HomeMy WebLinkAbout11242008 City Council Packet
Seward City Council
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November 24, 2008
City Council Chambers Beginning at 7:00 p.m.
Agenda Packet
(1958-2008) 50 Years of NASA!
1963 1965 2005 Tile City` ®f S('.WaPf~, AIaS~~
CITY C®UI'~~IL MEETING AGENI)~1
A~Ii~llmericaC"8 ~i~ ",~,;
i tlP Please silence all cellular phones and pagers during the meeting}
l~dtite NEiV time! "
November 24, 2008 _ _ 7:00 p.m. Council Chambers
1. CALL `T'O ORDER
Clark Corbridge 2. PLEDGE OF ALLEGIANCE
Mayor 3. ROLL FALL
Term Expires 2009 4. CITIZ~I~iS' COMMENTS ON ANY SUB.IECT EXCEPT
THOSE ITEMS SCHEDULED FOR PUBLIC HEARING.
Willard E. Dunham (Those ~i~ho have signed in will be given the first opportunity to
Vice Mayor speak. 2~'ime is limited to 2 minutes per speaker and 30 minutes total
Terzn Expires 2010 time fot' this agenda item.)
5. APPRC;a~AL OF AGENDA AND CONSENT AGENDA
Robert Valdatta (Approved of Consent Agenda passes all routine items indicated by
Council Member asterislt ~'*). Consent Agenda items are not considered separately
Term Expires 2009 unless rt council menzbe~° so requests. In the event of such a request,
the iten7 is returned to the Regular Agenda)
Tom Sznith
Council Member 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Term Expires 2009 A. Prn~lamations and Awards
Betsy Kellar 1. 1~.~option Awareness Month ...............................Pg 4
Council Member 2. Ah}ireciation Certificate For Agencies Involved With The Mass
Term Expires 2009 Dispensin,~ Exercise Held On November 8, 2008 ..................Pg 5
3. (.i~ldpan Awarded To Linda Amberg For 4 Years Of Leadership
Jean Bardarson And Servit=~ On The Seward City Council.
Council Member 4. (Ir~ldpan and Certificate by P&Z Awarded To Marianna Keil
Term Expires 2010 For 11 Ye~.i•s Of Leadership And Service On The Seward Planning
& Zoning C+~mmission ................................................Pg 6
Marianna Keil
Council Member B. Bor~~ugh Assembly Report
Term Expires 2010 C. City Manager's Report
D. Chairzber of Commerce Report
E. Plafxrzing and Zoning Commission Report
Phillip Oates F. Sclztit~l Board Report
City Manager
Jean Lewis
City Clerk
Cheryl Brooking
City Attorney
City of Seward, Alaska Council Agenda
November 24, 2008 Page 1
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*4. Resolution 2008-124, Estalrlshing Council Guidance And Decisions Relating To
The Efficiency Study For The Cite Of Seward Dated August 22, 2008.........Pg 102
*5. Resolution 2008-125, Amenrliiig The 2008 Budget To Account For Mid-Year
Unanticipated Revenues From Tae State Of Alaska ................................Pg 113
B. Other New Business Items
* 1. Approval Of The Regular October 27, 2008 City Council Meeting
Minutes ................... ......................................Pg 115
..........................
2. Discussion of the City of Seward Financials for the month of September
(attached) ................................................................................. Pg 123
9. INFORMA'T'IONAL ITEMS ~.I~iI) REPORTS (No action required)
1. Hospital Financials for September .................................................Pg 124
2. 2008 Vocational Service Aw~t'd presented to City of Seward employee Christy Terry
by the Rotary Club of Seward :.....................................................Pg 126
10. COUNCIL COMMENTS
11. CITIZENS' COMMENTS ~.~ minutes per individual -Each individual has one
opportunity to speak)
12. COUNCIL ANT) AI)1VIIPiIST12ATION RESPONSE TO CITIZENS'
COMMENTS
13. ADJOURNMENT
City of Seward, Alaska C,'ounc~t Agenaa
November 24, 2008 Page 3
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Sponsored by: Oates
CITY O1± SEWARD, ALASKA
RIES~)LUTION 2008-110
A RESOLUTION OF TILE CI'd'~' COUNCIL OF TI-IE CITY OF SEWARD,
ALASKA, ADOPTING THE `~'~TER ENTERPRISE FUND BUDGET FOR
CALENDAR YEAR 2009
WHEREAS, on October 27, 2011$, the City Manager submitted to the City Council a
proposed budget for the City of Seward ~c~r Calendar Year 2009; and
WHEREAS, the budget was introduced at the regularly scheduled Council meeting on
October 27, 2008, and work sessions wE:rcy, conducted and televised on October 28, October 29,
and October 30; and
WHEREAS, a public hearing is being held on the proposed budget on November 24,
with final adoption scheduled for Deceriiber 8, 2008.
NOW THEREFORE, BE IT ;SOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The Water Enterpri~o Fund budget for Calendar Year 2009 which is attached
hereto and made a part hereof by refer~dce and which contains estimated revenues and expenses
for the period January 1 -December 31, 2009, is HEREBY ADOPTED, and the necessary funds
are hereby appropriated.
Section 2. This resolution shall. take effect immediately upon adoption.
PASSED AND APPROVED ley the City Council of the City of Seward, Alaska, this 8'"
day of December, 2008.
THE CITY OF SEWARD, ALASKA
Clark Corbridge, Mayor
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C;~TY OF SEWARD
WATER ENTERPRISE FUND
Budgeted. statement of Cash Flow
For Fiscal Year 2009
Beginning cash balance at 1/1/08:
Cash is provided by (used for):
Loan payment for LTC project
Change in net assets
Add expense items not affecting cash:
Depreciation
Net cash provided by (used for) opex~tions
®ther uses of cash
Debt pruicipal payments
Loan to GF for LTC bond reserves an:l t~roject
Capital outlay
Net increase (decrease) in cash
Estimated ending sash balance
2008 2009 2008-09
Budget Budget % Change
$3,I52,29I
0 5,630
-$2I5,549 -$53,454 75.2%
I73,392 2I2,I42 22.3%
-$42,I57 $I64,3I8
-I29,889 -II4,07I
-2,056,360 0
-220,696 (a) -84,000 (b)
-$2,449,I02 -$33,753
$703,I89 $669,436
(") Ties to CAFR and includes only Water Encerprise hund; excludes related capital projects. See below.
(a) $220,696 represents: Equipment = $ I40,00C) Depreciation reserve contribution = $86,696
(b) Equipment = $84,000; No Depreciation reser~~ fund contribution this year.
-489.8%
0.0%
6I.9%
98.6%
it
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Sponsoa•ed by: Oates
CITY O'k+ SEWARD, ALASKA
RES~)ILUTION 2008-111
A RESOLUTION OF TILE CI'I"~' COUNCIL OF TILE CITY OF SEWARD,
ALASKA, ADOPTING TIIE '66~u'~4.STEWATER EN'T'ERPRISE FUND
BUDGET FOR CALENDAR ~~AR 2009
WHEREAS, on October 27, 20(7f~; the City Manager submitted to the City Council a
proposed budget for the City of Seward i'ac Calendar Year 2009; and
WHEREAS, the budget was intt•~iduced at the regularly scheduled Council meeting on
October 27, 2008, and work sessions wf~t~ conducted and televised on October 28, October 29,
and October 30; and
WHEREAS, a public hearing is being held on the proposed budget on November 24,
with final adoption scheduled for Decertiber 8, 2008.
NOW THEREFORE, BE IT Tt~;SOLVED BY THE CITY COUNCIL OF TIIE
CITY OF SEWARD, ALASKA, that:
Section 1. The Wastewater Enterprise Fund budget for Calendar Year 2009 which is
attached hereto and made a part hereof' ~y reference and which contains estimated revenues and
expenses for the period January 1 - December 31, 2009, is HEREBY ADOPTED, and the
necessary funds are hereby appropriatet~:
Section 2. This resolution shah take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 8th
day of December, 2008.
THE CITY OF SEWARD, ALASKA
Clark Corbridge, Mayor
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ChC'Y OF SEWARD
WASTEWA~'FR ENTERPRISE FUND
Budgeted statement of Cash Flow
Foxy Fiscal Year 2009
Beginning cash balance at I/I~08: ~`
Cash is provided by (used for):
Change vn net assets
Add expense items not affecting cash
Depreciation
Net cash provided by (used for) operations
Other uses of cash
Debt principal payments
Capital outlay
Net increase (decrease) in cash
Estimated ending cash balance
2008 2009
Budget Budget
2008-09
Change
$517,I33
-$142,349
-$ 169, I 88
-18.9%
274,656 277,286 I.0%
$132,307 $108,098 - I8.3%
-56,743 (a) -57,571 (c) -I.5%
-24,000 (b) -64,000 (d) -166.7%
$SI,564 -$13,473 -I26.I%
$568,697 $555,224
(°) Ties to CAFR and includes only Wastewater Enterprise Fund; excludes related capital projects. See below.
(a) $56,743 represents: Dairy Hill sewer loan principal - $1,333; Lowell Point sewer lagoon loan principal - $55,410
(b) $24,000 represents: $20,000 capitalized infrasavi Lire costs; $4,000 Motor Pool; No Depreciation reserve contribution.
(c) $57,571. represents: Dairy Hiil sewer loan principal - $1,333; Lowell Point sewer lagoon loan principal - $56,238
(d) $64,000 represents: $20,000 infrastructure; $40,(j0(1 equipment; $4,000 Motor Pool; No DeprectatLOn reserve contribution.
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C~~I~1~~S 30 ~.I.I~
Sponsored by: Oates
CITY Oa SEWARD, ALASKA
RES~~?A~UTION 2008-112
A RESOLUTION OF THE CI`C~ COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING THE S~:'WARD MARINE INDUSTRIAL CENTER
ENTERPRISE FUND I~UDGET FOR CALENDAR YEAR 2009
WHEREAS, on October 27, 2008, the City Manager submitted to the City Council a
proposed budget for the City of Seward fc~r Calendar Year 2009; and
WHEREAS, the budget was introduced at the regularly scheduled Council meeting on
October 27, 2008, and work sessions wire conducted and televised on October 28, October 29,
and October 30; and
WHEREAS, a public hearing i~ being held on the proposed budget on November 24,
with final adoption scheduled for Decenilier 8, 2008.
NOW 'I'IIEREFORE, BE IT I~I:SOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The Seward Marine $ndustrial Center Enterprise Fund budget for Calendar
Year 2009 which is attached hereto and rnade a part hereof by reference and which contains
estimated revenues and expenses for the period January 1 -December 31, 2009, is HEREBY
ADOPTED, and the necessary funds are hereby appropriated.
Section 2. This resolution shall. take effect immediately upon adoption.
PASSED AND APPROVED ~y the City Council of the City of Seward, Alaska, this 8cn
day of December, 2008.
THE CITY OF SEWARD, ALASKA
Clark Corbridge, Mayor
.~ J
Cl ~
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CITY ~F SEWARD
SMIC EN~'ERPRISE FUND
Budgeted Statement of Cash Flow
For F''~cal Year 2009
Beginning Cash Balance at I/I/08 #:
Cash is provided by (used for):
Change in Net Assets
Add expense items not affecting cash
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Net cash provided by operations
Other uses of cash
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Net increase (decrease) in cash
Estimated ending cash balance:
# Ties to CAFR
(a) North SMIC Dock Bond
2008 2009 2008-09
Budget Budget % Change
$49,705
-564,600 -661,529
642,635 642,010
-I7.2%
$78,035 -$19,SI9
-53,I27 (a) -55,094 (a)
-0.I%
-125.0%
-3.7%
$24,908 -$74,613 399.6%
$74,6I3 $0 100.0%
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C~~1~1~S 30 ~..I.I~
Sponsored by: Oates
CITY ®><~ SEWARD, ALASKA
RESCa]~:.~JTION 2008-113
A RESOLUTION OF THE CITE COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING THE BARKING ENTERPRISE FUND BUDGET
FOR CALENDAR PEAR 2009
WHEREAS, on October 27, 200 ~; the City Manager submitted to the City Council a
proposed budget for the City of Seward ft~r Calendar Year 2009; and
WHEREAS, the budget was introrl~ced at the regularly scheduled Council meeting on
October 27, 2008, and work sessions wefe conducted and televised on October 28, October 29,
and October 30; and
WHEREAS, a public hearing is hung held on the proposed budget on November 24,
with final adoption scheduled for December 8, 2008.
NOW THEREFORE, BE IT 1~ESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The Parking Enterpri~~ Fund budget for Calendar Year 2009 which is attached
hereto and made a part hereof by refer~:i~~~e and which contains estimated revenues and expenses
for the period January 1 -December 31.; X009, is HEREBY ADOPTED, and the necessary funds
are hereby appropriated.
Section 2. This resolution shah take effect immediately upon adoption.
PASSED AND APPROVED l;i~ the City Council of the City of Seward, Alaska, this 8th
day of December, 2008.
THE CITY OF SEWARD, ALASKA
Clark Corbridge,lVlayor
~'~J
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CITY ~F SEWARD
PARKING REVEI~JE ENTERPRISE FUND
Budgeted St:~~ement of Cash Flow
For 1`s~cal Year 2009
Beginning Cash Balance at 1/1/08 '~ o
Cash is provided by (used for):
Change in net assets
Add expense items not affecting cash
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I~tet cash provided by operations
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Capital outlay (a)
Diet increase (decrease) in cash
Estimated ending cash balance
Zoos 2009 Zoos-o9
Budget Budget % Change
$325,637
$97,484 $85,812 -12.0%
p 6,000 100.0%
$97,484 $91,812 -5.8%
0 -340,000 (a) -1.0%
$97,4$4 -$248,188 -354.6%
$423,121 $174,933
('") Ties to Comprehensive Annual Fiiianjcial Report
(a) $250,000 -Parking Lot sealing, skri~ing, reconfiguring; $90,000 -Lot automation.
