HomeMy WebLinkAbout03092009 City Council PacketSeward City Council
Mountain Haven Long Term Care Facility-Wesley Commons
March 9, 2009
City Council Chambers
Beginning at 7:00 p.m.
1963 1965 2005 The City of Seward, Alaska
fry! CITY COUNCIL MEETING AGENDA
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~' I {Please silence all cellular phones and pagers during the meeting}
Note NEW time! `°~°
March 9, 2009 7:00 p.m Council Chambers
1. CALL TO ORDER
Clark Corbridge 2. PLEDGE OF ALLEGIANCE
Mayor 3. ROLL CALL
Term Expires 2009 4. CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT
THOSE ITEMS SCHEDULED FOR PUBLIC HEARING
Willard E. Dunham .
[Those who have signed in will be given the first opportunity to
Vice Mayor speak. Time is limited to 2 minutes per speaker and 30 minutes total
Term Expires 2010 time for this agenda item.)
5. APPROVAL OF AGENDA AND CONSENT AGENDA
Robert Valdatta [Approval of Consent Agenda passes all routine items indicated by
Council Member asterisk (*). Consent Agenda items are not considered separately
Term Expires 2009 unless a council member so requests. In the event of such a request,
the item is returned to the Regular Agenda)
Tom Smith
Council Member 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Term Expires 2009 A. Proclamations and Awards
1. Memoriam read for Alaska Statesman Curt Menard....Pg. 3
Betsy Kellar B. Borough Assembly Report
Council Member C. City Manager's Report
Term Expires 2009 D. Vice-Mayor Travel Report
E. Other Reports and Presentations
Jean Bardarson
Council Member 1. Update by the Friends of the Jesse Lee Home
Term Expires 20 ] 0
7. PUBLIC HEARINGS
Marianna Keil
Council Member A. Resolutions Requiring a Public Hearing
Term Expires 2010
1. Resolution 2009-013, Recommending Kenai Peninsula Borough
Approval Of The Seward Small Boat Harbor, South Harbor Addition, Replat,
Phillip Oates Loca ted Within The Harbor Commercial And Park Zoning Districts...Pg. 4
City Manager
8. UNFINISHED BUSINESS -None
Jean Lewis
City Clerk
Cheryl Brooking
City Attorney
City of Seward, Alaska Council Agenda
March 9, 2009 Page 1
9. NEW BUSINESS
A. Resolutions
1. Resolution 2009-015, Acknowledging Support Of The Proposed Seward Community
Library Museum (SCLM), Authorizing The City Manager To Generate A Request For
Proposals (RFP) For Design And Engineering Services In Preparation For Construction
Of The SCLM And Authorizing The City Manager To Begin Site Preparation Of The
Library Museum Site Utilizing City Resources As Available ..........................Pg. 12
B. Other New Business Items
* 1. Approval Of The February 23, 2009 Regular City Council Meeting Minutes and
the March 2, 2009 Special City Council Meeting Minutes ....................Pg. 23
*2. Non-objection to the liquor license renewal for American Legion Post #5 and
package store liquor license renewal for Oaken Keg #2728 ..................Pg. 32
3. Discuss the evaluation process ....................................................Pg. 38
4. Mayor Corbridge appoints a member to receive completed evaluation forms from
the city attorney, city manager and city clerk, and tabulate the results by
Thursday, March 19, 2009.
5. Discuss and decide whether to accept the Letter of Invitation by the Mayor of
Ycosu City, Korea to attend their Great Turtle Ship Festival May 2 to 5, 2009.
....................................................................................... Pg. 39
6. Discuss December City Financial Reports.
7. Discussion and Prioritization of spring scheduling of various work sessions.
.........................................................................................Pg. 40
10. INFORMATIONAL ITEMS AND REPORTS (No action required)
11. COUNCIL COMMENTS
12. CITIZENS' COMMENTS [5 minutes per individual -Each individual has one
opportunity to speak.)
13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS'
COMMENTS
14. ADJOURNMENT
City of Seward, Alaska Council Agenda
March 9, 2009 Pa%e ~
'~ ~xn~ar~a~.
The Seward City Council is gathered together in raaemoriam to
honor Matanuska .Susittaa Borough Mayor Cm•t Menard.
f~ pilot, dentist, sc/aool board merrlber, legislator, and mayor,
Menard was committed to his coimnmtity and to the state.
Tfie City Council ryas saddened to hear of the Loss ofsuch a demoted
.~laskan.
®n behalf of the ,Seward Ctty Councid, we hereby present this
Special Recognition in Memoriam to the family of Curt .~7enard acrd
extend our sincere condolences.
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Mariatma Keil, Councihnember
Betsy Kellar, Counciltnenther
WillardDunham, Vice-Mayor
Clark Corbridge, Mayor of Seward
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009-013
A RESOLUTION OF THE SEWARD CITY COUNCIL RECOMMENDING
KENAI PENINSULA 80ROUGH APPROVAL OF THE SEWARD SMALL
BOAT HARBOR, SOUTH HARBOR ADDITION, REPEAT, LOCATED
WITHIN THE HARBOR COMMERCIAL AND PARK ZONING DISTRICTS
WHEREAS, administration hired Cline and Associates Land Surveyors to prepare a
preliminary plat of the new City-owned lands commonly known as the south harbor uplands; and
WHEREAS, Cline and Associates submitted, on behalf of the City of Seward, apreliminary
plat combining the newly formed area known as the south harbor uplands with portions of the
existing Small Boat Harbor subdivision, the Laubner Addition and the Alaska Tidelands Survey 174
creating Lot 17A, Block 6, Seward Small Boat Harbor South Harbor Addition; and
WHEREAS, this platting action will vacate interior lot lines creating a single lot of
approximately 9.63 acres in size which will provide legal access from the Fourth Avenue right-of-
way; and
WHEREAS, this property is currently zoned Harbor Commercial (HC) and Park (P) the
replat does not create any non-conforming structures or lots; and
WHEREAS, no subdivision installation agreement is necessary because this lot is currently
serviced by municipal roads, water, sewer, electric and other utilities; and
WHEREAS, the proposed platting action provides utility and access easements for all
existing utilities and current accesses; and
WHEREAS, the Seward Planning and Zoning Commission held a public heazing and
approved Resolution 2009-02, recommending the Sewazd City Council and the Kenai Peninsula
Borough approval of the replat.
NOW, THEREFORE, BE IT RESOLVED BYTHE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The City Council recommends the Kenai Peninsula Borough approval of the
Seward Small Boat Harbor, South Harbor Addition Replat.
Section 2. This resolution shall take effect immediately upon its adoption
4
City Council Agenda Statement
Meeting Date: March 9, 2009
Through Phillip Oates, City Manager
Christy Terry, Community Development Director
From: Donna Glenz, Associate Planner~~!~J
Agenda Item: Recommending Kenai Peninsula Borough approval of the Seward Small
Boat Harbor, South Harbor Addition, replat, located within the Harbor
Commercial and Park Zoning Districts
BACKGROUND & JITSTIFICATION:
Attached for the Council's review and recommendation to the Kenai Peninsula Borough
Planning Commission is a preliminary plat submitted by Cline and Associates on behalf of the
City of Seward In accordance with Seward City Code (SCC) 16.01.015(B) No preliminary plat
of city-owned property may be submitted to the Kenai Peninsula Borough Planning Commission
for approval without the prior consent of the City Council.
The resolution before the Council today deals solely with the platting action of the South Harbor
Uplands and access area. This area which has become known as the south harbor uplands was
built by the Army Corp of Engineers from the dredging spoils of the work done in the Seward
Small Boat Harbor.
SUBDIVISION REVIEW:
Zoning:
This platting action contains areas in both the Harbor Commercial and Park Zoning Districts.
