HomeMy WebLinkAbout11222010 City Council Packet Seward City Council
' SFsets. Agenda Packet �
Sew.iids Wondc'ii I Election Workers
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/mad A Milestone Birthday Celebrated!
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Mayor Willard L. Dunham turns 80!
November 22, 2010
City Council Chambers Beginning at 7:00 p.m.
1963 1965 2005 The City of Seward, Alaska
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leattril CITY COUNCIL MEETING AGENDA
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November 22, 2010 7:00 p.m. Council Chambers
1. CALL TO ORDER
Willard E. Dunham 2. PLEDGE OF ALLEGIANCE
Mayor 3. ROLL CALL
Term Expires 2011 4. CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE
ITEMS SCHEDULED FOR PUBLIC HEARING. [Those who have
Jean Bardarson signed in will be given the first opportunity to speak. Time is limited to 2
Vice Mayor minutes per speaker and 30 minutes total time for this agenda item.]
Term Expires 2012 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval
of Consent Agenda passes all routine items indicated by asterisk ( *).
Robert Valdatta Consent Agenda items are not considered separately unless a council
Council Member member so requests. In the event of such a request, the item is returned to
Term Expires 2011 the Regular Agenda]
Tom Smith 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Council Member A. Proclamations and Awards
Term Expires 2011 1. Library Birthday Proclamation Pg. 3
2. Congratulations certificate to High School Swimmer Ryan O'Leary
Vanta Shafer .Pg. 4
Council Member B. City Manager Report
Term Expires 2011 C. City Attorney Report
D. Mayor Report
Marianna Keil E. Other Reports and Presentations
Council Member 1. Library Museum Design Team Update.
Term Expires 2012
7. PUBLIC HEARINGS - None
Ristine Casagranda 8. UNFINISHED BUSINESS - None
Council Member
Term Expires 2012 9. NEW BUSINESS
A. Ordinance for Introduction
Phillip Oates *1. Ordinance 2010 -008, An Ordinance Of The City Council Of The
City Manager City Of Seward Alaska Establishing The Seward Community Health
Center Board Of Directors .Pg. 5
Jean Lewis
City Clerk A. Resolutions
Cheryl Brooking *1. Resolution 2010 -110, Authorizing The City Manager To Enter Into
City Attorney A Contract With Shoreside Petroleum To Deliver Heating And Diesel
Engine Fuel, Gasoline, Lubricants, Cleaning Solvents And Antifreeze
During 2011 Pg. 9
City of Seward, Alaska Council Agenda
November 22, 2010 Page 1
i
*2. Resolution 2010 -111, Authorizing The City Manager To Enter Into A Construction
Agreement With Plum Tree, Inc. For An Amount Not -To- Exceed $31,440 Funded By The
EECBG Grant For The Window And Door Replacement For The Fire Hall And Public
Works Buildings P 24
*3. Resolution 2010 -112, Appropriating Funds In The Amount Of $51,823 From The
Wastewater MRRF Fund To The Wastewater Enterprise Fund To Cover Excess Costs
Associated With Critical Sewer Repairs Pg. 31
4. Resolution 2010 -113, Authorizing Change Order #9 To The Contract With Nelson
Engineering, PC For Construction Management And Quality Control Inspection Services
For The North Forest Acres Levee /Road Construction Project In An Amount Not To
Exceed $90,500, And Appropriating Funds Pg. 33
*5. Resolution 2010 -114, Authorizing The City Manager To Purchase A Truck With A
Sander From Alaska Sales & Service For An Amount Not -To- Exceed $37,751 From The
Motor Pool Service Fund And Appropriate Funds Pg. 42
6. Resolution 2010 -115, Authorizing The City Manager To Enter Into A Construction
Agreement With Central Environmental, Incorporated For The Lowell Creek Bridge
Emergency Repairs For An Amount Not -To- Exceed
$66,046 Pg. 51
7. Resolution 2010 -116, Amending The 2010/2011 Biennial Budget To Reflect Mid -Cycle
Budget Changes, And Appropriating Funds Pg. 58
*8. Resolution 2010 -117, Approving An Employment Agreement With Johanna Kinney
For City Clerk Services .Pg. 64
C. Other New Business Items
*1. Approval of the November 8, 2010 Regular City Council Meeting Minutes Pg. 69
10. INFORMATIONAL ITEMS AND REPORTS (No action required)
A. City Financials for September 2010 Pg. 76
B. Providence Financials for September 2010.. Pg. 135
C. Letters of congratulations for Governor Parnell and Senator Lisa Murkowski Pg. 137
11. COUNCIL COMMENTS
12. CITIZENS' COMMENTS [5 minutes per individual - Each individual has one
opportunity to speak.]
13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS
14. ADJOURNMENT
City of Seward, Alaska Council Agenda
November 22, 2010 Page 2
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fr) PROCLAMATION
L a Seward Methodist minister, shocked that no library existed in Seward, /
t"") started a public library in 1929 with 132 books discarded from the Seattle Public library;
and ♦/
t--) WHEREAS, on November 30, 1930 the Seward Community Library was officially t
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11/4-) incorporated; and
WHEREAS, in 1954 the library was housed in the basement of the First National Bank; `/
) and
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1 WHEREAS, in 1957 all libraries in the Alaska Territory were declared "free" causing �]
circulation to double at the local library; and `/
") WHEREAS, by 1963 with over $27,000 in donations and 2000 hours of volunteer labor
1 t he Kenai Co -op building was reborn as the Seward Community Library; and,
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WHEREAS, by 1964 the library collection had grown to over 10000 volumes; and `/
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WHEREAS, as of November 2010 the library has 31855 volumes, six public access `/
1 computers and wireless used by 5447 cardholders; and
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WHEREAS, since 2003 the community and the City of Seward has been working on a
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plan to build a new facility to provide both library and museum service; and
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WHEREAS, on November 30 from 5 -7:30 pm the Seward Community Library Museum L
/` Building Committee will be hosting a party to celebrate the 80 birthday of the library
1 and view the plans for Seward's future library museum.1,
h ereby invite the Citizens of Seward to celebrate:
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� NOW THEREFORE, I, Willard Dunham, Mayor of the City of Seward, Alaska, do `/
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T he 80 Birthday of the Seward Community Library on November 30, 2010 � /
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1 Dated this day November 22, 2010.
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THE CITY OF SEWARD, ALASKA `/
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1/4- Willard Dunham, Mayor
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C ity of e r
Certificate of Congratulations 1c SAP >>
is hereby awarded to:
Ry an O'Leary
on being named Swimmer of the Year
The Seward City Council would like to congratulate Seward High School Senior Ryan O'Leary on being named
the ASAA Swimmer of the Year and Region III Swimmer of the Year for 2010. Your dedication and tenacity to
the sport of swimming is commendable and clearly paid off! Congratulations on winning the state titles for the 50-
yard freestyle and the 100 -yard freestyle.
Now therefore I, Willard E. Dunham, Mayor on behalf of the Seward City Council and citizens of Seward, wish to
personally congratulate Ryan O'Leary on these tremendous accomplishments. Seward is proud of you!
Dated this 22 day November 2010.
Willard E. Dunham, Mayor
Sponsored by: Oates
Introduction: November 22, 2010
Public Hearing: December 13, 2010
Enactment: December 13, 2010
CITY OF SEWARD, ALASKA
ORDINANCE 2010 -008
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ESTABLISHING THE SEWARD COMMUNITY HEALTH
CENTER BOARD OF DIRECTORS
WHEREAS, the City Council approved Resolution 2010 -109 on November 8, 2010
directing the City Manager to submit an application for Federal Funding to establish a Federal
Qualified Community Health Center; and
WHEREAS, the federal statutes and regulations regarding Federal Qualified Community
Health Centers requires that where a City partners with a nonprofit community health center, the
initial board of directors should be appointed by the City; and
WHEREAS, the City Council published a notice to the public on November 2, 2010, seeking
applicants from the community to be appointed by the City Council to the board of directors for a
nonprofit community health center; and
WHEREAS, Seward City Code Chapter 2.35 Indemnification, shall not apply to this Board
of Directors; and
WHEREAS, the City Council has received applications from various persons within the
community wishing to serve on the board of directors of the nonprofit community health center; and
WHEREAS, the City Council finds that it is in the best interests of the City of Seward to
appoint persons to the board of directors of the nonprofit community health center.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,
HEREBY ORDAINS that:
Section 1. Chapter 2.40 ESTABLISHMENT OF SEWARD COMMUNITY HEALTH
CENTER BOARD of Title 2 of the code of the City of Seward, Alaska is hereby added to read as
follows:
2.40.010 Purpose. It is the purpose of this chapter to authorize and appoint the initial board
of directors for an independent non - profit entity to operate a community health center in Seward.
The city intends to work cooperatively with such entity to improve access to primary health care in
the community, pursuant to Section 330 of the Public Health Service Act (42 U.S.C. § 254b).
J
CITY OF SEWARD, ALASKA
ORDINANCE 2010 -008
Page 2
2.40.020 SCHC Board.
A. There is established the Seward Community Health Center ( "SCHC ") Board of
Directors ( "Board "). The initial members of the Board shall be appointed by city council. Chapter
2.35 Indemnification of the Seward city code does not apply to this Board. The Board shall have the
power to develop and vote on the annual budget of SCHC, the policies and procedures of SCHC, and
the hiring of an Executive Director.
B. The Board shall consist of nine to twenty -five persons having an interest in the health and
behavioral health care needs in the City of Seward and surrounding area. A majority of the Board
shall be served by the SCHC and shall, as a group, be representative of the area served by SCHC in
terms of demographic terms such as age, gender, race, and ethnicity. No more than 50% of the board
members who are not consumers of SCHC services may earn more than 10% of their annual income
from the health care industry. No board member may be an employee of SCHC or the spouse, child,
parent, brother or sister of a SCHC employee. Board members or their families may not have
business relationships or conflicts of interest with SCHC. The Board shall not have access to
confidential patient records.
C. Each board member shall be appointed for a term of three (3) years or the unexpired
portion of his or her predecessor's term. Board officers, including the Chairperson, Vice Chairperson
and Secretary shall be elected for a term of one (1) year or the unexpired portion of his or her
predecessor's term.
D. Board members serve at the pleasure of the Board and may be removed from the office
for the best interests of SCHC as the Board deems sufficient, including when a member:
1. Moves outside of the area served by SCHC;
2. Is absent from three (3) consecutive meetings or from three (3) meetings within a six (6)
month period without an excuse that is acceptable to the Board; or
3. Is convicted of a felony offense, or an offense involving a violation of the duties of the office.
2.40.030 Powers and Duties of the Board.
A. The Board shall create SCHC consistent with the requirements of community health
centers under Section 330 of the Public Health Service Act (42 U.S.C. § 254b), and shall appoint an
Executive Director for SCHC, who shall serve at the pleasure of the Board. The Executive Director
shall be an ex- officio nonvoting member of the Board.
B. The Board shall be authorized to:
1. Select the services to be provided
2. Determine the hours during which services will be provided
3. Hire an Executive Director of the SCHC.
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CITY OF SEWARD, ALASKA
ORDINANCE 2010 -008
Page 3
4. Prepare and adopt an annual budget, subject to city council approval, except that if the
Board's failure to approve the annual budget is unreasonable, the City may still submit the
annual funding request under Section 330 of the Federal Public Health Service Act. The
SCHC board shall, no later than October 1 of each year, submit to the city council a proposed
budget for the following fiscal year. No budget shall become effective without council
approval.
5. Establish general policies for the SCHC except where the human resource management and
fiscal policies of the City may apply.
6. Employ or be responsible for the employment of SCHC employees, and supervise and
coordinate the personnel policies and practices applicable to such employees.
7. Perform other duties as the City Council may request.
C. Board meetings shall be subject to the following:
1. The Board shall elect annually from its members a chairperson to conduct the affairs and
meetings of the Board and a Vice Chairperson to act in the absence of the Chairperson. The
Executive Director shall choose an SCHC staff person or other person to provide
administrative support to the Board.
2. The Board shall generally meet monthly but no less than 12 times per year. All meetings may
be attended via teleconference.
3. Special meetings may be called at any time by the Executive Director, the Board
Chairperson, or by a signed petition of a majority of the Board members. A Board meeting
will be held with two (2) weeks of such a request.
4. Board members may vote at regular or special meetings when a quorum is present. A quorum
is present when a majority of the Board (at least 51%) is in attendance at the meeting. Each
member shall be entitled to one (1) vote. No proxy votes will be accepted. Action will be
taken upon affirmative vote of the majority of the Board, at a meeting where a quorum is
present.
5. The elected secretary, or a member appointed when the secretary is absent, will keep minutes
of regular meetings. Program staff shall prepare, distribute, and file minutes of each Board
meeting. Minutes of the previous Board meeting will be reviewed and approved at the
beginning of each Board meeting. Board minutes shall be made available to SCHC staff and
members of the public upon request.
6. All SCHC Board meetings shall be open to the public.
7. The Board may hold an executive session that is closed to the public for specific actions
requiring the protection of information, such as discussions about pending litigation,
protected health information, personnel evaluations or proprietary business information.
2.40.040. City Powers and Duties.
A. The city shall have access to SCHC records necessary to assure that the SCHC
operations comply with applicable Federal, State and local laws and regulations. The Board shall
'"1
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CITY OF SEWARD, ALASKA
ORDINANCE 2010 -008
Page 4
cause SCHC to file for independent non profit 501(3)(c) status with the Internal Revenue Service.
B. The city shall have the right to approve the selection of an executive director of
SCHC.
C. The city council shall have the right to approve financial management policies for the
SCHC, assure accountability for SCHC resources, approve the annual SCHC project budget, and
provide long range financial planning for SCHC.
Section 2. This ordinance shall take effect ten days following its enactment.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22
day of November, 2010.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC
City Clerk
(City Seal)
3
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -110
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH SHORESIDE PETROLEUM TO DELIVER HEATING
AND DIESEL ENGINE FUEL, GASOLINE, LUBRICANTS, CLEANING
SOLVENTS AND ANTIFREEZE DURING 2011
WHEREAS, the City properly advertised for bids on various petroleum products; and
WHEREAS, Shoreside Petroleum was the only bidder; and
WHEREAS, the bid is responsive to the invitation to bid.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City of Seward Council authorizes the City Manager to enter into a contract
in substantially the same form as presented at this meeting with Shoreside Petroleum for the period
of January 1, 2011 to December 31, 2011, with the option to renew for four additional years at the
sole discretion of the City Manager.
Section 2. Funding for this contract will be charged to various enterprise funds and general
fund departments GL account 5330 (heating fuel) and 5450 (gas and lube).
Section 3. This resolution shall take affect immediately upon its adoption
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 22nd day of
November, 2010.
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Council Agenda Statement
e of SF�
Meeting Date: November 22, 2010 `� ('��
Through: City Manager Phillip Oates 41.00:4)
From: Community Development Director Christy Terry
Agenda Item: Contract Award- Bulk Petroleum Products
BACKGROUND & JUSTIFICATION: The City of Seward properly advertised for
competitive bids to purchase various petroleum products for the period January 1, 2011 to
December 31, 2011, with the option to renew for four additional years. The products
include heating and diesel engine fuel, gasoline, lubricants, cleaning solvents and
antifreeze.
A bid by Shoreside Petroleum, Inc. was the only bid submitted. The bid appears to be
responsive to the Invitation to Bid. Attached for your information is the Petroleum
Products bid dated October 15, 2010 in the amount of $638,838.85 based on the
quantities and unit prices shown on the attached sheet. Upon receipt of the monthly
invoices for the petroleum products, the cost will be charged to the appropriate
departments.
INTENT: This resolution intends to award the petroleum product purchases to
Shoreside Petroleum, Inc. for 2011 with the option to renew for four (4) additional years
at the sole discretion of the City Manager.
CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent
with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic
Plan and City Council Rules of Procedures or Other Plans or Policies.
FISCAL NOTE: Purchases will be charged to individual departments. Funding for
these purchases are authorized within the 2010-2014c
Approved by Finance Department: ,,/' f
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
City Council approve Resolution 2010 -110 authorizing the City Manager to enter into a
contract with Shoreside Petroleum, Inc. to deliver heating and diesel engine fuel,
gasoline, lubricants, cleaning solvents and antifreeze during 2011. This contract may be
renewed for four (4) additional years at the sole discretion of the City Manager.
x0
BID
PETROLEUM PRODUCTS 20.11
Date of submittal of Bid: l c' — (f ..2 0r..D
Mail or Delivery To: City Clerk
City of Seward
P.O. Box 167
410 Adams Street
Seward, Alaska 99664
The City of Seward will accept sealed bids on the following listed petroleum products for the
period January 1, 2011, through December 31, 2011, with the option to renew for four
additional years. The products must be delivered on an automatic, as needed basis during the
year, and supplier must guarantee that supplies will be kept on hand in Seward so that they
are available when needed by the City. A. list of general provisions and specifications and
delivery locations has been supplied for further information.
All questions and comments regarding this bid shall be in writing by September 15, 2010 and
directed to:
Christy Terry
Community Development Director, City of Seward
Email: cterry@citvofseward.net
Fax: (907) 224 -4085
The undersigned bidder has carefully examined the contract documents provided and
proposes to furnish the City of Seward the following petroleum products listed on the
following pages for the period specified in accordance with the "General Provisions and
Specifications" as received an reviewed prior to submitting bid.
Name of Firm; --r -- ea- r.c>!e:. Z`,�• •
Address: ,P s,>c ! /es
�'aes . S'1CGY
Telephone: D7 v Fax: S'c > - Z - �e4 2
Email: o �-!� t` o.r a_ ,r^ flr /e. ,..-.. csr,
ADDENDA: Receipt of addenda number (s):
A orized Signature Title
�S'��f'�f �¢ /� �a�,.• .� ,G.ti c / c+ .- / y _ . 2 a / O
Company Name Date
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REQUEST FOR CONSIDERATION AS LOCAL
BIDDER/PROPOSER
1 Declare that •' /" 44,►... meets the criteria listed below and therefore
qualifies as a "local bidder /proposer ":
Local Preference
1. In awarding competitive bid purchases or construction contracts under
SCC §6.10.230, preference may be given to an otherwise qualified "local bidder ".
2. For the purpose of this section, a "local bidder/proposer" is a person who:
A. Holds a current State of Alaska business license, and in addition for
construction contracts, holds a current; appropriate state contractor's
registration certificate; and
13. Submits a bid for a competitive purchase or construction contract under
the name as it appears on the person's license and, where applicable, a
certificate;
C. Has continuously maintained a physical place of business within the
boundaries of the Seward electrical utility service area immediately
preceding the date of the bid opening. Bidder must prove compliance with
this requirement to the City's satisfaction.
3. The contract shall be let by the City council to the lowest qualified responsive
and responsible bidder; provided, that if the lowest bids are approximately equal,
that is within the lesser of $5,000 or five percent of each other, preference may be
given to local bidders who maintain and operate businesses within the boundaries
of the Seward electrical utility service are. The City council may reject any or all
bids and may waive minor irregularities in the bids.
4. The City may require a bidder to provide additional information regarding his
qualifications as a "local bidder /proposer ".
Company Name: _rs- r, 4 Para /a•v,Address: . 4-(.14Q-
Printed Na e: . 5 $' C
Signature: / 4 ( -
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NON - COLLUSION AFFIDAVIT
UNITED STATES OF AMERICA)
) SS
ST OF ALASKA /� ('� /
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O
n .. ! of � LL.s1'¢...,f-de... 446 t a.u.u, ,LiC ,
being duly swam, do depose and state:
That 1, and the firm, associatkin or corporation of which I am a member, a bidder an the
agreement to be awarded by the City of Seward, Alaska to provide all materials, labor,
equipment and deliver equipment to the City of Seward in the State of Alaska, have not,
either directly or indirectly, entered into any agreement, participated in any collusion, or
otherwise taken any action in restraint of free competitive bidding in connection with
such agreement.
Printed Nan- Signatu
Subscribed and sworn to me this /S day of D a-' 2 10 •
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ry Public \,,���tttllttt/o% My Co mission Expires
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EXHIBIT A: BID FORM
Section A 1 1
i
ITEM ANNUAL AVERAGE SULPHUR POSTED
ouANTITY TYPE DESCRIPTION CONTENT DELIVERY LOCATIONS PRICE I BID PRICE* MARGIN-
_
Diesel Fuel" 80,000 Gallons _ i
- _ ...
-- . Heating #1 City Shop
. .
_ __
Heating #1 Library 2. Pa
_...... . ... .
Heating #1 Fire Hall! City Hall
Heating #1 1
Small Boat Harbor - _ z. 5-3 1 _7 . P--
Heating #1 EledrIc Department .9 . rs _ z. c p.
Ultra Low Travel Lift Dock .P. "/C.. 3.
Ultra Low SMIC Water Plant ..?, 33
' - ---1- Ultra Low SMIC Harbor Z. 7.3 _ 2_, "•-_
...._ .._.
Ultra Low SRC WWTP .3% 3i - 3. 2 - 2 -
, .....
