HomeMy WebLinkAboutRes2008-070Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2008-070
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO
ENTER INTO A PURCHASE AGREEMENT FOR TWO 500 KVA
TRANSFORMERS, FOR A TOTAL AMOUNT NOT TO EXCEED
$33,560.00
WHEREAS, the electric department needs to purchase a SOOKVA transformer to replace
the failed transformer at Seward Ships Drydock; and
WHEREAS, given the recent lead times associated with ordering and receiving
transformers, and the escalating costs of purchasing and shipping such specialized equipment, the
electric department staff finds it in the interest of the City and its customers to have aback-up
transformer in stock in case another SOOKVA transformer on our system fails; and
WHEREAS, the cost of one of the transformers will be billed to Seward Ships Drydock on
Job Order #3057, and the other will be held in inventory until billed out on a job at the time it is
placed into service; and
WHEREAS, the electric department requested quotes from our regular suppliers and
received two quotes, and the department did not advertise for competitive sealed bids as required by
SCC 6.10.215, because there are no vendors in the Seward service area which supply this specialized
equipment; and
WHEREAS, the Seward City Council hereby finds it is in the public interest to waive the
advertising provisions of SCC 6.10.215 in order to expedite the delivery of these transformers,
because the City did solicit competitive bids as required for procurement of materials or services
over $10,000.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to enter into an agreement with Wesco
to purchase two SOOKVA Padmount, Stainless Steel transformers for a price not to exceed
$33,560.00.
Section 2. The Seward City Council hereby finds it in the public interest to waive the
advertising provisions of SCC 6.10.215 based on the recitals above which are incorporated herein.
Section 3. This resolution shall take affect immediately upon its adoption.
CITY OF SEWARD, ALASKA
RESOLUTION 2008-070
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 28th day of
July 2008.
THE CITY OF SEWARD, ALASKA
Clark Corbridge, Mayor
AYES: Dunham, Valdatta, Amberg, Smith, Kellar, Corbridge
NOES: None
ABSENT: Bardarson
ABSTAIN: None
ATTEST:
,J
Johanna Dollerhide, CMC
Acting City Clerk
(City Seal)
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Council Agenda Statement
Meeting Date: July 28, 2008
To: Phillip Oates, City Manager
From: Tim Barnum, Manager Electric Utility
Agenda Item: Transformer Purchase
BACKGROUND & JUSTIFICATION:
The Seward Ships Drydock needs to replace a transformer that failed in May. As part of this prof ect,
the City of Seward Electric Department needs to purchase a 500 KVA, padmount, stainless steel
transformer. We have a few other 500 KVA transformers out on our system including the new Long
Term Care facility. We currently do not have any back-up transformers of this size in stock. In
case of a transformer failure, it takes many weeks to replace it. The transformer for Seward Ships
Drydock has been paid for by Seward Ships on Job Order #3057.
The Electric Department requested quotes from our regular suppliers on June 11, 2008, but did not
advertise for competitive sealed bids as required by SCC 6.10.210, because there are no vendors
within the city capable of supplying these transformers. As a result of the request for quotes, the City
received two quotes. The responses are attached. Wesco provided the low quote.
CONSISTENCY CHECKLIST:
Where applicable, this agenda statement is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Other:
FISCAL NOTE:
The cost to purchase one 500 KVA Padmount Stainless Steel Transformer from Wesco in the
amount of $16,780.00 will be paid by the Electric Fund Account 501-5300-5440, and will be passed
onto the customer . on Job Order #3057. The cost to purchase the second 500 KVA Stainless Steel
Transformer in the amount of $16,780.00 will be charged to the Electric Fund Inventory Account
501-5300-5440, which will be billed to he appropriate customer when placed in service.
Approved by Finance Department:
RECOMMENDATION:
Seward City Council approve Resolution 2008- ~j0 authorizing the City Manager to purchase two
500 KVA Transformers from Wesco, FOB Seward, for a price not to exceed $16,780.00 each
totaling $33,560.00. Funding is available in account no. 501-5300-5440.