HomeMy WebLinkAbout11232009 City Council Packet Seward City Council
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Happy Thanksgiving
November 23 2009
City Council Chambers Beginning at 7:00 p.m.
1963 1965 2005 The City of Seward, Alaska
CITY CO UNCIL MEETING AGENDA %
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(III {Please silence all cellular phones and pagers during the meeting} tiic * fi :
Note NEW time!
November 23, 2009 7:00 p.m. Counci { l Chambers
1. CALL TO ORDER
Willard E. Dunham
Mayor 2. PLEDGE OF ALLEGIANCE
Term Expires 2011
3. ROLL CALL
Jean Bardarson
Vice Mayor 4. CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT
Term Expires 2010 THOSE ITEMS SCHEDULED FOR PUBLIC HEARING.
[Those who have signed in will be given the first opportunity to
Robert Valdatta speak. Time is limited to 2 minutes per speaker and 30 minutes total
Council Member time for this agenda item.]
Term Expires 2011
5. APPROVAL, OF AGENDA AND CONSENT AGENDA
Tom Smith /Approval of Consent Agenda passes all routine items indicated by
Council Member asterisk ( *). Consent Agenda items are not considered separately
Term Expires 2011 unless a council member so requests. In the event of such a request,
the item is returned to the Regular Agenda)
Vanta Shafer
Council Member 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Term Expires 2011
A. Proclamations and Awards
Marianna Keil 1. Certificate of Appreciation for Mike Gillen, Project Manager
Council Member For the Long -Term Care Facility Pg.4
Term Expires 2010 B. City Manager's Report
C. Chamber of Commerce Report
Linda Amberg
Council Member 7. PUBLIC HEARINGS
Term Expires 2010
A. Resolutions requiring a public hearing
Phillip Oates 1. Resolution 2009 -126, Authorizing The City Manager To Enter Into
City Manager A New Lease With Alaska Logistics, LLC For Lot 2, Block 3, Seward Marine
Industrial Subdivision, Plat 97 -27, Seward Recording District, Third Judicial
. Jean Lewis District, State Of Alaska . Pg.5
City Clerk
Cheryl Brooking 8. UNFINISHED BUSINESS - None
City Attorney
City of Seward, Alaska Council Agenda
November 23, 2009 Page 1
9. NEW BUSINESS
A. Resolutions
*1. Resolution 2009 -104, Adopting The Water Enterprise Fund Budget For Calendar
Year 2010 and 2011 ..Pg.50
*2. Resolution 2009 -105, Adopting The Wastewater Enterprise Fund Budget For
Calendar Year 2010 and 2011 Pg. 53
*3. Resolution 2009 -106, Adopting The Seward Marine Industrial Center Enterprise
Fund Budget For Calendar Year 2010 and 2011 Pg. 56
4. Resolution 2009 -107, Adopting The Small Boat Harbor Enterprise Fund Budget
For Calendar Year 2010 and 2011 ....Pg. 59
*5. Resolution 2009 -108, Adopting The Parking Enterprise Fund Budget For Calendar
Year 2010 and 2011 Pg 62
*6. Resolution 2009 -109, Adopting The Hospital Debt Service Fund Budget For
Calendar Year 2010 and 2011 Pg. 65
*7. Resolution 2009 -110, Adopting the Seward Mountain Haven Long -Term Care
Facility Debt Service Fund Budget for Calendar years 2010 and 2011 Pg. 67
*8. Resolution 2009 -111, Adopting The Motor Pool Internal Service Fund Budget
For Calendar Year 2010 and 2011 P 69
9. Resolution 2009 -112, Adopting The Electric Enterprise Fund Budget For
Calendar Year 2010 and 2011 pg. 72
10. Resolution 2009 -113, Adopting The City General Fund Operating Budget For
Calendar Year 2010 and 2011 and approving the mill rate for 2010 pg. 75
*11. Resolution 2009 -114, Adopting the Capital Improvement Plan for Calendar Year
2010 through 2011 Pg. 78
*12. Resolution 2009 -127, Rescinding erroneous Resolution 2009 -123 and Approving
Amendment No, 14 To The Contract With Hoffman, Silver, Gilman & Blasco, P.C. To
Extend The Term For Federal Lobbying Representation Through December 31, 2011 For
A Total Of $6416.66 Per Month In 2010 And $7,058.33 Per Month hi 2011 Pg. 87
(Corrects the previous resolution typo from quarterly to monthly)
*13. Resolution 2009 -128, Authorizing And Supporting A Small Sign Honoring Long
Time Resident Patricia Williams And Family To Be Placed Under The Spruce Tree In
Pat Williams Park For An Amount Not To Exceed $1,200 Pg. 94
City of Seward, Alaska Council Agenda
November 23, 2009 Page 2
*14. Resolution 2009 -129, In Support Of Home - Porting The Alaska Region Research
Vessel In Seward And Designating The City Of Seward As The Northern Maritime
Research Capital Of Alaska And Requesting The State Of Alaska To Endorse This
Designation Pg. 96
*15. Resolution 2009 -130, Adopting An Altemative Allocation Method For The
FY2010 Shared Fisheries Business Tax Program, And Certifying That This Allocation
Method Fairly Represents The Distribution Of Significant Effects Of Fisheries Business
Activity In The Cook Inlet Fisheries Management Area Pg. 101
*16. Resolution 2009 -131, Authorizing Early Adoption Of Governmental Accounting
Standards Board Statement No. 54, Establishing New Fund Balance Classifications, To 13e
Consistent With The 2010/2011 Biennial Budget Pg. 105
17. Resolution 2009 -132, Authorizing The City Manager To Select And Purchase
Outright, Vehicles And Equipment In An Aggregate Amount Not To Exceed $286,000 In
2010 And $130,000 In 2011, And To Purchase Heavy Equipment With Accessories,
Subject To Obtaining Financing, In An Amount Not To Exceed $380,000 In 2010, From
The Motor Pool Internal Service Fund Pg. 109
B. Other New Business Items
*1 Approval Of The October 12, 2009 And October 26, 2009 Regular City Council
Meeting Minutes And The October 20, 2009 And November 9, 2009 Special City
Council Meeting Minutes Pg. 120
*2. Cancel the December 28, 2009 Regular City Council Meeting Pg. 140
10. INFORMATIONAL ITEMS AND REPORTS (No action required)
A. City of Seward Financials for September 2009 Pg. 141
B. Providence Financials for September 2009 Pg. 200
11. COUNCIL COMMENTS
12. CITIZENS' COMMENTS [5 minutes per individual - Each individual has one
opportunity to speak.]
13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS
14. ADJOURNMENT
City of Seward, Alaska Council Agenda
November 23, 2009 Page 3
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MAYOR WILLSRD DUNHAM
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -126
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO
ENTER INTO A NEW LEASE WITH ALASKA LOGISTICS, LLC
FOR LOT 2, BLOCK 3, SEWARD MARINE INDUSTRIAL
SUBDIVISION, PLAT 97 -27, SEWARD RECORDING DISTRICT,
THIRD JUDICIAL DISTRICT, STATE OF ALASKA
WHEREAS, the City is the owner of real property described as Lot 2, Block 3,
Seward Marine Industrial Subdivision located in the City of Seward, Alaska; and
WHEREAS, this is vacant land identified in the Municipal Lands Management
Plan as available for lease in the Seward Marine Industrial Center (SMIC); and
WHEREAS, Alaska Logistics, LLC submitted a proposal to lease Lot 2, Block 3,
in order to construct a vessel maintenance structure; and
WHEREAS, the lease request is consistent with the Comprehensive Plan and the
Seward Marine Industrial Center Plan; and
WHEREAS, Alaska Logistics, LLC will comply with all environmental
requirements as outlined in the while leasing this property.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SEWARD, ALASKA that:
Section 1. It is determined that the essential terms and conditions of the
proposed Lease with Alaska Logistics, LLC for the real property described as Lot 2,
Block 3, Seward Marine Industrial subdivision located in the City of Seward, Alaska is in
the public's interest.
Section 2. The City Manager is authorized to execute a new Lease with
Alaska Logistics, LLC in substantially the form as presented at this meeting.
Section 3. This resolution shall take effect 30 days from the date and posting
of adoption and the authorization herein shall expire if the lease termination and new
lease are not executed by all parties by December 31, 2009.
5
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -126
PASSED AND APPROVED by the City Council of the City of Seward, Alaska,
this 23` day of November 2009.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC
City Clerk
(City Seal)
6
Agenda Statement
Meeting Date: November 23, 2009 y,
r'of Se
To: Seward City Council 9
From: Kari Anderson, Harbormaster 4 wk
Agenda Item: Alaska Logistics, LLC new lease at Lot 2, Block 3
Seward Marine Industrial Center
BACKGROUND & JUSTIFICATION:
Alaska Logistics, LLC submitted a proposal to lease Lot 2, Block 3, Fourth of July Subdivision
within the industrial zoning district, Seward Marine Industrial Center, 3305 Jellison Avenue. This
property would be used in order to construct a large vessel maintenance and repair enclosure in
support of their Western Alaska barge service operations. The use ofthe leased land includes: storing
vessels, ship repair and maintenance, equipment rental and storage, and similarly related marine
business activities. The LESSEE shall not assign or sublease this Lease without the City's prior
written consent. The Planning and Zoning Commission and City of Seward staff have reviewed the
proposal and recommend that this lease be approved in substantially the form presented.
Alaska Logistics, LLC:
a) is aware of the utilities easements and setbacks for this property,
b) has submitted a plan for water and sanitary disposal, and a plan for compliance with applicable
environmental laws for hazardous waste disposal and storm -water permitting,
c) shall comply with the Seward City Code requirements,
d) and will not use the portion of land the City is using for land fanning of diesel impacted soil
until the City's temporary work is completed. .
INTENT:
To approve short and long -tern leases between the City of Seward and Alaska Logistics for the use
of Lot 2, Block 3, Fourth of July Subdivision at the Seward Marine Industrial Center for vessel
maintenance and repairs to service their Western Alaska barge service operations.
CONSISTENCY CHECKLIST:
Yes (List Below) No
Comprehensive Plan (2020)
The proposed use of the property as a ship repair facility is in harmony with the recommendations of the Seward
Comprehensive Plan. I Jnder both the economic development and land use goals of the Comprehensive Plan, specific
recommendations are made to continue efforts to develop the Seward Marine Industrial Center as a major industrial area of
the community.
Seward Marine Industrial Center Development Plan
This plan encourages the focus on strengthening and enhancing the area as a center for marine and other compatible
industries. The plan encourages the leasing of available lands for uses identified in the Land Uses Allowed Table.
Where applicable, the resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans,
Strategic Plan and City Code Rules of Procedures.
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FISCAL NOTE:
The annual lease amount is Thirteen Thousand, Six Hundred and Eight Dollars ($13,608.00) annually,
subject to fair market value increases every five years. This amount will be reduced by $8,165.00 in
2010 due to temporary work being conducted by the City of Seward which will reduce the usable
area of the lot by the Lessee. Upon execution of the new lease, the rent will be subject to annual CPI
increases. A new appraisal for all lease parcels in the Seward Marine Industrial Center is scheduled
for 2010.
Approved by Finance Department:
•
ATTORNEY REVIEW: Yes X No
RECOMMENDATION:
Approve Resolution 2009- : `;{(y, Authorizing the City Manager to enter into a Lease with Alaska
Logistics, LLC for Lot 2, Block 3 Fourth ofJuly Subdivision in the Seward Marine Industrial Center,
Plat No. 97 -108 in the Seward Recording District, Third Judicial District, State of Alaska.
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LEASE AGREEMENT
between
CITY OF SEWARD, ALASKA
and
ALASKA LOGISTICS, LLC
Effective Date: { ]
9
TABLE OF CONTENTS
ARTICLE 1 - LEASED LAND 1
1.1 Description of Leased Land 1
1.2 Covenant of Quiet Enjoyment; Warranty of Title 2
1.4 Property Accepted 2
1.5 Permits
2
1.6 Platting
3
ARTICLE 2- LEASE TERM
3
2.1 Lease Term
3
2.2 Options to Extend
3
ARTICLE 3- RENTAL RATE
3
3.1 Initial Rental Rate
3
3.2 Rental Adjustments 4
3.3 Procedure for Rental Adjustment 4
3.4 Effect of Late Appraisal by CITY 4
3.5 Appraisal by LESSEE 5
3.6 Effective Date of Adjusted Rental Rate 5
3.7 Interim Rental Adjustments 5
3.8 Late Payment Charge 6
ARTICLE 4- USE OF LEASED LAND 6
4.1 Use of Leased Land 6
4.2 Obligations of LESSEE 6
4.3 No Preferential Rights to Use Public Facilities 7
4.3 No Preferential Rights to Use Public Facilities 7
4.4 Adequacy of Public Facilities 7
4.4 Adequacy of Public Facilities 7
4.5 Tariffs and Other Service Fees 7
4.5 Tariffs and Other Service Fees 7
4.6 Time for Payment of Utilities and Taxes 7
4.6 Time for Payment of Utilities and Taxes 7
4.7 Other Uses
7
4.7 Other Uses
7
ARTICLE 5- UTILITIES AND RIGHTS OF ACCESS 7
5.1 Utilities
7
5.2 Third-Party Improvements 8
5.3 Easements
9
ARTICLE 6- CONSTRUCTION BY LESSEE 9
6.1 Improvements on Leased Land 9
6.2 City Review of Construction 10 -
ARTICLE 7 - RETURN OF LEASED LAND/SITE CONDITIONS 10
7.1 Return of Leased Land in Original Condition 10
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7.2 Return of Leased Land in Different Condition 11
ARTICLE 8 - FORCE MAJEURE 11
ARTICLE 9 - LESSEE'S ACTS OF DEFAULT 11
ARTICLE 10 - REMEDIES FOR DEFAULT BY LESSEE 12
ARTICLE 11 - TITLE TO IMPROVEMENTS INSTALLED BY LESSEE 14
11.1 Real Property Improvements 14
11.2 Personal Property 14
ARTICLE 12 - ASSIGNMENT OR SUBLEASE 14
12.1 Assignment of Lease or Subleasing 14
12.2 Assignment of Lease for Security 15
12.3 Assignment to Affiliate 16
ARTICLE 13 - LESSEE'S DUTY TO DEFEND/INDEMNIFY 16
ARTICLE 14 - CITY'S DUTY TO DEFEND /INDEMNIFY 16
ARTICLE 15 - INSURANCE 16
15.1 Minimum Insurance Requirements 16
15.2 Subrogation Rights Waived 17
ARTICLE 16 - CONDEMNATION 18
ARTICLE 17 - ARBITRATION 18
17.1 Arbitration 18
ARTICLE 18 - MAINTENANCE AND REPAIRS 19
18.1 Normal Maintenance 19
18.2 Safety Issues 20
18,3 Cost of Repairs 20
ARTICLE 19 - ENVIRONMENTAL CONCERNS 20
19.1 Hazardous Materials 20
19.2 Permits and Reporting 23
ARTICLE 20 - ESTOPPEL CERTIFICATES 23
ARTICLE 21 - CONDITIONS AND COVENANTS 24
ARTICLE 22 - NO WAIVER OF BREACH 24
ARTICLE 23 - TIME OF THE ESSENCE 24
ARTICLE 24 - COMPUTATION OF TIME 24
ARTICLE 25 - SUCCESSORS IN INTEREST 24
ARTICLE 26 - ENTIRE AGREEMENT 24
ARTICLE 27 - GOVERNING LAW 24
ARTICLE 28 - PARTIAL INVALIDITY 25
ARTICLE 29 - RELATIONSHIP OF PARTIES 25
ARTICLE 30 - INTERPRETATION 25
ARTICLE 31 - CAPTIONS 25
ARTICLE 32 - AMENDMENT 25
ARTICLE 33 - NOTICES 25
ARTICLE 34 - FIRE PROTECTION 26
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EXHIBIT A - DESCRIPTION OF THE LEASED LAND
EXHIBIT B - SITE PLAN
EXHIBIT C - ENVIRONMENTAL COMPLIANCE PLAN
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LEASE AGREEMENT
THIS LEASE AGREEMENT (the "LEASE ") is made by and between the CITY OF
SEWARD (the "CITY "), a municipal corporation located in the Kenai Peninsula Borough, State of
Alaska, whose mailing address is P.O. Box 167, Seward, Alaska 99664 and ALASKA LOGISTICS,
LLC, dba Alaska Logistics WA LLC (the "LESSEE "), a Washington limited liability company
authorized to do business in Alaska, whose mailing address is P.O. Box 3512, Seattle, WA 98124.
WHEREAS, the Seward Planning & Zoning commission has approved disposal by lease of
lands owned by the City in the Seward Marine Industrial Center; and
WHEREAS, LESSEE desires to lease land from the CITY for a vessel storage and
maintenance facility and related business uses; and
WHEREAS, the parties agree that the City will retain access to a portion ofthe Leased Land,
as defined below, for purposes of continuing environmental cleanup work related to diesel
contamination found in soils; and
WHEREAS, during the soil cleanup period, the rent payable by LESSEE will be reduced to
reflect the Limited use of the Property by the City; and
WHEREAS, the Seward Planning & Zoning Commission granted a variance to allow a
structure with a height of 46 feet; and
WHEREAS, the City Council of CITY has determined that lease of the Leased Land to
LESSEE for the purposes described herein would be in the public interest; and
WHEREAS, it is the intent of this LEASE to transfer from CITY to LESSEE the entire
burden of compliance with environmental regulations or controls with respect to LESSEE's
operations on the Leased Land during the lease term; and
NOW THEREFORE, for and in consideration of the mutual promises and covenants
hereinafter contained, the parties hereto agree as follows:
ARTICLE I - LEASED LAND
1.1 Description of Leased Land. The Leased Land is located in the City of Seward, Alaska. The
Leased Land is described as follows:
Lot 2, Block 3, Fourth of July Creek Subdivision, Seward Marine Industrial Center, Kenai
Peninsula Borough, Plat No. 97 -108 recorded in the Seward Recording District, Third
Judicial District, State of Alaska, containing approximately 2.5 acres, more or less (the
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"Leased Land ").
The Leased Land is also depicted on the attached Exhibit A, which is incorporated herein by
reference.
1.2 Covenant of Quiet Enjoyment. Subject to the encumbrances as of the date hereof, any
reasonable restrictions imposed on the Leased Land as part of recording of a plat by CITY,
and the provisions of this LEASE, CITY hereby covenants and warrants that:
a) The CITY retains the right to use the Leased Land for the limited purpose of
continuing the soil cleanup project in the area shown on Exhibit A. Following notice
to LESSEE by the CITY that such use is no longer needed, LESSEE shall have the
quiet enjoyment and possession of the Leased Land for the full remaining term ofthis
LEASE;
b) CITY is unaware of any prior conflicting use ofthe Leased Land that would adversely
affect LESSEE's intended use of the subject parcel.
1.3 Reserved.
1.4 Property Accepted "As-is." LESSEE acknowledges that it has inspected the Leased Land and
accepts the sane "as -is" and without reliance on any expressed or implied representations or
warranties of CITY (other than the representations in Section 1.2 hereof), or agents of CITY,
as to the actual physical condition or characteristics thereof and the legal description or
depiction of the Leased Land in Section 1.1 or Exhibit A hereto.
1.5 Permits. LESSEE, at its sole cost, shall obtain all permits necessary to the construction and
operation of its facilities on the Leased Land. CITY may from time to time, upon request of
LESSEE, execute such documents, petitions, applications and authorizations as may be
necessary, as the underlying fee owner, to file with an agency or public body responsible
therefor an application for conditional use permits, zoning and re- zoning, tentative and final
tract approval, or precise plan approval that may be required for the lawful construction and
operation of the facilities of LESSEE permitted on the Leased Land by the terms of this
LEASE. However, nothing in this Section shall be construed as requiring CITY to support or
approve any such application or permit requests. If the agency or public body responsible to
approve or grant such application or permit request is a City of Seward agency, department,
or board, LESSEE shall follow all City of Seward procedures, the same as any other applicant
making similar requests of the City of Seward, according to the Charter, ordinances,
resolutions, or any regulation, rules or procedures of the City of Seward. Nothing in this
Section imposes any duty or responsibility on CITY to assist LESSEE in obtaining any other
permits or approvals, including without limitation those required by the U.S. Army Corps of
Engineers (e.g., wetland fill permits), the Environmental Protection Agency (e.g., Clean Air
Act permits), the Alaska Department of Public Facilities and Transportation (e.g., right -of-
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way permits), the Alaska Department of Fish and Game, and the Alaska Department of
Environmental Conservation.
1.6 Platting. In the event CITY elects to replat, CITY agrees to include the Leased Land in such
replat in accordance with reasonable requests by LESSEE. If LESSEE requests a replat of
the Leased Land prior to that time, CITY shall assist LESSEE in the preparation and filing of
the replat, and LESSEE shall reimburse CITY for CITY's costs in assisting with the
preparation and filing of the replat. LESSEE agrees to sign the plat and any other documents
necessary to complete the platting or replatting of any area including all or a portion of the
Leased Land. LES SEE shall accept other reasonable restrictions, easements, or plat notes as
may be required by CITY or other governmental authorities as a condition to filing the plat of
the Leased Land or the plat of CITY -owned real property adjacent to the Leased Land.
ARTICLE 2 - LEASE TERM
2.1 Lease Term. The term of this LEASE (the "Lease Term ") shall be in accordance with CITY's
authorization Resolution No. 2009- (the "Resolution "). The Lease Term shall
commence on the date this LEASE is signed by CITY and that date shall be the effective date
of this LEASE (the "Effective Date "). The Lease Term shall run for approximately 5 years
from the Effective Date, ending at midnight on December 15, 2014.
2.2 Options to Extend. LESSEE shall have the right to extend the term of this LEASE for one
additional five year period, provided that:
a) LESSEE exercises its option to extend at least one hundred and eighty (180) days
prior to the expiration of the current lease term;
b) LESSEE is not in default under any term or provision of this LEASE; and
c) LESSEE shall exercise its option to extend by sending written notice thereof in
accordance with the provisions of Article 33 of this LEASE.
ARTICLE 3 - RENTAL RATE
3.1 Initial Rental Rate. Commencing on the Effective Date of this LEASE through June 30,
2010, the annual rental rate for the Leased Land shall be set at $13,608.00, which is
acknowledged to be fair market rental value for the Leased Land. Rent shall be payable
quarterly in advance upon the Effective Date of this Lease (prorated for the balance of the
current quarter) and thereafter on or before the 20th day of the month beginning each
calendar quarter: January 20, April 20, July 20 and October 20. The amount of each
quarterly payment shall be one - quarter of the annual rental rate as initially established or later
adjusted under this Article 3.
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3.2 Rental Adjustments.
(a) The amount of $8,165.00 shall be credited toward the annual rental payment to reflect
the CITY's continuing use of a portion ofthe Leased Land until there is no longer a need for
the CITY's presence as evidenced by written notice from the CITY to LESSEE.
(b) The annual rental payment shall be adjusted on July 1, 2010, and on the same date
every five years thereafter (each a "Rental Adjustment Date "). The adjusted annual rental
payment to be paid under the terms of this Lease shall be the appraised fair market rental
value (the "Fair Market Rental Value ") of the Leased Land at the highest and best use ofthe
Leased Land. The highest and best use of the Leased Land shall be determined without
regard to LESSEE'S intended or actual use of the Leased Land unless that use is
coincidentally the highest and best use of the Leased Land. CITY shall complete such
appraisal and deliver a copy of the appraisal report to LESSEE not less than ninety (90) days
before each Rental Adjustment Date.
3.3 Procedure for Rental Adjustment. To adjust the rent as of any successive Rental Adjustment
Date, CITY shall, at its own expense, retain an independent State of Alaska certified MAI
appraiser (Member, Appraisal Institute), who shall determine the "Fair Market Rental Value"
of the Leased Land in accordance with this Article 3, exclusive of improvements placed
thereon by LESSEE but inclusive of all improvements made by CITY (including those made
before or subsequent to this LEASE). The appraiser's report shall be delivered to LESSEE
not less than ninety (90) days before the Rental Adjustment Date. The appraiser's
determination of Fair Market Rental Value ofthe Leased Land shall constitute a final binding
determination of the Fair Market Rental Value and the adjusted annual rental rate until the
next Rental Adjustment Date, unless LESSEE objects to CITY's appraiser's determination of
the Fair Market Rental Value. In that case, LESSEE shall give written notice to CITY of its
objection within thirty (30) days of receipt ofthe appraiser's report, and LESSEE shall then
engage an independent State of Alaska certified MAI appraiser (Member, Appraisal Institute)
at LESSEE'S expense to make an appraisal of the Fair Market Rental Value in accordance
with this Article 3.
If LESSEE'S appraisal determines a Fair Market Rental Value that varies from that
determined by CITY's appraisal by no more than twenty percent (20 %), then the adjusted
rental rate shall be the average of the rental rates determined by the two appraisals. If
LESSEE'S appraisal determines a Fair Market Rental Value that varies from CITY's
appraisal by more than twenty percent (20 %), then, unless CITY and LESSEE agree on a rate
themselves, the adjusted annual rental rate of the Leased Land shall be determined in
accordance with the arbitration provisions contained in Article 17 of this LEASE.
3.4 Effect of Late Appraisal by CITY. If, for any reason, CITY does not complete the appraisal
or deliver a copy of the appraisal report to LESSEE ninety (90) days before the Rental
Adjustment Date, CITY may proceed to complete the appraisal or deliver a copy of the
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appraisal report to LESSEE at any time thereafter. However, any such adjusted annual rental
rate shall not be effective until the quarterly payment due date immediately following the date
CITY delivers the appraisal report to LESSEE.
3.5 Appraisal by LESSEE. If for any particular Rental Adjustment Date, CITY fails to obtain an
appraisal of the Fair Market Rental Value or fails to deliver the appraisal report to the
LESSEE by the Rental Adjustment Date, LESSEE may engage an independent State of
Alaska certified MAI appraiser (Member, Appraisal Institute) at LESSEE's expense to make
an appraisal under the terms of this Article 3 and submit a copy to CITY before the next
quarterly rental payment due date. However, LESSEE must notify CITY in writing within
thirty (30) days following the Rental Adjustment Date of LESSEE's election to obtain an
appraisal. If CITY objects to LESSEE'S appraiser's determination ofthe Fair Market Rental
Value, CITY shall give written notice to LESSEE of its objection within thirty (30) days of
receipt of the appraiser's report, and CITY shall then engage an independent State of Alaska
certified MAI appraiser (Member, Appraisal Institute) at CITY's expense to make an
appraisal ofthe Fair Market Rental Value as ofthe Rental Adjustment Date and in accordance
with this Article 3. Ifthe CITY's appraisal determines a Fair Market Rental Value that varies
from that determined by LESSEE'S appraisal by no more than twenty percent (20 %), then
the adjusted rental rate shall be the average of the rental rates determined by the two
appraisals. If the CITY's appraisal determines a Fair Market Rental Value that varies from
LESSEE'S appraisal by more than twenty percent (20 %), then, unless CITY and LESSEE
agree on a rate themselves, the adjusted annual rental rate of the Leased Land shall be
determined in accordance with the arbitration provisions contained in Article 17 of this
LEASE.
3.6 Effective Date of Adjusted Rental Rate. The adjusted annual rental rate established by this
Article 3 shall apply as of the Rental Adjustment Date if CITY provided a copy of the
appraisal report to LESSEE no later than ninety (90) days before the Rental Adjustment Date.
If the adjusted annual rental rate is based on CITY's late appraisal or late delivery of the
appraisal report to LESSEE, the adjusted rental rate shall be effective beginning with the
quarterly rental payment due date immediately following the date the CITY delivers the
appraisal report to LESSEE. Notwithstanding the above, the exercise by either CITY or
LESSEE of the objection procedure relating to rental adjustment described in this Article 3
shall not postpone LESSEE's obligation to pay rent at the rate established by CITY. LESSEE
shall pay the amount of rent as established or adjusted by CITY until the question ofobjection
to the rental rate is finally resolved. At such time the objection to the rental rate is resolved,
an appropriate credit or adjustment shall be made retroactive to the date the new rental rate
was established by CITY or in cases where CITY failed to obtain an appraisal or deliver the
appraisal report to the LESSEE, to the Rental Adjustment Date.
3.7 Interim Rental Adjustments. For each year in the period between each Rental Adjustment
Date, excepting the Rental Adjustment Dates, the annual rental payment shall be increased
beginning July 1, 2011, and on July 1 of every year thereafter (each an "Interim Rental
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Adjustment Date ") in an amount that reflects the increase, Wally, in the cost of living for the
previous year as stated in the Consumer Price Index, All Urban Consumers, Anchorage,
Alaska Area, All Items 1967 =100 ( "CPI "), as published by the United States Department of
Labor, Bureau of Labor Statistics for the most recent period published immediately prior to
the Interim Rental Adjustment Date. In no event shall the rent be less than the previous year.
If the CPI is revised or ceases to be published, the CITY shall instead use such revised or
other index as most nearly approximates the CPI for the relevant period, and make whatever
adjustment in its application as may be necessary, in the CITY's sole discretion, to accomplish
as nearly the same result as if the CPI had not been revised or ceased to be published.
3.8 Late Payment Charge. Rental payments not received by the due date shall bear interest until
paid at a rate of 10.5% per annum, or the maximum rate permitted under Alaska law,
whichever is less, plus a flat monthly late fee of$2.50, or such amount as may be established
from time to time by CITY ordinance or resolution and relating to late fees for CITY leases
generally.
ARTICLE 4 - USE OF LEASED LAND
4.1 Use of Leased Land. CITY has limited land available for lease. Use of the Leased Land by
LESSEE for operating a business to store vessels, engage in ship repair and maintenance,
equipment rental and storage, equipment maintenance, and similar related marine business
activities, and uses necessary and incidental thereto, has been determined by the City Council
to be in the public interest.
4.2 Obligations of LESSEE. LESSEE may use the Leased Land only in accordance with
applicable CITY zoning code provisions and provided the following conditions are met:
a) The Leased Land is to be completely cleaned and restored to its original condition
upon termination of this Lease that is, the condition existing prior to any operations
by LESSEE under this or any prior agreement, or in better condition.
b) LESSEE agrees to prohibit the use, keeping, storage, or disposal of Hazardous
Materials on the Leased Land except as permitted in Article 19 of this LEASE.
c) LESSEE shall not use the Leased Land in any manner or construct any facilities
thereon which would inhibit the use of adjacent or other lands.
d) LESSEE shall use the Leased Land only for the uses described in Section 4.1, and
uses necessary and incidental thereto.
(e) A site plan, attached as Exhibit B, has been submitted and approved by the CITY.
Any changes to this site require CITY approval, through the City Manager, prior to
additional construction. LESSEE's failure to obtain CITY approval ofany changes to
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the site development plan or LESSEE's failure to install the improvements according
to the site development plan shall be a LESSEE Act of Default under this LEASE.
f) Attached as Exhibit C is the Environmental Compliance Plan to be implemented and
followed by LESSEE.
g) LESSEE shall not allow any camping on the leased property unless the LESSEE
obtains all required permits for an employee campground.
4.3 No Preferential Rights to Use Public Facilities. Except as provided in Section 4.3, this
LEASE does not grant to LESSEE any exclusive rights to use any public port facilities.
LESSEE will be subject to any tariffs, procedures, rules and regulations of CITY concerning
the use of such facilities as they may now exist or from time to time be amended, and
LESSEE shall not be entitled to any exclusive use.
4.4 Adequacy of Public Facilities. CITY makes no representations or warranties as to the fitness
of any particular part or the whole of CITY's public facilities for the uses intended by
LESSEE, and LESSEE has inspected those facilities and has satisfied itself that the facilities
are sufficient for the intended uses by LESSEE. CITY makes no representations or
warranties of any nature with respect to the commercial practicability or accuracy of any
information provided by CITY.
4.5 Tariffs and Other Service Fees. CITY shall have the right to make amendments to its tariffs,
regulations and scheduled fees from time to time even if those adjustments shall cost LESSEE
more for its operations or use ofpublic facilities, and CITY is free to do so provided only that
it does not impose any greater burden or higher rate upon LESSEE than upon any other
similar user of the public facilities.
4.6 Time for Payment of Utilities and Taxes. LESSEE will pay for utilities and taxes related to
operations on the Leased Land and LESSEE's interest in this LEASE and improvements
thereon, if any, before such obligations become delinquent; provided, that LESSEE may, in
good faith and before such delinquency, contest any such charge or assessment.
4.7 Other Uses. This LEASE shall not preclude the CITY from actively seeking other and
additional tenants for space including those who would be in competition with LESSEE or
who might be interested in leasing the Leased Land should this LEASE be terminated for any
reason.
ARTICLE 5 - UTILITIES AND RIGHTS OF ACCESS
5.1 Utilities. LESSEE, at LESSEE's sole cost and expense, shall provide for the extension of
public utilities to the Leased Land sufficient for LESSEE's intended operations. In so doing,
LESSEE shall comply with all CITY regulations and requirements, and the tariffs of the
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affected utilities, with respect to the construction of those utilities. CITY agrees to cooperate
and assist the LESSEE, through consultation and review, in LESSEE'S planning and
engineering of those improvements. All utilities will be located and sized in accordance to
CITY's Master Plan for the area leased. All such construction shall be in compliance with all
applicable building, mechanical and fire codes. Utilities constructed by the LESSEE within
the public right -of -ways or within public utility easements will normally be accepted and
maintained by CITY or utility companies may be used to serve other customers of LESSEE's
without payment of fees or reimbursement of construction cost to the LESSEE. However,
this does not preclude several lessees from agreeing to share the cost of constructing a utility
to serve their facilities. CITY or other utility company may determine that it would be to
their benefit to oversize the utility or install special fittings or equipment in order to serve
other existing or future users. The additional direct costs of such oversizing shall be borne by
CITY or other utility company. Such costs shall be limited to the supplier's cost of the
additional fittings, equipment, direct labor, and equipment costs to complete the installation.
The costs ofoversizing pipe or electrical conduit shall be limited to the difference between the
supplier's price to provide the size required to serve its facility and the price of the oversized
material required by CITY or utility company.
LESSEE shall not be entitled to any refund, rebate, or payments from CITY for any rent,
investment, or costs incurred by LESSEE with respect to any required permits for
construction or operation ofLESSEE's facilities on the Leased Land, it being the intent ofthe
parties that the risk of obtaining required permits be solely a risk undertaken by LESSEE.
5.2 Third -Party Improvements. At the request of LESSEE, CITY shall, from time to time,
execute and deliver, or join in execution and delivery of such documents as are appropriate,
necessary, or required to impose upon the Leased Land in accordance with the terms of this
LEASE covenants, conditions and restrictions providing for the granting of uses of the
Leased Land, or any part thereof, the establishment of party walls, the establishment of
mutual and reciprocal parking rights or rights of ingress or egress, or .other like matters
(herein called "third -party improvements "), all of which are for the purpose of the orderly
development of the Leased Land as a commercial unit subject, however, to the conditions
that:
a) All such matters shall be limited to the Lease Tenn and shall terminate upon
termination of this LEASE for whatever reason.
b) Any such matters of a permanent nature extending beyond the Lease Term shall not
be granted without the prior written approval of CITY. In any of the foregoing
instances referred to in this Section, CITY shall be without expense therefor, and the
cost and expense thereof shall be borne solely by LESSEE.
c) At the expiration of the Lease Term (including any extended period) third -party
improvements on the Leased Land other than portable equipment shall become the
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property of CITY without the payment of any compensation to LESSEE.
5.3 Easements. In order to provide for the orderly development ofthe Leased Land and adjacent
lands, it may be necessary, desirable or required that street, railroad, water, sewer, drainage,
gas, power line and other easements and dedications and similar rights be granted or
dedicated over or within portions of the Leased Land. As additional consideration for this
LEASE, CITY and LESSEE each shall, at the request of the other, join with each other in
executing and delivering such documents from time to time and throughout the Lease Term as
may be appropriate, necessary, or required by the several governmental agencies (including
the City of Seward), public utilities and other users or tenants of CITY land for the purpose
of granting such easements and dedications; provided, however, that such easements and
dedications and similar rights do not unreasonably interfere with LESSEE's operations. The
costs of locating or relocating any public easements or restrictions of record including any
relocation of public road, railroad, utility, or other easements shall be at the sole cost and
expense of the party requesting the relocation. CITY shall not refuse reasonable requests for
such relocations provided those relocations do not interfere with or inhibit the overall
development of CITY property or other public property. Any easements or rights of access
granted to LESSEE by CITY need not be exclusive to LESSEE.
ARTICLE 6 - CONSTRUCTION BY LESSEE
6.1 Improvements on Leased Land. LESSEE shall have the right to erect, maintain, alter,
remodel, reconstruct, rebuild, build and /or replace buildings and other improvements on the
Leased Land, subject to the following conditions:
a) The cost of any construction, reconstruction, demolition, or of any changes,
alterations or improvements, shall be borne and paid for by LESSEE.
b) The Leased Land shall at all times be kept free of mechanic's and materialmen's liens.
c) LESSEE shall provide CITY with a copy of all building plans and specifications and a
site development plan or plans (based on a recent survey) for the Leased Land prior to
commencement of construction.
d) LESSEE is solely responsible for resurveying and locating improvements on the
Leased Land in such manner not to violate building setback requirements or encroach
into rights -of -ways or easements. On completion of any improvements, LESSEE
shall provide CITY a copy of an as -built survey depicting the improvements as
completed on the Leased Land.
e) Any general contractor employed by LESSEE or its sublessees shall be appropriately
bonded by use of performance and labor and material payment bonds in the customary
form when cost ofthe work is equal to or exceeds FIFTY THOUSAND DOLLARS
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($50,000). Copies of all such bonds shall be furnished to CITY prior to
commencement of construction. If the cost of the work is less than FIFTY
THOUSAND DOLLARS ($50,000.00), LESSEE shall provide CITY, if no
performance and labor and material bonds are provided by LESSEE, any necessary
assurances or guarantees that the contemplated work will be performed by the general
contractor or by LESSEE. In the event that LESSEE elects to construct the facility
with its own personnel and equipment, or the personnel and equipment of any
corporation or person that is an "affiliate" of LESSEE as such term is defined in AS
10.06.990(2) or Alaska limited liability company in which LESSEE maintains a
substantial membership interest, no performance bond shall be required.
fl CITY may, as contemplated by Alaska Statutes, give notice of non-responsibility for
any improvements constructed or effected by LESSEE on the Leased Land.
g) LESSEE shall comply with all federal, state and local statutes and regulations with
respect to such construction, including but not limited to all applicable building,
mechanical, and fire codes. No permanent construction is allowed in any easement.
6.2 City Review of Construction. CITY shall have the right to review initial plans, including those
supplied to CITY under Section 6.1 hereof, and any future changes or additions to LESSEE's
facilities on the Leased Land, by reviewing the design thereof prior to the commencement of
construction. CITY shall have the right to comment upon that design and to require LESSEE
to make reasonable changes so as to avoid interference with public operations, but the
exercise ofthese rights shall not imply any obligation to do so nor any obligation to do so nor
any obligation to do so in a particular way. LESSEE shall construct the facility in accordance
with final design specifications approved by CITY. CITY's representatives may monitor the
work and shall have access to the site at all reasonable times. LESSEE shall be solely
responsible for completing all improvements according to LESSEE's plans and specifications
and shall bear all risk, responsibility, and liability for properly surveying the Leased Land
before construction and to place all improvements on the Leased Land without encroaching
upon any land, easements, rights -of -way, or setback requirements. LESSEE shall obtain the
usual and customary performance guarantees from its contractors, and CITY shall be named
as an additional insured.
ARTICLE 7 - RETURN OF LEASED LAND /SITE CONDITIONS
7.1 Return of Leased Land in Original Condition. Subject to the provisions of Article 11.1
herein, upon termination of this LEASE for any reason, LESSEE shall return the Leased
Land to CITY in the same condition as at the commencement this LEASE, subject to
normal, non - abusive use. The Leased Land shall be free of all Hazardous Materials and
contamination arising out of or resulting from or occurring during LESSEE's operations
or use of the Leased Land during this LEASE.
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7.2 Return of Leased Land in Different Condition. Notwithstanding the provisions of Section
7.1 above, upon termination of this LEASE for any reason LESSEE may return the Leased
Land in a re- contoured or graded clean, safe, and stable condition different from its original
condition provided CITY grants written approval of LESSEE's plans for development ofthe
Leased Land contours, including its plans for material extraction and final grade.
ARTICLE 8 - FORCE MAJEURE
In the event either LESSEE or CITY is delayed from performance of any of its obligations
under this LEASE due to acts of nature, acts of the enemies of the United States of America,
sabotage, blockade, insurrection, riot, epidemic, fire, flood, explosion, earthquake /tsunami, civil
disturbance, or war, the time period wherein such performance is to occur shall be extended by that
amount of time necessary to compensate for the delay.
ARTICLE 9 - LESSEE'S ACTS OF DEFAULT
Each of the following shall be a "LESSEE Act of Default" under this LEASE and the tenns
"acts of default" and "default" shall mean, whenever they are used in this LEASE, any one or more of
the following events:
9.1 Failure by LESSEE to pay promptly when due, and in no event later than twenty (20) days
from the due date thereof, the rent required to be paid under this LEASE.
9.2 Failure by LESSEE to observe, fulfill or perform any covenants, conditions or agreements on
its part to be observed or performed under this LEASE for a period of thirty (30) days after
written notice specifying such failure, requesting that it be remedied, and stating that it is a
notice ofdefault, has been given to LESSEE by CITY; provided, however, that if said default
is such that it cannot be corrected within the applicable period, it shall not constitute an act of
default if corrective action is instituted by LESSEE within the applicable period and diligently
pursued until the default is corrected.
9.3 The making by LESSEE of an assignment for the benefit of creditors, the filing of a petition in
bankruptcy by LESSEE, the adjudication of LESSEE as insolvent or bankrupt, the petition or
application by LESSEE to any tribunal for any receiver or any trustee for itself or for any
substantial part of its property; or the commencement of any proceeding relating to LESSEE
under any bankruptcy, insolvency, reorganization, arrangement or readjustment of debt law or
statute or similar law or statute of any jurisdiction, whether now or hereafter in effect which
shall remain undismissed for a period of six (6) months from the date of commencement
thereof.
9.4 LESSEE's failure to comply with any laws or regulations ofthe United States, or ofthe State
of Alaska, or any conditions of any permits issued by agencies of the City of Seward, the
Kenai Peninsula Borough, the State of Alaska or ofthe United States Government applicable
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to LESSEE'S use of the Leased Land, pursuant to the regulations of such agencies, for a
period of sixty (60) days after written notice specifying such non - compliance has been given
by the agency charged with the enforcement of such laws, regulations or permits to LESSEE;
provided, however, if such non - compliance be such that it cannot be corrected within the
applicable period, it shall not constitute an act of default if corrective action is instituted by
LESSEE within the applicable period and diligently pursued until the LESSEE is in
compliance. Furthermore, if LESSEE shall contest such alleged non - compliance through
appropriate judicial or administrative channels, the time period specified herein shall not
commence until such proceedings are finally determined provided such proceedings are
diligently pursued; provided, however, that any such extension of time shall not be effective if
the effect ofthe interim administrative or judicial action is to cause a stoppage, interruption or
threat to the activities of any person or entity other than those of LESSEE.
9.5 Reserved.
9.6 Failure of LESSEE to maintain its operations within the Leased Land or to keep the public
rights of way clear.
9.7 Failure to promptly pay when due any user, wharfage, or other charges by the City of Seward
and associated with the Seward Marine Industrial Center; or
9.8 Failure ofLESSEE to promptly pay when due any real or personal property taxes or any sales
taxes assessed by the Kenai Peninsula Borough.
9.9 Use ofthe Leased Land, or any portion ofthe Leased Land, for camping without appropriate
permits obtained fi the City of Seward.
ARTICLE 10 - REMEDIES FOR DEFAULT BY LESSEE
Whenever an act of default by LESSEE shall have occurred, and any applicable period for
giving notice and any opportunity to cure shall have expired, CITY shall have the following rights and
remedies all in addition to any rights and remedies that may be given to CITY by statute, common law
or otherwise:
10.1 CITY may distrain for rent due any of LESSEE'S personal property which comes into CITY's
possession. This remedy shall include the right of CITY to dispose of personal property
distrained in any commercially reasonable manner. It shall be conclusively presumed that
compliance with the procedures set forth in the Alaska Uniform Commercial Code (AS
45.29.601-.628) with respect to sale of property shall be a commercially reasonable disposal.
10.2 CITY may re -enter the Leased Land and take possession thereof and, except for any personal
property of LESSEE which CITY has waived its right to distrain under Section 10.1 above,
remove all personal property ofLESSEE from the Leased Land. Such personal property may
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be stored in place or may be removed and stored in a public warehouse or elsewhere at the
cost of LESSEE all without service of notice or resort to legal process, all of which LESSEE
expressly waives.
10.3 In addition to the above, CITY may:
a) Declare this LEASE terminated;
b) Collect any and all rents due or to become due from subtenants or other occupants of
the Leased Land;
c) Recover from LESSEE, whether this LEASE be terminated or not, reasonable
attorney's fees and all other expenses incurred by CITY by reason of the breach or
default by LESSEE;
d) Recover an amount to be due immediately on breach equal to the unpaid rent for the
entire remaining term of this LEASE.
e) Recover all damages incurred by CITY by reason of LESSEE's default or breach
including, but not limited to, the cost of recovering possession of the Leased Land,
expenses of reletting including costs of necessary renovation and alteration of the
premises, reasonable attorney's fees and any real estate commissions actually paid.
f) Remove or require the removal of any improvements constructed without CITY
approval or constructed contrary to site development plans approved by CITY and
recover all costs and expense incurred by CITY to remove such improvements.
10.4 If LESSEE does not immediately surrender possession ofthe Leased Land after termination
by CITY and upon demand by CITY, CITY may forthwith enter into and upon and repossess
the Leased Land and expel LESSEE without being deemed guilty in any manner of trespass
and without prejudice to any remedies which might otherwise be used for arrears of rent or
breach of covenant.
10.5 No expiration or termination of this LEASE shall expire or terminate any liability or
obligation to perform of LESSEE's which arose prior to the termination or expiration except
insofar as otherwise agreed to in this LEASE.
10.6 Each right and remedy of CITY provided for in this LEASE shall be cumulative and shall be
in addition to every other right or remedy provided for in this LEASE or now or hereafter
existing at law or in equity or by statute or otherwise, and the exercise or beginning of the
exercise by CITY of any one or more ofthe rights and remedies provided for in this LEASE
or now or hereafter existing at law or in equity or by statute or otherwise shall not preclude
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the simultaneous or later exercise by CITY of any or all other rights or remedies provided for
in this LEASE or now or thereafter existing at law, or in equity or by statute or otherwise.
10.7 No delay or omission to exercise any right or power accruing following an act ofdefault shall
impair any such right or power or shall be construed to be a waiver thereof, but any such right
and power may be exercised from time to time and as often as may be deemed expedient.
ARTICLE 11 - TITLE TO IMPROVEMENTS INSTALLED BY LESSEE
11.1 Real Property Improvements. All improvements constructed by LESSEE on the Leased Land
or on easements to or from the same, such as buildings, warehouses, conveyor systems,
ditches, sewer lines, water lines, dikes or berms and similar improvements, shall become the
property of CITY upon termination of this LEASE for any reason; provided, however, that
CITY may require LESSEE, at LESSEE'S sole expense, to remove any improvements
designated by CITY.
11.2 Personal Property. Upon termination of this LEASE for any reason other than default by
LESSEE, LESSEE may, but need not, promptly remove, in no event later than ninety (90)
days from the termination ofthe LEASE, trade fixtures and equipment from the Leased Land
provided that LESSEE shall repair any damages to the Leased Land caused by such removal.
