HomeMy WebLinkAbout10262009 City Council Packet 1963 1%5 2005 The City of Seward, Alaska
CITY COUNCIL MEETING AGENDA l' A
An-America Clty
{Please silence all cellular phones and pagers during the meeting}
liuktO
Note NEW time!
October 26, 2009 7:00 p.m. Council Chambers
1. CALL TO ORDER
Willard E. Dunham 2. PLEDGE OF ALLEGIANCE
Mayor
Term Expires 2011 A. Swear -in New Members.
Vacant 3. ROLL CALL
Term Expires 2010 4. CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT
THOSE ITEMS SCHEDULED FOR PUBLIC HEARING.
Robert Valdatta [Those who have signed in will be given the first opportunity to
Council Member speak. Time is limited to 2 minutes per speaker and 30 minutes total
Term Expires 2011 time for this agenda item.]
5. APPROVAL OF AGENDA AND CONSENT AGENDA
Tom Smith [Approval of Consent Agenda passes all routine items indicated by
Council Member asterisk ( *). Consent Agenda items are not considered separately
Term Expires 2011 unless a council member so requests. In the event of such a request,
the item is returned to the Regular Agenda]
Vanta Shafer
Council Member 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Term Expires 2011
A. Proclamations and Awards
Jean Bardarson B. City Manager's Report
Council Member C. City Attorney Report
Term Expires 2010 D. Chamber of Commerce Report
E. Other Reports, Announcements and presentations.
Marianna Keil
Council Member 1. Statements from candidates interested in the vacant city council
Term Expires 2010 seat. John French, Darryl Schaefermeyer, Cindy Ecklund, Randy
Stauffer. Linda Amberg, and Tim McDonald Pg 3
Phillip Oates 7. PUBLIC HEARINGS - None
City Manager S. UNFINISHED BUSINESS - None
Jean Lewis 9. NEW BUSINESS
City Clerk
A. Resolutions
Cheryl Brooking
City Attorney *1. Resolution 2009 -100 Authorizing The City Manager To Enter
Into A Contract With ECI /Hyer Inc. To Provide Professional
Schematic Design Services For The Library Museum Replacement
Project And To Appropriate Funds Not To Exceed One Hundred Sixty
Two Thousand Three Hundred And Twenty Seven Dollars
($162,327) Pg 16
City of Seward, Alaska Council Agenda
October 26, 2009 Page 1
2. Resolution 2009 -101, Approving The City Of Seward's Calendar Year 2010 Federal al
Legislative Priorities
3. Resolution 2009 -102, Approving The City Of Seward's Calendar Year 2010 SS t 3 atte
Legislative Priorities
4. Resolution 2009 -103. Approving The City Of Seward's Calendar Year 2010 City
Pg Ci
Priorities
B. Other New Business Items
1. Discuss and receive guidance on ground lease extension considerations beyond 0
for Seward Ships Drydock, Inc Pg 56
2. Schedule a work session on the Library Museum Project. Pg 57
3. Nominate, appoint and swear in a Vice -Mayor
4. Mayor Dunham appoint city council liaisons to P &Z, PACAB and KPB Economic
Development District, or appoint KPB Economic Development District representative
and direct individual Boards & Commissions to file periodic reports to the city
council
5. Vote and appoint qualified candidate to fill the council vacancy with a term to expire
October 2010
6. Swear -in and seat New Council Member with a term to expire October 2010.
10. INFORMATIONAL ITEMS AND REPORTS (No action required)
A. City Financials Pg 60
B. Hospital Financials
11. COUNCIL COMMENTS
12. CITIZENS' COMMENTS [5 minutes per individual - Each individual has one
opportunity to speak./
13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS
14. EXECUTIVE SESSION
A. Go Into Executive Session To Discuss Matters Pertaining To Litigation Regarding The
Ninth Circuit Decision In The Case Of Resurrection Bay Conservation Alliance Vs City Of
Seward.
14. ADJOURNMENT
Council Agenda
City of Seward, Alaska page a
October 26, 2009
Letter of Interest
Seward City Council vacancy RECEIVED
October 14, 2009 OCT 1 5 2009
OFFICE OF THE
Mayor Dunham and City Council Members; CITY CLERK
I am seeking to fill the vacancy left on the City Council by the election of Willard Dunham as
Seward Mayor. You all know me fairly well so I will keep this letter brief.
I have lived in Seward for the past 11 years. It has become my home. The primary reasons I am
seeking this position are very similar to the reasons I chose to stay in Alaska after my self -
imposed deadline of five years in Alaska had lapsed. I arrived in Alaska 29 years ago as an
accomplished mountaineer and ice climber with a job as an Assistant Professor at UAA. My
plan was to stay at most five years before moving to a faculty position in a more established
university.
Over the next five years I found myself increasingly invested in the growth and diversified
development of Alaska and her people. Rather than leaving the State, I took a position at the
University's new Fishery Industrial Technology Center where I eventually served as its Director.
My work with the economic and technical development of Alaska's fishing /seafood processing
sector has given me firsthand knowledge of growing businesses in Alaska. In 1987 the "Fish
Tech Center" became part of the new School of Fisheries and Ocean Sciences. There and later
while assisting the School of Agriculture and Land Resources Management, I continued to grow
my skills in the economic development of Alaska's renewable resources.
In 1998, I was enticed to retire from the University of Alaska by the State's Retirement Incentive
Program. I moved to Seward and have continued my interest in sustainable development, this
time the development of the City of Seward, and opportunities for her residents.
While living in Seward I have been an active volunteer for the Seward Silver Salmon Derby and
the Alaska SeaLife Center. I have represented the City on the Cook Inlet Aquaculture
Association Board of Directors for 11 years, and the Prince William Sound Regional Citizens'
Advisory Council Board of Directors for six years. I also currently serve on the Seward Historic
Preservation Commission.
Seward currently faces many challenges, many of which will not be easy to fix. If appointed to
the Council, I expect to work diligently with the Council, City administration and the people of
Seward to find solutions equitably share the costs, burdens, and benefits among all residents in
an open and transparent manner.
I have attached a one -page summary of my resume. I would be happy to provide the whole
document if you wish more detail.
Thank you for your
John S. French
3
Professional & Technical Resume
Name: John Storrs French
Mailing address: P.O. Box 1470, Seward, AK 99664 -1470
Residence address: 506 Fourth Ave, Seward, AK
Telephone: (907) 224 -4429
Cell phone: (907) 491 -0343
E -mail: pesa @,gci.net
Citizenship: USA
Objective
Seeking a challenging position utilizing the skills accumulated over a live time of
education, research and service to enhance the lives of those around me and the
environment we all live in.
Summary
• Ten years experience in academic, labor, and volunteer leadership and management
positions.
• Twenty -one years cumulative service on PNP corporation governing boards.
• Six years service on PWSRCAC Board of Directors, five Committees, and eight Project
Teams.
• Leadership, management and program planning training from USDA, AFT, AAUP and
USCG.
• ICS (300 level), HAZWOPER (first responder), and Change of Custody certifications,
and USCG Auxiliary suitability (operations level) clearance.
• Thirty -eight years experience as an educator teaching both formal high school and
university classes, and informal public education.
• Five years service on official Federal Public Advisory Committees.
• Five years service on city government boards and commissions.
• PhD in Biological Chemistry from the University of Michigan.
• Principal Investigator on 22 research & development grants and contracts totaling
$2,005,364.
• Member of five multiagency, multidisciplinary, task - oriented work groups.
• Authored 17 peer - reviewed articles and 13 technical reports.
• Fourteen invited and 31 contributed presentations at professional or technical conferences
and workshops.
• Numerous awards and commendations.
• Active in professional, technical and civic organizations
4
CITY OF SEWARD, ALASKA RECEIVED
DECLARATION OF CANDIDACY OCT 15 2409
COUNCIL MEMBER 5�
tHE
CITY CLERK
This form must be completed in its entirety and filed with the City Clerk or candidacy will not be validated. Corrections must be initialed.
GENERAL INFORMATION BALLOT INFORMATION
I. T. Li S• F ' �,h c �i , am a qualified
voter, have been a resident and resided in the City of
Seward continuously for a period of riot less than one year
immediately preceding the date of filing, and now declare
I request that my name appear on the ballot in
myself a candidate for the office of COUNCIL MEMBER — the following manner:
ONE YEAR TERM.
RESIDENCY INFORMATION he ,L t
(Last Name) (First Name) (MI) ('Nickname)
My current residence address is:
The City Clerk may not include on the ballot as
�- part of a candidate's name any honorary or
t� assumed title or prefix but may include in the
Seward, Alaska p Y
candidate's name any nickname or familiar form of
a proper name of the candidate.
My current mailing address is: AS 15.15.030(4)
?C) j k 1 _70 , -
CERTIFICATION
I, the undersigned, certify that the information in this Declaration of Candidacy is true and complete and that I meet the
specific residency and citizenship requirements of this office. I also acknowledge that should I choose to withdraw my
candidacy, a signed withdrawal of candidacy letter must be submitted to the City Clerk prior to the end of the candidate
filing period (August 15).
Subscribed and sworn to before me this day of
, 2009.
Candidate's Signature
Home Phone Work
-
NOTARY PUBLIC Phone
My commission expires:
To assist staff in verifying candidate/voter identification, please
— — - provide one or both of the following,
SSN Voter No
(Notary Seal) _ --
My Conflict of Interest Statement is:
Enclosed with this Declaration OR On file with the City Clerk
\ \VEXPRESS \CITYCLERK \ ELECTION \2009 ELECTION \CANDIDATE PACKET FORMS \DECLARATION OF CANDIDACY FORM
COUNCILDOC
J
Darryl Schaefermeyer fiVD
P.O. Box 1743 OCT 1 4 2009
Seward, AIC 99664 OFFICE OF THE
CITY CLERK
October 14, 2009
The Honorable Mayor and Members of the Council
City of Seward
P.O. Box 1743
Seward, AK 99664
Dear Mayor Dunham and Members of the Council:
I am submitting my application for appointment to the Council. My decision to apply has
not been taken lightly as I am very aware of the large responsibility the Council has to set
direction and policy for the community of Seward.
Seward faces many challenges influenced by a faltering national and state economy
which is negatively impacting Seward's core industries. We are seeing a decline in
population brought on by fewer year -round jobs and the seasonal visitor industry has
been significantly impacted due to high energy costs, national recession, and voter
adopted tax initiatives. Core private industries in the community are struggling to stay in
business with fewer customers while being impacted by high costs for energy and goods.
Critical city infrastructure is need of renewal and replacement in a time of shrinking
community wealth. The challenges are indeed many; however, Seward has the people
and resources to meet those challenges.
The Council is aware of my background and over 30 -years of Tabor and service to the
community. I look back with a keen sense of accomplishment at the many projects
undertaken that I. have had a role in achieving. Today they are the foundation for
building Seward's future. I seek an opportunity to serve on Council to offer my
experience and abilities to help lead Seward forward. Thank you for considering me for
this opportunity.
Sincerely,
Darryl Schaefermeyer
6
RECEIVED
CITY OF SEWARD, ALASKA OCT 1 4 2009
DECLARATION OF CANDIDACY OFFICE OF THE I
COUNCIL MEMBER CITY CLERK I
This form must be completed in its entirety and filed with the City Clerk or candidacy will not be validated, Corrections must be initialed.
GENERAL INFORMATION BALLOT INFORMATION
1 Darryl Schaefermeyer , am a qualified
voter, have been a resident and resided in the City of
Seward continuously for a period of not less than one year
immediately preceding the date of filing, and now declare
myself a candidate for the office of COUNCIL MEMBER - I request that my name appear on the ballot in
the following manner:
TWO YEAR TERM.
RESIDENCY INFORMATION
(Last Name) (First Name) (MI) (*Nickname)
My current residence address is:
* The City Clerk may not include on the ballot as
214 Bluefield Drive part of a candidate's name any honorary or
Seward, Alaska assumed title or prefix but may include in the
candidate's name any nickname or familiar form of
a proper name of the candidate.
My current mailing address is: AS 15.15.030(4)
P. 0. Box 1743 Seward, AK 99664
CERTIFICATION
1, the undersigned, certify that the information in this Declaration of Candidacy is true and complete and that I meet the
specific residency and citizenship requirements of this office. I also acknowledge that should I choose to withdraw my
candidacy, a signed withdrawal of candidacy letter must be submitted to the City Clerk prior to the end of the candidate
filing period (August 15).
Sub��j. • y • % sworn to before me this /y day of
2009.
Candidate's Signature
• Horne Phone (907)224 -3597 Work
• e ARY PUBLIC Phone (9071224 -6909
My commission expires:
- 1 • .)O) To assist staff in verifying candidate /voter identification, please
provide one or both of the following:
(Notary Seal)
M - - Voter No
My Conflict of Interest Statement is:
•
xx Enclosed with this Declaration OR On file with the City Clerk
1
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•
7
•
OCT
1
October 14, 2009 •
OPF 4 09
CITY HE
Mayor and Council F�K
City of Seward
PO Box 630
Seward, AK 99664
RE: Vacant Council Seat
Honorable Mayor Dunham and Council Members Bardarson, Valdatta, Smith, Keil and Shafer,
I am applying for the Council seat vacated when Mayor Dunham was elected. If I an correct, the
remainder of his term is one year. I feel the experience of serving as a Seward Council Member for a year
wiI give me a good idea of the level of commitment in time and energy required to serve the constituents
of the City of Seward. Then I can determine if I would like to run for a seat during the next election.
