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HomeMy WebLinkAbout05242010 City Council Packet Seward City Council Agenda Packet of sFw 4 4 g4.nsKP b * . * . i t ly 1 .. . _ O f 6-11 N * * to. \'''',' t , 4 .. \ mac ptT R K Memorial Day is May 31, 2010 May 24 2010 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward, Alaska britid CITY COUNCIL MEETING AGENDA es. All- America City 1 1 III! {Please silence all cellular phones and pagers during the meeting} 4c May 24, 2010 7:00 p.m. Council Chambers 1. CALL TO ORDER Willard E. Dunham 2. PLEDGE OF ALLEGIANCE Mayor 3. ROLL CALL Term Expires 2011 4. CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING. Jean Bardarson [Those who have signed in will be given the first opportunity to Vice Mayor speak. Time is limited to 2 minutes per speaker and 30 minutes total Term Expires 2010 time for this agenda item.] 5. APPROVAL OF AGENDA AND CONSENT AGENDA Robert Valdatta [Approval of Consent Agenda passes all routine items indicated by Council Member asterisk ( *). Consent Agenda items are not considered separately Term Expires 2011 unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] Tom Smith Council Member 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Term Expires 2011 A. Proclamations and Awards Vanta Shafer 1. Military Appreciation Days ..Pg. 4 Council Member 2. Firefighter of the Year- our Distinguished Services award - and our Term Expires 2011 Community member recognition awards 3. Sacred Heart Church 100 Year Anniversary Pg. 5 Marianna Keil 4. Welcome to the Harley Owners Group in Seward June 10- 12 Pg. 8 Council Member 5. Acknowledgement of Alaska Boy Scout Jamboree in Seward May Term Expires 2010 21 -23 Pg. 9 Linda Amberg B. City Manager's Report Council Member C. Mayoral Report Term Expires 2010 D. Other Reports, Announcements and Presentation 1. Presentation by John Bost on City of Seward Annual Audit. Phillip Oates 2. Providence Annual Report by Chris Bolton City Manager 3. Economic Development Study Presentation Jean Lewis City Clerk Cheryl Brooking City Attorney City of Seward, Alaska Council Agenda May 24, 2010 Page 1 7. PUBLIC HEARINGS A. Resolutions Requiring a Public Hearing 1. Resolution 2010 -047, Authorizing the City Manager to enter into an amendment to the Lease Agreement 94 -092 with ACS Wireless, Inc., as successor in interest to Mactel Cellular System, for 707 Nash Road, described as a portion of U.S.S. 4828, within Section 12, T1S, R1W, Seward Meridian, Seward Recording district, Third Judicial District, State of Alaska, for the purpose of extending the term of the Lease to June 30, 2015, and approving a sublease to GCI Communication, Corp Pg. 10 2. Resolution 2010 -048, Authorizing the City Manager to enter into an easement agreement with GCI Communication, Corp. for a temporary and non - exclusive fifteen foot (15) utility easement, at 707 Nash Road, Seward, Alaska, located within a portion of Lot 1, Fourth of July Creek Subdivision, Number 2, Plat No. 98 -09, Seward Recording District, Seward Meridian, Alaska, Township 1 South, Range 1 West, Section 12, and located within a portion of Tract H2, Fourth of July Creek Subdivision, Roberts Replat, Plat No. 2006 -12, Seward Recording District, Containing 1,215 Sq. Ft. +1- Pg. 18 8. UNFINISHED BUSINESS 9. NEW BUSINESS A. Resolutions *1. Resolution 2010 -049, Adopting The Port And Commerce Advisory Board (PACAB) Priorities From April 2010 To April 2011 . Pg. 26 *2. Resolution 2010 -050, Accepting A Grant In The Amount Of $4,568.25 From The Alaska Highway Safety Office For 2010 May- September ASTEP Driving Under The Influence (DUI) Enforcement Campaign And Appropriating Funds Pg. 28 *3. Resolution 2010 -051, Authorizing The Discharge Of Fireworks By The Chamber Of Commerce During The 2010 Independence Day Celebration Pg. 33 4. Resolution 2010 -052, Authorizing The City Manager To Accept Revenue Funds Received From The Forest Service Railbelt Wild Land Fire And Appropriate A Portion Of These Funds To The Seward Fire Department 2010 Budget For Unanticipated Expenses .... Pg. 37 B. Other New Business Items *1. Approval Of The May 10, 2010 Regular City Council Meeting Minutes Pg. 39 2. Schedule the land policies and procedure work session and invite PACAB. 3. Discussion on resuming DMV motorcycle testing in Seward. *4. Non - objection of the Kenai Peninsula Borough Planning Commission's approval to vacate portions of rights -of -way within the City of Seward described as; First Avenue, Kelly Avenue, Hemlock Street, Van Buren Street, C Street, D Street, Pine Street and 20 -foot alleyways, and vacation of public access and utility easements associated with a replat of lots within Federal Addition USS 1116 (SW 4); Laubner Addition (SW 2); Park Place Subdivision City of Seward, Alaska Council Agenda May 24, 2010 Page 2 (SW 88 -13); Seward Townsite Ennis/Bencardino/Carlson Replat (SW 2004 -11; Federal Addition AVTEC Replat (SW 2009 -12); and USS 703; within Sections 3, 4, 9 and 10, Township 1S, R1 W, Seward Meridian Pg. 45 10. INFORMATIONAL ITEMS AND REPORTS (No action required) A. City of Seward Financial Report for March 2010 Pg. 66 B. Letter from Governor's office to City Manager Oates regarding support and summarization of Seward Capital Projects .Pg. 124 C. List of City Council Work Sessions scheduled through June Pg. 125 D. Cruise Ship Transportation Contract Update .Pg. 126 11. COUNCIL COMMENTS 12. CITIZENS' COMMENTS [5 minutes per individual - Each individual has one opportunity to speak] 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS 14. ADJOURNMENT City of Seward, Alaska Council Agenda May 24, 2010 Page 3 PROCLAMATION WHEREAS, Military Appreciation Week begins on Armed Services Day, Saturday, May 15 and runs through Memorial Day, Monday, May 31, 2010; and WHEREAS, Seward, as home to the only Alaska -based Military Recreation Camps, hosts thousands of military service members and their families each year; and WHEREAS, Seward's American Legion Post, other community organizations, the Chamber of Commerce and the Seward business community actively support those who have served; and WHEREAS, the celebration kicks off with serving hot dogs and goodies at a Military Appreciation Picnic from 11:30 a.m. to 2:30 p.m. in the harbor plaza on Saturday, May 15, 2010; and WHEREAS, businesses such as the Alaska Sealife Center, Alaska Wildland Adventures, Seward Parks and Recreation and Sunny Cove Sea Kayaking are offering general discounts; and WHEREAS, from May 15 through May 23, free boat launch passes can be obtained from the Harbormaster's Office to all active duty I.D. holders; and WHEREAS, the annual Armed Services Combat Fishing Tournament and banquet is now entering its fourth year in Seward, with increasing participation each year for a one -day fishing tournament on Thursday, May 27, 2010; and WHEREAS, these events give the community of Seward an opportunity to recognize our armed services and those on active duty in all branches of the services, the National Guard and Reserves plus retirees, veterans, and all of their families. NOW, THEREFORE, I, Willard Dunham, Mayor of the City of Seward, Alaska, do hereby recognize MILITARY APPRECIATION DAYS and honor those individuals and their families who serve our country during peace and war times. We encourage the community to join in showing support and appreciation with the appropriate display of flags and ribbons throughout May. Dated this 24 day of May, 2010. THE CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor PROCLAMATION WHEREAS, 2010 marks the 100th Anniversary of the Sacred Heart Catholic Parish in our City, which is dedicated to the service of God and humanity; and WHEREAS, in 1910 Father Matthias Schmidt, S. J. along with members of the parish built the original Sacred Heart Church and rectory on a lot donated by John E. Ballaine, the town's founder; and WHEREAS, over the years, often without a resident priest, the members of Sacred Heart Parish have continued to worship and grow even during the Depression years and the hard times in the 1970's; and WHEREAS, plans to build a new church on the site of the St. Francis Xavier Hospital were accelerated in the aftermath of the 1964 Good Friday earthquake which damaged the original church and rectory beyond repair; and WHEREAS, during construction the parish members worshiped in the Liberty Theater and assisted in the building of the new church; and WHEREAS, since the opening of Spring Creek Correctional Center resident priests have expanded their ministry to the prisoners housed there; and WHEREAS, the new church has been expanded over the years and renovated in anticipation of this year of centennial celebration and the parish members continue to worship and are a vital part of our community; and WHEREAS, Sacred Heart Catholic Parish continues to be one of the leading churches in Seward whose clergy and members are constant supporters of community affairs, and generously giving of their time and money to help those in our community, and it is only fitting to recognize and commend the parish on this prestigious milestone. NOW THEREFORE I, Willard E. Dunham, Mayor of the City of Seward, Alaska, do hereby proclaim June, 2010 as: Sacred Heart Catholic Parish Centennial Month and extend this expression of our esteem and best wishes to the members of this parish on this memorable occasion. Dated this 24 day of May, 2010 Willard E. Dunham Mayor 5 Sponsored by: Luther City of Seward, Alaska Historic Preservation Commission Resolution 2010 -03 A RESOLUTION OF THE SEWARD HISTORIC PRESERVATION COMMISSION, SUPPORTING THE SACRED HEART PARISH IN CELEBRATION OF ITS CENTENNIAL WHEREAS, in the summer of 1905 Reverend Phillip Turnell, S.J. and Reverend John M. Handly C.S.P. started the mission in a tent chapel preaching to Catholics and non - Catholics alike; and WHEREAS: in 1910 Father Matthias Schmidt, S. J. along with members of the parish built the original Sacred Heart Church and rectory on a lot donated by John E. Bailaine, the town's founder; and WHEREAS: in 1916 one of the first hospitals in Seward was built by the Catholic Church, the St. Francis Xavier Hospital, better known as the Seward General Hospital and was staffed by Catholic nuns from the Alaska Mission of the Sisters of St. Joseph; and WHEREAS: over the years often without a resident priest the members of Sacred Heart Parish have continued to worship and grow even during the Depression years and the hard times in the 1970's: and WHEREAS: plans to build a new church on the site of the St. Francis Xavier Hospital were accelerated in the aftermath of the 1964 Good Friday earthquake which damaged the original church and rectory beyond repair; and WHEREAS: during construction the parish members worshiped in the Liberty Theater and assisted in the building of the new church; and WHEREAS: since the opening of Spring Creek Correctional Center resident priests have expanded their ministry to the prisoners housed there: and WHEREAS: the parishioners of Sacred Heart Parish have been an example of Christian values with works of charity for those in our community; and WHEREAS: Sacred Heart Parish is celebrating its history and encouraging understanding and appreciation of its place in Seward; and NOW, THEREFORE, BE IT RESOLVED by the Seward Historic Preservation Commission that: b Section 1. The Historic Preservation Commission hereby supports the Sacred Heart Catholic Parish in its Centennial Celebration during 2010. Section 2. The Historic Preservation Commission hereby requests the Seward City Council to provide a Proclamation in support of the Sacred Heart Catholic Parish in its Centennial Celebration during 2010. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Historic Preservation Commission on this 21st day of April 2010. THE CITY OF SEWARD, ALASKA Jolund Luther, Chaiurian AYES: L� + h s c. w:%.nn '=rer h n2 NOES: ABSENT: N ABSTAIN: ATTEST: Jean Lewis, CMS City Clerk (City Seal) NN I'E\ LC Co ME TO SEW,t t I oWNERs Ggr 10A [a THE SEWARD CITY COUNCIL WISHES TO WELCOME THE HARLEY OWNERS GROUP TO) SEWARD AND THANK YOU FOR JOINING US IN PARTICIPATING IN EVENTS TO HONOR OUR TROOPSit DATED THIS 24 DAY OF MAY, 2010 WILLARD E. DUNHAM, MAYOR PROCLAMATION WHEREAS, the Alaska Scout Centennial Jamboree marked 100 years of Boy Scouting in Alaska; and WHEREAS, on May 21 -23, 2010, approximately 1,200 Alaska Boy Scouts and Cub Scouts gathered to celebrate this momentous occasion in Seward for this jamboree; and WHEREAS, the first troop in Seward dates back to 1912; and WHEREAS, the theme "Whale of a Good Time," was a very adventurous, exciting and educational experience that included events such as camping, an outdoor co ncer t , h iking, geo- caching, shooting at the rifle range, and much more; and WHEREAS, the Scouts performed various community service projects such as working on the Mt. Marathon safety trail, spreading topsoil at the playground and the cemetery, and community cleanup and trail clearing; and WHEREAS, Seward was honored to host the Great Alaska Council and thankful for its service to our community. NOW THEREFORE I, Willard E. Dunham, Mayor of Seward, do hereby thank the 2010 Alaska Scout Centennial Jamboree for coming to Seward and welcome them back for future events. Dated this 24` day of May, 2010. o Goo i' Willard E. Dunham 4g Mayor XIF Sek_ islo- ao 6 - „ki4,..,\ %,,, ILL 4' TAiA f C ',, - ,,,." c , ,- ' i „ , 11 „ ,i1 N., ' A ., ....„ lir , «,,,,, ...- ..„0,40, Kli COUNCIL a - aa::t. ot cA„k„e iP Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2010 -047 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AMENDMENT TO THE LEASE AGREEMENT 94 -092 WITH ACS WIRELESS, INC., AS SUCCESSOR IN INTEREST TO MACTEL CELLULAR SYSTEM FOR A PORTION OF U.S.S. 4828, WITHIN SECTION 12, T1S, R1W, SEWARD MERIDIAN, SEWARD RECORDING DISTRICT, THIRD JUDICIAL DISTRICT, STATE OF ALASKA, FOR THE PURPOSE OF EXTENDING THE TERM OF THE LEASE TO JUNE 30, 2015 WHEREAS, ACS Wireless, Inc., successor in interest to Mactel Cellular System ( "Lessee ") has requested a lease term extension to its existing lease agreement with the City of Seward for 2800 square feet, more or less, within U.S.S. 4828, within section 12, T1S, R1W, Seward Meridian, Seward Recording District, Third Judicial District, State of Alaska; and WHEREAS, the current lease has been in effect since December 28, 1994 and the Lessee has submitted a timely request for an extension of the lease term in accordance with Section 2.4 of the Lease; and WHEREAS, Section 2.4 of the Lease provides that the Lessee shall have the right to extend the initial term of the Lease for two additional five -year periods provided that Lessee exercise the option to extend at least 180 days prior to the expiration of the then current Lease term, Lessee is not in default, and the Seward City Council approves the extension by resolution; and WHEREAS, ACS provided supplemental information in support of the sublease /collocation request received for GCI in accordance with Article 14 of the Lease; and WHEREAS, use of the tower by GCI is compatible with the use for adjacent lands. The City of Seward previously approved the tower construction and use. The tower is registered with the FCC and height was approved by the FAA for air clearance; and WHEREAS, its use by GCI is permitted under the then existing zoning regulations and comprehensive land use plan. GCI operates on FCC licensed frequencies for CDMA and GSM cellular and data transmit in the 1851.25 to 1931.25 bandwidth; and WHEREAS, the addition of GCI's collocation will provide additional coverage of cellular and data services to GCI's network allowing additional services to their customers including E911 coverage. It is in both carriers' (ACS and GCI) interest to work together with our communities and collocation on tower structures together when the opportunity presents itself. In doing so, this reduces the number of towers that may otherwise be needed by each carrier. By permitting the collocation on this tower that structurally can support the collocation, this reduces GCI's need for a new tower to be built in the same area; and 1p CITY OF SEWARD, ALASKA RESOLUTION 2010 -047 WHEREAS, This is the final extension allowed for this Lease. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to enter into an amendment of the lease agreement with ACS Wireless Inc., as successor in interest to Mactel Cellular System, in substantial form as presented at this meeting, to extend the Lease term to June 30, 2015and approve a sublease to GCI through June 30, 2014. Section 2. The recitals set forth above are incorporated herein by reference and adopted as findings of the City Council. For the reasons stated, a sublease to GCI, in the form presented at this meeting will be in the public interest. Section 3. This resolution shall take effect thirty (30) days after its adoption and posting. PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 24th day of May, 2010. THE CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis City Clerk (City Seal) Council Agenda Statement Meeting Date: May 10, 2010 of Sett, A. Through: Phillip Oates, City Manager "� 11 ° From: Kari Anderson, Harbormaster 4 tASKP Subject: Lease Amendment No. 3 for ACS Wireless 94 -092 BACKGROUND & JUSTIFICATION ACS Wireless currently has a lease for 2,800 square feet, more or less, within U.S.S. 4828, within Section 12, T1 S, R1 W, Seward Meridian, Seward Recording District, Third Judicial District, State of Alaska. This leased area encompasses a cell phone tower and associated electric infrastructure. Resolution 2005 -24 extended the term of this lease through June 30 2010. However, Article 2.4 of this lease provides that the Lessee shall have the right to extend the initial term of the Lease for two additional five -year periods. This proposed lease extension would be the second and final extension allowed under the current lease. A new lease must be generated prior to June 30, 2015 for ACS to continue to utilize this parcel. ACS also requested approval of a sublease to GCI to allow the collocation of the tower structure with GCI. Subleases are allowed under Article 14 of the lease upon findings by council that use is (a) compatible with the use of adjacent lands; (b) a permitted use under existing zoning regulations and comprehensive land use plan; and (c) found to be in the public interest. INTENT: To enter into Lease Amendment No. 3 approving a final extension of the current lease with ACS Wireless #94 -092 for an additional five years, ending June 30, 2015, and approving a sublease to GCI through June 30, 2014. FISCAL NOTE: Due to an appraised value increase and the rental rate adjustment clause this annual rate will increase fro $800 to $1600. Approved by Finance Department: ATTORNEY REVIEW: YES X NO RECOMMENDATION Council approve Resolution 2010 -4qapproving Lease Amendment No. 3 the extension of lease number 94 -092 with ACS Wireless for a term not to exceed five years and approving a sublease to GCI through June 30, 2014. AC S - Alaska Communications Systems Kari Anderson, Harbormaster City of Seward 1300 4 Avenue Seward, AK 99664 April 7, 2010 Dear Kari, RE: ACS Lease Agreement — Nash Road ACS is responding to the City of Seward in request to supplemental information regarding the sublease /collocation request received from GCI. ACS has been asked to verify findings of Article 14, Section 1, a, b and c. a) Compatible with the use of adjacent lands — City of Seward has approved for compatible use and tower build was approved. The tower is registered with the FCC and height approved by the FAA for air clearance (See attached supporting documents) b) A permitted use under the then existing zoning regulations and comprehensive land studies — GCI operates on FCC licensed frequencies for CDMA and GSM cellular and data transmit in the 1851.25 to 1931.25 bandwidth. c) Found to be in the public interest by City Council of City to such assignment or subletting — The addition of GCI's collocation will provide additional coverage of cellular and data services to GCI's network allowing additional services to their customers including E911 coverage. It is in both carriers' (ACS and GCI) interest to work together with our communities and collocating on tower structures together when the opportunity presents itself. In doing so, this reduces the number of towers that may otherwise be needed by each carrier. By permitting the collocation on this tower that structurally can support the collocation, this reduces GCI's need for a new tower to be built in the same area. Please feel free to contact me with any questions. I may be reached at 907 - 727 -7907 or sitedeployment@gmail.com. Alissa Haynes, ACS Contractor ACS 1� LEASE AMENDMENT NO.3 to the Lease Agreement Between City of Seward and Mactel Cellular System ACS Contract ID 100135 THE CITY OF SEWARD, ALASKA, a home rule municipal corporation, organized and existing under the laws of the State of Alaska, hereinafter referred to as "CITY," whose address is PO Box 167, Seward, Alaska 99664 and ACS WIRELESS, INC., as successor in interest to MACTEL CELLULAR SYSTEM, whose address is 600 Telephone Avenue, Anchorage, Alaska 99503, hereinafter referred to as "LESSEE" wish to amend that certain Lease effective December 28, 1994, made between CITY and LESSEE, covering the real property described as 2,800 square feet, more or less, within USS 4828, within Section 12, T1S, R1 W, Seward Meridian, Seward Recording District, Third Judicial District, State of Alaska, as reflected by Lease Memorandum recorded in Book 89 beginning at Page 959, Seward Recording District, Third Judicial District, State of Alaska and as amended by Lease Amendment No. 1 dated 1995 and Lease Amendment No. 2 dated April 2005 as follows: ITEM 1. The term of the LEASE is hereby extended to and shall end on June 30, 2015. ITEM 2. A sublease between LESSEE and GCI Communication, Corp., entitled "Wireless Tower Sub - License Agreement, Lease ID 102378," and attached as Exhibit A hereto, is hereby approved. In all other respects, the Lease is to remain unchanged and in full force between the undersigned parties. IN WITNESS WHEREOF, the parties hereto have executed this document and it is effective July 1, 2010, upon the effectiveness of Resolution 2010 -_ LESSOR: LESSEE: CITY OF SEWARD ACS Wireless, Inc. Af A lgir /A i", Phillip Oates ' eonard A. • tel erg City Manager VP, Gen Counsel & Corp S S Co ntr f � Lease Amendment No. 3 Page 1 of 3 ACS Wireless, Inc. �,�il \IA ATTEST: Jean Lewis, CMC City Clerk (City Seal) STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this _ day of , 2010, before me, the undersigned, a Notary Public in and for the State of Alaska, personally appeared Phillip Oates, known to me and to me known to be the City Manager for the City of Seward, Alaska, and authorized to execute documents on its behalf, and is the individual named in and who executed the foregoing document on behalf of the City of Seward for the uses and purposes therein set forth. WITNESS my hand and notarial seal the day and year first hereinabove written. NOTARY PUBLIC IN AND FOR ALASKA My Commission Expires: STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this 7_ day of /A%ll , 2010, before me, the undersigned, a Notary Public in and for the State of Alaska, ersonally appeared Leonard A. Steinberg, known to me and to me known to be the VP, General Counsel and Corporate Secretary for ACS Wireless, Inc., and authorized to execute documents on its behalf, and is the individual named in and who executed the foregoing document on behalf of the corporation for the uses and purposes therein set forth. WITNESS my hand and notarial seal the day and year first hereinabove written. Notary Public DENISE K. YANCEY State .at Alaska My Commission Expires Jan 11, 2014 NOTARY PUB 1 AND OR ALASKA My Commission Expires: I1 it 0 Lease Amendment No. 3 Page 2 of 3 ACS Wireless, Inc. 1•• f� E Return to: City of Seward Harbor Dept. PO Box 167 Seward, AK 99664 Lease Amendment No. 3 Page 3 of 3 ACS Wireless, Inc. - to FOURTH OF JULY CREEK SUBDIVISION n . ROBERTS REPLAT ' s A reslbdvlsnn of Tract H Fourth Clf July Creek Stbd +r2 I SVO 98 -041 and Lot 2 USS 3294. Located n the NEI /4 & SEI/4 Section 12. TIS RIV. and the NVV4 Section 7. 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N 1293456 11.- I 4931' yyI m I I � R Fm W V Clark Cartridge L Sbed ord sewn to before re a p m r w 7 : . 