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HomeMy WebLinkAbout10262009 City Council Packet 1963 1%5 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA l' A An-America Clty {Please silence all cellular phones and pagers during the meeting} liuktO Note NEW time! October 26, 2009 7:00 p.m. Council Chambers 1. CALL TO ORDER Willard E. Dunham 2. PLEDGE OF ALLEGIANCE Mayor Term Expires 2011 A. Swear -in New Members. Vacant 3. ROLL CALL Term Expires 2010 4. CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING. Robert Valdatta [Those who have signed in will be given the first opportunity to Council Member speak. Time is limited to 2 minutes per speaker and 30 minutes total Term Expires 2011 time for this agenda item.] 5. APPROVAL OF AGENDA AND CONSENT AGENDA Tom Smith [Approval of Consent Agenda passes all routine items indicated by Council Member asterisk ( *). Consent Agenda items are not considered separately Term Expires 2011 unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] Vanta Shafer Council Member 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Term Expires 2011 A. Proclamations and Awards Jean Bardarson B. City Manager's Report Council Member C. City Attorney Report Term Expires 2010 D. Chamber of Commerce Report E. Other Reports, Announcements and presentations. Marianna Keil Council Member 1. Statements from candidates interested in the vacant city council Term Expires 2010 seat. John French, Darryl Schaefermeyer, Cindy Ecklund, Randy Stauffer. Linda Amberg, and Tim McDonald Pg 3 Phillip Oates 7. PUBLIC HEARINGS - None City Manager S. UNFINISHED BUSINESS - None Jean Lewis 9. NEW BUSINESS City Clerk A. Resolutions Cheryl Brooking City Attorney *1. Resolution 2009 -100 Authorizing The City Manager To Enter Into A Contract With ECI /Hyer Inc. To Provide Professional Schematic Design Services For The Library Museum Replacement Project And To Appropriate Funds Not To Exceed One Hundred Sixty Two Thousand Three Hundred And Twenty Seven Dollars ($162,327) Pg 16 City of Seward, Alaska Council Agenda October 26, 2009 Page 1 2. Resolution 2009 -101, Approving The City Of Seward's Calendar Year 2010 Federal al Legislative Priorities 3. Resolution 2009 -102, Approving The City Of Seward's Calendar Year 2010 SS t 3 atte Legislative Priorities 4. Resolution 2009 -103. Approving The City Of Seward's Calendar Year 2010 City Pg Ci Priorities B. Other New Business Items 1. Discuss and receive guidance on ground lease extension considerations beyond 0 for Seward Ships Drydock, Inc Pg 56 2. Schedule a work session on the Library Museum Project. Pg 57 3. Nominate, appoint and swear in a Vice -Mayor 4. Mayor Dunham appoint city council liaisons to P &Z, PACAB and KPB Economic Development District, or appoint KPB Economic Development District representative and direct individual Boards & Commissions to file periodic reports to the city council 5. Vote and appoint qualified candidate to fill the council vacancy with a term to expire October 2010 6. Swear -in and seat New Council Member with a term to expire October 2010. 10. INFORMATIONAL ITEMS AND REPORTS (No action required) A. City Financials Pg 60 B. Hospital Financials 11. COUNCIL COMMENTS 12. CITIZENS' COMMENTS [5 minutes per individual - Each individual has one opportunity to speak./ 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS 14. EXECUTIVE SESSION A. Go Into Executive Session To Discuss Matters Pertaining To Litigation Regarding The Ninth Circuit Decision In The Case Of Resurrection Bay Conservation Alliance Vs City Of Seward. 14. ADJOURNMENT Council Agenda City of Seward, Alaska page a October 26, 2009 Letter of Interest Seward City Council vacancy RECEIVED October 14, 2009 OCT 1 5 2009 OFFICE OF THE Mayor Dunham and City Council Members; CITY CLERK I am seeking to fill the vacancy left on the City Council by the election of Willard Dunham as Seward Mayor. You all know me fairly well so I will keep this letter brief. I have lived in Seward for the past 11 years. It has become my home. The primary reasons I am seeking this position are very similar to the reasons I chose to stay in Alaska after my self - imposed deadline of five years in Alaska had lapsed. I arrived in Alaska 29 years ago as an accomplished mountaineer and ice climber with a job as an Assistant Professor at UAA. My plan was to stay at most five years before moving to a faculty position in a more established university. Over the next five years I found myself increasingly invested in the growth and diversified development of Alaska and her people. Rather than leaving the State, I took a position at the University's new Fishery Industrial Technology Center where I eventually served as its Director. My work with the economic and technical development of Alaska's fishing /seafood processing sector has given me firsthand knowledge of growing businesses in Alaska. In 1987 the "Fish Tech Center" became part of the new School of Fisheries and Ocean Sciences. There and later while assisting the School of Agriculture and Land Resources Management, I continued to grow my skills in the economic development of Alaska's renewable resources. In 1998, I was enticed to retire from the University of Alaska by the State's Retirement Incentive Program. I moved to Seward and have continued my interest in sustainable development, this time the development of the City of Seward, and opportunities for her residents. While living in Seward I have been an active volunteer for the Seward Silver Salmon Derby and the Alaska SeaLife Center. I have represented the City on the Cook Inlet Aquaculture Association Board of Directors for 11 years, and the Prince William Sound Regional Citizens' Advisory Council Board of Directors for six years. I also currently serve on the Seward Historic Preservation Commission. Seward currently faces many challenges, many of which will not be easy to fix. If appointed to the Council, I expect to work diligently with the Council, City administration and the people of Seward to find solutions equitably share the costs, burdens, and benefits among all residents in an open and transparent manner. I have attached a one -page summary of my resume. I would be happy to provide the whole document if you wish more detail. Thank you for your John S. French 3 Professional & Technical Resume Name: John Storrs French Mailing address: P.O. Box 1470, Seward, AK 99664 -1470 Residence address: 506 Fourth Ave, Seward, AK Telephone: (907) 224 -4429 Cell phone: (907) 491 -0343 E -mail: pesa @,gci.net Citizenship: USA Objective Seeking a challenging position utilizing the skills accumulated over a live time of education, research and service to enhance the lives of those around me and the environment we all live in. Summary • Ten years experience in academic, labor, and volunteer leadership and management positions. • Twenty -one years cumulative service on PNP corporation governing boards. • Six years service on PWSRCAC Board of Directors, five Committees, and eight Project Teams. • Leadership, management and program planning training from USDA, AFT, AAUP and USCG. • ICS (300 level), HAZWOPER (first responder), and Change of Custody certifications, and USCG Auxiliary suitability (operations level) clearance. • Thirty -eight years experience as an educator teaching both formal high school and university classes, and informal public education. • Five years service on official Federal Public Advisory Committees. • Five years service on city government boards and commissions. • PhD in Biological Chemistry from the University of Michigan. • Principal Investigator on 22 research & development grants and contracts totaling $2,005,364. • Member of five multiagency, multidisciplinary, task - oriented work groups. • Authored 17 peer - reviewed articles and 13 technical reports. • Fourteen invited and 31 contributed presentations at professional or technical conferences and workshops. • Numerous awards and commendations. • Active in professional, technical and civic organizations 4 CITY OF SEWARD, ALASKA RECEIVED DECLARATION OF CANDIDACY OCT 15 2409 COUNCIL MEMBER 5� tHE CITY CLERK This form must be completed in its entirety and filed with the City Clerk or candidacy will not be validated. Corrections must be initialed. GENERAL INFORMATION BALLOT INFORMATION I. T. Li S• F ' �,h c �i , am a qualified voter, have been a resident and resided in the City of Seward continuously for a period of riot less than one year immediately preceding the date of filing, and now declare I request that my name appear on the ballot in myself a candidate for the office of COUNCIL MEMBER — the following manner: ONE YEAR TERM. RESIDENCY INFORMATION he ,L t (Last Name) (First Name) (MI) ('Nickname) My current residence address is: The City Clerk may not include on the ballot as �- part of a candidate's name any honorary or t� assumed title or prefix but may include in the Seward, Alaska p Y candidate's name any nickname or familiar form of a proper name of the candidate. My current mailing address is: AS 15.15.030(4) ?C) j k 1 _70 , - CERTIFICATION I, the undersigned, certify that the information in this Declaration of Candidacy is true and complete and that I meet the specific residency and citizenship requirements of this office. I also acknowledge that should I choose to withdraw my candidacy, a signed withdrawal of candidacy letter must be submitted to the City Clerk prior to the end of the candidate filing period (August 15). Subscribed and sworn to before me this day of , 2009. Candidate's Signature Home Phone Work - NOTARY PUBLIC Phone My commission expires: To assist staff in verifying candidate/voter identification, please — — - provide one or both of the following, SSN Voter No (Notary Seal) _ -- My Conflict of Interest Statement is: Enclosed with this Declaration OR On file with the City Clerk \ \VEXPRESS \CITYCLERK \ ELECTION \2009 ELECTION \CANDIDATE PACKET FORMS \DECLARATION OF CANDIDACY FORM COUNCILDOC J Darryl Schaefermeyer fiVD P.O. Box 1743 OCT 1 4 2009 Seward, AIC 99664 OFFICE OF THE CITY CLERK October 14, 2009 The Honorable Mayor and Members of the Council City of Seward P.O. Box 1743 Seward, AK 99664 Dear Mayor Dunham and Members of the Council: I am submitting my application for appointment to the Council. My decision to apply has not been taken lightly as I am very aware of the large responsibility the Council has to set direction and policy for the community of Seward. Seward faces many challenges influenced by a faltering national and state economy which is negatively impacting Seward's core industries. We are seeing a decline in population brought on by fewer year -round jobs and the seasonal visitor industry has been significantly impacted due to high energy costs, national recession, and voter adopted tax initiatives. Core private industries in the community are struggling to stay in business with fewer customers while being impacted by high costs for energy and goods. Critical city infrastructure is need of renewal and replacement in a time of shrinking community wealth. The challenges are indeed many; however, Seward has the people and resources to meet those challenges. The Council is aware of my background and over 30 -years of Tabor and service to the community. I look back with a keen sense of accomplishment at the many projects undertaken that I. have had a role in achieving. Today they are the foundation for building Seward's future. I seek an opportunity to serve on Council to offer my experience and abilities to help lead Seward forward. Thank you for considering me for this opportunity. Sincerely, Darryl Schaefermeyer 6 RECEIVED CITY OF SEWARD, ALASKA OCT 1 4 2009 DECLARATION OF CANDIDACY OFFICE OF THE I COUNCIL MEMBER CITY CLERK I This form must be completed in its entirety and filed with the City Clerk or candidacy will not be validated, Corrections must be initialed. GENERAL INFORMATION BALLOT INFORMATION 1 Darryl Schaefermeyer , am a qualified voter, have been a resident and resided in the City of Seward continuously for a period of not less than one year immediately preceding the date of filing, and now declare myself a candidate for the office of COUNCIL MEMBER - I request that my name appear on the ballot in the following manner: TWO YEAR TERM. RESIDENCY INFORMATION (Last Name) (First Name) (MI) (*Nickname) My current residence address is: * The City Clerk may not include on the ballot as 214 Bluefield Drive part of a candidate's name any honorary or Seward, Alaska assumed title or prefix but may include in the candidate's name any nickname or familiar form of a proper name of the candidate. My current mailing address is: AS 15.15.030(4) P. 0. Box 1743 Seward, AK 99664 CERTIFICATION 1, the undersigned, certify that the information in this Declaration of Candidacy is true and complete and that I meet the specific residency and citizenship requirements of this office. I also acknowledge that should I choose to withdraw my candidacy, a signed withdrawal of candidacy letter must be submitted to the City Clerk prior to the end of the candidate filing period (August 15). Sub��j. • y • % sworn to before me this /y day of 2009. Candidate's Signature • Horne Phone (907)224 -3597 Work • e ARY PUBLIC Phone (9071224 -6909 My commission expires: - 1 • .)O) To assist staff in verifying candidate /voter identification, please provide one or both of the following: (Notary Seal) M - - Voter No My Conflict of Interest Statement is: • xx Enclosed with this Declaration OR On file with the City Clerk 1 C: \Dt)CUMENTS AND SETTINGS EL ECTION \CANDIDATE PACKET FORMS \DECLAHA I ION OF CANDIDACY FORM COUNCIL.DOC • 7 • OCT 1 October 14, 2009 • OPF 4 09 CITY HE Mayor and Council F�K City of Seward PO Box 630 Seward, AK 99664 RE: Vacant Council Seat Honorable Mayor Dunham and Council Members Bardarson, Valdatta, Smith, Keil and Shafer, I am applying for the Council seat vacated when Mayor Dunham was elected. If I an correct, the remainder of his term is one year. I feel the experience of serving as a Seward Council Member for a year wiI give me a good idea of the level of commitment in time and energy required to serve the constituents of the City of Seward. Then I can determine if I would like to run for a seat during the next election. Public service has been a part of my life for many years in various appointed and elected positions; East Kasai Peninsula Road Maintenance Board Member and Chair • 1987- 1991,, Kenai Peninsula Borough Site -Based Council Member and Chair • 1997 -2003, Providence Health Council Advisory Board Member and Chair 2002 -2003, Seward Job Center Advisory Board 2000 -2003 and most recently serving on the Seward Planning and Zoning Commission for the last year. Thank you for your consideration, Cindy L. and erkl (II IdcfcigmaiLom 907 -362 -2276 • 8 RECEIVED CITY OF SEWARD, ALASKA OCT 14 2009 DECLARATION OF CANDIDACY COUNCIL MEMBER OFFICE OF THE CITY CLERK This form must be completed in its entirety and filed with the City Clerk or candidacy will not be validated. Corrections must be initialed. ( GENERAL INFORMATION BALLOT INFORMATION I, L 1 v \ay L . F �,� 4L(� _, am a qualified voter, have been a resident and resided in the City of Seward continuously for a period of not less than one year immediately preceding the date of filing, and now declare myself a candidate for the office of COUNCIL MEMBER - I request that my name appear on the ballot in the following manner: TWO YEAR TERM. RESIDENCY INFORMATION (Last Name) (First Name) (MI) ( *Nickname) My current residence address is: q 1 1 * The City Clerk may not include on the ballot as r ) lJ - 2; ` .f ∎ part of a candidate's name any honorary or Seward, A aska assumed title or prefix but may include in the candidate's name any nickname or familiar form of a proper name of the candidate. My current mailing address is: /� (�q AS 15.15.030(4) D P _.. 