Public service has been a part of my life for many years in various appointed and elected positions; East
Kasai Peninsula Road Maintenance Board Member and Chair • 1987- 1991,, Kenai Peninsula Borough
Site -Based Council Member and Chair • 1997 -2003, Providence Health Council Advisory Board Member
and Chair 2002 -2003, Seward Job Center Advisory Board 2000 -2003 and most recently serving on the
Seward Planning and Zoning Commission for the last year.
Thank you for your consideration,
Cindy L. and
erkl (II IdcfcigmaiLom
907 -362 -2276
•
8
RECEIVED
CITY OF SEWARD, ALASKA OCT 14 2009
DECLARATION OF CANDIDACY
COUNCIL MEMBER OFFICE OF THE
CITY CLERK
This form must be completed in its entirety and filed with the City Clerk or candidacy will not be validated. Corrections must be initialed.
( GENERAL INFORMATION BALLOT INFORMATION
I, L 1 v \ay L . F �,� 4L(� _, am a qualified
voter, have been a resident and resided in the City of
Seward continuously for a period of not less than one year
immediately preceding the date of filing, and now declare
myself a candidate for the office of COUNCIL MEMBER - I request that my name appear on the ballot in
the following manner:
TWO YEAR TERM.
RESIDENCY INFORMATION
(Last Name) (First Name) (MI) ( *Nickname)
My current residence address is:
q 1 1 * The City Clerk may not include on the ballot as
r ) lJ - 2; ` .f ∎ part of a candidate's name any honorary or
Seward, A aska assumed title or prefix but may include in the
candidate's name any nickname or familiar form of
a proper name of the candidate.
My current mailing address is: /� (�q AS 15.15.030(4)
D P _.. 1 b -7 1 \- C tl) cLJ A V l t i Ll
CERTIFICATION
I, the undersigned, certify that the information in this Declaration of Candidacy is true and complete and that I meet the
specific residency and citizenship requirements of this office. I also acknowledge that should I choose to withdraw my
candidacy, a signed withdrawal of candidacy letter must be submitted to the City Clerk prior to theend of the candidate
filing period (August 15). /
Subscribed and sworn to before me this ti day of 1 ^ f 4
'2c , 2009. .Or!(
andidate's Signature
' 3
ar
_. r. ":_� Hne hone 'i t y `'� c) Work
TARY PUBLIC Pho e 7c' - 71��
y comml sion expires: � %�
/ ` \\ 0 q4 0 ` CC,P�
provide s one ofrin verifying
o llowi candidate/voter identification, please
j y G SS Voter No
(Notary �. o
My Conflict of Interest Statement is r-7.7. a„ e
• ' O F AL \
Enclosed with'► (O OR On file with the City Clerk
Willi 0
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OF CANDIDACY FORM COUNCIL.DOC
9
Randall C. Stauffer
213 Loyvell Call on Road. P.O. Box 683, Seward, AK 996(4 - Phone: 907 - 224 -8827
Email: mountl0man @alaska.com
RECEIVED
October 11.2009 OCT 1 2 2009
OFFICE OF THE
CITY CLERK
City Clerk
City of Seward
Seward, AK 99664
I am submitting my application for appointment to the vacant City Council seat.
I have been a resident of Seward since March of 2002. Beginning in 2004, I have been a
member of the Seward/Bear Creek Flood Service Area Board and have served as its
Vice - chairman for the past two years. In addition, I served as a member of the 2009
Kenai Peninsula Borough Flood Plain Task Force.
I hold a degree in engineering from the Ohio State University and I have worked on
dozens of projects as a project engineer, an engineering manager and a project manager
in several different states and nine foreign countries. I have also completed one year of
college courses in contract and business law.
I would be honored to serve the citizens of Seward as a City Council member.
Sincerely,
5 -
Randall Stauffer
10
CITY OF SEWARD, ALASKA RECEIVED
DECLARATION OF CANDIDACY OCT 12 2009
COUNCIL MEMBER 01- FIGE OF THE
CITY CLERK
This form must be completed in its entirety and filed with the City Clerk or candidacy will not be validated. Corrections must be initialed.
GENERAL INFORMATION BALLOT INFORMATION
1, PAAIAAIL 5- 7 - 444". 4 .46/ 2 -- am a qualified
voter, have been a resident and resided in the City of
Seward continuously for a period of not less than one year
immediately preceding the date of filing, and now declare
myself a candidate for the office of COUNCIL MEMBER - I request that my name appear on the ballot in
the following manner:
TWO YEAR TERM.
RESIDENCY INFORMATION S 7 , 4 a i z . XA ,' I L C f RA,day
(Last Name) (First Name) (MI) ( *Nickname)
My current residence address is:
* The City Clerk may not include on the ballot as
2 /3 46 a}4s44 , a,✓yci,J 7Z•1 part of a candidate's name any honorary or
Seward, Alaska assumed title or prefix but may include in the
candidate's name any nickname or familiar form of
a proper name of the candidate.
My current mailing address is: AS 15.15.030(4)
P Rdx 483 �f.,_sio24 ,1/< 9Pll1
CERTIFICATION
I, the undersigned, certify that the information in this Declaration of Candidacy is true and complete and that I meet the
specific residency and citizenship requirements of this office. I also acknowledge that should I choose to withdraw my
candidacy, a signed withdrawal of candidacy letter must be submitted to the City Clerk prior to the end of the candidate
filing period (August 15).
Su• �� ie nd sworn to before me this /a �� day of s 7
<M 2009. ,✓ t--. �
Candidate' 'rgnature
‘--- % - - -, - L _ • ,- Z
' Home Phone Z f - Acg2.? Work
`NOTARY PUBLIC ; Phone X • -G .53.4
My commission expires:
�- 1 - f To assist staff in verifying candidate /voter identification, please
provide one or flowing:
N4ta Se SS t_ Voter N
( tr'_, .a!�
My Conflict of Interest Statement is
X Er. closed with fhis Declaration O R On file with the City Clerk
C: \DOCUMENTS AND SETTINGS \JLEWIS .CITY- CLERK\DESKTOP \2009 ELECTION\CANDIDATE PACKET FORMS \DECLARATION
OF CANDIDACY FORM COUNCIL.DOC
11
RECEI j
OCT 12 2009
PO Box 2103 OFFICE OF THE
Seward, AK 99664 CITY CLERK
October 9, 2009
To the Honorable Mayor & Council Members:
1 am submitting this letter with the hopes that I will be considered for the
council seat vacated by Mr. Dunham.
I was born and raised in Seward, am a homeowner, business owner and a
member of several business and charitable organization here in the city of
Seward.
I am experienced in public service to my community as I have served on
council on two separate occasions. My past history will show I am fair,
honest and have always stood by my beliefs and what I thought was best for
the community.
Thank you for your consideration.
Sincerely,
Linda S. Amberg
12
CITY OF SEWARD, ALASKA RECFIVF
DECLARATION OF CANDIDACY OCT 1 2 2009
COUNCIL MEMBER OFFICE OF THE
CITY CLERK
This form must be completed in its entirety and filed with the City Clerk or candidacy will not be validated. Corrections must be ini 1. -..
GENERAL INFORMATION BALLOT INFORMATION
I, *, c"\, < ( .' � i..c'l , am a qualified
voter, have been a resident and resided in the City of
Seward continuously for a period of not less than one year
immediately preceding the date of filing, and now declare
myself a candidate for the office of COUNCIL MEMBER - I request that my name appear on the ballot in
the following manner:
TWO YEAR TERM.
RESIDENCY INFORMATION
(Last Name) (First Name) (MI) ( *Nickname)
My current residence address is:
The City Clerk may not include on the ballot as
\ .\ \ \\ ■Gy\\ part of a candidate's name any honorary or
Seward, Alaska assumed title or prefix but may include in the
candidate's name any nickname or familiar form of
a proper name of the candidate.
My current mailing address is: AS 15.15.030(4)
CERTIFICATION
I, the undersigned, certify that the information in this Declaration of Candidacy is true and complete and that I meet the
specific residency and citizenship requirements of this office. I also acknowledge that should I choose to withdraw my
candidacy, a signed withdrawal of candidacy letter must be submitted to the City Clerk prior to the end of the candidate
filing period (August 15).
Subsc ibed and sworn to before me this tr? day of ��_ ,
0 CAD 0 -0 , 2009. �1
��`` Candidate's Signature
j //la 6t�h.�Lic( ` ��11111111//// / � Home Phone LS Work TARY PUBIC
commission L ��\ a P L D Phone a a,4 3'}U
r 3 . O
O �� Z G T q
` ' To assist staff in verifying candidate /voter identification, please
�, C7 _ provide one or both of the following:
(Notary Seal) �'T '"aAUBLIC ` SSN _ Voter N igagaillai
My Conflict of Interest Statement is: � /� ti;e .9
Expil. m �
y
Enclosed with this Declaration OR On file with the City Clerk
C:\D000 MENTS AND SETTINGSWLEW IS.CITY -CLERK \DESKTOP \2009 ELECTION \CANDIDATE PACKET FORMS\ DECLARATION
OF CANDIDACY FORM COUNCIL.DOC
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DEAR LADIES & GENTL,MEN, MAYOR & COUNCIL
10 -14 -09
My applcation to fill the seat of a council member for the remaining one year of that seat is motivated
by a lifetime in Seward, concern for our short term future with economic crisis in mind and our long
term outlook also needing guidence and direction. Ilow we are coping with growth, flood control,
harbor expansion, taxes and fee,s to the public, also other major challenges.
1 believe the public must be better served. the City must streamline its operations and assess what is
really serving the public and has promise for the future. Confidence in Seward needs to be bolstered
and restored. We must stop thinking in the us or them mode concerning city residents vs Bear creek
residents. We arc one town and one population with pressing, shared common interests, disaseter
prepardness and flood control not least among them.
I am not a stranger to the municipal process, having served on various boars (P & Z & Flood control)
and as a citizen activist. By training I am a field engineer, past licensed merchant marine(3 seperate
license - engineer & master) commercial fisherman, also manage real estate in and out of city limits.
I will not play political favoritism, will always vote for the best interest of Seward, her people and the
Bay. Will re -cuse myself upon conflict of interest and will seek pro- active answers to protect and
enhance Seward.
1 look forward to serving the community of Seward. At your pleasure.
Sincerer
RECEIVED
1 )7 1 )/ 1 '6 -
Tim Tim McDonald O C T 14 2009
OFFICE OF THE
CITY CLERK ,
14
CITY OF SEWARD, ALASKA RECEIV i`
DECLARATION OF CANDIDACY OCT 1 220 09
COUNCIL MEMBER OFFICE OF TH
C1Ty CLERK
This form must be completed in its entirety and filed with the City Clerk or candidacy will not be validated. Corrections must be initiate .
GENERAL INFORMATION BALLOT INFORMATION
I 7 //---(6 C • /k-f 1 '�[ric 1 4
_, am a qualified
voter, have been a resident and resided in the City of
Seward continuously for a period of not less than one year
immediately preceding the date of filing, and now declare
myself a candidate for the office of COUNCIL MEMBER - I request that my name appear on the ballot in
the following manner:
TWO YEAR TERM.
M ! Paws /i ( 7//
RESIDENCY INFORMATION
(Last Name) (First Name) (MI) ( *Nickname)
My current residence address is:
p� cpL» k'
M f 4 - Z A,�A $'4 Ad ) {e, (� 1e /---A * The City Clerk may not include on the ballot as
part of a candidate's name any honorary or
Seward, Alaska assumed title or prefix but may include in the
candidate's name any nickname or familiar form of
a proper name of the candidate.
My current mailing address is: / AS 15.15.030(4)
/
CERTIFICATION
I, the undersigned, certify that the information in this Declaration of Candidacy is true and complete and that I meet the
specific residency and citizenship requirements of this office. I also acknowledge that should I choose to withdraw my
candidacy, a signed withdrawal of candidacy letter must be submitted to the City Clerk prior to the end of the candidate
filing period (August 15).