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HOSPITAL C~~BT SERVICE FUND
Budgeted Statement of Re~Jemues, Expenditures, Other Financing
Sources (Uses) end Changes in Fund Balance
For Cacal Year 2009
2006 zoo? coos 2009 Zoos-o9
Actual * Actual * Budget Sudget Variance % Change
Revenues (investment earnings): $2~~86I4 $22,649 $18,000 $22,890 $4,890 27.2%
Expenditures:
Debt service principal 64,540 605,000 640,000 685,000 $45,000 7.0%
Debt service interest and other costs 28~,1SI I37,037 I23,788 I07,I69 -$I6,6I9 -13.4%
erational shortfall
for o
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i 0
0
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$500,000
0.0%
p
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ue
conn-
Hosp
ta
Total expenditures $93~y6~1 $742,037 $763,788 $],292,169 $528,381 69.2%
Excess (deficit) of revenues over expenditures
Operating transfers from other funds
Operating transfers to other funds
Net change in fund balance
Beginning fund balance
Ending fund balance
-$9~5;$~7 -$719,388 -$745,788 -$1,269,279
8~~,6~8 I,003,079
0 0
I,03I,977 I,025,000
-134,704 -I34,704
-$:6;2,19 $283,691
$151,485 -$378,983
70.2%
-0.7%
0.0%
-350.2%
$6K~;~06 $66],787 $945,478 $].,096,963 16.0%
$6G1,~'87 $945,478 $1,096,963 $717,980 -34.5%
o Ties to annual Comprehensive Annual Financial Reprit
Y ~
{ /
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p~ ~0£ .zago~a0 pug
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MOTOR POOL I~~1",I'ERNAL SERVICE FUND
Budgeted Stateirl~nt of Revenues, Expenses
and Chan~es,in Retained Earnings
For :Fiscal Year 2009
Operating revenues -vehicle rental
Operating expenses -depreciation
Operating income (loss)
Non-operating revenue (expense)
Interest income
Interest expense
Other non-operating
Total non-operating revenue (expense)
Earnings before transfers
Transfers (to) from other funds
Change in net assets
2006 2007 2008 2009 2008-09
Actual * Actual * Budget Budget Variance % Change
$516,227 $492,820 $510,602 $SI0,602 $0 0.0%
2I 1
,970 (~;L 97I
''225 2I2,694 2IS,I60 $2,466 I.2%
. ~
304,257 266,849 297,908 295,442 -$2,466 -0.8%
68,986 I O I ,468 20,000
(6,598) (4>O55) (I,59I)
5,920 2,300 0
68>308 99,713 I8,409
372,565
4,946
377,5 I I
366,562 3I6,3I7
0 0
366,562 3I6,3I7
20,000
(53,877)
0
(33,877)
26I,565
0
261,565
0 0.0%
(52>286) 3286.4%
0 100.0%
(52,286) -284.0%
Beginning net assets 2,498,680 2,876,I9I 3,242>753 3,559,070
Ending net assets # $2,876,I91 $3,242,753 $3,559,070 $3,820,635
~~
° Ties to annual Comprehensive Annual Financial Repcrtt.
Of total depreciation expense, the following amounts were aria~~htable to capital assets funded with capital contributions:
(a) $9,729 or 5%
-17.3%
0.0%
-1.7.3%
9.8%
7.3%
:_~ t7
m.
{3
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CITY ~~F SEWARD
MOTOR POOL IN`~t'~RNAL SERVICE FUND
Budgeted Cas~i ~rersus Capital Needs
For FiSt~l Year 2009
200 2009
Estimated Ending cash balance at I2/31: $I,04I,4I7 $939,886
Cash Balance -Motor Pool ~ternal Service Fund - @ 9/30/08: _ I
Motor Pool Cash Balance at 9/30/08
$1,028,628
Motor Pool Cash Purchases~(e~cludes capital leases Budget Requests I
General Fleet fuel-efficient vehicle 26,000
Police vehicle, plus specialized equipment 38,055
Police vehicle, plus specialized equipment 38,055
Electric vehicle for parking/parks and recreation I2,000
Electric vehicle for parking/parks and recreation I2,000
Passenger vans for TYC (qty 2) 50,320
Electric excavator 40,000
$2I6,430
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SMALL BOAT H~=11~.BOR ENTERPRISE FUND
Budgeted Staten-tenjt of Revenues and Expenses
and Chan~~s in Retained Earnings
For. Fiscal Year 2009
Operating revenue:
Moorage
Wharfage
Boat Lift Fees
Power Sales
Passenger Transit Fee
Rents and Leases
Miscellaneous
Total operating revenue
Operating expense before depreciation:
Salaries & Benefits
Purchased Services
Power for Resale
Supplies and Maintenance
General and Administrative
Total operating expense:
Operating income before depreciation
Depreciation
Operating loss
Non-operating revenue (expense)
Interest & other income
Interest & other expense
Total non-operating revenue (expense)
Income (loss) before transfers
Transfers in
Capital contributions
Transfers out
Change in net assets
Beginning net assets
Ending net assets (°)
2006 2007 2008 2009 2008-09
Actual ° Actual ° Budget Budget Variance % Change
I, I92,8I3 1,301, 142 I,3I0,400 1,324,400 14,000 l.I%
37,X6 67,714 21,000 SS,000 34,000 I6L9%
7S,54I 89,650 89,250 89,250 0 0.0%
201,170 201,048 238,000 240,000 2,000 0.8%
625,536 707,824 708,925 650,000 -58,925 -8.3%
287,760 289,824 292,796 29I,893 -903 -0.3%
7$,529 94,X4 91,150 I06,450 I5,300 16.8%
$2,499,065 ~~ 2,75I,9I6 $2,75I,52I $2,756,993 $ 5,472 0.2%
678,523 759,556 880,540 885,I67 4,627 O.S%
269,077 2X,047 295,250 285,900 -9,350 -3.2%
149,493 153,327 I75,000 I60,000 -IS,000 -8.6%
100,401 119,469 123,200 117,700 -5,500 -4.5%
19I,477 169,443 23I,I18 39I,824 160,706 69.5%
$I,388,97I _ I,472,842 $I,705,I08 $I,840,591 $ I35,483 7.9%
I,II0,094 I,279,074 I,046,4I3 9I6,402
973,971 (a) _ , ,, 620,741 (v) 1,253,999 (~) I,043,963 (<q
$I36,I23 $658,333 -$207,586 -$I27,S6I
253,737 I62,507 38,000 38,000
-322,I86 _ -390,X5 -385,376 -366,721
-68,449 -228,208 -347,376 -328,721
-- _.
$67,674 $430,I25 -$554,962 -$456,282
0 464,387 17,030 0
6IS,018 2,I47,337 36,II3 0
-288,916 -300,908 -382,929 -302,234
$393,776 $2,740,94I -$884,748 -$758,5I6
I2,512,424 I2,906,200 I5>647, I4I I4,762,393
$12.906.200 I S 647 I4I $ I4,762,393 $14,0034878
° Ties to annual Comprehe~uive Annual Financial Report
Of total depreciation expense, the following amounts were attributsible,to capital assets funded with capital contributions:
(a) SIQ93I or 53%; (b) $355,005 or 57%; (c) $640,942 or SI% (d) $556>432 or 53%
I2.4%
16.7%
-38.6%
0.0%
-4.8%
-5.4%
-17.8%
0.0%
0.0%
-2I.I%
I4.3
-5.7%
-S.I%
. , i°
.: ~I
1..j .r - -
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CY`~'~~S 30 ~I,I~
CITY CAF SEWARD
SMALL BOAT I-dAR.~~JJR ENTERPRISE FUND
Budgeted Cash 'versus Capital Needs
For Fi~c~1 Year 2009
2008 2009
Estimated Ending cash balance at I2/3I: $I,283,73I $I,205,637
Cash Balance at Sep tember 30, ~bCl$ -Harbor Fund & Related Capital Projects
_..
Fund 40I -Small Boat Harbor Enterprise Fund $1,072,245
Fund 274 -Small Boat Harbor Expansion 423,795 Earmarked
Fund 276 -Harbor Dredging 4I,707 Earmarked for capital project
Fund 3I5 -Harbor Repair and Renovation 241,390 Earmarked for capital project
Fund 402 -Major Maintenance and Repair 353,853 Cruise ship head tax for specific use
Fund 806 -Passenger Fee Bond 470,432 Eam~arked for bond payments
Total Harbor-related Cash: $2,603,422
Harbor
Priority I - 300' Z (security Float without slips $2,500,000
Priority 2 - D Float replacement I,000,00~
Priority 3 -Remodel harbormaster restrooms 50,00
Priority 4 -Remaining 570' Z float with slips 5,500,000
Priority S -East breakwater 2I5' addition 3,00~,00~
Priority 6 - J-Dock side-road pave/landscape 25,000
Priority 7 -Five-Ton hydraulic crane in NW harbor 50>~~~
Priority 8 - NE parking lot pave and relocate USCG 500,0~~
Priority 9 - A, B, C, S, G float replacement 7,700,000
Priority IO -South Uplands pave and landscape 50,000
Priority I I - NE Harbor fish cleaning station 850,000
Priority I2 - ADA-accessible fishing pier 2,600,OU0
$24,275,000
,.
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ELECTRIC ENTERPRISE FUND
Budgeted Statert-l~iit of Revenues and Expenses
And Changes in Retained Earnings
Fo1~ Cgscal Year 2009
2006 2007 2008 2009 2008-09
Actual ° f4ctual " Budget Budget Variance % Change
Operating revenue:
Sales:
Residential
2,514,908
2,562,743
2,723,513
2,886,924
163,41I
326
30
6.0%
2
0%
Small General Service I,346,459 I,364,789 1,516,306
821
1
51
3 1,546,632
939
546
3 ,
35,1 I8 .
L0%
Large General Service 3,059,243 3,388,377
159
679 ,
.
,
800
226 ,
,
244,000 17,200 7.6%
Harbor Power Sales 180,8I4
902
689 ,
642,252 ,
650,000 812,659 I62,659 25.0%
Industrial Sales
Street & Yard Lights ,
72,777
63,124
74,000
74,000
9
500
0
000
-54
0.0%
1%
-36
Miscellaneous 115,333
436
979
$7 _ 247,142
8,428,I06 149,500
$8,85I,940 5,
$9,206,654 ,
$354,7I4 .
4.0%
Total operating revenue: ,
, ~
Operating expense:
Before depreciation:
445
777
738,065
834,596
867,798
33,202
4.0%
Salu'ies
Work order charges (salaries) ,
-1.76,929 -250,927 -100,000 -200,000
9 -100,000
17
278 100.0%
-3
8%
Employee benefits 439,599 377,126
08 458,377
135
428 441,09
832
440 -
,
I2,697 .
3.0%
Purchased services 406,396
862
4
735 412,9
4,433,942 ,
4,I58,14I ,
4,745,000 586,859 14.I%
Power for resale ,
,
113
946 248,205 626,853 544,430 -82,423 -13.1%
Supplies & maintenance
es (supplies)
Work order char ,
-217,821 -210,432 -350,000 -220,000 130,000 -37.I%
3%
I
g
General & Administrative 945,325
0 _ 1,063,306
I93
8I2
$6 985,775
877
041
7 1,096,959
7,7I6,I I8 I I I,184
674,241 L
9.6%
Total operating expense: _
$7,855,99 ,
, ,
,
446
I23 I,6I5,9I3 I,8I0,063 1,490,536 -17.7%
Opecaring income before depceciadon
Depreciation ,
1,303,680 (a)
__, I,342,86I (b)
1,340,375 (~) 1,3$4,464 d
( ) 3.3%
4%
-77
Earnings from operations -$I,I80,234 $273,052 $469,688 $106,072 .