Once the platting action has been completed the zoning of the uplands will continue in a cardinal
line across the fill area to the center of Resurrection Bay per SCC 15.01.030 (e)(7) Official maps.
Size:
This platting action will vacate interior lot lines creating a single parcel of approximately 9.63
acres in size which will provide legal access to the Fourth Avenue right-of--way. Lot 17A
exceeds the development requirements required in SCC Table 15.10.220 far both the portions
within Harbor Commercial and the Park Zoning Districts. The replat does not create any
nonconforming or encroachment issues.
Utilities:
The property is served by ail necessary utilities; therefore a subdivision agreement is not
required. The proposed platting action provides utility easements for all existing utilities and
current accesses.
Page 1 of 2
Existing Uses:
The property currently contains the City boat launch, parking lot areas, a summer RV camping
area, access to the south uplands fill area, access ramps for S and Q floats, restrooms, the oil
collection site and numerous City utilities.
Flood Zone:
Portions of the property are located within a FEMA mapped High Velocity Hazard Zone (V-
Zone). Areas determined to be within the V-Zone are detailed on the plat
CONSISTENCY CHECKLIST:
Where applicable this resolution is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Staff Comments:
Community Development staff has held several meetings with department heads to review and
discuss this platting action. All concerns have been addressed and the City department heads
recommend approval of this preliminary replat.
Public Comment:
Property owners within three hundred (300) feet of the proposed platting action were notified of
this platting action. Public notice signs were posted on the property, and all other public hearing
requirements of Seward City Code § 15. 01.040 were complied with.
At the time of the Planning and Zoning public hearing, one public comment had been received.
A verbal question on location was clarified and the inquirer voiced no other concerns with the
replat.
FISCAL NOTE:
Approved by Finance Department: ~ ~'
ATTORNEY REVIEW:
RECOMMENDATION:
Approve Resolution 2009-(~, recommending Kenai Peninsula Borough approval of the Seward
Small Boat Harbor, South Harbor Addition platting action.
Page 2 of 2 ~j
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I hereby cerfi/y Ihof; I om properly registered and licenred
fo practice Ivnd surveying ie Me Slvte n/ AlosXo, this plo(
represents v rvey mode by me or under my direct supernsion,
the monummfs shown nerean ncf:rully a rsl ,s described, end
an dimensions and other details v ecf fo then mar
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PRELIMINARY PLAT
SEWARD SMALL .BOAT HARBOR
SOU7N HARBOR ADDIAON
A RESUBD/NSlON OF
LOT 17, BLOCK 6 SEWARD SMALL BOAT HARBOR
PLAT NUMBER 2000-19
LDTS B TRROf/CR 20, BLOCK 8, LAUBNER ADDITION
PCAT NUMBER 2
AND A PORTION OF ALASKA RDELAN05 SURVEY 174
PLAT NUMBER 39
LOCATED IN /HE SW 1/4 SECTION J
P$ R1W, SEWARD MERIDIAN, ALASKA
KENA/ PEN/NSULA BOROUGH
GTY OF SEWARD
SEWARD RECORDING DISTRICT
CLINE AND ASSOCIATES
LAND SURVEYORS
416 4m AVENUE PO BOx YOJ SEWARD, AK 99669
(90>f 221- ]J14 FAN (y0]) 124-6089
DRAINNG NO: OB-46PPT KPB FILC ,/
tiltcansured b)': Sta1`I`
CITY OF SEN'ARD, ALASKA
PLANNING ,4ND 7ONWG COMMISSION
RI?SOI.i.ITION 21)0')-02
A RESOLUTION OF THE PLANNING AND ZONING C(IMMISSIUN
RECOMiVtENDING CI"I'Y COUNCIL AND KENAI PF,NINSI~LA BC)ROU(;H
APYR(.)VAL OF THE 1'RF;t,I M INARl' REPEAT OF THE SEWARD SMALL
BOAT HARI30R, SOl?TH HARBOR Al)1)1"I'IUN, LO(.',4TF.D WITHIN THE
HARBOR COMMERCIAL AND PARKCONING UIS'I'RIC'I'S
WFiF.RrAS, administration hired ('line and Associates I_trnJ Surveyors to prepare a
prclimin<u-~~ plat ufthr new Cit}'-owned lands annnx>itly known as the south harbor uplands and
WHFRP'AS, Cline and Associates submitted, on behalf ofthc City of Seward-a preliminary
plat combining the nc~~ly limned area kn~nvn as the south harbor uplands with portions of the
existing Small Boat I larbor subdivision. the I .auhncr Addition and the Alaska Tidelands Survey 174
creating Lot 1 7A- 131ock G, Seward Small Boat I Itu~hor South I larbor Addition: and
W'HERF.AS, this platting action will vacate interior lot lines creating a single tut ul
approximately 9.G ~ acres in size which will provide legal access li-om the f=ourth Avenue right-ul=
way; tend
W'lli~:RF:AS, this pmperty is currently coned I larbor Cornntcrcial (I1C') and Park (P) the
replat does not create any non-contix•ming su-ucturrs or lots; and
WHEREAS, no subdivision installation agreement is necessary because this lot is currcntl}
serviced by municipal roads. water. sewer, electric and other utilities; and
W'HERF,.4S. the proposccl platting action provides utility and access eascrttents fur all
existing utilities and current accesses anti
~YHEREAS, it is the Planning and honing Commission's rrsponsihility to act in an advisory
cttpacin to the Seward C`it}' Cinutcil and the Kenai Pcninstrla Borough regarding subdivision plat
proposals: and
WHEREAS, as required by Seward City Cade ti 16.i11.U1 ~, Conditions to plat ttpprovtal.
property owners within i00 feet of the requested replat were notilied ofthe proposed subdivision,
and the property ~~as posted ~~ith a public notice sign-
Seward Planninc and%oning Connnission
Resolution No. 20119-02
Page ~ 01' ~
NO~V, '1'HEREFOFtE, BE IT 12F:Sf)LVI?D h}~ the Seward Planning and Zoning
Commission that:
Section }. The ('enunission rceonu~tends that. in accordance with Seward City Code Section
16.01.015 (13 ), the City Cinmcil appro~~e the submittal of the Small Boat harbor. South Hwfior
Addition to the Kenai Peninsula t)oruugh fir aplu•oval.
Section 2. '1-he Commission tiirther recommends Kenai Peninsula [3orough approval of the
Small Boat Harbor, South I Iarhor Addition.
ticcHon 3. This resolution shall take cflcct immediately upon its adoption.
NABBED ,4NU ANNRUVF:D by the Seward 1'lannin~.! and Coning Commission [his 17°i day
ofI'ebruarv 2009.
THE CITY O~ SF;WAFiD, ALASKA
~a~vLc.e~ ~~~ ,
Sandie Roach', Chair
AYES: t?eklund, Heinrich. McClure, Morgan. Roach', Stt{ul'ier
NU1:S: None
AF3SIN"I': Andersen
AIDS"f:'iIN: None
VACANT: None
A'1"I'LiS l':
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Jean`~f.ewis. CMC%
City Clerk ~-'
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City a/ Setivard, Alaska
February 17, 2009
Planning Commission Minutes
1/olume 6, Page 237
• Borough Ordinance 2009-09 was being addressed at the Borough Assembly meeting
tonight. A phone link was available at the local Borough office for participation in the
meetings. She clarified what was included ni the Ordinance.
• Welcomed Tena Morgan and Christina Stauffer to the Corrunission.
• She stated there were two additional lay downs for Resolution 2009-04.
• Thanked Margaret Anderson for her service to the Planning and Zoning Commission.