ARTICLE 12 - ASSIGNMENT OR SUBLEASE
12.1 Assignment of Lease or Subleasing. The parties recognize that this LEASE has been
determined to be in the public interest by the City Council of CITY for the reasons set forth in
the approving Resolution. The rights and duties created by the LEASE are personal to
LESSEE and CITY has granted the LEASE in reliance upon the individual character and
financial capability of LESSEE. Therefore, LESSEE shall not assign or sublease this LEASE
without CITY'S prior written consent, in CITY's sole discretion. LESSEE may sublease a
portion of the Leased Land or buildings or improvements located thereon only with CITY's
prior written consent, which consent shall be granted if
a) The use of the Leased Land by the proposed sublessee is compatible with the use of
adjacent lands;
b) The proposed use is a permitted use under the then existing zoning regulations and
comprehensive land use plan;
c) LESSEE has made a written request to sublease a portion of the Leased Land or
buildings or improvements located thereon and provided CITY with a copy of the
sublease agreement. The sublease agreement shall not provide for a lease amount that
is greater than 20% more than the amount that the LESSEE pays the CITY pursuant
to Article 3 for that portion ofthe Leased Land subject to the sublease, calculated on
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a pro rata basis. The sublease agreement shall state that it is subject to and
subordinate to this LEASE and any amendments thereto;
d) The sublessee shall agree to defend, indemnify and hold harmless the CITY, its
officials, employees, and agents, from any and all liability or claims for damages,
including personal injuries, death and property damage arising out ofor resulting from
sublessee's use ofthe Leased Land by themselves, their agents, contractors, guests or
the public, except for damages arising from the sole negligence or willful acts or
omissions of CITY, its officials, employees, agents, or contractors;
e) LESSEE's full faith and credit shall remain obligated under this LEASE as though the
sublease had not taken place;
f) The sublessee assumes and agrees in writing to pay and perform all ofthe obligations
of LESSEE hereunder including, without limitation, Article 19 - Environmental
Concerns; and
g) The sublessee has a credit- worthiness demonstrated to be equal to or better than
LESSEE and has operating experience suitable to manage any facilities located on the
Leased Land.
12.2 Assignment of Lease for Security. Notwithstanding Section 12.1 above, LESSEE may assign,
encumber or mortgage its interest in this LEASE or improvements on the Leased Land, by
deed of trust or other security instrument, to an institutional lender ( "Lender ") for
development ofor operations on the Leased Land, provided that Lender shall be subject to all
obligations of LESSEE under the terms of this LEASE upon foreclosure. CITY shall furnish
Lender, at the address provided to CITY by Lender in writing, with notice of any default or
breach of LESSEE under this LEASE. Lender shall have the right (without being required to
do so and without thereby assuming the obligations of LESSEE under this LEASE) to make
good such default or breach within thirty (30) days after written notice specifying such
breach. Notwithstanding the provisions of Article 10 above, no "LESSEE Act of Default"
shall exist until expiration of thirty (30) days after such notice is furnished to Lender;
provided,
a) If Lender, with respect to any default or breach other than a failure to make any
required payment ofrent or other money, shall undertake within thirty (30) days after
notice to cure the default or breach and shall diligently and in good faith proceed to
do so, CITY may not terminate this LEASE or relet the Leased Land unless Lender
fails to cure the default or breach within a reasonable period of time thereafter; and
b) If the default for which notice is given is a breach of Section 9.3, CITY shall not
exercise any ofthe remedies afforded to it under Article 10 above so long as LESSEE
or Lender remains in possession of the Leased Land and satisfies LESSEE's
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obligations under the terms of this LEASE. Upon foreclosure or other assertion ofits
security interest, Lender may further assign, transfer, or dispose of its interests,
provided that any subsequent assignee, purchaser or transferee shall remain bound by
each and every term of this LEASE.
12.3 Assignment to Affiliate. Notwithstanding Section 12.1 above, LESSEE may assign this
LEASE to an affiliate of LESSEE as that term is defined by AS 10.06.990(2) or Alaska
limited liability company in which LESSEE maintains a substantial membership interest;
provided, however, that LESSEE's full faith and credit shall remain obligated under this
LEASE as though the assignment had not taken place.
ARTICLE 13 - LESSEE'S DUTY TO DEFEND /INDEMNIFY
LESSEE shall defend, indemnify and hold harmless CITY, its officials, employees, agents, and
contractors from any and all liability or claims for damages, including personal injuries, environmental
damage, death and property damage arising out of or resulting from LESSEE'S use of the Leased
Land or the use of the Leased Land by LESSEE'S sublessees, assignees, agents, contractors or the
public, except for damages arising from the sole negligence or willful acts or omissions of CITY, its
officials, employees, agents, or contractors. If any action or proceeding is brought against LESSEE
by reason of any such occurrence, LESSEE shall notify CITY promptly in writing of such action or
proceeding.
ARTICLE 14 - CITY'S DUTY TO DEFEND /INDEMNIFY
CITY shall defend, indemnify and hold LESSEE harmless from any and all liability or claims
for damages, including personal injuries, death and property damage arising from the sole negligence
or willful acts or omissions of CITY, its officials, employees, agents, or contractors.
ARTICLE 15 - INSURANCE
15.1 Minimum Insurance Requirements. Prior to commencement ofthe Lease Term or LESSEE'S
occupancy of the Leased Land, LESSEE shall procure and maintain, at LESSEE's sole cost
and expense, comprehensive commercial general liability insurance with limits of liability of
not less than TWO MILLION DOLLARS ($2,000,000) for all injuries and /or deaths resulting
to any one person and TWO MILLION DOLLARS ($2,000,000) limit from any one
occurrence. The comprehensive commercial general liability insurance shall include coverage
for personal injury, bodily injury, and property damage or destruction. Coverage under such
policies of insurance shall include collapse and underground property damage hazards.
Contractual liability insurance coverage in the amount of not less than TWO MILLION
DOLLARS ($2,000,000) is also required.
LESSEE shall obtain owned and non -owned automobile liability insurance with limits of
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liability ofnot less than ONE MILLION DOLLARS ($1,000,000) per occurrence combined
single limit for bodily injury and property damage.
LESSEE shall also maintain workers' compensation insurance as required under Alaska law.
The minimum amounts and types of insurance provided by LESSEE shall be subject to
revision at the sole discretion of CITY in accordance with standard insurance practices, in
order to provide continuously throughout the term of this LEASE and any extensions hereof;
a level of protection consonant with good business practice and accepted standards in the
industry. Such factors as changes in the type of or extent of use of the Lease Land, increases
in the cost of living, inflationary pressures, and other considerations, shall be utilized in
assessing whether the minimum insurance requirements should be increased. CITY shall
notify LESSEE of any required increase in insurance coverage.
All insurance policies shall provide for thirty (30) days' notice of cancellation and /or material
change to be sent to CITY at the address designated in ARTICLE 33 of this LEASE. All
such policies shall be written by insurance companies legally authorized or licensed to do
business in the State of Alaska, and acceptable to CITY (Best's Rating B+ or better). CITY
shall be listed as an additional insured under all insurance policies. LESSEE shall furnish
CITY, on forms approved by CITY, certificates evidencing that it has procured the insurance
required herein prior to the occupancy of the Leased Land or operation by LESSEE.
Insurance policy deductibles are subject to approval by CITY. Nothing herein contained
shall prevent LESSEE or CITY from placing and maintaining at CITY's or LESSEE's own
individual cost and expense, additional or other insurance as may be desired. The minimum
insurance requirements under this LEASE shall not act to limit LESSEE's liability for any
occurrence and shall not limit LESSEE's duty to defend and indemnify CITY for claims
related to this LEASE or the Leased Land.
15.2 Subrogation Rights Waived. To the extent permitted by law, LESSEE hereby releases CITY,
its elected and appointed officials, employees and volunteers and others working on behalfof
CITY from any and all liability or responsibility to LESSEE or anyone claiming through or
under LESSEE by way of subrogation or otherwise, for any loss of any kind (including
damage to property caused by fire or any other casualty), even if such loss shall have been
caused by the fault or negligence of the CITY, its elected or appointed officials, employees or
volunteers or others working on behalf of the CITY. This provision shall be applicable and in
full force and effect only with respect to loss or damage occurring during the time of
LESSEE's occupancy or use (including LESSEE'S occupancy or use prior to the Effective
Date of this LEASE), and LESSEE's policies of insurance shall contain a clause or
endorsement to the effect that such release shall not adversely affect or impair such policies or
prejudice the right of LESSEE to recover thereunder except as against CITY (including its
elected and appointed officials, employees and volunteers and others working on behalf of
CITY) during the time of LESSEE'S occupancy or use. LESSEE agrees that its policies of
insurance will include such a clause or endorsement.
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ARTICLE 16 - CONDEMNATION
If all or any part ofthe Leased Land is condemned for a public use by any government agency
or other duly authorized entity, CITY and LESSEE shall each make a claim against the condemning
or taking authority for the amount of any damage incurred by or done to them respectively as a result
of the taking. Neither LESSEE nor CITY shall have any rights in or to any award made to the other
by the condemning authority; provided, that in the event of a single award to CITY which includes
specific damages for loss of LESSEE'S leasehold interest, CITY shall transmit to LESSEE the amount
of such specific damages so found, if any.
Ifpart but not all of the Leased Land is condemned for public use, LESSEE shall make a good
faith determination as to whether or not the taking of the part of the Leased Land designated for
condemnation will prevent it from continuing to operate on the Leased Land. If LESSEE determines
in good faith that the condemning of such part of the Leased Land will prevent it from continuing to
operate on the Leased Land, LESSEE may notify CITY in writing to this effect, and this LEASE shall
then be terminated for all purposes effective fifteen (15) days from the date LESSEE sends such
notice to CITY, or at such other later date as LESSEE shall specify in its notice, and such termination
shall be treated in the same manner as a termination at the expiration of the term of this LEASE.
LESSEE shall, as a condition precedent to such termination, remove all encumbrances, debts and
liens to which the Leased Land is subject. If at the time of such partial taking for public use, LESSEE
determines that such partial taking will not prevent it from continuing to operate, then LESSEE and
CITY shall negotiate an equitable and partial abatement of the rent beginning to be effective on the
actual date when LESSEE is effectively prevented from utilizing the condemned land.
ARTICLE 17 - ARBITRATION
17.1 Arbitration.
a) Disputes between the parties with respect to the performance of this LEASE that
cannot be resolved by the parties, shall be submitted to an independent arbitrator for a
settlement pursuant to the provisions of the Alaska Uniform Arbitration Act (AS
09.43.010 et. seq.), as it now exists or may hereafter be amended from time to time,
and judgment on the award may be entered in any Superior Court in the State of
Alaska. Notwithstanding the foregoing, arbitration shall not be applicable to claims or
disputes involving a requested remedy having a value of more than Fifty Thousand
Dollars and No /100s ($50,000) (exclusive of interest and costs). All demands for
arbitration and all answering statements thereto that include any claim must contain a
statement that the total sum or value in controversy, as alleged by the party making
such demand or answering statement, is not more than Fifty Thousand Dollars and
No /100s ($50,000.) The arbitrator will not have jurisdiction, power, or authority to
consider or make findings (except to deny jurisdiction) concerning any claim,
counterclaim, dispute or other matter in question where the amount in controversy of
any such claim, counterclaim, dispute or matter is more than Fifty Thousand Dollars
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J 0
and No /100s ($50,000). The costs and expenses of arbitration shall be shared equally
by the parties, and each party shall bear its own attorney's fees and costs.
b) Arbitration procedures shall be applicable only to contract, negligence, and similar
claims arising from or related to this LEASE, and shall not be used to resolve or
determine any claim based upon fraud, intentional misrepresentation, nor any claim
based on conduct that is a felony crime in the State of Alaska.
c) Written notice of requests for arbitration of disputes may be served by either party to
this LEASE upon the other party. Arbitration of any dispute or claim shall be
determined by a single arbitrator selected from a list of not less than five arbitrators
obtained from the presiding Superior Court Judge or other appropriate judicial officer
in Anchorage, Alaska. The arbitrator shall be a person who (a) has not less than five
(5) years legal experience in the State of Alaska prior to appointment; and (b) such
legal experience includes substantial experience with long -term commercial real
property transactions. Each party shall be provided with a copy ofthe list and shall be
afforded a maximum of ten (10) working days to become familiar with the
qualifications of the prospective arbitrators. The arbitrator shall be selected by each
party, commencing with the party demanding the arbitration, striking one name from
the list until only a single name remains.
d) Arbitration hearings shall be conducted in Anchorage, Alaska or such other location
as the parties may agree. Each party shall produce at the request ofthe other party, at
least thirty (30) days in advance of such hearing, all documents to be submitted at the
hearing and such other documents as are relevant to the issues or likely to lead to
relevant information.
e) In deciding the claim or dispute, the arbitrator shall follow applicable Alaska law, and
the written decision shall be supported by substantial evidence in the record. Failure
to apply Alaska law, or entry of a decision that is not based on substantial evidence in
the record, shall be additional grounds for modifying or vacating an arbitration
decision.
ARTICLE 18 - MAINTENANCE AND REPAIRS
18.1 Normal Maintenance. During the entire term of this LEASE and every extension hereof, if
any, LESSEE shall, at LESSEE's sole cost, risk and expense, maintain the Leased Land,
including any improvements placed thereon by LESSEE, in as good condition as received or
constructed by LESSEE, subject to normal, non - abusive use. CITY, at CITY's sole option
and expense, may, prior to the commencement of construction by LESSEE, perform
maintenance and preventative work on the Leased Land, exclusive of improvements placed
thereon by LESSEE, in order to prevent erosion, mitigate damage to plants and animals, or
prepare the Leased Land for eventual development by LESSEE or others by grading, filling or
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contouring the Leased Land. Any such work performed by CITY shall be at CITY's sole
expense and risk unless LESSEE agrees, in advance and in writing, to share such expense and
risk. LESSEE shall maintain in first class condition at all times all fire, pollution and other
protective equipment, if any are placed on Leased Land.
18.2 Safety Issues. CITY may notify LESSEE in writing of any deficiencies in the performance of
•
LESSEE'S maintenance responsibilities as they relate to public health or safety and LESSEE
shall promptly within thirty (30) days of receipt of such notice advise CITY in writing of its
proposed schedule for performance of any work necessary to cure such deficiencies.
If such deficiencies relate to the safety ofLESSEE's operation such that the surrounding land
and port facilities are exposed to risk, unnecessary potential hazards, or a risk to the public
interest (as distinguished from a business risk), or if CITY is not satisfied with the proposed
schedule ofrepairs either because of the delays therein or the scope ofthe repairs, then CITY
may engage an independent engineering consultant well- versed and experienced who shall
furnish to CITY a comprehensive survey and report for the purpose of establishing both the
need and urgency to perform such maintenance work. As soon as practicable following
receipt of said engineer's determinations and recommendations, if the report requires repair
then LESSEE shall pay the cost ofthe report and perform such work in accordance therewith
at LESSEE's cost, risk and expense.
18.3 Cost of Repairs. Should LESSEE dispute the necessity of any maintenance work as being
necessary or advisable or reasonable to protect the public facilities on adjacent land, it may
submit the matter to arbitration; provided, however, that pending the decision ofthe arbitrator
it shall fully comply with the maintenance requests. If an arbitration award should ultimately
find that the repairs were not necessary then LESSEE may either deduct from future rental
payments the cost of such repairs or be reimbursed therefor. In deciding whether repairs
requested by CITY or required by an engineering report are necessary, the arbitration panel is
to give primary consideration to the safety and welfare of the Seward port facilities and the
citizens of Seward in light of the highest standards in the industry.
If any facility or service provided by CITY to the Leased Land shall become inadequate due
to changes in environmental control standards or should any facility require updating or
improvement by reason of a change in LESSEE'S use of the Leased Land or operations
therefrom, LESSEE shall either construct such improvements at LESSEE's own cost or
reimburse CITY for such work at the option of CITY.
ARTICLE 19 - ENVIRONMENTAL CONCERNS
19.1 Hazardous Materials.
a) Condition of Site. LESSEE has had full opportunity to examine the site for the
presence ofany Hazardous Material and accepts the Leased Land in "as is condition.
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32
LESSEE may elect, at LESSEE's sole cost, to conduct a baseline soils test prior to
execution of this LEASE.
b) Release of CITY. Any other provision of this LEASE to the contrary notwith-
standing, LESSEE releases CITY from any and all claims, demands, penalties, fines,
judgments, liabilities, settlements, damages, costs or expenses (including, without
limitation, attorneys fees, court costs, litigation expenses, and consultant and expert
fees) arising prior to, during, and after the term of this LEASE, and resulting from the
use, keeping, storage or disposal of Hazardous Material on the Leased Land by
LESSEE or its predecessors in interest, or arising out of or resulting from LESSEE's
operations at the Leased Land or the operations of its predecessors in interest at the
Leased Land except for those claims arising out of CITY's sole negligence or
intentional misconduct. This release includes, without limitation, any and all costs
incurred due to any investigation of the Leased Land or any cleanup, removal or
restoration mandated by a federal, state or local agency or political subdivision or by
law or regulation.
c) Use of Hazardous Materials on the Site.
i) LESSEE shall not cause or permit any Hazardous Material to be brought
upon, kept or used in or about the Leased Land except for such Hazardous
Material as is necessary to conduct LESSEE's authorized use of the Leased
Land.
ii) Any Hazardous Material permitted on the Leased Land as provided in this
paragraph, and all containers therefor, shall be used, kept, stored and disposed
of in a manner that complies with all Environmental Laws or other laws or
regulations applicable to such Hazardous Material.
iii) LESSEE shall not discharge, leak or emit, or permit to be discharged, leaked
or emitted, any material into the atmosphere, ground, ground water, sewer
system or any body o f water, if such material (as reasonably determined by the
City, or any governmental authority) does or may, pollute or contaminate the
same, or may adversely affect the (a) health, welfare or safety of persons,
whether located on the Leased Land or elsewhere; or (b) condition, use or
enjoyment of the Leased Land or any other area or personal property.
iv) LESSEE hereby agrees that it shall be fully liable for all costs and expenses
related to the use, storage and disposal of Hazardous Material kept or brought
on the Leased Land by LESSEE, its authorized representatives and invitees,
and LESSEE shall give immediate notice to CITY of any violation or
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potential violation of the provisions of this subparagraph.
d) Indemnification of CITY. Except with regard to the soil cleanup area shown on
Exhibit B and existing prior to the Effective Date, LESSEE shall defend, indemnify
and hold CITY harmless from and against any claims, demands, penalties, fines,
judgments, •liabilities, settlements, damages, costs or expenses (including, without
limitation, attorney, consultant and expert fees, court costs and litigation expenses) of
whatever kind or nature, known or unknown, contingent or otherwise, arising out of
or in any way related to:
i) The presence, disposal, release or threatened release of any such Hazardous
Material which is on or from the Leased Land, soil, water, ground water,
vegetation, buildings, personal property, persons, animals or otherwise;
ii) Any personal injury (including wrongful death) or property damage (real or
personal) arising out of or related to such Hazardous Material or any use of
the Leased Land;
iii) Any lawsuit brought or threatened., settlement reached or government order
relating to such Hazardous Material or any use of the Leased Land; and /or
iv) Any violation of any laws applicable thereto; provided, however, that this
Section 19.1(d) shall apply only if the acts giving rise to the claims, demands,
penalties, fines, judgments, liabilities, settlements, damages, costs or expenses
(1) occur prior to or during the terra ofthis LEASE; and (2) arise in whole or
in part from the use of, operations on, or activities on the Leased Land by
LESSEE or LESSEE'S predecessors in interest, employees, agents, invitees,
contractors, subcontractors, authorized representatives, subtenants or any
other persons. The provisions ofthiis subparagraph shall be in addition to any
other obligations and liabilities LESSEE may have to CITY at law or equity
and shall survive the transactions contemplated herein and shall survive the
termination of this LEASE.
e) Operator. For all purposes, LESSEE shall be deemed the operator of any facility on
the Leased Land.
f) Hazardous Material Defined. As used in this LEASE, Hazardous Material is any
substance which is toxic, ignitable, reactive, or corrosive or which is regulated by any
Environmental Law. Hazardous Material includes any and all material or substances
which are defined as industrial waste hazardous waste, extremely hazardous waste or
a hazardous substance under any Environmental Law. Notwithstanding any statutory
petroleum exclusion, for the purposes of this LEASE, the term Hazardous Material
includes, without limitation, petroleum, including crude oil or any fraction thereof,
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34
petroleum soaked absorbent material and other petroleum wastes.
g) Environmental Law Defined. As used in this LEASE, Environmental Laws include
any and all local, state and federal ordinances, statutes, and regulations, as now in
force or as may be amended from time to time, relating to the protection of human
health and the environment, as well as any judgments, orders, injunctions, awards,
decrees, covenants, conditions, or other restrictions or standards relating to same.
Enviromnental Laws include, by way of example and not as a limitation of the
generality of the foregoing, Alaska Statutes Title 46, the Resource Conservation and
Recovery Act of 1976, the Comprehensive Environmental Response, Compensation
and Liability Act of 1980, the Clean Water Act, and the Superfund Amendments and
Reauthorization Act of 1986.
19.2 Permits and Reporting.
a) Permits Required by Other Governmental Agencies. LESSEE shall obtain all permits
or approvals required by any applicable law or regulation. Copies of all such permits
shall be provided to CITY prior to LESSEE commencing work under this LEASE.
LESSEE shall promptly make all reports to any federal, state or local government or
agency required by any pet1nit or Environmental Law, including reports of any spill or
discharge of Hazardous Material. The CITY, through the City Manager, may order
LESSEE to immediately cease any operations or activities on the Leased Land if the
same is being carried out without necessary pennits, in violation of the terms of any
permit or Environmental Law, or contrary to this LEASE.
b) Correspondence With and Reports to Environmental Agencies. LESSEE shall
immediately provide CITY with copies of all correspondence and notice, including
copies, of all reports between LESSEE and any state, federal or local government or
agency regulating Hazardous Material which relates to LESSEE's operations on or
use of the Leased Land.
ARTICLE 20 - ESTOPPEL CERTIFICATES
Either party shall at any time and from time to time upon not less than ten (10) days' prior
written request by the other party, execute, acknowledge, and deliver to such party, or to its designee,
a statement in writing certifying that this LEASE is unamended and in full force and effect (or, ifthere
has been any amendment thereof, that the same is in full force and effect as amended and stating the
amendment or amendments), that there are no defaults existing (or, if there is any claimed default,
stating the nature and extent thereof); and stating the dates to which the rent and other charges have
been paid in advance.
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ARTICLE 21 - CONDITIONS AND COVENANTS
All the provisions of this LEASE shall be construed to be "conditions" as well as "covenants,"
as though the words specifically expressing or imparting covenants and conditions were used in each
separate provision.
•
ARTICLE 22 - NO WAIVER OF BREACH
No failure by either CITY or LESSEE to insist upon the strict performance by the other of
any term, covenant or condition of this LEASE or to exercise any right or remedy consequent upon a
breach thereof, shall constitute a waiver of any such breach or of such terms, covenants or conditions.
No waiver of any breach shall affect or alter this LEASE, but each and every term, covenant and
condition of this LEASE shall continue in full force and effect with respect to any other then existing
or subsequent breach.
ARTICLE 23 - TIME OF THE ESSENCE
Time is of the essence of this LEASE and of each provision.
ARTICLE 24 - COMPUTATION OF TIME
The time in which any act provided by this LEASE is to be done by shall be computed by
excluding the first day and including the last, unless the last day is a Saturday, Sunday or a holiday,
and then it is also excluded.
ARTICLE 25 - SUCCESSORS IN INTEREST
Each and all o f the terms, covenants and conditions in this LEASE shall inure to the benefit of
and shall be binding upon the successors in interest of CITY and LESSEE.
ARTICLE 26 - ENTIRE AGREEMENT
This LEASE contains the entire agreement ofthe parties with respect to the matters covered
by this LEASE, and no other agreement, statement or promise made by any party which is not
contained in this LEASE shall be binding or valid.
ARTICLE 27 - GOVERNING LAW
This LEASE shall be governed by, construed and enforced in accordance with the laws ofthe
State of Alaska. The terms of this LEASE are subject in all respects to the Charter and Code of `
Ordinances of CITY in effect on the date of this LEASE, and as they may be hereafter amended,
including without limitation, Chapter 7.05 of the Seward City Code.
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ARTICLE 28 - PARTIAL INVALIDITY
If any provision ofthis LEASE is held by a court of competent jurisdiction to be invalid, void
or unenforceable, the remainder of the provisions shall remain in full force and effect and shall in no
way be affected, impaired or invalidated.
ARTICLE 29 - RELATIONSHIP OF PARTIES
Nothing contained in this LEASE shall be deemed or construed by the parties or by any third
person to create the relationship of principal and agent or of partnership or ofjoint venture or of any
association between CITY and LESSEE; and neither the method of computation of rent, nor any
other provisions contained in this LEASE nor any acts of the parties, shall be deemed to create any
relationship between CITY and LESSEE other than the relationship of lessee and lessor.
ARTICLE 30 - INTERPRETATION
The language in all parts of this LEASE shall in all cases be simply construed according to its
fair meaning and not for or against CITY or LESSEE as both CITY and LESSEE have had the
opportunity to seek assistance of counsel in drafting and reviewing this LEASE.
ARTICLE 31 - CAPTIONS
Captions of the articles, paragraphs and subparagraphs ofthis LEASE are for convenience and
reference only, and the words contained therein shall in no way be held to explain, modify, amplify or
aid in the interpretation, construction or meaning of the provisions ofthis LEASE.
ARTICLE 32 - AMENDMENT
This LEASE is not subject to amendment except in writing executed by both parties hereto.
ARTICLE 33 - NOTICES
All notices, demands or requests from one party to another shall be delivered in person or be
sent by mail, certified or registered, postage prepaid, to the addresses stated in this Article and to such
other persons and addresses as either party may designate. Notice by mail shall be deemed to have
been given at the time of mailing.
• All notices, demands and requests from LESSEE to CITY shall be given to CITY at the
following address:
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City Manager
CITY OF SEWARD
PO Box 167
Seward, Alaska 99664
All notices, demands or requests from CITY to LESSEE shall be given to LESSEE at the
following address:
Alaska Logistics, LLC
P.O. Box 3512
Seattle, WA 98124
ATTN: Allyn Long, Managing Member
-- -or - --
Allyn Long- Alaska Logistics, LLC
14018 Puget Sound Blvd
Edmonds, WA 98206
Each party shall have the right, from time to time, to designate a different address by notice
given in conformity with this Article.
ARTICLE 34 - FIRE PROTECTION
LESSEE shall at its sole cost, risk and expense provide fire protection to its operations on the
Leased Land and the dock, and fire prevention to industry standards for risks to adjacent facilities
such that those risks are minimized. LESSEE shall continue to provide and maintain industry
accepted standards of fire protection such that the City of Seward's ISO rating is not degraded by
reason of LESSEE'S operation. The parties agree that with the rapid expansion of technology in the
field of fire prevention and control LESSEE's obligations hereunder may vary during the term of this
LEASE.
26
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IN WITNESS WHEREOF, the parties hereto have executed this Lease the dates herein
set forth.
CITY: LESSEE:
CITY OF SEWARD ALASKA LOGISTICS, LLC
1
By: Phillip Oates By: Allyn j.��
Its: City Manager (It • Managing Member
Date: late: // 6:2/07
ATTEST:
Jean Lewis, CMC
City Clerk
STATE OF ALASKA )
) ss.
THIRD JUDICIAL DISTRICT )
THIS IS TO CERTIFY that on this day of , 2009, before me, the undersigned,
a Notary Public in and for the State ofAlaska, personally appeared Phillip Oates, known to me and to
me known to be the City Manager for the City of Seward Alaska, and authorized to execute
documents on its behalf, and is the individual named in and who executed the foregoing document on
behalf of the City of Seward for the uses and purposes therein set forth.
WITNESS my hand and notarial seal the day and year first hereinabove written.
Notary Public in and for Alaska
My Commission Expires:
27
39
STATE OF ALASKA )
) ss.
THIRD JUDICIAL DISTRICT )
THIS IS TO CERTIFY that mitts, l 0 day of \\�'U , , 2009, before me, the undersigned,
a Notary Public in and for the State of ' rsonally appeared Allyn Long, known to me and to
me known to be the Managing Member of Alaska Logistics, LLC, a Washington limited liability
company, and authorized to execute documents on its behalf, and is the individual named in and who
executed the foregoing document on behalf of the company for the uses and purposes therein set
forth.
WITNESS my hand and notarial seal the day and year first hereinabove written.
F b N 'Lithe in atilt for Alaska
.ossioN NOTARY k 0 My Co on pires: - I t 1 12
ca PUBL
i
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Mustang Avenue
Alaska Logistics Alaska Logistics Site Plan Proposal Date
9-2 -09
7400 8th Ave. South
Seattle, WA 98108 Job Do Not Drawn By Rev,
•
206 767 - 2555 AL Seward Building WIC Block 3, Lot 2 Scale Vs ,
K - C 3 i T C
Ah s ka.
Environmental Compliance Plan
November 9, 2009
Alaska Logistics, LLC plans to comply with all Federal, State and City of Seward Environm- i tal
Regulations that apply to its operation of a vessel repair and maintenance facility on pro.: y
leased from the City of Seward. Environmental related items and a brief description of Al..ka
Logistics plan to comply with the regulations is as follows:
Alaska Logistics will comply with the regulations requiring application for and approval o an
Industrial Stormwater Discharge Permit. Alaska Logistics is familiar with the process of
preparation of the Storm Water Pollution Prevention Plan, implementation of the Plan and e
continued application of Best Management Practices, monitoring and testing.
The site will be graded to force stormwater runoff into perimeter ditches. Appropriate est
Management Practices will be applied to slow the runoff rate and prevent the migration of silt
and/or other pollutants outside the limits of the perimeter ditches. The gravel surface of the ite
will serve to slow runoff and allow a significant amount of the stonnwater falling on the sit to
be absorbed.
The vessel repair facility will generate a significant amount of waste as the result of sandblasting
portions of the vessels prior to repair and repainting. The sandblast grit and paint chips will be
collected by placing plastic tarps beneath the vessel and sweeping the grit and paint chips to
piles daily for collection and placement in containers. It is anticipated that either barrel or
supersacks will be used to hold the used blasting sand and paint chips. Once the barrel or
supersacks are filled, they will be placed in a designated ocean cargo container for storage. is
container will be shipped, on one of our southbound barges, to the Seattle area for disposal o the
hazardous materials by one of the several commercial waste disposal firms. Discussion with the
Anchorage office of ADEC has indicated that this method of disposal is acceptable and at
ADEC will require information regarding the final point of disposal be provided to them.
The use of several types of diesel powered equipment on the site requires that diesel fuel, m for
oil and 'other petroleum products be used. Diesel powered equipment on the site will be fu led
from a tank mounted on one of Alaska Logistics light trucks or by a local commercial vend r if
. available. Spill prevention BMPs will be practiced and Spill Cleanup Materials will be
PO BOX 3512. • SEATT1.P., WA 98124 -3512
PHONE: (206) 767 -2555 • PAX. (2116) 767 •5222
EMAIL: IN PO@A LASK A- 1.OG1sTICti -COMI
WEBS1TE: WWW.AJ.ASKA- 1,OS41STIC5.COM
4.3
maintained on the site at all times. Gasoline will not be stored on site and gasoline powe.-ed
vehicles will obtain fuel from local commercial fuel facilities.
Used motor oil, antifreeze and other hazardous materials associated with equipment operation
and maintenance, will be collected, placed in designated barrels, and stored in an appropriately
marked cargo container on site. This container will be shipped, on one of Alaska Logistics'
southbound barges, to Seattle. Upon arrival in Seattle, the hazardous materials will be
transferred to one of the commercial Haz -Mat disposal firms for transportation to its final
location and disposal in accordance with Federal, State and local requirements.
Sanitary facilities at the site will be provided in the form of portable units furnished nd
maintained by a local Seward firm. The number of portable units and frequency of mainten ce
pumping will vary based upon the number of personnel working at the site during any given t'. e
frame and the recommendation of the portable unit provider. The portable units will be lo • ed
in close proximity to the work areas on site to enable easy access by all workers.
Marine Vessel Paint will be used in quantity at the site and will require disposal of e sty
containers and any spilled paint and /or related products. Spills will be cleaned up by
immediately excavating the gravel beneath the vessel to a depth below the level of penetratio of
the paint material. This excavated material will be placed in suitable containers and stored a
cargo container on site to await shipment on a southbound barge to Seattle. Upon arriva in
Seattle, the hazardous material will be transferred to one of the commercial disposal firms for
transportation to its final location.
Empty paint buckets will be placed in a marked cargo container with the lid removed. This i to
allow the paint residue in the bucket to dry and reduce any risk of spillage or o er
contamination. Once the residue in the bucket is dry, the lid can be replaced. These empty p int
buckets will be allowed to accumulate in the cargo container until shipment on a southbo nd
barge to Seattle and transfer to a commercial disposal firm for handling in accordance ith
Federal, State and Local regulations.
The above items are some of the means by which Alaska Logistics plans to prevent damag to
the environment as the result of its vessel maintenance and repair facility to be placed on a ite
leased from the City to Seward. Other items will be identified in the course of construction d
operation of the facility. Once identified, a specific plan for handling these materials wil be
implemented.
Material Safety Data Sheets will be maintained at the site and personnel will be made awar of
the dangers related to hazardous materials that may be in use. All personnel will be is ed
personal protective equipment appropriate to the duties they perform and the hazardous mat 'als
that they may encounter in the course of performing their assigned tasks.
PO BOX 3512. • SEA '1 WA 9E 124 -3512
PHONT.: (206) 767 -2555 • FAX (200) 7 67 5222
CM A IT.: )NFO • ALASKA-LO(1 ISTICS. COM
WERSITE WW1 ALASKA -LO ISTIC;S.CQM
44
As stated earlier, Alaska Logistics is planning to comply with all Federal, State and City of
Seward environmental regulations during the operation of its vessel repa and mainten. ce
facility. In addition, Alaska Logistics plans to comply with all Federal, State and City of Sew: d
regulations of any kind. Alaska Logistics is particularly concemed with the health and safet of
its employees and those of its subcontractors.
Respectfully submitted,
AS 1
Adiroor
W ral n Lo
Manager
I I
PO BOX 3512. • SEA'r'1'LL, WA 98124 -3512
PHONE.: (206) 78l -2555 • FAX: (206) 767 -5222
EMAIL: rNrO(ilALASKA- L0G1$TI(;s.COM
WEBSITE WWW.ALASK A- LO(;ISTICS.COM
4
After Recording Return to:
City of Seward
Attention: Harbormaster
P.O. Box 167
Seward, Alaska 99664
MEMORANDUM OF LEASE
(AS 40.17.120)
Pursuant to AS 40.17:120, the undersigned parties make this instrument describing a
Lease Agreement pertaining to Leased Premises located in Seward, Alaska.
THE PARTIES HERETO have entered into a Lease of the property described herein
according to the terms as follows:
LESSOR: City of Seward
P. O. Box 167
Seward, Alaska 99664
LESSEE: Alaska Logistics, LLC
P.O. Box 604
Seward, Alaska 99664
EFFECTIVE DATE: 2009
TERM: December 15, 2014
Date of Lease Agreement: The Lease Agreement was dated as of , 2009
Description of Real Property Leased: The Leased Premises are legally described as:
Lot 2, Block 3, Fourth of July Creek Subdivision, Seward Marine
Industrial Center, Kenai Peninsula Borough, Plat No. 97 -108,
Seward Recording District, Third Judicial District, State of Alaska,
consisting of approximately 2,5 acres, more or. less
Memorandum of Lease
Page 1 of 3
46
Commencement and Termination Dates: The effective lease term for the Lease
Agreement is , 2009 through December 15, 2014. There is an option for one
additional five -year term extension.
Statement of Conditions on Extension or Renewal of Lease: The Lease Agreemen
provides that the option to renew the lease may be exercised by Lessee, provided Lessee is no in
default or breach of the terms of the lease at the time of exercise. An option must be exercis in
writing by Lessee at least 180 days prior to the expiration of the lease or a prior extension of i , as
the case may be.
DATED at Seward, Alaska this day of , 2009.
CITY OF SEWARD ALASKA LOGISTICS, LLC
Phillip Oates, City Manager Allyn Long, Managing Member
ATTESTED BY:
Jean Lewis, CMC, City Clerk
City of Seward
Memorandum of Lease
Page 2 of 3
4r(
1
1
Acknowledgments
STATE OF ALASKA )
) ss.
THIRD JUDICIAL DISTRICT )
This is to certify that on the day of , 2009, before me, the
undersigned Notary Public in and for the State of Alaska, duly commissioned and sworn as s ch,
personally appeared Phillip Oates to me and to me known to be the individual named in and ho
executed the foregoing instrument on behalfof City of Seward, and acknowledged to meth t he
signed the same freely and voluntarily for the uses and purposes therein set forth.
WITNESS my hand and official seal the day and year first written above.
NOTARY PUBLIC in and for Alaska
My Commission Expires:
STATE OF ALASKA )
) ss.
THIRD JUDICIAL DISTRICT )
This is to certify that on the \ U day of C 2009, before me, the
undersigned Notary Public in and for the State of "31 ly commissioned and sworn as such,
personally appeared Allyn Long to me and to me known to be the individual named in and who
executed the foregoing instrument on behalf of Alaska Logistics, LLC and acknowledged to me that
she signed the same freely and voluntarily for the uses and purposes therein set forth.
WITNESS my hand and official seal the day and year first written above.
Illik
6/ ' ' > v , • , '1 � NO AR I ' BLI • in and fo A4riea \4O&\. r\-
Z 4 � Q', My Co ssion xpires: 1 -k I I la,
1, PUBLIC g
', - � 441 -12 4
`A,,,, ,tit:, .
Memorandum of L ase
Page 3 of 3
48
PERSONAL GUARANTEE
To induce the City of Seward, P.O. Box 167, Seward, AK 99664 ( "City ") ti
enter into a Lease Agreement with Alaska Logistics, LLC, P.O. Box 3512, Seattle, W
98124 ( "Alaska Logistics ") effective November 2009, the undersigned personall
' guarantees payment of all obligations of Alaska Logistics as described in the Leas:
Agreement. The Lease Agreement covers the following real property:
Lot 2, Block 3, Fourth of July Creek Subdivision, Seward Marine
Industrial Center, Kenai Peninsula Borough, Plat No. 97 -108 recorded in
the Seward Recording District, Third Judicial District, State of Alaska,
containing approximately 2.5 acres, more or less.
I agree to provide the City with written notification of any changes in mY
address, and acknowledge that any notice required to be given by the City will be
effective if mailed to the address shown below or such changed address on file with the
City.
My guarantee is absolute and unconditional. Upon default of Alaska Logistics
under the Lease Agreement, I agree to immediately become liable for Alaska Logistics
obligations. The City need not seek performance, payment, and collection from Trust
before seeking payment from me. If more than one person guarantees payment, I agree
to be jointly and severally liable with all other guarantors for payment.
Dated this A O 4 day of Aktee,,f9, 2009.
Signed in my individual capacity as guarantor:
i
yn 1-!
1 . 4
0: get Sound\ oulev. d
dmond , WA 9820:
I
iiiiiiiiiiiiiiii
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -104
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING THE WATER ENTERPRISE FUND BIENNIAL
BUDGET FOR CALENDAR YEARS 2010 AND 2011
WHEREAS, the Seward City Council met on September 14 and September 28, 2009 to
authorize budget policies and provide budget guidance to the administration, and conducted
extensive work sessions for the purpose of discussing enterprise fund capital infrastructure needs
and rate reviews on September 15, 24, 28, and 29, 2009; and
WHEREAS, on October 12, 2009, the city manager submitted to the City Council a
proposed biennial budget for the City of Seward for Calendar Years 2010 and 2011; and
WHEREAS, the biennial budget was introduced at the regularly scheduled Council
meeting on October 12, 2009, and work sessions were conducted and televised on October 13,
14, 15, and 16, 2009; and
WHEREAS, a public hearing was held on the proposed budget on November 9, with
final adoption scheduled for November 23, 2009.
NOW THEREFW 'E, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The Water Enterprise Fund budget for Calendar Years 2010 and 2011 which
is attached hereto and made a part hereof by reference and which contains estimated revenues
and expenses for the period January 1, 2010 - December 31, 2011, is HEREBY ADOPTED, and
the necessary funds are hereby appropriated.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23
day of November, 2009.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
r ' 0
WATER ENTERPRISE FUND
Budgeted Statement of Revenues and Expenses
and Change in Net Assets
For Fiscal Year 20I0 and 2011
2008 2009 2010 2011
Actual* Budget Budget Budget
Operating revenue:
Residential 358,347 370,000 377,280 396,52I
Small General Service 104,I93 110,000 117,376 I23,362
Large General Service I59,245 I88,484 157200 165,217
SMIC Sales 64,0I5 74,000 62,880 66,087
Industrial Sales I45,287 I60,000 136,240 143,I88
Miscellaneous 60,838 62,200 60,500 60,500
Charges for Services I06,6I6 92,000 83,840 88,II5
Total operating revenue: $998,541 $1,056,684 $995,3I6 $I,042,990
Operating expense before depreciation:
Salaries & Benefits 257,89I 281,127 355,151 365,202
Purchased services 203,931 407,000 364,000 370,500
Supplies & Maintenance 102,182 91,I00 I27,600 I38,600
General & Administrative 223,469 249,280 262,614 275,144
Total operating expense: $787,473 $1,028,507 $I,I09,365 $1,I49,446
Operating income before depreciation 211,068 28,I77 - 114,049 - I06,456
Depreciation 224,309 (c) 212,I42 (d) 202,436 202,I33
Operating income (loss) - $I3,241 - $183,965 - 83I6,485 - $308,589
Non - operating revenues (expenses)
Interest income 113,713 I05,000 68,000 68,000
Other revenue 83,184 0 0 0
Interest expense - 185,708 - 55,419 - 48,708 - 46,602
Total non - operating revenues (expenses) $11,189 $49,58I $19,292 $21,398
Earnings before transfers and contributions - $2,052 4134,384 - $297,I93 4287,I9I
Transfers Out - 84,883 - 83,070 - 8I,660 - 83,4I0
Transfers In 0 0 0 0
Capital contributions and special items 99,527 0 0 0
Change in net assets $I2,592 - $2I7,454 - $378,853 - $370,601
Beginning net assets $5,684,776 $5,697,368 $5,479,914 $5,10I,06I
Ending net assets $5,697,368 $5,479,9I4 $5,I0I,06I $4,730,460
° Ties to annual Comprehensive Annual Financial Report
Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions:
(a) $32,033 or I4 %; (b) $32,033 or 15 %; (c) $29,439 or 15 %; (d) $27,653 or I4%
51
CITY OF SEWARD
WATER ENTERPRISE FUND
Budgeted Statement of Cash Flow
For Fiscal Year 20I0 and 2011
2009 2010 2011
Budget Budget Budget
Beginning cash balance at 1/1/09: * $I,320497
Cash is provided by (used for):
Loan payment for LTC project 0 5,630 5,630
Change in net assets 42I7,454 - $378,853 4370,601
Add expense items not affecting cash:
Depreciation 2I2,142 202,436 202,I33
Net cash provided by (used for) operations - $5,3I2 - $I70,787 - $162,838
Other uses of cash
Debt principal payments - 1I4,07I - 140,427 - I42,534
Capital outlay - 80,000 - 40,000 (a) - 40,000 (b)
Net increase (decrease) in cash - $199,383 435I,214 4345,372
Estimated ending cash balance $1,I21,114 $769,900 $424,528
( °) Ties to CAFR and includes only Water Enterprise Fund; excludes related capital projects. See below.
(a) Equipment = $40K - backup generator; No depreciation reserve contribution.
(b) Infrastructure costs = $40K; No Depreciation reserve fund contribution.
Cash Balance - Water Fund & Related Capital Projects (9/3D/09):
Fund 70I - Water Enterprise Fund $ 1,5I2,732 Capital needs listed below "
Fund 700 - Major Maintenance, Repair & Replacement Fund 4,019 Earmarked for capital budget
Fund 704 - Forest Acres /Gateway Water and Sewer Lines 29,423 Project complete
Fund 707 - Storage Tanks 0 Earmarked for capital project
Fund 708 - Fire Hydrant, Phase II 61,9I2 Earmarked for capital project
Fund 710 - Water Source Study - 20,398 Earmarked for capital project
Fund 713 - Third Avenue Water Line 45,000 Earmarked for capital project
Total Water - related Cash: $I,632,688 •
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -105
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING THE WASTEWATER ENTERPRISE FUND
BIENNIAL BUDGET FOR CALENDAR YEARS 2010 AND 2011
WHEREAS, the Seward City Council met on September 14 and September 28, 2009 to
authorize budget policies and provide budget guidance to the administration, and conducted
extensive work sessions for the purpose of discussing enterprise fund capital infrastructure needs
and rate reviews on September 15, 24, 28, and 29, 2009; and
WHEREAS, on October 12, 2009, the city manager submitted to the City Council a
proposed biennial budget for the City of Seward for Calendar Years 2010 and 2011; and
WHEREAS, the biennial budget was introduced at the regularly scheduled Council
meeting on October 12, 2009, and work sessions were conducted and televised on October 13,
14, 15, and 16, 2009; and
WHEREAS, a public hearing was held on the proposed budget on November 9, with
final adoption scheduled for November 23, 2009.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The Wastewater Enterprise Fund biennial budget for Calendar Years 2010 and
2011 which is attached hereto and made a part hereof by reference and which contains estimated
revenues and expenses for the period January 1, 2010 - December 31, 2011, is HEREBY
ADOPTED, and the necessary funds are hereby appropriated.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23 "'
day of November, 2009.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
53
WASTEWATER ENTERPRISE FUND
Budgeted Statement of Revenues and Expenses
and Change in Net Assets
For Fiscal Year 20I0 and 2011
2008 2009 20I0 20II
Actual ° Budget Budget Budget
Operating revenues:
Residential 442,273 430,000 46I,120 484,637
Small General Service 110,287 108,000 I I1,088 116,753
Large General Service I79,035 I95,000 I88,640 I98,260
SMIC Sales 49,878 56,000 4I,920 44,058
Miscellaneous I9,622 2,500 2,000 2,000
Tonal operating revenues: $801,095 $79I,500 $804,768 $845,708
Operating expenses before depreciation:
Salaries & Benefits 236,490 199,400 260,388 268,I07
Purchased services 137,I7I 484,000 218,800 227,400
Supplies & Maintenance IO2,461 112,250 110,950 112,450
General & Administrative I48,017 157,966 I66,I53 I73,045
Total Operating Expenses: $624,I39 $953,6I6 $756,29I $781,002
Operating income before depreciation I76,956 - I62,1I6 48,477 64,706
Depreciation 275,745 (c) 277,286 (d; 276,609 272,794
Operating Income (Loss) - $98,789 - $439,402 - $228,132 - $208,088
Non - operating revenues (expenses)
Interest income 26,576 30,000 26,200 26,200
Interest expense -5,054 -4,466 -3,603 -2,727
Other non - operating revenue 11,980 0 0 0
Total non - operating revenues (expenses) $33,502 $25,534 $22,597 $23,473
Income (loss) before operating transfers - $65,287 - $4I3,868 - $205,535 - $I84,6I5
Capital contabutions and special item 259,I37 0 0 0
Net transfers In (Out) - 69,087 - 68,320 - 66,940 - 67,970
Change in net assets 8124,763 - $482,I88 - $272,475 - $252,585 _
Beginning net assets $5,942,889 $6,067,652 $5,585,464 $5,312,989
Ending net assets $6,067,652 $5,585,464 $5,312,989 $5,060,404
* Ties to annual Comprehensive Annual Financial Report
Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions:
(a) 82I5,801 or 78 %; (b) $2I4,61I or 77 %; (c) $215,657 or 78 %; (d) $2I5,657 or 79%
54
CITY OF SEWARD
WAS 1 EWA 1 ER EN 1 ERPRISE FUND
Budgeted Statement of Cash Flow
For Fiscal Year 20I0 and 2011
2009 20I0 201I
Budget Budget Budget
Beginning cash balance at I /I /09: ° $356,I04
Cash is provided by (used for):
Change in net assets - $482,188 - $272,475 - $252,585
Add expense items not affecting cash
Depreciation 277,286 276,609 272,794
Net cash provided by (used for) operations - $204,902, $4,I34 $20,209
Other uses of cash
Debt principal payments - 57,57I - 58,4I7 (a) - 59,274 (c)
Capital outlay - 64,000 - 20,000 (b) - 20,000 (d)
Net increase (decrease) in cash - $326,473 - $74,283 - $59,065
Estimated ending cash balance $29,631 - $44,652 - $103,7I7
( *) Ties to CAFR and includes only Wastewater Enterprise Fund; excludes related capital projects. See below.