1 b -7 1 \- C tl) cLJ A V l t i Ll CERTIFICATION I, the undersigned, certify that the information in this Declaration of Candidacy is true and complete and that I meet the specific residency and citizenship requirements of this office. I also acknowledge that should I choose to withdraw my candidacy, a signed withdrawal of candidacy letter must be submitted to the City Clerk prior to theend of the candidate filing period (August 15). / Subscribed and sworn to before me this ti day of 1 ^ f 4 '2c , 2009. .Or!( andidate's Signature ' 3 ar _. r. ":_� Hne hone 'i t y `'� c) Work TARY PUBLIC Pho e 7c' - 71�� y comml sion expires: � %� / ` \\ 0 q4 0 ` CC,P� provide s one ofrin verifying o llowi candidate/voter identification, please j y G SS Voter No (Notary �. o My Conflict of Interest Statement is r-7.7. a„ e • ' O F AL \ Enclosed with'► (O OR On file with the City Clerk Willi 0 C:\D000MENTS AND SETTINGSWLEW IS.CITY- CLERK \DESKTOP\2009 ELECTION \CANDIDATE PACKET FORMS\DECLARATION OF CANDIDACY FORM COUNCIL.DOC 9 Randall C. Stauffer 213 Loyvell Call on Road. P.O. Box 683, Seward, AK 996(4 - Phone: 907 - 224 -8827 Email: mountl0man @alaska.com RECEIVED October 11.2009 OCT 1 2 2009 OFFICE OF THE CITY CLERK City Clerk City of Seward Seward, AK 99664 I am submitting my application for appointment to the vacant City Council seat. I have been a resident of Seward since March of 2002. Beginning in 2004, I have been a member of the Seward/Bear Creek Flood Service Area Board and have served as its Vice - chairman for the past two years. In addition, I served as a member of the 2009 Kenai Peninsula Borough Flood Plain Task Force. I hold a degree in engineering from the Ohio State University and I have worked on dozens of projects as a project engineer, an engineering manager and a project manager in several different states and nine foreign countries. I have also completed one year of college courses in contract and business law. I would be honored to serve the citizens of Seward as a City Council member. Sincerely, 5 - Randall Stauffer 10 CITY OF SEWARD, ALASKA RECEIVED DECLARATION OF CANDIDACY OCT 12 2009 COUNCIL MEMBER 01- FIGE OF THE CITY CLERK This form must be completed in its entirety and filed with the City Clerk or candidacy will not be validated. Corrections must be initialed. GENERAL INFORMATION BALLOT INFORMATION 1, PAAIAAIL 5- 7 - 444". 4 .46/ 2 -- am a qualified voter, have been a resident and resided in the City of Seward continuously for a period of not less than one year immediately preceding the date of filing, and now declare myself a candidate for the office of COUNCIL MEMBER - I request that my name appear on the ballot in the following manner: TWO YEAR TERM. RESIDENCY INFORMATION S 7 , 4 a i z . XA ,' I L C f RA,day (Last Name) (First Name) (MI) ( *Nickname) My current residence address is: * The City Clerk may not include on the ballot as 2 /3 46 a}4s44 , a,✓yci,J 7Z•1 part of a candidate's name any honorary or Seward, Alaska assumed title or prefix but may include in the candidate's name any nickname or familiar form of a proper name of the candidate. My current mailing address is: AS 15.15.030(4) P Rdx 483 �f.,_sio24 ,1/< 9Pll1 CERTIFICATION I, the undersigned, certify that the information in this Declaration of Candidacy is true and complete and that I meet the specific residency and citizenship requirements of this office. I also acknowledge that should I choose to withdraw my candidacy, a signed withdrawal of candidacy letter must be submitted to the City Clerk prior to the end of the candidate filing period (August 15). Su• �� ie nd sworn to before me this /a �� day of s 7 <M 2009. ,✓ t--. � Candidate' 'rgnature ‘--- % - - -, - L _ • ,- Z ' Home Phone Z f - Acg2.? Work `NOTARY PUBLIC ; Phone X • -G .53.4 My commission expires: �- 1 - f To assist staff in verifying candidate /voter identification, please provide one or flowing: N4ta Se SS t_ Voter N ( tr'_, .a!� My Conflict of Interest Statement is X Er. closed with fhis Declaration O R On file with the City Clerk C: \DOCUMENTS AND SETTINGS \JLEWIS .CITY- CLERK\DESKTOP \2009 ELECTION\CANDIDATE PACKET FORMS \DECLARATION OF CANDIDACY FORM COUNCIL.DOC 11 RECEI j OCT 12 2009 PO Box 2103 OFFICE OF THE Seward, AK 99664 CITY CLERK October 9, 2009 To the Honorable Mayor & Council Members: 1 am submitting this letter with the hopes that I will be considered for the council seat vacated by Mr. Dunham. I was born and raised in Seward, am a homeowner, business owner and a member of several business and charitable organization here in the city of Seward. I am experienced in public service to my community as I have served on council on two separate occasions. My past history will show I am fair, honest and have always stood by my beliefs and what I thought was best for the community. Thank you for your consideration. Sincerely, Linda S. Amberg 12 CITY OF SEWARD, ALASKA RECFIVF DECLARATION OF CANDIDACY OCT 1 2 2009 COUNCIL MEMBER OFFICE OF THE CITY CLERK This form must be completed in its entirety and filed with the City Clerk or candidacy will not be validated. Corrections must be ini 1. -.. GENERAL INFORMATION BALLOT INFORMATION I, *, c"\, < ( .' � i..c'l , am a qualified voter, have been a resident and resided in the City of Seward continuously for a period of not less than one year immediately preceding the date of filing, and now declare myself a candidate for the office of COUNCIL MEMBER - I request that my name appear on the ballot in the following manner: TWO YEAR TERM. RESIDENCY INFORMATION (Last Name) (First Name) (MI) ( *Nickname) My current residence address is: The City Clerk may not include on the ballot as \ .\ \ \\ ■Gy\\ part of a candidate's name any honorary or Seward, Alaska assumed title or prefix but may include in the candidate's name any nickname or familiar form of a proper name of the candidate. My current mailing address is: AS 15.15.030(4) CERTIFICATION I, the undersigned, certify that the information in this Declaration of Candidacy is true and complete and that I meet the specific residency and citizenship requirements of this office. I also acknowledge that should I choose to withdraw my candidacy, a signed withdrawal of candidacy letter must be submitted to the City Clerk prior to the end of the candidate filing period (August 15). Subsc ibed and sworn to before me this tr? day of ��_ , 0 CAD 0 -0 , 2009. �1 ��`` Candidate's Signature j //la 6t�h.�Lic( ` ��11111111//// / � Home Phone LS Work TARY PUBIC commission L ��\ a P L D Phone a a,4 3'}U r 3 . O O �� Z G T q ` ' To assist staff in verifying candidate /voter identification, please �, C7 _ provide one or both of the following: (Notary Seal) �'T '"aAUBLIC ` SSN _ Voter N igagaillai My Conflict of Interest Statement is: � /� ti;e .9 Expil. m � y Enclosed with this Declaration OR On file with the City Clerk C:\D000 MENTS AND SETTINGSWLEW IS.CITY -CLERK \DESKTOP \2009 ELECTION \CANDIDATE PACKET FORMS\ DECLARATION OF CANDIDACY FORM COUNCIL.DOC 13 DEAR LADIES & GENTL,MEN, MAYOR & COUNCIL 10 -14 -09 My applcation to fill the seat of a council member for the remaining one year of that seat is motivated by a lifetime in Seward, concern for our short term future with economic crisis in mind and our long term outlook also needing guidence and direction. Ilow we are coping with growth, flood control, harbor expansion, taxes and fee,s to the public, also other major challenges. 1 believe the public must be better served. the City must streamline its operations and assess what is really serving the public and has promise for the future. Confidence in Seward needs to be bolstered and restored. We must stop thinking in the us or them mode concerning city residents vs Bear creek residents. We arc one town and one population with pressing, shared common interests, disaseter prepardness and flood control not least among them. I am not a stranger to the municipal process, having served on various boars (P & Z & Flood control) and as a citizen activist. By training I am a field engineer, past licensed merchant marine(3 seperate license - engineer & master) commercial fisherman, also manage real estate in and out of city limits. I will not play political favoritism, will always vote for the best interest of Seward, her people and the Bay. Will re -cuse myself upon conflict of interest and will seek pro- active answers to protect and enhance Seward. 1 look forward to serving the community of Seward. At your pleasure. Sincerer RECEIVED 1 )7 1 )/ 1 '6 - Tim Tim McDonald O C T 14 2009 OFFICE OF THE CITY CLERK , 14 CITY OF SEWARD, ALASKA RECEIV i` DECLARATION OF CANDIDACY OCT 1 220 09 COUNCIL MEMBER OFFICE OF TH C1Ty CLERK This form must be completed in its entirety and filed with the City Clerk or candidacy will not be validated. Corrections must be initiate . GENERAL INFORMATION BALLOT INFORMATION I 7 //---(6 C • /k-f 1 '�[ric 1 4 _, am a qualified voter, have been a resident and resided in the City of Seward continuously for a period of not less than one year immediately preceding the date of filing, and now declare myself a candidate for the office of COUNCIL MEMBER - I request that my name appear on the ballot in the following manner: TWO YEAR TERM. M ! Paws /i ( 7// RESIDENCY INFORMATION (Last Name) (First Name) (MI) ( *Nickname) My current residence address is: p� cpL» k' M f 4 - Z A,�A $'4 Ad ) {e, (� 1e /---A * The City Clerk may not include on the ballot as part of a candidate's name any honorary or Seward, Alaska assumed title or prefix but may include in the candidate's name any nickname or familiar form of a proper name of the candidate. My current mailing address is: / AS 15.15.030(4) / CERTIFICATION I, the undersigned, certify that the information in this Declaration of Candidacy is true and complete and that I meet the specific residency and citizenship requirements of this office. I also acknowledge that should I choose to withdraw my candidacy, a signed withdrawal of candidacy letter must be submitted to the City Clerk prior to the end of the candidate filing period (August 15). Sub cribed and sworn to before me this 1 - , lb_ day of r 7' 72.-- - 4.- -- ta, ✓ V r , 2009. -r �' /�`' //,', Candidate's Signature i it % 1 ( C1t /IX � Home Phone 2 '2 `1 �- �n G /`I Work NI A PUBLIC ��\ o. DO / //� Phone ,? > ._ X85 6,„ n M commission expires;. � # r - � F.p - 1 <J0)1 3 � o TA R y .. To assist staff in verifying candidate /voter identification, please p m provide one or both of the following: =', —* +` SSN Voter (Notary Seal) SS + p toBt \G M1 My Conflict of Inters Statement is: �s /�` p`P � Enclosed with this DecllaratioP ` R On file with the City Clerk C: \DOCUMENTS AND SETTINGS\JLEW IS.CITY- CLERK\DESKTOP12009 ELECTION \CANDIDATE PACKET FORMS\DECLARATION OF CANDIDACY FORM COUNCIL.DOC 13 Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2009 -100 A RESOLUTION OF THE SEWARD CITY COUNCIL OF THE CITY OF SEWARD, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITII ECl/Hyer INC. TO PROVIDE PROFESSIONAL SCHEMATIC DESIGN SERVICES FOR THE LIBRARY MUSEUM REPLACEMENT PROJECT AND TO APPROPRIATE FUNDS NOT TO EXCEED ONE HUNDRED SIXTY TWO THOUSAND THREE HUNDRED AND TWENTY SEVEN DOLLARS ($162,327) WHEREAS, in accordance with Seward City Code 6.10.310 the City of Seward submitted a request for proposals for professional schematic design services for the library museum replacement project; and WHEREAS, following the review and evaluation, a short list of proposals, which most nearly met the requirements and received the most points under the selection criteria approved by Council, was developed in accordance with SCC 6.10.335; and WHEREAS, clarifying information was obtained through an interview process from the top four ranked firms; and WHEREAS, upon receiving the clarifying information, ECI /Hyer Inc. received the most points and was the highest ranked of the short- listed proposers; and WHEREAS, the scope of schematic design basic services includes (but is not limited to): Site Planning; Architecture; Library and Museum Planning; Civil, Structural, Mechanical and Electrical Engineering; Landscaping and Interior Design; and WHEREAS, the schematic design deliverables will include (but is not limited to): site plans, updated space list; floor plans. roof plan, exterior elevations and building sections; computer models; mechanical and electric one -line drawings; project specific analysis of codes; ordinance and regulations; design narratives; a preliminary LEED checklist and a preliminary construction cost estimate; and WHEREAS, the City has included a 10% contingency of twelve thousand three hundred fifty seven ($12,357) dollars to the base contract and two thousand four hundred dollars ($2,400) contingency for the option of utilizing Library & Museum Planner Thomas Hacker, for a total contingency of fourteen thousand seven hundred and fifty seven dollars ($14,757); and WHEREAS, the total authorized schematic design cost, including contingency, is one hundred sixty two thousand three hundred and twenty seven dollars ($162,327); and 16 CITY OF SEWARD, ALASKA RESOLUTION 2009 -100 WHEREAS, the Seward Community Library Museum Building Committee (SCLMBC) will provide the funding and transfer $162,327 to the City's designated account to finance this contract. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is authorized to enter into a contract substantially the form as presented at this meeting with ECI /flyer Inc. to provide professional schematic design services for a cost not to exceed $147,570 (including the services of Library & Museum Planner Thomas Hacker). Section 2. The City Manager is authorized to approve change orders to the contract as a 10% contingency in the amount of $14,757 for a total contract cost not to exceed $162,327. Section 3. Funding in the amount of $162,327 will be provided by the SCLMBC to the Seward Community Library Museum Project fund account number 826- 8264 -4100. Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26` day of October, 2009. THE CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor AYES: NOES: ABSENT: ABSTAIN: VACANT: ATTEST: Jean Lewis City Clerk, CMC (City Seal) 1 7 Council Agenda Statement e of s Meeting Date: October 26, 2009 11 t To: Mayor and Council Members � P Thru City Manager Phillip Oates.. From: Community Development Director Christy Terry Agenda Item: Library Museum Facility Design Contract BACKGROUND & JUSTIFICATION: Since 2003, the City of Seward, Seward Community Library Association, and the Resurrection Bay Historical Society have been planning to co- locate the Community Library and the Seward Museum to a new facility. Co- location will create efficiencies of service and space as well as providing the amount of space needed to meet the existing and future needs of these organizations. For the past two years the organizations have been going through a planning process that involved space programming, feasibility studies, concept design, cost estimating, and business planning. The City purchased a site for the new facility, adjacent to the existing library, and conducted the necessary topographical survey and replat. The City hired RISE, Alaska as the professional project manager under contract to help manage future activities. Most recently, an advisory vote was conducted and supported the issuance of a bond for partial cost of the project. The new Library Museum will be a 16,295 square foot Iacility located on two floors. The Museum and a conference area will be located on the first floor and the library on the second floor. The building will be designed to take advantage of the sweeping view down Resurrection Bay. It will also apply green design principles as well as respecting the historic character of Seward. 011 August 31, 2009 a request for proposals was issued soliciting for professional schematic design services. These services will include, but are not limited to: Site Planning; Architecture; Library and Museum Planning; Civil, Structural, Mechanical and Electrical Engineering; Landscaping and Interior Design. The schematic design deliverables will include, but is not limited to: site plans, updated space list; floor plans, roof plan, exterior elevations and building sections; computer models; mechanical and electric one -line drawings; project specific analysis of codes; ordinance and regulations; design narratives; a preliminary LEED checklist and a preliminary construction cost estimate. Ten schematic design services proposals were submitted by the deadline and were reviewed by the selection team. The Selection Criteria review team developed a short list of proposals, which most nearly met the requirements and received the most points under the selection criteria approved by Council. The top scoring firms, ECI /flyer Inc., Livingston Slone, Architects Alaska and MRV Architects, provided clarifying information though an interview process and were re- ranked by the Selection Criteria review team in accordance with the selection criteria approved by Council. Upon receiving the clarifying information, ECI /flyer Inc. received the most points and was the highest ranked of the short- listed proposers 18 INTENT: Approve a contract with ECI /flyer Inc. for professional schematic design services and to obtain Council approval for the transfer of funds. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: This action proposes to utilize non -City funds for the purpose of facility planning and design project management through schematic design. This action proposes $162,327 will be transferred to the City from SCLMBC. Approved by Finance Department: ATTORNEY REVIEW: Yes. RECOMMENDATION: Approve Resolution 2009 -100, authorizing the City Manager to enter into a contract with ECI /Iyer Inc. to provide professional schematic design services and to appropriate funds not to exceed one hundred sixty two thousand three hundred and twenty seven dollars ($162,327) 19 Professional Services Agreement with ECl/Hyer, Inc. for Professional Schematic Design Services This AGREEMENT, made and entered into this 26 day of October, 2009 by and between the CITY OF SEWARD, a home rule municipal corporation located within the Kenai Peninsula Borough and organized under the laws of the State of Alaska, hereinafter referred to as the "City" and ECI /flyer Inc., a corporation authorized to do business in Alaska, with offices located at 101 W. Benson Blvd., Suite 306, Anchorage, Alaska, 99503, hereinafter referred to as the "Architect." WITNESSED WHEREAS, the City of Seward wishes to enter into a contract with an independent Architect to provide Professional Schematic Design Services for the Seward Library Museum Replacement Project in Seward, Alaska; and WHEREAS, in response to a request for proposals, ECI /flyer submitted a proposal asserting it is qualified to perform these services and able to do so in a timely manner; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties agree as follows: 1.0 DEFINITIONS 1.1 "Agreement" shall mean this Professional Services Agreement, including: Exhibit A — ECI /flyer, Inc. proposal dated 9/28/09 Exhibit B City's request for proposals dated 8/31/09 and addenda 1 -5 1.2 "Change Order" is an addition to, or reduction of or other revision approved by the City in the scope, complexity, character, or duration of the services or other provisions of this Agreement. 1.3 "City" shall all mean the City of Seward, Alaska. 1.4 "Contracting Officer" shall mean City Manager Phillip Oates, and include any successor or authorized representative. 1.5 "Project" shall mean the schematic design services for the library museum replacement project in Seward, Alaska, as further described in the City's request for proposals issued August 31, 2009. 2.0 TERM OF AGREEMENT. This Agreement shall take effect upon execution. This - Professional Service Agreement for Professional Schematic Design Services Seward Library Museum Project -2009- -Page 1 of 8- 2 0 Agreement shall remain in full force and effect until the Project has been completed and further, until all claims and disputes have been concluded. The work is considered complete when the City has received and found acceptable the finished product of all work described in 4.0 Scope of Services or changes thereto. This date is not necessarily the Completion Date as described in 5.0 Completion Date. This Agreement may be amended only in writing and upon compliance with all applicable statutes, ordinances, and regulations. 3.0 FEES. The Architect will provide schematic design services for a lump sum basis at a fixed fee of $123,570.00. If utilized, services of Library & Museum Planner Thomas Hacker are offered for an additional fee of $24,000. Total Cost through Schematic Design, including the optional services of Thomas Hacker, is for a price Not To Exceed S 147,570. 4.0 SCOPE OF SERVICES. The City and Architect have agreed upon a scope of work described in the Architect's proposal, Exhibit A, to provide schematic design services based on approved standards and instructions as specifically described in the City's request for proposals, Exhibit B. This Scope of Services can only be changed in writing pursuant to Section 26.0 of this Agreement. 5.0 SCHEDULE FOR COMPLETION. The schedule for completion for all work described herein shall be as follows: February 1, 2010. 6.0 PERSONNEL /ORGANIZATION 6.1 Key Personnel. Work and services provided by the Architect will be performed by: Principal in Charge Terry Hyer, Principal/Lead Designer Brian Meissner, and Project Manager /Architect Jae Shin. Additionally, Library & Museum Planner Thomas Hacker may be utilized by the City. 6.2 Changes in Key Personnel. The Architect shall give the City reasonable advance notice of any necessary substitution or change of key personnel and shall submit justification therefore in sufficient detail to permit the City to evaluate the impact of such substitution on this Agreement. No substitutions or other changes shall he made without the written consent of the City. 7.0 STANDARD OF PERFORMANCE. The Architect agrees to provide all required professional services to complete the project and any additions or changes thereto. The Architect accepts the relationship of trust and confidence established between it and the City by this Agreement. The Architect covenants with the City to furnish its skill and judgment, and to further the interest of the City at all times through efficient business administration and management. The Architect shall provide all services in a competent manner. It is understood that some of the services to be rendered hereunder required professional judgment and skill. In those cases, the Architect agrees to adhere to the - Professional Service Agreement for Professional Schematic Design Services Seward Library Museum Project -2009 - -Page 2 of 8- 21 standards of the applicable profession. 8.0 COMPLIANCE WITH LAWS. The Architect shall be familiar with and at all times comply with and observe all applicable federal, state and local laws, ordinances, rules, regulations, and executive orders, all applicable safety orders, all orders or decrees of administrative agencies, courts, or other legally constituted authorities having jurisdiction or authority over the Architect, the City, or the service which may be in effect now or during performance of the services. 9.0 INDEMNITY. The Architect shall indemnify, defend, and hold and save the City, its officers, agents and employees harmless from any claims or liability of any nature or kind including costs and expenses (including attorneys' fees), for or on account of any and all legal actions or claims of any character whatsoever alleged to have resulted from injuries or damages sustained by any person or persons or property (including contract rights or intangible assets) and arising from, or in connection with, performance of this Agreement, and caused in whole or in part by any negligent act or omission of the Architect; provided, however, that this paragraph shall not he construed so as to require indemnification of the City from such claims, damages, losses, or expenses caused by or resulting from the negligence of the City. 10.0 INSURANCE. The Architect understands that no City insurance coverage, including Workers' Compensation, are extended to the Architect while completing the terms of this Agreement. The Architect shall carry adequate (commercially reasonable coverage levels) insurance covering Workers' Compensation, general public liability, automobile, professional liability including errors and omissions, and property damage including a contractual liability endorsement covering the liability created or assumed under this Agreement. The Architect shall not commence work under this Agreement or any work on any phase of the Project until the Architect provides the City with certificates of insurance evidencing that all required insurance has been obtained. These insurance policies and any extension or renewals thereof must contain the following provisions or endorsements: a. City is an additional insured thereunder as respects liability arising out of or from the work perfbrmed by Architect of City of Seward. b. City will be given thirty (30) days prior notice of cancellation or material alteration of any of the insurance policies specified in the certificate. c. Insurer waives all rights of subrogation against City of Seward and its employees or elected officials. d. The insurance coverage is primary to any comparable liability insurance carried by the City of Seward. Upon request, Architect shall permit the City to examine any of the insurance policies specified herein. Any deductibles or exclusions in coverage will be assumed by the - Professional Service Agreement for Professional Schematic Design Services Seward Library Museum Project -2009 - -Page 3 of 8- 22 Architect, for account of, and at the sole risk of the Architect. 11.0 GOVERNING LAW. The laws of Alaska will determine the interpretation, performance and enforcement of this Agreement. 12.0 OWNERSHIP OF WORK PRODUCTS. Payment to the Architect for services hereunder include full compensation for all work products and other materials produced by the Architect and its sub - contractors pertaining to this Agreement. The originals of all material prepared or developed by the Architect or its employees, agents, or representatives hereunder, including documents, drawings, designs, calculations, maps, sketches, notes, reports, data, models, computer tapes, and samples shall become the property of the City when prepared, whether delivered or not, and shall, together with any materials furnished the Architect and its employees, agents, or representatives by the City hereunder, be delivered to the City upon request and, upon termination or completion of this Agreement. Materials previously created and copyrighted by the Architect included in this project will remain property of the Architect. Copies will be made available to the City upon request. Materials purchased from and copyrighted by third parties are not included in this provision. 