Other Reports, Announcements & Presentations -None
Citizens' Comments on any subject except those items scheduled for Public Hearing -None
Approval of Agenda and Consent Agenda -
Motion (McClure/Heinrich) Approve the Agenda and the Consent
Agenda
Motion Passed Unanimous
The following items were approved on the Consent Agenda:
January 20, 2009 Special Meeting Minutes
Unfinished Business Items requiring a Public Hearing - Nonc
New Business Items requiring a Public Hearing-
RESOLUTION 2009-02, Recommending City Council and the Kenai
Peninsula Borough Approval of the Preliminary Replat of Seward Small Boat
Harbor, South Harbor Addition Located Within the Harbor Commercial
District
Terry reviewed Resolution 2009-02 stating there was a plat for the new South Harbor
Uplands. Shc reviewed the plat in great detail.
In response to Ecklund, Terry stated the dotted areas on the plat denote the paved parking
and she explained the easement located in the lower left to upper right.
In response to Stauffer, Terry stated the area had not been platted and currently did not
exist. She stated the area needed to be officially platted.
Notice of public hearing being posted and published as required by law was noted and the
public hearing was opened.
No one else requested to be heard and the public hearing was closed.
~®
City of Seward, Alaska Planning Commission Minutes
February 17, 2009 Vofume 6, Page 2 3 8
Motion (McClure/Ecklund) Approve Resolution 2009-02
In response to Ecklund, Terry stated the platted area would he designated Harbor
Commercial and Parks districts. She stressed that the zoning designation could come back before
the Commission at a later date.
In response to Heinrich, Terry confirmed the plat would have to go before Council and be
forwarded to the Borough Assembly for review.
Motion Passed
Unanimous
RESOLUTION 2009-03, Granting a Conditional Use Permit to Captain Jack's
Seafood Locker, to Operate a Commercial Seafood Processing Business on
Tract A, Leirer Subdivision, Located at 1605 Leirer Road Within the
Industrial Zoning District
Terry reviewed Resolution 2009-03 stating Captain Jack's Seafood Locker currently had a
business in Harbor Commercial district where they processed commercially and recreationally
caught fish and this was an effort to separate the two uses. She clarified the conditions placed on
this conditional use permit and stated staff supported Resolution 2009-03.
In response to Ecklund, Terry defined street legal vehicles.
In further response to Ecklund, Terry stated forklifts were allowed on City streets with
permission from the police chief.
Notice of public hearing being posted and published as required by law was noted and the
public hearing was opened.
Jerry Waliezer, outside city limits, thanked the Conunission for their service. He thought
Captain Jack's usage was appropriate for the industrial area. He stated that forklifts were not legal
vehicles and did not see them continuously on the street.
Elle Zernia, outside city limits, stated she owned Captain Jack's and was available for any
questions.
Kari Anderson, Seward Harbormaster, stated Steve and. Elle Zernia run a fantastic
business and the business they were proposing was needed. She spoke in favor of the business plan
and hoped the Commission would do the same.
No one else requested to be heard and the public hearing was closed.
Motion (Ecklund/McClure)
Approve Resolution 2009-03
1 ~.
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009-015
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACKNOWLEDGING SUPPORT OF THE PROPOSED SEWARD
COMMUNITY LIBRARY MUSEUM (SCLM), AUTHORIZING THE CITY
MANAGER TO GENERATE A REQUEST FOR PROPOSALS (RFP) FOR
DESIGN AND ENGINEERING SERVICES IN PREPARATION FOR
CONSTRUCTION OF THE SCLM AND AUTHORIZING THE CITY
MANAGER TO BEGIN SITE PREPARATION OF THE LIBRARY MUSEUM
SITE UTILIZING CITY RESOURCES AS AVAILABLE
WHEREAS, the SCLM Building Committee has been working to develop a plan for the
proposed library museum since 2003 and are projecting a completion date of August 12, 2012 ;and
WHEREAS, the City Council acknowledges the operation and maintenance cost of the
SCLM facility will increase by an estimated $190,000 annually as detailed in the SCLM business
plan; and
WHEREAS, the City of Seward ("City") is the final owner/operator of the SCLM facility
and will need to create the RFP for design and engineering services for the project with the aid of the
SCLM Building Committee; and
WHEREAS, RFP development will be completed in house and reviewed by the Foraker
Predevelopment Fund staff prior to release; and
WHEREAS, the Community Development Department is committed to replat the site, to
vacate the interior lot lines, and obtain survey information; and
WHEREAS, all work completed for the library museum project by City of Seward personnel
and resources will be listed as in-kind contributions to the project; and
WHEREAS, the City Council held a work session with the SCLM Building Committee on
January 19, 2009 and addressed the provisions above.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The City Manager is authorized to generate an RFP for design and engineering
services in preparation for construction of the SCLM.
12
Section 2. The City Manager is authorized to utilize the Public Works and Fire Departments
to begin site preparation of the Library Museum
Section 3. The City Manager is authorized to utilize Community Development to begin the
process of replatting and vacating lot lines and obtain survey information of the Library Museum
site.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9'~ day
of March, 2009.
THE CITY OF SEWARD, ALASKA
Clark Corbridge, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis. CMC
City Clerk
(City Seal)
1~
COUNCIL AGENDA STATEMENT
Meeting Date: March 9, 2009
Through: City Manager Phillip Oates
From: Library Director Patricia Linville and Executive Liaison Anne ailey
Agenda Item: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACKNOWLEDGING SUPPORT OF THE PROPOSED
SEWARD COMMUNITY LIBRARY MUSEUM (SCLM), AUTHORIZING
THE CITY MANAGER TO GENERATE A REQUEST FOR PROPOSALS
(RFP) FOR DESIGN AND ENGINEERII~~G SERVICES IN
PREPARATION FOR CONSTRUCTION OF THE SCLM AND
AUTHORIZING THE CITY MANAGER TO BEGIN SITE
PREPARATION OF THE LIBRARY MUSEUM SITE UTILIZING CITY
RESOURCES AS AVAILABLE.
BACKGROUND & JUSTIFICATION:
The Seward Community Library Museum (SCLM) Building Comrittee and the City of Seward
Administration has been working to develop a plan for the proposed library museum since 2003. On
January 19, 2009, a work session was held with Council in which the SCLM building committee
submitted the business plan to Council and requested Council to direct the City Adnnistration to
develop an RFP for design and engineering plans. The two groups also discussed site preparation of
the property purchased for the project and requested the Council to drrect the City Adrrunistration to
utilize City resources to begin site preparation, replatting and survey research.
The Seward Community Library Museum Building Committee has completed a business plan for the
project. Copies were given to the City Council at the work session and are available at the library.
The projected completion date of the SCLM is August 12, 2012. Current costs to operate and
maintain the library are $377,147 (FY 2008) and the museum operational expenses are $20,040.
Projected expenses once the facility is built include a programs and services budget of$500,000 and
$5.50 per/sq/ft maintenance cost (Based on the current concept of 16,300 sq ft = $89,650). The
estimated increase to the library museum budget will be $212,503 annually.
The City of Seward ("City") will be the final owner/operator of the SCLM facility and will need to
create the RFP for design and engineering services for the project with the aid of the SCLM Building
Committee. These design and engineering plans are essential for progress to continue toward
completion of the facility. The RFP development will be completed in house and reviewed by the
Foraker Predevelopment Fund staff prior to release.
The City will offer assistance in the site preparation ofthe library museum site and utilize Community
Development, Public Works and Fire Department personnel and equipment as in-kind contnbutions to
the project. Work will include the demolition of old buildings on the property and preparing the site
for new construction. The City is already committed to replatting the site (vacating the interior lot
lines) and obtaining survey information.