Non-operating revenue (expense)
04I
267
281,OOI
21.0,000
210,000 0.0%
Interest income ,
-90
069 80,369 -383,304 -370,545 -3.3%
Interest expense
Other revenue (expense) ,
1,220,125
23,581
4,x76
2,643 -36.7%
Total non-operating revenues (expenses) $I,397,097
_ $384,951
! -$I69,I28 -$157,902 -6.6%
Earnings before contributions and cransfcrs
$2I6,863
$658,003
$300,560
-$SI,830
-117.2%
Capital contributions 313,536
3I9
1
255 391,835
015,717
-1 0
-735,955 0
-1,059,916 0.0%
44.0%
Transfers to other funds -
,
,
- ,
_
Change in net assets -$724,920 $34,I2I -$435,395 -$I,I I I,746 I55.3%
Beginning net assets
$23,989,073
$23,264,153
$23,298,274
$22,862,879
-L9%
Ending net assets'" $23,264,153 $23~ 298,274 $22,862,879 $2I>75I,I33 -4.9%
° Ties to annual Comprehensive Amiual 1~inanci~tl Report
Of total depreciation expense, the following amounts were attribtika6le to capital assets funded with capital contributions:
(a) $806,044 or 62%; (b) $822,006 or 6I%; (c) $814,543 or l:'~lk%a; (d) 845,323 or 63%
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ELECTRIC ~iI~1TERPRISE FUND
Budgeted Ca:~~i versus Capital Needs
For F:s.al Year 2009
2008 2009
Estunated Ending cash balance at I2/3I: $2,42I,466 $1,740,784
Cash Balance -Electric Fund & Related Capital Pkoj@Cts (9/3U/US):
Fund SOI -Electric Enterprise Fund 2,625,006
Fund 502 -Major Maintenance, Repair & Replace~t~ent 838,I05 Intended for Generator project
Fund 505 -Electric Generator Project 5,848,703 Bond proceeds
Fund 20$ -Transmission Line 712,540 Designated for capital project
Total Electric-related Cash: $I0,024,354
Fort Raymond -fire protection system repair/replatt $3I,500
Electric Generators and shop 8,250,000
Fort Raymond -switchgear improvements 105,000
switchgear. improvements & convert #3 to 41(iCW 2I0,000
Repaint/paint radiators 4/5 22,000
Security fence at Ft. Raymond substation 68,250
Transformer maintenance 3I,500
'Upgrade 69kV transmission line -Mile 3.5 to su6~tadon 1,500,000
TN67 -replace pole 42,000
TN64 -replace broken guy wires 10,500
T2I0 -and Grouse Lake Road -repair broke str:tilds 5,250
Replace broken bells (mile 10-I4) 2I>000
Right-of--Way maintenance 550,000
Camelot -URD replacement 220,000
Crown Point to Victor Creek - reframe OHD 82.500
Lost Lake -URD replacement 55,000
Victor Creek -URD replacement I 10,000
Relocate exhaust stack off of Unit 3 building rocf 66,000
Purchase 9 mega-watts of Bradley Lake power fr~3ni ML&P 1,100,000
SMIC loop distribution system 55,000
Update sectionali-r..ing study & purchase oil circuit Yt:closure I32,000
Install 25kV underground across Snow River 45Q000
Convert Transmission Line co I ISkV I2,000,000
Extend the I2.SkV distribution line on Nash Riyad 165,000
Upgrade Victor Creek 25kV line 110,000
Priority I - 60' Alter bucket truck (included in Motor P6oCj 450,000
Priority 2 - 4 x 4 pickup ctvck (included in Motor Pool) 30,000
Priority 3 -Miscellaneous test equipment 60'000
Priority 4 -Wire trailer 30,000
Priority S -Excavator (included in Motor Poul) 40'000
Priority 6 -Automated meter reading system 9'00,000
Priority 7 -Replace overhead line along lagoon with unclerhttaund I50,000
Priority 8 -Equipment trailer 50'000
Priority 9 -Inventory and Engineering Software 35,000
Priorit}' IO - 6ackhoe/small excavator 60'000
Priority I I - Padmounced three-phase switdres (quanciti• fdur) 60,000
Priority 12 -Security upgrades: master keyed system & <:ameras 10.000
Priority 13 -Argo or two snr~w machines and two four-dilitclen 30,000
$26,797,500
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Ca~l`~1ERAL FUND
Budgeted Statement of ~:erJenues, Expenditures, Other Financing
Sources (Uses and Changes in Fund Balance
Fnr Fiscal Year 2009
2006 2007 2008 2009 2008-2009
Actual * ~~kual * Budget Budget Variance % Change
Revenue:
073
756
4
5,363,265
5,632,I53
5,462,000
-I70,I53
-3.0%
Taxes ,
,
372 026
I 0 0 0 0.0%
Assessments
Licenses and Permits 199,643 ,
I43,628 190,950 195,950 5,000 2.6%
Intergovernmental I,066,093 I,I84,508 942,502 I,I64,635 222,I33 23.6%
Charges for Services 2,125,552 2,403,244 2,46I,40I 2,540,786 79,385 3.2%
Fines and Bails I6,073 17,6I I 20,000 I7,000 -3,000 -I5.0%
Inceresc 362,649 282,672 252,000 231,000 -2I,000 -8.3%
Miscellaneous 157,32I 77,095 79,150 79,200 50 0.1%
Total Revenue: $8,683,776 .$9,473,049 $9,578,156 $9,690,S7I $1I2,4I5 1.2%
Expenditures:
General Government
2,490,257
2,369,056
2,844,766
2,885,44I
4Q675
I.4%
Public Safety 2,607,869 2,787,073 3,081,871 3,202,797 120,926 3.9%
Public Works I,4I9,454 1,541,080 1,63I,859 1,586,230 -45,629 -2.8%
Parks and Recreation I,037,62I 1,068,994 I,I7I,7I 1 I,236,I46 64,435 5.5%
Library 332,577 339,224 38I,I47 394,512 13,665 3.6%
Debt Service 2,I68,894 666,597 658,261 687,074 28,813 4.4%
Total Expenditures: $I0,056,672 $8,772,024 $9,769,6I5 $9,992,500 $222,885 2.3%
Excess of zevenues over expenditures -$I,372,896 $70I,025 -$I9I,459 -$30I,929 -$II0,470 57.7%
Other financing sources (uses):
erating transfers (to) other fiends
O -2,232,X9 -2,I58,285 -I,SI4,85I -1,405,865 I08,986 -7.2%
p
Operating transfers from other funds 1,759,534 . - I,44I,438 I,890,806 1,734,225 -I56,58I -8.3%
Net other financing sources (uses) -473,I85 -X6,847 375,955 328,360 -12.7%
Annual surplus (deficit) -$I,846,08I -$I5,822 $I84,496 $26,43I -85.7%
Fund balance at beginning of year 5,880,736 4,034,655 4,OI8,833 4,203,329 4.6%
Fund balance at end of yeaz
Reserved For invento re aids, etc.
rY• P P 388,409 458,860 354,849 400,000 12.7%
Designated for Working Capiral 1,500,000 I,500;000 1,500,000 1,500,000 0.0%
Designated for Insurance Reserves S I9,418 I26,4I8 126,418 I26,4I8 0.0%
Designated for Matching Grants 50,000 0 0 0 0.0%
Designated for PERS Unfunded Liability SI,I93 SI,I93 0 0 0.0%
Designated for Hospital Cash Flow 500,000 500,000 500,000 500,000 0.0%
Designated for Library/Mtucutn Project 0 0 0 12,000 0.0%
Undesignated 1,025,635 _ 1,382,362 I,722,062 1,691,342 -1.8%
Total Fund Balance ° $4,034,655 $4,OI8,833
~-~--- $4,203,329 $4,229,760 0.6%
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GEl`~T~ktAL FUND
Budgeted Re'~tehnxe Detail by Account
For I~~i~eai Year 2009
2006 2007 2008 2009 2008-2009
Account Name Actual Actual Budget Budget Variance % Change
TAXES:
Property Taxes
Rea] Property (3.I2 mills)
Personal Property (3.12 mills)
Vehicle Property Tax
Total Property Taxes
Other Taxes
Hotel/Motel Room Tax
Sales Tax
Tax Penalties
Paynnents-in-Lieu of Tax - ASLC, Other
Total Other Taxes
Total Taxes
PROPERTY ASSESSMENTS:
581,965 633,517 G4I,6I6 650,000 8,384 I.3%
24I,I99 2I5,706 265,922 250,000 -15,922 -6.0%
24,7II 24,290 26,000 25,000 -I,000 -3.8%
$847,875 _ $873,5I3 $933,538 $925,000 -$8,538 -u.H%
3I0,570 343,162 538,708 375,000 -163,708 -30.4%
3,518,435 4,068,600 4,127,907 4,130,000 2,093 0.1%
I,479 1,381 2,000 2,000 0 0.0°~0
77.X4 76,609 30>000 30,000 0 0.0%
3,408>I98 ~~ 4,489,752 4,698,6I5 4,537,000 -$I6I,6I5 -3.4%
$4,756,073 $5,363,265 $5,632,I53 $5,462,000 -$I70,I53 -3.U%
$372 $1,026 $0 $0 $0 0.0%
LICENSES & PERMITS:
Taxi Permits
Building Permits
Dog License
DMV Revenues
Miscellaneous
City Business License _
Total Licenses and Permits
INTERGOVERNMENTAL REVENUE
Liquor Tax
Raw Fish lax/ Shared Fish. Bus. Tax
Fisheries Resource Landing Tax
Shared Revenue
Jail Contract
State Dispatch Contract
Genl Fund-related Grant Revenues
KPB 9I I Dispatch
Total Intergovernmental
920 1,060 I,200 I,200 0 0.0%
78,239 31,206 70,000 75,000 5,000 7.1%
1,070 620 750 750 0 0.0%
94,61.1 90,727 93,000 93,000 0 0.0%
4,24:1 4,070 5,000 5,000 0 0.0%
20,55<1 I5,945 21,000 21,000 0 0.0%
$I99,641~ $I43,628 $I90,950 $I95,950 $5,000 2.6%
I7,SOK) 19,150 20,000 20,000 0 0.0%
3X,00£1 316,704 367>527 360,000 -7,527 -2.0%
2,51 4,533 5,000 5,000 0 0.0%
i) 198,4I2 0 233,135 233,135 0.0%
429,04: 449,472 429,000 450,000 21,000 4.9%
48,SOC) 48,500 4$500 48,500 0 0.0%
I5I,78 99,497 24,475 0 -24,475 -I00.0%
48,001) 48,240 48,000 48,000 0 0.0%
$I,066,Oy~i~ $I,I84,508 $942,502 $I,I64,635 $222,133 23.6%
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GET~~ERAL FUND
Budgeted Re've~,ue Detail by Account
For kiscal Year 2009
Account Name 2006
Actual 2007
Actual 2008
Budget 2009
Budget 2008-2009
Variance % Change
Library
728
3
2,715
3,200
3,500
300
9.4%
Service Reve~nre ,
949
4 5,084 5,000 5,000 0 0.0%
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,
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$8
$7,799
$8,200
$8,500
$300
3.7%
Total Library ,
Rents & Leases
904
26
320
36
30,793
44,000
13,207
42.9%
Land Rent &. Lease ,
000
6 ,
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Jail Facility Rent
Municipal Building Rent ,
86,966 _ _ 29,100 48,000 48,000 0 0.0%
Total Rents & Leases I I9,870
: 7I,420 84,793 122,000 37,207 43.9%
Total Charges for Services $2,125,552 $2,403,2A4 $2,46I,40I $2,540,786 $79>385 3.2%
FINES AND BAILS: I6,073 I7,6II 20,000 I7,000 -3,000 -I5.0%
PENALTIES & INTEREST:
Invesnnents 350,834 272,438 240,000 220,000 -20,000 -8.3%
Customer Penalties & Interest I 1,815 10,234 12,000 1 I,000 -I,000 -8.3%
Total Penalties and Interest $362,649 __ .. $282,672 $252,000 $23I,000 -$21,000 -8.3%
MISCELLANEOUS:
Sales of Surplus Equipment 20,723 1,148 5,000 5,000 0 0.0%
Garbage Contract GO,I39 65,708 65,000 65,000 0 0.0%
SVAC Maintenance Fee 2,400 2,400 2,400 2,400 0 0.0%
GravelSalcs 41,243 1,222 0 0 0 0.0%
City Clerk Fees 256 202 250 300 50 20.0%
Collection of Bad Debts I,917 432 2,000 2,000 0 0.0%
Vending Machine Fees 68i 2,4I6 2,000 2,000 0 0.0%
Other Miscellaneous 29,956 3,567 2,500 2,500 0 0.0%
Total Miscellaneous $I57,32][+ $77,095 $79,I50 $79,200 $50 O.I%
Total General Fund Revenue $$,683>77L+ $9,473,049 $9,578>I56 $9,690,57I $I I2>4I5 1.2%
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CITY OF' REWARD, ALASKA
RESCIt,UTION 2005-126
A RESOLUTION OF THE CI't`'il COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING THE CAPITAL IMPROVEMENT PLAN BUDGET
FOR CALENDAR YEAR 200 AND TWO SUBSEQUENT CALENDAR
YEARS
WHEREAS, on October 27, 2008; the City Manager submitted to the City Council a
proposed budget for the City of Seward fog` Calendar Year 2009; and
WHEREAS, the budget was introduced at the regularly scheduled Council meeting on
October 27, 2008, and. work sessions were conducted and televised on October 28, October 29,
and October 30; and
WHEREAS, a public hearing is l~Ping held on the proposed budget on November 24,
with final adoption scheduled for December 8, 2008.
WHEREAS, there is $233,135 designated in the Calendar Year 2009 General Fund
Budget to finance capital improvements; and
WHEREAS, the Capital Acquisition Fund will not receive funding in the amount of
$76,840 from the Sewer Enterprise Fund in 2009 as partial repayment of a 1990 loan from the
General Fund, due to insufficient revenues in the Sewer Enterprise Fund's 2009 Budget.
NOW THEREFORE, BE IT' RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The Capital Impro~~eanent Plan Budget for Calendar Year 2009, and the two
subsequent fiscal years, which is att~aehed hereto and made a part hereof by reference, is
HEREBY ADOPTED.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED ~ijr the City Council of the City of Seward, Alaska, this 8`~'
day of December, 2008.
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Capital Improvement Plan
General Fun~l~-.~R,elated Capital Projects
Fisc~.l. Year 2009 - 2011
Ne~U ~r Project Funding Source
Project Description Replace Year Cost City Portion Other Portion Source
PUBLIC SAFETY:
North Forest Acres Road/Levee
lit
2009
$4,400,000
$4,400,000
FederallState
Fire Hydrant upgrades - Ph. II ~ 2009 $200,000 $200,000 General Fund
Breathing Air Compressor ~t 2009 $25,000 $25,000 General Fund
Lowell Point erosion mitigation Il 2009 $200,000 $200,000 FederallState
Fire Vehicle to replace Engine 2 - 1965 Ford Puml l$ 2009 $440,000 $440,000 Motor Pool
* Fire Hall plumbing and electrical upgrades li 2009 $30,000 $30,000 General Fund
Replace Engine 4 (1982 Ward LaFrance) It 2010 $450,000 $450,000 General Fund
Generator for AVTEC emergency shelter (~1 2010 $125,000 $125,000 General Fund
Satellite Fire Station /Storage Facility (Forest Acres) hl 2011 $960,000 $9G0,000 Grant
Ladder Platform Vehicle N 2011 $950,000 $950,000 Grant
Satellite Station on Nash Road l.'J 2011 $440,000 $440,000 Grant
Expand SMIC building storing engine ld 2011 $33,000 $33,000 General Fund
Public Safety Building l~I 2011 $5,G65,000 $5,G65,000 General Fund
Total Public Safety Projects: $13,918,000 $G,9G8,000 $G,950,000
PARISS & RECREATION:
Replace Adams Street Pavilion R 2009 $400,000 $400,000 GF/ASLC
Replace Wellington Pavilion ti 2009 $400,000 $400,000 General Fund
TYC landscape, fence, play area ~2 2009 $25,410 $2b,410 General Fetid
Beach Erosion Engineering Study ld 2009 $150,000 $160,000 FederallGeneral
Beach Erosion repairs at waterfront ~ 2009 $88,000 $88,000 FederallGeneral
Beach Erosion control finger construction Ihi 2009 $88,000 $88,000 FederallGeneral
* Evan Casey Skate Park Upgrade I'~T 2009 $65,000 $55,000 General Fund
Lagoon Boardwalk rebuild R 2010 $264,000 $2G4,000 General Fund
Campgrow~d D-1 replacement of lost materials I#; 2010 $50,000 $50,000 General Fund
Restroom and Concession Stand Upgrade R 2010 $179,300 $179,300 General Fund
Informational/directional maps N 2010 $23,100 $23,100 General Fund
Forest Acres campground improvements 1C 2010 $35,000 $35,000 General Fund
Jon Perry softball field fence replacement 11. 2010 $75,000 $75,000 General Fund
Small Outdoor Restroorn -Williams Park trl 2011 $44,000 $44,000 General Fund
Centennial Park N 2011 $447,500 $447,500 $200,000 Grant/GF
Sweet Smelling Toilet at culvert IV 2011 $48,400 $48,400 General Fund
Marathon Campground rehabilitation R 2011 $52,800 $52,800 General Fund
Forest Acres Park playground upgrades It 2011 $38,500 $38,500 General Fund
Harborside Park - Phase I / Seaview Campground 12 2011 $150,150 $150,150 General Fund
Harbor Park (new south harbor uplands) N 2011 $890,900 $890,900 State/General
Little League Field restrooms l 2011 $187,000 $187,000 General Fund
Boulder Field -turf, fence, grade, drains R. L011 $275,000 $275,000 General Fund
Total Parks & Recreation Projects: $3,967,OG0 $3,9G7,OG0 $200,000
CITY HALL/LIBRARY/OTHER:
* Clerk's records management software program li, 2009 $10,000 $10,000 General Fuud
* City Hall carpet repairs It 2009 $26,000 $25,000 General Fund
* Electronic timesheet program Iv 2009 $1b,000 $15,000
* Electronic requisitioning program N 2009 $5,000 $5,000
* Library/Museum start-up R. 2009 $80,000 $80,000
* City Clerk Recording and Sound System 1"1 2009 $15,000 $Ib,000 General Fund
City Hall electrical upgrades R 2010 $G5,000 $G5,000 General Fund
USCG building site design lyT 2010 $40,000 $40,000 General Fund
Fix venitilation at City Hall ~, 2011 $85,000 $85,000 General Fund
Community Library/Museum ~t 2011 $10,000,000 $10,000>000 Grant
Total City Hall/I.ibrary Projects: $10,340,000 $340,000 $10,000,000
Total General Fund Projects: _ $42,500,064 $1G,790,OG0 $25,910,004
Note: 2009 Budget includes $233,135 for capital projects, w/liich will be spent on asterisked (*) Items above.