Sub cribed and sworn to before me this 1 - , lb_ day of r 7' 72.-- - 4.- -- ta,
✓ V r , 2009. -r �'
/�`' //,', Candidate's Signature
i it % 1 ( C1t /IX � Home Phone 2 '2 `1 �- �n G /`I Work
NI A PUBLIC ��\ o. DO / //� Phone ,? > ._ X85 6,„
n
M commission expires;. � # r - � F.p
- 1 <J0)1 3 � o TA R y .. To assist staff in verifying candidate /voter identification, please
p m provide one or both of the following:
=', —* +` SSN Voter
(Notary Seal) SS + p toBt \G M1
My Conflict of Inters Statement is: �s /�` p`P �
Enclosed with this DecllaratioP ` R On file with the City Clerk
C: \DOCUMENTS AND SETTINGS\JLEW IS.CITY- CLERK\DESKTOP12009 ELECTION \CANDIDATE PACKET FORMS\DECLARATION
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Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -100
A RESOLUTION OF THE SEWARD CITY COUNCIL OF THE CITY OF
SEWARD, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITII ECl/Hyer INC. TO PROVIDE PROFESSIONAL
SCHEMATIC DESIGN SERVICES FOR THE LIBRARY MUSEUM
REPLACEMENT PROJECT AND TO APPROPRIATE FUNDS NOT TO
EXCEED ONE HUNDRED SIXTY TWO THOUSAND THREE HUNDRED
AND TWENTY SEVEN DOLLARS ($162,327)
WHEREAS, in accordance with Seward City Code 6.10.310 the City of Seward
submitted a request for proposals for professional schematic design services for the library
museum replacement project; and
WHEREAS, following the review and evaluation, a short list of proposals, which most
nearly met the requirements and received the most points under the selection criteria approved by
Council, was developed in accordance with SCC 6.10.335; and
WHEREAS, clarifying information was obtained through an interview process from the
top four ranked firms; and
WHEREAS, upon receiving the clarifying information, ECI /Hyer Inc. received the most
points and was the highest ranked of the short- listed proposers; and
WHEREAS, the scope of schematic design basic services includes (but is not limited to):
Site Planning; Architecture; Library and Museum Planning; Civil, Structural, Mechanical and
Electrical Engineering; Landscaping and Interior Design; and
WHEREAS, the schematic design deliverables will include (but is not limited to): site
plans, updated space list; floor plans. roof plan, exterior elevations and building sections;
computer models; mechanical and electric one -line drawings; project specific analysis of codes;
ordinance and regulations; design narratives; a preliminary LEED checklist and a preliminary
construction cost estimate; and
WHEREAS, the City has included a 10% contingency of twelve thousand three hundred
fifty seven ($12,357) dollars to the base contract and two thousand four hundred dollars ($2,400)
contingency for the option of utilizing Library & Museum Planner Thomas Hacker, for a total
contingency of fourteen thousand seven hundred and fifty seven dollars ($14,757); and
WHEREAS, the total authorized schematic design cost, including contingency, is one
hundred sixty two thousand three hundred and twenty seven dollars ($162,327); and
16
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -100
WHEREAS, the Seward Community Library Museum Building Committee (SCLMBC)
will provide the funding and transfer $162,327 to the City's designated account to finance this
contract.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to enter into a contract substantially the form
as presented at this meeting with ECI /flyer Inc. to provide professional schematic design
services for a cost not to exceed $147,570 (including the services of Library & Museum Planner
Thomas Hacker).
Section 2. The City Manager is authorized to approve change orders to the contract as a
10% contingency in the amount of $14,757 for a total contract cost not to exceed $162,327.
Section 3. Funding in the amount of $162,327 will be provided by the SCLMBC to the
Seward Community Library Museum Project fund account number 826- 8264 -4100.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26` day of
October, 2009.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
VACANT:
ATTEST:
Jean Lewis
City Clerk, CMC
(City Seal)
1 7
Council Agenda Statement
e of s
Meeting Date: October 26, 2009
11
t To: Mayor and Council Members � P
Thru City Manager Phillip Oates..
From: Community Development Director Christy Terry
Agenda Item: Library Museum Facility Design Contract
BACKGROUND & JUSTIFICATION:
Since 2003, the City of Seward, Seward Community Library Association, and the Resurrection Bay
Historical Society have been planning to co- locate the Community Library and the Seward Museum
to a new facility. Co- location will create efficiencies of service and space as well as providing the
amount of space needed to meet the existing and future needs of these organizations.
For the past two years the organizations have been going through a planning process that involved
space programming, feasibility studies, concept design, cost estimating, and business planning. The
City purchased a site for the new facility, adjacent to the existing library, and conducted the necessary
topographical survey and replat. The City hired RISE, Alaska as the professional project manager
under contract to help manage future activities. Most recently, an advisory vote was conducted and
supported the issuance of a bond for partial cost of the project.
The new Library Museum will be a 16,295 square foot Iacility located on two floors. The Museum
and a conference area will be located on the first floor and the library on the second floor. The
building will be designed to take advantage of the sweeping view down Resurrection Bay. It will also
apply green design principles as well as respecting the historic character of Seward.
011 August 31, 2009 a request for proposals was issued soliciting for professional schematic design
services. These services will include, but are not limited to: Site Planning; Architecture; Library and
Museum Planning; Civil, Structural, Mechanical and Electrical Engineering; Landscaping and Interior
Design. The schematic design deliverables will include, but is not limited to: site plans, updated
space list; floor plans, roof plan, exterior elevations and building sections; computer models;
mechanical and electric one -line drawings; project specific analysis of codes; ordinance and
regulations; design narratives; a preliminary LEED checklist and a preliminary construction cost
estimate.
Ten schematic design services proposals were submitted by the deadline and were reviewed by the
selection team. The Selection Criteria review team developed a short list of proposals, which most
nearly met the requirements and received the most points under the selection criteria approved by
Council. The top scoring firms, ECI /flyer Inc., Livingston Slone, Architects Alaska and MRV
Architects, provided clarifying information though an interview process and were re- ranked by the
Selection Criteria review team in accordance with the selection criteria approved by Council. Upon
receiving the clarifying information, ECI /flyer Inc. received the most points and was the highest
ranked of the short- listed proposers
18
INTENT: Approve a contract with ECI /flyer Inc. for professional schematic design services and to
obtain Council approval for the transfer of funds.
CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City
Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of
Procedures.
Other:
FISCAL NOTE: This action proposes to utilize non -City funds for the purpose of facility planning
and design project management through schematic design. This action proposes $162,327 will be
transferred to the City from SCLMBC.
Approved by Finance Department:
ATTORNEY REVIEW: Yes.
RECOMMENDATION: Approve Resolution 2009 -100, authorizing the City Manager to enter into
a contract with ECI /Iyer Inc. to provide professional schematic design services and to appropriate
funds not to exceed one hundred sixty two thousand three hundred and twenty seven dollars
($162,327)
19
Professional Services Agreement with
ECl/Hyer, Inc.
for Professional Schematic Design Services
This AGREEMENT, made and entered into this 26 day of October, 2009 by and between the
CITY OF SEWARD, a home rule municipal corporation located within the Kenai Peninsula
Borough and organized under the laws of the State of Alaska, hereinafter referred to as the
"City" and ECI /flyer Inc., a corporation authorized to do business in Alaska, with offices
located at 101 W. Benson Blvd., Suite 306, Anchorage, Alaska, 99503, hereinafter referred to
as the "Architect."
WITNESSED
WHEREAS, the City of Seward wishes to enter into a contract with an independent
Architect to provide Professional Schematic Design Services for the Seward Library Museum
Replacement Project in Seward, Alaska; and
WHEREAS, in response to a request for proposals, ECI /flyer submitted a proposal
asserting it is qualified to perform these services and able to do so in a timely manner;
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, the parties agree as follows:
1.0 DEFINITIONS
1.1 "Agreement" shall mean this Professional Services Agreement, including:
Exhibit A — ECI /flyer, Inc. proposal dated 9/28/09
Exhibit B City's request for proposals dated 8/31/09 and addenda 1 -5
1.2 "Change Order" is an addition to, or reduction of or other revision approved by
the City in the scope, complexity, character, or duration of the services or other
provisions of this Agreement.
1.3 "City" shall all mean the City of Seward, Alaska.
1.4 "Contracting Officer" shall mean City Manager Phillip Oates, and include any
successor or authorized representative.
1.5 "Project" shall mean the schematic design services for the library museum
replacement project in Seward, Alaska, as further described in the City's request
for proposals issued August 31, 2009.
2.0 TERM OF AGREEMENT. This Agreement shall take effect upon execution. This
- Professional Service Agreement for Professional Schematic Design Services
Seward Library Museum Project
-2009-
-Page 1 of 8-
2 0
Agreement shall remain in full force and effect until the Project has been completed and
further, until all claims and disputes have been concluded. The work is considered
complete when the City has received and found acceptable the finished product of all
work described in 4.0 Scope of Services or changes thereto. This date is not necessarily
the Completion Date as described in 5.0 Completion Date. This Agreement may be
amended only in writing and upon compliance with all applicable statutes, ordinances,
and regulations.
3.0 FEES. The Architect will provide schematic design services for a lump sum basis at a
fixed fee of $123,570.00. If utilized, services of Library & Museum Planner Thomas
Hacker are offered for an additional fee of $24,000. Total Cost through Schematic
Design, including the optional services of Thomas Hacker, is for a price Not To Exceed
S 147,570.
4.0 SCOPE OF SERVICES. The City and Architect have agreed upon a scope of work
described in the Architect's proposal, Exhibit A, to provide schematic design services
based on approved standards and instructions as specifically described in the City's
request for proposals, Exhibit B.
This Scope of Services can only be changed in writing pursuant to Section 26.0 of this
Agreement.
5.0 SCHEDULE FOR COMPLETION. The schedule for completion for all work
described herein shall be as follows: February 1, 2010.
6.0 PERSONNEL /ORGANIZATION
6.1 Key Personnel. Work and services provided by the Architect will be performed
by: Principal in Charge Terry Hyer, Principal/Lead Designer Brian Meissner, and
Project Manager /Architect Jae Shin. Additionally, Library & Museum Planner
Thomas Hacker may be utilized by the City.
6.2 Changes in Key Personnel. The Architect shall give the City reasonable advance
notice of any necessary substitution or change of key personnel and shall submit
justification therefore in sufficient detail to permit the City to evaluate the impact
of such substitution on this Agreement. No substitutions or other changes shall he
made without the written consent of the City.
7.0 STANDARD OF PERFORMANCE. The Architect agrees to provide all required
professional services to complete the project and any additions or changes thereto. The
Architect accepts the relationship of trust and confidence established between it and the
City by this Agreement. The Architect covenants with the City to furnish its skill and
judgment, and to further the interest of the City at all times through efficient business
administration and management. The Architect shall provide all services in a competent
manner. It is understood that some of the services to be rendered hereunder required
professional judgment and skill. In those cases, the Architect agrees to adhere to the
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21
standards of the applicable profession.
8.0 COMPLIANCE WITH LAWS. The Architect shall be familiar with and at all times
comply with and observe all applicable federal, state and local laws, ordinances, rules,
regulations, and executive orders, all applicable safety orders, all orders or decrees of
administrative agencies, courts, or other legally constituted authorities having jurisdiction
or authority over the Architect, the City, or the service which may be in effect now or
during performance of the services.
9.0 INDEMNITY. The Architect shall indemnify, defend, and hold and save the City, its
officers, agents and employees harmless from any claims or liability of any nature or kind
including costs and expenses (including attorneys' fees), for or on account of any and all
legal actions or claims of any character whatsoever alleged to have resulted from injuries
or damages sustained by any person or persons or property (including contract rights or
intangible assets) and arising from, or in connection with, performance of this
Agreement, and caused in whole or in part by any negligent act or omission of the
Architect; provided, however, that this paragraph shall not he construed so as to require
indemnification of the City from such claims, damages, losses, or expenses caused by or
resulting from the negligence of the City.
10.0 INSURANCE. The Architect understands that no City insurance coverage, including
Workers' Compensation, are extended to the Architect while completing the terms of this
Agreement. The Architect shall carry adequate (commercially reasonable coverage
levels) insurance covering Workers' Compensation, general public liability, automobile,
professional liability including errors and omissions, and property damage including a
contractual liability endorsement covering the liability created or assumed under this
Agreement. The Architect shall not commence work under this Agreement or any work
on any phase of the Project until the Architect provides the City with certificates of
insurance evidencing that all required insurance has been obtained. These insurance
policies and any extension or renewals thereof must contain the following provisions or
endorsements:
a. City is an additional insured thereunder as respects liability arising out of or
from the work perfbrmed by Architect of City of Seward.
b. City will be given thirty (30) days prior notice of cancellation or material
alteration of any of the insurance policies specified in the certificate.
c. Insurer waives all rights of subrogation against City of Seward and its
employees or elected officials.
d. The insurance coverage is primary to any comparable liability insurance
carried by the City of Seward.
Upon request, Architect shall permit the City to examine any of the insurance policies
specified herein. Any deductibles or exclusions in coverage will be assumed by the
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22
Architect, for account of, and at the sole risk of the Architect.
11.0 GOVERNING LAW. The laws of Alaska will determine the interpretation,
performance and enforcement of this Agreement.
12.0 OWNERSHIP OF WORK PRODUCTS. Payment to the Architect for services
hereunder include full compensation for all work products and other materials produced
by the Architect and its sub - contractors pertaining to this Agreement.
The originals of all material prepared or developed by the Architect or its employees,
agents, or representatives hereunder, including documents, drawings, designs,
calculations, maps, sketches, notes, reports, data, models, computer tapes, and samples
shall become the property of the City when prepared, whether delivered or not, and shall,
together with any materials furnished the Architect and its employees, agents, or
representatives by the City hereunder, be delivered to the City upon request and, upon
termination or completion of this Agreement. Materials previously created and
copyrighted by the Architect included in this project will remain property of the
Architect. Copies will be made available to the City upon request. Materials purchased
from and copyrighted by third parties are not included in this provision.
13.0 PATENTS, TRADEMARKS, AND COPYRIGHTS. The Architect agrees to defend,
indemnify, and save the City harmless from and against any and all claims, costs,
royalties, damages and expenses of any kind of nature whatsoever (including attorneys'
lees) which may arise out of or result from or be reasonably incurred in contesting any
claim that the methods, processes, or acts employed by the Architect or its employees in
connection with the performance of services hereunder infringes or contributes to the
infringement of any letter patent, trademark, or copyright. In case such methods,
processes, or acts are in suit held to constitute infringement and use is enjoined, the
Architect, within reasonable time and at its own expense, will either secure a suspension
of the injunction by procuring for the City a license or otherwise, or replace such method,
process, etc., with one of equal efficiency.
