.0% Supplies and Maintenance 85,264 100,401 114,700 116,700 2,000 1.7% 3eneral and Administrative 159,526 19I,477 270,256 23I,1I8 -39,I38 -I4.5% Total operating expense: $1,3I0,208 $I,388,97I $I,596,I70 $1,610,275 $ I4,I05 0.9% Operating income before depreciation 633,216 I,I I0,094 961,0I I 1,283,246 33.5% Depreciation 976,833 (,) 973,971 (6) I,001,879 (r) 1,253999 (d) 25.2% Operating loss -$343,6I7 $I36,I23 -$40,868 $29,247 -171.6% Jon -operating revenue (expense) Interest & other income 58,805 253,737 32,000 38,000 18.8% Interest & other expense -154,329 -322,I86 -4I2,222 -385,376 -6.5% Total non -operating revenue (expense) -9S,524 -68,449 -380,222 -347,376 -8.6% Income (loss) before transfers -$439,I41 $67,674 -$42I,090 -$3181I29 -24.5% ransfers in 0 0 0 0 0.0% apical contributions 2,809,057 615,018 0 0 #DIV/0! ransfers out -27I,977 -288,9I6 -287,8I2 -332,929 15.7% ;hange in net assets $Z,I57,939 $393,776 -$708,902 -$65I,058 8.2% ,eginning net assets I0,354,485 I2,5I2,424 I2,906,200 I2,I97,299 -5.5% ?ndmg net assets I2 5I2 424 $I2,906,200 $I2.I97.298 $I1.546.240 -5.3% )f total depreciation expense, the following amounts were attributable to capital assets funded with capital conmbutwns a) SI0,931 or 52.3%; (b) $510,931 or 52.5%; (c) $SI0,932 or SI,0%; ( d) $640,942 or 5I% CITY OF SEWARD SMALL BOAT HARBOR ENTERPRISE FUND Budgeted Statement of Cash Flow For Fiscal Year 2008 2007 2008 2007-08 Budget Budget % Change Beginning Cash Balance at I/I/07°: $696,6II Cash is provided by (used for): Change in net assets-708,902-65I,058 8.2% Add expense items not affecting cash Depreciation I,001,879 I,253,999 25.2% Net cash provided by operations $292,977 $602,94I I05.8% Other sources (uses) of cash Debt principal payments-322,I07 (a)-343,048 (c) -6.5% Capital outlay-36,043 (b)-SI,043 (d) 0.0% Net increase (decrease) in cash-$65,I73 $208,850 Estimated ending cash balance: $631,438 1840 288 Includes only Harbor Enterprise Fund; excludes related capital projects (a) $I I5,000 = 2000 Bond; $55,000 = 2005 Float Extension Bond; $I3S,000 = 2006 South Harbor Bond and $I7,I07 is Travelift loan reimbursement to motor pool fund. (b) Motor Pool contributions. No MRRF contribution this year. (c) $I25,000 = 2000 Bond; $55,000 = 2005 Float Extension Bond; $I45,000 = 2006 South Harbor Bond and $18,048 is Travelift loan reimbursement to motor pool fund. (d) Motor Pool contributions. No MRRF contribution this year. Cash Balance -Harbor Ford & Related Capital Projects (Balance @ 9/30/07): Fund 40I - Small Boat Harbor Enterprise Fund $211,662 Fund 274 - Small Boat Harbor Expansion 1,206,014 Bond Funds: Earmarked Fund 276 - Harbor Dredging 41,707 Earmarked for capital project Fund 315 - Harbor Repair and Renovation 27,354 Earmarked for capital project Fund 402 - Major Maintenance and Repair 0 n/a Fund 806 - Passenger Fee Bond 833,423 Earmarked for bond payments Total Harbor -related Cash: 42,320,160 d Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2007-100 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE CITY GENERAL FUND OPERATING BUDGET FOR CALENDAR YEAR 2008 WHEREAS, on October 2, 2007, the City Manager submitted to the City Council a proposed budget for the City of Seward for Calendar Year 2008; and WHEREAS, the budget was introduced at the regularly scheduled Council meeting on October 8, 2007, and work sessions are conducted and televised on October 29, October 30, November 1, and November 2, 2007; and WHEREAS, public hearings are held on the proposed budget on October 22, 2007 and November 13, 2007, with final adoption scheduled for November 26, 2007. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City General Fund Operating Budget for Calendar Year 2008 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenditures for the period January 1 - December 31, 2008, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. The total assessed valuation as determined by the Kenai Peninsula Borough Assessor, and any supplemental assessment rolls for said period which may be certified by the Borough Assessor at a future date, shall be the basis for computing estimated property tax revenues for the City of Seward, Alaska. Section 3. The rate of levy on the 2008 real and personal property tax rolls shall be set prior to June, 15, 2008. Section 4. This resolution shall take effect January 1, 2008. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 261" day of November, 2007. srt GENERAL FUND Budgeted Statement of Revenues, Expenditures, Other Financing Sources (Uses) and Changes in Fund Balance For Fiscal Year 2008 Revenue: Taxes Assessments Licenses and Permits Intergovernmental Charges for Services Fines and Bails Interest Miscellaneous Total Revenue: Expenditures: General Government Public Safety Public Works Parks and Recreation Library Debt Service Total Expenditures: Excess of revenues over expenditures Other financing sources (uses): Operating transfers (to) other funds Operating transfers from other funds Net other financing sources (uses) Annual surplus (deficit) Fund balance at beginning of year Fund balance at end of year Reserved for inventory, prepaids, etc. Designated for Working Capital Designated for Insurance Reserves Designated for Matching Grants Designated for PERS Unfunded Liability Designated for Hospital Cash Flow Undesignated Total Fund Balance (1) See Footnotes 2005 2006 2007 2008 2007-2008 Actual Actual Budget Budget Variance % Change 4,581,860 4,756,073 4,962,730 5,632,153 669,423 13.5% 372 372 372 0 -372 -100.0% 164,256 199,643 198,950 190,950 -8,000 -4.0% 983,421 1,093,284 1,261,I67 9I8,027 -343,140 -27.2% 1,925,770 2,098,36f 2,233,171 2,463,401 230,230 10.3% 23,206 16,073 21,000 20,000 -1,000 -4.8% 172,147 362,649 160,000 252,000 92,000 S7.5% 125,116 158,S21 250,050 79,150 -170,900 -68.3% $7,976,I48 $8,684,976 $9,087,440 $9,555,682 $468,242 5.2% 2,SI1,258 2,490,257 2,423,966 2,810,33I 386,365 15.9% 2,372,995 2,607,869 2,955,328 3,039,36S 84,037 2.8% 1,425,348 1,419,454 1,511,422 1,460,657 -50,765 -3.4% 1,056,489 1,037,621 1,117,348 1,162,748 45,400 4.1% 313,346 332,577 359,436 377,147 17,711 49% 428,854 2,168,894 837,545 6S8,261 -179,284 -2L4% $8,I08,290 $I0,056,672 $9,205,045 $9,508,509 $303,464 3.3% -$I32,I42 -$I,37I,696 -$II7,605 $47,I73 -140.1% -1,689,057 -2,232,719 -1,296,017 -1,514,85I -218,834 16.9% 1,960,739 1,759,S34 1,427,330 1,709,515 282,185 19.8% 271,682 -473,185 I31,313 194,664 48.2% $I39,540 -$I,844,88I $I3,708 $24I,837 1664.2% 5,74I,I96 5,880,736 4,035,855 4,049,563 0.3% 552,316 491,535 450,000 4S0,000 1,500,000 1,500,000 1,500,000 1,500,000 519,418 519,418 126,418 126,418 50,000 50,000 0 0 51,193 51,193 I60,580 160,580 500,000 500,000 500,000 S00,000 2,707,809 923,709 1,3I2,565 1,554,402 (I) $5,880,736 $4,035,955 $4,049,563 $4,29I,400 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 18.4% 6.0% GENERALFUND Revenue Detail by Account (Budget) For Fiscal Year 2008 2005 2006 2007 2008 2007-2008 Account Name Actual Actual Budget Budget Variance % Change TAXES: Property Taxes Real Property (3.12 mills) Personal Property (3.12 mills) Vehicle Property Tax Total Property Taxes Other Taxes Hotel/Motel Room Tax (6%) Sales Tax (4%; $ I K tax cap) Tax Penalties Paymenu-in-Lieu of Tax - ASLC, Oth, Total Other Taxes Total Taxes PROPERTY ASSESSMENTS: LICENSES & PERMITS: Taxi Permits Building Permits Dog License DMV Revenues Miscellaneous City Business License Total Licenses and Permits INTERGOVERNMENTAL REVENUE: Liquor Tax Raw Fish Tax/ Shared Fish. Bus. Tax Fisheries Resource Landing Tax Shared Revenue State Legislature - PERS )ad Contract State Dispatch Contract Gerd Fund -related Grant Revenues KPB 911 Dispatch Total Intergovernmental 538,672 58I,965 580,000 641,616 61,616 10.6% (2) 228,076 241,199 229,200 265,922 36,722 16.0% 20,755 24,711 25,000 26,000 1,000 4.0% $787,503 $847,875 $834200 $933.538 $99,338 11.9% 284,656 310,570 321,000 538,708 217,708 67.8% (3) 3,411,283 3,518,435 3,725,I30 4,127,907 402,777 10.8% (4) 1,804 1,479 2,400 2,000 -400 -16.7% 96,614 77,714 80,000 30,000 -50,000 -62.5% (5) 3,794,357 31908,I98 4,I28,530 4,698,615 $570,085 13.8% $4,58I,860 $4,756,073 $4,962,730 $5,632,I53 $669,423 13.5% $372 $372 $372 $0 -$372 -100.0% 1,270 920 1,200 1,200 0 0.0% 47,281 78,239 80,000 70,000 -10,000 -12.5% (6) 545 1,070 750 750 0 0.0% 88,655 94,615 90,000 93,000 3,000 3.3% 7,005 4,245 7,000 5,000 -2,000 -28.6% 19,500 20,554 20,000 21,000 1,000 5.0% $I64,256 $I99,643 $I98,950 $I90,950-$81000 -4.0% 15,150 17,500 16,000 20,000 4,000 25.0% 314,304 371,008 320,000 367,527 47,527 14.9% (7) 9,620 258 7,500 5,000 -2,500 -33.3% 0 0 0 0 0 0.0% 0 0 400,000 0 -400,000 0.0% (8) 390,038 429,042 408,611 429,000 20,389 5.0% 48,500 48,500 48,500 48,500 0 0.0% 157,809 178,976 12,556 0 -12,556 -100.0% 48,000 48,000 48,000 48,000 0 0.0% $983,42I $I,093,284 $I,26I,I67 $9I8,027 -$343,I40 -27.2% * See Footnotes GENERAL FUND Revenue Detail by Account (Budget) For Fiscal Year 2008 2005 2006 2007 2008 2007-2008 Account Name Actual Actual Budeet Bud¢et Variance % Chan¢e " CHARGES FOR SERVICES: General Government Copying 25,901 25,955 26,000 26,000 0 0.0% Sales Tax Credit for Prompt Remit 4,000 4,000 4,000 4,000 0 0.0% Zoning Fees 1,700 390 1,600 11200 -400 -25.0% Project Management 15,517 48,434 51,500 50,000 -1,500 -2.9% Admin.-SM1C 58,000 66,077 68,853 76,239 7,386 10.7% Admin.-Harbor 216,537 246,999 267,373 285,663 18,290 6.8% Admin. - Parking 6,500 7,405 7,716 8,544 828 10.7% Admin. - Electric 565,589 644,359 696,422 745,152 48,730 Z0% Admin. - Water 155,355 176,992 204,42S 205,567 1,142 0.6% Admin. - Sewer 94,989 108,218 122,762 125,538 2,776 2.3% Admin. - Jail 77,093 63,801 74,434 72,100 -2,334 -3.1% Total General Government $I,22I,I81 $I,392,630 $1,525,085 $I,600,003 $74,9I8 4.9% Public Safety Dog Pound Revenue 1,825 1,635 2,500 2,000 -500 -20.0% Mist. Jail Revenue 930 951 800 800 0 0.0% Misc. Dispatching 11,500 13,000 12,000 12,000 0 0.0% Total Public Safety $I4,255 $15,586 $I5,300 $14,800 4500 -3.3% Public Works Shop Work Orders 29,685 41,636 25,000 20,000 -5,000 -20.0% Total Public Works $29,685 $4I,636 $25,000 $20,000 -$5,000 -20.0% Parks & Recreation Public Use 5,286 4,759 8,000 to, too 2,100 26.3% Pnnchcards 16,558 17,757 18,000 20,100 2,100 11.7% Cl.s Registrations 40,286 42,155 42,000 55,300 13,300 31.7% Facility Rental 269 171 1,600 1,600 0 0.0% Tournaments 51966 7,812 5,600 5,600 0 0.0% Special Events 12,984 13,423 14,000 14,500 Soo 3.6% Shower Fees 13,569 11,757 13,750 13,55S -195 -1.4% Pavilion Fees 753 780 100 150 50 100.0% Camping Fees 266,030 221909 260,000 350,000 90,000 34.6% (9) Mini -service Campground Fees 198,764 197,547 190,000 260,000 70,000 36.8% (9) Miscellaneous Revenue 1,104 872 2,200 2,200 0 0.0% Work Orders 960 1,020 2,500 2,500 0 0.0% Total Parks & Recreation $562,529 $5I9,962 $557,750 $735,605 $177,855 31.9% * See Footnotes GENERAL FUND Revenue Detail by Account (Budget) For Fiscal Year 2008 2005 2006 2007 2008 2007-2008 Account Name Actual Actual Budget Budget Variance %Change ° Library Service Revenue 3,030 3,728 3,200 3,200 0 0.0% Circulation Revenue 5,572 4,949 4,800 5,000 200 4.2% Total Library $8,602 $8,677 $8,000 $8,200 $200 2.5% Rents & Leases Land Rent & Lease 22,100 26,904 31,036 30,793 -243 -0.8% (10) Jail Facility Rene 0 6,000 6,000 6,000 0 0.0% Municipal Building Rent 67,418 86,966 65,000 48,000 -17,000 -262%(I1) Total Rena & Leases 89,5I8 119,870 IO2,036 84,793 -17,243 -I6.9% Total Charges for Services $I,925,770 $2,098,361 $2,233,I7I $2,463,40I $230,230 I0.3 % FINES AND BAILS: 23,206 16,073 2I,000 20,000 -1,000 -4.8% PENALTIES & INTEREST: Investments 140,498 350,834 I50,000 240,000 90,000 60.0% (12) Customer Penalties & Interest 31,649 11,815 10,000 