Funding for $3 million in local road improvements may be ~.vailable in 2009 from DOT earmarks.
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City of Seward
Capital Improvement Plan
Harbor-$,~l~ted Capital Projects
Fiscal. dear 2009 - 2011
Project Descri tion New or
Re lace
Year Project
Cost l+unamg aource
Cit Portion Other Portion Source
New Z-float 300" w/out slips 1"~T 2009 $2,500,000 $2,600,000 Grant/Harbor
D-float renovation li. 2009 $1,000,000 $1,000,000 State
Remodel harbormaster restrooms R 2010 $50,000 Harbor
Remaining 570' Z float with slips hi 2010 $5,500,000 Grant/Harbor
East breakwater 215' addition 1~1 2010 $3,000,000 Federal
J-Dock side-road pave/landscape 141 2010 $25,000 $6,500,000 Grant/Harbor
Five-ton hydraulic crane in NW harbor 141 2011 $50,000 Harbor
NE parking lot pave and relocate USCG lrx 2011 $500,000 Harbor/Parking
Replace floats A, B, C, S and G Ft, 2011 $7,700,000 $1,000,000 $6,700,000 State
South harbor uplands pave and landscape 1~T 2011 $500,000 $500,000 Harbor/Parking
Fish cleaning station at North East ramp 1"+1 2011 $850,000 State/Harbor
Fishing pier recreation area tv1 2011 $2,600,000 State/Harbor
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Total Harbor Fund Projects: - $24,275,000 $1,500,000 $16,700,000
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Cif;y of Seward
Capital %lxlprovement Plan
Electric-Related Capital ]Projects
Fiscal dear 2009 - 2011
rJeW or Project funding Source
Rrs;,laca Year Cost City Portion _ Other Portion
Fort Raymond -fire protection system repair/replace I#. 2009 $31,500 $31,500 Electric
Electric generators and shop 13. 2009 $8,250,000 $6,250,000 $2,000,000 Electric! State
Ft. Raymond switchgear improvements Ttl 2009 $105,000 $IOb,000 Electric
Switchgear Improvements & convert #3 to 4160v 1v 2009 $210,000 $210,000 Electric
Repair/paint radiators 415, Ft. Raymond R 2009 $22,000 $'12,000 Electric
Security fence at Ft. Raymond substation N 2009 $68,250 $68,250 Electric
Transformer maintenance (t 2009 $31,500 $31,500 Electric
Right-of--way maintenance R 2009 $550,000 $550,000 Electric
Altec bucket truck It 2009 $450,000 $450,000 Motor Pool
N 2009 $40,000 $40,000 Motor Pool
Excavator
4x4 pickup truck R 2009 $30,000 $30,000 Electric
Miscellaneous test equipment ji. 2009 $60,000 $60,000 Electric
Wire trailer R 2009 $30,000 $30,000 Electric
Upgrade G9kV trans. line -Mile 3.5 to substation R 2010 $1,500,000 $1,500,000 State/Electric
TN G7 -replace pole R 2010 $42,000 $42,000 Electric
TN G4 -repair broken guy wires R 2010 $10,500 $10,500 Electric
T210 -and Grouse Lake Road -repair broken strands R 2010 $5,250 $5,250 Electric
Replace broken bells (Mile 10-14) R 2010 $21,000 $21,000 Electric
Camelot -URD replacement N 2010 $220,000 $220,000 Electric
Crown Point to Victor Creek reframe OHD R 2010 $75,000 $75,000 Electric
Lost Lake -URD replacement R 2010 $55,000 $55,000 Electric
Victor Creek -URD replacement R 2010 $110,000 $110,000 Electric
Relocate exhaust stack off Unit 3 building roof R 2010 $66,000 $66,000 Electric
Purchase 9 mega-watts of Bradley Lake Power fm ML&P N 2010 $1,100,000 $1.,100,000 State/Electric
SMIC loop distribution system N 2010 $55,000 $55,000 Electric
Update sectionalizing study and purchase oil circuit reclosure N 2010 $132,000 $132,000 Electric
Insta1125kV underground across Snow River N 2010 $450,000 $450,000 Electric
Convert transmission line to 115 kV R 2011 $12,000,000 $12,000,000 State
Extend the 12.5kV distribution line on Nash Road N 2011 $165,000 $165,000 Electric
Upgrade Victor Creek 25kV line R 2011 $110,000 $110,000 Electric
Equipment trailer N 2011 $50,000 $50,000 Electric
Inventory and engineering software N 2011 $35,000 $35,000 Electric
Backhoelsmall.excavator N 2011 $60,000 $60,000 Electric
Padmounted three-phase switches (quantity four) R 2011 $60,000 $60,000 Electric
Security upgrades; master keyed system & cameras N 2011 $10,000 $10,000 I!:lectric
Argo or two snow machines and two four wheelers N 2011 $30,000 $30,000 Electric
Automated meter reading system N 2011 $400,000 $400,000 Electric
Replace 0/H line along lagoon, with underground R 2011 $150,000 $150,000 Electric
Total. Electric Fund Projects: $26,790,000 $24,300,000 $2,490,000
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Capital Improvement Plan
Wastewater-Related Capital Projects
k~ fiscal Fear 2009 - 2011
Lift Station #2 -Remove and replace dry well
Lift Station No. 3
Wastewater system assessment
Recondition 4 manholes
Sewer lagoon repairs (EPA-mandated)
Dispose of sludge and sawdust piles at SMIC
Upgrades at SMIC due to prison expansion
AVTEC fire training sewer system -engineering
Nets or Project
1Ze~~l~ce Year Cost
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R 2010 $92,000
f~1 2010 $150,000
It 2010 $72,000
1~, 2010 $160,000
TV 2011 $360,000
I`~ 2011 $600,000
1`~ 2011 $60,000
Source
$120,000 Wastewater Fund
$92,000 Wastewater Fuud
$150,000 Wastewater Fund
$72,000 Wastewater Fund
$150,000 Wastewater Fund
$360,000 Wastewater Fund
$600,000 State/Sewer
$60,000 State/Sewer
Total Wastewater Fund Projects: $1,604,000 $1,604,000 $0
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Sponsored by: Oates
CITE' Ok SEWARD, ALASKA
RESf~I:.UTION 2008-119
A RESOLUTION OF THE S~V'VAR1D CITY COUNCIL AUTHORIZING
THE CITE' MANAGER TO ENTER INTO AN EXTENSION OF THE
LEASE WITH WOMEN'S III~ISION OF THE BOARD OF GLOBAL
MINISTRIES OF THE UNIT~Y~ METHODIST CHURCH FOR LOTS 19,
20 AND 21 OF THE 1VIAI~.ATHON ADDITION TO THE CITI' OF
SEWARD
WHEREAS, effective April 9, 41703, the City of Seward entered into a Lease Agreement
with the Women's Division of the Board of Global Ministries of the United Methodist Church
("Women's Division") for the land fhrnlerly occupied -by Wesley Rehabilitation and Care
Center, Inc.; and
WHEREAS, the term of the Luse Agreement was three years, and gave the City the
option to extend the term for two additi~iial one-year periods; and
WHEREAS, the City exercised its option to extend the Lease Agreement to April 9,
2008; and
WHEREAS, the City entered itzto an agreement with Providence Alaska to operate co-
located hospital and long term care fauiiities, and Providence is currently utilizing the land and
building leased by the City from the Wi~ri~en's Division for the long-term care services; and
WHEREAS, the City is consti•ttcting a new long-term care facility in Seward that is
expected to be available for occupancy iri. January 2010; and
WHEREAS, although the City recognizes that the current facility is beyond its useful
life, and had not been properly maintained by the owner, the City Council has determined that
allowing the residents to remain where they are until a new facility becomes available is in the
public interest.
NOW, THEREFORE, BE I`ii' RESOLVED BI' THE CITY COUNCIL OF THE
CITE' OF SEWARD, ALASKA, that.:
Section 1. For the reasons statr;d in the recitals and incorporated herein. by this reference,
it is in the public interest to retroa4 Lively extend the existing lease. The City Manager is
authorized and directed to enter into an Agreement to Extend Lease with the Women's Division
in substantially the form as presented at this meeting. The City Manager is also authorized to
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C®uncil A~nda Staterxie~t
Meeting Date: November 24, 2008
From: Kristin Erchinger, Finance Director k~Ih ~
Through: Phillip Oates, City Manager
Agenda Item: Lease Extension with Women's Division of the Board
of Global Ministries of the United Methodist Church for
the long-term care facility
BACKGROUND & JUSTIFICATION:
On April 9, 2003, the City entered into a Lease Agreement with the Women's Division of the Board of Global
Ministries of the United Methodist Church for Lots 19, 20 and 21 of the Marathon Addition to the City of Seward.
The term of the Lease Agreement was three years, with the option to extend for two one-year periods. The City
exercised its option to extend, and the extended term expired in April 2008. The City continues to occupy the land
and building, through its agreement with Providence to operate the long-term care facility.
The City is in the process of constructing a new ling-term care facility that is expected to be available for occupancy
in January 2010. In the meantime, the long-term care facility residents need a place to live in Seward until their new
quarters are ready. Even though the building leased from the Women's Division is beyond its useful life, it is
recommended that the residents not be moved until. they can be moved into their permanent home. To allow the long-
termcare services to continue on the existing site; it is necessary to extend the Lease Agreement, retroactively to April
2008.
Rental payments will be $1,500 per month. The City agrees to paint certain trim, and the Women's Division will
paint the galvanized pipes leading from the abode-ground storage tank.
The Agreement to Extend Lease presented for City Council approval would extend the lease term to December 31,
2009 and give the City the option to extend for two six-month periods. The options to extend the term could be
exercised if the new long-term care facility is nirt. ready for occupancy.
CONSISTENCY CIIECKIlIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use
Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE: nn,,,,~~ .: ~-
Approved by Finance Department~C2 ~-~'~ PiJ'~
ATTORNEY REVIEW: yes
RECOIVIMENDATION:
The City Council approve Resolution No.2008- b R authorizing the City Manager to enter into an Agreement
to Extend Lease, in substantially the form presented at the meeting, with the Women's Division for an rental
amount of $1,500.00 per month for Lots 19, 20, and 21 of the Marathon Addition to the City of Seward.
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3S~d31 OIN31X3 Ol 1N3W3321JV
4. Extension Period Rent. City shall pay as rent for any Extension Period
("Extension Period Rent") the Rent due during the Term of this Agreement (i.e., $1500)
plus the increase, if any, in the cost of living for the previous year as stated in the
Consumer Price Index, All Items, 19i;3~-84=100 for Urban Wage Earners and Clerical
Workers, Anchorage, Alaska Area, (''CPI-W"), as published by the United States
Department of Labor, Bureau of Labi~r Statistics for the most recent period. If the CPI-
W is revised or ceases to be published, the parties shall instead use such revised or
other index as most nearly approximates the CPI-W for the relevant period, and make
whatever adjustment in its applicatior~~ as may be necessary to accomplish as nearly the
same result as if the CPI-W had not been revised or ceased to be published.
5. Holdover. If, at the end of the Term or any exercised Extension Period, City
and/or its Subtenant continue to occupy the Premises, City shall pay to Owner the last
applicable monthly rent plus five pe~eent (5%), on the first day of each month beyond
the expiration of the Term or Extensi~:~n Period.
6. Required Maintenance. As ;peon as practicable, City or its agents, at City's
expense, shall repaint the exposed Wood and metal framing on the building exterior
including, but not limited to, window frames and roof flashings, to prevent rot and rust.
7. Applicability of Terms of Leas. All other terms of the Lease shall remain in
effect unless specifically amended fly mutual written agreement of the parties and
signed by their authorized representative(s).
8. Authorization to Execute. Eaeh individual signing this Agreement on behalf of
either party represents and warrantn that he or she is duly authorized to execute and
deliver this Agreement to Extend Lease on behalf of that party, that all required actions
by the party have been taken to aula7orize execution, delivery and performance of this
Agreement, and that this Agreement is binding upon that party.
In witness whereof, the parties have signed this Agreement on the day and year first set
out above.