Heating #1 Generator Plant (Mile 2) Z . ) 2
Heating #1 Parks & Rec. Warehouse 2. ,. F',..? 2 . cro
L Heating iti Senior Center / Museum 2 1- .7 2 . ?
h4::•• Ultra Low Lift Station #1 ,i .7. Z Z. ,
Ultra Low Lift Station #2 ..?-/--- .7, Z z
Ultra Low Lift Station #3 1 3. .3.3 2 Z
Ultra Low Lift Station #4 i 3 - 3j 3 . 2 2 - •
Ultra Low Hospital 1.7, . 3,5 3 - 2 - 2
_
___ 1 Ultra Low Seward Mt Haven _ .. ? ..../ 7y - 3 2 2
Ultra Low Lowell Point WWTP .35 ,.. 2- I
_ _
ectric Generation Ultra Low
G
Diesel Fuel 40,000 G El
allons i Generators 3. 2 9 /7
Diesel Fuel 25.000 Gallons i Vehicle Ultra Low City Shop 1 7, 2 7 1 3 . Z 2_
Unleaded Gasoline 1 35,000 I Vehicle City Shop I .7, 77 71 .2. /7e1
Brand Name / (7._t U-t.. 4.-e_..1.0.1 G-4 c — / cz-.) c) 6.-( zrz) W I 7 -dr 2 -
Added Substance(s)
Average / Minimum Octane V" 7
Average / Minimum Sulphur c2--.r.f e7",--..... /.1 .• - , 5 1/ .4C f(
provide Industry Index Reference: j -
Exhibit A: Bid Form Continued
Section B
ITEM I ANNUAL AVG QUANTITIES 1 DESCRIPTION DELIVERY LOCATION BED PRICE
Gear Lubricant l 110 Gallons or 2 barrels Grade 80W - 90 Texaco or Chevron City Shop ! 72 S �� /.r0• 5 1 Barrel 75W 90 (No brand preference) City Shop / ..5 .r.".--Q S' E 2 oreq ._ Ie t I City Shop 1 �5 • / P.- . z'C.
Antifreeze 7 Barrels CAT EC -2 ore uivilent Ci Sho
Cleaning Solvent 110 Gallons or 2 barrels No brand preference I I City Shop .` C/ Z 2 . ,S�a 44., 284_,
284
Transmission Fluid may
300 Quarts Fluids . __ 3arts �_ Dexron II City Shop 4 a. Q.�t�
200 Quarts i NAPA ATF '1.4 Synthetic Trans Fluid E City Shop i Y. Z•/C if cN.. - fw,4L. -✓fG)
I j /
Hydraulic Oil 5 Barrels - - -_� ,� ISO -32 _ __ I City Shop ¶ ' c 2r7 3� A b, „,�,/ 174-
100 Gallons Tractor Fluid City Shop s' � � ' n J, c , AV
k _ — 50 Gallons Drive Train Fluid City Shop l' (f 4e ° �p d/ J re,
LA 1 Barrel Rykon 15 DI- electric City Shop 73 , jt 0 d2..- .,d4.
Lubricant (12) 12 Packs Texaco Star Ptex II or equivalent City Shop it ,Z • -74-7 7v .(
(3) 120# Barrels Texaco Star Piex II or equivalent City Shop 315 45 ear 2JjL -/2 4 '
Engine Oil S
10 Barrels Texaco Havoline 15W -40 City ho 3
s
- -- --� ---- • - - ? � /,(1_, 7.
3 Barrels ��
Texaco Havoline 5W -30 City Shop % (, Q c l A, a7-84,
Gen. Engine Oil 40 Barrels i Mobil 477 City Shop i 5"-,2 / Az. mod?”
s - +,.� i 1 r ip 1 �« j x : {i Ix i itt i � T '+5.1 , i , v ,I F ' 4 f t r r ., r
DlsLOUnt?Altow FarJstom . Pa rnetrt. fi ,t 5 r E. ..':. ` .:. _ ao'EI} �tCl % Tr 3 J i Sy a r , x i y A � '
*Specify date of price(s) excluding safes tax
* *Margin = posted price minus bid price.
City of Seward Invitation to Bid Petroleum Products 2011
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Shoreside Petroleum, Inc.
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P.O. Box 1189 Seward, Alaska 996644189
(? ! Phone: (907) 224 -8040 Fax (907) 224 -8047
t ' - www.shoresidepetroleum.com
SHORESIDE Sevy Termlrial'
PETROLEUM INC
Effective: 10/ Last Change: 9/28/2010
•
Heatin ULSD #1 & #2
from: to: PPG: from: to: PPG:
0 24 3.17 0 24 3.59
25 74 3.04 25 74 3.46
75 199 2.96 75 199 3.38
200 399 2.93 200 399 3.35
400 999 2.90 400 999 3.32
1000 1999 2.87 1000 1999 3.29
2000 $t Over 2.85 2000 & Over 3.27
On /Off- Highway ULSD #1 & #2
Add $.08 SMFT (OFF)
Add $.08 SMFT & $.244 FET (ON)
• All prices exclude Sales Tax
**inside City: 7 %; $35 Maximum Tax ($ 500.00 cap)
•Outside City: 3 %; $15 Maximum Tax ($ 500.00 cap)
• $.02 Discount for purchases from the plant
• NO Cash discounts for ANY purchases •
• Add $.06 for deliveries to Hope
a After Hours Call-out fee: $75 in town; $95 outside city limits
• 75 gallon Minimum Delivery for all products
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Shoreside P
° � st Petroleum, Inc.
t Essential 1 / Seward
i. ii - 907 - 224 -8041
www shoresidepetroleum.corn
I SHORESpE l � ¢ li
Essential 1 *Seward* Retail Pump Prices
Effective: 10/11/2010 Last Change: 813/2010
Unleaded 3.779
Mid Grade 3,929
Supreme 4.079
Diesel 1989
Propane 3,85
A.
PURCHASE AND SALE AGREEMENT BETWEEN THE CITY OF SEWARD
AND SHORESIDE PETROLEUM, INC.
BETWEEN:
CITY OF SEWARD, ALASKA THE ( "CITY ")
Post Office Box 167
Seward, Alaska 99664 Phone: 907.224.4049 Fax: 907.224.4085
and
Shoreside Petroleum, Inc.
PO Box 1189
Seward, AK 99664
The City and Shoreside Petroleum, Inc. agree as follows:
SCOPE OF WORK
Shoreside Petroleum, Inc. shall furnish all materials, labor and equipment necessary to furnish and
deliver the petroleum and related products (the "Products ") at the times, and in the amounts and to the
locations, as described in the Petroleum Products Invitation to Bid.
TERM
Shoreside Petroleum, Inc. agrees to commence the Scope of Work of this Agreement immediately upon
execution of this Agreement. Work and delivery shall be complete on or before December 31, 2011.
Shoreside Petroleum, Inc. shall have the option to extend this Agreement for four optional one year terms
by providing at least 15 days written notice to the City prior to the end of the current term that it intends
to exercise its option.
DELIVERY
Shoreside Petroleum, Inc. shall deliver the Products in Seward, Alaska, as specified in the Invitation to
Bid and Shoreside Petroleum, Inc. Bid dated 10/15/2010. Shoreside Petroleum, Inc. is expressly
allocated the risk of any loss associated with the delivery of the Products including injury to third parties
until the City takes possession.
CONTRACT PRICE
Following receipt of periodic invoices from Shoreside Petroleum, Inc., the City agrees to pay the
amounts as set forth in the Bid for Products actually delivered and accepted by the City.
PRIORITY OF CONTRACT DOCUMENTS
The documents below are referred to as the "Contract Documents" and are listed in order of priority in
the event of conflict, errors or discrepancies and by this reference made a part of this Agreement:
Purchase & Sale Agreement
Page 1 of 6
• n
1. This Agreement.
2. City of Seward Petroleum Products Invitation to Bid dated September 2, 1010.
3. Addendum One dated September 28, 2010.
4. Shoreside Petroleum, Inc. Bid dated October 15, 2010.
MATERIALS AND WORKMANSHIP
All Products furnished by Shoreside Petroleum, Inc. shall be new and suitable for the intended purposes.
CHANGE ORDERS
No changes or substitutions shall be made in the Scope of Work without prior written authorization by
the City, approved by the City Manager or the City Manager's Designee ( "Change Order "). Requests for
Change Orders shall be reviewed promptly upon receipt. Adjustments, if any, to the contract price shall
be negotiated by the undersigned or other person designated in writing on behalf of the parties and agreed
to in advance in writing.
SUBCONTRACTORS / THIRD PARTIES
Shoreside Petroleum, Inc. shall be as fully responsible for the acts or omissions of its subcontractors and
of persons either directly or indirectly employed by them as for the acts or omissions of persons directly
employed by Shoreside Petroleum, Inc. Nothing contained in this Agreement shall create any contractual
relationship between the City and any subcontractor.
It is specifically understood between the parties that this Agreement does not make anyone a third party
beneficiary, nor does this Agreement authorize anyone not an authorized party to maintain a lawsuit for
personal injuries or property damage.
THE CITY'S RIGHT OF INSPECTION
The City, or its agents may, at any time during regular hours of operation, inspect the Scope of Work and
services provided under this Agreement. Such inspections are solely for the benefit of the City and not
for any third person. The exercise by the City or an agent acting on behalf of the City, of its rights under
this paragraph, shall not imply any obligation to inspect nor an obligation to inspect in any particular
manner. The City reserves the right to refuse any damaged or unusable Products not of equal or better
quality than stated in the specifications in the Invitation to Bid.
AMENDMENT
This Agreement shall only be amended, modified or changed in writing, signed executed by an
authorized representative of each of the parties.
JURISDICTION, CHOICE OF LAW
The law of the State of Alaska shall govern the rights and obligations of the parties and interpretation of
this Agreement. Venue for any legal actions arising from this Agreement shall be in Anchorage, Alaska.
Purchase & Sale Agreement
Page 2 of 6
A.
COMPLIANCE WITH LAWS
Shoreside Petroleum, Inc. shall obtain, at its own expense, all necessary permits, rights -of -way or other
consents from all governmental agencies and shall comply with all applicable federal, State and local
laws, statutes, regulations and ordinances.
DEFAULT, REMEDIES, LIQUIDATED DAMAGES
Shoreside Petroleum, Inc.'s failure to comply with any representation or warranty made in this
Agreement or the Bid dated October 15, 2010, shall be considered an event of default. In addition,
Shoreside Petroleum, Inc.'s failure to perform any other term, covenant or agreement contained in any of
the Contract Documents shall be considered an event of default. An event of default by Shoreside
Petroleum, Inc. and its refiisal or inability to cure or diligently pursue a cure within the time authorized
by the City, shall give the City the right, but not the obligation, to purchase similar Products from
another source (with any difference in cost to be paid by Shoreside Petroleum, Inc.) or to terminate this
Agreement upon ten (10) days written notice to Shoreside Petroleum, Inc. The City, upon termination of
this Agreement, shall have the right but not the obligation to accept performance of the Scope of Work
up to the date of termination. Upon termination as a result of Shoreside Petroleum, Inc.'s breach, the
City shall be entitled to a full refund of all amounts paid under this Agreement provided that in the event
that the City exercises its ability to accept delivery of the Product, as completed to the date of
termination, the City shall pay Shoreside Petroleum, Inc. for the Scope of Work completed to such date
to the extent that such Product conforms to this Agreement. Amounts owed to either party pursuant to
this paragraph may be offset. Remedies described herein are not exclusive and the City retains all other
rights and remedies at law or in equity.
TIMELINESS
Time is of the essence for this Agreement.
REPAIR OF DAMAGES CAUSED BY SHORESIDE PETROLEUM, INC.
All damage and injury to property that is caused by, or that results from performance of the Scope of
Work by, or from any act, omission or neglect by Shoreside Petroleum, Inc., its subcontractors or its
employees, shall promptly be remedied by Shoreside Petroleum, Inc. either by repairing, rebuilding or
replacing the property damaged or in some other manner satisfactory to the City and to the owner of such
property. In case of failure on the part of Shoreside Petroleum, Inc. to promptly and satisfactorily
remedy such damage or injury, the City may proceed to repair, rebuild or replace such property as
required and the cost thereof will be deducted from any monies due or which may become due to
Shoreside Petroleum, Inc.
In applying the above provisions, the repairing, rebuilding or replacing of damaged property shall be
understood to include the providing of temporary facilities that may be needed to maintain normal
service until the required repairing, rebuilding or replacing is accomplished. Restoration of damaged
property includes removal of contaminated water or soil, remediation to the extent required by any State
or federal environmental law, regulation, or order of an agency having jurisdiction over a release of a
Purchase & Sale Agreement
Page 3 of 6
contaminant or hazardous substance.
RELEASE, INDEMNIFICATION AND INSURANCE
Shoreside Petroleum, Inc. agrees to release, indemnify, defend and hold harmless the City, its officers,
agents and employees from and against any and all claims, demands, losses, defense costs or liability of
any kind or nature, including environmental liability, which the City, its officers, agents and employees
may sustain or incur or which may be imposed upon them or injury to or death of persons or damage to
property as a result of, arising out of or in any manner connected with Shoreside Petroleum, Inc.'s
performance under the terms of this Agreement, excepting only liability arising out of the sole, gross
negligence of the City.
Without limiting Shoreside Petroleum, Inc.'s obligations stated above in this paragraph, it is agreed that
Shoreside Petroleum, Inc. shall maintain in force, at all times, during the performance of this Agreement
the following policies of insurance, with deductibles acceptable to the City, covering its operations:
Insurance Minimum Limits
Comprehensive General Liability $2 Million combined limit each occurrence
Worker's Compensation/Employer Liability As required by statute
Automobile Liability - Covering bodily injury and $1 Million combined limit per accident
property damage, Including all owned, hired and
non -owned vehicles.
Professional Liability — Covering all errors, $2 Million per occurrence /aggregate
omissions, or negligent acts in the performance of
services under this Agreement.
Shoreside Petroleum, Inc. shall procure insurance for full replacement value and to adequately insure
against the loss of or damage to the Product during shipment and at all times in Shoreside Petroleum,
Inc.'s possession. Costs of shipping and other insurance are covered by the contract price.
Shoreside Petroleum, Inc.'s insurance policies shall contain the following clauses:
l . The City, its officers, employees and volunteers are added as additional insured for operations of
the named insured performed under contract with the City.
2. Any insurance maintained by the City shall apply in excess of, and not contribute with, insurance
provided by Shoreside Petroleum, Inc.
3. All insurance policies required by this Agreement shall contain a clause that the insurance shall
not be canceled, limited, or non - renewed without thirty (30) days prior written notice delivered to
the City.
4. All policies shall be written by insurance companies legally authorized or licensed to do business
in the State of Alaska and acceptable to the City.
5. Shoreside Petroleum, Inc. shall fiumish to the City, certificates evidencing that it has procured the
Purchase & Sale Agreement
Page 4 of 6
r .,
war
insurance required herein prior to commencement of the contract term.
6. All of the insurance policies described above shall provide that the insurers waive rights of
subrogation against the City, its officers, agents and employees.
ASSIGNIVIENT PROHIBITED Any assignment by Shoreside Petroleum, Inc. of its interest or
responsibilities in any part of this Agreement or any delegation of duties under this Agreement shall be
void and any attempt by Shoreside Petroleum, Inc. to assign any part of its interest or delegate duties
under this Agreement shall give the City the right to terminate this Agreement immediately.
This Agreement is entered into and effective when executed by both parties.
CITY OF SEWARD, ALASKA Shoreside Petroleum, Inc.
Phillip Oates, City Manager Doug Lechner, Chief Marketing Officer
DATE: DATE:
ATTEST:
Jean Lewis, CMC, City Clerk
Date:
(City Seal)
Purchase & Sale Agreement
Page 5 of 6
)
4. 6..
STATE OF ALASKA )
FIRST JUDICIAL DISTRICT jss.
THIS IS TO CERTIFY that on this day of , 2010, before me, the
undersigned, a notary public in and for the State of Alaska, duly commissioned and sworn, personally
appeared Phillip Oates to me known to be the City Manager of the City of Seward, a municipal
corporation, the corporation which executed the above and foregoing instrument; who on oath stated that
he was duly authorized to execute said instrument on behalf of said corporation; who acknowledged to
me that he signed the same freely and voluntarily on behalf of said corporation for the uses and purposes
therein mentioned.
WITNESS my hand and official seal the day and year in the certificate first above written.
NOTARY PUBLIC FOR ALASKA
(Seal) My Commission Expires:
STATE OF ALASKA )
) ss.
FIRST JUDICIAL DISTRICT )
THIS IS TO CERTIFY that on this day of , 2010, before me, the
undersigned, a notary public in and for the State of AIaska, duly commissioned and sworn, personally
appeared Dough Lechner to me known to be the Chief Financial Officer of Shoreside Petroleum, Inc.
the corporation which executed the above and foregoing instrument; who on oath stated that he was duly
authorized to execute said instrument on behalf of said corporation; who acknowledged to me that he
signed the same freely and voluntarily on behalf of said corporation for the uses and purposes therein
mentioned.
WITNESS my hand and official seal the day and year in the certificate first above written.
NOTARY PUBLIC FOR ALASKA
(Seal) My Commission Expires
Purchase & Sale Agreement
Page 6 of 6
f. Q
4.
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -111
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO
ENTER INTO A CONSTRUCTION AGREEMENT WITH PLUM
TREE, INC. FOR AN AMOUNT NOT -TO- EXCEED $31,440
FUNDED BY THE EECBG GRANT FOR THE WINDOW AND
DOOR REPLACEMENT FOR THE FIRE HALL AND PUBLIC
WORKS BUILDINGS
WHEREAS, Resolution 2010 -060 was approved on July 12, 2010 and the City
Council authorized the City Manager to enter into a Grant Agreement with the Alaska
Energy Authority Community Block Grant (EECBG) and to accept grant funds in the
amount of $115,800 to the Energy Grant Fund number 306 - 3062 - 4680 -0100; and
WHEREAS, the City of Seward was awarded grant money to improve energy
efficiency throughout the city and Resolution 2010 -060 authorized the City Manager to
purchase the equipment and supplies included in the grant application scope of work and
to pursue contracted services; and
WHEREAS, the grant allocated funding for several windows and four door
replacements in the Fire Hall and Public Works building as specifically defined in the
scope of work; and
WHEREAS, the City developed a competitive bid package for the windows and
doors scope of work and advertised in accordance with SSC6.10.210 and SCC6.10.215;
and
WHEREAS, nine contractors submitted bids to the City Clerk's office by 4p.m
on November 4 2010; and
WHEREAS, the Public Works Department determined there was one responsive,
qualified, low bidder to proceed with a contract award; and
WHEREAS, Plum Tree, Inc. was the lowest qualified and responsible bidder;
and
WHEREAS, the window and door replacement cannot take place until the
contract is awarded.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
SEWARD, ALASKA:
Section 1. It is in the public interest to authorize the City Manager to enter into a
contract for window and door replacement in City facilities.
Section 2. The City Manager is hereby authorized to enter into an agreement, in
substantial form as presented at this meeting, with Plum Tree, Inc. to provide the window
4-
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -111
and door replacements at Fire Hall and Public Works as defined in the scope of work for
an amount not to exceed $31,440.
Section 3. Funding for this project will come from the Energy Grant Fund
account number 306 - 3062 -5390.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, and this
22 °d day of November, 2010.
THE CITY OF SEWARD, ALASKA
Willard E Dunham, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC,
City Clerk
(City Seal)
5
Council Agenda Statement
Meeting Date: November 22, 2010 1 ,
of sett,
To: Phillip Oates, City Manage��' u � o
From: William Casey, Public Works 44L
Agenda Item: EECBG Window and Door Replacement
BACKGROUND & JUSTIFICATION:
The City of Seward was awarded full funding for the Alaska Small Cities grant with the Alaska
Energy Authority (EECBG) energy grant for $115,800. A portion of the grant was allocated for the
replacement of several of the windows in two public facilities (Fire Hall & Public Works); the
replacement of four doors at the Public Works Department, and the necessary exterior window trim
and painting around the windows and doors is included.
The City of Seward advertised and solicited a formal Invitation to Bid for said window and door
replacement. Interested contractors submitted formal bids for the window and door replacement.
Nine contractors submitted bids to the City Clerk's office by 4p.m on November 4th. From the
responses received, the City of Seward Public Works Department has determined that Plum Tree Inc.
was the lowest, qualified and responsible bidder. In order to utilize these funds and start the window
and door replacement process a contract between must be awarded. The bid tabulation was as
follows:
City of Seward- Bid Tabulation for EECBG Windows & Doors
2 H Construction, LLC. $34,500.00
3 Willean Woodworking $36,792.50
4 Harmon Construction Inc. $44,000.00
5 Bucho Building & Investments $49,000.00
6 Alaska Tree Line Inc. $49,523.00
7 ASRC Builders, LLC. $50,428.00
8 Triple V Contracting $56,000.00
9 Wolverine Supply $57,770.00
INTENT: To authorize the City Manager to enter into an agreement with Plum Tree Inc. for a total
of $31,440 to utilize the EECBG grant money allocated for window and door replacement for the
Fire Hall and Public Works.
FISCAL NOTE: Funding for this pr ct is available from State grant funds.
Approved by Finance Department: 1.( 444LLLn�L.�,
4
r .,
ATTORNEY REVIEW: Yes X No
RECOMMENDATION:
City Council approve Resolution 2010 - I authorizing the city manager to enter into a construction
agreement with Plum Tree, Inc. in the amount of $31,440 for the purpose of window and door
replacement at the Fire Hall and Public Works.
r.
irrrrr+mr►
CITY OF SEWARD, ALASKA
CONSTRUCTION CONTRACT
EECBG Windows and Doors
PROJECT NAME
This CONTRACT ( "Contract "), between the City of Seward, Alaska, herein called the
City, acting by and through its City Manager, and upon signing; this document shall
serve as the notice to proceed.
Plum Tree, Inc.
Company Name
10250 Sextant Circle; Anchorage, AK 99515
Company Address (Street or PO Box, City, State, Zip)
a /an ❑ Individual (Partnership ❑Joint Venture ❑Sole Proprietorship X
Corporation incorporated under the laws of the State of Alaska, its successors and
assigns, herein called the Contractor, is effective the date of the signature of the City
Manager on this document.