0. _ I doe of A+.ahmyt 2ao6 en R H Aa yc or F R• i. 2:flaar My Carmen • acres x_23 • 09. ::tal 6 ii 5'" SO ohne A. ......, 9_ ry at w• 14.99r p p 400V p yO X N ` ' � DETAIL 5 R O g I:t $: 6757 a. �N 4000 . A' t - 19., • • L, S R : 1� NOTE ' 9- • 0' Lot 1 is rot port O k I V. I ' ', 101 3. ' l n of this RbdvNtlrt �0 N� S �' s q e • • 9957 , II fr N s n E 4 - �,,,Q Y [ „re 7 terE u �,, �n � li S A \ S� H 1 \ ,p� N frea4 P � : A 4 S � " Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2010 -048 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN EASEMENT AGREEMENT WITH GCI COMMUNICATION, CORP. FOR A TEMPORARY AND NON - EXCLUSIVE FIFTEEN FOOT (15) UTILITY EASEMENT, AT 707 NASH ROAD, SEWARD, ALASKA, LOCATED WITHIN A PORTION OF LOT 1, FOURTH OF JULY CREEK SUBDIVISION, NUMBER 2, PLAT NO. 98 -09, SEWARD RECORDING DISTRICT, SEWARD MERIDIAN, ALASKA, TOWNSHIP 1 SOUTH, RANGE 1 WEST, SECTION 12, AND LOCATED WITHIN A PORTION OF TRACT H2, FOURTH OF JULY CREEK SUBDIVISION, ROBERTS REPLAT, PLAT NO. 2006 -12, SEWARD RECORDING DISTRICT, CONTAINING 1,215 SQ. FT. +/- WHEREAS, General Communication, Corp. ( "GCI ") wishes to use the land described above for private utilities across City land; and WHEREAS, it has been determined that the proposed non - exclusive use will not materially adversely impact the pedestrian public access; and WHEREAS, the City Council has determined that granting a temporary easement to GCI for use of this property for the purposes set out herein would be in the public interest; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. It is in the public interest to grant a temporary, non - exclusive easement of the property described above in the Fourth of July Creek Subdivision, Seward Marine Industrial Center, to GCI. Section 2. The City Manager is hereby authorized to execute an easement agreement with GCI, in substantially the form presented at this meeting. Section 3. This resolution shall take effect thirty (30) days following passage and posting as required by law. PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 24th day of May, 2010. Vg Council Agenda Statement Meeting Date: May 24, 2010 e �oF sF� Through: Phillip Oates, City Manager u� From: Christy Terry, Community Development Director 410' Agenda Item: GCI Easement Agreement BACKGROUND & JUSTIFICATION: General Communication, Corp. ( "GCI ") entered into a sublease agreement with ACS Wireless, Inc. to place equipment on the ACS tower on Nash Road. (A separate resolution is before council tonight seeking approval of that sublease.) In 2009, GCI began using a private power line crossing City land, and over a public pedestrian right of way. Resolution 2010- would approve a temporary easement allowing use of this land for the existing improvements until June 30, 2014. The line crosses the pedestrian access, and there is a utility pole in the easement, but staffhas determined that allowing this non - exclusive use will not adversely impact use of the pedestrian right of way. GCI offered to prepay the administrative fee and all lease payments up front. INTENT: To enter into a temporary, non - exclusive easement agreement with GCI for a private utility line at the Seward Marine Industrial Center. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures or Other Plans or Policies: Yes (List Below) No Seward Marine Industrial Center Development Plan Land use: Uses allowed within SMIC should focus on strengthening and enhancing the area as a center for marine and other compatible industries. FISCAL NOTE: GCI prepaid $2913.63 to the City, covering an administrative fee of $1,000 and lease payments through June 30, 2014. Approved by Finance Department: ,lTg ATTORNEY REVIEW: Yes X No �� RECOMMENDATION: City Council approve Resolution 2010 - y8 authorizing the City Manager to enter into an easement agreement with GCI near 707 Nash Road in the Fourth of July Creek Subdivision, Seward Marine Industrial Center for the purpose of maintaining power to its communications equipment. After Recording Return to: GCI Communion Corp. Attn: Bonnie J. Paskvan, Co • rate Counsel 2550 Denali Street, Suite 1 Anchorage, AK 99503 UTILITY EASEMENT AGREEMENT 1. Easement Grant. For consideration described herein, CITY OF SEWARD, Seward, Alaska, a municipal corporation organized and existing under the laws of Alaska ("Grantor"), whose address is P.O. Box 167, Seward, Alaska 99664, hereby grants, warrants and conveys to GCI COMMUNICATION CORP., an Alaska corporation, whose address is 2550 Denali Street, Suite 1000, Anchorage, Alaska 99503 ( "Grantee ") its successors and assigns, and Grantee accepts, a non - exclusive utility easement (collectively `Basement ") affecting the surface estate of the real property located at 707 Nash Road, Seward, Alaska 99664 and described in the attached Exhibit A, together with the right of ingress and egress over the adjacent lands of Grantor, its successors and assigns for the purposes of this Easement. 2. Permitted Uses. The Easement may be used by Grantee and its successors and assigns, affiliates, contractors, subcontractors, agents, representatives, employees and delegatees to access, operate, repair, maintain and remove existing above ground and underground telecommunication facilities and services (collectively, "Permitted Uses "). Grantee may allow joint usage of the Easement by other persons on the same terms and conditions as it is entitled to use the Easement. Grantee may assign this Easement to a party to whom the Grantee has assigned all of its rights and obligations with respect to the facilities and services for which this Easement was granted. Notwithstanding the above, Grantee shall (a) construct improvements only with the prior written consent of Grantor, which consent shall not be unreasonably conditioned, withheld or delayed, and (b) ensure, at all times, the pedestrian access easement as shown on Exhibit A remains open to public access. 3. Ownership of Equipment. Grantor agrees that all equipment installed on the property at Grantee's expense shall remain the property of Grantee, removable at the option of Grantee. Easement and Right -of -Way Agreement Seward, Alaska Page 1 4. Ownership Covenant. Grantor covenants that it is the owner of the above described lands and is legally capable of granting the Easement. 5. Term. The Easement granted and the covenants, conditions, and terms of this Easement shall be effective April 1, 2009 through March 31, 2014. This Easement shall terminate earlier upon termination of the Wireless Sub Tower Lease Agreement, No. 102378 ( "Sublease "), between Grantee and ACS Wireless, Inc. This Easement may also be extended subject to, and to the extent of, Grantee's exercise of its option to extend the Sublease. 6. Non - Interference. Grantor covenants and agrees that it shall not unreasonably interfere with Grantee's Permitted Uses of the Easement. 7. Consideration. Grantor acknowledges receipt of a fee of $3,913.63 upon execution and delivery of this agreement. 8. Indemnity. Grantee shall defend, indemnify and hold harmless Grantor from and against all claims, obligations and liabilities ( "Claims ") for personal injury, death or property damage occurring on the Easement to the extent that they are legally caused by or are the fault of Grantee or its agents who are using the Easement with the permission of Grantee. Grantee shall have no duty to indemnify to the extent the Claims arise from Grantor's own negligence, fault or misconduct. 9. Governing Law. It is agreed that this Easement shall be governed by, construed, and enforced in accordance with the laws of the State of Alaska. Grantee agrees it will comply with all applicable laws, regulations and ordinances in the use of the Easement. IN WITNESS WHEREOF, each party to this Easement has caused it to be executed, with an effective date of April 1, 2009. GRANTOR: CITY OF SEWARD By: Phillip Oates, City Manager DATE: ATTEST: Jean Lewis, CMC, City Clerk Easement and Right -of -Way Agreement Seward, Alaska Page 2 GRANTEE: GCI CO I I CATION ORP. ) , By: v "r Jimm R. Si es, Vice President, Network Services & Chief : i eer DATE: ��� STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this day of , 2010, before me, the undersigned Notary Public, personally appeared Phillip Oates, known to me to be the City Manager, and the person who executed the above and foregoing Easement on behalf of the CITY OF SEWARD, a municipal corporation organized and existing under the laws of the State of Alaska, and who acknowledged to me that he signed the same as the City Manager, in the name of and for and on behalf of the CITY OF SEWARD, freely and voluntarily and by authority of its city counsel for the uses and purposes therein mentioned, and on oath stated that he was authorized and empowered to execute said instrument. IN WITNESS WHEREOF I have hereunto set my hand and seal the day and year first hereinabove written. Notary Public in and for Alaska Typed or Written Name My Commission Expires: Easement and Right -of -Way Agreement Seward, Alaska Page 3 as STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this V day of , 2010, before me, the undersigned Notary Public, personally appeared J' y R. Sipes, known to me to be the Vice President, Network Services & Chief Engineer, and the person who executed the above and foregoing Easement on behalf of GCI COMMUNICATION CORP., a corporation organized and existing under the laws of the State of Alaska, and who acknowledged to me that he signed the same as the President, in the name of and for and on behalf of GCI COMMUNICATION CORP., freely and voluntarily and by authority of its board of directors for the uses and purposes therein mentioned, and on oath stated that he was authorized and empowered to execute said instrument. IN WITNESS WHEREOF I have hereunto set my hand and seal the day and year first hereinabove written. .1 Notary Public ' t +d for Alaska ,,....., ►,,, yped' or tten Name : �� ` rf2cii a eie My Commission Expires: , s . , � IC P . qs 11 , , /0,, DO 1C �, cc� � s� `i A r % °,P LAS` 1,1,. ............. Easement and Right -of -Way Agreement Seward, Alaska Page 4 DESCRIPTION FOR EXHIBIT A EASEMENT AND RIGHT OF WAY A fifteen foot (15) utility easement, at 707 Nash Road, Seward, Alaska, located within a portion of Lot 1, Fourth of July Creek Subdivision, Number 2, Plat No. 98 -09, Seward Recording District, Seward Meridian, Alaska, Township 1 South, Range 1 West, Section 12, and located within a portion of Tract H2, Fourth of July Creek Subdivision, Roberts Replat, Plat No. 2006 -12, Seward Recording District, Seward Meridian, Alaska, Township 1 South, Range 1 West, Section 12, the centerline of said utility easement is more particularly described as follows and shown on page 2 of 2; Commencing at a 3 1 /2" aluminum cap monument, located at Station 431 +36.13, as described in the Record of Survey of Nash Road MP 0.0 to MP 5.3, Plat No. 2004 -01, Seward Recording District, thence N 16 °49'50" W along the Nash Road centerline to a 3 'A" aluminum cap monument, located at Station 425 +24.99, a distance of 611.29 feet, Thence S 12 °06'15" W a distance of 97.35 feet to a power pole, and the TRUE POINT OF BEGINNING; Thence N 41 °35'46" W a distance of 81.00 feet, and the terminus of this description. Containing 1,215 Sq. Ft. +!- [ATTACHED] Easement and Right -of -Way Agreement Seward, Alaska Page 5 at NUM BEARING DISTANCE L1 N 89'47'10" W 20.00' L2 N 0'43'30" E 20.00' L3 N 0'43'30" E 20.00' L L4 N 89'47'10" W 20.00' \ O ` � - - - ---- I 1 \ 0 �� 50' SERVICE s 50 0 ACCESS EASEMENT\ 1 2 0 I o o- 1 �. \ ti �Gti " oc, v \\ N 89'5600 E 1 1 / ti c^ 0 Z 40.00' —� G - ) yy VII z `°- _' o o. 1 -A G � o a LP 0 11 , . ° / g LOT 1 0/. 1 N \ `: 0 I Z * 2,800 sq.ft. *I (PLAT 98 -04) \ ? , s j 6 o / 1 0; 1 ` . / PP 13 �= ,` � 1 o `. � 1 ` s ` • NCHOR o / o I ` .� I 40.00' / � +�,� / - N 8956'00" E ; ks ' , 7 j.. ` p N . o ANCHOR \ti, .Ti: = 1 i .. `y s 1 , `(7.. \ ��' F • POINT OF / • \ ` 1 COMMENCEMENT 0 TRACT H2 / / � \ ‘ ! rn , So 15.679 AC. \ �� / ( \‘‘,‘ ' POINT OF APROX. 25' PEDESTRIAN / I t . V BEGINNING ACCESS EASEMENT - PP W /TRANS T -- / ANCHOR \ \ 0 ACS COMPOUND LEGEND: GRAPHIC SCALE MEASURED DATA 12.5' 20 0 10 20 RECORD DATA N 90'00'00" W SiR6!!ti RECOVERED 3 1/2" ALCAP 4 CENTERLINE MONUMENT PAGE 2 OF 2 D,5- Sponsored by: PACAB CITY OF SEWARD, ALASKA RESOLUTION 2010 -049 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA ADOPTING THE PORT AND COMMERCE ADVISORY BOARD (PACAB) PRIORITIES FROM APRIL 2010 TO APRIL 2011 WHEREAS, PACAB's responsibilities are listed in SCC § 2.30.325 Powers and Duties; and WHEREAS, PACAB and Seward City Council held a March 9, 2010 joint work session to review and update the current priority list; and WHEREAS, at the May 5, 2010 meeting PACAB discussed and reviewed their priority list; and WHEREAS, at their May 5, 2010 Regular Meeting PACAB reviewed and recommended adoption of the 2010 priority list. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The following list of priorities hereby be adopted; PRIORITIES: (1) Review and make recommendations for changes to SCC Chapter §7.10 (2) Review and make recommendations for changes to the Port & Harbor Tariff Regulations (3) Review and update the 1993 Small Boat Harbor Management Plan (4) Review Harbor and SMIC Enterprise Fund Budgets for 2011 (5) Provide recommendations for Land Use Policies, and evaluate Lease vs Sale of City Property (6) Provide ideas for expanding port activity including "loss leaders" scenarios (7) Recommend Federal and State Priorities (8) Review City Budget and input priorities for council consideration (9) Review SMIC Development Plan and Upland Boat Work Policies (10) Continue recommendations to the Harbor North East Upland Development plan Section 2. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 24 day of ab Council Agenda Statement Meeting Date: May 24, 2010 Through: Phillip Oates, City Manage, >' # 0 From: Seward Port & Commerce Advisory Board q �P Agenda Item: Resolution approving the Port & Commerce Advisory Board's Priorities from April 2010 to April2011 BACKGROUND & JUSTIFICATION: Annually the Port and Commerce Advisory Board (PACAB) establishes their priorities. The Board reviewed these priorities during a joint work session with the City Council on March 9, 2010. During PACAB's regular meeting on May 5, 2010 the Board approved and updated the priorities listed below: PACAB 2010 -2011 PRIORITIES: (1) Review and make recommendations for changes to SCC Chapter §7.10 (2) Review and make recommendations for changes to the Port & Harbor Tariff Regulations (3) Review and update the 1993 Small Boat Harbor Management Plan (4) Review Harbor and SMIC Enterprise Fund Budgets for 2011 (5) Provide recommendations for Land Use Policies, and evaluate Lease vs Sale of City Property (6) Provide ideas for expanding port activity including "loss leaders" scenarios (7) Recommend Federal and State Priorities (8) Review City Budget and input priorities for council consideration (9) Review SMIC Development Plan and Upland Boat Work Policies (10) Continue recommendations to the Harbor North East Upland Development plan INTENT: Council approval of Port & Commerce Advisory Board's Priorities from April 2010 to April 2011. FISCAL NOTE: PACAB's annual operating budget is $3,450.00 not including personnel expenses for administrative liaison support. !� '- ( Approved by Finance Department: c "' 61/ i /io ATTORNEY REVIEW: Yes No X RECOMMENDATION: Council supports Resolution 2010 -0.49 approving the Port & Commerce Advisory Board's priorities from April 2010 to April 2011. Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2010 -050 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING A GRANT IN THE AMOUNT OF $4,568.25 FROM THE ALASKA HIGHWAY SAFETY OFFICE FOR 2010 MAY - SEPTEMBER ASTEP DRIVING UNDER THE INFLUENCE (DUI) ENFORCEMENT CAMPAIGN AND APPROPRIATING FUNDS WHEREAS, the Seward Police Department has been awarded a Program Coordination Grant from the Alaska Highway Safety Office, in the amount of $4,568.25; and WHEREAS, the City is not required to provide any cash or in kind match; and WHEREAS, the use of these funds must be for the purpose of providing overtime saturation patrols by the Seward Police Department for the enforcement of DUI violations during May through September of 2010; and WHEREAS, these funds will be of essential assistance to the Seward Police Department in the enforcement of DUI violations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Manager is hereby authorized to accept the 2010 ASTEP DUI Enforcement, Alaska Highway Safety Office grant in the amount of $4,568.25 enter into a grant agreement. Section 2. Funding in the amount of $4,568.25 is accepted to grant revenue account no. 101- 0000 - 4680 -0200 and appropriated to the police department's overtime account, no. 101 -1210- 5020. Section 3. This resolution shall take effect immediately upon its adoption. COUNCIL AGENDA STATEMENT Meeting Date: May 24, 2010 r � of S Ew Through: Phillip Oates, City Manage 4‘4 j '�o From: Tom Clemons, Chief of Police s1‘�P �q Agenda Item: Alaska Highway Safety Grant (ASTEP DUI '10 May- September Enforcement) BACKGROUND & JUSTIFICATION: The Alaska Highway Safety Office, AHSO, has requested that the City of Seward continue to participate in the Alaska Strategic Traffic Enforcement Partnership, ASTEP, DUI Overtime Enforcement campaign by providing overtime saturation patrols. During selected holidays, the blitz campaign, and assigned weekends, the Seward Police Department will conduct high - visibility DUI enforcement patrols. AHSO has awarded a grant in the amount of $4,568.25 for May through September, 2010. This program is a 100% grant funded project, with no local matching funds required. The terms of the grant and the grant budget are attached. INTENT: The intent of this grant is to save lives by arresting and punishing alcohol and drug impaired drivers and maintain current public perceptions of DUI enforcement issues. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: ATTORNEY REVIEW: No FISCAL NOTE: There is no local funding required to match these grant funds. Approved by Finance Department: */igho RECOMMENDATION: City Council approve Resolution 2010- `) , accepting a grant from the Alaska Highway Safety Office in the amount of $4,568.25, and appropriating funds. A 1 Y ..Sr, . State of Alaska �� / ,t Department of Transportation and Public Facilities 3132 Channel Dr PO Box 112500 :_ / ' Notice to Proceed Juneau Ax 99811 -2500 1 �* p: 907- 465 -2446 6' N f: 907 -465 -4030 dot.alaska.gov/highwaysafety Grantee Name and Address: Seward Police Department ASTEP DUI Enforcement Lt. Louis Tiner You may proceed with the activities for the Categories and specific Tasks enumerated below in the Funding Summary. Any activities beyond the written scope and/or any costs above the price estimate in our Agreement require prior AHSO approval and a Project Revision. Actual cost underrun of the Contract Amount for any Category shall not routinely accumulate for other Categories. AHSO reserves the right to retain or reallocate any remaining funds resulting from such cost underruns. This NTP is cumulative and it supersedes all prior NTPs for this Agreement The AHSO Administrator for this NTP is: Cindy Cashen Issued for Contracting Ag } y per AOT&PF Pofic 1. 1. by. Accepted for the Grantee by: ekt } 3 S (0 Signature ate Signature 9 Date Name: Cindy Cas Name: Lt. Louis Tiner FUNDING SUMMARY Total Amount Approved for this Total Amount NTP Authorized Tasks Authorized to Date As authorized in the Program Coordination Grant from October 1, 2009 to $ 4,568.25 September 30, 2010. $ 8,831.95 Vehicle usage is included at $6.00 per hour as referenced in the Program Coordination Grant. AHSO use only Collocation Code Program Code Account Code NTP #: 4 24462053 57870 77436 Grant #: 154AL 10 - 01 - 01 Ledger Code Project Number EN # Project End Date: 09/30 /2010 30170582 80519 2503878 - • of Pr amming Action ciq L i t. Signature ` Date Signature Date Program Conte Agent — Name: Kathy Budke Accounting Technician Name: Tenaya Sanders - Rouget 2 0 - State of Alaska ti \ . Department of Transportation and Public Facilities Q , o� P.O. Box 112500; Rm #200 Juneau AK 99801 � Ph: 907-465-2446 Fx: 907 - 465 -4030 www.dot.alaska.gov /highwaysafety Program Coordination Grant Program Area: Project Coordinator. Federal Funding Year. Impaired Driving 2010 Project Title: Project Number. Alaska Strategic Traffic Enforcement Partnership DUI Overtime 154AL 10 -01 -01 Enforcement Grant Purpose /Objectives In order to reduce deaths and injuries caused by impaired drivers and to increase compliance with Alaska's primary seat belt law, the Seward Police Department will conduct high - visibility seat belt and DUI enforcement as detailed in the Alaska Strategic Enforcement Partnership Enforcement Plan submitted to the Alaska Highway Safety Office in April 2006. The Seward Police Department agrees to participate in the following enforcement blitzes from October 1, 2009 through September 30, 2010. ✓ Required DUI Enforcement: to include the major Holidays Month -by -Month Breakdown (Refer to enforcement plan for detail of seat belt and DUI enforcement times): Month Hours — DUI Enforcement Monthly Budget May 10 hrs DUI $ 549.10 June 10 hrs DUI $ 549.10 July 20 hrs DUI $1,098.20 August 20 hrs DUI $1,098.20 September 15 hrs DUI $ 823.65 Vehicle Usage $6.00 per hour $ 450.00 Actual cost of overtime to include benefits is not to exceed the following amount: $4,568.35 including vehicle usage. To receive reimbursement for personnel services the department must provide overtime sheets, the overtime hourly rates including benefits for each officer along with the activity sheets showing total hours being submitted for reimbursement. Budget Summary: BUDGET CATEGORY BUDGET AMOUNT (100) Personal Services $4 ,118.25 (200) Travel & Per Diem Project # 154AL 10 - 01 - 01 (300) Vehicle Usage $ 450.00 CC 24462053 (400) Commodities LC 30170582 (500) Equipment PJ 80519 PGM Code 57870 TOTAL $ 4,118.25 RSA # Signed: Grantee's Project Director Date Governor's Safety Representative Date 3� Sponsored by: City Manager CITY OF SEWARD, ALASKA RESOLUTION 2010 -051 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE DISCHARGE OF FIREWORKS BY THE CHAMBER OF COMMERCE DURING THE 2010 INDEPENDENCE DAY CELEBRATION WHEREAS, Seward City Code 10.10.040 prohibits the discharge of fireworks in Seward unless specifically approved by the City Council; and WHEREAS, the Chamber of Commerce will be again, sponsoring a fireworks display on Sunday the 4 of July, 2010, at 12:01 a.m. with an alternate date of Monday July 5 at 12:01 a.m. and is requesting City Council approval; and WHEREAS, the site for the discharge of the fireworks has been identified as the new breakwater area and has been approved by the Fire Chief as required in City Code; and WHEREAS, the City has traditionally allowed the Chamber of Commerce to provide a fireworks display within the City in conjunction with its Fourth of July celebration. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. As a part of its Fourth of July Celebration, the Seward Chamber of Commerce is authorized to discharge fireworks within the City at a time and place that has received the prior approval of the City Fire Chief. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 24 day of May, 2010. THE CITY OF SEWARD, ALASKA Willard E Dunham, Mayor 33 Council Agenda Statement Meeting Date: May 24, 2010 of sett. To: Mayor and Council Members From: David Squires, Fire Chief q P Thru Phillip Oates, City Manager Agenda Item: 2010 Fireworks Permit BACKGROUND & JUSTIFICATION: The Seward Chamber of Commerce is requesting permission from City Council to hold fireworks display on Sunday July 4, 2010 at 12:01 am at the new breakwater area ( Uplands). They have stated that their alternate date is Monday July 5, 2020 at 12:01 a.m., if there is inclement weather on the Fourth. Seward City Code 10.10.040 prohibits the discharge of fireworks in Seward unless specifically approved by the City Council. The City has traditionally allowed the Chamber of Commerce to provide an annual fireworks display within the City in conjunction with its Fourth of July celebration. The fireworks will be presented by "Fire Art by Griz ". The Seward Chamber of Commerce stated that they will work directly with the Seward Fire Department to ensure that the fireworks show is presented in a safe manner. The location has been reviewed and approved. The Chamber has also stated that they will supply two guards to keep the public away from the set up and discharged area. INTENT: Permit fireworks display for the 4` of July, 2010 CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: Not Applicable A *Y►le Pevlw}. O FISCAL NOTE: There is no fiscal impact. Approved by Finance Department: RECOMMENDATION: City Council approves Resolution 2010 - authorizing the discharge of fireworks by the Chamber of Commerce during the 2010 Independence Day Celebration. ACORD CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY) 04/19/2010 PRODUCER Allied Specialty Insurance, Inc. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION 10451 Gulf Boulevard ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR Treasure Island, FL 33706 - 4814 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 1 INSURERS AFFORDING COVERAGE NAIC # INSURED Fire Art By Griz INSURER A: T.H.E. Insurance Company PO Box 520584 INSURER B: Big Lake, AK 99652 INSURER C: INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADD'L POLICY EFFECTIVE POLICY EXPIRATION I TR INRRD TYPF OF INSIIRANCE POLICY NUMBER DATE IMM/DD/YYYYI DATE (MM/DD/YYYYI LIMITS GENERAL LIABILITY M9MF2784 09/26/2009 09/26/2010 EACH OCCURRENCE $1,00p000 DAMAGE TO REED X COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence) $ 100,000 CLAIMS MADE X OCCUR MED EXP (Any one person) $ A PERSONAL &ADV INJURY $ 1,000,000 GENERAL AGGREGATE _ $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP /OP AGG $ 2,000,000 POLICY 1F R 4 LOC AUTOMOBILE LIABILITY ANY AUTO M9MF2784 09/26/2009 09/26/2010 COMB tlED SINGLE LIMIT $ 1,000,000 ALL OWNED AUTOS BODILY INJURY X SCHEDULED AUTOS (Per person) A HIRED AUTOS BODILY INJURY $ NON -OWNED AUTOS (Per accident) PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS / UMBRELLA LIABILITY M9XF2785 09/26/2009 09/26/2010 EACH OCCURRENCE $ 4,000,000 X OCCUR CLAIMS MADE AGGREGATE $ 4,000,000 A DEDUCTIBLE RETENTION $ $ WORKERS COMPENSATION WC STATU OTH AND EMPLOYERS' LIABILITY Y / N TORY LIMITS ER ANY PROPRIETOR/PARTNER /EXECUTIVE E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT $ OTHER DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS DISPLAY DATE: 7 /3/10 RAIN DATE: 7/4 -5, 7/9 -11/10 LOCATION: On the shores of Resurrection Bay THE FOLLOWING ARE NAMED AS ADDITIONAL INSURED AS RESPECTS TO GENERAL LIABILITY PERTAINING TO THE OPERATIONS OF THE NAMED INSURED ONLY: City of Seward The above Commercial General Liability policy affords bodily injury & property damage liability coverage arising directly from a fireworks display, however, no Marine, Hull & Machinery, P &I or Pollution Liability coverage is afforded under this CGL policy arising from the use of any barge, or displays conducted from docks, piers, wharves or floating platforms. CERTIFICATE HOLDER CANCELLATION City of Seward SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION Box 167 DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 20 DAYS WRITTEN Seward, AK 99664 NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBUGATION OR IJABILITY OF ANY KIND UPON THE INSURER, ITSA9ENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE - ' ACORD 25 (2009/01) ©1986 -22009 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER This Certificate of Insurance does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 (2009/01) Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2010 -052 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT REVENUE FUNDS RECEIVED FROM THE FOREST SERVICE RAILBELT WILD LAND FIRE AND APPROPRIATE A PORTION OF THESE FUNDS TO THE SEWARD FIRE DEPARTMENT 2010 BUDGET FOR UNANTICIPATED EXPENSES WHEREAS, the Seward Fire Department sent fire apparatus and personnel to the Railbelt Complex Wild Land Fire August 4 through August 9, 2009; and WHEREAS, the Seward Fire Department has an agreement with the Kenai Peninsula Borough and the Forest Service to receive payment for use of fire apparatus and service of personnel; and WHEREAS, a check in the amount of $5,544.00 has been received as rental payment for the use of fire apparatus during the Railbelt Complex Wild Land Fire; and WHEREAS, the Seward Fire Department has unanticipated expenses in the replacement of the driver's seat on Engine 1 and small tools and equipment required for compliance with latest NFPA 1901 standards for the new pumper that were not realized during our 2010 budget; and WHEREAS, the amount of the replacement of Engine 1 driver's seat is $1,060.00 including freight and the amount of smalls tools and equipment purchase for the new pumper is $1,010.00 for a total amount of $2,070.00; and WHEREAS, the funds requested are a portion of the payment received from rental of the Seward Fire Department fire apparatus used during the Railbelt Complex Wild Land Fire. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager will accept the funds in the amount of $5,544.00 that were received from the Railbelt Complex Wild Land Fire for equipment rental supplied. Section 2. Funds in the amount of $2,070.00 will be taken from that rental payment and allocated to Seward Fire Department FY 2010 small tools and equipment fund101- 1220 -5460. Section 3. The Fire Department will follow purchasing code to complete the purchase of the driver's seat for Engine 1 and the small tool for the new pumper for compliance with NFPA 1910. COUNCIL AGENDA STATEMENT Meeting Date: May 24, 2010 e o f me 9 Through: Phillip Oates, City Manage ` From: David Squires, Fire Chief ACA-s0 Agenda Item: Appropriation of revenue funds received from fire apparatus rental at the Railbelt Wild Fire to Fire Department operating budget to purchase items needed for engine repairs and small tools BACKGROUND & JUSTIFICATION: In 2009 Seward Fire Department sent fire apparatus and personnel to two wildland fires; the Shanta Creek Fire in July, 2009, and the Railbelt Complex Fire in August, 2009. Through existing mutual aid agreements payment was received for equipment and personnel used on these State and Federal wildland fires. The City received payment for the Shanta Creek fire in 2009 received payment for the "vehicle rental" at the Railbelt Complex fire, in the amount of $5,544.00 in April 2010. These funds are usually deposited into account 101 - 0000 - 4880 -0470, miscellaneous operating revenue and equipment rental. This resolution is requesting that City Council accept these funds and appropriate a portion to the Seward Fire Department for the following unanticipated expenses; 1: Engine 1 requires replacement of its driver's seat at a cost of $1060 including freight; and 2: The newly purchased SFD pumper requires the purchase of additional rescue and fire fighting equipment in order to be fully NFPA 1901 compliant. The new pumper equipment will become a permanent addition to this vehicle. This cost is $1,010. Seward's volunteer firefighters offered to pay for the equipment to outfit the new pumper but I am requesting that instead Council transfer the wild land fire "equipment rental" revenue for this purpose and added to our operating budget for FY 2010 under 1010 -1220 -5460- small tools and equipment. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. INTENT: The intent of the resolution is to allocate rental funds received for use of Seward Fire Department fire apparatus to the Fire Department 2010 operating budget to allow for the purchase of items not originally anticipated in our annual budget requests. ATTORNEY REVIEW: YES NO X FISCAL NOTE: / Approved by Finance Department `���'� Moving funds from revenue account 101- 0000 - 4880 -0470 to Seward Fire Department FY 2010 operating budget account 101- 1220 -5460 small tools and equipment. Recommendations: Council approve Resolution 2010 - authorizing the City Manager to accept funds received for rental of fire apparatus in the Railbelt Wildland Fire in the amount of $5,544.00 and appropriate $2,070.00 of these funds to the Seward Fire Department operating budget 101 -1220 -5460. City of Seward, Alaska City Council Minutes May 10, 2010 Volume 38, Page CALL TO ORDER The May 10, 2010 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Willard E. Dunham. OPENING CEREMONY Police Lieutenant Louis Tiner led the pledge of allegiance to the flag. ROLL CALL There were present: Willard E. Dunham presiding and Linda Ambe Wr Jean Bardarson Bob Val s Vanta Shafer Mari a A Keil Tom Smith comprising a quorum of the Council; and c: t,v Phillip Oates, City Manager Jean Lewis, City Clerk A ABSENT — None CITIZENS' COMMENT t W ° :Y SUBJ I ° EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARINr aE % Kerry Marti remti ed ,, cOolthMoy scouts would be in town on May 21, 2010 and stated this year wase 100 r ersary of scouting. " Whale of a Good Time" was this year's logo and they woul 'tie cim ia, g in t1 ater ont campground. Martin had documented that 1912 was the year tha touting started in Se 4He mentioned there would be a concert on the beach from 6pm to lhn� on the weeken : He a a pkrowledged Stylin' Stitches for putting the logo on their shirts. Activities V *1 include sho jng at the rifle range, Alaska Sealife Center merit badge program, geo- caching, a polar ' ip a run, an4,ce cream eating contest, hiking and other activities. Their community service project wol d b- orking on a Mt. Marathon safety trail, spreading wood chips on the playground and tops \; the cemetery, and community cleanup and trail clearing. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Bardarson/Keil) Approval of Agenda and Consent Agenda Motion Passed Unanimous The clerk read the following approved consent agenda items: 3`\ City of Seward, Alaska City Council Minutes May 10, 2010 Volume 38, Page The April 26, 2010 Regular City Council Meeting Minutes Were Approved. Resolution 2010 -045 Appropriating $18,763.88 From The Capital Acquisition Fund And $11,236.12 From The Road /Streets Fund Net Assets For Contracted Services For Emergency Sidewalk Repair And Authorizing The City Manager To Enter Into An Agreement Not -To- Exceed $30,000. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations and Awards , A Proclamation for National Fitness and Sports Month wk) d. A Proclamation for the Special Olympics Law Enfo eixent Tor ' un on May 15, 2010 was read. A Proclamation was read for Arbor Day. ; "' Ir A Proclamation was read honoring Arliss tur 4'.. Congratulations were given to Josh Kompkoff on hiss i ool Graduation. 4. A Welcome Proclamation was rea I:, or as a Den .1 Society. The 2010 Seward /Japan Exchange oprwer. introduced. Kenai Peninsula rough ,,, Su Clure thanked the city council for dinner on behalf of the Kenai P ` sula Boro .► h Assem i 1 . It was great to see people she knew in the audience. On the eduoatio di epic; ' resolution was approved to remove $4 million from the education budget. At the meeie n Seward, a lot of people spoke in opposition to that. Ultimately a resolution to res led, b ti ew esolution was being sponsored to put $2 million back in. She contra *'to emphasi hat p ®articipation was key. The assembly did reconsider and pass an ordinal that prohibited ersoom being on a city council and the assembly at the same time. McCI`ure s aced at the meetiheld in Seward, an ordinance was passed that extended the sunset date on the or that created the Seward map flood data area until March 2011, pending implementation o 4 ne ,FIRM maps. A resolution was passed to develop a flood risk assessment plan with the Corps o, gineers, and another that appropriated money to the borough's rock quarry past the dump on D ' ' land that the borough had authority over. City Manager's Report, City Manager Phillip Oates spoke about projects that he and the mayor had been speaking to the Governor on that were still in the budget. He stated the breakwater project would begin in late August, early September, and should coincide with the Alaska Railroad dredging project. He also stated the following purchases had been made between $10,000 - 50,000. Construction Machinery- 6 month Excavator Rental for $10,800; and Metco gravel for Lowell Point Road of $15,000.00. Oates noted that on May 21, 2010 the City of Seward would welcome the Boy Scout statewide jamboree to town for two nights. He also noted the city had been awarded full LAO City of Seward, Alaska City Council Minutes May 10, 2010 Volume 38, Page funding for the Alaska Small Cities grant with the Alaska Energy Authority (EECBG) energy grant for $115,800, and explained the scope of work. ➢ Parking. The solar- powered, wireless, modem - controlled automated parking pay stations were now functional in the South Parking Lot. Two more stations were expected to go in the north and northeast parking lots. Once installed, it was eventually planned to add an option to pay for launch fees at these stations also. ➢ Community Development. A joint work session between the Seward Planning & Zoning Commission and the Port and Commerce Advisory Board wou �' held to discuss development plans for the South harbor uplands. Communit , was also working on a number of campaigns to target aesthetic improve : is within the community such as; pet waste, junk vehicle incentives, code violations • ivate • • rt3' e improvements p P and litter. ➢ Harbor. The harbor was enacting and addressing ch. • tb` improvein ,ts as result of the harbor survey such as; streamlined payment p esses, credit card tr '' ,;t,, on limits, the review of policies and code, website upda s, impr to ante s eeze and oil collection sites, derelict boats were sold destro ec 0 training was attended and contaminated soil from the illegal Nash Roadd. • g was hauled to Anchorage for processing at Alaska Soil Recycling. Also a cl` `' •olicy was developed on vessel allowable repair and maintenance activities. ➢ Public Works. Annual spring , - nance was being condo d such as; water distribution system flushings, street sweeps g p, mz • rush cutting right of ways, and vehicle tire changes. The sewer jet had experierl ° d a ca m'0 Q failure, and the city was looking to purchase a used unit for approxima $ .100. aj or progress had been made on the disposal of sludge "`° owell P • : ° . 1990) plastic liner failure, and Public Works continued to def • -} cope o ork for th' e • ergency sidewalk repairs and surface material application to + ell Point 4oad. They re still working on surge event repairs as time allowed. Oa es spoke oft,' 'teia that had been provided in hard copy on bids for shoreline restoration restoratiOlVvpie 2009 tidal surge and Lowell Creek bridge repair damage events. M ayoral Report, Mayor and Dunham had supplied a laydown report, and spoke of the full co m pr they had wittAhe overnor on his visit here. Dunham went to the conference of Mayors in Soldo tna today. Dunham stated the Peninsula was not happy with the activity over Pt. McKenzie either, ut he had -spoke with representatives, senators and lobbyists who advised him not to get involved wit ```to that the city didn't have any action with. He wanted everyone to understand it was politics and he didn't want to go on the record opposing another areas project at this time of the budget season. Shafer stated $54 million was quite a state commitment for infrastructure that was already in place elsewhere. She said there was a significant portion of people concerned with the council not taking any action and thought the council should decide whether to speak up on the subject to the legislature. PUBLIC HEARING /A\ City of Seward, Alaska City Council Minutes May 10, 2010 Volume 38, Page Resolution 2010 -044, Approving A Lease Of Property To The U.S. Coast Guard To Maintain And Operate A VHF -FM Distress Radio Microwave Telephone Link Site. Motion (Bardarson /Shafer) Approve Resolution 2010 -044 Oates stated in 1993, a lease was authorized for the purpose of establishing a site for distress signals. Problems arose at the site and the tower was relocated in 1995. That lease expired in 2005, and the Coast Guard was requesting a no cost lease to serve the mar' ®ec along Resurrection Bay. He stated the land was appraised at $12,000 in 2010, w1.7;" would result in $960 a year, if the Coast Guard was charged for it. Oates thought it was y s . d service to have and recommended 44'; Notice of the public hearing being posted and published a�sF uz ed by law w ,not• - and the public hearing was opened. No one appeared to address the Council and the pub .; aring was closed. Motion Passed na :� o Ordinance 2010 -001, Amending The Zoning Map Designation O.f-wLots 2, 4 & 5, Block 2, Oceanview, From Single Family Resi a ; "al R1) To Auto Co ; ercial (AC) In Compliance n With The Land Use Plan, Located OThe Wes S Of Thir , Avenue Between Van Buren And D Streets.. ` ''b Motion (Keil/Amberg) Enact Ordinance 2010 -001 tto'fi 41; Oates stated th ! . w e requestin • bring these lots in conformance with the land use plan and to poss oly ® se 61,00414pitig a future commercial business. This land was contiguous to the NM to the s. : hat was zoned the same. He said this change was consistent with city plans and, ,r`I mmend d fo council approval by the Seward Planning & Zoning Commissilp. Notice th "' blic hearing ng posted and published as required by law was noted and the public hearing was No one,appeared to address the Council and the public hearing was closed. Motion Passed, Unanimous NEW BUSINESS Resolution 2010 -046, Appropriating An Additional $20,720 To Acquire Property Rights Necessary To Construct The North Forest Acres Levee/Road Project Across Tract B, Dieckgraeff - Gillespie Replat, For A Total Cost Not To Exceed $71,720. Motion (Bardarson /Keil) Approve Resolution 2010 -046 L3 City of Seward, Alaska City Council Minutes May 10, 2010 Volume 38, Page Oates stated the city had the results from the 2 " appraisal. He reiterated the history on why the city must have this easement for the levee road and gave an overview of the procedures leading up to when the eminent domain resolution passed. Since the second appraisal was higher at $65,200, plus 10% added, he would propose to the owners to settle for $71,720 as long as it was settled and reached by Friday. The driveway location would be pursued by the city at later date and the attorneys had to file with the court by Monday. Oates compared and read the two appraisals in detail. Council Member Amberg disclosed a possible conflict of interest becaus .„44 were her it clients. Mayor Dunham declared a conflict existed. Amberg left the dais., , 014-t.. Motion Passed Unanimous INFORMATIONAL ITEMS AND REPORTS (No act o - req Mayor's welcome letter to new Obihiro Mayor and ;xsocietti / N. 1 Eleven letters thanking subcontractors by Mayor Dunham. Six letters thanking businesses in Seattle by Mayor Dunham Letter from Governor Parnell with attachments re: AES, AARC.E A ' A memo describing the Extreme Makeover ite Contest. p 4 F COUNCILS' COMMENTS , $P <0- Shafer reminded, , the Co o of Engineer would be in Seward May 13, 2010 and non- profit Y -South would beving a fiskfry fish at the American Legion as a fundraiser. Valdatta had attende ' . orough assembly meeting and noted the mayor spoke of taking over the Halibut cove and,Ninilch ar.. rs. Valdatta had let them know about the State still owing harbors m00%.. A Ar i'e . extended a s s to the people that did the spring trash clean up around town, and noted there wo d be a blessing of the bikes this weekend. She extended condolences to the Hickel family with their `' ' s of qaTernor Hickel. Keil thanked„; ! . Tiner and Marie Gage for working with people with disabilities and taking the time with the Special Olympics. She also thanked the community for the clean -up. Keil had attended the UAA graduation and extended her congratulations to a number of ex- Seward High School students who just graduated with the largest class UAA had ever had. Bardarson congratulated the four exchange students and welcomed the Boy Scouts to town. She also gave condolences to the Hickel family. City ofSeward, Alaska City Council Minutes May 10, 2010 Volume 38, Page Dunham thanked the high school graduating class for their party they threw for fellow graduate Josh Kompkoff. The class would have a good memory with the Governor having his picture taken with them. Dunham was not happy with the Assembly cutting education and not funding to the cap. He was happy to be throwing out the first pitch for Little League opening day, and noted the mural society was having a fundraiser. Dunham reminisced about the passing of his good friend, Wally Hickel. He stated he was a giant for the state of Alaska and an excellent friend of Seward. He thanked the Anchorage Daily News for their story and would extend council condolences at the funeral. Oates informed everyone that the Hickel family mentioned the a Sealife Center as a place for donations. CITIZENS' COMMENTS fr Sue McClure said this Thursday the Communit d H School choir a having a concert and it was open to the public free, with a donat for sc $ . ships. Aft ht it was good there might . Tim McDonald thought g g g /greement on the eminent domain property. He said property rights were an emotional issue e said this purchase inadvertently knocking out highway frontage, and he wa n't sure if the appraise ,we f relevant. McDonald had recently lost his boat because of the city' 4d cture. He offerer , "° ice to be on daily rates and stop the bleeding. He thought the cit shgulaTeckri4e t e harbor fee structure because it was predatory and inappropriate and not a fair sysf . O a M zing the city, utility users were still being denied putting in alternative energy sys a en o Cr utilities were doing it. He thought safety reasons could be over "t COUNCIL AND AD ISTRAT 1 N RESPO E TO CITIZENS' COMMENTS - None ADJOURNMEN Th eeting was ourne . :1 0 p.m. Jean Lewis CMC Willard E. Dunham City Clerk 43). Mayor (City Seal) L\ Memorandum t of s ew Date: May 24, 2010 ' �,K7‘9A To: Mayor Dunham, City Council Members v q�A K P' From: Jean Lewis, City Cler Subj: Right of way vacations, 30 day veto notice On February 22, 2010, city council approved a resolution recommending borough approval of the Two Lakes Park preliminary replat which established the outer boundaries of the park, including the vacation of undeveloped rights -of -way, easements and interior platted lot lines, and dedicated additional easements and extended the Vista Avenue right -of -way north providing legal access within the park zoning district. On the preliminary plat portion, a request was received by a property owner which resulted in supplemental comments being sent by the City Manager to the Kenai Peninsula Borough Planning Department stating there was no objection to the "emergency access" and "existing trail" language being removed from the easement area as long as the area remained a utility easement as indicated on the plat. Per state law, vacations of city right - of - ways and/or easements cannot be made without the consent of the city council, which was given on February 22, 2010 when the preliminary plat was approved. The attached letter is notification from the Borough Planning Commission that they approved vacation of the undeveloped right -of -ways. Unless the city council were to motion for a veto, (within 30 days) the decision of the Planning Commission will stand. By passing this on the consent agenda means portions of rights -of- ways within the City of Seward, as legally described in the Borough's May 12, 2010 letter to the council, are vacated and the city council will not veto, therefore, the decision by the Borough Planning Commission to vacate these right -of -ways will stand. - -Jean KENAI PENINSULA BOROUGH 'B PLANNING DEPARTMENT 144 North Binkley Street • Soldotna, Alaska 99669 -7520 PHONE: (907) 714 -2200 • FAX: (907) 714 -2378 Toll -free within the Borough: 1- 800 - 478 -4441, Ext. 2200 www.borough.kenai.ak.us DAVID R. CAREY BOROUGH MAYOR May 12, 2010 Seward City Council PO Box 167 Seward, AK 99664 RE: Vacate portions of rights -of -way within the City of Seward: First Avenue, Kelly Avenue, Hemlock Street, Van Buren Street, C Street, D Street, Pine Street, and 20 -foot alleyways; AND vacate public access and utility easements; associated with a replat of lots within Federal Addition USS 1116 (SW 4); Laubner Addition (SW 2); Park Place Subdivision (SW 88 -13); Seward Townsite Ennis /Bencardino /Carlson Replat (SW 2004- 11); Federal Addition AVTEC Replat (SW 2009 -12); and USS 703; within Sections 3, 4, 9 and 10, Township 1 South, Range 1 West, Seward Meridian, Alaska; City of Seward and the Kenai Peninsula Borough; KPB File 2010 -034 Dear Seward City Council Members: In accordance with AS 29.40.140, no vacation of a city right -of -way and /or easement may be made without the consent of the city council. The Planning Commission approved the referenced vacations during their regularly scheduled meeting of May 10, 2010. This petition is being sent to you for your consideration and action. The City Council has 30 days from May 10, 2010 in which to veto the decision of the Planning Commission. If no veto is received from the Council within the 30 -day period, the decision of the Planning Commission will stand. Draft, unapproved minutes of the pertinent portion of the meeting and other related materials are attached. Sincerely, 4# Max J. =est Planning Director MJB;pdh Attachments IA KENAI PENINSULA BOROUGH E3 PLANNING DEPARTMENT 144 North Binkley Street • Soldotna, Alaska 99669 -7520 PHONE: (907) 714 -2200 • FAX: (907) 714 -2378 Toll -free within the Borough: 1 -800 -478 -4441, Ext. 2215 www.borough.kenai.ak.us DAVID R. CAREY BOROUGH MAYOR May 12, 2010 KENAI PENINSULA BOROUGH PLANNING COMMISSION NOTICE OF DECISION MEETING OF MAY 10, 2010 RE: Vacate portions of rights -of -way within the City of Seward: First Avenue, Kelly Avenue, Hemlock Street, Van Buren Street, C Street, D Street, Pine Street, and 20 -foot alleyways; AND vacate public access and utility easements; associated with a replat of lots within Federal Addition USS 1116 (SW 4); Laubner Addition (SW 2); Park Place Subdivision (SW 88 -13); Seward Townsite Ennis /Bencardino /Carlson Replat (SW 2004 -11); Federal Addition AVTEC Replat (SW 2009 -12); and USS 703; within Sections 3, 4, 9 and 10, Township 1 South, Range 1 West, Seward Meridian, Alaska; City of Seward and the Kenai Peninsula Borough; KPB File 2010 -034 The Kenai Peninsula Borough Planning Commission approved the proposed vacations during their regularly scheduled meeting of May 10, 2010. In accordance with AS 29.40.140, no vacation of a city right -of -way and /or easement may be made without the consent of the city council. The proposed vacation has been forwarded to the Seward City Council. The City Council has 30 days from May 10, 2010 in which to veto the decision of the Planning Commission. If no veto is received from the Council within the 30 -day period, the decision of the Commission will stand. Please contact the Seward City Office to verify the date the subject vacation will be reviewed by the Council. This notice and unapproved minutes of the subject portion of the meeting were sent May 12, 2010 to: Cline & Associates Robert & Patricia Linville PO Box 2703 PO Box 1753 Seward, AK 99664 Seward, AK 99664 John Kristovich & Kristi Larson City of Seward PO Box 671 PO Box 167 Seward, AK 99664 Seward, AK 99664 Alaska DOT & Public Facilities Carol Ann Lindsey Attention: Mike Hartman PO Box 389 PO Box 196900 Seward, AK 99664 Anchorage, AK 99664 James & Cheryl Beckham Seward City Council PO Box 1298 PO Box 167 Seward, AK 99664 -1298 Seward, AK 99664 1� AGENDA ITEM F. PUBLIC HEARINGS 2. Vacate portions of rights -of -way within the City of Seward: First Avenue, Kelly Avenue, Hemlock Street, Van Buren Street, C Street, D Street, Pine Street, and 20 -foot alleyways; AND vacate public access and utility easements; associated with a replat of lots within Federal Addition USS 1116 (SW 4); Laubner Addition (SW 2); Park Place Subdivision (SW 88 -13); Seward Townsite Ennis /Bencardino /Carlson Replat (SW 2004 -11); Federal Addition AVTEC Replat (SW 2009 -12); and USS 703; within Sections 3, 4, 9 and 10, Township 1 South, Range 1 West, Seward Meridian, Alaska; City of Seward and the Kenai Peninsula Borough; KPB File 2010 -034 Staff Report reviewed by Max Best PC Meeting: 5/10/10 Purpose as stated in petition: The City of Seward is the owner of numerous existing parcels that constitute Two Lake Park. They wish to consolidate ownership into a single parcel for ease of management and to preserve the integrity of the park area. In the course of that action, they would like to eliminate existing street rights -of -way within the park that have never been constructed for public vehicle usage. The public access and utility easements granted by Plat 2004 -11 are not in use and will no longer be necessary. There is an existing trail /driveway through the park area that has been traditionally used as a pedestrian route and for limited vehicle access to U.S.S. 1931. The City of Seward wishes to preserve that trail as an emergency evacuation route and to provide limited access to U.S.S. 1931. An emergency access easement will be granted along the existing route. U.S.S. 1931 is also being provided alternate access in the form of a 60' ROW dedication extending from Vista Avenue. Two adjoining parcels are being included in the proposed plat (Block 66 and Lot 1A Block 16) in order to satisfy their interest in the underlying title to the proposed ROW vacations that they adjoin. A portion of Block 6B's interest in the vacated portion of First Avenue is being resubdivided so that it is conveyed to the park parcel (Block 15B). All parcels created by this vacation and platting action will have frontage on existing rights -of -way. There are no section line easements within the platted area. Petitioners: Alaska State DOT of Anchorage, City of Seward, John M. Kristovich, Kristi A. Larson and Robert & Patricia Linville of Seward, Alaska Location: City of Seward Notification: Public notice appeared in the April 22 and April 29 issues of the Seward Phoenix Log. Fifty -three (53) certified mailings were sent to owners of property within 300 feet of the parcels. Forty-six (46) of the receipts have been returned. Eighteen (18) regular mailings were sent to agencies and interested parties. Eight (8) notices were sent to KPB Departments. Notices were mailed to the Seward Post Office and Seward Community Library to be posted in public locations. The notice and maps were posted on the Borough web site and bulletin board. Comments Received: Floodplain Administrator: The proposed vacation is within the City of Seward's jurisdiction. Statement of Objection: James Beckham: Mr. Beckham strongly objects to vacation of utility easements crossing First Avenue from Block 6B to First Lake area as this necessarily will make primary utility route the proposed easements adjacent to the private property. Property owner of Deed Book 28d Pg 143 strongly objects to proposed KENAI PENINSULA BOROUGH PLANNING COMMISSION MAY 10, 2010 MEETING MINUTES PAGE 9 UNAPPROVED MINUTES replat/utility easement shown on USS 703. Carol Ann Lindsey: Ms. Lindsey stated similar objections as Mr. Beckham on the utility easement crossings on First Avenue. Ms. Lindsey also objected to the proposed easements as show to the immediate west of her property (noted as Deed Book 28D PG 143 at the southern limits of the proposed plat), as this infers an easement will be granted across her property. Staff discussion The submittal provided to the Borough does not indicate the utility easement adjoining and adjacent to the ..,) parcel shown as Deed Book 28D PG 143 is being vacated. The right -of -way (First Avenue) that crosses the utility easement adjoining and adjacent to the deed parcel is proposed to be vacated. Vacating the right -of- way will not affect the utility easement. Staff is recommending the plat showing the proposed vacations clearly state utility easement(s) to be retained but crossing right -of -way proposed to be vacated will not be affected by the proposed vacation. The Federal Addition Callahan Replat SW2002 -12 has a utility easement show within Lott that allows connectivity of utilities to First Avenue. The Plat Committee is scheduled to review the preliminary plat on May 10, 2010. Findings: 1. Sufficient rights -of -way exist to serve surrounding properties. 