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HomeMy WebLinkAbout11082010 City Council Packet Seward City Council Agenda Packet e of seas'. ac„s,'.v * * * * * ft * it * * 4 * * * * ** los In Honor of Veteran's Day November 08 2009 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA "` - Ali- America City Mir {Please silence all cellular phones and pagers during the meeting} r November 8, 2010 7:00 p.m. Council Chambers 1. CALL TO ORDER Willard E. Dunham 2. PLEDGE OF ALLEGIANCE Mayor 3. ROLL CALL Term Expires 2011 4. CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING. Jean Bardarson [Those who have signed in will be given the first opportunity to Vice Mayor speak. Time is limited to 2 minutes per speaker and 30 minutes total Term Expires 2012 time for this agenda item.] 5. APPROVAL OF AGENDA AND CONSENT AGENDA Robert Valdatta [Approval of Consent Agenda passes all routine items indicated by Council Member asterisk ( *). Consent Agenda items are not considered separately Term Expires 2011 unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] Tom Smith Council Member 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Term Expires 2011 A. Proclamations and Awards 1. Welcome certificate for the Lions Club International District 49A Vanta Shafer mid - winter conference to be held November 11 -13, 2010.....Pg. 3 Council Member B. Borough Assembly Report Term Expires 2011 C. City Manager's Report D. City Attorney Report Marianna Keil E. Mayor Report Council Member F. Other Reports and Presentations Term Expires 2012 1. Mayor Dunham's Korean slideshow Ristine Casagranda 7. PUBLIC HEARINGS - None Council Member Term Expires 2012 8. UNFINISHED BUSINESS A. Items Postponed from Previous Agenda Phillip Oates City Manager 1. Resolution 2010 -103, Approving The City Of Seward's Calendar Year 2011 Federal Legislative Priorities .Pg. 4 Jean Lewis City Clerk 2. Resolution 2010 -104, Approving The City Of Seward's Calendar Year 2011 City Priorities P g . 9 Cheryl Brooking City Attorney City of Seward, Alaska Council Agenda November 8, 2010 Page 1 9. NEW BUSINESS B. Resolutions *1. Resolution 2010 -105, Authorizing A Contract Through December 31, 2011, With Alaska Newspapers, Inc. For Display Advertising In The Seward Phoenix Log At The Same Reduced Rate Of $335.50 Per Week Along With Other City Department Advertising Rates Staying At $11.00 Per Column Inch Pg. 16 *2. Resolution 2010 -107, Authorizing The City Manager To Accept State Of Alaska Certified Local Government Grant #10532 A Federal Grant To Provide Public Access To The Seward Cemetery Information Requesting $8881, Including $5329 Federal Share And $3552 Applicant Share In The Form Of In -Kind Volunteer Labor . Pg. 21 *3. Resolution 2010 -108, Accepting A Grant In The Amount Of $1,837.30 From The Alaska Highway Safety Office For 2010 October - December ASTEP Driving Under The Influence (DUI) Enforcement Campaign And Appropriating Funds Pg. 36 4. Resolution 2010 -109, Granting Approval To The City Manager To Submit An Application For Federal Funding To Establish A Community Health Center To Serve The Seward Community Pg. 42 C. Other New Business Items *1. Approval Of The October 11 and 25, 2010 City Council Regular Meeting Minutes, and the November 1, 2010 Special Meeting Minutes Pg. 48 2. Discussion about the Public Works Shed (Valdatta). 10. INFORMATIONAL ITEMS AND REPORTS (No action required) 1. July and August City Financials Pg. 69 2. July and August Providence Financials Pg. 71 3. Mayor Thank you letter to Chugach Electric , Pg. 76 4. Mayor letter to DNR re: Seward Recorder position Pg. 77 5. Information City website can produce P 78 11. COUNCIL COMMENTS 12. CITIZENS' COMMENTS [5 minutes per individual - Each individual has one opportunity to speak.] 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS 14. ADJOURNMENT City of Seward, Alaska Council Agenda November 8, 2010 Page 2 V01 �oF sett, City of Seward v 4 )1,, Certificate of Welcome ` \,;, "'r Awarded To: 1 L ASV" Th e Lions Club The Seward City Council would like to welcome the Lions Club District 49A to Seward for their Mid Winter Conference November 11 -13, 2010. Thank you for choosing Seward as your conference destination. We hope your visit will be a successful and productive one and that you consider us as a location again in the future. Now therefore I, Willard E. Dunham, Mayor on behalf of the Seward City Council, wish to personally welcome the Lions Club to Seward and thank them for their community and humanitarian service. Dated this 8 day of November, 2010 Willard E. Dunham, Mayor Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2010 -103 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE CITY OF SEWARD'S CALENDAR YEAR 2011 FEDERAL LEGISLATIVE PRIORITIES WHEREAS, the City annually compiles a list of projects or issues that are identified as top federal legislative priorities; and WHEREAS, the list of projects is compiled and distributed to the Alaska Congressional Delegation, the Kenai Peninsula Borough, and the City of Seward lobbyist; and WHEREAS, this resolution validates projects, prioritizes needs, and focuses the efforts of City Administration in its lobbying efforts; and WHEREAS, the passage of this resolution occurs through a public process; and WHEREAS, all projects on this list are consistent with the City Comprehensive and Strategic Plans. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The following list of legislative projects is hereby declared to be the official legislative priority list for the City of Seward for calendar year 2011: APPROPRIATIONS AND GRANTS 1. $2 million appropriation to the Army Corps of Engineers for reconnaissance and initiation of a feasibility study for flood risk reduction at Lowell Creek in Seward 2. $16 million for extending the Seward Marine Industrial Center basin breakwater to improve and increase ship moorage and loading capacity, ship repair capabilities, seafood processing operations, and barge landings 3. $3 million appropriation for bank stabilization and erosion control projects (from a Section 103 study by the U. S. Army Corps of Engineers) for the City owned Alaska SeaLife Center Building and the Lowell Point Road 4. $1 million appropriation for erosion control projects (from a Section 14 study by the U. S. Army Corps of Engineers) for the Seward Marine Industrial Center and the Alaska Railroad Dock 5. $2.25 million appropriation for Seward Community Roads for repaving road surfaces, reconstructing sidewalks, and improving roadway drainage systems 6. $175 thousand grant to complete an ADA accessible boardwalk in the Small Boat Harbor 7. $2 million grant for constructing a 100'x 80' metal building to house emergency response 4 CITY OF SEWARD, ALASKA RESOLUTION 2010 -103 Page 2 of 3 equipment, and shelter supplies at the Fort Raymond Satellite Fire Station 8. $1 million appropriation to the Army Corps of Engineers for O &M Dredging in the Seward Small Boat Harbor 9. $2.496 million in the Highway Transportation Bill for design, engineering, construction, and protection from coastal erosion for the Lowell Point Road (the sole land access to critical infrastructure, state parks, and Kenai Peninsula Borough residential housing area) 10. $15 million in the Highway Transportation Bill for extending and improving the Alaska Railroad Freight Dock in Seward 11. $250 thousand for operating the Alaska strandings network and responding to marine mammal and seabird strandings and mortalities throughout Alaska 12. $190 thousand for establishing an Alaska Climate Change Knowledge Network (ACCKN) to foster coordination among the various entities with responsibilities for collecting, interpreting, and using climate change data AUTHORIZATIONS AND BENEFICIAL LEGISLATION 1. Authorization language in the Water Resource Development Act that the $2.66 million local government cost share paid by the City of Seward to the Army Corps of Engineers satisfies the total cost share requirements for Phase 1 and Phase 2 Of the Seward Harbor Expansion Project (additional costs were incurred in a second phase of the project to correct a design deficiency by the Army Corps of Engineers) 2. Authorization language amending the Water Resources Development Act of 2007 (Public Law 110 -114, 121 STAT. 1205) as follows: a. Amending Section 5032 (1) by striking "Tunnel" from the title; (2) by striking "Long- Term" from subsection (a); (3) by striking "Long- Term" from subsection (a)(1); (4) by striking "Long- Term" from subsection (a)(2). b. Striking subsection (b) in Section 5032 and inserting language directing the Secretary to conduct a study to determine whether an alterative method of flood diversion in Lowell Canyon is feasible. Feasibility shall be determined based on risk reduction rather than cost - benefit analysis. Federal cost share for the study shall be the same as the Federal share for the original project. 3. Authorization language in the Energy Committee Public Lands Bill allowing the Secretary of Interior to enter into an Agreement with the City of Seward to use and operate the Kenai Fjords Parks Service Buildings (known locally as the Legends Building and Old Solly Building) as a conference center for the mutual benefit of local government agencies and the community of Seward. 4. Authorization language in the Water Resources Development Act or in other appropriate legislation that the area created by the Seward Harbor Navigational Improvements Project, including the 3.5 acres of disposal area, in Seward, Alaska, (described by the 7 - 4 CITY OF SEWARD, ALASKA RESOLUTION 2010 -103 Page 3 of 3 U.S. Army Corps of Engineers as "BOD Disposal Area 1") is hereby declared to be Non - navigable waters of the United States for purposes of the navigation servitude. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25 day of October, 2010. THE CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor ATTEST: Jean Lewis, CMC City Clerk (City Seal) — 6 Council Agenda Statement of sty, Meeting Date: October 25, 2010 � _ ` 4 C'c�'th u o From: Phillip Oates, City Manage q� SKP Agenda Item: Calendar Year 2011 Federal Legislative Priorities BACKGROUND & JUSTIFICATION: The City annually compiles a list of projects or issues that we identify as our top legislative priorities. The list of projects is compiled into a package that is then distributed to the Governor's Office, our legislators, the Kenai Peninsula Borough (for inclusion in their legislative package), and our lobbyist. This prioritized list validates the projects and greatly focuses the efforts of the Administration in our lobbying effort as we seek funding or other resolution through Federal government. The following list is submitted to the City Council for review and approval. A. APPROPRIATIONS AND GRANTS 1. $2 million appropriation to the Army Corps of Engineers for reconnaissance and initiation of a feasibility study for flood risk reduction at Lowell Creek in Seward 2. $16 million for extending the Seward Marine Industrial Center basin breakwater to improve and increase ship moorage and loading capacity, ship repair capabilities, seafood processing operations, and barge landings 3. $3 million appropriation for bank stabilization and erosion control projects (from a Section 103 study by the U. S. Army Corps of Engineers) for the City owned Alaska SeaLife Center Building and the Lowell Point Road 4. $1 million appropriation for erosion control projects (from a Section 14 study by the U. S. Army Corps of Engineers) for the Seward Marine Industrial Center and the Alaska Railroad Dock 5. $2.25 million appropriation for Seward Community Roads for repaving road surfaces, reconstructing sidewalks, and improving roadway drainage systems 6. $175 thousand grant to complete an ADA accessible boardwalk in the Small Boat Harbor 7. $2 million grant for constructing a 100'x 80' metal building to house emergency response equipment, and shelter supplies at the Fort Raymond Satellite Fire Station 8. $1 million appropriation to the Army Corps of Engineers for O &M Dredging in the Seward Small Boat Harbor 9. $2.496 million in the Highway Transportation Bill for design, engineering, construction, and protection from coastal erosion for the Lowell Point Road (the sole land access to critical infrastructure, state parks, and Kenai Peninsula Borough residential housing area) 10. $15 million in the Highway Transportation Bill for extending and improving the Alaska Railroad Freight Dock in Seward 11. $250 thousand for operating the Alaska strandings network and responding to marine mammal and seabird strandings and mortalities throughout Alaska 12. $190 thousand for establishing an Alaska Climate Change Knowledge Network (ACCKN) to foster coordination among the various entities with responsibilities for collecting, interpreting, and using climate change data , B. AUTHORIZATIONS AND BENEFICIAL LEGISLATION 1. Authorization language in the Water Resource Development Act that the $2.66 million local government cost share paid by the City of Seward to the Army Corps of Engineers satisfies the total cost share requirements for Phase 1 and Phase 2 Of the Seward Harbor Expansion Project (additional costs were incurred in a second phase of the project to correct a design deficiency by the Army Corps of Engineers). 2. Authorization language amending the Water Resources Development Act of 2007 (Public Law 110 -114, 121 STAT. 1205) as follows: a. Amending Section 5032 (1) by striking "Tunnel" from the title; (2) by striking "Long- Term" from subsection (a); (3) by striking "Long- Term" from subsection (a)(1); (4) by striking "Long- Term" from subsection (a)(2). b. Striking subsection (b) in Section 5032 and inserting language directing the Secretary to conduct a study to determine whether an alterative method of flood diversion in Lowell Canyon is feasible. Feasibility shall be determined based on risk reduction rather than cost - benefit analysis. Federal cost share for the study shall be the same as the Federal share for the original project. 3. Authorization language in the Energy Committee Public Lands Bill allowing the Secretary of Interior to enter into an Agreement with the City of Seward to use and operate the Kenai Fjords Parks Service Buildings (known locally as the Legends Building and Old Solly Building) as a conference center for the mutual benefit of local government agencies and the community of Seward. 4. Authorization language in the Water Resources Development Act or in other appropriate legislation that the area created by the Seward Harbor Navigational Improvements Project, including the 3.5 acres of disposal area, in Seward, Alaska, (described by the U.S. Army Corps of Engineers as "BOD Disposal Area 1 ") is hereby declared to be nonnavigable waters of the United States for purposes of the navigation servitude. INTENT: This list of priorities focuses the efforts of Administration in lobbying efforts to obtain appropriations, grants, and legislation from the Federal Government to improve the City of Seward. To qualify for most appropriations and grants, the list of Federal priorities must be approved in a public process by the City Council. CONSISTENCY CHECKLIST Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. ATTORNEY REVIEW: Yes No X RECOMMENDATION: Council approve Resolution 2010- !Oa approving the City of Seward's Calendar Year 2011 Federal Priorities. 8 Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2010 -104 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE CITY OF SEWARD'S CALENDAR YEAR 2011 CITY PRIORITIES WHEREAS, the City annually compiles a list of projects or issues that are identified as top state legislative priorities; and WHEREAS, the list of projects is compiled and distributed to the State of Alaska Legislature, Kenai Peninsula Borough, and City of Seward lobbyist; and WHEREAS, this resolution validates projects, prioritizes needs, and focuses the efforts of City Administration in its lobbying efforts; and WHEREAS, the passage of this resolution occurs through a public process; and WHEREAS, all projects on this list are consistent with the City Comprehensive and Strategic Plans. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. This list of city projects is hereby declared to be the official city priority list for the City of Seward for calendar year 2011. A. PUBLIC FACILITIES & INFRASTRUCTURE 1. $125 thousand for kitchen expansion and renovations in the Seward Senior Center 2. $2.5 million for constructing a 100' x 80' metal building to replace and relocate our existing public works shop 3. $2 million for new water storage tank and distribution system 4. $15.7 million to construct a new Public Safety Building and Jail 5. $2 million for Fort Raymond Satellite Fire Station for the construction of a 100'x 80' metal building to house emergency response equipment, shelter supplies, a communication equipment room, and an area for a backup EOC 6. $2 million for expanding the Providence Seward Hospital Medical Clinic, moving the CT scanner into the facility, increasing backup generator capacity, and improving space for primary health care 7. $229 thousand for hospital capital equipment 9 CITY OF SEWARD, ALASKA RESOLUTION 2010 -104 8. $600 thousand for wastewater infrastructure rehabilitation 9. $500 thousand to construct a new Animal Control Facility 10. $1 million for accomplishing levee maintenance and bed load removal in the Fourth of July Creek and providing better protection from flooding to the Spring Creek Correctional Center 11. $100 thousand for improving City ADA accessibility 12. $12.3 million for the Friends of the Jesse Lee Home for the restoration of the Jesse Lee Home as a statewide leadership school B. PORT, HARBOR, AND INDUSTRIAL AREA 1. $16 million for extending the Seward Marine Industrial Center basin breakwater to improve and increase ship moorage and loading capacity, ship repair capabilities, seafood processing operations, and barge landings 2. $100.5 thousand for engineering and design to replace failing infrastructure in the Seward Small Boat Harbor including A, B, C, D floats 3. $600 thousand for replacing "D" Float in the Seward Small Boat Harbor 4. $3.6 million for engineering and installation T, U, V, W floats as the final phase of East Harbor expansion 5. $200 thousand for facility security improvements to the Seward Marine Industrial Center North Dock to be in compliance with Homeland Security Facility Requirements outlined in 33 FR part 105 6. $575 thousand for building a Handicap Accessible Fish Cleaning Station in the Northeast Launch Ramp Area of the Seward Small Boat Harbor 7. $250 thousand for paving and improving drainage in the northeast parking lot of the Seward Small Boat Harbor 8. $450 thousand for paving the road and parking lot on the South Seward Small Boat Harbor Uplands area 9. $1.5 million for storm water discharge infrastructure that includes a security fence around the city vessel storage area at the Seward Marine Industrial Center 10. $2 million for dock improvements and dredging at the Seward Marine Center to prepare for the R/V Sikuliaq 11. $1.7 million for doubling the capacity of the ship lift (syncrolift) and improving dock capabilities at the Seward Marine Industrial Center 12. $15 million for expanding the Alaska Railroad freight dock 13. $175 thousand for completing construction of an ADA Boardwalk in the Small Boat Harbor from Port Avenue to the end of the South Harbor Uplands 14. $25 thousand to upgrade the Harbor Security Camera System 15. $4.5 million for completing sheet piling and adding moorage along the north side of the Seward Small Boat Harbor $150 thousand to improve public restrooms in .A. 0 CITY OF SEWARD, ALASKA RESOLUTION 2010 -104 Page 3 of 4 the Seward Small Boat Harbor 16. $500 thousand for improving the cruise ship pedestrian corridor between the Alaska Railroad Terminal and Cruise Ship Terminal. 