The Contractor, for and in consideration of the payment or payments herein specified
and agreed to by the City, hereby covenants and agrees to furnish and deliver all the
materials and to do and perform all the work and labor required in the construction of
the above - referenced project as bid by the Contractor, which bid and prices named,
together with the Contract Documents (as hereinafter defined) are made a part of this
Contract and accepted as such. It is distinctly understood and agreed that no claim for
additional work or materials, done or furnished by the Contractor and not specifically
herein provided for, will be allowed by the City, nor shall the Contractor do any work or
furnish any material not covered by this Contract, unless such work or materials is
ordered in writing by the City. In no event shall the City be liable for any materials
furnished or used, or for any work or labor done, unless the materials, work, or labor are
required by the Contract or on written order furnished by the City. Any such work or
materials which may be done or furnished by the Contractor without written order first
being given shall be at the Contractor's own risk, cost, and expense and the Contractor
hereby covenants and agrees to make no claim for compensation for work or materials
done or furnished without such written order.
Notwithstanding the foregoing, payment under this Contract shall not exceed Thirty One
Thousand Four Hundred Forty dollars ($31,440) for all base items, additional work, and
change orders.
The Contractor further covenants and agrees that all materials shall be furnished and
delivered and all work and labor shall be done and performed, in every respect, to the
satisfaction of the City, on or before: May 15, 2011. It is expressly understood and
City of Seward Construction Contract
Page 1 of 3
r
agreed that in case of the failure on the part of the Contractor, for any reason, except
with the written consent of the City, to complete the furnishing and delivery of materials
and the doing and performance of the work before the aforesaid date, the City shall
have the right to deduct from any money due or which may become due the Contractor,
or if no money shall be due, the City shall have the right to recover three hundred
dollars ($300.00) per day for each calendar day elapsing between the time stipulated for
the completion and the actual date of completion in accordance with the terms hereof;
such deduction to be made, or sum to be recovered, not as a penalty but as liquidated
damages. Provided, however, that upon receipt of written notice from the Contractor of
the existence of causes over which the Contractor has no control and which must delay
furnishing of materials or the completion of the work, the Contracting Officer may, at his
or her discretion, extend the period specified for the furnishing of materials or the
completion of the work, and in such case the Contractor shall become liable for
liquidated damages for delays commencing from the date on which the extended period
expires.
The bonds given by the Contractor in the sum of Thirty One Thousand Four Hundred
Forty dollars ($31,440) Payment Bond and Performance Bond, to secure the proper
compliance with the terms and provisions of this Contract, are submitted herewith and
made a part hereof.
The Contractor further covenants and agrees that the entire construction will be done
under the administration of and to the complete satisfaction of the City subject to the
inspection at all times and approval by any regulatory agency of the Local, State, or
Federal Government of the United States of America, and in accordance with the laws
of the State of Alaska and the City of Seward.
For purposes of this Contract, Contracting Officer means Kirsten Vesel or Kelly Hartz or
any other person designated by the City Manager.
The Contractor is an independent contractor and not an employee or agent of the City.
Contract Documents shall have the meaning ascribed by the General Conditions of the
Construction Contract, and include but are not limited to this Contract, the General
Conditions of the Construction Contract, the Special Conditions, and the following listed
documents:
(1) EECBG Window and Door Replacement Bid closed on November 4, 2010 to include
specifications and contract documents; and
(2) Resolution 2010 -
IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to
its terms and conditions.
City of Seward Construction Contract
Page 2of3
�.r
CONTRACTOR
Plum Tree, Inc.
Company Name
Signature of Authorized Company Representative
John Sliwinski, President
Typed Name and Title
Date
CITY OF SEWARD
Phillip Oates, City Manager
Date
ATTEST
Jean M. Lewis, CMC, City Clerk
City of Seward Construction Contract
Page 3 of 3
c-
.1
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -112
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROPRIATING FUNDS IN THE AMOUNT OF $51,823
FROM THE WASTEWATER MRRF FUND TO THE WASTEWATER
ENTERPRISE FUND TO COVER EXCESS COSTS ASSOCIATED WITH
CRITICAL SEWER REPAIRS
WHEREAS, the public works department did not anticipate several critical sewer
repairs in the 2010 budget; and
WHEREAS, mid -way through the summer of 2010, it was clear that the sewer
problems discovered were unanticipated and unbudgeted repairs; and
WHEREAS, such repairs included the sewer jetting of significant blockage and
debris on Van Buren, critical repairs on the #3 Lift Station and the 3` Avenue sewer
compromise; and
WHEREAS, all three of these repairs could not be ignored until the 2011 fiscal
year; and
WHEREAS, there is not enough monies within the existing budget
appropriations' for these repairs; and
WHEREAS, the wastewater MRRF fund is able to provide relief for these
unbudgeted sewer expenses; and
WHEREAS, it is recommended that Council appropriate $51,823 to the FY2010
budget for critical sewer repairs in the sewer fund.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
SEWARD, ALASKA:
Section 1. The 2010 Budget is amended to authorize additional appropriations as
follows: 1) The sum of $51,823 be appropriated from the Wastewater MRRF Fund
account 702 - 0000 - 3071 -0703 and transferred to Wastewater Contracted Services account
703 - 7900 -5390.
Section 2. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, and this
22nd day of November 2010.
Council Agenda Statement
Meeting Date: November 22, 2010 �oF sF
To: Phillip Oates, City Manager - 'i"
."
From: William Casey, Public Works gtasr�P
Agenda Item: Appropriating $51,823 from the Wastewater
MRRF Fund to the Wastewater Enterprise Fund for
Critical Sewer Repairs
BACKGROUND & JUSTIFICATION:
The public works department did not anticipate several critical sewer repairs in the 2010 budget.
Mid -way through the summer of 2010, it was clear that the sewer problems discovered were
unanticipated and unbudgeted repairs. Such repairs included the sewer jetting of significant
blockage and debris on Van Buren, critical repairs on the #3 Lift Station and the 3 Avenue sewer
compromise. All three of these repairs could not be ignored until the 2011 fiscal year.
There is not enough monies within the existing budget appropriations' for these repairs. The
wastewater MRRF fund is able to provide relief for these unbudgeted sewer expenses. It is
recommended that Council appropriate $51,823 to the FY2010 budget for critical sewer repairs in
the sewer fund.
INTENT: To appropriate funds from Wastewater MRRF Fund to the Wastewater Enterprise Fund
for critical sewer repairs.
FISCAL NOTE: The sum of $51,823 shall be appropriated from the Wastewater MRRF Fund
account 702 - 0000 -3071 -0703 and transferred to wastewater contracted services account 703 -7900-
5390.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No )C
RECOMMENDATION:
City Council approve Resolution 2010 and appropriate $51,823 from the Wastewater MRRF Fund
account 702 - 0000 - 3071 -0703 to the Wastewater Contracted Services account 703 - 7900 -5390.
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -113
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, AUTHORIZING CHANGE ORDER #9 TO THE
CONTRACT WITH NELSON ENGINEERING, PC FOR
CONSTRUCTION MANAGEMENT AND QUALITY CONTROL
INSPECTION SERVICES FOR THE NORTH FOREST ACRES
LEVEE/ROAD CONSTRUCTION PROJECT IN AN AMOUNT NOT
TO EXCEED $90,500, AND APPROPRIATING FUNDS
WHEREAS, following the 1995 flood of Resurrection River and Japanese Creek, FEMA sponsored a
multi - agency task force to develop a comprehensive flood mitigation plan for flood risks associated with the
waterways on the north end of Seward, with said task force comprised of representatives from the City of
Seward, Kenai Peninsula Borough, Alaska Division of Emergency Services, Alaska Department of
Transportation and Public Facilities, Alaska Railroad Corporation, FEMA, U.S. Army Corps of Engineers,
National Resource Conservation Service, and the Alaska Department of Community and Regional Affairs;
and
WHEREAS, this FEMA task force released a final report in 1998, identifying five projects which,
when implemented together, would protect Seward from future flooding in this area, with the construction of
Japanese Creek levee being one of the critical components of a successful flood mitigation plan; and
WHEREAS, Nelson Engineering, PC (formerly "William J. Nelson and Associates ") ( "Nelson ") has
been the engineer on Seward's levee project since 1999, and has facilitated the following phases of this
project: completion of Phase I of the levee project from north to south along Japanese Creek, intersecting
along the western boundary of Dimond Boulevard; installation of a culvert under the Seward Highway in
conjunction with ADOT's upgrade of Third Avenue; the realignment of Japanese Creek; the installation of
storm drain and associated drainage infrastructure under the Alaska Railroad tracks; various project - related
services such as environmental assessment services, re- alignment scenarios and associated re- engineering
required as a result of multiple changes to the proposed alignment, negotiations with numerous permitting
agencies and stakeholders in the project, right -of -way and permit acquisition, utility re -route review; and
finally, development of plans and specifications and request for proposal preparation and evaluation, in
preparation for construction of the project; and
WHEREAS, the Seward City Council has authorized a construction contract with Bristol Construction
to construct the levee /road project, and the City desires to contract with Nelson Engineering, PC to provide
construction management and quality control and inspection services through the duration of the construction
phase of the project, as itemized on the attached proposal, to ensure that the project is constructed in
accordance with the plans and specifications; and
WHEREAS, Nelson and the City have mutually agreed to a reduction in fees of $30,000 (from
$120,500 to $90,500), to reflect negotiations between the parties regarding past services provided.
3
CITY OF SEWARD
RESOLUTION 2010 -113
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, that:
Section 1. The City Manager is hereby authorized to approve contract change order number 9 as
presented at this meeting with Nelson Engineering, PC in the amount of $90,500.
Section 2. The City contract with William J. Nelson and Associates is hereby assigned to Nelson
Engineering, PC, due to a change in the name of the corporation.
Section 3. The amount of $90,500 is hereby appropriated from the NRCS Flood Mitigation Project
grant account no. 666 - 6662 -3050 to the contracted services account no. 666- 6662 -5390.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22nd day of
November, 2010.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis
City Clerk, CMC
(City Seal)
fil
J T
Council Agenda Statement 01F'4; s tet.
4.4k
M
3
eeting Date: November 22, 2010
Through: Phillip Oates, City Manage q�asw�'
•
From: Kristin Erchinger, Finance Director O
Agenda Item: Change Order No. 9 to Nelson Engineering, PC Contract
BACKGROUND & JUSTIFICATION:
Following the 1995 flood of Resurrection River and Japanese Creek, FEMA sponsored a multi - agency task force
to develop a flood mitigation plan to reduce flood risks in Seward. The flood mitigation task force released a
final report in 1998, identifying construction of a levee along north and west Forest Acres, as the most significant
mitigation effort.
Bill Nelson of Nelson Engineering, PC (formerly "William J. Nelson and Associates ") has been the engineer
on the levee projects since 1999. His contract with the City has been modified eight times to add
environmental assessment ( "EA ") services, permit acquisition, public information workshops, agency
negotiations, and re- engineering and staking as a result of multiple changes to the proposed alignment. Mr.
Nelson has more longevity on this project than any other single individual, and his knowledge and expertise
relative to the project is invaluable to the City's successful completion of this project.
Nelson Engineering, PC prepared the drawings and specifications for construction of the North Forest Acres
Levee/Road project, and worked with staff to develop and review the request for proposals for the construction
contract. The City now requests their assistance to provide construction administration support and quality
control and inspection services throughout the construction phase of the project, to ensure that the project is
built in conformity with the designs and specifications, and to oversee quality control of the project. The City
does not currently have an in -house project manager to manage this type of project. The proposal from Nelson
Engineering, PC includes provision of the following services: review contractors submittals, shop drawings,
material submittals, quality control test reports; provide interpretation and clarification of design drawings and
specifications when questions arise; prepare documentation and process progress payments to ensure that work
is completed upon submission of reimbursement requests; prepare necessary change orders and obtain proper
approval from the City; respond to questions from federal and state agencies; perform final inspections and
provide final inspection report; prepare as -built drawings for the project; provide certification of final project
close -out and final payment to contractor; perform periodic site visits and construction inspection services
(estimated at 70 days in the field); maintain inspection field report file documenting daily project progress; and
document quantities of material used for unit price items.
Mr. Nelson is uniquely qualified to perform these services on behalf of the City, because of the years he has
devoted to the project, and due to the work that he did designing the project and associated specifications. The
City and Mr. Nelson have mutually agreed to a reduction in the fees for these services of $30,000 (from
$120,500 to $90,500) to reflect negotiations regarding past services provided. In addition, this overall fee for
services represents 7.8% of the project construction cost, which is within the standard range for construction
management services.
3
ismirramor
CITY OF SEWARD
RESOLUTION 2010 -1 / 3
PAGE TWO
CONSISTENCY CHECKLIST
Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Other:
FISCAL NOTE
The City has approximately $1.8 million in remaining funding available to complete this project. The base
construction contract is approximately $1.2 million, leaving sufficient funding available to pay for the cost
of construction management and quality control inspection services, utilizing grant funds.
Approved by Finance: je
ATTORNEY REVIEW: Yes No 4
RECOMMENDATION
City Council authorize change order no. 9 to the contract with Nelson Engineering, PC, and appropriating
funds in the amount not to exceed $90,500.
r
CONTRACT NO: 1999 -118
AMENDMENT NUMBER: 009
Agreement Between the
CITY OF SEWARD
And
NELSON ENGINEERING, PC
SUBJECT: Amendment No. 9 to the Project Agreement between the City of Seward, Alaska and
Nelson Engineering, PC, formerly William J. Nelson and Associates, authorized by Resolution
No. 1999 -118, approved by the Seward City Council on August 23, 1999, and subsequently
amended as follows:
Amendment No. 1: By Resolution 2001 -088 on July 23, 2001
Amendment No. 2: By Resolution 2002 -026 on March 25, 2002
Amendment No. 3: By Resolution 2004 -010 on January 26, 2004
Amendment No. 4: By Resolution 2004 -100 on October 25, 2004
Amendment No. 5: By Resolution 2006 -68 on June 12, 2006
Amendment No. 6: By Resolution 2007 -040 on April 23, 2007
Amendment No. 7: By Resolution 2008 -047 on May 27, 2008
Amendment No. 8: By Resolution 2008 -080 on August 11, 2008
Amendment No. 9: By Resolution 2010 -113 on November 22, 2010
RELATIVE TO: Japanese Creek Levee and Access Road Project — provide construction
administration and quality control inspection services related to construction of the North Forest
Acres Levee /Road Project.
FURTHER AMENDED AS FOLLOWS: The purpose of this amendment is to engage the services of
Nelson Engineering, PC, to include the following scope of work:
Contract Administration:
-. Review contractor's submittals and shop drawings
-. Review contractor materials submittals
-. Review quality control test reports
-. Provide interpretation and clarifications of design drawings and specifications
-. Prepare documentation and process progress payments to the construction contractor
-. Prepare change orders as may be required by the City
-. Respond as necessary to questions from state and federal agencies
-. Perform final inspection and provide a final inspection report
-. Prepare as -built drawings
-. Provide certification of final payment to the construction contractor
r.
Amendment No. 9 to the Agreement Between the City of Seward and
Nelson Engineering, PC
Page Two
Construction Inspection Services:
-. Perform periodic site visits and construction inspection to confirm project is built in
accordance with design intent (anticipates 60 days in the field for the EIT /inspector and 10
days for the engineer)
-. Maintain inspection field report file
-. Document quantities of material used for unit price items
Total Budget Amendment Authorized in Amendment No. 9:
$ 120,500 minus credit for mutually agreed adjustment of $30,000 equals total $90,500
All other terms and conditions of the contract remain in effect and are unchanged.
IN WITNESS WHEREOF, THE PARTIES HEREBY EXECUTE THIS AGREEMENT:
NELSON ENGINEERING, PC
By:
Date
Its:
CITY OF SEWARD
Phillip Oates, City Manager Date
ATTEST:
Jean Lewis, City Clerk, CMC Date
NELSON CONSULTING ENGINEERS STRUCTURAL CIVIL ENVIRONMENTAL
ENGINEERING 155 BIDARKA STREET KENAI, ALASKA 99611
(907) 283-3583
FAX (907) 283 -4514
October 28, 2010
Phillip Oates, City Manager
City of Seward
PO Box 167
Seward Alaska 99664
RE: North Forest Acres Access Road and Japanese Creek Levee Extension— Proposal for
Contract Amendment No. 9.
Dear Mr. Oates,
Our work on the North Forest Acres levee project began in 1999 under the project title `North Forest
Acres Access Road and Japanese Creek Levee Extension ". The Scope of Work under the original contract
included Design, Environmental Permitting and Construction Contract Administration /Inspection. The
project included design of a levee beginning at the north end of the old levee on upper Japp Creek,
extending north to Dimond Boulevard, then east to the Seward Highway. Due to permitting delays
encountered early in the project history, the project was separated into two parts. Phase 1, the levee
along Japp creek, south of Dimond, was completed in 2001.
It took several years to overcome permitting obstacles for Phase 2, now named `North Forest Acres levee
and Access Road'. Final permitting was acquired in 2008/9. Our contract has been amended 8 times to
accommodate the ever changing needs of the project. Scope increases included such items as expanded
and repeated environmental assessments, permit coordination and negotiation, levee redesign and
realignment, addition of flood gates, deletion of flood gates, railroad permitting, highway right of way
permitting along with preparation right of way description and parcel maps for multiple parcels.
We have maintained project continuity through over a decade of negotiations and attendance at
permitting meetings, public hearings and we have prepared construction documents for five separate
projects:
Construction of Japp Creek Levee
Installation of the culvert across the Seward Highway by ADOT.
Realignment of Japp Creek
Storm Drain and Railroad Crossing
North Forest Acres Access Road and Levee.
smosmor
Phillip Oates
October 28, 2010
Page 2 of 2
As a convenience to the City and to expedite the procurement of professional services, some of these
amendments also provided for real estate appraisal services and real estate acquisition negotiation.
According to my records, the current contract amount is $704, 911.72, of which we will have billed
$697,730.46 for work through October 22, 2010, leaving an unbilled balance of $7,181.26. As we enter
the final phase of the project, construction of the North Forest Acres Levee and Access Road, I would like
to propose Amendment No. 9 to our Contract with the City of Seward to provide additional budget for
Construction Contract Administration and Inspection services. I propose a Contract amendment in the
amount of $120,500.00 to provide continued Construction Contract Administration and Inspection
Services through completion of construction. A spread sheet is attached that indicates how the proposed
fee and expenses included under Amendment 9 were determined.
Our services during the construction phase will include:
Contract Administration
• Review of Contractor's submittals and shop drawings.
• Review of contractor materials submittals.
• Review quality control test reports.
• Provide interpretation and clarifications of design drawings and specifications.
• Prepare documentation and process progress payments to the construction
contractor.
• Prepare change orders as may be required.
• Respond as necessary to questions from State and federal agencies
• Perform final inspection and provide a final inspection report.
• Prepare as -built drawings.
• Provide certification of final payment to the construction contractor.
Construction Inspection
• Perform periodic site visits and construction inspection to confirm project is built in
accordance with design intent. (We anticipate 60 days in the field for the
EIT /Inspector and 10 days for the Engineer.)
• Maintain Inspection Field Report file.
• Document quantities of material used for unit price items.
Thank you for your consideration of this request. I look forward to working with you on this project and
to enjoy seeing the project through to completion.
Sincerely,
4 3
North Forest Acres Access Road And Levee - Amendment 9 Fee proposal
Nelson En ineerin , PC October 28 2010
Rate /hr $150 $125 $100 $85
Admin
Admin 200 $30,000
200 0 0 0 0 $0 Expense subtotal
Inspection $79,500
Submittals /DCR's 80 -
Inspection 80 500
Supplemental Testing $2,500 Lab Testing
Expenses $2,500 Mileage
160 0 500 0 0 $5,000 Expense subtotal
$0
0 0 0 0 0 $0 Expense subtotal
$5,000 <= =Total expenses
Total Fee $115,000
Expenses W/ markup $5,500
Total: Total Fee + Expenses $120,500
t
41
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -114
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE A
TRUCK WITH A SANDER FROM ALASKA SALES & SERVICE FOR
AN AMOUNT NOT -TO- EXCEED $37,751 FROM THE MOTOR POOL
SERVICE FUND AND APPROPRIATE FUNDS
WHEREAS, in 2010, the City identified vehicles and equipment which could be
eliminated from the fleet because of age and condition and on this list was the old, sander
truck that had surpassed its useful life; and
WHEREAS, the sander truck's approximate replacement value of $30,000 was
adopted in the 2010 -2011 City budget motor pool fund; and
WHEREAS, earlier than expected, the sander truck's frame rusted out in the
summer of 2010 and it was no longer safe to operate; and
WHEREAS, City staff identified the specifications needed for a replacement
vehicle and began researching in the fall of 2010; and
WHEREAS, it was critical to select a truck with a heavier suspension for the
sandbox because of the weight and the distribution of the sand; and
WHEREAS, City staff researched vehicles and equipment available through
Alaska dealers, Alaska Traders, and interne searches; and
WHEREAS, City staff searched for 2009 and 2010 models and identified one,
turnkey vehicle available on the market and it was evident that this vehicle was the only
vehicle pre set up with a sandbox included; and
WHEREAS, the combination of the truck, flatbed, and headboard must be
compatible and this vehicle includes all of the necessary components and there are no
additional installation expenses; and
WHEREAS, any other option would require a sander to be configured and
installed which would be time extensive and flat bed vehicles are difficult to come by in
Anchorage; and
WHEREAS, it is in the City's best interest to find a turnkey operation that will
allow us to continue sanding operations as soon as possible; and
WHEREAS, the available unit exceeds the budgeted motor pool funding value by
$7,751 for a total of $37,751.