14.0 NONWAIVER. No failure of the City or Architect to insist upon the strict performance
by the other of any of the terms of this Agreement or to exercise any right or remedy
herein conferred shall constitute a waiver or relinquishment to any extent of its rights to
rely upon such terms or rights on any future occasion. Each and every term, right, or
remedy of this Agreement shall continue in full force and effect.
15.0 SAFETY /PERFORMANCE. The Architect shall perform the work in a safe and
workmanlike manner. The Architect shall comply with all federal and state statues,
ordinances, orders, rules, and regulations pertaining to the protection of workers and the
public from injury or damage, and shall take all other reasonable precautions to protect
workers and the public from injury or damage.
16.0 SUSPENSION OR TERMINATION.
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2 3
16.1 Fault Termination or Suspension. This Agreement may be terminated by either
party upon ten (10) days written notice if the other party fails substantially to
perform in accordance with its terms. If the City terminates this Agreement it will
pay the Architect a sum equal to the percentage of work completed and accepted
by the City that can be substantiated by the Architect and the City, offset by any
amounts owcd to the City. However, within the ten (10) day Notice of Intent to
terminate the party in default shall be given an opportunity to present a plan to
correct its failure.
16.2 Convenience Suspension or Termination. The City may at any time terminate or
suspend this Agreement for any reason including its own needs or convenience.
In the event of a convenience termination or suspension for more than six (6)
months, the Architect will be compensated for authorized services and authorized
expenditures performed to the date of receipt of written notice of termination or
suspension. No fee or other compensation for the uncompleted portion of the
services will be paid, except for already incurred indirect costs which the
Architect can establish and which would have been compensated but because of
the termination or suspension would have to be absorbed by the Architect without
further compensation.
16.3 Activities Subsequent to Receipt of Notice of Termination or Suspension.
Immediately upon receipt of a Notice of Termination or suspension and except as
otherwise directed by the City or its Representative, the Architect shall:
a. stop work performed under this Agreement on the date and to the extent
specified in the Notice; and
h. transfer title to the City (to the extent that title has not already been
transferred) and deliver in the manner, at the times, and to the extent directed
by the City's representative, work in progress, completed work, supplies, and
other material produced as a part of, or acquired in respect of the performance
of the work terminated or suspended by the Notice.
17.0 EQUAL EMPLOYMENT OPPORTUNITY. The Architect shall not discriminate
against any employee or applicant for employment because of race, religion, color,
national origin, or because of age, physical handicap, sex, martial status, change in
marital status, pregnancy, or parenthood when the reasonable demands of the position do
not require distinction on the basis of age, physical handicap, sex, marital status, changes
in marital status, pregnancy, or parenthood. The Architect shall take affirmative action
required by law to ensure that applicants are employed and that employees are treated
during employment without regard to their race, color, religion, national origin, ancestry,
age, or marital status.
18.0 NO ASSIGNMENT OR DELEGATION. The Architect may not assign, subcontract or
delegate this Agreement, or any part of it, or any right to any of the money to be paid
under it without written consent ofthe Contracting Officer.
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24
19.0 INDEPENDENT ARCHITECT. The Architect shall be an independent Architect in the
performance of the work under this Agreement, and shall not be an employee or agent of
the City.
20.0 PAYMENT OF TAXES. As a condition of performance of this Agreement, the
Architect shall pay all federal, state and local taxes incurred by the Architect and shall
require their payment by any other persons in the performance of this Agreement.
21.0 PRECEDENCE AND DIVISIBILITY. The provisions of this Agreement shall fully
govern the services performed by the Architect. If any term, condition, or provision of
this Agreement is declared void or unenforceable, or limited in its application or effect,
such event shall not affect any other provisions hereof and all other provisions shall
remain fully enforceable.
22.0 STATE OF ALASKA AND CITY OF SEWARD BUSINESS LICENSE. The
Architect shall not commence work under this Agreement or any work on any phase of
the Project until the Architect provides the City with copies of their State of Alaska and
City of Seward business licenses.
23.0 ENTIRE AGREEMENT. This Agreement contains the entire agreement between the
parties as to the services to be rendered by the Architect. All previous or concurrent
agreements, representations, warranties, promises, and conditions relating to the subject
matter of this Agreement are superseded by this Agreement.
24.0 COMPLETION OF WORK, TERM OF AGREEMENT. The Architect shall perform
all work in a timely fashion, and in accordance with the schedules included in this
Agreement and Exhibits.
25.0 CLAIMS AND DISPUTES. Venue for all claims and disputes under this Agreement, if
not otherwise resolved by the parties, shall be in the appropriate Alaska State court in
Anchorage, Alaska.
26.0 CHANGES IN SCOPE OF WORK.
26.1 General. No claim for additional services not specifically provided in this
Agreement will be allowed, nor may the Architect do any work or furnish any
materials not covered by the Agreement unless the work or material is ordered in
writing by the Contracting Officer. Preparation of Change Orders and design
changes, due to errors and /or omissions by the Architect, will be done at the sole
expense of the Architect.
26.2 Changes in Scope of Work. The City or its representative may, at any time, by a
written Change Order delivered to the Architect, make changes to the scope of
work, or authorize additional work outside the scope of work.
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25
26.3 Compensation to the Architect. If any Change Order for which compensation is
allowed under this Article causes an increase or decrease in the estimated cost of
or time required for, the performance of any part of the work under this
Agreement, or if such change otherwise affects other provisions of this
Agreement, an equitable adjustment will be negotiated. Such an adjustment may
be:
a. in the estimated cost or completion schedule, or both;
b. in the amount of fee to be paid; and
c. in such other provisions of the Agreement as may be affected, and the
Agreement shall be modified in writing accordingly.
26.4 Any claim by the Architect for adjustment under this section must be asserted
within fifteen (15) days from the day of receipt by the Architect of the notification
of change; provided, however, that the City or its representative, deciding that the
facts justify such action, may receive and act upon any such claim asserted at any
time prior to final payment under this Agreement. Failure to agree to any
adjustment shall be a dispute within the meaning of Section 25.0 of this
Agreement.
27.0 LIMITATION OF FUNDS.
27.1 At no time will any provision of this Agreement make the City or its
representative liable for payment for performance of work under this Agreement
in excess of the amount that has been appropriated by the City Council and
obligated for expenditure for purposes of this Agreement.
27.2 Change orders issued pursuant to Section 26 of this Agreement shall not be
considered an authorization to the Architect to exceed the amount allotted in the
absence of a statement in the change order, or other modification increasing the
amount allotted.
27.3 Nothing in this Section shall affect the right of the City under Section 17 to
terminate this Agreement.
28.0 PRIOR WORK. For the purposes of this Agreement, work done at the request of the
City or its representative before execution of this Agreement shall be deemed to be work
done after its execution and shall be subject to all the conditions contained herein.
29.0 NOTICES. Any notices, bills, invoices, or reports required by the Agreement shall be
sufficient if sent by the parties in the United States mail, postage paid, to the address
noted below:
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Seward Library Museum Project
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26
City of Seward
Community Development Director Christy Terry
PO Box 167
Seward, Alaska 99664 -0167
IN WITNESS WHEREOF, the parties have executed this Agreement.
City of Seward
By: Phillip Oates By:
Title: City Manager Title:
Date: Date:
ATTEST:
Jean Lewis, CMC
City Clerk
(city seal)
- Professional Service Agreement for Professional Schematic Design Services
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27
Seward Library Museum Project
NE Selection Interviews
Selection Criteria Total Scores
Criteria 1: Specialized Experience
Member AA ECl/Hyer LSI MRV
1 150 270 60 270
2 0 0 0 0
3 210 300 180 240
4 300 300 300 300
5 150 270 150 300
6 210 270 240 300
7 0 0 0 0
8 90 270 240 270
9 210 240 180 240
10 0 0 0 0
Criteria 2: Availability of Resources
Member AA ECI /Hyer LSI MRV
1 100 180 60 60
2 0 0 0 0
3 140 200 120 140
4 200 200 160 180
5 100 200 160 160
6 180 180 140 180
7 0 0 0 0
8 80 160 140 160
9 120 180 140 140
10 0 0 0 0
Criteria 3: Past Performance
Member AA ECI /Hyer LSI MRV
1 140 180 40 180
2 0 0 0 0
3 160 180 120 160
4 180 200 140 180
5 180 180 180 180
6 140 180 140 180
7 0 0 0 0
8 40 180 100 160
9 120 180 80 140
28
10 0 0 0 0
Criteria 4: Project Approach
Member AA ECI /Hyer LSI MRV
1 180 180 60 60
2 0 0 0 0
3 120 200 100 120
4 180 200 160 180
5 120 200 100 160
6 180 180 140 180
7 0 0 0 0
8 80 180 100 160
9 160 180 100 160
10 0 0 0 0
Criteria 5: Cost
Member AA ECI /Hyer LSI MRV
1 58.7 60.6 75.9 100
2 0 0 0 0
3 58.7 60.6 75.9 100
4 58.7 60.6 75.9 100
5 58.7 60.6 75.9 100
6 58.7 60.6 75.9 100
7 0 0 0 0
8 58.7 60.6 75.9 100
9 58.7 60.6 75.9 100
10 0 0 0 0
29
Seward Library Museum Project
Design Team Interviews
Selection Criteria Total Scores
Member AA ECI /Hyer LSI MRV
1 629 871 296 670
2 0 0 0 0
3 689 941 596 760
4 919 961 836 940
5 609 911 666 900
6 769 871 736 940
7 0 0 0 0
8 349 851 656 850
9 669 841 576 780
Total 4631 6244 4361 5840
Member AA ECI /Hyer LSI MRV
1 3 1 4 2
2
3 3 1 4 2
4 3 1 4 2
5 4 1 3 2
6 3 2 4 1
7
8 4 1 3 2
9 3 1 4 2
10
Total 23 8 26 13
Rank Order 3 1 4 2
JO
Seward Library Museum Project
Design Team Selection Process
Selection Criteria Raw Scores
Criteria 1: Specialized Experience
Member AA Bettisworth ECI /Hyer KPB Kumin LSI MRV Nvision Portico Rim
1 5 5 9 2 7 2 9 3 2 8
2 6 6 8 3 3 2 9 2 6 5
3 7 3 8 5 6 5 9 4 1 4
4 8 6 7 5 6 7 9 7 4 6
5 6 5 3 5 5 7 7 3 6 9
6 5 6 7 6 7 7 9 4 3 4
7 5 3 6 4 2 8 7 2 2 4
8 3 5 9 2 4 8 9 1 2 4
9 7 7 8 4 4 6 8 4 4 6
10
Criteria 2: Availability of Resources
Member AA Bettisworth ECI /Hyer KPB Kumin LSI MRV Nvision Portico Rim
1 5 3 6 2 5 3 8 3 5 7
W 2 8 5 9 5 4 5 8 3 4 1
3 9 3 6 5 7 5 9 3 1 3
4 8 5 8 5 6 7 9 6 5 5
5 7 5 8 6 8 8 8 5 5 6
6 7 6 8 7 7 6 8 5 3 5
7 8 4 4 3 4 8 6 2 6 3
8 4 4 6 6 6 7 8 5 3 3
9 6 5 9 7 7 7 7 4 5 8
10
Criteria 3: Past Performance
Member AA Bettisworth ECI /Hyer KPB Kumin LSI MRV Nvision Portico Rim
1 7 3 7 2 4 2 9 2 1 4
2 7 8 9 5 6 6 9 3 2 3
3 7 2 8 4 6 6 8 4 1 4
4 7 5 8 5 6 7 8 6 7 4
5 8 5 8 6 7 8 8 5 5 6
6 5 4 8 7 6 6 8 5 3 5
7 9 3 5 3 4 8 3 2 3 2
8 2 4 8 8 7 5 8 7 6 6
9 6 6 9 4 7 4 7 4 3 7
10
Criteria 4: Project Approach
Member AA Bettisworth ECI /Hyer KPB Kumin LSI MRV Nvision Portico Rim
1 9 3 8 2 5 3 8 1 2 6
2 7 4 9 6 6 8 9 2 4 2
3 10 3 4 3 9 4 9 2 2 1
4 5 6 6 3 8 6 8 5 5 5
5 9 1 5 3 9 8 7 4 4 4
6 6 6 7 7 7 7 8 6 2 4
7 9 3 3 2 2 8 9 3 1 3
8 4 4 9 6 8 5 6 4 4 5
9 8 6 9 9 8 5 8 4 3 3
10
Criteria 5: Cost Proposal
J1ember AA Bettisworth ECI /Hyer KPB Kumin LSI MRV Nvision Portico Rim
1 5.87 4.21 6.06 5.95 7.48 7.59 10 2.93 4.44 4.85
2 5.87 4.21 6.06 5.95 7.48 7.59 10 2.93 4.44 4.85
3 5.87 4.21 6.06 5.95 7.48 7.59 10 2.93 4.44 4.85
4 5.87 4.21 6.06 5.95 7.48 7.59 10 2.93 4.44 4.85
5 5.87 4.21 6.06 5.95 7.48 7.59 10 2.93 4.44 4.85
6 5.87 4.21 6.06 5.95 7.48 7.59 10 2.93 4.44 4.85
7 5.87 4.21 6.06 5.95 7.48 7.59 10 2.93 4.44 4.85
8 5.87 4.21 6.06 5.95 7.48 7.59 10 2.93 4.44 4.85
9 5.87 4.21 6.06 5.95 7.48 7.59 10 2.93 4.44 4.85
10
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -101
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROVING THE CITY OF SEWARD'S CALENDAR YEAR
2010 FEDERAL LEGISLATIVE PRIORITIES
WHEREAS, the City annually compiles a list of projects or issues that are identified as
top federal legislative priorities; and
WHEREAS, the list of projects is compiled and distributed to the Alaska Congressional
Delegation, the Kenai Peninsula Borough, and the City of Seward lobbyist; and
WHEREAS, this prioritized list validates the projects and focuses the efforts of the
administration in our lobbying efforts; and
WHEREAS, all the projects on this list are consistent with the City's Comprehensive
and Strategic Plans.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. This list of legislative projects is hereby declared to be the official legislative
priority list for the City of Seward for the 2010 Federal legislative session:
APPROPRIATIONS AND GRANTS
1. $2 million appropriation to the Army Corps of Engineers for reconnaissance and
initiation of a feasibility study for flood risk reduction at Lowell Creek in Seward
2. $2.1 million for Dock Improvements and two Mooring Dolphins for home basing the
Alaska Region Research Vessel at the Seward Marine Center in Seward
3. $1.465 million for completing a float for security and fire vessels in the Seward Small
Boat Harbor
4. $2.25 million appropriation for Seward Community Roads for repaving road surfaces,
reconstructing new sidewalks, and improving roadway drainage systems
5. $300 thousand for moving the existing Coast Guard building in Seward to a more secure
location and completing economic development improvements at the existing site
6. $150 thousand for constructing an ADA Compliant Boardwalk on the South Harbor
Uplands of the Seward Small Boat Harbor
7. $1.15 million for establishing a Clinic at the Providence Seward Hospital that provides
primary health and wellness care to all residents (modeled after the Swedish Medical
Home Model in Seattle)
33
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -101
8. $2 million for constructing a 100'x 80' metal building to house emergency response
equipment, and shelter supplies at the Fort Raymond Satellite Fire Station
9. $5 million grant for building the $10 million Seward Library/ Museum (local
contributions and a general obligation bond will provide a 100% match of $5 million to
complete the project)
AUTHORIZATIONS AND BENEFICIAL LEGISLATION
1. Authorization language in the Water Resource Development Act that the $2.66 million
local government cost share paid by the City of Seward to the Army Corps of Engineers
satisfies the total cost share requirements for Phase 1 and Phase 2 Of the Seward Harbor
Expansion Project (additional costs were incurred in a second phase of the project to
correct a design deficiency by the Army Corps of Engineers)
2. Authorization Language amending the Water Resources Development Act of 2007 (Public
Law 110 -114, 121 STAT. 1205) as follows:
a. Amending Section 5032
(1) by striking "Tunnel" from the title;
(2) by striking "Long- Term" from subsection (a);
(3) by striking "Long- Term" from subsection (a)(1);
(4) by striking "Long- Term" from subsection (a)(2).