13.0 PATENTS, TRADEMARKS, AND COPYRIGHTS. The Architect agrees to defend, indemnify, and save the City harmless from and against any and all claims, costs, royalties, damages and expenses of any kind of nature whatsoever (including attorneys' lees) which may arise out of or result from or be reasonably incurred in contesting any claim that the methods, processes, or acts employed by the Architect or its employees in connection with the performance of services hereunder infringes or contributes to the infringement of any letter patent, trademark, or copyright. In case such methods, processes, or acts are in suit held to constitute infringement and use is enjoined, the Architect, within reasonable time and at its own expense, will either secure a suspension of the injunction by procuring for the City a license or otherwise, or replace such method, process, etc., with one of equal efficiency. 14.0 NONWAIVER. No failure of the City or Architect to insist upon the strict performance by the other of any of the terms of this Agreement or to exercise any right or remedy herein conferred shall constitute a waiver or relinquishment to any extent of its rights to rely upon such terms or rights on any future occasion. Each and every term, right, or remedy of this Agreement shall continue in full force and effect. 15.0 SAFETY /PERFORMANCE. The Architect shall perform the work in a safe and workmanlike manner. The Architect shall comply with all federal and state statues, ordinances, orders, rules, and regulations pertaining to the protection of workers and the public from injury or damage, and shall take all other reasonable precautions to protect workers and the public from injury or damage. 16.0 SUSPENSION OR TERMINATION. - Professional Service Agreement for Professional Schematic Design Services Seward Library Museum Project -2009 - -Page 4 of 8- 2 3 16.1 Fault Termination or Suspension. This Agreement may be terminated by either party upon ten (10) days written notice if the other party fails substantially to perform in accordance with its terms. If the City terminates this Agreement it will pay the Architect a sum equal to the percentage of work completed and accepted by the City that can be substantiated by the Architect and the City, offset by any amounts owcd to the City. However, within the ten (10) day Notice of Intent to terminate the party in default shall be given an opportunity to present a plan to correct its failure. 16.2 Convenience Suspension or Termination. The City may at any time terminate or suspend this Agreement for any reason including its own needs or convenience. In the event of a convenience termination or suspension for more than six (6) months, the Architect will be compensated for authorized services and authorized expenditures performed to the date of receipt of written notice of termination or suspension. No fee or other compensation for the uncompleted portion of the services will be paid, except for already incurred indirect costs which the Architect can establish and which would have been compensated but because of the termination or suspension would have to be absorbed by the Architect without further compensation. 16.3 Activities Subsequent to Receipt of Notice of Termination or Suspension. Immediately upon receipt of a Notice of Termination or suspension and except as otherwise directed by the City or its Representative, the Architect shall: a. stop work performed under this Agreement on the date and to the extent specified in the Notice; and h. transfer title to the City (to the extent that title has not already been transferred) and deliver in the manner, at the times, and to the extent directed by the City's representative, work in progress, completed work, supplies, and other material produced as a part of, or acquired in respect of the performance of the work terminated or suspended by the Notice. 17.0 EQUAL EMPLOYMENT OPPORTUNITY. The Architect shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, or because of age, physical handicap, sex, martial status, change in marital status, pregnancy, or parenthood when the reasonable demands of the position do not require distinction on the basis of age, physical handicap, sex, marital status, changes in marital status, pregnancy, or parenthood. The Architect shall take affirmative action required by law to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, national origin, ancestry, age, or marital status. 18.0 NO ASSIGNMENT OR DELEGATION. The Architect may not assign, subcontract or delegate this Agreement, or any part of it, or any right to any of the money to be paid under it without written consent ofthe Contracting Officer. - Professional Service Agreement for Professional Schematic Design Services Seward Library Museum Project -2009 - -Page 5 of 8- 24 19.0 INDEPENDENT ARCHITECT. The Architect shall be an independent Architect in the performance of the work under this Agreement, and shall not be an employee or agent of the City. 20.0 PAYMENT OF TAXES. As a condition of performance of this Agreement, the Architect shall pay all federal, state and local taxes incurred by the Architect and shall require their payment by any other persons in the performance of this Agreement. 21.0 PRECEDENCE AND DIVISIBILITY. The provisions of this Agreement shall fully govern the services performed by the Architect. If any term, condition, or provision of this Agreement is declared void or unenforceable, or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. 22.0 STATE OF ALASKA AND CITY OF SEWARD BUSINESS LICENSE. The Architect shall not commence work under this Agreement or any work on any phase of the Project until the Architect provides the City with copies of their State of Alaska and City of Seward business licenses. 23.0 ENTIRE AGREEMENT. This Agreement contains the entire agreement between the parties as to the services to be rendered by the Architect. All previous or concurrent agreements, representations, warranties, promises, and conditions relating to the subject matter of this Agreement are superseded by this Agreement. 24.0 COMPLETION OF WORK, TERM OF AGREEMENT. The Architect shall perform all work in a timely fashion, and in accordance with the schedules included in this Agreement and Exhibits. 25.0 CLAIMS AND DISPUTES. Venue for all claims and disputes under this Agreement, if not otherwise resolved by the parties, shall be in the appropriate Alaska State court in Anchorage, Alaska. 26.0 CHANGES IN SCOPE OF WORK. 26.1 General. No claim for additional services not specifically provided in this Agreement will be allowed, nor may the Architect do any work or furnish any materials not covered by the Agreement unless the work or material is ordered in writing by the Contracting Officer. Preparation of Change Orders and design changes, due to errors and /or omissions by the Architect, will be done at the sole expense of the Architect. 26.2 Changes in Scope of Work. The City or its representative may, at any time, by a written Change Order delivered to the Architect, make changes to the scope of work, or authorize additional work outside the scope of work. - Professional Service Agreement for Professional Schematic Design Services Seward Library Museum Project -2009 - -Page 6 of 8- 25 26.3 Compensation to the Architect. If any Change Order for which compensation is allowed under this Article causes an increase or decrease in the estimated cost of or time required for, the performance of any part of the work under this Agreement, or if such change otherwise affects other provisions of this Agreement, an equitable adjustment will be negotiated. Such an adjustment may be: a. in the estimated cost or completion schedule, or both; b. in the amount of fee to be paid; and c. in such other provisions of the Agreement as may be affected, and the Agreement shall be modified in writing accordingly. 26.4 Any claim by the Architect for adjustment under this section must be asserted within fifteen (15) days from the day of receipt by the Architect of the notification of change; provided, however, that the City or its representative, deciding that the facts justify such action, may receive and act upon any such claim asserted at any time prior to final payment under this Agreement. Failure to agree to any adjustment shall be a dispute within the meaning of Section 25.0 of this Agreement. 27.0 LIMITATION OF FUNDS. 27.1 At no time will any provision of this Agreement make the City or its representative liable for payment for performance of work under this Agreement in excess of the amount that has been appropriated by the City Council and obligated for expenditure for purposes of this Agreement. 27.2 Change orders issued pursuant to Section 26 of this Agreement shall not be considered an authorization to the Architect to exceed the amount allotted in the absence of a statement in the change order, or other modification increasing the amount allotted. 27.3 Nothing in this Section shall affect the right of the City under Section 17 to terminate this Agreement. 28.0 PRIOR WORK. For the purposes of this Agreement, work done at the request of the City or its representative before execution of this Agreement shall be deemed to be work done after its execution and shall be subject to all the conditions contained herein. 29.0 NOTICES. Any notices, bills, invoices, or reports required by the Agreement shall be sufficient if sent by the parties in the United States mail, postage paid, to the address noted below: - Professional Service Agreement for Professional Schematic Design Services Seward Library Museum Project -2009 - -Page 7 of 8- 26 City of Seward Community Development Director Christy Terry PO Box 167 Seward, Alaska 99664 -0167 IN WITNESS WHEREOF, the parties have executed this Agreement. City of Seward By: Phillip Oates By: Title: City Manager Title: Date: Date: ATTEST: Jean Lewis, CMC City Clerk (city seal) - Professional Service Agreement for Professional Schematic Design Services Seward Library Museum Project -2009 - -Page 8 of 8- 27 Seward Library Museum Project NE Selection Interviews Selection Criteria Total Scores Criteria 1: Specialized Experience Member AA ECl/Hyer LSI MRV 1 150 270 60 270 2 0 0 0 0 3 210 300 180 240 4 300 300 300 300 5 150 270 150 300 6 210 270 240 300 7 0 0 0 0 8 90 270 240 270 9 210 240 180 240 10 0 0 0 0 Criteria 2: Availability of Resources Member AA ECI /Hyer LSI MRV 1 100 180 60 60 2 0 0 0 0 3 140 200 120 140 4 200 200 160 180 5 100 200 160 160 6 180 180 140 180 7 0 0 0 0 8 80 160 140 160 9 120 180 140 140 10 0 0 0 0 Criteria 3: Past Performance Member AA ECI /Hyer LSI MRV 1 140 180 40 180 2 0 0 0 0 3 160 180 120 160 4 180 200 140 180 5 180 180 180 180 6 140 180 140 180 7 0 0 0 0 8 40 180 100 160 9 120 180 80 140 28 10 0 0 0 0 Criteria 4: Project Approach Member AA ECI /Hyer LSI MRV 1 180 180 60 60 2 0 0 0 0 3 120 200 100 120 4 180 200 160 180 5 120 200 100 160 6 180 180 140 180 7 0 0 0 0 8 80 180 100 160 9 160 180 100 160 10 0 0 0 0 Criteria 5: Cost Member AA ECI /Hyer LSI MRV 1 58.7 60.6 75.9 100 2 0 0 0 0 3 58.7 60.6 75.9 100 4 58.7 60.6 75.9 100 5 58.7 60.6 75.9 100 6 58.7 60.6 75.9 100 7 0 0 0 0 8 58.7 60.6 75.9 100 9 58.7 60.6 75.9 100 10 0 0 0 0 29 Seward Library Museum Project Design Team Interviews Selection Criteria Total Scores Member AA ECI /Hyer LSI MRV 1 629 871 296 670 2 0 0 0 0 3 689 941 596 760 4 919 961 836 940 5 609 911 666 900 6 769 871 736 940 7 0 0 0 0 8 349 851 656 850 9 669 841 576 780 Total 4631 6244 4361 5840 Member AA ECI /Hyer LSI MRV 1 3 1 4 2 2 3 3 1 4 2 4 3 1 4 2 5 4 1 3 2 6 3 2 4 1 7 8 4 1 3 2 9 3 1 4 2 10 Total 23 8 26 13 Rank Order 3 1 4 2 JO Seward Library Museum Project Design Team Selection Process Selection Criteria Raw Scores Criteria 1: Specialized Experience Member AA Bettisworth ECI /Hyer KPB Kumin LSI MRV Nvision Portico Rim 1 5 5 9 2 7 2 9 3 2 8 2 6 6 8 3 3 2 9 2 6 5 3 7 3 8 5 6 5 9 4 1 4 4 8 6 7 5 6 7 9 7 4 6 5 6 5 3 5 5 7 7 3 6 9 6 5 6 7 6 7 7 9 4 3 4 7 5 3 6 4 2 8 7 2 2 4 8 3 5 9 2 4 8 9 1 2 4 9 7 7 8 4 4 6 8 4 4 6 10 Criteria 2: Availability of Resources Member AA Bettisworth ECI /Hyer KPB Kumin LSI MRV Nvision Portico Rim 1 5 3 6 2 5 3 8 3 5 7 W 2 8 5 9 5 4 5 8 3 4 1 3 9 3 6 5 7 5 9 3 1 3 4 8 5 8 5 6 7 9 6 5 5 5 7 5 8 6 8 8 8 5 5 6 6 7 6 8 7 7 6 8 5 3 5 7 8 4 4 3 4 8 6 2 6 3 8 4 4 6 6 6 7 8 5 3 3 9 6 5 9 7 7 7 7 4 5 8 10 Criteria 3: Past Performance Member AA Bettisworth ECI /Hyer KPB Kumin LSI MRV Nvision Portico Rim 1 7 3 7 2 4 2 9 2 1 4 2 7 8 9 5 6 6 9 3 2 3 3 7 2 8 4 6 6 8 4 1 4 4 7 5 8 5 6 7 8 6 7 4 5 8 5 8 6 7 8 8 5 5 6 6 5 4 8 7 6 6 8 5 3 5 7 9 3 5 3 4 8 3 2 3 2 8 2 4 8 8 7 5 8 7 6 6 9 6 6 9 4 7 4 7 4 3 7 10 Criteria 4: Project Approach Member AA Bettisworth ECI /Hyer KPB Kumin LSI MRV Nvision Portico Rim 1 9 3 8 2 5 3 8 1 2 6 2 7 4 9 6 6 8 9 2 4 2 3 10 3 4 3 9 4 9 2 2 1 4 5 6 6 3 8 6 8 5 5 5 5 9 1 5 3 9 8 7 4 4 4 6 6 6 7 7 7 7 8 6 2 4 7 9 3 3 2 2 8 9 3 1 3 8 4 4 9 6 8 5 6 4 4 5 9 8 6 9 9 8 5 8 4 3 3 10 Criteria 5: Cost Proposal J1ember AA Bettisworth ECI /Hyer KPB Kumin LSI MRV Nvision Portico Rim 1 5.87 4.21 6.06 5.95 7.48 7.59 10 2.93 4.44 4.85 2 5.87 4.21 6.06 5.95 7.48 7.59 10 2.93 4.44 4.85 3 5.87 4.21 6.06 5.95 7.48 7.59 10 2.93 4.44 4.85 4 5.87 4.21 6.06 5.95 7.48 7.59 10 2.93 4.44 4.85 5 5.87 4.21 6.06 5.95 7.48 7.59 10 2.93 4.44 4.85 6 5.87 4.21 6.06 5.95 7.48 7.59 10 2.93 4.44 4.85 7 5.87 4.21 6.06 5.95 7.48 7.59 10 2.93 4.44 4.85 8 5.87 4.21 6.06 5.95 7.48 7.59 10 2.93 4.44 4.85 9 5.87 4.21 6.06 5.95 7.48 7.59 10 2.93 4.44 4.85 10 Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2009 -101 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE CITY OF SEWARD'S CALENDAR YEAR 2010 FEDERAL LEGISLATIVE PRIORITIES WHEREAS, the City annually compiles a list of projects or issues that are identified as top federal legislative priorities; and WHEREAS, the list of projects is compiled and distributed to the Alaska Congressional Delegation, the Kenai Peninsula Borough, and the City of Seward lobbyist; and WHEREAS, this prioritized list validates the projects and focuses the efforts of the administration in our lobbying efforts; and WHEREAS, all the projects on this list are consistent with the City's Comprehensive and Strategic Plans. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. This list of legislative projects is hereby declared to be the official legislative priority list for the City of Seward for the 2010 Federal legislative session: APPROPRIATIONS AND GRANTS 1. $2 million appropriation to the Army Corps of Engineers for reconnaissance and initiation of a feasibility study for flood risk reduction at Lowell Creek in Seward 2. $2.1 million for Dock Improvements and two Mooring Dolphins for home basing the Alaska Region Research Vessel at the Seward Marine Center in Seward 3. $1.465 million for completing a float for security and fire vessels in the Seward Small Boat Harbor 4. $2.25 million appropriation for Seward Community Roads for repaving road surfaces, reconstructing new sidewalks, and improving roadway drainage systems 5. $300 thousand for moving the existing Coast Guard building in Seward to a more secure location and completing economic development improvements at the existing site 6. $150 thousand for constructing an ADA Compliant Boardwalk on the South Harbor Uplands of the Seward Small Boat Harbor 7. $1.15 million for establishing a Clinic at the Providence Seward Hospital that provides primary health and wellness care to all residents (modeled after the Swedish Medical Home Model in Seattle) 33 CITY OF SEWARD, ALASKA RESOLUTION 2009 -101 8. $2 million for constructing a 100'x 80' metal building to house emergency response equipment, and shelter supplies at the Fort Raymond Satellite Fire Station 9. $5 million grant for building the $10 million Seward Library/ Museum (local contributions and a general obligation bond will provide a 100% match of $5 million to complete the project) AUTHORIZATIONS AND BENEFICIAL LEGISLATION 1. Authorization language in the Water Resource Development Act that the $2.66 million local government cost share paid by the City of Seward to the Army Corps of Engineers satisfies the total cost share requirements for Phase 1 and Phase 2 Of the Seward Harbor Expansion Project (additional costs were incurred in a second phase of the project to correct a design deficiency by the Army Corps of Engineers) 2. Authorization Language amending the Water Resources Development Act of 2007 (Public Law 110 -114, 121 STAT. 1205) as follows: a. Amending Section 5032 (1) by striking "Tunnel" from the title; (2) by striking "Long- Term" from subsection (a); (3) by striking "Long- Term" from subsection (a)(1); (4) by striking "Long- Term" from subsection (a)(2). b. Striking subsection (b) in Section 5032 and inserting language directing the Secretary to conduct a study to determine whether an alterative method of flood diversion in Lowell Canyon is feasible. Feasibility shall be determined based on risk reduction rather than cost - benefit analysis. Federal cost share for the study shall be the same as the Federal share for the original project. 3. Authorization language in the Energy Committee Public Lands Bill allowing the Secretary of Interior to enter into an Agreement with the City of Seward to use and operate the Kenai Fjords Parks Service Buildings (known locally as the Legends Building and Old Solly Building) as a conference center for the mutual benefit of local government agencies and the community of Seward 4. $250 thousand for operating the Alaska strandings network and responding to marine mammal and seabird strandings and mortalities throughout Alaska 5. $190 thousand for establishing an Alaska Climate Change Knowledge Network (ACCKN) to foster coordination among the various entities with responsibilities for collecting, interpreting, and using climate change data 6. $15 million in the Highway Transportation Bill for extending and improving the Alaska Railroad Freight Dock in Seward 7. $2 million in the Highway Transportation Bill for controlling coastal erosion that threatens the Lowell Point Road and critical public infrastructure 34 CITY OF SEWARD, ALASKA RESOLUTION 2009 -101 8. $1.6 million for establishing the Jesse Lee Leadership Residential Charter School ($13.8 million will be provided through state and corporate grants) 9. $100 thousand for repairing and upgrading the Alutiiq Pride Shellfish Hatchery for developing shellfish aquaculture in Alaska Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26 day of October, 2010. THE CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis, CMC City Clerk (City Seal) 35 Council Agenda Statement Meeting Date: October 26, 2009 kiia 4�g5w From: Phillip Oates, City Manage Agenda Item: Calendar Year 2010 Federal Legislative Priorities BACKGROUND & JUSTIFICATION: The City annually compiles a list of projects or issues that we identify as our top legislative priorities. The list of projects is compiled into a package that is then distributed to the Governor's Office, our legislators, the Kenai Peninsula Borough (for inclusion in their legislative package), and our lobbyist. This prioritized list validates the projects and greatly focuses the efforts of the Administration in our lobbying effort as we seek funding or other resolution through Federal government. The following list is submitted to the City Council for review and approval. APPROPRIATIONS AND GRANTS 1. $2 million appropriation to the Army Corps of Engineers for reconnaissance and initiation of a feasibility study for flood risk reduction at Lowell Creek in Seward 2. S2.1 million for Dock Improvements and two Mooring Dolphins for home basing the Alaska Region Research Vessel at the Seward Marine Center in Seward 3. $1.465 million for completing a float for security and fire vessels in the Seward Small Boat Harbor 4. $225 million appropriation for Seward Community Roads for repaving road surfaces, reconstructing new sidewalks, and improving roadway drainage systems 5. $300 thousand for moving the existing Coast Guard building in Seward to a more secure location and completing economic development improvements at the existing site 6. $150 thousand for constructing an ADA Compliant Boardwalk on the South Harbor Uplands of the Seward Small Boat Harbor 7. $1.15 million for establishing a Clinic at the Providence Seward Hospital that provides primary health and wellness care to all residents (modeled after the Swedish Medical Horne Model in Seattle) 8. $2 million for constructing a 100'x 80' metal building to house emergency response equipment, and shelter supplies at the Fort Raymond Satellite Fire Station 9. $5 million grant lbr building the $10 million Seward Library/ Museum (local contributions and a general obligation bond will provide a 100% match of $5 million to complete the project) 36 AUTHORIZATIONS AND BENEFICIAL LEGISLATION 1. Authorization language in the Water Resource Development Act that the $2.66 million local government cost share paid by the City of Seward to the Army Corps of Engineers satisfies the total cost share requirements for Phase 1 and Phase 2 Of the Seward Harbor Expansion Project (additional costs were incurred in a second phase of the project to correct a design deficiency by the Army Corps of Engineers) 2. Authorization language amending the Water Resources Development Act of 2007 (Public Law 110-114, 121 STAT. 1205) as follows: a. Amending Section 5032 (1) by striking "Tunnel" from the title; (2) by striking "Long -Term" from subsection (a); (3) by striking "Long- Term" from subsection (a)(1); (4) by striking "Long- Term" from subsection (a)(2). b. Striking subsection (b) in Section 5032 and inserting language directing the Secretary to conduct a study to determine whether an alterative method of flood diversion in Lowell Canyon is feasible. Feasibility shall be determined based on risk reduction rather than cost - benefit analysis. Federal cost share for the study shall be the same as the Federal share for the original project. 3. Authorization language in the Energy Committee Public Lands Bill allowing the Secretary of Interior to enter into an Agreement with the City of Seward to use and operate thc Kenai Fjords Parks Service Buildings (known locally as the Legends Building and Old Solly Building) as a conference center for the mutual benefit of local government agencies and the community of Seward 4. $250 thousand for operating thc Alaska strandings network and responding to marine mammal and seabird strandings and mortalities throughout Alaska 5. $190 thousand for establishing an Alaska Climate Change Knowledge Network (ACCKN) to foster coordination among the various entities with responsibilities for collecting, interpreting, and using climate change data 6. S15 million in the Highway Transportation Bill for extending and improving the Alaska Railroad Freight Dock in Seward 7. S2 million in the Highway Transportation Bill f,- controlling coastal erosion that threatens the Lowell Point Road and critical public infrastructure 8. $1.6 million for establishing the Jesse Lee Leadership Residential Charter School ($13.8 million will be provided through state and corporate grants) 9. $100 thousand for repairing and upgrading the Alutiiq Pride Shellfish Hatchery for developing shellfish aquaculture in Alaska RECOMMENDATION: Council approve Resolution 2009- approving the City of Seward's Calendar Year 2010 Federal Legislative Priorities. 37 Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2009 -102 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE CITY OF SEWARD'S CALENDAR YEAR 2010 STATE LEGISLATIVE PRIORITIES WHEREAS, the City annually compiles a list of projects or issues that are identified as top state legislative priorities; and WHEREAS, the list of projects is compiled and distributed to the Alaska Legislature in Juneau, the Kenai Peninsula Borough, and the City of Seward lobbyist; and WHEREAS, this prioritized list validates the projects and greatly focuses the efforts of the administration in our lobbying efforts; and WHEREAS, all the projects on this list are consistent with the City's Comprehensive and Strategic Plans; and WHEREAS, the 2010 Federal Economic Stimulus bill may make funding available from federal and state agencies or departments to complete various projects on this list of state legislative priorities. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. This list of legislative projects is hereby declared to be the official legislative priority list for the City of Seward for the 2010 State legislative session: 1. STATE FUNDED PROJECTS WITH LOCAL MATCH A. PUBLIC FACILITIES (1) $5 million grant for building the $10 million Seward Library and Museum (local contributions and a general obligation bond will provide a 100% match of $5 million to complete the project) (2) $2 million for constructing a 100'x 80' metal building to house emergency response equipment, and shelter supplies at the Fort Raymond Satellite Fire Station (the City will provide a $500 thousand match to complete the project) (3) $2 million for expanding the Providence Seward Hospital Medical Clinic, moving the CT scanner into the facility, increasing backup generator capacity, and improving space for primary health care (the City provides $500 thousand annually for these improvements) 38 CITY OF SEWARD, ALASKA RESOLUTION 2009 -102 B. PORT AND HARBOR (1) $1 million for inner- harbor improvements to repair and replace the "D" Floats in the Seward Small Boat Harbor (the City will provide $500 thousand to complete the project) (2) $1.5 million for establishing mooring dolphins and dock improvements at the University of Alaska Fairbanks Seward Marine Center in Seward (the City will provide $500 thousand to complete the project) (3) $150 thousand for constructing an ADA Boardwalk on the South Harbor Uplands of the Seward Small Boat Harbor (the City will provide $50 thousand to this project) C. ELECTRIC (1) $5 million for completing the standby generator complex for the Seward Electric Utility as a match for $6 million in City revenue bond funding (this project includes erecting a new generator plant building — already under construction and designing and constructing a warehouse complex; automating generator controls through a Supervisory Control and Data Acquisition (SCADA) system, and completing installation of 3 each 2.5 MW generators) (2) $12 million for upgrading the transmission line to 115KV in Seward to reduce line loss while improving efficiency and reliability of power distribution (the City is providing $6 million in revenue bond funding for improvements to the electric utility) (3) $300 thousand for installing automatic electrical metering equipment to improve customer service, outage management, and load management (the City will provide a 100% match of $300 thousand to complete the project) (4) $85 thousand for establishing improvements to redundant capabilities for providing electrical power during emergencies, such as a tsunami, to the downtown and hospital area of Seward (the City will provide a 100% match of $85 thousand for the project) D. ROADS AND STREETS (1) $750 thousand for improving and repairing streets, sidewalks, and roadway drainage (the City provided $160 thousand in 2008 for these repairs) (2) $250 thousand for paving and improving drainage in the northeast parking lot of the Seward Small Boat Harbor (the City has obtained a matching grant of approximately $200 thousand for design and preparation of the area for paving) (3) $35 million for purchasing and installing replacement Seward Highway Bridges for Ptarmigan Creek, Falls Creek, and Trail River 3�� CITY OF SEWARD, ALASKA RESOLUTION 2009 -102 2. ALASKA SEALIFE CENTER (1) $450 thousand for refurbishing the saltwater intake system and relocating the freshwater pumping system at the Alaska SeaLife Center (these critical capital maintenance projects will help prevent closure of the facility and a catastrophic economic impact on Seward) (2) $2.3 million for establishing an Anchorage SeaLife Center Learning Annex in partnership with the Port of Anchorage (operating costs will become the responsibility of the Alaska SeaLife Center) 3. CRUISE SHIP HEAD TAX (1) $2 million for building a new water storage tank and distribution system that will establish the excess capacity that is