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -114
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
SEWARD, ALASKA:
Section 1. City Council authorizes the City Manager to purchase outright, a
Silverado 3500 4WD with a flatbed, a wood platform with bulkhead for an amount not -
to- exceed $37,751 from Alaska Sales & Service.
Section 2. $30,000 is already included in the 2010 motor pool fund budget and
an additional $7,751 is appropriated from the motor pool reserves account number 102-
0000 -3050 to the equipment account number 102 -1 020 -5930 for a total of $37,751.
Section 3. This resolution is effective immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, and this
22nd day of November 2010.
THE CITY OF SEWARD, ALASKA
Willard E Dunham, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC,
City Clerk
(City Seal)
3
rrn�r
Council Agenda Statement
Meeting Date: November 22, 2010 �oF sE1
4
To: Phillip Oates, City Manager
i�d� v ;�
From: William Casey, Public Works '
Agenda Item: Purchase a Replacement Sander Truck
BACKGROUND & JUSTIFICATION:
In 2010, the City identified vehicles and equipment which could be eliminated from the fleet
because of age and condition. On this list was the old, sander truck that had surpassed its useful
life. The sander truck's approximate replacement value of $30,000 was adopted in the 2010 -2011
City budget motor pool fund. Earlier than expected, the sander truck's frame rusted out in the
summer of 2010 and it was no longer safe to operate.
City staff identified the specifications needed for a replacement vehicle and began researching in
the fall of 2010. It was critical to select a truck with a heavier suspension for the sandbox
because of the weight and the distribution of the sand. City staff researched vehicles and
equipment available through Alaska dealers, Alaska Traders, and internet searches. Staff searched
for 2009 and 2010 models and identified one, turnkey vehicle available on the market. It was
evident that this vehicle was the only vehicle pre set up with a sandbox and plow included. The
combination of the truck, flatbed, and headboard. This vehicle includes all of the necessary
components and there are no additional installation expenses. Any other option would require a
sander to be configured and installed which would be time extensive. Flat bed vehicles are
difficult to come by in Anchorage and it is in the best interest of our time limitations to find a
turnkey operation that will allow us to continue sanding operations As soon as possible.
The available unit exceeds the budgeted motor pool funding value by $7,751 for a total of
$37,751. Upon City Council approval, city staff will purchase the vehicle and sander unit for
immediate winter sanding throughout the community.
INTENT: To authorize the City Manager purchase a Silverado 3500 4WD with a flatbed, a
wood platform with bulkhead for an amount not -to- exceed $37,751 from Alaska Sales & Service and
appropriate funds.
FISCAL NOTE:
Funding in the amount of $37,751 is authorized from the motor pool internal service fund. $30,000
was previously appropriated in Resolu ion 2009 -132.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No
RECOMMENDATION:
City Council approve Resolution 2010- I ►` authorizing the City Manager to purchase outright, a
Silverado 3500 4WD with a flatbed, a wood platform with bulkhead for an amount not -to- exceed
$37,751 from Alaska Sales and Service.
FROM
(FRI )NOV 5 2010 10: 44 /ST. 10: 43 /No. 7 500000522 P 1
Phone: (907) 265 -7530
Fax: (907) 265 -7507
buff@aksaies.com
AK Sales $. Service
Business Central
Fax
To City of Seward From Buff Westin Fleet & Commercial
Attn: Mike Moore Date: November 5, 2010
Fero 907 2245051 Pis: 6
Re: Sander truck CC:
❑ Urgent 0 For Review 0 Please Comment ❑ Please Reply 0 Please Recycle
Mike,
1 have switched chassis for this quote due to the costs to remove the plow for the other
chassis. I add a 8' sander (see Attached) to the flat bed already Installed. The cost to you
has come down because the truck did not have a CD player, a trailer brake, or a aux.
battery. 1 hope these changes are OK. Your cost is about 51100.00 Iess than the other
chassis would have been.
Thanks again,
Buff Westin
Commercial Sales
4 •
FROM (FRI)NOV 5 2010 10:44 /ST. 10: 43 /No. 7500000622 P 2
BARS Document Display
2010 SILVERADO 3500 4WD WT CHASSIS
50U SUMMIT WHITE /V8G
88B DARK TITANIUM
ORDER NO. NPQJDV /TCV STOCK NO.
VIN 1GB 6KZB K3 AF118330 qrA3Ped
MODEL & FACTORY OPTIONS MSRP
CK31003 SILVERADO 3500 4WD WT CHA 31775.00 AtieelL
C7L GVW RATING - 12,000 LBS N/C
DF2 CAMPER STYLE EXTERIOR MIRRORS 70.00 g691 Pl.._ _fI
FE9 50 -STATE EMISSIONS N/C t `'
GTS REAR AXLE - 4.10 RATIO 100.00 �'
G80 LOCKING REAR DIFFERENTIAL 325.00 �'„A fbA444;(g
""'
K0S ENGINE BLOCK HEATER 75.00
LY6 VORTEC 6.OL V8 SFI GAS N/C Avoicieptir
MYD 6 -SPEED AUTOMATIC TRANSMISSION N/C 06
QCV 17" ON /OFF ROAD BW TIRES 66.00 ,�j
VYU SNOW PLOW PREP PACKAGE: 285.00 �I( 3.1 r9
* ROOF LAMP PROVISION
* 160 AMP ALTERNATOR 44 g'
* OFF ROAD SKID PLATES
ZCV 17" OOR BW SPARE TIRE 421.00
Almge6 61 004.1 Ps:446(4
4
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TOTAL MODEL & OPTIONS 33117.00
DESTINATION CHARGE 995.00
TOTAL 34112.00
MEMO: TOTAL LESS HOLDBACK AND
APPROX WHOLESALE FINANCE CREDIT
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FROM (FRI)NOV 5 2010 10:45/ST. 10:401Ne.7500000522 P 4
Quality Equipment Sales & Service LLC
11801 South Gambeli Street INVOICE
Anchorage, AK 99515 8467
Phone - 907- 349 -8215 Fax - 907- 349 -2332
Quality Products, Quality Service Org. Est # 013802
INVOICE
Work Completed Date : 10/27/2010 Print Date : 10/27/2010
Alaska Sales and Service 2010 Chevrolet - Sliveredo 2500 HD
Dixon, Richard 6.0L, V8, VIN (G)
1300 E 5th Ave Lic # : Odometer In :
Anchorage, AK 99501 Unit # :
Office 907 -265 -5219 -- FAX 907 - 265.7507 Vin # :
Dust ID: 104 Ref #: Hat #:
Part Description / Number Qty Sale Extended Labor Description Extended
8' Model P Sander CS
HIGPS 1,00 7,400.00 7,400.00
SPREADER INSTALLATION 570.00
Serial 128209
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Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -115
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA AUTHORIZING THE CITY MANAGER TO
ENTER INTO A CONSTRUCTION AGREEMENT WITH
CENTRAL ENVIRONMENTAL, INCORPORATED FOR THE
LOWELL CREEK BRIDGE EMERGENCY REPAIRS FOR AN
AMOUNT NOT -TO- EXCEED $66,046
WHEREAS, Seward and the surrounding vicinity experienced extreme flooding
in 2006 causing damaged infrastructure throughout the community; and
WHEREAS, the City declared this event a disaster; and
WHEREAS, the event resulted in a federal disaster that enabled the City to
qualify for FEMA assistance for damaged infrastructure; and
WHEREAS, during the incident period, severe storm flood waters and debris
from the tunnel Lowell Creek Bridge caused substantial bridge damage; and
WHEREAS, Resolution 2010 -100 appropriated funds and allowed the city
manager to enter into a contract with PND to develop bid documents, coordinate ordering
of materials, and manage construction of the bridge replacement /repairs; and
WHEREAS, a competitive bid package was developed for Lowell Creek Bridge
emergency repairs according to SSC6.10.210 and SCC6.10.215; and
WHEREAS, six contractors submitted bids to the City Clerk's office by 4:OOp.m.
November 12, 2010; and
WHEREAS, the Public Works Department determined there was one
responsible, qualified, low bidder; and
WHEREAS, Central Environmental, Incorporated was the most qualified and
responsible bidder for an amount not -to- exceed $66,046; and
WHEREAS, emergency repairs on Lowell Creek Bridge will not be able to
proceed until the contract is awarded; and
WHEREAS, time is of the essence.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
SEWARD, ALASKA:
Section 1. The city manager is hereby authorized to enter into an agreement, in
substantial form as attached hereto, with Central Environmental, Incorporated, for Lowell
Creek Bridge emergency repairs for an amount not -to- exceed $66,046.
r I
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -115
Section 2. Funding in an amount not -to- exceed $66,046 is hereby appropriated
from account no. 101- 1310 -5390- 0000 - 00021.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, and this
22th day of November 2010.
THE CITY OF SEWARD, ALASKA
Willard E Dunham, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC,
City Clerk
(City Seal)
Council Agenda Statement
Meeting Date: November 22, 2010
e 4 Of Sett.
ok
To: Phillip Oates, City Manager u . _
From: William Casey, Public Works
'�tasKP
Agenda Item: Lowell Creek Bridge Emergency Repairs
BACKGROUND & JUSTIFICATION:
Seward and the surrounding vicinity experienced extreme flooding in 2006 causing damaged
infrastructure throughout the community. The City declared this event a disaster and the event
resulted in a federal disaster that enabled the City to qualify for FEMA assistance for damaged
infrastructure. During the incident period, severe storm flood waters and debris from the tunnel
above Lowell Creek Bridge caused substantial bridge damage.
The City has sought federal funding since 2006 and was recently notified that $131,189.0.0 is
available but must be used by no later than December 8, 2010. Resolution 2010 -100 appropriated
funds and allowed the city manager to enter into a contract with PND to develop bid documents,
coordinate ordering of materials, and manage construction of the bridge replacement /repairs. A
competitive bid package was developed for the emergency repairs on Lowell Creek Bridge and
advertised according to SSC6.10.210 and SCC6.10.215. Six contractors submitted bids to the City
Clerk's office by 4p.m on November 12, 2010. The Public Works Department determined there was
one responsible, qualified, low bidder. Central Environmental, Incorporated was the most qualified
and responsible bidder for a total amount of $66,046. The emergency repair on Lowell Creek Bridge
will not be able to proceed until the contract is awarded and time is of the essence. The bid
tabulation was as follows:
City of Seward- Bid Tabulation for Lowell Creek Bridge Repair
Central EiivironinentaV,Itic. $f6 046,00
2 Harmon Construction $94,800.00
3 E & D Well & Drilling $97,414.40
4 Cat's Eye Excavating, Inc. $100,635.00
5 Swalling Construction Comp., Inc $160,250.00
6 Yukon Construction, Inc. $230,160.00
The city will work aggressively to complete the majority of the repairs prior to FEMA's
reimbursement deadline of December 8, 2010. An extension was requested but may or may not
be approved. All construction work completed prior to December 8 will receive reimbursement
based on actual expenses. Work completed post December 8 will not qualify for
reimbursement unless an extension is granted.
r
J J
INTENT: To authorize the City Manager to enter into an agreement with Central Environmental,
Incorporated for an amount not -to- exceed $66,046 to complete the emergency repairs on Lowell
Creek Bridge.
FISCAL NOTE: $66,046 funding for this project will come from General Fund roads /streets
contracted services account no. 101- 1310 -5390- 0000 -00021 for the purposes of performing
emergency repairs on the Lowell Creek Bridge resulting from storm damage.
Approved by Finance Department:
ATTORNEY REVIEW: Yes X No
RECOMMENDATION:
Council approves Resolution 2010 -115 authorizing the city manager to enter into an agreement with
Central Environmental, Incorporated for an amount not -to- exceed $66,046 for the emergency repairs
on Lowell Creek Bridge.
5
CITY OF SEWARD, ALASKA
CONSTRUCTION CONTRACT
Lowell Creek Bridge Emergency Repairs PW37
PROJECT NAME AND NUMBER
This CONTRACT ( "Contract "), between the City of Seward, Alaska, herein called the City, acting
by and through its City Manager, and upon signing; this document shall serve as the notice to
proceed.
Central Environmental, Incorporated
Company Name
311 North Sitka Street, Anchorage, AK 99501
Company Address (Street or PO Box, City, State, Zip)
a /an ❑ Individual ❑Partnership ['Joint Venture ❑Sole Proprietorship Corporation
incorporated under the laws of the State of Alaska, its successors and assigns, herein
called the Contractor, is effective the•date of the signature of the City Manager on this
document.
The Contractor, for and in consideration of the payment or payments herein specified and agreed
to by the City, hereby covenants and agrees to furnish and deliver all the materials and to do and
perform all the work and labor required in the construction of the above - referenced project as bid
by the Contractor, which bid and prices named, together with the Contract Documents (as
hereinafter defined) are made a part of this Contract and accepted as such. It is distinctly
understood and agreed that no claim for additional work or materials, done or furnished by the
Contractor and not specifically herein provided for, will be allowed by the City, nor shall the
Contractor do any work or furnish any material not covered by this Contract, unless such work or
materials is ordered in writing by the City. In no event shall the City be liable for any materials
furnished or used, or for any work or labor done, unless the materials, work, or labor are required
by the Contract or on written order furnished by the City. Any such work or materials which may be
done or furnished by the Contractor without written order first being given shall be at the
Contractor's own risk, cost, and expense and the Contractor hereby covenants and agrees to
make no claim for compensation for work or materials done or furnished without such written order.
Notwithstanding the foregoing, payment under this Contract shall not exceed sixty -six thousand,
forty -six dollars ($66,046) for all base items, additional work, and change orders.
The Contractor further covenants and agrees that all materials shall be furnished and delivered
and all work and labor shall be done and performed, in every respect, to the satisfaction of the
City, on or before: December 8, 2010. It is expressly understood and agreed that in case of the
failure on the part of the Contractor, for any reason, except with the written consent of the Cit14 to
complete the furnishing and delivery of materials and the doing and performance of the work
before the aforesaid date, the City shall have the right to deduct from any money due or which may
City of Seward Construction Contract Page 1 of 3
;J
become due the Contractor, or if no money shall be due, the City shall have the right to recover
five hundred dollars ($500.00) per day for each calendar day elapsing between the time stipulated
for the completion and the actual date of completion in accordance with the terms hereof; such
deduction to be made, or sum to be recovered, not as a penalty but as liquidated damages.
Provided, however, that upon receipt of written notice from the Contractor of the existence of
causes over which the Contractor has no control and which must delay furnishing of materials or
the completion of the work, the Contracting Officer may, at his or her discretion, extend the period
specified for the furnishing of materials or the completion of the work, and in such case the
Contractor shall become liable for liquidated damages for delays commencing from the date on
which the extended period expires.
The bonds given by the Contractor in the sum of $66,046 Payment Bond and Performance Bond,
to secure the proper compliance with the terms and provisions-of this Contract, are submitted
herewith and made a part hereof.
The Contractor further covenants and agrees that the entire construction will be done under the
administration of and to the complete satisfaction of the City subject to the inspection at all times
and approval by any regulatory agency of the Local, State, or Federal Government of the United
States of America, and in accordance with the laws of the State of Alaska and the City of Seward.
For purposes of this Contract, Contracting Officer means Kirsten Vesel or Carmen Batchelor or any
other person designated by the City Manager.
The Contractor is an independent contractor and not an employee or agent of the City.
Contract Documents shall have the meaning ascribed by the General Conditions of the
Construction Contract, and include but are not limited to this Contract, the General Conditions of
the Construction Contract, the Special Conditions, and the following listed documents:
(1) Bid advertised on October 29;
(2) Bid Addendum 1, 2 and 3; and
(3) Resolution 2010 -115.
IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms
and conditions.
CONTRACTOR
Central Environmental, Incorporated
Company Name
Signature of horized Company Representative
City of Seward Construction Contract Page 2of 3
: J
Stuart Jacques, President
Typed Name and Title
ll -is- a uto
Date
CITY OF SEWARD
Phillip Oates, City Manager
Date
ATTEST
Jean M. Lewis, CMC, City Clerk
City of Seward Construction Contract Page 3of 3
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -116
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING THE 2010/2011 BIENNIAL BUDGET TO REFLECT
MID -CYCLE BUDGET CHANGES, AND APPROPRIATING FUNDS
WHEREAS, the 2010/2011 Biennial Budget was passed on November 23, 2009, reflecting
the City's first biennial budget, and covering the period from January 1, 2010 through December 31,
2011; and
WHEREAS, the City intends to do a mid -cycle budget adjustment at the end of each even -
numbered year, to adjust the "off budget year" to reflect changes to the budget based on updated
revenue information, economic conditions, and other timely and relevant information impacting the
upcoming budget year; and
WHEREAS, the City budgeted an anticipated 2.0% cost of living increase for all employees
for 2011, but is downward adjusting the 2011 budget to reflect a 1.2% cost of living increase, and is
downward adjusting budgets to reflect lower- than - expected increases in health insurance costs; and
WHEREAS, this resolution adopts specific changes to the General Fund, the Motor Pool
Internal Service Fund, and all enterprise funds with the exception of the Electric Enterprise Fund,
with each specific line item change being reflected on the spreadsheet attached hereto; and
WHEREAS, the City will adopt the General Fund mill rate for 2011 in a subsequent
resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The General Fund 2011 Budget is hereby amended and funds are hereby
appropriated, according to the specific modifications included on the attached spreadsheet, as
follows: 1) Net revenues are increased by $196,114; 2) Net expenditures are increased by $145,123;
and 3) Transfers -out are increased by $50,000 for a total increase in the General Fund budgeted fund
balance of $991.
Section 2. The Harbor Enterprise Fund 2011 Budget is hereby amended and funds are hereby
appropriated, according to the specific modifications included on the attached spreadsheet, as
follows: 1) Revenues and Expenses remain unchanged; and 2) Transfers -in from the General Fund
are increased by $50,000 to reflect higher anticipated fish tax revenues, for a total net increase in the
Harbor Enterprise Fund budgeted net assets of $50,000.
r o 3
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -116
Section 3. There are no budget amendments to the Seward Marine Industrial Center 2011
Budget.
Section 4. The Water Enterprise Fund 2011 Budget is hereby amended and funds are hereby
appropriated, according to the specific modifications included on the attached spreadsheet, as
follows: 1) There are no changes to revenues or transfers; and 2) Net expenses are increased by
$220,183, for a total net decrease in budgeted net assets of $220,183.
Section 5. The Wastewater Enterprise Fund 2011 Budget is hereby amended and funds are
hereby appropriated, according to the specific modifications included on the attached spreadsheet, as
follows: 1) There are no changes to revenues; 2) Transfers -in from the Wastewater Major Repair &
Replacement Fund are increased by $170,000 with a corresponding transfer -out from the Wastewater
MRRF in the same amount, to reflect use of Wastewater MRRF funds to cover capital project costs;
and 3) Net expenses are decreased by $3,378, for a total net increase in budgeted net assets of
$3,378.
Section 6. The Parking Enterprise Fund 2011 Budget is hereby amended and funds are
hereby appropriated, according to the specific modifications included on the attached spreadsheet, as
follows: 1) There are no changes to budgeted revenues, as revenue rates are slated to return to pre -
2009 levels effective January 1, 2011; 2) There are no changes to transfers; and 3) Net expenses are
decreased $9,000, for a total net decrease in budgeted net assets of $9,000.
Section 7. The Motor Pool Internal Service Fund 2011 Budget is hereby amended and funds
are hereby appropriated, according to the specific modification included on the attached spreadsheet,
as follows: 1) There are no changes to budgeted revenues or transfers; and 2) Net expenses are
increased $120,000, for a total net decrease in budgeted net assets of $120,000.
Section 8. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this
22nd day of November, 2010.
THE CITY OF SEWARD ALASKA
Willard E. Dunham, Mayor
} 9
COUNCIL AGENDA STATEMENT
Meeting Date: November 22, 2010 a Of s E{t,
9
Through: Phillip Oates, City Manager . "`'Z' sv ? � ,,. 1 � �
From: Kristin Erchinger, Finance Director ` P
� AS�
RE: Mid -Cycle Budget Modifications for 2011 Budget
BACKGROUND & JUSTIFICATION:
The City of Seward passed its first biennial budget on November 23, 2009 covering the period January 1,
2010 through December 31, 2011. The City intends to do a mid -cycle budget adjustment at least one
time during the off -year of each biennial budget cycle (this will occur at the end of each even - numbered
year, in preparation for the second year of the approved biennial budget). The purpose of the adjustment
is to update information relative to current economic conditions, changes to major revenue categories,
newly- acquired or more timely information regarding changes in costs which tend to swing broadly (i.e.
heating fuel, health insurance), and any additional relevant financial information that is expected to
impact the upcoming budget cycle.
The Seward City Council met with staff in a work session on Monday, November 1, 2010, to review the
proposed budget adjustments. Since that meeting, there has been one primary change. The Resurrection
Bay Historical Society has decided to continue operating the museum during 2011, so the proposed
increase in General Fund revenues ($10,000) and expenditures ($4,927) associated with operating the
museum, have been removed from the attached budget modification request.
CONSISTENCY CHECKLIST
Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Other:
ATTORNEY REVIEW: Yes X No
FISCAL NOTE: jetk.lfa
The net overall impact to fund balance net assets in each Fund, resulting from the proposed budget
modifications, is as follows:
General Fund increase in fund balance $ 991
Harbor Enterprise Fund increase in net assets $ 50,000
SMIC Enterprise Fund — no change
Water Enterprise Fund decrease in net assets ($220,183)
Wastewater Enterprise Fund increase in net assets $ 3,378
Parking Enterprise Fund increase in net assets $ 9,000
Motor Pool Internal Service Fund decrease in net assets ($120,000)
RECOMMENDATION: City Council approve Resolution 2010- l l co amending the 2011 Budget, and
appropriating funds.