"~
CONSISTENCY CHECKLIST•
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE:
Finance staffis not able to substantiate the expectant annual cost increase of$212,503 without more
in-depth review. Earlier staffestimates showed an expected cost increase over current library costs, of
approximately $3SQ000 per year.
Approved by Finance Department ~2yw¢Y~
RECOMMENDATION:
Council approve Resolution 2009- ~.5 Acknowledging continued support of Seward Community
Library Museum, Authorizing the City Manager to Generate a Request for Proposal (RFP) for the
Design and Engineering Services in preparation for Construction of the Seward Community Library
Museum (SCLM) and utilize City resources and equipment as available for site preparation and
documentation.
~~
Design and Engineering Services RFP for Seward Community Library Museum Council Work Session
January 19, 2009
Seward City Council and Seward Community Library Museum Building Committee
Decision to be Discussed:
City of Seward generated RFP for Design and Engineering Services for construction of the Seward
Community Library Museum.
o Site preparation
Statement of purpose:
It is the desire of the SCLM Building Committee to have City Council direct the City Administration to
develop and advertise an RFP for Design and Engineering Services for the Seward Community Library
Museum facility.
Benefits and desired results:
As a result of this work session the SCLM Building Committee and City Council will:
• Discuss the merits of having the RFP and design work complete.
City Council will direct the City Administration to develop an RFP for these services.
Description of need;
The SCLM Building Committee has been working to develop a plan for the proposed library museum, The
plan is detailed in the accompanying business plan document. The SCLMBC is at a critical point in terms
of project development and fundraising (both private and government) in which detailed design and
engineering plans are required. This aspect of the project will have to be undertaken by the City of
Seward as the final owner/operator of the facility.
How will the proposal be implemented?
With permission of the City Council, Administration will bring a resolution of support for the library
museum project to Council. Upon approval, Administration will create an RFP for design and engineering
services for the project. The successful bid will be brought to Council for approval,
Alternatives
SCLMBC will continue fundraising and project development without the documents.
Project supporters will discontinue work on developing a library museum facility.
Consequences if not approved
Plans for proposed library museum facility will be in jeopardy of failure due to perception that City
of Seward does not support projected plan.
Project will not be perceived as "shovel ready", a requirement for much of current government
funding.
Cost of required resources (breakdown of costs)
RFP development expenses estimated at $500 can be covered in current library budget.
Estimated project design and engineering costs are $721,215. (Estimated at roughly 10% of the
projected $7,212,448 to construct the current design concept. Please see attached worksheet.)
Current expenses for the library and museum:
FY 2008 Library Budget $377,147
FY 2008 Seward Museum Expenses $20,040
Projected expenses once the facility is built:
• FY 2013 Proposed programs and services budget $500,000 (detailed on page 48 of business plan)
Facility maintenance costs estimate $43,000 (energy related) + $42,650 (general maintenance) _
$89,650 or $5.50 per/sq ft of the projected 16,300 sq ft concept. (detailed on page 36 of the
business plan)
~'~
__ _.
PROJECTED LIBRARY MUSEUM 5ERVICES AND PROGRAMS
BUDGET
OVERVIEW
The Seward Community Library Museum will provide access to information, past and present
for Seward area residents. The building will be a symbol of respect for our past and
optimism for the future.
To combine a department of the City of Seward with an atl-volunteer program increased
costs are expected. However, we believe that by locating these two important facilities
under one roof, cost efficiencies will be achieved as value to the community is increased.
Plans are to share staff and coordinate activities whenever feasible to keep operational
expenses as low as possible.
A combined budget for library museum services and programs was developed with input
from Patty Linville, Library Director, Lee Poleske, Museum Director and consultants Mary Pat
Wyatt, Cecily Stern and Ann Myren. The projected expenses and revenues were developed
using information included in the McDowell Group's Seward Library Museum Feasibility
Analysis, Seward Museum Program Recommendations prepared by Alaska Cultural
Resources and other relevant data.
The budget projection and accompanying narrative addresses costs required to:
• fund adequate professional staff for library museum services;
• maintain a well-developed library collection including print materials, videos,
recorded books and music, computer CDs and DVDs, and emerging formats;
• provide access to electronic resources to assure equal access for all community
members;
• develop and display historical exhibits to bring the community's history to life for all
ages;
• offer educational and recreational programming for all ages; and
• preserve and manage historical artifacts.
The current project timeline shows the new facility opening in 2012 (private communication
from Patty Linville May 29, 2008). Therefore, the budget numbers for the first three years in
the new facility are based on projections for 2012, 2013 and 2014 and include estimated
increases in expenses between 2008 and 2012. It should be noted that these estimates
are based on information that is currently available. It is difficult to calculate expenses due
to the uncertainly of fuel costs which could impact almost all line items in the budget with
the exception of personnel.
38
PROGRAMS/SERVICES REVENUES
The City of Seward has consistently provided funding for the library programs and services
including staff, collection, supplies, training, travel and other related expenses. Between
2006 and 2007 the City funded portion of the library budget related to programs/services
increased $22,038 or 7.2%. The 2008 budget reflects a 6% increase from the 2007 budget.
The majority of the increases are in the personnel section of the budget.
As reported in the Seward Museum Program Recommendations by Alaska Cultural
Resources, the Museum operates on an extremely small budget, compared with other
museums. This is due in part to the dedication of Lee Poleske, the volunteer director and
the support of the RBHS.
Both the Seward Community Library and Seward Museum have been successful in obtaining
grants and other funding to support special projects and to supplement general annual
budgets. Foundations and granting agencies are constantly seeking innovative programs to
fund. Combining like services and co-locating the programs of Seward's library and
museum will enhance the likelihood of successful grant awards
Seward Community Library
is a U: S. Passport
Acceptance Agency for
_' Seward and the Eastern'
' -' ' Kenai Peninsula. Since.
implementing the service in
February of 2008 the library
has processed 93 passport
applications earning $2,325.
The library administration has developed
successful partnerships with: (most recent
awards)
• Alaska Humanities Forum (digitize historic
photos far Alaska Digital Archives)
• Alaska Railroad Corporation (Anime series,
furniture for teen section, microfiche reader lens)
• American Library Association (Let's Talk
About It: Love and Forgiveness in the Face of the
Enemy)
• Holland America (Bus trip to Homer to see
Amy Tan as part of the Big Read)
• National Endowment for the Humanities
(Created Equal Book Collection)
• Rasmuson Foundation Qunior and young
adult shelving)
Most importantly the Seward Community Library Association provides funding for special
projects through local fundraising. SCLA funds:
• authors' visits
• Summer Reading Program
• book and media purchases from $4000-5000 annually
• equipment purchases
• matching monies for collaborative grant applications
39
Seward Museum's all-volunteer administration has developed successful partnerships with:
• Alaska State Museum (software, computers)
• Holland America (equipment)
• Kenai Peninsula Historical Association (digital camera)
The Resurrection Bay Historical Society annually provides funding for special projects.
Assumptions regarding revenues
The City will own and operate the building and provide the majority of funding for library
museum services and programs. In addition:
• The Seward Community Library Association and the Resurrection Bay Historical
Society, Inc. will continue to fund programs and services.
• The Seward Community Library Museum Foundation, under the Alaska Community
Foundation will exist to support SCLM programs and services.
• Staff will continue to apply for the following non-competitive funding to support
ongoing Library Museum programs and services.
• Staff will develop grant proposals to fund special programs that have been identified
as desirable and that meet community needs.
• Staff will continue to provide passport acceptance and Notary Public services.
• The Museum will continue to receive admissions, gift shop sales, and donations.
The following chart shows sources and amounts of non-city revenue that can be used for
annual costs of ongoing services and programs.