City of Seward: Women's Division of the General Board of
Global Ministries of The United Methodist
Church
Y B
Phillip E. Oates y, Martha S. Knight
City Manager Treasurer
ATTEST:
Jean Lewis, CMG
City Clerk
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RESOg,UTIOIoi 2008-120
1®i0~', THEREFORE, I3E IT RESOLVED BY THE CITY COUl~1CIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The City Council acid administration clearly identified why this project is
needed and why this ADA accessibility i~ important to the community.
Section 2. The city manager of the City of Seward is hereby authorized to negotiate and
execute any and all documents required for granting and managing funds on behalf of this
organization.
Section 3. The city manager is~ also authorized to execute subsequent amendments to
said grant agreement to provide for adj~:{stments to the project within the scope of services or
tasks, based upon the needs of the project,
Section 4. This resolution shall tike effect immediately upon its adoption.
PASSED A1m1D APPROVED by the City Council of the City of Seward, Alaska, this
24`h day of November, 2008.
THE CITY OF SEWARD, ALASKA
Clark Corbridge, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC
City Clerk
(City Seal)
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Council ~4:~enda Statement
Meeting Date: November 24, 200
To: City Council
Through: City Manager, Phillip Oates
From.: Assistant to the City Manager, Kirsten Vesel ~r~t~'
Agenda Item: Resolution. 2008- 4'~~, Authorizing participation. in the community
development block grant program. for a total. of $252,925 for an ADA.
accessible boardwakl{ along the southern edge of the small boat harbor
connecting the nev'v south flat system (Q,M,N,O,P) with S Float and
the south launch ramp areas, while creating ADA accessibility
throughout the ha~~bur.
BACY~Git®IJND & J><.1STIFICATI®1~J;,
An ADA accessible boardwalk along the. st~uthern edge of the harbor would benefit the harbor, the
community of Seward and visitors to the area. The goal of this project is to connect the new south
float system (Q, M, N, O, P) with S float aii.d the south launch. ramp areas, while creating better ADA
accessibility Throughout the harbor.
The boardwalk would measure approxin'i~t;ely 825 feet in length and. would be made out of Trex (a
composite material made of recycled plastic and wood resources). The harbor would use its own
labor and city equipment for most of the `pork to complete the project, except for necessary cement
work. This boardwalk. will improve and trot impede any future development plans for the South.
Harbor, and will create a safer environrneilt for accessing this area year-round.
The cost of this labor (as well as city pez•iiiitting and inspection) would make up the City's in-kind
contribution for the Alaska Department; cif Commerce, Community and Economic Development
grant for a total of $83,711.26, the city ~~ill match $20,000 and. requests $149,213.67 from the
Alaska Department of Commerce, Comttxunity and Economic Development fund for a total project
fund of $252,925.00. The City of Sewai~~J is the applicant for a grant in the amoiult of $252,925.00
and a request from the Alaska Department of Commerce, Community and Economic Development
(hereinafter "Department") for a total of $149,213.67, under the CDBG program.
It is essential the City Council and administration clearly identify why this project is needed and why
this ADA accessibility is important to the community. The city council also needs to authorize the
city manager of the City of Seward to negotiate and execute any and all docwnents required for
granting and managing fiends on behalf ~~this organization and execute subsequent amendments to
said grant agreement to provide for adju~;tments to the project within the scope of services or tasks,
based upon the needs of the project.
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H1-~^°S
Sponsored by: Oates
Introduced: October 27, 2008
Public Hearing: November 24, 2008
Enacted:
CITY OI± SEWARD, ALASKA
ORDINANCE 2008-018
AN ORDINANCE OF THE CITY (~'.CIUNCIL OF THE CITY OF SEWARD, ALASKA
AMENDING SEWARD CITY COI:~E, TITLE 6, PURCHASING, CONTRACTS AND
PROFESSIONAL SERVICES, INCREASING TIIE LIMIT FOR MINOR
PURCHASES FROM $10,000 T(~ $50,000, MAKING CERTAIN CHANGES TO
CLARIFY PURCHASING POLICIES AND INCREASE EFFICIENCY, AND
MAKING OTHER CHANGES Tel AVOID CONFLICTS WITHIN THE SEWARD
CITY CODE
WHEREAS, an efficiency study way conducted in 2008 which resulted in a recommendation to
increase the city manager's purchasing authority from $10,000 to $50,000; and
WHEREAS, this increase in the purchase limit would create internal efficiencies and allow the
city manager more flexibility to conduct: daily business without delays, as well as to improve the
efficiency of City Council meetings by reducing the number of items requiring Council action; and
WHEREAS, the amount of time cuY'~`ently required to prepare an item for approval by the City
Council results in an increased cost to the City which is not in the best interest of the citizens of
Seward; and
WHEREAS, administration has re`~ewed several procurement codes, policies and procedures
from other communities in Alaska, concentrating on those communities that operate harbors, electric,
water and sewer utilities for the purpose of updating language to be consistent with generally
accepted terminology and to update sect~oris based upon current purchasing procedures being used by
the cities and other municipalities; and
WHEREAS, the purposes described in Title 6, §6.01.010, guided the administration in its
review and recommendations; a11d
WHEREAS, the most significant cliEinge being recommended is an increase to the dollar limit
for minor purchases from $10,000 to $~U,000; and
WHEREAS, the most recent change to the dollar limit was in 1989, almost twenty years ago,
when Council increased the limit from $r~,000 to $10,000; and
WHEREAS, the growth of the Cit}r's overall budget, the impact of inflation, the improvements
to the budget process, and the ability of the finance department to track purchases within the budget
justifies an increase in the limit for minor purchases; and
WHEREAS, increased costs of doing business over the last ten years has resulted in Council
approval for routine purchases where funding was already approved within the City's budget; acid 4 ~j
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4. provide for the fair and equitable treatment of all persons involved in the provision of goods
and services to the city; and
5. prevent collusion and anti-compi-~ti.tive practices by the providers of goods and services.
(Ord. 615, 1989)
6.01.015 Interpretation.
This title is to be interpreted and applied in order to further the objectives stated above. (Ord.
615, 1989)
6.01.020 Compliance with grant conditions.
When a procurement involves the exfenditure of state or federal grant, assistance or contract
funds, the procurement shall be conducl:erl in accordance with any applicable mandatory state or
federal law and regulation. Nothing in tliis code shall prevent the city from complying with the
teens and conditions of any grant, gift or liequest which is otherwise consistent with law. (Ord. 615,
1989)
6.01.025 Purchase orders; form of expenditures generally.
A. Every undertaking of the city involving the expenditure of city money shall be in writing in
the form of a purchase order, check request, credit card, electronic communication, travel voucher or
of a contract, as may be appropriate, and. Rio officer or employee of the city shall have authority to
enter into any oral agreement involvin.l the expenditure of money. The finance director's, or
designee's, written approval of expen<tures certifies that each expenditure has been properly
authorized and that funds have been lavafully appropriated for that purchase. The city manager or
designee and city clerk or designee shall sign all contracts on behalf of the city and the city manager
or designee and the finance director or deli nee shall sign all purchase orders.
B. Separate purchase orders shall. not be issued for the purpose of circumventing the
requirements and limitations of this title;.
C. The city manager may authorize any department or division of the city to purchase directly
certain specified supplies, materials, equipment or contractual services under written procedures not
less restrictive than those prescribed under this chapter and chapter 6.OS.
D. The city manager shall have the a~.ithority to and shall establish the administrative procedures
and provide for other matters which may ~e necessary to carry out the provisions of this chapter and
chapter 6.05.
E. References in this Title to matter.> :required to be in "writing" or to be "written" may include
electronic communication unless procedures are otherwise prescribed; provided, however, that all
sealed bids and sealed proposals must lie physically submitted in the manner provided in chapter
6.10.
(Ord. 615, 1989)
6.01.030 Repealed by Ord. 2003.06.
6.01.035 Inspection of work, materi~.ls, etc., prior to payment.
A. Prior to the making of partial or final payments on contracts, the city manager or designee
shall certify that the conditions of the contract for which payment is made have been complied with.
In the case of partial payments, such pavnlents shall be made on estimates of the amount and value of
work accomplished. The certificates i:if estimate shall include the amount and value of the work
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6.01.040 Payment of claims.
A. The city finance director shall pay claims for which appropriations have previously been
made, when the claim was incurred by purchase order as otherwise herein provided, or by agreement
approved by the city council.
B. The finance director shall require #.nvoices to be submitted to the finance director or designee
by the vendors, and that the head of the department or division of the city concerned shall submit to
the finance director or designee a copy ofthe purchase order so certified to the effect that the goods
or services for which the purchase ordr~r and invoices are rendered have been delivered in the
manner, quantity and quality specified, xarior to the issuance of the city's payment thereof.
C. Claims for transportation expenses and allowances submitted in connection with traveling on
official business will be allowed by the finance director only when such expenses have been
approved in advance by the city manager r~r designee and are submitted on proper forms provided by
the city and certified by claimant. (Ord. 615, 1989; Ord. 2003-06)
6.01.050 Contractor delinquency in eertain payments.
A. The city shall not award a contract or purchase order to any person who then is delinquent in
paying (i) any tax levied by the city or the Kenai Peninsula Borough, (ii) any special assessment
levied by the city, (iii) any charge for cit;~~ utility or harbor services, or (iv) any city business license
fee, unless the person cures the delinquency within ten days after the mailing of written notice
thereof.
B. The city may terminate any conti~t;t or purchase order if the contractor becomes delinquent in
payment of any of the items listed in subsection (a) of this section, unless the contractor cures the
delinquency within ten days after mailira~ of written notice thereof.
C. The city may deduct from any ~tin.ount due the contractor under any contract or purchase
order an amount equal to the total of all. delinquent amounts that the contractor owes for (i) taxes
levied by the city or the Kenai Peninsula Borough, (ii) special assessments levied by the city, (iii)
charges for city utility or harbor services, and (iv) the city business license fee.
D. Subsections (b) and (c) of this section shall be deemed to be incorporated in every city
contract and purchase order that is executed after the effective date of this section.
E. Nothing in this section shall prevent any person from paying under protest any tax, special
assessment, utility or harbor charge, of business license fee, or pursuing appropriate judicial or
administrative action to contest or reco'~~er any such tax, assessment, charge or fee. (Ord. 96-18)
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Chapter 6.10 Major Purchases
Article 1. lalajor Purchases Generally
6.10.110 Definition.
6.10.115 Exemptions from competitivE~ procurement procedures.
6.10.120 Specialized p~°oducts and pro#'~ssional services exempt.
6.10.125 Purchase of used equipment ozempt.
6.10.130 Where competitive bid proposals not in public interest.
6.10.135 Award only to responsible binder/proposer.
6.10.140 Not responsible bidder/proposer finding.
6.10.145 Where funding insufficient.
Article 2. competitive Sealed Bids
6.10.210 Use of competitive bids.
6.10.215 Competitive sealed bids - puR.rlc notice.
6.10.220 Bid security.
6.10.225 Bid form.
6.10.230 Bid award.
6.10.235 Return of bids.
Article 3. Altea~~nate Procurement Procedures
6.10.310 Alternate procurement procedures.
6.10.315 Competitive sealed proposals:
6.10.320 Notice.
6.10.325 12equest for proposals conteih.'i:
6.10.330 ®pening of proposals.
6.10.335 Discussions with proposers.
6.10.340 Award of contract.
6.10.345 Prequalification of bidders/pA°oposers.
Article 1. 1Vlajor Purchases Generally
6.10.110 Definition.
For the purposes of this chapter, majo~• purchases are those purchase orders or contracts for labor,
services, materials, or other valuable cori.sderations which exceed ~-9;898-$50,000 for any one item.
(Ord. 615, 1989)
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6.10.130 Where competitive bid proposals not in public interest.
Restrictions and provisions of this title shall not apply where the city council determines and
makes written findings that the public interest would be best served by not requiring competitive
bids/proposals. The best interest detenniiiation may be based upon, but is not limited to, a finding
that the services or articles can be procured at a lower cost without competitive bidding. (Ord. 615,
1989}
6.10.135 Award only to responsible bidder/proposer.
A contract awarded under this chapter shall be made only to a responsible bidderlproposer. Prior
to the City issuing a Notice to Proceed, the successful bidder/proposer shall provide evidence of a
valid city business license. The city manger may report to the city council and recommend rejection
of a bid or a proposal on the basis of the fallowing criteria:
1. the skill and experience demonstrated by the bidder/proposer in performing contracts of a
similar nature;
2. the bidder's/proposer's record for' honesty and integrity;
3. the bidder's history with any~rior litigation or threatened litigation;
4. the bidder's/proposer's capacit~~ i:o perform in terms of facilities, personnel and financing;
4. 5. the previous and existing conxpliance by the bidder/proposer with laws and ordinances
relating to the contract;
~: 6. the number and scope of conrlltions attached to the bid/proposal;
6: 7. the bidder's/proposer's past performance under city contracts, including failure to timely
complete a contract for the amount stai:ed in its bid or proposal including city requested change
orders. If the bidder/proposer has faileia in any material way to perform its obligations under any
contract with the city, the bidder/proposer may bedeemed anon-responsible bidder/proposer. (Ord.
615, 1989; Ord. 2003-06; Ord. 2008-00~}
6.10.140 loot responsible bidder/proposer finding.
A report that the low bidder/proposer is not responsible shall delay the award of the contract until
after completion of the procedures outlltied below.
1. If the city manager or his designee reports to the city council that the lowest bidder is not
responsible, notice shall immediately be sent to the next two lowest bidders or the next two most
preferred proposers and the report shall be placed on the agenda of the next scheduled council
meeting; provided, that the next council meeting allows two weeks' written notice to the lowest
bidder and the next two lowest bidders gar most preferred and next two most preferred proposers.
2. At the council meeting, the lowet;t bidder or most prefei7 ed proposer and the city manager or
his designee shall have the opportunity tCr be heard regarding the adverse report.
3. The city council shall then deterrtiine whether it is in the best interest of the public to affirm,
reject, or modify the city manager's report and in so doing make written findings to support its
determination. The written findings shall be based on, but not limited to, the criteria set out in
§ 6.10.135. (Ord. 615, 1989}
6.10.145 Where funding insufficient.
If the lowest responsive and responsible bid or proposal exceeds the amount of funds available
for the procurement, the scope of the procurement may be reduced to bring its estimated cost within
the amount of available funds. The city shall issue a new invitation for bids or requests for proposals
for the reduced procurement, or, upon a finding by the city manager that the procurement is in the
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6.10.230 Bid award.