63
City of Seward
Budget Modifications for 2011 Budget
GENERAL FUND
General Sub- Account Amount of Amount of
Fund Department Ledger Account Name Increase Decrease Notes:
1210 5010 Police - salaries 9,842 Cola decrease from 2.0% to 1.2%
5070 Police - health insurance 10,400 Health insurance decrease
5150 Police - communications 6790 Veripac maintenance agreement, Radio narrow- banding
1211 5010 Jail - salaries 2,690 Cola decrease from 2.0% to 1.2%
5070 Jail - health insurance 4,800 Health insurance decrease
1220 5010 Fire - salaries 1,780 Cola decrease from 2.0% to 1.2%
5070 Fire - health insurance 2,400 Health insurance decrease
5380 Fire - building repairs 20000 Contingent on revenue sharing receipt
1250 5010 Building inspection - salaries 635 Cola decrease from 2.0% to 1.2%
5070 Building inspection - health 800 Health insurance decrease
1310 5010 Roads - salaries 2,277 Cola decrease from 2.0% to 1.2%
5070 Roads - health 2,400 Health insurance decrease
5920 Roads - pole barn 95000 Contingent on revenue sharing receipt
1340 5010 City shop - salaries 1,509 Cola decrease from 2.0% to 1.2%
5070 City shop - health insurance 1,600 Health insurance decrease
1350 5010 Muni Bldg - salaries 852 Cola decrease from 2.0% to 1.2%
5070 Muni Bldg - health insurance 1,600 Health insurance decrease
`.) 1400 5010 P &R admin - salaries 500 Cola decrease from 2.0% to 1.2%
5070 P &R admin - health 800 Health insurance decrease
5790 P &R - conference costs 5000 Bring Parks & Rec conference back to Seward
1420 5010 P &R sports - salaries 1,384 Cola decrease from 2.0% to 1.2%
5070 P &R sports - health insur. 1,600 Health insurance decrease
1430 5010 TYC - salaries 1,275 Cola decrease from 2.0% to 1.2%
5070 TYC - health insurance 1,600 Health insurance decrease
1410 5010 Parks mtnc. - salaries 2,249 Cola decrease from 2.0% to 1.2%
5070 Parks mtnc. - health insurance 1,600 Health insurance decrease
1500 5010 Library - salaries 1,787 Cola decrease from 2.0% to 1.2%
5070 Library - health insurance 3,200 Health insurance decrease
1910 5810 Debt Service - loan to EF 110784 Repay electric for prior years' SMIC deficit coverage
250,379 105,256
Transfers:
101 0000 3071 401 Transfer -out to Harbor 50,000 (50,000)
Net revenue increase /(decrease): 196,114
Net expenditure (increase) /decrease: (145,123)
Net change in annual surplus (deficit) 1 991 I
City of Seward
Budget Modifications for 2011 Budget
Enterprise Funds
General Sub- Account Amount of Amount of
Fund Department Ledger Account Name Increase Decrease Notes:
Harbor Enterprise Fund:
Revenues: No Changes
Expenses: No Changes
Transfers -In:
401 0 3070 101 Transfer -from General Fund 50,000 Additional raw fish tax
Net increase in Harbor surplus: I $ 50,000
SMIC Enterprise Fund:
No changes to revenue, expense, or transfers
1
Water Enterprise Fund:
701 7400 5010 Water - salaries 4017 Decrease in cola from 2.0% to 1.2%
C! 5070 Water - health insurance 800 Decrease in health insurance
W 5390 Water - contracted services 45000 Backup generator $45,000
5390 Water - contracted services 180000 Site control /engineering new 500K water storage tank
Net increase (decrease) in Water surplus: I $ (220,183)1
Wastewater Enterprise Fund:
703 7900 5010 Wastewater- salaries 1600
5070 Wastewater - health insurance 1778
703 0 3070 702 Transfer -in from Sewer MRRF 170000
702 0 3071 703 Transfer -out from Sewer MRRF 170000
Net increase (decrease) in Wastewater surplus: 1 $ 3,378 I
Parking Enterprise Fund:
403 4030 5010 Parking - salaries 9000 Personnel reduction due to automated parking machines
Net increase (decrease) in Parking surplus: I $ 9,000 I
Motor Pool Internal Service Fund:
102 1020 5930 Equipment - purchase of dump truck 120000 1 $ (120,000)1
Sponsored by: Mayor and Council
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -117
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROVING AN EMPLOYMENT AGREEMENT WITH
JOHANNA KINNEY FOR CITY CLERK SERVICES
WHEREAS, Jean Lewis is leaving her employment as City Clerk at year end after
completion of 30 years; and
WHEREAS, City Council wished to interview Deputy City Clerk Johanna Kinney prior to
any recruitment; and
WHEREAS, after the interview and executive session held on October 25, 2010, the City
Council made a motion to hire Johanna Kinney based on successful salary and contract negotiations;
and
WHEREAS, salary and contract negotiations are completed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The Mayor is hereby authorized to execute the employment agreement, attached
and incorporated herein by reference, between the City Council and Johanna Kinney for the position
of City Clerk.
Section 2. Johanna Kinney will begin this position the day after retirement of Jean A. Lewis,
based on her completion of 30 years with Retirement and Benefits.
Section 3. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22 day of
November, 2010.
6 4
.rrrrrr�rrr
Council Agenda Statement
Meeting Date: December 13, 2010 4 O sett,
To Mayor Dunham, City Council Members
From: Jean Lewis, City Clerk I ASVLP
Agenda Item: Approve Employment Agreement with Johanna Kinney for
City Clerk Services
BACKGROUND & JUSTIFICATION:
City Clerk Jean Lewis is leaving her employment and retiring at year end after completion of
30 years state and local government service. City Council decided to interview Deputy City Clerk
Johanna Kinney prior to active recruitment. After the interview on October 25, 2010, council came
out of executive session and made a motion to hire Johanna Kinney for the City Clerk position based
on successful salary and contract negotiations. Salary and contract negotiations were successful and
completed on October 9, 2010.
INTENT: To approve this employment agreement to begin the day after retirement of City Clerk
Jean Lewis, to insure a seamless transition with no vacancy in that department.
CONSISTENCY CHECKLIST: Where applicable, this resolution/ordinance is consistent with the
Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council
Rules of Procedures.
Other:
FISCAL NOTE: This has already been factored into the FY 2011 Budget.
ATTORNEY REVIEW: YES NO X
Approved by Finance Department: � •�r+�� P/taVi
RECOMMENDATION:
Approve Resolution 2010 -117, which approves the employment agreement between the Seward City
Council and Johanna Kinney for City Clerk services upon the retirement of Jean A. Lewis.
65
EMPLOYEMENT AGREEMENT
This agreement approved by the City Council of the City of Seward, effective the day
after retirement of City Clerk Jean A. Lewis, based on her completion of 30 years with
Retirement and Benefits, is between the City of Seward, Alaska ( "City "), and Johanna L.
Kinney ( "Kinney "). The City agrees to employ Kinney as City Clerk. This agreement
shall continue indefinitely unless terminated as provided below.
1. Kinney agrees to devote full time on behalf of the City and not to engage in
any other business without prior approval by the City Council.
2. Kinney shall be paid at the rate of $56,900 per year. The City Council agrees
to review Kinney's salary annually prior to adoption of the City's fiscal
budget.
3. Kinney shall accrue annual leave and holidays in accordance with Chapters
3.45 and 3.50 of the Seward City Code. She shall receive credit for annual
leave accrued at the rate of 20 hours per month, the rate she will have earned
as Deputy City Clerk as of December 17, 2010.
4. Kinney shall be reimbursed by the City for use of her personal vehicle while
traveling on City business at the same rate as designated in City Code
3.60.025 (with the exception of obtaining approval from the City Manager
prior to travel). Reimbursement for expenditures on behalf of the City shall
not be paid unless reimbursement is sought in accordance with standard City
procedures, including receipts, vouchers, and supporting material.
5. Professional growth and obtaining and maintenance of clerk certifications
through training and education is allowed and encouraged for Kinney and her
staff.
6. Because of the peculiar nature of the City Clerk position, it is agreed that the
City's business can only succeed if the City Clerk and the City Council enjoy
a working relationship based on mutual respect, trust and positive attitudes. It
may, therefore, be impossible to quantify "poor performance" or "just cause"
for termination given these complexities, which often involve personality
factors as opposed to legal or contractual factors. It is, therefore, the intent of
both the City Council or Kinney to provide for termination by either the City
Council or Kinney without resort to any determination of cause or any
necessary explanation to either party.
Accordingly, this agreement may be terminated as follows:
(a) By Kinney for any reason or no stated reason upon giving sixty (60)
days written notice to the City Council. Within fourteen (14) days of
the receipt of notice, the City Council shall make the election to
Page 1 of
to 0
rr.rr
EMPLOYEMENT AGREEMENT
terminate the relationship immediately, or continue Kinney's service at
her regular rate of pay for sixty (60) days from the date of receipt of
the notice. The City Council's failure to make an election shall be
deemed an election to terminate the relationship sixty (60) days from
the date of receipt of the notice. If the relationship is so terminated,
the City Council shall not be responsible for any severance or
termination pay. Kinney shall be entitled to her annual leave balance
at the end of termination.
(b) By the City Council for any reason or no stated reason upon giving
written notice to Kinney. The City Council may, at its option,
terminate the relationship immediately and provide Kinney with sixty
(60) days pay in lieu of notice, or, the City Council may require
Kinney to continue service at her regular rate of pay for a period of
sixty (60) days. Kinney shall be entitled to her annual leave balance at
the date of termination.
7. The City shall defend, indemnify and save Kinney harmless for negligent acts
or omissions of Kinney resulting from her employment by the City and within
the scope of her duties as City Clerk.
8. The provisions of Title 3 of the Seward City Code shall not apply to this
agreement with the following exceptions:
(a) 3.15.085. Longevity Bonus.
(b) 3.15.090. Retirement.
(c) 3.15.095. Insurance and medical benefits.
(d) 3.35. Employee Development. The City Clerk will have collateral
responsibility for employee development within the City Clerk
Department.
(e) 3.45. Annual Leave. The City Council will administer Annual Leave
policy for the City Clerk. This includes FMLA (3.45.095) and
bereavement leave (3.45.040 f).
(f) 3.50. Holidays.
(g) 3.60. Special Provisions.
(h) 3.70. Standards Relating to Drugs and Alcohol.
(i) 3.75. Standards Relating to Employee Conduct.
Page 2 0137
EMPLOYEMENT AGREEMENT
(j) 3.80. Worker's Compensation.
9. This agreement is the entire agreement, and wherever approval of the City is
required, it is understood that such approval will be by the City Council of the
City of Seward. This agreement supersedes any previous agreement and may
be modified only in writing signed by each of the parties. This agreement will
be interpreted in accordance with the laws of the State of Alaska and is subject
to all applicable Charter and ordinance provisions of the City of Seward.
DATED this day of 2010.
CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor Johanna L. Kinney
Jean A. Lewis, City Clerk
(City Seal)
Page 3 of 3
68
City of Seward, Alaska City Council Minutes
38, Page
November 8 2010
CALL TO ORDER
The November 8, 2010 regular meeting of the Seward City Council was called to order at
7:00 p.m. by Mayor Willard E. Dunham.
OPENING CEREMONY
Police Chief Tom Clemons led the pledge of allegiance to the flag.
ROLL CALL
»VAn
There were present:
Willard E. Dunham presiding and Mariannaeil
Tom Smith Jean Bar'darson
Vanta Shafer Ristirie Casagranda
Bob Valdatta
comprising a quorum of the Council; and
Phillip Oates, City Manage' u
Jean Lewis, City Clerk k .
ABSENT — None
3 `
CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED
FOR PUBLIC HEARING
Keith Campbell a n . eI • W gave a certificate of appreciation to the city council
thanking thet i t It i t mes c cil had resolutions before them on the Library /Museum Project.
Jed Wilde was excited because the community would receive a new Library /Museum in
2012 Which was the same year he would graduate from high school. This library /museum
represented the future. It was an honor to present an award to each council member and the city
manager and Chris Te
g rry'
Keith Campbell also would honor Patty Linville for her commitment and effort towards the
project. He noted new federal money because of the health care reform bill. Campbell thought the
Community Health Clinic was an avenue to seamlessly transition to the health clinic. He thought it
was the right thing to do for the community. Communities were floundering on how to support rural
community health care viability. Campbell's perspective was to have this flow of dollars to assure
the viability of the health care system for Seward. This concept also allowed a medical student to
serve a four year stint and have most of their medical debt forgiven.
69
City of Seward, Alaska
November 8 2010 City Council Minutes
Volume 38, Page
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Bardarson /Shafer) Approval of Agenda and Consent Agenda
The City Council unanimously added work session scheduling for an Economic Development
Town Hall Meeting, an Ad -Hoc Land Committee work session and a Library/Museum work
session.
Motion Passed Unanimous
The clerk read the following approved consent agenda items:
The October 11, And October 25, 2010 Regular City Co eil Meeting Minutes V Approved
along with the November 1, 2010 special meeting mi es.
03
Resolution 2010 -105, Authorizing A Contract Through December 31, 2011, With Alaska
Newspapers, Inc. For Display Advertising In The Seward Phoenix Log At The Same Reduced
Rate Of $335.50 Per Week Along With Other City Department Ad Rates Staying At
$11.00 Per Column Inch.
Resolution 2010 -107 Authorizing The City Manager'To Accept State Of Alaska Certified
Local Government Grant #10532 A Federal Grant` To Provide Public Access To The Seward
Cemetery Information Requesting $8881, Incl $5329 Federal Share And $3552 Applicant
Share In The Form Of In' -Kind Volunteer Labor,
Resolution 2010 -108, Accepting , G tannt hn The Amount Of $1,837.30 From The Alaska
Highway Safety Office For` 2010 October - December ASTEP Driving Under The Influence
(DUI) Enforcement Campaign And Appropriating Funds.
SPECIAL .ORDERS, PRESENTATIONS AND REPORTS
Proclamations and Awards
A Welcome Certificate Was Read For The Lions Club International District 49A Mid -
Winter Conference :To Be Held November 11 -13, 2010.
Borough Assembly Report. Sue McClure wanted the public to know that if sometimes they
felt items were passed without much discussion, the Assembly met in committee meetings
beforehand during the day, which were publicly noticed. The Assembly had passed an ordinance
approving a land sale in Hope. She thought this subdivided area had some nice parcels to it and told
the procedure for submitting a bid. A resolution passed f the Borough to become a "recovery
zone" which would allow for more money qualification. McClure said school project money would
be used to put security cameras at the Soldotna High School area. The schools that had these
70
immirrinsummor
City of Seward, Alaska City Council Minutes
November 8 2010 Volume 38, Page
Resolution 2010 -104, Approving The City Of Seward's Calendar Year 2011 City Priorities.
Motion ( Keil/Bardarson) Approve Resolution 2010 -104
Oates stated this priority list was in the planning phase and ready for grants. This list also
validated the projects to assist the lobbying effort to seek funding. He stated the list of city priorities
must be approved in a public process by the City Council.
Motion to Amend (Shafer/Keil) Remove B #8
Amendment Passed Unanimous
rte,.
Motion to Amend (Keil/Bardarson) Add the word "the" instead of "a" on C1
Amendment Passed Unanimous Consent
Motion to Amend (Keil/Casagranda) Move #9 to #4 and #4 to #9 under A.
Public ac lities
Amendment Passed Unanimous Consent
Oates pointed out an error which put #16 --$150 thousandto improve public restrooms in the
Seward Small boat Harbor, in the correct spot
Motion to Amend (Casagranda/KeiI) Move #11A to the #5 position
Amendment Passed "' Unanimous Consent
Motion to Amend (Dunham/Bardarson) Change #12B to add words "support" and
"federal request"
s�s
Amendment passed so Unanimous Consent
Motion to Amend „(Casogranda /Shafer) Move #13B to #5B
Amendment Passed Unanimous Consent
Main Motion Passed As Amended Unanimous
NEW BUSINESS
Resolution 2010 -109, Granting Approval To The City Manager To Submit An Application
For Federal Funding To Establish A Community Health Center To Serve The Seward
Community.
City of Seward, Alaska
November 8 2010 City Council Minutes
Volume 38, Page
Motion (Bardarson /Shafer) Approve Resolution 2010 -109
Oates instructed that Community Health Centers (CHC) were governed by a community
board, and were open to all with or without insurance. These CHC's paid a higher reimbursement
rate and accepted private insurances. Two important reasons to accept were it would bring financial
viability while improving and increasing the primary health care for the underinsured. Oates also
stated it would reduce the losses in primary care, improve efficiency, enable implementation of best
practices and critical access strategies for operational and fiscal benefitse 4 tes stressed this
L
approval would allow the city manager to apply for funding to establish a Fecderall 'Qualified Health
Center (FQHC) or CHC. This also made it possible to attract new doctors, by working off student
loans, and give the ability to contract out services and collaborate with other care providers within
the community. This clinic would be owned and operated by the City of Seward. Oates stated
Chugachmuit was applying also and he urged the council to pass this resolution to assist with the
viability of healthcare in Seward.
Smith was concerned and uncomfortable with theCity being too involved with healthcare
and the financial aspects and volatility of it.
Oates agreed there were unknowns with the passage of thefederal''healthcare legislation but
there was no luxury .
g
of waiting.
�`
A
Rules Were Suspended By Unanimous Consent To Hear From The Administrator Of
Providence, Chris Bolton On How To Move Forward And Minimize The City's Losses, And
For Tina McLean To Spea -'- 1, ;, f., ' '
Motion Passed 1"Unanimous
OTHER NEW BUSINESS
The need fora Public Works Shed o house trucks for the winter was discussed again, and
council, to decide onna resolution to be brought forward on November 22, 2010.
A second town`meeting on Economic Development was scheduled for Tuesday, December
14, 2010 at 7 pm. at the IMS Rae Building.
A work session on the sale of city land recommended by the Ad -Hoc Land Committee for
disposal was set for January 11, 2011 at 7 pm.
Oates noticed the November 29, 2010 work session on the Library/Museum and warned
council this would focus on how to pay for the funding for construction, maintenance and
operating costs.
INFORMATIONAL ITEMS AND REPORTS (No action required)
0
I 0
irrrr mir
City of Seward, Alaska City Council Minutes
November 8 2010 Volume 38, Page
July and August City Financials.
July and August Providence Financials.
Mayor Thank you letter to Chugach Electric.
Mayor letter to DNR re: Seward Recorder position.
Information city website can produce.
COUNCILS' COMMENTS
Casagranda said the elementary school was inviting persons to attend.Veterans Day at 12:30
pm on the 11 of November. She thanked everyone who worked on the sno removal today. She
received an email from the Connors and had concerns about small businesses paying more for fuel
adjustment rates. She wanted that to be addressed along with the winter maintenance of 3rd Avenue
and snow removal from the sidewalks.,,.
Smith congratulated Public Works for being on top of the heavy snowfall He was really
concerned about the Community Health Center. 4
Valdatta said Third Avenue needed alternate parking for vehicles so the State could plow the
avenue better.
Shafer was glad to see the turnouttat the.economic town hall 'm She hoped for another
great turnout for the second one. '
Keil thanked the people for coming forward to assist with changes to the camera surveillance
policy. She thought Yeosu City sounded excitirg`and wanted to attend the Expo.
Bardarson thanked all who Participated in the economic town hall meeting and welcomed
Rene Cournoyer back to Seward. 0
Dunham also Was thrilled with the town turnout for the Economic Development meeting.
He wanted electrical lines and utility systems more available for owners, and thought the City needed
to find a way to have utility; corridors going to properties. He thought initial outlay cost was
excessive. Dunham congratulated the swimmer who set the record.
All of council agreed to look at utility corridors and how that would help with economic
development.
CITIZENS' COMMENTS - None
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS - None
ADJOURNMENT
The meeting was adjourned at 9:54 p.m.
�,4
City of Seward, Alaska
November 8 2010 City Council Minutes
Volume 38, Page
Jean Lewis, CMC Willard E. Dunham
City Clerk Mayor
(City Seal)
dW �
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■rrrrr�rrrir►
City of Seward, Alaska
Quarterly Budget Report
For the Quarter ended September 30, 2010
We are pleased to provide this budget -to- actual report for the quarter ended September 30, 2010.
This data is current as of November 11, 2010. The intent of this report is to provide transparent
fmancial and budgetary information to the public, and to present information in a format that
combines narrative and graphical elements, to make it easier to understand. The report includes
the following components: 1) the narrative report explains the highlights of financial results for
the General Fund; 2) cash balances in all City funds; 3) risk area assessment; and 4) detailed
revenue and expenditure /expense reports. This monthly report includes data for the City's
General Fund and the Harbor, SMIC, Electric, Water, Wastewater, and Parking Enterprise
Funds. We welcome comments from the City Council or the public as to how we may improve
this document to make it more useful for timely decision making.
The following pages of this report contain information on the major sources of revenue for the
General Fund, with a focus on providing historical perspective on the timing of revenues and the
City's typical revenue cycle. Revenues are compared on a monthly basis over four years.
Revenues are then compared according to major revenue category (taxes, licenses /permits,
intergovernmental, charges for services, and miscellaneous) across years, to see whether major
revenue sources are increasing or decreasing. And finally, year -to -date revenues are examined to
predict whether we can expect to meet budgeted revenue goals.
An analysis of expenditures demonstrates the typical pattern of spending during the year. For
example, debt service payments are generally made semi - annually (April, June, October,
December), snow removal costs are higher in the winter, and campgrounds gear up in the Spring.