17. $2 million for building a new water storage tank and distribution system that will establish the excess capacity that is necessary to provide water and improved fire protection to cruise ships (this funding will match approximately $2.5 million from stimulus funding and low - interest loans) 18. $275 thousand to prevent erosion that threatens a U.S. Coast Guard communication tower that transmits emergency communications to cruise ships and other marine vessels C. ELECTRIC 1. $2 million for completing the standby generator complex for the Seward Electric Utility (this project includes moving 2 each 2.5 MW generators into a new generator plant building; constructing a warehouse complex; and completing the installation of automated generator controls through a Supervisory Control and Data Acquisition — SCADA— system). 2. $12 million for upgrading the transmission line to 115KV in Seward to reduce line loss while improving efficiency and reliability of power distribution throughout the service area 3. $300 thousand for installing automatic electrical metering equipment to improve customer service, outage management, and load management 4. $85 thousand for establishing redundant capabilities for providing electrical power during emergencies to the downtown and hospital area of Seward 5. $5 million for upgrading transmission lines between Anchorage and Seward D. ROADS AND STREETS 1. $100 thousand for improving City ADA accessibility 2. $2.25 million for Seward Community Roads for repaving road surfaces, reconstructing sidewalks, and improving roadway drainage systems 3. $2.496 million for design, engineering, construction, and protection from coastal erosion for the Lowell Point Road in the City of Seward (this road provides the sole land access to critical public infrastructure, state parks, and a Kenai Peninsula Borough residential housing area) E. STUDIES AND PLANS 1. $2 million appropriation to the Army Corps of Engineers for reconnaissance and initiation of a feasibility study for flood risk reduction at Lowell Creek in Seward L CITY OF SEWARD, ALASKA RESOLUTION 2010 -104 Page 4 of 4 $60 thousand for studying the feasibility of a hydro electric plant to produce 2. renewable energy in Seward 3. $150,000 for a comprehensive flood master plan 4. $100,000 for a land study for City bench property 5. $150,000 for coastal beach erosion master plan 6. $100,000 for water and storm water master plan 7. $100,000 for road and infrastructure study of undeveloped city property) Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25th day of October, 2010. THE CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor ATTEST: Jean Lewis, CMC City Clerk (City Seal) Council Agenda Statement t { of sets. r Meeting Date: October 25, 2010 From: Phillip Oates, City Manage qeAS0 Agenda Item: Calendar Year 2011 City Priorities BACKGROUND & JUSTIFICATION: The City annually compiles a list of projects or issues that we identify as our top State and Federal legislative priorities. The list of projects is compiled into a package that is then distributed to the Governor's Office, our legislators, the Kenai Peninsula Borough (for inclusion in their legislative package), and our lobbyist. This prioritized list validates the projects and greatly focuses the efforts of the Administration in our lobbying effort as we seek funding or other resolution through State government. This year we have also compiled a list of projects that are in the planning phase and /or may qualify for grants. In order to quality for most grants, the City must include these projects on the City priority list. Many of these projects are also on the State and Federal priority list. The items excluded on the State and Federal priority list will, most likely, be added as the planning phase develops and broadens. The following list is submitted to the City Council for review and approval. A. PUBLIC FACILITIES & INFRASTRUCTURE 1. $125 thousand for kitchen expansion and renovations in the Seward Senior Center 2. $2.5 million for constructing a 100' x 80' metal building to replace and relocate our existing public works shop 3. $2 million for new water storage tank and distribution system 4. $15.7 million to construct a new Public Safety Building and Jail 5. $2 million for Fort Raymond Satellite Fire Station for the construction of a 100'x 80' metal building to house emergency response equipment, shelter supplies, a communication equipment room, and an area for a backup EOC 6. $2 million for expanding the Providence Seward Hospital Medical Clinic, moving the CT scanner into the facility, increasing backup generator capacity, and improving space for primary health care 7. $229 thousand for hospital capital equipment 8. $600 thousand for wastewater infrastructure rehabilitation 9. $500 thousand to construct a new Animal Control Facility 10. $1 million for accomplishing levee maintenance and bed load removal in the Fourth of July Creek and providing better protection from flooding to the Spring Creek Correctional Center 11. $100 thousand for improving City ADA accessibility 12. $12.3 million for the Friends of the Jesse Lee Home for the restoration of the Jesse Lee Home as a statewide leadership school i3 B. PORT, HARBOR, AND INDUSRIAL AREA 1. $16 million for extending the Seward Marine Industrial Center basin breakwater to improve and increase ship moorage and loading capacity, ship repair capabilities, seafood processing operations, and barge landings 2. $100.5 thousand for engineering and design to replace failing infrastructure in the Seward Small Boat Harbor including A, B, C, D floats 3. $600 thousand for replacing "D" Float in the Seward Small Boat Harbor 4. $3.6 million for engineering and installation T, U, V, W floats as the fmal phase of East Harbor expansion 5. $200 thousand for facility security improvements to the Seward Marine Industrial Center North Dock to be in compliance with Homeland Security Facility Requirements outlined in 33 FR part 105 6. $575 thousand for building a Handicap Accessible Fish Cleaning Station in the Northeast Launch Ramp Area of the Seward Small Boat Harbor 7. $250 thousand for paving and improving drainage in the northeast parking lot of the Seward Small Boat Harbor 8. $450 thousand for paving the road and parking lot on the South Seward Small Boat Harbor Uplands area 9. $1.5 million for storm water discharge infrastructure that includes a security fence around the city vessel storage area at the Seward Marine Industrial Center 10. $2 million for dock improvements and dredging at the Seward Marine Center to prepare for the R/V Sikuliaq 11. $1.7 million for doubling the capacity of the ship lift (syncrolift) and improving dock capabilities at the Seward Marine Industrial Center 12. $15 million for expanding the Alaska Railroad freight dock 13. $175 thousand for completing construction of an ADA Boardwalk in the Small Boat Harbor from Port Avenue to the end of the South Harbor Uplands 14. $25 thousand to upgrade the Harbor Security Camera System 15. $4.5 million for completing sheet piling and adding moorage along the north side of the Seward Small Boat Harbor 16. $150 thousand to improve public restrooms in the Seward Small Boat Harbor 17. $500 thousand for improving the cruise ship pedestrian corridor between the Alaska Railroad Terminal and Cruise Ship Terminal 18. $2 million for building a new water storage tank and distribution system that will establish the excess capacity that is necessary to provide water and improved fire protection to cruise ships (this funding will match approximately $2.5 million from stimulus funding and low- interest loans) 19. $275 thousand to prevent erosion that threatens a U.S. Coast Guard communication tower that transmits emergency communications to cruise ships and other marine vessels C. ELECTRIC 1. $2 million for completing the standby generator complex for the Seward Electric Utility (this project includes moving 2 each 2.5 MW generators into a new generator plant building; constructing a warehouse complex; and completing the installation of automated generator controls through a Supervisory Control and Data Acquisition — SCADA— system). 4 2. $12 million for upgrading the transmission line to 115KV in Seward to reduce line loss while improving efficiency and reliability of power distribution throughout the service area 3. $300 thousand for installing automatic electrical metering equipment to improve customer service, outage management, and load management 4. $85 thousand for establishing redundant capabilities for providing electrical power during emergencies to the downtown and hospital area of Seward 5. $5 million for upgrading transmission lines between Anchorage and Seward D. ROADS AND STREETS 1. $100 thousand for improving City ADA accessibility 2. $2.25 million for Seward Community Roads for repaving road surfaces, reconstructing sidewalks, and improving roadway drainage systems 3. $2.496 million for design, engineering, construction, and protection from coastal erosion for the Lowell Point Road in the City of Seward (this road provides the sole land access to critical public infrastructure, state parks, and a Kenai Peninsula Borough residential housing area) E. STUDIES AND PLANS 1. $2 million appropriation to the Army Corps of Engineers for reconnaissance and initiation of a feasibility study for flood risk reduction at Lowell Creek in Seward 2. $60 thousand for studying the feasibility of a hydro electric plant to produce renewable energy in Seward 3. $150,000 for a comprehensive flood master plan 4. $100,000 for a land study for City bench property 5. $150,000 for coastal beach erosion master plan 6. $100,000 for water and storm water master plan 7. $100,000 for road and infrastructure study of undeveloped city property) INTENT: This list of priorities focuses the efforts of Administration in lobbying efforts to obtain appropriations, grants, and legislation from State and Federal levels of government to improve the City of Seward. To qualify for most appropriations and grants, the list of City priorities must be approved in a public process by the City Council. CONSISTENCY CHECKLIST Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. ATTORNEY REVIEW: Yes No X RECOMMENDATION: Council approve Resolution 2010 -103 approving the City of Seward's Calendar Year 2011 City Priorities. A. Sponsored by: Clerk CITY OF SEWARD, ALASKA RESOLUTION 2010 -105 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING A CONTRACT THROUGH DECEMBER 31, 2011, WITH ALASKA NEWSPAPERS, INC. FOR DISPLAY ADVERTISING IN THE SEWARD PHOENIX LOG AT THE SAME REDUCED RATE OF $335.50 PER WEEK ALONG WITH OTHER CITY DEPARTMENT ADVERTISING RATES STAYING AT $11.00 PER COLUMN INCH WHEREAS, the City Clerk's Office produces, on a weekly basis, display advertisements announcing City of Seward meetings which are required by law; and WHEREAS, these ads are usually produced in the Seward Phoenix Log under the section known as the "City Calendar;'; and WHEREAS, the City's contract for advertising in The Seward Phoenix Log expires every December; and WHEREAS, the Seward Phoenix Log has provided advertising services in the past and has given the City a huge measure of flexibility in meeting deadlines in order to guarantee that advertising occurs during established code - required, and Alaska Open Meeting Law time frames; and WHEREAS, to keep the city's business, for 2010, Alaska Newspapers, Inc. had agreed to reduce rates, not only for the city calendar, but for other department's advertising needs to $11.00 per column inch; and WHEREAS, this resulted in approximately a 32% decrease for department advertising, and a 20% decrease for the city calendar advertising, taking it back to 2007 prices; and WHEREAS, it is required by charter and code and in the public interest to publish the bulk of the City's ads in a local newspaper, and The Seward Phoenix Log is currently the only regularly published newspaper within the City of Seward; and WHEREAS, this rate is the same as last year. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. It is in the public interest to approve a contract for advertising with Alaska Newspapers Inc. without full utilization of city bid procedures. CITY OF SEWARD, ALASKA RESOLUTION 2010 -105 Section 2. The City Manager is authorized to sign an advertiser's agreement with Alaska Newspapers Inc. for a flat rate of $335.50 per week for the period January 1, 2011, through December 31, 2011, with funding taken from advertising account 101 -1110 -5120. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 8 day of November, 2010. THE CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis City Clerk, CMC (City Seal) 7 Agenda Statement Meeting Date: November 8, 2010 1440 sett. From: Jean Lewis, City Clerk ro - '''••,`� 1 &asr'P Agenda Item: Annual contract for advertising with Alaska Newspapers Inc. BACKGROUND & JUSTIFICATION: Per our city code, the city must advertise in a paper of local circulation, or "newspaper of the city." Alaska Newspaper Inc. also offers optimal flexibility for submission with our deadlines and code requirements, plus provides the city with a mailed copy of the notarized proof of publication it needs. Alaska Newspapers Inc. is not asking for any increases for 2011, and the rates will stay the same as stated on the attached resolution. This contract is well under the $50,000 limit that the City Manager is authorized to sign and this money is already within the 2010/11 biennial budget that was approved. Alaska Newspapers, Inc. desires to work with the City of Seward and their citizens to help sustain one another in this economy. Being the only local published newspaper, it is in the public's best interest to accept the contract with Alaska Newspapers, Inc for 2011. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: ATTORNEY REVIEW: No FISCAL NOTE: The estimated annual rate for the city calendar is now $17,500 and is charged from Mayor /Council account 101 - 1110 -5120. This amount was incorporated into the 2010 and 2011 biennial budget. Finance RECOMMENDATION: Council approve Resolution 2010 -105, and authorize the City to sign a contract with Alaska Newspapers Inc. for the period January 1, 2011 through December 31, 2011 at a rate of $11.00 per column inch (pci) plus $5.50 affidavit charge, for the city calendar ad, and a rate of $11.00 pci for all other city advertising. 3 ADVERTISING CONTRACT Advertiser /Agency: City of Seward Ad Rep: LNE Contact: Jean Lewis Date: 10/23/2010 Billing Address: P.O. Box 167 Entered: 10/5/2010 City: Seward State: AK Zip Code: 99664 Rate Per Spot Full Total Publication Ad Type Freq. Disc. C.I. Color Color Seward Phoenix Log Display 25 11.00 0.00 0.00 335.50 Acceptance: The publisher reserves the right to reject any advertisement submitted. Cancellation of Ads: Dates and times for cancellation of ads are the same as the deadline for ad placement. Cancellations past deadline will result in a 25% charge of the total cost of the ad. Errors: Alaska Newspapers, Inc. is responsible for the first insertion only in the event of an error. Adjustments in cost will be based on how much the error materially affected the value of the ad. Full refunds for minor errors of spelling or grammar are unlikely. Liability will not exceed the cost of space occupied by the error. No adjustments are available for ads received past deadline. Discounts: All discounts are based upon prompt and timely payment of invoices. Accounts over 60 days in arrears shall have all advertising billed at open rate until such time as accounts are again current. Contracts: Alaska Newspapers, Inc., reserves the right to amend the term, conditions, rates, etc., specified in the contract upon 30 days' written notice. Continuances of advertising after the new rates or changes go into effect will constitute acceptance of those rates or changes and all other terms of the contract. Initials Agencies: A Standard agency discount of 10% is honored for recognized agencies providing and delivering camera -ready materials and payment within 30 days from the date of invoice. Initials Non - Profit: A 10% discount is offered to all non - profit agencies recognized by federal, state or local govemments. Proof of non - profit status is required. Initials Political Advertising: All political advertising must be pre -paid. Annual contract rates may not be applied. Initials Late Fees: A $20.00 Late Fee may be assessed for ad copy or space reservations received after deadline. Initials NOTE: BE SURE TO SIGN & RETURN AD AGREEMENT ASAP TO ENSURE THE BEST AD PLACEMENT POSITION Customer Signature Date: Manager Approval Date: Publisher Approval Date: 44 /what „.1 Alaska Newspapers, Inc. I First Alaskans I Camai P-itiling Co. ANI Communications & Associates 301 Calista Court Suite B Anchorage, Alaska 99518 -3028 This rate of $11.00 per column inch, is for all departments within the City of Special Instructions: Seward. This contract is from January 1, 2011 to December 31, 2011. ........ ...... d r . Cuittai . Alaska Newspapers, Inc, I First Alaskans I Carnai Printing Co.1 ANT Communications & Associates 301 Calista Court Suite B Anchorage, Alaska 99518 -3028 Sponsored by: Historic Preservation Commission CITY OF SEWARD, ALASKA RESOLUTION 2010 -107 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT STATE OF ALASKA CERTIFIED LOCAL GOVERNMENT GRANT #10532 A FEDERAL GRANT TO PROVIDE PUBLIC ACCESS TO THE SEWARD CEMETERY INFORMATION REQUESTING $8881, INCLUDING $5329 FEDERAL SHARE AND $3552 APPLICANT SHARE IN THE FORM OF IN -KIND VOLUNTEER LABOR WHEREAS, pursuant to the National Park Service Historic Preservation Act of 1966, certain federal share matching grants for historic preservation projects are available to certified local governments; and WHEREAS, Certified Local Government Grant #10532 provides funds to develop a website of information about Seward's cemetery inhabitants, thus making this information available publicly; and WHEREAS, Council granted permission to submit the grant application on October 12, 2009 with the passage of Resolution 2009 -097; and WHEREAS, news that the grant was awarded was received December 2, 2009; and WHEREAS, The funds to accomplish the work to provide access to the Seward Cemetery information total $8881, including $5,329 Federal share and $3552 applicant share in the form of in -kind volunteer labor; and WHEREAS, The City Council is fully cognizant of the obligations and responsibilities that will be incurred by the City of Seward upon acceptance of such grant. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. That the City Council hereby authorizes the manager to accept CLG Grant #10532 to provide public access to Seward cemetery information. Section 2. That funds to accomplish the work of Providing Access to the Seward Cemetery Information total $8881.00, including $5,328 Federal share and $3552 applicant share in the form of in -kind volunteer labor. Section 3. This resolution shall take effect immediately upon its adoption. City of Seward Resolution 2010 -107 Page 2 PASSED AND APPROVED by the City Council of the City of Seward this 8th day of November, 2010. THE CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis, CMC City Clerk (City Seal) Council Agenda Statement Meeting Date: November 8, 2010 % of. se `sq Through: Phillip Oates, City Manager q��KP From: Patricia Linville, Library Director Historic Preservation Liaison Subject: Seward Cemetery information Grant Acceptance BACKGROUND & JUSTIFICATION: The purpose of this requested action is to accept reimbursable Federal funding from the State of Alaska, Department of Natural Resources Office of Historic Preservation (SHPO). Council granted permission to submit the grant application on October 12, 2009 with the passage of Resolution 2009 -097. Certified Local Government Grant #10532 provides funds to develop a website of information about Seward's cemetery inhabitants, thus making this information available publically. The grant application and acceptance is attached with detailed budget information. Acceptance was received December 2, 2009. The total project cost is anticipated at $8881, including $5329 Federal share and $3552 applicant share in the form of in -kind volunteer labor. Grant timeline includes: October 2009 Submit the grant. June 2010 Accept the grant. June- December 2010 SHPC Project Team will research, gather information and take photographs of the Seward Cemeteries and gravestones. October 2010 Award the contract and provide scope of work to the Transcription and Digital Conversion Contractor. November 2010- January Transcription and Digital Conversion 2011 Contractor converts paper information sources to digital information and provides it to the Website /Database Designer. January 2011 Award the contract and provide the scope of work to the Website /Database Designer. January - February 2011 Cemetery information is given to the Website /Database Designer. August 2011 Website /Database Designer provides the final project to the Seward City IT Systems Manager for placement in the SHPC website. 3 August - September 2011 Submit final report to the State and Office of History and Archeology. INTENT: This resolution will authorize the City Manager to accept CLG Grant #10532 to complete the work of providing public access to information about Seward's cemetery inhabitants thorough a website. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. ATTORNEY REVIEW: No FISCAL NOTE: The total project cost is estimated eight thousand eighty -one dollars ($8881), including five thousand three hundred and twenty -nine dollars ($5329) Federal share and three thousand five hundred and fifty -two dollars ($3552) applicant share in the form of in -kind volunteer labor of the Seward Historic Preservation Commission members. Finance Approval AA 2 . 4 RECOMMENDATION: Council approve Resolution 2010- 1(nAuthorizing the City Manager to accept CLG Grant #10532 a federal grant to provide public access to the Seward Cemetery information totaling $8881, including $5329 Federal share and $3552 applicant share in the form of in -kind volunteer labor. 2 SEAN PARNELL, Governor DEPARTMENT OF NATURAL RESOURCES 550 W. 7 AVENUE, SUITE 1380 ANCHORAGE, ALASKA 99501 -3561 DJVISION OF PARKS AND OUTDOOR RECREATION PHONE: (907) 269 - 8700 FAX: (907) 269 -8907 December 2 2009 Re: FY'10 Historic Preservation Fund — Certified Local Government Grant Program Dear Certified Local Government Applicants: The Alaska Historical Commission met November 09, 2009. During the meeting, the Commission reviewed applications for financial assistance from the FY'10 Historic Preservation Fund — Certified Local Government (CLG) Grant Program. The Office of History and Archaeology received five applications and the following four were approved with a total federal request of $31,305.00. Sponsor Proleect Name Federal Award City and Borough of Juneau Historic Preservation Database $11,274.00 City and Borough of Sitka Sitka Sound Science Center $ 8,282.00 City and Borough of Sitka Sitka National Historical Park $ 6,420.00 4th International Conference on Russian America City of Seward Providing Public Access /Seward $ 5,329.00 Total $31,305.00 **Note that the Mat -Su Borough's application was reviewed and denied at the November 9, 2009 Commission Forums meeting. The State of Alaska hasn't received the federal FY' 10 apportionment; we cannot execute grant agreements until the apportionment is received. Successful applicants should expect execution of the agreements within the next few months. To be sure costs are eligible for reimbursement under the grant, work should not commence on your proiect until you have a fully signed agreement. As soon as notification is received that the apportionment has been awarded to the State of Alaska, all grantees will be notified and complete agreements will be sent out for signature. Should you have questions regarding the FY'10 funding allocation, or any aspect of the Historic Preservation Fund Program, feel free to contact me at (907)269 -8694, e-mail at carole.gray. u(� alaska.gov. or at the above mailing address. We look forward to another successful year of Certified Local Government participation in the HPF program. Sincerely, Carole "Kristy Gray Grants Administrator Enclosure J 1,1t I ER OF APPL.ICA1 ION State 1h-,uric Preservation Officer Alaska Div ision u1 Parks and Outdoor Recreation 550 West 7 Avenue. Suite 1310 .Anchoraue. Alaska 99501-3565 this is an application for a Certified Local GoNernment (CLG) historic preservation fund urant: Certified Local Government Name: City of Sevvard, Alaska Federal Fax Identification Number: 926000086 Project Fide: Providing Public Access to the Seward Cemetery Information 1 ocation: City of Seward. Alaska Fyne of CI Grant Project" ) Survey ( ) Inventor ( ) National Register nomination ( )11istoric preservation planning (X) Public preservation education ( Predevclopment ) Development ( ) Acquisition Project budget required: (Lse figures from budget form. page 7) a. Lstimated total project cost: 18.881.00 b. Federal share: (60%) $5.328.60 c. AppliLant's share: 009,6) $3.552.40 Source ot applicant's share: (lj.s.c figures from budget form. page 7i a, Cash: $0.00 h. In-kind goods and services: $3.500.00 c. Donated goods and services. $(1,00 . . . r 4, 0 Project manager: Path Linville. Librar) Director R an Kiiynolds. Librar) Assistant Mailin address: P.O. Box 167 Seward. Alaska 99664 1c1,..-phon,:: 907-224-4082 I.-mail address: Om illeit ell. olseward.net rreNnolds Li I:itlf 0 ISC N./ ard,net Preservation commission chair: Jolund Luther Mailing alidress: P.O. Box 167 Seward, Alaska 99664 1elephone: 907-224-5596 1'.-mail address: jolund(dgrnail.com Application prepared 11),: Ilistorie Presen Commission \lading address. P,0.13ox 167 Seward, Alaska 99664 I elephone: 907-224-4082 E-mail 'address: plinville dcit‘ofseward.net lei 7 0 (7,Z 06 / ----- - Phillip E. Oates. City Manager Date Signature Authorised Local Government Official Notary Seal Subscribed and sworn before me this da's of OCtiktr. 2009, _ Isotar for the StatekIl Alaska 'S.1 commission e\pires oollso OtIA USE ONLY ‘ ■,,,,ukl..00/,,f4+, 1 Received' . . 15, 4! ' 4, 4. ..„•= 1.N 4* - 4 :* *.0" • "..- -,/,.. BOND ■‘\ "I 1 iiiiIM" . . . . _ ‚-4 STA FFIMEN 1 OF WILLINGNESS TO COMPLY 'XVIII REQL1REMEN 1 S OF ITI)FRAL CiRANT PROGRAM I. I understand that this is an application for federal matching, assistance for up to 60'' (less 10% surcharge) of the total project cost. which is the subject of this application. 2. In submitting this application. I understand that if awarded the funds it is my responsibility to comply with all program requirements outlined in the "Historic Preservation Fund Program, Grants for I listoric Preservation in Alaska manual. pertinent State and Federal regulations. and the State/Local agreement. 3. In submitting this application. I understand that project records are subject to audit after project completion. and that if such an audit questions expenditures liar which I have been partially reimbursed I will return an amount equal to 60% (less 1 UO surcharge) of the questioned expenditures. 4. I understand that no grant or promise of a grant exists until the State historic Preservation Officer signs the StatefLocal Agreement even it the Alaska I listorical Commission recommends or allocates funds for my project, and that any funds expended betOre the grant period or before obtaining the SIIPO's signature inu y not be reimbursed without specific approval, The SlIPO will nut sign until all required materials and documents are in hand. "ke Phillip V. Oates, City Manager Authorised Local Government Official 43 INFORMATION 1. PROJECT DESCRIPTION: In fiscal year 2003 the Seward Historic Preset ation Commission (Stift') applied and received a Historic Preservation ('enitied Local Gioventment 60 matching grant to develop a Ilistoric Preservation Website. This website was successfully' linked to the City of Seward W chsite and offers an illustrated detailed history of nine National Ilistoric Register site located in Seward. The StiPC placed emphasis on the 2009-2010 priorities list under the categories of Public Outreach, to work on updating the Seward Cemetery information and gravesite information and to provide this valuable information to the public through the Historic Preservation Website. With this objective in mind. the proposed project is to gather the scattered documentation of who is buried. biographical information. grave location. the gravesite information and to include gravestone photographs. which will pro v ide enhanced access to genealogical and historical information, lo ultimately' provide this information w the public the Seward Cemetery' intOrmation shall he placed on the SI IPC websitc. 1..or this information to he digitally retrievable many' of the records which are in paper format only. need to he transcribed and/or optically character recognized (OCR the tirne available for the SI1PC is limited so this needs to he provided by a contraetor, For this information to be posted to the wehsite by the Seward City IT Systems Manager. it needs to he readily available in a website format, of Which the SIIPC does not have the professional expertise to provide. TheretOre. once the iniOnnation and photos are gathered a websitefdatabase designer will be required to put the package together As a result. the SIIPC will take photographs and gather information through in-kind sr ices and provide this information to a contracted websitedatabase designer. I/he website- database designer will configure the information into a format according to the needs of the Seward City IT Systems Manager to he placed on the Ilistoric Preservation ehsite. 2. PRESERVATION O13jECT1VES Ihe primary objective of this project is Public ['reser\ anon Education and to bring die Seward Cemetery graves. biographical information and gravestone images to wider public access liv updating the information and including the additional photos of those gra\ esites, it will provide the public a greater appreciation of Seward•s history, genealogical infOrmation and biographical information on local people and allow easier access to the information rincouraging community understanding and appreciation of Seward flistor■ is a goal of the Seward Historic ['reser\ ation Plan. EncouraOng the 1v:4Tunion arid Preservation Ot ori And itnithaS is defined 1.4.)al of the (ii Se‘N.ard': Lomprehensi‘e Plan. r 3. PROJECT LOCATION he geographic area encompassed by this project will he the tea cemeteries and numerous memorials current1 . located in and around Sewarl t his co N ers the ippro imate area of [rowel' Point in Resurrection BaN to Mile 7.5 of the Seward - Scenic - I lighsay 4. WORK PLAN I he SHP( plans to photograph gravesites located in the Seward Cemeteries. as well as. give a brief biographical and genealogical on each person buried, and update current grav information l'he paper forms of information will ht cow, cried to digital tOrmat through a combination of transcription and Optical Character Rccognition lhe SHP(' Project leant and the Seward City 11 Systems Manager will formulate the scope of work to develop the database and the appropriate web pages to displa!, the intOrmation. Fhis database and web pages will he developed by the websiteidatabase designer who will provide this to the Seward City 1 1 S■ sterns Manager to be placed on the SIWC \Kt:. hsi tc I he SHPT will research and update the information on the gra% esites located in the ten Seward Cemeteries and numerous memorials. In addition, the 511PC team ‘1111 photograph many gravesites to be included in the database. S. TIME LINE ()c.tober 200() Submit the grant. Iijnc U1 Accept the erant June-December 21)11.) SIIPC Project I earn will research. gather information and take photographs of the Seward Cemeteries and gravestones. tclober Award the contract and provide scope of work to the Transcription and [)igital Conversion Contractor_ NoN, ember 2010-JanuarN2t)11 I ranscription and Digital ('on \ ersion Contr co n‘cr t s paper information sources to digital information and pro‘ ides it to the Website 'Database Designer. January _:1)I I Award the conmict and pro \ ide Ihe scope Of 'orL ti t I1C eh Dinal\pie jpt ( 3 Januar. - Ichrutr ‘ 2011 Cemetery infonnaion is given lo the Wehsite.Database Designer. August 2011 Website!Database Designer provides the final project to the Seward (it IT Systems Manager for placement in the SIIPC ebsite. August - September 2011 Submit final report to the State and Office of IlistorY and Areheology. 6. PROJECT PERSONNEL 1 ihrLu Staff: 1 he staff will assist and support coordination ot the project. Seward Ilistoric Preservation Commission 011N:1 1 he SI IP(' will tOrm a project team which will assist in all phases ot the project. Photos and documentation will he gathered and compiled hy Commission \lembers. I ranst:ription and Digital Conversion Contractor 1 his \\ 0rk will con crt \ arious disparate information sources in paper format to digital tiirinat h\ a combination of transcription and computer Optical Character Recognition Website1)(ttabase 1)g:signer 1 hc Wehsite,Database Designer will develop the database and website for the Seward Cemeter\ Inscriptions. 1 he Designer 11 de \ elop the web pages to display Me database intormation. Seward Citv 1 SN stems Manager 1 he City of Seward 11 Systems \tanager hire the Website Database Designer arid put the tinal product on the S11PC's 1Vehsite. 7. BuD(;ET Cost Source ehsiie 1 )atabase 1)e \ elopment (Contractual Sec ices) s 1,-100 00 it 'ash) 1 ran-ci iption and Digital t)CR (Contractual Ser\ ieesi S1,500.00 (Cash) „ . . I toptop Scanner and ()CR Sotivkare SI,500.00 I ra‘ el Per Diem $400.00 ((ash) I otal S4 800.00 (Cash) Personal Sen, ices In-kind 1(escara 60 hours a S25 5_,L500.00 thi-kind) Photographing 50 hours a $25 $1,250,00 iln-kindj Photo Preparation 30 hours a S25 $750,00 iln-kintjj I otal $3.500,00 111 total Direct Costs S8,300.00 7°,, State Surcharge 581 00 I otal Proiect Costs S8.881 00 1pplicant's I otal Share -t.52,40 I ederal Sharc S5.32860 I es 7 0 State Surcharge -581 00 I oial Put Receipt S4747(() r.) PROJECT BUI)GET Enter the prpued Iluciet for ), tlur project It l) 1 ( 1 I ( )Ry Nt J1 1. ( )1 I I rc(it ,`,•11.1rc "Awls _ 431 111111 1, : ) 1141 1111 V 1 ,11111111 r 1 )it 40(1 ill (( 4(111 ()(I .ntra( tu..11 &rv1 L es 1 .'hk 1111 1100 2,11 1:11111(111 L:1011141 \I 1)18.11 1 (& , 5,5 . 1 0004) I 111 --,1"R( II 1RGI -55s1 00 1( ) 1 \I No )11 ( 1 ( )s s _Is Ks) io 1 \ lIl 11 \\ 1 11)1 \I .,11 110 U I t 1T111 . 1)11 . ' FEDERAL SHARE in ' Anount , on lint. 611 f. LESS STATE SURCHARGE -..-nnu .is anv nun in lint. 2 1111 TOTAL PARTICIPANT R1 1 11'1 ■lini r.inict: Proposed Source of Funds: ( IcarIN idcn iih 4..4 in ktild }..!()+1 am_ -C. TN 11. ,1111.1 J1111.11(1.1 gorni .111d that (1111) Olt" 1J}IIil 11.11( lung ',IL-in: 1 ktnatig )11 1.111'1 (1 41", 11 Oil 1 {1 ( )11( kkiCr.11 riiidii "A Mr( C' arc [milk hing 11.111 hc renlIbl11 Ir cjh C cndirirs Lip 1.■ I 6 .■ t I■ .1.11 pr, t », Iht '4,U( tht .1t11( )1111I NI14 lin( A1 I( AN I nittl. total 40 ut the total project cosiN Itt_I (I( )01).ti \ NI) SERVICES - S,552 IN .1\ 1111) ,( 01)ti \ N I) SI KVICI • SO Oil t. 1 -..„ I). I ()I Al 1) 1 11 I I\R1 =1:0 411 1-1 1)1 RAI 1 / 4 ,11 , 111 $'3 611 33 8. Hti M. PRODUCTS I he final product will consist of a database of the Seward CerneterY and Memorial burials. genealogical. biographical intOnnation and gravestone photographs and web pages displaying this information. 9. ADDITIONAL INFORMATION A 1h...uric Preset ation Commission Resolution 2009- selecting "Prov id in Puhlic Acces,s to the Seward Cemeter■ Information as the grant project for the 1-N State of Alaska. Department of Natural Resources. Historic Preservation Fund Grant. and recommending City Council authorize the ('it ) %tanager to submit the FV10 grant application to the Office of Fliston, and Arehaeolog). Alaska DiY ision of Parks and Outdoor Recreation. Approved 10 2009. Enclosure Number 1 U. Resolution 2009- . authorizing the Manager to submit the "Proy iding Public Access to the Seward Cemeten Information as the grant project for the FY' 10 State of Alaska. Department of Natural Resources. llistoric Preservation hind Grant to the Office of Iiistor■ and Archaeolop. Alaska Division of Parks and Outdoor Recreation. Appro■ed 10: :2009 Enclosure Number lo he sent pending approval on 1012 C. llistoric Preservation 2009-2010 Priority 1.ist. Enclosure Number (it Y of Seward llistoric Preservation Plan. page 44. Enclosure Number 4 1 Citv ot Seward. 