2. No surrounding properties will be denied access. 3. Per the submittal, the rights -of -way proposed for vacation, except a portion of Hemlock Street, are not in use for access. 4. Per the submittal, the rights -of -way proposed for vacation, except a portion of Hemlock Street, has not been constructed. 5. Per the submittal, utility easements proposed to be vacated are not in use. 6. All subdivision plats finalizing vacations are sent to utility companies /providers for review and easement requirements. 7. A portion of Hemlock Street has an existing trail used for pedestrian traffic and access to U.S.S. 1931. 8. Per the submittal, the entire area is a public park and is subject to pedestrian traffic. 9. Alternative access to U.S.S. 1931 is by a 60 -foot right -of -way dedication (extension of Vista Avenue) and by an emergency access easement. 10. The Seward Planning and Zoning Commission held several public hearings in conjunction with the proposed vacations and replatting. 11. The Emergency Access Escape Route, which was used during the 1964 earthquake, will be protected by a recorded Reciprocal Access Permit and Easement Agreement. 12. The Seward Planning and Zoning Commission conditionally approved the plat that will accomplish the proposed vacations on February 2, 2010 by adoption of Resolution 2010 -02. 13. The Seward City Council conditionally approved the plat that will accomplish the proposed vacations on February 22, 2010 by adoption of Resolution 2010 -013. 14. The proposed vacations and replat are consistent with the Seward 2020 Comprehensive Plan. 15. The proposed vacations and replat are consistent with the Seward 1999 Strategic Plan. 16. The proposed vacations and replat are consistent with the 2004 Seward All Hazard Mitigation Plan. 17. James Beckham strongly objects to the vacation of utility easements crossing First Avenue from Block 6B to First Lake area (adjoining the parcel shown as Deed Book 28D PG 143. 18. Depiction of the proposed vacations on the preliminary plat of Federal Addition Two Lakes Park Replat show the utility easements adjoining and adjacent to the parcel shown as Deed Book 28D PG 143 as remaining in place. STAFF RECOMMENDATION: Based on Findings 1 -16 and 18, staff recommends approval of the vacations as petitioned, subject to: KENAI PENINSULA BOROUGH PLANNING COMMISSION MAY 10, 2010 MEETING MINUTES PAGE 10 UNAPPROVED MINUTES 1. Submittal of a final plat in accordance with Chapter 20 of the KPB Code within one year of vacation approval. If the vacation is approved, the Seward City Council has thirty days in which they may veto Planning Commission approval of the vacation. DENIAL OF A VACATION PETITION IS A FINAL ACT FOR WHICH NO FURTHER CONSIDERATION SHALL BE GIVEN BY THE KENAI PENINSULA BOROUGH. APPEALS TO PLANNING COMMISSION DENIAL OF A VACATION MUST BE TAKEN WITHIN THIRTY (30) DAYS TO SUPERIOR COURT AT KENAI, ALASKA PURSUANT TO PART VI OF THE ALASKA RULES OF APPELLATE PROCEDURES. [20.28.110 AS AMENDED BY KENAI PENINSULA BOROUGH ORDINANCE 99 -43]. END OF STAFF REPORT Chairman Bryson opened the meeting for public comment noting no members of the public were present. Chairman Bryson closed the public comment period and opened discussion among the Commission. MOTION: Commissioner Murphy moved, seconded by Commissioner Lockwood to adopt the following 17 findings thereby granting the vacations as recommended by staff. Findings: 1. Sufficient rights -of -way exist to serve surrounding properties. 2. No surrounding properties will be denied access. 3. Per the submittal, the rights -of -way proposed for vacation, except a portion of Hemlock Street, are not in use for access. 4. Per the submittal, the rights -of -way proposed for vacation, except a portion of Hemlock Street, has not been constructed. 5. Per the submittal, utility easements proposed to be vacated are not in use. 6. All subdivision plats finalizing vacations are sent to utility companies /providers for review and easement requirements. 7. A portion of Hemlock Street has an existing trail used for pedestrian traffic and access to U.S.S. 1931. 8. Per the submittal, the entire area is a public park and is subject to pedestrian traffic. 9. Alternative access to U.S.S. 1931 is by a 60 -foot right -of -way dedication (extension of Vista Avenue) and by an emergency access easement. 10. The Seward Planning and Zoning Commission held several public hearings in conjunction with the proposed vacations and replatting. 11. The Emergency Access Escape Route, which was used during the 1964 earthquake, will be protected by a recorded Reciprocal Access Permit and Easement Agreement. 12. The Seward Planning and Zoning Commission conditionally approved the plat that will accomplish the proposed vacations on February 2, 2010 by adoption of Resolution 2010 -02. 13. The Seward City Council conditionally approved the plat that will accomplish the proposed vacations on February 22, 2010 by adoption of Resolution 2010 -013. 14. The proposed vacations and replat are consistent with the Seward 2020 Comprehensive Plan. 15. The proposed vacations and replat are consistent with the Seward 1999 Strategic Plan. 16. The proposed vacations and replat are consistent with the 2004 Seward All Hazard Mitigation Plan. 18. Depiction of the proposed vacations on the preliminary plat of Federal Addition Two Lakes Park Replat show the utility easements adjoining and adjacent to the parcel shown as Deed Book 28D PG 143 as remaining in place. Commissioner Ecklund recused herself from voting and discussion due to the potential conflict of interest in that she voted on this item at the Seward Planning & Zoning Commission meeting. Commissioner Johnson asked if the objections that were noted in the staff report were resolved. Mr. Voeller replied that all objections have been resolved. The note stating Emergency Access will be removed but will remain as a utility easement. KENAI PENINSULA BOROUGH PLANNING COMMISSION MAY 10, 2010 MEETING MINUTES PAGE 11 UNAPPROVED MINUTES ,�0 VOTE: The motion passed by unanimous consent. BRYSON CARLUCCIO COLLINS ECKLUND FOSTER GROSS ISHAM YES YES YES RECUSED YES YES YES JOHNSON LOCKWOOD MARTIN MURPHY PETERSEN TAURIAINEN 12 YES YES YES YES YES YES YES 1 RECUSED AGENDA ITEM G. ANDROMOUS STREAM HABITAT PROTECTION (KPB 21.18) - None AGENDA ITEM H. VACATIONS NOT REQUIRING A PUBLIC HEARING - None AGENDA ITEM I. SPECIAL CONSIDERATIONS - None AGENDA ITEM J. SUBDIVISION PLAT PUBLIC HEARINGS Chairman Johnson reported the Plat Committee reviewed and conditionally approved 12 preliminary plats. AGENDA ITEM K. COASTAL MANAGEMENT PROGRAM CONSIDERATIONS - None AGENDA ITEM L. OTHER/NEW BUSINESS AGENDA ITEM M. ASSEMBLY COMMENTS No Assembly person present. AGENDA ITEM N. DIRECTOR'S COMMENTS Mr. Best reported the following Assembly action of May 4, 2010. 1. ENACTED: Ordinance 2010 -16; Amending KPB 21.18.010, .020, .135, and .140, and Enacting KPB 21.18.145, to Clarify the Findings, Purposes, and Emergency Exemptions of the Chapter, and to Provide a Reference to a Variance Procedure 2. ENACTED AS AMENDED: Ordinance 2010 -17; Extending the Sunset Provision of Ordinance 2009- 09 (Long) Substitute, Amending Provisions of KPB Chapter 21.06 Regulating Flood Hazard Areas in the Seward -Bear Creek Flood Service Area, and Confirming the Administration's Efforts to Further the Intent of Resolution 2009 -070 to Pursue Various Solutions to Facilitate Moving Residents Voluntarily Away from Flood Hazard Areas 3. ENACTED AS AMENDED: Ordinance 2010 -18; Authorizing A Subsurface Oil & Gas Lease to Marathon Alaska Production, LLC, in the Ninilchik Unit at 12.5 Percent Royalty Under Township 1 South, Range 13 West, Seward Meridian, Section 7 in Tract "A" of Aurora Vista Subdivision and the Minerals Underlying a Portion of the Sterling Highway Right -of -Way Chairman Bryson asked if there were questions for Mr. Best. Commissioner Johnson referred to the reconsideration request that was at the last Planning Commission meeting. He asked if there was anything that could have been used as an exception to the Code. Mr. Best stated that, that particular portion of the Code has the exception built into it. The standard was there that needed to be met before a reserve strip could be given up. It would mean that control would have to be given to the Borough then there could be a reserve strip. He stated he met with the applicants the day after the meeting and the issues have been resolved. Commissioner Johnson stated that there will be a River Center conditional use permit hearing at the June 14 Planning Commission meeting which involves a fencing issue at the Kasilof River mouth. He is involved with KENAI PENINSULA BOROUGH PLANNING COMMISSION MAY 10, 2010 MEETING MINUTES PAGE 12 UNAPPROVED MINUTES AGENDA ITEM E. SUBDIVISION PLAT PUBLIC HEARINGS 1. Federal Addition Two Lakes Park Replat KPB File 2010 -033; Cline /SOA -DOT, City of Seward, Larson, Kristovich Staff Report reviewed by Patti Hartley Plat Committee Meeting: 5/10/10 Location: City of Seward Proposed Use: City Park, Institutional, Residential Zoning: Park, Institutional, Urban Residential, Single Family, Resource Management Sewer/Water: City Assessing Use: Accessory Building, Leased School, Vacant Supporting Information: The proposed subdivision replats 28 parcels into three parcels ranging in size from 8,300 square feet to 25 acres. The subdivision is served by city water and sewer. The appropriate wastewater disposal note is on the plat. Additionally, the plat provides a 60 -foot right -of -way extension for Vista Avenue. The new right -of -way provides dedicated public access over an existing constructed road to the 29 -acre U.S. Survey to the west. This platting action will finalize the vacation of portions of several rights -of -way, alleys, public access easements, and utility easements. The vacation petition has been submitted and is tentatively scheduled for the May 10, 2010 Planning Commission meeting. Staff recommends approval of the plat be subject to approval and conditions of the vacation. Staff recommends any utility easements to be retained that cross rights -of -way proposed to be vacated be labeled so the plat is clear that the utility easements will not be eliminated, specifically the utility easements adjacent to the parcel labeled Deed Book 38D, PG 143. The newly proposed dedication of Vista Avenue is providing traffic in an alternate direction to the platted Vista Avenue. If this dedication is ever extended east or west it would need a name different than Vista. Staff recommends the owner /surveyor contact Carrie Henson, Addressing Officer, to discuss alternative street names for this new dedication. Numerous public meetings and work sessions for the proposed plat have been conducted by the city. Finalizing the plat will bring to a close a multi -year project involving private, city, and state ownership. The Seward City staff report contains a wealth of interesting historical background information for their park parcel. Seward Planning and Zoning Commission reviewed the proposed plat on February 2, 2010. The proposed plat contains five zoning districts. After the plat has been recorded, Seward Planning staff will propose rezone recommendations for the city's park parcel. The proposed plat does not create any non - conforming lots of structures. An installation agreement is not required. The Seward Commission recommended approval of the replat subject to: 1. The Reciprocal Access Permit and Easement Agreement between the owners of U.S. Survey 1931 and the City shall be signed and recorded before the final plat is recorded. Borough staff comments: This is a development matter between the private land owner and the City of Seward. 2. The Reciprocal Access Permit and Parking Agreement between the State (AVTEC) owners of Lot 6B and the City shall be signed and recording before the final plat is recorded. Borough staff comments: This is a development matter between the State and the City of Seward. 3. The title transfer for the western half of the vacated First Avenue right -of -way shall be signed before the final plat is recorded. Borough staff comments: Agreements can be made and recorded but all transfers of title shall take place after the recoding of the vacation(s) plat. KENAI PENINSULA BOROUGH PLAT COMMITTEE MAY 10, 2010 MEETING MINUTES PAGE 13 UNAPPROVED MINUTES ED 4. Change note of access to the unsubdivided remainder of U.S. Survey 703 to read: "existing access via Lowell Canyon Road" (not Jefferson). Borough staff comments: KPB Code does not contain provisions to restrict public right -of -way usage on plats. Staff recommends the restriction be placed in a deed or separate recorded document with the recording information referenced on the final plat. 5. Add a note state a public access to Block 15B is provided by the public rights -of -way of Second Avenue, Hulm Lane, and Vista Avenue. Borough staff comments: KPB Code does not require or prohibit this type of plat note. 6. Request the surveyor remove the documentation of the existing historical evacuation trail depicted on Lot 1, Callahan Replat. Borough staff comments: The notation `existing trail' meets staff's typical recommendation to show existing travel ways and note use on the plat. Seward City Council reviewed the proposed plat on February 22, 2010 and approved the recommendations by the Seward Planning and Zoning Commission, the replat, and the associated vacations. Per the submittal, portions of the parcels contain ground slopes exceeding 20 percent. Staff recommends slopes greater than 20 percent be shown and labeled (KPB 20.12.060). The marshy area, lakes, and streams have been shown and labeled. At least one stream is anadromous. Plat Note 4 puts the public on notice about this stream. Don Gilman River Center review was not available when the staff report was prepared. Per KPB GIS mapping, this stream is not protected by KPB 21.18. Per the submittal, the proposed plat is not within a FEMA mapped flood hazard zone. KPB GIS mapping shows the subdivision may be partially within the Seward Mapped Flood Data Area (SMFDA - KPB 20.20.260). Staff recommends compliance with any floodplain recommendations by the City of Seward. Development within the subdivision may be subject to the administrative policies and /or enforceable policies of the KPB Coastal Zone Management Program (Ordinance 2007 -25). Per the Seward Planning and Zoning Commission minutes, the 20 -foot emergency access will be gated, which would make the access private. Staff recommends the emergency access be granted by separate document with the recording information noted on the plat. Access restrictions, who has the right to use the access, who maintains the access, etc., can be addressed in the recorded document. A letter was received from the Seward City Manager who expressed non - objection to removing the language of "Emergency Acce" "x" plat. T utility easement in area will remain as I- iy., ,' indicated on the plat. ss The objections E that isting Trail were on stated the by adjoining h landowners have been this resolved due to the agreement of this language being removed from the plat. Per the submittal section line easements do not affect the proposed plat. The U.S. Rectangular Survey show the property being subdivided is within former or existing U.S. Surveys. U.S. Surveys are typically not affected by section line easements. Plat Notes 7, 9, and 12 are not required by KPB Subdivision Ordinance. Staff recommends these plat notes be removed before final plat. Per Planning Commission Resolution 2000 -25, if the Certificate to Plat indicates any beneficial interests affect this property, they will be notified and given 30 days from the date of the mailing of the notification to respond. They are given the opportunity to notify staff if their beneficial interest prohibits or restricts subdivision or requires their signature on the final plat. If no response is received within 30 days, staff will assume they have no requirements regarding the subdivision and it may be finalized. If the Certificate to Plat shows the property is affected by private covenants, staff recommends the recording information of the private covenants and restrictions of record in effect at the time the final plat is approved be noted on the plat (KPB 20.16.140). KENAI PENINSULA BOROUGH PLAT COMMITTEE MAY 10, 2010 MEETING MINUTES PAGE 14 UNAPPROVED MINUTES 53 No exceptions have been requested. STAFF RECOMMENDATIONS: Grant approval of the preliminary plat subject to any above recommendations, and the following conditions: REVISE OR ADD TO THE PRELIMINARY PLAT IN ACCORDANCE WITH THE PROVISIONS CONTAINED IN KPB 20.12 AS FOLLOWS: 1. No additional preliminary information is required. ADDITIONAL REQUIREMENTS FOR ADMINISTRATIVE APPROVAL OF THE FINAL PLAT IN ACCORDANCE WITH TITLE 20 INCLUDE: 2. Re -label the parcels being created to Lots to be consistent with the standard lot identification system. 3. Correct D Street to West D Street and Pine Street to West Pine Street. 4. If any rights -of -way adjoining the proposed plat are State maintained, work with Louise Hooyer at DOT (907- 269 -0713) to verify the ROW and monumentation shown is correct prior to final plat submittal [louise. hooyer@alaska. goy]. 5. Survey and monumentation must meet the ordinance requirements (KPB 20.16.160). 6. If any rights -of -way adjoining the proposed plat are State maintained, place a note on the plat: "No access to state maintained rights -of -way permitted unless approved by the State of Alaska Department of Transportation." 7. Conform to conditions of KPB Planning Commission Resolution 78 -6. 8. Compliance with Ordinance 90 -38 (Substitute) - Ownership. 9. Compliance with Ordinance 93 -59 - Payment of all taxes due prior to final approval. If final approval and filing of plat is sought between January 1 and the tax due date, the full amount of the estimated taxes will be on deposit with the Finance Department. NOTE: Review of a decision of the plat committee may be heard by the planning commission acting as platting board by filing written notice thereof with the borough planning director on a form provided by the borough planning department. The request for review shall be filed within 10 days after notification of the decision of the plat committee by personal service or service by mail. A request for review may be filed by any person or agency that participated at the plat committee hearing either by written or oral presentation. The request must have an original signature; filing electronically or by facsimile is prohibited. The request for review must briefly state the reason for the review request and applicable provisions of borough code or other law upon which the request for review is based. Notice of the review hearing will be issued by staff to the original recipients of the plat committee public hearing notice. Cases reviewed shall be heard de novo by the planning commission acting as the platting board (KPB 2.40.080). END OF STAFF REPORT Chairman Johnson opened the meeting for public comment. Seeing and hearing no one wishing to comment, Chairman Johnson closed the public hearing and opened discussion among the Committee. MOTION: Commissioner Isham moved, seconded by Commissioner Gross to grant preliminary approval subject to staff recommendations and conditions. Mr. Voeller referred to Note 4 in the staff report, which states, "Change note of access to the unsubdivided remainder of U.S. Survey 703 to read: "existing access via Lowell Canyon Road" (not Jefferson). Borough staff comments: KPB Code does not contain provisions to restrict public right -of -way usage on plats. Staff recommends the restriction be placed in a deed or separate recorded document with the recording information referenced on the final plat." The surveyor stated they were citing existing conditions and that it wasn't meant to have any restrictions placed on the Jefferson St extension. KENAI PENINSULA BOROUGH PLAT COMMITTEE MAY 10, 2010 MEETING MINUTES PAGE 15 UNAPPROVED `{MINUTE S 4. Chairman Johnson asked if the landowner objections were resolved. Mr. Voeller believed the objections stated in written comments were resolved. VOTE: The motion passed by unanimous consent. CARLUCCIO COLLINS GROSS ISHAM JOHNSON 5 YES YES YES YES YES YES AGENDA ITEM E. SUBDIVISION PLAT PUBLIC HEARINGS 2. Towle Subdivision Clayton Addition KPB File 2010 -051; Forbes /Clayton Staff Report reviewed by Patti Hartley Plat Committee Meeting: 5/10/10 Location: south of Sterling Highway in Cooper Landing within Cooper Landing APC Proposed Use: Residential Zoning: Unrestricted Sewer/Water: On -site Assessing Use: Residential, Vacant The proposed subdivision replats a 1969 4- parcel deed survey into 6 lots ranging in size from 40,000 square feet to approximately 3 acres. A soils report is required, and an engineer will sign the plat. Staff recommends the appropriate wastewater disposal note per KPB 20.14 be placed on the final plat. The parent plat (SW 56) provided the original 35 feet and 20 foot dedications for Patricia Lane. The proposed plat dedicates an additional 15 feet, bringing the right -of -way to 35 feet wide increasing to a 50 -foot width adjoining the subdivision. The parcels to the north contain 21,344 and 39,540 square feet. Further subdivision is unlikely for the 39,540 square foot lot and not possible for the other lot. KPB Roads Department maintains Patricia Lane and Towle Circle. The proposed replat brings the right -of -way closer to compliance with the Roads Department maintenance requirements and smoothes the right -of -way jog somewhat. The Roads Maintenance Director reviewed this plat and recommended that Towle Circle be dedicated to a full 60 feet and a full 50 foot radius be dedicated for the cul -de -sac. Staff recommends sufficient right -of -way be dedicated to provide a 50 -foot radius cul -de -sac bulb for Towle Circle per KPB 20.20.090. Staff recommends sufficient right -of -way (10') be dedicated to bring Towle Circle in compliance with KPB 20.20.110 Streets — Width Requirements. Staff requests the following note be placed on the plat: Roads must meet the design and construction standards established by the borough in order to be considered for certification and inclusion in the road maintenance program (KPB 14.06). Staff recommends the former lot lines be shown and labeled. Staff recommends Lots 1 and 2 be relabeled to reflect their parent parcels, e.g., 1A and 2A. Lots 5 and 6 front Towle Avenue by a 30 -foot panhandle. The flag lot width meets the requirements of KPB 20.20.180. These lots will be restricted from further subdivision and staff recommends that a plat note be added addressing further subdivision of these lots (KPB 20.20.180 B). Twenty -foot contour information has been provided. Development within the subdivision may be subject to the administrative policies and /or enforceable policies of the KPB Coastal Zone Management Program (Ordinance 2007 -25). A trust owns the property. Staff recommends documentation be provided to confirm who is authorized to KENAI PENINSULA BOROUGH PLAT COMMITTEE MAY 10, 2010 MEETING MINUTES PAGE 16 UNAPPROVED MINUTE°, PT i Z "d e. Q 1 ' - �<% r ' :_ifij € ___ __ __—_kk�.