The contract shall be let by the city c;ciuncil to the lowest qualified responsive and responsible
bidder; provided, that if the lowest bids are approximately equal, that is within the lesser of $5,000 or
five percent ~3 of each other, preference may be given to local bidders who maintain and operate
businesses within the boundaries of the Seward electrical utility service area. The city is not required
to offer a local preference and in the absence of information to the contrary in the bids, local
preference will not be a consideration unless specified in the request for bids. The city council may
reject any or all bids and may waive miner irregularities in the bids. (Ord. 615, 1989).
6.10.235 Return of bids.
The city manager shall return to the tii~parent unsuccessful bidders their certificates of deposit,
drafts or checks; provided, however, that'tl~ie manager may retain the certificate of deposit, check or
draft of the three apparent low bidders urii:l after award and signing of the contract. (Ord. 615,1989;
Ord. 94-03 )
Article 3. Alte~'~ate Procurement Procedures
6.10.310 Alternate procurement prc-~edures.
A. Notwithstanding the requirements of § 6.10.210 et seq., a department or division head may
recommend an alternative procurement procedure to the city manager if such procedure will best
serve the needs of the city and accompli.ih the objectives of this title. The city manager shall review
the recommendation and must approve it, in writing, before any procedures other than those required
by § 6.10.210 may be utilized.
B. The city manager shall notify the city council of his decision to use any procedure other than
competitive sealed bids and the reasons ;stir his decision at the next regularly scheduled city council
meeting. The report shall also include a description of the selection process and criteria that will be
used to analyze and recommend award, it criteria. other than price are to be used.
(Ord. 615, 1989; Ord. 2003-06}
6.10.315 Competitive sealed proposals.
The city may utilize requests for sealed competitive proposals for goods and services, including
design/build services. (Ord. 615, 1989; ~Urd. 2003-06)
6.10.320 Notice.
Notice of requests for proposals shall be given in accordance with § 6.10.215 and the city may
use additional means considered approfiriate to notify prospective proposers of the intent to enter into
a contract through competitive sealed prt~posals. (Ord. 615, 1989)
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B. The contract shall be let by the city council to the list most qualified responsive and
responsible proposer. The city council may reject any or all proposals and may waive minor
irregularities in the proposals. (Ord. 615; 1989; Ord. 2003-06)
6.10.345 Prequalification of biddersl~t-oposers.
Prequalification of bidders or proposers under Chapter 6.10 is permitted if the city manager
determines that prequalification is in the public interest. Justification for prequalification may
include but shall not be limited to the need to restrict bidding to firms having special knowledge and
experience in the work required, or a nees~ to expedite contracting procedures. A request for letters
of intent shall be advertised in the maniae:r prescribed in § 6.10.215. The published request shall
describe the task(s) to be performed, t11e minimum qualifications of firms to be selected, and
procedures for evaluating those firms. Evaluation criteria may include, but shall not be limited to,
the same factors as listed at § 6.10.135 Isar determining a responsible bidder. Firms will be either
approved or rejected, with no rating designated to compare firms within either the approved or
rejected category. At least three (inns moat be included in the approved category. The city council
shall approve the prequalification list by ts~solution. Requests for bids or proposals will be solicited
from only those firms on the approved list and only those prequalified firms shall be allowed to
submit bids pursuant to this section. (Otd. 615, 1.989)
Section 2. Seward City Code 7.05;510 is amended to read as follows (C+r•~ =deletions
Underline =additions):
7.05.510 Easements and rights-of-v~~~y
A. Subject to applicable provis.~~tas of the Kenai Peninsula Borough Code, Title 20,
Subdivisions, the city manager may, with regard to city land, negotiate and execute rights-of--way aild
easements not exceeding a term of twenty years.
B. The city manager may negotiate ~iid execute the acquisition ofrights-of--way and easements
necessary for a utility, public improvement or other public use except the city council shall, by
resolution, approve acquisitions invol~~itlg cash considerations or the exchange or real property
valued in excess of + +''^„~.,ra a^"^rr~-#-~~9~889:99} $50,000.
C. Any other rights-of--way and easements shall be granted or acquired only upon approval of the
city council.
D. The city manager may, at the dir`eration of the city council convey, quitclaim, release, cancel,
or otherwise relinquish any real property easement, right-of--way, permit e€ or license the city may
have or hold for the purpose of instalJ.irig, constructing or maintaining a public improvement or
utility, whenever the interest is no longs: r used or useful for that purpose. (Ord. 92-05; Ord. 98-OS)
Section 3. This ordinance shall take effect ten (10) days following its enactment.
El®tACTEI) BY TI-IE CITY COU10iCIL OF THE CITY OF SEWAIZID, ALASKA, this
day of 2008.
THE CITY OF' SEWARD, ALASKA
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~.~~~uta~~~ ~ ~pua~~ It~uno~-
C'Q1~SISTEI~C'Y CHECI~I,1<~T:
Where applicable, this resolution i~~ consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan anal City Council Rules of Procedures.
F1[SCAL 101®'TE:
The increase in spending authorizatio~~ for the city manager is expected to save considerable
administrative time, and improve effici~~cy, which will likely equate to some cost savings.
Approved by Finance Department: ,~,~~~~~, ~ti .
I2ECO1VIl~IENDA'I'I®N:
Authorize the city manager to amend fhe Seward City Code, Title 6, and Purchasing
Services, increasing the limit for minot• purchases from $10,000 TO $50,000, making
certain changes to clarify policies, eliminating outdated language, and reducing conflicts
within the Code.
~~ ~~
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CITY ®F SEd~'AI2.I), ALASKA
®IZDINANCE 2008-019
need to ~rnre®zd the pay plan or r~tttssification system.
Sectioxa 2. This ordinance shall take effect 10 days following enactment.
ENACTED BY CITY C®UNC'~I~ ®F THE CITY ®F SEVVAIdD, ALASKA, this
day of November, 2008.
TrYE CITY ®F SE WW A161P, ALAS%LA
Clark Corbridge, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC
City Clerk
(City Seal)
°~
t""~ c.~9
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Colvsl{sTEI~cY cr~EC>l~,>rsT:
Where applicable, this ordinance is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan ar~d City Council Rules of Procedures.
Other:
FISCAI.,1o1(~TE:
This Ordinance is expected to result in some added. personnel costs to the City. However, the
additional cost will be offset, in part, by the reduction in costs associated with recruiting and
retraining employees due to turnover, az~ increase in efficiency resulting from consistent staffing
levels and less turnover, and less overti!n~e paid as a result of key position vacancies.
Approved by Finance Department: -,
REC'®MM)ENI~A'TI®l~e - .__
Council enact Ordinance 2008-019, adding section (c) to the Seward City Code Title 3, Personnel,
Section 3.15.025.
e; ,-,
~~
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CITY ®F SE~VATZII
IZES®Li1T'I®N 200i~-I21
Section 3. This resolution shall lake effect immediately upon its adoption.
PASSED ANI) APPI2®VED by~ the City Council of the City of Seward, Alaska, this 24`x'
day of November, 2008.
T'IIE CI'T'Y ®F SEWAI~I), ALASKA
Clark Corbridge, 1Vlayor
AYES:
NOES:
ABSENT:
ABSTAIN:
A'TT'EST:
Jean Lewis, CMC
City Clerk
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COUNCIL AGENDA STATEMENT
FY2009 Shared Fisheries Business Tax Pro~'am
Page Two
Alternative 1Vlethod: Alternative allocatiaci methods may be proposed by the municipalities within the
area. DCED will consider approving the use of a proposed alternative method only if all the
municipalities in the area agree to use the method, and if the method includes some measure of the
relative effects of the fishing industry on the f•espective municipalities in the area.
The short-form method allocates the available funds by sharing 50% of the funds equally among the
participating municipalities, and allocating the remaining 50% on aper-capita basis. The amount
allocated this year is more than in previott:, years, and would require filing the long-form application,
since the funding allocation does meet the established threshold. The information required by the long-
form application would be difficult and time-consuming to obtain. Therefore, it is proposed that
municipalities in our area use the alternative method and that we further agree that the allocation method
be the same method used in the short form allocation. Given the small amount of additional funding that
the City might gain by utilizing the standard method, compared to •the additional time required to
complete the application, it is our recommendation that the city of Seward agree to use the alternative
method and agree that 50% of the funds will. Ije allocated equally among the participating municipalities,
and the remaining 50% allocated on a per-~rapita basis. This will be the eleventh consecutive year of
using this method.
CONSISTENCY CHECKLIST•
Where applicable, this agenda statement is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan, and City Council Rules of Procedures.
FISCAL NOTE:
Using this same allocation method, Seward e:xlaects to receive approximately $5,000 in 2009.
Approved by Finance Department: '~ ,~.~
RECOMMENDATION•
Council approve Resolution 2008- I2b adopting an alternative method for the FY2009 Shared Fisheries
Business Tax Program, and certifying that this allocation method fairly represents the distribution of
significant effects of fisheries business acti~%ity in the Cook Inlet Fisheries Management Area and
authorize the city manager to apply for funds from the Shared. Fisheries Business Tax Program.
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C®unci~ agenda Statement
Meeting Date: November 24, 20{}g
From: City Manager, Phillip Oates
Agenda Item: Federal Lobbyist t'tintract Amendment
BACKGIt®UND & J><JS'I'IFICATIQI°d:
A contract for federal lobbying services `with the firms Robertson, Monagle & Eastaugh (now
Hoffman Silver Gilman and Blasco) and ~;~ne, Edmonds and O'Malley (now Zane & Associates) was
entered into January 13, 1997. The contr~tt has been extended each year since. The current contract
expires December 31, 2008.
The continuation of federal. lobbying ser7~iees is beneficial to the City as the firms provide Seward
with a voice in Washington, D.C. They ltwe done an excellent job forwarding the City's interests.
'fhe firms have been very responsive to the City's needs and. concerns and have provided regular
status reports. Amendment No.13 would. extend the contract through December 31, 2009 for an
annual compensation rate of Seventy Se`reil Thousand Dollars ($77,000.00) annually. The rate of
compensation for federal lobbying servic~~~ has not been increased in more than ten years.
CC~IVSISTENCY CIIECI~I.IST:
Where applicable, this resolution is consi3tent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Other:
FISCAL. NOTE:
The preliminary 2009 budget includes Seventy Seven `fhousand Dollars ($77,000) for federal
lobbying.
Approved by Finance Department: ~ ~ ~'~
ATT®I~NE~' REVIEW: X
ItEC(~1VIlVIENDATI®N: .~
Council approve Resolution 2008', apprcwing Amendment No.13 to the contract with Hoffman
Silver Gilman and Blasco, A Professional i'r~rporation for a total of $77,000 and extending the term
for federal lobbying representation through December 31, 2009.
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AGREEMEN 1,
I' OR
FEDER:=1:t~ Lt)BBYING SERVICES
BETWEEN
THE C;IrC'~' OF SEWARD, ALASKA
AND
ROBERTSCN, MONAGLE ~ EAS`TAUGH;
ST'E~TI:~NS & ASSOCIATES;
BAI{:ER, Zf1NE; EDIVIONDS AND O'<vIA1.~I,IY
AGREEMENT, made this 13th day of Jtiti.uar_y 1997, at Seward, Alaska, by and between the CITY
OF SEWARD, ALASKA, hereinafter galled "SEWARD" and ROBERTSON, MUNAGLE &
LASTAUGH; S I'EVENS & ASSOCI~~.`I'ES; BAKER, ZANE, EDMONDS AND O'MAI,1...EY,
hereinafter called "LOBBYIST."
WHEREAS, Lobbyist offers substantial n~.pertise and knowledge in socio-political and government
matters in the United States of America; and
WHEREAS, Seward desires to make G,rs of Lobbyist's services in these areas and has offered to
engage Lobbyist to render consultative, Ktdvisory and lobbying services to it in those fields, and
1~T.I-Ii:l-ZIAS, Lobbyist desires to accept si:1~h an agreement upon the terms and conditions hereinafter
set forth,
NOW T.'> IEIZEFORE, in consideration of the recitals, promises and covenants contained herein, it is
agreed by and between the parties as follows:
D~_rt.ies__ an.d_ 'T'erm. Seward hc~.reby employs Lobbyist for consultative, legislative and
administrative lobbying activitie~> end to advise management on al] matters as defined by
mutual agreement and to render such services pertinent thereto in accordance with such
instructions as may ti-om time try time by given by Seward. Lobbyist shall report and be
responsible to the city manager of reward. Lobbyist shall devote its best effort and such tune
as shall be necessary, consistent =,vith the provisions of this agreement. Seward hereby
contracts and employs Lobbyist bi-~~inning January 13, 1997 and ending December 31, 1997
unless extended by mutual consent.
2. Co~?ensation. Seward shall pay Lobbyist as compensation for its services hereunder as
follows: 54,166.66 each. month fC~r the term of this agreement. Payment shall be made to
Robertson, Monagle & Eastaugh upF~n presentation of an appropriate invoice. It shall be the
responsibility ofl.Zobertson, Monagle & Ea.staugh to compensate Stevens & Associates, and
Baker,7.,ane, F_,dmonds and O'M11ley for services performed.
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Sg~onsored by: Oates
CITY (.:91C' SEWARD, ALASKA
RE~~I.IJTIOl~ 2005-123
A RESOLIJTIOI~1 OF TIIE C~`IiY COiTl®tCIL OF TIIE CITY OF SEWARD,
ALASKA, APPI20YI101G AI~;~NDMEI~IT 1®10. 20 TO TIIE COl\iTRACT
WITII KENT DAWSOI~i C~~IVIPAlVY, II®iC. FOIL STATE LOBBYING
SERVICES 'TIIROIJGII DEC~± FIBER 31, 2009 FOIL A TOTAL OF $70,000
WIIEREAS, the City of Seward has employed Kent Dawson as the City's state lobbyist
since 1980; and
~'I~[EREAS, this contract has been extended each year since; and
VVIIEREAS, the relationship betr~~een the City and Mr. Dawson continues to be mutually
beneficial, with the City receiving excellent service from the lobbying firm; and
WIIEREAS, this amendment ti~alll extend the contract an additional year beyond its
current expiration date of December 31, ~IJ08.