In this analysis, expenditures are compared on a monthly basis, and then by category, showing
the trend in costs for each major category (salary, benefits, purchased services,
supplies /maintenance, general and administrative, capital and debt, and other).
The presentation of this financial information aims to meet the requirements for fmancial
reporting as defined by the Seward City Council in Resolution 2008 -59. If you have questions or
require additional information, please feel free to contact finance director Kristin Erchinger at
(907)224 -4064, or by e -mail at kerchinger @cityofseward.net.
September 2010 Financials as of 11 /11 /10 1 r
4
GENERAL FUND
Analysis of All Revenue Sources
Graph 1: Revenue Comparison by Month
12,000
10,000 At (� p /� L
�k . x2010 en u e ar ` 6 1 b•' tha
b 8,000 Sept mbar, 2009 kiand are at 0, op d t
A§ P.,.,- 7 / of tfie d ear his �
o
H 6
k
4,000 � I
2,00 1-
J is
l it Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
11 2006 112007 02008 1112009 1J 2010
This graph presents the monthly distribution of all revenues of the General Fund, which includes
Taxes, Charges for Services, Intergovernmental, Licenses /Permits, and Miscellaneous. The
graph highlights the revenue cycle of the General Fund and demonstrates that the majority of
General Fund revenues are collected m the second half of the year. Revenues are higher in 2010
through September than in 2009 by $266,069 (4.6 %) primarily due to the following: 1) property
tax collections are $52,576 higher; 2) sales tax receipts are $83,838 higher; 3) intergovernmental
revenues are higher by $154,595. due solely to the earlier receipt of some State payments
(dispatching and the jail contract) in 2010 than in 2009; 4) a difference in timing of the allocation
of interest earnings, resulting in higher investment earnings by $32,027; and 5) higher grant
revenues of approximately $82,018. On the downside, revenues are lower in hotel/motel tax
through September by $38,059, in building permit revenues by $54,564, in project management
fees on grants by $48,242, and in recreation fees by $14,102.
Sales tax collections through September are 3.8% higher than the same period last year, equal to
an increase in revenues of $83,838. We have not received a report from the Kenai Peninsula
Borough as to the result of taxable sales through September. Ho wever, taxable sales were 4.1
higher in the second quarter 2010 than the same quarter in 20 Th re on taxable sales for
third quarter should be available within the next two weeks.
The 2010 General Fund budget was prepared based on an anticipated reduction in sales tax
revenue of 7.8% compared to the 2009 sales tax budget. However, the 2009 actual sales tax
revenues came in well below budget projections, so the 2010 projected sales tax figures may be
overly optimistic. When compared with 2009 actual sales tax revenue, the 2010 budgeted sales
tax revenue reflects an increase of 6% over 2009 actual sales tax revenue.
September 2010 Financials as of 11/11/10 2 �. ,
4
The following graph aggregates revenues into primary categories. This graph reflects revenues
through September for the current year and four prior years. General Fund revenues come
primarily from Taxes, Charges for Services, and Intergovernmental Revenues, in that order.
This graph shows that through September, revenues are higher in 2010 than in the prior year for
all categories except licenses and permits and charges for services. The reduction in
licenses /permits of $58,499 compared with the same quarter in 2009, primarily relates to a
reduction in building permit fees which are lower by $54,564 when compared to the prior year.
Taxi p are at 60% of budget and DMV fees are just slightly lower than the prior year
through September. The reduction in charges for services primarily reflects lower project
management fees (grant administrative fees) and recreation fees through September, as discussed
above.
Graph 3 - Revenue Comparison by Category - Through September
3,500
3,000
-o
g 2,500
2,000
1,500
__um. r___
1,000
500
-,
Taxes License/Permits Intergovernment Charges for Misc.
Services
■ 2006 ■ 2007 ® 2008 ■ 2009 02010
The graph below reflects the percentage of annual revenues typically generated within the first
nine months of the calendar year. The reader should be cautioned against expecting revenues in
2010 to reach 2009 levels, primarily due to the fact that the prior year revenues include a one-
time $1.6 million EXXON Valdez Oil Spill settlement. It would appear in comparison to prior
years, that the annual revenue budget is reasonable.
Graph 2 - Revenue 6% 51 through September
ac % 60of . Annual Tnt
%
12,000 Anticipated
581% 5 , g0 % � ._ 4 (budgeted revenues
.
10,000 . t- I throu d of year
r 4,17 5,391
8,000 1 3,93 • ® x,31. f
.�
o 3,63 '
1 6,000
4,000 I v. -:1 {
2,000 ■
, ,
�_
,
0
2006 2007 2008 2009 2010
0 September as % of Annual total O Remaining Budget
0Revenue after September Revenue thru September
September 2010 Financials as of 11 /11 /10 3 %
The above graph is also interesting when comparing the level of revenues typically received after
September, across the years. In 2009, the level of revenues received between September and
December were considerably higher than a typical year, based on the receipt of the one -time
EXXON Valdez settlement proceeds in 2009. What the graph demonstrates in particular, is that
we do anticipate that the revenues to be collected in the last quarter of the year will be lower than
would be typical in a standard year. This reflects, in part, the lower expected sales tax and
hotel/motel tax revenues budgeted as a result of the current local economic climate.
The administration will come before the City Council by the end of January to request an
increase in the budgeted revenues (and expenditures) to account for the State of Alaska's
payments on- behalf of the City of Seward, to cover the cost of retirement benefits above the 22%
current cap on employer contribution rates. Between January 1 and June 30, 2010, the State's
contributions on- behalf of the City of Seward into the Public Employees Retirement System
amount to $260,145.32 (or $152,960.72 for post - employment healthcare costs and $107,184.60
for pension). This is based on a FY10 Alaska Retirement Management Board adopted PERS
contribution rate of 27.65 %, where the City of Seward contributes the first 22% toward PERS,
and the State picks up the remaining 5.65% for each FY10 employer payroll. In addition to this
budget adjustment, we will request another budget amendment at year -end to account for the
State's contributions on- behalf of the City, from July 1 through December 31, 2010. These
budgeted revenues will be exactly offset by a requested increase in corresponding General Fund
expenditures, which a requirement of generally accepted accounting principles (GAAP).
September 2010 Financials as of 11 /11 /10 4 P`'," 9
mammy
GENERAL FUND
Analysis of Expenditures
The graph below depicts the typical spending pattern of the General Fund. Spending in the
General Fund is fairly equally distributed across the year, although slightly less in the early
months of the year. Expenditures tend to rise toward the summer with the ramping up of
campground operations, and then again at year -end due to snow removal operations and in the
past three years, due to adjustments made to account for the State's contributions to PERS on
behalf of the City at year -end. Graph 4 shows that in comparison to the prior year, overall costs
are higher in the General Fund through September than the same period in 2009, by $85,348 or
1.3 %. Higher costs are particularly seen in salaries ($16,207), benefits ($87,992), and
purchased /contracted services ($141,109). This makes sense from the standpoint that the
General Fund is a service entity, with 65% of the budget representing employee costs, and 15%
representing contracting out services, or purchasing them from external entities. In comparison
with 2009, costs are lower for supplies /maintenance (- $24,054), general/administrative (-
$15,368), and capital outlay (- $122,080). As a reminder, in order to weather the current
economic downturn, motor pool expenditures were scaled back by $163,000 in the General Fund
(reduction of 43 %) for a two -year period, which accounts for the lower costs in the "capital
outlay" area. Capital expenditures in 2010 includes the purchase of a new boiler for the City
Shop.
Graph 4: Expenditure Comparison (by Month) Through September
12.000
i
10.000
1
I
8.000
i
° 6,000
1.
P
i,,,:i '
4,000 * , ,
I
2.000 :' �:
. ? 0:
e R-
aril ,
i
I I I I I I I I
Jan Feb Mar Apr Alav Jun Jul Aug Sep Oct Nov Dec
■ 2006 ■ 200- 02008 ■ 2009 02010
September 2010 Financials as of 11/11/10 5
CD
Graph 5 below shows that compared with 2009, costs are higher in the first three categories of
expenditure, and lower in the last three categories of expenditure, through September.
Graph 5 - Expenditure Comparison (by Category) Through September
3,500
3,000 -
,d 2,500
a
et
2,000
4 1,500
1,000 i
500
-
Salaries Benefits Purchased Supplies & General & Capital & Debt
Services Maint. Admin.
•2006 •2007 ®2008 •2009 02010
Chart 6 below shows that expenditures through September 2010 are at the lower end of the
spectrum of spending (relative to the entire years' budget) through September. It shows that
expenditures through the end of September are at 70 %, despite the fact that 75% of the calendar
year has expired. It shows that the expenditure budget for the remainder of the year appears
adequate to cover costs for the next three months. The administration has delayed hiring in a few
positions (accounting tech III, contract administrator) or temporarily not filled vacant positions,
which has contributed to the budget situation.
Chart 6 - Expenditures through September
as % of Annual Total
Thousands
12000 78 % 72% 71% 70%
10000 f. 75% lei
64%
8000 , .
6000 I :,
4000 1 II ( ' ( i 1 U ' , 4'!1
2000 , t.1( ,
0 z :_ 1
4. < .
2003 2004 2005 2006 2007 2008 2009 2010
®Expend. To Date DPost- September Expenditures ORemaining Budget 0% of Annual
September 2010 Financials as of 11 /11 /10 6
Si i
Overall for the year, General Fund expenditures for 2010 are budgeted at $9,813,054 which
reflects a reduction of (- $331,719 or - 3.27 %) from the 2009 budget. However, given that 2009
actual expenditures finished the year at $9,870,204, the 2010 budget represents a slight decline
from 2009 actual, by (- $57,150) or (- 0.58 %). Through September, there are a number of
departments which have exceeded the year -to -date budget threshold of 75 %, as follows: mayor
and council ($78.9 %), legal (88.4 %), contributions (100 %), city shop ($91.3 %), and parks &
recreation (76.7 %).
Enterprise Funds
All enterprise funds have exceeded their revenue budgets of 75% through September, with the
exception of the Electric Enterprise Fund. That fund is below budget on the revenue and
expense side primarily due to fuel costs being lower than projected on both sides of the equation
(in terms of the costs that we incur to purchase power from Chugach, as well as passing those
costs on to customers). The enterprise funds are all below the 75% expense threshold through
September.
September 2010 Financials as of 11/11/10 7
S2
CITY OF SEWARD
Budgeted Summary Revenue and Expense /Expenditure by Fund
For the Month Ending September, 2010
(Through September, 2010, 75% of the year has expired)
Through September Annual
Actual YTD Budget Annual Y. of
2009 2010 Variance Budget Variance
Budget
Revenue 9 Budget
General Fund $ 5,746,562 $ 6,012,630 $ 266,068 $ 6,998,150 $
Small Boat Harbor Enterprise Fund $ 2,226,430 $ 2,187,249 $ (985,520) $ 9,330,866 64.4%
Parking Enterprise Fund $ 162,274 $ 192,727 $ (39,181) $ 2 122,588 $ 70,140 $ 2 1 8 63,450 117.9°
S.M.I.C. Enterprise Fund $ 789,629 $ 622,048 $ (167,581) $ 604,420 $ 17,628 $ 805,893 77.2%
Electric Fund $ 7,592,740 $ 7,206,666 $ (386,074) $ 8,925,156 $ (1,718,490) $ 11,900,208 60.6%
Water Enterprise Fund $ 807,949 $ 857,226 $ 49,277 $ 819,566 $ 37,660 $ 1,092,755 78.4%
Wastewater Enterprise Fund $ 758,646 $ 800,924 $ 42,278 $ 784,969 $ 15,955 $ 1,046,625 76.5%
Expenses
General Fund
General Government
Mayor and Council $ 243,270 $ 285,855 $ 42,585 $ 271,597 $ (14,258) $ 362,129 88.4%
General Fund Legal 57,944 133,522 75,578 89,505 $ 77 5,772 14,330) 151,000 88.4%
City Manager 750,947 661,442 Clerk (89,505) $ 775,772 114,330 1,034,363 63.9%
City 176,123 174,942 (1,181) $ 192,323 17,381 256,431 68.2%
Finance Administration 473,562 457,757 (15,805) $ 503,901 46,144 671,868 68.1%
General Services 40,574 53,056 12,482 $ 64,425 11,369 85,900 61.8%
Contributions 277,721 239,002 (38,719) $ 179,252 (59,751) 239,002 100.0%
Total General Government $ 2,020,141 $ 2,005,576 (14,565) $ 2,100,520 94,944 $ 2,800,693 71.6%
Public Safety
Police Department 1,655,143 1,740,733 85,590 $ 1,788,322 47,589 2,384,429 73.0%
Fire Department 407,763 419,536 11,773 $ 469,469 49,933 625,959 67.0%
Engineer /Utility Manager 29,080 - (29,080) 0.0%
Building Inspection 68,318 77,008 8,690 $ 89,347 12,339 119,129 64.6%
Total Public Safety $ 2,160,304 $ 2,237,277 $ 76,973 $ 2,347,138 109,861 $ 3,129,517 71.5%
Public Works
Roads and Streets 615,196 547,519 (67,677) $ 632,132 84,613 842,842 65.0%
City Shop 246,834 342,559 95,725 $ 281,431 (61,128) 375,241 91.3%
Municipal Building 180,332 183,519 3,187 $ 221,357 37,838 295,143 62.2%
Total Public Works $ 1,042,362 $ 1,073,597 $ 31,235 $ 1,134,920 61,323 $ 1,513,226 70.9%
Parks & Recreation $ 909,940 $ 906,798 $ (3,142) $ 886,802 $ (19,996) $ 1,182,403 76.7%
Library $ 295,062 $ 288,213 $ (6,849) $ 299,522 $ 11,309 $ 399,363 72.2%
Debt Service $ 384,538 $ 386,234 $ 1,696 $ 590,889 $ 204,655 $ 787,852 49.0%
Total General Fund $ 6,812,347 $ 6,897,695 $ 85,348 $ 7,359,791 $ 462,096 $ 9,813,054 70.3%
Small Boat Harbor Enterprise Fund $ 2,694,191 $ 2,646,218 $ (47,973) $ 2,857,070 $ 210,852 $ 3,809,426 69.5%
Parking Enterprise Fund $ 144,850 $ 170,217 $ 25,367 $ 359,277 $ 189,060 $ 479,036 35.5%
S.M.I.C. Enterprise Fund $ 717,685 $ 676,894 $ (40,791) $ 759,929 $ 83,035 $ 1,013,239 66.8%
Electric Fund $ 8,222,956 $ 7,634,837 $ (588,119) $ 8,644,325 $ 1,009,488 $ 11,525,767 66.2%
Water Enterprise Fund $ 661,114 $ 756,480 $ 95,366 $ 1,155,702 $ 399,222 $ 1,540,936 49.1%
Wastewater Enterprise Fund $ 868,861 $ 819,720 $ (49,141) $ 836,190 $ 16,470 $ 1,114,920 73.5%
(j S
As of 11/10/10
1
City of Seward
FUND: 101 - General Fund
Line Item Revenue Summary by Fund
Through September, 75% of year has expired
THROUGH SEPTEMBER ANNUAL
Actual YTD Budget Annual % of
Account Name 2009 2010 Variance Budget Variance Budget Annual Bud
General Property $ 503,572 $ 556,148 $ 52,576 $ 744,750 $ (188,602) $ 993,000 56.01 %
Sales Tax Revenue 2,211,336 2,295,174 83,838 2,855,054 (559,879) 3,806,738 60.29
Other Taxes 155,064 117,005 (38,059) 226,950 (109,945) 302,600 38.67
Penalties and int 939 1,210 271 1,125 85 1,500 80.66
Licenses & Permit 175,983 117,484 (58,499) 122,828 (5,344) 163,771 71.74
P.I.L.T. 28,175 26,896 (1,279) 56,250 (29,354) 75,000 35.86
Intrgvrmmntl Reve 526,631 681,226 154,595 870,375 (189,149) 1,160,500 58.70
GF Grant Revenue 2,500 - (2,500) - - - -
General Governmen 1,326,856 1,282,864 (43,993) 1,298,951 (16,088) 1,731,935 74.07
Public Safety 10,381 9,800 (581) 9,600 200 12,800 76.56
Public Works - 1,560 1,560 11,250 (9,690) 15,000 10.40
Recreation 606,300 592,199 (14,102) 427,046 165,153 569,394 104.01
Library /Museum 11,617 12,707 1,090 9,375 3,332 12,500 101.66
Fines 10,774 6,915 (3,859) 12,750 (5,835) 17,000 40.67
GF Interest Reven 2,416 34,443 32,027 147,000 (112,557) 196,000 17.57
Rents and Royalti 118,248 122,952 4,704 93,359 29,593 124,478 98.77
Sales Fixed Asset - 8,069 8,069 1,500 6,569 2,000 403.44
Spec Proj Revenue 6,099 88,117 82,018 - 88,117 - -
Other Misc Revenu 48,532 49,248 716 108,488 (59,239) 144,650 34.05
Misc. Operating R 1,141 8,615 7,474 1,500 7,115 2,000 430.76
Total Revenue $ 5,746,562 $ 6,012,630 $ 266,068 $ 6,998,150 $ (985,519) $ 9,330,866 64.44 a
S4
City of Seward
FUND: 101 - General Fund
Line Item Expenditure Summary by Fund
Through September, 75% of year has expired
THROUGH SEPTEMBER ANNUAL
Actual YTD Budget Annual % of
Account Name 2009 2010 Variance Budget Variance Budget Annual Bud
Salaries $ 2,644,751 $ 2,654,189 $ 9,438
$ 2,727,446 $ (73,257) $ 3,636,595 72.99 %
Overtime 102,000 108,055 6,055
99 8,066 133,318 81.05
Standby Time 4,502 5,216 714
Unemployment Wage 22,245 5,758 (542) 7 677
67.94
22,579 333 13,875 8,704 18,500 122.05
Leave Time 266,374 272,368 5,995 279,870
(7,502) 373,160 72.99
In Lieu of FICA 6,913 6,584 (329) 5,186
1,398 6,914 95.22
Retirement Benefi 593,519 608,582 15,063 617,343
(8,761) 823,124 73.94
Health Insurance 732,251 799,380 67,129 840,011
(40,630) 1,120,014 71.37
Workers' Comp 96,008 95,784 (224) 102,456
(6,672) 136,608 70.12
Medicare 58,438 58,463 25 55,709 2,754
74,279 78.71
Total Persnl Sery 4,527,001 4,631,200 104,199 4,747,642 (116,442) 6,330,189 73.16
Audit 60,586 65,873 5,287
46,778 19,095 62,370 105.62
Advertising 24,025 18,716 (5,308) 27,450
(8,734) 36,600 51.14
Subscriptions /Due 16,574 9,896 (6,677) 19,508 (9,611) 26,010 38.05
Travel /Subsistenc 51,533 58,322 6,789 63,975 (5,653) 85,300 68.37
Communications 58,271 58,483 212 59,808
(1,325) 79,744 73.34
Education /Trainin 18,867 15,457 (3,410) 33,566
(18,109) 44,755 34.54
Legal 57,944 133,122 75,178 113,250 19,872 151,000 88.16
Other Spec Servic 16,064 16,822 758 14,625 2,197 19,500 86.27
Utilities 264,389 252,266 (12,122) 259,163 (6,896) 345,550 73.00
Heating Fuel 29,003 34,142 5,139 55,163 (21,021) 73,550 46.42
Rents & Leases 72,486 46,217 (26,269) 66,767 (20,549) 89,022 51.92
Insurance 121,941 184,754 62,813 188,873 (4,118) 251,830 73.36
Maintenance & Rep 144,615 111,243 (33,371) 189,923 (78,679) 253,230 43.93