12,000 2,000 20.0% Total Penalties and Interest $I72,I47 $362,649 $160,000 $252,000 $92,000 57.5% MISCELLANEOUS: Sales of Surplus Equipment 0 20,723 5,000 5,000 0 0.0% Garbage Contract 64,347 60,139 65,000 65,000 0 0.0% SVAC Maintenance Fee I,800 2,400 2,400 2,400 0 0.0% Gravel Sales 52,320 41.243 20,000 0 -20,000 -100.0%(13) City Clerk Fees 152 256 250 250 0 0.0% Collection of Bad Debts 1,723 1,917 2,500 2,000 -500 -20.0% Vending Machine Fees 2,010 1,837 2,400 2,000 -400 -16.7% Other Miscellaneous & Cargo Fee 2,764 29,956 152,500 2,500 -150,000 -98.4% Total Miscellaneous $I25,II6 $I58,521 $250,050 $79,I50 -$I70,900 -68.3% Total General Fund Revenue $7,976,I48 $8,684,976 $9,087,440 $9,555,682 $468,242 5.2% * See Footnotes a . ` DEPARTMENT General Govemmenc Mayor/Council Legislative Legal City Manager Management Information Systems City Clerk Finance Community Development General Services Contributions Total General Government Public Safety: Police Jail Animal Control Fire Engineering & Construction Budding Inspection Total Public Safety Public Works: Roads and Streets City Shop Municipal Building Total Public Works Parks and Recreation Sports, Recreation, Comm. Schools Teen & Youth Center Campgrounds & Parks Total Parks & Recreation Library Debt Service TOTALS: GENERAL FUND Expenditure Totals by Department (Budget) For Fiscal Year 2008 2005 2006 2007 2008 Actual Actual Burluet Bud¢t 255,569 257,594 296,729 292,890 27,443 50,I82 92,435 82,648 227,935 241,727 I60,000 135,000 350,347 427,306 393,035 389,526 I52,859 179,9I7 208,420 202,906 209,385 I9I,7I3 221,37I 228,739 532,502 593,940 63I,7I8 631,897 I44,843 165,438 162,008 319,040 354,827 8I,440 IO2,250 354,000 255,548 301,000 I56,000 173,085 $2,SII,258 $2,490,257 $2,423,966 $2,8I0,33I 2007-2008 Variance %Chg -3,839 -I.3% -9,787 -I0.6% -25,000 -15.6% -3,509 -0.9% -5,5I4 -2.6% 7,368 3.3% I79 0.0% I57,632 97.3% 25I,750 246.2% 17,085 11.0% $386,365 I5.9% I,I58,085 1,335,750 1,498,759 1,565,780 67,021 4.5% 428,226 467,385 523,029 53I,091 8,062 1.5% 68,389 77,496 80,680 80,680 0 0.0% 477,776 468,409 526,168 639,537 113,369 2L5% I54,I46 177,249 192,235 81,525 -110,710 -57.6% 86,373 8I,580 134,457 I40,752 6,295 4.7% $2,372,995 $2,607,869 $2,955,328 $3,039,365 $84,037 2.8% 777,833 785,548 882,374 92I,456 39,082 4.4% 336,189 370,534 340,282 253,I46 -87,I36 -25.6% 311,326 203,372 288,766 286,055 -2,711 -0.9% $I,425,348 $I,4I9,4S4 $I,SII,422 $I,460,657 -$50,765 -3.4% 213,200 228,292 256,632 263,125 6,493 2.5% 266,062 237,889 265,435 291,527 26,092 9.8% 577,227 57I,440 595,28I 608,096 12,815 2.2% $I,056,489 $I,037,62I $I,II7,348 $I,I62,748 $45,400 4.1% $3I3,346 $332,577 $359,436 $377,I47 $17,711 4.9% $428,854 $2,I68,894 $837,545 $658,26I -$I79,284 -21.4% $8,I08,290 $I0,056,672 $90045 $9,508,509 $303,464 3.3% Sponsored by: Oates Introduction : November 26, 2007 Public Hearing: December 10, 2007 Enactment : CITY OF SEWARD, ALASKA ORDINANCE 2007-010 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, REVISING SEWARD CITY CODE SECTION 5.35.045 (COMPUTATION - MAXIMUM TAX), INCREASING THE SALES TAX CAP FROM $500 TO $1,000, EFFECTIVE APRIL 1, 2008 WHEREAS, Seward City Code 5.35.035 provides authority for the imposition of sales tax and requires that sales taxes be collected and remitted to the Kenai Peninsula Borough in accordance with AS 29.35.170 and Chapter 5.18 of the Kenai Peninsula Borough Code; and WHEREAS, Seward City Code 5.35.045 specifies the amount of tax to be applied on the first $500 of each separate sale, rent, or service transaction, with said amount being generally identified as the "sales tax cap" and this Ordinance would increase that sales tax cap from $500 to $1,000; and WHEREAS, neither the City of Seward, nor the Kenai Peninsula Borough have amended their sales tax provisions to increase the maximum tax computation since the adoption of Kenai Peninsula Borough Ordinance No. 9 which had an effective date of July 1, 1965; WHEREAS, the equivalent value in today's dollars, of the 1965 tax cap of $500, is estimated at more than $1,900; and WHEREAS, the City Council has discussed exempting sales tax on residential rents above $500 so that the modification to the tax cap from $500 to $1,000 does not adversely affect residential renters, and that exemption is being brought forward for introduction as Ordinance 2007-011 on November 26, 2007. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, HEREBY ORDAINS that: Section 1. Seward City Code Section 5.35.045 is amended as follows: Stfikeatit = Delete Bold = New The tax shall be applied only to the first $-500 $1,000 of each separate sale, rent or service transaction. The payment of rent, whether for real or personal property, in excess of $5W $1,000 and for more than one month shall be treated as several separate transactions covering the rental for one month each. A transaction involving payment for services or personal property to be rendered or delivered over a period of more than one month for a consideration in excess of &504 $1,000 shall be treated as several separate transactions occurring one each month over the period of time that the service or property is rendered or delivered. CITY OF SEWARD, ALASKA ORDINANCE 2007-10 2008. Section 2. The effective date of the change in the sales tax cap from $500 to $1,000 is April 1, Section 3. This ordinance shall take effect 10 days following its enactment. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this I Oth day of December, 2007. THE CITY OF SEWARD, ALASKA Clark Corbridge, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis, CMC City Clerk (City Seal) Council Agenda Statement Meeting Date: November 26, 2007 From: Phillip Oates, City Manager Agenda Item: Increase in the Sales Tax Cap BACKGROUND & JUSTIFICATION: The Seward City Council considered an increase in the sales tax cap during the 2005 budget process, introducing Ordinance 2004-04. That Ordinance proposed to increase the sales tax cap from $500 to $1,000. At the same time, the Kenai Peninsula Borough Assembly was considering the same increase in the sales tax cap. KPB Ordinance 2004-36 was introduced in October, 2004, was postponed until March, 2005, and was never passed. The Seward City Council postponed action on Seward's Ordinance 2004-04 for two reasons. First, the City hoped to encourage the Kenai Peninsula Borough Assembly to increase the tax cap so that the City and the Borough would maintain consistent tax policy. Seward City Council passed Resolution 2005-12 on February 14, 2005, voicing support for KPB Ordinance 2004-36. Ultimately, the Borough Assembly failed to increase the sales tax cap. The second reason the Seward City Council postponed action on the proposed sales tax cap increase had to do with the additional burden that it would have placed on the Kenai Peninsula Borough finance department, and on local businesses. At the time, the KPB finance department made a presentation to the City Council explaining the administrative difficulty that such a variation in tax caps would have on their tax accounting system, which was unable to account for variable tax caps. They requested that the City postpone consideration of a variable tax cap until such time as their new accounting system could be installed and operational. The new software installation was completed in August, 2006. As a Home Rule city, the City of Seward may raise the sales tax cap even if the Kenai Peninsula Borough does not. In the past, the City has made every effort to adopt tax policies consistent with those of the Borough for two reasons. First, diverging tax policies are costly for business, making it difficult for businesses to properly understand and file their tax returns, and in many cases, the businesses may lack flexibility in their point -of -sale cash register systems. Second, diverging tax policies are inefficient and costly for the Borough administration, making it necessary to modify tax forms, modify computer programs, conduct audits that enforce varying tax policies, and educate businesses about varying tax policies. The Kenai Peninsula Borough is raising the sales tax rate effective January 1, 2008. The City would have preferred to see an increase in the sales tax cap rather than an increase in the tax rate, but since the Borough is now unlikely to consider a change in the sales tax cap, the City's proposed increase in the sales tax cap will result in diverging tax policies. This is likely to impose a cost on the Borough to modify their tax forms and computer system, with rough cost estimates of $100,000. The City administration recommends postponing implementation of the tax cap increase until April 1, 2008, to provide sufficient time for the Borough to make necessary modifications to their tax accounting software and reporting forms. '4 CITY OF SEWARD, ALASKA ORDINANCE 2007-010 CONSISTENCY CHECKLIST: Where applicable, this resolution/ordinance is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: The increase in the sales tax cap from $500 to $1,000 has been factored into the revised preliminary 2008 Operating Budget. The estimated impact of the tax cap increase is difficult to estimate given that residential rents will not be subject to the additional sales tax cap. However, the budget includes an estimated $60,000 associated with the sales tax cap increase. Approved by Finance Department: ✓ ti2f�'Z� �u RECOMMENDATION: Council approves Ordinance 2007-010, increasing the sales tax cap from $500 to $1,000, effective April 1, 2008. 61 Sponsored by: Oates Introduction: November 26, 2007 Public Hearing: December 10, 2007 Enactment: CITY OF SEWARD, ALASKA ORDINANCE 2007-011 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, REVISING SEWARD CITY CODE SECTION 5.35.040 (EXCLUSIONS AND EXEMPTIONS), EXEMPTING THAT PORTION OF RESIDENTIAL RENTS ABOVE $500, FROM SALES TAX, EFFECTIVE APRIL 1, 2008 WHEREAS, Seward City Code 5.35.035 provides authority for the imposition of sales tax and requires that sales taxes be collected and remitted to the Kenai Peninsula Borough in accordance with AS 29.35.170 and Chapter 5.18 of the Kenai Peninsula Borough Code; and WHEREAS, Seward City Code 5.35.045 specifies the amount of tax to be applied on the first $500 of each separate sale, rent, or service transaction, with said amount being generally identified as the "sales tax cap'; and WHEREAS, the Seward City Council is considering an increase to the sales tax cap by way of Ordinance 2007-10, which proposes to increase the sales tax cap from $500 to $1,000 effective April 1, 2008, and which will be introduced at the Seward City Council meeting dated November 26, 2007, for final passage proposed on December 10, 2008; and WHEREAS, the Seward City Council desires to increase the tax cap from $500 to $1,000, but desires that an increase in the tax cap not adversely affect residential renters, and therefore desires to exclude from sales taxation, that portion of residential rents above $500, effective April 1, 2008, where "residential rents" is defined in Section 1 below. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, HEREBY ORDAINS that: Section 1. Seward City Code Section 5.35.040 (16) is hereby added, as follows: Bold = new (16) Housing rental payments above $500 per month for a dwelling unit, where dwelling unit means a house, apartment, or room in a residential facility such as congregate housing or assisted living. 85 CITY OF SEWARD, ALASKA ORDINANCE 2007-011 Section 2. This effective date of the change in the housing rental payments exemption is April 1, 2008. Section 3. This ordinance shall take effect 10 days following its enactment. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 1 Oth day of December, 2007. THE CITY OF SEWARD, ALASKA Clark Corbridge, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis, CMC City Clerk (City Seal) Council Agenda Statement Meeting Date: November 26, 2007 From: Phillip Oates, City Manager Agenda Item: Exempting residential rents above $500 BACKGROUND & JUSTIFICATION: The Seward City Council is considering an increase in the sales tax cap from $500 to $1,000 to account for the fact that tax cap was implemented in 1965 and has not been modified since that time. The $500 value of the tax cap in 1965 is equal to more than $1,900 when adjusted for inflation. An increase in the tax cap will impact only those sales between $500 and $1,000, making those sales subject to sales tax. However, it is the desire of the city council that the increase in sales tax cap not affect renters. Therefore, Ordinance 2007-011 proposes to exempt that portion of residential rents above $500, from sales tax. This Ordinance is intended to be implemented concurrently with Ordinance 2007-010 (increase in the sales tax cap from $500 to $1,000), to provide sufficient time for the Kenai Peninsula Borough to modify forms and computer programs to accommodate the new sales tax cap. In 2006, the City of Seward received sales tax revenues amounting to approximately $73,000 from tax on residential rents. This proposed Ordinance would have no adverse impact on renters, as it would continue to exempt all residential rent over $500 from sales taxation. CONSISTENCY CHECKLIST: Where applicable, this resolution/ordinance is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: Neither the City nor the Kenai Peninsula Borough have the ability to estimate the exact impact of exempting residential rents between $500 and $1,000 from taxation, since taxpayers do not currently report the amount of the rent between $500 and $1,000. However, this exemption may result in potential lost sales tax revenues estimated at less than $70,000. Approved by Finance Department: u� RECOMMENDATION: Council approves Ordinance 2007-011, exempting that portion of residential rents above $500 from sales tax, effective April 1, 2008. Sponsored by: Oates Introduction : November 26, 2007 Public Hearing: December 10, 2007 Enactment: CITY OF SEWARD, ALASKA ORDINANCE 2007-012 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, REVISING SEWARD CITY CODE SECTION 5.45.015(A) (HOTEL/MOTEL ROOM TAX — LEVY OF TAX), INCREASING THE HOTEL/MOTEL TAX RATE FROM 4% TO 6%, EFFECTIVE APRIL 1, 2008 WHEREAS, Initiative Ordinance No. 95-01-INIT was placed before the voters at the regular election in October, 1995, and was approved by a majority of the voters voting on the question, thereby establishing a 4% Hotel/Motel Room tax, and creating Seward City Code 5.45.015, which provides the authority for the imposition of a hotel/motel room tax; and WHEREAS, the revised preliminary 2008 operating budget includes a proposed 2% increase in the Hotel/Motel Room tax, increasing the tax rate from 4% to 6%, and generating an estimated $180,000 in additional revenues; and WHEREAS, it is the intent of the Seward City Council that revenues generated from the increase in the bed tax be used to offset increased costs in the General Fund rather than to be used to fund additional marketing efforts. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, HEREBY ORDAINS that: Section 1. Seward City Code Section 5.45.015(A) is amended as follows: Strikeout = Delete Bold = New A. There is hereby levied a tax on all hotel/motel rent not exempt from taxation under Subsection B of this section in an amount equal to fear percent `�4°� six percent (6%) of the hotel/motel rent. 681 CITY OF SEWARD, ALASKA ORDINANCE 2007-012 Section 2. The effective date of the change in the Hotel/Motel Room Tax rate is April 1, 2008. Section 3. This ordinance shall take effect 10 days following its enactment. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this l Oth day of December, 2007. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis, CMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Clark Corbridge, Mayor `h� Council Agenda Statement Meeting Date: November 26, 2007 From: Phillip Oates, City Manager Agenda Item: Increase in Hotel/Motel Room Tax from 4% to 6% BACKGROUND & JUSTIFICATION: Seward City voters approved an Initiative Ordinance in October, 1995, voting to implement a new Hotel/Motel Room Tax at the rate of 4%. Subsequently, the City Council has expressed a desire to see a portion of the bed tax utilized to support economic development efforts and marketing efforts aimed at increasing the number of visitors to Seward. Over the past few years, the City has entered into a cooperative agreement with the Seward Chamber of Commerce to provide economic development and marketing services to the City, for an amount equal to 2% of the bed tax collected. The revised preliminary 2008 operating budget proposes to raise the bed tax from 4% to 6%, with the intent to utilize the funds to offset General Fund operating costs. The focus of this years' budget has been on establishing funds to accomplish bed load removal, fund a capital budget, address unmet deferred maintenance needs, and rebuild General Fund reserves. The intent of this increase in bed tax is to allocate a portion of the costs of providing services to the visitor community, whose impacts are otherwise paid for by local residents in the form of upgrading local roads and sidewalks, repairing and constructing infrastructure, decorative lights and kiosks, higher costs of public safety, public restroom maintenance, etc. CONSISTENCY CHECKLIST: Where applicable, this resolution/ordinance is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: The 2% increase in bed tax is expected to generate approximately $180,000. Approved by Finance Department: 2'.� 4, u� RECOMMENDATION: Council approves Ordinance 2007-012, increasing the bed tax from 4% to 6%, effective April 1, 2008. Q0V Sponsored by: Clerk CITY OF SEWARD, ALASKA RESOLUTION 2007-125 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING A CONTRACT THROUGH DECEMBER 31, 2008, WITH ALASKA NEWSPAPERS, INC. FOR DISPLAY ADVERTISING IN THE SEWARD PHOENIX LOG AT A RATE OF $380.00 PER WEEK WHEREAS, the City Clerk's Office produces, on a weekly basis, display advertisements announcing City of Seward meetings which are required by law; and WHEREAS, these ads are usually produced in the Seward Phoenix Log under the section known as the "City Calendar"; and WHEREAS, the City's contract for advertising in The Seward Phoenix Log expires on December 31.2007: and WHEREAS, The Seward Phoenix Log has provided advertising services in the past and has given the City a measure of flexibility in meeting deadlines in order to guarantee that advertising occurs during established code -required, and Alaska Open Meeting Law time frames; and WHEREAS, in 2007, the agreement with Alaska Newspapers, Inc. obligated the City to advertise a half page, 30 column inch ad, at $12.50 per column inch each week; and WHEREAS, this price Alaska Newspapers, Inc. is quoting the City of Seward is a 50% discounted rate of $375.00 per week plus a $5.00 weekly notarized Affidavit of Publication; and WHEREAS, it is in the public interest to publish the bulk of the City's ads in a local newspaper, and The Seward Phoenix Log is currently the only regularly published newspaper with an office in the City of Seward. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. It is in the public interest to approve a contract for advertising with Alaska Newspapers Inc. without full utilization of city bid procedures. Section 2. The City is authorized to sign an advertiser's agreement with Alaska Newspapers Inc. for a flat rate of $380.00 per week for the period January 1, 2008, through December 31, 2008, with funding taken from advertising account 101-1110-5120. Section 3. This resolution shall take effect immediately upon its adoption. Agenda Statement Meeting Date: November 26, 2007 From: Jean Lewis, City Cler(21% / Agenda Item: Annual contract for advertising with Alaska Newspapers Inc. BACKGROUND & JUSTIFICATION: Alaska Newspapers Inc. provided a new advertising agreement and contract for this coming year. This obligates the City to advertise from January 1, 2008 to December 31, 2008 at $12.50 per column inch for a 30 inch, half page calendar ad. This comes to a total of $375.00 plus a $5.00 notarized affidavit (proof of publication) fee, for a total of $380.00 per week. At this rate, the cost will bejust under $20,000 per year for advertising. We have budgeted $25,000 for 2008 advertising. Past synopsis: --The rate per column inch was $7.31 for the years 2001 and 2002. --The rate increased by 22 cents for the year 2003 to $7.53 per column inch. --The rate for 2005 was $8.60 per column inch. --The rate remained $8.60 per column inch for 2006, with an addition of column inches from 35 to 40. --The rate will increase to $10.00 per column from January 1, 2007 to May 1, 2007, and increase again to $12.00 per column inch beginning May 1, 2007 through the remainder of the year. We will not be held to a minimum number of inches anymore. --The rates increased dramatically for 2008, but Alaska Newspapers, Inc. has offered the city a 50% price reduction for guaranteed advertisement each week by the City of Seward. The discounted rate is $12.50 per column inch for a 30 inch, half page ad each week. The cost is $375.00 per week, plus a $5.00 notarized affidavit fee. Per our city code, the city must advertise in a paper of local circulation, or "newspaper of the city." Please note the terms of this contract have always given the Alaska Newspapers Inc. the right to amend this agreement upon 30 days notice in writing. The City at that time could accept the new rates or terminate the contract. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: 52 CITY OF SEWARD, ALASKA RESOLUTION 2007-125 FISCAL NOTE: The City is authorized to spend up to $25,000 in order to display the city calendar with funding coming from account 101-1110-5120. An estimate of this new rate comes to at least $19,760 annually. Finance li RECOMMENDATION: Council approve Resolution 2007-125, and authorize the City to sign a contract with Alaska Newspapers Inc. for the period January 1, 2008 through December 31, 2008 at a rate of $12.50 per column inch. 93 Advertiser/Agency Billing Address City Seward Phone 907-224-3331 ADVERTISER'S AGREEMENT Date Alaska Newspapers, Inc. Rep 301 Calista Ct., Suite B New Anchorage, AK 99518 Renew (907) 272-9830 • Fax (907) 272-9512 Change City of Seward PO Box 167 Fax JMO I State AK Zip 99664-0000 907-224-7192 Contacts Jean Lewis, Clerk Publication Dates 01 /01 /2008 1 12/31 /2008 AD SIZE SHAPE COLOR 4x7.5 horizont n/a SPECIAL INSTRUCTIONS City Calendar Ad: 30" each (1/2 page) will be $12.50 pci - $375.00 each week for January 1 through December 21, 2008 + $5.00 ea week for affidavit (proof of publication). Any aditional advertising for City of Seward (any de- partment or division) will be charged at $15 pci for the same one-year period. AUTHORIZATION: This Agreement is fully understood by both parties and constitutes the entire agreement between both parties. Advertiser accepts all responsibilities of advertising and offers. Camera ready materials must be submitted in time for publication or space may still be billed to advertiser. Once an account is delinquent, ANI, has the right to demand payment in full. All other terms and conditions as set forth in current rate card are incorporated herein by reference. PERAD 375.00 COLOR CHARGE +0.00 AGENCY OR DISCOUNT - 0.00 PRODUCTION CHARGES +0.00 INTERNET/ OTHER +5.00 TOTAL PER