1~OW, 'I'IIEREFORE, BE IT RESOLVED BY TI-IE CITY COIJI`iCIL OF TI-IE
CITY OF SEWARD, ALASKA that:
Section 1. The City Council hereby approves Amendment No. 20 for a total of $70,000
to the contract with Kent Dawson Company, Inc., continuing state lobbying services through
December 31, 2009. No other changes of modifications to the contract are contemplated in this
amendment.
Seetion 2. This resolution shall t::tke effect immediately upon its adoption.
PASSED Ah1D APPROVED by the City Council of the City of Seward, Alaska, this 24t~' day of
November 2008.
TJFIE CITY OF SEWARD, ALASKA
Clark Corbridge,lVlayor
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Ali-~~;NDIi~NT N®. 20
AMENDMENT NO 20, to the agreement between City of Seward and Kent Dawson
Company, Inc., dated July 1, 1989:
WHEREAS, the CITY OF' SE~~rARD (the "City") with offices at Seward, Alaska, and
Kent Dawson Company, Inc. ("Dawson''), an Alaskan corporation with offices at 423 Seward
Street, Juneau, Alaska, 99801, entered into an Agreement for consultative, advisory, and
lobbying services on July 1, 1989; and tl~iis Agreement was amended and renewed annually since
that time; and
WI3EREAS, the continuation. of the existing Agreement is desirous to both the City and
Dawson.
NOW THEREFORE, in consideration of the mutual exchange of t11e promises of the
parties, the parties agree to amend the Agreement as follows:
The changes in the Agreement >hall be to Paragraph 1. Duties and Term. The final
sentence is amended to read: "Seward Hereby contracts ad employs Dawson as of January 1,
2009 through December 31, 2009."
Paragraph 2. Compensation The first sentence shall is amended to read: "Seward shall
pay Dawson as compensation for its servii~es hereunder as follows: $17,500.00 per quarter."
EXCEPT AS PROVIDED HERE,IIV, all other terms and. conditions of the Agreement and
any amendments remain in full force and. effect.
IN WITNESS THEREOF, the parties have set their hands and seals below.
KENT DAWSON COMPANY, INC. CITY OF SEWARD
V. Kent Dawson
Date
Phillip Oates, City Manager
Date
AT"d'ES'I'o
Jean Lewis, CMC
City Clerk
(City Seal)
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Dawson shall report and be responsible to the City
Manager of SewaR:~d. Dawson shall devote its best effort
and such time as> shall be necessary, consistent with the
provisions of this agreement, to perform its duties under
' this agreement. Seward hereby contracts and employs
Dawson as of July 1, 1989, thrc~,ugh the Second Session of
the Sixteenth A~.~iska State Legislature and ending with
final action by the Governor. on any projects relative to
this agreement.
Compensaticra~. Seward shall pay Dawson as compensa-
tion for its sez"vices hereunder as follows:
J~ia:ly, 1989 $5, 834
August, 1989 5,834
~;eptember, 1989 5,834
actober, 1989 5,834
November, 1989 5,834
Deoember, 1989 5,834
J<~.~auary, 1990 5, 834
.February, 1990 5,834
March, 1990 5,833
A~aril, 1990 5,833
May, 1989 5,833
JE:iiie, 1990 5, 833
3. Expense.: Seward agrees to pay or to reimburse,
as appropriate, and and all travel related expenses,
~ other direct exp~:nses, and all entertainment expenses,
Agreement - Kent T3awson Company Page 2 ;_
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the performance ref' this agreement an independent cantrac-
tor.
TN WITNESS WIiEREOF, the parties have set their hands
and seals on the?. date and at the place first mentioned
abovee ,(
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~~ ; I
V~o T~erit Dawson, (7~aner
ATTEST:
G,/'~
Darryl aefermeyer
City Manager
APPROVED AS TO FORM:
PERKINS COTE, Attorneys for
the City of Seward, AK
Patricia J, JonewaV Fred B. Arvidson
Acting City Clem,: City Attorney
(City Seal)
Agreement - Kent Dawson Company Page 4 ~;
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lVieeting Date: ~TOVerrber 13, 2(:?07 ~_,,:~:~
from: City IVlanager, I~hi:ilip Oates~~"
Agenda. Item: date Lc~Ubyist C:'ontract Arriendment
13A~;:K~a11~~L1I~IIED ~ ~>iJ~T~lf+~~AT~~~~t:
The current contract with Dent Dawson {~or~pany, Inc. employs Ivlr. Dawson as the City's State
lobbyist through December 31, 2007 at a. compensation rate o1 Fifty Figlrt '1•housancf Dollars
($58,000.0()) annually. Arnendxraent Igo. ? 9 would extend the contract through .December 31;
2008.
ti~Jhere applicable, this resolution is con~~~tent with the reward City Code, Charte~~, Corxzprelzerlsive
Plans, Land. Use Plans, strategic Plan ~utd C:`ity Council Rules of Procedures.
Other:
)N ~~~~liJ i~l~'~'1~,:
The prelirnina.ry 20G8 .Bud Jet includes ~'~venty Thousand Dollars ($70,000) for the state lobbyist
fees, to including file lobbyist contract lilus related expenses.
Approved by Finance Department 4~R_ -- ';g°,~,, ,..~~~..~~,~~~~,;,~~~,.
IZ>C~f~i~I~~l~1DAT~®?~! o
Coru~cil approve 1~esohktion 2007-~'; ~E_~,proving Anieradn~ent No. 19 to tl:~e contract with Kent
Dawson Company, Inc. for state lobbyiri sezviees tluough Decerliber 31, 2008.
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CITI' ®F SEWAI~.D, ALASKA
12ES®LUTI®l~l 20®~-124
recommendation reduces the printing of packets, budgets, and Comprehensive financial
Reports for the public, but make ;these documents available online. All documents remain
available to the public in hard-ccili~ format for a fee.
3. (a). Vehicle/Property Insurance
Explore. Do not change propertja insurance at this time. Consider a reduction in the auto
insurance coverage.
(b). I-Iealth Insurance- Work ~~Ath government agencies and organizations on health
ears reform legislation and r~s~arch partnering opportunities with Providence to
reduce insurance costs to the C~'lty.
Support.
4. Purchasing Authority -City l~$aaiager and Directors
Support. Increase purchasing authority to $50,000 for any City Manager. Report purchases to
the Council thorough the managei•is report, prior to purchase when possible. Later, Council
guidance reflected a desire to extattde vehicle purchases from this authority.
5. Eliminate Driveway Snow I~ertio~al
Do not support.
6. Library I-lours- Change librar3~ t~perating hours ffrom 1 September through 3I 1VIay to
3pm-8pm R~Ionday-Friday
Explore. Research patron flow acid statistics for peak time. Do not change at this time.
7. City Event Insurance I~equireri~~ent- City provides insurance coverage for events
Explore. Continue to research. Cc~tisider City funding to the Chamber of Commerce, which
would be used to buy special events insurance as determined appropriate by the Chamber.
This would shield the City from liability, while supporting community events.
~. Vehicle Support to Teen/I'outh. Center from other organizations
Explore. Continue shuttle from scli~ol to TYC but do not transport children to and from their
homes; stop providing out-of--town transportation with current City vehicles for winter trips;
research to determine if businesses could get tax credits for funding or providing vehicle
support to the TYC.
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CITE' ®F SE~WARI), ALASKA
RES(1LUTI®1®12008-124
17. Contracts and Leases -City entr~urage State to relocate to other facilities and redesign
spaces to reduce annual lease c~~sts
Do not support. Do not implement ~t this time. The City should attempt to reduce lease costs
and continue to work with the Fort;t Service to acquire or lease their building in the firture as
a location for Community Develc.-pment and Electric Departments.
18, Seward Marine Industrial Ce~~rter (SMIC) Upland Boat ®perations- Contract the
SMIC small boat lift and storage operation and if no bidders then close the operation
Explore. Continue to research.
19. Property Tax Exemptions and l:;;aty Services- City levee a fee payable by all residents,
government agencies, organizat:at~ns, businesses and property owners within the City
limits for City services currently paid for through property taxes and further reduce
property tax mill rate to offset digs new charge to property tax payers
Explore. Continue to research.
20. City Property- Lease, sell or de'tr~*lop city properties to earn revenue
Support. Continue to lease curreii't properties but always consider the advantages and
disadvantages of selling undeveloped land.
21. Closing City Jail ®perations
Do not support. Do not close thea~l, but pursue obtaining additional State funding.
22. Electricity Reduction Incentives and Rate Increases
Do not support. Do not implement but work to encourage State programs.
23. Rights-of-`dVay and/or Franchise Fees- City authorized to institute procedures to charge
users for use of City's rights-of-'ways and for franchise fees
Explore. Research and obtain leg~il opinions before bringing back to Council.
24. Seward Bear Creek Flood Serf-`lie Area (S13CFSA) Property Tax Assessment- City
work with I~Pl3 to withdraw frotm the SPCFSA and eliminated the .5 mil property tax
assessment to non-exempt property tax payers and levee a fee payable by all residents,
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CITY OI+ SEWA ,ALASKA
12ESOLIJTIOI~ 200-124
32. Grant Writer
Support. The Assistant to the City Manager and Mr. John Bird will assume this
responsibility.
33. (a) Automate 12eservations 8d 1="~iyment for Parking, Camping and Boat Launching
Support. Proceed with a test to a~t.t~mate parking and launch collections.
(b) Eliminate 2-hour Free Par~tfhg
Do not support. Consider designa.i:ing the central harbor lots free parking with a 2 hour limit.
34. (a) and (b). Purchase Energy Star Equipment and Laptops
Support. Purchase energy efficie~lt equipment and laptops as replacements are necessary.
35. Open Source Software- City +.cunverts to open source software and cease paying
li'Iicrosoft Office site license upgrades
Support. Supplement when available technology meets requirements.
36. (a,b,c c4i d). Energy- Lighting, I-~oler Replacements,l®iew Buildings Green and Water
Neater Replacement
Support. Implement as fiznding becomes available.
37. (a). Eliminate Travel with Pers4~aaally Owned Vehicles- iJse a city owned vehicles for
business trips outside Seward
Support. Implement when whenew~~r safe city vehicles are available for travel.
(b). Reduce Travel- Reduce tr°a~~el and education/training to only those that are
mandatory andJor can not be a~~ttmplished via distant learning or correspondence
Support.
3~. (a). Vehicle Replacement Criteri~~LL City adopts the State vehicle replacement eligibility
criteria by ordinance
Explore. Continue to research and implement changes when feasible and most economical.
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CITY ®~ SEWARD, AI.,ASI~A
RES®I.I.1TI®N 2008-124
43. Electronic Requisitioning ~ Dxxia~ Coding
Support.
44. Electronic Time Sheets
Support.
45. Credal Card Convenience Fee (c'&xarge a convenience fee for all credit card transactions)
Do not support.
46. Cost Savings Suggestion I'rogratn (institute an employee suggestion program)
Do not implement at this time.
47. New Copier Contracts
Support. The new contract is corti~+leted.
48. ®ffer Time-®ff Without Fay ~~lbthout ®vertime Increase
Do not support. This is a City Mtttiager's decision.
49. ®ffer Voluntary 36-hour ~Vorl~: meek
Explore.
50. Iliring Recurring LTnemploym~mt Claimants- Develop a policy not to hire employees
who work seasonally and choo;~3~ to claim unemployment on a recurring basis
Explore. Continue to research cosh and savings and bring to Council before implementing.
51. Direct Deposit- Require all fut~xre employees to receive pay through direct deposit
Support. Make this a requirement for all new employees and pursue implementation for all
City employees.
52. Add Dar Code Printing to iJtility~ Dills
Support.
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Council :,!~~enda Statement
Meeting Date: 1Vlonday, Novembr-wr 24, 2008
To: City Council
Through: City Manager Philli~i Oates
From: Executive Liaison t~.nne Bailey~~
Agenda Item: Resolution 2008- `~:?r~~, Establishing Council Guidance and Decisions
Relating to the EffiKency Study for the City of Seward Dated August
22, 2008
>QACKGIZ®>i1ND & JIISTIFICATI®N^
City Manager Phillip Oates tasked the city tidministration toconduct anEfficiency Study for the City
of Seward. The study consisted. of three sections addressing different areas within the City. Section 1
of the study addressed the challenges and constraints the City faces in our environment, the services
and functions of the City, the framework fir evaluating efficiencies and human resources. Section 2
addressed city wide efficiencies. Section 3 addressed the City's human resources. 'T'his study was led
by Mr. John Bird who provided discussiortk>; recommendations, advantages and disadvantages for 56
areas of City government where efficienci~.:~ were possible.
Due to the breadth of efficiency initiative; the City Council. held work sessions on September 2, 3
and 23, 2008 and October 6, 2008. During these sessions, the Council provided their comments
pertaining to each area of the study. Staff h.it~ compiled the results of the work session discussions for
Council's approval.
Upon City Council's approval, Administration will begin implementing efficiency study actions as
documezited in. Resolution 2008- IZ.dI ,
C®NSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and (~ity Council Rules of Procedures.
FISCAL NIJTEo
None
Approved by Finance Department: ~~:~ ~.~G,1L
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Sponsored by: Oates
CITY (~T SEWARD, ALASKA
RES~~~UTI®N 200i~-12S
A RES®LUTI®N ®F' TIIE CI"I"Y C®UNCIL ®F' TIIE CITY ®F' SEWARD,
ALASKA, AMENDING TITE 2008 BUDGET' T® ACC®UNT F'®R MID-YEAR
UNANTICIPATED REVENUIN~~ F'R®M TIIE STATE ®F' ALASKA
WIIEREAS, the City of Seward lias received three separate payments from the State of
Alaska which were not anticipated in the- initial 2008 annual operating budget; and
WIIEREAS, these three payments include: 1) $378,969 appropriated by the State of Alaska
to the City of Seward, for the purpose of refunding the City a portion of PERS contributions made in
prior years; 2) $233,135 for State Revenue Sharing; and 3) $36,181 from the State's energy
assistance program; and
WIIEREAS, it is necessary to modify the 2008 Budget in order to more accurately reflect
estimated annual revenues.