2020 Comprehensive Plan. pages 29 & 30. Enclosure Number .5 r , Local gonernnlent applicants must incIude an endorsement of the project hr the go erring ho,1r. Ille following Is a sample resolution: llh�OI.l _1 1ON O1; I II1 - (apnlicant name) \laska 1 R1 SOL1 ;Al IIIORl /I1"(i 1111, Ni, \1A(if 10 Sl)13'111 I I O I 111. ti I ,\ 1 F- (11 ;\I. 1tik \ ; \N APPf.I(': \1 R)\ FOR .\ 1.11)1 R- \I &R :\N I FOR inarne lrn c1t) 1 \'I 11 RFm1S. pursuant tll the National Park Scrrice Historic Preserranon Act 1.1 1966, certain federal share matching grants for historic preservation projects are arailahle to certified local gl,rcrnments. and \1'111 RI•:\S, I he Assemble has reviewed the application prepared h) the tapplicant di\ 'stun) for such a federal share matching grant ti_,r S di%isiun 1(I ;1', The Assembly is fully cognizant of the obligations and responsihilities that ‘ri11 he incurred hr the _.tatpplicant name) upon acceptance of such grant: \t)1\ , 11 11:11.1 • f3I: I 1 RI5(11.\'1 U' 1111: ,\''l \1l31.1' O1 - name! ALASK 1 Hutt the assenlhlr herchr authorizes the manager to submit an application tk the titate „t 21Iaska. I)e:partmtnt of Natural Resources, for a federal share matching grant !Or ]name of projectl . 1 hat the department of - (applicantdcpznment) _ is established as the :went for the• (appIicantnana for administration of this project. 1 hat it the __ia1'plicant name) is avkarded the grant for Dime of project) they .1•;semhl\ w ill introduce an ordinance providing matching funds lot this project }.liectire I)aic 1 his resolution shahl he eff mire innuediatel■ upon mloption Adopted thk _tdat ')_. •lttth(iHfcll ,lL llialllrL Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2010 -108 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING A GRANT IN THE AMOUNT OF $1,837.30 FROM THE ALASKA HIGHWAY SAFETY OFFICE FOR 2010 OCTOBER - DECEMBER ASTEP DRIVING UNDER THE INFLUENCE (DUI) ENFORCEMENT CAMPAIGN AND APPROPRIATING FUNDS WHEREAS, the Seward Police Department has been awarded a Program Coordination Grant from the Alaska Highway Safety Office, in the amount of $1,837.30; and WHEREAS, the City is not required to provide any cash or in kind match; and WHEREAS, the use of these funds must be for the purpose of providing overtime saturation patrols by the Seward Police Department for the enforcement of DUI violations during October through December of 2010; and WHEREAS, these funds will be of essential assistance to the Seward Police Department in the enforcement of DUI violations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Manager is hereby authorized to accept the 2010 ASTEP DUI Enforcement, Alaska Highway Safety Office grant in the amount of $1,837.30 enter into a grant agreement. Section 2. Funding in the amount of $1,837.30 is accepted to grant revenue account no. 101- 0000 - 4680 -0200 and appropriated to the police department's overtime account, no. 101 -1210- 5020. Section 3. This resolution shall take effect immediately upon its adoption. CITY OF SEWARD, ALASKA RESOLUTION 2010 -108 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this Bch day of November 2010. THE CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis, CMC City Clerk (City Seal) r 1 COUNCIL AGENDA STATEMENT Meeting Date: November 8, 2010 y oF s ew Through: Phillip Oates, City Manager u %�- From: Tom Clemons, Chief of Police gti►s� Agenda Item: Alaska Highway Safety Grant (ASTEP DUI `10 October - December Enforcement) BACKGROUND & JUSTIFICATION: The Alaska Highway Safety Office, AHSO, has requested that the City of Seward continue to participate in the Alaska Strategic Traffic Enforcement Partnership, ASTEP, DUI Overtime Enforcement campaign by providing overtime saturation patrols. During selected holidays, the blitz campaign, and assigned weekends, the Seward Police Department will conduct high- visibility DUI enforcement patrols. AHSO has awarded a grant in the amount of $1,837.30 for October through December, 2010. This program is a 100% grant funded project, with no local matching funds required. The terms of the grant and the grant budget are attached. INTENT: The intent of this grant is to save lives by arresting and punishing alcohol and drug impaired drivers and maintain current public perceptions of DUI enforcement issues. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: ATTORNEY REVIEW: No FISCAL NOTE: There is no local funding required to match these grant funds. Approved by Finance Department: :� , L . RECOMMENDATION: City Council approve Resolution 2010- loci , accepting a grant from the Alaska Highway Safety Office in the amount of $1,837.30, and appropriating funds. r ') .J U State of Alaska N Department of Transportation and Public Facilities 3132 Channel Dr PO Box 112500 ';',-:if , ", Notice to Proceed Juneau AK 99811 -2500 c,; p: 907 - 465 - 2446 f: 907- 465 -4030 dotalaska.gov/highwaysafety Grantee Name and Address: - Seward Police Department ASTEP DUI Enforcement _ Lt. Louis Tiner You may proceed with the activities for the Categories and specific Tasks enumerated below in the Funding Summary. Any activities beyond the written scope and/or any costs above the price estimate in our Agreement require prior AHSO ' approval and a Project Revision. Actual cost underrun of the Contract Amount for any Category shall not routinely accumulate for other Categories. AHSO reserves the right to retain or reallocate any remaining funds resulting from j such cost underruns. This NTP is cumulative and it supersedes all prior NTPs for this Agreement. The AHSO Administrator for this NTP is: Cindy Cashen Issued for Contra ' g Ag y per ADOT &PF Policy #01.01.0 0 by: Accepted for the Grantee by: Signature Date Signature Date Name: Cindy Cash Name: Lt. Louis Tiner FUNDING SUMMARY Total Amount Approved for this Total Amount NTP Authorized Tasks Authorized to Date As authorized in the Program Coordination Grant from October 1, 2010 to $ 1,827.30 December 31, 2010. $1,837.30 Vehicle usage is included at $6.00 per hour as referenced in the Program Coordination Grant. AHSO use only Collocation Code Program Code Account Code NTP #: 1 Grant #: 154AL 11 -01 -01 Ledger Code Proiect Number EN # Project End Date: 09/30/2011 P .. C.n .I Pr ramm' g ction . ,...■ Ni_t tro Signature . Date Signature Date Program Control Agent— Kathy Budke: Accounting Technician Name: Tenaya Sanders - Rouget Alaska Highway Safety Office, Notice to Proceed 06/09 „ 3 4 t - n State of Alaska / Department of Transportation and Public Facilities , P.O. Box 112500; Rm #200 Juneau AK 99801 Ph: 907 - 465 -2446 Fx: 907 -465 -4030 www.dot.alaska.gov /highwaysafety Program Coordination Grant Pro Area: Project Coordinator: Federal Funding Year: Impaired Driving 2011 Project Title: Project Number: Alaska Strategic Traffic Enforcement Partnership DUI Overtime 154AL 11 -01 -01 Enforcement Grant Purpose /Objectives In order to reduce deaths and injuries caused by impaired drivers and to increase compliance with Alaska's primary seat belt law, the Seward Police Department will conduct high - visibility seat belt and DUI enforcement as detailed in the Alaska Strategic Enforcement Partnership Enforcement Plan submitted to the Alaska Highway Safety Office in April 2006. The Seward Police Department agrees to participate in the following enforcement blitzes from October 1, 2010 through September 30, 2011. ✓ Required DUI Enforcement: to include the major Holidays Month -by -Month Breakdown (Refer to enforcement plan for detail of seat belt and DUI enforcement times): Month Hours — DUI Enforcement Monthly Budget January 10 hrs DUI $ 549.10 February 10 hrs DUI $ 549.10 March 10 hrs DUI $ 549.10 Vehicle Usage $6.00 per hour $ 180.00 Actual cost of overtime to include benefits is not to exceed the following amount: $1,827.30 including vehicle usage. To receive reimbursement for personnel services the department must provide overtime sheets, the overtime hourly rates including benefits for each officer along with the activity sheets showing total hours being submitted for reimbursement. Alaska Highway Safety Office, Grant Forms 10/06 Budget Summary: BUDGET CATEGORY BUDGET AMOUNT (100) Personal Services $ 1,647.30 (200) Travel & Per Diem Project # 154AL 11 -01-01 (300) Vehicle Usage $ 180.00 CC (400) Commodities LC (500) Equipment PJ PGM Code 57870 TOTAL $ 1,827.30 RSA # Signed: Grantee's Project Director Date I 0 & 1 10/11/N Governor's Safety Representative Date Alaska Highway Safety Office, Grant Forms 10/06 '' Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2010 -109 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, GRANTING APPROVAL TO THE CITY MANAGER TO SUBMIT AN APPLICATION FOR FEDERAL FUNDING TO ESTABLISH A COMMUNITY HEALTH CENTER TO SERVE THE SEWARD COMMUNITY WHEREAS, a Seward Community Needs Assessment in 2008 provided a comprehensive view of health issues and a Seward Primary Care Feasibility Analysis in 2010 substantiated the need to make affordable primary health care available to the medically uninsured and underinsured population, and WHEREAS, the City must improve the efficiency of primary health care delivery and management; and WHEREAS, a Federally Qualified Health Center (FQHC) is also known as a Community Health Center; and WHEREAS, the Health Center Program is authorized by Section 330 of the Public Health Services Act and makes grants to private non - profit and public agencies to subsidize the cost of providing primary health services to the medically underserved: and WHEREAS, a Community Health Center supports implementation of the best practices from the Patient Centered Medical Home Model and better integration of the City health care delivery system; and WHEREAS, a Community Health Center allows higher reimbursement rates for Medicare and Medicaid patients; and WHEREAS, a Community Health Center makes medical school tuition reimbursement available to attract doctors; and WHEREAS, a Community Health Center is eligible for Federal Tort Claims Act medical malpractice coverage for health centers' officers, governing board members, employees, and certain practitioner contractors; and WHEREAS, HRSA encourages a Community Health Center to collaborate and contract with other community health providers to expand access to health care and reduce costs; and WHEREAS, a Community Health Center could operate, initially, from the site of the current City owned Family Care Clinic; and 42 CITY OF SEWARD, ALASKA RESOLUTION 2010 -109 Page 2 of 3 WHEREAS, a Public Entity such as the City of Seward may establish a Community Health Center and receive Federal funding and grants for that Center: and WHEREAS, a Public Entity may meet the governance requirements with a "co- applicant board" if its own governing body does not meet the federal requirements: and WHEREAS, it is a core value of the health center program that service delivery be governed by service recipients; and WHEREAS, the Community Health Center would be governed by a "co- applicant" board of directors that is composed of individuals, a majority of whom are being served by the Center and who, as a group represent the Community of Seward; and WHEREAS, HRSA strongly prefers that the "co- applicant" board be incorporated as a separate non - profit entity; and WHEREAS, the Community Health Center would be owned and operated by the City of Seward and the "co- applicant" board; and WHEREAS, the City must delegate appropriate powers and authorities to the "co- applicant board; and WHEREAS, the "co- applicant" board's span of authority is limited to the approved scope of the center; and WHEREAS, the city and the "co- applicant" board will share a common focus on serving the patient population; and WHEREAS, the City would be responsible for assuring the Community Health Center operates in compliance with applicable Federal, State and Local laws and regulations; and WHEREAS, the City would retain responsibilities for financial management policy to include accountability for Center resources and developing the annual budget in concert with the "co- applicant" board of the Center; and WHEREAS, the City has significant operational and financial inefficiencies that preclude expanding primary care services and addressing health care deficiencies identified in the 2008 community needs assessment; and WHEREAS, the current system of primary health care in Seward is not sustainable and the inefficiencies threaten the sustainability of primary health care delivery; and 4 J CITY OF SEWARD, ALASKA RESOLUTION 2010 -109 Page 3 of 3 WHEREAS, a Community Health Center will help achieve improvement in the financial sustainability of the City's critical access hospital and make it possible to improve access to primary health care for the medically underserved population through Federal funding and grants; and WHEREAS, the Community Health Center program has been in existence and funded for nearly forty years by the Federal Government; and WHEREAS, passage of this resolution occurs through a public process. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Manager shall submit an application for Federal Funding to establish a Federally Qualified Community Health Center (Community Health Center). Section 2. The application to establish a Community Health Center shall be submitted to meet the phase I application deadline of November 15, 2010. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 8 day of November, 2010. THE CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis, CMC City Clerk (City Seal) t Council Agenda Statement Of SE w y o Meeting Date: November 8, 2010 —' 4 4110 A ) From: Phillip Oates, City Manager � tasr � P Agenda Item: Application for Federal Funding of a Community Health Center BACKGROUND & JUSTIFICATION: In recent years the City of Seward has been active in evaluating and improving our City owned health system, including our community hospital, nursing home, and primary care clinic. In 2004 our hospital applied for and was designated a Critical Access Hospital. This change proved to be seamless to the public yet greatly improved the hospital's fmancial reimbursement rate. Another change included the transition from caring for our most vulnerable elders in an old institutional care center to our new Seward Mountain Haven Long Term Care Facility. It is the first "Green House" model of long term care in the State of Alaska. As expected with change, some adjustments have been difficult. In the end, however, the changes have made and continue to make our health care system more responsive and financially sustainable while improving the delivery of compassionate health care. More changes are necessary to continue this progress. In a City Council Work Session on October 27, 2010, a presentation and discussion portrayed the results of changes in the City owned health system and highlights of a comprehensive community health needs assessment. The assessment was an initiative in 2008 by Providence Health Systems Alaska (PHSA). Community input and data from the assessment highlighted areas of health needs in the community. As a result of that assessment, a Seward Primary Care Feasibility Analysis was conducted. The funding for the analysis came from a PHSA Community Benefit Strategic Investment (CBSI) grant from United Way Funding. Based on these many initiatives and other stakeholder input, the City of Seward has another opportunity to again make improvements to our health care delivery system. Proposed changes are necessary that would help accomplish the following objectives: (1) Reducing recurring annual Family Care Clinic losses (primary care); (2) Improving the efficiency of primary care delivery and management; (3) Enabling implementation of best practices from the Patient Centered Medical Home Model; (4) Allowing progression to a more integrated community health care delivery system; and (5) Implementation of HRSA recommended Critical Access Hospital and Community Health Center collaborative strategies which result in operational and fiscal benefits. Ensuring access to care is the right thing. In addition, it is also the best decision fiscally. Studies strongly document that when people receive appropriate and timely primary care, overall system and personal medical costs are significantly reduced. This resolution will allow the City Manager to apply for Health Center Funding to establish a Federally Qualified Health Center (FQHC). Such a Center is also known as a Community Health 4 5 Center. This initiative is necessary because the current model of primary health care in Seward is financially unsustainable, significant barriers exist to access care, and the needs of the uninsured or underinsured are not being met. There are many fmancial and other incentives for establishing a Community Health Center that include the following possibilities: (1) Making affordable primary health care available to a larger percentage of individuals who do not have health insurance or are under insured; (2) Achieving improvement in financial sustainability (compared to the Seward health care system losses of $2.5 million in 2009) and receiving additional Federal grants; (3) Obtaining higher reimbursement rates for Medicare and Medicaid patients; (4) Obtaining repayment of medical school tuition to attract doctors; (5) Obtaining Federal protection for malpractice exposure that would reduce the cost of malpractice insurance; and (6) Collaboration and contracting with other community health providers to expand access to health care and reduce costs. If the City of Seward establishes a Community Health Center, the primary care would be delivered from the location of the current Family Care Clinic. The Community Health Center would replace our existing health clinic. Greater access to health care would become possible by adding health care providers and making some appointments available on weekends and evenings. These changes would become possible as a result of greater profitability and Federal subsidies. Although Federal funding would also be available for constructing a new health center building, the City of Seward does not intend to pursue that option at this time. The Community Health Center would be governed by a "co- applicant" Board of Directors made up primarily of representative community members who use the Center for their primary care. The initial board members would be appointed by the City Council. The City would be responsible for assuring the Center