Contracted Servic 143,230 154,549 11,319 207,098 (52,549) 276,130 55.97
Library Bks.& Mat 17,787 21,856 4,069 18,750 3,106 25,000 87.42
Vehicle Supplies 4,338 3,643 (696) 5,475 (1,832) 7,300 49.90
Uniform Allowance 1,698 4,803 3,105 4,725 78 6,300 76.23
Operating Supplie 156,951 174,592 17,641 197,310 (22,718) 263,080 66.36
Gas & Lube 57,362 62,970 5,609 84,488 (21,517) 112,650 55.90
Equip,Furn,Tools 42,011 24,474 (17,537) 59,903 (35,429) 79,870 30.64
Safety Equip /Supp 9,636 6,058 (3,578) 14,925 (8,867) 19,900 30.44
Janitorial Suppli 7,223 7,927 704 7,163 765 9,550 83.01
Inmate Meals 5,949 6,842 893 10,125 (3,283) 13,500 50.68
Postage /Misc.Frei 24,241 26,846 2,605 31,200 (4,354) 41,600 64.53
Equipment Rental 21,801 34,874 13,073 43,200 (8,326) 57,600 60.55
Motor Pool Rent 272,363 154,337 (118,026) 154,337 - 205,782 75.00
Campgrounds 18,603 (647) (19,251) - (647) _ -
Sister City Progr 1,500 3,989 2,489 3,000 989 4,000 99.72
Municipal Lobby F 99,423 116,583 17,161 115,500 1,083 154,000 75.70
Contributions 236,381 239,002 2,621 177,002 62,001 236,002 101.27
Bad Debt Expense 1,284 - (1,284) 1,125 (1,125) 1,500 -
Genl Govt Admin F 56,872 59,679 2,807 59,679 - 79,572 75.00
S5
MENNIMMINIMIr
City of Seward
FUND: 101 - General Fund
Line Item Expenditure Summary by Fund
Through September, 75% of year has expired
THROUGH SEPTEMBER ANNUAL
Actual YTD Budget Annual % of
Account Name 2009 2010 Variance Budget Variance Budget Annual Bud
Contingency $ 5,878 $ 21,969 $ 16,091 $ 26,496 $ (4,527) $ 35,328 62.19 %
Elections 1,378 1,319 (59) 3,000 (1,681) 4,000 32.97
Promotion 4,253 3,387 (865) 3,825 (438) 5,100 66.42
Vol Fireman Stipe 13,500 13,500 - 13,500 - 18,000 75.00
Bank,credit card 2,564 5,666 3,103 15,750 (10,084) 21,000 26.98
Misc. Expenses 47,704 21,426 (26,278) 18,315 3,111 24,420 87.74
Principal 62,438 65,595 3,157 119,871 (54,276) 159,828 41.04
Interest Expense 5,018 3,403 (1,615) 63,669 (60,266) 84,892 4.01
Capital Equipment 24,539 20,485 (4,054) 9,750 10,735 13,000 157.58
Misc. Programs 3,125 2,053 (1,072) 4,125 (2,072) 5,500 37.33
Total Expenses $ 6,812,348 $ 6,897,696 $ 85,348 $ 7,359,791 $ (462,094) $ 9,813,054 70.29 %
GLCARL DPT 10- Nov -10 10:56 AM
[KRISTI
City of Seward
FUND: 101 - General Fund
DEPT: 1110 - Mayor and Council
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub ACTUAL
ACTUAL + % Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5010 Salaries 9,000.00 22,500.00 - 22,500 18,450 122.0 %
5060 Retirement Benefits 121.44 303.60 - 304
185 164.1
5080 Workers' Compensation 91.80 247.05
247 212 116.5
5090 Medicare 688.50 1,646.85 - 1,647 1,259 130.8
Total Personnel 9,901.74 24,697.50 - 24,698 20,106 122.8
5110 Audit - 65,872.60 - 65,873 62,370 105.6
5120 Advertising and Publicati 2,178.00 13,492.49 11,415 24,907 22,000 61.3
5130 Subscriptions and Dues - 3,272.87 - 3,273 4,250 77.0
5140 Travel and Subsistence 1,694.31 14,065.72 - 14,066 17,000 82.7
5150 Communications 260.86 2,229.12 - 2,229 2,000 111.5
5160 Education and Training - 100.00 - 100 1,700 5.9
5370 Insurance - 461.26 - 461 900 51.3
5440 Operating Supplies 3,682.00 7,706.35 2,400 10,106 10,000 77.1
5460 Equipment, Furniture & To - - - - 5,000 -
5490 Postage and Misc. Freight 113.61 875.96 - 876 1,800 48.7
5560 Sister Cities Program 34.66 3,988.97 - 3,989 4,000 99.7
5570 0 Municipal Lobby Fees 6,416.66 58,833.34 5,833 64,667 77,000 76.4
5570 10 Federal Programs - Lobby 6,416.67 57,750.03 6,417 64,167 77,000 75.0
5690 Contingency - 3,507.00 - 3,507 15,000 23.4
5730 Promotion & Entertainment - 3,081.49 - 3,081 5,000 61.6
TOTAL EXPENSES 30,698.51 259,934.70 26,065 286,000 325,126 79.9 %
Sli
0101111
GLCARL DPT 10- Nov -10 10:56 AM [KRISTI
City of Seward
FUND: 101 - General Fund
DEPT: 1111 - Legislative - Boards & Commissions
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL + % Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5010 Salaries 1,529.37 17,789.81 - 17,790 17,515 101.6 %
5040 Leave Time 89.86 775.26 - 775 1,628 47.6
5060 Retirement Benefits 152.69 2,065.52 - 2,066 1,378 149.9
5070 Health Insurance - - - - 6,715 -
5080 Workers' Compensation 15.60 200.15 - 200 201 99.6
5090 Medicare 22.19 257.94 - 258 266 97.0
Total Personnel 1,809.71 21,088.68 - 21,089 27,703 76.1
5120 Advertising and Publicati - - - - 850 -
5130 Subscriptions and Dues - 930.00 - 930 1,050 88.6
5140 Travel and Subsistence 115.00 1,123.57 - 1,124 1,100 102.1
5160 Education and Training - 357.50 - 358 1,700 21.0
5370 Insurance - 624.56 - 625 1,100 56.8
5440 Operating Supplies 149.98 1,792.52 - 1,793 3,000 59.8
5490 Postage and Misc. Freight - 2.79 - 3 500 0.6
TOTAL EXPENSES 2,074.69 25,919.62 - 25,920 37,003 70.0
C)
So
GLCARL DPT 10- Nov -10 10:56 AM
[KRISTI
City of Seward
FUND: 101 - General Fund
DEPT: 1115 - General Fund Legal
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub
ACTUAL ACTUAL +
Num Acct % Bgt
MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5170 1001 General Government 9,357.71 39,501.06
39,501 151,000 26.2 %
5170 1002 Rock quarry 468.44 917.08
917 - _
5170 1008 Property Title Issues - 1,027.14
1,027 - -
5170 1022 Legal Re: Alaska SeaLife 332.48 1,888.64
- 1,889 - -
5170 1026 Planning & Zoning Issues 2,382.03 27,646.30
- 27,646 - -
5170 1035 GF Portion of SBH Leases 507.57 1,258.77
1,259 _
5170 1036 GF Portion of SMIC Leases 39.00 2,281.56 - 2,282 -
5170 1041 Long -Term Care Facility - 255.29 - 255 - _
5170 1043 Trustees of Alaska 21,724.85 44,915.76 - 44,916 - -
5170 1045 Jesse Lee Home - Sam Comb - 780.00 - 780
-
5170 1047 Eminent Domain 2,360.38 12,650.70 - 12,651
5390 0 Contracted Services - Gen - 400.00 - 400 - -
TOTAL EXPENSES 37,172.46 133,522.30 - 133,522 151,000 88.4 %
S9
GLCARL DPT 10- Nov -10 10:56 AM [KRISTI
City of Seward
FUND: 101 - General Fund
DEPT: 1120 - City Manager
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL + % Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5010 Salaries 13,288.27 136,589.08 - 136,589 188,173 72.6 %
5030 Unemployment Wages - 3,001.87 - 3,002 - -
5040 Leave Time 1,663.00 17,328.88 - 17,329 21,647 80.1
5060 Retirement Benefits 1,504.33 15,940.95 - 15,941 12,887 123.7
5070 Health Insurance 3,917.22 35,322.54 - 35,323 45,328 77.9
5080 Workers' Compensation 127.72 1,463.61 - 1,464 2,164 67.6
5090 Medicare 209.14 2,210.91 - 2,211 2,885 76.6
Total Personnel 20,709.68 211,857.84 - 211,858 273,084 77.6
5120 Advertising and Publicati - 119.00 - 119 1,000 11.9
5130 Subscriptions and Dues - 119.00 - 119 1,500 7.9
5140 Travel and Subsistence 30.36 8,767.82 - 8,768 19,000 46.1
5150 Communications 229.44 2,033.38 - 2,033 3,000 67.8
5160 Education and Training 45.00 56.00 - 56 4,000 1.4
5370 Insurance - 5,525.00 - 5,525 9,000 61.4
5380 Maintenance and Repair 5.35 10.70 - 11 325 3.3
5390 0 Contracted Services - Gen - 1,397.50 - 1,398 10,000 14.0
5440 Operating Supplies 73.62 6,703.11 - 6,703 8,000 83.8
5450 Gas & Lube 130.65 719.38 - 719 700 102.8
5460 Equipment, Furniture & To - - - - 4,500 -
5490 Postage and Misc. Freight 6.86 272.48 - 272 400 68.1
5690 Contingency 1,548.25 18,461.95 2,160 20,622 20,328 90.8
5730 Promotion & Entertainment - 56.00 - 56 100 56.0
5790 Misc. Expenses - - - - 1,000 -
TOTAL EXPENSES 22,779.21 256,099.16 2,160 258,259 355,937 72.0 %
0 .
GLCARL DPT 10- Nov -10 10:56 AM
[KRISTI
City of Seward
FUND: 101 - General Fund
DEPT: 1121 - Management Information Systems Dept.
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub ACTUAL
ACTUAL + % Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB
__ -_ _ -__ BUDGET w/o ENCUM
Personnel
5010 Salaries 5,534.08 94,818.32
94,818 130,440 72.7 %
5020 Overtime
96.99 614.28
5030 Unemployment Wages 43.09 - - 6 4,077 15.1
43 -
5040 Leave Time 1,100.74 10,709.14
- 10,709 14,820 72.3
5060 Retirement Benefits 1,176.97 11,739.29
- 11,739 10,673 110.0
5070 Health Insurance 2,611.48 23,548.36
- 23,548 33,576 70.1
5080 Workers' Compensation 51.80 1,030.29
1,030 1,484 69.4
5090 Medicare 150.61 1,553.74
- 1,554 2,058 75.5
Total Personnel 10,722.67 144,056.51 - 144,057 197,128 73.1
5120 Advertising and Publicati _ - - 500 -
5130 Subscriptions and Dues -
- - 500 -
5140 Travel and Subsistence - 1,139.68
1,140 2,500 45.6
5150 Communications 250.47 3,240.26 - 3,240 4,000 81.0
5160 Education and Training - 2,375.00 - 2,375 5,000 47.5
5370 Insurance 2,630.01 - 2,630 4,200 62.6
5380 Maintenance and Repair - - - - 5,000 -
5390 0 Contracted Services - Gen
- - - 6,500 -
5440 Operating Supplies 401.12 26,386.50 - 26,387 23,000 114.7
5460 Equipment, Furniture & To
- - - 5,000 -
5490 Postage and Misc. Freight - 388.49 - 388 500 77.7
5790 Misc. Expenses - -
- 500 -
TOTAL EXPENSES 11,374.26 180,216.45 - 180,216 254,328 70.9
13 IL
MOMMOMOY
GLCARL DPT 10- Nov -10 10:56 AM [KRISTI
City of Seward
FUND: 101 - General Fund
DEPT: 1130 - City Clerk
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL + % Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5010 Salaries 8,395.52 97,911.49 - 97,911 138,636 70.6 %
5020 Overtime - 307.08 - 307 1,499 20.5
5040 Leave Time 1,220.72 11,831.95 - 11,832 16,798 70.4
5060 Retirement Benefits 1,146.43 11,295.87 - 11,296 11,320 99.8
5070 Health Insurance 3,917.22 35,322.54 - 35,323 50,364 70.1
5080 Workers' Compensation 78.60 1,051.02 - 1,051 1,581 66.5
5090 Medicare 158.27 1,568.71 - 1,569 2,183 71.9
Total Personnel 14,916.76 159,288.66 - 159,289 222,381 71.6
5130 Subscriptions and Dues - 340.00 - 340 550 61.8
5140 Travel and Subsistence - 2,277.02 - 2,277 5,000 45.5
5150 Communications - 0.86 - 1 - -
5160 Education and Training - 971.27 - 971 2,500 38.9
5370 Insurance - 3,011.22 - 3,011 5,000 60.2
5390 0 Contracted Services - Gen - 1,700.00 - 1,700 10,000 17.0
5440 Operating Supplies - 98.00 - 98 - -
5490 Postage and Misc. Freight - 11.23 - 11 - -
5500 Equipment Rental /lease 910.00 5,925.00 - 5,925 7,000 84.6
5720 Elections 724.92 1,318.92 - 1,319 4,000 33.0
TOTAL EXPENSES 16,551.68 174,942.18 - 174,942 256,431 68.2 %
92
GLCARL DPT l0- Nov -10 10:56 AM
[KRISTI
City of Seward
FUND: 101 - General Fund
DEPT: 1140 - Finance Department
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub ACTUAL
ACTUAL + o Bgt
Num Acct MONTH ACTUAL
ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5010 Salaries 25,316.36 257,241.44
- 257,241 370,135 69.5
5020 Overtime 2,279.80
2,280 3,473
65.6
5040
Leave Time 2,633.84 26,811.96 - 26,812
39,203 68.4
5060 Retirement Benefits 2,656.26 30,472.12
- 30,472 29,299 104.0
5070 Health Insurance 9,140.18 82,419.26
82,419 117,516 70.1
5080 Workers' Compensation 239.46 2,700.61
- 2,701 4,243 63.6
5090 Medicare 362.50 4,579.85
4,580 5,649 81.1
Total Personnel 40,348.60 406,505.04 - 406,505 569,518 71.4
5120 Advertising and Publicati - 132.70 - 133
450 29.5
5130 Subscriptions and Dues 435.00 1,022.40
- 1,022 1,500 68.2
5140 Travel and Subsistence 1,202.22 4,980.74 - 4,981
5,500 90.6
5150 Communications 396.78 3,607.24 - 3,607 4,900 73.6
5160 Education and Training - 2,063.60 - 2,064 2,500 82.5
5370 Insurance - 8,403.41 - 8,403 13,500 62.2
5380 Maintenance and Repair - 18,837.60 - 18,838 35,000 53.8
5390 0 Contracted Services - Gen - 3,676.00 - 3,676 8,500 43.2
5390 50 C.S.- Parks and Recreatio - 324.00 - 324 - -
5440 Operating Supplies 433.75 5,922.19 - 5,922 15,000 39.5
5460 Equipment, Furniture & To - 205.00 - 205 3,500 5.9
5490 Postage and Misc. Freight 196.69 1,722.25 - 1,722 3,500 49.2
5790 Misc. Expenses - 354.98 - 355 500 71.0
5930 Capital Equipment - - - - 8,000 -
TOTAL EXPENSES 43,013.04 457,757.15 - 457,757 671,868 68.1 6
93
NW
GLCARL DPT 10- Nov -10 10:56 AM [KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1150 - Community Development
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL + % Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5010 Salaries 10,944.08 107,478.26 - 107,478 206,173 52.1 %
5040 Leave Time 1,124.98 11,503.51 - 11,504 19,826 58.0
5060 Retirement Benefits 1,137.56 12,301.09 - 12,301 16,250 75.7
5070 Health Insurance 3,917.22 39,262.28 - 39,262 65,473 60.0
5080 Workers' Compensation 105.37 1,154.86 - 1,155 2,371 48.7
5090 Medicare 157.67 1,735.01 - 1,735 3,133 55.4
Total Personnel 17,386.88 173,435.01 - 173,435 313,226 55.4
5120 Advertising and Publicati - 259.80 - 260 - -
5130 Subscriptions and Dues - 100.00 - 100 1,000 10.0
5140 Travel and Subsistence - 1,186.55 - 1,187 1,250 94.9
5150 Communications 223.13 1,966.73 - 1,967 3,000 65.6
5160 Education and Training - 655.54 - 656 1,600 41.0
5360 Rents & Leases - 13,989.20 6,995 20,984 26,722 52.4
5370 Insurance - 2,500.50 - 2,501 3,200 78.1
5380 Maintenance and Repair 155.20 1,938.80 - 1,939 6,500 29.8
5390 0 Contracted Services - Gen 4,880.00 26,407.50 7,080 33,488 61,000 43.3
5440 Operating Supplies 117.44 1,193.56 - 1,194 2,000 59.7
5460 Equipment, Furniture & To - 195.96 - 196 2,000 9.8
5490 Postage and Misc. Freight 84.59 382.96 - 383 600 63.8
5500 Equipment Rental /lease - 630.00 - 630 2,000 31.5
5730 Promotion & Entertainment - 250.00 - 250 - -
5790 Misc. Expenses - 35.00 - 35 - -
TOTAL EXPENSES 22,847.24 225,127.11 14,075 239,202 424,098 53.1 %
9 4
GLCARL DPT 10- Nov -10 10:56 AM
[KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1180 - General Services
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub
ACTUAL ACTUAL +
Num Acct Bgt
MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5010 Salaries 650.45
650.45 - 650 - - a
5080 Workers' Compensation 37.04
37.04 - 37
5090 Medicare 49.78 49.78 -
50 -
_
Total Personnel 737.27 737.27
-
737
5120 Advertising and Publicati 494.19 1,154.19
- 1,154 4,000 28.9
5130 Subscriptions and Dues - 283.66
284 800 35.5
5150 Communications 90.02 766.32 - 766
800 95.8
5370 Insurance - 524.45 - 524 1,000 52.4
5380 Maintenance and Repair _ 2,967.87
2,968 2,500 118.7
5390 0 Contracted Services - Gen _
- 6,000 -
5440 Operating Supplies 271.76 (223.21) - (223) 9,000
(2.5)
5450 Gas & Lube - 166.75 - 167 700 23.8
5460 Equipment, Furniture & To _ -
- 5,000 -
5465 Safety Equip. & Supplies - 557.30 - 557 1,700 32.8
5490 Postage and Misc. Freight 483.37 2,333.60 - 2,334 2,250 103.7
5500 Equipment Rental /lease - 1,294.99 - 1,295 - -
5660 Bad Debt Expense - - - - 1,500 -
5770 Bank & credit card fees 151.79 2,752.81 - 2,753 15,000 18.4
5790 Misc. Expenses 1,868.04 16,897.67 - 16,898 10,000 169.0
TOTAL EXPENSES 4,096.44 30,213.67 - 30,214 60,250 50.1
JJ
MMINW
GLCARL DPT 10- Nov -10 10:56 AM [KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1181 - General Services Copier
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL + % Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5440 Operating Supplies 39.15 604.62 - 605 1,700 35.6
5500 Equipment Rental /lease 603.11 5,336.82 4,126 9,462 8,000 66.7
TOTAL EXPENSES 642.26 5,941.44 4,126 10,067 9,700 61.3 %
o,
GLCARL DPT 10- Nov -10 10:56 AM
[KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1190 - SVAC Expense Accumulation
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub ACTUAL
ACTUAL + % Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5190 Other Special Services - 10,900.00
10,900 10,000 109.0
5370 Insurance - 3,198.80
3,199 3,200 100.0
5380 Maintenance and Repair 21.75 1,842.48
1,842 750 245.7
5390 0 Contracted Services - Gen - (100.00) - (100) - -
5450 Gas & Lube 105.28 946.20
946 2,000 47.3
5490 Postage and Misc. Freight - 113.96 - 114 - -
TOTAL EXPENSES 127.03 16,901.44 - 16,901 15,950 106.0 %
5
r
GLCARL DPT 10- Nov -10 10:56 AM [KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1191 - Contributions
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL + % Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5610 1182 Senior Citizens - 50,000.00 - 50,000 50,000 100.0
5610 1183 Museum - 5,000.00 - 5,000 5,000 100.0
5610 1188 Nordic Ski Club - 3,000.00 - 3,000 - -
5610 1189 Chamber of Commerce 90,501.00 181,002.00 - 181,002 181,002 100.0
5790 Misc. Expenses - - - - 3,000 -
TOTAL EXPENSES 90,501.00 239,002.00 - 239,002 239,002 100.0 %
J3
GLCARL DPT 10- Nov -10 10:56 AM
[KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1210 - Police Department
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub ACTUAL
ACTUAL + % Bgt
Num Acct MONTH ACTUAL
ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5010 Salaries 61,509.04 658,869.42
- 658,869 921,653 71.5 %
5020 Overtime 6,356.71 45,579.19
- 45,579 55,673 81.9
-
5030 Unemployment Wages -
6,500
5040 Leave Time 7,150.80 73,246.96
- 73,247 100,048 73.2
5060 Retirement Benefits 7,798.00 78,718.49
- 78,718 77,257 101.9
5070 Health Insurance 20,891.84 209,369.70
- 209,370 302,184 69.3
5080 Workers' Compensation 2,559.08 26,304.92
- 26,305 36,300 72.5
5090 Medicare 1,576.74 15,694.43 - 15,694 21,086 74.4
Total Personnel 107,842.21 1,107,783.11 - 1,107,783 1,520,701 72.8
5120 Advertising and Publicati - 307.00
307 1,000 30.7
5130 Subscriptions and Dues - 1,661.12
1,661 8,780 18.9
5140 Travel and Subsistence (25.54) 10,154.39
10,154 13,000 78.1
5150 Communications 1,314.02 15,561.20 3,308 18,869 14,000 111.2
5160 Education and Training - 4,309.90 - 4,310 4,000 107.7
5190 Other Special Services - 1,104.90
1,105 2,500 44.2
5370 Insurance 951.00 56,470.67 - 56,471 66,000 85.6
5380 Maintenance and Repair 703.03 8,775.08
8,775 10,230 85.8
5390 0 Contracted Services - Gen - 2,000.00 - 2,000 2,000 100.0
5430 Uniform Allowance 93.50 4,107.71
4,108 3,500 117.4
5440 Operating Supplies 897.65 9,839.99 - 9,840 14,000 70.3
5450 Gas & Lube 1,662.21 13,775.11 - 13,775 18,000 76.5
5460 Equipment, Furniture & To 436.00 2,955.02 - 2,955
6,500 45.5
5465 Safety Equip. & Supplies 220.50 777.08 - 777 2,500 31.1
5490 Postage and Misc. Freight 124.21 1,804.43
1,804 2,000 90.2
5500 Equipment Rental /lease - 2,388.13 4,148 6,536
5,000 47.8
5770 Bank & credit card fees 413.97 2,913.63
2,914 6,000 48.6
5790 Misc. Expenses 705.00 789.00 - 789 2,000 39.5
5990 Miscellaneous Programs - 2,053.11
2,053 5,500 37.3
TOTAL EXPENSES 115,337.76 1,249,530.58 7,456 1,256,986 1,707,211 73.2 %
59
Mr.