necessary to provide water and improved fire protection to cruise ships (this funding will match approximately $2.5 million from stimulus funding and low- interest loans) (2) $3 million for constructing a security float system that will improve security and fire protection to cruise ships (3) $300 thousand for relocating Seward's Coast Guard Building adjacent to the Cruise Ship Dock Area and improving security to cruise ships and their passengers (4) $500 thousand for improving the cruise ship pedestrian corridor between the Alaska Railroad Terminal and Cruise Ship Terminal 4. STATE FUNDED PROJECTS (1) $15 million in the DOT/PF Municipal Harbor Facility Grant Program that will allow the City of Seward to obtain a $1.465 million grant to complete construction of the "Z" Float by providing a match of $1.465 million (2) $155 thousand in the Department of Corrections Operating Budget to add an emergency wastewater bypass (with valving and piping for the bypass) that will keep the Spring Creek Correctional Facility sewage system operational in the event of a system failure (3) $35.154 million funding for the Alaska Vocational Technical Center (AVTEC) capital projects and the $1.4464 million increase in their operating budget for FY10 (4) $1.5 million for establishing storm water discharge infrastructure that includes a security fence around the city vessel storage area at the Seward Marine Industrial Center (SMIC) (5) $5 million from the Railbelt inter —tie funds for upgrading transmission lines between Anchorage and Seward 40 CITY OF SEWARD, ALASKA RESOLUTION 2009 -102 (6) $2 million for controlling coastal erosion that threatens the Lowell Point Road (this road provides the sole land access to critical public infrastructure, state and federal parks, and a residential housing area) (7) $860 thousand for building a Handicapped Accessibility Fish Cleaning Station in the Northeast Launch Ramp Area of the Seward Small Boat Harbor (8) $450 thousand for paving the road and parking lot on the South Seward Small Boat Harbor Uplands area (9) $1.7 million for doubling the capacity of the ship lift (synchrolift) and improving dock capabilities at SM1C (10) $4.5 million for completing sheet piling and adding moorage along the north side of the Seward Small Boat Harbor (11) $60 thousand for studying the feasibility of a hydro electric plant to produce renewable energy in Seward (12) $1 million for accomplishing levee maintenance and bed load removal in the Fourth of July Creek and providing protecting the Spring Creek State prison (13) $100 thousand for improving City ADA accessibility (14) $68 thousand for purchasing and installing Energy Efficiency Boiler replacements in City owned infrastructure 5. BENEFICIAL LEGISLATION (1) The highest priority for beneficial legislation is a State of Alaska General Obligation Bond that includes $16 million for extending the SMIC basin breakwater that will improve ship moorage, loading, and repair operations (2) $100 thousand for repairing and upgrading the Alutiiq Pride Shellfish Hatchery for developing shellfish aquaculture in Alaska (3) $13.8 million for the Friends of the Jesse Lee Home for stabilization of the Jesse Lee Home for a leadership charter school (4) Regulations permitting the use of a guaranteed cruise ship head tax revenue stream for bonding of capital projects that benefit the cruise ship industry (5) Appropriation for upgrading Seward Highway (MP18 -25.5) in the STIP (6) Authorization for upgrading Seward Highway (MP 25.5 -36) in the STIP (7) Authorization for upgrading the Sterling Highway (MP 45 -60) in the STIP (8) Construction of a highway exit off the Seward Highway in the vicinity of MP 6 for better and safer vehicle access to Camelot and Salmon Creek subdivisions (9) Support for continuing Medicaid programs and capital cost reimbursement at not less than current year funding levels 41 CITY OF SEWARD, ALASKA RESOLUTION 2009 -102 (10) State funding for accomplishing the objectives of the library assistance Bill (11) Return of service to Seward by the State Ferry Tustumena (12) Alternative Energy Programs that encourage and fund participation by the City and its electrical utility customers (13) A rebate program for citizen purchases of energy efficient appliances (in concert with disposal of old appliances) to reduce electric usage Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26` day of October, 2010. THE CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis, CMC City Clerk (City Seal) 4'2 Council Agenda Statement e o f Spi CO 4 Meeting Date: October 26, 2009 From: Phillip Oates, City Manager Agenda Item: Calendar Year 2010 State Legislative Priorities BACKGROUND & JUSTIFICATION: The City annually compiles a list of projects or issues that we identify as our top legislative priorities. The list of projects is compiled into a package that is then distributed to the Governor's Office, our legislators, the Kenai Peninsula Borough (for inclusion in their legislative package), and our lobbyist. This prioritized list validates the projects and greatly focuses the efforts of the Administration in our lobbying effort as we seek funding or other resolution through State government. The following list is submitted to the City Council for review and approval. 1. STATE FUNDED PROJECTS WITH LOCAL MATCH A. PUBLIC FACILITIES (1) $5 million grant for building the $10 million Seward Library and Museum (local contributions and a general obligation bond will provide a 100% match of $5 million to complete the project) (2) $2 million for constructing a 100'x 80' metal building to house emergency response equipment, and shelter supplies at the Fort Raymond Satellite Fire Station (the City will provide a $500 thousand match to complete the project) (3) S2 million for expanding the Providence Seward Hospital Medical Clinic, moving the CT scanner into the facility, increasing backup generator capacity, and improving space for primary health care (the City provides $500 thousand annually for these improvements) B. PORT AND HARBOR (1) $1 million for inner- harbor improvements to repair and replace the "D" Floats in the Seward Small Boat Harbor (the City will provide $500 thousand to complete the project) (2) $1.5 million for establishing mooring dolphins and dock improvements at the University of Alaska Fairbanks Seward Marine Center in Seward (the City will provide $500 thousand to complete the project) (3) $150 thousand for constructing an ADA Boardwalk on the South Harbor Uplands of the Seward Small Boat Harbor (the City will provide $50 thousand to this project) l;� C. ELECTRIC (1) $5 million for completing the standby generator complex for the Seward Electric Utility as a match for $6 million in City revenue bond funding (this project includes erecting a new generator plant building - already under construction and designing and constructing a warehouse complex; automating generator controls through a Supervisory Control and Data Acquisition (SCADA) system, and completing installation of 3 each 2.5 MW generators) (2) $12 million for upgrading the transmission line to 1 15KV in Seward to reduce line loss while improving efficiency and reliability of power distribution (the City is providing 56 million in revenue bond funding for improvements to the electric utility) (3) 5300 thousand for installing automatic electrical metering equipment to improve customer service, outage management, and load management (thc City will provide a 100% match of $300 thousand to complete the project) (4) $85 thousand for establishing improvements to redundant capabilities for providing electrical power during emergencies, such as a tsunami, to the downtown and hospital area of Seward (the City will provide a 100% match of $85 thousand for the project) D. ROADS AND STREETS (1) $750 thousand for improving and repairing streets, sidewalks, and roadway drainage (the City provided $160 thousand in 2008 for these repairs) (2) $250 thousand for paving and improving drainage in the northeast parking lot of the Seward Small Boat Harbor (the City has obtained a matching grant of approximately $200 thousand for design and preparation of the area for paving) (3) $35 million for purchasing and installing replacement Seward Highway Bridges for Ptarmigan Creek, Falls Creek, and Trail River 2. ALASKA SEALIFE CENTER (1) $450 thousand for refurbishing the saltwater intake system and relocating the freshwater pumping system at the Alaska SeaLife Center (these critical capital maintenance projects will help prevent closure of the facility and a catastrophic economic impact on Seward) (2) 52.3 million for establishing an Anchorage SeaLife Center Learning Annex in partnership with the Port of Anchorage (operating costs will become the responsibility of the Alaska SeaLife Center) 3. CRUISE SHIP HEAD TAX (1) 52 million for building a new water storage tank and distribution system that will establish the excess capacity that is necessary to provide water and improved fire protection to cruise ships (this funding will match approximately 52.5 million from stimulus funding and low- interest loans) (2) $3 million for constructing a security float system that will improve security and fire protection to cruise ships (3) 5300 thousand for relocating Seward's Coast Guard Building adjacent to the Cruise Ship Dock Area and improving security to cruise ships and their passengers 44 (4) $500 thousand for improving the cruise ship pedestrian corridor between the Alaska Railroad Terminal and Cruise Ship Terminal 4. STATE FUNDED PROJECTS (1) $15 million in the DOT /PF Municipal Harbor Facility Grant Program that will allow the City of Seward to obtain a $1.465 million grant to complete construction of the "Z" Float by providing a match of $1.465 million (2) $155 thousand in the Department of Corrections Operating Budget to add an emergency wastewater bypass (with valving and piping for the bypass) that will keep the Spring Creek C'orrectional Facility sewage system operational in the event of a system failure (3) $35.154 million funding for the Alaska Vocational Technical Center (AVTEC) capital projects and the $1.4464 million increase in their operating budget for FY10 (4) $1.5 million for establishing storm water discharge infrastructure that includes a security fence around the city vessel storage area at the Seward Marine Industrial Center (SMIC) (5) $5 million from the Railbelt inter —tie funds for upgrading transmission lines between Anchorage and Seward (6) $2 million for controlling coastal erosion that threatens the Lowell Point Road (this road provides the sole land access to critical public infrastructure, state and federal parks, and a residential housing area) (7) $860 thousand for building a Handicapped Accessibility Fish Cleaning Station in the Northeast Launch Ramp Area of the Seward Small Boat Harbor (8) $450 thousand for paving the road and parking lot on the South Seward Small Boat Harbor Uplands area (9) S1.7 million for doubling the capacity of the ship lift (synchrolift) and improving dock capabilities at SMIC (10) $4.5 million for completing sheet piling and adding moorage along the north side of the Seward Small Boat Harbor (1 1) $60 thousand for studying the feasibility of a hydro electric plant to produce renewable energy in Seward (12) $1 million for accomplishing levee maintenance and bed load removal in the Fourth of July Creek and providing protecting the Spring Creek State prison (13) $100 thousand for improving City ADA accessibility (14) $68 thousand for purchasing and installing Energy Efficiency Boiler replacements in City owned infrastructure 5. BENEFICIAL LEGISLATION (1) The highest priority for beneficial legislation is a State of Alaska General Obligation Bond that includes $16 million for extending the SMIC basin breakwater that will improve ship moorage, loading, and repair operations (2) $100 thousand for repairing and upgrading the Alutiiq Pride Shellfish Hatchery for developing shellfish aquaculture in Alaska (3) $13.8 million for the Friends of the Jesse Lee Home for stabilization of the Jesse Lec Home for a leadership charter school 4 '3 (4) Regulations permitting the use of a guaranteed cruise ship head tax revenue stream for bonding of capital projects that benefit the cruise ship industry (5) Appropriation for upgrading Seward Highway (MP 18 -25.5) in the STIP (6) Authorization for upgrading Seward Highway (MP 25.5 -36) in the STIP (7) Authorization for upgrading the Sterling Highway (MP 45 -60) in the STIP (8) Construction of a highway exit off the Seward Highway in the vicinity of MP 6 for better and safer vehicle access to Camelot and Salmon Creek subdivisions (9) Support for continuing Medicaid programs and capital cost reimbursement at not less than current year funding levels (10) State funding for accomplishing the objectives of the library assistance Bill (11) Return of service to Seward by the State Ferry Tustumena (12) Alternative Energy Programs that encourage and fund participation by the City and its electrical utility customers (13) A rebate program for citizen purchases of energy efficient appliances (in concert with disposal of old appliances) to reduce electric usage RECOMMENDATION: 1/ Council approve Resolution 2009 - 'approving the City of Seward's Calendar Year 2010 State Legislative Priorities. 46 Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2009 -103 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE CITY OF SEWARD'S CALENDAR YEAR 2010 CITY PRIORITIES WHEREAS, the City annually compiles a list of projects or issues that are identified as top city priorities; and WHEREAS, the list of projects is compiled and distributed to granting agencies for city priority projects and the City of Seward's lobbyists as needed; and WHEREAS, this prioritized list validates the projects and greatly focuses the efforts of the administration in our grant and lobbying efforts; and WHEREAS, all the projects on this list are consistent with the City's Comprehensive and Strategic Plans. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. This list of city projects is hereby declared to be the official city priority list for the City of Seward for the 2010. PUBLIC FACILITIES & INFRASTRUCTURE 1. $4.6 million for new water storage tank and distribution system 2. $5 million state assistance for the $10 million Seward Library/ Museum (local contributions of grant, private donations and potential bond will provide a 100% match of $5 million to complete the project) 3. $15.7 million for public safety building and jail 4. $2 million for Fort Raymond Satellite Fire Station for the construction of a 100'x 80' metal building to house emergency response equipment, shelter supplies, a communication equipment room, and an area for a backup EOC 5. $850 thousand for platform aerial fire truck 6. $1.15 million for establishing a Clinic at the Providence Seward Hospital that provides primary health and wellness care to all residents (modeled after the Swedish Medical Home Model in Seattle) 7. $2 million for expanding the Providence Seward Hospital Medical Clinic, moving the C'I' scanner into the facility, increasing backup generator capacity, and improving space for primary health care (the City provides $500 thousand annually for these improvements) 4'7 CITY OF SEWARD, ALASKA RESOLUTION 2009 -103 8. $2 million for bed load maintenance in the Fourth of July Creek 9. $229 thousand for hospital capital equipment 10. $600 thousand for wastewater infrastructure rehabilitation 11. $500 thousand for Animal Control Facility 12. $13.8 million for the Friends of the Jesse Lee Home for the restoration of the Jesse Lee Home as a statewide leadership school PORT AND HARBOR 1. $1 million for inner - harbor improvements to repair and replace the "D" Floats in the Seward Small Boat Harbor (the City will provide $500 thousand to complete the project) 2. $1.5 million for establishing mooring dolphins and dock improvements at the University of Alaska Fairbanks Seward Marine Center in Seward (the City will provide $500 thousand to complete the project) 3. $150 thousand for constructing an ADA Boardwalk on the South Harbor Uplands of the Seward Small Boat Harbor (the City will provide $50 thousand to this project) 4. $1.465 million for completing a float for security and fire vessels in the Seward Small Boat Harbor 5. $300 thousand for moving the existing Coast Guard building in Seward to a more secure location and completing economic development improvements at the existing site 6. $7.7 million for inner - harbor improvements 7. $4 million for construction of security float and slips 8. $400 thousand for NE fish cleaning station 9. $15 million for expanding the Alaska Railroad freight dock 10. $1.5 million for establishing storm water discharge infrastructure that includes a security fence around the city vessel storage area at the Seward Marine Industrial Center 11. $860 thousand for building a Handicapped Accessibility Fish Cleaning Station in the Northeast Launch Ramp Area of the Seward Small Boat Harbor 12. $450 thousand for paving the road and parking lot on the South Seward Small Boat Harbor Uplands area 13. $1.7 million for doubling the capacity of the ship lift (synchrolift) and improving dock capabilities at the Seward Marine Industrial Center 14. $4.5 million for completing sheet piling and adding moorage along the north side of the Seward Small Boat Harbor 48 CITY OF SEWARD, ALASKA RESOLUTION 2009 -103 ELECTRIC 1. $5 million for completing the standby generator complex for the Seward Electric Utility as a match for $6 million in City revenue bond funding (this project includes erecting a new generator plant building already under construction —and designing and constructing a 2. warehouse complex; automating generator controls through a Supervisory Control and Data Acquisition (SCADA) system, and completing installation of 3 each 2.5 MW generators) 3. $12 million for upgrading the transmission line to 115KV in Seward to reduce line loss while improving efficiency and reliability of power distribution (the City is providing $6 million in revenue bond funding for improvements to the electric utility) 4. $300 thousand for installing automatic electrical metering equipment to improve customer service, outage management, and load management (the City will provide a 100% match of $300 thousand to complete the project) 5. $85 thousand for establishing redundant capabilities for providing electrical power during emergencies, such as a tsunami, to the downtown and hospital area of Seward (the City will provide a 100% match of $85 thousand for the project) 6. $68 thousand for purchasing and installing Energy Efficiency Boiler replacements in City owned infrastructure ROADS AND STREETS 1. $2.25 million appropriation for Seward Community Roads for repaving road surfaces, reconstructing sidewalks, and improving roadway drainage systems 2. $250 thousand for paving and improving drainage in the northeast parking lot of the Seward Small Boat Harbor (the City has obtained a matching grant of approximately $200 thousand for design and preparation of the area for paving) ALASKA SEALIFE CENTER 1. $450 thousand for refurbishing the saltwater intake system and relocating the freshwater pumping system at the Alaska SeaLife Center (these critical capital maintenance projects will help prevent closure of the facility and a catastrophic economic impact on Seward) 2. $2.3 million for establishing an Anchorage SeaLife Center Learning Annex in partnership with the Port of Anchorage (operating costs will become the responsibility of the Alaska SeaLife Center) 49 CITY OF SEWARD, ALASKA RESOLUTION 2009 -103 CRUISE SHIP HEAD TAX 1. $2 million for building a new water storage tank and distribution system that will establish the excess capacity that is necessary to provide water and improved fire protection to cruise ships (this funding will match approximately $2.5 million from stimulus funding and low - interest loans) 2. $3 million for constructing a security float system that will improve security and fire protection to cruise ships 3. $300 thousand for relocating Seward's Coast Guard Building adjacent to the Cruise Ship Dock Area and improving security to cruise ships and their passengers 4. $500 thousand for improving the cruise ship pedestrian corridor between the Alaska Railroad Terminal and Cruise Ship Terminal STATE FUNDED PROJECTS 1. $2 million appropriation to the Army Corps of Engineers for reconnaissance and initiation of a feasibility study for flood risk reduction at Lowell Creek in Seward 2. $15 million in the DOT /PF Municipal Harbor Facility Grant Program that will allow the City of Seward to obtain a $1.465 million grant to complete construction of the "Z" Float by providing a match of $1.465 million 3. $155 thousand in the Department of Corrections Operating Budget to add an emergency wastewater bypass (with valving and piping for the bypass) that will keep the Spring Creek Correctional Facility sewage system operational in the event of a system failure 4. $35.154 million funding for the Alaska Vocational Technical Center (AVTEC) capital projects and the $1.4464 million increase in their operating budget for FY10 5. $5 million from the Railbelt inter —tie funds for upgrading transmission lines between Anchorage and Seward 6. $2 million for controlling coastal erosion that threatens the Lowell Point Road (this road provides the sole land access to critical public infrastructure, state and federal parks, and a residential housing area) 7. $1 million for accomplishing levee maintenance and bed load removal in the Fourth of July Crcek and providing protecting the Spring Crcek State prison 8. $100 thousand for improving City ADA accessibility 50 CITY OF SEWARD, ALASKA RESOLUTION 2009 -103 STUDIES AND PLANS 1. $60 thousand for studying the feasibility of a hydro electric plant to produce renewable energy in Seward 2. $150,000 for a comprehensive flood master plan 3. $100,000 for a land study for City bench property 4. $150,000 for coastal beach erosion master plan 5. $100,000 for water and storm water master plan 6. $100,000 for road and infrastructure study of the Bench (undeveloped city property) Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26th day of October, 2010. THE CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis, CMC City Clerk (City Seal) 51 Council Agenda Statement e ,0 t 4 1 Meeting Date: October 26, 2009 q From: Phillip Oates, City Manager 7* Agenda Item: Calendar Year 2010 City Priorities BACKGROUND & JUSTIFICATION: The City annually compiles a list of projects or issues that we identify as our top State and Federal legislative priorities. The list of projects is compiled into a package that is then distributed to the Governor's Office, our legislators, the Kenai Peninsula Borough (for inclusion in their legislative package), and our lobbyist. This prioritized list validates the projects and greatly focuses the efforts of the Administration in our lobbying effort as we seek funding or other resolution through State government. This year we have also compiled a list of projects that are in the planning phase and /or may qualify for grants. In order to quality for most grants, the City must include these projects on the City priority list. Many of these projects are also on the State and Federal priority list. The items excluded on the State and Federal priority list will, most likely, be added as the planning phase develops and broadens. The following list is submitted to the City Council for review and approval. PUBLIC FACILITIES & INFRASTRUCTURE 1. $4.6 million for new water storage tank and distribution system 2. $5 million state assistance for the $10 million Seward Library/ Museum (local contributions of grant, private donations and potential bond will provide a 100% match of$5 million to complete the project) 3. $15.7 million for public safety building and jail 4. $2 million for Fort Raymond Satellite Fire Station for the construction of a 100'x 80' metal building to house emergency response equipment, shelter supplies, a communication equipment room, and an arca for a backup EOC 5. $850 thousand for platform aerial fire truck 6. $1.15 million for establishing a Clinic at the Providence Seward Hospital that provides primary health and wellness care to all residents (modeled after the Swedish Medical Horne Model in Seattle) 7. $2 million for expanding the Providence Seward Hospital Medical Clinic, moving the CT scanner into the facility, increasing backup generator capacity, and improving space for primary health care (the City provides $500 thousand annually for these improvements) 8. $2 million for bed load maintenance in the Fourth of July Creek 9. $229 thousand for hospital capital equipment 10. $600 thousand for wastewater infrastructure rehabilitation 11. $500 thousand for Animal Control Facility 12. $13.8 million for the Friends of the Jesse Lcc Horne for the restoration of the Jesse Lee llome as a statewide leadership school 5? PORT AND HARBOR 1. $1 million for inner- harbor improvements to repair and replace the `D" Floats in the Seward Small Boat Harbor (the City will provide $500 thousand to complete the project) 2. $1.5 million for establishing mooring dolphins and dock improvements at the University of Alaska Fairbanks Seward Marine Center in Seward (the City will provide $500 thousand to complete the project) 3. $150 thousand for constructing an ADA Boardwalk on the South Harbor Uplands of the Seward Small Boat Harbor (the City will provide 550 thousand to this project) 4. $1.465 million for completing a float for security and fire vessels in the Seward Small Boat Harbor 5. S300 thousand for moving the existing Coast Guard building in Seward to a more secure location and completing economic development improvements at the existing site 6. $7.7 million for inner - harbor improvements 7. $4 million for construction of security float and slips S. 5400 thousand for NE fish cleaning station 9. 515 million for expanding the Alaska Railroad freight dock 10. $1.5 million for establishing storm water discharge infrastructure that includes a security fence around the city vessel storage area at the Seward Marine Industrial Center 11. 5860 thousand for building a Handicapped Accessibility Fish Cleaning Station in the Northeast Launch Ramp Area of the Seward Small Boat Harbor 12. $450 thousand for paving the road and parking lot on the South Seward Small Boat Harbor Uplands area 13. 