.,,,..,..~~~ ,.,, .,.,.. .,,,,.., ,.,,,...,. ...., .........._...... ...,...---~ --.._,.. ..-~-~ ---- ----- - ~--~ --.Mlle,
Library Director, and the Seward Museum Program Recommendations developed by Alaska Cultural Resources.
Note: This chart does not include special project funding from the Seward Community
Library Association (SCLA), Resurrection Bay Historical Society, Inc. (RBHS) or other granting
agencies (see Sustainability Plan). Library Museum staff will continue to apply for funding for
40
PROJECTED EXPENSE BUDGET FOR
LIBRARY MUSEUM PROGRAM AND SERVICES
Please remember, as noted previously, that the budget numbers for the first three years in
the new facility are based on projections for 2012, 2013 and 2014 and include estimated
increases in expenses between 2008 and 2012. These estimates are based on information
that is currently available. Percentage of annual increase is identified in the preceding
narrative.
~ 4 - "F f -,- B
2008
Library i -
2008
Museum B'
2012
Projected
Library
Museum ~
2013
Projected
Library
Museum
2014
Projected
Library Museum
Salaries/Wages $171,489 $3,500 $227,889 $233,586 $239,426
Fringe Benefits
Unemployment $97,559
$1,000 $0 $150,104
$1,000 $153,833
$1,000 $157,654
$1,000
Leave Time $18,953 $22,789 $23,359 $23,943
Retirement Benefit $18,314 $24,384 $24,994 $25,619
Health Insurance $55,056 $96,348 $98,757 $101,226
Worker's Comp $1,612 $2,279 $2,336 $2,394
Medicare $2,624 $3,304 $3,387 $3,472
Collection
Development $34,500 $255 $46,236 $51,242 $53,871
Books/print material $13,000 $130 $19,323 $22,801 $24,626
Museum acquisitions $125 $1,000 $1,000 $1,000
Rents and Leases $8,000 $8,500 $8,500 $8,500
Periodicals $4,500 $5,229 $5,647 $5,647
Standing orders $4,000 $4,862 $5,241 $5241
Non-print materials $5,000 $7,320 $8,053 $8,858
Programs & Services $44,140 $6,535 $64,759 $66,856 $69,041
Advertising $1,640 $2,480 $3,900 $3,998 $4,097
Subscriptions/Dues $1,000 $368 $1,503 $1,540 $1,579
Travel $3,000 $6,147 $6,454 $6,777
Communications $6,000 $560 $6,623 $6,789 $6,958
Education/Training $1,000 $1,800 $1,800 $1,800
Other special services $7,000 $7,727 $7,920 $8,118
Supplies $8,500 $1,570 $13,532 $14,209 $14,919
Equipment/Furniture $5,000 $55 $8,500 $8,500 $8,500
Postage/Misc. freight $7,500 $500 $10,716 $11,252 $11,814
Equipment rental $3,000 $3,311 $3,394 $3,479
Misc. expenses $500 $1,002 $1,000 $1,000 $1,000
Total Expenses $347,688 $10,290 $488,988 $505,517 $519,992
NmP~ n~ imhers have heen rounded. _._
48
__
SUS'"f-t~i~~'~~~~~~~'~-'~'' ~'.1~~~
In general, libraries have few significant revenue generating opportunities. In fact, one of the
key principles of public libraries is that services be provided free of charge to the general
public. Some minimal revenue sources do exist, including user fees for equipment such as
copy machines or faxes, Internet access charges for non-cardholders, or revenues from
serving as a Passport Agency.
The Seward Museum uses admission fees, gift shop sales, donations and miscellaneous
small revenue sources to fund the current budget.
Refer to the Budget Revenues and Expenses section of the Business Plan to see projections
of sources and amounts of non-city revenue that can be used for annual costs of ongoing
Library Museum services and programs.
Grant funding for Library Museum programs and services (Appendix VII)
Alaska Cultural Resources estimates that the Museum is likely to receive up to $12,000 in
grant awards annually to purchase furniture and equipment, to offer some programming,
and to do conservation work on the collection. According to Myren and Stern Consultants,
additional grant funds may be available for special Library Museum programs.
Potential sources for Library Museum programs and services vary in some respects:
• Some grants depend on successful completion of prior tasks
49
4;
The following chart shows anticipated funding for special projects and services based on
past experience and probability of funding of co-located facility.
• Some funders can be applied to annually or every other year
• Some are one-time only grants
• Some require a match of non-federal funds
• Some depend on program offerings
In addition to the prospective funding sources listed in Appendix VII, small grants and
awards that can supplement an operating budget and provide funding for special projects
and programs can be obtained through:
• American Library Association
• Public Library Association
• Young Adult Library Service Association
Once the new facility is constructed, a focused development campaign will occur to grow the
Seward Library Museum Foundation fund. We anticipate some revenues from this source in
2014.
50
22
City of Seward, Alaska City Council Minutes
Fehruarv 23, 2009 Volume 38, Pa e
CALL TO ORDER
The February 23, 2009 regular meeting of the Seward City Council was called to order at
7:00 p.m. by Mayor Clark Corbridge.
OPENING CEREMONY
Lt. Butch Tiner led the pledge of allegiance to the flag.
ROLL. CALL
There were present:
Clark Corbridge presiding and
Bob Valdatta
Tom Smith
comprising a quorum of the Council; and
Kirslen Vesel, Assis
Johanna Dollerhide,
ABSENT -Willard Dunham, Marianna Keil
CITIZENS' COMMENTS ON,~NY SUBJECT EXCEPT THOSE TTEMS SCHEDULED
FOR PUBLIC HEARING
Matt Gray, representm .Resurrection Bay Conservation Alliance, updated the council on the
~,
alliance's>recent events. He corruli~nded the Harbormaster's efforts on containment in the harbor.
The alliance's cbirmu_iiity program Qyaufd start back up in the spring for bear resistant cans and
dumpsfers. The alltance's annual s~Sring beach and river program would be kicking off on May 9,
2009. :' .
W alter C;Arrrgan spoke in support of Resolution 2009-012. The Fire Department's current
vehicle was beyorid;its service life. It was a second hand vehicle that had served the department
well, and Comgart;tlionght this purchase was a cost effective item.
Theresa Butts thanked the council for squeezing in some support for net metering for
legislation. She wanted to clear up a misconception that windmills were dirty power. Butts
announced there were devices available at the library for check out to plug into appliances to see how
much energy was consumed and how much could be saved.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Bardarson/Smith) Approval of Agenda and Consent Agenda
~~
City of Seward, Alaska City Council Minutes
February 23, 2009 Volume 38, Page
Resolution 2009-011 was placed on the regular agenda upon the request of Councilmember Kellar.
Motion Passed
Unanimous
The clerk read the following approved consent agenda items:
The February 9, 2009 Regular And Special City Council Meeting 1Vlnutes Were Approved.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Proclamations and Awards
The "Adelmann Award" was presented to Seward $igh Schooi ~emor_.Lee Yoo.
A proclamation was read to welcome the 53rd Annual Western Distnet Convention of
the American Legion. '
Borough Assembly Report. Borough Assembly Rgpiesentative Ron Long -not present.
;.
City Manager's Report. Assistant C~tyManager Kasten Vesel stated $40,944.00 had
been authorized for Cable Fault Locators to fuid underground cable faults.
The Seward Comriiumty Library recently received kudos for service outputs in the new 2009
Library Journal Index.of Pubhe T,ibrary service. The Seward Community Library was given a 4 star
rating within thepeer group category: A dotal o£ 7115 libraries were rated nationwide with six
libraries in Alaska earning star reviews.
The Chber.of Commerce had reported that Holland American Cruise Line had signed an
agreement to stfi~ m. Sward for sij~years. The Alaska Railroad had signed a letter agreeing to all
tertra aid, conditi'ans wit) ~AurorawE~ergy concerning the tug boat agreement for Seward (a 3000
horse po~ex,tug operated$~ Amak Towing Co. out of Ketchikan).