b. Striking subsection (b) in Section 5032 and inserting language directing the
Secretary to conduct a study to determine whether an alterative method of flood
diversion in Lowell Canyon is feasible. Feasibility shall be determined based on
risk reduction rather than cost - benefit analysis. Federal cost share for the study
shall be the same as the Federal share for the original project.
3. Authorization language in the Energy Committee Public Lands Bill allowing the
Secretary of Interior to enter into an Agreement with the City of Seward to use and
operate the Kenai Fjords Parks Service Buildings (known locally as the Legends Building
and Old Solly Building) as a conference center for the mutual benefit of local
government agencies and the community of Seward
4. $250 thousand for operating the Alaska strandings network and responding to marine
mammal and seabird strandings and mortalities throughout Alaska
5. $190 thousand for establishing an Alaska Climate Change Knowledge Network
(ACCKN) to foster coordination among the various entities with responsibilities for
collecting, interpreting, and using climate change data
6. $15 million in the Highway Transportation Bill for extending and improving the Alaska
Railroad Freight Dock in Seward
7. $2 million in the Highway Transportation Bill for controlling coastal erosion that
threatens the Lowell Point Road and critical public infrastructure
34
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -101
8. $1.6 million for establishing the Jesse Lee Leadership Residential Charter School ($13.8
million will be provided through state and corporate grants)
9. $100 thousand for repairing and upgrading the Alutiiq Pride Shellfish Hatchery for
developing shellfish aquaculture in Alaska
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
26 day of October, 2010.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC
City Clerk
(City Seal)
35
Council Agenda Statement
Meeting Date: October 26, 2009 kiia
4�g5w
From: Phillip Oates, City Manage
Agenda Item: Calendar Year 2010 Federal Legislative Priorities
BACKGROUND & JUSTIFICATION:
The City annually compiles a list of projects or issues that we identify as our top legislative
priorities. The list of projects is compiled into a package that is then distributed to the
Governor's Office, our legislators, the Kenai Peninsula Borough (for inclusion in their
legislative package), and our lobbyist. This prioritized list validates the projects and greatly
focuses the efforts of the Administration in our lobbying effort as we seek funding or other
resolution through Federal government.
The following list is submitted to the City Council for review and approval.
APPROPRIATIONS AND GRANTS
1. $2 million appropriation to the Army Corps of Engineers for reconnaissance and
initiation of a feasibility study for flood risk reduction at Lowell Creek in Seward
2. S2.1 million for Dock Improvements and two Mooring Dolphins for home basing the
Alaska Region Research Vessel at the Seward Marine Center in Seward
3. $1.465 million for completing a float for security and fire vessels in the Seward Small
Boat Harbor
4. $225 million appropriation for Seward Community Roads for repaving road surfaces,
reconstructing new sidewalks, and improving roadway drainage systems
5. $300 thousand for moving the existing Coast Guard building in Seward to a more secure
location and completing economic development improvements at the existing site
6. $150 thousand for constructing an ADA Compliant Boardwalk on the South Harbor
Uplands of the Seward Small Boat Harbor
7. $1.15 million for establishing a Clinic at the Providence Seward Hospital that provides
primary health and wellness care to all residents (modeled after the Swedish Medical
Horne Model in Seattle)
8. $2 million for constructing a 100'x 80' metal building to house emergency response
equipment, and shelter supplies at the Fort Raymond Satellite Fire Station
9. $5 million grant lbr building the $10 million Seward Library/ Museum (local
contributions and a general obligation bond will provide a 100% match of $5 million to
complete the project)
36
AUTHORIZATIONS AND BENEFICIAL LEGISLATION
1. Authorization language in the Water Resource Development Act that the $2.66 million
local government cost share paid by the City of Seward to the Army Corps of Engineers
satisfies the total cost share requirements for Phase 1 and Phase 2 Of the Seward Harbor
Expansion Project (additional costs were incurred in a second phase of the project to
correct a design deficiency by the Army Corps of Engineers)
2. Authorization language amending the Water Resources Development Act of 2007
(Public Law 110-114, 121 STAT. 1205) as follows:
a. Amending Section 5032
(1) by striking "Tunnel" from the title;
(2) by striking "Long -Term" from subsection (a);
(3) by striking "Long- Term" from subsection (a)(1);
(4) by striking "Long- Term" from subsection (a)(2).
b. Striking subsection (b) in Section 5032 and inserting language directing the
Secretary to conduct a study to determine whether an alterative method of flood
diversion in Lowell Canyon is feasible. Feasibility shall be determined based on
risk reduction rather than cost - benefit analysis. Federal cost share for the study
shall be the same as the Federal share for the original project.
3. Authorization language in the Energy Committee Public Lands Bill allowing the
Secretary of Interior to enter into an Agreement with the City of Seward to use and
operate thc Kenai Fjords Parks Service Buildings (known locally as the Legends
Building and Old Solly Building) as a conference center for the mutual benefit of local
government agencies and the community of Seward
4. $250 thousand for operating thc Alaska strandings network and responding to marine
mammal and seabird strandings and mortalities throughout Alaska
5. $190 thousand for establishing an Alaska Climate Change Knowledge Network
(ACCKN) to foster coordination among the various entities with responsibilities for
collecting, interpreting, and using climate change data
6. S15 million in the Highway Transportation Bill for extending and improving the Alaska
Railroad Freight Dock in Seward
7. S2 million in the Highway Transportation Bill f,- controlling coastal erosion that
threatens the Lowell Point Road and critical public infrastructure
8. $1.6 million for establishing the Jesse Lee Leadership Residential Charter School ($13.8
million will be provided through state and corporate grants)
9. $100 thousand for repairing and upgrading the Alutiiq Pride Shellfish Hatchery for
developing shellfish aquaculture in Alaska
RECOMMENDATION:
Council approve Resolution 2009- approving the City of Seward's Calendar Year 2010 Federal
Legislative Priorities.
37
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -102
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROVING THE CITY OF SEWARD'S CALENDAR YEAR
2010 STATE LEGISLATIVE PRIORITIES
WHEREAS, the City annually compiles a list of projects or issues that are identified as
top state legislative priorities; and
WHEREAS, the list of projects is compiled and distributed to the Alaska Legislature in
Juneau, the Kenai Peninsula Borough, and the City of Seward lobbyist; and
WHEREAS, this prioritized list validates the projects and greatly focuses the efforts of
the administration in our lobbying efforts; and
WHEREAS, all the projects on this list are consistent with the City's Comprehensive
and Strategic Plans; and
WHEREAS, the 2010 Federal Economic Stimulus bill may make funding available from
federal and state agencies or departments to complete various projects on this list of state
legislative priorities.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. This list of legislative projects is hereby declared to be the official legislative
priority list for the City of Seward for the 2010 State legislative session:
1. STATE FUNDED PROJECTS WITH LOCAL MATCH
A. PUBLIC FACILITIES
(1) $5 million grant for building the $10 million Seward Library and Museum (local
contributions and a general obligation bond will provide a 100% match of $5 million
to complete the project)
(2) $2 million for constructing a 100'x 80' metal building to house emergency response
equipment, and shelter supplies at the Fort Raymond Satellite Fire Station (the City
will provide a $500 thousand match to complete the project)
(3) $2 million for expanding the Providence Seward Hospital Medical Clinic, moving the
CT scanner into the facility, increasing backup generator capacity, and improving
space for primary health care (the City provides $500 thousand annually for these
improvements)
38
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -102
B. PORT AND HARBOR
(1) $1 million for inner- harbor improvements to repair and replace the "D" Floats in the
Seward Small Boat Harbor (the City will provide $500 thousand to complete the
project)
(2) $1.5 million for establishing mooring dolphins and dock improvements at the
University of Alaska Fairbanks Seward Marine Center in Seward (the City will
provide $500 thousand to complete the project)
(3) $150 thousand for constructing an ADA Boardwalk on the South Harbor Uplands of
the Seward Small Boat Harbor (the City will provide $50 thousand to this project)
C. ELECTRIC
(1) $5 million for completing the standby generator complex for the Seward Electric
Utility as a match for $6 million in City revenue bond funding (this project includes
erecting a new generator plant building — already under construction and designing
and constructing a warehouse complex; automating generator controls through a
Supervisory Control and Data Acquisition (SCADA) system, and completing
installation of 3 each 2.5 MW generators)
(2) $12 million for upgrading the transmission line to 115KV in Seward to reduce line
loss while improving efficiency and reliability of power distribution (the City is
providing $6 million in revenue bond funding for improvements to the electric utility)
(3) $300 thousand for installing automatic electrical metering equipment to improve
customer service, outage management, and load management (the City will provide a
100% match of $300 thousand to complete the project)
(4) $85 thousand for establishing improvements to redundant capabilities for providing
electrical power during emergencies, such as a tsunami, to the downtown and hospital
area of Seward (the City will provide a 100% match of $85 thousand for the project)
D. ROADS AND STREETS
(1) $750 thousand for improving and repairing streets, sidewalks, and roadway drainage
(the City provided $160 thousand in 2008 for these repairs)
(2) $250 thousand for paving and improving drainage in the northeast parking lot of the
Seward Small Boat Harbor (the City has obtained a matching grant of approximately
$200 thousand for design and preparation of the area for paving)
(3) $35 million for purchasing and installing replacement Seward Highway Bridges for
Ptarmigan Creek, Falls Creek, and Trail River
3��
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -102
2. ALASKA SEALIFE CENTER
(1) $450 thousand for refurbishing the saltwater intake system and relocating the
freshwater pumping system at the Alaska SeaLife Center (these critical capital
maintenance projects will help prevent closure of the facility and a catastrophic
economic impact on Seward)
(2) $2.3 million for establishing an Anchorage SeaLife Center Learning Annex in
partnership with the Port of Anchorage (operating costs will become the
responsibility of the Alaska SeaLife Center)
3. CRUISE SHIP HEAD TAX
(1) $2 million for building a new water storage tank and distribution system that will
establish the excess capacity that is necessary to provide water and improved fire
protection to cruise ships (this funding will match approximately $2.5 million from
stimulus funding and low- interest loans)
(2) $3 million for constructing a security float system that will improve security and fire
protection to cruise ships
(3) $300 thousand for relocating Seward's Coast Guard Building adjacent to the Cruise
Ship Dock Area and improving security to cruise ships and their passengers
(4) $500 thousand for improving the cruise ship pedestrian corridor between the Alaska
Railroad Terminal and Cruise Ship Terminal
4. STATE FUNDED PROJECTS
(1) $15 million in the DOT/PF Municipal Harbor Facility Grant Program that will allow
the City of Seward to obtain a $1.465 million grant to complete construction of the
"Z" Float by providing a match of $1.465 million
(2) $155 thousand in the Department of Corrections Operating Budget to add an
emergency wastewater bypass (with valving and piping for the bypass) that will keep
the Spring Creek Correctional Facility sewage system operational in the event of a
system failure
(3) $35.154 million funding for the Alaska Vocational Technical Center (AVTEC)
capital projects and the $1.4464 million increase in their operating budget for FY10
(4) $1.5 million for establishing storm water discharge infrastructure that includes a