N®W, TIIEREF®RE, BE IT R~,S®LVED BY TI-IE CITY C®UNCIL GF' TIIE CITY
®F SEWARD, ALASKA, that:
Section 1. The amount of $648,25 ~ is hereby accepted from the State of Alaska, as follows:
1) $378,969 for PERS reimbursements to account 101-0000-4350-0150; $233,135 for State Revenue
Sharing to account 101-0000-4350-0140; end $36,181 for energy assistance to account 101-0000-
4350-0140.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPR®VED by tlxe City Council of the city of Seward, Alaska, this 24`x' day
of November, 2008.
TI~IE CITY ®I+ SEWARD ALASKA
Clark Corbi°idge, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
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City of Sewcu•d, Alaska Cih~ Cvu».cid Mi~~utes
October 27, 2008 _ Vvlu»ae 37 Page
CALL T® ®TBT~EI2
The October 27, 2008 regular meeaing of the Seward City Council was called to order at 7:00
p.m. by Mayor Clark Corbridge.
OPENING CEIZEIVI®N~'
Police Chief Clemons led the pledge of allegiance to the flag.
IZ®LL CALL
There were present:
Clack Corbridge presiding end
Willard Dunham
Betsy Kellar
Tom Smith
comprising a quorum of the Council; and
Phillip Oates, City Manager
Jean Lewis, City Clerk
Johanna Dollerhide, Assi~ata~nt~City Clerk
Cheryl Brooking, City Atl:i:~taney
~.,
Linda Amberg
Bob Valdatta
Jean Bardarson
ABSEN'T' -None
Newly elected council mezxibers L~unhalrz:~ ~3ardarson, and Keil were sworn in by City Clerk Jean
Lewis.
CITIZENS' C®1VIIVIENTS ON ANV ~I TBJECT EXCEPT TII®SE ITEMS SCTIEI)ULET)
I{ ®R T'UBLIC IIEAI2TNG
Beth Klein, spoke to the council regarding the Big Brothers/Big Sisters Program and asked
for help continuing the program through ~~iaancial support of the city.
Doreen Valadez, also spoke in stt~port of Big Brothers/Big Sisters. She hoped the City of
Seward would consider helping this progA~a:m with monetary support as well.
1Deb B®nd spoke on behalf of the I~~ys and Girls Club, asking for continued support from the
council.
'Wendy Allik, spoke from Big BrcxEaers/Big Sisters. She felt the program was very important
for Seward and for its youth..
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Citj, of Seward, Alaskc~a Cit}~ Council Minutes
October 27, 2008 Vvlunre 37, Page
SPECIAL ®RI)ERS, I'RESEI®iTATIOI~tS A1®iI) REPORTS
Proclamations and Awards
The TYC Teen and 'Youth Coutrn~il were presented.
A memoriam was read for the f`~tr~ily of ~Ierb Shaindlin.
Council suspended the rules to ~all>low Council Member I)unhan~ to announce that it was
Breast Cancer Awareness 1Vlonth.
Borough Assembly Report. Bt1g'a~ugh Assembly Representati~c~e Ron Long stated the
Assembly was going through quite a proe~~s to build their capital priority lists. There were several
submissions from various service areas atttl they would be seeking all of the cities' priorities as well.
The Assembly had a new mayor and somi~ iiew members. They had a passed sales tax exemption to
work with. There was a reconsidered mt~ation to~~allow cities to make their own determination on
non-prepared food items tax exemption. 'That reconsideration failed,~so cities wee°e not allowed to
make their own determinations. Sewat°K~ as a home 1-ule city, could make this determination
regardless of the Borough's rulings.
City 1Vlanager's Report. City l~[~aiager Phillip ®ates stated he felt there was a positive
feeling in the community during this bud~~t season. He congratulated the new council members on
their appointments, as well as those who i~~in and did not wiY~. He was disappointed to see that the
financial disclosure statement eXe~ ~~ption ~it~oposi~tion did not pass, but was enthusiastic that. the ballot
proposition to adopt a biennial budget pa.Gt~ed at the recent election.
Karin Sturdy was hack in Scwarx9 tmd was recovering well. Oates was happy to have her
back.
There were some recent bear shc~r_};ting incidents in the community. Police Chief Tom
Clemons reported thei°e were 170+ incide~ats reported in the last year. Two recent bear killings were
under investigation. The SPD have used x111 of their laws in their jtuisdiction to stop this type of.
hunting in residential areas. `1"hey hoped lci have this never happen again. In response to Dunham,
Clemons noted that trapping would be irlrluded in the ordinance that would come to council. In
response to Smith, this was by far the big~~st year for complaints of bears in Seward.
The ASLC had a board meeting, rtnd the ASLC pledged support of the pavilion initiative.
Oates would be looking for council guid~tit;e on how to proceed. With public support, he felt they
had a chance to get both pavilions.
The plat of Washington Street: T'le Kenai Peninsula Borough staff says iC was up to the
National Park Service to finalize the plat 7tid unless told differently, Oates would state the city has
no objection to remove the plat. He would goon be sponsoring language to use the Legend's building
as a conference center for both private anal public use.
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City of Seward, Alcrslca City Council Minutes
October 27, 2008 Volurn.e 37, Page
Council recessed at 8:20 p.m.
Council resumed at 8:28 p.rn.
(3ther Reports, Special Presentations
~'he 200913udget vvas Antroducer:l by CAty 1VlanageA• PhAllap ®ates slid FAnance Director
I£ristin Erchinger.
NE~V PIJSINESS
®rdinances For Introduction
®rdinance 2008-018. AAnending Sew~ar~d City Code, '1'itl~ 6, Purcleasing Contracts And
Professional Services, Increasing ~h~ Linut For 1l~Iinor Purchases From $10,000.00 T'o
~50,000.001VIaking Certain Changes Tti Clarify PiArchasing.Policies,Rnd Increase Efficiency,
And 1Vlaking ®ther Changes To Avoid. C>onflic~ts Within The'Sew~ard City Code.
1Vlotion (I$ardarson/I~ellar) In.trocluce ~~rdinance 2008-018
In response to Keil, City Attornew~ t'hEryl Brooking noted an erro~• in the language and that
this was not doing away with local preferE~t~ce, but that if local preference was to be given, it. would
be specifically noticed in the bid or propc+~ril language. It would be allowed, but not automatically.
Dunham was unsure why the loc~~~l preference language was being changed.
Oates stated~the staff perspective 4ti~its to maintain flexibility to meet changing circumstances.
Dunham understood both sides, but felt tl'tis would be an issue of concern with the community.
Valdatt.a didn't think that always picking the lowest bid was the best practice of the city.
T4ellaa• was concerned with the laiagt~~age in 6.10.230 and wanted it stated a little friendlier.
Brooking noted the concept was the prefer="nce would not be automatic and the language could most
certainly be re-worded.
Keil had discomfort with the $SOk limit when it came from the motor pool. She wondered if
they could make a reference to exempt tl'i~~ motor pool from this ordinance.
1Vlotion Passed
Unanimous
Resolution 2008-1059 Approving T'he City ®f Seward's Calendar Year 2009 Federal
Legislative Priorities.
Motion (I3ardarsoA>/Smith} Approve Resolution 2008-105
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City of Seward, Alaslua Ciry Coarracil Minutes
October 27, 2008 Volume 37, Page
10~Iotion to Amend Passed Unanimous
1VIam 1l~Iotnon Passed Unanimous
®TIIEI~ leiEW I3USIleiESS
Council nominated, appointed and sw~ti°e in Willard Dunham as Vice IVlayor by unanimous
consent.
~y unanimous consent, council appoi~xt.~d Tom Smith as the I~Pl3 I+rI~I) representative and
directed individual boards $z Comrni~~;ions to file periodic reports to the city council.
Py unanimous consent, council remove scheduling a specia~~„meeting to approve the prison
lease, bond sale and trustee agreemenk `roan the agenda.
Council discussed the City of Seward ~'~nancials for the months of July and August 2008.
Il~1FOI21VIATI®1®iAL ITIEIVIS AI~tI) IZI1~012TS
Jim Lewis was awarded Ilarbor Eauiployee of the Fear by the._Alaska Association of
Ilarbormasters and Port Administratatati.
C®Uli1CIL C®1VIIVIENTS
Kellar, thanked the TYC for the pizza party given to the council tonight. They dial a great
job at the TYC. Kellar thanked Laura C~Ir'i-ward foi: her passion and commitment. to Seward.
I)unharn, hoped people partici~_~~lted in Breast Cancer Awareness Month. AML was
happening in a few weeks and Dunham fc.l t council and administration needed to decide what issues
to discuss there. He concerned about tN~~~ changes taking place in the finances of retirement and
$40~~k. Dunham hoped to bring this issue up at AML as well at DOT issues. Arts were important to
build up a community and the city shouJE~l Help build its arts foundations.
Smith went to the KPB~ EDD meting. It was announced that the development district was
supporting to build a vocational trainin~> center in Kenai, which came as a shock to Smith. The
initial feeling was to initially develop wilding, but when he reviewed the agenda, it basically
mirrored AVTEC'S pz•ograms. Smith ;fiat. Seward needed to be aware of this and agreed with
Cloward's statement earlier that. Homer';; 2irojects were very similar to Seward's. He congratulated
Keil on her election as well as Dunham a»d Bardarson.
Keil reminded the public budget. ~~rork sessions started tomorrow and it was a pleasure to be
on the council.
Corbridge commented about thr~ budget, he was unable to attend the work sessions and
expressed his support for the budget as proposed by administration.
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CITY OF SEWARD
Budgeted Summary Revenue and ExpenselExpenditure by Fund
For the Month Ending September 30, 2008
(Through Seii(eYnber, 75.0% of the year has expired)
Through September Annual
Actual YTp Budget Annual % of
2007 2008 Variance Budget Variance Budget Budget
Revenue
General Fund $ 5,427,799 $ X9;583,477 $1 ,155,678 $ 7,166,761 $ (583,283] $ 9,555,681 68.9%
Small Boat Harbor Enterprise Fund $ 2,149,509 $ :x,109,537 $ (39,972) $ 2,035,153 $ 74,383 $ 2,713,538 77.7%
Parking Enterprise Fund $ 190,991 $ X36,154 $ 45,163 $ 201,615 $ 34,539 $ 268,820 87.8%
S.M.LC. Enterprise Fund $ 645,533 $ 620,959 $ (24,574) $ 638,272 $ (17,313) $ 851,029 73.0%
Electric Fund $ 7,064,729 $ 6,20,042 $ (144,688) $ 7,383,494 $ (463,453) $ 9,844,659 70.3%
Water Enterprise Fund $ 904,067 $ x#51,032 $ (53,035) $ 819,203 $ 31,830 $ 1,092,270 77.9%
Wastewater Enterprise Fund $ 775,623 $ 172,038 $ (3,585) $ 784,935 $ (12,897) $ 1,046,580 73.8%
Expenses
General Fund
General Government
Mayor and Council $ 256,703 $ X91,892 $ 35,189 $ 281,230 $ (10,662} $ 374,973 77.8%
General Fund Legal 152,470 93,374 (59,096} 101,250 7,876 135,000 69.2%
City Manager 581,169 648,247 67,077 684,054 35,807 912,072 71.1%
City Clerk 154,384 '161,056 6,672 171,554 10,498 228,739 70.4%
Finance Administration 465,656 X69,645 3,989 473,923 4,278 631,897 74.3%
General Services 74,429 63,678 (10,7!51) 265,500 201,822 354,000 18.0%
Contributions 156,000 673,335
~ 517,335 129,814 (543,521} 173,085 389.0%
Total General Government $ 1,840,812 $ ~,~01,227 $ 560,415 $ 2,107,325 $ (293,902) $ 2,809,766 85.5%
Public Safety
Police Department 1,520,489 '1;561,917 41,429 1,624,163 62,245 2,165,550 72.1%
Fire Department 380,059 393,699 13,640 484,258 90,559 645,677 61.0%
Engineer/Utility Manager 152,007 49,451 (102,556} 61,595 12,144 82,127 60.2%
Building Inspection 78,959 ,94,287 15,328 105,563 11,277 140,751 67.0%
Total Public Safety $ 2,131,513 $ X2,099,354 $ (32,160) $ 2,275,579 $ 176,225 $ 3,034,105 69.2%
Public Works
Roads and Streets 608,778 '739,562 130,784 691,092 (48,47[)) 921,456 80.3%
City Shop 316,179 218,396 (97.783} 189,860 (28,536) 253,147 86.3%
Municipal Building 178,634 187,240 8,605 220,542 33,302 294,056 63.7%
Total Public Works $ 1,103,591 $ 1, 45,198 $ 41,607 $ 1,101,494 $ (43,703) $ 1,468,659 78.0%
Parks & Recreation $ 836,247 $ $71,891 $ 35,644 $ 875,033 $ 3,142 $ 1,166,711 74.7%
Library $ 262,045 $ ?70,794 $ 8,749 $ 282,860 $ 12,067 $ 377,147 71.8%
Debt Service $ 427,190 $ 295,642 $ (131,548) $ 493,696 $ 198,054 $ 658,261 44.9%
Total General Fund $ 6,601,397 $ ,084,104 $ 482,708 $ 7,135,987 $ 51,882 $ 9,514,649 74.5%
Small Boat Harbor Enterprise Fund $ 2,414,946 $ :L,519,339 $ 104,394 $ 2,817,236 $ 297,897 $ 3,756,315 67.1
Parking Enterprise Fund $ 131,115 $ 121,084 $ (10,031) $ 285,233 $ 164,149 $ 380,311 31.8%
S.M.LC. Enterprise Fund $ 808,849 $ 857,406 $ 48,557 $ 855,296 $ (2,111) $ 1,140,394 75.2%
Electric Fund $ 6,587,834 $ 6;570,786 $ (17,048) $ 6,925,943 $ 355,157 $ 9,234,590 71.2%
Water Enterprise Fund $ 623,471 $ 1'58,578 $ 135,107 $ 1,102,907 $ 344,329 $ 1,470,543 51.6%
Wastewater Enterprise Fund $ 548,113 $ 649,735 $ 101,622 $ 738,289 $ 88,554 $ 984,386 66.0%
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__
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_ _ __ _ __ _
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