INSERTION 380.00 DEPOSIT - 0.00 CHECK# BALANCE IN Pg. 1 S 4 Copy / Art Attached Copy / Art To Come Copy / Art On File Other 1 ALASKA NEWSPAPERS, INC. ADVERTISING POLICIES: Acceptance: The publisher reserves the right to reject any advertisement submitted. Cancellation of Ads: Dates and times for cancellation of ads are the same as the deadline for ad placement. Cancellations past deadline will result in a 25% charge of the total cost of the ad. Errors: Alaska Newspapers, Inc. is responsible for the first insertion only in the event of an error. Adjustments in cost will be based on how much the error materially affected the value of the ad. Full refunds for minor errors of spelling or grammar are unlikely. Liability will not exceed the cost of space occupied by the error. No adjustments are available for ads received past deadline. Discounts: All discounts are based upon prompt and timely payment of invoices. Accounts over 60 days in arrears shall have all advertising billed at open rate until such time as accounts are again current. Contracts: Alaska Newspapers, Inc., reserves the right to amend the term, conditions, rates, etc., specified in the contract upon 30 days' written notice. Continuances of advertising after the new rates or chages go into effect will constitute acceptance of those rates or changes and all other terms of the contract. ❑ initials AGENCIES: A Standard agency discount of 10% is honored for recognized agencies providing and delivering camera-ready materials and payment within 30 days from the date of invoice. ❑ initials NON-PROFIT: A 10% discount is offered to all non-profit agencies recognized by federal, state or local governments. Proof of non-profit status is required. ❑ initials POLITICAL ADVERTISING: All political advertising must be pre -paid. Annual contract rates may not be applied. ❑ initials LAT EES: A $20.00 Late Fee maybe assessed for ad copy or space reservations received after deadline. y� nitials tA) 6WA tt /I_ ❑f U %(�Q s� . NOTE: BE SURE TO SIGN &RETURN AD AGREEMENT ASAP TO EN/SURE THE BEST AD PLACEMENT POSITION Customer Signature Date Manager Approval Date Publisher Approval Date Pg. 2 Jean Lewis From: Jola Morris [ola@alaskanewspapers.com] Sent: Tuesday, November 13, 2007 11:33 AM To: Jean Lewis Subject: 2008 Contract City of Seward Attachments: 2008 Contract City of Seward.doc Here is a contract for your review at the assembly meeting Please note: the calendar is getting a 50% price reduction each week. There will be a $5 fee for a notarized affidavit (proof of publication) each week, for a total of $380 per week. Any additional ads placed by the City of Seward - any department or division - will also be discounted from our open rate of $25 per column inch to $15 per column inch. Color charges will be discounted based on a frequency, or earned, rate. You will qualify for a 25% reduction of all color charges, if or when you use color on a city ad. Let me know if this is acceptable to you, or if you required additional modfications or stipulations on the contract that is attached. I'll quickly make them and send along a revised copy. Once the agreement is accepted on your end, please sign the contract and return it to me. Note the special considerations on page 2 of the contract; on the weekly calendar ad, we will waive any late fees. We know it will be late and have adjusted our press time accordingly; in fact, we hold the paper until your ad arrives each and every week. Other "late" ads will be handled on a case -by -case basis. Thanks so much for your continued business support. We know our readers find your information to be a key element of "why" they read the Seward Phoenix Log. Let me know if you need anything else, Jean. Regards. Jola Morris Director of Sales & Marketing Alaska Newspapers, Inc. imorris@alaskanewspapers.com 11/13/2007 Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2007-126 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE CITY PARKING FEES SCHEDULE FOR CITY -OWNED PARKING LOTS IN 2008, AS LISTED IN ATTACHMENT A WHEREAS, the goal of the City is to manage the City -owned parking lots in an effective, efficient and responsive manner, aimed at generating sufficient revenues to cover the annual maintenance, operating costs, and replacement of parking facilities and infrastructure; and WHEREAS, to accomplish this goal, the City must annually review its fees and parking policies; and WHEREAS, the proposed changes to the parking fees are reflected in Attachment A attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Seward City Council hereby amends the City parking fee schedule for City -owned parking lots in 2008, as reflected in Attachment A. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26th day of November, 2007. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis, CMC, City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Clark Corbridge, Mayor 97 Council Agenda Statement Meeting Date: November 26, 2007 To: Seward City Council From: Karin Sturdy, Parks & Recreation Director�q_�, Agenda Item: Seasonal Parking Permit Fee Increase BACKGROUND & JUSTIFICATION: During the recent years' budget work sessions, discussions regarding changes to the seasonal, public parking permit/passes fees were held. In 2006, the proposal to increase fees to $100 or $200 was denied. At that time, Council suggested Parking staff take fee proposals to the Port and Commerce Advisory Board for discussion. Parking fees are set by resolution, according to Seward City Code, and Council action is required to amend the fees. After PACAB's recommendations, further increases were recommended by Council and added, as reflected below: Since 2004 2008 Slip -holder seasonal pass $30 $50 Employee seasonal pass $30 $50 Vehicle with trailer $60 $75 Visitor's pass $60 $75 Daily fee $ 5 $10 Two -spaces Daily fee $10 $20 INTENT: The intent of this change in fees is to more fairly assess the seasonal parking fees, offering a discount to certain groups, while reflecting the Council -suggested daily fee increases. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Not Applicable n/a FISCAL NOTE: The proposed changes were discussed during budget work sessions this fall and are reflected within the amended FY 2008 department's requested budget. � 4,� RECOMMENDATION: City Council approve Resolution amending the Parking Enterprise fees Slip -holder seasonal pass: $50.00; and Employee seasonal pass: $50.00; and Vehicle with trailer $75.00; and Visitor's pass: $75.00 and Daily fee $10.00 and the Two -spaces Daily fee $20.00, per Attachment A. PARKING FEE SCHEDULE North Lot. South Lot and New South Harbor Lot - Dai 0 to 2 Hours......................................................................................................................Free 2 Hours to One Day...................................................................................................... $10.00 Vehicle w/trailer (2 spaces)....................................................................................................$20,00 RV's (2 spaces) ...................... .......................................................................... ......... .............. $20.00 SlipholderPass..................................................................................................................$50/season EmployeePass...................................................................................................................$50/season Visitor's Pass,..,... ... ...... ___ ...................................................... ....................................... S75/season Multi -Day Pass....................................................................................................................$10.00/day Middle Lot - 3-Hour Maximum 0 to 2 Hours..................................................................................................................... Free 2 to 3 Hours .............................................. ........... .......................................................... $10.00 Company Vehicle Pass (12 passes maximum per lot, per season).......................................$350.00 RV's & Vehicle w/trailers...............................................................................................No Parking Employee/Slipholder/Multi-Day Pass/ Visitor's Pass.....................................................No Parking Vehicles over 19 feet in length........................................................................................No Parking Northeast Lot & Long -Term Parkin 0 to 1 Hour......................................................................................................................Free 1 Hour to One Day ................................. ....................................................................... $10.00 Vehicle w/trailer (2 spaces).......................................................... ............................................ $10.00 RV's (2 spaces) ..................... ...................................................................... .............................. $10.00 Traileronly ........................................................ ........................................................................ $10.00 SlipholderPass ........ ......................................................................................................... $50/season Vehicle w/trailer Pass.......................................................................................................$75/season EmployeePass ............................... .......................... ......................................................... $50/season Visitor's Pass........................................................... ............................ ............................. $75/season Boulder Stadium - when needed 0 Hours to One Day......................................................................................................$10.00 Vehicle w/Parking Pass....................................................................................No additional charge Employee Lot - South of 4tb Avenue boat launch PassholderOnly ...... ......................................................................................................... $50/season Visitor's Pass..................................................................................................................No Parking Downtown Parkin¢ Residential (Downtown resident only)..................................................................................No Fee City of Seward, Alaska November, 2007 Resolution Attachment A Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2007-127 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, INCREASING AND SETTING MUNICIPAL CAMPING FEES WHEREAS, according to Seward City Code § 11.15.100, "Fees for camping shall be set by resolution of the city council;" and WHEREAS, each year during the budget process, the parks and recreation staff conduct a comparison of camping fees in the surrounding area, to ensure that municipal camping fees are set appropriately with regard to similarly situated campground providers offering comparable amenities and/or services; and WHEREAS, the costs of campground operations have increased as a result of added costs associated with utility sites, as well as the increased sewer costs resulting from a recent increase in RV sewer dump station fees, higher fuel and maintenance costs, etc.. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. Regular camping fees shall increase on January 1, 2008, from the current rate to: A. $10.00 shall be charged per tent, B. $15.00 shall be charged per RV, camper or trailer, C. $30.00 shall be charged per Utility Site, D. $5.00 shall be charged per unit for dry winter camping (from October 1 through April 14 each year) in the designated "Winter Camping" area, (no change.) E. $20.00 shall be shall be charged per unit for electricity Shoulder -Season camping (approximately between October 1 through November 1 and/or March 1 and April 14 each year) in the designated area. Section 2. Fees are inclusive of the sales tax at the prevailing rate. {Adjustments to tax rates will not affect camping fees until such time as camping fees are changed again by resolution. } Section 3. This resolution shall take effect ten days after its adoption. PASSED AND APPROVED by the City Council of the city of Seward, Alaska this 26th day of November, 2007. Council Agenda Statement Meeting Date: November 26, 2007 From: Kann Sturdy, Parks & Recreation Director Through: Phillip Oates, City Manager Agenda Item: Campground Fees Increase BACKGROUND & JUSTIFICATION According to Seward City Code § 11.15.100, "Fees for camping shall be set by resolution of the city council." Current fees of the 2007 season are: * Tent $ 8.00 RV, camper, etc... $12.00 Utility site $25.00 Winter camping (October 1 through April 14) $2.00 We recommend increasing fees effective January 1, 2008 to the following schedule Tent $10.00 $2 increase RV, camper, etc... $15.00 $3 increase Utility site $30.00 $5 increase Dry winter camping $ 5.00 $3 increase Shoulder -Season Electric $20.00 (new category) * NOTE: Fees are inclusive of the sales tax at the prevailing rate. {Adjustments to tax rates will not affect camping fees until such time as camping fees are changed again by resolution.} In recent years, our statistics show an annual record of approximately 36,000 camper nights or visits. At an estimate of 2.5 visitors per camper night, we estimate we're serving 90,000 visitors each summer. We also charge $2 per shower which would place us at the higher end of the fees scale, if showers were included in the unit price. The new Shoulder -Season Electric rate is created to fill the gap of folks who arrive in Seward in late March or early -April and who stay after October 1 at the end of the season. We turn on and shut off water service as weather dictates. However, if some of our customers choose to hook up to electric service, this new rate will allow us to charge a fair rate. The rate should be less than the full -service $30 fee, as the customer will not receive all services. However, the rate should be high enough to recover the higher costs of providing electricity during the colder seasons. The campground crew, at the direction of the City Manager, will post and advise the beginning and ending of Shoulder -Season rates. I Q I CITY OF SEWARD, ALASKA RESOLUTION 2007-127 CONSISTENCY CHECKLIST: Yes No 1. Comprehensive Plan n/a 2. Strategic Plan x 3. Other: 1993 Parks & Rec Master Plan n/a 4. Not Applicable FISCAL NOTE: These fee increases are reflected in the 2008 General Fund Operating Budget. Approved by Finance Department RECOMMENDATION: City Council approve Resolution 2007-127 increasing and setting municipal camping fees to $10.00 per tent, $15.00 per RV unit, $30.00 per utility site, $5.00 per dry winter camping unit, and $20 per Shoulder -Season electricity camping. Fees are inclusive of the sales tax at the prevailing rate. {Adjustments to tax rates will not affect camping fees until such time as camping fees are changed again by resolution.} Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2007-128 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING A CONTRACT FOR ANIMAL CONTROL SERVICES WITH JENNIFER CARRICK, DBA CARPE CANIS IN THE AMOUNT OF $72,280 WHEREAS, the City properly advertised a request forproposals for animal control services; and WHEREAS, the proposal submitted was in the order specified in the request for proposals; and WHEREAS, one proposal was received, which was submitted by Jennifer Carrick, dba Carpe Canis, and following a careful review and evaluation process it was determined that the proposal met or exceeded the essential duties and responsibilities and requirements as outlined in the contract; and WHEREAS, Jennifer Carrick, dba Carpe Canis, is serving as the current animal control officer for the City and has initiated many community awareness programs; and WHEREAS, the contract term is for three years, starting January 1, 2008 and ruining through December 31, 2011, with an option for two, one-year extensions. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The contract for animal control services for the annual amount of $64,080, between Jennifer Carrick, dba Carpe Canis is approved. The contract will be effective January 1, 2007 and continue through December 31, 2011, with an option for two one-year extensions. Section 2. Appropriate $4,875 from the General Fund fund balance, account 101-0000-3050 to the Animal Control account, 101-1212-5390. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 26th day of November, 2007. THE CITY OF SEWARD, ALASKA Clark Corbridge, Mayor Council Agenda Statement Meeting Date: November 26, 2007 Through: Phillip Oates, City Manager From: Thomas Clemons, Chief of Police Agenda Item: Animal Control Contract BACKGROUND & JUSTIFICATION: In accordance with the Seward City Code, a request for proposals for an animal control contract was published in the Seward Phoenix Log on September 6, 2007. Invitations to Bid were also posted at City Hall, the Harbormaster's office and at the Post Office. The proposals submitted were in sealed envelopes and in order as specified in the Request for Proposals. In response to the City's invitation to bid, four bid packets were obtained by potential contractors interested in our animal control services. There were a total of two bids submitted that were evaluated by a team of City Staff through a four (4) section grading criteria. The averages of the scores rounded up to the next number are as follows. Jennifer Roy, dba Carpe Canis received an average of 79 points, Elizabeth Dunn, dba Knots So Fast received an average of 37 points. The annual cost of the contract will be $72,280.00. As a result of the evaluation process Jennifer Roy was selected as the most qualified and responsive bidder as required by the Seward City Code 6.10.135 and 6.10.340. The contract term is three years, starting January 1, 2008 and running through December 31, 2011, with an option for two one year extensions. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: There is no increase to the approved FY 2008 budget. RECOMMENDATION: Council approve resolution 2007-1Z8 authorizing the City Manager to enter into contract services with Jennifer Roy, dba Carpe Canis, in the amount of $72,280.00 and appropriating funds. 164 CITY OF SEWARD, ALASKA CONTRACT FOR ANIMAL CONTROL SERVICES In consideration of the mutual promises herein, the CITY OF SEWARD, an Alaska municipal corporation (the "City"), and JENNIFER CARRICK, d.b.a. Carpe Canis, enter into the following contract as of the 1" day of January, 2008. This contract consists o£ A. Part I, consisting of 13 sections of Special Provisions; and B. Part II, consisting of 12 sections of General Provisions PART SPECIAL PROVISIONS Section 1 - Definitions. In this contract: A. "Administrator" means the Chief of Police of the City or an authorized designee. B. "City" means the City of Seward, Alaska. C. "Contractor" means JENNIFER CARRICK, d.b.a. Carpe Canis. D. "Department" means the City Police Department. Section 2 - Scope of Services. A. The Contractor shall perform the services described in this section, and shall furnish all labor, materials, equipment and supplies required to provide such services, except for the items to be provided by the City under Section 5.13 of the Special Provisions. B. The Contractor shall provide all animal control services for the City in accordance with the Contractor's proposal dated January 1, 2008, which is attached to the contract entered into on the 1 s` day of January, 2008, and incorporated herein by reference. The services to be provided by the Contractor shall include without limitation the following: Ilaye I City of Seward, Alaska CONTRACT FOR ANIMAL CONTROL SERVICES Patrol the City and apprehend stray animals running at large, on public or private property. 2. Be available 24 hours a day to respond to emergency calls related to animals. Issue citations to persons violating the City's animal control ordinances, and respond to and handle complaints concerning animals. 4. Provide City dog license application forms, and issue City dog licenses. Maintain a clean environment in the animal shelter, and provide food and water for impounded animals. 6. Keep the animal shelter staffed and open to the public during publicized hours and by appointment as needed. Euthanize animals, using approved schedule 11 drugs or other humane measures; properly dispose of deceased animals. 8. Supervise any volunteers or employees who may work in or about the animal shelter. C. The following Contractor services shall have the highest priority: Proper care, feeding, maintenance and disposal of animals at the animal shelter. 2. Responding to complaints concerning animals, and investigating and following up on complaints. Patrolling the City on a random schedule, looking for violations of the City's animal control ordinances. D. The Contractor shall collect fees for dog licenses, and impoundment and feeding fees for animals at the animal shelter in accordance with Chapter 9.05 of the City code. The Contractor shall establish a separate bank account for the deposit of fees collected under this contract, and shall deposit any fees collected at least daily, except for weekends and holidays. The Contractor shall issue serially numbered receipts for all fees collected. The Contractor shall remit to the City all fees collected during a month with an explanation of what the fees were collected for. Maya 2 City of Seward, Alaska CONTRACT FOR ANIMAL CONTROL SERVICES 1 Q E. No claim for services in addition to those specifically described in this section shall be allowed by the City or the Administrator. The Contractor may, however, at her own expense provide such other services as are appropriate and not inconsistent with this contract. Section 3 - Contract Administrator. The Administrator shall: A. Receive all information and notices that the Contractor is required to communicate to the City under this contract. B. Administer this contract. C. Secure the cooperation of City personnel necessary to assist the Contractor's performance hereunder. Section 4 - Term, Time for Performance. A. This contract extension becomes effective on January 1", 2008, and shall remain in effect until December 31, 2010. This contract may be extended annually thereafter for no more than two one year extensions. All terms and conditions of this contract shall remain in effect during the one-year extension periods. B. The Contractor shall continue providing such services for the term of this contract under A of this section, or until such services are sooner terminated under Section 7 of the Special Provisions C. Completion of the term of the Contractor's performance shall not affect the parties' other obligations under this contract and all other provisions of this contract shall continue in full force and effect. Section 5 - Compensation. A. Upon condition of satisfactory performance in all respects by the Contractor and subject to the remainder of this section, the City shall pay the Contractor a total sum not to exceed $72,280 annually for services rendered in accordance with this contract. Compensation shall be