security fence around the city vessel storage area at the Seward Marine Industrial
Center (SMIC)
(5) $5 million from the Railbelt inter —tie funds for upgrading transmission lines between
Anchorage and Seward
40
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -102
(6) $2 million for controlling coastal erosion that threatens the Lowell Point Road (this
road provides the sole land access to critical public infrastructure, state and federal
parks, and a residential housing area)
(7) $860 thousand for building a Handicapped Accessibility Fish Cleaning Station in the
Northeast Launch Ramp Area of the Seward Small Boat Harbor
(8) $450 thousand for paving the road and parking lot on the South Seward Small Boat
Harbor Uplands area
(9) $1.7 million for doubling the capacity of the ship lift (synchrolift) and improving
dock capabilities at SM1C
(10) $4.5 million for completing sheet piling and adding moorage along the north side
of the Seward Small Boat Harbor
(11) $60 thousand for studying the feasibility of a hydro electric plant to produce
renewable energy in Seward
(12) $1 million for accomplishing levee maintenance and bed load removal in the
Fourth of July Creek and providing protecting the Spring Creek State prison
(13) $100 thousand for improving City ADA accessibility
(14) $68 thousand for purchasing and installing Energy Efficiency Boiler replacements
in City owned infrastructure
5. BENEFICIAL LEGISLATION
(1) The highest priority for beneficial legislation is a State of Alaska General Obligation
Bond that includes $16 million for extending the SMIC basin breakwater that will
improve ship moorage, loading, and repair operations
(2) $100 thousand for repairing and upgrading the Alutiiq Pride Shellfish Hatchery for
developing shellfish aquaculture in Alaska
(3) $13.8 million for the Friends of the Jesse Lee Home for stabilization of the Jesse Lee
Home for a leadership charter school
(4) Regulations permitting the use of a guaranteed cruise ship head tax revenue stream
for bonding of capital projects that benefit the cruise ship industry
(5) Appropriation for upgrading Seward Highway (MP18 -25.5) in the STIP
(6) Authorization for upgrading Seward Highway (MP 25.5 -36) in the STIP
(7) Authorization for upgrading the Sterling Highway (MP 45 -60) in the STIP
(8) Construction of a highway exit off the Seward Highway in the vicinity of MP 6 for
better and safer vehicle access to Camelot and Salmon Creek subdivisions
(9) Support for continuing Medicaid programs and capital cost reimbursement at not less
than current year funding levels
41
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -102
(10) State funding for accomplishing the objectives of the library assistance Bill
(11) Return of service to Seward by the State Ferry Tustumena
(12) Alternative Energy Programs that encourage and fund participation by the City and
its electrical utility customers
(13) A rebate program for citizen purchases of energy efficient appliances (in concert
with disposal of old appliances) to reduce electric usage
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
26` day of October, 2010.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC
City Clerk
(City Seal)
4'2
Council Agenda Statement
e o f Spi
CO 4
Meeting Date: October 26, 2009
From: Phillip Oates, City Manager
Agenda Item: Calendar Year 2010 State Legislative Priorities
BACKGROUND & JUSTIFICATION:
The City annually compiles a list of projects or issues that we identify as our top legislative
priorities. The list of projects is compiled into a package that is then distributed to the
Governor's Office, our legislators, the Kenai Peninsula Borough (for inclusion in their legislative
package), and our lobbyist. This prioritized list validates the projects and greatly focuses the
efforts of the Administration in our lobbying effort as we seek funding or other resolution
through State government.
The following list is submitted to the City Council for review and approval.
1. STATE FUNDED PROJECTS WITH LOCAL MATCH
A. PUBLIC FACILITIES
(1) $5 million grant for building the $10 million Seward Library and Museum (local
contributions and a general obligation bond will provide a 100% match of $5 million
to complete the project)
(2) $2 million for constructing a 100'x 80' metal building to house emergency response
equipment, and shelter supplies at the Fort Raymond Satellite Fire Station (the City
will provide a $500 thousand match to complete the project)
(3) S2 million for expanding the Providence Seward Hospital Medical Clinic, moving the
CT scanner into the facility, increasing backup generator capacity, and improving
space for primary health care (the City provides $500 thousand annually for these
improvements)
B. PORT AND HARBOR
(1) $1 million for inner- harbor improvements to repair and replace the "D" Floats in the
Seward Small Boat Harbor (the City will provide $500 thousand to complete the
project)
(2) $1.5 million for establishing mooring dolphins and dock improvements at the
University of Alaska Fairbanks Seward Marine Center in Seward (the City will
provide $500 thousand to complete the project)
(3) $150 thousand for constructing an ADA Boardwalk on the South Harbor Uplands of
the Seward Small Boat Harbor (the City will provide $50 thousand to this project)
l;�
C. ELECTRIC
(1) $5 million for completing the standby generator complex for the Seward Electric
Utility as a match for $6 million in City revenue bond funding (this project includes
erecting a new generator plant building - already under construction and designing
and constructing a warehouse complex; automating generator controls through a
Supervisory Control and Data Acquisition (SCADA) system, and completing
installation of 3 each 2.5 MW generators)
(2) $12 million for upgrading the transmission line to 1 15KV in Seward to reduce line
loss while improving efficiency and reliability of power distribution (the City is
providing 56 million in revenue bond funding for improvements to the electric utility)
(3) 5300 thousand for installing automatic electrical metering equipment to improve
customer service, outage management, and load management (thc City will provide a
100% match of $300 thousand to complete the project)
(4) $85 thousand for establishing improvements to redundant capabilities for providing
electrical power during emergencies, such as a tsunami, to the downtown and hospital
area of Seward (the City will provide a 100% match of $85 thousand for the project)
D. ROADS AND STREETS
(1) $750 thousand for improving and repairing streets, sidewalks, and roadway drainage
(the City provided $160 thousand in 2008 for these repairs)
(2) $250 thousand for paving and improving drainage in the northeast parking lot of the
Seward Small Boat Harbor (the City has obtained a matching grant of approximately
$200 thousand for design and preparation of the area for paving)
(3) $35 million for purchasing and installing replacement Seward Highway Bridges for
Ptarmigan Creek, Falls Creek, and Trail River
2. ALASKA SEALIFE CENTER
(1) $450 thousand for refurbishing the saltwater intake system and relocating the
freshwater pumping system at the Alaska SeaLife Center (these critical capital
maintenance projects will help prevent closure of the facility and a catastrophic
economic impact on Seward)
(2) 52.3 million for establishing an Anchorage SeaLife Center Learning Annex in
partnership with the Port of Anchorage (operating costs will become the
responsibility of the Alaska SeaLife Center)
3. CRUISE SHIP HEAD TAX
(1) 52 million for building a new water storage tank and distribution system that will
establish the excess capacity that is necessary to provide water and improved fire
protection to cruise ships (this funding will match approximately 52.5 million from
stimulus funding and low- interest loans)
(2) $3 million for constructing a security float system that will improve security and fire
protection to cruise ships
(3) 5300 thousand for relocating Seward's Coast Guard Building adjacent to the Cruise
Ship Dock Area and improving security to cruise ships and their passengers
44
(4) $500 thousand for improving the cruise ship pedestrian corridor between the Alaska
Railroad Terminal and Cruise Ship Terminal
4. STATE FUNDED PROJECTS
(1) $15 million in the DOT /PF Municipal Harbor Facility Grant Program that will allow
the City of Seward to obtain a $1.465 million grant to complete construction of the
"Z" Float by providing a match of $1.465 million
(2) $155 thousand in the Department of Corrections Operating Budget to add an
emergency wastewater bypass (with valving and piping for the bypass) that will keep
the Spring Creek C'orrectional Facility sewage system operational in the event of a
system failure
(3) $35.154 million funding for the Alaska Vocational Technical Center (AVTEC)
capital projects and the $1.4464 million increase in their operating budget for FY10
(4) $1.5 million for establishing storm water discharge infrastructure that includes a
security fence around the city vessel storage area at the Seward Marine Industrial
Center (SMIC)
(5) $5 million from the Railbelt inter —tie funds for upgrading transmission lines between
Anchorage and Seward
(6) $2 million for controlling coastal erosion that threatens the Lowell Point Road (this
road provides the sole land access to critical public infrastructure, state and federal
parks, and a residential housing area)
(7) $860 thousand for building a Handicapped Accessibility Fish Cleaning Station in the
Northeast Launch Ramp Area of the Seward Small Boat Harbor
(8) $450 thousand for paving the road and parking lot on the South Seward Small Boat
Harbor Uplands area
(9) S1.7 million for doubling the capacity of the ship lift (synchrolift) and improving
dock capabilities at SMIC
(10) $4.5 million for completing sheet piling and adding moorage along the north side
of the Seward Small Boat Harbor
(1 1) $60 thousand for studying the feasibility of a hydro electric plant to produce
renewable energy in Seward
(12) $1 million for accomplishing levee maintenance and bed load removal in the
Fourth of July Creek and providing protecting the Spring Creek State prison
(13) $100 thousand for improving City ADA accessibility
(14) $68 thousand for purchasing and installing Energy Efficiency Boiler replacements
in City owned infrastructure
5. BENEFICIAL LEGISLATION
(1) The highest priority for beneficial legislation is a State of Alaska General Obligation
Bond that includes $16 million for extending the SMIC basin breakwater that will
improve ship moorage, loading, and repair operations
(2) $100 thousand for repairing and upgrading the Alutiiq Pride Shellfish Hatchery for
developing shellfish aquaculture in Alaska
(3) $13.8 million for the Friends of the Jesse Lee Home for stabilization of the Jesse Lec
Home for a leadership charter school
4 '3
(4) Regulations permitting the use of a guaranteed cruise ship head tax revenue stream
for bonding of capital projects that benefit the cruise ship industry
(5) Appropriation for upgrading Seward Highway (MP 18 -25.5) in the STIP
(6) Authorization for upgrading Seward Highway (MP 25.5 -36) in the STIP
(7) Authorization for upgrading the Sterling Highway (MP 45 -60) in the STIP
(8) Construction of a highway exit off the Seward Highway in the vicinity of MP 6 for
better and safer vehicle access to Camelot and Salmon Creek subdivisions
(9) Support for continuing Medicaid programs and capital cost reimbursement at not less
than current year funding levels
(10) State funding for accomplishing the objectives of the library assistance Bill
(11) Return of service to Seward by the State Ferry Tustumena
(12) Alternative Energy Programs that encourage and fund participation by the City and
its electrical utility customers
(13) A rebate program for citizen purchases of energy efficient appliances (in concert
with disposal of old appliances) to reduce electric usage
RECOMMENDATION: 1/
Council approve Resolution 2009 - 'approving the City of Seward's Calendar Year 2010 State
Legislative Priorities.
46
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -103
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROVING THE CITY OF SEWARD'S CALENDAR YEAR 2010
CITY PRIORITIES
WHEREAS, the City annually compiles a list of projects or issues that are identified as top
city priorities; and
WHEREAS, the list of projects is compiled and distributed to granting agencies for city
priority projects and the City of Seward's lobbyists as needed; and
WHEREAS, this prioritized list validates the projects and greatly focuses the efforts of the
administration in our grant and lobbying efforts; and
WHEREAS, all the projects on this list are consistent with the City's Comprehensive and
Strategic Plans.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. This list of city projects is hereby declared to be the official city priority list for
the City of Seward for the 2010.