(a) $58,417 represents: Dairy Hill sewer loan principal - $I,333; Lowell Point sewer lagoon loan principal - $57,084
(b) $20,000 capitalized infrastructure costs; No Motor Pool contribution; No Depreciation reserve contribution.
(c) $59,274 represents: Dairy Hill sewer loan principal - $ 1,333; Lowell Point sewer lagoon loan principal - $57,941
(d) $20,000 infrastructure; No equipment; No Motor Pool contribution; No Depreciation reserve contribution.
Cash Balance - Wastewater Fund At Related Capital Projects (@ 9/30/09):
Fund 703 - Wastewater Enterprise Fund $229,752
Fund 702 - Major Maintenance, Repair & Replacement Fund I63,938 Designated for capital items below
Fund 706 - Backup Generator at Lift Station #3 22,430 Designated for capital project
Total Wastewater - related Cash: $4I6,I20
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -106
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING THE SEWARD MARINE INDUSTRIAL CENTER
ENTERPRISE FUND BIENNIAL BUDGET FOR CALENDAR YEARS
2010 AND 2011
WHEREAS, the Seward City Council met on September 14 and September 28,
2009 to authorize budget policies and provide budget guidance to the administration, and
conducted extensive work sessions for the purpose of discussing enterprise fund capital
infrastructure needs and rate reviews on September 15, 24, 28, and 29, 2009; and
WHEREAS, on October 12, 2009, the city manager submitted to the City Council a
proposed biennial budget for the City of Seward for Calendar Years 2010 and 2011; and
WHEREAS, the biennial budget was introduced at the regularly scheduled Council
meeting on October 12, 2009, and work sessions were conducted and televised on October 13,
14, 15, and 16, 2009; and
WHEREAS, a public hearing was held on the proposed budget on November 9, with
final adoption scheduled for November 23, 2009.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The Seward Marine Industrial Center Enterprise Fund budget for Calendar
Years 2010 and 2011 which is attached hereto and made a part hereof by reference and which
contains estimated revenues and expenses for the period January 1, 2010 - December 31, 2011, is
HEREBY ADOPTED, and the necessary funds are hereby appropriated.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23`
day of November, 2009.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
SMIC ENTERPRISE FUND
Budgeted Statement of Revenues and Expenses
and Change in Net Assets
For Fiscal Year 2010 and 2011
2008 2009 20I0 20II
Actual ° Budget Budget Budget
Operating revenue:
Moorage 704 4,I25 2,625 2,625
Wharfage 2,590 4,250 3,250 3,250
Boat Lift Fees I18,350 110,000 115,000 115,000
Power Sales 24,779 20,000 20,000 20,000
Storage 81,059 100,000 90,000 90,000
Rents and Leases 72,573 72,669 70,986 73,1I6
Miscellaneous 4,462 1,000 I,000 1,000
Total operating revenue: $304,5I7 $312,044 $302,86I $304,991
Operating expense before depreciation:
Salaries & Benefits 97,237 111,237 7I,I38 73,818
Purchased Services 116,516 126,800 127,300 120,800
Supplies and Maintenance 39,352 60,000 49,500 50,000
General and Administrative 247,I24 72,064 84,478 88,809
Total operating expense: $500,229 $370,I0I $332,4I6 $333,427
Operating income before depreciation - 195,7I2 - 58,057 - 29,555 - 28,436
Depreciation 642,635 (a) 642,0I0 (b) 622,0I0 (c) 60I,507 (d)
Operating loss (838,347) (700,067) (65I,565) (629,943)
Non - operating revenue (expense)
Investment income and other 10,665 0 0 0
Interest expense (6,589) (46,207) (3,719) (2,066)
Total non - operating revenue (expense) 4,076 (46,207) (3,7I9) (2,066)
Income (loss) before contributions & transfers (834,27I) (746,274) (655,284) (632,009)
Transfers in 348,655 140,230 70,567 I24,640
Capital contributions 0 0 0 0
Transfers out - 54,100 - 55,485 - 54,043 - 55,I08
Change in net assets ($539,716) ($66I,529) ($638,760) ($562,477)
Beghining net assets $27,898,483 $27,358,767 $26,697,238 $26,058,478
Ending net assets $27,358,767 $26,697,238 $26,058,478 $25,496,00I
° Ties to annual Comprehensive Annual Financial Report
Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions:
(a) $523,543 or 81 %; (b) $523,543 or 82 %; (c ) $503,042 or 8I %; (d) $482,529 or 80%
Jy-1
CITY OF SEWARD
SMIC ENTERPRISE FUND
Budgeted Statement of Cash Flow
For Fiscal Year 20I0 and 2011
2009 20I0 20II
Budget Budget Budget
Beginning Cash Balance at I /I /09 *: $I26,457
Cash is provided by (used for):
Change in Net Assets - 66I,529 - 638,760 - 562,477
Add expense items not affecting cash
Depreciation 642,0I0 622,0I0 60I,507
Net cash provided by operations - $I9,5I9 - $I6,750 $39,030
Other uses of cash
Debt principal payments - 55,094 - 55,094 (a) - 59,030 (a)
Net increase (decrease) in cash - $74,6I3 - $7I,844 - $20,000
Estimated ending cash balance: $5I,844 - $20,000 - $40,000
Ties to CAFR
(a) North SMIC Dock Bond
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -107
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING THE SMALL BOAT HARBOR ENTERPRISE
FUND BIENNIAL BUDGET FOR CALENDAR YEARS 2010 AND 2011
WHEREAS, the Seward City Council met on September 14 and September 28, 2009 to
authorize budget policies and provide budget guidance to the administration, and conducted
extensive work sessions for the purpose of discussing enterprise fund capital infrastructure needs
and rate reviews on September 15, 24, 28, and 29, 2009; and
WHEREAS, on October 12, 2009, the city manager submitted to the City Council a
proposed biennial budget for the City of Seward for Calendar Years 2010 and 2011; and
WHEREAS, the biennial budget was introduced at the regularly scheduled Council
meeting on October 12, 2009, and work sessions were conducted and televised on October 13,
14, 15, and 16, 2009; and
WHEREAS, a public hearing was held on the proposed budget on November 9, with
final adoption scheduled for November 23, 2009.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The Harbor Enterprise Fund biennial budget for Calendar Years 2010 and
2011 which is attached hereto and made a part hereof by reference and which contains estimated
revenues and expenses for the period January 1, 2010 - December 31, 2011, is HEREBY
ADOPTED, and the necessary funds are hereby appropriated.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23`
day of November, 2009.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
SMALL BOAT HARBOR ENTERPRISE FUND
Budgeted Statement of Revenues and Expenses
and Change in Net Assets
For Fiscal Year 20I0 and 2011
2008 2009 20I0 20II
Actual * Budget Budget Budget
Operating revenue:
Moorage I,353,666 1,324,400 1,351,306 I,378,085
Wharfage 5I,729 55,000 55,000 55,000
Boat Lift Fees 83,909 89,250 89,250 89,250
Power Sales 232,243 240,000 243,000 255,000
Passenger Transit Fee 657,248 650,000 500,000 550,000
Capital Renewal & Replacement Fee 0 0 0 100,000
Rents and Leases 290,796 291,893 292,660 302,985
Miscellaneous 107,085 I06,450 107,950 I07,950
Total operating revenue $2,776,676 $2,756,993 $2,639,I66 $2,838,270
Operating expense before depreciation:
Salaries & Benefits 839,212 885,167 914,786 948,973
Purchased Services 319,136 285,900 343,300 306,800
Power for Resale 147, 197 I60,000 168,003 176,400
Supplies and Maintenance 163,059 117,700 121,450 129,450
General and Administrative I85,940 391,824 395,036 408,174
Total operating expense: $I,654,544 $I,840,59I $I,942,575 $I,969,797
Operating income before depreciation 1,122,132 9I6,402 696,591 868,473
Depreciation 1,012,180 (a) 1,043 963 (b) 1,086,240 (c) 1,210,663
Operating loss $109,952 - $127,561 - $389,649 - $342,190
Non - operating revenue (expense)
Interest & other income 878,127 38,000 21,000 21,000
Interest & other expense - 379,907 - 366,72I - 346,923 - 326,487
Total non - operating revenue (expense) 498,220 - 328,72I - 325,923 - 305,487
Income (loss) before transfers $608,172 - $456,282 - $715,572 - $647,677
Transfers in 0 0 365,000 365,000
Capital contributions and special items 2,095,572 0 0 0
Transfers out - 319,595 - 302,234 - 495,965 - 615,8I7
Change in net assets $2,384,I49 - $758,5I6 - $846,537 - $898,494
Beginning net assets I5,647,139 18,03I,288 I7,272,773 16,426,236
Ending net assets ',18,031 $17,272,773 $I6,426,236 $I5,527,742
° Ties to annual Comprehensive Annual Financial Report
Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions:
(a) 546,5I5 or 54 %; (b) $556,432 or 53 %; (c) $628,245 or 58 %; ( d) $752,174 or 62%
60
CITY OF SEWARD
SMALL BOAT HARBOR ENTERPRISE FUND
Budgeted Statement of Cash Flow
For Fiscal Year 20I0 and 2011
2009 20I0 201I
Budget Budget Budget
Beginning Cash Balance at 1 /I /09 *: $1,169,083
Cash is provided by (used for):
Change in net assets - 758,5I6 - 846,537 - 898,494
Passenger fee revenues under budget - 150,000 0 0
Add expense items not affecting cash
Depreciation 1,043,963 1,086,240 1,2I0,663
Net cash provided by operations $I35,448 $239,703 $312,169
Other sources (uses) of cash
Transfer fin Passenger Fee Fund to cover shortfal I50,000 (e) I97,79I (f) I53,459 (f
Debt principal payments - 359,040 - 380,088 (a) - 406,193 (c)
Capital outlay - 5I,043 - 53,600 (b) - 54,900 (d)
Net increase (decrease) in cash - $124,636 $3,806 $4,535
Estimated ending cash balance: $I,044,448 $I,048.254 $I.052,789
° Ties to CAFR and includes only Harbor Enterprise Fund; excludes related capital projects
(a) $I40K = 2000 Bond; $60K = 2005 Float Extension Bond; $I60K = 2006 South Harbor Bond
and $20,088 is Travehft loan reimbursement to motor pool fund.
(b) $53,600 = Motor Pool contributions; No investment in equipment. No MRRF contribution this year.
(c) $150K = 2000 Bond; $65K = 2005 Float Extension Bond; $170K = 2006 South Harbor Bond
and $2I,193 is •Travelift loan reimbursement to motor pool fund.
(d) Motor Pool contributions. No investment in equipment. No MRRF contribution this year.
(e) Passenger fee revenues expected to come in $I50K lower than budgeted.
(f) Passenger fee revenues expected lower than annual bond debt, so transfer from Bond Fund reserves is necessary.
Cash Balance - Harbor Fund & Related Capital Projects (Balance @ 9/30/09):
Fund 401 - Small Boat Harbor Enterprise Fund - $231,238
Fund 274 - Small Boat Harbor Expansion 468,501 Bond Funds: Earmarked
Fund 276 - Harbor Dredging 0 Earmarked for capital project
Fund 3I5 - Harbor Repair and Renovation 77,955 Earmarked for capital project
Fund 402 - Major Maintenance and Repair 199,600 Cerise ship head tax for specific use
Fund 806 - Passenger Fee Bond 1,026,945 Earmarked for bond payments
Total Harbor - related Cash: $1,541,763
6 '
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -108
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING THE PARKING ENTERPRISE FUND BIENNIAL
BUDGET FOR CALENDAR YEARS 2010 AND 2011
WHEREAS, the Seward City Council met on September 14 and September 28, 2009 to
authorize budget policies and provide budget guidance to the administration, and conducted
extensive work sessions for the purpose of discussing enterprise fund capital infrastructure needs
and rate reviews on September 15, 24, 28, and 29, 2009; and
WHEREAS, on October 12, 2009, the city manager submitted to the City Council a
proposed biennial budget for the City of Seward for Calendar Years 2010 and 2011; and
WHEREAS, the biennial budget was introduced at the regularly scheduled Council
meeting on October 12, 2009, and work sessions were conducted and televised on October 13,
14, 15, and 16, 2009; and
WHEREAS, a public hearing was held on the proposed budget on November 9, with
final adoption scheduled for November 23, 2009.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The Parking Enterprise Fund biennial budget for Calendar Years 2010 and
2011 which is attached hereto and made a part hereof by reference and which contains estimated
revenues and expenses for the period January 1, 2010 - December 31, 2011, is HEREBY
ADOPTED, and the necessary funds are hereby appropriated.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23`
day of November, 2009.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
6
PARKING ENTERPRISE FUND
Budgeted Statement of Revenue and Expenses
and Change in Net Assets
For Fiscal Year 20I0 and 20I I
2008 2009 20I0 201I
Actual* Budget Budget Budget
Operating revenue - parking fees $240,339 $I5I,450 $23I,650 $266,830
Operating expense:
Salaries & Benefits 88,670 I00,247 I30,530 132,257
Purchased Services I3,000 18,750 20,100 I9,200
Supplies and Maintenance 8,383 14,975 2I,815 I9,815
General and Administrative I3,793 15,947 27,278 27,645
Total operating expense: $I23,846 $149,9I9 $199,723 $I98,917
Operating income before depreciation 116,493 I,531 3I,927 67,913
Depreciation 6,208 6,000 7,313 7,313
Operating income (ooss) $II0,285 - $4,469 $24,614 $60,600
Non- operating revenues (expense)
Interest Income and other 16,524 6,000 I2,000 12,000
Total non - operating revenue(expense) $16,524 $6,000 $I2,000 $12,000
Transfers to other funds - $19,227 - $20,496 - $I8,532 - $2I,350
Change in net assets $I07,582 - $I8,965 $I8,082 $5I,250
Beginning net assets $378,849 $486,431 $467,466 $485,548
Ending net assets $486,43I $467,466 $485,548 $536,798
* Ties to annual Comprehensive Annual Financial Report
63
CITY OF SEWARD
PARKING ENTERPRISE FUND
Budgeted Statement of Cash Flow
For Fiscal Year 2009
2009 2010 2011
Budget Budget Budget
Beginning Cash Balance at 1/1/09 *: $430,786
Cash is provided by (used for):
Change in net assets - $18,965 $18,082 $51,250
Add expense items not affecting cash
Depreciation 6,000 7,313 7,313
Net cash provided by operations - $12,965 $25,395 $58,563
Other uses of cash
Capital outlay (a) - 26,000 - 272,000 (a) - 159,000 (b)
Net increase (decrease) in cash - $38,965 - $246,605 - $100,437
Estimated ending cash balance $391,821 $145,216 $44,779
(*) Ties to Comprehensive Annual Financial Report
(a) $272K = $230K patch, seal, stripe North, Middle, South lots; $32K 2 pay stations; $I0K gravel
(b) $I59K = $I50K patch, seal, stripe S.E. and N.E. lots; $9K toward pay station.
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -109
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING THE HOSPITAL DEBT SERVICE FUND
BIENNIAL BUDGET FOR CALENDAR YEARS 2010 AND 2011
WHEREAS, the Seward City Council met on September 14 and September 28, 2009 to
authorize budget policies and provide budget guidance to the administration; and
WHEREAS, on October 12, 2009, the city manager submitted to the City Council a
proposed biennial budget for the City of Seward for Calendar Years 2010 and 2011; and
WHEREAS, the biennial budget was introduced at the regularly scheduled Council
meeting on October 12, 2009. and work sessions were conducted and televised on October 13,
14, 15, and 16, 2009; and
WHEREAS, a public hearing was held on the proposed budget on November 9, with
final adoption scheduled for November 23, 2009.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The Hospital Debt Service Fund biennial budget for Calendar Years 2010 and
2011 which is attached hereto and made a part hereof by reference and which contains estimated
revenues and expenditures for the period January 1, 2010 - December 31, 2011, is HEREBY
ADOPTED, and the necessary funds are hereby appropriated.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23
day of November, 2009.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
6
HOSPITAL DEBT SERVICE FUND
Budgeted Statement of Revenues, Expenditures, Other Financing
Sources (Uses) and Changes in Fund Balance
For Fiscal Year 20I0 and 201I
2008 2009 2010 2011
Actual * Budget Budget Budget
Revenues (investment earnings): $35,140 $22,890 $25,000 $25,000
Expenditures:
Debt service principal 640,000 685,000 735,000 785,000
Debt service interest and other costs 123,788 I07,I69 86,725 63,925
Hospital contributions for operational shortfall 42,249 500,000 0 0
Total expenditures $806,037 $1,292,169 $821,725 $848,925
Excess (deficit) of revenues over expenditures - $770,897 - $1,269,279 - $796,725 - $823,925
Operating transfers from other funds 1,023,383 1,025,000 951,685 981,63I
Operating transfers to other funds - 134,704 - I34,704 - 134,704 - I34,704
Net change in fund balance $117,782 - $378,983 $20,256 $23,002
Beginning fund balance $945,478 $1,063,260 $684,277 $704,533
Ending fund balance $1,063,260 $684,277 $704,533 $727,535
-
* Ties to annual Comprehensive Annual Financial Report
Budget policy allows for contributions to hospital for capital repairs and replacement, at the rate of 5% of the prior years' ending
fund balance, but only in years where the balance in this account equals the single highest years' debt payment, of $878,500.
66
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -110
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING THE SEWARD MOUNTAIN HAVEN DEBT
SERVICE FUND BIENNIAL BUDGET FOR CALENDAR YEARS 2010
AND 2011
WHEREAS, the Seward City Council met on September 14 and September 28, 2009 to
authorize budget policies and provide budget guidance to the administration; and
WHEREAS, on October 12, 2009, the city manager submitted to the City Council a
proposed biennial budget for the City of Seward for Calendar Years 2010 and 2011; and
WHEREAS, the biennial budget was introduced at the regularly scheduled Council
meeting on October 12, 2009, and work sessions were conducted and televised on October 13,
14, 15, and 16, 2009; and
WHEREAS, a public hearing was held on the proposed budget on November 9, with
final adoption scheduled for November 23, 2009.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The Seward Mountain Haven Debt Service Fund biennial budget for Calendar
Years 2010 and 2011 which is attached hereto and made a part hereof by reference and which
contains estimated revenues and expenditures for the period January 1, 2010 - December 31,
2011, is HEREBY ADOPTED, and the necessary funds are hereby appropriated.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23'
day of November, 2009,
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
7
SEWARD MOUNTAIN HAVEN DEBT SERVICE FUND
Budgeted Statement of Revenues, Expenditures, Other Financing
Sources (Uses) and Changes in Fund Balance
For Fiscal Year 2010 and 2011
2008 2009 2010 2011
Actual Budget Budget Budget
Revenues - LTC capital cost reimbursement $0 $0 $1,292,663 $1,955,663
Expenditures:
Debt service principal 0 0 0 680,000
Debt service interest and other costs 0 0 I,292,663 I,275,663
Total expenditures $0 $0 $1,292,663 $1,955,663
Excess (deficit) of revenues over expenditures $0 $0 $0 $
Operating transfers from other funds 0 0 0 0
Operating transfers to other funds 0 0 0 0
Net change in fund balance $0 $0 $0 $0
Beginning fund balance $0 $0 $0 $0
Ending fund balance $0 $0 $0 $0
6
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -111
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING THE MOTOR POOL INTERNAL SERVICE FUND
BIENNIAL BUDGET FOR CALENDAR YEARS 2010 AND 2011
WHEREAS, the Seward City Council met on September 14 and September 28, 2009 to
authorize budget policies and provide budget guidance to the administration, and conducted
extensive work sessions for the purpose of discussing enterprise fund capital infrastructure needs
and rate reviews on September 15, 24, 28, and 29, 2009; and
WHEREAS, on October 12, 2009, the city manager submitted to the City Council a
proposed biennial budget for the City of Seward for Calendar Years 2010 and 2011; and
WHEREAS, the biennial budget was introduced at the regularly scheduled Council
meeting on October 12, 2009, and work sessions were conducted and televised on October 13,
14, 15, and 16, 2009; and
WHEREAS, a public hearing was held on the proposed budget on November 9, with
final adoption scheduled for November 23, 2009.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The Motor Pool Internal Service Fund biennial budget for Calendar Years
2010 and 2011 which is attached hereto and made a part hereof by reference and which contains
estimated revenues and expenses for the period January 1, 2010 - December 31, 2011, is
HEREBY ADOPTED. and the necessary funds are hereby appropriated.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23`
day of November, 2009.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
69
MOTOR POOL INTERNAL SERVICE FUND
Budgeted Statement of Revenues, Expenses
and Change in Net Assets
For Fiscal Year 20I0 and 2011
2008 2009 2010 2011
Actual * Budget Budget Budget
Operating revenues - vehicle rental $5I2,I93 $510,602 $435,382 $428,682
Operating expenses - depreciation and other 216,804 215,I60 325,577 373,368
Operating income (loss) 295,389 295,442 109,805 55,314
Non - operating revenue (expense)
Interest income 111,821 20,000 I0,000 I0,000
Interest expense (205) (35,813) (39,006) (42,372)
Other non - operating 20 0 0 0
Total non - operating revenue (expense) I 11,636 (I5,813) (29,006) (32,372)
Earnings before transfers 407,025 279,629 80,799 22,942
Transfers (to) from other funds 0 0 0 0
Change in net assets 407,025 279,629 80,799 22,942
Beginning net assets 3,242,753 3,649,778 3,929,407 4,010,206
Ending net assets $3,649,778 $3,929,407 $4,0I0,206 $4,033,I48
* Ties to annual Comprehensive Annual Financial Report
7 0
CITY OF SEWARD
MOTOR POOL INTERNAL SERVICE FUND
Budgeted Statement of Cash Flow
For Fiscal Year 20I0 and 2011
2009 2010 2011
Budget Budget Budget
Beginning Cash Balance at 1/1/09 *: $1,103,582
Cash is provided by (used for):
Change in net assets 279,629 80,799 22,942
Add expense items not affecting cash
Depreciation 2I5,I60 325,577 373,368
Net cash provided by operations $494,789 $406,376 $396,310
Other sources of cash
Capital lease proceeds 947,262 0 0
Loan repayment - 50 -Ton travelift 29,22I 29,221 29,22I
Loan repayment - SGH PERS 98,576 98,576 98,576
Other uses of cash
Debt principal payments - 259,439 - 233,150 (a) - 229,784 (c)
Capital outlay - 720,501 - 286,000 (b) - I30,000 (d)
Net increase (decrease) in cash $589,908 $15,023 $164,323
Estimated ending cash balance $1,693,490 $1,708,513 $1,872,836
( °) Ties to CAFR.
(a) $233,I50 represents lease payments: Fire - $96,777; Loaders - $8I,256; Dozer - $55,117
(b) See Motor Pool Fund Capital Replacement Requirements List for 20I0 items.
(c) $229,784 represents lease payments: Fire - $99,966; Loaders - $84,541; Dozer - $45,277
(d) See Motor Pool Fund Capital Replacement Requirements List for 2011 items.
f1.
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -112
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING THE ELECTRIC ENTERPRISE FUND BIENNIAL
BUDGET FOR CALENDAR YEARS 2010 AND 2011
WHEREAS, the Seward City Council met on September 14 and September 28, 2009 to
authorize budget policies and provide budget guidance to the administration, and conducted
extensive work sessions for the purpose of discussing enterprise fund capital infrastructure needs
and rate reviews on September 15, 24, 28, and 29, 2009; and
WHEREAS, on October 12, 2009, the city manager submitted to the City Council a
proposed biennial budget for the City of Seward for Calendar Years 2010 and 2011; and
WHEREAS, the biennial budget was introduced at the regularly scheduled Council
meeting on October 12, 2009, and work sessions were conducted and televised on October 13,
14, 15, and 16, 2009; and
WHEREAS, a public hearing was held on the proposed budget on November 9, with
final adoption scheduled for November 23, 2009.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The Electric Enterprise Fund budget for Calendar Years 2010 and 2011 which
is attached hereto and made a part hereof by reference and which contains estimated revenues
and expenses for the period January 1, 2010 - December 31, 2011, is HEREBY ADOPTED, and
the necessary funds are hereby appropriated.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23
day of November, 2009.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
7 2
ELECTRIC ENTERPRISE FUND
Budgeted Statement of Revenues and Expenses
And Change in Net Assets
For Fiscal Years 2010 and 2011
2008 2009 20I0 201
Actual ° Budget Budget Budget
Operating revenue:
Sales:
Residential 2,670,579 2,886,924 3,396,4I7 3,657,690
Small General Service 1,365,748 I,546,632 1,725,088 I,854,857
Large General Service 3,305,699 3,546,939. 4,290,584 4,634,839
Harbor Power Sales 196,3I8 244,000 244,607 263,630
Industrial Sales 800,877 812,659 8I9,482 896,879
Street & Yard Lights 66,060 74,000 75,000 75,500
Miscellaneous I59,899 95,500 99,500 101,300
Total operating revenue: $8,565,I80 $9,206,654 $I0,650,678 $I1,484,695
Operating expense:
Before depreciation:
Salaries 754,081 867,798 920,941 955,237
Work order charges (salaries) - 168,I64 - 200,000 - 200,000 - 200,000
Employee benefits 451,306 441,099 496,785 5I2,3II
Purchased s ervices 311,697 440,832 942,200 903,550
Power for resale 4,45I,751 4,745,000 4,945,000 5,450,000
Supplies & maintenance 395,3I9 544,430 548,700 511,I00
Work order charges (supplies) - I43,010 - 220,000 - 200,000 - 200,000
General & Administrative 949,548 I,I32,409 1,1 16,850 I,15I,385
Total operating expense: $7,002,528 $7,75I,568 $8,570,476 $9,083,583
Operating income before depreciation 1,562,652 1,455,086 2,080,202 2,401,1I2
Depreciation I,391,915 (a) 1,384,464 (b) 1,44I,663 (r) I,635,080 (d)
Earnings from operations $170,737 $70,622 $638,539 $766,032
Non - operating revenue (expense)
Interest income 355,550 2I0,000 93,000 107,000
Interest expense - 200,488 - 370,545 - 455,628 - 446,341
Other revenue (expense) - 76,273 2,643 2,600 2,650
Total non - operating revenues (expenses) $78,789 - $157,902 - $360,028 - $336,691
Earnings before contributions and transfers $249,526 - $87,280 $278,5I I $429,341
Capital contributions and special items 454,72I 0 0 0
Transfers to other funds - 714,082 -1,059,916 - 1,190,554 - I,26I,125
•
Change in net assets - $9,835 - $1,I47,I96 - $912,043 - $83I,784
Beginning net assets $23,298,274 $23,288,439 $22,14I,243 $21,229,200
Ending net assets $23,288,439 $22,I41,243 $21,229,200 $20,397,416
lies to annual Comprehensive Annual Financial Report
Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions:
(a) $837,I89 or 60 %; (b) $836,957 or 60 %; ( c) $1,I45,564 or 79%; (d) 1,I44,I5I or 70%
3
CITY OF SEWARD
ELECTRIC ENTERPRISE FUND
Budgeted Statement of Cash Flow
For Fiscal Year 2010 and 2011
2009 20I0 20I1
Budget Budget Budget
Beginning Cash Balance at I /I /09 (e): $3,I03,I26
Cash is provided by (used for):
Change in net assets - $I,147,196 - $9I2,043 - $83I,784
Add expense items not affecting cash
Depreciation I,384,464 1,441,663
I,635,080
Net cash provided by operations $237,268 $529,620 $803,296
Other uses of cash
Debt principal payments - 305,000 - 315,000 (a) - 330,000 (c)
Capital outlay - 148,400 - 8II,000 (b) - 760,000 (d)
Net increase (decrease) in cash - $2I6,132 - $596,380 - $286,704
Estimated ending cash balance $2,886,994 $2,290,614 $2,003,910
(a) $3I5K represents: I995 bond refunded in 2005 - $220K; Electric generators - $95K.
(b) $811K: Generator proj. costs = $580K; Work orders = $68K ($400K x I7 %); Equipment - $0; Motor Pool - $163K; No Depreciation reserves.
(c) $330K represents: I995 bond refunded in 2005 - $230K; Electric generators - $IOOK.
(d) $760K: Generator proj. costs = $505K; Work orders = $68K ($400K x I7 %); Equipment - $22K; Motor Pool - $165K; No Depreciation reserves.
(e) Ties to CAFR and includes only Electric Enterprise Fund; excludes related capital projects. See below.
Cash Balance - Electric Fund & Related Capital Projects (9/30/09):
Fund 501 - Electric Enterprise Fund 2,068,522
Fund 502 - Major Maintenance, Repair & Replacement 838,105 Intended for Generator project
Fund 505 - Electric Generator Project 4,227,220 Bond proceeds
Fund 208 - Transmission Line 630,640 Designated for capital project
Total Electric- related Cash: $7,764,487
e
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -113
A RESOLUTION OF THE CITY COUNCIL OF TIIE CITY OF SEWARD,
ALASKA, ADOPTING THE CITY GENERAL FUND BIENNIAL
• OPERATING BUDGET FOR CALENDAR YEAR 2010 AND 2011 AND
SETTING THE MILL RATE
WHEREAS, the Seward City Council met on September 14 and September 28, 2009 to
authorize budget policies and provide budget guidance to the administration; and
WHEREAS, on October 12, 2009, the city manager submitted to the City Council a
proposed biennial budget for the City of Seward for Calendar Years 2010 and 2011; and
WHEREAS, the biennial budget was introduced at the regularly scheduled Council
meeting on October 12, 2009, and work sessions were conducted and televised on October 13,
14, 15, and 16, 2009; and
WHEREAS, a public hearing was held on the proposed budget on November 9, with
final adoption scheduled for November 23, 2009.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The City General Fund Biennial Operating Budget for Calendar Years 2010
and 2011 which are attached hereto and made a part hereof by reference and which contain
estimated revenues and expenditures for the period January 1, 2010 - December 31, 2011, is
HEREBY ADOPTED, and the necessary funds are hereby appropriated.
Section 2. The total assessed valuation as determined by the Kenai Peninsula Borough
Assessor, and any supplemental assessment rolls for said period which may be certified by the
Borough Assessor at a future date, shall be the basis for computing estimated property tax
revenues for the City of Seward, Alaska.
Section 3. The rate of levy on the 2010 real and personal property tax rolls shall be and is
•
hereby levied at the rate of 3.12 mills per dollar of assessed valuation in Municipal Service Zones
One (Borough designation TCA 40) and Two (Borough designation TCA 41).
Section 4. This resolution shall take effect immediately upon adoption.
GENERAL FUND
Budgeted Statement of Revenues, Expenditures, Other Financing
Sources (Uses) and Changes in Fund Balance
For Fiscal Year 20I0 and 2011
2008 2009 2010 2011 2009 -2010 2010 -2011
Actual Budget Budget Budget % Change % Change
Revenue:
Taxes 5,535,08I 5,462,000 5,413,7I0 5,560,357 -0.9% o
2.7 /o
Licenses and Permits 129,956 215,623 163,771 I70,8I0 -24.0% 4.3%
Intergovernmental 1,935,174 1,260,081 1,160,500 931,500 -7.9% -19.7%
Charges for Services 2,632,680 2,540,786 2,466,I07 2,541,823 -2.9% 3.1%
Fines and Bails 18,209 I7,000 17,000 17,000 0.0%
0.0%
Interest 226,854 23I,000 196,000 I96,000 ° o
- I5.2 /o 0.0%
Miscellaneous I19,433 169,200 148,650 73,650 -12.1% -50.5%
Total Revenue: $I0,597,387 $9,895,690 $9,565,738 $9,491,I40 -3.3%
-0.8%
Expenditures:
General Government 3,160,747 2,958,480 2,800,693 2,799,820 -5.3% 0.0%
Public Safety 2,988,522 3,230,904 3,129,517 3,235,789 -3.1% 3.4%
Public Works 1,645,484 1,624,729 1,513,226 I,530,704 -6.9% o
I.2 /°
Parks and Recreation 1,153,228 1,227,646 1,I82,403 1,207,062 -3.7% 2.1%
Library 367,416 414,112 399,363 410,1I9. -3.6 % o
2.7 /o
Debt Service 663,256 687,074 787,852 803,604 14.7% 2.0%
Total Expenditures: $9,978,653 $I0,142,945 $9,8I3,054 $9,987,098 -3.3% 1.8%
Excess of revenues over expenditures $618,734 - $247,255 - $247,3I6 - $495,958 0.0% 100.5%
Other financing sources (uses):
Operating transfers (to) other funds - 1,923,614 - 1,405,865 - 1,6I6,252 - I,47I,27t 15.0% -9,0%
Operating transfers from other funds 1,395,678 1,734225 1,879,112 1,966,238 8.4% 4.6%
Net other financing sources (uses) - 527,936 328.360 262,860 494,967 -19.9% 88.3%
Annual surplus (deficit) $90,798 $8I,I05 $ I5,544 -$991 -80.8% -106.4%
Fund balance at beginning of year 4,0I8,830 4,109,628 4,190,733 4,206,277 2.0% 0.4%
Fund balance at end of year
Reserved: inventory,prepaids,notes recvbl,etc. 693,590 400,000 400,000 400,000 0.0% 0.0%
Designated for Working Capital 1,500,000 1,500,000 I,500,000 1,500,000 0.0% 0.0%
Designated for Insurance Reserves 126,418 126,418 126,418 I26,4I8 0.0% 0.0%
Designated for Hospital Cash Flow 500,000 500,000 500,000 500.000 0.0% 0.0%
Designated for Library/Museum Project 0 12,000 I2,000 13,500 0.0% 12.5%
Undesignated I,289,620 1,652,315 1,667,859 1,665,368 0.9% -0.1%
Total Fund Balance • $4,I09,628 $4,I90,733 $4,206,277 $4,205,286 0.4% 0.0%
° Ties to Comprehensive Annual Financial Report
76
GENERAL FUND
Expenditure Totals by Department (Budget)
For Fiscal Year 2010 and 2011
2008 2009 2010 2011 2009 -2010 2010 -2011
DEPARTMENT Actual Budget Budget Budget % Chg % Chg
General Government/
• Mayor /Council 29I,I62 316,082 325,I26 330,536 2.9% L7%
Legislative 45,592 42,988 37,003 38,237 -13.9% 3.3%
Legal I62,350 I35,000 I5I,000 I5I,000 11.9% 0.0%
City Manager 406,713 423,909 355,937 360,672 -16.0% 1.3%
Management Information Systems 22I,7I6 253,86I 254,328 262,381 0.2% 3.2%
City Clerk 227,325 254,992 256,431 260,541 0.6% 1.6%
Finance 634,305 696,253 67I,868 694,608 -3.5% 3.4%
Community Development 324,827 394,156 424,098 406,395 7.6% -4.2%
General Services 1 139,858 85,900 86,450 - 38.6% 0.6%
Contributions 673,335 30I,38I 239,002 209,000 -20.7% -12.6%
Total General Government $3,I60,747 $2,958,480 $2,800,693 $2,799,820 - 5.3% 0.0%
Public Safety:
Police 1,554,922 1,730,404 1,707,21I 1,764,568 -1.3% 3.4%
Jail 533,585 582,362 597,808 6I8,731 2.7% 3.5%
Animal Control 77,68I 84,980 79,4I0 80,640 -6.6% 1.5%
Fire 609,0I7 620,817 625,959 647,236 0.8% 3.4%
Engineering & Construction 85,929 75,857 0 0 - 100.0% 0.0%
Building Inspection I27,388 136,484 II9,I29 I24,6I4 -12.7% 4.6%
Total Public Safety $2,988,522 $3,230,904 $3,I29,5I7 $3,235,789 -3.1% 3.4%
Public Works:
Roads and Streets 1,089,5I6 1,009,536 842,842 852,239 -16.5% I.I%
City Shop 295,997 287,308 375,241 383,968 30.6% 2.3%
Municipal Building 259,97I 327,885 295.143 294,497 - 10.0% -0.2%
Total Public Works $1,645,484 $1,624,729 $I,5I3,226 $1,530,704 -6.9% 1.2%
Parks and Recreation
Sports, Recreation, Comm. Schools 269,7I3 282,333 283,274 288,890 0.3% 2.0%
Teen & Youth Center 286,342 292,195 279,428 290,856 -4.4% 4.1%
Campgrounds & Parks 597,I73 653,118 619.702 627,3I6 -5.1% 1.2%
Total Parks & Recreation $1,I53,228 $I,227,646 $I,182,403 $I,207,062 -3.7% 2.1%
Library $367,416 $414,112 $399,363 $4I0,II9 -3.6% 2.7%
Debt Service $663,226 $687,074 $787,852 $803,604 14.7% 2.0%
TOTALS: $9,978,623 $I0,142,945 $9,8I3,054 $9,987,098 -3.3% 1.8%
77
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -114
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING THE 2010/2011 CAPITAL IMPROVEMENT PLAN
WHEREAS, the Seward City Council met on September 14 and September 28, 2009 to
authorize budget policies and provide budget guidance to the administration, and conducted
extensive work sessions for the purpose of discussing enterprise fund capital infrastructure needs
and rate reviews on September 15, 24, 28, and 29, 2009; and
WHEREAS, on October 12, 2009, the city manager submitted to the City Council a
proposed biennial budget for the City of Seward for Calendar Years 2010 and 2011; and
WHEREAS, the biennial budget was introduced at the regularly scheduled Council
meeting on October 12, 2009, and work sessions were conducted and televised on October 13,
14, 15, and 16, 2009; and
WHEREAS, a public hearing was held on the proposed budget on November 9, with
final adoption scheduled for November 23, 2009; and
WHEREAS, there is $229,000 designated in the Calendar Year 2010 General Fund
Budget to finance capital improvements, contingent on receipt of said amount from State
Revenue Sharing, and there has been no specific appropriation of capital funding for the General
Fund capital needs in 2011 due to the uncertainty of revenue sharing funding; and
WHEREAS, the Capital Acquisition Fund will not receive funding in the amount of
$76,840 from the Sewer Enterprise Fund as partial repayment of a 1990 loan from the General
Fund, due to insufficient revenues in the Sewer Enterprise Fund's 2010 and 2011 Budget.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The Capital Improvement Plan for Calendar Years 2010 and 2011, which is
attached hereto and made a part hereof by reference, is HEREBY ADOPTED.
Section 2. Funding in the amount of $229,000 is hereby appropriated in 2010 for the
purpose of meeting capital needs for the General Fund, subject to receipt of said funding from the •
State of Alaska revenue sharing program.
Section 3. This resolution shall take effect immediately upon adoption.
78
Capital Improvement Plan
General Fund - Related Capital Projects
Fiscal Year 2010 and 2011
New or Project Funding Source
Project Description Replace Year Cost City Portion Other Portion Source
STREETS:
Poor Condition:
Dora Way /Olympia - (.4) R 2010 $118,360 $118,360 Federal
Adams: 1st to 2nd - (.2) R 2010 $115,500 $115,500 Federal
Fair Condition:
Fifth Ave: Railway to B Street - (.7) R 2010 $555,170 $555,170 Federal
A St: 1st to 3rd - (.2) R 2010 $104,094 $104,094 Federal
Jefferson (entire -.4) R 2010 $317,240 $317,240 Federal
C Street and D Street - (.2) R 2010 $158,620 $158,620 Federal
Birch St. R 2010 $122,144
$122,144 Federal
Sea Lion Drive R 2010 $97,449 $97,449 Federal
Coolidge R 2010 $54,033
$54,033 Federal
Cedar St. R 2010 $119,559 $119,559 Federal
Alder St. R 2010 $36,179 $36,179 Federal
Lowell Canyon Road R 2010 $46,200 $46,200 Federal
Bette Cato R 2010 $133,705 $133,706 Federal
Monroe: 5th to 7th R 2010 $99,000 $99,000 Federal
Adams: 6th to 6th R 2010 $44,000 $44,000 Federal
Storm Drain N/R 2010 $440,000 $440,000 Federal
New Roads/Paving:
Leirer Road and Alameda Road N 2010 $505,000 $505,000 State/Federal
Oak Street N 2010 $350,000 $350,000 State/Federal
Total Street Projects: $3,416,253 $0 $3,416,253
SIDEWALKS, CURBS, GUTTERS, DRAINAGE:
5th Ave: West side from Adams to Jefferson N 2010 $78,348 $78,348 Federal
Railway to Jefferson on 4th N 2010 $1,045,495 $1,045,495 Federal
Railway to Jefferson on 5th N 2010 $702,075
$702,076 Federal
Resurrection (Swd Hwy to High School) N 2010 $398,200 $398,200 Federal
Benson Dr. north side N 2010 $198,385 $198,385 Federal
Coolidge Dr. Benson to Swd Hwy N 2010 $263,203 $263,203 Federal
Dora Way to Phoenix both sides N 2010 $468,105 $468,105 Federal
Phoenix to Swd Hwy both sides N 2010 $673,041 $673,041 Federal
Lowell Canyon Road north side N 2010 $176,000 $176,000 Federal
Marathon drainage, culverts both sides N 2010 $113,300
$113,300 Federal
Jesse Lee Dr. drainage and culverts, both sides N 2010 $86,900 $86,900 Federal
Mice, drainage, culverts N 2010 $22,000 $22,000 Federal
Bette Cato drainage and culverts, both sides N 2010 $13,200 $13,200 Federal
Birch St. drainage and culverts, both sides N 2010 $74,800
$74,800 Federal
Alder St. drainage and culverts, both sides N 2010 $25,300 $25,300 Federal
Lowell Canyon Rd. south side N 2010 $26,400 $26,400 Federal
Cedar St. drainage and culverts, both sides N 2010 $63,800 $63,800 Federal
Benson Drive drainge and culverts, both sides N 2010 $36,200 $35,200 Federal
Total Sidewalk Projects: $4,463,751 $0 $4,463,751
CITY SHOP:
City Shop Facility Phase I: Site Layout/Design R 2010 $76,000 $75,000 General Fund
Covered dry storage for heavy equipment (if no shop) N 2011 $75,000 $75,000 General Fund
City Shop Facility Phase II: Construction R 2011 $5,280,000 $5,280,000 General Fund
Total City Shop Projects: $5,430,000 $5,430,000 $0
79
Capital Improvement Plan
General Fund- Related Capital Projects
Fiscal Year 2010 and 2011
New or Project Funding Source
Project Description Replace Year Cost City Portion Other Portion Source
PUBLIC SAFETY:
North Forest Acres Road/Levee N 2010 $4,400,000 $4,400,000 Federal/State
Fire Hydrant upgrades - Ph. II R 2010 $200,000 $200,000 General Fund
Breathing Air Compressor R 2010 $26,000 $25,000 General Fund
Lowell Point erosion mitigation R 2010 $200,000 $200,000 Federal/State
Generator for AVTEC emergency shelter N 2011 $125,000 $125,000 General Fund
Satellite Fire Station / Storage Facility (Forest Acres) N 2012 $960,000 $960,000 Grant
Ladder Platform Vehicle N 2012 $950,000 $950,000 Grant
Satellite Station on Nash Road N 2012 $440,000 $440,000 Grant
Expand SMIC building storing engine N 2012 $33,000 $33,000 General Fund
Public Safety Building N 2012 $5,665,000 $5,665,000 General Fund
Total Public Safety Projects: $12,998,000 $6,048,000 $6,950,000
PARKS & RECREATION:
Replace Wellington Pavilion R 2010 $400,000 $400,000 General Fund
TYC landscape, fence, play area R 2010 $25,410 $25,410 General Fund
Beach Erosion Engineering Study N 2010 $150,000 $150,000 Federal/General
Beach Erosion repairs at waterfront R 2010 $88,000 $88,000 Federal/General
Beach Erosion control finger construction N 2010 $88,000 $88,000 Federal/General
Lagoon Boardwalk rebuild R 2011 $264,000 $264,000 General Fund
Campground D -1 replacement of lost materials R 2011 $60,000 $50,000 General Fund
Restroom and Concession Stand Upgrade R 2011 $179,300 $179,300 General Fund
Informational/directional maps N 2011 $23,100 $23,100 General Fund
Forest Acres campground improvements R 2012 $35,000 $35,000 General Fund
Jon Perry softball field fence replacement R 2012 $75,000 $75,000 General Fund
Small Outdoor Restroom - Williams Park N 2012 $44,000 $44,000 General Fund
Centennial Park N 2012 $447,500 $447,500 $200,000 Grant /GF
Sweet Smelling Toilet at culvert N 2012 $48,400 $48,400 General Fund
Marathon Campground rehabilitation R 2012 $52,800 $52,800 General Fund
Forest Acres Park playground upgrades R 2012 $38,500 $38,500 General Fund
Harboraide Park - Phase I / Seaview Campground R 2012 $150,160 $150,160 General Fund
Harbor Park (new south harbor uplands) N 2012 $890,900 $890,900 State /General
Little League Field restrooms R 2012 $187,000 $187,000 General Fund
Boulder Field - turf, fence, grade, drains R 2012 $275,000 $275,000 General Fund
Total Parks & Recreation Projects: $3,512,060 $3,512,060 $200,000
CITY HA.LLILIBRARY /OTHER:
* Clerk's records management software program R 2010 $10,000 $10,000 General Fund
* City Hall carpet repairs R 2010 $60,000 $60,000 General Fund
* City Clerk Recording and Sound System N 2010 $40,000 $40,000 General Fund
City Hall electrical upgrades R 2011 $65,000 $65,000 General Fund
USCG building site design N 2011 $40,000 $40,000 General Fund
Fix venitilation at City Hall R 2012 $85,000 $85,000 General Fund
Community Library/Museum R 2012 $10,000,000 $10,000,000 Grant
Total City Hall/Library Projects: $10,300,000 $300,000 $10,000,000
Mooring Dolphins/Dock Improvements for Seward Mari N 2011 $2,000,000 $2,000,000 General Fund
Total General Fund Projects: $42,120,064 $17,290,060 $25,030,004
Pkg;€ t# t1 � £tax a"/OPI∎ :.$ i#i ,?irA . .s'J~t#I ,::.. 9: r4 0aarE4 `''``` , R: : :.
E < 3s '' n�,. .�.. - .. ; r Y - - 2 c ,w. . Fi ' a<5 r :: •
Y - 4:taE19lieei A dCts nit.I . i Y $ $01ot 300' < ' F . Y G $n. J
_
Y J f F f Y J A
4
Note: 2010 Budget includes $229,000 for capital projects, to be spent on asterisked ( *) items above, only if Revenue Sharing is received.
No funding has been identified for capital costs in 2011.
Funding for > $3 million in local road improvements may be available in 2010 from DOT earmarks.
80
CITY OF SEWARD
PARKING ENTERPRISE FUND
FIVE -YEAR CAPITAL INFRASTRUCTURE PLAN
Remaining
Description Condition Status Life 2010 2011 2012 2013 2014 5 -Year Total
CRITICAL NEEDS: Highly likely to fail within the next five years
Parking Lots
Middle harbor parking lot
Repave poor Replace $350,000 $350,000
Critical Needs: $0 $0 $350,000 $0 $0 $350,000
HIGH RISK: Highly likely to fail within the next 5-10 years.