paid to the Contractor in monthly installments of $6,023.33 Installments shall be due on the later of (i) the first day of the month, or (ii) the date the Contractor submits her fees collected with an explanation of what the fees were collected for Hays 3 City of Seward, Alaska CONTRACT FOR ANIMAL CONTROL SERVICES t, 1 B. In addition to the compensation under A of this section, the City will provide the following to the Contractor: (i) the existing City animal shelter building; (ii) fixtures, equipment and supplies on hand at the City animal shelter at the commencement of the contract term; (iii) all utilities for the City animal shelter except telephone; (iv) property insurance for the City animal shelter; and upon approval of the administrator equipment, furniture or tools as required. C. The Contractor shall be entitled to no compensation under this contract beyond the scope of the City's express obligations under this section. Section 6 - Termination of Contractor's Service. The Contractor's services under this contract may be terminated: A. By mutual consent of the parties. B. For the convenience of the City, provided that the City notifies the Contractor in writing of its intent to terminate under this paragraph at least 10 days prior to the effective date of the termination. C. For cause, by either party where the other party fails in any material way to perform its obligations under this contract; provided, however, that as a condition of the exercise of its right of termination under this paragraph the terminating parry shall notify the other part of its intent to terminate this contract and state with reasonable specificity the grounds therefore, and the defaulting party shall have failed within 30 days of receiving the notice to cure the default. D. Termination under this section shall not affect the parties' continuing obligations under this contract and all other portions of this contract shall continue to be in full force and effect. Section 7 - Duties Upon Termination. A. If The City terminates the Contractor's services for convenience, The City shall pay the Contractor her fees for work performed and for her actual costs reasonably incurred in performing before the termination. Payment under this subsection shall not exceed the total compensation allowable under Section 5 of the Special Conditions. All finished and unfinished documents and materials prepared by the Contractor under this contract shall become the property of the City at its option. hays 4 City of Seward, Alaska CONTRACT FO,j2"A L CONTROL SERVICES B. If the Contractor's services are terminated for cause, The City shall pay the Contractor its fees for work performed and for its actual costs reasonably incurred in connection with services satisfactorily provided that payment shall not exceed ninety percent (90%) of the total compensation authorized under this contract rendered prior to termination less any damages suffered by the City because of the Contractor's failure to perform satisfactorily. Any finished or unfinished documents or materials prepared by the Contractor under this contract shall become the property of the City at its option. C. If the Contractor receives payments exceeding the amount to which she is entitled under subsection A or B of this section she shall remit the excess to the City within 30 days of receiving written notice to do so. D. The Contractor shall not be entitled to compensation under this section until the Contractor has delivered to the Administrator all documents, records, work product, materials and equipment owned by the City, related to this contract and requested by the Administrator. E. If the Contractor's services are terminated, for whatever reason, the Contractor may not claim any compensation under this contract, other than that allowed under this section. F. The City shall not be obligated to pay any claim by the Contractor for services provided or costs incurred after the effective date of termination under this section. Section 8 - City's Right to Enter Shelter. Notwithstanding any other provision of this contract, and without the City assuming any obligation to do so, the City may enter and take possession of the City animal shelter and correct any hazardous or unsanitary conditions therein if the City reasonably believes that such action is necessary for the health and safety of animals in the City animal shelter. Unless the City elects otherwise in writing, such entry and retaking of possession shall continue only as long as necessary to correct the hazardous or unsanitary conditions, and shall not terminate this contract or relieve the Contractor of any obligation hereunder. flays 5 City of Seward, Alaska CONTRACT FOR ANIMAL CONTROL SERVICES Section 9 - Insurance A. During the contract term, the Contractor shall procure and maintain at its expense the insurance described in this section subject to the terms and conditions set forth in this section Workers Compensation Minimum Limits $100,000 Employers Liability and Statutory Workers Compensation as required by Alaska State Workers Compensation Statutes Comprehensive General Liability Minimum Limits Bodily Injury and Property Damage Liability; $5,000,000 Combined Limit Each Premises Operations including Occurrence explosions; Products and Compete Operations; Broad Form Property Damage; Blanket Contractual; Personal Injury Comprehensive Automobile Liability Bodily Injury and Property Damage including all owned, hired and non - owned vehicles. Excess Liability Insurance Umbrella Form Blanket Fidelity Bond To protect against loss of receipts Minimum Limits $1,000,000 Combined Limit per accident Minimum Limits $1,000,000 Combined Bodily Injury and Property Damage Minimum Limits $6,000 per occurrence B. All insurance policies shall provide for 30 days' notice to the City of cancellation and/or material change in policy terms. All such policies shall be written by insurance companies legally authorized or licensed to do business in the State of Alaska and acceptable to the City. The Contractor shall furnish to the City, certificates evidencing that it has procured the insurance required herein prior to the commencement of the contract term. Flays 6 City of Seward, Alaska CONTRACT FOR ANIMAL CONTROL SERVICES C. All of the insurance policies required above shall provide that the insurers waive their rights of subrogation against the City and its officers, agents and employees. The Contractor further agrees to waive and agrees to have its insurers waive any rights of subrogation (whether by loan receipts, equitable assignment or otherwise), with respect to deductibles under such policies and with respect to damage to equipment including the loss of use thereof, whether insured or not. The City also shall be named as an additional insured on any general liability insurance policy maintained by the Contractor as required above, excluding coverage for claims resulting from the City's sole negligence. The Contractor shall promptly and without request by the City supply the City with copies of all insurance binders and policies. Section 10 - Assignment. Unless otherwise allowed in writing by the Administrator, any assignment by the Contractor of its interest in any part of this contract or any delegation of duties under this contract shall be void, and any attempt by the Contractor to assign any part of its interest or delegate duties under this contract shall give the City the right immediately to terminate this contract. Section 11 - Assignment. A. Except as otherwise provided herein, all data, documents and materials produced by the Contractor under this contract shall be the property of the City, which shall retain the exclusive right to publish, disclose, distribute and otherwise use, in whole or in part, any such data, documents or other materials. B. Equipment and supplies purchased by the Contractor with contract funds shall be the sole property of the City. Section 12 - Notices. Any notice pertaining to the subject matter of this contract shall be either personally delivered or mailed by prepaid first class registered or certified mail, return receipt requested, to the following address: The City: Chief of Police City of Seward P.O. Box 167 Seward, AK 99664 Mays 7 City of Seward, Alaska CONTRACT FOR ANIMAL CONTROL SERVICES ail The Contractor: Jennifer Carrick P.O. Box 2934 Seward, Alaska 99664 PART II GENERAL CONTRACT PROVISIONS Section 1 - Relationship of Parties. The Contractor shall perform its obligations hereunder as an independent contractor of the City. Neither the Contractor nor any employee of the Contractor shall represent herself to be an employee of the City. Section 2 - Inspection of Facilities, Inspection and Retention of Records. A. The City may, at a time during the Contractor's hours of operation, inspect the City animal shelter and any vehicles and equipment that the Contractor uses to perform services under this contract. Such inspections are solely for the benefit of the City, and not for the benefit of the Contractor or any third person. The exercise by the City of its rights under this paragraph shall not imply any obligation to do so nor any obligation to do so in any particular way. B. The Contractor shall, at any time during normal business hours and as often as the City may deem necessary, make available to the City for examination all of its records with respect to all matters covered by this contract for a period ending three years after the date the Contractor is to complete performance in accordance with Section 2 of the Special Provisions. Upon request, and within a reasonable time, the Contractor shall submit such other information relating to her activities under this contract to the City in such form and at such times as the City may reasonably require. The Contractor shall permit the City to audit, examine and make excerpts or transcripts from such records, and to make audits of all invoices, materials, payrolls, records of personnel and other data relating to all matters covered by this contract. The City may, at its option, permit the Contractor to submit its records to the City in lieu of the retention requirements of this section. Section 3 - Availability of Funds. This contract is subject to the availability of funds lawfully appropriated for its performance. flays 8 City of Seward, Alaska CONTRACT FOR ANIMAL CONTROL SERVICES 112 Section 4 - Nondiscrimination. The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, national origin, ancestry, age, sex, or marital status or mental or physical disability. Section 5 - Permits, Laws and Taxes. The Contractor shall acquire and maintain in good standing all permits, licenses and other entitlements necessary to its performance under this contract, including but not limited to an Alaska drivers license and state and city business licenses. All actions taken by Contractor under this contract shall comply with all applicable statutes, ordinances, rules and regulations. The Contractor shall pay all taxes pertaining to its performance under this contract. Section 6 - Non -waiver. The failure of either party at any time to enforce a provision of this contract shall in no way constitute a waiver of the provision, nor in any way affect the validity of this contract or any part hereof, or the right of such party thereafter to enforce each and every provision hereof. Section 7 - Amendment. This contract shall only be amended, modified or changed by writing, executed by authorized representatives of the parties, and such writing shall be attached to this contract as an appendix. Section 8 - No Rights Conferred on Others. Nothing contained herein shall