HomeMy WebLinkAboutRes2008-048Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2008-048
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO MAKE THE
FOLLOWING PERSONNEL ADJUSTMENTS: RECLASSIFY THE
PLANNING EXECUTIVE ASSISTANT FROM A RANGE (12-14) TO A
RANGE (17-19) AND CHANGE THE TITLE TO ASSOCIATE PLANNER;
ELIMINATE THE ENGINEERING EXECUTIVE ASSISTANT (RANGE 13-
15) AND ESTABLISH A NEW POSITION TITLED CONTRACT
ADMINISTRATOR (RANGE 18-20); AND ESTABLISH A NEW POSITION
TITLED BUILDING AND COMMUNITY DEVELOPMENT
ADMINISTRATIVE ASSISTANT (RANGE 8-10)
WHEREAS, the 2008 budget included the reorganization of the Community Development
Department establishing a Community Development Director, not funding the Project Manager
position and assuming half of the Project Manager's duties to the Community Development Director;
and
WHEREAS, the full-time planner on military active duty in Iraq did not return in early 2008
as planned and budgeted, and that budgeted position will not be a cost to the City with this
reorganization; and
WHEREAS, the Community Development Director will also assume duties that were
originally part of the Planner's responsibilities and the Planner position will remain unfunded; and
WHEREAS, the Planning Executive Assistant will be promoted to Associate Planner with a
pay increase to a range 17-19 and will assume some of the Planner's responsibilities; and
WHEREAS, the Engineering Executive Assistant no longer reports to the Project Manager,
this position will be eliminated and some of the duties of this position will be assumed in a new
position within the Community Development Department titled Contract Administrator (range 18-
20); and
WHEREAS, the Contract Administrator will assume responsibilities of all contracts and
leases within the city, including contracts from the Harbor Department and will report to the
Community Development Director; and
WHEREAS, the position of Building and Community Development Administrative
Assistant (range 8-10) will be established to help assume the administrative work load of the two
positions eliminated, Engineering Executive Assistant and the Planning Executive Assistant
positions; and
CITY OF SEWARD, ALASKA
RESOLUTION 2008-048
WHEREAS, the Building and Community Development Administrative Assistant will assist
the Community Development Department and the City Manager's Department as needed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The City Manager is authorized to reclassify the Planning Executive Assistant
position from a (range 12-14), and change the title to Associate Planner (range 17-19).
Section 2. The City Manager is authorized to eliminate the Engineering Executive Assistant
position (range 13-15), and add a new position titled Contract Administrator (range 18-20).
Section 3. The City Manager is authorized to establish a new position titled Building and
Community Development Administrative Assistant (range 8-10).
Section 4. This resolution shall take effect immediately upon its adoption, per SCC §
3.15.100 (c).
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27th
day of May, 2008.
THE CITY OF SEWARD, ALASKA
Clark Corbridge, Mayor
AYES: Dunham, Valdatta, Bardarson, Amberg, Smith, Kellar, Corbridge
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
Je Lewis ,
Cit Clerk, C'~
(City Seal)
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Council Agenda Statement
Meeting Date: May 27, 2008
To: Mayor and City Council
From: Phillip Oates, City Manager
Agenda Item: Reclassifying, Eliminating and Establishing
Positions in Community Development and the
Building Department
BACKGROUND & JUSTIFICATION:
The 2008 budget included the reorganization of the community development department to fund a
community development director and to not fund the prior project manager.
The City administration anticipated that the Planner position would continue to exist with the return
of our planner from Iraq early in 2008. However, he did not return to his position.
During the implementation of the planned and budgeted reorganization of the community
development department, the administration determined that all planning functions in this
department can be administered efficiently at lower cost to the City, by replacing that frill planner
position with a less costly half-time administrative assistant.
The other half of the time of this new administrative assistant would be devoted to building
code/permit administration, which is presently performed by the engineering executive assistant.
The present engineering assistant would become the City's new contracts administrator,
consolidating and streamlining all contracts and leases from among various departments. This
contracts administrator would work under the training and supervision of the community
development director.
In short,
• the prior functions of the planner and the planning executive assistant would now be
carried by a planning associate and half of the time of an administrative assistant,
with the director of the department assuming some of the most complicated issues
pertaining to land use regulation, and
• half of the prior functions of the engineering assistant (building permitting/code
administration) would now be carried by the other half of the time of that new
administrative assistant, and
• the remaining half of the work-time of the engineering assistant would become
incorporated into the position of contract administrator.
The two positive consequences of that reorganization are that:
~~
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~ The planner's salary is replaced with an administrative assistant's salary, and
• the engineering assistant becomes the new contracts administrator for the City,
consolidating and streamlining an important function that to date has been
administered in varying degrees and differing fashion by several employees on an ad
hoc basis with far less proficiency than city contracting and city leasing should
receive.
INTENT:
To utilize current building and community development administration more efficiently and
effectively to meet the City's needs while providing greater service to the community.
CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedure.
This resolution also implements the No 1 priority of the Planning and Zoning Commission in
Resolution 2007-08, to achieve "proper staffing of the planning department."
FISCAL NOTE• ~ ~,~~~ ~ ~,~~G~~~,,~~~22.,~
A roved b Finance De artment. Tis reclassification will not require an appropriation and will
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save the City money.
RECOMMENDATION:
Council adopt Resolution 2008-048, approving the City Manager's decision to reclassify, eliminate
and establish positions in the Community Development and Building Departments effective May 27,
2008.
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