��1.ELI �& \N � ` - r } is 7w j � ,cf.E 13 12 it 0 ? 9 g Portion of U.S.S. 703 I II ,( III II ._.._• ' I 1 In \ \ I II I i I ' : .. INN. BLOCK 15B 1 i � 28 29 30 31 32 3_ _ • � i 1 II First Lake -- '° �' • ' sv.em_..- I 4 3 I - I.I. - .. /' � ..,.. - Marshy. Area I abb. N‘ X .i ii, - *I Accr3's a 7771 tsuxr. Z III •1 I • Emn i. ' ‘ INI I.MIIIIa\1 \ NII Wl Illl "UiH miwir liSk NI \ - , ii.7. 2"., • illr. ; . - .7-:.. Shil iliglIMVAN 114 °4‘ ' AVE. + .y am .:_. ! � �� `� Po." 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' _ , I. .,. 0 CO — THIRD AVE c cn x -- - • z . . . . .., . : i _... .- . _ . 4 0 I . 0 _ r- - 0 0:1 A 0 .FOURTH AVE ..., --i cc) --4 . . " o _ 11111 .• r- r- w 0 11 I , I I, / . . 1 . I > --4 i 2 — . FIFTH AVE •, ...... 11 ii v 1 0. . x — ..... ,., 0 . _ cn + z , • , 4/, . 4%. ----"---1 . _....\--\ 41 ' - „,.,.- , , m ' --yr \ ...• N 1:-; CITY OF SEWARD , ;� st • Main Office (907) 224 -4050 P.Q. BOX 167 c. ` ;; "' k It • Police (907) 224 -3338 SEWARE), ALASKA 99664 -0167 `� •Harbor (907) 224 -3138 , ao • Fire (907) 224 -3445 • Fax (907) 224 -4038 • May 7,2010 Re: Federal Addition Two Lakes Park Replat KPB File 2010 -033 request by Carol Ann Lindsey Request dated April 23, 2010 . Dear Kenai Peninsula. Borough Planning Department - Thank you for your on -going hard work and service for the citizens of the City of Seward. Your thoughtful attention to plats within the City is an important aspect to the successful development of our community. The City would like to submit supplementary comments in response to the letter sent by Mrs. Carol Ann Lindsey dated April 23, 2010. As the City Manager I have no objection to the "Emergency Access" and "Existing Trail" language being removed from the easement area that Mrs. Lindsey has outlined in Blue. However, I would like to insure that this area remains a Utility Easement and is so indicated on the plat. Thank you for your attention to this matter. If you have any further questions, please contact Community Development Director Christy Terry at ctcrry@citvofw,ward.net. cilvofweward.net. Sincerely, Phillip Oates. DBA Seward City Manager CC: KPB Planning Commissioner Cindy Ecklund. Mrs. Carol Ann Lindsey, Community Development, Seward City Council Jean Lewis From: Cheryl Beckham [cherylb @harborent.com] Sent: Monday, May 10, 2010 3:45 PM To: Christy Terry Cc: Cindy Eckland; Jim Beckham Subject: RE: Two Lakes Park Replat Hi Christy, Thanks for the contact info. Based on conversations with Paul at the Borough and yourself, we are comfortable that Mrs. Lindsey's interest's will be addressed and represented tonight. Jim will not be attending. Mary Toll is out of the office until late May, so I forwarded your email to Paul this afternoon. Thanks for all your help on the matter and we will look forward to moving forward in the process with Carol Ann's concerns addressed. Thanks again so much. Cheryl Cheryl J Beckham Chief Operating Officer Harbor Enterprises, Inc., dba Petro Marine Services »> Christy Terry <cterry@cityofseward.net> 5/10/2010 2:52 pm »> Okay- now the signed version is attached. Christy Terry Community Development Director City of Seward PO Box 167 Seward, Alaska 99664 907 - 224 -4020 fax 907 - 224 -4085 From: Christy Terry Sent: Monday, May 10, 2010 1:52 PM To: 'Toll, Mary' Cc: 'Cheryl Beckham'; 'JimB @harborent.com'; Cindy Eckland Subject: Two Lakes Park Replat Mary- Friday I sent to you the attached correspondence unsigned by the City Manager. Today you will find attached the signed version for your meeting this evening. Please let me know if you have any questions. Thanks for your assistance. Christy Terry Community Development Director City of Seward PO Box 167 Seward, Alaska 99664 907 - 224 -4020 1 (00 Jean Lewis From: Cheryl Beckham [cherylb @harborent.com] Sent: Monday, May 10, 2010 11:30 AM To: Christy Terry Subject: Re: FW: Two Lakes Park Replat Thanks Christy, Mrs. Lindsey is very appreciative of your work on her behalf. Cheryl J Beckham Chief Operating Officer Harbor Enterprises, Inc., dba Petro Marine Services »> Christy Terry <cterry©cityofseward.net> 5/7/2010 5:09:15 pm »> Cheryl - Please see the letter attached that was sent to the Borough today. The signed version will be mailed on Monday. I also worked with the surveyor today to address this concern prior to the meeting on Monday night. Christy Terry Community Development Director City of Seward PO Box 167 Seward, Alaska 99664 907 - 224 -4020 fax 907 - 224 -4085 1 to , Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2010 -013 A RESOLUTION OF THE SEWARD CITY COUNCIL RECOMMENDING KENAI PENINSULA BOROUGH APPROVAL OF THE TWO LAKES PARK PRELIMINARY REPLAT WHICH ESTABLISHES THE OUTER BOUNDARIES OF THE TWO LAKES PARK, INCLUDES THE VACATION OF ALL INTERIOR UNDEVELOPED RIGHTS -OF -WAY, EASEMENTS AND INTERIOR PLATTED LOT LINES; AND DEDICATES ADDITIONAL EASEMENTS AND EXTENDS THE VISTA AVENUE RIGHT -OF -WAY NORTH PROVIDING LEGAL ACCESS TO USS 1931, LOCATED PREDOMINATELY WITHIN THE PARK ZONING DISTRICT WHEREAS, administration hired Cline and Associates Land Surveyors to prepare a preliminary plat of the City owned lands, establishing the perimeter boundary of the historical area commonly known as Two Lakes Park; and WHEREAS, Cline and Associates has submitted the preliminary plat to be known as Federal Addition — Two Lakes Park Replat; and WHEREAS, this platting action will vacate all interior lot lines, undeveloped Rights -of- Way, and undeveloped utility easements creating three (3) parcels totaling 28.392 acres; and WHEREAS, the parcel known as Two Lakes Park contains 25.014 acres having a legal description of Block 15B; the parcel known as Alaska Vocational Technical Center (AVTEC), located at the Southeast edge of Two Lakes Park having a legal description of Block 6B contains 3.058 acres; and the third parcel included in this platting action is privately owned having a legal description of Lot 1A, Block 16 Federal Addition contains 8,295 square feet; and WHEREAS, this platting action will provide access to adjoining parcel USS 1931 by the dedication of a 60 foot Right -of Way extension of Vista Avenue as requested by the private owners of USS 1931; and WHEREAS, the State has agreed to convey title o the western portion of the First Avenue Right -of -Way, which contains the main entrance into Two Lakes Park, back to the City; and WHEREAS, the Planning and Zoning Commission held several public work sessions during which the Public and the Commission expressed strong requests that the Two Lakes Park be held in perpetuity as a Park; and CITY OF SEWARD, ALASKA RESOLUTION 2010 -013 WHEREAS, Harriman Lake (later known as First Lake) was proposed as a Park by Mrs. Hazel. Ray of the Seward Women's Club in 1937 and with the financial support and dedication of the City Council and the American Legion the area was developed into the beginnings of what has become known as Two Lakes Park; and WHEREAS, local historian and author, Mary J Barry, noted on page 42 in Volume I of her book Seward Alaska A History of the Gateway City, that the original homestead of D. C. Brownell Sr., which included the First Lake area, was purchased by the City of Seward for a subdivision and a park in 1950; and WHEREAS, Two Lakes Park was recommended to the Seward Register of Historic Places by the Historic Preservation Commission Resolution 99 -04 and accepted to the Register by Seward City Council Resolution 1999 -055; and WHEREAS, the areas included within this replat are currently zoned Park (P), Single Family (R1), Urban Residential (UR), Resource Management (RM) and Institutional (INS); this replat does not create any non - conforming structures or lots within any of the current zoning districts; and WHEREAS, no subdivision installation agreement is necessary because all parcels are currently serviced by municipal roads, water, sewer, electric and other utilities; and WHEREAS, either by the proposed platting action or by separate written agreements the current and proposed utilities and accesses have been provided for and/or protected, and WHEREAS, the Emergency Access Escape Route used during the 1964 Earthquake is shown on the plat and shall be protected by a Reciprocal Access Permit and Easement Agreement between the owners of USS 1931 and the City which shall be recorded as a separate document prior to recording of the final plat; and WHEREAS, the Reciprocal Access Permit and Parking Agreement between the State (AVTEC) owners of Lot 6B and the City shall be signed and recorded before the final plat is recorded; and WHEREAS, the Seward Planning and Zoning Commission held a public hearing and approved Resolution 2010 -02, recommending the Seward City Council and the Kenai Peninsula Borough approval of the replat. (pI CITY OF SEWARD, ALASKA RESOLUTION 2010 -013 NOW, THEREFORE, BE IT RESOLVED BYTHE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Seward City Council recommends the Kenai Peninsula Borough Planning Commission approve the Two Lakes Park Replat subject to the following conditions: 1. The Reciprocal Access Permit and Easement Agreement between the owners of USS 1931 and the City shall be signed and recorded before the final plat is recorded. 2. The Reciprocal Access Permit and Parking Agreement between the State (AVTEC) owners of Lot 6B and the City shall be signed and recorded before the final plat is recorded. 3. The title transfer for the western half of the vacated First Avenue Right -of -Way shall be signed before the final plat is recorded. 4. Change note of access to the unsubdivided remainder of USS 703 to read: "existing access via Lowell Canyon Road" (not Jefferson). 5. Add a note stating public access to Block 15B is provided by the public Rights -of- Way of Second Avenue, Hulm Lane and Vista Avenue. 6. Request the surveyor remove the documentation of the existing historical evacuation trail depicted on Lot 1, Callahan Replat. Section 2. The Seward City Council further recommends the Kenai Peninsula Borough Planning Commission approve the vacation of all undeveloped interior Rights -of -Way as proposed by the replat. Section 3. The Seward City Council further approves the acquisition of the western 40 feet of the vacated First Avenue Right -of -Way. Section 5. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by Seward City Council this 22 day of February 2010. CITY OF SEWARD, ALASKA RESOLUTION 2010 -013 THE CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor AYES: Valdatta, Bardarson, Keil, Amberg, Shafer, Dunham NOES: None ABSENT: Smith ABSTAIN: None ATTEST: Jean Lewis, CMC City Clerk (City Seal) City of Seward, Alaska Quarterly Budget Report Q ud et Re For the Quarter ended March 31 2010 We are pleased to provide this budget -to- actual report for the quarter ended March 31, 2010. This data is current as of May 13, 2010. The intent of this report is to provide transparent financial and budgetary information to the public, and to present information in a format that combines narrative and graphical elements, to make it easier to understand. The report includes the following components: 1) the narrative report explains the highlights of financial results for the General Fund; 2) cash balances in all City funds; 3) risk area assessment; and 4) detailed revenue and expenditure /expense reports. This monthly report includes data for the City's General Fund and the Harbor, SMIC, Electric, Water, Wastewater, and Parking Enterprise Funds. We welcome comments from the City Council or the public as to how we may improve this document to make it more useful for timely decision making. The following pages of this report contain information on the major sources of revenue for the General Fund, with a focus on providing historical perspective on the timing of revenues and the City's typical revenue cycle. Revenues are compared on a monthly basis over four years. Revenues are then compared according to major revenue category (taxes, licenses /permits, intergovernmental, charges for services, and miscellaneous) across years, to see whether major revenue sources are increasing or decreasing. And finally, year -to -date revenues are examined to predict whether we can expect to meet budgeted revenue goals. An analysis of expenditures demonstrates the typical pattern of spending during the year. For example, debt service payments are generally made semi - annually (June and October), snow removal costs are higher in the winter, and campgrounds gear up in the Spring. In this analysis, expenditures are compared on a monthly basis, and then by category, showing the trend in costs for each major category (salary, benefits, purchased services, supplies /maintenance, general and administrative, capital and debt, and other). The presentation of this financial information aims to meet the requirements for financial reporting as defined by the Seward City Council in Resolution 2008 -59. If you have questions or require additional information, please feel free to contact finance director Kristin Erchinger at (907)224 -4064, or by e -mail at kerchinger @cityofseward.net. March 2010 Financials as of 5/13/10 1 GENERAL FUND Analysis of All Revenue Sources Graph 1: Revenue Comparison by Month 12,000 10,000 _ 8,000 H 6,000 _ 4,000 2,000 _ ti r Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec • 2006 • 2007 ❑ 2008 • 2009 • 2010 This graph presents the monthly distribution of all revenues of the General Fund, which includes Taxes, Charges for Services, Intergovernmental, Licenses /Permits, and Miscellaneous. The graph highlights the revenue cycle of the General Fund and demonstrates that the majority of General Fund revenues are collected in the second half of the year. Revenues are higher in 2010 through March than in 2009 by $98,168 (7.9 %) due to the following: 1) the earlier receipt of some State payments (dispatching and the jail contract) in 2010 than in 2009, resulting in intergovernmental revenues higher by $45,477; 2) a difference in timing of the allocation of interest earnings, resulting in higher investment earnings by $23,075; and 3) higher grant revenues of approximately $50,550. Sales tax collections through March are 6.3% lower than the same period last year, equal to a reduction in revenues of $33,256. However, we have not received March taxable sales information from the Kenai Peninsula Borough, so it is difficult to tell whether the reduction in revenues is due to lower overall taxable sales, or slower remittance of sales tax revenues by businesses to the Borough, or a combination of the two. Looking at the five -year trend of sales tax revenues, it would appear as though 2010 is consistent with a rising first- quarter trend in sales tax revenues, and that perhaps 2009 was higher due to timing issues (since 2009 ultimately ended up the year with a considerable decline in sales tax revenues). March 2010 Financials as of 5/13/10 2 The 2010 General Fund budget was prepared based on an anticipated reduction in sales tax revenue of 7.8% compared to the 2009 sales tax budget. However, the 2009 actual sales tax revenues came in well below budget, so the 2010 projected sales tax figures may be overly optimistic. When compared with 2009 actual sales tax revenue, the 2010 budgeted sales tax revenue reflects an increase of 6% over 2009 actual sales tax revenue. The following graph aggregates revenues into primary categories. This graph reflects revenues through March for the current year and four prior years. General Fund revenues come primarily from Taxes, Charges for Services, and Intergovernmental Revenues, in that order. This graph shows that through March, revenues are higher in 2010 than in the prior year for intergovernmental and charges for services, and lower for taxes, licenses /permits, and miscellaneous revenues. Graph 3 - Revenue Comparison by Category - Through March 60o - 500 I 4 300 200 100 is Taxes License /Permits Intergovernment Charges for Misc. Services ■ 2006 ■ 2007 ■ 2008 ■ 2009 0 2010 The graph below reflects the percentage of annual revenues which are typically generated within the first three months of the calendar year. Graph 2 - Revenue through March as % of Annual Total (Thousands) 13% 12% 12 1 O 13% 10,000 � t N 8,000 P 6,000 x ,281 9 9,84• 8,00 ,605 '": 4,000 1 01 la 2,000 00 ■ 0 2006 2007 2008 2009 2010 • Revenue thru M arch ❑ Revenue after M arch ® Remaining Budget ❑ March as % of Annual total March 2010 Financials as of 5/13/10 3 (o• GENERAL FUND Analysis of Expenditures The graph below depicts the typical spending pattern of the General Fund. Spending in the General Fund is fairly equally distributed across the year, although slightly less in the early months of the year. Expenditures tend to rise toward the summer with the ramping up of campground operations, and then again at year -end due to snow removal operations and in the past three years, due to adjustments made to account for the State's contributions to PERS on behalf of the City. Graph 4 shows that in comparison to the prior year, overall costs are higher in the General Fund through March than the same period in 2009, by $12,787. Higher costs are particularly seen in salary and benefits ($42,827) and capital expenditures ($19,175), while lower costs are in insurance (- $11,197), motor pool rent (- $39,342) and miscellaneous expenses (- $29,334). In order to weather the potential economic downturn over the next two years, motor pool expenditures were scaled back in the General Fund by 43% for a two -year period, which accounts for the lower costs in that area. Miscellaneous expenses were higher in 2009 due to a one -time contribution to the Boys & Girls Club in the amount of $30,000. Capital expenditures are higher in 2010 primarily due to the purchase of a new boiler for the City Shop. Graph 4: Expenditure Comparison (by Month) Through March 12,000 10,000 8,000 111-1 6,000 h 4,000 2,000 giAir — Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec • 2006 • 2007 O 2008 • 2009 • 201C Graph 5 below shows that compared with 2009, costs are higher in all categories through March, with the exception of supplies and maintenance, and general and administrative costs. March 2010 Financials as of 5/13/10 4 Graph 5 - Expenditure Comparison (by Category) Through March 1,200 N 1,000 b 0 co rn 800 0 E. 600 400 i 200 1 Salaries Benefits Purchased Supplies & General & Capital & Debt Services Maint. Admin. • 2006 • 2007 • 2008 • 2009 ❑ 2010 Overall for the year, General Fund expenditures for 2010 are budgeted at $9,813,054 which reflects a reduction of (- $331,719 or - 3.27 %) from the 2009 budget. However, given that 2009 actual expenditures fmished the year at $9,870,204, the 2010 budget represents a slight decline from 2009 actual, by (- $57,150) or (- 0.58 %). I March 2010 Financials as of 5/13/10 5 it CITY OF SEWARD FINANCIAL RISK -AREA ASSESSMENT (Updated for March, 2010) Risk Corrective Priority Description - General Fund Goof Slmur Scorecard Action Suggestions Reserves esc 5298 mullion; on low and ofdree -to -six Utilize emus to build reserves; halt wtbudgdd appropriation; 1 General Fund reserves 1 undesigooted Fund Balance) 3 - month reserves (82.9 million - $5.7 million) month desired band develop plan to rebuild reserves 2 Unbudgeted supplemental appropriations $0 Breakeven financial performance. Achieve 36 - 1149,411 positive net income 2 3/31/10; Loss of 125011 Census increase in LTC is crucial. Contimrc to increase utilization of 3 Hospital financial status census in Seward Mountain Haven. ni April 2010. LTC census cu,endy 32. _ swing beds in hospital. 4 Revenue projections Sdesto receipts 533,260 lower then 0330 than 01 r� On track to meet budget projections due to totter :01 Stiles 11 $ 3,806,738 bulg mm,c. + PILL revenue currently at 19-' of mutual budge. or total of 5233,115 - , below budget by 5 %. or $59K, but 11e. 1'11.T from enterprise funds $ 1,186,584 and Harbor revenues highest in winter months. + / — Too Cady to WI. Budget was reduced 19+. (romp,; or Hotel tax 9 302,600 yew budget due to expected reduction in tourism. • Awaiting passage of State budget to determine status of Revenue sharing 5 _ 2010 revenue shoring. e ) Currently below budget recent RPB appraisals expected to result in higher revenues than 2009, bar may not be as Property tax 5 993.000 task ar budgeted Fixed ass sales expected to be more than S10K over Unbudgetediunatticipated revenues budget projections. Develop Infrastructure Condition and Replacement Ran, and a specific 5 Adequate R&M funding Budget an in 2010/2011 provide minimal R&M hmdi r<vdme source to fiend - No 2010/2011 budget funding for capita in the General 6 Funding of capital improvement plan Frog. Ned to develop dediemd revenue source for 1TP God is to fund 50% of UMW depreciation and to adcgutdy ford John Bird is working to develop an assessment ofinfraawenre and 7 Depreciation reserves to replace infra structure MRRF Funds. None replacement schedule/cods No depletion of MP reserves for non - related Motor Pool reserves a si million. Replacement Ran General Fund repay 3125 million loan quicker, policy of oat ridug bon 8 Motor Pool reserves purchases. completed in 2009 + this turd better education Develop strategy to bold reserves in order to reduce deductible, reduce 9 Insure ice reserves 1 126,418 Renuurns Reward departments for fiscal constraint by developing policy to transfer 10 Expenditures within budget Eipendisres currently under budget by 11%. suplus to depreciation reserve End Balance is negative 1119976 23/31110 due to timing od use of $500K to cover losses leading up to opening If sales tax revenues come in lower than projected in 2010/2011 budget, i SMH in 09 plus lawn, pmt of 1134404 to cover SOH may be necessary to delay repayment of SGB PERS loan payment to the 11 Hospital debt service reserves $ 878,500 PERS paymeot. Moto Pool, until sufficient reserves are available to make debt payment GF maintains 11,973 ,360 (borrowed from Winer Fund) for reserve; 18 SMH Fund, wi11 be used for debt Martin dose watch on balance to ensure funds available for new debt Seward Mountain Haven debt service reserves 5 1,973,360 essiie since payments (S2 .Nino per year) on Seward Mountain maven, 12 Fume financial threats PERS cost increases sine legislature currently covers costs in excess of 227. Develop strategy to ensure lorgitemn financial viability of Alaska Seatik ASLC reserve levels and operational shortfalls Corer including adequate reserve levels Funding needed for Lapp Creek dredging, coastal erosio on bike path and Lowell Point Road, and other costly anc 13 Prioritized lm funded requirements Need to identify unfimded requirements. unfimded projects. Fund at least 507: of annual depreciation Working to develop a No current finding avail.110 to food depreciation in the substinde fo'depreciation which examines the current replacemen adaptse funds; recent rote increases will not ewer Need to follow City's policy of funding reserves. Review rtes to cost for all infrastructure which has reached the end of its useful life depreciation but arc needed to meet current operations determine level of funding necessary to provide nutamble aorta 14 Inadequate depreciation reserve tends for Enterprise Funds and is in need of replacement and maintenance regairemen0. depreciation reserves. E terprise Funds should be able to cover annual Electric A Barba Funds at some financial risk bonds operating/maintenance cods plus siren annual debt service costs, i Inuits flexibility to Rind infrastructure replacement in addition to annual required MRRF connibua one and finding home. Failed to meet required debt service coverage for Completed rate review for enterprise funds, and 15 Enterprise Fund financial condition sufficient to address EF Capital Replacement Plans. Harbor and Electric Funds in 2009. — + infraetnlcn2re condition assessments in 2009 CITY OF SEWARD Budgeted Summary Revenue and Expense /Expenditure by Fund For the Month Ending March 31, 2010 (Through March, 25.0% of the year has expired) Through March Annual Actual YTD Budget Annual %of 2009 2010 Variance Budget Variance Budget Budget Revenue Parking Enterprise Fund - $ 84 84 $ 40,863 (40,779) $ 163,450 0.1% General Fund $ 1,231,146 $ 1,329,314 98,168 $ 2,332,717 (1,003,403) $ 9,330,866 14.2% Small Boat Harbor Enterprise Fund $ 664,939 $ 671,966 7,027 $ 724,197 (52,231) $ 2,896,786 23.2% S.M.I.C. Enterprise Fund $ 208,522 $ 202,658 (5,864) $ 201,473 1,185 $ 805,893 25.1% Electric Fund $ 2,541,453 $ 2,256,128 (285,325) $ 2,975,052 (718,924) $ 11,900,208 19.0% Water Enterprise Fund $ 209,549 $ 208,618 (931) $ 273,189 (64,571) $ 1,092,755 19.1% Wastewater Enterprise Fund $ 236,724 $ 244,827 8,103 $ 261,656 (16,829) $ 1,046,625 23.4% Expenses General Fund General