confer any right upon any person other then the parties hereto. Section 9 - Severability. If a court of competent jurisdiction finds any provision of this contract to be invalid or unenforceable as to any person or circumstance, such finding shall not render that provision invalid or unenforceable as to any other persons or circumstances. If feasible, any such offending provision shall be deemed to be modified to be within the limits however, if the offending provision cannot be so modified, it shall be stricken and all other provisions of this contract in all other respects shall remain valid and enforceable. Section 10 - Integration. This instrument and all appendices and amendments hereto embody the entire agreement of the parties. There are no promises, terms, conditions or obligations other then those contained herein; and this contract shall supersede all previous communications, representations or agreements, either oral or written, between the parties hereto. CONTRACT FOR ANIMAL .13 Bays 9 City of Seward, Alaska CONTROL SERVICES Section 11- Jurisdiction; Choice of Law. Any civil action rising from this contract shall be brought in the Superior Court for the Third Judicial District of the State of Alaska at Kenai. The law of the State of Alaska shall govern the rights and obligations of the parties under this contract. Section 12 - Indemnity. The Contractor shall indemnify, defend, save and hold the City harmless from claims, lawsuits or liability, including attorney's fees and costs, allegedly arising out of the course of or as a result of the Contractor's performance pursuant to this contract. IN WITNESS WHEREOF, the parties have executed this contract annual extension as of the date first written above. CITY OF SEWARD Phillip Oates City Manager [SEAL] ATTEST: Jean Lewis, CMC City Clerk CONTRACTOR Jennifer Carrick, d.b.a. Carpe Canis flays 10 City of Seward, Alaska CONTRACT FOR ANIMAL CONTROL SERVICES �€�l Date: November 26, 2007 To: Seward City Council From: Subj Memorandum Johanna Dollerhide, Assistant City Clerk Cancellation of the December 26, 2007 City Council meeting According to City Council Rules of Procedure (Rule 2) and Seward City Code (2.10.030 A.1), the regular meetings of the City Council are held on the 2"d and 4`h Mondays of each month at 7:30 p.m. Typically, when a 2nd and/or 4th Monday falls on a holiday, the regularly scheduled meeting is rescheduled to the following day. City offices are closed on for the second half of Monday, December 24, 2007 and all day Tuesday, December 25, 2007 in observance of Christmas Day. Instead of rescheduling the meeting to December 26, 2007, council normally cancels this meeting in lieu of the holiday season. Staff recommends council cancel the second regular city council meeting of December, rather than reschedule to December 26, 2007. Happy Holidays! AGENDA STATEMENT Meeting Date: November 13, 2007 From: Johanna Dollerhide, Assistant City Clerk Agenda Item: Non -objection to the transfer of ownership and name change of the Beverage Dispensary - Tourism Liquor License from The Hotel Edgewater, LLC dba The Yard Arm to The Kishan Group, Inc dba The Ivory Cove BACKGROUND & JUSTIFICATION: The City Council has an opportunity to object to the application for the transfer of ownership and name change for the Beverage Dispensary — Tourism Liquor License from The Hotel Edgewater, LLC dba The Yard Arm to The Kishan Group, Inc dba The Ivory Cove. The City of Seward Police Department, City Utilities Department and the Kenai Peninsula Borough Finance Department have no objections to the liquor license transfer for the business listed above. FISCAL NOTE: In the event the City of Seward chooses to file a protest for the above liquor license renewal, then under Alaska Statutes the City of Seward will be required to assist in, or undertake the defense of its protest. RECOMMENDATION: Council expresses no objection to the transfer of ownership and name change of the Beverage Dispensary -Tourism Liquor License Application from The Hotel Edgewater, LLC dba The Yard Arm to The Kishan Group, Inc dba The Ivory Cove :1�r MEMORANDUM Date: November 13, 2007 To: Kim Kowalski -Rogers, Finance — Leases Sue Magyar, Finance — Public Utilities Chief Tom Clemons — Police Department Chief David Squires — Fire Department f From: Johanna Dollerhide, Assistant City Clerk ✓� Subj: Verifying Compliance for the application for a transfer of ownership and N a vh 4aeah4miw f Beverage Dispensary - Tourism liquor license from The Hotel C J Edgewater, LLC dba The Yard Arm to The Kishan Group, Inc dba The Ivory Cove. The following business has applied for a transfer of ownership and location of Beverage Dispensary — Tourism Liquor License. Please review the following business for compliance with all utilities, lease payments, and assessments. Thank you! Name Department Status Initials The Hole] Edgewater, LLC dba The Yard .Arm #4689 to The Mshan Group, Inc dba The Ivory Cove Finance/Leases ties Police Chief Police Chief (� t Fire Chief__ o I ... LVV, ,u.- VU141 nu AeIlni Icnn OVAVUVn VLrah MA AQ. Mf LOG 0010 r. ui/ui KENAI PENINSULA BOROUGH 144 N. BINKLEY ST • SOLDOTNA, ALASKA • 99669-7520 I PHONE: (907) 714 2160 •FAX: (907) 714 2388 Toll -free within the Borough: 1-800-478.4441, Ext. 2160 •,�- EMAIL: assemblyclerk@borough.kenai.ak.us SHERRY BIGGS, CMC BOROUGH CLERK November 13, 2007 Ms. Dawn Holland -Williams Records & Licensing Supervisor Alcoholic Beverage Control Board 550 W. 7th Avenue Anchorage, AK 99501-6698 Re: Transfer of Ownership and Name Change License #4689 Dear Ms. Holland -Williams: Please be advised that the Kenai Peninsula Borough has no objection to the transfer of ownership and name change of the following liquor license, located within the City of Seward, Alaska: Ownership FROM: Hotel Edgewater LLC, D.B.A. The Yard Arm TO: The Kishan Group Inc. D.B.A. The Ivory Cove If you should have any questions, please feel free to contact me. Sincerely, Sherry Biggs, MC Borough Clerk cc: Applicant City of Seward KPB Finance Department File 3 .1 3 State of Alaska Alcoholic Beverage Control Board Date of Notice: October 22, 2007 Application Type: NEW X TRANSFER X Ownership Location X Name Change Governing Body: City of Seward Community Councils: None License #: 4689 License Type: Beverage Dispensary Tourism D.B.A.*: The Ivory Cove Licensee/Applicant: The Kishan Group Inc Physical Location: 200 5"h Avenue Mail Address: 325 E. Main Street Fernley Nevada 89408 Telephone #: 775-575-9911 775-575-0911 Fax FIN: 20-0270278 Corp/LLC Agent: Address Phone Date and State of Good standing? Limited Partnership/Corporation Frank Rose 325 West Main 775-575- April 28, 2006 Yes Street Fernley NV 9911 89408 Alaska Please note: the Members/Officers/Directors/Shareholders (principals) listed below are the principal members. There maybe additional members that we are not aware of because they are not primary members. We have listed all orincioal members and those who hold at least 10%shares. Member/Officer/Director: DOB Address Phone Title/Shares (%) Ranjit Johal 2/11/56 1672 Starr Street Yuba City CA 95993 530-300-7319 President 25% Parwinder Gosal 2/4/81 325 West Main Street Fernley NV 89408 775-575-4490 Vice President 25% Lakhvir Sodhi 3/16/71 325 West Main Street Fernley NV 89408 775-772-3336 See/Treasurer 25% Berinder Johal 8/19/60 1672 Starr Street Yuba City CA 95993 530-300-7319 25"/0 If transfer application, current license information: License #: 4689 Current D.B.A.: The Yard Arm Current Licensee: Hotel Edgewater LLC Current Location: 200 5°i Ave Additional comments: None. Poge **Date of Birth * Doing Business As Cc: Kenai Peninsula Borough A local governing body as defined under AS 04.21.080(11) may protest the approval of an application(s) pursuant to AS O4.11.480 by furnishing the board and the applicant with a clear and concise written statement of reasons in support of a protest within 60 days of receipt of this notice. If a protest is filed, the board will not approve the application unless it finds that the protest is "arbitrary, capricious and unreasonable". Instead, in accordance with AS 04.11.510(b), the board will notify the applicant that the application is denied for reasons stated in the protest. The applicant is entitled to an informal conference with either the director or the board and, if not satisfied by the informal conference, is entitled to a formal hearing in accordance with AS 44.62.330-44.62- 630. IF THE APPLICANT REQUESTS A HEARING, THE LOCAL GOVERNING BODY MUST ASSIST IN OR UNDERTAKE THE DEFENSE OF ITS PROTEST. Under AS 04.11.420(a), the board may not issue a license or permit for premises in a municipality where a zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages, unless a variance of the regulation or ordinance has been approved. Under AS 04.11.420(b) municipalities must inform the board of zoning regulations or ordinances which prohibit the sale or consumption of alcoholic beverages. if a municipal zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages at the proposed premises and no variance of the regulation or ordinance has been approved, please notify us and provide a certified copy of the regulation or ordinance if you have not previously done so. Protest under AS 04.11.480 and the prohibition of sale or consumption of alcoholic beverages as required by zoning regulation or ordinance under AS 04.11.420(a) are two separate and distinct subjects. Please bear that in mind in responding to this notice. AS 04.21.010(d), if applicable, requires the municipality to provide written notice to the appropriate community council(s). If you wish to protest the application referenced above, please do so in the prescribed manner and within the prescribed time. Please show proof of service upon the applicant. For additional information please refer to 15 AAC 104.145, Local Governing Body Protest. Note: Applications applied for under AS 04.11.400(g), 15 AAC 104.335(a)(3), AS 04.11.090(e), and 15 AAC 104.660(e) must be approved by the governing body. Sincerely, Is/ Reeda yarami!!o Reeda Jaramillo Business Registration Examiner Alcoholic Beverage Control Board 5848 E. Tudor Rd Anchorage, AK 99507 - Voicte ?9) 269-0350 - Fax (907) 272-9412 Memorandum 4`° 001 Date: November 13, 2007e ,{ To: Mayor Corbridge, Council Members From: Jean Lewis, City Clerk6Z?1/ Subj: Vacancy for a council representative on the Kenai Peninsula Borough Economic Development District Board The Mayor is soliciting requests from any member interested in an appointment on the Kenai Peninsula Borough Economic Development District Board of Directors. There are 16 Board of Directors, with Seward having two positions. One position comes from the city council and one citizen from a resident of the surrounding area. The Board meets six times a year, or every other month per a schedule adopted by the Board of Directors at their Annual Meeting. The Board reimburses board members for their travel expenses. Meetings are held at; 14896 Kenai Spur Highway; Kenai, Alaska. The term of the city council seat ends December of 2009. It is requested that you make at least two of the six meetings. Teleconferencing into meetings you cannot attend in person is allowed and can be arranged. If you are interested, you can submit a short letter of interest to the clerk's office or talk with the Mayor. This would then be added to the next council meeting agenda for approval. Additional information is available on their website at www.kpedd.org or call the Kenai Office at 907 283-3335. Attached is a list of current board members. Seward Ship's Dry Dock Site Inspection Seward, Alaska September 2007 Prepared for: United