The Cr of Sewarl~Fire Department had issued an "Intent to Award" notice for the contract
for a Triple C ~~_~lnapon`Pumper to Spencer Manufacturing.
Harbor/SIvIIC: A 50 foot recreational vessel sunk in the Harbor (in its slip) on the evening of
Friday, February 13, 2009. The owner and USCG were immediately notified, and a local salvage
company was hired to re-float the vessel and provide additional containment. The City was
reviewing inspection reports for Seward Ship's Dry Dock and should have a report ready for Council
in early March. The South Harbor Uplands area (created by dredged material from the Harbor
Expansion Project) was platted and approved by the Planning and Zoning Commission on February
17, 2009. The plat would come before Council soon.
Finance: The Finance Director attended her fast meeting of the Alaska Retirement
Management Board in Juneau this past week and would be serving on two sub-committees on the
24
City of Seward, Alaska City Council Minutes
February 2.3, 2009 Volume 38 Page
Board; the audit committee and the real estate investment committee. The Finance Department had
been awarded the Certificate of Achievement for Excellence in Financial Reporting for its
comprehensive annual financial report, for the tenth consecutive year. The finance department staff
continued to prepare for the annual audit which would take place from March 23-April 3, 2009.
The City anticipated receiving the final permit for the Japanese Creek levee/road project next
week from the Army Corps of Engineers, which would allow the City to proceed with property
acquisition and with issuing a Request for Information to begin the initial phase of construction. The
permit with DOT had not been finalized, and the city was awaiting tl3`~ outcome of their department
m., .
review of the permit application.
The Public Works Department completed and subm>,tfed"two questtbn%taires to the State of
Alaska, Alaska Department of Environmental Conservation's Alaska Clean Water Fund (ACWF)
loan fund program for the State's Fiscal Year 201 Intended U''se Plan for tvuo:proJects: North
Seward Water Storage Tank & Pumping Facility arida lVew Lift Station No. 3 Electrical Building.
Sports and Recreation: Visiting coach T'NeishaTurrier mefwith students and athletes with
~;
an all school assembly at the Middle School and with the I`Iigki School basketball teams. She was
here promoting Mini Camp basics as wei> as_ the basketball c~ainp"s: coming this summer.
Community Development:
from the Association of State<FIoQ~
approved two conditional- use:
commercial processing business
first floor commercial vendor spat
plat was approved and would:com
Alaska Harbor Observation N~t~
electric
PUBLIC
Bob Hicksrece~~ed his Flood Plain Management Certification
plain Managers°~The Planning and Zoning Commission recently
mits allowing Captain Jack's Seafood Locker- to operate a
eirer subdivision, and allowing Blue Rose Enterprises to convert
into additional residential apartments. The South Harbor Upland
to eouncilfor approval prior to being sent to the Borough. An
ork Tower` was approved as an unlisted use in the Harbor
given by Dan Hertrich of Polar Consult on a proposed Hydro-
July Creek area.
Ordinance 2009=002. Amending Seward City Code Title 15, Land Uses Allowed Table
15.10.225 To Allow Lodging, Multi-Family Dwelling Apartment By Conditional Use Permit In
The Harbor Commercial Zoning District.
Community Development Director Christy Terry stated the intent of the Ordinance and
gave some background information. The Planning and Zoning Commission recommended approval
for this zoning change. There were no life safety concerns and it also received support by the
harbormaster.
2~
Cety of Seward, Alaska Ciry Council Minutes
February 23, 2009 Volume 38, Page
Notice of the public hearing being posted and published as required by law was noted and the public
hearing was opened.
Dennis Bailey, owner of Harbor Lights Condominiums, spoke in support of this Ordinance.
They had tried very hard to keep the lodging as monthly rentals and it was consistently proving to be
difficult. They were now being approached for summer rentals to be able to make ends meet and
were now hoping to provide a nightly rental in addition even though they preferred the monthly
rentals. < ; .
Motion (Bardarson/Kellar) Enact
Kellar commended the owners of the
community and
she supported this ordinance.
Motion Passed :Unanimous
UNFINISHED BUSINESS -None
NEW BUSINESS
Resolution 2009-011. Accepting A Grant In The. Amount Of $662.11 From The Alaska
Highway Safety Office For 200.9 Every Fifteen NLnutes Program And Appropriating Funds.
Motion (Bardarson/$mith) Approve Resolution 2009-011
Vesel stated ad"mipistration was in.support of this resolution and summarized the Every
Fifteen. Minutes Program:
Kell ar thought it sounded like a great program, but she had researched and found information
not be th~f effective. She was concerned with the intensity and severity
-the program could come off as scare tactics or could have even worse
',would not he supporting this resolution because of the approach it took
to
In responSeto V aldatta, Police Lieutenant Butch Tiner believed there were other costs other
than the grant funded portion. It was volunteer time, as well as some SPD time. The $662 awarded
was just to cover the additional costs not already taken care of. The extra costs to the city would be
personnel costs, basically staff time.
Motion Passed Yes: Smith, Bardarson. Valdatta, Corbridge
No: Kellar
Resolution 2009-012, Authorizing The City Manager To Purchase One Light Rescue Fire
Apparatus From Spencer Manufacturing, Inc., And A Mobile Radio And Automatic External
Defibrillator From Other Vendors, In An Amount Not To Exceed $161,877.00 Subject To
~~
City of Seward, Alaska City Council Minutes
February 23, 2009 Volume 38 Page
Obtaining Financing And Appropriating Funds From The Motor Pool Internal Service Fund.
Motion (Kellar/Smith) Approve Resolution 2009-012
Vesel stated administration's support for this resolution. This would be a multi purpose
vehicle that would be replacing two fire department vehicles that were old and dilapidated. Staff
anticipated a reduction in fuel costs.
Fire Chief Dave Squires reported this vehicle would have ever-ything needed to combine the
light rescue vehicle and brush truck. Squires answered some;"questions on the technical
specifications of the vehicle and stated no capabilities wouldlie lost wtth this purchase.
In response to Kellar, Squires stated both new units wouldbe housed°in<_thefire station, with
one old vehicle going over to SMIC.
Motion Passed =rT.~r...,~;~
INFORMATIONAL ITEMS AND,REPORTS (No
4`s of July Creek Hydro Electric Protect In~6imational Item.
COUNCIL COMMENTS
Smith thought,the fire department made a smart decision with this purchase.
Valdatta complimented the Harbor for their informational letter going out to boat owners.
iard~rsoq agreed wtth~U,aldatta on'fhe Harbor letter.
Teresa Butts hoed PACAB could be involved with the Hydro Project proposal. She
thanked K'el~~~orher coiiTents on the Every Fifteen Minutes Program. She hoped the SMIC fire
response woulds~e3tLain adequate.
Corbridge responded to Butts that this hydro project proposal was in a very preliminary state,
and was sure if itprogressed, PACAB would be brought on board on this issue.
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS
Kellar thanked Butts for her support and for Corbridge's assurance that PACAB would be
involved with the hydro project if it went anywhere.
ADJOURNMENT
2'7
City of Seward, Alaska City Council Minu[es
February 23 2009 Volume 38, Page
The meeting was adjourned at 8:15 p.m.
Johanna Dollerhide, CMC
Assistant City Clerk
(City Seal)
Clark Corbridge, ,
Mayor
28
City of Seward, Alaska
March 2. 2009
CALL TO ORDER
City Council Minutes
Volume 38. Page
The March 2, 2009 special meeting of the Seward City Council was called to order at 7:00
p.m. by Senior Councilmember Bob Valdatta.