Government Mayor and Council $ 48,936 $ 61,748 12,812 $ 81,282 (19,534) $ 325,126 19.0% General Fund Legal 13,143 24,118 10,975 37,750 (13,632) 151,000 16.0% City Manager 261,094 255,017 (6,077) 267,842 City Clerk 58,602 55,522 ) (12,825) 1,071,366 23.8% (3,080) 64,108 (8,586) 256,431 21.7% Finance Administration 171,062 176,497 5,435 167,967 8,530 671,868 26.3% General Services 22,922 11,483 (11,439) 21,476 (9,993) 85,900 13.4% Contributions 175,791 143,501 (32,290) 59,751 83,750 239,002 60.0% Total General Government $ 751,550 $ 727,886 (23,664) $ 700,176 27,710 $ 2,800,693 26.0% Public Safety Police Department 600,437 619,862 19,425 596,108 23,754 2,384,429 26.0% Fire Department 143,914 155,095 11,181 156,491 (1,396) 625,959 24.8% Engineer /Utility Manager 11,530 36 (11,494) - 36 - - Building Inspection 23,093 29,726 6,633 29,782 (56) 119,129 25.0% Total Public Safety $ 778,974 $ 804,719 $ 25,745 $ 782,381 22,338 $ 3,129,517 25.7% Public Works Roads and Streets 236,067 211,968 (24,099) 210,710 1,258 842,842 25.1% City Shop 86,728 120,517 33,789 93,810 26,707 375,241 32.1% Municipal Building 65,440 70,652 5,212 73,786 (3,134) 295,143 23.9% Total Public Works $ 388,235 $ 403,137 $ 14,902 $ 378,306 24,831 $ 1,513,226 26.6% Parks & Recreation $ 230,505 $ 228,879 (1,626) $ 295,601 (66,722) $ 1,182,403 19.4% Library $ 98,402 $ 95,277 (3,125) $ 99,841 (4,564) $ 399,363 23.9% Debt Service $ 167,039 $ 167,594 555 $ 196,963 (29,369) $ 787,852 21.3% Total General Fund $ 2,414,705 $ 2,427,492 $ 12,787 $ 2,453,268 $ (25,776) $ 9,813,054 24.7% Small Boat Harbor Enterprise Fund $ 783,561 $ 732,688 (50,873) $ 952,357 (219,669) $ 3,809,426 19.2% Parking Enterprise Fund $ 9,920 $ 15,226 5,306 $ 119,759 (104,533) $ 479,036 3.2% S.M.I.C. Enterprise Fund $ 242,813 $ 218,362 (24,451) $ 253,310 (34,948) $ 1,013,239 21.6% Electric Fund $ 2,531,911 $ 2,333,114 (198,797) $ 2,881,442 (548,328) $ 11,525,767 20.2% Water Enterprise Fund $ 158,309 $ 146,570 (11,739) $ 385,234 (238,664) $ 1,540,936 9.5% Wastewater Enterprise Fund $ 206,127 $ 233,009 26,882 $ 278,730 (45,721) $ 1,114,920 20.9% As of 5/19/10 -1 a City of Seward FUND: 101 - General Fund Line Item Revenue Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of Account Name 2009 2010 Variance Budget Variance Budget Annual Bud General Property $ 24,538 $ 23,463 $ (1,074) $ 248,250 $ (224,787) $ 993,000 2.36 % Sales Tax Revenue 525,515 492,258 (33,256) 951,685 (459,426) 3,806,738 12.93 Other Taxes 381 20,721 20,340 75,650 (54,929) 302,600 6.85 Penalties and int 646 459 (187) 375 84 1,500 30.59 Licenses & Permit 35,059 32,839 (2,220) 40,943 (8,104) 163,771 20.05 P.I.L.T. 2,777 - (2,777) 18,750 (18,750) 75,000 - Intrgvrnmntl Reve 159,207 204,684 45,477 290,125 (85,441) 1,160,500 17.64 GF Grant Revenue 2,500 - (2,500) - - - - General Governmen 421,685 426,113 4,428 432,984 (6,871) 1,731,935 24.60 Public Safety 4,821 2,940 (1,881) 3,200 (260) 12,800 22.97 Public Works - 228 228 3,750 (3,523) 15,000 1.52 Recreation 29,996 28,653 (1,343) 142,349 (113,695) 569,394 5.03 Library 3,329 3,445 117 3,125 320 12,500 27.56 Fines 3,316 814 (2,502) 4,250 (3,436) 17,000 4.79 GF Interest Reven (19,525) 3,550 23,075 49,000 (45,450) 196,000 1.81 Rents and Royalti 20,117 18,943 (1,174) 31,120 (12,177) 124,478 15.22 Sales Fixed Asset - 5,000 5,000 500 4,500 2,000 250.00 Spec Proj Revenue 1,933 52,482 50,549 - 52,482 - - Other Misc Revenu 14,831 12,716 (2,115) 36,163 (23,447) 144,650 8.79 Misc. Operating R 20 6 (14) 500 (494) 2,000 0.30 Total Revenue $ 1,231,146 $ 1,329,314 $ 98,168 $ 2,332,717 $(1,003,403) $ 9,330,866 14.25 % City of Seward FUND: 101 - General Fund Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of Account Name 2009 2010 Variance Budget Variance Budget Annual Bud Salaries $ 898,459 $ 909,019 $ 10,560 $ 909,149 $ (129) $ 3,636,595 25.00 $ Overtime 46,930 54,944 8,014 33,330 21,614 133,318 41.21 Standby Time 3,964 4,013 48 1,919 2,093 7,677 52.27 Unemployment Wage 6,688 5,025 (1,663) 4,625 400 18,500 27.16 Leave Time 92,050 95,107 3,057 93,290 1,817 373,160 25.49 In Lieu of FICA 5,976 6,349 373 1,729 4,620 6,914 91.82 Retirement Benefi 210,090 216,698 6,608 205,781 10,917 823,124 26.33 Health Insurance 243,281 255,236 11,956 280,004 (24,767) 1,120,014 22.79 Workers' Comp 29,005 32,758 3,753 34,152 (1,394) 136,608 23.98 Medicare 17,602 17,723 121 18,570 (847) 74,279 23.86 Total Persnl Sery 1,554,045 1,596,871 42,827 1,582,547 14,324 6,330,189 25.23 Audit - - - 15,593 (15,593) 62,370 - Advertising 5,819 4,218 (1,601) 9,150 (4,932) 36,600 11.53 Subscriptions /Due 4,939 2,339 (2,600) 6,503 (4,163) 26,010 8.99 Travel /Subsistenc 18,993 23,369 4,376 21,325 2,044 85,300 27.40 Communications 13,105 18,479 5,374 19,936 (1,457) 79,744 23.17 Education /Trainin 2,427 6,722 4,295 11,189 (4,467) 44,755 15.02 Legal 13,143 23,718 10,574 37,750 (14,032) 151,000 15.71 Other Spec Servic 10,909 - (10,909) 4,875 (4,875) 19,500 - Utilities 80,563 75,241 (5,323) 86,388 (11,147) 345,550 21.77 Heating Fuel 16,387 17,385 998 18,388 (1,003) 73,550 23.64 Rents & Leases 23,127 25,805 2,678 22,256 3,550 89,022 28.99 Insurance 120,237 109,039 (11,197) 62,958 46,082 251,830 43.30 Maintenance & Rep 45,576 38,369 (7,206) 63,308 (24,938) 253,230 15.15 Contracted Servic 38,859 45,889 7,030 69,033 (23,144) 276,130 16.62 Library Bks.& Mat 4,165 4,060 (105) 6,250 (2,190) 25,000 16.24 Vehicle Supplies 2,343 2,242 (102) 1,825 417 7,300 30.71 Uniform Allowance 776 2,242 1,466 1,575 667 6,300 35.59 Operating Supplie 36,241 38,113 1,872 65,770 (27,657) 263,080 14.49 Gas & Lube 22,668 23,225 557 28,163 (4,937) 112,650 20.62 Equip,Furn,Tools 8,889 8,903 14 19,968 (11,064) 79,870 11.15 Safety Equip /Supp 4,068 3,117 (951) 4,975 (1,858) 19,900 15.66 Janitorial Suppli 560 453 (107) 2,388 (1,934) 9,550 4.74 Inmate Meals 1,213 1,359 146 3,375 (2,016) 13,500 10.07 Postage /Misc.Frei 6,393 7,548 1,155 10,400 (2,852) 41,600 18.14 Equipment Rental 4,223 5,162 939 14,400 (9,238) 57,600 8.96 Motor Pool Rent 90,788 51,446 (39,342) 51,446 - 205,782 25.00 Sister City Progr - - - 1,000 (1,000) 4,000 - Municipal Lobby F 25,500 38,500 13,000 38,500 - 154,000 25.00 Contributions 145,791 143,501 (2,290) 59,001 84,501 236,002 60.80 Bad Debt Expense 1,284 - (1,284) 375 (375) 1,500 - Genl Govt Admin F 18,957 19,893 936 19,893 - 79,572 25.00 Contingency 175 5,557 5,382 8,832 (3,275) 35,328 15.73 City of Seward FUND: 101 - General Fund Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of Account Name 2009 2010 Variance Budget Variance Budget Annual Bud Elections $ - $ - $ - $ 1,000 $ (1,000) $ 4,000 - % Promotion 990 695 (295) 1,275 (580) 5,100 13.63 Vol Fireman Stipe 4,500 4,500 - 4,500 - 18,000 25.00 Bank,credit card 392 797 405 5,250 (4,453) 21,000 3.80 Misc. Expenses 31,531 2,198 (29,334) 6,105 (3,907) 24,420 9.00 Principal 53,627 56,443 2,815 39,957 16,486 159,828 35.31 Interest Expense - - - 21,223 (21,223) 84,892 - Buildings - 5,232 5,232 - 5,232 - - Capital Equipment - 13,943 13,943 3,250 10,693 13,000 107.25 Misc. Programs 1,504 920 (584) 1,375 (455) 5,500 16.73 Total Expenses $ 2,414,707 $ 2,427,493 $ 12,787 $ 2,453,264 $ (25,770) $ 9,813,054 24.74 % FUND: 101 - General Fund DEPT: 1110 - Mayor and Council Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5010 Salaries $ 9,300 $ 9,000 $ (300) $ 4,613 $ 4,388 $ 18,450 48.78 5060 Retirement Benefi 121 121 - 46 75 185 65.64 5080 Workers' Comp 114 104 (11) 53 51 212 48.82 5090 Medicare 637 614 (23) 315 299 1,259 48.78 10,173 9,839 (334) 5,027 4,813 20,106 48.94 5110 Audit - - - 15,593 (15,593) 62,370 - 5120 Advertising 4,105 2,784 (1,321) 5,500 (2,716) 22,000 12.65 5130 Subscriptions /Due 100 173 73 1,063 (890) 4,250 4.07 5140 Travel /Subsistenc 6,204 6,255 51 4,250 2,005 17,000 36.80 5150 Communications 288 650 362 500 150 2,000 32.50 5160 Education /Trainin 110 - (110) 425 (425) 1,700 - 5370 Insurance 363 298 (66) 225 73 900 33.07 5440 Operating Supplie 791 1,711 920 2,500 (789) 10,000 17.11 5460 Equip,Furn,Tools - - 1,250 (1,250) 5,000 - 5490 Postage /Misc.Frei 312 286 (26) 450 (164) 1,800 15.86 5560 Sister City Progr - - - 1,000 (1,000) 4,000 - 5570 Municipal Lobby F 25,500 38,500 13,000 38,500 - 154,000 25.00 5690 Contingency - 557 557 3,750 (3,193) 15,000 3.71 5730 Promotion 990 695 (295) 1,250 (555) 5,000 13.90 Total Expenses $ 48,936 $ 61,748 $ 12,811 $ 81,282 $ (19,534) $ 325,126 18.99 1(4, FUND: 101 - General Fund DEPT: 1111 - Legislative - Boards & Commissions Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5010 Salaries $ 1,993 $ 4,320 $ 2,326 $ 4,379 $ (59) $ 17,515 24.66 5040 Leave Time 268 198 (70) 407 (209) 1,628 12.15 5060 Retirement Benefi 360 566 206 345 222 1,378 41.09 5070 Health Insurance 1,363 - (1,363) 1,679 (1,679) 6,715 - 5080 Workers' Comp 15 50 35 50 (1) 201 24.69 5090 Medicare 52 63 10 67 (4) 266 23.55 4,051 5,196 1,144 6,926 (1,730) 27,703 18.76 5120 Advertising - - - 213 (213) 850 - 5130 Subscriptions /Due - 80 80 263 (183) 1,050 7.62 5140 Travel /Subsistenc - 250 250 275 (25) 1,100 22.76 5160 Education /Trainin - 103 103 425 (323) 1,700 6.03 5370 Insurance 511 418 (94) 275 143 1,100 37.96 5440 Operating Supplie 242 364 121 750 (386) 3,000 12.12 5490 Postage /Misc.Frei 1 1 - 125 (124) 500 0.21 Total Expenses $ 4,807 $ 6,411 $ 1,604 $ 9,251 $ (2,840) $ 37,003 17.33 T-1 FUND: 101 - General Fund DEPT: 1115 - General Fund Legal Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5170 Legal $ 13,143 $ 23,718 $ 10,574 $ 37,750 $ (14,032) $ 151,000 15.71 5390 Contracted Servic - 400 400 - 400 - - Total Expenses $ 13,143 $ 24,118 $ 10,974 $ 37,750 $ (13,632) $ 151,000 15.97 1 CZ FUND: 101 - General Fund DEPT: 1120 - City Manager Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5010 Salaries $ 69,843 $ 53,412 $ (16,431) $ 47,043 $ 6,369 $ 188,173 28.38 5040 Leave Time 7,368 6,519 (849) 5,412 1,108 21,647 30.12 5060 Retirement Benefi 7,336 6,471 (865) 3,222 3,250 12,887 50.22 5070 Health Insurance 13,089 11,143 (1,946) 11,332 (189) 45,328 24.58 5080 Workers' Comp 665 574 (91) 541 33 2,164 26.54 5090 Medicare 1,041 901 (140) 721 180 2,885 31.23 99,343 79,021 (20,321) 68,271 10,750 273,084 28.94 5120 Advertising 150 - (150) 250 (250) 1,000 - 5130 Subscriptions /Due 1,746 - (1,746) 375 (375) 1,500 - 5140 Travel /Subsistenc 4,940 4,570 (370) 4,750 (180) 19,000 24.05 5150 Communications 304 693 389 750 (57) 3,000 23.10 5160 Education /Trainin 319 - (319) 1,000 (1,000) 4,000 - 5370 Insurance 4,420 3,647 (772) 2,250 1,397 9,000 40.52 5380 Maintenance & Rep 5 - (5) 81 (81) 325 - 5390 Contracted Servic 20 - (20) 2,500 (2,500) 10,000 - 5440 Operating Supplie 1,420 5,549 4,129 2,000 3,549 8,000 69.36 5450 Gas & Lube 266 177 (89) 175 2 700 25.31 5460 Equip,Furn,Tools 63 - (63) 1,125 (1,125) 4,500 - 5490 Postage /Misc.Frei 136 32 (103) 100 (68) 400 8.12 5690 Contingency 175 5,000 4,825 5,082 (82) 20,328 24.60 5730 Promotion - - - 25 (25) 100 - 5790 Misc. Expenses - - - 250 (250) 1,000 - Total Expenses $ 113,305 $ 98,690 $ (14,615) $ 88,984 $ 9,705 $ 355,937 27.73 FUND: 101 - General Fund DEPT: 1121 - Management Information Systems Dept. Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5010 Salaries $ 29,561 $ 35,365 $ 5,805 $ 32,610 $ 2,755 $ 130,440 27.11 5020 Overtime 3,706 388 (3,318) 1,019 (631) 4,077 9.52 5030 Unemployment Wage - 43 43 - 43 - - 5040 Leave Time 3,170 3,737 567 3,705 32 14,820 25.21 5060 Retirement Benefi 3,803 4,297 494 2,668 1,629 10,673 40.26 5070 Health Insurance 7,226 7,429 203 8,394 (965) 33,576 22.13 5080 Workers' Comp 307 389 82 371 18 1,484 26.19 5090 Medicare 505 579 75 515 65 2,058 28.16 48,277 52,227 3,950 49,282 2,945 197,128 26.49 5120 Advertising - - - 125 (125) 500 - 5130 Subscriptions /Due - - - 125 (125) 500 - 5140 Travel /Subsistenc 12 1,090 1,078 625 465 2,500 43.61 5150 Communications 875 706 (169) 1,000 (294) 4,000 17.64 5160 Education /Trainin - 2,375 2,375 1,250 1,125 5,000 47.50 5370 Insurance 2,037 1,667 (369) 1,050 617 4,200 39.70 5380 Maintenance & Rep - - - 1,250 (1,250) 5,000 - 5390 Contracted Servic - - - 1,625 (1,625) 6,500 - 5440 Operating Supplie 6,052 5,247 (804) 5,750 (503) 23,000 22.81 5460 Equip,Furn,Tools - - - 1,250 (1,250) 5,000 - 5490 Postage /Misc.Frei 2 53 51 125 (72) 500 10.60 5790 Misc. Expenses - - - 125 (125) 500 - Total Expenses $ 57,254 $ 63,365 $ 6,111 $ 63,582 $ (217) $ 254,328 24.91 `') FUND: 101 - General Fund DEPT: 1130 - City Clerk Line Item Expenditure Summary by Fund Through March, 25 of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5010 Salaries $ 34,833 $ 33,395 $ (1,438) $ 34,659 $ (1,264) $ 138,636 24.09 5020 Overtime 73 153 80 375 (222) 1,499 10.20 5040 Leave Time 3,909 4,006 97 4,200 (193) 16,798 23.85 5060 Retirement Benefi 3,786 3,916 130 2,830 1,086 11,320 34.59 5070 Health Insurance 10,839 11,143 304 12,591 (1,448) 50,364 22.13 5080 Workers' Comp 334 360 26 395 (35) 1,581 22.80 5090 Medicare 527 545 18 546 - 2,183 24.98 54,301 53,519 (782) 55,595 (2,076) 222,381 24.07 5130 Subscriptions /Due 100 75 (25) 138 (63) 550 13.64 5140 Travel /Subsistenc 190 - (190) 1,250 (1,250) 5,000 - 5160 Education /Trainin - - - 625 (625) 2,500 - 5370 Insurance 2,447 1,921 (526) 1,250 671 5,000 38.41 5390 Contracted Servic 1,564 - (1,564) 2,500 (2,500) 10,000 - 5490 Postage /Misc.Frei - 7 7 - 7 - 5500 Equipment Rental - - - 1,750 (1,750) 7,000 - 5720 Elections - - - 1,000 (1,000) 4,000 - Total Expenses $ 58,602 $ 55,522 $ (3,080) $ 64,108 $ (8,585) $ 256,431 21.65 ZIA FUND: 101 - General Fund DEPT: 1140 - Finance Department Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5010 Salaries $ 88,966 $ 93,483 $ 4,517 $ 92,534 $ 950 $ 370,135 25.26 5020 Overtime 248 1,491 1,243 868 622 3,473 42.92 5040 Leave Time 9,227 9,302 75 9,801 (499) 39,203 23.73 5060 Retirement Benefi 9,728 10,973 1,245 7,325 3,648 29,299 37.45 5070 Health Insurance 25,292 26,001 710 29,379 (3,378) 117,516 22.13 5080 Workers' Comp 845 1,015 170 1,061 (46) 4,243 23.92 5090 Medicare 1,324 1,883 559 1,412 470 5,649 33.33 135,631 144,148 8,517 142,380 1,768 569,518 25.31 5120 Advertising 60 - (60) 113 (113) 450 - 5130 Subscriptions /Due 40 - (40) 375 (375) 1,500 - 5140 Travel /Subsistenc 1,922 1,966 44 1,375 591 5,500 35.74 5150 Communications 736 1,247 511 1,225 22 4,900 25.45 5160 Education /Trainin 215 1,105 890 625 480 2,500 44.20 5370 Insurance 6,685 5,472 (1,213) 3,375 2,097 13,500 40.53 5380 Maintenance & Rep 20,357 14,877 (5,480) 8,750 6,127 35,000 42.51 5390 Contracted Servic - 4,324 4,324 2,125 2,199 8,500 50.87 5440 Operating Supplie 4,228 2,505 (1,723) 3,750 (1,245) 15,000 16.70 5460 Equip,Furn,Tools - 205 205 875 (670) 3,500 5.86 5490 Postage /Misc.Frei 1,163 649 (515) 875 (226) 3,500 18.53 5790 Misc. Expenses 25 - (25) 125 (125) 500 - 5930 Capital Equipment - - - 2,000 (2,000) 8,000 - Total Expenses $ 171,062 $ 176,497 $ 5,435 $ 167,967 $ 8,530 $ 671,868 26.27 FUND: 101 - General Fund DEPT: 1150 - Community Development Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5010 Salaries $ 49,007 $ 38,974 $ (10,033) $ 51,543 $ (12,569) $ 206,173 18.90 5040 Leave Time 4,339 4,185 (155) 4,957 (772) 19,826 21.11 5060 Retirement Benefi 4,785 4,607 (178) 4,063 545 16,250 28.35 5070 Health Insurance 14,452 14,858 406 16,368 (1,510) 65,473 22.69 5080 Workers' Comp 450 422 (28) 593 (171) 2,371 17.79 5090 Medicare 1,076 601 (475) 783 (183) 3,133 19.17 74,110 63,646 (10,464) 78,307 (14,660) 313,226 20.32 5120 Advertising - 128 128 - 128 - - 5130 Subscriptions /Due - - - 250 (250) 1,000 - 5140 Travel /Subsistenc 198 2,656 2,458 313 2,343 1,250 212.46 5150 Communications 442 681 239 750 (69) 3,000 22.71 5160 Education /Trainin - 37 37 400 (363) 1,600 2.34 5360 Rents & Leases 6,995 10,492 3,497 6,681 3,811 26,722 39.26 5370 Insurance 1,479 1,210 (269) 800 410 3,200 37.81 5380 Maintenance & Rep 914 122 (792) 1,625 (1,503) 6,500 1.88 5390 Contracted Servic 400 1,500 1,100 15,250 (13,750) 61,000 2.46 5440 Operating Supplie 468 92 (376) 500 (408) 2,000 4.58 5460 Equip,Furn,Tools - - - 500 (500) 2,000 - 5465 Safety Equip /Supp 20 - (20) - - - - 5490 Postage /Misc.Frei 72 125 53 150 (25) 600 20.84 5500 Equipment Rental 631 630 (1) 500 130 2,000 31.50 5920 Buildings - 5,232 5,232 - 5,232 - - Total Expenses $ 85,728 $ 86,551 $ 823 $ 106,025 $ (19,473) $ 424,098 20.41 $3 FUND: 101 - General Fund DEPT: 1180 - General Services Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5120 Advertising $ - $ - $ - $ 1,000 $ (1,000) $ 4,000 - 5130 Subscriptions /Due 34 284 250 200 84 800 35.46 5150 Communications - 263 263 200 63 800 32.88 5370 Insurance 468 346 (122) 250 96 1,000 34.59 5380 Maintenance & Rep 1,379 1,523 144 625 898 2,500 60.92 5390 Contracted Servic - - - 1,500 (1,500) 6,000 - 5440 Operating Supplie 37 (431) (469) 2,250 (2,681) 9,000 (4.79 5450 Gas & Lube 245 155 (90) 175 (20) 700 22.14 5460 Equip,Furn,Tools 1,147 - (1,147) 1,250 (1,250) 5,000 - 5465 Safety Equip /Supp 3,130 252 (2,878) 425 (173) 1,700 14.82 5490 Postage /Misc.Frei (349) 1,699 2,049 563 1,137 2,250 75.52 5500 Equipment Rental - 1,295 1,295 - 1,295 - - 5530 Motor Pool Rent 1,350 - (1,350) - - - - 5660 Bad Debt Expense 1,284 - (1,284) 375 (375) 1,500 - 5770 Bank,credit card 222 324 102 3,750 (3,427) 15,000 2.16 5790 Misc. Expenses 549 1,348 799 2,500 (1,152) 10,000 13.48 Total Expenses $ 9,496 $ 7,057 $ (2,439) $ 15,063 $ (8,005) $ 60,250 11.71 g4-‘ FUND: 101 - General Fund DEPT: 1181 - General Services Copier Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5440 Operating Supplie $ 190 $ 231 $ 41 $ 425 $ (194) $ 1,700 13.57 5500 Equipment Rental 1,468 1,255 (213) 2,000 (745) 8,000 15.68 Total Expenses $ 1,657 $ 1,485 $ (172) $ 2,425 $ (940) $ 9,700 15.31 Ss FUND: 101 - General Fund DEPT: 1190 - SVAC Expense Accumulation Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5190 Other Spec Servic $ 10,000 $ - $ (10,000) $ 2,500 $ (2,500) $ 10,000 - 5370 Insurance 1,591 1,606 15 800 806 3,200 50.20 5380 Maintenance & Rep 10 799 789 188 611 750 106.48 5390 Contracted Servic - 188 188 - 188 - - 5450 Gas & Lube 167 348 180 500 (153) 2,000 17.38 Total Expenses $ 11,769 $ 2,941 $ (8,828) $ 3,988 $ (1,047) $ 15,950 18.44 FUND: 101 - General Fund DEPT: 1191 - Contributions Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5610 Contributions $ 145,791 $ 143,501 $ (2,290) $ 59,001 $ 84,501 $ 236,002 60.80 5790 Misc. Expenses 30,000 - (30,000) 750 (750) 3,000 - Total Expenses $ 175,791 $ 143,501 $ (32,290) $ 59,751 $ 83,751 $ 239,002 60.04 Tl FUND: 101 - General Fund DEPT: 1210 - Police Department Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5010 Salaries $ 228,531 $ 239,921 $ 11,390 $ 230,413 $ 9,508 $ 921,653 26.03 5020 Overtime 15,838 17,459 1,621 13,918 3,541 55,673 31.36 5030 Unemployment Wage 1,976 - (1,976) 1,625 (1,625) 6,500 - 5040 Leave Time 23,445 25,575 2,130 25,012 563 100,048 25.56 5060 Retirement Benefi 23,715 27,595 3,881 19,314 8,281 77,257 35.72 5070 Health Insurance 62,627 66,860 4,234 75,546 (8,686) 302,184 22.13 5080 Workers' Comp 7,123 9,596 2,473 9,075 521 36,300 26.44 5090 Medicare 5,254 5,426 172 5,272 154 21,086 25.73 368,509 392,432 23,924 380,175 12,257 1,520,701 25.81 5120 Advertising 132 120 (12) 250 (130) 1,000 12.00 5130 Subscriptions /Due 1,658 820 (838) 2,195 (1,375) 8,780 9.33 5140 Travel /Subsistenc 1,360 4,711 3,351 3,250 1,461 13,000 36.24 5150 Communications 2,680 6,044 3,363 3,500 2,544 14,000 43.17 5160 Education /Trainin 505 1,372 867 1,000 372 4,000 34.30 5190 Other Spec Servic - - - 625 (625) 2,500 - 5370 Insurance 33,007 30,423 (2,585) 16,500 13,923 66,000 46.09 5380 Maintenance & Rep 1,376 969 (406) 2,558 (1,588) 10,230 9.47 5390 Contracted Servic - - - 500 (500) 2,000 - 5430 Uniform Allowance 107 1,707 1,600 875 832 3,500 48.78 5440 Operating Supplie 3,058 2,324 (734) 3,500 (1,176) 14,000 16.60 5450 Gas & Lube 4,375 3,476 (899) 4,500 (1,024) 18,000 19.31 5460 Equip,Furn,Tools 3,902 2,289 (1,613) 1,625 664 6,500 35.22 5465 Safety Equip /Supp - 557 557 625 (68) 2,500 22.26 5490 Postage /Misc.Frei 589 829 240 500 329 2,000 41.46 5500 Equipment Rental 868 719 (149) 1,250 (531) 5,000 14.38 5530 Motor Pool Rent 12,000 - (12,000) - - - - 5770 Bank,credit card 171 474 303 1,500 (1,026) 6,000 7.90 5790 Misc. Expenses 50 36 (14) 500 (464) 2,000 1.80 5990 Misc. Programs 1,504 920 (584) 1,375 (455) 5,500 16.73 Total Expenses $ 435,850 $ 450,222 $ 14,372 $ 426,803 $ 23,419 $ 1,707,211 26.37 SIK FUND: 101 - General Fund DEPT: 1211 - Jail Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5010 Salaries $ 60,331 $ 62,168 $ 1,837 $ 61,782 $ 386 $ 247,126 25.16 5020 Overtime 5,356 4,367 (989) 4,840 (473) 19,360 22.56 5030 Unemployment Wage - - - 250 (250) 1,000 - 5040 Leave Time 6,027 6,561 534 6,284 277 25,134 26.10 5060 Retirement Benefi 7,339 7,816 477 5,340 2,476 21,361 36.59 5070 Health Insurance 21,678 22,287 608 25,182 (2,895) 100,728 22.13 5080 Workers' Comp 2,010 3,377 1,367 3,352 25 13,408 25.19 5090 Medicare 1,012 1,025 12 1,030 (5) 4,119 24.88 103,755 107,600 3,846 108,059 (459) 432,236 24.89 5120 Advertising - 1,091 1,091 125 966 500 218.28 5130 Subscriptions /Due - 400 400 175 225 700 57.14 5140 Travel /Subsistenc - 22 22 625 (603) 2,500 0.88 5150 Communications 527 418 (109) 625 (207) 2,500 16.72 5160 Education /Trainin 495 - (495) 500 (500) 2,000 - 5360 Rents & Leases 7,500 7,500 - 7,500 - 30,000 25.00 5370 Insurance 10,067 9,441 (626) 5,075 4,366 20,300 46.51 5380 Maintenance & Rep 151 1 (150) 375 (374) 1,500 0.07 5390 Contracted Servic - - - 250 (250) 1,000 - 5430 Uniform Allowance 396 535 139 250 285 1,000 53.49 5440 Operating Supplie 739 810 71 1,500 (690) 6,000 13.50 5460 Equip,Furn,Tools 24 109 85 375 (266) 1,500 7.23 5470 Janitorial Suppli 375 (375) 1,500 - 5480 Inmate Meals 1,213 1,359 146 3,375 (2,016) 13,500 10.07 5490 Postage /Misc.Frei 46 307 262 250 57 1,000 30.74 5530 Motor Pool Rent 625 - (625) - - - - 5670 Genl Govt Admin F 18,957 19,893 936 19,893 - 79,572 25.00 5790 Misc. Expenses 306 345 39 125 220 500 69.00 Total Expenses $ 144,802 $ 149,832 $ 5,031 $ 149,452 $ 380 $ 597,808 25.06 FUND: 101 - General Fund DEPT: 1212 - Animal Control Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5310 Utilities $ 1,319 $ 1,628 $ 309 $ 1,200 $ 428 $ 4,800 33.91 5330 Heating Fuel 243 - (243) - - - - 5370 Insurance 78 66 (12) 83 (16) 330 20.05 5380 Maintenance & Rep 75 45 (31) 250 (206) 1,000 4.45 5390 Contracted Servic 18,070 18,070 - 18,070 - 72,280 25.00 5500 Equipment Rental - - - 250 (250) 1,000 - Total Expenses $ 19,785 $ 19,808 $ 23 $ 19,853 $ (44) $ 79,410 24.94 C\ 4 FUND: 101 - General Fund DEPT: 1220 - Fire Department Line Item Expenditure Summary by Fund Through March, 259 of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5010 Salaries $ 44,887 $ 45,406 $ 519 $ 42,691 $ 2,715 $ 170,764 26.59 5020 Overtime - 114 114 107 7 428 26.69 5040 Leave Time 4,636 5,093 457 4,887 206 19,548 26.05 5050 In Lieu of FICA 1,732 1,660 (72) 494 1,166 1,975 84.04 5060 Retirement Benefi 4,897 5,044 147 3,439 1,605 13,757 36.67 5070 Health Insurance 10,839 11,143 304 11,542 (398) 46,167 24.14 5080 Workers' Comp 2,534 3,580 1,046 3,571 9 14,282 25.07 5090 Medicare 342 324 (18) 318 6 1,272 25.48 69,868 72,365 2,497 67,048 5,317 268,193 26.98 5120 Advertising - - - 125 (125) 500 - 5130 Subscriptions /Due 821 75 (746) 103 (28) 410 18.29 5140 Travel /Subsistenc 1,453 276 (1,177) 1,000 (724) 4,000 6.90 5150 Communications 1,454 1,115 (340) 2,202 (1,087) 8,808 12.65 5160 Education /Trainin 700 - (700) 500 (500) 2,000 - 5310 Utilities 17,425 16,583 (842) 17,500 (917) 70,000 23.69 5330 Heating Fuel 2,606 2,588 (19) 4,500 (1,912) 18,000 14.38 5360 Rents & Leases 448 1,489 1,041 1,025 464 4,100 36.32 5370 Insurance 13,514 12,782 (732) 7,500 5,282 30,000 42.61 5380 Maintenance & Rep 2,781 1,204 (1,577) 1,938 (734) 7,750 15.53 5420 Vehicle Supplies 2,343 1,704 (639) 1,375 329 5,500 30.99 5430 Uniform Allowance 218 - (218) 200 (200) 800 - 5440 Operating Supplie 443 461 17 1,625 (1,164) 6,500 7.09 5450 Gas & Lube 1,381 1,226 (154) 1,750 (524) 7,000 17.52 5460 Equip,Furn,Tools (7) 878 885 1,750 (872) 7,000 12.54 5465 Safety Equip /Supp - 2,011 2,011 2,250 (239) 9,000 22.34 5490 Postage /Misc.Frei 201 354 154 500 (146) 2,000 17.72 5500 Equipment Rental - - - 400 (400) 1,600 - 5530 Motor Pool Rent 14,500 27,544 13,044 27,544 - 110,177 25.00 5790 Misc. Expenses - 299 299 - 299 - - Total Expenses $ 130,149 $ 142,953 $ 12,805 $ 140,835 $ 2,119 $ 563,338 25.38 9' FUND: 101 - General Fund DEPT: 1221 - Volunteer Training Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5080 Workers' Comp $ 3,903 $ - $ (3,903) $ 1,725 $ (1,725) $ 6,900 - 3,903 - (3,903) 1,725 (1,725) 6,900 - 5130 Subscriptions /Due 45 - (45) - - - - 5140 Travel /Subsistenc 1,170 113 (1,056) 875 (762) 3,500 3.24 5160 Education /Trainin - 24 24 1,169 (1,145) 4,675 0.51 5370 Insurance 3,709 3,604 (105) 1,300 2,304 5,200 69.31 5380 Maintenance & Rep - - - 750 (750) 3,000 - 5420 Vehicle Supplies - 100 100 - 100 - - 5430 Uniform Allowance - - - 250 (250) 1,000 - 5440 Operating Supplie 62 223 161 750 (527) 3,000 7.44 5460 Equip,Furn,Tools - 3,051 3,051 2,255 796 9,020 33.82 5490 Postage /Misc.Frei 3 - (3) 250 (250) 1,000 - 5750 Vol Fireman Stipe 4,500 4,500 - 4,500 - 18,000 25.00 Total Expenses $ 13,391 $ 11,616 $ (1,776) $ 13,824 $ (2,208) $ 55,295 21.01 C)a FUND: 101 - General Fund DEPT: 1222 - Emergency Preparedness Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5140 Travel /Subsistenc $ - $ - $ - $ 250 $ (250) $ 1,000 - 5150 Communications 55 67 13 444 (377) 1,776 3.78 5160 Education /Trainin - - - 375 (375) 1,500 - 5310 Utilities 230 209 (21) 200 9 800 26.11 5380 Maintenance & Rep - - - 63 (63) 250 - 5440 Operating Supplie 90 - (90) 300 (300) 1,200 - 5460 Equip,Furn,Tools - 250 250 125 125 500 50.00 5490 Postage /Misc.Frei - - - 75 (75) 300 - Total Expenses $ 374 $ 526 $ 152 $ 1,832 $ (1,306) $ 7,326 7.18 FUND: 101 - General Fund DEPT: 1230 - Engineering & Construction Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual of GL 2009 2010 Variance