States Environmental Protection Agency 1200 Sixth Avenue Seattle, Washington 98101 Prepared by: Renee Nordeen ECOLOGY AND ENVIRONMENT, INC. 720 Third Avenue, Suite 1900 Seattle, Washington 98104 ©2007 Ecology and Environment, Inc. k q�� 8 Summary and Conclusions In June 2007, the START conducted an SI sampling event at the SSDD facility, which is located in Seward, Alaska. The site is composed of an active boat refurbishing facility on the banks of Resurrection Bay. The site measures approximately 9.25 acres. The purpose of the SI was to investigate the potential presence of hazardous substances and the potential for hazardous substance migration into the adjacent Resurrection Bay. 8.1 Sources Nineteen surface soil samples were collected from source areas at the site. Samples were collected from areas where operations indicated the potential for the presence of hazardous substances. TBT was detected at a significant concentration with respect to the background concentration in all 19 of the samples. Eleven TAL metals were detected at significant concentrations with respect to background concentrations in at least one of the on -site samples. Of these TAL metals, copper was detected at significant concentrations with respect to the background concentration in all of the samples; zinc was detected at significant concentrations with respect to the background concentration in 17 of the 19 samples; and silver was detected at significant concentrations with respect to the background concentration in 16 of the 19 samples. Twenty-three S VOCs were detected at significant concentrations with respect to background concentrations in at least one of the on -site surface soil samples. Of these SVOCs, acetaphenone was detected at significant concentrations with respect to the background concentration in 14 of the 19 samples and phenanthrene was detected at significant concentrations with respect to the background concentration in 12 of the 19 samples. One PCB, Aroclor-1254 was detected at significant concentrations with respect to the background concentration in four of the 19 samples. Finally, DRO, RRO, m-& p-xylenes, and o-xylene were detected at significant concentrations with respect to background concentrations in all six of the samples submitted for off -site fixed laboratory analysis; while GRO and ethylbenzene were detected at significant concentrations with respect to background concentrations in five of the six samples. 8.2 Targets The site is located on the banks of Resurrection Bay where both sport and commercial fishing are known to occur. Fishing was observed to have occurred adjacent to the facility. Additionally, the Federal -listed endangered humpback whale (Megapterc novaetfliae) and the Stellar seal lion (Euraetopia jubatus) are i ia:�srARM00070400 SI!4-, 8-1 1 i 8. Summary and Conclusions known to occur in Resurrection Bay. Finally, 1.5 miles of wetland frontage are present along the banks of Resurrection Bay within the 15-mile TDL. One sample collected from the ditch east of the site contained elevated concentrations with respect to the background concentration of TBT, one TAL metal (copper), one SVOC [bis(2-ethylhexyl)phthalate], DRO, and RRO. No analytes were detected at elevated concentrations with respect to the background concentrations in any of the three sediment samples collected from Resurrection Bay. There are approximately 3,077 people that reside within 4-miles of the site. Additionally, approximately 60 workers are present at the site. 8.3 Conclusions Hazardous substances are present at significant concentrations throughout the site. Approximately 60 workers are present at the site and are within 200 feet of an area of observed contamination. Resurrection Bay, which is adjacent to the site, contains Federal -listed threatened species, wetlands, and is utilized for both commercial and sport fishing. Based on analytical results from the SI, hazardous substances associated with the site were not detected at elevated concentrations with respect to background concentrations in any of the samples collected from Resurrection Bay. 10JST\RTL)00VC,;000 G1147 8-2 P m84 �a yi i UNITED STATES ENVIRONMENTAL PROTECTION AGENCY $ �= REGION 10 1200 Sixth Avenue Seattle, Washington 98101 November 2, 2007 Reply To Attn of: ECL-115 D J Whitman, General Manager Seward Ships' Drydock, Inc. Mile 7 Nash Road Seward, Alaska 99664 Dear Mr. Whitman: The U.S. Environmental Protection Agency (EPA), through its contractor, Ecology and Environment, Inc., Inc., has completed a report summarizing the findings of visits conducted at the Seward Ships' Drydock site in June 2007. A complete copy of that Site Inspection report and attachments (data validation sheets) is enclosed. Based on a review of this assessment, EPA has determined that no further action is warranted at the site. A no further action designation means that no additional steps under the Federal Superfund Program will be taken at the site unless new information warranting further Superfund consideration is discovered. EPA's no further action designation does not relieve your facility from complying with appropriate Alaska State regulations. Thank you for sending us a copy of your purchase records for the sandblast grit used at the Seward Ship's Drydock, Inc. We will be sure to share those records with the Alaska Department of Environmental Conservation. We appreciate your cooperation during our site visit. If you have any questions, please feel free to contact me at (206) 553-1708, or Denise Baker -Kircher of our office at (206) 553-4303. Sincerely, - Sylvia Kawabata, Manager Site Assessment & Browntields Unit 1 Environmental Cleanup Office Enclosure: Final Site Inspection Deport, Seward Ship's Dry Dock, September 2007 Cc: Russ Maddox, Site Inspection report with all data validation sheets 3385 Nash Road Seward, AK Kirsten Vessell, Site Inspection report — no data validation sheets Assistant City Manager P.O. Box 167 Seward, AK 99664 Lori Verbrugge, Ph.D., Site Inspection report - no data validation sheets Environmental Public Health Program Manager Alaska DHSS, Division of Public Health Section of Epidemiology 3601 C Street, Suite 540 Anchorage, AK 99503 Copies of this letter have also been sent to the following Alaska Department of Environmental Conservation and EPA employees via e-mail; ADEC: Bob Morgan, Air Program, bob. morgan a(,,alaska.gov Richard Sundet, Spill Prevention and Response, rich.sundet@alaska.gov Paul Horwath, Point of Contact for this site in Contaminated Sites Program, paul.horwath(cDalaska.gov Richard Kotsch, Wastewater Discharge Program, richard.kotsch(calaska.gov Kim Stricklan, Solid Waste Program, kim stricklanPdec.state. ak.us Bob Blankenburg, Solid Waste Program, bob.blankenburg@alaska.gov Shawn Stokes, Wastewater Discharge Program, shawn.stokes(cPalaska.gov EPA Alaska Operations Office: Diane Richardson, RCRA Program, richardson.diane e1a,_gov John Pavitt, Air Program, pavitt.john cbe a.cov Matt Carr, Superfund Removal Program, carr.matt(a,epa.gov Tara Martich, NPDES Program, martich.tara@epa.gov EPA Seattle Office: Lisa Castanon, Office of Regional Counsel, castanon.lisa cr epAxov Brandon Perkins, Office of Environmental Cleanup, Site Assessment Program, perkins.brandon(a epa.gov_ Jeff KenKnight, Office of Compliance and Enforcement, Manager of Air-RCRA Compliance Program, kenknight1eff . epa gov_ Denise Baker -Kircher, Office of Environmental Cleanup, Remedial Project Manager, baker.denise e a.goy 1 12 G 1111512007 3:27 PM Run Date - 11/15/07 @ 3:27 PM Providence Health & Services DET_OPS 110 - MGD - PROV SEWARD MED CTR Detail Statement of Operations (in Thousands) Reported as of October 2007 % Variance Actual MTD Budget MTD MTD (31) 113 (127.4%) 489 378 29.4% 108 138 (21.7%) 550 586 (6.1%) 13 Gross Service Revenues: Acute Care -Inpatient Acute Care -Outpatient Primary Care Long-term Care Homecare & Hospice Housing & Assist. Living Total Gross Service Revenues Revenue Deductions: (3) 6 150.0% Charity Care - - Medicaid Charity 346 225 (53.8%) Medicare & Medicaid 4 8 50.0% Negotiated Contracts 43 41 (4.9%) Other 390 280 (39.3%) Total Deductions 739 935 (21.0%) Net Service Revenue - Premium Revenue - Rental and Education Revenue 10 75 (86.7%) Other Operating Revenue 749 1,010 (25.80k Total Net Operating Revenues Expenses from Operations. Purchased and Healthcare Expenses Other Expenses from Operations Actual YTD Budget YTD % Variance YTD Last Year Actual YTD % Variance YTD 707 1,195 (40.8%) 980 (27.9%) 4,840 4,249 13.9% 3,%o 21.6% 1,253 1,372 (8.7%) 1,196 4.8% 5,057 5,743 (11.9%) 6,266 (4,0%) 112 - - 176 (36.4%) 11,969 12,559 4.79/6 11,598 3.26/6 211 61 (245.9%) 131 (61.1%) 1,822 2,333 21.9% 1,350 (35.0%) 57 114 50.0% 85 32.9% 467 479 2.5% 429 (8.9%) f"Y 2,557 2,987 14.416 1,995 (28.2% 9,412 9,672 (1.7%) 9,603 (2.0%) 158 754 (79.00/6) 218 (27.50/) 9,570 10,326 (7.3%) 9,821 (2.6%) 555 569 2.5% Salaries & Wages 5,420 5,516 1.7% 5,150 (5.2%) 156 157 0.6% Employee Benefits 1,376 1,590 13.5% 1,376 - - - - Professional Fees - - - 2 100.0% 67 50 (34.0%) Supplies 541 486 (11.3%) 484 (11.8%) 185 184 (0.5%) Purchased Service 1,785 1,826 2.2% 1,678 (6.4%) 33 28 (17.9%) Depreciation 331 281 (17.8%) - - 2 - - Interest and Amortization 2 33 49 32.7% Bad Debts 694 532 (30.5%) 568 (22 2 �) - - - Healthcare Taxes - - - - 40 30 (33.3%) Other Expenses 356 289 (23.2%) 415 14.2% 1071 1,067 (0.4%) Total Other Exp from Operations 10,505 10,520 0.1 % 9,673 1,071 1,067 (0.4%) Total Operating Expenses 10,505 10,520 0.1% 9,673 (8.6%) (322) (57) @64.9%) Excess of Rev Over Exp from OPS (935) (194) (382.0 % 1 148 p31.6 % ) - Non -Operating Gain (Loss) 3 4 (25.0%) 4 (25.0%) (322) (57) (464.9%) Excess of Revenues Over Expenses (93J2 (190) (390.50/.1 152 (713.2 %) Other Activity -Unrestricted 5,340 Increase (Decrease) in UR Net Assets 4 408 152 2.800.0% 11/15/2007 PRELIM - Run Date - 11/16/07 @ 3:27 PM ASSETS Current Assets: Cash and Cash Equivalents Temporary Investments Assets Held Under Securities Lending Accounts Receivable, Net Affiliate Receivable Premiums Receivable Other Receivables Supplies Inventory at Cost Other Current Assets Current Port. of Assets -Use is LTD Total Current Assets Assets Whose Use is Limited: Board Designated Cash and Investments Funds Held for Long-term Purposes Gift Annuity and Trust Funds Funds Held by Trustees Non -Current Assets Limited as to Use Property, Plant & Equipment: Gross Property, Plant & Equipment Less: Accumulated Depreciation Net Property, Plant & Equipment Other Assets: Unamortized Financing Cost Interaffiliate Notes Receivable Other (Ind. Long-term Investments) Total Other Assets Total Assets Providence Health & Services 110-MGD-PROV SEWARD MED CTR Balance Sheet (in Thousands) Reported as of October 2007 October2007 December2006 Actual Last Year 737 1,358 1,553 1,406 129 255 24 36 2,443 3,055 249 251 249 _ 251 LIABILITIES & NET ASSETS Current Liabilities: Accounts Payable Accrued Compensation Affiliates Payable Payable to Contractual Agencies Deferred Revenue/Unearned Premiums Liability for Unpaid Medical Claims Liability for Risk -Sharing Liabilities Under Securities Lending Other Current Liabilities Current Portion of Long-term Debt Total Current Liabilities Lonu-Term Debt: Master Trust Debt Loans from Affiliates Other Long -Term Debt 9,356 Other Long -Term Liabilities 4,016) 5,340 Total Liabilities Net Assets. - Unrestricted - Temporarily Restricted Permanently Restricted Total Net Assets 8,032 3.306 Total Liabilities and Net Assets October 2007 December 2006 Actual Last Year 327 133 799 683 358 242 872 1,080 2,356 2,138 351 251 2,707 2,389 5,325 917 5,325 917 B•032 3,306 3:27 PM BAL_SHT ♦♦/aV/CUV/ 1V:1C AM