None meet this criteria
NODERATE RISK: Continuously increasing cost to maintain and operate
Parking Lots
N. harbor parking lot
Patching, sealing and striping fair Maint $85,000 $85,000
Middle harbor parking lot
Patching, sealing and striping poor Maint $50,000 $50,000
S. harbor parking lot
Patching, sealing and striping poor Maint $95,000 $95,000
S.E. harbor (permit) lot
Patching, sealing and striping poor Maint $100,000 $100,000
NE ramp lot
Patching, sealing and striping poor Maint $50,000 $50,000
Parking office (white chalet) fair Replace
Moderate -Risk Needs: $230,000 $150,000 $0 $0 $0 $380,000
NEW or Like -New
Equipment
Luke automated pay station excellent Maint 7 $0 $0 $0 $0 $0 $0
Luke automated pay station excellent Maint 7 $0 $0 $0 $0 $0 $0
N. Harbor automated pay station (2) New $32,000 $0 $0 $0 $0 $32,000
N.E. lot automated pay station (2) New $0 $32,000 $0 $0 $0 $32,000
S.E. lot automated pay station (2) New $0 $32,000 $0 $0 $0 $32,000
Parking Lots
NE ramp lot
Paving good Replace $250,000 $250,000
Patching, sealing, striping Maint $95,000
Gravel good $10,000 $10,000 $20,000
Additional paving (depends on USCG)
New fencing New $50,000 $50,000
N. harbor parking lot
Paving good Replace $0
S. harbor parking lot
Paving good Replace $0
S.E. harbor (permit) lot poor Replace
S. harbor uplands parking lot
Paving gravel New $0
Sealing and striping n/a Maint $0
Note: need decision as to development level in uplands.
Boulder field gravel Maint $0
Low -Risk Needs: $42,000 $159,000 $10,000 $300,000 $0 $511,000
Total Needs: $272,000 $309,000 $360,000 $300,000 $0 $1,241,000
8 Y
i
•
CITY OF SEWARD
HARBOR ENTERPRISE FUND
SUMMARY OF FIVE -YEAR CAPITAL IMPROVEMENT PROGRAM FUNDING
Priority Useful
No. Description Status Life 2010 2011 2012 2013 2014 5 -Year Total
CRITICAL NEEDS: Highly likely to fail within the next five years
Floats & Docks
1 Replace D Float Replace 1 $0 $1,125,000 $0 $0 $0 $1,125,000
Maintenance
Harbor Dredging Maint $255,000 $0 $0 $0 $0 $255,000
Total Critical Needs: $255,000 $1,125,000 $0 $0 $0 $1,380,000
HIGH RISK: Highly likely to fail within the next 5 -10 years.
Floats & Docks
2 Replace A,B,C,S Floats Replace 5 $0 $0 $0 $0 $0 $0
3 Replace S Launch Ramp Replace 5 $0 $0 $0 $0 $0 $0
Replace K & L floats Replace 7 $0 $0 $0 $0 $0 $0
Replace N Launch Ramp Replace 8 $0 $0 $0 $0 $0 $0 C.g
Co
Equipment
Fish Waste Barges Replace 5 $0 $0 $0 $50,000 $20,000 $70,000
Total High Risk Needs: $0 $0 $0 $50,000 $20,000 $70,000
MODERATE RISK: Continuously increasing cost to maintain and operate
§lructures
Harbormaster Restrooms Replace 3 $0 $0 $100,000 $0 $0 $100,000
Uplands
Trash Dumpsters (4) Replace $0 $0 $0 $40,000 $40,000
Total Moderate Risk Needs: $0 $0 $100,000 $0 $40,000 $140,000
Total Capital Outlay $255,000 $1,125,000 $100,000 $50,000 $60,000 $1,590,000
Fully depreciated (book value) of harbor assets total approximately $4 million
PROJECTS REQUIRING FUNDING TO COMPLETE: Materials Ordered, Need Construction Funding
Floats & Docks
Security (Z) Float" New $1,535,000
Assumes receiving $1.5M Grant
CITY OF SEWARD
ELECTRIC ENTERPRISE FUND
FIVE•YFAR CAPITAL INFRASTRUCTURE PLAN (excluding new items)
Useful 5 -Year
Description Life 2010 2011 2012 2013 2014 Total
CRITICAL NEEDS: Highly likely to fail within the next five years
Transmission
2005 Transmission to Ft. Ray R $360,000 $360,000 $360,000 $360,000 $360,000 $1,800,000
2010 Lowell Point Underground R 30 $200,000 $0 $0 $0 $0 $200,000
2004 Transmission by Lagoon R 30 $0 $450,000 $0 $0 $0 $450,000
• ND Transmission Pole TN67 F 50 $80,000 $0 $0 $0 $0 $80,000
ND Trans Pole TN64 brkn guy wire F $11,000 $0 $0 $0 $0 $11,000
2001 Broken Bells (miles 10 -14) R 30 $21,000 $0 $0 $0 $0 $21,000
Distribution
2008 Jesse Lee Underground R 50 $0 $0 $30,000 $0 $0 $30,000
2002 Camelot Underground R 50 $150,000 $0 $0 $0 $0 $150,000
2008 Mcdonald Yard R $0 $25,000 $0 $0 $0 $25,000
Operations and Maintenance
ND ROW clearing Transmission M $500,000 $500,000 $60,000 $60,000 $60,000 $1,180000
ND ROW clearing Distribution M $40,000 $40,000 $40,000 $40,000 $40,000 $200,000
2006 Paint Transformers Spring Ck M $0 $0 $0 $0 $30,000 $30,000
2000 Recloser Maintenance M 5 $0 $0 $80,000 $0 $0 $80,000
Loadtap Changer Sprg Crk M $0 $0 $80,000 $0 $0 $80,000
Critical Needs: $1,362,000 $1,375,000 $650,000 $460,000 $490,000 $4,337,000
HIGH RISK: Highly likely to fail within the next 5.10 years.
Distribution
2005 Old Mill #3 R $0 $0 $0 $120,000 $0 $120,000
2010 Gateway (Upper) R $0 $0 $0 $0 $180,000 $160,000
2010 Gateway (Lower) R $0 $0 $0 $0 $80,000 $60,000
2005 Woodland Hills R $0 $0 $0 $0 $120,000 $120,000
2010 Lost Lake Underground R 50 $0 $0 $55,000 $0 $0 $55,000
2014 SMIC Underground R 50 $0 $0 $0 $0 $105,000 $105,000
Operations and Maintenance
2010 Paint Transformers Ft. Ray M $0 $0 $0 $30,000 $0 $30,000
2008 Paint Transformers Lawing M $0 $0 $0 $0 $0 $0
Transrupter Mainenance M 5 $20,000 $0 $0 $0 $0 $20,000
Fort Raymond Maintenance
ND Exhaust stack Gen 3 M $0 $0 $0 $0 $0 $0
2015 New Roof over Gen's 3 & 6 R $0 $0 $0 $0 $0 $0
Meter Relay and View Screen U $20,000 $0 $0 $0 $0 $20,000
Other
Software for inventory U $500 $0 $0 $50,000 $0 $50,500
Wire Reel R $5,000 $0 $0 $0 $0 $5,000
High -Risk Needs: $45,500 $0 $55,000 $200,000 $485,0001 $785,500
MODERATE RISK: Continuously Increasing cost to maintain and operate
Distribution
2005 Lawing Poles F $0 $0 $0 $0 $25,000 $25,000
2005 Victor Creek Poles F $0 $0 $0 $0 $110,000 $110,000
2014 Lake Drive (Stony Creek) R $0 $0 $0 $0 $140,000 $140,000
2014 Lake Drive (Questa Woods) R $0 $0 $0 $0 $80,000 $80,000
2015 AVTEC Underground R 50 $0 $0 $0 $0 $15,000 $15,000
2010 Southwest Boat Ramp R 50 $0 $0 $33,000 $0 $0 $33,000
2005 Lowing to Victor Ck Overhead R 50 $0 $0 $75,000 $0 $0 $75,000
ND Dist Pole T210 brim strands F $6,000 $0 $0 $0 $6,000
Operations and Maintenance
Switch at Nash Road U $0 $0 $100,000 $0 $01 $100,000
Fort Raymond Maintenance
Update Ft. Ray controls U $0 $0 $150,000 $150,000 $150,000 $450,000
Security upgrades U $10,000 $60,000 $60,000 $0 $0 $130,000
Other
AMR U $0 $0 $285,000 $515,000 $01 $800,000
Moderate -Risk Needs: $16,000 $60,000 $703,000 $665,000 $520,0001 $1,964,000
Total Needs: $1,423,500 $1,435,000 $1,408,000 $1,325,000 $1,495,0001 $7,086,500
Status R= Replace F =Fix M= Maintenance U =Upgrade N =New ND =No
Depreciation
83
CITY OF SEWARD
WATER ENTERPRISE FUND
FIVE -YEAR CAPITAL INFRASTRUCTURE PLAN
Useful 5 -Year
Description Status Life 2010 2011 2012 2013 2014 I Total
CRITICAL NEEDS: Highly likely to fail within the next five years
Storage and Production
Refurbish #4 Production Well Maint $85,000 $0 $0 $0 $01 $85,000
Facilities
Water Storage Tank New 40 $4,060,000 $0 $0 $0 $0 $4,060,000
Gateway Tank Roof Replace 25 $0 $300,000 $0 $0 $0 $300,000
Pressure Station Replace 35 $25,000 $50,000 $125,000 $400,000 $25,000 $625,000
Critical Needs: $4,170,000 $350,000 $125,000 $400,000 $25,000 $5,070,000 .z?"
CIO
HIGH RISK: Highly likely to fail within the next 5 -10 years.
Facilities
Lowell Canyon Water Tank Inspections Maint $30,000 $0 $0 $0 $0 $30,000
Abandon Wells at Fort Raymond 0 0 0 0 0 $0
Distribution Piping Upgrades 0 0 0 0 0 $0
High -Risk Needs: $30,000 $0 $0 $0 $0 $30,000
MODERATE RISK: Continuously increasing cost to maintain and operate
Facility Control Upgrades Replace 15 $35,000 $25,000 $35,000 $15,000 $15,000 $125,000
Generation @ Wells New 20 $30,000 $0 $95,000 $0 $30,000 $155,000
GIS New 50 $10,000 $10,000 $20,000 $10,000 $10,000 $60,000
New #7 Production Well New 40 $0 $50,000 $150,000 $450,000 $0 $650,000
Moderate -Risk Needs: $75,0001 $85,0001 $300,0001 $475,0001 $55,000 $990,000
Total Needs: $4,275,000 $435,000 $425,000 $875,000 $80,0001 $6,090,000
CITY OF SEWARD
WASTEWATER ENTERPRISE FUND
FIVE -YEAR CAPITAL INFRASTRUCTURE PLAN
Useful 1 5 -Year
Status Life 2010 2011 2012 2013 2014 Total
CRITICAL NEEDS: Highly likely to fail within the next five years
Lift Stations
#4 (FA) Lift Station Generator Replace 25 $125,000 $40,000 $20,000 $10,000 $10,000 $205,000
Double Wall Fuel Tanks Replace 20 $20,000 $20,000 $20,000 $20,000 $20,000 $100,000
SMIC BypassNalving New 20 $10,000 $45,000 $80,000 $20,000 $0 $155,000
#1 Lift Station Generator New 25 $15,000 $125,000 $35,000 $10,000 $10,000 $195,000
Critical Needs: $170,000 $230,000 $155,000 $60,000 $40,000 $655,000
HIGH RISK: Highly likely to fail within the next 5 -10 years.
co
to
SMIC Lower L.S. Engeering $0 $50,000 $0 $0 $0I $50,000
High -Risk Needs: $0 $50,000 $0 $0 $0 $50,000
MODERATE RISK: Continuously increasing cost to maintain and operate
Facilities
L.P. Sludge Piles @ SMIC $20,000 $300,000 $0 $0 $01 $320,000
Moderate -Risk Needs: $20,000 $300,000 $0 $0 $0 $320,000
Projects Requiring Funding to Complete:
Security New $10,000 $10,000 $10,000 $10,000 $10,000 $50,000
GIS New 50 $10,000 $30,000 $20,000 $10,000 $0 $70,000
Manholes Maint 35 $10,000 $10,000 $10,000 $10,000 $10,000 $50,000
Total Other Projects: $30,000 $50,000 $40,000 $30,000 $20,000 $170,000
Total Needs: $220,000 $630,000 $195,000 $90,000 $60,0001 $1,195,000
CITY OF SEWARD
MOTOR POOL FUND
2010/2011 CAPITAL REPLACEMENT REQUIREMENTS
Unit q Miles/Hrs per Condition & max Years till I Year m Years to
Department Year Vehicle Total Miles/Hours replace based replace baud Replace Cost'
year age miles or max tin
on hoursimiles on age
2009 Replacement (to be purchased in 2010)
255 Police 2001 Explorer 114,824 12,758 Poor 0 2009 2011 34,000
301 Geu'l Svc 1992 Blazer 113,750 6,691 Poor 0 2009 2002 10,000
221 Parks &Rec 1995 Ford J 65,866 4,391 Poor 8 2017 2005 19,000
S 63,000
2010 Replacement
254 Police 1999 Ford CV 98,644 9,864 Poor 0 2009 2009 34,000
216 Parks & Rec 1998 Ford 93,519 8,502 Poor 1 2010 2008 12,000
105 Public Works 1988 Cat tractor 3,855 193 Poor /1S 5000 2014 2003 Lease/Purchase
214 Parks & Rec 1998 Ford 70,749 6,432 Poor 5 2014 2008 12,000
122 Public Works 1991 Cube Van 66466 3,693 Poor/10 130K 2026 2003 25,000
123 Public Works 1997 Sander 53515 4,460 Poor/15 NA NA 2012 30,000
127 Public Works 1984 Dump truck 2,138 102 Poor /l2 10000 2029 1996 90,000
$ 203,000
2011 Replacement
120 Public Works 1988 Flatbed 66,845 3,342 Poor 19 2019 1998 45,000
152 Wastewater 1973 Sewer jet ? ? Poor /10 No data 1983 40,000
515 Electric ' 1973 Dozer New Meter Poor /15 10000 No data 1988 Lease/Purchase
456 Harbor 1999 Flatbed 66,963 6,696 1.6. 5 2014 2009 45,0001
$ 130,000
86
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -127
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, RESCINDING ERRONEOUS RESOLUTION 2009 -123 AND
APPROVING AMENDMENT NO. 14 TO THE CONTRACT WITH
HOFFMAN, SILVER, GILMAN & BLASCO, P.C. TO EXTEND THE
TERM FOR FEDERAL LOBBYING REPRESENTATION THROUGH
DECEMBER 31, 2011 FOR A TOTAL OF $6,416.66 PER MONTH IN 2010
AND $7,058.33 PER MONTH IN 2011
WHEREAS, a contract for federal lobbying services with the firms Robertson, Monagle
& Eastaugh and Zane and Associates (now Hoffman, Silver, Gilman & Blasco, P.C.) was
entered into January 13, 1997; and
WHEREAS, this contract has been extended each year since; and
WHEREAS, the contract expires December 31, 2007; and
WHEREAS, the continuation of federal lobbying services is beneficial to the city as the
firms provide Seward with a voice in Washington, D.C.; and
WHEREAS, the firms have been very responsive to the city's needs and concerns and
have provided regular status reports; and
WHEREAS, on November 9, 2009 the city council approved Resolution 2009 -123,
which appropriately approved this contract, but the language in the title of the resolution was
incorrect, stating the amount would be $6,416.66 per quarter in 2010 and $7,058.33 per quarter
in 2011, when in fact these figures will be paid per month
WHEREAS, the City Clerk's office thought it would be in the public's best interest to
re- notice this resolution with the correct information.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The City Council hereby approves Amendment No. 14 to the contract with
Hoffman, Silver, Gilman & Blasco, P.C. to extend the term for federal lobbying representation
through December 31, 2011.
Section 2. Resolution 2009 -123 is hereby rescinded.
87
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -127
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
23 day of November, 2009.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC
City Clerk
(City Seal)
Council Agenda Statement
Meeting Date: November 9, 2009 0 •t�+ 7 n 'p
From: Assistant City Manager, Kirsten Vesel 4 4 - 4 — s 1bp
To: City Manager, Phillip Oates
Agenda Item: Federal Lobbyist Contract Amendment
BACKGROUND & JUSTIFICATION:
A contract for federal lobbying services with the firms Robertson, Monagle & Eastaugh And Zane,
and Associates now known as Hoffman, Silver, Gilman & Blasco, P.C.entered into January 13, 1997.
The contract has been extended each year since. The current contract expires December 31, 2011.
The continuation of federal lobbying services is beneficial to the City as the firms provide Seward
with a voice in Washington, D.C. They have done an excellent job forwarding the City's interests.
The firms have been very responsive to the City's needs and concerns and have provided regular
status reports.
Amendment No.14 would extend the contract through December 31, 2011.
CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Other:
FISCAL NOTE:
The preliminary FY 10 budget includes $77,000 for federal lobbying. The preliminary FY 11
budget includes $85,000 for federal lobbying.
Approved by Finance Department: eitiL " AVM
RECOMMENDATION: :ZS 1`
• Council approve Resolution 2009 -, approving Amendment No.14 to the contract with Hoffman,
Silver, Gilman & Blasco, P.C. to extend the term for federal lobbying representation through
December 31, 2011.
89
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -123
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROVING AMENDMENT NO. 14 TO THE CONTRACT
WITH HOFFMAN, SILVER, GILMAN & BLASCO, P.C. TO EXTEND
THE TERM FOR FEDERAL LOBBYING REPRESENTATION
TIIROUGH DECEMBER 31, 2011 FOR A TOTAL OF $4416.66' PER
QUTER IN 2010 AND S7,058.33 PER QUARTER IN 2011
WHEREAS, a contract for federal lobbying services with the firms Robertson, Monagle
& Eastaugh and Zane and Associates (now Hoffman, Silver, Gilman & Blasco, P.C.) was
entered into January 13, 1997; and
WHEREAS, this contract has been extended each year since; and
WHEREAS, the contract expires December 31, 2007; and
WHEREAS, the continuation of federal lobbying services is beneficial to the city as the
firms provide Seward with a voice in Washington, D.C.; and
WHEREAS, the firms have been very responsive to the city's needs and concerns and
have provided regular status reports.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The City Council hereby approves Amendment No. 14 to the contract with
Hoffman, Silver, Oilman & Blasco, P.C. to extend the term for federal lobbying representation
through December 31, 2011.
Section 2. `Phis resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th
day of November, 2009.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
AMENDMENT NO. 14
AMENDMENT NO. 14 to the agreement between the City of Seward and Robertson,
Monagle & Eastaugh and Zane & Associates, dated January 13, 1997 follows:
WHEREAS, the City of Seward with offices at Seward, Alaska, hereinafter called
"Seward" and Robertson, Monagle & Eastaugh and Zane & Associates (now "Hoffman,
Silver, Gilman & Blasco, PC "), hereinafter called "Lobbyist ", entered into an agreement for
lobbying services on January 13, 1997; and
WHEREAS, the continuation of the existing agreement is desirous to both Seward
and Lobbyist.
NOW, THEREFORE, in consideration of the mutual exchange of the promises of the
parties, the parties agree to amend the agreement as follows:
1) Paragraph 1. Duties and Terms, final sentence is amended to read:
"Seward hereby contracts and employs Lobbyist beginning January 1,
2009 and ending December 31, 2011."
2) ' Paragraph 1. Compensation, the first sentence is amended to read
as follows: $6,416.66 each month from January 1, 2010 until
December 31, 2010 and $7,058.33 each month from January 1, 2011
until December 31, 2011 each month for the terms of this agreement.
Payment shall be made to Hoffman, Silver, Gilman & Blasco, PC
upon presentation of an appropriate invoice."
EXCEPT AS PROVIDED HEREIN, all other terms and conditions of the agreement
dated January 13, 1997, and all previous amendments, remain in force and effect.
Robertson, Monagle & Eastaugh Phillip Oates
Zane & Associates City Manager
Date Date
Attest:
�1�
..„.
Li brilyilF.NT
FDR
FEDERAL 1,0):?..B Vi NG :SERVICES
BET kA,' EEN
THE CITY OF STWARD, .kLA.,SKA
ROBERTSON EASTALJOH;
Si k t'E
BAKER, ZANH amLLEy
AGREEiMENT, made this 13th day of January i')97 id Sewrd, zsdaska by cud ben:weer] the (71
OF SEWARD_ Aii.AiSKA, hereinafter called niid ROBE:RI IVIONAGLE
f.'..ASTAt & ikSiSOCIATES; 1.:;. LAN EDMON)S A.ND O'MALLEY,
her einall er cafled '1,0B [1ST WHEREAS. Lobbyist offt-irs substantial eXperik .ad Llowled in socio...pohtical and governm
matters in the United States of America. and
WHEREAS, Seward desires to make us c iiiiititiyist's i n these areas and has on.'enixl ro
engage Lobbyist to render consultative, advisory tinci lobbying services to in those fields, and
WHEREAS, Lobbyist desires to accept such an ai4tinine:3+. Ion') terms and conditions hereinafter
set forth,
NOW THEREFORE. in consideration of the recric ts promiiies i) rid covenants contained herein, a is
agreed by and between the parties as follows
Putjes Send e Lobt)yi7i for ;aid
administrative lobbying activities and lo rriatitai,ement otad matters as defined by
mutual agreement and to Df;nclor such th.e.rei in accordance with such
instructions as may from tim t tiine ly nvi=ri r.y Sey.'ard. Lobbyist shall report and be
responsible to the city manage of Seward Lobbyist snail devote its best effort and such time
as shall be necessary, consistent yvitri :lit provisions of this a ment Seward hereby
no reels and eynt.ii ovs I.obbyist heginnintt 17.'9'7 and ending December 31, 997
unless extended In' mula consent,
2 Compensation. Seward shall pay Lobliy;s1 0)M nsation for its services hereunder as
ibil $4 eac moni for nqrf2,,i3 Payment shall be made to
Robertson, Motiattle & Eastaugh urion ccc tif a app- i nvo i ce It s h a ll b th
responsibility of Robertson, Monagio & fitisiatigh to comptinsate Stevens & Associates, and
Bake z, Zane, Edmonds and O'Malley ibr
S2
f-`,„obertson IVIonagle Eiritstattgh
Federal obbyira Services A.greenie
Page 2
3. Termination, This agreement shall remain m - hitt ft.taee and effect far the term herein specified
unless terminated or annulled by mut agieeindrit of the parties
This as:a rti pit' ere' it Nelda understood that
lietkard desiaes t Iriskc use 01 LS unique etil.reiriencili (2usi tnhifi Apriorclingly, Lobbyist
have n F1 t to assign, tran Wieclq.c a:Ili:eel: the aguti.ienient, nor any idle:Feta
the,ye n o r an of mr.ume due or i due reniaisti of The terms therein,
5. akvers. Tvloclifications. or ,All„eratigti Any waiver OF Modificatimi of 'any of the provisions
of this agreement or the termination :hereof, shah be in writing and signed by the parties
Construction. This aRreernebi shall b., gidiverned lanv the laws of L Alaska.
. Independent Confraciteir 'Neither aai". en rant_ irpi ypiruained herein shad le
io Lobt rho rt_ritf. f.0 a;teM SeWriiCi 11011 giant to Lobbyist
any pi(peitir uHericy, whiethdr acgtial, impliizid cibbyist shall remain
throughout the per sf this ag: pep y .: :tractor
IN WITNESS WHEREOF the parties have stir. err liasts and tha date and at the place first
mentioned above.
R0131-7.11TS3N MON.A.Cid & Sii:Ath Ronald Gat
STE V EN S S S ATE S tic•
P. 7ANE F AND OMALL,.FY crry DITIViTARD. ALASKA
AT
•
93
Sponsored by: Mayor Dunham
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -128
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING AND SUPPORTING A SMALL SIGN
HONORING LONG TIME RESIDENT PATRICIA WILLIAMS AND
FAMILY TO BE PLACED UNDER THE SPRUCE TREE IN PAT WILLIAMS
PARK FOR AN AMOUNT NOT TO EXCEED $1,200.00
WHEREAS, lifetime valued resident Pat Williams recently celebrated her 100 birthday;
and
WHEREAS, Pat Williams is the daughter of prominent Alaskans Hazel and L.V. Ray; and
WHEREAS, L.V. Ray was President of the first Alaska Territorial Senate in 1913; and
WHEREAS, Pat Williams is a pioneer business woman who served on the Seward Planning
& Zoning Commission for years and continues to contribute to her community politically,
professionally and historically; and
WHEREAS, Pat Williams is an advocate in preserving and improving the green area at 711
Ballaine Boulevard between Monroe and B Street which was officially proclaimed "Pat Williams
Park" on July 14, 2003 by the Seward City Council by Resolution 2003 -073; and
WHEREAS, the electric department has agreed to light the spruce tree in Pat Williams Park
in her honor during the Christmas holidays; and
WHEREAS, as a gift for her friendship, service, valued resource and advocacy of
community issues, the Seward City Council wishes to honor Pat Williams and her family with a
descriptive plaque of her choosing, to be placed under the spruce tree in the park named after her.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The Seward City Council authorizes an expenditure not to exceed $1,200.00 for
design, compilation and completion of a sign to be placed under the spruce tree in Pat Williams Park
in Ms. Williams' honor.
Section 2. The funds will be expended from the Mayor /Council contingency account fund
# 101 -1110 -5690.
Section 3. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23 day of
November, 2009.
v
Council Agenda Statement
Meeting Date: November 23, 2009 a of situ, ZA
To: Mayor, City Council � "
o
From: City Clerk; / ' P
Agenda Item: Sign honoring Pat Williams to be placed in Pat Williams
Park
BACKGROUND & JUSTIFICATION:
The Seward City Council proclaimed "Pat Williams Park" on July 14, 2003, because of the many
contributions Patricia Williams and her family had made to the community over the years.
This Seward City Council wished to honor long -time resident Patricia Williams and her family with
a gift for her 100 birthday in October, 2009. The Seward City Council wanted to place a sign
honoring her and her family because they have been pioneers, contributed politically and
professionally throughout history, have been a valuable historic resource, and stayed and lived in
Seward since the town's conception in the early 1900's.
Along with eventual placement of the sign, in cooperation with the electric department, it is agreed
the spruce tree in the park will be lit for the holiday seasons in her honor.
Ms. Williams has agreed to assist in choosing what goes on the sign, and is pleased the sign will be
commissioned with her friend Carol Griswold. Carol Griswold was the artist for the sign which rests
at the Branson Pavilion, and this sign will be of the same size. That sign cost $940, so believe this
sign can be completed in the same price range, with an amount not to exceed $1,200.
INTENT: To honor Patricia Williams and her family by the Seward City Council as a gift for Ms.
Williams' 100 birthday.
CONSISTENCY CHECKLIST: Where applicable, this resolution/ordinance is consistent with the
Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council
Rules of Procedures.
Other:
FISCAL NOTE:
The cost of this sign shall be expended from the Mayor /Council account # 101 -1110 -5690. City
crews will be asked to install the sign.
Approved by Finance Department:
ATTORNEY REVIEW: Yes
•
RECOMMENDATION:
Approve Resolution 2009 -128, which authorizes $1,200 to be spent for a sign placed under the
spruce tree in Pat Williams Park, and will be lit by the electric department over the holiday seasons.
9 5
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -129
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, IN SUPPORT OF HOME - PORTING THE ALASKA REGION
RESEARCH VESSEL IN SEWARD AND DESIGNATING THE CITY OF
SEWARD AS THE NORTHERN MARITIME RESEARCH CAPITAL OF
ALASKA AND REQUESTING THE STATE OF ALASKA TO ENDORSE
THIS DESIGNATION
WHEREAS, the University of Alaska has announced that it plans to dock the new, 242 -foot.
state -of- the -art Alaska Region Research Vessel in Seward upon completion; and
WHEREAS, Seward is the logical choice for home - porting of the Alaska Region Research
Vessel, as it is strategically positioned in South Central Alaska with the protection of Resurrection
Bay; and
WHEREAS, supplies and equipment can easily reach the vessel, as Seward is on the road
system with access to the railroad, a deep draft, ice free port, freight dock, and a local air port; and
WHEREAS, stationing the ARRV in Seward will contribute to the year -round economy with
additional jobs and support services for the vessel; and
WHEREAS, the presence of the ARRV in Seward will provide our students a tangible
example of the importance of math and science career fields, and will provide a valuable conduit for
marine students pursuing marine training programs at the University and the Alaska Vocational
Technical Center; and
WHEREAS, Seward has historically been home port to the M/V Alpha Helix and offers a
cost effective location for the new ARRV operations and maintenance; and
WHEREAS, Seward has long served both geographically and practically as a hub in the field
of northern marine research; and
WHEREAS, Seward's location on Resurrection Bay lends itself to marine research and
education by many groups including the University of Alaska: School of Fisheries and Ocean
Sciences, the Alaska Sea Life Center, National Oceanic and Atmospheric Administration, the
Aluutiq Pride Shellfish Hatchery, U.S. Coast Guard, and more; and
WHEREAS, the City of Seward, the Alaska Sea Life Center, and the University of Alaska
have worked together to strengthen Seward as an active hub for sub - arctic, arctic and northern
marine research; and
U�
CITY OF SEWARD, ALASKA
RESOLUTION 2009 —129
WHEREAS, the geographic location of Seward (on the Anchorage road system) makes this
research location more easily accessible for researchers and members of the global scientific
community; and
WHEREAS, a primary goal of the City of Seward, in partnership with the Alaska Sea Life
Center, is to designate Seward as the northern marine research capital of Alaska; and
WHEREAS, Seward annually hosts the Alaska Regional Ocean Science Bowl, attracting
high school students and coaches from around the State to compete in northern marine Science in
Seward; and
WHEREAS, by obtaining City and State designation as the Maritime Research Capital of
Alaska, and eventually the United States, Seward could greatly increase grant writing possibilities
and potential to obtain grant funds for the State of Alaska, City of Seward, the Alaska Sea Life
Center and other marine research and educational organizations; and
WHEREAS, this designation will increase the State of Alaska, the City of Seward and the
Alaska SeaLife Center's reputation as a competitive facility for northern, arctic and sub - arctic global
marine research; and
WHEREAS, Resolution 2009 -10 was adopted on October 21, 2009 from the Seward Port
and Commerce Advisory Board which supports home - porting the Alaska Region Research Vessel in
Seward; and
WHEREAS, home porting the ARRV in Seward and designating the City of Seward as the
Northern Maritime Research Capital of Alaska is consistent with the City of Seward's
Comprehensive and Strategic Plans.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The City Council is in full support of home - porting the Alaska Region Research
Vessel in Seward.
Section 2. The City Council designates the City of Seward as the Northern Marine Research
Capital of Alaska and respectfully requests the State of Alaska to endorse this designation.
Section 3. This resolution shall take effect immediately upon its adoption.
9 7
CITY OF SEWARD, ALASKA
RESOLUTION 2009 —129
PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 23` day
of November 2009.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC
City Clerk,
(City Seal)
98
Council Agenda Statement , � Se
Meeting Date: November 23, 2009
4 P
From: Phillip Oates, City Manager
Agenda Item: Support for home - porting the Alaska Region Research Vessel in
Seward and Designating the City of Seward as the Northern Marine
Research Capital of Alaska
BACKGROUND & JUSTIFICATION:
Seward's proximity to year- round, ice free Resurrection Bay has long made it a welcoming port for
northern, sub - arctic and arctic marine research organizations. This proximity, in conjunction with the
City of Seward's location on the road and rail system (approximately two hours south ofAnchorage),
makes Seward relatively easy to access for traveling members of the scientific community.
For twelve years, the Seward Marine Center in cooperation with the University of Alaska Fairbanks;
School of Fisheries and Ocean Sciences, has hosted the Alaska Regional Ocean Science Bowl. This
academic competition attracts high school students and coaches from around the state. In 2009, the
Alaska SeaLife Center in partnership with the City of Seward, hosted the National Ocean Sciences
Bowl competition. This recognition has further increased Seward's strong reputation as a hub for
marine research and awareness within the scientific community of Alaska. Seward's local resources,
progressive harbor improvements and City commitment create an ideal location for cutting edge
marine research.
The City of Seward, the Alaska Sea Life Center, and the University of Alaska have worked together
to strengthen Seward as an active hub for sub - arctic, arctic and northern marine research. A primary
goal ofthe City of Seward, in partnership with the Alaska Sea Life Center, is to designate Seward as
the northern marine research capital of Alaska. By obtaining City and State recognition as the
Maritime Research Capital of Alaska, and eventually the United States, Seward could greatly increase
the grant writing possibilities and potential to obtain grant funds for the State of Alaska, City of
Seward, the Alaska Sea Life Center and other marine research and educational organizations. This
designation will further increase the State of Alaska, the City of Seward and the Alaska SeaLife
Center's reputation as a competitive facility for northern, arctic and sub- arctic global marine research.
The University of Alaska (UAF) anticipates competition ofthe construction oftheir state -of -the -art,
242 -foot Alaska Region Research Vessel in 2014. UAF has announced their intent to dock this vessel
in Seward. Seward's designation as Alaska's Northern Marine Research Capital and long history of
marine research compliments this partnership. This initiative would provide additional recognition to
community partners including the University of Alaska: School of Fisheries and Ocean Sciences, the
Alaska Sea Life Center, National Oceanic and Atmospheric Administration, the Alutic Shellfish
Hatchery, U.S. Coast Guard, and more.
ATTORNEY REVIEW: No
0 Q
CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE:
Approved by Finance Department
RECOMMENDATION:
Approve Resolution2009 -, in full support ofhome- porting the Alaska Region Research Vessel in
Seward and designating the City of Seward as the Northern Marine Research Capital of Alaska and
respectfully requesting the State of Alaska to endorse this designation.
0
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -130
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING AN ALTERNATIVE ALLOCATION METHOD
FOR THE FY2010 SHARED FISHERIES BUSINESS TAX PROGRAM,
AND CERTIFYING THAT THIS ALLOCATION METHOD FAIRLY
REPRESENTS THE DISTRIBUTION OF SIGNIFICANT EFFECTS OF
FISHERIES BUSINESS ACTIVITY IN THE COOK INLET FISHERIES
MANAGEMENT AREA
WHEREAS, the State of Alaska requires that for a municipality to participate in the
FY2010 Shared Fisheries Business Tax Program ( "Program "), the municipality must demonstrate
to the Department of Commerce, Community and Economic Development that the municipality
experienced significant effects during calendar year 2008 from fisheries business activities; and
WHEREAS, the Program provides for the allocation of available program funding to
eligible municipalities located within fisheries management areas specified by the Department of
Commerce, Community, and Economic Development; and
WHEREAS, the Program provides for the use, at the discretion of the Department of
Commerce, Community, and Economic Development, of alternative allocation methods which
may be used within fisheries management areas if all eligible municipalities within the area agree
to use this method, and the method incorporates some measure of the relative significant effect of
fisheries business activity on the respective municipalities in the area; and
WHEREAS, the City Council of the City of Seward, Alaska proposes to use an
alternative allocation method for allocating the approximately $57,946 in FY2010 funding
available within the Cook Inlet Fisheries Management Area, in agreement with all other
municipalities in the area participating in the FY2010 Shared Fisheries Business Tax Program.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. By this resolution the Council certifies that the City of Seward did experience
significant effects during calendar year 2008 from fisheries business activities that occurred
within the Cook Inlet fisheries management area, and seeks to apply for funding under the
FY2010 Shared Fisheries Business Tax Program.
Section 2. All eligible communities in the Cook Inlet fisheries management area will
receive fifty percent (50 %) divided equally and fifty percent (50%) divided on a per capita basis.
. 0 1
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -130
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
23rd day of November, 2009.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
ATTEST:
Jean Lewis, CMC
City Clerk
102
COUNCIL AGENDA STATEMENT IF 4 s
Meeting Date: November 23, 2009
Through: Phillip Oates, City Manager •
From: Kristin Erchinger, Finance Director f '" " 41:1p
Agenda Item: 2010 Shared Fisheries Business Tax Program
BACKGROUND & JUSTIFICATION:
The City of Seward is required to apply to the State of Alaska Department of Community and Economic
Development (DCED) each year, to qualify for funding under the State's Shared Fisheries Business Tax
Program. The purpose of the program is to provide for a sharing of state fish tax collected outside
municipal boundaries, with municipalities that have been affected by fishing industry activities.
This is the 17th year of this program, and municipalities across the state will share tax revenues from 2008
fisheries activity as reported by fish processors on their fish tax returns. The law that created this program
requires that funding be allocated first to fisheries management areas across the state based on the level of
fish processed in each area, compared to the total fish processed for the whole state. Then, funding is
allocated among the municipalities located within each fisheries management area, based on the relative
level of impacts experienced by each municipality.
Seward is located in the Cook Inlet Fisheries Management Area, which includes Anchorage, Homer, Kenai,
Kenai Peninsula Borough, Kachemak, Seldovia, Soldotna, and Seward. The State's FY2010 program
allocation to be shared within this area is approximately $57,946, down $2,250.30 from the prior year.
In fisheries management areas where the program allocation is greater than $4,000 multiplied by the
number of municipalities in the area, program regulations provide for a "long- form" application. In the
Cook Inlet Fisheries Management Area, the threshold value is $32,000 (8 municipalities x $4,000). The
final deadline for submitting application for the FY2010 Shared Fisheries Business Tax Program is
December 15, 2009.
The long -form application provides for a "standard" and an "alternative" method of funding allocation.
The City of Seward will file under the alternative method.
Standard Method: Under this method, each municipality must determine and document the cost of
fisheries business impacts experienced by the community in 2008. Once the impacts have been established
for each of the municipalities, the DCED will calculate the allocation for each municipality using the
following formula:
One -half of the available funding is divided among participating municipalities on the basis
of the relative dollar amount of impact in each community. The other half of the available
funding is divided among municipalities based on the relative dollar amount of impact per
capita in each community.
� . 1 .�
COUNCIL AGENDA STATEMENT
FY2010 Shared Fisheries Business Tax Program
Page Two
Alternative Method: Alternative allocation methods may be proposed by the municipalities within the
area. DCED will consider approving the use of a proposed alternative method only if all the municipalities
in the area agree to use the method, and if the method includes some measure of the relative effects of the
•
fishing industry on the respective municipalities in the area.
The short -form method allocates the available funds by sharing 50% of the funds equally among the
participating municipalities, and allocating the remaining 50% on a per- capita basis. The amount allocated
this year is more than in previous years, and would require filing the long -form application, since the
funding allocation does meet the established threshold. The information required by the long -form
application would be difficult and time - consuming to obtain. Therefore, it is proposed that municipalities
in our area use the alternative method and that we further agree that the allocation method be the same
method used in the short form allocation. Given the small amount of additional funding that the City might
gain by utilizing the standard method, compared to the additional time required to complete the application,
it is our recommendation that the city of Seward agree to use the alternative method and agree that 50% of
the funds will be allocated equally among the participating municipalities, and the remaining 50% allocated
on a per- capita basis. This will be the eleventh consecutive year of using this method.
CONSISTENCY CHECKLIST:
Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan, and City Council Rules of Procedures.
ATTORNEY REVIEW: No
FISCAL NOTE:
Using this same allocation method, Seward expects to receive approximately $5,000 in 2010.
Approved by Finance Department: )1.444
RECOMMENDATION:
Council approve Resolution 2009 - /J30 adopting an alternative method for the FY2010 Shared Fisheries
Business Tax Program, and certifying that this allocation method fairly represents the distribution of
significant effects of fisheries business activity in the Cook Inlet Fisheries Management Area and authorize
the city manager to apply for funds from the Shared Fisheries Business Tax Program.
1 4
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -131
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING EARLY ADOPTION OF GOVERNMENTAL
ACCOUNTING STANDARDS BOARD STATEMENT NO. 54,
ESTABLISHING NEW FUND BALANCE CLASSIFICATIONS, TO BE
CONSISTENT WITH THE 2010/2011 BIENNIAL BUDGET
WHEREAS, the Governmental Accounting Standards Board (GASB) issued Statement
No. 54, Fund Balance Reporting and Governmental Fund Type Definitions, which substantially
alters the focus, categories, and terminology used for fund balance reporting, while leaving
unchanged the total amount reported as fund balance; and
WHEREAS, the intent of the new Statement is to focus not on financial resources
available for appropriation, but to focus instead on "the extent to which the government is bound
to honor constraints on the specific purposes for which amounts in the fund can be spent "; and
WHEREAS, GASB Statement No. 54 is effective for periods ending after June 30, 2011,
which requires compliance by the City for its calendar year beginning January 1, 2011 and
ending December 31, 2011, and since the City's new biennial budget will include this calendar
year period, it is prudent to implement the new reporting classifications in time for inclusion in
the 2010 /2011 Biennial Budget document; and
WHEREAS, GASB Statement No. 54 will affect the City's general fund, special revenue
funds, capital project funds, and debt service funds, three total funds of which are included in the
2010/2011 Biennial Budget (General Fund, Hospital Debt Service, Seward Mountain Haven
Debt Service); and
WHEREAS, the new Statement No. 54 replaces the former fund balance classifications
(reserved fund balance, unreserved fund balance, designated fund balance, and undesignated fund
balance) with new classifications (nonspendable, restricted, committed, assigned, and
unassigned).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The Seward City Council hereby authorizes the early adoption of
Governmental Accounting Standards Board Statement No. 54 in order to include the new
required classifications in the 2010/2011 Biennial Budget.
105 J
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -131
Section 2. The new components of fund balance will consist of nonspendable fund -
balance (inherently nonspendable), restricted fund balance (externally enforceable limitations on
use), committed fund balance (self- imposed limitations established by the City Council prior to
the end of the period), assigned fund balance (limitations resulting from intended use, to be
established by the City Council, the city manager or his designee), and unassigned fund balance.
Section 3. The nonspendable fund balance reflects resources that are inherently
nonspendable. The restricted fund balance represents externally enforceable limitations on use
of resources. The committed fund balance category requires action by the City Council to
impose, remove or modify an element of committed fund balance. The assigned fund balance
category describes the portion of fund balance that reflects the government's intended use of
resources and may be delegated to the city manager or his designee. The City Council hereby
authorizes the city manager or finance director to classify fund balance as assigned, as
appropriate. The unassigned fund balance reflects any remaining net resources which are not
properly classified in any one of the other classifications.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
23rd day of November, 2009.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
ATTEST:
Jean Lewis, CMC
City Clerk
1 N.1
�� ta
COUNCIL AGENDA STATEMENT
Meeting Date: November 23, 2009
Through: Phillip Oates, City Managers
q
From: Kristin Erchinger, Finance Director
Agenda Item: Approval of New Fund Balance Designations as part of the 2010/2011 Biennial
Budget
BACKGROUND & JUSTIFICATION:
The Governmental Accounting Standards Board has issued Statement No. 54, Fund Balance Reporting
and Governmental Fund Type Definitions. This Standard is effective for periods ending after June 30,
2011, which means that it must be implemented by the City of Seward for its calendar year beginning
January 1, 2011. Since that calendar year is included in the City's first -ever Biennial Budget for the
period January 1, 2010 through December 31, 2011 which is currently being finalized, it is prudent to
implement the new reporting classifications within the Biennial Budget document.
The primary intent of this new standard is a modification in both terminology and focus, as it relates to
fund balance in governmental funds. The GASB intends for the new terminology to be more useful for
citizens and legislative bodies, who are interested in resource allocation and legal compliance (e.g.
budgeting) issues. The new classifications of fund balance focus not on the financial resources available
for appropriation, but instead attempts to focus on the "extent to which the government is bound to honor
constraints on the specific purposes for which amounts in the fund can be spent." Therefore, the new
classifications break down fund balance into the various limitations on its use. Some classifications are
limited by external entities (creditors, grantors, contributors, or laws and regulations of other
governments), or by the City Council (self- imposed limitations on use of fund balance), or by intended
uses which are not binding, down to the classification of unassigned fund balance, which is available for
any purpose. In the five - tiered hierarchy listed below, the hierarchy begins with the most limited use of
fund balance, down to the least limited use of fund balance.
Nonspendable fund balance (inherently non - spendable). This is defined as a portion of
net resources not spendable because of form (for example, inventories, prepaid items, unrealized gains,
long -term portion of notes receivable). In other words, assets that will either never convert to cash or
that will not convert to cash soon enough to effect the current period. It also includes resources which
cannot be spent because they must remain intact due to legal or contractual constraints (e.g., the principal
of an endowment or capital of a revolving loan fund). In this category, the City will record items such as
inventory and prepaid expenses, notes receivable from PSMC, etc.
Restricted fund balance. This portion of fund balance reflects resources which are
subject to externally enforceable legal restrictions such as creditors, grantors, contributors, and other
governments. Restrictions can also arise when specific revenues are raised requiring the revenue to be
used for a particular purpose, pursuant to enabling legislation. In this category, the City will record items
such as: debt service reserves; federal, state or local grants for capital projects, restricted in capital
project funds; etc.
Committed fund balance. This portion of fund balance describes resources whose use is
constrained by limitations imposed by the City Council. These committed resources remain binding
unless removed by the City Council no later than the close of a reporting period. Stabilization funds or
contingency funds can sometimes be reported in this category. In this category, the City will record
items such as: working capital, insurance reserves, lines of credit, etc.
CITY OF SEWARD
RESOLUTION 2009 -
Assigned fund balance. This portion of fund balance reflects a government's intended
use of resources. Such intent would have to be established by the City Council or an official designated
for that purpose. In this case, we are asking for authorization to designate the city manager and finance
director to be given the ability to assign fund balance. The primary difference between committed fund
balance and assigned fund balance is that committed fund balance requires action by the City Council
and a formal action is necessary to impose, remove, or modify a constraint. In assigned fund balance,
there is less formality. Some examples of when resources could be considered assigned, include at year-
end when a portion of the existing fund balance would be set aside to cover a projected deficit in the
subsequent year's budget, the need to report encumbrances at the end of a reporting period, and other
such accounting - related items.
Unassigned fund balance. The general fund, as the principal operating fund of the
government, often will have net resources in excess of what can properly be classified in one of the four
categories above. If so, that surplus is presented as unassigned fund balance.
CONSISTENCY CHECKLIST:
Where applicable, this agenda statement is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan, and City Council Rules of Procedures.
FISCAL NOTE:
There is no financial impact to implement GASB Statement No. 54.
Approved by Finance Department: * - #4/ RECOMMENDATION: �\
Council approve Resolution 2009 - � , authorizing the early implementation of Governmental Accounting
Standards Board Statement No. 54, establishing new fund balance classifications in order to coincide
with the implementation of the 2010/2011 Biennial Budget.
1 i;
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -132
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO SELECT AND
PURCHASE OUTRIGHT, VEHICLES AND EQUIPMENT IN AN
AGGREGATE AMOUNT NOT TO EXCEED $286,000 IN 2010 AND $130,000
IN 2011, AND TO PURCHASE HEAVY EQUIPMENT WITH
ACCESSORIES, SUBJECT TO OBTAINING FINANCING, IN AN AMOUNT
NOT TO EXCEED $380,000 IN 2010, FROM THE MOTOR POOL
INTERNAL SERVICE FUND
WHEREAS, the City of Seward has completed preparation of its first Biennial Budget,
effective for calendar years 2010 and 2011; and
WHEREAS, as a part of the Biennial Budget process, John Bird conducted a review of the
City's motor pool fleet and developed a replacement plan utilizing criteria such as vehicle condition,
mileage, and/or hours, and offered recommendations as to the timing for replacement of existing
vehicles and equipment within the City's fleet; and
WHEREAS, during the budget process, staff further pared the fleet listing and identified
vehicles and equipment which could be eliminated from the fleet, as well as identified items which
could be delayed into the future, in order to shore up reserves to mitigate current economic
uncertainties; and
WHEREAS, the original Motor Pool Replacement Plan identified 123 fleet items totaling
$11,815,600, and that list was pared down by 21 items to a new total of $9,016,600; and
WHEREAS, the list of vehicles and equipment slated for replacement in 2010 and 2011
includes: two police vehicles; one harbor flatbed; three parks and recreation trucks; a tractor, cube
van, sander, flatbed, and dump truck for public works; and a wastewater sewer jet; with the cost of
replacement for each vehicle or piece of equipment not to exceed those listed on the attached Motor
Pool 2010/2011 Capital Replacement Requirements Listing, totaling $286,000 in 2010 (includes
2009 and 2010 suggested replacements), plus $380,000 subject to obtaining financing for a D6 CAT
Dozer, and $130,000 in 2011; and
WHEREAS, upon City Council approval, administration will begin to select and purchase
these replacement vehicles and equipment.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA that:
19
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -132
Section 1. The Seward City Council hereby approves the 2010/2011 Motor Pool Capital
Replacement Plan.