Budget Variance Budget Annual 5010 Salaries $ 7,743 $ - $ (7,743) $ - $ - $ - - 5040 Leave Time 744 - (744) - - - - 5060 Retirement Benefi 778 - (778) - - - - 5080 Workers' Comp 78 - (78) - - - - 5090 Medicare 112 - (112) - - - - 9,455 - (9,455) - - - - 5150 Communications 350 36 (314) - 36 - - 5370 Insurance 1,725 - (1,725) - - - - Total Expenses $ 11,530 $ 36 $ (11,494) $ - $ 36 $ - - 1 '-k FUND: 101 - General Fund DEPT: 1250 - Building Inspection Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5010 Salaries $ 12,394 $ 16,500 $ 4,106 $ 15,747 $ 752 $ 62,989 26.19 5020 Overtime - 315 315 786 (470) 3,143 10.03 5040 Leave Time 1,448 1,910 462 1,908 2 7,632 25.02 5060 Retirement Benefi 1,441 1,744 303 1,259 485 5,035 34.63 5070 Health Insurance 3,613 3,714 101 5,246 (1,532) 20,985 17.70 5080 Workers' Comp 114 184 70 181 3 724 25.37 5090 Medicare 202 245 44 243 3 971 25.28 19,211 24,612 5,401 25,370 (758) 101,479 24.25 5120 Advertising - - - 50 (50) 200 - 5130 Subscriptions /Due - 25 25 50 (25) 200 12.50 5140 Travel /Subsistenc 88 - (88) 563 (563) 2,250 - 5150 Communications 103 412 310 250 162 1,000 41.24 5160 Education /Trainin - - - 500 (500) 2,000 - 5370 Insurance 1,427 2,367 940 750 1,617 3,000 78.91 5380 Maintenance & Rep - 291 291 250 41 1,000 29.14 5430 Uniform Allowance 55 - (55) - - - - 5440 Operating Supplie 34 1,106 1,072 250 856 1,000 110.63 5450 Gas & Lube 90 132 43 - 132 - - 5460 Equip,Furn,Tools - 160 160 1,000 (840) 4,000 4.00 5490 Postage /Misc.Frei 2 36 34 125 (90) 500 7.10 5500 Equipment Rental 583 584 1 500 84 2,000 29.20 5530 Motor Pool Rent 1,500 - (1,500) - - - - 5790 Misc. Expenses - - - 125 (125) 500 - Total Expenses $ 23,093 $ 29,726 $ 6,634 $ 29,782 $ (56) $ 119,129 24.95 FUND: 101 - General Fund DEPT: 1310 - Street General Operations Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5010 Salaries $ 14,456 $ 28,950 $ 14,495 $ 33,429 $ (4,479) $ 133,715 21.65 5020 Overtime 14 3,188 3,175 1,040 2,148 4,159 76.66 5022 Standby Time - 922 922 - 922 5040 Leave Time 2,368 2,902 534 3,870 (968) 15,481 18.75 5050 In Lieu of FICA 1,422 1,585 163 617 967 2,469 64.18 5060 Retirement Benefi 2,473 3,921 1,448 2,972 949 11,888 32.98 5070 Health Insurance 7,775 12,491 4,716 9,718 2,773 38,870 32.13 5080 Workers' Comp 187 1,798 1,611 1,920 (123) 7,681 23.40 5090 Medicare 230 372 142 255 117 1,021 36.46 28,924 56,128 27,205 53,821 2,307 215,284 26.07 5120 Advertising - - - 38 (38) 150 - 5130 Subscriptions /Due - 50 50 75 (25) 300 16.67 5140 Travel /Subsistenc - - - 250 (250) 1,000 - 5150 Communications 71 42 (28) 500 (458) 2,000 2.12 5160 Education /Trainin - - - 250 (250) 1,000 - 5310 Utilities 30,744 28,571 (2,173) 23,000 5,571 92,000 31.06 5370 Insurance 10,024 9,849 (175) 5,500 4,349 22,000 44.77 5380 Maintenance & Rep 1,395 4,589 3,194 17,500 (12,911) 70,000 6.56 5390 Contracted Servic 2,457 - (2,457) 5,000 (5,000) 20,000 - 5440 Operating Supplie 289 190 (100) 5,500 (5,310) 22,000 0.86 5450 Gas & Lube 13,151 15,664 2,512 15,000 664 60,000 26.11 5460 Equip,Furn,Tools 150 53 (97) 300 (247) 1,200 4.41 5465 Safety Equip /Supp 116 150 34 375 (225) 1,500 10.00 5490 Postage /Misc.Frei 34 72 38 1,250 (1,178) 5,000 1.44 5500 Equipment Rental - - - 250 (250) 1,000 - 5530 Motor Pool Rent 45,250 14,696 (30,554) 14,696 - 58,783 25.00 5790 Misc. Expenses - 71 71 625 (554) 2,500 2.84 Total Expenses $ 132,604 $ 130,125 $ (2,479) $ 143,929 $ (13,804) $ 575,717 22.60 Olio FUND: 101 - General Fund DEPT: 1314 - Snow & Ice Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5010 Salaries $ 37,420 $ 22,919 $ (14,501) $ 16,391 $ 6,529 $ 65,563 34.96 5020 Overtime 19,645 19,501 (145) 6,976 12,525 27,903 69.89 5022 Standby Time 3,964 2,925 (1,039) 1,412 1,513 5,649 51.78 5030 Unemployment Wage - 165 165 - 165 - - 5040 Leave Time 4,171 2,645 (1,527) 1,586 1,059 6,344 41.69 5060 Retirement Benefi 5,464 4,574 (890) 1,585 2,990 6,338 72.17 5070 Health Insurance 3,065 - (3,065) 4,972 (4,972) 19,888 - 5080 Workers' Comp 3,580 3,260 (320) 2,059 1,201 8,235 39.58 5090 Medicare 792 436 (356) 271 165 1,083 40.26 78,101 56,425 (21,676) 35,251 21,174 141,003 40.02 5120 Advertising - - 100 (100) 400 - 5140 Travel /Subsistenc 21 - (21) 100 (100) 400 - 5160 Education /Trainin - - - 150 (150) 600 - 5330 Heating Fuel - 397 397 - 397 - - 5380 Maintenance & Rep 12,172 8,292 (3,880) 7,500 792 30,000 27.64 5390 Contracted Servic 2,185 1,115 (1,070) 1,500 (385) 6,000 18.59 5440 Operating Supplie 4,782 6,250 1,467 11,250 (5,001) 45,000 13.89 5450 Gas & Lube 339 - (339) 625 (625) 2,500 - 5460 Equip,Furn,Tools 19 - (19) 100 (100) 400 - 5465 Safety Equip /Supp 142 - (142) 125 (125) 500 - 5490 Postage /Misc.Frei 353 160 (193) 750 (590) 3,000 5.33 5530 Motor Pool Rent 5,250 9,206 3,956 9,206 - 36,822 25.00 5790 Misc. Expenses 99 - (99) 125 (125) 500 - Total Expenses $ 103,463 $ 81,843 $ (21,620) $ 66,781 $ 15,062 $ 267,125 30.64 CA FUND: 101 - General Fund DEPT: 1340 - City Shop Line Item Expenditure Summary by Fund Through March, 25 of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual g of GL 2009 2010 Variance Budget Variance Budget Annual 5010 Salaries $ 31,687 $ 38,790 $ 7,103 $ 34,544 $ 4,247 $ 138,175 28.07 5020 Overtime 1,193 7,042 5,849 965 6,077 3,861 182.39 5022 Standby Time - 166 166 507 (341) 2,028 8.16 5040 Leave Time 3,053 3,915 862 3,615 299 14,461 27.07 5050 In Lieu of FICA 1,730 1,953 222 124 1,829 494 395.33 5060 Retirement Benefi 3,005 5,049 2,043 2,967 2,082 11,866 42.55 5070 Health Insurance 10,839 16,164 5,324 10,493 5,671 41,970 38.51 5080 Workers' Comp 1,774 2,956 1,182 2,315 642 9,258 31.93 5090 Medicare 722 564 (157) 482 82 1,928 29.28 54,004 76,599 22,595 56,010 20,588 224,041 34.19 5120 Advertising 132 - (132) - - - - 5130 Subscriptions /Due - - - 500 (500) 2,000 - 5140 Travel /Subsistenc - 1,240 1,240 313 927 1,250 99.18 5150 Communications 1,452 1,652 199 2,125 (473) 8,500 19.43 5160 Education /Trainin - 299 299 500 (201) 2,000 14.95 5310 Utilities 9,574 8,598 (976) 7,750 848 31,000 27.74 5330 Heating Fuel 5,730 7,437 1,708 6,250 1,187 25,000 29.75 5370 Insurance 6,555 3,680 (2,875) 3,750 (70) 15,000 24.54 5380 Maintenance & Rep 646 874 227 4,000 (3,126) 16,000 5.46 5390 Contracted Servic - 1,972 1,972 500 1,472 2,000 98.62 5440 Operating Supplie 2,321 3,021 701 7,000 (3,979) 28,000 10.79 5450 Gas & Lube 782 398 (385) 1,813 (1,415) 7,250 5.49 5460 Equip,Furn,Tools 3,383 572 (2,811) 2,250 (1,678) 9,000 6.36 5465 Safety Equip /Supp 207 23 (184) 375 (352) 1,500 1.52 5490 Postage /Misc.Frei 129 110 (19) 300 (190) 1,200 9.18 5530 Motor Pool Rent 1,812 - (1,812) - - - - 5790 Misc. Expenses - 99 99 375 (276) 1,500 6.57 5930 Capital Equipment - 13,943 13,943 - 13,943 - - Total Expenses $ 86,728 $ 120,517 $ 33,789 $ 93,810 $ 26,707 $ 375,241 32.12 Cyg FUND: 101 - General Fund DEPT: 1350 - Municipal Building Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5010 Salaries $ 20,332 $ 20,387 $ 55 $ 19,918 $ 469 $ 79,672 25.59 5020 Overtime 359 100 (259) 372 (272) 1,486 6.73 5040 Leave Time 2,276 2,318 42 2,201 117 8,804 26.33 5060 Retirement Benefi 2,207 2,223 16 1,609 615 6,434 34.55 5070 Health Insurance 7,226 7,429 203 8,394 (965) 33,576 22.13 5080 Workers' Comp 1,880 2,110 230 2,158 (47) 8,630 24.45 5090 Medicare 312 313 1 310 3 1,241 25.25 34,592 34,881 288 34,961 (80) 139,843 24.94 5120 Advertising - - - 25 (25) 100 - 5150 Communications 122 95 (27) 63 33 250 38.10 5310 Utilities 14,817 13,205 (1,612) 13,750 (545) 55,000 24.01 5330 Heating Fuel 3,888 4,154 267 4,500 (346) 18,000 23.08 5370 Insurance 3,467 4,058 591 2,125 1,933 8,500 47.74 5380 Maintenance & Rep 2,684 1,963 (721) 6,250 (4,287) 25,000 7.85 5390 Contracted Servic - 3,085 3,085 1,500 1,585 6,000 51.42 5440 Operating Supplie 3,697 1,962 (1,735) 2,750 (788) 11,000 17.84 5450 Gas & Lube - 86 86 - 86 - - 5460 Equip,Furn,Tools - - - 125 (125) 500 - 5465 Safety Equip /Supp 58 - (58) 63 (63) 250 - 5490 Postage /Misc.Frei 374 194 (180) 150 44 600 32.33 5790 Misc. Expenses - - - 63 (63) 250 - Total Expenses $ 63,700 $ 63,684 $ (16) $ 66,323 $ (2,639) $ 265,293 24.01 FUND: 101 - General Fund DEPT: 1351 - Community Center Expense Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5310 Utilities $ - $ 1,495 $ 1,495 $ 1,500 $ (5) $ 6,000 24.92 5330 Heating Fuel - 373 373 950 (577) 3,800 9.81 5370 Insurance 1,214 1,678 465 925 753 3,700 45.36 5380 Maintenance & Rep 486 760 274 2,500 (1,740) 10,000 7.60 5390 Contracted Servic - 2,399 2,399 1,250 1,149 5,000 47.99 5440 Operating Supplie - 214 214 125 89 500 42.84 5465 Safety Equip /Supp 41 - (41) - - - - 5490 Postage /Misc.Frei - 48 48 25 23 100 48.00 5790 Misc. Expenses - - - 188 (188) 750 - Total Expenses $ 1,740 $ 6,968 $ 5,228 $ 7,463 $ (495) $ 29,850 23.34 10° FUND: 101 - General Fund DEPT: 1400 - Parks & Recreation- Administration Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5010 Salaries $ 29,195 $ 28,529 $ (666) $ 21,577 $ 6,951 $ 86,309 33.05 5030 Unemployment Wage 17 631 614 - 631 - - 5040 Leave Time 3,500 3,351 (150) 3,002 349 12,008 27.90 5050 In Lieu of FICA 1,091 - (1,091) - - - - 5060 Retirement Benefi 3,237 2,942 (295) 1,976 966 7,905 37.22 5070 Health Insurance 9,105 7,429 (1,676) 5,100 2,329 20,400 36.42 5080 Workers' Comp 254 299 44 306 (7) 1,223 24.41 5090 Medicare 413 443 30 381 62 1,524 29.05 46,812 43,622 (3,190) 32,342 11,280 129,369 33.72 5120 Advertising - - - 25 (25) 100 - 5130 Subscriptions /Due - - - 125 (125) 500 - 5140 Travel /Subsistenc 181 109 (72) 375 (266) 1,500 7.30 5150 Communications 1,472 832 (640) 2,000 (1,168) 8,000 10.40 5160 Education /Trainin 38 - (38) 350 (350) 1,400 - 5370 Insurance 1,728 1,401 (327) 900 501 3,600 38.92 5390 Contracted Servic 9,570 9,570 - 10,500 (930) 42,000 22.79 5440 Operating Supplie 77 128 51 313 (184) 1,250 10.28 5465 Safety Equip /Supp - - - 38 (38) 150 - 5490 Postage /Misc.Frei 146 7 (139) 113 (106) 450 1.54 5790 Misc. Expenses - - - 30 (30) 120 - Total Expenses $ 60,025 $ 55,670 $ (4,355) $ 47,110 $ 8,561 $ 188,439 29.54 D\ FUND: 101 - General Fund DEPT: 1410 - Parks & Recreation- Parks Maintenance Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5010 Salaries $ 21,096 $ 22,961 $ 1,864 $ 28,684 $ (5,724) $ 114,737 20.01 5020 Overtime 452 386 (66) 1,032 (646) 4,128 9.35 5030 Unemployment Wage 2,168 1,018 (1,150) 2,500 (1,482) 10,000 10.18 5040 Leave Time 2,422 2,607 185 1,438 1,169 5,753 45.32 5060 Retirement Benefi 2,172 2,326 154 975 1,351 3,900 59.65 5070 Health Insurance 7,226 7,429 203 4,197 3,232 16,788 44.25 5080 Workers' Comp 1,129 1,197 68 1,599 (402) 6,397 18.71 5090 Medicare 442 550 108 1,525 (975) 6,098 9.02 37,107 38,474 1,367 41,950 (3,476) 167,801 22.93 5130 Subscriptions /Due - - - 83 (83) 330 - 5140 Travel /Subsistenc 20 66 46 63 3 250 26.39 5150 Communications 100 397 297 313 85 1,250 31.77 5160 Education /Trainin - - - 138 (138) 550 - 5310 Utilities 2,580 2,621 41 3,238 (616) 12,950 20.24 5330 Heating Fuel 130 169 39 288 (118) 1,150 14.71 5370 Insurance 5,104 5,739 635 2,500 3,239 10,000 57.39 5380 Maintenance & Rep 987 1,976 989 2,850 (874) 11,400 17.33 5390 Contracted Servic - - - 125 (125) 500 - 5420 Vehicle Supplies - 438 438 188 250 750 58.33 5440 Operating Supplie 701 (352) (1,053) 375 (727) 1,500 (23.48 5450 Gas & Lube 1,114 1,245 131 2,125 (880) 8,500 14.65 5460 Equip,Furn,Tools 209 387 178 875 (488) 3,500 11.06 5465 Safety Equip /Supp 230 - (230) 375 (375) 1,500 - 5470 Janitorial Suppli - - - 925 (925) 3,700 - 5490 Postage /Misc.Frei 267 225 (42) 450 (225) 1,800 12.52 5500 Equipment Rental - - - 1,250 (1,250) 5,000 - 5530 Motor Pool Rent 3,250 - (3,250) - - - - 5930 Capital Equipment - - - 750 (750) 3,000 - Total Expenses $ 51,799 $ 51,385 $ (414) $ 58,858 $ (7,472) $ 235,431 21.83 O& FUND: 101 - General Fund DEPT: 1415 - Parks & Recreation- Campgrounds Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5010 Salaries $ 4,766 $ 4,038 $ (728) $ 28,435 $ (24,397) $ 113,740 3.55 5020 Overtime - 61 61 1,032 (971) 4,128 1.47 5030 Unemployment Wage - 23 23 - 23 5040 Leave Time 504 458 (47) 1,438 (981) 5,753 7.95 5060 Retirement Benefi 440 407 (33) 956 (550) 3,825 10.63 5070 Health Insurance - - - 4,197 (4,197) 16,788 - 5080 Workers' Comp 288 239 (49) 1,585 (1,346) 6,339 3.77 5090 Medicare 94 64 (30) 1,521 (1,457) 6,083 1.05 6,092 5,289 (803) 39,164 (33,875) 156,656 3.38 5120 Advertising - - - 250 (250) 1,000 - 5130 Subscriptions /Due - - - 15 (15) 60 - 5140 Travel /Subsistenc - - - 125 (125) 500 - 5150 Communications 6 26 20 150 (124) 600 4.26 5310 Utilities - 92 92 15,750 (15,659) 63,000 0.15 5330 Heating Fuel 130 169 39 150 19 600 28.20 5370 Insurance - - - 1,500 (1,500) 6,000 - 5380 Maintenance & Rep 62 85 23 2,131 (2,046) 8,525 1.00 5390 Contracted Servic - - - 625 (625) 2,500 - 5420 Vehicle Supplies - - - 188 (188) 750 - 5440 Operating Supplie 230 - (230) 1,250 (1,250) 5,000 - 5450 Gas & Lube 563 110 (453) 1,000 (890) 4,000 2.74 5460 Equip,Furn,Tools - 370 370 938 (568) 3,750 9.87 5465 Safety Equip /Supp - - - 150 (150) 600 - 5470 Janitorial Suppli - - - 575 (575) 2,300 - 5490 Postage /Misc.Frei 21 - (21) 150 (150) 600 - 5500 Equipment Rental 42 42 - 5,500 (5,458) 22,000 0.19 5530 Motor Pool Rent 3,000 - (3,000) - - - - 5930 Capital Equipment - - - 500 (500) 2,000 - Total Expenses $ 10,145 $ 6,182 $ (3,963) $ 70,110 $ (63,928) $ 280,441 2.20 I 01 FUND: 101 - General Fund DEPT: 1420 - Parks & Recreation- Sports & Recreation Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5010 Salaries $ 26,406 $ 31,630 $ 5,224 $ 24,921 $ 6,709 $ 99,683 31.73 5020 Overtime 31 225 194 - 225 - - 5030 Unemployment Wage 2,527 380 (2,147) 250 130 1,000 37.98 5040 Leave Time 1,935 2,467 533 2,291 176 9,164 26.92 5050 In Lieu of FICA - 1,151 1,151 247 904 988 116.53 5060 Retirement Benefi 2,008 2,790 782 1,638 1,153 6,550 42.60 5070 Health Insurance 5,347 7,429 2,082 8,394 (965) 33,576 22.13 5080 Workers' Comp 565 352 (213) 287 66 1,146 30.75 5090 Medicare 769 901 132 614 288 2,454 36.72 39,588 47,326 7,738 38,640 8,686 154,561 30.62 5120 Advertising 1,070 45 (1,025) 500 (455) 2,000 2.25 5130 Subscriptions /Due - - - 80 (80) 320 - 5140 Travel /Subsistenc 281 - (281) 250 (250) 1,000 - 5150 Communications 409 744 335 625 119 2,500 29.75 5160 Education /Trainin 44 - (44) 141 (141) 565 - 5360 Rents & Leases - - - 5,000 (5,000) 20,000 - 5370 Insurance 1,795 1,469 (326) 800 669 3,200 45.90 5380 Maintenance & Rep 96 - (96) - - - - 5390 Contracted Servic 4,594 3,227 (1,367) 3,500 (273) 14,000 23.05 5440 Operating Supplie 2,890 3,638 748 5,788 (2,150) 23,150 15.71 5460 Equip,Furn,Tools - 580 580 - 580 - - 5465 Safety Equip /Supp 125 - (125) 125 (125) 500 - 5490 Postage /Misc.Frei 149 379 230 900 (521) 3,600 10.52 5790 Misc. Expenses - - - 75 (75) 300 - Total Expenses $ 51,040 $ 57,407 $ 6,367 $ 56,424 $ 983 $ 225,696 25.44 't-\ FUND: 101 - General Fund DEPT: 1422 - Parks & Recreation- Community Schools Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5010 Salaries $ 3,134 $ 1,141 $ (1,993) $ 3,617 $ (2,476) $ 14,468 7.88 5040 Leave Time 222 - (222) - 5060 Retirement Benefi 278 - (278) - _ - _ 5080 Workers' Comp 37 13 (24) 42 (28) 166 7.90 5090 Medicare 72 87 15 277 (189) 1,107 7.88 3,742 1,241 (2,501) 3,935 (2,694) 15,741 7.88 5150 Communications - - - 25 (25) 100 - 5440 Operating Supplie - - - 70 (70) 280 - Total Expenses $ 3,742 $ 1,241 $ (2,501) $ 4,030 $ (2,789) $ 16,121 7.70 b 1 © FUND: 101 - General Fund DEPT: 1430 - Parks & Recreation- Youth Center Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5010 Salaries $ 30,930 $ 35,014 $ 4,084 $ 34,256 $ 757 $ 137,025 25.55 5020 Overtime 15 154 139 - 154 - - 5030 Unemployment Wage - 2,765 2,765 - 2,765 - - 5040 Leave Time 2,129 2,334 205 2,350 (15) 9,398 24.84 5050 In Lieu of FICA - - - 247 (247) 988 - 5060 Retirement Benefi 2,232 2,631 399 1,875 756 7,498 35.08 5070 Health Insurance 7,226 7,429 203 10,493 (3,064) 41,970 17.70 5080 Workers' Comp 424 425 1 394 31 1,576 26.95 5090 Medicare 974 1,064 90 1,021 43 4,085 26.05 43,931 51,815 7,885 50,635 1,180 202,540 25.58 5120 Advertising - - - 63 (63) 250 - 5130 Subscriptions /Due - 13 13 65 (52) 260 4.98 5140 Travel /Subsistenc - 44 44 75 (31) 300 14.67 5150 Communications 515 1,082 567 940 142 3,760 28.78 5160 Education /Trainin - - - 241 (241) 965 - 5310 Utilities 1,415 - (1,415) - - - - 5330 Heating Fuel 1,737 - (1,737) - - - - 5370 Insurance 2,437 2,236 (201) 1,225 1,011 4,900 45.63 5380 Maintenance & Rep - - - 1,000 (1,000) 4,000 - 5390 Contracted Servic - - - 88 (88) 350 - 5420 Vehicle Supplies - - - 75 (75) 300 - 5440 Operating Supplie 1,139 1,237 98 3,000 (1,763) 12,000 10.30 5450 Gas & Lube 194 208 14 500 (292) 2,000 10.42 5460 Equip,Furn,Tools - - - 750 (750) 3,000 - 5465 Safety Equip /Supp - 125 125 50 75 200 62.50 5470 Janitorial Suppli - 38 38 138 (99) 550 7.00 5490 Postage /Misc.Frei 136 194 59 225 (31) 900 21.60 5530 Motor Pool Rent 2,250 - (2,250) - - - - Total Expenses $ 53,754 $ 56,994 $ 3,240 $ 59,069 $ (2,075) $ 236,275 24.12 \Ob FUND: 101 - General Fund DEPT: 1500 - Library Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5010 Salaries $ 41,650 $ 42,717 $ 1,066 $ 45,364 $ (2,647) $ 181,454 23.54 5040 Leave Time 4,887 5,026 139 4,928 98 19,710 25.50 5060 Retirement Benefi 5,072 5,531 459 3,597 1,935 14,386 38.45 5070 Health Insurance 14,452 14,858 406 16,788 (1,930) 67,152 22.13 5080 Workers' Comp 394 459 65 522 (62) 2,087 22.01 5090 Medicare 698 722 23 694 28 2,774 26.01 67,154 69,313 2,158 71,891 (2,578) 287,563 24.10 5120 Advertising 170 50 (120) 400 (350) 1,600 3.13 5130 Subscriptions /Due 395 345 (50) 250 95 1,000 34.50 5140 Travel /Subsistenc 952 - (952) 375 (375) 1,500 - 5150 Communications 1,143 1,277 134 1,750 (473) 7,000 18.25 5160 Education /Trainin - 1,407 1,407 625 782 2,500 56.28 5190 Other Spec Servic 909 - (909) 1,750 (1,750) 7,000 - 5310 Utilities 2,460 2,239 (221) 2,500 (261) 10,000 22.39 5330 Heating Fuel 1,923 2,097 174 1,750 347 7,000 29.96 5360 Rents & Leases 8,184 6,324 (1,860) 2,050 4,274 8,200 77.12 5370 Insurance 4,385 3,661 (724) 2,250 1,411 9,000 40.68 5380 Maintenance & Rep - - - 875 (875) 3,500 - 5390 Contracted Servic - 38 38 125 (88) 500 7.50 5400 Library Bks.& Mat 4,165 4,060 (105) 6,250 (2,190) 25,000 16.24 5440 Operating Supplie 2,261 1,635 (626) 2,500 (865) 10,000 16.35 5460 Equip,Furn,Tools - - - 1,250 (1,250) 5,000 - 5470 Janitorial Suppli 560 415 (145) 375 40 1,500 27.64 5490 Postage /Misc.Frei 2,606 1,779 (827) 2,000 (221) 8,000 22.24 5500 Equipment Rental 632 637 5 750 (113) 3,000 21.24 5790 Misc. Expenses 502 - (502) 125 (125) 500 - Total Expenses $ 98,402 $ 95,277 $ (3,126) $ 99,841 $ (4,564) $ 399,363 23.86 FUND: 101 - General Fund DEPT: 1910 - General Fund Debt Service Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of GL 2009 2010 Variance Budget Variance Budget Annual 5060 Retirement Benefi $ 113,412 $ 111,152 $ (2,260) $ 135,783 $ (24,631) $ 543,132 20.46 113,412 111,152 (2,260) 135,783 (24,631) 543,132 20.46 5810 Principal 53,627 56,443 2,815 39,957 16,486 159,828 35.31 5820 Interest Expense - - - 21,223 (21,223) 84,892 - Total Expenses $ 167,039 $ 167,594 $ 555 $ 196,963 $ (29,369) $ 787,852 21.27 City of Seward FUND: 401 - Small Boat Harbor Enterprise Fund Line Item Revenue Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of Account Name 2009 2010 Variance Budget Variance Budget Annual Bud EF Interest Reven $ (739) $ 2,271 $ 3,010 $ 5,250 $ (2,979) $ 21,000 10.81 % Other Misc Revenu 2 - (2) 375 (375) 1,500 - Amortization of C 163,406 157,061 (6,345) 157,061 - 628,245 25.00 Amort.Bond Premiu - - - 2,094 (2,094) 8,375 - Transient Moorage 42,206 56,191 13,985 103,443 (47,252) 413,770 13.58 Moorage 301,046 314,062 13,015 234,384 79,678 937,536 33.50 Boat Lift Fees 2,599 3,813 1,214 22,313 (18,500) 89,250 4.27 Capital Renewal F - - - 25,000 (25,000) 100,000 - Wharfage - 989 989 13,750 (12,761) 55,000 1.80 Land Rents & Leas 85,760 85,262 (498) 86,048 (787) 344,193 24.77 Labor and Service 1,567 895 (672) 1,375 (480) 5,500 16.27 Land Lease Credit (12,500) (12,500) - (12,883) 383 (51,533) (24.26) Misc. Harbor Reve 3,613 3,245 (368) 25,238 (21,992) 100,950 3.21 Harbor Power Sale 77,979 60,679 (17,300) 60,750 (71) 243,000 24.97 Total Revenue $ 664,939 $ 671,966 $ 7,028 $ 724,197 $ (52,230) $ 2,896,786 23.20 % City of Seward FUND: 401 - Small Boat Harbor Enterprise Fund Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of Account Name 2009 2010 Variance Budget Variance Budget Annual Bud Salaries $ 114,318 $ 110,766 $ (3,552) $ 120,429 $ (9,663) $ 481,714 22.99 % Overtime 2,578 2,294 (283) 9,552 (7,258) 38,207 6.00 Standby Time 3,216 3,449 233 2,738 711 10,953 31.49 Leave Time 12,586 12,169 (417) 12,411 (242) 49,644 24.51 Retirement Benefi 30,755 29,890 (865) 31,671 (1,780) 126,682 23.59 Health Insurance 38,990 40,859 1,869 42,474 (1,615) 169,895 24.05 Workers' Comp 7,516 6,337 (1,179) 7,254 (917) 29,017 21.84 Medicare 1,907 1,917 10 2,169 (252) 8,674 22.10 Total Persnl Sery 211,866 207,681 (4,185) 228,697 (21,015) 914,786 22.70 Advertising 132 507 375 1,375 (868) 5,500 9.21 Subscriptions /Due - - - 250 (250) 1,000 - Travel /Subsistenc 1,990 11 (1,979) 1,750 (1,739) 7,000 0.16 Communications 1,857 1,778 (79) 3,000 (1,222) 12,000 14.82 Education /Trainin - 150 150 1,000 (850) 4,000 3.75 Legal 3,091 1,638 (1,453) 5,750 (4,112) 23,000 7.12 Utilities 17,325 16,193 (1,132) 21,375 (5,182) 85,500 18.94 Power for Resale 61,716 45,584 (16,132) 42,001 3,583 168,003 27.13 Heating Fuel 2,268 1,537 (731) 2,250 (713) 9,000 17.08 Insurance 52,049 48,350 (3,699) 24,625 23,725 98,500 49.09 Maintenance & Rep 10,936 4,074 (6,862) 9,175 (5,101) 36,700 11.10 Contracted Servic 12,006 7,472 (4,534) 29,050 (21,578) 116,200 6.43 Operating Supplie 3,823 4,121 298 7,813 (3,691) 31,250 13.19 Gas & Lube 5,087 3,848 (1,239) 5,875 (2,028) 23,500 16.37 Equip,Furn,Tools 2,374 777 (1,598) 4,375 (3,598) 17,500 4.44 Safety Equip /Supp 293 1,954 1,661 1,375 579 5,500 35.52 Janitorial Suppli 297 512 215 1,750 (1,238) 7,000 7.31 Postage /Misc.Frei 917 2,452 1,535 2,775 (323) 11,100 22.09 Equipment Rental - - - 250 (250) 1,000 - Motor Pool Rent 12,761 13,400 639 13,400 - 53,600 25.00 Depreciation Expe 280,685 271,723 (8,963) 271,560 163 1,086,240 25.01 Bad Debt Expense - - - 2,500 (2,500) 10,000 - Harbor Overhead 253,393 214,041 (39,351) 214,041 - 856,163 25.00 Harbor Allocation (172,698) (135,907) 36,791 (135,907) - (543,627) (25.00) P.I.L.T. 34,351 35,190 839 39,962 (4,772) 159,848 22.01 Reclass PILT to T (34,351) (35,190) (839) (39,962) 4,772 (159,848) (22.01) Bank,credit card 1,382 2,422 1,041 10,000 (7,578) 40,000 6.06 Misc. Expenses 496 198 (298) 500 (302) 2,000 9.90 Principal 19,040 20,088 1,047 95,022 (74,934) 380,088 5.29 Interest Expense 476 (1,915) (2,390) 86,731 (88,645) 346,923 (0.55) Total Expenses $ 783,561 $ 732,688 $ (50,874) $ 952,357 $ (219,669) $ 3,809,426 19.23 % 110 City of Seward FUND: 403 - Parking Enterprise Fund Line Item Revenue Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of Account Name 2009 2010 Variance Budget Variance Budget Annual Bud Parking Fees $ - $ 84 $ 84 $ 37,863 $ (37,779) $ 151,450 0.06 % EF Interest Reven (586) (60) 526 3,000 (3,060) 12,000 (0.50) Total Revenue $ (586) $ 24 $ 610 $ 40,863 $ (40,839) $ 163,450 0.01 % \ M� City of Seward FUND: 403 - Parking Enterprise Fund Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of Account Name 2009 2010 Variance Budget Variance Budget Annual Bud Salaries $ 333 $ 231 $ (102) $ 27,700 $ (27,469) $ 110,798 0.21 % Unemployment Wage 704 2,955 2,251 1,750 1,205 7,000 42.21 Health Insurance - - - 1,186 (1,186) 4,742 - Workers' Comp 17 14 (3) 261 (247) 1,044 1.30 Medicare 25 3 (22) 1,737 (1,733) 6,946 0.05 Total Persnl Sery 1,079 3,203 2,124 32,633 (29,430) 130,530 2.45 Advertising - - - 375 (375) 1,500 - Subscriptions/Due - 150 150 688 (538) 2,750 5.45 Travel /Subsistenc - - - 95 (95) 380 - Communications 45 46 1 900 (854) 3,600 1.27 Education /Trainin - - - 375 (375) 1,500 - Legal - - - 125 (125) 500 - Other Spec Servic - - - 625 (625) 2,500 - Utilities - 58 58 125 (67) 500 11.54 Rents & Leases - - - 250 (250) 1,000 - Insurance 1,693 1,417 (276) 875 542 3,500 40.49 Maintenance & Rep - 53 53 1,375 (1,322) 5,500 0.97 Vehicle Supplies - - - 250 (250) 1,000 - Operating Supplie 42 36 (6) 2,810 (2,774) 11,240 0.32 Gas & Lube - - - 25 (25) 100 - Equip,Furn,Tools - - - 806 (806) 3,225 - Safety Equip /Supp 209 949 740 188 761 750 126.50 Postage /Misc.Frei 23 138 115 400 (262) 1,600 8.63 Motor Pool Rent 3,250 3,250 - 3,250 - 13,000 25.00 Depreciation Expe 1,248 3,409 2,161 1,828 1,581 7,313 46.62 Bad Debt Expense - - - 125 (125) 500 Genl Govt Admin F 2,331 2,337 6 2,337 - 9,348 25.00 P.I.L.T. - 7 7 4,633 (4,626) 18,532 0.04 Reclass PILT to T - (7) (7) (4,633) 4,626 (18,532) (0.04) Bank,credit card - - - 1,000 (1,000) 4,000 - Misc. Expenses - 180 180 300 (120) 1,200 15.00 Infrastructure Co - - - 68,000 (68,000) 272,000 - Total Expenses $ 9,920 $ 15,226 $ 5,306 $ 119,759 $ (104,533) $ 479,036 3.18 % r \\ City of Seward FUND: 417 - S.M.I.C. Enterprise Fund Line Item Revenue Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of Account Name 2009 2010 Variance Budget Variance Budget Annual Bud EF Interest Reven $ (318) $ (16) $ 302 $ - $ (16) $ - - % Amortization of C 130,886 125,758 (5,128) 125,758 - 503,032 25.00 Moorage - 196 196 656 (460) 2,625 7.47 Boat Lift Fees 18,587 6,395 (12,192) 28,750 (22,355) 115,000 5.56 Storage Fees 24,661 46,990 22,329 22,500 24,490 90,000 52.21 Wharfage - - - 813 (813) 3,250 - Land Rents & Leas 17,926 21,328 3,402 17,747 3,581 70,986 30.05 Labor and Service 165 120 (45) 250 (130) 1,000 12.00 Misc. Harbor Reve - 64 64 - 64 - - Harbor Power Sale 16,616 1,823 (14,793) 5,000 (3,177) 20,000 9.12 Total Revenue $ 208,522 $ 202,658 $ (5,865) $ 201,473 $ 1,185 $ 805,893 25.15 % \`3 City of Seward FUND: 417 - S.M.I.C. Enterprise Fund Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of Account Name 2009 2010 Variance Budget Variance Budget Annual Bud Salaries $ 16,199 $ 15,645 $ (554) $ 10,472 $ 5,173 $ 41,888 37.35 % Overtime 321 86 (235) 831 (745) 3,322 2.59 Leave Time 1,692 1,232 (460) 1,079 153 4,317 28.55 Retirement Benefi 1,682 1,907 224 890 1,016 3,561 53.54 Health Insurance 754 - (754) 3,693 (3,693) 14,773 - Workers' Comp 1,304 1,244 (61) 631 613 2,523 49.30 Medicare 240 228 (11) 189 40 754 30.25 Total Persnl Sery 22,192 20,342 (1,850) 17,785 2,558 71,138 28.60 Advertising - - - 250 (250) 1,000 - Communications 24 - (24) - - - - Legal 11,444 1,943 (9,501) 2,000 (57) 8,000 24.29 Utilities 3,215 3,508 293 3,125 383 12,500 28.06 Power for Resale 12,506 2,411 (10,096) 7,500 (5,089) 30,000 8.04 Heating Fuel 58 (380) (439) 2,500 (2,880) 10,000 (3.80) Insurance 8,115 7,359 (755) 4,450 2,909 17,800 41.35 Maintenance & Rep 297 3,218 2,921 8,250 (5,032) 33,000 9.75 Contracted Servic 3,788 400 (3,388) 10,750 (10,350) 43,000 0.93 Operating Supplie 1,199 606 (593) 1,375 (769) 5,500 11.03 Gas & Lube 1,327 1,619 292 2,375 (756) 9,500 17.04 Equip,Furn,Tools - 760 760 375 385 1,500 50.68 Postage /Misc.Frei - 123 123 1,500 (1,377) 6,000 2.06 Depreciation Expe 160,630 155,584 (5,047) 155,503 81 622,010 25.01 Harbor Overhead 47,472 41,961 (5,511) 41,961 - 167,844 25.00 Harbor Allocation (29,456) (21,092) 8,364 (21,092) - (84,366) (25.00) P.I.L.T. 4,772 4,447 (325) 4,638 (190) 18,550 23.97 Reclass PILT to T (4,772) (4,447) 325 (4,638) 190 (18,550) (23.97) Principal - - - 13,774 (13,774) 55,094 - Interest Expense - - - 930 (930) 3,719 Total Expenses $ 242,813 $ 218,362 $ (24,451) $ 253,310 $ (34,948) $ 1,013,239 21.55 % 1 1 i City of Seward FUND: 501 - Electric Fund Line Item Revenue Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of Account Name 2009 2010 Variance Budget Variance Budget Annual Bud Assessment Revenu $ 75 $ 215 $ 139 $ 650 $ (435) $ 2,600 8.26 % EF Interest Reven (2,580) 7,689 10,270 23,250 (15,561) 93,000 8.27 Amortization of C 213,891 216,095 2,204 286,391 (70,296) 1,145,564 18.86 Amort.Bond Premiu - - - 2,092 (2,092) 8,366 - Residential Sales 827,223 716,369 (110,854) 849,104 (132,736) 3,396,417 21.09 SG Service 377,723 341,943 (35,780) 431,272 (89,329) 1,725,088 19.82 LG Service Sales 816,819 715,252 (101,568) 1,072,646 (357,394) 4,290,584 16.67 Industrial Sales 202,336 181,880 (20,456) 204,871 (22,990) 819,482 22.19 Harbor Power Sale 85,371 55,344 (30,027) 61,152 (5,808) 244,607 22.63 Street & Yard Lig 18,755 18,398 (358) 18,750 (352) 75,000 24.53 Misc. Operating R 1,840 2,944 1,104 24,875 (21,931) 99,500 2.96 Total Revenue $ 2,541,453 $ 2,256,128 $ (285,325) $ 2,975,052 $ (718,924) $ 11,900,208 18.96 % 1 \' City of Seward FUND: 501 - Electric Fund Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of Account Name 2009 2010 Variance Budget Variance Budget Annual Bud Salaries $ 147,789 $ 173,163 $ 25,374 $ 197,312 $ (24,149) $ 789,248 21.94 % Overtime 7,868 24,071 16,202 12,704 11,366 50,817 47.37 Standby Time 20,207 22,081 1,873 20,219 1,862 80,876 27.30 Electric Meal All 166 2,170 2,003 3,271 (1,101) 13,083 16.59 Unemployment Wage - 1,067 1,067 750 317 3,000 35.58 Leave Time 14,893 16,455 1,562 18,002 (1,546) 72,007 22.85 Retirement Benefi 22,793 24,662 1,869 31,949 (7,287) 127,797 19.30 Health Insurance 32,072 37,406 5,334 37,812 (406) 151,248 24.73 Workers' Comp 11,159 17,780 6,621 23,223 (5,443) 92,893 19.14 Medicare 4,168 3,344 (824) 4,189 (845) 16,757 19.96 Union Benefits 4,778 4,067 (711) 5,000 (933) 20,000 20.34 Sal.