PUBLIC FACILITIES & INFRASTRUCTURE
1. $4.6 million for new water storage tank and distribution system
2. $5 million state assistance for the $10 million Seward Library/ Museum (local contributions
of grant, private donations and potential bond will provide a 100% match of $5 million to
complete the project)
3. $15.7 million for public safety building and jail
4. $2 million for Fort Raymond Satellite Fire Station for the construction of a 100'x 80' metal
building to house emergency response equipment, shelter supplies, a communication
equipment room, and an area for a backup EOC
5. $850 thousand for platform aerial fire truck
6. $1.15 million for establishing a Clinic at the Providence Seward Hospital that provides
primary health and wellness care to all residents (modeled after the Swedish Medical
Home Model in Seattle)
7. $2 million for expanding the Providence Seward Hospital Medical Clinic, moving the C'I'
scanner into the facility, increasing backup generator capacity, and improving space for
primary health care (the City provides $500 thousand annually for these improvements)
4'7
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -103
8. $2 million for bed load maintenance in the Fourth of July Creek
9. $229 thousand for hospital capital equipment
10. $600 thousand for wastewater infrastructure rehabilitation
11. $500 thousand for Animal Control Facility
12. $13.8 million for the Friends of the Jesse Lee Home for the restoration of the Jesse Lee
Home as a statewide leadership school
PORT AND HARBOR
1. $1 million for inner - harbor improvements to repair and replace the "D" Floats in the Seward
Small Boat Harbor (the City will provide $500 thousand to complete the project)
2. $1.5 million for establishing mooring dolphins and dock improvements at the University of
Alaska Fairbanks Seward Marine Center in Seward (the City will provide $500 thousand to
complete the project)
3. $150 thousand for constructing an ADA Boardwalk on the South Harbor Uplands of the
Seward Small Boat Harbor (the City will provide $50 thousand to this project)
4. $1.465 million for completing a float for security and fire vessels in the Seward Small Boat
Harbor
5. $300 thousand for moving the existing Coast Guard building in Seward to a more secure
location and completing economic development improvements at the existing site
6. $7.7 million for inner - harbor improvements
7. $4 million for construction of security float and slips
8. $400 thousand for NE fish cleaning station
9. $15 million for expanding the Alaska Railroad freight dock
10. $1.5 million for establishing storm water discharge infrastructure that includes a security
fence around the city vessel storage area at the Seward Marine Industrial Center
11. $860 thousand for building a Handicapped Accessibility Fish Cleaning Station in the
Northeast Launch Ramp Area of the Seward Small Boat Harbor
12. $450 thousand for paving the road and parking lot on the South Seward Small Boat Harbor
Uplands area
13. $1.7 million for doubling the capacity of the ship lift (synchrolift) and improving dock
capabilities at the Seward Marine Industrial Center
14. $4.5 million for completing sheet piling and adding moorage along the north side of the
Seward Small Boat Harbor
48
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -103
ELECTRIC
1. $5 million for completing the standby generator complex for the Seward Electric Utility as a
match for $6 million in City revenue bond funding (this project includes erecting a new
generator plant building already under construction —and designing and constructing a
2. warehouse complex; automating generator controls through a Supervisory Control and Data
Acquisition (SCADA) system, and completing installation of 3 each 2.5 MW generators)
3. $12 million for upgrading the transmission line to 115KV in Seward to reduce line loss
while improving efficiency and reliability of power distribution (the City is providing $6
million in revenue bond funding for improvements to the electric utility)
4. $300 thousand for installing automatic electrical metering equipment to improve customer
service, outage management, and load management (the City will provide a 100% match of
$300 thousand to complete the project)
5. $85 thousand for establishing redundant capabilities for providing electrical power during
emergencies, such as a tsunami, to the downtown and hospital area of Seward (the City will
provide a 100% match of $85 thousand for the project)
6. $68 thousand for purchasing and installing Energy Efficiency Boiler replacements in City
owned infrastructure
ROADS AND STREETS
1. $2.25 million appropriation for Seward Community Roads for repaving road surfaces,
reconstructing sidewalks, and improving roadway drainage systems
2. $250 thousand for paving and improving drainage in the northeast parking lot of the Seward
Small Boat Harbor (the City has obtained a matching grant of approximately $200 thousand
for design and preparation of the area for paving)
ALASKA SEALIFE CENTER
1. $450 thousand for refurbishing the saltwater intake system and relocating the freshwater
pumping system at the Alaska SeaLife Center (these critical capital maintenance projects
will help prevent closure of the facility and a catastrophic economic impact on Seward)
2. $2.3 million for establishing an Anchorage SeaLife Center Learning Annex in partnership
with the Port of Anchorage (operating costs will become the responsibility of the Alaska
SeaLife Center)
49
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -103
CRUISE SHIP HEAD TAX
1. $2 million for building a new water storage tank and distribution system that will establish
the excess capacity that is necessary to provide water and improved fire protection to cruise
ships (this funding will match approximately $2.5 million from stimulus funding and low -
interest loans)
2. $3 million for constructing a security float system that will improve security and fire
protection to cruise ships
3. $300 thousand for relocating Seward's Coast Guard Building adjacent to the Cruise Ship
Dock Area and improving security to cruise ships and their passengers
4. $500 thousand for improving the cruise ship pedestrian corridor between the Alaska
Railroad Terminal and Cruise Ship Terminal
STATE FUNDED PROJECTS
1. $2 million appropriation to the Army Corps of Engineers for reconnaissance and initiation
of a feasibility study for flood risk reduction at Lowell Creek in Seward
2. $15 million in the DOT /PF Municipal Harbor Facility Grant Program that will allow the
City of Seward to obtain a $1.465 million grant to complete construction of the "Z" Float by
providing a match of $1.465 million
3. $155 thousand in the Department of Corrections Operating Budget to add an emergency
wastewater bypass (with valving and piping for the bypass) that will keep the Spring Creek
Correctional Facility sewage system operational in the event of a system failure
4. $35.154 million funding for the Alaska Vocational Technical Center (AVTEC) capital
projects and the $1.4464 million increase in their operating budget for FY10
5. $5 million from the Railbelt inter —tie funds for upgrading transmission lines between
Anchorage and Seward
6. $2 million for controlling coastal erosion that threatens the Lowell Point Road (this road
provides the sole land access to critical public infrastructure, state and federal parks, and a
residential housing area)
7. $1 million for accomplishing levee maintenance and bed load removal in the Fourth of July
Crcek and providing protecting the Spring Crcek State prison
8. $100 thousand for improving City ADA accessibility
50
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -103
STUDIES AND PLANS
1. $60 thousand for studying the feasibility of a hydro electric plant to produce renewable
energy in Seward
2. $150,000 for a comprehensive flood master plan
3. $100,000 for a land study for City bench property
4. $150,000 for coastal beach erosion master plan
5. $100,000 for water and storm water master plan
6. $100,000 for road and infrastructure study of the Bench (undeveloped city property)
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26th
day of October, 2010.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC
City Clerk
(City Seal)
51
Council Agenda Statement e ,0
t 4 1
Meeting Date: October 26, 2009
q
From: Phillip Oates, City Manager 7*
Agenda Item: Calendar Year 2010 City Priorities
BACKGROUND & JUSTIFICATION:
The City annually compiles a list of projects or issues that we identify as our top State and
Federal legislative priorities. The list of projects is compiled into a package that is then
distributed to the Governor's Office, our legislators, the Kenai Peninsula Borough (for inclusion
in their legislative package), and our lobbyist. This prioritized list validates the projects and
greatly focuses the efforts of the Administration in our lobbying effort as we seek funding or
other resolution through State government. This year we have also compiled a list of projects
that are in the planning phase and /or may qualify for grants. In order to quality for most grants,
the City must include these projects on the City priority list. Many of these projects are also on
the State and Federal priority list. The items excluded on the State and Federal priority list will,
most likely, be added as the planning phase develops and broadens.
The following list is submitted to the City Council for review and approval.
PUBLIC FACILITIES & INFRASTRUCTURE
1. $4.6 million for new water storage tank and distribution system
2. $5 million state assistance for the $10 million Seward Library/ Museum (local
contributions of grant, private donations and potential bond will provide a 100% match
of$5 million to complete the project)
3. $15.7 million for public safety building and jail
4. $2 million for Fort Raymond Satellite Fire Station for the construction of a 100'x 80'
metal building to house emergency response equipment, shelter supplies, a
communication equipment room, and an arca for a backup EOC
5. $850 thousand for platform aerial fire truck
6. $1.15 million for establishing a Clinic at the Providence Seward Hospital that provides
primary health and wellness care to all residents (modeled after the Swedish Medical
Horne Model in Seattle)
7. $2 million for expanding the Providence Seward Hospital Medical Clinic, moving the
CT scanner into the facility, increasing backup generator capacity, and improving space
for primary health care (the City provides $500 thousand annually for these
improvements)
8. $2 million for bed load maintenance in the Fourth of July Creek
9. $229 thousand for hospital capital equipment
10. $600 thousand for wastewater infrastructure rehabilitation
11. $500 thousand for Animal Control Facility
12. $13.8 million for the Friends of the Jesse Lcc Horne for the restoration of the Jesse Lee
llome as a statewide leadership school
5?
PORT AND HARBOR
1. $1 million for inner- harbor improvements to repair and replace the `D" Floats in the
Seward Small Boat Harbor (the City will provide $500 thousand to complete the
project)
2. $1.5 million for establishing mooring dolphins and dock improvements at the
University of Alaska Fairbanks Seward Marine Center in Seward (the City will provide
$500 thousand to complete the project)
3. $150 thousand for constructing an ADA Boardwalk on the South Harbor Uplands of the
Seward Small Boat Harbor (the City will provide 550 thousand to this project)
4. $1.465 million for completing a float for security and fire vessels in the Seward Small
Boat Harbor
5. S300 thousand for moving the existing Coast Guard building in Seward to a more
secure location and completing economic development improvements at the existing
site
6. $7.7 million for inner - harbor improvements
7. $4 million for construction of security float and slips
S. 5400 thousand for NE fish cleaning station
9. 515 million for expanding the Alaska Railroad freight dock
10. $1.5 million for establishing storm water discharge infrastructure that includes a
security fence around the city vessel storage area at the Seward Marine Industrial
Center
11. 5860 thousand for building a Handicapped Accessibility Fish Cleaning Station in the
Northeast Launch Ramp Area of the Seward Small Boat Harbor
12. $450 thousand for paving the road and parking lot on the South Seward Small Boat
Harbor Uplands area
13. 51.7 million for doubling the capacity of the ship lift (synchrolift) and improving dock
capabilities at the Seward Marine Industrial Center
14. $4.5 million for completing sheet piling and adding moorage along the north side of the
Seward Small Boat Harbor
ELECTRIC
1. $5 million for completing the standby generator complex for the Seward Electric
Utility as a match for $6 million in City revenue bond funding (this project includes
erecting a new generator plant building already under construction —and designing
and constructing a warehouse complex; automating generator controls through a
Supervisory Control and Data Acquisition (SCADA) system, and completing
installation of 3 each 2.5 MW generators)
2. $12 million for upgrading the transmission line to 1 ISKV in Seward to reduce line
loss while improving efficiency and reliability of power distribution (the City is
providing S6 million in revenue bond funding for improvements to the electric utility)
3. $300 thousand for installing automatic electrical metering equipment to improve
customer service, outage management, and load management (the City will provide a
100% match of 5300 thousand to complete the project)
53
4. $85 thousand for establishing redundant capabilities for providing electrical power
during emergencies, such as a tsunami, to the downtown and hospital area of Seward
(the City will provide a 100% match of $85 thousand for the project)
5. S68 thousand for purchasing and installing Energy Efficiency Boiler replacements in
City owned infrastructure
ROADS AND STREETS
1. $2.25 million appropriation for Seward Community Roads for repaving road surfaces,
reconstructing sidewalks, and improving roadway drainage systems
2. $250 thousand for paving and improving drainage in the northeast parking lot of the
Seward Small Boat Harbor (the City has obtained a matching grant of approximately
$200 thousand for design and preparation of the area for paving)
ALASKA SEALIFE CENTER
1. $450 thousand for refurbishing the saltwater intake system and relocating the
freshwater pumping system at the Alaska SeaLife Center (these critical capital
maintenance projects will help prevent closure of the facility and a catastrophic
economic impact on Seward)
2. $2.3 million for establishing an Anchorage SeaLife Center Learning Annex in
partnership with the Port of Anchorage (operating costs will become the
responsibility of the Alaska SeaLife Center)
CRUISE SHIP HEAD TAX
1. S2 million for building a new water storage tank and distribution system that will
establish the excess capacity that is necessary to provide water and improved fire
protection to cruise ships (this funding will match approximately $2.5 million from
stimulus funding and low- interest loans)
2. $3 million for constructing a security float system that will improve security and fire
protection to cruise ships
3. $300 thousand for relocating Seward's Coast Guard Building adjacent to the Cruise
Ship Dock Area and improving security to cruise ships and their passengers
4. $500 thousand for improving the cruise ship pedestrian corridor between the Alaska
Railroad Terminal and Cruise Ship Terminal
STATE FUNDED PROJECTS
1. $2 million appropriation to the Army Corps of Engineers for reconnaissance and
initiation of a feasibility study for flood risk reduction at Lowell Creek in Seward
2. $15 million in the DOT /PF Municipal Harbor Facility Grant Program that will allow
the City of Seward to obtain a $1.465 million grant to complete construction of the
"Z" Float by providing a match of $1.465 million
3. $155 thousand in the Department of Corrections Operating Budget to add an
emergency wastewater bypass (with valving and piping for the bypass) that will keep
the Spring Creek Correctional Facility sewage system operational in the event of a
system failure
54
4. $35.154 million funding for the Alaska Vocational Technical Center (AVTEC)
capital projects and the $1.4464 million increase in their operating budget for FY10
5. $5 million from the Railbelt inter —tie funds for upgrading transmission lines between
Anchorage and Seward
6. $2 million for controlling coastal erosion that threatens the Lowell Point Road (this
road provides the sole land access to critical public infrastructure, state and federal
parks, and a residential housing area)
7. $1 million for accomplishing levee maintenance and bed load removal in the Fourth
of.iuly Creek and providing protecting the Spring Creek State prison
8. $100 thousand for improving City ADA accessibility
STUDIES AND PLANS
1. S60 thousand for studying the feasibility of a hydro electric plant to produce
renewable energy in Seward
2. S 150,000 for a comprehensive flood master plan
3. S100,000 for a land study for City bench property
4. $150,000 for coastal beach erosion master plan
5. $100,000 for watcr and storm water master plan
6. $100,000 for road and infrastructure study of the Bench (undeveloped city property)
RECOMMENDATION:
Council approve Resolution 2009- • Z approving the City of Seward's Calendar Year 2010 City
Priorities.