Section 2. The Seward City Council hereby authorizes the city manager to select and purchase
outright, replacement vehicles and /or equipment to replace those items listed on the attached Motor
Pool Fund 2010/2011 Capital Replacement Requirements list, in amounts not to exceed the amounts
listed for each individual vehicle and/or piece of equipment, with 2009 and 2010 outright purchases
totaling not -to- exceed $286,000, to be purchased in 2010, and 2011 purchases totaling not -to- exceed
$130,000.
Section 3. The Seward City Council hereby authorizes the city manager to select and purchase
outright, an International 7400 Dump Truck for an amount not -to- exceed $110,000, with said
amount included within Section 1 ($286,000) above.
Section 4. The Seward City Council hereby authorizes the city manager to select and lease /purchase
a D6 CAT Dozer subject to financing and funding, not to exceed $380,000 in 2010.
Section 5. This resolution is effective immediately upon adoption.
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 23rd day of
November, 2009.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis
City Clerk
(City Seal)
0
Council Agenda Statement
roe set
Meeting Date: November 23, 2009 •'4
Through: Phillip Oates, City Manager gtAS�p
From: Kristin Erchinger, Finance Director
Agenda Item: Purchase of 2010 and 2011 Motor Pool Fleet Replacement Vehicles
and Equipment
BACKGROUND & JUSTIFICATION:
In preparation for the City of Seward's first biennial budget, the city manager commissioned a
study of the City's motor pool fleet aimed at: 1) determining whether the City's contributions to
the motor pool fund were sufficient to meet the goal of forward- funding replacement of the
City's fleet vehicles and equipment; 2) identifying all equipment and vehicles in the fleet; 3)
assessing the condition (mileage, hours, age) of each item in the fleet; and 4) developing a
systematic replacement plan to simplify the process of requesting annual replacement of
equipment and vehicles.
The result of this study was the development of the Motor Pool Capital Replacement Plan. This
Plan lists all of the equipment and vehicles in the City's fleet, and prioritizes those items into the
specific year in which replacement should occur. In determining the timing for replacement,
John Bird utilized criteria including the current condition of the item, the total miles or hours on
the equipment, and the age of the equipment. The unedited result of his work is attached hereto
as Exhibit C, and recommends 2010 budget replacements totaling $1,672,000 (includes items he
recommended for replacement during 2009 or 2010), and 2011 budget replacements totaling
$1,667,000.
During the budget process, staff pared down the items on Exhibit C (from 123 total items) by
identifying items to be completely removed from the motor pool fleet (21 items totaling
$2,799,000), items which could be purchased used rather than new, (resulted in savings of
$69,000), and items which replacement could be postponed to a later year ($740,000). The
explanation for each item is attached hereto as Exhibit B.
The final recommendation to the city council is reflected in Exhibit A. This schedule shows
purchases in 2010 (includes 2009 and 2010 items) totaling $286,000, the lease /purchase of a
CAT tractor totaling $380,000 in 2010, and purchases in 2011 totaling $130,000.
CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the
Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City
Council Rules of Procedures.
Other:
ATTORNEY REVIEW:
INTENT:
The intent of this resolution is to obtain Council approval of the 2010/2011 Motor Pool Capital
Replacement Plan, and authorization to purchase the replacement vehicles and equipment for
each of the items listed on Exhibit A. Upon authorization, departments will begin the process of
purchasing replacement vehicles and equipment.
FISCAL NOTE:
Total appropriations for 2010 will be $286,000, which includes items under $50,000 and the
purchase of an International 7400 dump truck for an amount not -to- exceed $110,000. A
lease /purchase for an amount not -to- exceed $380,000 for a D6 CAT tractor is authorized for
2010. Total appropriations for 2011 are $130,000.
Approved by Finance Department: v taitz
RECOMMENDATION:
Seward City Council approve Resolution 2009- 09-- approving the 2010/2011 Motor Pool
Capital Replacement Plan, authorizing the city manager to select and purchase outright, vehicles
and equipment in an aggregate amount not to exceed $286,000 in 2010; to select and purchase
outright, vehicles and equipment in an aggregate amount not to exceed $130,000 in 2011; and to
purchase heavy equipment with accessories, subject to obtaining financing, in an aggregate
amount not to exceed $380,000 from the motor pool internal service fund.
112
2010/2011 Motor Pool Replacement Plan
Replacement Justification
Vehicle #255 —
Description: Police Explorer — 8 years old — Poor condition — 117,172 miles.
Uses: The police department maintains a fleet of 10 vehicles to accommodate 24/7 year -round patrol
coverage. The department aims to replace two vehicles per year so that the fleet is rotated out every five
years. However, over the next two years, only two vehicles (rather than four) are requested for
replacement, due to the City's desire to shore up motor pool fund reserves to meet economic
uncertainties. The expected costs to replace this vehicle with a more fuel efficient Chevy Impala,
including the addition of a police package (sirens, etc.) is $34,000.
Purchased: This vehicle was purchased new in 2001.
Justification: This vehicle is eight years old and with increased maintenance costs, will become a
maintenance and repair liability, as well as a safety liability. It is one of the two oldest vehicles in the
police fleet. Over the past two years, R &M costs have been approximately $1,951. Estimated gas
mileage is 13 mpg. Replacement is needed in order to routinely rotate out vehicles which get a significant
amount of in -town use. The department has transitioned from a rotating fleet to a take -home fleet. The
current fleet of ten vehicles includes many which are aging and in need of replacement. Replacing these
police vehicles will allow the take -home vehicle program to continue for the police department, which
increases the department's response and effectiveness by: crime rate reduction; deterring criminal
activity; increasing the community's sense of security; increasing officer presence in community; and
increasing rapid deployment capabilities.
Replacement: Vehicle will be replaced with a more fuel efficient new Chevy Impala. This vehicle is
expected to increase fuel efficiency by 30 %, decrease maintenance costs (3 year /36,000 mile warranty),
and decrease vehicle operational hours by up to 60 %.
Vehicle #301 —
Description: General Services — Blazer — 17 years old — Poor condition — 113,750 miles.
Uses: This vehicle is available to City staff at City Hall when it is necessary to run in -town errands on
behalf of the City (e.g. daily post office pick -ups, bank deposit runs, jail inmate meal shopping). The
current vehicle has reached the end of its useful life and will be replaced with a used vehicle for an
amount not -to- exceed $10,000.
Purchased: This vehicle is a 1992 model.
Justification: This vehicle has reached the end of its useful life and is more costly to repair than to
replace with a more efficient vehicle requiring less maintenance.
Replacement: This vehicle will be replaced with a used vehicle capable of hauling small loads in -town.
Vehicle #221 —
Description: Parks Maintenance — 4WD truck — 24 years old — Poor condition — 65,866 miles.
Uses: This truck is used for winter maintenance (e.g. sanding) in City parks, City Hall, animal control,
TYC and Senior Center, bike paths, etc. Winter use estimated at 2 to 7.5 hours per day, seven days per
week. Summer uses include campground compliance, and maintenance on parks, trails, playgrounds,
cemetery, ballfields. Summer use is estimated at 2 to 16 hours per day. Can operate 20 -hours per day
during Fourth of July and Salmon Derby weekends.
Purchased: This truck was a hand -me -down from the animal control.
Justification: Since the Shop began keeping records in May 2008, this truck has required $2,700 in
parts. The starter was replaced 3 times in 2009; doors won't close or seal and leak water and air;
Replaced tailgate but does not work correctly.
Replacement: Need full -size 4WD truck; extended cab preferred to carry tools and supplies. A used
replacement is acceptable if it is in sound mechanical condition.
113
Vehicle #254:
Description: Police Ford Crown Vic — 10 years old — Poor condition — 98,677 miles.
Uses: This is a standard -issue police vehicle used for police patrol and response.
Purchased: 1999, purchased new
Justification: This vehicle is the oldest vehicle in the police fleet and was deployed in the past, as a
rotating fleet car (operated by multiple users 18 to 24 hours per day, 7 days per week). Vehicles will now
be assigned to individual officers, thereby increasing accountability and presumably improving the care
and attention paid to each vehicle. The repair and maintenance costs on this vehicle over the past two
years have been approximately $3,527. Estimated gas mileage is 15 mpg.
Replacement: Vehicle will be replaced with a more fuel efficient new Chevy Impala. This vehicle is
expected to increase fuel efficiency by 30 %, decrease maintenance costs (3 year /36,000 mile warranty),
and decrease vehicle operational hours by up to 60 %.
Vehicle 216:
Description: 1998 White, 2WD Ford truck — 11 years old — Poor condition — 93,519 miles.
Uses: Summer uses campground compliance, parks, trails, playgrounds, cemetery, ballfields
maintenance. Use estimated 2 to 16 hours per day. Can operate 20 -hours per day during long Fourth of
July and /or Salmon Derby weekends. Off season uses: occasional use by TYC or S &R for outdoor
events, moving supplies and equipment, etc... Winter uses: rare
Purchased: This vehicle was purchased used for $7,000 from a private contractor working on the
Seward Highway project.
Justification: This vehicle has reached the end of its practical life for the City's needs. (Specific vehicle
problems include: A -Arm and ball joint (est $300 in parts) need replacing. Suspension work needed.
Brakes need replacement; Spent $1600 since May 08 in parts. Shifter indicates wrong gear. Needs
windshield replaced.)
Replace: need mid -size 2WD truck. Extended cab desired not for people, but for tools and supplies. Will
replace with a used vehicle.
Vehicle 105 — CAT dozer:
Description: 1988 CAT dozer — 21 years old — Poor condition.
Uses: This piece of equipment is the City's primary flood response dozer, used repeatedly over the past
few years to respond to flooding at the Lowell Creek water outfall, as well as for other earth- moving
needs. The dozer is also used in the winter to push snow.
Purchased: This equipment was purchased more than 20 years ago.
Justification: This equipment has become too costly to maintain. The engine requires a major overhaul
and the undercarriage is rusting out. The City has sent this equipment to Anchorage to repair leaks into
the transmission, but the leaks continue to occur. The City does not have the tools or the space to work
on this equipment, so it must be sent to Anchorage for repairs. It is not cost - effective to invest the
significant dollars it would take to overhaul the engine, only to end up with a very old piece of equipment
with other problems.
Replace: This will be replaced by a D6 CAT dozer, for a cost not -to- exceed $380,000. Staff expect to be
able to negotiate a lower cost given the current market conditions. This equipment will be purchased
through capital lease financing.
Vehicle 214:
Description: 1998 White, Ford 2WD truck — Poor condition — Approx. 70,749 miles.
Uses: Summer uses campground compliance, parks, trails, playgrounds, cemetery, ballfields
maintenance. Use estimated 2 to 16 hours per day. Can operate 20 -hours per day during long Fourth of
July and /or Salmon Derby weekends. Off season uses: occasional use by TYC or S &R for outdoor
events, moving supplies and equipment, etc...Winter uses: rare
Purchased: This truck was purchased used for $7,000 from private contractor working on Seward
Highway project.
Justification: (list problems) significant electrical problem. Tried to repair four times. No gauges work
for more than one day. Brakes need replacement. Spent $160 in parts since May 08 (probably due to
gauges not working, cannot assess mileage.) Engine replaced approx four years ago. Tailgate in poor
condition, missing parts. 1
Replace: need mid -size 2WD truck. Extended cab desired not for people, for tools and supplies. Used is
arrantahlp if not ranlarino maintananra nrnhlamc
Vehicle 122:
Description: 1991 G -3500 Cube Van — Poor condition — 66,466 miles
Uses: This is a mobile shop unit used by a number of City departments, for carrying tools, supplies and
construction and repair materials to project locations, reducing the need for crew to return to Shop for
materials and supplies.
Purchased: This vehicle was purchased used.
Justification: The cab and service floor boards are rusting through. The engine is very difficult to start
in cold weather, and experiences an increasing loss of power each year. The front suspension has
collapsed, been rebuilt, and is loose again. It is not cost - effective to continue to maintain this vehicle.
Replace: This will likely be replaced with a used cube van, not -to- exceed $25,000.
Vehicle #123:
Description: 1997 Sander in poor condition — 53,515 miles.
Uses: The purpose of this rig is to sand all of the City's facility parking areas, including City Hall,
Library, Community Center /TYC, bike paths, parks, small parking lots, warehouse. City Shop, etc. This
is a critical service that is done in the early morning hours during the winter in order to ensure safety for
City employees and the public on City property.
Justification: The existing vehicle is 12 years old and is in poor condition. It is becoming more costly to
repair than it is worth.
Replacement: A replacement vehicle will be purchased in order to replace this vehicle, for an amount
not -to- exceed $30,000.
Vehicle #127:
Description: 1984 dump truck in poor condition — 2,138 hours on a rebuilt engine.
Uses: This truck is used extensively in the winter and serves as one of the primary pieces of equipment
for snow removal. When used in combination with the City's snowblower, the time needed to remove
City streets of heavy snowfall is significantly decreased.
Justification: The existing vehicle was purchased used for $10,000 approximately five years ago. It has
significant rusting out of the bed and the three used dump trucks which were purchased are all in need of
replacement due to excalating costs of repairs versus the benefit of repairs.
Replacement: This vehicle will be replaced with an International 7400 Dump Truck at an approximate
cost of $110,000.
Vehicle #120:
Description: 1988 flat bed pickup — poor condition — 66,845 miles.
Uses: This vehicle is used by the city shop, roads /streets crew, and water and wastewater crew for
hauling materials to and from the job site, and from Anchorage. It serves to haul equipment from one
location to another as well (e.g. generators), as well as brush and trees when clearing rights -of -way or
project work sites.
Justification: This vehicle is more than 20 years old and is no longer safe to operate while hauling heavy
loads. It is an essential item in the City fleet and the mounting costs to repair make it a prime candidate
for immediate replacement.
Replacement: The flatbed can be replaced with a new vehicle for an amount not -to- exceed $45,000.
Vehicle #152:
Description: 1973 sewer jet — poor condition — no data regarding miles /hours.
Uses: The sewer jet is used in the application of jetting or clearing out sewer mains.
Justification: The current sewer jet was repowered in 2000 to a diesel, which made a significant
improvement in its functionality for the City. However, this is equipment is more than 35 years old and is
in need of replacement.
Replacement: The crew would like to replace this piece of equipment with a used vac -truck that could
be used by both the street department and sewer department. However, due to cost considerations, if that
is not possible, a replacement sewer jet can be purchased for an amount not -to- exceed $40,000.
1 15
Vehicle #456:
Description: 1999 Ford F -350 flatbed pickup — fair condition (the vehicle has died since John Bird's
assessment of fair condition) — 66,963 miles.
Uses: This is a flatbed truck with lift gate. Currently is mounted with snow plow and does the majority
of harbor uplands snow plowing in the winter, including fire lanes, parking lots and X -float area. It
carries large material loads, hauls snow blowers to outlying areas, and is often borrowed by other
departments (fire, parks and rec, parking) when a flatbed is needed. The harbor uses this to haul
logs /trees up to 20 feet in length, and other debris from the harbor. The harbor has already eliminated one
primary vehicle from the fleet in order to downsize. If this vehicle is not replaced, it will be difficult for
staff to manage work at multiple locations (logging floats, travelift at SMIC, meetings at city hall), since
staff is often spread around multiple locations at the same time. The harbor has a year - around staff of 11
employees served by only 5 vehicles.
Justification: In 2009. repair and replacement costs on this vehicle were over $2,000 (front axle u- joints;
replace broken hub; replace seals; repair tie rods; repair transmission shifting and front axles locked in 4-
wheel drive). The vehicle has had above - average wear and tear associated with plowing.
Replacement: This vehicle will be replaced with a similar vehicle with hidden liftgate, at an amount not -
to- exceed $45,000. It may be possible to achieve (up to $9K) additional cost savings by taking the
liftgate, plow package and flatbed off the old vehicle and utilizing those parts on the new vehicle.
116
CITY OF SEWARD EXHIBIT A
MOTOR POOL FUND
2010/2011 CAPITAL REPLACEMENT REQUIREMENTS
(This is the final version after staff input)
Year to Years to
Unit q Department Year Vehicle Total Miles/Hours Mile relee per Condition & noes Years till 'e°,1( p year age m il es or max h replace based replace based Replace Cost
on hours/miles on age
2009 Replacement (to be purchased in 2010)
255 Police 2001 Explorer I 114,824 12,758 Poor 0 2009 2011 34,000
301 Gen'l Svc 1992 Blazer i 113,750 6,691 Poor 0 2009 2002 (a) 10,000
221 Parks & Rec 1995 Ford 65,866 4,391 Poor 8 2017 2005 (a) 19,000
S 63,000
2010 Replacement
254 Police 1999 Ford CV 98,644 I 9,864 Poor 0 2009 2009 34,000
216 Parks & Rec 1998 Ford 93,519 8,502 Poor 1 2010 2008 (a) 12,000
I05 Public Works 1988 Cat tractor 3,855 193 Poor /15 5000 2014 2003 (b) Lease /Purchase
214 Parks & Rec 1998 Ford 70,749 6,432 Poor 5 2014 2008 (a) 12,000
122 Public Works 1991 Cube Van 66466 3,693 Poor /10 130K 2026 2003 (a) 25,000
123 Public Works 1997 Sander 53515 4,460 Poor /15 NA NA 2012 (a) 30,000
127 Public Works 1984 Dump truck 2,138 102 Poor /12 10000 2029 1996 110,000
$ 223,000
2011 Replacement
120 Public Works 1988 Flatbed 66,845 3,342 Poor 10 2019 1998 45,000
152 Wastewater 1973 Sewer jet ? ? ' Poor /10 No data 1983 40,000
515 HIesleie 1973 Pep New Meter Poem34 -}0000 No-data 3-988 l
456 Harbor 1999 Flatbed 66,963 6,696 ! a 5 2014 2009 45,000
S 130,000
(a) Anticipates purchase of used equipment /vehicle.
(6) Lease /Purchase totals $380,000 over 7 years at approx. 6% interest.
117
CITY OF SEWARD EXHIBIT B
MOTOR POOL FUND
CAPITAL REPLACEMENT REQUIREMENTS
(This version includes staff input to pare down, postpone replacement, and verify costs) •
Year to Years to _
Una Year Vehicle Total MilesrHrspe Condition di Years till ICON replace replace Replace test' Notes
Mile9Hours r year max age mils or rashes based on based on
hourYMlb age
2009 Replacement
334 Fire 1981 Choy} UNI UPII: Peer LINK 144414 1 1991 Being replaced 2009
255 Police 2001 Explorer 114,124 12,751 Poor 0 2009 • 2011 34,000
301 Gen9 Svc 1992 Blazer 113,750 6,691 Poor 0 2009 2002 10,000
Will buy USED
221 Parks & Rec 1995 Ford 65,866 4,391 Poor 8 2017 2005 19,000
.._ USED; moved from 2011 to 2009
$ 63,000
2010 Replacement
254 Police 1999 Ford CV 98,644 9,864 Poor 0 2009 2009 34,000
463 14arher 1995 Chevy 96,550 6,680 Peer -1- „ changed rmms2dxms2ax- egnipmml
? 9 2005
Rennie from Ocet
216 Parks & Rec 1998 Ford 93,519 8,502 Poor I 2010 2008 12,000
'' -- USED changed from 519K to SI2K
435 WeterAKesiewatee 1987 I Flatbed 93,321 4444 Poor a 2011 1997
_22 Parka & 12.,..e ' 4484 t Fef4 83,656 3436 Peer 5 2 014 1994 _ _ Remove from fleet; 575K
Decommissioned
105 Public Works 1988 Cat tractor 3,855 193 - Poor /15 5000 2014 2003
- Moved to LeasdPorc2asc S3NOK
468 Public-Works 1982 Sander . 2,594 449 Peer/-5 NA NA 1997 Being replaced 2009
1-14 Pabbie-Werlfs 4984 1420- tenker 2,957 4.33 Peere40 6099 3434 4-994
Being replaced 2009
214 Parks &Rec 1998 Ford 70,749 6,432 Poor 5 2014 2008 12,000 USED; changed @om Sl9K to SI2K
122 Public Works 1991 Cube Van 66466 3,693 Poor /ID 130K 2026 2003 25,000
USED: changed from 545K l0 525K
123 Public Works 1997 Sander 53515 4,460 Poor /15 NA NA 2012 30,000 USED: changed fmm545K to 530K
127 Public Works 1984 Dump truck 2,138 102 Poor /12 10000 ' 2029 1996 90,000
4-23 P u b �"c W rka -1977 6e1 9 9 Poor /15 3449 No -data 1992
Move out of Motor Pool; operations S I S K
212 Parks,. Rec 1994 Trailer 4-2 454 2486
Remove from fleet
24 -5 ni ee 4-946 Tre}ler 1-3 NA 2498
Move out of Motor Pool; operations SSK
333 SVAC 4999 fanbelarxe 2,223 33.2 S. 8414 2334 3944
Not Mly.owned
$ 203,000
2011 Replacement
120 Public Works 1988 I Flatbed 66,845 3,342 Poor 10 I 2019 1998 I 45,000
433 Public - Works 2404 U. trailer Peer/4-2 N,4 244-2
152 Rennve from motor pool to operations; S40K
Wastewater 1973 Sewer jet ? ? Poor /10 No data 1983 40,000
393 Eleetrie 4.938 Bueket-trk 5,534 295 1 Peer/44 8999 2021 1998
Off-road mugs; will rot be replaced
546 l:loetric frailer Poor /12 NA
508 Eleetrie 4 961 Trailer Poor/ 12 ^_ 1973 R ennve from flee.
_ NA 197' Remove from fleet.
515 Electric 1973 Dozer New Meter Poor /15 10000 , No data 1988
- Moved to lease'IWchaso S200K
456 Harbor 1999 Flatbed 66,963 6,696 Fair 5 2014 2009 45, OOO
_ Moved from 2013 due le mechanics red -tag
354 Fire 1965 Pumper 49449 236 I Peer/44 1001( 2409 3449
Being replaced 201 C
$ 130,000
ItalIcized replacement cost figures require refinement; based on cost estimate at Ihis time.
CITY OF SEWARD EXHIBIT C
MOTOR POOL FUND
CAPITAL REPLACEMENT REOUIREMENTS
(This version of the document reflects John Bird's recommendations prior to staff input to
eliminate vehicles, postpone to future year, and verify replacement cost)
Year to Years to
Unit k Total Miles/Hrs Condition & Years till replace
Total Vehicle 100K miles or based on replace Replace Cost'
wee/Hama per year max age b based on
max bra hoarsfiWe
age
2009 Replacement
354 Fire 1981 I Chevy UNK UNK Poor UNK UNK I 1991 45,000
255 Police 2001 Explorer 114,824 12,758 Poor 0 2009 2011
22,000
301
Gen? Svc 1992 Blazer 113,750 6,69] Poor 0 2009 2002 30,000
114 Public Works 1964 Steamer 637 14 Poor/7 NA NA 1971
45,000
514
Electric 1982 Chevy 69,038 2,655 Poor 12 2021 1992 45,000
2010 Replacement S 187,000
254 Police 1999 Ford CV 98,644 9,864 ' Poor 0 2009 2009
462 28,000
Harbor 1995 Chevy 96,552 6,680 Poor 1 2010 2005
18,000
216 Parks & Rae 1998 Ford 93,519 8,502 Poor 1 2010 2008
19,000
257
Police 2001 Explorer 92,728 11,591 Poor 1 2010 2011 22,000
155 Water/Wastewater 1987 Flatbed 93,321 4,444 Poor 2 2011 1997
35,000
222 Parks & Rec 1984 Ford 83 3,486 Poor 5 • 2014 1994
105 Public Works 1988 Cat tractor 3,855 193 Poor /I5 5000 2014 2003 380,000
108 Public Works 1982 Sander 2,594 100 Poor /15 NA NA 1997 195,090
115 Public Works 1994 [120 tanker 2,957 123 Poor /10 6000 2034 1994
214 Parks & Rec 1998 Ford 70,749 6,432 Poor 5 109,000
2014 2008 19,000
122 Public Works 1991 Van 66466 3,693 Poor /10 130K 2026 2003 45,000
123 Public Works 1997 Sander 53515 4,460 Poor /15 NA NA 2012
125 Public Works 1987 Dump truck 267 45,000
P 67 13 Poor /l2 10000 2800 1999 90,000
126 Public Works 1987 Dump truck 1,658 79 Poor /12 10000 2114 1999
127 Public Works 1984 Dmnp truck 2,138 102 Poor /12 90,000
10000 2029 1996 90,000
128 Public Works 1977 Compressor 0 0 Poor /15 5000 No data 1992
212 Parks & Rec 1994 Trailer 7,000
12 NA 2006 5,00 00 0
215 Parks & Rec 1996 Trailer 12 NA 2008
Ambulance 2,223 222 5,000
552 SVAC 1999
-- 5 80K 2359 2004 250,000
2011 Replacement $ 1,485,000
221 Parks & Rec 1995 Ford 65,866 4,391 Poor I 8 2017 2005
131 Public Works 1992 Flatbed 65,128 3,831 Poor 15,000
9 2018 2002 45,000
120 Public Works 1988 Flatbed 66,845 3,342 Poor 10 2019 I 1998
45,000
256 Police 1997 Expect 99,120 8,260 Fair 0 2009 2007 48,000 8 000
135 Public Works 2000 U. trailer Poor /12 NA 2012 40,000
152 Wastewater I 1973 Sewer jet ? 7 Poor /10 No data 1983
40,000
361 Fire 1981 Fire truck* 2,653 98 Poor /15 100K NA 1996 400,000
503 Electric 1988 Bucket Irk 5,534 205 Pt 8000 2021 1998 400,000
506 Electric Trailer Poor /]2 NA
15,000
508 Electric 1961 Trailer Poor /12 NA 1973 15,000
515 Electric 1973 Dozer New Meter Poor /15 10000 No data 1988
200,000
351 Fire 1965 Pumper 10000 238 Poor,15 100K 2009 2009 400,000
$ 1,667,000
• Itllozed replacemen, cost fig.. require o r fi ncine,t basal on cost estimate at ibis time
gun
Page I oft
City of Seward, Alaska City Council Minutes
October 12, 2009 Volume 38, Page
CALL TO ORDER
The October 12, 2009 regular meeting of the Seward City Council was called to order at 7:00
p.m. by Mayor Clark Corbridge.
OPENING CEREMONY
Lieutenant Butch Tiner led the pledge of allegiance to the flag.
ROLL CALL
There were present:
Clark Corbridge presiding and Willard Dunham
Jean Bardarson Bob Valdatta
Tom Smith Marianna Keil
comprising a quorum of the Council; and
Phillip Oates, City Manager
Jean Lewis, City Clerk
Johanna Dollerhide, Assistant City Clerk
After Roll Call, Council suspended the rules to have a brief birthday party honoring
Seward's oldest citizen Pat Williams, who turned 100 on October, 20, 2009.
ABSENT - None
VACANT - One
CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED
FOR PUBLIC HEARING
Keith Campbell, as chair of the library museum building committee, congratulated the
council for putting forth the ballot issues last week. The bonding issue passed, but the sales tax
increase was defeated. The committee had been interviewing architects for the project all day and
the committee hoped to have schematics by mid January. They had some wonderful applicants for
the design of the building. Campbell complimented the citizens for stepping up and saying yes to the
project.
Tim McDonald, said it was invigorating having a party for Pat Williams and realized we are
all family. Politically, this town had problems. Seward did not have an electorate, and had structural
financial problems that needed to be faced sooner than later. He hoped they paid attention to the
serious tasks at hand.
APPROVAL OF AGENDA AND CONSENT AGENDA
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City of Seward, Alaska City Council Minutes
October 12, 2009 Volume 38, Page
Motion (Bardarson/Keil) Approval of Agenda and Consent Agenda
Motion Passed Unanimous
The following was added to the agenda:
Mayor Corbridge's Mayor Awards of appreciation.
The clerk read the following approved consent agenda items:
Resolution 2009 -098, Accepting Reimbursable Historic Preservation Travel Grant And
Appropriating Funds Totaling $3,790 Including $2,274 Federal Share And $1,516 In -Kind
Volunteer Labor Of The Seward Historic Preservation Commission.
Approval Of Council Letter Of Support To Submit Seward Mountain Haven Project In The
"Just A Darn Good Idea" Category For AML's Community Awards.
Certification Of The October 6, 2009 Municipal Election Results As Final. Results Are Listed
In The Same Substantial Form As Certified By The Canvass Board:
FINAL CERTIFICATE OF RESULTS FOR THE
REGULAR MUNICIPAL ELECTION
HELD OCTOBER 6, 2009
The City Canvass Board has completed their review of all absentee and questioned ballots of the
Regular Municipal Election held October 6, 2009. Their totals are:
f Note: Total Counted plus Total Rejected =Total Voted 3
Report of Absentee and Questioned Ballots
Absentee ballots voted 77
Questioned ballots voted 16
Special Needs ballots voted 3
Total Voted 96
Rejected
Not registered, registered too late 17
or registered out of City
Form not completed properly 1
Signed/witnessed after election day
Total Rejected 18
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City of Seward, Alaska City Council Minutes
October 12, 2009 Volume 38, Page
Counted
Absentee 75
Questioned 0
Special Needs 3
Total Counted 78
The Election Day results, after canvassing are as follows:
Two -year Mayoral Seat
Election Day Votes After Canvass Votes Total Votes
Willard E. Dunham 264 52 316
Write -ins 113 18 131
Three,Two -year Council Seats
Election Day Votes After Canvass Votes Total Votes
Tom Smith 285 51 336
Robert Valdatta 311 55 366
Vanta Shafer 310 52 362
Write -ins 56 17 73
Proposition 1. (Advisory) Shall fluoride be added to the City of Seward water to the level (0.7 -1.2
parts per million) recommended by the U.S. Public Health Service?
Election Day Votes After Canvass Votes Total Votes
YES 229 50 279
NO 206 28 234
Proposition 2. (Advisory) Shall the Seward City Council increase the sales tax from 4.0% to 4.5 %,
with the understanding that the additional funds are expected to be in an amount sufficient to cover a
portion of the proposed library /museum operating and construction costs and would be available to
be appropriated by the City Council?
Election Day Votes After Canvass Votes Total Votes
YES 185 38 223
NO 251 37 288
Proposition 3. Shall the City of Seward incur debt and issue general obligation bonds in an amount
not to exceed five million dollars ($5,000,000) to finance the construction of community library
museum capital improvements in the City? Bonds may not be issued until the City has obtained
additional funding through contributions and grants for the remainder of the costs of the project.
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City of Seward, Alaska City Council Minutes
October 12, 2009 Volume 38, Page
The bonds shall be secured by a pledge of the full faith and credit of the City. It is expected
that annual payments of principal and interest on the Bonds will not exceed the annual amount to be
received by the City from a one -half percent sales tax.
Election Day Votes After Canvass Votes Total Votes
YES 253 48 301
NO 176 27 203
A total of 440 people voted at this election plus 78 counted absentee votes = 518 Total.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Proclamations and Awards
Mayor Corbridge gave special thanks and plaques of gratitude to Vice Mayor Dunham,
City Clerk Jean Lewis, and Finance Director Kris Erchinger.
A gavel and plaque was presented to Mayor Clark Corbridge for excellent leadership
and dedicated service as Mayor of the City of Seward.
A gavel and plaque was presented to Ron Long for his excellent leadership and
dedicated service as Seward's Representative on the Kenai Peninsula Borough Assembly.
A proclamation honoring Fire Prevention Month was read.
Borough Assembly Report. Borough Assembly Representative Ron Long did not have
anything extra to report, but took this opportunity to thank his wife for her support during his time as
Borough Assemblyman for Seward.
City Manager's Report. City Manager Phillip Oates congratulated Mayor Corbridge for
his service. Oates stated since the last Council meeting there had been no city expenditures of
$10,000 to $50,000 and no Requests For Proposals (RFPs) to report.
The City Administration had completed and signed an extension of agreement for two
additional, one year extensions for the Aluttiq Shellfish Hatchery Agreement. Senator Gary Stevens
would be in Seward on October 16 and 17, 2009. There would be meetings with the administration,
council, boards and commissions and the public. The Providence Community Health Fair would be
Saturday, October 24, 2009 from 8:00 a.m. to 12:00 p.m. at the AVTEC gym. There was a coal ship
docked in Seward on October 8. 2009 and another scheduled to be in Seward on October 17, 2009.
The City Manager met with Governor Parnell and Borough Mayer Carey on October 3, 2009 in the
Governor's Anchorage Office. The primary topics discussed were DNR determinations of
navigability and gravel fees, state support of the Alaska SeaLife Center, and State funding to the
Harbor Grant Program.
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City of Seward, Alaska City Council Minutes
October 12, 2009 Volume 38, Page
The Alaska SeaLife Center Seawater Heat Pump Project had been selected by the Denali
Commission for funding. The President and CEO of the Center expressed his gratitude for the City
support of the project. The heat pump technology should save energy, reduce the carbon footprint,
and prove valuable for broader application in Seward and other locations in Alaska.
Chugach Electric Association would be working at Dave's Creek at Mile 41 of the Sterling
Highway on Wednesday, October 21, 2009 and a power outage was scheduled to last from 8:00 a.m.
to 8:00 p.m. but may run longer if there are unforeseen complications. Seward would be generating
power during this outage.
Harbor
West Construction (out of Anchorage, Alaska) was awarded the Breakwater Extension Project
from the US Army Corps of Engineers. The rock placement for this harbor project was anticipated to
happen during 2010, either in the winter, early spring, or fall The Harbor was selling 4 impounded
vessels at the end of the month. Notices of the Sale have been distributed, and the procedures for the
sale are outlined in SCC. SMIC Staff received training on storm -water monitoring and sample
collection by an environmental consulting firm on October 6, 2009. The department worked with
PND Engineering to complete a Transportation Investment Generating Economic Recovery (TIGER)
Grant Application for $16.9 million dollar project to complete the breakwater and basin at the
Seward Marine Industrial Center (SMIC). Special thanks to PACAB Vice Chair Theresa Butts for
her review of the application. Passenger Fees collected from businesses carrying passengers for hire
on sightseeing cruises, water taxis, or charter fishing vessels were down approximately $140,000
through August. The Port and Commerce Advisory Board reviewed City Council's
recommendations to the City Manger for the Harbor and SMIC enterprise funds at their last business
meeting on October 7, 2009.
Sports and Recreation
Parking was closed for the winter and would re -open in May Park Maintenance &
Campgrounds closed the regular camping season on October 1, 2009. "Shoulder Season" camping
allowed for electricity, but no water. Brush cutting and fall clean-up continued.
Public Works
The Public Works Department was approximately 80% complete in changing to winter tires.
Interviews for the open operator /mechanic position would take place the week of October 12, 2009.
This hire would bring the Public Works Department to full staff for the first time in two years.
Maintenance and some digging around town were taking place prior to the onset of winter. An
application had been made for ARRA loan funding for Phase I of North Seward Water Storage and
Pumping Facility.
•
Library
The SCLMBC would like to thank all who voted for the library museum bond. This community
commitment to support the project was an essential step for securing the remaining funds for the
project. The SCLMBC would now focus on raising the remaining funds. The City and the SCLMBC
were also utilizing current donations to bring the project to 34% design. A project manager had been
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City of Seward, Alaska City Council Minutes
October 12, 2009 Volume 38, Page
hired and architectural firms were interviewed today. The library was broken into on September 29,
2009. All stolen items had been returned and damaged items replaced.
Community Development
Seward Mountain Haven Update: A Certification of Substantial Completion was issued to the
Contractor and Providence moved Physical Therapy Staff and began seeing patients at the Wesley
Commons on September 28, 2009 and moved Elders and staff into the Lodges on October 1, 2009.
The scheduled Final Completion Date was early November. The department continued to track the
Kenai Peninsula Borough's Navigability Task Force and their efforts to question DNR
determinations of navigability and gravel fees in the Seward Area. The Task Force would solicit
community questions at the Seward Bear Creek Flood Service Area Board Meeting on October 20,
2009.
Other Reports, Special Presentations
A report on the Shellfish Hatchery was given by Jeff Hetrick. Hetrick gave a brief
history of the hatchery. The hatchery ran out of funding for full operation of the facility, but hoped
to start back up in January. He thanked the City of Seward for the support received. They had a
financial and moral obligation to run this facility. Hetrick noted they were trying to get more
financial commitment from the state.
The 2010 -2011 Budget was introduced by Finance Director Kris Erchinger and City
Manager Oates.
Council recessed at 8:50 p.m.
Council resumed at 8:58 p.m.
PUBLIC HEARING
Resolution 2009 -095, Authorizing Termination Of The Existing Lease With Gerald Lorz As
Assigned To Daniel And Linda Lorz And Authorizing The City Manager To Enter Into A New
Lease With The Darling Family Trust For Lot 5A, Block 1, Seward Small Boat Harbor
Subdivision, Plat 2000 -19, Seward Recording District, Third Judicial District, State Of Alaska.
Notice of the public hearing being posted and published as required by law was noted and the public
hearing was opened. No one appeared to address the Council and the public hearing was closed.
Motion (Bardarson/Dunham) Approve Resolution 2009 -095
Oates read the council agenda statement of the resolution, stating the intent of the lease
proposal before the council.
Motion Passed Unanimous
NEW BUSINESS
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City of Seward, Alaska City Council Minutes
October 12, 2009 Volume 38, Page
Resolution 2009 -096, Revoking Resolution 2009 -089, And Stating An Intent To Fund
$4,060,000 For The North Seward Water Storage Tank & Pumping Facility Project Subject To
Receiving A Loan In That Amount, Authorizing A Loan Application With The Alaska
Drinking Water Fund And Authorizing The City Manager To Accept A Loan Offer From The
Alaska Drinking Water Fund With Payments Subject To Bi- Annual Appropriation.
Motion (Dunham/Smith) Approve Resolution 2009 -096
Oates said what this did was change the language of the original resolution council had
passed to allow the attorney to be able to give an opinion to DEC and to conform to Chapter 11 of
the Charter. This change must occur for this action to go forward.
Bardarson was not present at the last meeting when Resolution 2009 -089 was approved, and
she just wanted to make sure the council wasn't committing this money until the money was
established and accounted for.
V aldatta said this 1.5% interest rate would not last forever, and council should act quickly on
this opportunity. Dunham wanted to be sure the city moved along on this project as well. He still
had hopes of getting cruise ship money.
Motion Passed Unanimous
Resolution 2009 -097, Authorizing The City Manager To Submit To The State Of Alaska A
Grant Application For A Federal Grant For Providing Public Access To The Seward Cemetery
Information Requesting $8,881, Including $5,329 Federal Share And $3,552 Applicant Share
In The Form Of In -Kind Volunteer Labor.
Motion (Bardarson/Keil) Approve Resolution 2009 -097
Oates reviewed the intent and history of the resolution. He recommended approval.
Historic Preservation Commissioner Jolund Luther announced that this was a very short
time period to act on. The commission had decided to pursue this project from their priorities list.
This would make information better available. This was not a genealogy project, just information
already available made more accessible.
Corbridge had heard concern regarding the idea of making identity theft easier. Linville
stated this was a common practice and a well respected and developed research tool. This type of
research had gone online years ago. Luther stated the commission considered this concern, and
found there were many resources already out there for this purpose of finding deceased. This was -
not information found on a birth or death certificate. Luther felt it was a valuable resource and
hoped council would support it. Oates said it wouldn't have crucial information needed for identity
theft, he felt. The intention was to do all of the surrounding area cemeteries.
Motion Passed Unanimous
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City of Seward, Alaska City Council Minutes
October 12, 2009 Volume 38, Page
OTHER NEW BUSINESS
Council did not discuss the Shellfish Hatchery Update because enough information was given earlier
and did not feel the need for further discussion.
Approve applicant Frank DeMarco as Planning and Zoning Commissioner with a term to
expire February, 2012.
Motion (Smith/Keil) Appoint applicant Frank DeMarco to the
Planning and Zoning Commission with a
term to expire February, 2012.
Motion Passed Unanimous
INFORMATIONAL ITEMS AND REPORTS (No action required
COUNCIL COMMENTS
Keil wished Pat Williams a Happy Birthday. She just got back from a conference in Miami
to try and engage students to be active in government. She hoped to bring types of programs like this
to Seward. It also reminded her that the city needed to bring more conferences to Seward.
Smith wished Pat Williams a Happy Birthday.
Valdatta also wished Pat Williams a Birthday. He thought Keil' s idea could be good
for the Boys and Girls Club to look into. Valdatta commended Squires for his ever present education
for fire safety.
Dunham commented Seward had lost three citizens recently, Sam Banic, Ginny Arnold, and
DJ Whitman. All had a long history and participation in Seward. He gave congratulations to Dr.
Lori Polasek selected to fill the Public at Large seat on the Exxon Valdez Oil Spill Council.
Dunham noted Lee Poleske was nominated for a historical photo contest. He announced the ARRV
process was moving and possibly two weeks into November, they city may know the processor of the
ship. He thanked Martha Fleming and the honor students who participated during Meet the
Candidates Night. It was heartwarming to see students participating in the election process. Senator
Stevens would be here this weekend, and Dunham encouraged the public to visit with him.
Bardarson announced her condolences of those lost. She congratulated Valdatta, Smith,
•
Shafer and Dunham and thanked Corbridge for his time. She thanked the public for helping
celebrate Pat Williams' birthday. Bardarson noted she went to the high school and attended some of
their government meetings and tried to get interest in the government process and hoped it would
continue in that direction.
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City of Seward, Alaska City Council Minutes
October 12, 2009 Volume 38, Page
Corbridge thanked the people of Seward for the learning opportunity as mayor. He had
learned more in the last two years than anything in his life. It was a lot of work and very rewarding.
Keil wanted to know if we were going to discuss priorities with Sen. Stevens.
Valdatta wanted to know if the state had named the ARRV yet.
Dunham met with the new owners of the sawmill and they were eager to meet and talk with
the city to talk about their potential.
CITIZENS' COMMENTS
Jolund Luther thanked council for approving the two historic preservation resolutions
tonight. He announced they still had one more vacancy on the commission and encouraged the
public to apply.
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS — None
ADJOURNMENT
The meeting was adjourned at 9:30 p.m.
Jean Lewis Clark Corbridge
City Clerk Mayor
(City Seal)
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City of Seward, Alaska City Council Minutes
October 20, 2009 Volume 38, Page
CALL TO ORDER
The October 20, 2009 special meeting of the Seward City Council was called to order at 6:00
p.m. by Vice Mayor Willard Dunham.
OPENING CEREMONY
City Manager Phillip Oates led the pledge of allegiance to the flag.
ROLL CALL
There were present:
Willard Dunham, presiding and Marianna Keil
Bob Valdatta Jean Bardarson
comprising a quorum of the Council; and
Phillip Oates, City Manager
Jean Lewis, City Clerk
Johanna Dollerhide, Assistant City Clerk
ABSENT — Clark Corbridge, Tom Smith
VACANT — One
CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED
FOR PUBLIC HEARING - None
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Bardarson/Keil) Approval of Agenda
Motion Passed By Unanimous Consent
NEW BUSINESS
Resolutions Requiring A Public Hearing
Resolution 2009 -099, Authorizing The City Manager To Terminate The Lease With Women's
Division Of The Board Of Global Ministries Of The United Methodist Church For Lots 19, 20
And 21 Of The Marathon Addition To The City Of Seward, Effective October 15, 2009. Notice
of the public hearing being posted and published as required by law was noted and the public hearing
was opened. No one appeared to address the Council and the public hearing was closed.
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City of Seward, Alaska City Council Minutes
October 20, 2009 Volume 38, Page
Motion (Bardarson/Dunham) Approve Resolution 2009 -099
Oates stated this was an amendment with the purpose of terminating the lease. The city
would pay for the full term of the lease through December, but effective October 15, 2009, the city
would be able to turn the building back over to the Women's Division. Oates felt it was not likely
anyone would be able to lease this building, and he would push hard for restoration or demolition of
the building. He felt it was a fair agreement before the council.
Motion Passed Unanimous
COUNCIL COMMENTS
CITIZENS' COMMENTS
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS
Oates noted tomorrow the city would be running on its own generator power for repair work.
There was also an energy watch conservation test tomorrow evening to reduce electricity
consumption. The purpose was to get the public attuned to the idea of reduced consumption.
ADJOURNMENT
The meeting was adjourned at 6:06 p.m.
Jean Lewis, CMC Willard Dunham
City Clerk Vice Mayor
(City Seal)
City of Seward, Alaska City Council Minutes
October 26, 2009 Volume 38, Page
CALL TO ORDER
The October 26, 2009 regular meeting of the Seward City Council was called to order at 7:00
p.m. by Mayor Willard Dunham.
OPENING CEREMONY
Police Chief Tom Clemons led the pledge of allegiance to the flag.
SWEARING IN ELECTED OFFICIALS
Vanta Shafer, Tom Smith, and Bob Valdatta were sworn in as Council Members by Assistant
City Clerk Johanna Dollerhide.
Willard Dunham was sworn in as Mayor by Assistant City Clerk Johanna Dollerhide.
ROLL CALL
There were present:
Willard Dunham presiding and
Jean Bardarson Bob Valdatta
Tom Smith Marianna Keil
Vanta Shafer
comprising a quorum of the Council; and
Phillip Oates, City Manager
Johanna Dollerhide, Assistant City Clerk
Cheryl Brooking, City Attorney
ABSENT — None
VACANT - One
CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED
FOR PUBLIC HEARING
•
Tim McDonald stated he would like to file a formal complaint with the city clerk's office for
throwing out the write in ballots from the election.
Kerry Martin spoke in support of the library museum project and hoped for council support
on the legislative priorities tonight.
APPROVAL OF AGENDA AND CONSENT AGENDA
131.
City of Seward, Alaska City Council Minutes
October 26, 2009 Volume 38, Page
Motion (Bardarson /Smith) Approval of Agenda and Consent Agenda
Motion Passed Unanimous
The clerk read the following approved consent agenda item:
Resolution 2009 -100, Authorizing The City Manager To Enter Into A Contract With ECl/Hyer
Inc. To Provide Professional Schematic Design Services For The Library Museum
Replacement Project And To Appropriate Funds Not To Exceed One Hundred Sixty Two
Thousand Three Hundred And Twenty Seven Dollars ($162,327).
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Proclamations and Awards
City Manager's Report. City Manager Phillip Oates stated since the last meeting, there
were no city expenditures of $10,000 to $50,000 and no requests for proposals to report. City
employees attended a training on October 16 and 17, 2009 to discuss the city's first two year budget,
the "Know Your Numbers" health initiative and the new City Drug and Alcohol Policy. Oates has
asked the attorney to draft a letter to council in response to the proposal of giving staff member Bob
Hicks some legal duties.
The Alaska SeaLife Center would be hosting it's 8 Annual Research Colloquium on
November 5, 2009. The city submitted Seward Mountain Haven to be considered for an Alaska
Municipal League "Darn Good Idea award. Awards would be announced during AML's annual
conference in November.
Parks and Recreation was busy with the upcoming Halloween Carnival. The TYC Youth
Council would be at the next council meeting to introduce themselves.
Public Works was working hard on the roads, but the recent rain fail had made it challenging.
The goal was to have roads in reasonable condition and potholes in asphalt patched prior to freezing.
Studded tire changeover for the winter was complete. The water tanker should be arriving any
time. Hiring for the open Mechanic /Operator position should take place soon. Phase I of the Fish
Ditch project was complete. American Recovery and Reinvestment Act (ARRA) Project Life
Station #3 was complete. A loan offer had been received from ADEC for Phase I and II of the North
Seward Water Storage Tank and Pumping Facility. The sand shed was approximately 75%
complete.