OPENING CEREMONY
Council member Marianna Keil led the pledge of allegiance to the flag.
ROLL CALL
There were present: Marianna
Bob Valdatta presiding and Tom Smii
Betsy Kellar .lean Bard
comprising a quorum of the Council; avd
Kris Erchinger, Acting City Manager
Jean Lewis, City Clerk
Charles Forrest, Electric Department
ABSENT -Willard Dunham, Clark Corbridge
CITIZENS' COMMENT'S ON ANY SUB.I~CT''EXCEPT THOSE 1'TEMS SCHEDULED
FOR PUBLIC HEARING -~~fone,
APPROVAL OF AGENDA
Motion (B
Motion
Approval of Agenda
Unanimous
Resolution 2009-014, Authorizing The City Manager To Purchase A Used Bucket Truck
Outright In An Amount Not To Exceed $250,000 Rather Than To Pursue Previously
Authorized Financing Of A New Bucket Truck Approved In Resolution 2008-134 For
$510,000, And Appropriating Funds.
Motion (Bardarson/Kellar) Approve Resolution 2009-014
Acting City Manager Kristin Erchinger was sorry to call a special meeting, but was afraid
to lose an opportunity for the city. She stated the bucket truck was previously approved in Resolution
2008-134 to finance as a new purchase, but a used one had been found for half the price. The city
could not finance a used piece of equipment, so approval was needed to purchase outright. Erchinger
29
City of Seward, Alaska City Council Minutes
March 2. 2009 Volume 38, Page
stated City Manager Oates had sent staff to look at the vehicle in Portland. There were some
cosmetic dings on the bucket itself, but was in great condition, had low miles, and had been used by
a rental company. This piece of equipment was critical and had the capacity to reach 80 feet instead
of the 55 feet of the old truck. The old truck would be kept as a backup until the end of its useful
life.
Erchinger reported the quote was $232,066.37 which included a warranty and delivery to
Anchorage. An added contingency was for shipping costs. She noted buying outright had its
benefits. Financing would cost $106,000 in interest over a 7-year period, and buying outright would
save the taxpayers $250,000 plus the interest.
Electric Utility Employee Charles Forrest, stated this vel~uele was2009 international
brand truck with 3000 miles on it, that had a 36 month warranty oh"the truck itself and a 24 month
aerial device warranty that would be purchased. Forrest stated-theme was a service operator in
Anchorage that could repair and do warranty work. The vehicle had been rented only woe for limb
cutting, and had gear box and periodic maintenance completed. Ike noted that 150~7~miles of the
3000 came from the drive to Portland, Oregon. ~` '
Erchinger answered that purchasing outright would leavethe Motor Poo] Fund with $890,000
cash balance after all purchases in 2009.
x
Forrest replied that the vehicle was bigger; vi~ith,downriggers being two feet wider. He stated
the aerial device offset the weight of the gravity; but should §till fit in most spaces it needed to. The
main usage would be working on highway lines.
Council Member Kellar commended Erchinger for the foresight in creating the motor pool
fund which allowed the ci the ability_to take advantage of these opportunities when they came up.
She also thanked Forrest and his staff for finding and researching the truck.
Motion Passed' Unanimous
COUNGII..COMMENTS
Keil thanked Electric Utility employee Charles Forrest for the diligence finding this vehicle
which also helped the taxpayers.
Valdatta had heartburn that the city was still waiting for the repair of the snowblower
because of the timeframes to get the correct parts shipped.
CITIZENS' COMMENTS -None
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS -None
o
City of Seward, Alaska City Council Minutes
March 2, 2009 Volume 38 Page
ADJOURNMENT
The meeting was adjourned at 7:23 p.m.
Jean Lewis, CMC
City Clerk
(City Seal)
3~
Bob Valdatta
AGENDA STATEMENT
Meeting Date: March 9, 2009
From: Johanna Dollerhide, Assistant City Clerk
Agenda Item: Non-objection to the Liquor License Renewal
for American Legion Post #5
BACKGROUND & JUSTIFICATION:
The City Council has an opportunity to objecC to he request for a liquor license renewal
for American Legion Post #5. The City of Seward Police Department, Fire Department,
Utilities Department and the Kenai Peninsula Borough Finance Department have no
objections to the liquor license renewal for this business.
FISCAL NOTE:
In the event the City of Seward chooses to file a protest for the above liquor license
renewal, then under Alaska Statutes the City of Seward will be required to assist in, or
undertake the defense of its protest.
RECOMMENDATION:
Non-objection to the Club Liquor License renewal for American Legion Post #5.
32
AGENDA STATEMENT
Meeting Date: March 9, 2009
From: Johanna Dollerhide, Assistant City Clerk
Agenda Item: Non-objection to the Li uor License Renewal
q
for Oaken Keg #2728
BACKGROUND & JUSTIFICATION:
The City Council has an opportunity to object to the request for a liquor license renewal
for Oaken Keg #2728. The City of Seward Police Department, Fire Department, Utilities
Department and the Kenai Peninsula Borough Finance Department have no objections to
the liquor license renewal for this business.
FISCAL NOTE:
In the event the City of Seward chooses to file a protest for the above liquor license
renewal, then under Alaska Statutes the City of Seward will be required to assist in, or
undertake the defense of its protest.
RECOMMENDATION:
Non-objection to the Package Store Liquor License renewal for Oaken Keg #2728.
33
FEB-23-2009 MON 04;55 PM KENAI PENN BOROIIGH CLERK FAX N0. 907 262 6615 P. O1/O1
(~~p~'~~ KENAI PENINSULA BOROUGH
~ L'~'~ 144 N. BINKLEY ST • SOLDOTNA, ALASKA • 99669-7520
Ci ~ PHONE: (907) 714-2160 • FAX: (907) 714-2388
~'"`w ~ Toll-free within the Borough: 1-800-478.4441, Ext. 2160
';•. EMAIL: assemblyclerkQborough.kenai.ak.us
~°d.,,~. ,~. .
February 23,2009
Ms. Dawn Holland-Williams
Records & Licensing Supervisor
Alcoholic Beverage Control Board
5848 E. Tudor Road
Anchorage, AK 99507-1286
Re: Application for Renewal of Liquor License: #53 c4c #4334
Dear Ms. Williams:
JOMNI BLANKENSHIP, CMC
BOROUGH CLERK
FEB 2 4 2009
OFFICE OF THE
Please be advised that the Kenai Peninsul a Borough has no obj action to the approval of the following
application(s) for renewal of liquor license(s) of the establishment(s) located within the City of
Seward, Alaska:
Club Paclt. ale 9t°re
American Legion Post #5 (Lic. #53) Oaken IZeg #2728 (lic. 4334)
The lCenai Peninsula Borough Finance Department has reviewed its files and has raised no objection
based on unpaid or delinquent taxes.
Sincerely,
7oluii Blankenship CMC
Borough Clerk
ce: Applicant
City ot'Sevrdrd
x:PR F1naoC0 Department
File
r~
MEMORANDUM
Date: March 9, 2009 /
To: Kim Kowalski-Rogers, Finance -Leases /
Kari Atwood, Finance -Public Utilities
Chief Tom Clemons -Police Department
Chief David Squires -Fire Department
From: Johanna Dollerhide, Assistant City C1erkJ`~ L
Subj: Verifying Compliance for the renewal fit liquor license for American
Legion Post #5.
The following business has applied for renewal of liquor license.
Please review the following business for compliance with all utilities, lease payments, and
assessments. Thank you!
Name Department Status Initials
American Legion Post #5, #53
Club
Finance/Leases 9~
Finance/Utilities ~~ ~ _
Police Chief ~_
Fire Chief ~ k-
Y.~.~
~/~.