51.7 million for doubling the capacity of the ship lift (synchrolift) and improving dock capabilities at the Seward Marine Industrial Center 14. $4.5 million for completing sheet piling and adding moorage along the north side of the Seward Small Boat Harbor ELECTRIC 1. $5 million for completing the standby generator complex for the Seward Electric Utility as a match for $6 million in City revenue bond funding (this project includes erecting a new generator plant building already under construction —and designing and constructing a warehouse complex; automating generator controls through a Supervisory Control and Data Acquisition (SCADA) system, and completing installation of 3 each 2.5 MW generators) 2. $12 million for upgrading the transmission line to 1 ISKV in Seward to reduce line loss while improving efficiency and reliability of power distribution (the City is providing S6 million in revenue bond funding for improvements to the electric utility) 3. $300 thousand for installing automatic electrical metering equipment to improve customer service, outage management, and load management (the City will provide a 100% match of 5300 thousand to complete the project) 53 4. $85 thousand for establishing redundant capabilities for providing electrical power during emergencies, such as a tsunami, to the downtown and hospital area of Seward (the City will provide a 100% match of $85 thousand for the project) 5. S68 thousand for purchasing and installing Energy Efficiency Boiler replacements in City owned infrastructure ROADS AND STREETS 1. $2.25 million appropriation for Seward Community Roads for repaving road surfaces, reconstructing sidewalks, and improving roadway drainage systems 2. $250 thousand for paving and improving drainage in the northeast parking lot of the Seward Small Boat Harbor (the City has obtained a matching grant of approximately $200 thousand for design and preparation of the area for paving) ALASKA SEALIFE CENTER 1. $450 thousand for refurbishing the saltwater intake system and relocating the freshwater pumping system at the Alaska SeaLife Center (these critical capital maintenance projects will help prevent closure of the facility and a catastrophic economic impact on Seward) 2. $2.3 million for establishing an Anchorage SeaLife Center Learning Annex in partnership with the Port of Anchorage (operating costs will become the responsibility of the Alaska SeaLife Center) CRUISE SHIP HEAD TAX 1. S2 million for building a new water storage tank and distribution system that will establish the excess capacity that is necessary to provide water and improved fire protection to cruise ships (this funding will match approximately $2.5 million from stimulus funding and low- interest loans) 2. $3 million for constructing a security float system that will improve security and fire protection to cruise ships 3. $300 thousand for relocating Seward's Coast Guard Building adjacent to the Cruise Ship Dock Area and improving security to cruise ships and their passengers 4. $500 thousand for improving the cruise ship pedestrian corridor between the Alaska Railroad Terminal and Cruise Ship Terminal STATE FUNDED PROJECTS 1. $2 million appropriation to the Army Corps of Engineers for reconnaissance and initiation of a feasibility study for flood risk reduction at Lowell Creek in Seward 2. $15 million in the DOT /PF Municipal Harbor Facility Grant Program that will allow the City of Seward to obtain a $1.465 million grant to complete construction of the "Z" Float by providing a match of $1.465 million 3. $155 thousand in the Department of Corrections Operating Budget to add an emergency wastewater bypass (with valving and piping for the bypass) that will keep the Spring Creek Correctional Facility sewage system operational in the event of a system failure 54 4. $35.154 million funding for the Alaska Vocational Technical Center (AVTEC) capital projects and the $1.4464 million increase in their operating budget for FY10 5. $5 million from the Railbelt inter —tie funds for upgrading transmission lines between Anchorage and Seward 6. $2 million for controlling coastal erosion that threatens the Lowell Point Road (this road provides the sole land access to critical public infrastructure, state and federal parks, and a residential housing area) 7. $1 million for accomplishing levee maintenance and bed load removal in the Fourth of.iuly Creek and providing protecting the Spring Creek State prison 8. $100 thousand for improving City ADA accessibility STUDIES AND PLANS 1. S60 thousand for studying the feasibility of a hydro electric plant to produce renewable energy in Seward 2. S 150,000 for a comprehensive flood master plan 3. S100,000 for a land study for City bench property 4. $150,000 for coastal beach erosion master plan 5. $100,000 for watcr and storm water master plan 6. $100,000 for road and infrastructure study of the Bench (undeveloped city property) RECOMMENDATION: Council approve Resolution 2009- • Z approving the City of Seward's Calendar Year 2010 City Priorities. 55 Agenda Statement Memo of Meeting Date: October 26, 2009 Y, w From Jean Lewis, City Cle k g?.) .44 �-� Agenda Item: Discussion and Guidance on ground lease extension considerations beyond 2009 for Seward Ships Drydock, Inc. The City Manager, along with City Attorney Cheryl Brooking will outline and discuss the various issues with extending the ground lease for Seward Ships Drydock, Inc. beyond 2009. James Pruitt will be present. It will be requested you suspend the rules to allow Mr. Pruitt the opportunity to inform the council of his proposal (seemed more efficient to have Mr. Pruitt speak during the actual agenda item than scheduling him for a report at the beginning of the meeting). To suspend the rules you must get a motion, second and unanimous consent (must pass by 2/3). After this, you may vote on the guidance you wish to give, or can postpone to the next regular meeting or a time certain, if more time is needed for any decisions. 56 Agenda Statement f SI Meeting Date: October 26, 2009 i From: Jean Lewis, City Cler 'a[ A51� Agenda Item: Nominate, elect and swear in Vice -Mayor BACKGROUND & JUSTIFICATION: The City Council must meet and organize not later than 30 days after each regular city election. At this organizational meeting, the Council elects one of its members to act as Vice -Mayor in the absence of the Mayor. The City Council must select one of its members to serve as Vice Mayor. The Vice Mayor chairs the meetings in the absence of the Mayor and fills in for the Mayor at ceremonial functions when the Mayor is unavailable. The Vice -Mayor shall possess all the powers of the mayor and all duties required of them by law or the City Council. The Mayor should open nominations. The Mayor or any council member should then nominate a council member for Vice - Mayor. If only one nomination is received, a motion should be made to close nominations and cast a unanimous ballot for the chosen person. That motion will need a second and can be approved by unanimous consent (no roll call is necessary). If more than one nomination is received, ballots are prepared for each council member to sign and vote for a nominee, or Council can conduct a voice vote. It takes 4 affirmative votes to be appointed. RECOMMENDATION: Nominate and appoint a Vice- Mayor. The city clerk will then proceed to swear them in. 57 Memorandum if, of Date: October 26, 2009 C: To: Mayor Dunham, Council Members 4111-AsKP From: Jean Lewis, City Clerk( Subj: Appointment of council liaisons and /or a council representative on the Kenai Peninsula Borough Economic Development District Board Changes were made to the City Council Rules of Procedure on August 8, 2006, which allowed the option for future councils to appoint liaisons at their annual organizational meeting, or just have the individual Boards and Commissions report to the city council instead. The Mayor will solicit requests from any council member interested in an appointment on the Kenai Peninsula Borough Economic Development District Board of Directors for 2010. This is part of the organizational meeting after election. Informational There are 16 Board of Directors, with Seward having two positions. One position comes from the city council and one citizen from a resident of the surrounding area. The Board meets six times a year, or every other month per a schedule adopted by the Board of Directors at their Annual Meeting. The Board reimburses board members for their travel expenses. Meetings are held at; 14896 Kenai Spur Highway, Kenai, Alaska. The term of the city council seat ends December of 2009. It is requested that you make at least two of the six meetings. Teleconferencing into meetings you cannot attend in person is allowed and can be arranged. Additional information is available on their website at www.kpedd.orq or call the Kenai Office at 907 283 -3335. Recommendation: Continue to receive periodic updates at regular city council meetings by all Boards and Commissions. Re- affirm current representative or appoint new representative to sit on the Kenai Peninsula Borough Economic Development District Board of Directors. 58 Agenda Statement Meeting Date: October 26, 2009 From: City Clerk Jean Lewis e. ' 51tiP Agenda Item: Appoint New Member for Vacant Council Scat BACKGROUND & JUSTIFICATION: A council vacancy has arisen with the recent election of Willard E. Dunham as Mayor of Seward, leaving his seat empty. The term of office will be until the next municipal election of October, 2010. Council has been down a member since August 24, 2009, with the resignation of Council Member Betsy Kellar. The city council desires to 1111 this vacancy as expeditiously as possible. During the October 12, 2009 city council meeting, the city council directed the clerk begin the advertising process. The notice of vacancy was posted in three places, and emailed to the city calendar list which includes the Seward City News and the Seward Phoenix Log. It was also published in the Seward Phoenix Log under "city calendar" on October 15, 2009. Declaration of candidacy forms, letters of interest and Alaska Public Office Commission Financial forms were solicited with letters of interest and declarations being attached for your review. Eight people picked up applications, with six turning them back in. Those candidates requesting appointment are: Randy Stauffer, Tim McDonald, Linda Amberg, Darryl Schaefermeyer, Cindy Ecklund and John French. Chapter 2, Section 2 of the Charter states, the person who fills this vacancy must be an elector of the city, and shall have resided in the city continuously for a period of not less than one year immediately preceding the date of filing. A declaration of candidacy was signed and notarized by each candidate stating they met these qualifications. The council shall be the judge of the election and qualifications of its members. All six candidates were confirmed on the city voter register as residing within the city limits. For filling vacancies, Council is not limited to the applicants that filled out the paperwork. RECOMMENDATION: Council vote on signed ballots provided by the clerk, and after votes announced. Council by motion, vote to appoint the candidate receiving the highest number of votes. Any candidate must receive at least 4 votes to be approved. 59 10/13/2009 2:29 PM Run Date - 10/13/09 @ 2:29 PM Providence Health & Services DET_OPS 110 - MGD - PROV SEWARD MED CTR Detail Statement of Operations (in Thousands) Reported as of September 2009 % Variance % Variance Last Year % Variance Actual MTD Budget MTD MTD Actual YTD Budget YID YTD Actual YTD YTD Gross Service Revenues: 76 61 24.6% Acute Care- Inpatient 1,077 562 91.6% 660 63.2% 446 423 5.4% Acute Care - Outpatient 4,794 4,544 5.5% 4,280 12.0% 120 118 1.7% Primary Care 1,204 1,064 132% 1,174 2.6% 489 523 (6.5 %) Long -term Care 4.709 4,756 (1.0 %) 4,505 4.5% (13) 16 (181.3 %) Homecare & Hospice (21) 146 (114.4 %) 131 (116.0 %) - Housing & Assist. Living - _ 1,118 1,141 _ (2.0 %) Total Gross Service Revenues 11,763 11,072 6.2% 10,750 9.4% Revenue Deductions: 18 24 25.0% Charity Care 136 257 47 -1% 175 22.3% - Medicaid Charity - - - - - 194 141 (37.6 %) Medicare & Medicaid 485 1,391 65.1% 1,241 60.9% 13 5 (160.0 %) Negotiated Contracts 63 48 (31.3 %) 56 (12.5 %) 47 48 2.1% Other 592 485 (22.1 %) 449 (318%) 272 218 (24.8 %) Total Deductions 1,276 2,181 41.5% _ - -- 1,921 - -- 33.6% 846 923 (8.3 %) Net Service Revenue 10,487 8,891 18.0% 8.829 18.8% - Premium Revenue - - - - - Rental and Education Revenue - - - - - - - 9 12 (25.0 %) Other Operating Revenue 54 107 (49.5 %) 134 (59.7 %) 855 935 (8.6 %) Total Net Operating Revenues 10,541 8,998 17.1% 8,963 17.6% ad Expenses from Operations: - - - Purchased and Healthcare Expenses - - - - - Other Expenses from Operations: 634 599 (5 -8 %) Salaries & Wages 5,529 5,490 (0.7 %) 5,081 (8.8 %) 162 179 9.5% Employee Benefits 1,577 1,670 56% 1,452 (86%) 9 2 (350 -0 %) Professional Fees 46 22 (109.1 %) 72 36.1% 69 59 (16.9 %) Supplies 577 536 (7.6 %) 507 (13.8 %) 135 221 38.9% Purchased Service 1,383 2,007 31.1% 1,759 21.4% 2 2 0.0% Depreciation 16 16 0.0% 16 0.0% - 1 - Interest and Amortization 13 11 (18.2 %) 19 31.6% 38 65 41.5% Bad Debts 603 683 11.7% 705 14.5% - - Healthcare Taxes - - - - - 90 44 (104.5 %) Other Expenses 527 396 (311 %) 405 (30.1 %) 1,139 1,172 2.8% Total Other Exp from Operations 10,271 10,831 5.2% 10,016 (2.5 %) - __._ - -- -- - - - - - -- 1,139 1,172 _ 2.8% Total Operating Expenses - - -_- 10,271 10,831 5.2% 10,016 (2.5%) (284) _ - -- (237) (19.8 %) Excess of Rev Over Exp from OPS 270 (1,83 114.7% (1 - 125.6% - - - Non -Operating Gain (Loss) 1 1 0.0% 1 0.0% (284) (237) (19.8 %) Excess of Revenues Over Expenses 271 (1,832) 114.8% (1,052) 125.8% Other Activity- Unrestricted 501 - - Increase (Decrease) in UR Net Assets - _ _ 772. . __,_.11 - ,052 _ 173.4 % 1 October 2009 November 2009 O ctober2009 SMTWTFS SMTWTFS 1 2 1 2 3 4 5 6 7 4 5 6 7 8 910 8 91011121314 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 Monday Tuesday Wednesday Thursday Friday Y October 1, 2 5 9 Election Day 12:OOpm PACAB Meeting 1 12:00P111, y ,, ti 1 6 :DOpm HP Spc Mtg 6:30pm P&Z'WS` 7:3OprnP &Z Meeting , 12 13-'1 _ 14 1�_ 16 7:OOpm City Council 1 6:30pm: Council Budget 6:30pm Council Budget 6 :30pm Council Budget 6 :30pm Council Budget Meeting Work Session Work Session Work Session Work Session 19 20 2 Alaska Day- Offices Closed T 6:OOpm CC Sp Meeting ;! # 2 :00pmPACAB Special j ! 9 :00am Social Security 6:30pm Council Budget Meeting Rep Work Session 6:30pm unil g 6:30pm P&'Z,WOrk Sbf 4 7 :30pm P St Mtg iar < tu" " S n eS , 6:30prr%; Historic Preservation Meeting _ 26 2.7 29 3C 7:00 28` pm City Council Meeting Nanci Richey 1 10/21/2009 3:05 PM November 2009 November 2009 December 2009 S M T W T F S 5 M T T W W T F S 1 2 3 4 5 6 7 1 2 3 4 5 8 9 10 11 12 13 14 6 7 8 9 10 11 12 15 16 17 18 19 20 21 13 14 15 16 17 18 19 22 23 24 25 26 27 28 20 21 22 23 24 25 26 29 30 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday November 2i 3, 4,I 5 E 12:OOpm PACAB Meeting 1 7:30pm P &Z Meeting i 1 1 _. 11 12 13 7:00pm City Council veteran's Day - Offices Ciosed Meeting 11:3Oam $,, , 1 (.0tFi i.MSae s oli 1 161 17 1.. 181 19, 2C 6:30pm P&Z Nvor `bessio 12.00pm A E L 9:00am Social Security Ses5iO > Vi-l? 1 Rep 6:30pm Historic Preservation Meeting ■ 24 1 251 26 27 7:0Opm City Council 23, Thanksgiving- Offices Closed I Thanksgiving- Offices Closed Meeting 30 I `• 1 Nanci Richey 2 10/21/2009 3:05 PM 62 December 2009 January 2010 December 2009 S M T W T F 5 S M T W T F 5 1 2 3 4 5 1 2 6 7 8 9 10 11 12 3 4 5 6 7 8 9 13 14 15 16 17 18 19 10 11 12 13 14 15 16 27 2 29 30 34 25 26 17 4 25 26 27 28 29 30 27 26 8 29 30 31 31 Monday Tuesday Tuesda Wednesday Thursday Friday 2 3 December 11 7 :3Opm P&Z Meeting 12 :00Pm PACAB Meeting 7p g 9, 14 11 11:30am s3 ' dm Oorninittett 17 _ 16, 18 1ST' -- _..� _. _ 9:00am Social Security 7:OOpm City Council 14 6:3Qpm P$fZ�W.t1r1C5CSSi4ts f2:00pm -�� � �� � -�� Meeting 5eon iii " . Rep 6:30pm Historic Preservation Meeting 21 22 23 24 25 12:0Opm Christmas Eve ' Merry Christmas - Offices dos Offices Close at Noon 28 :29 , 30 . 31i 7:OOpm City Council Meeting 3 10)21/2009 3:05 PM Nanci Richey