The city's electric utility operated on backup generation on October 21, 2009 and the system .
did not have any major problems and was able to handle the load. The Regulatory Commission of
Alaska had issued a ruling concerning net metering. The Electric Department would soon be
purchasing 30,000 feet of wire in preparation for Lowell Point underground line replacement next
year. The new generator, N1, was in the building and the other new generator, N2, would be placed
in the building October 26 and 27, 2009.
132
City of Seward, Alaska City Council Minutes
October 26, 2009 Volume 38, Page
Community Development continued their work on updating Title 15. Godwin Glacier Tours
LLC had been unwilling to meet the city requirements for establishing a long -term lease in the SMIC
area. Since the code did not allow the administration to extend a short term lease, they would need
to vacate the property by November 28, 2009. If the contract was approved with ECI /flyer for the
Library/Museum Project, the city, Rise Alaska, and the Library Museum Committee would begin
scheduling the design workshops in November and provide public notice. There were three vacant
city seats on the Seward /Bear Creek Flood Service Area Board,
City Attorney's Report. Cheryl Brooking gave the attorney report for the last month. The
attorney's continued to give advice on public records requests, personnel matters, contracts,
resolutions, matters related to the library museum project, employee issues including the drug use
policy, issues including quiet title proceedings, the levee project, harbor land use matters, leases, and
moorage agreements. On October 13, 2009 the Ninth Circuit issued its decision on the Resurrection
Bay Conservation Alliance v the City of Seward that remanded the case back to the State of Alaska.
Brooking stated she had returned from a conference for the. International Municipal Lawyers
Association and noted larger communities were not able to send people this year due to the economic
downturn.
Chamber of Commerce Report. Laura Cloward stated the chamber had a board meeting
and thanked for continuance in marketing contract. The harbor survey net about 1100 individual
comments and they were working on consolidating them. The Chamber was moving ahead on the
video concept for tourism. The hoard had viewed the first draft recently, and discussed the partnered
economic development video as well The board passed a support resolution for the further study of
hydro electric power. The Chamber continued their efforts with fish restoration.
Other Reports, Special Presentations
Statements from candidates interested in the vacant city council seat were given. John
French, Darryl Schaefermeyer, Cindy Ecklund, Randy Stauffer, Linda Amberg, and
Tim McDonald gave statements.
PUBLIC HEARING None
NEW BUSINESS
Resolution 2009 -101, Approving The City Of Seward's Calendar Year 2010 Federal
Legislative Priorities.
Motion (Bardarson /Shafer) Approve Resolution 2009 -101
Oates explained the purpose of the priorities on the federal level and their importance in
conjunction with the lobbying efforts. The federal list was something they could adjust throughout
the year.
City of Seward, Alaska City Council Minutes
October 26, 2009 Volume 38, Page
Council reviewed and discussed the priorities before them.
Motion Passed Unanimous
Resolution 2009 -102, Approving The City Of Seward's Calendar Year 2010 State Legislative
Priorities.
Motion (Bardarson /Shafer) Approve Resolution 2009 -102
Oates stated this was a much more dynamic process on the state lobbying level. He and other
council members travel to Juneau and return to council with updated figures. The numbering in
priority mattered more here than the federal list.
Council reviewed and discussed the priorities before them.
Motion Passed Unanimous
Resolution 2009 -103, Approving The City Of Seward's Calendar Year 2010 City Priorities.
Oates stated these were important in cases of grant opportunities. They do not bear as
much weight as the state and federal priorities, however.
Motion (Keil/Bardarson) Approve Resolution 2009 -103
Motion to Amend (Shafer/Bardarson) Amend Resolution 2009 -103, under Public
Facilities, #2 to read "$5 million grant for
building the $10 million Seward Library
and Museum (local contributions and a
general obligation bond will provide at
100% match of $5 million to complete the
project) to be consistent with the language
with the state priority language.
Motion to Amend Passed Unanimous
Motion to Amend (Keil) Amend Resolution 2009 -103, under Public
Facilities, strike #3, "$15.7 million for
public safety building and jail"
Motion Died For Lack Of Second.
Main Motion Passed Yes: Valdatta, Shafer, Smith, Bardarson,
Dunham
No: Keil
City of Seward, Alaska City Council Minutes
October 26, 2009 Volume 38, Page
OTHER NEW BUSINESS
Discussion and guidance on ground lease extension considerations beyond 2009 for Seward
Ships Drydock, Inc.
By unanimous consent, council suspended the rules to allow James Pruitt to speak on this
subject.
The City Attorney gave a brief overview of the current lease and potential options. All of possible
lease extensions could not be extended beyond 2029. In arbitration there was some disagreement of
the interpretation of section 204, which did allow the city to give proposed improvements. Possible
amendments would be subject to public hearing and public approval. The lease term was extended
to 2016 and the maintenance and operating agreement was extended to September 2010.
Oates stated he needed direction on which route he should take. He was looking to develop a plan
for the future. Capitol improvements were incentives for the lease extension.
Council recessed at 9:09 p.m.
Council resumed at 9:15 p.m.
Council decided to schedule a work session on this issue for November 10, 2009 at 11:00 a.m.
Schedule a work session on the Library Museum Project. It' was determined council would be
invited to design workshops on November 16, 2009 and November 20, 2009. Times and
locations would be announced as they became available.
Nomination and appointment of Vice Mayor. Mayor Dunham opened the floor to
nominations.
Council member Shafer nominated Jean Bardarson.
After hearing no other nominations, Mayor Dunham closed the floor.
Motion (Shafer/Valdatta) Appoint Jean Bardarson as Vice Mayor
Motion Passed By Unanimous Consent
Assistant City Clerk Dollerhide swore Jean Bardarson in as Vice Mayor.
Council appointed Tom Smith as the KPB Economic Development District representative and
directed individual Boards and Commissions to file periodic reports to the city council.
Council ballot voted for the candidate to fill the council vacancy with a term to expire October,
2010. After two consecutive tie votes for applicants Amberg and Schaefermeyer, each
receiving three ballot votes, the following motion was made:
- s3 ti
City of Seward, Alaska City Council Minutes
October 26, 2009 Volume 38, Page
Motion (Bardarson /Shafer) Close ballot elections and agree to appoint
either Linda Amberg or Darryl
Schaefermeyer by the outcome of a coin
toss to fill the council vacancy with a term
to expire October 2010.
Motion Passed By Unanimous Consent
After Assistant City Clerk Johanna Dollerhide flipped a coin, the outcome being Linda
Amberg. Dollerhide swore Amberg in as the new council member.
INFORMATIONAL ITEMS AND REPORTS (No action required)
Financials for Providence Seward Medical Center.
COUNCIL COMMENTS
Amberg thanked the council for the opportunity to serve on council.
Keil expressed appreciation for those who applied for the vacant council seat and
congratulated Amberg on her appointment.
Bardarson also thanked all for applying and appreciated their efforts to come forward. She
thanked council for the vice mayor appointment.
Shafer said it was nice to be back. She also thanked everyone for putting their name in for
the vacant seat. She hoped those not appointed would consider running for the vacant board and
commission seats. Shafer thanked all for voting for her on council.
Smith thanked all applicants and said it was a toss up.
Valdatta stated the senior center gave a meal ticket for attending the health fair and it was a
nice event.
Dunham thanked the voters and those who turned out tonight for the position. He stated
Seward's Friendly City of Yeosu, Korea was having an event for the Alaska Sealife Center. He
congratulated Phillip for the building permit for the AT &T tower being issued. AT &T said they
would do everything they could to have it in by November. He encouraged community members to
consider the SBCFSAB seat for the City of Seward. Lastly, Dunham noted this was Breast Cancer
Awareness Month and Domestic Violence Month.
CITIZENS' COMMENTS
I. 36
City of Seward, Alaska City Council Minutes
October 26, 2009 Volume 38, Page
Tim McDonald, thanked the council and mayor for adding to his voter base. The discussion
about the shipyard was the worst contract the city had written and felt the city was being held
hostage. He didn't think the city should be pressured to enter into this agreement. McDonald felt the
public should protest this every meeting and the city needed a comprehensive look at this issue.
John French, hoped council would not oversee Historic Preservation Commission in regards
to having periodic reports to the council and encouraged the public to apply for their last vacancy on
the board.
Darryl Schaefermeyer, thanked Linda Amberg and congratulated her for taking on the role of
council member. He appreciated council for what they did and those who joined him in throwing
their names in the hat.
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS
Keil reminded Mr. McDonald that he needed to remember not only council but the public had
voted on entering into the lease with Seward Ship's Drydock as well The public determined this in
addition to the council.
EXECUTIVE SESSION
Motion (Bardarson/Keil) Go into executive session to discuss matters
pertaining to litigation regarding the Ninth
Circuit decision in the case of Resurrection
Bay Conservation Alliance vs. The City of
Seward.
Motion! Passed Unanimous
Council went into executive session at 9:45 p.m.
Council came out of executive session at 9:58 p.m.
ADJOURNMENT
The meeting was adjourned at 9:58 p.m.
Johanna Dollerhide Willard E. Dunham
Assistant City Clerk Mayor
(City Seal)
I er
City of Seward, Alaska City Council Minutes
November 09, 2009 Special Meeting Volume 38, Page
CALL TO ORDER
The November 09, 2009 special meeting of the Seward City Council was called to order at
7:00 p.m. by Mayor Willard Dunham.
OPENING CEREMONY
Police Chief Tom Clemons led the pledge of allegiance to the flag.
ROLL CALL
There were present:
Willard Dunham presiding and
Jean Bardarson Vanta Shafer
Bob Valdatta Marianna Keil
Linda Amberg Tom Smith
comprising a quorum of the Council; and
Phillip Oates, City Manager
Johanna Dollerhide, Acting City Clerk
Cheryl Brooking, City Attorney
ABSENT — None
CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED
FOR PUBLIC HEARING
APPROVAL OF AGENDA
Motion ( Bardarson/Keil) Approval of Agenda
Motion Passed Unanimous
NEW BUSINESS
Resolution 2009 -125, Authorizing The City Manager To Apply For An Alaska Energy
Authority Round III Renewable Energy Fund Grant For Engineering, Acquisition And
Installation Of A Second Seawater Heat Pump At The Alaska SeaLife Center.
Motion (Bardarson/Keil) Approve Resolution 2009 -125
Oates stated the reason for the special meeting was because the grant application was due
tomorrow. The total was $226,000 with no city match. The city would maintain and monitor the
grant. Oates felt the heat pump technology was proven and recommended approval. The potential of
City of Seward, Alaska City Council Minutes
November 09, 2009 Special Meeting Volume 38, Page
this idea of heating through seawater was a testable option for the city and the SeaLife Center to
pursue.
In response to Smith, it would supply about 55% of the energy on an annual basis. There was
a seawater heat pump approved for funding less than a month ago, according to Alaska Sealife
Center General Manager Darryl Schaefermeyer. They had a DEC discharge permit, monitoring
chlorine and hydrocarbons. This was to use existing seawater. To be able to apply for this
program, the city was an eligible applicant; the sealife center was not, so the sealife center needed
support from the city on this. It was the first step in' the process for this type of application,
according to Schaefermeyer.
Motion Passed Unanimous
COUNCIL COMMENTS
CITIZENS' COMMENTS
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS
ADJOURNMENT
The meeting was adjourned at 6:55 p.m.
Johanna Dollerhide, CMC Willard E. Dunham
Acting City Clerk Mayor
(City Seal)
139
Memorandum
Date: November 23, 2009
To: Seward City Council
From: Johanna Dollerhide, Assistant City Clerk/
Subj: Cancellation of the December 28, 2009 City Council meeting
According to City Council Rules of Procedure (Rule 2) and Seward City Code (2.10.030 A.1), the
regular meetings of the City Council are held on the 2 ❑d and 4th Mondays of each month at 7:00 p.m.
City offices are closed on for the second half of Thursday, December 24, 2009 and all day Friday,
December 25, 2009 in observance of Christmas Day. In years past, council typically cancels this
meeting in lieu of the holiday season.
Staff recommends council cancel the second regular city council meeting of December.
Happy Holidays!
140
City of Seward, Alaska
Monthly Budget Report
- For the Quarter ended September 30, 2009
We are pleased to provide this budget report for the quarter ended September, 2009. The intent
of this report is to provide transparent financial and budgetary information to the public, and to
present information in a format that combines narrative and graphical elements, to make it easier
to understand. The report includes the following components: 1) the narrative report explains
the highlights of financial results for the General Fund; 2) cash balances in all City funds; and 3)
risk area assessment. This monthly report includes data for the City's General Fund and the
Harbor, SMIC, Electric, Water, Wastewater, and Parking Enterprise Funds. It includes
supplemental appropriations made from the General Fund fund balance since the passage of the
initial 2009 Budget. We welcome comments from the City Council or the public as to how we
may improve this document to make it more useful for timely decision making.
The following pages of this report contain information on the major sources of revenue for the
General Fund, with a focus on providing historical perspective on the timing of revenues and the
City's typical revenue cycle. Revenues are compared on a monthly basis over four years.
Revenues are then compared according to major revenue category (taxes, licenses /permits,
intergovernmental, charges for services, and miscellaneous) across years, to see whether major
revenue sources are increasing or decreasing. And finally, year -to -date revenues are examined to
predict whether we can expect to meet budgeted revenue goals.
An analysis of expenditures demonstrates the typical pattern of spending during the year. For
example, debt service payments are generally made semi - annually (June and October), snow
removal costs are higher in the winter, and campgrounds gear up in the Spring. In this analysis,
expenditures are compared on a monthly basis, and then by category, showing the trend in costs
for each major category (salary, benefits, purchased services, supplies /maintenance, general and
administrative, capital and debt, and other).
The presentation of this financial information aims to meet the requirements for financial
reporting as defined by the Seward City Council in Resolution 2008 -59. If you have questions or
require additional information, please feel free to contact finance director Kristin Erchinger at
(907)224 -4064, or by e -mail at kerchinger @cityofseward.net.
September Financials as of 11/16/09 1 14 1
GENERAL FUND
Analysis of All Revenue Sources
Graph 1: Revenue Comparison by Mon
10,000 t _ u 1 - , '- '� "-,.
`gy _ :, =':
9,000 3 ._.
8,000 �r Rev ,,„, -- ar 9 4% lawer,t ep X 00 . 8 , _ ,
n 7000 P - 1 and areal -SQ "lo ofannuaL=lSUdge;. A i'
' � S p t i e> t 75 % o f they base p ed : l
r/ 6,000 CT � L ' of _..s�'�s ^�...';rti zs.vc. v Tr .: >_��.asa_m.c.3 +.a�:.'r J S _ -
a 5,000 Cr — - _ — - a 1 ' , i
4,000 — — a —
'_a f. 3 r
3,000 - =, �_ t
2,000 L - - - 1 11 1 ' � - . " 1_11'1 � � " 3
1000
Jan Feb Mar Apr May Tun Jul Aug Sep Oct Nov Dec
❑ 2004 ® 2005 • 2006 ® 2007 ❑ 2008 ® 2009
This graph presents the monthly distribution of all revenues of the General Fund, which includes
Taxes, Charges for Services, Intergovernmental, Licenses /Permits, and Miscellaneous. The
graph highlights the revenue cycle of the General Fund and demonstrates that the majority of
General Fund revenues are collected in the second half o f the year. Although revenues are down
from 2008 levels through September, it appears as though they are in line with historical trends,
and that 2008 was unusually high through September.
The following graph aggregates revenues into primary categories. This graph reflects revenues
through September for the current year and five prior years. General Fund revenues come
primarily from Taxes, Charges for Services, and Intergovernmental Revenues, in that order.
This graph shows that through September, revenues are higher in 2009 than in the prior year for
licenses /permits and miscellaneous revenues, and lower for taxes, intergovernmental revenues,
and charges for services.
September Financials as of 11/16/09 2 '! ��
Graph 3 - Revenue Comparison by Category - Through September
3,500
Ott t,4x "t r 4'G 5 > 4' ,3 �... m ^ t i .. a 7 r �'S.^A' ^ ^ fi t �--fis t+�'S,h+ � y O �.a�` - w, `x`. $1 &Y � .✓
3,000
'b
2,500
2. 000 os`
i
0
1,000
500 m i
{ I f -j
Taxes License /Permits Intergovernment Charges for Misc.
Services
• 2003 2004 • 2005 • 2006 • 2007 ® 2008 • 2009
Revenues through September are $602,192 lower than the previous year, due to the following:
1) Property tax receipts are $58,866 lower, reflecting the timing of collections. Property tax
values are not expected to be lower than the prior year, in aggregate. 2) Sales tax revenues are
$201,488 lower through September. Sales tax collections fluctuate from month -to -month each
year as a matter of timing. However, if we were to assume that collections were proportional
between 2008 and 2009, the reduction in sales tax collections through September would reflect a
reduction in taxable sales of $5,037,200. 3) Intergovernmental revenues are lower than the prior
year by $314,953, reflecting last year's receipt of energy relief from the State, which the City
will not receive in 2009; 4) License and permit fees are higher year- over -year by $72,065 due
to increased construction activity through September. In aggregate, all other remaining revenues
are lower through September by an order of $98,950, primarily due to lower charges for services
revenues.
September Financials as of 11/16/09 3 ,
GENERAL FUND
Analysis of Expenditures
The graph below depicts the typical spending pattern of the General Fund. Spending in the
General Fund is fairly equally distributed across the year, although slightly less in the early
months of the year. Expenditures tend to rise toward the summer with the ramping up of
campground operations, and then again at year -end due to snow removal operations. Graph 4
shows that in comparison to the prior year, costs are lower through September than the same
period in 2008, as staff works to keep costs low in anticipation of reductions in revenues
resulting from the national recession and its adverse impact on local sales tax revenues. In
addition some one -time expenditures will be made toward the latter part of the year
(contributions and debt service payments).
Graph 4: Expenditure Comparison (by Month) Through September
12,000 � km r� r7 7
F _ ' r' t . 1 g , 2 'Y
S i i + Y R D ` • lo,000 i,, . — — - t �
� 8,000
rn _ i 1 f I F
cs
S 6,000 [ r
4 000 r ` � � . � I �" _ ' � ., I, I
L ,
1 i ty
2,000 ' - ,.� ��`�� 1 11 '� � i 1 A [. :1 i
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
❑ 2004 • 2005 • 2006 1M 2007 ❑ 2008 ® 2009
Graph 5 below shows that compared with 2008, costs are higher in only salary and benefit costs
throug September, while all other cost categories have lower spending through September than
in the prior year.
144
4
September Financials as of 11/16/09
Graph 5 - Expenditure Comparison (by Category) Through September
3,500 A
3,000 zii`�e g ' ,4 5 ; Y'; -f 1 , ; ( b mo d✓ . s p a }', a i e 2
�, �" t ( " U i I r j. x 1f P 5 ,r +.zy a
_ -' - C' Y i?' fi 'R F
g 2,500 I _ � ,�- 4 � .�
° 2 000 i > : , � 3` i
' "�"} y is
1,500 I —i
Loa() 1.r
Y4
I I `f P J�
500 L � ( � , ,1-,.1 .�` ,fir_
I, i
Salaries Benefits Purchased Supplies & General & Capital & Debt
Services Maint. Admin.
• 2003 2004 • 2005 • 2006 • 2007 ® 2008 • 2009
Expenditures through September 2009 are $528,307 lower than through September, 2008,
despite salaries and benefits being $375,460 higher. Many of these lower costs will not be
sustained through year -end, as the payments become due (contributions, debt service, insurance).
At this point in the year, expenditures are at 65.88% of the annual budget, and 75% of the year
has expired.
September Financials as of 11/16/09 5 14 5
CITY OF SEWARD
Budgeted Summary Revenue and ExpenselExpenditure by Fund
For the Month Ending September 30, 2009
(Through September, 75.0% of the year has expired)
Through September Annual
Actual YTD Budget Annual % of
2008 2009 Variance Budget Variance Budget Budget
Revenue
General Fund $ 6,421,867 $ 5,819,675 $ (602,192) $ 7,421,767 $ (1,602,091) $ 9,895,689 58.8%
Small Boat Harbor Enterprise Fund $ 2,128,965 $ 2,237,139 $ 108,174 $ 2,026,069 $ 211,070 $ 2,701,425 82.8%
Parking Enterprise Fund $ 241,045 $ 162,120 $ (78,925) $ 118,088 $ 44,033 $ 157,450 103.0%
S.M.I.C. Enterprise Fund $ 624,920 $ 789,094 $ 164,174 $ 626,690 $ 162,404 $ 835,587 94.4%
Electric Fund $ 7,008,306 $ 7,592,921 $ 584,615 $ 7,698,465 $ (105,544) $ 10,264,620 74.0%
Water Enterprise Fund $ 877,452 $ 791,805 $ (85,647) $ 895,288 $ (103,482) $ 1,193,717 66.3%
Wastewater Enterprise Fund $ 780,732 $ 758,824 $ (21,908) $ 777,083 $ (18,260) $ 1,036,111 73.2%
Expenses
General Fund
General Government
Mayor and Council $ 291,892 $ 243,270 $ (48,622) $ 269,303 $ 26,032 $ 359,070 67.8%
General Fund Legal 93,374 57,944 (35,430) $ 101,250 43,306 135,000 42.9%
City Manager 648,247 750,946 102,700 $ 803,945 52,998 1,071,926 70.1%
City Clerk 161,056 176,123 15,067 $ 191,244 15,121 254,992 69.1%
Finance Administration 469,645 477,062 7,417 $ 522,190 45,127 696,253 68.5%
General Services 63,678 40,575 (23,103) $ 104,894 64,319 139,858 29.0%
Contributions 673,335 277,721 (395,614) $ 226,036 (51,685) 301,381 92.1%
Total General Government $ 2,401,227 $ 2,023,642 $ (377,585) $ 2,218,860 $ 195,218 $ 2,958,480 68.4%
Public Safety
Police Department 1,561,917 1,656,114 94,196 $ 1,798,310 142,196 2,397,746 69.1%
Fire Department 393,699 407,667 13,968 $ 465,613 57,946 620,817 65.7%
Engineer /Utility Manager 49,451 29,080 (20,371) $ 56,893 27,813 75,857 38.3%
Building Inspection 94,287 68,318 (25,969) $ 102,363 34,045 136,484 50.1%
Total Public Safety $ 2,099,354 $ 2,161,178 $ 61,824 $ 2,423,178 $ 262,000 $ 3,230,904 66.9%
Public Works
Roads and Streets 739,562 615,196 (124,366) $ 757,153 141,956 1,009,537 60.9%
City Shop 218,396 246,834 28,437 $ 215,481 (31,353) 287,308 85.9%
Municipal Building 187,240 180,332 (6,908) $ 245,914 65,582 327,885 55.0%
Total Public Works $ 1,145,198 $ 1,042.362 $ (102,836) $ 1,218,548 $ 176,186 $ 1,624,730 64.2%
Parks & Recreation $ 871,891 $ 910,013 $ 38,122 $ 920,735 $ 10,721 $ 1,227,646 74.1%
Library $ 270,794 $ 295,370 $ 24,576 $ 310,584 $ 15,214 $ 414,112 71.3%
Debt Service $ 295,642 $ 249,833 $ (45,809) $ 515,306 $ 265,472 $ 687,074 36.4%
Total General Fund $ 7,084,104 $ 6,682,398 $ (401,707) $ 7,607,210 $ 924,812 $ 10,142,946 65.9%
Small Boat Harbor Enterprise Fund $ 2,519,339 $ 2,675,150 $ 155,811 $ 2,746,019 $ (2,675,150) $ 3,661,358 73.1%
Parking Enterprise Fund $ 121,084 $ 144,850 $ 23,766 $ 393,459 $ (144,850) $ 524,612 27.6%
S.M.I.C. Enterprise Fund $ 857,406 $ 717,685 $ (139,721) $ 835,059 $ (717,685) $ 1,113,412 64.5%
Electric Fund $ 6,570,786 $ 8,254,139 $ 1,683,354 $ 7,416,433 $ (8,254,139) $ 9,888,577 83.5%
Water Enterprise Fund $ 758,578 $ 661,114 $ (97,464) $ 1,117,604 $ (661,114) $ 1,490,139 44.4%
Wastewater Enterprise Fund $ 649,735 $ 868,861 $ 219,126 $ 1,017,704 $ (868,861) $ 1,356,939 64.0%
146
September Financial _ Report_Counci I.xls
Date Printed: 11/16/2009 10:23 AM Page 1 of 1
GLCARL :PT 16- Nov -09 10:37 AM
(KRISTT
City of Seward
FUND_ 101 - General Fund
DEPT, 0 - General
Revenue and Expenses
as of September 30, 2005
YEAR TO DATE ANNUAL
Acct. Sub ACTUAL - - -- ACTUAL +
I Ba'.
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w o
/ 3NCUM
- - -_ -_-
REVENUES:
4110 100 Real Property Tax 307,996.39 376,530.05 - 376,530
6 5 0 , 0 0 0 y, 9 %
4110 250 Personal Property Tax 78,286.02 109,187.43 - 109,187 250,000 43.7
4110 210 Motor Vehicle Registratio 3,051.29 17,854.58 - 17,855
25,000 71.4
4120 100 City Sales Tax 1,025,134.88 2,211,335.73
- 2,211,336 4,130,000 53.5
4130 300 Hotel /Motel Room Tax 51,549.47 155,063.98
- 155,064 375,000 41.4
4130 100 Tax Penalties & Interest 56.53 938.52 -
939 2,000 4 6.9
4230 100 Taxi Permits 40.00 1,000.00 - 1,000
1,200 8,.3
4230 200 Building Permits 5,342.75 85,494.19 - 85,494 75,000 114.0
4230 300 Dog Licenses 5.00 675.00 - 675 750 90.0
4230 400 DMV - Drivers License 2,031.50 19,249.00 a
- :9,24- 28,000 68.7
4230 401 DMV - Motor Vehicles 5,763 -30 50,337 -00 - 50,337 84,673 55.4
4230 500 Misc Permits and Licenses 300.0C 3,290.00 -
3,290 S,OOU 65.8
4230 6CC City Business License 60.00 15,900.00 - 15,90D 21,000
75.7
4330 175 P- T.L.T. - Alaska SeaLife - 28,175.00 - 28,175 30,000
93.9
4350 110 Alaska Liquor Tax - 19,750.00 - 19,750 20,000 99 - 8
4350 130 Alaska Raw Fish Tax - 4,049.21 - 4,049 360,000
4350 131 Fisheries Resource Landin -
- - - 5,000
4350 140 Revenue Sharing - City pd - 229,506.00 - 225,606 233,135 58.
4350 17C Jail Contract - 224,736.00 - 224,736 450,00C 49.5
4.356 180 Dispatch Contract w /Stage - 24,250.00 - 24,25C 48,500
50.0
4350 190 KPB 911 Dispatch Contract - 24,240.00 - 24,240 48,000 50.5
4350 192 Nat'l Park Svc Dispatch C - - _ 2,000
4360 40 Library Grants - 2,500.0D - 2,500 -
4410 110 Copying Charge 1,937.94 12,740.22 - 12,740 15,000 84.9
4410 120 Sates Tax Credit for Prom - 3,000.00 - 3,000 4,000 75.0
4410 300 Zoning Fees - 265.00 - 265 500
53 -0
4410 410 Project Management ( 50,777.97) 70,1 80.78 - 70,181 70,000 100.3
4410 470 Admin. Exp. - SMIC 6,931.42 62,382.74 - 62,383 83,179
5.0
4410 500 Admin Exp.- Harbor 25,972.18 22 - 233,745 311,068 75.0
4910 501 Admin. Exp.- Parking Farld 776 -83 6,991.51 - 6,992 9,322 75.0
4410 510 Admin. Exp. - Electric 67,7 609,739.51 - 609,740 812,986 75.0
4410 520 Admin. Exp. - Wa=er 18,690.00 ]58,210.00 - 168,2:0 224,280 75.0
4410 530 Admin. Exp. - Sewer 1 1,413.83 102,724.51 - 102,725 136,355 75.0
4410 560 Admin. Exp. - Jail 5,319.17 56,872.49 - 56,872 75,830 75.0
4420 110 Misc. Dog Fees 140.50 1,750.00 - 1,750 2,000 87.5
4420 250 Misc. Jail Revenue 130.00 850.70 - 891 800 111.3
4420 400 Misc Dispatching 833 -33 7,740 -01 - 7,740 10,000 77.4
4430 150 Shop Dept Work Orders
- 20,000
4470 10 Parks & :Rec. Public Use F 295.30 3,678.62 - 3,679 4,50C 81.7
4470 20 Parks & Rec) Punchcard Fe 1 ,050.91 :5154.73 - 18,540 18,000
56.3
GLCARL DP_ 16- Nov -09 10:37 AM [KRISTI
City of Seward
FUND: 101 - General Fund
DEPT: 0 - General
Revenue and Expenses
as of September 30, 2009
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL + 5 Bgt
NUM Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
4470 30 Parks & Rec: Class Regist 2,180.00 62,027.00 - 62,027 57,000 108.8 5
4470 40 Parks & Rec: Facility Ren - 320.55 - 321 300 106.8
4470 50 Parks & Rec: Tournaments - 2,861.03 - 2,661 6,500 44.0
4470 60 Parks & Rec: Special Even 278.00 13,288.70 - 13,289 14,500 91.6
4470 8D Parks & Rec: .Shower Fees 948.60 11,816.09 - 11,816 .3,555 87.2
4470 110 Parks & Rec: Pavilion Fee 233.64 1,527.07 - 1,627 400 406.8
4470 120 Parks & Rec: Camping Fees 21,859.79 269,795.56 - 269,796 275,000 98.1
4470 121 Mjci- Service Campground R 22,850.43 223,074.72 - 223,075 238,000 93.7
4479 150 Parks & Rea: Misceilaneou 41.00 539.11 - 539 1,50C 35.9
4470 160 Parks 6 Rec: Work Order R - 1,731.25 - 1,731 2,500 69.3
4490 100 Library Service Revenue 732.75 6,762.95 - 6,783 3,500 193.8
4490 110 Library Circulation Reven 427.65 4,833.69 - 4,834 5,000 96.7
4510 0 Fines - General 1,220.00 10,773.88 - 10,774 17,000 63.4
4610 10 GO Interest on Investment 701.87 65,366.90 - 65,387 180,000 36.3
4610 30 GO Interest on Repo 152.01 2,774.64 - 2,775 40,000 6.9
4610 120 GF Penalties & Interest 1,080.92 7,425.57 - 7,426 11,000 67.5
4620 100 General Fund :,and Rents & 11,048.37 37,032.95 - 37,033 44,000 84.2
4620 160 Jail Facility Rental 2,500.00 22,500.00 - 22,500 00,000 75.0
4620 200 Municipal Building Rental - 58,714.56 - 56,715 46,000 122.3
4630 PY Legal Recoveries - - - - 90,000 -
4640 100 Surplus Equipment Sales - - - - 5,000 -
4680 100 Federal Project Funds - 3,964.96 - 3,965 7,367 53.E
4680 200 State Project Funds - 2,133.63 - 2,134 73,079 2.9
4680 900 Spec.Proj.Other Rev. - - - - 15,000 -
4690 100 Garbage Contract 6,244.72 45,038.29 - 45,038 65,000 69.3
4690 20C SVAC Maintenance Fee - 600.00 - 660 2,400 25.0
4690 500 City Clerk Fees 15.00 78.00 - 78 300 26.0
4690 600 Collection of Doubtful Ac 210.39 1,565.22 - 1,565 2,000 78.3
4690 900 Misc Service Fees - 29.02 - 29 - -
4690 910 Vending Machine Fees 11.12 1,221.44 - 1,221 2,000 61.1
4860 490 Miscellaneous Revenue 406.9. 1,120.83 - 1,121 2,50C 44.8
TOTAL REVENUES 1,644,221.98 5,619,675.28 - 5,619,675 9,895,689 58.8
:148
City of Seward
FUND: 101 - General Fund
Line Item Revenue Summary by Fund
Through September, 754 of year has expired
THROUGH SEPTEMBER ANNUAL
Actual YTD Budget Annual 4 of
Account Name 2008
2009 variance
Budget Variance Budges Annual Bud
General Property$ 562,439 $ 503,572
� (ss,a66) $ 6 °3,750 $ (190,178) $ 925,000 34.44 4
Sales max Revenue 2,412,524 2,211,336 (201,488) 3,097,500
(886,164) 4,130,00C 53.54
Other Taxes 141,429 155,064 13,635 28 1,250 (126,186)
375,000 41.35
Penalties and int 954 939 (16) 1,500
(561) 2,000 46.93
Licenses & Permit 103,881 175,945 72,065 161,717 14,228
P.0 .L.T. 27,992 28,175 235,000 81.60
93 22,500 5,675 30,000 93.92
Intrgvrmmntl Reve 841,584 526,631 (314,953) 874,976 c
(.,48,34 ) 1,165,635 45.14
GF Grant Revenue 11,671 2,500 (8,171) - 2,500 _
General Gcvernmen 1,434,265 1,326,855 (107,409) 1,307,798 19,058 1,743,731 76.09
Public Safety 11,644 10,381 ( 9,600 - 781 12,800 81.10
Pub c. works
- - 15,000 (15,000) 20,000
Recreation 617,912 606,300 (11,612) 473,816 132,484 631;755 95.97
Library 9,562 1 1,617 2,055 6,375
5,242 8,530 136.67
Fines 13,450 10,774 (2,676) 12,750 (1,976) 17,000
63.38
GF Interest Reven 60,240 75,587 15,348 173,250
(97,663) 231,000 32. 72
Rents and Royalti 113,072 118,248 5,176 91,500 26,748 122,000
6.92
PY Legal Recover' - - - 67,500 (67,500) 96,000
Sales Fixes Asset 560 - (560) 3,750
(3,750) 5,000 -
Spec 7ro1 Revenue 4,415 6,099 1,684 71,584 (65,485) 95,445
6.33
Other Misc Revenu 51,187 48,532 (3,255) 53,775
(5,243) 71,700 67.69
Misc. Operating R 2,197 1,121 (1,076) 1,875 (754)
2 , 5 00 44.83
Total Revenue $ 6,421,867 $ 5 ,819,675 $ (602,192) $ 7 ,42.1,767 $)1,602,092) $ 0,895,689
58.87
149
City of Seward
FUND( 101 - General Fund
Line Item Expenditure Summary by Fund
Through September, 755 of year has expired
THROUGH SEPTEMBER ANNUAL
Actual YTD Budget Annual e of
Account Name 2008 2009 Variance Budget Variance Budget Annual Bud
Salaries $ 2,463,726 $ 2,644,751 $ 241,025 $ 2,748,407 $ (1 03,655) $ 3,664,542 72.17
Overtime 134,348 102,002 (32,348) 113,557 (11,557) 151,410 67.37
Standby Time 4,388 4,502 114 5,775 (1,273) 7,700 58.47
Unemp'_3yment Wage 13,915 22,245 8,330 11,850 10,395 15,800 140.79
Leave Time 231,089 266,374 35,285 275,524 (9,150) 367,365 72.51
In Lieu of FICA 6,913 6,913 - 5,186 1,727 6,914 59.98
Retirement Benefi 570,327 593,519 23,192 602,233 (8,714) 802,577 73.91
Health Insurance 663,047 732,251 69,204 781,327 (49,076) 1,041,769 70.29
Workers' Comp 58,445 95,008 27,563 76,492 15,516 101,589 94.14
Medicare 55,343 58,438 3,095 57,534 904 76,712 76.18
Total Fersnl Sery 4,151,542 4,527,001 375,460 4,677,883 (158,882) 6,237,178 72.58
Audit 57,000 60,586 3,586 44,550 16,036 59,400 102.00
Advertis_ng 21,616 24,025 2,408 28,763 (4,738) 38,350 62.65
Subscriptions /Due 7,656 16,910 9,053 21,345 (4,435) 28,460 59.42
Travel /Subsistent 71,236 51,816 (19,420) 88,038 (36,222) 117,384 44.14
Communications 52,095 58,271 6,176 48,431 9,840 64,575 90.24
Education /Trainin 21,650 19,502 (2,148) 40,800 (21,298) 54,400 35.85
Legal 93,374 57,944 (35,430) 101,250 (43,306) 135,000 42.92
Other Spec Servic 8,081 16,064 7,983 16,500 (436) 22,000 73.02
Utilities 244,399 264,389 19,990 262,050 2,339 349,400 75.67
Heating Fuel 55,635 29,003 (26,632) 60,553 (31,559) 80,750 35.92
Rents & Leases 82,500 72,486 (10,014) ?4,267 (1,788) 59,022 73.20
Insurance 236,549 121,941 (114,608) 191,175 (69,234) 254,900 47.84
Maintenance & Rep 177,139 148,115 (29,025) 202,156 (54,051) 269,555 54.95
Contracted Servic 269,035 143,230 (125,805) 239,348 (96,117) 319,130 44.88
Library Bks.& Mat 14,295 17,787 3,492 19,875 (2,088) 26,500 57.12
Vehicle Supplies 2,459 4,338 1,879 5,850 (1,512) 7,800 55.62
Uniform Allowance 2,834 1,698 (1,137) 5,100 (3,402) 6,800 24.97
Operating Supplie 163,577 156,951 (6,626) 199,913 (42,962) 266,550 58.88
Gas 4 Lube 85,937 57,362 (28,576) 83,850 (26,488) 111,800 51.31
Equip,Furn,Tools 33,C74 42,011 8,937 70,625 (28,614) 94,167 44.61
Safety Equip /SUpp 4,573 9,636 4,663 20,175 (10,539) 26,900 35.82
Janitorial Suppli 5,740 7,223 1,484 6,563 661 8,750 82.55
Inmate Meals 6,819 5,949 (870) 10,125 ( 13,500 44.07
Postage /Mlec.Frei 23,552 24,241 690 28,275 (4,034) 37,700 64.30
Equipment Rental 29,882 21,801 (8,082) 43,731 (21,930) 58,308 37.39
Motor Fool Rent 272,363 272,363 - 272,363 - 363,150 75.00
Campgrounds - 13,603 18,603 - 18,603 - ' -
Sister City Frogr 3,309 1,500 (1,805) 3,006 ,'(,500) 4,000 37.50
Municipal Lobby F 107,313 99,423 (7,891) 110,250 (10,827) 147,030 67.63
Contributions 673,085 236,381 (436,704) 177,286 59,095 236,381 100.00
Bad Debt Expense 1,093 1,284 196 750 534 1,000 128.37
Genl Govt Admir. 3 54,C75 56,272 2,797 1_J 56,873 - 75,830 75.00
i
City of Seward
FUND: 101 - General Fund
Line Item Expenditure Summary by Fund
Through September, 75°6 of year has expired
THROUGH SEPTEMBER ANNUAL
Acida5 YTD Budget 9- Annual o of
Account Name 2008 20C9 Variance 3udget Variance Bud
qet Annual Bud
Contingency $ 35,932 $ 5,878 S (30,054) S 22,500 (15,622) -- _
$
EleCtiCns 1,653 $ 30 - i 9.59 °;
1,378 (275) 2,625
(1,247; 3,5O0 30.36
Promotion 1,581 4,253 2,572
3,825 428 5,100 83.38
Vol Fireman Stipe 12,750 13,500 750 13,503 - 18,000 75.00
Bank,credit card 3,294 2,564 (730)
- 26,775 (24,211) 35,700 7.18
Misc. Expenses 23,749 47,704 23,955 70,103
Principal 59,414 (22 93,470 51.04
8,910 (50,623) 117,242 (108,431) 756,322 5.64
:nterest Expense 6,371 (76,059) (82,430) 68,209
(144,268) 30,945 (83.63)
Buildings -
3,750 (3,750) 5,000 -
Capital Equipment 26,902 24,539 (2,362) 62,330
(37,791) 81,107 29.53
Misc. Programs 4,952 3,125 (1,827 4,522 (1,497) 6,162 50.71
Total Expense; $ 7,210,704 $ 5,682,398 $ (528,307) $ 7,607,209 $ (924,812) $ 10, 42,945 65.00 5
GLCARL OPT 16- Nov -09 10:37 AM [KRISTI
City of Seward
FUND: 101 - General Fund
DEFT: 1110 - Mayor and Council
Revenue and Expenses
as of September 30, 2309
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL + % Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENC'CM
Personnel
5010 Salaries 4,600.00 18,700.00 - 18,700 18,450 701.4
5060 Retirement Benefits 60.72 242.88 - 243 250 97.2
5080 Workers' Compensation 55.20 224.58 - 225 173 129.8
5090 Medicare 314.70 1,281.75 - 1,282 1,259 101 -8
Total Personnel 5,030.62 20,449.21 - 20,449 20,132 101.6
5116 Audit - 60,585.96 - 00,586 59,400 102.0
5120 Advertising and Publicati 1,642.00 15,273.00 8,170 23,443 25,090 61.1
5130 Subscriptions and Dues - 3,253.87 - 3,254 4,250 76.6
514C Travel and Subsistence 71.00 10,345.00 - 10,346 17,000 60.9
515C Communications 1,550.23 2,491.75 - 2,492 2,000 124.6
516C Education and Training 900.00 1,085.00 - 1,085 1,500 72.3
5370 Insurance - 387.66 - 388 1,000 38.8
5440 operating Supplies 1,123.42 4,771.69 840 5,611 13,000 36.7
5460 Equipment, Furniture & To - - - - 5,000 -
5490 Postage and Misc. Freight 76.29 834.15 - 834 1,800 46.3
5560 Sister Cities Program - 1,500.00 - 1,500 4,000 37.5
5570 0 Municipal Lobby Fees 5,833.34 48,089.25 10,657 58,756 70,000 68.7
5570 10 Federal Programs - Lobby 6,416.67 51,333.36 12,833 64,167 77,000 66.7
5690 Contingency - 250.00 - 250 10,000 2.5
5720 Elections - 277.75 - 278 - -
5730 Promotion & Entertainment - 4,252.60 - 4,253 5,000 85.1
TOTAL EXPENSES 22,643.57 225,181.05 32,509 257,690 316,082 71.2 %
.3
GLCARL DPT 16- Nov -09 10:37 AM
[KRISTI
City of Seward
FUND_ 101 - General Fucd
DEPT: 1111 - Legislative - Boards a Commissions
Revenue and Expenses
as of September 30, 2009
YEAR TO DATE ANNUAL
Acct Sub
ACTUAL ACTUAL +
NIm Acct MONTH Sgt
ACTUAL ENCL'MARANCE ENCUMB BUDGET w/o ENCUt +]
Personnel
5010 Salaries - 4,214.41 - 4,214 17,166 24.6 1 .
3040 Leave Time 1.04 854.31 - 654 1,583 41.3
5060 Retirement Benefits 1.35 880.63 - 881 1,828 48.2
5070 Health Insurance - 7,385.00 - 7,385 6,106 120.9
5080 Workers' Compensation - 37.75 - 38 161 23.4
5090 Medicare 0.20 127.70 - 128 260 49.1
Total Personnel 2.62 13,299.80 - 13,300 27,104
49.1
5120 Advertising and Publicati -
- 250 -
5130 Subscriptions and Dues - 790.00 - 750 1
82.5
5140 Travel and Subsistence _ -
- 7 ,734
5160 Education and Training 230.02 2,400.02 - 2,400 2,000 120.0
5370 Insurance - 514.27 - 514 1,200
42,9
5440 Operating Supplies 198.31 1,123.12 - 1,123 3,000 37.4
5490 Postage and Misc. Freight - 1.78 - 2 530 0.4
TOTAL EXPENSES 430.95 18,088.99 - 18,089 42,988 12.1 5
4 5
GLCARL OPT 16- Nov -09 10:37 AM [KRISTI
City c£ Seward
FUND: 101 - General Fund
DEPT, 1115 - General Fund Legal
Revenue and Expenses
as of September 3D, 2009 '
YEAR TO LATE ANNUAL
Acct Sub ACTUAL ACTUAL + ; Sgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5170 1001 General Government - 40,229.85 - 40,230 135,000 29.8
5170 1002 Rock quarry - 1,015.00 - 1,015 - -
5170 1022 Legal Re: Alaska SeaLife - 1,260.O0 - 1,260 - -
5170 1026 Planning & zoning issues - 10,054.10 - 10,054 - -
5170 1035 GF Portion of SEH Leases - 2,690.01 - 1,690 - -
517C 1036 GF Portion of SMIC Leases - 420.00 - 420 - -
5170 1041 Long -Term Care Facility - 1,647.66 - 1,648 - -
5170 1043 Trustees of Alaska - 1,627.50 - 1,628 - -
TOTAL EXPENSES - 57,944.12 - 57,944 135,000 42.9 9
•
•
54
GLCARL DPT 16- Nov -09 10;37 AM
[KRTSTI
City of Seward
FUND: 1D1 - General Fund
DEPT, 1120 - City Manager
Revenue and Expenses
as of September 30, 2009
YEAR TO DATE ANNUAL
Acct Sub
ACTUAL
ACTUAL + 8, But
Num Acct MONTH ACTUAL ENCUMERANCE ENCUMB BUDGET w
/o ENCrJM
Personnel
5010 Salaries 21,861.65 196,166.15
196,166 228,602 85.9
5040 Leave Time 2,261.26
22,018.94 - 22,015 29, 711 89.1
5060 Retirement Benefits 2,192.04 21,470.08
- 2 1,470 15,418 110.6
5070 Health Insurance 6 ,021.80 38,380.668 -
38,38= 98,845 78.6
5080 Workers' Compensation 235.54 2,174.62 -
2,1.5 2,149 '01.2
5090 Medicare 343.97 3,074.70
- 3,075 3,459 88.3
Total Personnel 32,906.21 283,285.17 - 283,285 327,184 84.6
5120 Advertising and Publicati - 343.00 - 348
1,500 23.2
5130 Subscriptions and Dues - 5,155.00 - 5,155
2,000 257.8
5140 Travel and Subsistence 180.80 7 ,152.40 - 7,152
' 20,000 35.8
5150 Communications 1,415.79 2,457.36 - 2,457
3,000 81.9
516C Education and Training 79.75 802.11
802 8,000 -0 3
5190 Other Special Services 99.64 99.64 - 100 - -
5370 Insurance - 4,452.32 -
4,452 9,400 47.9
5380 Maintenance and Repair 179.13 521.82 -
522 325 160.■
5390 0 Contracted Services - Gen - 1,219.95 -
1,220 20,000 6.1
5440 Operating Supplies 222.11 5,156.28
5,186 6,000 85.9
5450 Gas & Lune 63.71 655.75 - 656
500 13]_2
5460 Equipment, Furniture s To - 62_82
63 4,500 1.4
5490 Postage and Misc. Freight 127.54 666.19
666 900 166.5
5690 Contingency - 5,627.83 - 5,628
20,000 28.
-
5730 Promotion & Entertainment
100 -
5750 Misc. Expenses
- _
OOC _
TOTAL EXPENSES 35,274.60 317,662.64 - 317,663 423,909 74
?. 5 5
GLCARL DPT 16- Nov -09 10 :37 AM [KRISTI
City of Seward
FUND: 101 - General Fund
DEFT: 1121 - Management Information Systems Dept.