35
MEMORANDUM
Date: March 9, 2009
To: Kim Kowalski-Rogers, Finance -Leases
Kari Atwood, Finance -Public Utilities
Chief Tom Clemons -Police Department
Chief David Squires -Fire Department
From: Johanna Dollerhide, Assistant City Clerk
Subj: Verifying Compliance for the renewal of liquor license for Oaken Keg
#2728.
The following business has applied for renewal of liquor license.
Please review the following business for compliance with all utilities, lease payments, and
assessments. Thank you!
Name Department Status Initials
Oaken Keg #2728, #4334
Package Store
Finance/I.eases ~_
Finance/Utilities 0~
Police Chief ~~ K
Fire Chief < ~
~-
`__~
36
Page 9 of 14
SEWARD
Type: Club
Lic. #: 53
Location: 402 5th Avenue
Owner: American Legion Club Post #5
Type: Beverage Dispensary
Lic. #: 1153
~ ~.: ;
Location 135 4th venue
Owner: Seward Alaska Ventures Inc.
Type: Package Store
Lic. #: 1154
Location: 135 4th Ave
Owner: Seward Alaska Ventures Inc.
Type: Restaurant/Eating Place
Lic. #: 3230
4~_
Location: 229 4th Ave
Owner: Konstantinos Kanaras
Type: Package Store
Lic. #: 4334
" _ ~"' a
Location:1907 Seward Hwy
Owner: Carr-Gottstein Foods Co
Type: Beverage Dispensary-Tourism AS O4.11.400(d)
Lic. #: 4696
Location: 217 5th Ave
Owner: Northern Lights Expresso Inc
SOLDOTNA
Type: Beverage Dispensary
Lic. #: 466
Name: Good Time Charlies
Location: 42140 Sterling Hwy
Owner: Charles L Cunningham
J
2/9/2009
Memorandum
Date: March 9, 2009
To: Mayor Corbridge, Council Members
From: Jean Lewis, City Cler~; (~' J
Subj: Discussion on evaluations of City Manager, City
Attorney and City Clerk
At every evaluation time, we hear different ideas spoken about the evaluation process. This topic
has been put on your agenda for discussion. I have listed some ideas for conversation below.
The City Manager and City Attorney may also have suggestions. Some questions to ponder are:
• Should evaluations be changed to one time a year? This could be accomplished by a
simple rule change in the City Council Rules of Procedure.
• Do you wish to have the three you are evaluating continue doing a summary of their
accomplishments for the period being evaluated?
^ Instead of a summary, would you like to see the employees short and long term goals for
the year beforehand?
Should the employees produce their short and long-term goals so you don't have to?
Would you like the form changed to just one page?
Would you as a council wish to discuss goals in executive session first, without employee
attendance or involvement, or should you have a work session to discuss these goals
before the executive sessions are scheduled?
^ Should the evaluation form be filled out by the council as a body instead of individually?
This way there is only one form completed?
Is there a better way to measure performance?
^ Would a form sent to and rated by their peers help'?
^ Is there a better way of conducting the evaluation?
^ Self evaluations or status reports on items of progress? Could add our short and long-
term goals onto the front page of the evaluation form itself, so you see those before
evaluation time.
If after discussion, you decide to make changes, please put those changes as a motion and vote,
so staff has clear direction on what is expected, or what needs to be changed.
All evaluations right now, are set for Executive Session on March 23, 2009.
~~
Yeosu City H311
N 1 Eichcongno, v¢osu City, 7aollanamdo, Rep, of vorva SSS-7(11 ~'C~"y""p~"~"~v~"~
Tel +62-61-ti90-27168 Fetz : t62-61-690-7229 ~~ 1_ArV 202
E-mail manor®v¢osu.go~kr Hrrp://ya~su.gn_kr YEOSUKOREA
Letter of Invitritiorc RE~'~~~
Date: February 2009
Attn. Mayor of Seward City FEB 262009
Frnm: Hyun-sup Oh. Mayor of Yeosu City. Korea OFFICE 01= THE
7fanurrn6fe Mayor of Seward City, CITYt,_.- ~~`''._,._.._
first of all, let me express my sincerest wishes for the continued
prosperity of your city.
Yeosu City, the hose fur I.tie 2012 International Expo, celebrates the
'Great Turtle Ship festival' every May to celebrate and commemorate the
victory of the Japanese Invasion of Korea in 1592, ked by Admkral Lee,
inventor of the turtle ship, and to further develop and promnrp
traditional Korean culture.
The '2009 Great Turtle Ship Festival' will be held from May 2 to 5, with the
opening ceremony wishing every success to the 2012 Yeosu
International Expo. The festival will also nffpr atrPndr?ps and participants
a variety of special events, including the Jinnam Festival, Tongjeyeong-gilnori.
International Tall Ship Festival and Traditional Food Ceast.
It is our pleasure to cordially invite you and representatives of your city
to the 2009 Great Turtle Ship Festival. We will also invite maynrs and
numerous VIPs from cities the world ever which have interrlationat
exchange programs with our city. We hope that you are able to attend
the festival to enjoy a fruitful and memorable experience while gaining
a better understanding of Yeosu City, and to further promote the
friendship and exchange pragrams between our two cities.
Yeosu City will provide accommodation and transportation within Yeosu
for five people, including the group leader, from each city. We will work
tirelessly to ensure special care is taken of you and your team
members during your stay.
For our effective preparation of programs and events, we would
appreciate your earliest advisement on whether you wish to attend the
Festival. We will send Iprters of invirarian and make orher necessary
preparations for each member of your team processes upon receipt of
the individual team member names.
Unce again, I wish you and your city continuing prosperity.
~~~
7Cyun-sup Ok
9Kayor of 2'eosu City, xprea
...u, ema~ w •..n ~r..r rye
hl Ip;//yeosv.yo.kr
39
io I o9Ed Gi;%LOG9I90 I1S03d GE~DI GOOc 92 s~dl
Memorandum
Date: March 9, 2009
To: Mayor Corbridge, City Council Members
From: Jean Lewis, City Clem
Subj: Possible work sessions to prioritize
In reading cc'd emails to the city manager from council, it is appearing there are a lot of topics for
work sessions being requested. I thought it may be a good time to discuss priorities and management
of some of these topics. I have compiled a list of what I am seeing on the immediate radar for
possible work sessions for the council to prioritize. The city manager may have additional input
when he returns. See if this was of assistance.
- Jesse Lee Home
--This need may go away since an update was given on this agenda by the Friends of Jesse
Lee.
- Economic Forum
--PACAB will be taking up this topic at their April 1, 2009 meeting. I believe PACAB will
be hosting another economic forum. Administration's goal is to wait until late spring or summer
once all businesses are back in town.
- Communication between government and the citizens
--A community member brought up what is perceived as a communication issue. This may
be a good topic to receive feedback from the public while letting everyone hear what the city
does do to communicate. The hope would be finding ways to communicate better.
- Annual work session in March with P&Z on mutual areas of interest
--This procedure is found in the City Council Rules of Procedure. An early to mid-April time
would work according to Community Development Director.
- Annual work session with HP or PACAB
--No procedure to do this. Has been suggested.
- 2 year budget talks and year end close out
--Council had asked for this during a council meeting last January.
--Year end close out with auditors is the end of May.
--For 2-vr budget, Administration would request after the auditors leave April 10
- Adding fluoride to the water
--This item is being discussed by citizens of a Providence Wellness Committee. Anticipate
public hearings or a work session once this makes it to a city level and more information is
gathered.
- Economic Stimulus
--Tight turn around time frame. Administration to be aggressive, but will involve a lot of
staff time allotted to it.
~~
M a ~/~ ~
~r ~o O n
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31
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