& Ben.w /o cre - (1,874) (1,874) (50,000) 48,126 (200,000) (0.94) Total Persnl Sery 265,894 324,392 58,498 304,432 19,960 1,217,726 26.64 Advertising 652 - (652) 875 (875) 3,500 - Subscriptions/Due 19,943 15,723 (4,219) 7,875 7,848 31,500 49.92 Travel /Subsistenc 17,050 3,317 (13,733) 20,375 (17,058) 81,500 4.07 Communications 2,215 3,926 1,711 9,500 (5,574) 38,000 10.33 Education /Trainin 217 2,228 2,011 4,875 (2,647) 19,500 11.43 Legal 1,918 3,386 1,468 30,875 (27,489) 123,500 2.74 Other Spec Servic 2,500 2,500 - 3,750 (1,250) 15,000 16.67 Utilities 5,388 9,175 3,788 15,500 (6,325) 62,000 14.80 Power for Resale 1,459,080 1,098,099 (360,981) 1,225,000 (126,901) 4,900,000 22.41 Heating Fuel 1,748 4,543 2,795 2,500 2,043 10,000 45.43 Fuel for Generato 17,247 97,259 80,012 11,250 86,009 45,000 216.13 Rents & Leases 7,629 67 (7,562) 12,250 (12,183) 49,000 0.14 Insurance 33,722 33,799 78 18,500 15,299 74,000 45.67 Maintenance & Rep 3,017 13,197 10,180 34,050 (20,853) 136,200 9.69 Contracted Servic 36,503 12,963 (23,540) 150,000 (137,038) 600,000 2.16 Vehicle Supplies - 101 101 625 (524) 2,500 4.05 Operating Supplie 33,599 89,738 56,140 84,375 5,363 337,500 26.59 Oper.Supp.w /o cre - (1,836) (1,836) (50,000) 48,164 (200,000) (0.92) Gas & Lube 6,684 6,188 (497) 10,375 (4,187) 41,500 14.91 Testing - - - 1,288 (1,288) 5,150 - Equip,Furn,Tools 9,660 1,243 (8,418) 5,625 (4,382) 22,500 5.52 Safety Equip /Supp 371 2,845 2,474 2,125 720 8,500 33.47 Postage /Misc.Frei 3,399 1,557 (1,842) 4,638 (3,081) 18,550 8.39 Equipment Rental - - - 6,925 (6,925) 27,700 - Motor Pool Rent 19,250 40,750 21,500 40,750 - 163,000 25.00 Util. Deposit Int 337 279 (58) 342 (62) 1,367 20.44 Depreciation Expe 353,595 359,508 5,913 360,416 (908) 1,441,663 24.94 Bad Debt Expense 22,100 - (22,100) 6,250 (6,250) 25,000 - Genl Govt Admin F 203,247 203,821 574 203,821 - 815,283 25.00 P.I.L.T. 186,405 162,570 (23,835) 213,014 (50,443) 852,054 19.08 City of Seward FUND: 501 - Electric Fund Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of Account Name 2009 2010 Variance Budget Variance Budget Annual Bud Reclass PILT to T $ (186,405) $ (162,570) $ 23,835 $ (213,014) $ 50,443 $ (852,054) (19.08)% Bank,credit card 4,538 4,546 8 12,500 (7,954) 50,000 9.09 Misc. Expenses 411 (200) (611) 2,125 (2,325) 8,500 (2.35) Principal - - - 78,750 (78,750) 315,000 - Interest Expense - - - 113,027 (113,027) 452,107 - Amort.BondlssueCo - - - 880 (880) 3,521 - Infrastructure Co - - - 145,000 (145,000) 580,000 - Total Expenses $ 2,531,911 $ 2,333,114 $ (198,797) $ 2,881,442 $ (548,328) $ 11,525,767 20.24 % fl City of Seward FUND: 701 - Water Enterprise Fund Line Item Revenue Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of Account Name 2009 2010 Variance Budget Variance Budget Annual Bud EF Interest Reven $ 19,275 $ 5,612 $ (13,662) $ 17,000 $ (11,388) $ 68,000 8.25 Amortization of C 8,700 7,360 (1,340) 7,360 - 29,439 25.00 Residential Sales 87,457 91,306 3,849 94,320 (3,014) 377,280 24.20 SG Service 18,647 19,231 584 29,344 (10,113) 117,376 16.38 LG Service Sales 30,489 36,952 6,462 39,300 (2,348) 157,200 23.51 SMIC Sales 20,108 12,716 (7,392) 15,720 (3,004) 62,880 20.22 Industrial Sales 10,679 19,154 8,475 34,060 (14,906) 136,240 14.06 Ship Water - - - 20,960 (20,960) 83,840 - Misc. Operating R 14,193 16,286 2,093 15,125 1,161 60,500 26.92 Total Revenue $ 209,549 $ 208,618 $ (931) $ 273,189 $ (64,571) $ 1,092,755 19.09 % City of Seward FUND: 701 - Water Enterprise Fund Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of Account Name 2009 2010 Variance Budget Variance Budget Annual Bud Salaries $ 39,454 $ 40,113 $ 658 $ 48,745 $ (8,632) $ 194,980 20.57 % Overtime 2,855 2,926 71 1,001 1,925 4,005 73.07 Standby Time 1,810 2,340 530 2,394 (54) 9,576 24.44 Leave Time 4,595 4,397 (199) 5,593 (1,197) 22,373 19.65 In Lieu of FICA - - - 124 (124) 494 - Retirement Benefi 8,960 9,162 203 12,113 (2,951) 48,453 18.91 Health Insurance 7,226 7,429 203 14,899 (7,470) 59,597 12.47 Workers' Comp 1,846 2,435 589 3,210 (775) 12,840 18.96 Medicare 690 562 (128) 708 (146) 2,833 19.84 Total Persnl Sery 67,437 69,364 1,927 88,788 (19,424) 355,151 19.53 Advertising - 191 191 250 (59) 1,000 19.10 Subscriptions /Due 318 250 (68) 300 (50) 1,200 20.83 Travel /Subsistenc 31 - (31) 1,375 (1,375) 5,500 - Communications 954 1,679 725 1,750 (71) 7,000 23.98 Education /Trainin 417 394 (23) 1,375 (981) 5,500 7.16 Legal - - - 2,500 (2,500) 10,000 - Utilities 16,529 16,700 171 40,000 (23,300) 160,000 10.44 Heating Fuel - - - 250 (250) 1,000 - Insurance 2,815 2,522 (294) 2,500 22 10,000 25.22 Maintenance & Rep 2,352 2,366 14 16,500 (14,134) 66,000 3.58 Contracted Servic 7,865 8,487 622 41,250 (32,763) 165,000 5.14 Operating Supplie 1,972 4,284 2,312 8,500 (4,216) 34,000 12.60 Gas & Lube 2,658 1,524 (1,134) 2,150 (626) 8,600 17.72 Testing 870 1,370 500 3,125 (1,755) 12,500 10.96 Equip,Furn,Tools 747 113 (635) 3,000 (2,887) 12,000 0.94 Safety Equip /Supp 370 55 (315) 1,750 (1,695) 7,000 0.78 Postage /Misc.Frei 1,009 454 (555) 1,375 (921) 5,500 8.25 Equipment Rental - - - 1,500 (1,500) 6,000 - Motor Pool Rent 1,000 - (1,000) - - - - Depreciation Expe 53,727 51,151 (2,576) 50,609 542 202,436 25.27 Bad Debt Expense 2,062 - (2,062) 500 (500) 2,000 - Genl Govt Admin F 56,070 56,229 159 56,229 - 224,914 25.00 P.I.L.T. 14,526 15,652 1,126 19,040 (3,388) 76,160 20.55 Reclass PILT to T (14,526) (15,652) (1,126) (19,040) 3,388 (76,160) (20.55) Bank,credit card 389 476 87 2,000 (1,524) 8,000 5.95 Misc. Expenses 198 340 142 375 (35) 1,500 22.67 Principal - - - 35,107 (35,107) 140,427 - Interest Expense (73,937) (71,377) 2,560 12,177 (83,554) 48,708 (146.54) Infrastructure Co - - - 10,000 (10,000) 40,000 - Capital Equipment 12,457 - (12,457) - - - - Total Expenses $ 158,309 $ 146,570 $ (11,740) $ 385,234 $ (238,664) $ 1,540,936 9.51 % \\C:\ City of Seward FUND: 703 - Wastewater Enterprise Fund Line Item Revenue Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of Account Name 2009 2010 Variance Budget Variance Budget Annual Bud EF Interest Reven $ (169) $ 296 $ 465 $ 6,550 $ (6,254) $ 26,200 1.13 % Amortization of C 54,931 53,914 (1,016) 53,914 - 215,657 25.00 Residential Sales 108,397 113,155 4,759 115,280 (2,125) 461,120 24.54 SG Service 20,313 22,877 2,564 27,772 (4,895) 111,088 20.59 LG Service Sales 37,615 42,303 4,688 47,160 (4,857) 188,640 22.43 SMIC Sales 13,666 12,281 (1,385) 10,480 1,801 41,920 29.30 Misc. Operating R 1,971 - (1,971) 500 (500) 2,000 - Total Revenue $ 236,724 $ 244,827 $ 8,103 $ 261,656 $ (16,829) $ 1,046,625 23.39 % City of Seward FUND: 703 - Wastewater Enterprise Fund Line Item Expenditure Summary by Fund Through March, 25% of year has expired THROUGH MARCH ANNUAL Actual YTD Budget Annual % of Account Name 2009 2010 Variance Budget Variance Budget Annual Bud Salaries $ 32,422 $ 39,366 $ 6,944 $ 35,338 $ 4,028 $ 141,353 27.85 % Overtime 839 3,641 2,802 702 2,939 2,809 129.61 Standby Time 1,810 1,533 (277) 1,438 95 5,751 26.65 Leave Time 3,707 4,275 568 4,014 261 16,054 26.63 In Lieu of FICA - - - 124 (124) 494 - Retirement Benefi 7,317 8,977 1,659 8,714 263 34,855 25.75 Health Insurance 7,226 7,429 203 10,283 (2,854) 41,131 18.06 Workers' Comp 1,374 2,454 1,080 4,001 (1,547) 16,004 15.33 Medicare 423 557 134 484 73 1,937 28.76 Total Persnl Sery 55,119 68,231 13,112 65,097 3,134 260,388 26.20 Advertising - - - 125 (125) 500 - Subscriptions/Due 17 2,657 2,640 250 2,407 1,000 265.67 Travel /Subsistenc 31 35 4 750 (715) 3,000 1.16 Communications 794 1,073 280 1,375 (302) 5,500 19.52 Education /Trainin 100 - (100) 875 (875) 3,500 - Legal - - - 1,250 (1,250) 5,000 - Utilities 20,990 23,359 2,368 26,250 (2,891) 105,000 22.25 Heating Fuel 5,251 - (5,251) 400 (400) 1,600 - Rents & Leases - - - 125 (125) 500 - Insurance 3,807 3,616 (191) 2,125 1,491 8,500 42.54 Maintenance & Rep 986 6,542 5,556 20,000 (13,458) 80,000 8.18 Contracted Servic - 14,873 14,873 18,750 (3,877) 75,000 19.83 Library Bks.& Mat 13 - (13) - - - - Operating Supplie 1,915 4,859 2,944 4,000 859 16,000 30.37 Gas & Lube 2,658 1,217 (1,441) 1,938 (721) 7,750 15.70 Testing 1,735 2,380 645 4,500 (2,120) 18,000 13.22 Equip,Furn,Tools 1,102 - (1,102) 1,500 (1,500) 6,000 - Safety Equip /Supp 196 - (196) 300 (300) 1,200 - Postage/Misc.Frei 645 112 (534) 1,300 (1,188) 5,200 2.15 Equipment Rental - - - 1,250 (1,250) 5,000 - Motor Pool Rent 1,000 - (1,000) - - - - Depreciation Expe 70,107 69,152 (955) 69,152 - 276,609 25.00 Bad Debt Expense 2,650 - (2,650) 325 (325) 1,300 - Genl Govt Admin F 34,242 34,338 97 34,338 - 137,353 25.00 P.I.L.T. 14,557 15,249 692 15,360 (111) 61,440 24.82 Reclass PILT to T (14,557) (15,249) (692) (15,360) 111 (61,440) (24.82) Bank,credit card 477 566 89 2,000 (1,434) 8,000 7.07 Misc. Expenses 2,293 - (2,293) 250 (250) 1,000 - Principal - - - 14,604 (14,604) 58,417 - Interest Expense - - - 901 (901) 3,603 - Infrastructure Co - - - 5,000 (5,000) 20,000 - Total Expenses $ 206,127 $ 233,009 $ 26,882 $ 278,730 $ (45,721) $ 1,114,920 20.90 % \a\ i& ot Gam. 80 ./A"c.e Fi` h, .: a r L tw )1444141A A 1"*" G"°ti ' ALS4 ALS 13- May -10 12:56 PM City of Seward Audit Lead Sheet as of O'3l i o FUND: 001 - Central Treasury Adj Entry Reclas Sub Last Year This Year This Year Debit/ Adjusted Debit GL Acct Description Balance Budget Balance Credit Balance Credi ASSETS: 1020 Cash- Treasury $ 3,816,235.39 $ - $ 140,758.34 $ - $ - $ - 1030 0010 Investments 15,925,385.14 - 15,967,013.42 - - - 1300 0101 General Fund (6,595,943.36) - (5,906,863.40) - - - 1300 0102 Motor Pool Fund (826,600.50) - (1,079,157.77) - - - 1300 0103 Capital Acquistion (276,767.89) - (251,527.89) - - - 1300 0104 Compensated Leave (432,065.30) - (432,065.30) - - - 1300 0203 St. & Sidewalk Bond (11,236.12) - (11,236.12) - - - 1300 0208 Lawing /Ft.Ray.T -Line (630,640.10) - (630,640.10) - - - 1300 0215 ALPAR (445.54) - (445.54) - - - 1300 0220 Two Lakes Park (2,520.19) - (2,520.19) - - - 1300 0271 FY97 Muni Grants 77,286.09 - (77,286.09) - - - 1300 0274 Sm Boat Harbor Exp (291,468.30) - 77,530.05 - - - 1300 0276 B Street Dock 9,075.66 - 28,108.90 - - - 1300 0315 SBH Repair /Renovate (11,537.41) - (11,537.41) - - - 1300 0401 Harbor Fund (1,160,728.76) - (851,367.26) - - - 1300 0402 Harbor MRRF Fund (573,252.50) - (960,665.00) - - - 1300 0403 Parking Revenue Fund (412,074.01) - (382,527.75) - - - 1300 0417 SMIC Operations (18,917.87) - (30,502.69) - - - 1300 0501 Electric Fund (1,334,884.33) - (1,046,393.91) - - - 1300 0502 Electric MRRF (874,233.74) - (910,362.07) - - - 1300 0505 Stndby Elec Generatr (3,008,793.69) - (776,118.49) - - - 1300 0600 Fourth & Adams Park (8,523.98) - (8,523.98) - - - 1300 0626 Library /Museum CP 12,462.50 - - - - - 1300 0660 Public Safety 1,913.50 - 1,913.50 - - - 1300 0666 NRCS Levee /Road 99,476.86 - 61,488.66 - - - 1300 0668 Networking, Web Page (75,340.78) - (32,468.32) - - - 1300 0670 Hospital Grants (129,347.98) - 617,084.39 - - - 1300 0700 Water MRRF (4,019.00) - (4,019.00) - - - 1300 0701 Water Fund (1,564,108.18) - (1,550,219.40) - - - 1300 0702 Wastewater MRRF (163,938.31) - (163,938.31) - - - 1300 0703 Wastewater Ent. Fund (395,033.27) - (397,361.87) - - - 1300 0704 Forest Acres /Gateway (30,662.62) - (30,662.62) - - - 1300 0706 B/U Gen & Lift Sta #3 (23,882.01) - (23,882.01) - - - 1300 0708 Fire Hydrant Phase 2 (61,912.00) - (61,912.00) - - - 1300 0713 3rd Ave Water Main (45,000.27) - (45,000.27) - - - 1300 0800 Seward Mtn Haven - - (875,000.00) - - - 1300 0801 Hospital Debt Svc. (542,015.23) - 119,076.24 - - - 1300 0804 Teen Council Fund (41,714.69) - (41,382.51) - - - 1300 0806 Harbor Revenue Bond (383,161.89) - (383,886.31) - - - 1300 0810 Hoben Park (18,124.79) - (18,124.79) - - - 1300 0811 Parks Capital Projec (7,293.15) - (7,293.15) - - - 1300 0826 Library S.R.Projects (15,909.05) - (88,593.39) - - - \Aa, ALS4 ALS 13- May -10 12:56 PM City of Seward Audit Lead Sheet as of FUND: 001 - Central Treasury Adj Entry Reclas Sub Last Year This Year This Year Debit/ Adjusted Debit GL Acct Description Balance Budget Balance Credit Balance Credi 1300 0851 Fire Dept. Grants $ (580.84) $ - $ - $ - $ - $ - 1300 0866 Natural Disasters 30,842.51 - 86,998.73 - - - - - 6,487.32 - - - \u\3 ( n 9 i r- (( ‘ \\,,,,, i f k ir-A\ E j a r . l SEAN PARNELL, GOVERNOR L L �.n. -, t A i OFFICE OF THE GOVERNOR I PO. BOX 110020 JUNEAU, ALASKA 99811-0020 TELEPHONE: (907) 465 -4660 OFFICE OF MANAGEMENT AND BUDGET I FAX: (907) 465 -3640 May 8, 2010 Mr. Phillip Oates City Manager City of Seward P.O. Box 167 Seward, AK 99664 Re: Support and Summarization of Seward Capital Projects Dear Mr. Oates, Thank you for your letter to Governor Parnell dated April 29, 2010, regarding the information summarization of the City of Seward's capital budget projects. As you know, the 26th Legislature has adjourned and passed several appropriation bills. The Governor will review each budget item and the information we have regarding specific projects. You are welcome to provide additional information on the request directly to the Office of Management and Budget at P.O. Box 110020, Juneau, AK 99811 -0020, or via email to Karen.rehfcldnalaska.gov. OMB can also be contacted at 907- 465 -4660 or by fax 907- 465 -3640. The Governor is very concerned about the level of spending in the capital budget because oil prices and revenues can be volatile. He is committed to a reasonable budget that spends less, creates jobs, brings additional private - sector investment, and saves more for the future. His action regarding specific projects will be taken with these concerns in mind. Thank you, again, for writing. Sincerely, f°D E f(`� Ell V y(-- MAY 1 3 2010 _J/ Karen J. Rehfeld Director CITY OF SEWARD P° CITY M'- .NAGER .C." 01 A32LH 1 ' , L 1 ` ‘, printed on recycled paper CITY COUNCIL MEETINGS/WORK SESSIONS SCHEDULED FOR MAY AND JUNE As of today MAY Monday, May 10, 2010 at 7:00 pm REGULAR CITY COUNCIL MEETING Monday, May 24, 2010 at 5:00 pm WS/Results of the Economic Development Study Monday, May 24, 2010 at 6:00 pm WS/Results of the 2009 Audit Monday, May 24, 2010 at 7:00 pm REGULAR CITY COUNCIL MEETING Thursday, May 27, 2010 at 5:00 pm WS/Library/Museum Funding and Options Thursday, May 27, 2010 at 7:00 pm WS /1 Title 7 changes and PACAB recommendations JUNE Monday, June 7, 2010 at 7:00 pm WS/Navigability Issues Invite: Christy Terry, Dan Mahalak, Bill Williamson Monday, June 14, 2010 at 7:00 pm REGULAR CITY COUNCIL MEETING Monday, June 21, 2010 at 7:00 pm WS /2 " Title 7 changes and PACAB recommendations Monday, June 28, 2010 at 5:00 pm WS/Wellness Initiatives Monday, June 28, 2010 at 7:00 pm REGULAR CITY COUNCIL MEETING OTHERS TO BE SCHEDULED LATER... - -land sale and lease policies STREET •� p , 1 oiSIREEi ' T Free Seward Shuttle Times L , i MARATHON D dVE g i t .1„ Cruise Ship Days i r� MET _ Id 9 E, I pcgi 10- - �� yg p Sewardcom j LFL . V LI ltasio. Si /mi l- s h K FLOAT !. u ►:� 1,1 NFLOAT 0 8:00 amto6:00pm _ FFLOAT II E T I I a o OAT Times are listed as past the hour. / a cFLOAT PROAT a' FLOAT °FL° T Cruise Ship Dock: 00, 15, 30 & 45 AFLOAT NFioA d I - -- FLOAT NFLOK `"t _\ _, Railroad Depot: 05, 20, 35 & 50 to Terry's Fish and Chips: 05, 20, 35 & 50 DS1 EET i D Street & 3rd (Seaman's Mission): 10, 25, 40 & 55 <6 .! T REES � City of Seward Q r, 3rd & Jefferson St: 12, 27, 42 & 57 8MEET _ c Alaska A Kawabe Park: 13, 28, 43 & 58 IRO( IgEF z T Sea Life Center: 00 15 30 & 45 Q ® /_. 04, 19, Ballaine Blvd & Adams St: 04 19 34 & 49 1 �N� SIREN _ N Ballaine Blvd & Madison St: 06, 21, 36 & 51 .- F ii _ii____, CHURCH � Q Ballaine Blvd & 4 Ave: 08, 23, 38 & 53 STREET ►'� ! ® Harbormasters: 10, 25, 40 & 55 rT 0 °i Cruise Ship Dock: 00, 15, 30 & 45 s e YA`°7'FGrot me 7 ci © I I Miles L- DEAR D fi 1 1 a t ( Free Seward Shuttle Times e RIVE a g AMRATN°N D1SVE G ' 1 For Non- Cruise Ship Days 1. ( 5 g RESU RRELTfON �� i I STREET � � RLA� / e Seward ®co x ltasi 5 titet _ ( LO - , - 4 K FFO►r • nTOAT . FFLOAT 0 8:00 am to 6:00 pm Nile J 51REE1 W I - a EFT I Times are listed as past the hour ilmall,c) • „ e D FTilAT i „, , trRE c FI DAr v FLOSS - � - Q �FFOArTN °F _ Cruise Ship Dock: 00 & 30 - - - S FLOAT N no” Pp p Railroad Depot: 05 & 35 DUREN SIRE " Terry's Fish and Chips: 05 & 35 tr DSTI I. ot D Street & 3rd Ave (seaman's Mission): 10 & 40 cDTi E T City of Seward -� DDTREFT �• A laska 3rd & Jefferson St: 12 & 42 0 1 Kawabe Park: 13 & 43 Li E = W § - = 1 W Q � Sea Life Center: 15 & 45 _ 1 Ballaine Blvd & Adams St: 19 & 49 IDIE: T - s N Ballaine Blvd & Madison St: 21 & 51 E T W _ S S N I smEEt Ballaine Blvd & 4th Ave: 23 & 53 ® Harbormasters: 25 & 55 W • . Cruise Ship Dock: 30 & 00 8 Fr ," 0.5 �, ,�� ® 1 Miles , 2 Shuttle Stop ,ofstis. „.....,...vit - t ligiOl" ) Seward.,com Seward Shuttle Ridership.xls Date: May 15 - 21, 2010 Sat Sun Mon 'rues I Wed Thurs Fri Ship 0 I 571 I 0 I 0 1 0 0 1 0 Local 28 1 7 I 20 I 25 1 92 0 I 0 Total 28 I 578 I 20 I 25 I 92 0 I 0 743 I 1 Date: May22- 28,2010 1 Sat 1 Sun 1 Mon 1 Tues 1 Wed I Thurs 1 Fn Ship 0 1 0 I 0 I 0 I 0 I 0 I 0 Local 0 I 0 I 0 1 0 1 0 I 0 I 0 Total 0 1 0 1 0 1 0 1 0 1 0 1 0 0 I I Date: May 29 - 31, 2010 1 1 Sat 1 Sun 1 Mon 1 Tues 1 Wed 1 Thurs I Fri Ship 0 I 0 I 0 I 0 1 0 I 0 I 0 Local 0 I 0 1 0 I 0 1 0 1 0 I 0 Total 0 1 0 1 0 1 0 1 0 1 0 1 0 0 I I Date: 1 1 Sat 1 Sun 1 Mon 1 Tues 1 Wed 1 Thurs 1 Fri Ship 0 I 0 I 0 I 0 1 0 1 0 I 0 Local 0 1 0 I 0 1 0 I 0 1 0 I 0 Total 0 1 0 1 0 1 0 1 0 1 0 1 0 0 Date: I Sat 1 Sun 1 Mon 1 Tues 1 Wed 1 Thurs Fri Ship 0 I 0 1 0 1 0 1 0 I 0 I 0 Local 0 I 0 I 0 1 0 1 0 I 0 I 0 Total 0 1 0 1 0 1 0 1 0 1 0 1 0 0 I (Total for Month of May: 743 1 May 1aC\ 2010 Cruise Ship Schedule I Date 1 Day 1 Vessel Name I Company 1 ETA/ETD 1 PAX 1 CREW 05/16/10 SUN RYNDAM Holland America 0600 -2000 1258 588 05/21/10 FRI MILLENNIUM Celebrity 0300 -2100 2034 1000 05/23/10 SUN STATENDAM Holland America 0600 -2000 1258 580 05/28/10 FRI RADIANCE Royal Caribbean 0300 -2100 2501 857 05/30/10 SUN RYNDAM Holland America 0600 -2000 1258 588 05/31/10 MON ROYAL PRINCESS* Princess 0800 -1800 688 373 06/04/10 FRI MILLENNIUM Celebrity 0300 -2100 2034 1000 06/06/10 SUN STATENDAM Holland America 0600 -2000 1258 580 06/10/10 THURS SILVER SHADOW Silver Sea 0800 -1900 382 295 06/11/10 FRI RADIANCE Royal Caribbean 0300 -2100 2501 857 06/13/10 SUN RYNDAM Holland America 0600 -2000 1258 588 06/14/10 MON ROYAL PRINCESS* Princess 0800 -1800 688 373 06/18/10 FRI MILLENNIUM Celebrity 0200 -2130 2034 1000 06/20/10 SUN STATENDAM Holland America 0600 -2000 1258 580 06/23/10 WED SEVEN SEAS NAVIGATOR Regent Seven Seas 0800 -1700 490 345 06/25/10 FRI RADIANCE Royal Caribbean 0300 -2100 2501 857 06/27/10 SUN RYNDAM Holland America 0600 -2000 1258 588 06/28/10 MON ROYAL PRINCESS* Princess 0800 -1800 688 373 07/02/10 FRI MILLENNIUM Celebrity 0200 -2100 2034 1000 07/04/10 SUN STATENDAM Holland America 0600 -2000 1258 580 07/07/10 WED SEVEN SEAS NAVIGATOR Regent Seven Seas 0800 -1700 490 345 07/09/10 FRI RADIANCE Royal Caribbean 0300 -2100 2501 857 07/11/10 SUN RYNDAM Holland America 0600 -2000 1258 588 07/12/10 MON ROYAL PRINCESS* Princess 0800 -1800 688 373 07/16/10 FRI MILLENNIUM Celebrity 0200 -2100 2034 1000 07/18/10 SUN STATENDAM Holland America 0600 -2000 1258 580 07/21/10 WED SEVEN SEAS NAVIGATOR Regent Seven Seas 0800 -1700 490 345 07/23/10 FRI RADIANCE Royal Caribbean 0300 -2100 2501 857 07/25/10 SUN RYNDAM Holland America 0600 -2000 1258 588 07/26/10 MON ROYAL PRINCESS* Princess 0800 -1800 688 373 07/30/10 FRI MILLENNIUM Celebrity 0200 -2100 2034 1000 08/01/10 SUN STATENDAM Holland America 0600 -2000 1258 580 08/04/10 WED SEVEN SEAS NAVIGATOR Regent Seven Seas 0800 -1700 490 345 08/06/10 FRI RADIANCE Royal Caribbean 0300 -2100 2501 857 08/08/10 SUN RYNDAM Holland America 0600 -2000 1258 588 08/09/10 MON ROYAL PRINCESS* Princess 0800 -1800 688 373 08/13/10 FRI MILLENNIUM Celebrity 0200 -2100 2034 1000 08/13/10 FRI SILVER SHADOW Silver Sea 0800 -1900 382 295 08/15/10 SUN STATENDAM Holland America 0600 -2000 1258 580 08/18/10 WED SEVEN SEAS NAVIGATOR Regent Seven Seas 0800 -1700 490 345 08/20/10 FRI RADIANCE Royal Caribbean 0300 -2100 2501 857 08/22/10 SUN RYNDAM Holland America 0600 -2000 1258 588 08/23/10 MON ROYAL PRINCESS* Princess 0800 -1800 688 373 08/27/10 FRI MILLENNIUM Celebrity 0200 -2100 2034 1000 08/27/10 FRI SILVER SHADOW Silver Sea 0800 -1900 382 295 08/29/10 SUN STATENDAM Holland America 0600 -2000 1258 580 09/01/10 WED SEVEN SEAS NAVIGATOR Regent Seven Seas 0800 -1700 490 345 09/03/10 FRI RADIANCE Royal Caribbean 0300 -2100 2501 857 09/05/10 SUN RYNDAM Holland America 0600 -2000 1258 588 09/06/10 MON ROYAL PRINCESS* Princess 0800 -1800 688 373 09/10/10 FRI MILLENNIUM Celebrity 0200 -2100 2034 1000 09/12/10 SUN STATENDAM Holland America 0600 -2000 1258 580 09/15/10 WED SEVEN SEAS NAVIGATOR Regent Seven Seas 0800 -1700 490 345 TOTAL 53 Calls incl. 8 Ports of Call 71,038 32,652 Passenger potential 136572 \�1t, May 2010 May 2010 June 2010 S M S M T W T F S T W T S M T W T F S 2 3 4 5 6 7 8 6 7 8 9 10 11 12 9 10 11 12 13 14 15 13 14 15 16 17 18 19 16 17 18 19 20 21 22 20 21 22 23 24 25 26 23 24 25 26 27 28 29 27 28 29 30 30 31 Monday Tuesday Wednesday Thursday Friday May 3 4 5 6 7 6:OOpm Alaska Pipeline KPB Meeting 12:OOpm PACAB WS 7:30pm P&Z Project 12:30pm PACAB Meeting Meeting - Canceled I 10 11 12 13 14 7:OOpm City Council 6:OOpm Road Service 6:30pm Historic 12:OOpm Seward Meeting Management Preservation Community Board Meeting Meeting Library & Museum KPB Building 6:30pm Joint Planning and Committee Zoning (Library Commission/ Port Basement) and Commerce Advisory Board Work Session (Fir' 17 18 19 20 21 6:30pm P &Z Work Session 12:OOpm PACAB Work 9:OOam Social Security Session Rep 24 25 26 27 28 X00pm CC WS :05 Opm CC WS 6:OOpm CC WS 7:OOpm CC WS (Title 7 - 7:OOpm City Council 1st WS) Meeting Memorial Day Offices Co 11 Nanci Richey 1 5/20/2010 10:18 AM \3\ J une 2010 June 2010 July 2010 S M T W T F S S M T W T F S 6 7 8 9 10 11 12 4 5 6 7 8 910 13 14 15 16 17 18 19 11 12 13 14 15 16 17 20 21 22 23 24 25 26 18 19 20 21 22 23 24 27 28 29 30 25 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday June 1 2 3 4 7:30pm P &Z Meeting 12:OOpm PACAB Meeting • 7 8 9 10 11 7:(7pm CC WS 12:OOpm Seward Community Library & Muse Building Committee (Library Basement) 14 15 16 17 18 7:OOpm City Council 6:30pm P &Z Work Session 12:OOpm PACAB Work 9:OOam Social Security M eeting Session Rep 6:30pm Historic Preservation Meeting 1 22 23 24 25 7:00pm CC WS ( PACAB Titl 7) 28 29 30 5:OOpm CC WS 7:OOpm City Council Meeting Nanci Richey 2 5/20/2010 10:18 AM