HomeMy WebLinkAboutRes2008-132Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2008-132
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACCEPTING GRANT FUNDS IN THE AMOUNT OF $3,500
FROM ALASKA HUMANI"TIES FORUM TO BE UTILIZED TO FUND
PRODUCTION OF A 1964 EARTHQUAKE DOCUMENTARY AND
APPROPRIATING FUNDS
WHEREAS, the 1964 Good Friday Earthquake movie has been shown to students, local
residents and visitors at the library since the early 1980's; and
WHEREAS, donations received from those attending the movie have enabled the Seward
Community Library Association to assist in purchasing books and media and provide additional
program support for the library; and
WHEREAS, Seward Connnunity Library Association has committed $6,500 to produce a
new documentary to replace the outdated presentation; and
WHEREAS, grant requests were submitted to the Alaska Humanities Forum for $3,500 and
Rasmuson Foundation for $10,000 to assist in funding a new 1964 Earthquake documentary; and
WHEREAS, this resolution will accept $3,500 from Alaska Humanities Forum although
payment will not be requested pending notice of funding received from Rasmuson Foundation.
NOW, THEREFORE, BE IT RESOLVF,D BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The Cily Manager is hereby authorized to execute a grant agreement with
Alaska Humanities Forum, in substantially the form as attached hereto.
Section 2. The City Manager is hereby authorized to accept grant funds totaling $3,500
from the Alaska Humanities Forum, to the Library Grants Account no.101-0000-4360-0040, and to
appropriate the amount of $3,500 to the library contracted services account no. 101-1500-5390.
Section 3. This resolution to take effect immediately.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 8`"day
of December 2008.
CITY OF SEWARD, ALASKA
RESOLUTION 2008-132
THE CITY OF SEWARD, ALASKA
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ill rd Dunham, Vice Mayor
AYES: Valdatta, Bardarson, Smith, Kellar, Keil, Dunham
NOES: None
ABSENT: Corbridge
ABSTAIN: Nonc
ATTEST:
Tean ;~.ewis ~ ~'
City Clerk
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Revised Budget Narrative
Good Friday Earthquake: Seward, Alaska March 27, 1964
The total cost to complete a 20-30 minute DVD production to commemorate the Good Friday F,arthquake is
estimated at $20000. This sum was quoted by a professional videographer who completed a similar project for
the Seward in 2003. The estimate was $1000 to $1500 per minute of documentary. 'The $1000 figure was used
in the estimate because the library and museum have footage identified and ready for production which would
make the project easier to put together.
The break down of the estimated funding sources is below:
Source Total
Alaska Humanities Forum $3500
Seward Community Library Association $6500
Rasmuson Foundation $10000
Total $20000
Seward Community Library Association (SCLA) and the Seward Community Library (SCL) have used the
funds earned from the donations by viewers of the Earthquake movie to support the programs and services of
the library since the early 80's. During 2007 the movie brought a total of $6400 to the library association. The
$5000 committed to this project is seen as an investment not only to continue the revenues that the movie
generates but also to update and enhance the learning adventure that occurs each day at the library for viewers.
An application to Rasmuson Foundation has been submitted simultaneously with this AKHF application. The
$10000 requested is a Tier 1 grant. Rasmuson will decide to fund this project pending successful funding from
AKHF. Seward Community Library and Rasmuson have a history of collaboration. In 2002 SCL received
$7883 from Rasmuson to purchase shelving for the junior/young adult section. The project was completed with
$1500 raised by the SCLA and a $1000 donation from an anonymous local donor. In 2007 another Rasmuson
grant for $2980 was added to $750 from the Alaska Railroad and $600 from the City of Seward to purchase a
table, new sofas and chairs for the library seating area. Each of these grants was completed successfully.
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Agenda Statement
Meeting Datc: December 8, 2008
To: Mayor Corbridge and Council Members
From: Patricia Linville, Library Director ~
"through: Phillip Oates, City Manage~~
Agenda Item: Resolution 2008 13~cepting Grant Funds in the Amount of $3500
Ii-om Alaska Humanities Forum to he Utilized to bond Production of
a 1964 Earthquake Documentary and Appropriating h'unds
BACKGROUND & JUSTIFICATION:
Since the early 1980's, the larthquake Movie has been shown at Seward Community Library. Two
30 minute videos are shown daily during the summer months and upon special request from student
groups. Donations received from these presentations are used to support programs and services of
the library through the Seward Community Library Association (SCLA).
The original production was created as a slideshow with a cassette tape narrative. 'The second halfof
the program was a 16mm U.S. Army black and white film of their reaction to the disaster with
footage of the tsunami in Seward. 7~oday, the library shows the same production in a slightly
different format. The slide show has been turned into a video. Now the pictures move across the
screen as the history teacher's narration relates the gory details. The 16mm Army film has migrated
to a video cassette, still black and white as the snow and soot the day after the earthquake. Library
staff and the SCLA agree a new documentary that utilizes current technology and reflects updated
local knowledge and conditions is needed.
Quotes to produce the docwmentary were received at approximately $1,000 per minute. Total
production costs are estimated at $20,000. Grant applications were submitted to Alaska Humanities
(AKHF) and Rasmuson Fotmdation with a match of $6,500 committed by SCLA. AKHF has
committed $3,500 to the project. Rasmuson funding is currently pending. Although this Resolution
will accept the AKHF grant funding, payment will not be requested until/unless the Rasmuson
request for $10,000 is awarded. This resolution will accept the $3,500 from AKHF and appropriate
those funds into the library 2009 budget.
CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
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FISCAL NOTE•
There is no local match req~iired by th ~ City, for this project
Approved by Finance llepartment:,;~~f 2c~c~e-~
RCCOMMENDATION: '~
City Council approves Resolution 2008-~~uthorizing the City Manager to accept grant funds lrom
the Alaska Humanities HOrLlnl and appropriate $3,500 to the library budget to assist in the production
costs of a 1964 Earthquake documentary.
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