operates in compliance with applicable Federal, State and Local laws and regulations. The City would also retain responsibilities for financial management policy to include accountability for Center resources and developing the annual budget in concert with the Chief Financial Officer of the Center. Subsequently the Community Health Center Board of Directors would approve the budget. In other words, there would be budget cooperation and collaboration between the two governing entities. If the City of Seward applies and is successful, the Community Health Center would be owned and operated by the City of Seward and the "co- applicant" board. Management of the clinic would be by the "co- applicant" board and the clinic director. If the City does not apply to become a Community Health Center a similar Center could be established by the Kenai Peninsula Borough, 501(c)(3) nonprofit organizations, or tribal organization. If an organization other than the City established a Community Health Center the community Critical Access Hospital could be put in the position of competing with an independent, potentially competitive Community Health Center.. The City hospital system could see a decline in patients and the loss of business in areas (such as lab and radiological services). The public entity and "co- applicant' arrangement best ensures a collaborative health care system that best serves the overall health care needs of the community. The Community Health Center program has been in existence and funded for nearly forty years by the Federal Government. Currently 72 Alaskan communities have Community Health Centers. For example, the communities of Soldotna, Kenai, Homer, and Valdez all have 43 Community Health Centers. The program has broad bi- partisan support. This year the Congress and President have approved 9.5 billion dollars to expand or establish Community Health Centers throughout the nation. A City Community Health Center will bring in up to $650,000 per year of recurring funding and greatly increase Federal/State reimbursement rates. It will also open a plethora of other medical care, provider and system opportunities. Most importantly, many more individuals in the greater Seward area will, for the first time, have ready access to good quality primary care regardless of their insurance status. Just as with the transition to a Critical Access Hospital, this change should appear seamless to the general public. INTENT: The intent of this resolution is to grant approval for the City Manger to submit an application for Federal funding to establish a City Community Health Center. CONSISTENCY CHECKLIST Where applicable, this resolution is consistent with guidance and directives in the Seward City Code, City Charter, Comprehensive Plans, Land Use Plans, Strategic Plan, and the City Council Rules of Procedures. FISCAL NOTE: Approved by Finance Department: ,9621 4Arl?l¢; ATTORNEY REVIEW: Yes No X RECOMMENDATION Council approve Resolution 2010-05 granting approval for the City Manager to submit an application for Federal funding to establish a City Community Health Center 47 City of Seward, Alaska City Council Minutes October 11, 2010 Volume 38, Page CALL TO ORDER The October 11, 2010 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Willard E. Dunham. OPENING CEREMONY Police Lieutenant Louis Tiner led the pledge of allegiance to the flag. ROLL CALL There were present: Willard E. Dunham presiding and Marianna Keil Tom Smith Bob Valdatta a quorum of the Council; and Phillip Oates, City Manager Jean Lewis, City Clerk ABSENT — Jean Bardarson, Linda Amberg, Varga Shafer CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING - None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/Smith) Approval of Agenda and Consent Agenda The following was pulled from the Consent agenda: Resolution 2010 -096, Accepting A Grant From The Department Of Commerce Community And Economic Development Division Of Community And Regional Affairs FY 2010 Designated Legislative Grant For Security And Fire Protection For Commercial Passenger Vessels And Authorizing The City Manager To Enter Into A Construction Contract With Harris Sand & Gravel, Inc. For $1,389,214 And Appropriating Funds Not To Exceed $1,597,600. Motion Passed Unanimous The clerk read the following approved consent agenda items: The September 27, 2010 Regular City Council Meeting Minutes Were Approved. 43 City of Seward, Alaska City Council Minutes October 11, 2010 Volume 38, Page The October 5, 2010 municipal election was certified and the results declared final. Ordinance 2010 -007, Amending Various Portions Of Seward City Code 15.20 Signs To Change, Update And Accommodate The Wishes Of The Public. (Was introduced and a public hearing set for October 25, 2010) Resolution 2010 -094, Accepting A Reimbursable Air Monitoring Program Grant And Appropriating Funds Totaling $16,000. Resolution 2010 -095, Authorizing The City Manager To Enter Into An Agreement With URS Corporation (URS) For Change Order #8 To The East Harbor Expansion Contract For An Amount Not -To- Exceed $82,543.00 And Appropriating Funds For Engineering, Permitting, And Construction Administrative Services For The Security (Z) Float Project In The Seward Small Boat Harbor. Resolution 2010 -097, Accepting The Retirement Of City Clerk Jean A. Lewis Contingent On Her Completion Of 30 Years Of State And Local Government Service As Established By The Division Of Retirement And Benefits Which Is Estimated To Be December 2010 Or January 2011. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations and Awards An Appreciation Was Read To The Seward Arts Council For The Seward Music And Arts Festival. Borough Assembly Report, Sue McClure stated there had been light agendas for the Assembly lately. While meeting in Homer an ordinance authorizing sale of land in Hope was approved for sealed bid and nice parcels were there. A new assembly would be sworn in at the next meeting because of term limits. Former Seward City Clerk Linda Murphy had been elected to hold one of those seats. McClure had visited Moose Pass, Hope and Cooper Landing and would be sending her Assembly report to the Turnagain Times also. Although not all of the borough election results were known, she announced Prop 1 for the schools passed and that Prop 2, which would change the form of government, failed by about 74%. The Seward Summit last Friday was well attended and was a remarkable event which was co- sponsored by the City of Seward, the Seward Bear Creek Flood Service Area Board and the Kenai Peninsula Borough to discuss entitlement of land, gravel, costs and flood issues. McClure spoke of an attorney opinion about whether a council member for a city could be on the Borough Assembly also. City Manager's Report, City Manager Phillip Oates said the Coastal Villages Region Fund was established many years ago by Senator Stevens to assist communities located along the West of Alaska in bringing fishing village vessels to Alaska permanently. This company was looking to Seward to be the home base in Alaska for all their commercial fishing vessels. This would save them gas costs for running back to Seattle. Seward was sought out because of AVTEC, 49 City of Seward, Alaska City Council Minutes October 11, 2010 Volume 38, Page road, rail, ice free port, and the drydock shipyard. Infrastructure would need to be developed at SMIC to enclose the basin for them. Once that was done, other infrastructure would be added such as dorms, stores, etc. This would be a huge economic boost for the City. Oates informed the public that he had been intimately involved with the non - compliant issues at Seward Mountain Haven, and assured that a plan of corrective action had been accepted, and he was confident Providence was taking the right actions with the right urgency to address those issues. Oates thought the navigability summit held in Seward was a huge success with the Kenai Peninsula Borough attorney drafting a statute to be submitted during the next legislative session. Oates stated there were no purchases approved between $10,000 and $50,000 since the last council meeting. He stated staff was working on the new city website which had new features such as; staff directory, community alerts and instant notification system, updated city news and community polls, which should go live within the week. • Harbor. Breakwater rock placement for the East Breakwater extension had bed and would continue through October 31, 2010, and dredging lad begun on the grant funded project for the cruise ship basin and approach. • Library. The Seward Community Library was again named a 4 Star Library by Library Journal. Seward's library was one of 30 libraries in the $200,000- $400,000 expenditures category nationwide and one of six Alaskan libraries to receive the star rating. • Electric. Transmission line rep airs wore completed with final. costs due. Construction for the transmission line reroute for the North Forest Acres Levee was scheduled to start October 18th. • Public Works. Storm drain relocation and waterline placement for the Coast Guard relocation and Z -float p roject water line Would begin the week of October 11, 2010. The SMC dolphin project timeline, and design was being discussed with completion of the construction bid by next spring and construction completion by the summer of 2011. The problem with the 3t. Avenue sewer line was located and repaired, with the unbudgeted expenditure coming before the council at the October 25, 2010 meeting. Additional equipment was necessary to,problem solve the sewer collection lines from #2 lift station back to Van Buren Street. . A camera was needed to inspect the line, with work commencing on the week of October 18, 2010. Lift station #1 ventilation safety exit lights had been completed, pumps ordered for #4 lift station in Forest Acres, and they were 50% completed on electric upgrades for D Street. Keil asked for a ventilation window for the animal shelter. Oates was working on a solution for that. He assured he was keeping on top of the Long Term Care Facility with monthly meetings being held with Providence, Mayor Dunham and council member Shafer. Mayoral Report, Mayor Willard E. Dunham re- capped his written report which was laid down before the council. September had been busy and he spoke of the Wada event, sustainable salmon research, congratulated the National Commander Legion from Alaska, and addressed the RDC on the Trustees litigation on stormwater drainage. Seward was not in the top 25 cities in Alaska with commercial fish permit holders, but was one of the top ports. He hoped efforts would be made to move the fishing industry from Seattle to Alaska. He congratulated the Fire Chief and City of Seward, Alaska City Council Minutes October 11, 2010 Volume 38, Page his staff for the Great Fire conference. He could not iterate how important it would be if the Coastal Villages came to Seward. He was invited to speak at the Anchorage Chamber of Commerce in November and he congratulated Rissie Casagranda for her election to the City Council. PUBLIC HEARING Non -Code Ordinance 2010-003, Authorizing The City Manager To Enter Into A Revised Contract With The International Brotherhood Of Electrical Workers (IBEW) Effective July 1, 2010 And Ending June 30, 2013. Motion (Keil/Smith) Enact Ordinance 2010 -003 City Manager Phillip Oates stated there was much negotiation between the city and IBEW. Wages would increase for two individuals who were intimate with knowledge about the generator plant. Probationary periods were increased, there would be a freeze on all other positions, and no CPI increase was given because city employees were not given. one. Oates relayed a good partnership existed with IBEW and there were no grievances. He s poke of future salary caps and budget processes to come. Notice of the public hearing being posted and published as required .by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Electric Utility Manager John Foutz answered questions. Passed Unanimous Ordinance 2010 -004 Adding Section 15.10.245 Wind Energy Conversion Systems (WECS) To The Seward City Code Establishing ' A Process And Standards For The Siting, Construction, And Operation Of Wind Energy Conversion Systems (WECS) As Permitted Secondary Uses And Amending Seward City Cede Title 15, Land Uses Allowed Table 15.10.225 To Allow WECS In The RR, R1, R2, R3, U OR, AC, HC, CB, I, RM, INS And P Zoning Districts. Motion (Keil/Smith) Enact Ordinance 2010 -004 Oates stated this was a very complex ordinance and established a conversion system as long as these were not connected to the grid. AVTEC would be erecting a w turbine in the industrial area and needed to proceed ahead with their construction. He emphasized this would not allow connection to the grid at this time. Oates offered an amendment to assist with the sound levels for AVTEC's wind turbine. The amendment would change the decibels which followed the city code at different times of the day. Economic Development Director Christy Terry coordinated with the state of Alaska to split costs. There were some complaints with smaller turbine noise, but she thought sticking with the decibel levels in the code, some of the formulas could be tested before put in place. There would be 'J .L City of Seward, Alaska City Council Minutes October 11, 2010 Volume 38, Page only one unit per lot to reduce bird strikes. She had done extensive searches from other municipal codes and hoped it was a good start. Terry stated the Planning & Zoning Commission had worked with this ordinance for over one year. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Fred Esposito, introduced himself as the Director of AVTEC, and had contracted for a wind turbine. The sound issue had been researched and they would be the only training facility where this training could occur. He thought working on energy issues and renewables would be a unique opportunity for Seward. It would be an exciting project with multiple funding agencies involved for electrical integration and training technicians and operators. This. would be a 100KW turbine measuring 130 feet from the base. 55 decibels would be heard at wind speeds of 20 mph, and he estimated they would operate 80% of the time under 55 decibels.. Keil thought it was exciting to be on the cutting edge and to receive data to know if wind energy would work here. Amendment (Keil/Smith) On Section 1, Page 20, strike fifty-decibels (50dB) and insert "the 10:00 pm -7:00 am decibel levels set forth in Table 1. SCC 9.25.020," strike 50 in the formula and replace with "Si," add "Si — Sound Level Limit" to the table, and strike the words ) from (5) and replace with "not to exceed the decibel level in Table 1, SCC 9.25.020." Amendment Passed Unanimous Main Motion Passed Unanimous Ordinance 2010 -005, Amending Seward City Code 15.10.140 Definitions To Allow Accessory Buildings On Adjacent Lots Of The Principal Building Or Use Served. Motion (Keil/Smith) : ; Enact Ordinance 2010 -005 Oates stated the public had asked to add structures on their adjacent lots. This allowed a property owner to go across the lot line to build a garage or shed on the adjacent lot. This still would keep the development code but not have to remove the lot line before building the structures. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. J City of Seward, Alaska City Council Minutes October 11, 2010 Volume 38, Page Kerry Martin's spoke and his only concern was preventing a person from selling the building alone. Community Development Director Christy Terry answered this would allow structures without attaching a breezeway. She thought the advantages outweighed the problems of selling separately. Zoning would still be complied with. There was no mechanism to make them comply until the city knew of it, and they could build over an interior lot line. Motion Passed Unanimous Ordinance 2010 -006, Amending Seward City Code 2.25.130 And 2.25.335 Adding Operation And Maintenance Of The Seward Museum To The Library Department Of The City Of Seward And Renaming The Department The Library Museum Department. Motion (Keil/Smith) Enact Ordinance 2010 -006 Oates stated the intent of changing the name insured the intent to build the library museum and providing for the care and maintenance of the museum collection. The Resurrection Bay Historical Society would act as advisory body to the Library Museum Director on matters of interest. The Historical Society would continue to own the artifacts but the . lib raty would house them. He read the fiscal note on the agenda statement. Oates stated this did not address the other issues with moving and additional staffing. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Keith Campbell urged the adoption of this ordinance. H also wittingly mentioned how he was looking forward to moving the cannon in the museum again. Motion Passed Unanimous NEW BUSINESS Resolution 2019.096, Accepting A Grant From The Department Of Commerce Community And Economic Development Division Of Community And Regional Affairs FY 2010 Designated Legislative Grant For Security And Fire Protection For Commercial Passenger Vessels And Authorizing The City Manager To Enter Into A Construction Contract With Harris Sand & Gravel, Inc. For $1,389,214 And Appropriating Funds Not To Exceed $1,597,600. Oates was very happy to see this company being the lowest bidder and was proud the city was able to secure the funding. He stated the South harbor floats and uplands in 2007 were installed by this company and they were the responsive and responsible low bidder. The city was fortunate to have the money to improve fire and security protection for the harbor. 