55
Agenda Statement Memo
of
Meeting Date: October 26, 2009
Y, w
From Jean Lewis, City Cle k g?.)
.44
�-�
Agenda Item: Discussion and Guidance on ground lease
extension considerations beyond 2009 for
Seward Ships Drydock, Inc.
The City Manager, along with City Attorney Cheryl Brooking will outline and discuss the
various issues with extending the ground lease for Seward Ships Drydock, Inc. beyond
2009.
James Pruitt will be present.
It will be requested you suspend the rules to allow Mr. Pruitt the opportunity to inform the
council of his proposal (seemed more efficient to have Mr. Pruitt speak during the actual
agenda item than scheduling him for a report at the beginning of the meeting).
To suspend the rules you must get a motion, second and unanimous consent (must pass
by 2/3).
After this, you may vote on the guidance you wish to give, or can postpone to the next
regular meeting or a time certain, if more time is needed for any decisions.
56
Agenda Statement
f SI
Meeting Date: October 26, 2009 i
From: Jean Lewis, City Cler
'a[
A51�
Agenda Item: Nominate, elect and swear in Vice -Mayor
BACKGROUND & JUSTIFICATION:
The City Council must meet and organize not later than 30 days after each regular city
election. At this organizational meeting, the Council elects one of its members to act as
Vice -Mayor in the absence of the Mayor.
The City Council must select one of its members to serve as Vice Mayor. The Vice Mayor
chairs the meetings in the absence of the Mayor and fills in for the Mayor at ceremonial
functions when the Mayor is unavailable. The Vice -Mayor shall possess all the powers of
the mayor and all duties required of them by law or the City Council.
The Mayor should open nominations. The Mayor or any council member should then
nominate a council member for Vice - Mayor. If only one nomination is received, a motion
should be made to close nominations and cast a unanimous ballot for the chosen person.
That motion will need a second and can be approved by unanimous consent (no roll call is
necessary).
If more than one nomination is received, ballots are prepared for each council member to
sign and vote for a nominee, or Council can conduct a voice vote. It takes 4 affirmative
votes to be appointed.
RECOMMENDATION:
Nominate and appoint a Vice- Mayor. The city clerk will then proceed to swear them in.
57
Memorandum
if, of Date: October 26, 2009
C:
To: Mayor Dunham, Council Members 4111-AsKP
From: Jean Lewis, City Clerk(
Subj: Appointment of council liaisons and /or a council
representative on the Kenai Peninsula Borough Economic Development
District Board
Changes were made to the City Council Rules of Procedure on August 8, 2006, which
allowed the option for future councils to appoint liaisons at their annual organizational
meeting, or just have the individual Boards and Commissions report to the city council
instead.
The Mayor will solicit requests from any council member interested in an appointment on
the Kenai Peninsula Borough Economic Development District Board of Directors for 2010.
This is part of the organizational meeting after election.
Informational
There are 16 Board of Directors, with Seward having two positions. One position comes
from the city council and one citizen from a resident of the surrounding area. The Board
meets six times a year, or every other month per a schedule adopted by the Board of
Directors at their Annual Meeting. The Board reimburses board members for their travel
expenses. Meetings are held at; 14896 Kenai Spur Highway, Kenai, Alaska.
The term of the city council seat ends December of 2009. It is requested that you make at
least two of the six meetings. Teleconferencing into meetings you cannot attend in person
is allowed and can be arranged.
Additional information is available on their website at www.kpedd.orq or call the Kenai
Office at 907 283 -3335.
Recommendation:
Continue to receive periodic updates at regular city council meetings by all Boards and
Commissions.
Re- affirm current representative or appoint new representative to sit on the Kenai
Peninsula Borough Economic Development District Board of Directors.
58
Agenda Statement
Meeting Date: October 26, 2009
From: City Clerk Jean Lewis e.
' 51tiP
Agenda Item: Appoint New Member for Vacant Council Scat
BACKGROUND & JUSTIFICATION:
A council vacancy has arisen with the recent election of Willard E. Dunham as Mayor of Seward,
leaving his seat empty. The term of office will be until the next municipal election of October, 2010.
Council has been down a member since August 24, 2009, with the resignation of Council Member
Betsy Kellar. The city council desires to 1111 this vacancy as expeditiously as possible. During the
October 12, 2009 city council meeting, the city council directed the clerk begin the advertising
process.
The notice of vacancy was posted in three places, and emailed to the city calendar list which includes
the Seward City News and the Seward Phoenix Log. It was also published in the Seward Phoenix
Log under "city calendar" on October 15, 2009. Declaration of candidacy forms, letters of interest
and Alaska Public Office Commission Financial forms were solicited with letters of interest and
declarations being attached for your review.
Eight people picked up applications, with six turning them back in. Those candidates requesting
appointment are: Randy Stauffer, Tim McDonald, Linda Amberg, Darryl Schaefermeyer, Cindy
Ecklund and John French.
Chapter 2, Section 2 of the Charter states, the person who fills this vacancy must be an elector of the
city, and shall have resided in the city continuously for a period of not less than one year immediately
preceding the date of filing. A declaration of candidacy was signed and notarized by each candidate
stating they met these qualifications. The council shall be the judge of the election and qualifications
of its members. All six candidates were confirmed on the city voter register as residing within the
city limits. For filling vacancies, Council is not limited to the applicants that filled out the
paperwork.
RECOMMENDATION:
Council vote on signed ballots provided by the clerk, and after votes announced. Council by motion,
vote to appoint the candidate receiving the highest number of votes. Any candidate must receive at
least 4 votes to be approved.
59
10/13/2009 2:29 PM
Run Date - 10/13/09 @ 2:29 PM Providence Health & Services DET_OPS
110 - MGD - PROV SEWARD MED CTR
Detail Statement of Operations (in Thousands)
Reported as of September 2009
% Variance % Variance Last Year % Variance
Actual MTD Budget MTD MTD Actual YTD Budget YID YTD Actual YTD YTD
Gross Service Revenues:
76 61 24.6% Acute Care- Inpatient 1,077 562 91.6% 660 63.2%
446 423 5.4% Acute Care - Outpatient 4,794 4,544 5.5% 4,280 12.0%
120 118 1.7% Primary Care 1,204 1,064 132% 1,174 2.6%
489 523 (6.5 %) Long -term Care 4.709 4,756 (1.0 %) 4,505 4.5%
(13) 16 (181.3 %) Homecare & Hospice (21) 146 (114.4 %) 131 (116.0 %)
- Housing & Assist. Living - _
1,118 1,141 _ (2.0 %) Total Gross Service Revenues 11,763 11,072 6.2% 10,750 9.4%
Revenue Deductions:
18 24 25.0% Charity Care 136 257 47 -1% 175 22.3%
- Medicaid Charity - - - - -
194 141 (37.6 %) Medicare & Medicaid 485 1,391 65.1% 1,241 60.9%
13 5 (160.0 %) Negotiated Contracts 63 48 (31.3 %) 56 (12.5 %)
47 48 2.1% Other 592 485 (22.1 %) 449 (318%)
272 218 (24.8 %) Total Deductions 1,276 2,181 41.5% _ - -- 1,921 - -- 33.6%
846 923 (8.3 %) Net Service Revenue 10,487 8,891 18.0% 8.829 18.8%
- Premium Revenue - - - -
- Rental and Education Revenue - - - - -
- -
9 12 (25.0 %) Other Operating Revenue 54 107 (49.5 %) 134 (59.7 %)
855 935 (8.6 %) Total Net Operating Revenues 10,541 8,998 17.1% 8,963 17.6%
ad Expenses from Operations:
- - - Purchased and Healthcare Expenses - - - - -
Other Expenses from Operations:
634 599 (5 -8 %) Salaries & Wages 5,529 5,490 (0.7 %) 5,081 (8.8 %)
162 179 9.5% Employee Benefits 1,577 1,670 56% 1,452 (86%)
9 2 (350 -0 %) Professional Fees 46 22 (109.1 %) 72 36.1%
69 59 (16.9 %) Supplies 577 536 (7.6 %) 507 (13.8 %)
135 221 38.9% Purchased Service 1,383 2,007 31.1% 1,759 21.4%
2 2 0.0% Depreciation 16 16 0.0% 16 0.0%
- 1 - Interest and Amortization 13 11 (18.2 %) 19 31.6%
38 65 41.5% Bad Debts 603 683 11.7% 705 14.5%
- - Healthcare Taxes - - - - -
90 44 (104.5 %) Other Expenses 527 396 (311 %) 405 (30.1 %)
1,139 1,172 2.8% Total Other Exp from Operations 10,271 10,831 5.2% 10,016 (2.5 %)
- __._ - -- -- - - - - - --
1,139 1,172 _ 2.8% Total Operating Expenses - - -_- 10,271 10,831 5.2% 10,016 (2.5%)
(284) _ - -- (237) (19.8 %) Excess of Rev Over Exp from OPS 270 (1,83 114.7% (1 - 125.6%
- - - Non -Operating Gain (Loss) 1 1 0.0% 1 0.0%
(284) (237) (19.8 %) Excess of Revenues Over Expenses 271 (1,832) 114.8% (1,052) 125.8%
Other Activity- Unrestricted 501 - -
Increase (Decrease) in UR Net Assets - _ _ 772. . __,_.11 - ,052 _ 173.4 %
1
October 2009 November 2009
O ctober2009 SMTWTFS SMTWTFS
1 2 1 2 3 4 5 6 7
4 5 6 7 8 910 8 91011121314
11 12 13 14 15 16 17 15 16 17 18 19 20 21
18 19 20 21 22 23 24 22 23 24 25 26 27 28
25 26 27 28 29 30 31 29 30
Monday Tuesday Wednesday Thursday Friday
Y October 1, 2
5
9
Election Day 12:OOpm PACAB Meeting 1 12:00P111, y ,,
ti 1
6 :DOpm HP Spc Mtg
6:30pm P&Z'WS`
7:3OprnP &Z Meeting ,
12 13-'1 _
14 1�_ 16
7:OOpm City Council 1 6:30pm: Council Budget 6:30pm Council Budget 6 :30pm Council Budget 6 :30pm Council Budget
Meeting Work Session Work Session Work Session Work Session
19 20 2
Alaska Day- Offices Closed T 6:OOpm CC Sp Meeting ;! # 2 :00pmPACAB Special j ! 9 :00am Social Security
6:30pm Council Budget Meeting Rep
Work Session 6:30pm unil g
6:30pm P&'Z,WOrk Sbf 4
7 :30pm P St Mtg iar < tu" "
S n
eS ,
6:30prr%; Historic
Preservation
Meeting
_ 26 2.7 29 3C
7:00
28`
pm City Council
Meeting
Nanci Richey 1 10/21/2009 3:05 PM
November 2009 November 2009 December 2009
S M T W T F S 5 M T T W W T F S
1 2 3 4 5 6 7 1 2 3 4 5
8 9 10 11 12 13 14 6 7 8 9 10 11 12
15 16 17 18 19 20 21 13 14 15 16 17 18 19
22 23 24 25 26 27 28 20 21 22 23 24 25 26
29 30 27 28 29 30 31
Monday Tuesday Wednesday Thursday Friday
November 2i 3, 4,I 5 E
12:OOpm PACAB Meeting 1 7:30pm P &Z Meeting
i
1 1
_. 11 12 13
7:00pm City Council veteran's Day - Offices Ciosed Meeting 11:3Oam $,, ,
1
(.0tFi i.MSae s oli
1
161 17 1..
181 19, 2C
6:30pm P&Z Nvor `bessio 12.00pm A E L 9:00am Social Security
Ses5iO > Vi-l? 1 Rep
6:30pm Historic
Preservation
Meeting
■ 24 1 251 26 27
7:0Opm City Council 23, Thanksgiving- Offices Closed I Thanksgiving- Offices Closed
Meeting
30 I `• 1
Nanci Richey 2 10/21/2009 3:05 PM
62
December 2009 January 2010
December 2009 S M T W T F 5 S M T W T F 5
1 2 3 4 5 1 2
6 7 8 9 10 11 12 3 4 5 6 7 8 9
13 14 15 16 17 18 19 10 11 12 13 14 15 16
27 2 29 30 34 25 26 17 4 25 26 27 28 29 30
27 26 8 29 30 31 31
Monday Tuesday Tuesda Wednesday Thursday Friday
2 3
December 11
7 :3Opm P&Z Meeting 12 :00Pm PACAB Meeting
7p g 9,
14 11
11:30am
s3 ' dm
Oorninittett
17 _
16, 18
1ST' -- _..� _.
_ 9:00am Social Security
7:OOpm City Council 14 6:3Qpm P$fZ�W.t1r1C5CSSi4ts f2:00pm -�� � �� � -��
Meeting
5eon iii " . Rep
6:30pm Historic
Preservation
Meeting
21 22
23 24 25
12:0Opm Christmas Eve ' Merry Christmas - Offices dos
Offices Close at
Noon
28 :29 , 30 . 31i
7:OOpm City Council
Meeting
3 10)21/2009 3:05 PM
Nanci Richey