Revenue and Expenses
as of September 30, 2009 ,
YEAR TO DATE ANNUAL '
Acct Sub ACTUAL ACTUAL + 9 Bat
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUME BUDGET w/o ENCUM
Personnel
5010 Salaries 6,640.80 94,208.48 - 94,208 125,492 75.1
5020 Overtime - 3,706.22 - 3,706 3,784 97.9
5030 Unemployment Wages - 140.60 - 141 - -
5040 Leave Time 1,048.22 9,526.37 - 9,526 13,377 71.2
5060 Retirement Benefits 1,035.64 11,322.66 - 11,323 13,841 81.8
5070 Health Insurance 2,408.72 21,678.48 - 21,678 30,528 71.0
5080 Workers' Compensation 72.79 1,002.30 - 1,002 1,168 85.8
5090 Medicare 146.92 1,509.28 - 1,509 1,971 76.6
Total Personnel 11,553.09 143,094.47 - 143,094 190,161 78.2
5120 Advertising and Publicati - 350.00 - 350 500 30.0
5130 Subscriptions and Dues - - - - 500 -
5140 Travel and Subsistence (867.89) (504.01) - (504) 2,500 (20.2)
5150 Communications 852.05 3,260.02 - 3,260 3,000 108.7
5160 Education and Training - - - - 8,000 -
5190 Other Special Services - - - - 2,500 -
5370 Insurance - 2,056.30 - 2,056 4,200 49.D
5380 Maintenance and Repair - - - - 5,500 -
5390 0 Contracted Services - Gen - - 8,250 8,250 7,500 -
5440 Operating Supplies 407.05 17,279.64 - 17,280 23,000 75.1
5460 Equipment, Furniture & To - - - - 5,000 -
5490 Postage and Misc. Freight - 191.36 - 191 1,000 15.1
5790 Misc. Expenses - - - - 500 -
5930 Capital Equipment. - - 11,380 11,380 - -
TOTAL EXPENSES 12,244.30 165,727.78 19,630 185,358 253,861 65.3 9
156
GLCARL DPT 16- Nov -09 10,37 FvM
[KRISTI
City of Seward
FUND: 101 - General Fund
DEPT, 1130 - City Clerk
{ Revenue and Expenses
as of September 30, 2009
YEAR TO DATE ANNUAL
Acct. Sub ACTUAL ACTUAL +
e Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET /
w, o ENCIIM
Personnel
5010 Salaries 9,749.15 97,455.24 - 57,655 138,660 70.4
5020 Overtime - 340.23 - 340 ± ,
413 10.0
5640 Leave Time - ,142.72 11,293.43 - 11,293 19,840 71.2
5060 Retirement Benefits 1,105.58 11,010.50 - 11,011 15,265 72.1
5070 Health Insurance 3,613.08 32,517.72 - 32,518 45,792
71.0
5080 Workers' Compensation 105.83 1,092 -00 - 1,092 1,283
5090 Medicare 1 70.4
57,.98 1,530.60 - 1,531 2,175 70.4
Total Personnel 1 5,869.34 155,419 72 - 155,440 222,442
69.9
5130 Subscriptions and Dues - 355.00 - 365 550 16.4
5140 Travel and Subsistence - 2,179.84 - 2,180 7,000
31.1
5160 Education and Training 1,170.00 2,819.00 - 2,819 2,SCO 112.8
5370 Insurance - 2,466.58 - 2,467 5,00C 49.3
5390 0 Contracted Services - Gen 2,774.59 5,423.15 - 5,423 7,800
7'7.5
5500 Equipment Rental /lease 6,330.00 6,330.00 - 6,330 7,000 90.4
5720 Elections 599.50 1,100.00 - 1,100 3,500 31.4
TOTAL EXPENSES 25,743.43 176,123.25 - 176,123 294,992 69.1 0
157
GLCARL DPT 16- Nov -09 10.37 AM [KRIS ^_I
City of Seward
FUND: 101 - General Fund
DEPT: 1140 - Finance Department
Revenue and Expenses
as of September 30, 2009
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL + c Bqt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5010 Salaries 25,281.25 250,210.21 - 250,210 377,229 66.3
5020 Overtime 289.95 706.96 - 707 3,204 22.1
5040 Leave Time 2,584.51 25,691.59 - 26,092 38,538 69.3
5060 Retirement Benefits 2,600.21 29,203.05 - 29,003 40,323 71.9
5070 Health Insurance 8,430.52 75,874.68 - 75,875 114,480 66.3
5080 Workers' Compensation 273.85 2,775.03 - 2,775 3,536 78.5
5090 Medicare 386.46 3,832.05 - 3,532 5,743 65.7
Total Personnel 40,146.76 389,093.57 - 389,094 583,053 55.7
5120 Advertising and Publicati - 50.00 - 60 450 13.3
5130 Subscriptions and Dues 560.00 1,434.00 - 1,434 1,500 35.6
5140 Travel and Subsistence 2,409.43 3,119.35 - 9,119 11,000 82.9
5150 Communications 2,347.49 4,366.53 - 4,367 4,750 31.9
5160 Education and Training 3,000.00 4,709.95 - 4,710 5,000 94.2
5370 Insurance - 6,788.39 - 6,788 14,000 48.5
5380 Maintenance and Repair 89.99 25,147.47 - 25,147 32,500 77.4
5390 0 Contracted Services - Gen 7,000.00 7,000.00 - 7,000 9,000 77.8
5440 Operating Supplies 5,859.57 14,729.44 - 14,729 17,500 84.2
5460 Equipment, Furniture & To 3,000.00 3,000.00 - 3,000 5,000 60.0
5490 Postage and Misc. Freight 756.12 3,226.59 - 3,227 3,000 107.6
5790 Misc. Expenses - 25.03 - 25 500 5.0
5930 Capital Equipment - 8,361.97 4,151 12,513 9,000 92.9
TOTAL EXPENSES 65,329.36 477,062.29 4,151 481,213 696,253 68.5 9
1 JO
GLCARL DPT 16- Nov -09 10:37 AM
`XRISTTN
City of Seward
FUND: 101 - General Fund
DEPT: 115D - Community Development
Revenue and Expenses
as of September 30, 2009
YEAR TO DATE ANNUAL
Acct Sul; ACTUAL ACTUAL +
Pgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMR
ROGUE: w/o ENCJM
Personnel
5010 Salaries 16,647.49 151,536.96 - 151,537 238,310
72.8
5040 Leave Time 1,255.70 12,476.70 - 12,477
17,414 71.6
5060 Retirement Benefits 1,359.27 14,081.05
- 14,081 18,E56 75.5
5070 Health Insurance 4,817,44 43,356.96 - 43,357 55,714 77_8
5080 Workers' Compensation 182.41 1,696.94 1,697
1,930 87.9
5090 Medicare 498.55 3,940.24 - 1,940 5,010 78.6
Total Personnel 24,755.86 227,083.85 - 227,089 304,034 74.7
5120 Advertising and Publicati 86.50 116.50 - 117 600
19.4
5130 Subscriptions and Dues 189.00 189.00 189 1,500 12.6
5140 Travel and Subsistence 124.43 970.7] - 971 3,500 28.8
5150 Communications 475.39 1,798.33 - 1,798 2,000 89.9
5_60 Education and Training - 602.00 - 602 1,GCC 37.6
5360 Rents & Leases 2,331.54 19,818.09 5,829 25,647 36,722 54.0
5373 Insurance - 1,509.37 - 1,500 3,200 47.2
5360 Maintenance and Repair 61.00 1,280.00 122 1,402 1 ,400 91.4
5390 0 Contracted Services - Gen 1,050.00 9, 165.00 17,000 26,365 35,000
26.8
5440 Operating Supplies 223.53 1,704.45 - 1,704 2,000
95.2
5460 Equipment, Furniture & To 264.50 264 265 3,003 3.8
5490 Postage and Misc. Freight 70.24 326.50 - 327
600 59.4
5500 Equipment Rental /lease 315.33 2,522.64 631 3,153 - -
TOTAL EXPENSES 29,947.32 267,555.94 2 23,581 291,1.37 354,156 G7.5 5
.z
GLCARL DP0) 16- Nov -09 10)37 AM [KRISTIN
City of Seward
FUND: 10 1 - General Fund
DEPT: 1180 - General Services
Revenue and Expenses
as of September 30, 2009
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL + 5 Bqt
Num. Acct MONTH ACTUAL ENCUMBRANCE ENCUM3 BUDGET w/o ENCUM
Personnel
5120 Advertising and Publica;i 2,046.00 2,346.00 - 2,046 1,500 136.4 e
5130 Subscriptions and Dues - 459.50 - 460 - -
5140 Travel and Subsistence 17.02 17.02 - 17 - -
5150 Communications 799.91 799.81 - 800 800 100.0
5370 Insurance - 468.25 - 468 1,000 46.8
5380 Maintenance and Repair 5.42 2,723.52 - 2,724 1,000 272.4
5350 0 Contracted Services - Gen - - - - 31,000 -
9440 Operating Supplies (350.74) 2,154.18 84 2,238 7,000 30.8
5450 Gas & Lube 14.67 703.65 - 704 500 140.7
5460 Equipment, Furniture & To - 1,146.53 - 1,147 5,000 22.9
5465 Safety Equip. & Supplies - 3,346.24 - 3,346 1,400 239.0
5490 Postage and Misc. Freight 585.94 (928.92) - (929) 1,500 (61.9)
5500 Equipment Rental /lease - - - - 7,000 -
5530 Motor Pool Vehicle Rental 450.00 4,050.00 - 4,050 5,400 75.0
5650 Bad Debt Expense - 1,283.72 - 1,284 1,000 128.4
5770 Bank & credit card fees 62.17 1,322.01 - 1,322 33,500 3.9
5790 Misc. Expenses 556.52 1,571.92 - 1,572 15,000 10.5
TOTAL EXPENSES 4,186.91 21,163.43 84 21,248 112,600 18.8
160
GLCARL DPT 16- Nov -D9 10,37 AM
,KRISTIN
City of Seward
FUND: 7.01 - General Fund
DEPT, 1181 - General Services Copier
Revenue and Expenses
as of September 30, 2005
YEAR TO DATE ANNUAL
Acct Sub
ACTUAL
ACTUAL + e Aqt
Num Acct MONTH ACTUAL ENCUMBRANCE
ENCUT!B BUDGET w/o ENCOM
Personnel
5440 Operating Supplies 134.13 858.09 _
658 2,000 42.9
5500 Equipment Rental /lease 842.39 5,272.87 4,139
9,412 7,508 70.2
TOTAL EXPENSES 975.52 6,130.9E 4,139 10,270 9,508 64.5 %
161
GLCARL CPT 16- Nov -09 10:37 AM [KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1190 SVAC Expense Accumulation
Revenge and Expenses
as of September 30, 2009
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL + % Sgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUME BUDGET w/o END
Personnel
5080 Workers' Compensation - - - - 1,000
Total Personnel - - - - 1,000 -
5190 Other Special Services - 10,000.00 - 10,000 10,000 100.0
5370 Insurance - 1,591 -14 - 1,591 4,000 39.5
5380 Maintenance and Repair 113.19 612.16 - 612 750 81.0
5440 Operating Supplies - - 50 50 - -
5450 Gas & Lube 153.13 1,035.54 - 1,034 2,000 51.8
5490 Postage and Misc. Freight - 41.40 - 41 - -
TOTAL EXPENSES 266.32 13,280.24 50 13,331 17,750 74.8
•
162
GLCARL DPT 16- Nov -09 10,37 AM
[KRISTIN
City of ,Seward
FUND_ 101 - General Fund
DEPT, 1191 - Contributions
Revenue and Expenses
as of September 30, 2009
YEAR TO DATE ANNUAL
Acct Sub ACTUAL
ACTUAL + o P,4t
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5610 1182 Senior Citizens - 50,000.00 -
50,000 50,000 100.0 °-
5610 1183 Museum - 4,800.00 -
4,800 4,800 100.0
5610 1159 Chamber of Commerce - 171,581.00 - 1 71,581
171,581 100.0
5610 1191 Non-Profits thru SCF - 10,000.00
10,000 10,000 100.7
5790 Misc. Expenses - 41,340.00 - 41,340 65,000 63.6
TOTAL EXPENSES - 277,721.00 - 277,721 30 1,38: 92.16
163
GLCARL DPT 16- Nov -09 10:37 AM (KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1210 - Police Department
Revenue and Expenses
as of September 30, 2009
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL r 6 Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
9D1C Salaries 61,290.85 626,782.53 - 626,783 904,327 69.3 %
5020 Overtime 4,614.91 42,529.94 - 42,530 73,395 57.9
5030 Unemployment Wages - 6,320.16 - 6,320 5,000 126.4
5040 Leave Time 6,923.03 67,582.08 - 67,582 96,293 70.2
5060 Retirement Benefits 6,616.90 66,696.81 - 66,697 91,848 72.6
507D Health Insurance 20,474.12 185,471.44 - 185,471 274,752 67.5
9080 Workers' Compensation 2,513.50 25,198.12 - 25,198 23,007 109.5
5090 Medicare 1,481.04 14,791.41 - 14,791 21,410 69.1
Tonal Personnel 103,514.35 1,035,372.49 - 1,C35,372 1,490,032 69.5
5120 Advertising and Puhlicati 165.00 935.00 - 935 700 133.6
5130 Subscriptions and Dues 639.34 3,069.19 3,069 10,780 28.5
5140 Travel and Subsistence 939.60 8,560.15 - 8,560 14,300 61.1
5150 Communications 4,440.64 10,361.73 - 10,962 12,000 91.3
5160 Education and Training 1,180.00 3,172.00 399 3,571 4,000 79.3
5190 Other Special Services 596.00 754.00 - 754 2,500 30.2
5370 Insurance - 33,135.91 - 33,140 64,000 51.8
5380 Maintenance and Repair 1,650.90 8,609.34 1,790 10,399 10,230 84.2
5390 0 Contracted Services - Gen - 466.0D - 466 2,000 23.3
5430 Uniform Allowance 199.00 323.17 - 323 4,000 8.1
5440 Operating Supplies 203.04 8,899.32 726 9,626 15,000 59.0
5450 Gas & Lube 1,451.55 12,515.8, - 12,516 17,000 73.6
5460 Equipment, Furniture & To 78.98 9,193.19 709 9,902 6,500 141.4
54 Safety Equip. & Supplies - 1,110 -00 - 1,110 2,500 44.4
5490 Postage and Misc. Freight 188.86 1,851.12 25 1,916 2,000 94.5
5500 Equipment Rental /lease 391.97 3,419.00 2,080 5,499 5,000 68.4
5530 Motor Pool Vehicle Rental 4,000.00 36,000.00 - 36,000 48,000 75.0
5773 Rank & credit card fees 156.96 1,241.63 - 1,242 2,200 55.4
5790 Misc. Expenses - 74.00 - 74 1,800 4.1
5930 Capital Equipment - - 14,222 14,222 10,050 -
5990 Miscellaneous Programs - 3,125.06 - 3,125 6,162 50.7
TOTAL EXPENSES 119,800.22 1,1 82,832.11 19,951 1,202,783 1,730,404 68.4
1 64
GLCARL DEC 16- Nov -09 10:37 AM
[MBISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1211 - Jail
Revenue and Expenses
as of September 30, 2009
YEAR TC DATE ANNUAL
Acct Sub
Num Acct ACTUAL ACTUAL + Rut
MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5010 Salaries 17,452.24 176,372.6.1
5020 Overtime - 176,372 237,820 74.2 %
920.72 12,325.34 - 9^
12,25 23,440 55.1
5030 Unemployment wages
1,1800
5040 Leave Time 1,837.00 17,751.15
- 17, 751 24,128 73.6
5050 Retirement Benefits 2,076.07 21,377.34
21,378 27,824 76.8
5070 Health Insurance 7,226 -16 65,035.44
65,035 91,584 71.0
5080 'Workers' Compensation 037.87 8,642.12
- 8,642 8,073 107.0
509C Medicare 281.48 2,861.41
- 2,861 1,963 72.2
Total Personnel 30,731.54 304,965.45 - 304,965
417,832 73,0
5120 Advertising and Publicati _ -
500
5130 Subscriptions and Dues - 300.00 -
300 500 42.9
5140 Travel and Subsistence - -
- 3.500
5150 Communications 139.50 2,110.40 141
2,251 2,000 105.5
5160 Education and Training - 495 -00 -
995 2,000 24.8
5360 Rents & Leases 2,500.00 22,500.00
- 22,500 30,000 75.0
5370 Insurance - 10,112.45 -
10,112 20,00C 50_6
5380 Maintenance and Repair 916 -96 1,655 -20 -
1,655 1,000 110.3
5330 0 Contracted Services - 6er. _ -
1,000
5430 Uniform Allowance - 897.60
898 1,000 89.8
5440 Operating Supplies 213.61 3,429.82 558
3,988 5,500
52.7
546C Equipment, P'u rni tdre & To - 641.19 703 1,350
1,500 42.7
5470 Janitorial Supplies
- 848.00
848+ 1,000 84.8
5480 Inmate Meals 1,130.05 5,949.32 - -
�, 94, c
13,500 44.1
5490 Postage and Misc. Freight 3.73 350.74 -
351 ],OCC 35.1
5530 Motor Pool Vehicle Rental 208.33 1,875.01 -
1,875 2,500 75.0
5670 General Govermmnt Adminis 6,319.17 56,872.49 - 56,872 =
7�, 830 75-0
5790 Misc. Expenses - 1,056.00 -
1,050' 500 211.2
TOTAL EXPENSES 42,762.89 414,058.76 1,407 415,456
582,362 71.1
1 rr
A DD
GLCARL DPT 16- Nov -09 10:37 AM ;KRISTIN
City of Seward
FUND: 101 - General Fand
DEPT: 1212 - Animal Control
Revenue and Expenses
as of September 3C, 2009
•
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL + 8 Bgr
Num Acct MONTH ACTUAL ENCUMERANCE ENCUMB BJDGET w/o ENCUM
Personnel
5310 Utilities 332.39 3,573.30 - 3,573 4,400 81.2
5330 Heating Fuel - 516.97 - 517 - -
5370 Insurance - 78.03 - 78 300 26.0
5380 Maintenance and Repair - 225.00 - 225 5,000 4.5
5390 0 Centrac[.ed Services - Gen 6,023.33 54,594.57 12,047 56,641 72,280 75.5
5460 Equipment, Furniture & To - - - 2,000 -
5500 Equipment Rental /lease - 110.0C - 110 1,000 11.0
5790 Misc. Expenses - 125.00 - 125 - -
TOTAL EXPENSES 6,355.72 55,222.93 12,047 71,270 84,990 65.7 6
166
GLCARL DPI 16- Nov -09 10,37 AM
[KRISTIN
City of Seward
FUND: 131 - General Fund
DEPT: 1220 - Fire Department
Revenue and Expenses
" as of September 30, 2009
YEAR TO DATE ANNUAL
Acct Sub ACTUAL - - -- - -
ACTUAL i- 9. Bg_
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB
BUDGET w/o flNCUM
Personnel
5010 Salaries 12,819.12 132,552.96 -
132,553 162,686 81.5
5224 Overtime - 111.48 -
111 279 40.0
5040 Leave Time 1,507.30 13,830.72 -
13,93 - - 18,677 74.1
5050 In Lieu of FICA - 1,975.05
- 1,975 1,975 100.0
5060 Retirement Benefits 1,442.54 14,463.53
- 14,484 17,741 81.6
5070 Health _Insurance 3,613.08
32,517.72 - 32,518 32,150 85.2
5083 Workers' Compensation 939.72 9,281.13
- 5,281 3,813 59.6
5090 Medicare 59.3'7 925.01 - 985
1,037 95.0
Total Personnel 20,421.19 205,737.66 205,738 250,368
32.2
5120 Advertising and Publicatl - 706.74 -
707 500 141.3
5130 Subscriptions and Dues 130.00 1,001.00 -
1,001 500 260.2
5140 Travel and Subsistence - 5,369.80
- 5,370 6,000 89.5
5150 Communications 3,341.59 6,816.80 -
6,817 6,009 113 -6
5 160 Education and Training - 1,386.00 - 1,386 2,000 69.3
531D Utilities 5,533,85 51,105.54 51,106
5330 Heating Fuel 12,00 28.4
g 48.16 5,118.23 - 5,118 18,0000 28.4
5360 Rents & Leases 472.78 1,984.09 1,04D 3,024
4,100 48.4
5370 Insurance - 13,557.44 13,557 29,00 46.7
538C Maintenance and Repair 5,542.85 12,087.18 4,095 16,132 5,000
241.^
5390 0 Contracted Services - Gen - 1,950.00 _ 1,950 - _
5120 Vehicle Supplies 113.43 3,872.38 - 3,872 -
6,000 64.x.
5430 Uniform Allowance - 217.90 - 218
ROD 27.2
5440 Operating. Supplies 313.53 2,808 16 202 3,006 7,500
37.4
5450 Gas & Lube 613.61 5,717.23 - 5,317 ",
.,000 81.7
5460 Equipment, Furniture & To 99.99 2,613.99 - 2,614 7,000 37
5465 Safety Equip. & Supplies - 1,129.99 1,844 2,974 14,000
2.1
5490 Postage and Misc. Freight 28.08 491.29 - 491
2,000 24.6
5500 Equipment Rental/lease
- - 1,EOC
5530 Motor Pool Vehicle Rental 4,833.33 43,500.01 - 43,500 58,000 75.0
5790 Miss. Expenses - 72.00 - 72
" 5930 Capital Equipment - 7,999.46 4,792
12,792 53,60'/ 14.9
TOTAL EXPENSES 41,497 -43 375,238 -89 11,973 787,212 542,975
68.4
167
GL,cARL DPT 16- Nov -09 10:37 AM [KRISTIN
Tilt' of Seward
FUND: 101 - General Fund
TEPT, 1221 - Volunteer Training
Revenue and Expenses
as of September 30, 2009
YEAR TO DATE ANNUAL
Acct. Sub ACTUAL ACTUAL + ; Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5080 Workers Compensation - 3,902.50 - 3,903 6,700 58.2 9
Total Personnel - 3,902.50 - 3,903 6,700 58.2
5130 Subscriptions and Dues - 70.00 - 70 - -
5140 Travel and Subsistence 109. 1,892.03 - 1,892 5,000 37.9
5160 Education and Training - 120.00 - 120 4,000 3.0
5370 Insurance - 3,709.00 - 3,709 3,900 95.1
5380 Maintenance and Repair 396.67 462.39 - 462 3,000 15.4
5430 Uniform Allowance - 204.00 - 204 1,000 20.4
5440 Operating Supplies - 1,008.19 - 1,008 5,000 20.2
5460 Equipment, Furniture & To 3,065.40 5,052.89 5,311 70,264 16,367 30.9
5490 Postage and Misc. Freight 53.55 150.15 - 150 1,000 15.0
5750 Volunteer Fireman Stipend 1,500.00 13,500.00 - 13,500 18,00C 75.0
5790 Misc. Expenses - 229.00 - 229 2,C0C 11.4
TOTAL EXPENSES 5,185.22 30,300.15 5,311 35,611 65,967 45.9
168
GLCARL DPT 1E- Nov -09 10:37 AM [KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1222 - Emergency Preparedness
Revenue and Expenses
as of September 30, 2009
YEAR TO DATE ANNUAT,
Acct Sub ACTUAL ACTUAL +
"s Rqt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5140 Travel and Subsistence 248.50 398.50 - 359 2,000 19.9
5150 Communications 32.92 245.23 45 294 325 75.5
5160 Education and Training - 36.00 - 34 1,500 2.4
5310 Utilities 65.12 636.43 - 636 - -
5380 Maintenance and Repair - 49.50 - 80 250 19.8
5440 Operating Supplies - 691.55 - 692 1,000 69.2
5440 Equipment, Furniture & To - - - - 503 -
5490 Postage and Misc. Freight - 70.17 - 70 300 23.4
TOTAL EXPENSES 346.44 2,127.48 49 2,177 5,875 36.2
169
GLCARL DPT 16- Nov -C9 10:37 AM
KRISTIN
Ci:y of Seward
FUND: 101 - General Fund
DEPT: 1230 - Engineering & Construction
Revenue and Expenses
as of September 30, 2309
YEAR TO GATE ANNUAL
Acct Sub ACTUAL
ACTUAL + 6 Bqt
Nam Acct MONTH ACTUAL ENCUMBRANCE ENCUMB • BUDGET w/o ENCUM
Personnel
531C Salaries 2,34.90 21,023.26 - 21,023 29,309 71 7 6
5040 Leave Time 222.60 2,021.38 - 2,021 2,297 88.D
5060 Retirement Benefits 232.37 2,213.53 - 2,214 3,101 71.4
5070 Health Insurance -
-
- 7,632
5080 Workers' Cumpensation 26.62 244.44 - 244 270 88.6
5090 Medicare 33.57 304.82 - 305 442 69.0
Total Personnel 2,830.12 25,807.43 - 25,607 43,057 59.9
5120 Advertising and Publicati - - - - 800 -
5140 Travel and Subsistence -
-
1,000 -
5150 Communications 797.82 1,525.99 - 1,526 50C 305.2
5160 Education and Training - - - - 500 -
5370 Insurance - 1,730.48 - 1,730 4,500 33.5
5350 0 Contracted Services - Gen -
- - - 20,000 -
5440 Operating Supplies - 10.00 - 10 500 2.0
5455 Safety Equip. & Supplies - - - - 300 -
5490 Postage and Misc. Freight - 5.65
•
6 10D 5.7
5500 Equipment Rental /lease - _
- 4,600 -
TOTAL EXPENSES 3,627.94 29,079.55 - 29,080 75,857 10.3 6
Q r�
1 7 0
GLCARL CPT 16- Nov -C9 10:37 AM
[KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1250 - Building Inspection
Revenue and Expenses
as of September 30, 2009
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL i
Bet
Num Acct.. MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o EN7U'
Personnel
5010 Salaries 3,152.40 36,711.44 - 30,711 78,136 52 5
3
5020 Overtime 157.64 234_54 235 27 9 e
34.1
5C40 Leave Time 485.00 4,535.49 - 4,535 8,435 53 -8
5060 Retirement Benefits 441.31 4,177.27 - 4,177 7,598
55.0
5070 Health Insurance 1,204.36 10,839.24 - 10,839 22,896 47
5080 Workers' Compensation 35.05 410.66 - 411 658 62 -4
5090 Medicare 51.74 584.57 - 585 1,032 54.0
Total Personnel 5,537.50 57,493.21 - 57,453 111,084 51.8
5120 Advertising and Publioati -
200 -
5130 Subscriptions and Dues - 125.00 - 125 200 62.5
5140 Travel and Subsistence - 472.16 - 472 4,500 10.5
5150 Communications 47.92 313.50 - 314 1,080 31.4
5160 Educacicn and Training - 355.00 - 355 2,000 17.0
537C Insurance - 1,437.37 - 1,437 3,00C 47.9
5380 Maintenance and Repair - 4.69 - 5 60C 3.8
5430 Uniform Allowance - 55.00 - 95
5440 Operating Supplies 4.44 210.59 17 227 2,000 10.5
5450 Gas & Tube 95.07 333.80 - 334 300 111.3
5460 Equipment, Furniture & To - 559.75 - 560 1,000 56.0
5465 Safety Equip- 5 Supplies - 54.93 - 55 -
5450 Postage and Misc. Freight 3.24 69.53 - 7C 500 13.9
550C Equipment Rental/lease 251.67 2,333.36 593 2,917 3,600 64.8
5530 Motor Pool Vehicle Rental 500.00 4,500.00 - 4,500 6,000 75.0
579D Misc. Expenses - - - - 500 -
TOTAL EXPENSES 6,479.84 68,317.89 600 68,918 136,484 50.1 e
171
GLCARL DPT 16- Nov -C9 1D:37 AM [KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1310 - Street General Operations
Revenue and Expenses
as of September 30, 2009
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL + 1 Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5010 Salaries 8,577.04 93,723.00 - 83,723 176,263 47.5 1
5020 Overtime - 4,006.11 - 4,009 4,414 90.8
5040 Leave Time 1,194.01 11,037.03 - 11,037 22,822 48.4
5050 In Lieu of FICA - 2,468.81 - 2,469 2,469 100.0
5060 Retirement Benefits 1,045.04 10,554.98 - 10,555 21,727 48.6
5070 Health Insurance 2,408.72 24,635.69 - 24,636 50,152 49.1
5080 Workers' Compensation 555.87 5,726.80 - 5,727 8,661
66.1
5090 Medicare 69 -23 1,552.55 - 1,553 1,504 103.2
Total Personnel 13,949.91 143,706.97 - 143,707 288,012 49.9
5120 Advertising and Publicati 132.0D 414.50 - 415 300 118.2
5130 Subscript ions and Dues - - - - 300 -
5140 Travel and Subsistence 408.04 632.36 - 632 2,800 22.6
5150 Communications 81.79 298.99 - 299 2,500 12.0
5160 Education and Training - - - - 1,500 -
5310 Utilities 5,934.52 68,557.49 - 68,557 91,000 75.3
5370 Insurance - 1.0,102.20 - 10,102 22,000 45.9
538D Maintenance and Repair 3,469.80 42,460.51 - 42,461 70,000 60,7
539D 0 Contracted Services - Gen - 1 4,968.52 7,926 22,894 10,000 149.7
5440 Operating Supplies 1,872.18 18,850.20 7,204 26,054 25,000 75.4
5450 Gas & Lube 1,702.40 23,008.61 - 23,009 60,000 38.3
5460 Equipment, Furniture 4 To 141.86 1,480.91 - 1,481 1,500 98.7
5465 Safety Equip. & Supplies - 1,739.74 20 1,760 2,000 87.0
5490 Postage and Misc. Freight 386.08 2,690.72 - 2,681 4,000 67.0
5500 Equipment Rental /lease - - - _
1,000 -
5530 Motor Pool Vehicle Rental 15,083.33 135,750.01 - 135,750 181,000 75.0
5750 Misc. Expenses 16 -67 1,619.27 17 1,636 2,500 64.8
5930 Capital Equipment (830.81) 7,178.00 194 7,372 - -
TOTAL EXPENSES 42,246.77 473,449.20 15,360 488,809 765,412 61.9 1
172
GLCARL D ?T 16- Nov -09 1037 AM [KR_S :It.'
City of Seward
FUND, 101 - General Fund
DEPT: 1314 - Snow & Ice
Revenue and Expenses
as of September 30, 2009
YEAR TO DATE ANNUAL
Acct Sub ACTUAL
ACTUAL + 2 Bet
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w;o ENCUM
Personnel
5010 Salaries 763.56 42,172.00 - 42,172 65,840 64.1 5
502C Overtime - 21,253.12 - 21,253 28,004 75.9
5022 Standby Time - 4,502.44 - 4,502 7 ,700 58.5
5040 Leave Time 88.12 4,698.76 - 4,699 6,512 72.2
5060 Retirement Benefits 76.59 6,396.41 - 6,396 8,748 73.1
5070 Health Insurance - 3,064.59 - 3,065 13,536 36.5
5080 Workers' Compensation 70.32 4,155.61 - 4,156 4,859 85.5
5090 Medicare - 842.55 - 943 1,426 59.1
Total Personnel 998.59 87,085.48 - 87,085 141,625 61.5
5120 Advertising and Publicati - - - - 500
5140 Travel and Subsistence - 21.16 - 21 50C 4.2
5160 Education and Training - - - - 1,000 -
5380 Maintenance and Repair 1,793.31 20,713.83 9,602 30,316 30,006 69.0
5390 0 Contracted Services - Gen - 3,374.25 10,270 13,644 6,000 56.2
5440 Operating Supplies - 13,140.65 14,260 27,400 38,000 34.6
5450 Gas & Lube - 339.10 - 339 2,000 17.0
5460 Equipment, Furniture & To - 18.99 - 19 5CC 3 .8
5465 Safety Equip. & Supplies - 204 -24 - 204 50C 40.8
5490 Postage and Misc. Freight - 1,000.48 2,500 3 ,500 2,000 50.0
5530 Motor Pool Vehicle Rental 1,750.00 15,750.00 - 15,750 21,000 75.0
5790 Misc. Expenses - 99.00 - 99 500 19.8
TOTAL EXPENSES 4,541.90 141,747.18 36,632 178,379 244,125 58.1 e
.'7 3
GLCARL DPT 16- Nov -09 10:37 AM [KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1340 - City Shop
Revenue and Expenses
as of September 30, 2009
YEAR TD DATE ANNUAL
Acct Sub ACTUAL
ACTUAL + `> 6gt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUME BUDGET w/c ENCUM
Personnel
5010 Salaries 9,409.12 93,994.85 - 93,995 75,927 123.8
5020 Overtime - 1,193.01 - 1,193 1,545 77.2
5040 Leave Time 1,147.08 10,664.63 - 10,665 7,371 144.7
5050 In Lieu of FICA - 493.77 - 494 494 100.0
5060 Retirement Benefits 1,131.95 10,775.35 - 10,775 8,312 125.6
5070 Health Insurance 4,817.44 39,743.89 - 39,744 22,896 173.6
5080 Workers' Compensation 585.48 6,200.33 - 6,200 5,189 115.5
5090 Medicare 124.78 1,529.98 - 1,530 624 185.7
Total Personnel 17,206.85 164,595.80 - 164,596 122,558 134.3
5120 Advert.sing and Publicati - 132.00 - 132 - -
5130 Subscriptions and Dues - - - - 2,00C -
5140 Travel and Subsistence - 15.47 - 15 2,50C 0.6
5150 Communications 1,869 -98 5,267.80 2,220 7,488 5,000 105,4
5160 Education and Training - - - - 3,000 -
5310 Utilities 1,580.58 23,085.78 -. 23,096 33,000 70.0
5330 Heating Fuel 440.66 9,810.92 - 9,811 30,000 32.7
5370 Insurance - 7,562.28 - 7,562 12,700 63.0
5380 Maintenance and Repair 426.28 2,835.43 - 2,835 12,000 23.6
5390 0 Contracted Services - Gen - - - - 2,000 -
5440 Operating Supplies 717.10 13,575.69 - 13,976 30,000 46.6
5450 Gas & Lube - 2,928.76 - 2,429 7,000 34.7
5460 Equipment, Furniture & To - 9,594.30 - 9,594 8,000 119.9
5465 Safety Equip. & Supplies - 895.73 - 89E 3,000 29.9
5490 Postage and Misc. Freight. - 493.16 - 493 1,500 32.4
5530 Motor Pool Vehicle Rental 604.17 5,437.49 - 5,437 7,250 75.0
5790 Misc. Expenses - 702.96 - 703 1,500 46.9
5930 Capital Equipment - - - - 5 ,000
•
TOTAL EXPENSES 22,945.62 246,833.57 2,220 249,054 287,308 85.9 5
174
GLCARL DPT 16- Nov -09 10:37 AM (KRISTIN
City of Seward
FUND: 102. - General Fund
DEPT: 1350 - Municipal Building
Revenue and Expenses
as of September 30, 2009
YEAR TO DATE ANNUAL
Acct Sub
ACTUAL ACTUAL +
Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/u EECUM
Personnel
5010 Salaries 5,486.40 55,399.2E - 55,399 77,723 71.3 3
5020 Overtime - 707.51 - 708 1,457 48.6
5040 Leave Time 662.34 6,5 - 6,545 8,610 76.0
5060 Retirement Benefits 632.30 6,316.56 - 5,317 8,499 74.7.
5070 Health Tnsurance 2,408.72 21,678.48 21,678 30,528 71.0
5080 Workers' Compensation 563.97 6,159.25 - 6,159 6,505 89.2
509C Medicare 88.74 890.37 - 890 1,211 73.5
Total Personnel 9,842.47 97,697.34 - 57,697 1 34,935 72.4
5120 Advertising and Publicati - - - - 100 -
5150 Communications 146.07 453.75 - 454 750 60.5
5310 Utilities 5,067.79 44,729.32 - 44,729 52,000 86.0
5330 Heating Fuel 180.37 7,519.25 - 7,519 20,000 37.6
5370 Insurance - 3,487.95 - 3,488 11,500 30.3
5330 Maintenance and Repair 551.29 7,591.87 7,676 15,568 50,000 15.9
5390 3 Contracted Services - Gen -
9,000 -
5440 Operating Supplies 160.19 5,865.05 (1) 5,864 10,000 58.7
5460 Equipment, Furniture & To - 2E7.28 - 257 1,000 25.7
5465 Safety Equip. & Supplies - 58 _ -
58 500 11.6
5490 Postage and Misc. 'Freight - 456.83 367 824 600 76.1
5790 Misc. Expenses - - - - 250
5920 Buildings - - - - 5,300 -
TOTAL EXPENSES 15,948.18 168,426.8E 8,042 176,469 294,635 57.2
6.
.1. 1 C)
GLCARL CPT 16- Nov -09 10:37 AM
[KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1351 - Community Center Expense
Revenue and Expenses
as of September 30, 2009
YEAR TO CATE ANNUAL
Acct Sub ACTUAL ACTUAL - 9 Hgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUME BUDGET w/o ENCUM
Personnel
5310 Utilities 4,554.03 4,554.03 - 6,554 6,000 75.9 9
5330 Heating Fuel 754.10 2,552.13 - 2,552 2,500 102.1
5370 Insurance - 1,213.55 - 1,214 5,200 28.9
538C Maintenance and Repair 594.07 3,360.54 9,251 12,612 10,000 33.5
5390 0 Contracted Services - Gen - - - - 9,000 -
5440 Operating Supplies - - - - 500 -
5465 Safety Equip. & Supplies - 224.50 - 225
5490 Postage and Misc. Freight - - - - 50 -
5790 Misc. Expenses - - , - 1,000 -
TOTAL EXPENSES 5,902.20 11,904.85 5,251 21,154 33,250 35.8 0
•
178
GLCARL DPi 16- Nov -09 10:37 AM
(KRISTIN
Ci:.y of Seward
FUND: 101 - General Fund
DEPT: 1400 - Parks & Recreation - Administrat.i_on
Revenue and Expenses
as of September 30, 2009
YEAR TO DATE ANNUAL
Acct. Sub ACTUAL ACTUAL + Bat
Num Acct. MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5010 Salaries 7,401.89 76,014.76 - 76,015 136,310 71.5
o
5030 Unemployment Wages - 582.05 - 582 -
5040 Leave Time 1,059.11 3,660.35 - 9,660 12,008 80.4
5050 In Lieu of FICA - 1,975.09 - 1,575 - -
5060 Retirement Benefits 946.41 8,848.80 - 8,849 10,701 82.7
5070 Health insurance 3,613.0E 30,783.4D - 30,783 22,896 134.4
5080 Workers' Compensation 72.70 803.59 - 804 999 00.4
5090 Medicare 127.87 1,210.38 - 1,210 1,524 79.4
Total Personnel 13,221.05 129,878.38 - 129,878 :54,438 84.i
5120 Advertising and Pub _ icati - 226.95 - 227 100 226.9
5130 Subscriptions and Dues - - - 500
5140 Travel and Subsistence - 368.08 - 368 3,000 12.3
5150 Communications 101.85 3,759.79 - 3,760 7 ,000 53.7
5160 Education and Training - 238.31 - 238 1,400 17.0
5370 Insurance - 1,745.19 - 1,745 3,600 48.5
5390 0 Contracted Services - Gen - - - 45,000 -
5390 50 C.S.- Parks and Recreatio 3,190.00 28,710.00 6,380 35,090 - -
5440 Operating Supplies 0. 213.57 - 214 1,250 17.1
5465 Safety Equip. & Supplies 18.05 - 18 150 12.0
5490 Postage and Misc. Freight 123.10 460.65 - 401 450 102.4
5790 Misc. Expenses - - - 120
TOTAL EXPENSES 16,636.15 165,618.97 6,380 171,999 217,008 76.3 0
177
GLCARL DPT 16- Nov-C9 10:37 AM [KRISTIN
City of Seward
FUND, 101 - General Fund
DEPT: 1410 - Parks & Recreation- Parks Maintenance
Revenue and Expenses
as of September 30, 2009
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL + 5 Bgt
Nun Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5010 Salaries 12,887.75 87,792.71 - 87,793 112,930 77.7
5020 Overtime - 4,450.60 - 4,451 4,098 108.6
5030 Unemployment Wages - 10,005.69 - 10,010 8,000 125.1
5040 Leave Time 672.46 6,329.29 - 6,329 5,537 114.3
5060 Retirement Benefits 590.23 5,942.49 - 5,542 5,082 116.9
5070 Health Insurance 2,408.72 21,678.48 - 21,678 15,264 142.0
5086 Workers. Compensation 684.22 5,692.25 - 5,682 5,760 98.7
5090 Medicare 649.77 3,836.55 - 3,837 6,069 63.2
Total Personnel 17,892.16 145,722.06 - 145,722 162,740 69.5
5120 Advertising and Publir_ati - 79.20 - 79 - -
5130 Subscriptions and Dues - - - - 330 -
5140 Travel and Subsistence - 340.04 - 340 250 136.0
5150 Communications 523.12 899.48 - 899 250 359.8
5160 Education and Training - - - - 500 -
5310 Utilities 1,485.72 9,879.13 - 9,879 15,000 65.9
5330 Heating Fuel - 254.01 - 254 650 39.1
5370 Insurance - 5,123.28 - 5,123 0,000 56.9
5380 Maintenance and Repair 1,190.34 9,631.13 475 10,106 14,000 68.8
5390 C Contracted Services - Gen - - - 500
5420 Vehicle Supplies - 23. 14 - 23 750 3.1
5440 Operating Supplies 82.37 1,559.31 76 1,635 1,500 104.0
5450 Gas & Lube 588.91 4,657.80 - 4 ,658 5,500 49.0
5466 Equipment, Furniture & To 811.98 1,485.53 - 1,486 3 ,500 42.4
5465 Safety Equip. & Supplies 85.00 549.23 - 549 1,250 43.9
5470 Janitorial Supplies - 340.38 - 340 3 ,900 8.7
5490 Postage and Misc. Freight - 984.41 183 1,168 1,800 54.7
5500 Equipment Renta_ /lease - 42.00 - 42 7,000 0.6
5530 Motor Pool Vehicle Rental 1,083.33 9,750.91 - 9,750 13,000 75.0
5930 Capital Equipment - 1,000.20 - 1,000 3,000 03.3
TOTAL EXPENSES 23,742.93 192,320.14 734 193,054 248,420 77.4 ,
178
GLCARL DPT 1G-Ncv-09 10:37 AM
KRISTIN
City of Seward
FUNS: 101 - General Fund
DEPT: 1415 - Parks & Recreation- Campgrounds
Revenue and Expenses
as of September 30, 2009
YEAR TO DATE ANNUAL
Arrt Sub ACTUAL
ACTUAL + 7 r, Sgt.