53 City of Seward, Alaska City Council Minutes October 11, 2010 Volume 38, Page Motion Approve Resolution 2010 -097 Motion Passed Unanimous OTHER NEW BUSINESS A work session was scheduled to discuss the camera surveillance policy on November 8 at 5:30 pm. INFORMATIONAL ITEMS AND REPORTS (No action required) Copy of a letter from Vice -Mayor Bardarson to Shell Alaska. COUNCILS' COMMENTS Keil thanked the Fire and Parks & Rec departments for holding their conferences here. She thanked everyone who turned out to vote and looked forward to working with Rissie Casagranda. She also thanked Borough Mayor Carey for the excellent forum to assist with the city's flooding issues. She planned to go and advocate in Juneau for the Kenai Peninsula Borough's proposed legislation. She thought the council should discuss redistricting soon. Keil informed that John Torgerson was in charge of redistricting for the state. She thanked Jean Lewis for her 30 years of service in Seward. Smith also thanked Jean Lewis for her service and he too, was not looking forward to moving the cannon again. Valdatta wanted the fisherman noticed of the upcoming discussions on salmon. He did not think people should be putting their rubbish on the curb for the city to pick up. Dunham noted the passing of Eugene Blatchford. He said the Blatchford family was one of the largest in the community and they were a prominent part of the community. He thanked the ARR for giving the family the opportunity to hold the ceremony in their terminal. Dunham was really sad to hear Laura Cloward had resigned from the Chamber of Commerce. He thought she was one of the most productive Director's Seward had ever had and would miss having her around. He would put an opinion poll on the new.website about renewable energy and see how much citizens were willing to pay for it. The realization was renewable energy comes at a cost. CITIZENS' COMMENTS Tom Tougas thanked the council for passing the sand and gravel contract and he too thought they were a great company. He was still sorry the city was not addressing slips on Z float. These slips would generate more income, more people shopping, and more hotels occupied. He noted there still was a significant wait list. Tougas reported ten years ago when the North harbor expansion passed, it was designed to have slips, but there was not enough money. The public had been installation of slips would be a high priority. He requested all engineering for F float include slip 5 4 City of Seward, Alaska City Council Minutes October 11, 2010 Volume 38, Page designs. Tougas mentioned there was 16 more acres after moving the breakwater. He requested a task force be formed to complete a feasibility study for slip size and revenues. Demands had changed in the last ten years but things were always driven by the wait list. He wanted the city to look at how many people were on the wait list and what was the cost of building the fingers. He thought there was a way to get these slips completed and wanted a timeline established to get them. Manifred Dietrich, had operated a landing craft business out of Seward for 30 years. His concern with the new design with the harbor was there was no spot for these landing crafts to load and offload. All the beaches had been blocked off. With the new expansion, the landing would be totally blocked. He urged the council to look into this and find a solution. This did come up earlier and potential areas were discussed with then - Harbormaster Jim Beckham. This expansion could put him out of business. COUNCIL AND ADMINISTRATION RESPONSE TO crrtzttss COMMENTS - None Oates agreed with Tougas and also wanted slip design. ADJOURNMENT The meeting was adjourned at 8:55 p.m. Jean Lewis, CMC Willard E. Dunham City Clerk Mayor (City Seal) J J City of Seward, Alaska City Council Minutes October 25, 2010 Volume 38, Page CALL TO ORDER The October 25, 2010 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Willard E. Dunham. OPENING CEREMONY Police Lieutenant Louis Tiner led the pledge of allegiance to the flag Newly Elected Council Members Marianna Keil, Jean Bardarson nd Ristine Casagranda were sworn in by City Clerk Jean Lewis. ROLL CALL xa There were present: E. Dunham presiding and a Kit Tom Smith Jean ardrson Vanta Shafer Ristine Casagranda Bob Valdatta At comprising a quorum of the Council; and Phillip Oates, City Manager Jean Lewis, City Clerli Cheryl Brooking,City Attorney z ABSENT — None.: : CITIZENS' COMMENTS ON ANY. SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Peg `Coleman, from O.. Child Advocacy Center in Homer was excited to establish a Center in Seward. She wanted to work with the community to provide child - friendly services for victimized children. Coleman mentioned the collaboration between the District Attorney's office, Mental Health Agencies and the Hospitals. She stated even with limited resources, a model was developed that was working and she was happy to be coming to Seward. Jessica Lawmaster, also from the Child Advocacy Center in Homer spoke of the Child Advocacy National Model. She said there were ten in the state and that these models specialized in victimized children and was in a child - friendly environment. Lawmaster spoke on how important the manner in which the interview was conducted was. She stated family advocacy was another area of support and that cases were reviewed monthly which increased efficiency. J J City of Seward, Alaska City Council Minutes October 25, 2010 Volume 38, Page Jill Simpson, was passionate about the need for a new animal control facility in Seward. She spoke on behalf of a number of more people and four legged furry creatures. She thought the shelter was an embarrassment, was old and unhealthy. There was no window, no ventilation, and no daylight. Dogs were inside with the cats in the evening. The facility was too small and falling down. Simpson expressed having animals in our lives was a benefit, and the City needed to have a more kind environment for the animals and staff. There was no toilet for the staff. She supported the shelter and wanted it moved up in priority. Brooke Scalzo wanted to keep the animal shelter on the priority list. She had spent a week in the Valdez animal shelter and it was amazing. It had isolation areas, vete narians, safe spots, and was spacious. She was frustrated Seward did not have a facility of thiscal ber. Seward had limited space and no extra spaces for cats. People must volunteer to take q tional cats. Scalzo thought animal shelters reflected how the community cared, and wanted i oved up in the priority list. �s. Christy Terry, mentioned on behalf of PTSA, One Shot Photo would be taking pictures and sittings for the holidays with all proceeds benefiting the middle school. Jennifer Carrick, said what used to be a dog pound as now an animal shelter. The time had come for a new facility. She noted SOS pets was a non profit advocacy group in town and she felt they could partner with the city to get a new shelter built, just like th'' playground was. Carrick stated this was not only about homeless animals, but also about the big picture. She asked for it to move up in the priority list and thought it could take $1 in dollars to build a good safe shelter. Mayor Dunham asked Carrick and SOS pets y to produce a schematic design on what they would like to see for an animal shelter. Ron Long, directed council to a section on the State priority list. He understood that any parking on the South harbor uplands was to come back before the council. Having this on the list modified that position. He spoke of what the Port & Commerce Advisory Board had recommended and wanted council to look again at that plan. He also had questions on the highway exit at Mile 6 that had not come up on any STIP or borough road service conversations. He wanted the one -page explanations to be completed and attached to these priority lists like they used to be. Daniel Barth, was a new member of Seward, recently from South Dakota. He volunteered at the animal shelter when be'f rst got here because of the positive benefits of volunteering. He had great respect for animals' and was raised to give everyone a second chance. Sadly animals were thrown over the fence at this animal shelter. He told of how he recently went to work with the Boys and Girls Club and found out a boy had been bitten by a dog. Barth said Animal Control Officer Jennifer Carrick held a seminar for the children on interaction with animals to assist children to overcome their fear. He thought she did a great job educating, and supported shelter improvements. Mark Luttrell, also supported the animal shelter. Designs had been kicked around for 15 years. This began as more of a temporary shelter, but Jennifer Carrick had done a great job of her pos ition. The facility was too small, you couldn't sanitize, there was no air exchange, no outdoor City of Seward, Alaska City Council Minutes October 25, 2010 Volume 38, Page shelter, it was in a residential area, had inadequate parking and no bathroom. Luttrell noted there was a huge amount of support for a new shelter and he wanted this elevated in the priority list. Margaret Anderson, congratulated Marianna, Jean and Rissie for being elected and re- elected to the city council. She announced Mayor Dunham's 80th birthday and that the Boys and Girls Club were sponsoring a party Friday at the Alaska Sealife Center at 6:30 p.m. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Bardarson/Keil) Approval of Agenda and Consent Agenda 4-44V l 'ott Motion Passed Unanimous The clerk read the following approved consent agenda items: , ''.e7j„ Resolution 2010 -099, Authorizing The City Manager To Apply For A Denali Commission Grant In The Amount Of $100,000.00 For Design Funding To,Replace A, B, C, D, And S Floats And The South Launch Ramps In The Seward Small a at Harbor. SPECIAL ORDERS, PRESENTATIONS AND REPORTS m ' Proclamations and Awards Teen and Youth Councils were introduced Parks and Recreation Conference Awards TYC Council Days TYC Council'ARPA Outstan Organ Shareen Ad ARPA Bob Robertson Service Award Melanie llauze ARPA Professional Award An Appreciation Certificate and Letter of Recommendation for outgoing Chamber of Commerce Director Laura Cloward was presented. City Manger's Jeport. City Manager Phillip Oates thought the Seward Parks & Recreation program dd remarkable job within the community. He noticed upcoming work sessions and completion of the flagpole at the Seward Mountain Haven. He thanked all the conferences that were held in Seward this past year. Oates stated a purchase order had been issued for $15,050 using budgeted contracted services funds to URS to complete a Marine Condition Assessment of A, B, C, D, and S floats and the South Harbor Launch Ramp. This information would be used to apply for future grants and to evaluate the need to replace aging infrastructure. Another purchase order in the amount of $47,000 was spent on materials to repair the Lowell Creek Bridge from flood damage that occurred in 2006. This money would be reimbursed by FEMA. J J City of Seward, Alaska City Council Minutes October 25, 2010 Volume 38, Page Oates reported surveyors from CMS found Seward Mountain Haven in substantial compliance with state and federal regulations. Surveys by state and federal inspectors this summer found Seward Mountain Haven to be out of compliance in 28 areas, and he thought these improvements were achievable for the long term. Oates said it had been determined by the Board of Directors of the Women's Division of the General Board of Global Ministries, United Methodist Church that the Wesley Building in Seward would be demolished in its entirety, and the new city website was launched. Oates mentioned contractors continued to work on the transmissionine re -route for the North Forest Acres Levee Project, with work ending November 8, 2010. On other Board matters, the Planning & Zoning Commission would be holding a special meeting to review a variance request to the 1.1 height setback for AVTEC's proposed Wind Energy Generator Iodated at 1904 Alameda m Street; PACAB would be reviewing business incentive recommendations and potential lease site recommendations for the South Harbor Uplands; the Ad H n -__. Committe as discussing information gathered from the local Real Estate Compani d and continued to review the Land Inventory List; and the Library Museum Project Executive Committee would meet to review the current building plans and make recommendations moving forward from 35% to 65% design documents. Oates reported on the Coast Guard Relocation and Z Float Project Water Line. Storm drains had been relocated, footers and foundation walls had been poured, electric design work completed, and the project was on schedule and on budget. The rider of the work would be completed in the spring, in preparation for -Moat construction an. e building relocation. City Attorney's Report. City Attorney Cheryl Brooking stated they continued working on harbor changes, contracts, resolutions, and litigation f or the levee road project. She spoke about pending litigation and would give an update on the OMA as soon as the agenda allowed. Brooking handed out a new OMA packet. A law change „stated regardless of the body, a majority was a meeting. Service Areas had smi exceptions, doing administrative duties. City Clerk's Report. City Clerk Jean Lewis thanked the community on behalf of Pat Williams, for all the cards sent for her 101st birthday. Pat was sorry she could not write a thank you note to everyone, but really appreciatethe cards and support. Lewis gave council a review on their travel budget finances. Mayoral Report. Mayor Willard E. Dunham stated he would be talking to the Alaska Chamber of Commerce next week. He recapped his trip to Korea. He had been watching the CIRI Fire Island Wind Project and thought there would be a 45% jump in utility rates to pay for the infrastructure. He wanted the community to know alternative energy was a wonderful thing but came with a big cost. He spoke of the Denali Commission being under attack in Washington D.0 and how important it was to the community and the state of Alaska to keep it. Chamber of Commerce Report. Director Laura Cloward stated she wasn't gone yet and still had work to do. She laid down a marketing contract report that was based on the Last two years budget. Seward was rebounding faster than other communities and she felt it was because of the addition to marketing the city had done the past two years. Costs were being kept the same. Cloward mentioned that the Visitor Guide, brochures and website costs were all borne by the City of Seward, Alaska City Council Minutes October 25, 2010 Volume 38, Page businesses. She had only $1000 to promote Seward as a conference site. The Chamber budget had already been approved and they were treading water. She felt Seward was ahead of the game because of the marketing investment by the businesses. There was no new money to court the new opportunities and she wanted to let the council know that. Other Reports, Announcements and Presentations Update Of The Solly's Building From Project Formerly Known As The Mary Lowell Center Was Given By Jeff Mow, Superintendent Of Kenai Fjords National ' ark. The Park Service was now looking into developing the Old Solly's building for m inistration offices, and possibly transferring the Legends Building to the city to use for a conference center. Powerpoint And Discpssiop Oi The Public Works Sh After discussing pole barns, membrane structures, conex units, prefab structures, offsite _ ;storage and blue tarps to co three sand trucks before winter, Council wished to house the.e4tiipmentjsmporarily offsite before making a decision on structures. PUBLIC HEARING Ordinance 2010 -007, Amending Various , ' ortions Of Seward City Code 15.20 Signs To Change, Update And Accommodate The : s es Of� e Public. Motion (Keil /Smith) Enact Ordinance 2010 -007 Oates stated numerous work sessions and meetings were held with P &Z on this item, and he recommended this ordinance go forward. Community Development Director Christy Terry summarized the changes that went into this sign ordinance which cleaned up the city code in this area. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Smith hoped after all the years on P &Z and all the complaints, that this cleaned most of the problems up. Valdatta wanted to be able to have flashing signs on the outside of a building. Motion Passed Unanimous NEW BUSINESS Resolution 2010 -098, Authorizing The City Manager To Enter Into A Contract For 60 City of Seward, Alaska City Council Minutes October 25, 2010 Volume 38, Page Construction Manager /General Contractor Services With PCL Construction Services, Inc. And Appropriate Funds In An Amount Not To Exceed $42,900. Motion (Bardarson /Shafer) Approve Resolution 2010 -098 Oates stated the City issued an RFP to select a construction manager /general contractor for the construction of the new Library /Museum. This should get firms and architects working to find the most efficient ways to proceed ahead. He noted this did not guarantee construction would go to this firm. This contract was needed to get closer in identifying the true costof the building and to find out how to pay for the project. Motion Passed Unanimous Resolution 2010 -100, Approving Emergency Repairs In The Amount Of $330,886 For Flood Damage At The Lowell Creek Bridge And Appropriate Funds`. Motion (Keil/Shafer) ;pp ove Resolution 2010 -100 Oates stated there was a myriad of issues that prevented this resolution from going to council until this time. Inspections were done, and federal monies needed to be used. He mentioned bridge standards had changed during this period an they were chasing the federal money. Oates said the situation was critical enough that the materials were ered last week to meet the time period, and the city would get reimbursed. The city was t mg to get`i 40 - day extension and proceed with these repairs' In response to questions, Oates said the city must have a bid and the money spent by December 8, 2010. City Attorney Cheryl Brooking spoke in support of the hugely condensed resolution. She stated it was highly unusual, but had to be done to comply with all the requirements. Motion Passed Unanimous Resolution 2010-101, Authorizing The City Manager To Enter Into A Second Amendment To The Quarry Agreement With West Construction Company To Produce Additional Type II Rip Rap And Type III. (Cobbles) For The North Forest Acres Levee/Road Project, And Appropriating Funds. Motion (Bardarson /Keil) Approve Resolution 2010 -101 Oates stated rock was being produced now and this saved mobilization and de- mobilization costs. The prior resolution passed did not meet the classifications but would be the same price as earlier approved. Nelson and Associates had made an error that amounted to half of the rock needed for the levee project. In negotiation today the cost was reduced. This error would cost about 6 City of Seward, Alaska City Council Minutes October 25, 2010 Volume 38, Page $30,000. The city would open the bids for construction tomorrow and do value engineering. He said he could reduce the scope of the project if needed. Amendment (Bardarson /Smith) Change the amount of cobbles and Class II rock in the 6th Whereas and Section 1, and reduce the dollar amount on Section 2 to be $36,900, and change the total dollar amounts on Sections 3 and 4 to $226,388.25, and remove the words "tocomply with MSHA regulations" from the contract. Amendment Passed Unanimous Main Motion Passed as Amended Unanimous Resolution 2010 -102, Approving The City Of Seward's Calendar Year 2011 State Legislative Priorities. Motion (Bardarson Keil) Approve Resolution 2010 -102 Oates had a laydown version of this resolution that added a new Fire Alarm Control Panel for the Alaska Sealife Center, a metal building at the Fort Raymond Satellite Fire Station, new sail cover for the Alaska Sealife Center, upgrades for Alai iiq Shellfish hatchery and support for extending the education tax credit for the Alaska Sealife Center. r; ,, k Keil and Casagranda "were no ` comfortable making these decisions on such short notice. Motion (Keil /Casagranda) Postpone until November 8, 2010 Oates urg that for the State Priority List, that this be decided on tonight because of deadlines with getting the information in the Kenai Peninsula Borough packet. Motion Failed Yes: Casagranda No: Smith, Bardarson, Keil, Shafer, Valdatta, Dunham Amendment (Shafer/Keil) Remove B6 from the list, which had $450 thousand for paving the road and parking lot on the South Seward Small Boat Harbor Uplands area Amendment Passed Unanimous Amendment (Bardarson /Shafer) Accept the laydown version of changes 62 City of Seward, Alaska City Council Minutes October 25, 2010 Volume 38, Page Amendment Passed Unanimous Main Motion Passed as Amended (5 -2) Yes: Smith, Shafer, Valdatta, Bardarson, Dunham No: Keil, Casagranda Resolution 2010 -103, Approving The City Of Seward's Calendar Year 2011 Federal Legislative Priorities. Motion (Keil/Smith) Approve Resolution 2010 -103 Motion (Keil/Bardarson) Postpone untill ovember 8, 2010 Motion Passed Unanimous Resolution 2010 -104, Approving The City Of Seward's Calendar Year 2011 City Priorities. Motion (Keil/Bardarson) 'Approve Resolution 2010 -104 N , Motion (Keil/Bardarson) Postpone until November 8, 2010 Motion Passed Unanimous OTHER NEW BUSINESS Motion (Shafer/Keil) Nominated and Elect Jean Bardarson as Vice -Mayor Motion Passed Unanimous Consent Council decided the Chair, the Boards and Commissions would give periodic reports to the City Council, and the Mayor appointed Tom Smith to represent the council on the Kenai Peninsula Borough Economic Development District. INFORMATIONAL ITEMS AND REPORTS (No action required) Survey questions for economic town hall meeting. Letter sent to the Denali Commission by Mayor Dunham. Certificate of Appreciation to the City of Seward by the U.S. Department of Energy's Office of Intelligence and Counterintelligence. Thank you and Congratulations letter to the Fire Departments for a successful Alaska Fire Conference. 