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5010 Salaries 10,734.62 64,166.00 - 64,166 111,971 75.2 1
5020 Overtime 128.25 6,716.36 - 6,716 4,058 163.5
5040 Leave Time 193.98 2,152.74 - 2,153 5 ,537 38.9
5060 Retirement Benefits 169.65 2,082.55 - 2,063 4,984 41.8
5070 Health Insurance - - - - 15,264 -
5080 Workers' Compensation 571.65 5,700.03 - 5,701 5,708 55.9
5090 Medicare 726.73 5,670.92 - 5,671 6 6,055 93.7
Total Personnel 12,525.08 106,489.40 - 105,489 153,617 69.3
5120 Advertising and Publicati - - - - 1,000 -
5130 Subscriptions and Dues - - - - GO
5140 Travel and Subsistence - 296.15 - 296 500 59.2
5150 Communications 36.88 210.60 - 211 600 35.1
5310 Utilities 15,467.04 50,372.43 - 50,378 68,000 74.1
5330 Heating Fuel - 253.99 - 254 600 42.7
5370 Insurance 22.07 - 22 7,500 7.3
5380 Maintenance and Repair 797.70 4,595.91 2,525 7,121 9,000 31.1
5390 0 Contracred Services - Gen 500.00 1,704.00 - 1.,704 2,000 85.2
5390 50 C.S.- Parks and Recreatic - 127.50 - 128 -
5420 Vehicle Supplies - 361.38 - 361 750 48.2
5440 Operating Supplies - 830.70 76 906 5,000 26.6
5450 Gas & Lube 588.91 4,106.44 - 4,106 4,060 702.7
5460 Equipment, Furniture & To - 720.29 - 720 5,00C 14.4
5465 Safety Ruuip_ & Supplies - 180.13 - 180 600 31.0
5470 Janitor'' -al Supplies - 4,109.66 - 4,110 7,800 228.3
5490 Postage and Misc. Freight 19.39 712.0'0 400 7 ,112 600 118.7
5500 Equipment Rental/lease - 84.00 - 84 10,000 0.8
5530 Motor Pool Vehicle Rental 1,000.00 9,000.10 - 9,000 12,000 75.0
•
5550 Campgrounds 5,657.50 1 8,603.39 - 18,603 -
5930 Capital Equipment - - - 2,500
-
TOTAL: EXPENSES 36,592.50 272,786.10 3,001 205,707 285,127 71.1 ;
179
GLCARL D ?T 16- Nov -09 10:37 AM
[KRISTIN
City of Seward
FUND: 101 - Genera_ Fund
DEPT: 1420 - Parks & Recreation- Sports & Recreation
Revenue and Expenses
as of September 30, 2009
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL .- 6 Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE RNCUMB BUDGET w/o 3NCUM
Personnel
5010 Salaries 5,962.78 76,258.85 - 76,259 96,995 78.6
5020 Overtime - 1,360.15 - 1,360 - -
5030 Unemployment Wages - 4,724.56 - 4,725 700 674.9
5040 Leave Time 546.64 5,889.77 - 5,890 8,856 66.5
5050 In Licu of FICA - _
- 988 -
SC60 Retirement Benefits 655.85 6,327.50 - 5,328 8,578 73.8
5070 Health Insurance 1,204.36 12,573.56 - 12,574 30,528 41.2
5080 Workers' Compensation 108.25 1,642.42 - 1,642 912 180.1
5090 Medicare 159_37 2,009.25 - 2,00: 2,412 83.1
Total Personnel 8,637.25 110,786.06 - 110,786 149,970 73.9
5120 Advertising and Publicat_i - 2,154.60 - 2,155 2,000 107_7
5130 Subscriptions and Dues - - - 360
5140 Travel and Subsistence 11.75 1,008.69 - 1,009 800 126.1
5150 Communications 1,517.44 2,523.04 - 2,523 1,200 210.3
316C Education and Training - 266.86 - 269 55 46.9
5360 Rents & Leases 20,000.00 20,000.00 - 20,000 20,000 100.0
5370 Insurance - 1,813.15 - 1,813 3,200 56.7
5380 Maintenance and Repair - 295.61 - 296 - -
5390 0 Contracted Services - Gen - 1,512.00 - 1,512 - -
5390 50 C.S.- Parks and Recreatio 325.00 6,002.00 - 5,002 15,000 40.0
5440 Operating Supplies 703.12 17,358.97 85 17,444 22,050 78.7
5450 Gas & Lube 28.54 29.54 _ L9 -
5465 Safety Equip. & Supplies - 125.26 - 125 500 25.1
5490 Postage and Misc. Freight 125.30 2,024.15 - 2,024 2,600 77.9
5790 Misc. Expenses - 267.28 - 267 300 89.1
TOTAL EXPENSES 31,349.40 166,168.21 85 166,253 218,535 7e_xi C
180
GLCARL DDT 16- Nov -09 10 -37 AM [RRTSTTN
City of Seward
FUND, 101 - General Fund
DEPT: 1422 - ?arks & Recreation- Community Schools
Revenue and Expenses
` as of September 3G, 2509
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL + 9 Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCR4
Personnel
5310 Salaries - 4,631.59 - 4,632 14,464 32.0 e
5040 Leave Time - 294.06 294 - -
5060 Retirement. Benefits - 361.22 - 361 - -
5060 Workers' Compensation - 63 -34 - 63 136 46.6
5090 Medicare - 134.76 - 135 1,106 12.2
Total Personnel - 5,484.97 - 5,425 15,706 34.9
5150 Communicat'_ons - - - - 100 -
5160 Education and Training 24.00 24.30 - 24 -
5440 Operating Supplies - - - - 250 -
TOTAL EXPENSES 24.00 5,508 -97 5,509 16,056 34.3 9
a
1$ 1
GLCARL DPT 16- Nov -09 10:37 AM
[KRISTIN
City cf Seward
FUND: 101 - General Fund
DEPT. 1430 - Parks & Recreation- Youth Center
Revenue and Expenses
as of September 30, 2009
YEAR TO DATE ANNUAL
Acct Sub -
ACTUAL ACTUAL -
Num Acct
% Bgt
MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCLT4
Personnel
5010 Salaries 8,303.28 106,471_53 106,472
757 -
135,222 78.7 ,-
5030 - - 1,757 _
Unemployment Wages - 468.68 _
468 600 78.0
504C Leave Time 6E6.41
6,622.30 6,622 9,812
5050 In Lieu of FICA 67.5
5060 Retirement Benefits - 988 -
683.12 '/, 109.59 2,4:18 - '7,105 9,988
5070 Health Insurance 21,678 56.8
.72 21,678.48
- 38,160 56.8
5680 Workers' Compensation 99.88 1,754.79
1,755 1,271 138.1
5090 Medicare 199.33 3,866.36
3,866 4,084 94.7
Total Personnel 12,360.74 149,722.65
- 149,723 200,125 79.8
5120 Advertising and Publicati - -
- 250
5130 Subscriptions and Dues - -
- 225
5140 Travel and Subsistence - 251.00 -
251 300 83.7
5150 Communications 2,030.15 3,503.40 -
3,530 3,800 92.2
5150 Education and Training - 30.00 -
30 500 0
5310 Utilities (3,774 32) - _
-
5330 Heating Fuel (754.10) - -
5370 Insurance - 2,456.30 -
2,456 4,900 50.1
5380 Maintenance and Repair 4 -42 909.10
928 4,000 22.4
5390 D Contracted Services - Gen - 428.37 _
428 350 122.4
5390 50 C.S.- Farks and Reoreatio
- 85.00 - 85 _
5420 Vehicle Supplies - 81.26
81 300 27.1
5440 Operating Supplies 2,208.32 10,249.65
101 10,351 12,000 35.4
5450 Gas & Lube 221.91 1,530.28
- 1,830 2,000 91.5
5420 Equipment, Furniture & To 464.29 464.29 _
464
S 000
Safety Equip. n Supplies _ - 15.5
5465
-
200
5470 Janitorial Supplies 505.30 233.09 -
217 550 685
5490 Postage and Misc. Freight 92,12 616.63 -
617 500 68.5
5530 Motor Pool Vehicle Rental 750.00 6,750.00
- 6,750 9,000 75
TOTAL EXPENSES 13,658.83 177,611.02 101 177,712
242,500 73.2 %
GLCARL DPT 16- Nov -09 10,37 AM [KRISTIN
City of Seward
FUND, 101 - General Fund
DEPT, 1500 - Library
Revenue and Expenses
as of September 30, 2009
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL + e Sgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB EUDGET w/o ENCUM
Personnel
5010 Salaries 12,961.64 127,993.07 - 127,993 175,707 72.8
5030 Unemployment Wages - - - - 500 -
5040 Leave Time 1,409.19 14,096.54 - 14,097 19,007 74.2
9050 Retirement Benefits 1,424.33 14,766.16 - 14,766 18,954 78.3
5070 Health Insurance 4,817 -44 43,355.96 - 43,357 61,056 71.0
5050 Workers' Compensation 140.84 1,435.66 - 1,437 1,652 87.0
5090 Medicare 254.31 2,070.97 - 2,071 2,686 77.1
Total Personnel 21,007.75 203,720.36 - 203,720 279,462 72.9
5120 Advertising and Publicati 209 -34 1,182.23 - 1,182 1,505 73.9
5130 Subscriptions and Dues 58.00 738.00 - 738 1,003 73.8
5140 Travel and Subsistence 817.22 2,909.73 - 2,910 3,000 97.0
5150 Communications 1,515,50 4,206.57 - 4,207 6,000 70.1
5160 Education and Training 666.00 959.00 - 959 1,250 76.7
5190 Other Special Services - 5,205.93 2,871 8,080 7,000 74.4
5310 Utilities 1,034.75 7,989.44 7,229 10,000 78.9
533C Heating Fuel - 2,977.51 - 2,375 3,00C 33.1
5350 Rents & Leases - 8,184.00 - 8,184 8,200 99.3
537C Insurance . 4,415.91 - 4,416 9,350 47.5
5380 Maintenance and Repair 644.21 2,042.57 - 2,043 3,500 58.4
5390 0 Centrau7ed Services - Gen - 6,300.00 - 6,300 16,500 38.2
5400 100 Library Materials - books 927.75 9,166.87 49 9,216 13,500 70.5
5400 200 Library Materials - Perio - 3,951.55 - 3,952 4,500 87.8
5400 300 Library Materials - Stand - 771.00 - 771 4,000 19.3
5400 400 Library Materials - Non -P 1,123.59 3,097.70 453 4,351 5,000 78.0
5440 Operating Supplies 382.01 1 0,076.60 456 10,573 10,000 1CC.8
5460 Equipment, Furniture & To 4,143.92 5,444.59 2,020 7,455 9,330 58.5
547C Janitorial Supplies 264.80 1,692.04 260 1,952 1,500 112.8
i
549C Postage and Misc. Freight 1,127.2] 7,424.64 778 8,202 7,500 99.0
5500 Equipment Rental /lease 212.41 1,685.96 504 2,291 3,000 56.2
5790 Misc. Expenses - 522.1C - 522 500 104.4
TCTAL EXPENSES 34,234.46 255,309.51 7,531 302,901 414, 112 71.3 5
•
GLCARL DPT 16- Nov -09 10:37 AM
(KRISTIN
City cf Seward
FUND: 101 - General Fund
DEPT: 1910 - General Fund Debt Service
Revenue and Expenses
as of September 30, 2009
YEAR TO DATE ANNUAL
Acct Sub ACTUAL
ACTUAL +
Num Acct Egt
MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w
/o ENCOM
Personnel
5060 Retirement Benefits 31,497.43 317,082.26
- 317,082 439,807 72.1 $
Total Personnel 31,497.43 317,082.26
- 317,082 439,807 72,1
5810 Principal
8,810.37 - 8,810 156,322
5820 Tnterest Expense _ 6
(76,059.21) - (76,059) 90,945 (933..6)
TOTAL EXPENSES 31,497.43 249,833.42
- 249,833 687,074 36.4 %
•
1 8 4
City of Seward
FUND: 401 - Small Boat Barber Enterprise Fund
Line Item Revenue Summary by Fund
Through September, 758 of year has expired
' THROUGH SEPTEMBER ANNUAL
Actual YTD Budget Annual , of
Account Name 2008 2009 Variance Budget Variance Budget Ann - .gal Bud
EF Innereet Reven $ 22,994 $ 9,138 $ (14,856) $ 28,500 $ (19,302) $ 38,000 24.25 3
Sales Fixed Asset 71 - (71) - _ - -
Other Mise Revenu (113) 893 1,006 1,125 (232) 1,500 59.54
Amortization of C 409,886 490,219 80,333 417,324 72,895 356,432 58.10
Transient Moorage 344,634 318,942 (25,692) 361,875 17,057 402,500 79.24
Mocrage 755,389 801,909 46,520 691,425 110,484 921,900 86.98
Boat Lift Fees 76,835 79,929 3,0.95 66,938 12,392 89,250 89.56
Wharfage 50,700 32,348 (8,357) 41,250 (8,902) 55,000 58.82
Land Rents 0 Leas 257,104 267,515 10,351 257,570 9,945 342,426 77.90
Labor and Service 7,527 8,340 813 3,375 4,965 4,500 185.33
Land Lease Credit (39,628) (39,028) - (38,650) (978) (81,533) (76.90)
Misc. Harbor Rove 79,763 86,417 6,654 75,378 11,079 1CO 86.03
Harbor Power Sale 162,737 181,110 18,379 180,000 1,116 240,000 75.47
Teta1 Revenue $ 2,128,965 $ 2,237,139 9 108,175 $ 2,026,069 $ 211,070 $ 2,701,425 82.81
a
City of Seward
FUND: 401 - Small Boat Harbor Enterprise Fund
Line Item Expenditure Summary by Fund
Through September, 751 of year has expired
THROUGH SEPTEMBER ANNUAL
Actual YID Budget Annual 1 of
Account Name 2008 2009 Variance Budget Variance Budget Annual Bud
Salaries $ 322,593 $ 336,935 $ 14,342 $ 353,252 $ (16,317) $ 471,003 71.54 1
Overtime 23,416 14,438 (8,978) 22,821 (18,382) 43,761 32.99
Standby Time 8,863 9,696 834 8,597 1,100 11,462 84.59
Leave Time 31,603 36,355 4 ,753 36,378 (23) 48,504 74.95.
In Lieu of FICA 2,984 - (2,984)
-
Retirement Benef_. 87,059 90,007 2,947 98,030 (8,023) 130,706
68.86
Health Insurance 97,631 117,274 19,642 109,889 7,384 146,519 80.04
Workers' Comp 18,573 25,029 6,456 18,581 6,448 24,775
101.93
Medicare 6,981 6,182 (799) 6,328 (146) 8,437 73.27
Total Persnl Sery 599,703 635,916 35,213 663,875 (27,959) 685,167 71.84
Advertising 4,994 1,225 (3,668) 4,125 (2,900) 5,500 22.28
Subscriptions /Due - 650 550 750 (100) 1,00D 65.CC
Travel /Subsistenc 2,349 3,661 1,312 4,875 (1,214) 6,500
56.32
Communications 7,705 8,445 740 7,500 945 10,000
84.45
Education /Trainin 1,255 749 (506) 5,625 (4,876) 7,500 9.99
Legal 8,315 21,602 13,287
16,500 5,102 22,000 98.19
Utilities 58,961 52,897 (6,064) 62,459
(9,562) 83,279 63.52
Power for Resale 113,277 154,002 40,725 120,000 34,002 160,000 96.25
Heating Fuel 7,704 4,765 (2,939) 7,50C (2,735) 10,000 47.65
-
Fuel for Generato (30) - 30 -
Insurance 46,142 92,321 (33,822) 71,416 (19,095) 95,221 54.95
Maintenance & Rep 34,079 25,553 (8,527) 27,150 (1,597) 36,200
70.55
Contracted Servic 41,379 51,266 9,887 49,050 2,216 65,400 9
76.3,
Operating supplie 13,550 16,703 (2,847) 23,588 (6,884) 31,450 53.11
Gas & Lube 18,815 13,793 (5,022) 13,500 293 18,000 76.63
Equip,Furn,Tools 4,097 5,398 1,301 15,000 (9,602) 20,000 26.99
Safety Equip /SupP 3,026 2,692 (333) 3,938 (1,245) 5,250 51.28
Janitorial Suppli 6,935 6,412 (524) 5,100 1,312 6,800 94.2.9
Postage /Misc.Frei 5,384 3,149 (2,235) 7,500
(4,251) 10,000 31.49
Equipment Rental - - - 1,500 (1,500) 2,000
Motor Pool Rent 38,282 38,282 - 38,282 - 57,043 75.00
Depreciation Expe 759,135 842,056 82,921 782,972 59,084 1,043,963 80.66 or
Bad Debt Expense - - 1 (15,338) 20,450 -
Harbor Overhead 836,232 760,178 (75,053) 760,178 - 1,013,571 75_00
Harbor Allocation (714,606) (518,094) 196,512 (518,023) (71) (690,697) (75.01]
P.I.L.T. 118,207 79,974 (38,233) 105,965 (25,991) 1 41,287
55.60
Reclass PILT to T (1 18,207) ;79,974) 32,233 (105,965) 25,991 (141,287) (56.60)
Bank,credit_ card 5,987 6,133 146 10,500 (4,167) 14,000
43.80
Misc. Expenses 2,092 2,602 509 1,500 1,102 2,000 130.08
Principal 338,048 335,000 (3,048) 269,280 65,720 359,040 93.30
Interest Expense 203,714 147,794 (55,919) 275,041 (127,246) 366,721
40.30
Capital Equipment 26,515 - (26,915) _ _
Total Expenses $ 2,519,339 $ 2,675,150 i
$ 1 55,811 -L V2r,i46,019 $ (70,868) $ 3,661,358 73.06 0
City of Seward
FUND: 403 - Parking Enterprise Fund
Line Item Revenue Summary by Fund
Through September, 75% of year has expired
THROUGH SEPTEMBER ANNUAL
Actual YTD Budget Annual e of
Account- Name 2008 2009 Variance Budget Variance Budget Annual Bud
Parking Fees $ 230,154 $ 162,120 $ (74,034) $ 113,598 $ 48,533 $ 151,450 107.05 %
EF Interest Reven 4,891 - (4,891) 4,500 (4,500) 6,000 -
Total Revenue $ 241,045 $ 162,120 $ (78,924) $ 118,008 $ 44,033 5 157,45e 152.97 %
op
1 87
City cf Seward
FUND: 403 - Parking Enterprise Fund
Line Item Expenditure Summary by Fund
Through September, 750 of year has expired
THROUGH SEPTEMBER ANNUAL
Actual YTD Budget Annual 1 of
Account Name 2008 2009 Variance Budget Variance Budget Annual Bud
Salaries $ 73,253 $ 72,494 $ (759) $ 69,238
$ 3,256 92,317 78.53
Overtime 265 543 278 - 543 - v
Unemployment Wage 5,443 6,744 1,301 - 6,744 - -
Leave Time 11 17 6 17 _
Retirement Benef 14 15 1 - 15 -
Workers' Comp 3,407 4,865 1,458 651 4,214 680 550.48
Medicare 5,618 5,578 (40) 5,297 281 7,662 72.98
Total Persnl Sery 80,012 90,257 2,245 75,185 15,071 _00,247 90.03
Advertising - 79 79 1,125 (1,046) 1,500 5.28
Travel /Subsistenc - - - 1,125 (1,125) 1,500 -
Communications 678 842 164 675 167 900 93.57
Education /Trainin - - - 750 (750) 1,000 -
Other Spec Servic - - - 1,125 (1,125) 1,500 -
Utilities 226 284 58 300 (16) 400 70.92
Rents & Leases _
- - 750 (750) 1,000 -
Insurance 3,478 1,731 (1,747) 2,625 (894) 3,500 49.46
Maintenance & ReF 748 1,864 1,116 3,750 (1,886) 5,000
37.2E
Contracted Servic - 1,927 1,327 1,927
Vehicle Supplies - 34
34 375 (341) SOC 6.81
Operating Sup_rlie 4,745 2,789 (1,957) 5,250 (2,461) 7,000 39.84
Gas & Lube 2,093 1,759 (335) 1,500 259
Equip,Furn,'roole _ 2,000 87.95
169 (169) 225 -
Safety Equip /SUpp 438 279 (159) 188 92 230 111.60
Postage /Misc.Frei 183 523 340 638 (115) 850
61.49
Motor Pool Rent 3,750 9,750 9,750 - 13,000 75.00
Depreciation Expe 4,656 3,745 (91 4,500
_ - (755) 8,000 62.42
Gen. Govt Admin F 6,062 6,992 930 6,952 - 9,322 75.00
P.I.L.'r. 18,892 5,295 (13,598) 15,372 (10,077) 20,496 25.83
Realass PILT to T (18,892) (5,295) 13,598 (15,372) 10,077 (20,496) (25.83)
Sank,credit card 16 40 24 19 21 25 160.20
Misc. Expenses - - - 150 (150) 260 -
Infrastructure Cc - - - 187,500 (187,500) 250,000 -
Capital Equipment. - 21,956 21,956 89,020 (67,064) 119,693 18.50 •
Total Expenses $ 121,084 S 144,850 $ 23,766 $ 393,459 0 (248,609) $ 524,612 27.61 5
188
City of Seward
FIND, 417 - S_M.I.C. Enterprise Fund
Line Item Revenue Summary by Fund
Through September, 799 of year has expired
THROUGH SEPTEMBER ANNUAL
Actual YTD Budget. Annual 9 of
Account Name 2008 2009 Variance Budget variance Budget Annual Bud
EF Interest Reven $ 3,961 $ - $ (3,961) $ - $ - $ - -
Sales Fixed Asset 1,570 - (1,576) - - -
Amortization of 2 392,557 392,657 - 392,657 - 523,543 75.00
Moorage 305 2,409 2,045 3,094 (684) 4,125 58.41
Boat Lift Fees 95,822 84,581 (11,241) 82,500 2,081 110,000 76.89
Storage Fees 59,829 220,868 161,039 75,000 145,808 100,00C 220.87
Wharfage - 9,718 9,718 3,188 6,530 4,25C 220.65
Land Rents & Leas 53,177 53,652 475 54,502 (850) 72,069 72.83
Labor and Service 1,489 218 (1,271) 750 (573) 1,000 21.75
Misc. Harbor Reve 2,024 - (2,024) - - - -
Harbor Power Sale 14,021 24,991 10,970 15,000 9,991 20,000 124.06
Total Revenue $ 624,920 $ 789,094 5 164,174 $ 626,690 $ 152,404 $ 835,587 94.44 9
i
City of Seward
FUND, 417 S.M.I.C. Enterprise Fund
Line Item Expenditure Summary by Fund
Through September, 750 of year has expired
THROUGH SEPTEMBER
ANAr y
Actual YTS Budget Annual % of "
Account Name 2008 2009 Variance Budget 4 Variance Budget Annual Bud
Salaries $ 39,781 $ 49,293
$ 9,512 $ 49,859 $ (546) $ 66,579 74.15 %
Overtime 2,679 1,491
(1,188) 4,070 (2,579) 5,426 27.48
Standby Time 74 (74) _
-
Leave Time 3,994 5,027 1,033 5,309
(282) 7,078 71.02
Retirement Benefi 6,050 5,493 (557)
3,860 1,632 5,147 106.71
Health Insurance 13,223 754 (12,469) 16,038
(15,284) 21,389 3.52
Workers' Comp 3,270 4,337 1,067 3,421 917 4,561 95.10
Medicare 605 736 171
872 (135) 1,162 63.36
Total Persnl Sery 69,675 67,130 (2,545) 83,428 (16,297) 111,237
60.35
Communications 11 1,295 1,283
- 1,295
Legal 2,471 19,483 17,011 7,500 11,983
10,000 194.63
Utilities 7,466 7,632 166
8,250 (610) 11,000 69.30
Power for Resale 20,060 27,341 7,282 22,500
4,841 30,000 91.14
Heating Fuel 5,567 421 (5,146) 7,500
(7,079) 10,000 4.21
Insurance 14,953 8,115
(6,848) 13,350 (5,235) 17,800 45.59
Maintenance & Rep 7,806 4,795 (3,011; 33,000
(28,205) 44,000 10.90
Contracted Servic 15,285 27,266 11,981 31,500
(4,234) 42,000 64.92
Operating Supplie 306 3,003 2,757 4,125 (1,062) 5,500 55.69
Gas & Luba 7,250 3,532 (3,718) 6,000 (2,468) 8,000 44.15
Ecuip,FUrn,Tools - 463 463
1,875 (1,412) 2,500 18.51
Postage /Misn.Frei 45 149 104 4,500
(9,351) 6,000 2.48
Depreciation Expe 481,976 481,851 (85) 481,508
383 642,010 75.06
Harbor Overhead 242,587 142,415 (100,173) 142,415 _
189,786 75,00
Harbor Aliocation (92,786) (08,347) 4,421 (88,367) -
(117,822) (75.00)
P.I.L.T_ 13,884 11,139 (2,746) 14,363
(3,224) 19,150 58.16
Reclass PILT to T (13,884) (11,138) 2,746 (14,367) 3,224
(19,150) (58.16)
Misc. Expenses 31,099 5,583 (25, 510)
5,563
Principal - - -
- - 41,321 (41,321) 55,094
Interest Expense 2,792 2 ,238
(153) 4,029 (1,791) 5,172 41.66
AmerLDefLOsS93Oon 38,425 - (38,425) 28,819 (28,819) 38,425
Amort.BondIssueCO 2,410 - (2,410) 1,808
(1,808) 2,410
Buildings - 2,240 3 -
3,290
Total Expenses $ 857,404 $ 717,685 $ (139,721) ` 835,059
$ (117,374) $ 1,113,412 64.46 8
1 1 0
City of Seward
FUND) 561 - Electric Fund
Line Item Revenue Summary by Fund
Through September, 75a of year has expired
THROUCP SEPTEMBER ANNUAL
Actual YTD Budget Annual 1 of
Account Name 2008 2009 Variance Budget Variance Budget Annual Bud
Assessment_ Revenu $ 3,940 $ 3,030 $ (911) $ 1,982 $ 1,048 3 -
$ 2,643 114.64 %
FT Interest Revers 118,552 29,937 (89,715) 157,500 (128,063) 210,000 13.73
Sales Fixed Asset 3,115 - (3,115) - - _ -
Amortization of C 627,892 641,674 13,782 627,718 13,956 836,557 76.67
Amort.Bnnd Premiu 8,366 - (8,366) 6,275 (6,275) 8,366
Residential Sales 1,938,146 2,185,032 246,886 2,165,193 19,835 2,886,924 75.69
SC Service 1,014,172 1,116,751 102,579 1,159,974 ;43,723) 1,546,632 72.21
L3 Service Sales 2,500,976 2,508,071 7,295 2,660,204 (152,133) 3,546,939 70.71
Industrial Sales 591,742 852,857 261,114 609,494 243,362 812,659 104.95
Harbor Power Sale 142,492 188,621 46,129 183,006 4,621 244,000 77.30
Street & Yard Lig 47,683 48,751 1,069 55,500 (6,749) 74,000 65.68
Misc. Operating R 11,230 19,298 8,068 71,625 (52,327) 95,500 26.21
Total Revenue $ 7,008,306 $ 7,592,921 $ 584,615 $ 7,698,465 $ (105,544) $ 10,264,620 73.97 3
•
191
City of Seward
FUND: 501 - Electric Fund
Line Item Expenditure Summary by Fund
Through September, 75% of year has expired
THROUGH. SEPTEMBER ANNUAL
Acua1 YTD Budget Annual 5 of -
-.
Account Name 20CE 2009 Variance Budget Variance Budget Annual Bud
Salaries $ 451,375 $ 463,558 $ 14,184
$ 557,167 $ (91,608) 5 742,889 62.67
Overtime 58,443 56,511 (1,931) 35,443 21,069 4 7,257 119.58
Standby Time 60,011 58,733
,1,2791 58,239 494 77,652 /5.E4
Electric Meal All 1,971 3,610 1,639 2,734 876 3,645 99.03
Unemployment Wage 599 2,780 2,181
- 2,780 - -
Leave Time 36,800 46,351 9,550 5 (6,898) 70,998 65.28
Retirement Benefi 87,978 76,654 (11,324) 98,174 (21,520) 130,898 58.56
Health Insurance 100,081 1.01,744 1,663 108,864 (7,120) 145,152 70.09
Workers' Comp 32,913 48,932 16,018 42,329 6,602 56,439 86.70
Medicare 17,332 10,565 (6,767) 10,475 B9 13,967 75.64
Union Benefits 16,331 13,138 (3,193) 15,000 (1,862) 20,000 65.69
Sal-4 Ben.w /o cre - - - (150,000) 150,000 (200,000) -
Total Persnl Sery 863,834 864,574 20,740 831,673 52,901 1,108,897 79.77
Advertising 1,116 1,262 146 1,875 (513) 2,500 50.49
Subscriptions /Due 19,526 19,054 (472) 21,767 (2,714) 29,023 65.65
Travel /Subsistent 56,808 34,655 (22,153) 60,375 (25,720) 80,500 43.05
Communications 9,797 35,637 26,840 41,250 (4,613) 55,000 66.61
Education /Trainin 12,225 3,157 (9,067) 19,313 (16,155) 25,750 12.26
Legal 34,101 4,965 (29,136) 42,003 (37,035) 56,000 8.87
Other Spec Servic 16,000 7,500 (8,500) 11,250 (3,750) 15,000 50.03
Utilities 33,184 18,553 (14,630) 46,410 (27,857) 61,880 29.98
Power for Resale 3,112,545 4,323,842 1,211,298 3,525,000 798,842 4,700,000 92.00
Heating Fuel 4,655 2,341 (2,315) 7,262 (4,921) 9,682 24.18
Fuel for Generato 36,555 18,188 (18,367) 33,750 (15,562) 4 40.42
Rents & Leases 27,985 27,422 (562) 42,413 (14,990) 56,550 48.49
Insurance 69,720 34,954 (34,767) 52,290 (17,336) 69,72C 50.13
Maintenance & Rep 24,775 38,224 13,449 107,513 (69,588) 143,750 26.59
Contracted Servic 78,112 101,516 23,404 119,475 (17,959) 159,300 53.73
Library Bks.& Mat 18 1%3 155 - 173 - -
Vehicle Supplies 30 5,912 5,862 1,125 4,787 1,500 394.16
Operating Supplie 168,795 225,404 56,610 248,130 (22,696) 330,800 68.14
Oper.Supp.w /c cre - _
(165,000) 165,000 (220, 0D0) -
Gas & Lube 24,816 23,432 (1,364) 26,160
(2,708) 34,660 67.24
Testing - - 3,663
(3,863) 5,150 -
Ecuip,Furn,Too"_s 10,068 17,939 7,871 25,125 (7,186) 33,500 53.55
Safety Equip /Supp 1,848 1,668 (120) -
1,668 -
Post.age /M.isc.Frei 14,872 27,166 12,294 16,913 10,254 22,550 120.47
Equipment Rental 150 2,750 2,600 13,975 (11,125) 18,500 14.87
Motor Pool Rent 57,750 57,750 - 57,750 - 77,000 75.00
Util. Deposit Int 1,010 1,093 83 900 193 1,200 91.05
Depreciation Expe 1,343,936 1,060,784 16,848 1,038,348 22,436 1,384,464 76.62
Bad Debt Expense 12,176 22,100 9,923 17,250 4,850 23,000 96.08
Geni Govt Admire F 558,864 609,74C 50,876 509,740 - 812,986 75.00
1 92
City of Seward
FUND: 501 - Electric Fund
Line Item Expenditure Summary by Fund
Through September, 751 of year has expered
THROUGH SEPTEMBER ANNUAL
Actual YTD Budget Annual o of
Account Name 2008 2009 Variance Budget Variance Budget Annual Bid
P.I.L.T. $ 499,715 $ 363,593 $ (136,122) 9 543,687 $ (180,094) 0 724,916 50.16 1
Reclass ?TIT to T (459,715) ;363,593) 136,122 (543,687) 180,094 (724,916) (50.16)
Bank,credit card 14,876 17,764 2,888 18,750 (986) 25,000 77.05
Misc. Expenses 8,451 73,520 65,469 32,963 40,958 43,850 168.19
Principal 205,000 305,000 100,000 228,750 76,250 305,000 100.0D
Interest Expense 38,763 186,743 147,581 275,268 (88,525) 3'67,024 SO.59
Amort.BondIssueCO 8,425 - (8,425) 2,641 (2,641) 3,521 -
Capieal Equipment - 57,935 57,935 - 57,935 -
Total. ?xnecses $ 6,570,786 $ 8,254,139 $ 1,683,354 $ 7,416,133 $ 837,707 $ 9,888,577 83.47 1
'V
-193
City of Seward
FUND: 701 - Water Enterprise Fund
Line Ite7. Revenue Summary by Fund
Through September, 758 of year has expired
THROUGH SEPTEMPER ANNUAL
Actual YTD Budget Annual 8 of
Account Name 2008 2009 Variance Budget Variance Budget Annual Bud
EF Interest Revers $ 37,269 $ 1,290 $ (35,9'79) $ 78,750 5 (77,460) $ 105,000 1.23 8
GF Interest Reven 13 - (13) - _ -
Amortization of C 24,025 26,100 2,075 24,025 2,075 32,033 81.48
Residential Sales 270,047 269,995 (52) 277,500 (7,505) 370,000 72.97
SG Service 86,257 97,945 11,288 82,530 15,045 110,000 88.68
LG Service Sales 127,385 118,769 (8,615) 141,363 (22,594) 188,4E4 63.01
SMIC Sales 96,074 40,815 (15,259) 55,500 (14,685) 74,000 55.16
Industrial Sales 123,1 16 104,348 (:8,768) 120,000 (15,652) 1 65.22
Ship Water 105,470 78,621 (25,849) 69,000 9,621 92,000 85.46
Misc. Operating R 47,796 54,322 6,526 46,650 7,672 62,200 87.33
Total Revenue $ 877,452 $ 791,805 $ (85,647) $ 895,288 $ (103,482) $ 1,193,717 66.33 8
0
19
City of Seward
FUND: 701 - Water Enterprise Fund
Line Item Expenditure Summary by Fund
Through September, 755 of year has expired
THROUGH SEPTEMBER ANNUAL
Actual YTD Budget Annual 5 oY
Account Name 2008 2009 Variance Budget Variance Budget Annual Bud
Salaries $ 102,283 $ 111,272 $ 8,985 $ 115,883 $ (4,611) $ 154,51C 72.02
Overtime 16,494 6,282 (10,211) 2,957 3,325 3,943 159.33
Standby Time 5,00C 5,408 408 7,093 (1,685) 9,457 57.19
Leave Time 11,600 12,084 1,283 14,033 (1,179) 18,750 68.71
In Lieu of FICA 494 454 371 123 494 99.95
Retirement Benefi 27,036 24,761 (2,275) 29,333 (4,573) 39,111 63.31
Health Insurance 25,337 21,678 (3,659) 32,913 (11,235) 43,884 49.40
Workers' Comp 4,651 6,385 1,738 5,570 (181) 8,760 72.94
Medicare 1,817 1,855 79 1,664 232 2,218 85.45
'Total Persr.1 Sery 194,711 191,064 (3,648) 210,845 (19,782) 281,127 67.94
Advertising - 809 809 750 59 1,000 80.91
Subscriptions /Due 560 436 (124) 1,125 (689) 1,500 29.07
Travel /Subsistent 3,963 742 (3,221) 3,000 (2,258) 4,000 18.55
Communications 4,535 4,226 (309) 4,875 (649) 6,500 65.02
Education /Trainin - 745 745 3,379 (2,630) 4,500 16.56
Legal - - - 3,750 (3,750) 5,000 -
Utilities 106,01.3 81,991 ;24,022) 116,250 (34,255) 155,000 52.90
Heating Fuel - - - 750 (790) 1,000 -
Insurance 5,754 2,977 (2,778) 7,500 (4,523) 10,000 29.77
Maintenance 6 Rep 66,000 29,999 (36,081) 41,250 (11,251) 55,000 54.54
Contracted Servic 12,723 26,672 13,949 165,000 (138,328) 220,000 12.12
Operating Supplie 10,328 8,811 (1,515) 14,250 (5,439) 19,000 46.38
Gas 0, Lube 5,630 5,979 34B 4,950 1,023 6,600 93.59
Testing 4,612 3,290 (1,322) 5,250 (1,960) 7,000 47.00
Equip,Furn,TCOls 9,177 4,744 (4,433) 6,000 (1,256) 8,000 59.29
Safety Equip /5app 1,166 622 (544) 1,875 (1,253) 2,500 24.89
Postage /Misc.Frei 3,904 3,499 (405) 3,750 (251) 5,000 69.98
Equipment Rental 1,075 3,800 2,725 750 3,050 1,000 380.00
Motor Foci Rent 3,000 3,000 - 3,000 - 4,000 75.00
Depreciation Expe 168,231 161,182 (7,045) 159,107 2,075 212,142 75.58
Dad Debt Expense 785 2,062 1,27'7 1,500 562 2,000 103.12
Genl Gcvt Admin F 154,175 168,210 14,035 168,210 - 224,280 75.0E
•
P.I_L.T. 65,292 34,990 (30,301) 58,553 (23,562) 78,070 44.82 ,
Reclass PILT to T (65,292) (34,990) 30,301 (58,553) 23,562 (78,070) (44.82)
Bank,credit card 1,717 1,785 68 2,250 (465) 3,000 59.51
Misc. Ex4enses 438 1,285 847 1,125 166 1,500 85.67
Principal - - - 85,553 (85,553) 114,071 -
Interest Expense - (73,937) (73,937) 41,564 (115,502) 55,419 (133.42)
Infrastoucture Co - - - 30,000 (30,000) 40,060 -
Capital Equipment - 27,123 27,123 30,000 (2,877) 40,000 5 7.31
Total Expense= $ 758,578 S 651,114 $ (97,464) $ 1,117,604 $ (456,490) $ 1,490,139 44.37
195
City of Seward
FUND: 703 - Wastewater Enterprise Fund
Lire Item Revenue Summary by Fund
Through September, 753 of year has expired
THROUGH SEPTEMBER ANNUAL
Actual YTD Budget g °- Annual % of
Account Name 2008 2009 Variance Budget Variance Budget Annual Bud
EF Interest Reven $ 10,644 $ 1,316 $ (8,7281
$ 22,500 $ ;20,584) $ 30,000 6.39 3
Amortization of C 161,851 164,792 2,941 160,958
3,833 214,611 75.79
Residential Sales 332,696 334,516 1,820
322,500 12,016 430,000 77,79
SG Service 89,694 85,393 (4,301) 81,000
4,353 108,000 79.07
LS Service Sales 140,219 137,038
(3,180) 146,250 (9,212) 195,000
70.28
SMIC .Sales 40,725 29,573 (11,152) 42,000
(12,427) 56,000 52.81
Misc. Operating R 4,904 5,595 691 1,875
3,720 2,500 223,81
Total Revenue $ 780,732 $ 758,824 $ (21,902) $ 777,083 $ (18,260) $ 1,036,111 73.24 3
v
196
City of Seward
FUND, 703 - Wastewater Enterprise Fund
Line Item Expenditure Summary by Fund
Tnrcugh September, 75e of year has expired
THROUGH SEPTEMBER ANNUAL
Actual YTD Budget Annual ; of
Account Name 2008 2009 Variance Budget Variance Budget Annual Bud
Salaries $ 89,328 $ 94,828 $ 5,500 $ 81,960
$ 12,868 $ 109,280 96.78 e
Overtime 5,837 4,675 (1,162) 2,106 2,569 2,303 186.48
Standby Timc 5,000 5,408 408 4,313 1,096 5,750 94.05
Leave Time 10,050 10,274 223 9,953 321 13,270 77.42
:n Lieu of FICA 494 494 - 371 123 494 99.95
Reti rement Benefi 24,512 20,750 (3,762) 20,620 130 27,493 75.47
Health Insurance 21,801 21,679 (123) 21,465 213 28,62C 75.75
Workers' Comp 3,609 5,255
1,686 7,075 (2,380) 10,233 51.74
Medicare 1,523 1,783 260 1,089 694 1,452 122.81
Total Persnl Sery 162,156 165,185 3,029 149,550 15,635 199,400 82.84
Advertising - - -
3 75 (375) 500 -
Subscriptions /Due 2,194 146 (2,048) 900 (754) 1,207 12.20
Travel /Subsistent 594 488 (106) 1,875 (1,387) 2,500 19.51
Communications 3,215 3,583 368 3,375 208 4,500 73.68
Education /Trainin - 100 100 2,250 (2,150) 3,000 3,33
Legal -
- 3,750 (3,750) 5,900 -
Utilities 65,521 79,006 13,484 78,750 256 105,000 75,24
Heating Fuel 1,400 5,251 3,852 1,125 4,126 1,500 350.08
Rents & Leases - - - 375 (375) 500 -
Insurance 7,360 3,882 (3,478) 6,375 (2,493) 8,50C 45.67
Maintenance & Rep 49,435 13,692 (35,742) 59,625 (45,933) 79,500 17.22
Contracted Servic 8,972 26,281 17,309 255,750 (229,469) 341,060 7.71
Library Bks.& Mac - 13 1 3 - 13 - -
Operating Supplie 4,766 7,504 2,738 14,250 (6,746) 19,000 39.50
Gas & Lube 5,530 7,483 1,853 5,053 2,421 6,750 110 -86
Testing 6,110 7,980 1,870 12,750 (4,770) 17,000 46,94
Equip,Furn,Tec - is 3,275 3,526 251 4,570 (9
74) 6,000 58.77
Safety Equip /Supp 879 957 (23) 750 107 1,000 85.67
Postage /Misc.Frel 3,249 3,165 (84) 4 ,125 (960) 5,500 57.54
Equipment Rental 1,075 3,800 2,725 3,000 800 4,000 95.00
Motor Pool Rent 3,000 3,000 - 3,000 - 4,000 75.00
Depreciaticn Expe 206,809 210,322 3,512 207,965 2,357 277,286 75.85
Bad Deb= Expense 1,307 2,650 1,343 975 1,675 1,300 203.92
Gen: Govt Ad¢in F 94,154 102,725 8,571 102,725 - 130,966 75.37
P.i.L.T. 48,659 29,790 (18,869) 47,490 (17,700) 63,320 47.05
Reclass PILT to 1' (48,559) (29,790) 18,869 (47,490) 17,700 (63,320) (47.05)
3ank,credit card 1,997 1,950 (48) 2,250 (300) 3,000 65.00
Misc. Expenses 10,000 2,377 (7,623) 750 1,627 1,000 237.67
Principal 1,333 1,333 - 43,178 (,41,846) 57,571 2.31
Interest Expense 140 65 (75) 3,350
(3,285) 4,466 1.45
Infrastructure Co - 212,500 212,500 15,007 197,500 20,000 1062.50
Capital Equipment 5,165 - (5,165) l� 30,000 (30,000) 4C,CCO -
Total Expenses $ 649,735 $ 948,861 $ 219,126 a_ 9,0117,704 $ (148,843) $ 1,356,339 64.03
Ci sk � (iwes 1451( Ficlnds
ALSO ALS 16- Nov -09 11 :16 AM
City of Seward
Audit Lead Sheet
as of
FUND: 001 - Central Treasury ,
Adj Entry Reclas
Sub Last Year This Year This Year Debit/ Adjusted Debit
GL Acct Description Balance Budget Balance Credit balance Credi
ASSETS:
1020 Cash - Treasury $ 1,146,215.54 $ - $ 5,534,932.31 $ - $ - $ _
1021 0000 Non - designated - - 516,842.00 - - -
1030 0010 Investments 38,175,564.31 - 16,461,197.48 - - -
1300 0101 General Fund (4,977,778.04) - (4,800,306.23) - - -
1300 D102 Motor Pool Fund (1,103,582.30) - (1,490,476.42) -
1300 0103 Capital Acquistion (160,993.85) - (54,419.85) - - -
1300 0104 Compensated Leave (376,604.58) - (376,604.58) -
1300 0203 St. & Sidewalk Bond (11,236.12) - (11,236.12) - - -
1300 0208 Lawing /Ft.Ray.T -Line (630,640.10) - (630,640.10) - - -
1300 0215 ALPAR - - (445.54) - - -
1300 0220 Twc Lakes Park (2,520.19) - (2,520.15) - - _
1300 0271 FY97 Muni Grants - - 36,100.00 - - -
1300 C274 Sm Boat Harbor Exp (417,153.99) - (468,501.17) - _
1300 0283 Campground Imprvmnts - - 492.61 - -
1300 0315 SBH Repair /Renovate ;92,375.99) - (97,185.61) - - -
130D 0401 Harbor Fund (1,169,083 -24) - 76,442.24 - - -
1300 0402 Harbor MRRF Fund (353,852.50) - (199,600.00) - -
1300 0403 Parking Revenue Fund ( - (456,597.93) - - -
1300 0417 SMIC Operations (126,456.90) - (216,182.22) - - _
1300 0501 Electric Fund (3,103,126.09) - (1,913,923.11) - - -
1300 0502 Electric MRRF (838,105.41) - (838,105.41) - - _
1300 0505 Stndby Elec Generate (5,505,445.73) - (4,227,220.34) - - _
1300 0600 Fourth & Adams Park (8,523.98) - (8,523.98) - _
1300 0651 Police Cap. Projects 39,831.50 - 529.96 - - -
1300 0666 NCRS Flood Mitigate 63,189.98 - 111,149.13 - - -
1300 0668 Networking, Wet Page (396,681.42) - (128,079.54) - - -
1300 0670 Hospital Grants (16,074,163.58) - (2,802,638.21) - - -
1300 070U Water MRRF (4,019.00) - (4,01.9.00) - - -
1300 0701 Water Find (1,320,496.61) - (1,513,271.85) - - _
1300 0702 Wastewater MRRF (163,938.31) - (163,938.31) - - _
1300 0703 Wastewater Ent. Fund (356,103.76) - (232,429.63) - - r -
130D 0704 Forest Acres /Gateway (29,422.62) - (29,422 62) - - -
1330 0706 B/D Gen 6 Lift Sta #3 (43,621.54) - (23,882 -01) - - -
1300 0709 Fire Hydrant Phase 2 (61,512.00) - (61,912.00) - - _
1300 0710 Water Source Study 33,374.26 - 20,398.41 - - _
1300 0713 3rd Ave Water Main (45,000.27) - (45,000.27) - -
1300 0201 Hospital Debt Svc. (1,063,260.23) - (904,490.01) - - _
1300 0804 Teen Council Fund (34,944.50) - (35,438.78) - - _
1300 0806 Harbor Revenue Rend (556,957.06) - (1,026,944.68) - - -
1300 0810 Hoben Park (18,449.79) - (18,124.79) -
1300 0811 Parks Capital Projec (9,929 -14) - 4,409.50 - - _
1300 0826 Library S.R.Pr:je^_ts (3,000.03) I 0 8 10,479.05 - _ -
AL54 ALS 1,6-Nov-09 11:16 Ah
City of Seward
Audit Lead Sheet
as of
FUND: 001 - Central Treasury
Adj Entry Recias
Sub Last Year This Year This Year Debit/ Adjusted Debi.
GL Acct Description Balance Budget Balance Credit Balance Credi
1300 0851 Fire Dept. Grants $ - $ - $ 19,264.00 $ - $ - $ -
1300 0866 Natural Disasters 23,694.01 - 28,957.96 - - -
1300 0890 Pass -:hru SR Fund - - (30,000.00) - - -
(7,895.73) - 1,120.11 - -
f
10. q
10/13/2009 2:29 PM
Run Date - 10/13/09 @ 2:29 PM Providence Health & Services DET
110 - MGD - PROV SEWARD MED CTR
Detail Statement of Operations (in Thousands)
Reported as of September 2009
% Variance % Variance Last Year % Variance
Actual M TD Budget M TD MTD Actual YTD Budget YTD YTD Actual YTD YTD
Gross Service Revenues:
76 61 24.6% Acute Care - Inpatient 1,077 562 91.6% 660 63.2%
446 423 5A% Acute Care -Outpatient 4,794 4,544 5.5% 4,280 12.0%
120 118 1.7% Primary Care 1,204 1,064 13.2% 1,174 2.6%
489 523 (6.5 %) Long -term Care 4,709 4,756 (1.0 %) 4,505 4.5%
(13) 16 (181.3 %) Homecare & Hospice (21) 146 (114.4 %) 131 (116.0 %)
- Housing & Assist. Living - - - - -
_.
1,118 18 i 18 - - - --- - -- -- -- - - . -
(2.0%) Total Gross Service Revenues 11,763 11,072 6.2% {MO 9.4
Revenue Deductions:
18 24 25.0% Charily Care 136 257 47,1% 175 22.3%
- - - Medicaid Charity - - - - -
194 141 (37.6 %) Medicare &Medicaid 485 1,391 65.1% 1,241 60.9%
13 5 (160.0 %) Negotiated Contracts 63 48 (31_3 %) 56 (12.5 %)
47 48 2.1% Other _ 592 485 (22.1 %) 449 (31.8 %)
- - 272 -_ -- 218 24.8 /°
( °) Total Deductions 1,276 2,181 41.5% 1,921 X3.6 °k °k
846 923 (8.3 %) Net Service Revenue 10,487 8,891 18.0% 8,829 111.6%
- - - Premium Revenue - - - - -
- - - Rental and Education Revenue - - - - -
9 12 (25.0 %) Other Operating Revenue _ 54 107 (49.5 %) _ 134 (59.7 %)
_
855 935 .___ /13.6%) Total Net Operating Revenues 10,541 8,998 17.1% 8,963 17.6%
Expenses from Operations:
CI - - - Purchased and Healthcare Expenses - - - - -
0"
Other Expenses from Operations:
634 599 (5.8 %) Salaries & Wages 5.529 5,490 (0.7 %) 5,081 (8.8%)
162 179 9.5% Employee Benefits 1,577 1,670 5.6% 1,452 (8.6 %)
9 2 (350.0 %) Professional Fees 46 22 (109 -1 %) 72 36.1%
69 59 (16.9 %) Supplies 577 536 (7.6 %) 507 (13.8 %)
135 221 38.9% Purchased Service 1,383 2,007 31.1% 1,759 21.4%
2 2 0.0% Depreciation 16 16 0.0% 16 0.0%
- 1 - Interest and Amortization 13 11 (182%) 19 31.6%
38 65 41.5% Bad Debts 603 683 11.7% 705 14.5%
- - - Healthcare Taxes - - - - -
° 527 396 331 % °
90 44 (104.5/ °) Other Expenses ( ) 405 (30.1/0)
1139 _ 1,T7 2 8I Total Other Exp from Operations 10,271 10,831 5.2% 10,016 (15 %)
1,139 1,17- 2.8% Total Operating Expenses 10,271 10,831 5.2% 10,0 6 (2.5%)
(284) (237) P9.8 %) Excess of Rev Over Exp from OPS _ 270 (1,833) 114.7% _ (1,053) 125.6%
- - - Non - Operating Gain (Loss) 1 1 0.0% 1 0.0%
(284) (237) (19.8 %) Excess of Revenues Over Expenses _ 271 (1,832) 114.8% (1,052) 125.8%
Other Activity- Unrestricted 501 - -
Increase (Decrease) in UR Net Assets 772 ^_ (1.052j 173.4 %
1
Novembe
1' 2009
November 2009
S M T W T S December 2009
2
S M T W 2 F S
8 9101112 6 F 7 _
15 1 2 3 IF
5
22 232425262728 6 7 8 9101112
13 14 15 16 17 18 9
Monday 29 30 20 21 22 23 24 25 26
Tuesday 27 2 8 29 30 31
— — - - -_ _ N ovember 2;
Wednesday
-- __ - Thursday
Friday
1 i 12:0Opm P ACAB Meetin
_ S
Meeting 7:30
Pm P & Z M eeting o
i
S:OOpm TYC Ci ou ncil 9 "
t1 C 11:00am City Council Work O eteran's Da - it
T 12
Party �TYC) I Session V Y Offices Closed 11:3Dam $eyya
- -1
Pizza Pa
7:OOpm City Council
Meeting I �untty=
Ba rig A 4 ,5
CornM Itlee ` , M...
16 17 --_
- 18 _
.— 1.9
6:30pm Historic
9:OOam Social Security 21
I Preservation I Rep
Meeting
I
I I
I — T
3 -- -
24 25 26 2
7:00Pm City Council 12:00pm PACAB Work Thanksgiving Offices Closed - Thanksgiving Offices Closed _
Meeting 1
6 :00pm CC- Special
I
Meeting
1
____ _____ _
_ ______ __
_____ -- 30 —
._ _ _ ___
1
i
I I
I
I
I
1 I
11 1 1 1 11/18/2009 1 Pm
1
January 2010
December 2009
S M T W T F 5
Q s M T W T FS - - -- 1 2
December 2009 1 2 3 4 5 3
10 4 5 6 7 8 9
6 7 8 9 1112131
13 14 15 16 17 18 19 17 18 19 20 21 22 23
20282930312526 30
31
3 Friday _
Thursday_______
Tues - — Wednesday - -- - -- -- -
Monday - _ —
December 1•___ — — -
-- R''' °'" " 12:00pm PACAB Meeting i
__ - - - - 6:30pm p.&zWS�s
7:30pm P&Z Meeting � I
I
I
— — i
t _______
10 __
_ 11:3Oam y
7 I 4
Y UUttl
a Y , y
1
I
I
141 _ - —
6:30pm P$cz'yyorksession ' 12:OOpm pACA�S, 9:OOam Social Securi
Sess iop, .. "`" Rep
7:OOpm City Council � ' - 6:30pm Historic
Meeting i' Preservation
Meeting
I i
I
I
I
22 --
12:00pm Christmas Eve 24 MO Christmas :Offices Clos
Offices Close at
Noon
1
h
— I 1
28'' 29 3 — —
7:O0pm .'� — — —
ncil 0
e g 31
aCt AC211 •
1
1
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Nanci Richey I 1
2