63 City of Seward, Alaska City Council Minutes October 25, 2010 Volume 38, Page COUNCILS' COMMENTS Keil thanked the Teen and Youth Center for the tour and pizza party. She had attended the Alaska Sealife Center award ceremony and noted there were many staff awards. She was sorry to lose Chamber Director Laura Cloward, and wished Mayor Dunham a happy birthday. Shafer thanked Rissie Casagranda for throwing her hat in the ring for a council seat and was looking forward to a younger mind on council. She wanted the Council to consid $40,000 funded for the Chamber at tomorrow's meeting because it was not the time to underfund the Chamber. Shafer hated to say good -bye to Laura Cloward, thought it was great to see the Teen & Youth Center again, and mentioned the city website looked fantastic. Casagranda said she was stoked to be on council and tboughtthe Teen and Youth Councils were a fabulous idea and thanked them for the tour and introduction. Valdatta commented on the different heights of all the children from the Teen and Youth Center. Bardarson was thrilled the ball would be picked up and a cele!ration held regardless of the Christmas train not coming to Seward. 5 'aid the community was oing to miss Laura Cloward. Bardarson thanked TYC and staff for their a wards aid what they 'did for the city. Dunham also had a great time at the Teen & Youth Center. He was sad to see Laura Cloward and stated she was invaluable and it was Cord.ova's gain. He was delighted and proud of the Alaska Sealife Center awards. Dunham stated e city manager Jim Fillip passed away. His car had gone over an embankment and was found a year later in Colorado. CITIZENS' COMMENTS Darryl Schaefermeyer thanked the council for the action and support on the state priorities list on behalf of the Alaska Sealife Center. He expressed his sadness of over the passing of Jim Fillip. He urged the council not to delay the covered storage decision for the trucks. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS - None EXECUTIVE SESSION Motion (Bardarson /Keil) Go Into Executive Session To Discuss The Hiring Of City Clerk Applicant Johanna Kinney As City Clerk To Replace Jean Lewis Based On Successful Salary And Contract Negotiations. Motion Passed Unanimous 64 City of Seward, Alaska City Council Minutes October 25, 2010 Volume 38, Page Went into executive session at 10:15 p.m. Came out of executive session at 10:16 p.m. Motion (Bardarson/Keil) Appoint and Hire Johanna Kinney As City Clerk To Replace Jean Lewis Based On Successful Salary And Contract Negotiations EXECUTIVE SESSION Motion (Shafer/Bardarson) Go Into E ecutive Session To Discuss Financ Impacts That May Result From The''Recent Federal Long Term Care Survey Results, Where The Immediate Knowledge Of Which, Could Have An Adverse Effect n The Finances Of The City. Motion Passed 4, Unanimous Went into executive session at 10:17 p.m. Came out of executive session at 10:30 p.m. ADJOURNMENT The meeting Was adjourned at 10 :9 p.m. Jean Lewis, CMC Willard E. Dunham City Clerk Mayor (City Seal) 65 City of Seward, Alaska City Council Minutes November 1, 2010 Volume 38, Pa CALL TO ORDER The November 1, 2010 Special Meeting of the Seward City Council was called to order at 6:15 p.m. by Mayor Willard E. Dunham. OPENING CEREMONY City Manager Phillip Oates led the pledge of allegiance to the flag. ROLL CALL There were present: Willard E. Dunham presiding and Jean Bardarson Vanta Shafer Tom Smith Marianna Keil Rissie Casag nda 4� 1 comprising a quorum of the Council; and Phillip Oates, City Manager Jean Lewis, City Clerk ABSENT — Robert Valdatta CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING - None APPROVAL OF AGENDA 6z� Motion (Bardarson/Keil) Approval of the Agenda The Other New Business Item Which Appointed Mayor Dunham and Vice -Mayor Bardarson To Conduct Sa And Contract Negotiations With Johanna Kinney For City Clerk Services, Was Approved By Unanimous Consent. Motion Approved Unanimous NEW BUSINESS Resolution 2010 -106, Authorizing A Contract With Bristol Construction Services, LLC In An Amount Not To Exceed $1,156,497.62 To Construct The North Forest Acres Levee/Road Project, And Appropriating Funds Motion (Keil /Shafer) Approve Resolution 2010 -106 City of Seward, Alaska City Council Minutes November 1, 2010 Volume 38, Page Oates stated the contract revisions did not come back from the Attorney to add as a laydown but he had two substantial changes to be made to the contract. Oates needed to add the insurance and indemnification language and wished to present a change that would give the contractor an added bonus for early completion, but was still within the resolution funding amount. This additional incentive could possibly move the levee completion up to June 18, 2011. In response to questions, Finance Director Kristin Erchinger stated the $90,000 was part of the contingency amount. She also wanted it known that the non - responsive bid was not the lowest bid. A Amendment (Bardarson /Shafer Amend the contract language that removed "$45,000" and added the wording "$500 per day for no more than 180., days prior to 9/15/204 d adds a new ection I that addensurance verbiage namingthe city as an additional insured, must be rated B+ by BEST, provide 30-day notice by default and waiver' of subrogation language. Amendment Passed Unanimous Main Motion Passed as Amended Unanimous COUNCILS' COMMENTS Keil stated word out on the street was the Corps of Engineers was having issues with breakwater rock. Oates answered the br ~ ater contractor was responsible for meeting their requirements and that they were met. e also stated Community Development Director Christy Terry was leaving the city and goinetc, going work for the Alaska Railroad. Shafer mentioned she hated to lose Christy Terry. CITIZENS' COMMENTS None COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS - None ADJOURNMENT The meeting was adjourned at 7:00 p.m. 67 City of Seward, Alaska City Council Minutes November 1, 2010 Volume 38, Page Jean Lewis, CMC Willard E. Dunham City Clerk Mayor (City Seal) fiet a -. 63 CITY OF SEWARD Budgeted Summary Revenue and Expense /Expenditure by Fund For the Month Ending July, 2010 (Through July, 2010, 58.3% of the year has expired) Through Suly Annual Actual YTD Budget Annual %of 2009 2010 Variance Budget Variance Budget Budget Revenue General Fund $ 3,499,561 $ 3,366,419 $ (133,142) $ 5,443,005 $ (2,076,586) $ 9,330,866 36.1% Small Boat Harbor Enterprise Fund $ 1,723,546 $ 1,719,516 $ (4,030) $ 1,689,792 $ 29,724 $ 2,896,786 59.4% Parking Enterprise Fund $ 113,335 $ 132,809 $ 19,474 $ 95,346 $ 37,463 $ 163,450 81.3% S.M.I.C. Enterprise Fund $ 645,003 $ 479,924 $ (165,079) $ 470,104 $ 9,820 $ 805,893 59.6% Electric Fund $ 5,860,770 $ 5,470,928 $ (389,842) $ 6,941,788 $ (1,470,860) $ 11,900,208 46.0% Water Enterprise Fund $ 576,165 $ 613,324 $ 37,159 $ 637,440 $ (24,116) $ 1,092,755 56.1% Wastewater Enterprise Fund $ 576,306 $ 607,813 $ 31,507 $ 610,531 $ (2,718) $ 1,046,625 58.1% Expenses General Fund General Government Mayor and Council $ 198,579 $ 212,268 $ 13,689 $ 189,657 $ (22,611) $ 325,126 65.3% General Fund Legal 48,892 78,099 29,207 $ 88,083 9,984 151,000 51.7% City Manager 569,088 558,419 (10,669) $ 624,964 66,545 1,071,366 52.1% City Clerk 126,341 136,470 10,129 $ 149,585 13,115 256,431 53.2% Finance Administration 344,226 375,998 31,772 $ 391,923 15,925 671,868 56.0% General Services 34,471 35,646 1,175 $ 50,108 14,462 85,900 41.5% Contributions 277,721 148,501 (129,220) $ 139,418 (9,083) 239,002 62.1% Total General Government $ 1,599,318 $ 1,545,401 (53,917) $ 1,633,738 88,337 $ 2,800,693 55.2% Public Safety Police Department 1,280,080 1,409,160 129,080 $ 1,390,917 (18,243) 2,384,429 59.1% Fire Department 311,738 340,830 29,092 $ 365,143 24,313 625,959 54.4% Engineer /Utility Manager 21,702 - (21,702) - - - #DIV /0! Building Inspection 51,676 63,893 12,217 $ 69,492 5,599 119,129 53.6% Total Public Safety $ 1,665,196 $ 1,813,883 $ 148,687 $ 1,825,552 11,669 $ 3,129,517 58.0% Public Works Roads and Streets 504,127 445,798 (58,329) $ 491,658 45,860 842,842 52.9% City Shop 195,398 271,332 75,934 $ 218,891 (52,441) 375,241 72.3% Municipal Building 137,116 150,926 13,810 $ 172,167 21,241 295,143 51.1% Total Public Works $ 836,641 $ 868,056 $ 31,415 $ 882,715 14,659 $ 1,513,226 57.4% Parks & Recreation $ 638,130 $ 676,282 $ 38,152 $ 689,735 $ 13,453 $ 1,182,403 57.2% Library $ 222,966 $ 228,195 $ 5,229 $ 232,962 $ 4,767 $ 399,363 57.1% Debt Service $ 308,128 $ 323,895 $ 15,767 $ 459,580 $ 135,685 $ 787,852 41.1% Total General Fund $ 5,270,379 $ 5,455,712 $ 185,333 $ 5,724,282 $ 268,570 $ 9,813,054 55.6% Small Boat Harbor Enterprise Fund $ 2,079,566 $ 2,042,895 $ (36,671) $ 2,222,165 $ 179,270 $ 3,809,426 53.6% Parking Enterprise Fund $ 73,573 $ 123,775 $ 50,202 $ 279,438 $ 155,663 $ 479,036 25.8% S.M.I.C. Enterprise Fund $ 562,278 $ 533,211 $ (29,067) $ 591,056 $ 57,845 $ 1,013,239 52.6% Electric Fund $ 6,460,359 $ 6,191,845 $ (268,514) $ 6,723,364 $ 531,519 $ 11,525,767 53.7% Water Enterprise Fund $ 480,203 $ 549,954 $ 69,751 $ 898,879 $ 348,925 $ 1,540,936 35.7% Wastewater Enterprise Fund $ 505,134 $ 610,100 $ 104,966 $ 650,370 $ 40,270 $ 1,114,920 54.7% 69 As of 11/02/10 CITY OF SEWARD Budgeted Summary Revenue and Expense /Expenditure by Fund For the Month Ending August, 2010 (Through August, 2010, 66.7% of the year has expired) Through August Annual Actual YTD Budget Annual %of 2009 2010 Variance Budget Variance Budget Budget Revenue General Fund $ 4,086,524 $ 4,866,648 $ 780,124 $ 6,220,577 $ (1,353,929) $ 9,330,866 52.2% Small Boat Harbor Enterprise Fund $ 1,943,243 $ 1,943,331 $ 88 $ 1,931,191 $ 12,140 $ 2,896,786 67.1% Parking Enterprise Fund $ 152,626 $ 181,315 $ 28,689 $ 108,967 $ 72,348 $ 163,450 110.9% S.M.I.C. Enterprise Fund $ 702,796 $ 544,786 $ (158,010) $ 537,262 $ 7,524 $ 805,893 67.6% Electric Fund $ 6,768,151 $ 6,320,313 $ (447,838) $ 7,933,472 $ (1,613,159) $ 11,900,208 53.1% Water Enterprise Fund $ 693,813 $ 749,592 $ 55,779 $ 728,503 $ 21,089 $ 1,092,755 68.6% Wastewater Enterprise Fund $ 670,790 $ 705,255 $ 34,465 $ 697,750 $ 7,505 $ 1,046,625 67.4% Expenses General Fund General Government Mayor and Council $ 220,195 $ 253,081 $ 32,886 $ 241,419 $ (11,662) $ 362,129 69.9% General Fund Legal 57,944 96,350 38,406 $ 100,667 4,317 151,000 63.8% City Manager 673,480 604,442 (69,038) $ 689,575 85,133 1,034,363 58.4% City Clerk 149,380 158,391 9,011 $ 170,954 12,563 256,431 61.8% Finance Administration 408,233 414,744 6,511 $ 447,912 33,168 671,868 61.7% General Services 35,145 48,190 13,045 $ 57,267 9,077 85,900 56.1% Contributions 277,721 148,501 (129,220) $ 159,335 10,834 239,002 62.1% Total General Government $ 1,822,098 $ 1,723,699 (98,399) $ 1,867,129 143,430 $ 2,800,693 61.5% Public Safety Police Department 206,779 1,574,061 1,367,282 $ 1,589,619 15,558 2,384,429 66.0% Fire Department 50,617 379,963 329,346 $ 417,306 37,343 625,959 60.7% Engineer /Utility Manager 25,452 - (25,452) - - - #DIV /0! Building Inspection 61,838 69,904 8,066 $ 79,419 9,515 119,129 58.7% Total Public Safety $ 344,686 $ 2,023,928 $ 1,679,242 $ 2,086,345 62,417 $ 3,129,517 64.7% Public Works Roads and Streets 568,407 499,765 (68,642) $ 561,895 62,130 842,842 59.3% City Shop 223,988 312,609 88,621 $ 250,161 (62,448) 375,241 83.3% Municipal Building 158,482 167,886 9,404 $ 196,762 28,876 295,143 56.9% Total Public Works $ 950,877 $ 980,260 $ 29,383 $ 1,008,817 28,557 $ 1,513,226 64.8% Parks & Recreation $ 787,937 $ 795,506 $ 7,569 $ 788,269 $ (7,237) $ 1,182,403 67.3% Library $ 260,828 $ 261,026 $ 198 $ 266,242 $ 5,216 $ 399,363 65.4% Debt Service $ 353,041 $ 354,613 $ 1,572 $ 525,235 $ 170,622 $ 787,852 45.0% Total General Fund $ 4,519,467 $ 6,139,032 $ 1,619,565 $ 6,542,036 $ 403,004 $ 9,813,054 62.6% Small Boat Harbor Enterprise Fund $ 2,343,376 $ 2,281,460 $ (61,916) $ 2,539,617 $ 258,157 $ 3,809,426 59.9% Parking Enterprise Fund $ 127,255 $ 153,391 $ 26,136 $ 319,357 $ 165,966 $ 479,036 32.0% S.M.I.C. Enterprise Fund $ 641,833 $ 607,708 $ (34,125) $ 675,493 $ 67,785 $ 1,013,239 60.0% Electric Fund $ 7,436,300 $ 6,823,792 $ (612,508) $ 7,683,845 $ 860,053 $ 11,525,767 59.2% Water Enterprise Fund $ 586,273 $ 666,631 $ 80,358 $ 1,027,291 $ 360,660 $ 1,540,936 43.3% Wastewater Enterprise Fund $ 582,906 $ 713,643 $ 130,737 $ 743,280 $ 29,637 $ 1,114,920 64.0% 73 As of 11/02/10 8/16/2010 8:20 AM Run Date - 8/16/10 © 8:20 AM Providence Health & Services DET_OPS 110 - MGD - PROV SEWARD MED CTR Detail Statement of Operations (in Thousands) Reported as of July 2010 % Variance % Variance Last Year % Variance Actual MTD Budget MTD MTD Actual YTD Budget YTD YTD Actual YTD YTD Gross Service Revenues: 103 112 (8.0 %) Acute Care - Inpatient 1,112 761 46.1% 852 30.5% 671 580 15.7% Acute Care-Outpatient 3,670 3,786 (3.1 %) 3,736 (1.8 %) 201 133 51.1% Primary Care 996 934 6.6% 899 10.8% 823 857 (4.0 %) Long -term Care 5,462 5,652 (3.4 %) 3,693 47.9% - - - Homecare & Hospice - - - (8) - - - Housing & Assist. Living - - - - - 1,798 1,682 6.9% Total Gross Service Revenues 11,240 11,133 1.0% 9,172 22.5% Revenue Deductions: 1 17 94.1% Charity Care 145 116 (25.0 %) 109 (33.0 %) (123) 122 200.8% Medicare & Medicaid 486 817 40.5% 369 (31.7 %) 16 4 (300.0 %) Negotiated Contracts 45 29 (55.2%) 30 (50.0 %) 51 367 86.1% Other 267 2,544 89.5% 481 44.5% (55) 510 110.8% Total Deductions 943 3,506 73.1% 989 4.7% 1,853 1,172 58.1% Net Service Revenue 10,297 7,627 35.0% 8,183 25.8% - - Premiu Revenue - - - - - �. - - - Ren tal and Education Revenue - - - - - f" 94 8 1,075.0% Other Operating Revenue 282 54 422.2% 41 587.8% 1,947 1,180 65.0% Total Net Operating Revenues 10,579 7,681 37.7% 8,224 28.6% Expenses from Operations: - - Purchased and Healthcare Expenses - - - - - Other Expenses from Operations: 699 643 (8.7 %) Salaries & Wages 4,767 4,378 (8.9 %) 4,236 (12.5%) 195 187 (4.3 %) Employee Benefits 1,400 1,304 (7.4 %) 1,224 (14.4%) 4 (475.0%) Professional Fees 51 29 ) 75 68 (10.3 %) Supplies 541 467 (75.9%) 36 (41.7%) (15.8 %) 444 (21.8 %) 146 210 30.5% Purchased Service 1,163 1,475 21.2% 1,118 (4.0 %) 2 2 - Depreciation 12 12 - 12 - 1 - - Interest and Amortization 3 - - 12 75.0% 98 71 (38.0 %) Bad Debts 519 471 (10.2 %) 463 (12.1%) - - - Healthcare Taxes - - - - - 74 8 (825.0%) Other Expenses (269) 55 589.1% 379 171.0% 1,313 1,193 (10.1 %) Total Other Exp from Operations 8,187 8,191 0.0% 7,924 (3.3 %) 1,313 1,193 (10.1 %) Total Operating Expenses 8,187 8,191 0.0% 7,924 (3.3 %) 634 (13) 4,976.9% Excess of Rev Over Exp from OPS 2,392 (510) 569.0% 300 697.3% 1 - Non - Operating Gain (Loss) - 7 - 1 - 634 (12) 5,383.3% Excess of Revenues Over Expenses 2,392 (503) 575.5% 301 694.7% Other Activity - Unrestricted (1,796) 500 (459.2 %) Increase (Decrease) in UR Net Assets 596 801 (25.6 %) 1 8/16/2010 8:20 AM PRELIM - Run Date - 8/16/10 © 8:20 AM Providence Health & Services BAL_SHT 110 - MGD - PROV SEWARD MED CTR Balance Sheet (in Thousands) Reported as of July 2010 July 2010 December 2009 July 2010 December 2009 Actual Last Year Actual Last Year ASSETS LIABILITIES & NET ASSETS Current Assets: Current Liabilities: Cash and Cash Equivalents (355) 758 Accounts Payable 178 185 System Pooled Cash - - Accrued Compensation 819 807 Mgmt Designated Cash & Cash Equiv. - - Affiliates Payable - - Short Term Investments - - Payable to Contractual Agencies 53 102 Assets Held Under Securities Lending - - Deferred Revenue /Unearned Premiums 10 31 Accounts Receivable, Net 2,275 1,762 Liability for Unpaid Medical Claims - - Affiliate Receivable - - Liability for Risk - Sharing - - Premiums Receivable - - Liabilities Under Securities Lending - - .,,1 Other Receivables 319 99 Other Current Liabilities 1,371 1,877 Supplies Inventory at Cost - - Short-Term Debt - - Other Current Assets 23 18 Current Portion of Long -Term Debt - - Current Port. of Assets -Use is LTD - - Total Current Liabilities 2,431 3,002 Total Current Assets 2,262 2,637 Assets Whose Use is Limited: Lona -Term Debt: Mgmt Designated Cash and Investments - - Master Trust Debt - - Funds Held for Long -term Purposes 435 128 Loans from Affiliates - - Gift Annuity and Trust Funds - - Other - - Funds Held by Trustees - - Long -Term Debt - - Non- Current Assets Limited as to Use 435 128 Property. Plant & Equipment: Other Long -Term Liabilities 79 188 Gross Property, Plant & Equipment 107 107 Less: Accumulated Depreciation (66) (53) Total Liabilities 2,510 3,190 Net Property, Plant & Equipment 41 54 Net Assets: Other Assets: Unrestricted 225 (371) Unamortized Financing Cost - - Temporarily Restricted 3 - Interaffiliate Notes Receivable - - Permanently Restricted - - Other (Incl. Long -term Investments) - - Total Net Assets 228 (371) Total Other Assets - - Total Liabilities and Net Assets 2,738 2,819 Total Assets 2,738 2,819 8 8/16/2010 8:20 AM PRELIM - Run Date - 8/16/10 © 8:20 AM Providence Health & Services STMT_CHG 110 - MGD - PROV SEWARD MED CTR Statement of Changes in Net Assets (in Thousands) Reported as of July 2010 UNRESTRICTED FUNDS Current Year to Date Prior Year to Date Beginning of Year (371) (465) Excess of Revenues Over Expenses 2,392 301 Restricted Contributions & Grants Net Assets Released from Rest. - - Interdivision Transfers (1,796) - Net Assets (Liabilities) Assumed - - Unrealized Gains(Losses) on Invest. - - Extraordinary Items & Other - 500 Total Change in Net Assets 596 801 Ending Balance 225 336 TEMPORARILY RESTRICTED FUNDS Current Year to Date Prior Year to Date Beginning of Year - - Investment and Other Income - - Restricted Contributions & Grants 3 14 Net Assets Released From Rest. - - Interdivision Transfers - - Net Assets (Liabilities) Assumed - - Unrealized Gains (Losses) on Inv. - - Extraordinary Items & Other - - Total Change in Net Assets 3 14 Ending Balance 3 14 9 9/27/2010 1:27 PM Run Date - 9/27/10 @ 1:27 PM Providence Health & Services DET_OPS 110 - MGD - PROV SEWARD MED CTR Detail Statement of Operations (in Thousands) Reported as of August 2010 % Variance % Variance Last Year % Variance Actual M TD Budget MTD MTD Actual YTD Budget YTD YTD Actual YTD YTD Gross Service Revenues: 152 112 35.7% Acute Care - Inpatient 1,263 873 44.7% 1,000 26.3% 619 580 6.7% Acute Care - Outpatient 4,290 4,366 (1.7 %) 4,348 (1.3 %) 141 140 0.7% Primary Care 1,137 1,074 5.9% 1,084 4.9% 828 857 (3.4 %) Long -term Care 6,290 6,509 (3.4 %) 4,220 49.1% - - Homecare & Hospice - - (8) - - - Housing & Assist. Living - - - - - - 1,740 1,689 3.0% Total Gross Service Revenues 12,980 12,822 1.2% 10,644 21.9% Revenue Deductions: 21 17 (23.5 %) Charity Care 165 133 (24.1 %) 118 (39.8 %) 124 123 (0.8 %) Medicare & Medicaid 613 939 34.7% 292 (109.9 %) 3 4 25.0% Negotiated Contracts 48 34 (41.2 %) 49 2.0% 29 367 92.1% Other 295 2,911 89.9% 544 45.8% 177 511 65.4% Total Deductions 1,121 4,017 72.1% 1,003 (11.8 %) 1,563 1,178 32.7% Net Service Revenue 11,859 8,805 34.7% 9,641 23.0% •,...1 - - - P remium Revenue - - - - - - - Rental and Education Revenue 14:Z 18 8 125.0% Other Operating Revenue 301 62 385.5% 45 568.9% 1,581 1,186 33.3% Total Net Operating Revenues 12,160 8,867 37.1% 9,686 25.5% Expenses from Operations: - - - Purchased and Healthcare Expenses - - - - - Other Expenses from Operations: 719 643 (11.8 %) Salaries & Wages 5,485 5,022 (9.2 %) 4,897 (12.0 %) 166 187 11.2% Employee Benefits 1,566 1,491 (5.0 %) 1,415 (10.7 %) 10 4 (150.0 %) Professional Fees 61 33 (84.8 %) 36 (69.4 %) 83 68 (22.1 %) Supplies 624 535 (16.6 %) 508 (22.8 %) 200 210 4.8% Purchased Service 1,363 1,685 19.1% 1,248 (9.2 %) 2 2 - Depreciation 14 14 - 14 - 1 - - Interest and Amortization 4 - - 12 66.7 °h 126 71 (77.5 %) Bad Debts 646 541 (19.4 %) 565 (14.3 %) - - - Healthcare Taxes - - - - - 81 8 (912.5 %) Other Expenses (188) 63 398.4% 437 143.0% 1,388 1,193 (16.3 %) Total Other Exp from Operations 9,575 9,384 (2.0 %) 9,132 (4.9 %) 1,388 1,193 (16.3 %) Total Operating Expenses 9,575 9,384 (2.0 %) 9,132 (4.9 %) 193 (7) 2,857.1% Excess of Rev Over Exp from OPS 2,585 (517) 600.0% 554 366.6% - 1 - Non -Operating Gain (Loss) 1 8 (87.5 %) 1 0.0% 193 _ (6) 3,316.7% Excess of Revenues Over Expenses 2,586 (509) 608.1% 555 365.9% Other Activity-Unrestricted (2,028) 501 (504.8 %) Increase (Decrease) in UR Net Assets 558 1,056 (47.2 %) 1 9/27/2010 1:27 PM PRELIM - Run Date - 9/27/10 @ 1:27 PM Providence Health & Services BAL SHT 110 - MGD - PROV SEWARD MED CTR Balance Sheet (in Thousands) Reported as of August 2010 August 2010 December 2009 August 2010 December 2009 Actual Last Year Actual Last Year ASSETS LIABILITIES & NET ASSETS Current Assets: Current Liabilities: Cash and Cash Equivalents (211) 758 Accounts Payable 203 185 System Pooled Cash - - Accrued Compensation 903 807 Mgmt Designated Cash & Cash Equiv. - - Affiliates Payable - - Short Term Investments - - Payable to Contractual Agencies 53 102 Assets Held Under Securities Lending - - Deferred Revenue/Uneamed Premiums - 31 Accounts Receivable, Net 2,238 1,762 Liability for Unpaid Medical Claims - - Affiliate Receivable - - Liability for Risk- Sharing - - Premiums Receivable - - Liabilities Under Securities Lending - - 3 Other Receivables 50 99 Other Current Liabilities 1,158 1,877 Supplies Inventory at Cost - - Short-Term Debt 1 - _ Other Current Assets 17 18 Current Portion of Long -Term Debt Current Port. of Assets -Use is LTD - - Total Current Liabilities 2,317 3,002 Total Current Assets 2,094 2637 Assets Whose Use is Limited: Long-Term Debt Mgmt Designated Cash and Investments - - Master Trust Debt - - Funds Held for Long -term Purposes 490 128 Loans from Affiliates - - Gift Annuity and Trust Funds - - Other - - Funds Held by Trustees - - Long -Term Debt - Non- Current Assets Limited as to Use 490 128 Property, Plant & Equipment: Other Long -Term Liabilities 78 188 Gross Property, Plant & Equipment 107 107 Less: Accumulated Depreciation (68) (53) Total Liabilities 2,395 3,190 Net Property, Plant & Equipment 39 54 Net Assets: Other Assets: Unrestricted 187 (371) Unamortized Financing Cost - - Temporarily Restricted 3 - lnteraffiliate Notes Receivable - - Permanently Restricted - - Other (Incl. Long -term Investments) (38) - Total Net Assets 190 (371) Total Other Assets (38) - Total Liabilities and Net Assets 2,585 2,819 Total Assets 2,585 2,819 1 Qty of Seward, Alaska � City of Seward 1963 1965 2005 ,`, P.O. Box 167 Seward, Alaska 99664 -01G7 All-America City 4�ASKP 1 Main Office (907) 224 -4050 Facsimile (907) 224 -4038 October 27, 2010 Chugach Electric Association Brad Evans, CEO P.U. Box 196300 Anchorage, AK 99519-6300 Dear Brad; Please excuse my delay in thanking you and Chugach Electric Association personnel for the outstanding assistance you gave the City of Seward in our time of need. On behalf of Seward, we thank you for the quick completion of the T /A, Line repair work. Your company did yeoman's work on this, helping us get past a very serious problem. Your crews not only did an outstanding job, but witha minimum of outages. Thank you. It is refreshing to know we can count on our neighbors during times of economic hardship and need. This does indeed go to the very heart of cooperativeness which we can count on among our utilities, as we are pushed further by the legislative forces, and protections required to do our jobs and provide services to our customers. The needs as partners to do our jobs, has never been greater. Thank you again, Brad. Please thank the crews that worked on this construction project for us. Sincerely, } n „ !' Willard . Dig( 1 Mayor City of Seward. Alaska SF 1/4 City of Seward City of Seward, Alaska am. ` �+ 1963 1965 2005 P.O. Box 167 1 Seward, Alaska 99664 -0167 hfrd ,* All - America City 4 �45►� P Main Office (907) 224 -4050 Facsimile (907) 224 -4038 October 28, 2010 Ms. Kelly Farmer, Recorder Manager State of Alaska, Department of Natural Resources PO Box 111013 Juneau, AK 99811 -1013 Ms. Vicki Backus, State Recorder State of Alaska, Department of Natural Resources 550 West 7th Avenue, Suite 1210 Anchorage, AK 99501 Re: Part-time Recorder Position in Seward Dear Ms. Farmer and Ms. Backus, Our letter is written to encourage an expeditious replacement of the Land Recorder position for the Department of Natural Resources in Seward. We have received notice that beginning November 15, 2010 the Seward office will be temporarily closed and Seward recordings shall take place in Anchorage. As you know, this is a part-time position (Monday through Friday from 9:00 am to 2:00 pm) but one that provides full -time value to those individuals in the Seward area who are purchasing or refinancing property, recording an annual affidavit of work for mining claims, or processing other documents for recording. The City works with the Seward Recorder on a continuous basis to record plats, deeds, and easements. Our Planning and Zoning Commission and Community Development Department would see delays in completing many important actions if this position remains vacant. The Seward Recorder also provides important research assistance into land issues and assistance in accomplishing work within easements and rights of way by our Electric, Water, and Wastewater Departments. Ms. Marquerita McManus, the individual in the Recorder position in Seward, is retiring after 8 years. During her time as Recorder she has done an exceptional job for Seward and for her customers. She will certainly be missed and we wish her well in her retirement. On behalf of the City Council and residents of the greater Seward area, we request that you advertise and hire for the Recorder Position in Seward as quickly as possible. Sincerely, ( /'- f'6 Willard E. Dunham, Mayor Phillip E. Oates, DBA City of Seward City Manager cc: Commissioner Irwin, State of Alaska Department of Natural Resources r; 7 Memorandum e o sets, Date: November 8, 2010 6 9 �0 To: Mayor Dunham, City Council Members 4 «P Nip From: Jean Lewis, City Cler Subj: Website Capabilities and Analytics The new city website has a site tool called "Urchin Deep Analytics. Dive in." This is installed software that will give you reports and data on who is viewing your website, where they are viewing it from, who referred them to the website, is your website users mostly from what demographic, is your marketing strategy working, etc. Although I do not intimately know everything the city can extrapolate from this information, I wanted to let you know of some of these features that can be used for the future. The "dashboard" along the left shows the different areas you can explore. Attached are printed copies of a couple of these pages. You can see the dots on the map showing where in the world people are dialing in from. You can also limit the searches to a particular day, week or month, or find out if your visitors are returning or new customers. On a different area, if you take the online poll, it will then show you the poll results to that point when you hit submit (attached also). The more ideas on how to use this, the better. Enjoy - -Jean Go. gle Home ( Preferences 1 Log Out Urchin AK- Seward Dashboards © Geo Map Overlay Export Q LI IS1 I 4 • View Executive ® AK- Seward 1 10/27/2010 - 11/2/2010 Executive Overview Prev « 1 -100 1 129 » Next Display 1 100 1 Filter 3 Conversion Summary Marketing Summary alik Content Summary — Geo Map Overlay Geo Map Overlay .,:: 1: All Reports .>.� : ; SIt iit,,,,,,,I ; J ► Advertisement Optimization ;�1A�T,/� ° • • • Marketing Optimization t�. "••TT -1. (-�• Ile Content Optimization A' �^ :CVO IT Reports f RRII 1); .f° kw--- Date Range f / M/ � - y L : View By .1 _ , .,t, s r ` ✓ • o 2010 ■ . 1 c ,h .. 'or ."' • Jan Feb Mw Apr May Jun r 4 ; .; 8. • `• fY Jul Aug Sep Oct Nov Dec • • - ,l S M T W T FS • 4 31 1 2 3 4 5 6 t l ���"'""" ` ed `r • t • • 7 8 9 10 11 12 13 ` * ,,.*'- "''` 7 it - 14 15 16 17 18 19 20 y 5 4 . ,, `x y 21 22 23 24 25 26 27 •'a -1 28 29 30 1 2 3 4 , 4 Prev « Week » Next C "I: z !� F"� - e Help Information - _���� _ —�— - _1 Geo Map Overlay The Geo Map Overlay is a graphical representation of the volume of visitors coming from locations around the world. The largest points Indicate locations driving the most visitors to your website. Click on any point to see the number of visits, pageviews per visit, conversion rates, and the average visit value for that region. Change the number of data points by Increasing the number displayed in the Display pulldown on the title bar. Zoom In on any region by right- clicking and selecting "zoom In" in the Display menu. Urchin v6.602 1 ©2009 Urchin Software Corporation 'i• V 1 L Gtr sic Aiii Urchin 4 Home I Preferences 1 Lag Out Decp Analytic s_ D.vr In AK- Seward Dashboards ! ra Executive Overview '� - -- ❑ Export s aib ♦View Executive IIII C AK- Seward 1 10/27/2010 - 11/2/2010 Executive Overview Conversion Summary Marketing Summary '. Visits and Pageviews Visits by New and Returning 1 Content Summary Average: 3.59 P/V Geo Map Overlay Visits Visits: 483 64.4046 Pa9evlews All Reports I 200 Pageviews: 1,732 ► Advertisement Optimization • 0. Marketing Optimization _ ..w • • 10 Content Optimization ► 1T Reports • ~�_��.y,..._.y ,- „.s'� Y7..'._. • 0 35.20% Wed 10/27 Frl 70129 Sun 70171 754;11/2 gi New WOW Returning Visitor Date Range - - -_� a Visits Pagavlews View By Default a J - -- Geo Map Overlay I Visits by Source 4 2010 P Jan Feb Mar Apr May Jun _,i. 2'L "A 33.54% Jul Aug Sep Oct Nov Dec /r S M T W T F S 1 ' 22.15% i 31 1 2 3 4 5 6 r 7 8 9 30 11 12 13 14 15 16 17 18 19 20 a'b (” ! r, 21 22 23 24 25 26 27 , • t t : 10.77% 28 29 30 1 2 3 4 s5 4 � , 20 .91% 6.00% Prev « Week 77 Next I� - • 6.634* 1 ?.' . ; (direct) google /I dtyorseward.net ` "- "- i ` se wardcitynews.corn yahoo (other) :. Help Information - - - -_ _ - -- _ _ - -- —- Executive Overview i I The four graphics In this report provide a quick snapshot of visits to your site. Shown are: • the total number of visits and pageviews your site received, the average number of pageviews per visit (P /V), and the number of visits and ' pageviews over time • the number of first -time visitors and returning visitors • the cities from which the most visitors come to your site • your top referral sources. Examples of referral sources Include search engines, newsletters, and referring websites. (direct) Indicates visitors who l entered your website by typing your URL directly into their browser. Urchin v6.602 1 /22009 Urchin Software Corporation 80 Ili from C Urchin rc h i m , Home I Preferences 1 Log Out 0 AK- Seward [Dashboards T — — -- ---- - --- - -.. Marketing Summary ExPort 0 ® IN . ♦ View Executive AK- Seward 1 10/27/2010 - 11/2/2010 Executive Overview t- 1 Conversion Summary Top 5 Sources Visits %t G1/Visit %t Marketing Summary Content Summary r 1. (direct) 7 j Geo Map Overlay i 162 -38% 0.00% ■ 0% !I 12. google All Reports 107 4 70% 0.00% 0% ►Advertisement Optimization 3. cityafseward. net 101 4 -41% 0.00% — 0% �.' 4. sewardcitynews.com 32 *967% 0.00% • Marketing Optimization — 0 /j5. yahoo 29 4 383% 0.00% 0% • Content Optimization ° --_.... ^^.- °-- °-- °- '- "-- -- -°-- Top 5 Keywords Visits %* G1 /Visit %t • IT Reports ■ 1. city of seward 39 4 63% 0.00 0% t; 2. clty of seward alaska Date Range i 17 4 55% 0.00% 0% II 3. seward alaska 9 4 200% 0.00% 0% First Date [4. city of seward ak 7 4 100% 0.00% 0% View By 0 5. City of Seward 5 4 100% 0.00% p% 4 2010 ► '' Top 5 Campaigns - Jan Feb Mar Apr May Jun ■ Visits %t GI/Visit %t Jul Aug Sep Oct Nov Dec +1. (referral) 182 j -g% 0.00% •■ 0% S M T W T F S [2. (direct) 162 1 -38% 0.00% 0 + 31 1 2 3 4 5 6 7 8 9 10 11 12 13 3. (organic) 139 f 96% 0.00% —• 0% µ 14 15 16 17 18 19 20 _- -1 21 22 23 24 25 26 27 I Help Information '' — —T - - � • 28 29 30 1 2 3 4 Marketing Summary Prev « Week ❑ Next i': I i Have my marketing efforts become more or less effective? This report shows the increase or decrease in visits and conversion rates associated with Second Date . ' your top five sources (such as search engines and referral sites), top five keywords, and top five campaigns. Define your starting (earliest) date range on the lower calendar; define your current or ending date range on the upper calendar. View By Default n I: 4 2010 / 1 • The first column (Visits) shows the total number of visits referred by particular source, keyword, or campaign during the current date range Jan Feb Mar Apr May Jun �I (upper calendar). The green or red arrows and % numbers Indicate the percentage Increase or decrease In number of visits, respectively, Jul Aug Sep Oct Nov Dec j:� from the previous date range (lower calendar). • Subsequent columns show the conversion rates for each goal for the current date range (upper calendar). The green or red arrows and % _ S M T W T F 5 II numbers Indicate the percentage Increase or decrease In the conversion rate from the earlier date range. .J.. 4 26 27 28 29 30 1 2 —�,.. _.. .____. ___._. ...., ._. -.__.. _.,. >. 4 3 4 5 6 7 8 9 9 10 11 12 13 14 15 16 4 17 18 19 20 21 22 23 4 24 25 26 27 28 29 30 4 31 1 2 3 4 5 6 Prev « Week ❑ Next Urchin v6.602 1 (02009 Urchin Software Corporation 81 What information do you seek from this website? Online Poll Results 0 Agendas: 8% � /o `� Government Information: 48% (4(1 nk Document Download: 16% 1 Visiting or moving to the area: 16% 9 9 `` News: 12% 8 2 November 20 10 November 2010 December 2010 S M T W T F S S M T W T F S 1 2 3 4 5 6 1 2 3 4 7 8 9 10 11 12 13 5 6 7 8 9 10 11 14 15 16 17 18 19 20 12 13 14 15 16 17 18 21 22 23 24 25 26 27 19 20 21 22 23 24 25 28 29 30 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday November 1' 2 3 — 4 5 6:15pm'Special Meeting General Election 6:301:)m HP Work Session 7 :00pm Town Hall 7:OOpm'CC WS (Budget (Library) Meeting -Rae Bldg. Modifications) 6:3Opm P&Z Work Session (Economic 7:30pm P&Z Meeting I Development) 1 i 11- 12 5:30pm CC WS (Camera 8 9 10 iVeteran's Day (Offices Closed Surveillance) 11:3Oam Seward 7:OOpm,City Council Community Meeting Library & Museum Building Committee 1 (Library Basement) I __ -- - -- 15 1 • 17 _ 18 ... 19 6:30pm P&Z Work Session 12:OOpm PACAB Work 9:00am Social Security Session Rep 6:30pmHistoric Preservation Meeting 1 I I __ 2._ 23 24 " 2a 26 C 7:00prn CC WS (Capital ' [Happy Thanksgiving(Offices '� _ (Offices Closed) Budget) City Council Meeting 1 H --/ 1 29 30 '' _ ________ 1 i I Nanci Richey 1 S3 11/3/2010 1:47 PM D ecember O 0 December 2010 January 2011 S M T W T F S S M T W T FS 1 2 3 4 1 5 6 7 8 9 10 11 2 3 4 5 6 7 8 12 13 14 15 16 17 18 9 10 11 12 13 14 15 19 20 21 22 23 24 25 16 17 18 19 20 21 22 26 27 28 29 30 31 23 24 25 26 27 28 29 3031 Monday Tuesday Wednesday Thursday Friday T December 1 2 3 12:OOpm PACAB Meeting 7:OOpm Fish & Game Advisory 1 7:30pm P&Z Meeting 11:30am Seward 10 6 7 8 9 Community I Library & Museum Building Committee (Library Basement) 13 14 15 161, - 17 5:30pm FW: Fish 12 :OOpm PACAB Work 9:OOam Social Security Enhancement Rep Work Session 6:3Opm Historic (Jeff Milton) Preservation 7:OOpm City Council Meeting Meg etin , 20 21 22 23 6 :30pm P&Z Work Session 12 :OOpm Offices Close at;... ,Merry_ Christmas (Offices,osE Noon 11--t f---- 27 28 29 301 31 ( City Council Happy New Year '(Offices Clos Meeting , '7 Nanci Richey / 2 11/3/2010 1:47 PM 64