GLCARL DPT 10- Nov -10 10:56 AM [KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1211 - Jail
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL + % Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5010 Salaries 19,960.50 181,247.11 - 181,247 247,126 73.3 %
5020 Overtime 1,223.33 12,528.98 - 12,529 19,360 64.7
5030 Unemployment Wages - - - - 1,000 -
5040 Leave Time 1,904.60 18,835.96 - 18,836 25,134 74.9
5060 Retirement Benefits 2,373.59 22,316.14 - 22,316 21,361 104.5
5070 Health Insurance 7,834.44 69,293.40 - 69,293 100,728 68.8
5080 Workers' Compensation 987.98 9,920.48 - 9,920 13,408 74.0
5090 Medicare 329.20 2,973.45 - 2,973 4,119 72.2
Total Personnel 34,613.64 317,115.52 - 317,116 432,236 73.4
5120 Advertising and Publicati - - - - 500 -
5130 Subscriptions and Dues - 400.00 - 400 700 57.1
5140 Travel and Subsistence 95.00 128.00 - 128 2,500 5.1
5150 Communications 216.29 1,713.65 254 1,967 2,500 68.5
5160 Education and Training - - - - 2,000 -
5360 Rents & Leases 2,500.00 22,500.00 - 22,500 30,000 75.0
5370 Insurance - 17,473.22 - 17,473 20,300 86.1
5380 Maintenance and Repair - 40.86 - 41 1,500 2.7
5390 0 Contracted Services - Gen - - - - 1,000 -
5430 Uniform Allowance - 534.90 - 535 1,000 53.5
5440 Operating Supplies 135.67 2,425.49 2,102 4,527 6,000 40.4
5460 Equipment, Furniture & To - 1,378.46 - 1,378 1,500 91.9
5465 Safety Equip. & Supplies - 42.00 - 42 - -
5470 Janitorial Supplies - 1,091.40 - 1,091 1,500 72.8
5480 Inmate Meals 674.33 6,842.01 8,065 14,907 13,500 50.7
5490 Postage and Misc. Freight 1.32 408.77 - 409 1,000 40.9
5670 General Governmnt Adminis 6,631.00 59,679.00 - 59,679 79,572 75.0
5790 Misc. Expenses - 699.00 - 699 500 139.8
TOTAL EXPENSES 44,867.25 432,472.28 10,420 442,893 597,808 72.3 %
103
GLCARL DPT 10- Nov -10 10:56 AM
[KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1212 - Animal Control
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub
ACTUAL ACTUAL +
Num Acct % Bgt
MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5310 Utilities 444.24 4,313.26
- 4,313 4,800 89.9 9
5370 Insurance - 99.15
99 330 30.0
5380 Maintenance and Repair - 44.50
45 1,000 4.5
5390 0 Contracted Services - Gen 6,023.33 54,209.97 12,047
66,257 72,280 75.0
5450 Gas & Lube - 28.30 - 28 _ -
5500 Equipment Rental /lease - 35.00
35 1,000 3.5
TOTAL EXPENSES 6,467.57 58,730.18 12,047 70,777 79,410 74.0 9
1 0 1
NW
GLCARL DPT 10- Nov -10 10:56 AM [KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1220 - Fire Department
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL + % Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5010 Salaries 13,126.32 124,281.12 - 124,281 170,764 72.8 %
5020 Overtime - 114.24 - 114 428 26.7
5040 Leave Time 1,499.01 14,599.58 - 14,600 19,548 74.7
5050 In Lieu of FICA - 1,975.05 - 1,975 1,975 100.0
5060 Retirement Benefits 1,386.55 14,118.01 - 14,118 13,757 102.6
5070 Health Insurance 3,917.22 35,322.54 - 35,323 46,167 76.5
5080 Workers' Compensation 1,202.49 10,172.59 - 10,173 14,282 71.2
5090 Medicare 90.89 921.28 - 921 1,272 72.4
Total Personnel 21,222.48 201,504.41 - 201,504 268,193 75.1
5120 Advertising and Publicati - - - - 500 -
5130 Subscriptions and Dues 29.00 129.00 - 129 410 31.5
5140 Travel and Subsistence - 2,290.59 - 2,291 4,000 57.3
5150 Communications 475.73 4,038.88 - 4,039 8,808 45.9
5160 Education and Training - 550.00 2,725 3,275 2,000 27.5
5310 Utilities 5,241.87 49,629.53 - 49,630 70,000 70.9
5330 Heating Fuel 140.57 5,332.18 - 5,332 18,000 29.6
5360 Rents & Leases - 3,403.97 581 3,985 4,100 83.0
5370 Insurance (317.00) 21,395.82 - 21,396 30,000 71.3
5380 Maintenance and Repair 910.29 3,043.21 - 3,043 7,750 39.3
5420 Vehicle Supplies 323.18 2,896.57 - 2,897 5,500 52.7
5430 Uniform Allowance - 100.00 - 100 800 12.5
5440 Operating Supplies 105.33 1,782.55 - 1,783 6,500 27.4
5450 Gas & Lube 289.60 4,610.98 - 4,611 7,000 65.9
5460 Equipment, Furniture & To 157.40 3,731.10 - 3,731 7,000 53.3
5465 Safety Equip. & Supplies - 3,594.60 - 3,595 9,000 39.9
5490 Postage and Misc. Freight 111.88 714.76 - 715 2,000 35.7
5500 Equipment Rental /lease - - - - 1,600 -
5530 Motor Pool Vehicle Rental 9,181.42 82,632.74 - 82,633 110,177 75.0
5790 Misc. Expenses - 395.00 - 395 - -
TOTAL EXPENSES 37,871.75 391,775.89 3,306 395,082 563,338 69.5 %
1.02
GLCARL DPT 10- Nov -10 10:56 AM
[KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1221 - Volunteer Training
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub
ACTUAL ACTUAL +
Num Acct % Bgt
MONTH ACTUAL ENCUMBRANCE ENCUMB
- - -- BUDGET w/o ENCUM
Personnel
5080 Workers' Compensation -
- 6,900
Total Personnel -
6,900 -
5140 Travel and Subsistence 127.19 2,129.38
2,129 3,500 60.8
5160 Education and Training - 259.00
259 4,675 5.5
5370 Insurance - 3,604.00
3,604 5,200 69.3
5380 Maintenance and Repair - 226.31 1,074 1,301 3,000 7.5
-
5390 0 Contracted Services - Gen - 300.00 - 300
-
5420 Vehicle Supplies - 99.80 - 100
5430 Uniform Allowance - 59.95 - 60 1,000 6.0
5440 Operating Supplies - 1,322.74
1,323 3,000 44.1
5450 Gas & Lube 26.57 26.57 - 27 - -
5460 Equipment, Furniture & To - 3,980.75 - 3,981 9,020 44.1
5490 Postage and Misc. Freight 24.85 487.64 - 488 1,000 48.8
5750 Volunteer Fireman Stipend 1,500.00 13,500.00 - 13,500 18,000 75.0
5790 Misc. Expenses - 650.00 - 650 - -
TOTAL EXPENSES 1,678.61 26,646.14 1,074 27,720 55,295 48.2
1 0-3
iiik
GLCARL DPT 10- Nov -10 10:56 AM [KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1222 - Emergency Preparedness
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL + % Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5140 Travel and Subsistence - - - - 1,000 - e
5150 Communications - 237.58 95 332 1,776 13.4
5160 Education and Training - - - - 1,500 -
5310 Utilities 64.90 626.45 - 626 800 78.3
5380 Maintenance and Repair - - - - 250 -
5440 Operating Supplies - - - - 1,200 -
5460 Equipment, Furniture & To - 249.98 - 250 500 50.0
5490 Postage and Misc. Freight - - - - 300 -
TOTAL EXPENSES 64.90 1,114.01 95 1,209 7,326 15.2 %
104
GLCARL DPT 10- Nov -10 10:56 AM
[KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1230 - Engineering & Construction
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub
ACTUAL ACTUAL +
Num Acct o Bgt
MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5370 Insurance
5.24 - 5
5380 Maintenance and Repair - (5.24) _ °
(5) _
5440 Operating Supplies 3.38 3.38
3 - -
TOTAL EXPENSES 3.38 3.38
3 - - a
105
o
GLCARL DPT 10-Nov -10 10:56 AM [KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1250 - Building Inspection
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL + 5 Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5010 Salaries 4,402.88 44,470.16 - 44,470 62,989 70.6 5
5020 Overtime 40.38 429.06 - 429 3,143 13.7
5040 Leave Time 582.59 5,535.97 - 5,536 7,632 72.5
5060 Retirement Benefits 514.09 5,006.88 - 5,007 5,035 99.4
5070 Health Insurance 1,305.74 11,774.18 - 11,774 20,985 56.1
5080 workers' Compensation 42.98 485.06 - 485 724 67.0
5090 Medicare 72.14 704.22 - 704 971 72.5
Total Personnel 6,960.80 68,405.53 - 68,406 101,479 67.4
5120 Advertising and Publicati - - - - 200 -
5130 Subscriptions and Dues - 125.00 - 125 200 62.5
5140 Travel and Subsistence - 279.85 - 280 2,250 12.4
5150 Communications 134.37 1,270.77 - 1,271 1,000 127.1
5160 Education and Training - 350.00 - 350 2,000 17.5
5370 Insurance - 2,940.25 - 2,940 3,000 98.0
5380 Maintenance and Repair - 425.19 - 425 1,000 42.5
5440 Operating Supplies - 1,106.28 - 1,106 1,000 110.6
5450 Gas & Lube - 175.55 - 176 - -
5460 Equipment, Furniture & To - 577.82 - 578 4,000 14.4
5490 Postage and Misc. Freight - 35.50 - 36 500 7.1
5500 Equipment Rental /lease - 1,313.00 106 1,419 2,000 65.7
5790 Misc. Expenses - - - - 500 -
TOTAL EXPENSES 7,095.17 77,004.74 106 77,111 119,129 64.6 5
!R
.C' 0
GLCARL DPT 10- Nov -10 10:56 AM
[KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1310 - Street General Operations
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub ACTUAL
ACTUAL + 8 Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5010 Salaries 15,878.04 123,274.67 - 123,275 133,715 92.2 8.
5020 Overtime - 6,473.16 - 6,473 4,159 155.6
5022 Standby Time - 1,670.02 - 1,670 - -
5040 Leave Time 1,626.91 13,126.17 - 13,126 15,481 84.8
5050 In Lieu of FICA - 2,633.40 - 2,633 2,469 106.7
5060 Retirement Benefits 1,623.24 14,626.95 - 14,627 11,888 123.0
5070 Health Insurance 3,917.22 36,669.90 - 36,670 38,870 94.3
5080 Workers' Compensation 1,300.79 8,900.54 - 8,901 7,681 115.9
5090 Medicare 135.09 1,287.32 - 1,287 1,021 126.1
Total Personnel 24,481.29 208,662.13 - 208,662 215,284 96.9
5120 Advertising and Publicati -
- - 150 -
5130 Subscriptions and Dues - 50.00 - 50 300 16.7
5140 Travel and Subsistence 33.00 221.21 - 221 1,000 22.1
5150 Communications 13.77 142.52 744 887 2,000 7.1
5160 Education and Training - 169.00 - 169 1,000 16.9
5310 Utilities 5,356.65 65,268.06 - 65,268 92,000 70.9
5370 Insurance 952.38 17,690.25 - 17,690 22,000 80.4
5380 Maintenance and Repair 711.68 26,937.00 1,890 28,827 70,000 38.5
5390 0 Contracted Services - Gen - 5,907.97 54,681 60,589 20,000 29.5
5440 Operating Supplies 295.21 24,731.29 2,611 27,343 22,000 112.4
5450 Gas & Lube 1,680.17 29,522.41 - 29,522 60,000 49.2
5460 Equipment, Furniture & To 143.45 1,084.79 60 1,145 1,200 90.4
5465 Safety Equip. & Supplies - 355.93 - 356 1,500 23.7
5490 Postage and Misc. Freight - 2,983.01 250 3,233 5,000 59.7
5500 Equipment Rental /lease - - - - 1,000 -
5530 Motor Pool Vehicle Rental 4,898.58 44,087.26 - 44,087 58,783 75.0
5790 Misc. Expenses - 86.65 - 87 2,500 3.5
TOTAL EXPENSES 38,566.18 427,899.48 60,237 488,136 575,717 74.3
1cj7
immmw
GLCARL DPT 10- Nov -10 10:56 AM [KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1314 - Snow & Ice
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL + o Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5010 Salaries - 22,919.25 - 22,919 65,563 35.0 %
5020 Overtime - 20,166.11 - 20,166 27,903 72.3
5022 Standby Time - 3,380.40 - 3,380 5,649 59.8
5030 Unemployment Wages - 661.76 - 662 - -
5040 Leave Time - 2,644.59 - 2,645 6,344 41.7
5060 Retirement Benefits - 4,688.73 - 4,689 6,338 74.0
5070 Health Insurance - - - - 19,888 -
5080 Workers' Compensation - 3,299.88 - 3,300 8,235 40.1
5090 Medicare - 452.44 - 452 1,083 41.8
Total Personnel - 58,213.16 - 58,213 141,003 41.3
5120 Advertising and Publicati - - - - 400 -
5140 Travel and Subsistence 150.00 2,169.42 - 2,169 400 542.4
5160 Education and Training - - - - 600 -
5330 Heating Fuel - 396.57 - 397 - -
5380 Maintenance and Repair 3,223.24 17,067.93 3,713 20,781 30,000 56.9
5390 0 Contracted Services - Gen - 2,285.50 3,715 6,000 6,000 38.1
5440 Operating Supplies 1,650.76 9,810.78 10,682 20,493 45,000 21.8
5450 Gas & Lube - 66.82 - 67 2,500 2.7
5460 Equipment, Furniture & To - - - - 400 -
5465 Safety Equip. & Supplies - 88.88 - 89 500 17.8
5490 Postage and Misc. Freight 1,094.77 1,904.03 - 1,904 3,000 63.5
5530 Motor Pool Vehicle Rental 3,068.50 27,616.50 - 27,617 36,822 75.0
5790 Misc. Expenses - - - - 500 -
TOTAL EXPENSES 9,187.27 119,619.59 18,109 137,729 267,125 44.8 %
IL8
GLCARL DPT 10- Nov -10 10:56 AM
[KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1340 - City Shop
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL +
% Sgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5010 Salaries 11,807.10 113,500.36 - 113,500 138,175 82.1 , t-
5020 Overtime 64.66 7,430.04 - 7,430 3,861 192.4
5022 Standby Time - 165.56 - 166 2,028 8.2
5030 Unemployment Wages - 6,864.00 - 6,864 - -
5040 Leave Time 1,409.94 12,345.24 - 12,345 14,461 85.4
5050 In Lieu of FICA
-
- 494 -
5060 Retirement Benefits 1,344.61 14,131.77 - 14,132 11,866 119.1
5070 Health Insurance 6,528.70 56,236.90 - 56,237 41,970 134.0
5080 Workers' Compensation 674.66 7,281.35 - 7,281 9,258 78.6
5090 Medicare 148.15 1,530.30 - 1,530 1,928 79.4
Total Personnel 21,977.82 219,485.52 - 219,486 224,041 98.0
5130 Subscriptions and Dues 232.00 368.00 - 368 2,000 18.4
5140 Travel and Subsistence 584.78 4,693.08 - 4,693 1,250 375.4
5150 Communications 607.30 5,322.11 - 5,322 8,500 62.6
5160 Education and Training - 924.90 - 925 2,000 46.2
5310 Utilities 1,348.98 20,620.31 - 20,620 31,000 66.5
5330 Heating Fuel 548.08 13,412.47 - 13,412 25,000 53.6
5370 Insurance - 5,178.86 - 5,179 15,000 34.5
5380 Maintenance and Repair 1,076.71 7,499.20 - 7,499 16,000 46.9
5390 0 Contracted Services - Gen - 6,689.38 5,030 11,719 2,000 334.5
5400 0 Library Books & Materials 16.99 16.99 - 17
5440 Operating Supplies 2,579.80 32,488.86 2,294 34,783 28,000 116.0
5450 Gas & Lube 430.07 1,687.83 - 1,688 7,250 23.3
5460 Equipment, Furniture & To 37.32 2,185.56 60 2,245 9,000 24.3
5465 Safety Equip. & Supplies - 26.94 - 27 1,500 1.8
5490 Postage and Misc. Freight 510.46 1,375.46 88 1,463 1,200 114.6
5790 Misc. Expenses - 98.61 - 99 1,500 6.6
5930 Capital Equipment - 20,485.20 - 20,485 - -
TOTAL EXPENSES 29,950.31 342,559.28 7,471 350,030 375,241 91.3 %
I( *_'
GLCARL DPT 10- Nov -10 10:56 AM [KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1350 - Municipal Building
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL + % Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5010 Salaries 4,797.26 55,451.71 - 55,452 79,672 69.6 %
5020 Overtime - 399.84 - 400 1,486 26.9
5040 Leave Time 669.72 6,638.16 - 6,638 8,804 75.4
5060 Retirement Benefits 640.06 6,377.03 - 6,377 6,434 99.1
5070 Health Insurance 2,611.48 23,548.36 - 23,548 33,576 70.1
5080 Workers' Compensation 369.24 5,578.94 - 5,579 8,630 64.6
5090 Medicare 89.70 896.59 - 897 1,241 72.2
Total Personnel 9,177.46 98,890.63 - 98,891 139,843 70.7
5120 Advertising and Publicati - - - - 100 -
5130 Subscriptions and Dues - 110.00 - 110 - -
5150 Communications 47.58 381.22 - 381 250 152.5
5310 Utilities 4,202.18 40,315.08 - 40,315 55,000 73.3
5330 Heating Fuel 286.09 10,122.28 - 10,122 18,000 56.2
5370 Insurance - 6,049.32 - 6,049 8,500 71.2
5380 Maintenance and Repair 129.21 2,457.54 - 2,458 25,000 9.8
5390 0 Contracted Services - Gen 926.00 7,100.38 4,540 11,640 6,000 118.3
5440 Operating Supplies 140.90 4,600.76 567 5,167 11,000 41.8
5450 Gas & Lube - 256.91 - 257 - -
5460 Equipment, Furniture & To - - - - 500 -
5465 Safety Equip. & Supplies - - - - 250 -
5490 Postage and Misc. Freight 28.00 363.93 - 364 600 60.7
5790 Misc. Expenses - - - - 250 -
TOTAL EXPENSES 14,937.42 170,648.05 5,106 175,754 265,293 64.3 %
11 � n
0
GLCARL DPT 10- Nov -10 10:56 AM [KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1351 - Community Center Expense
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL + % Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5130 Subscriptions and Dues 165.00 165 - - ,
5310 Utilities 513.34 4,680.01 - 4,680 6,000 78.0
5330 Heating Fuel - 846.26 - 846 3,800 22.3
5370 Insurance - 2,523.93 - 2,524 3,700 68.2
5380 Maintenance and Repair 182.90 942.90 - 943 10,000 9.4
5390 0 Contracted Services - Gen - 3,451.15 423 3,875 5,000 69.0
5440 Operating Supplies - 214.20 - 214 500 42.8
5490 Postage and Misc. Freight - 48.00 - 48 100 48.0
5790 Misc. Expenses - - - - 750 -
TOTAL EXPENSES 696.24 12,871.45 423 13,295 29,850 43.1
,4.
GLCARL DPT 10- Nov -10 10:56 AM [KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1400 - Parks & Recreation- Administration
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL + % Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5010 Salaries 8,732.58 80,891.69 - 80,892 86,309 93.7 %
5020 Overtime - 222.96 - 223
5030 Unemployment Wages - 630.90 - 631 - -
5040 Leave Time 963.91 9,786.51 - 9,787 12,008 81.5
5060 Retirement Benefits 846.80 8,693.00 - 8,693 7,905 110.0
5070 Health Insurance 2,611.48 23,548.36 - 23,548 20,400 115.4
5080 Workers' Compensation 78.72 833.22 - 833 1,223 68.1
5090 Medicare 126.23 1,245.35 - 1,245 1,524 81.7
Total Personnel 13,359.72 125,851.99 - 125,852 129,369 97.3
5120 Advertising and Publicati - - - - 100 -
5130 Subscriptions and Dues - - - - 500 -
5140 Travel and Subsistence 50.89 160.34 - 160 1,500 10.7
5150 Communications 690.66 3,502.75 115 3,618 8,000 43.8
5160 Education and Training - 235.55 - 236 1,400 16.8
5370 Insurance - 2,220.55 - 2,221 3,600 61.7
5390 0 Contracted Services - Gen - - - - 42,000 -
5390 50 C.S.- Parks and Recreatio 3,190.00 29,360.00 5,730 35,090 - -
5440 Operating Supplies 165.48 390.15 - 390 1,250 31.2
5460 Equipment, Furniture & To - 1,399.00 - 1,399 - -
5465 Safety Equip. & Supplies - - - - 150 -
5490 Postage and Misc. Freight 221.89 1,047.19 - 1,047 450 232.7
5790 Misc. Expenses - - - - 120 -
TOTAL EXPENSES 17,678.64 164,167.52 5,845 170,012 188,439 87.1 %
1
GLCARL DPT 10- Nov -10 10:56 AM [KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1410 - Parks & Recreation- Parks Maintenance
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL + % Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5010 Salaries 12,661.32 92,512.09 - 92,512 114,737 80.6 %
5020 Overtime 18.05 1,304.18 - 1,304 4,128 31.6
5030 Unemployment Wages - 4,416.01 - 4,416 10,000 44.2
5040 Leave Time 694.63 6,292.87 - 6,293 5,753 109.4
5060 Retirement Benefits 609.92 5,585.10 - 5,585 3,900 143.2
5070 Health Insurance 2,611.48 23,548.36 - 23,548 16,788 140.3
5080 Workers' Compensation 750.71 5,848.25 - 5,848 6,397 91.4
5090 Medicare 816.08 4,310.90 - 4,311 6,098 70.7
Total Personnel 18,162.19 143,817.76 - 143,818 167,801 85.7
5120 Advertising and Publicati - 39.60 - 40 - -
5130 Subscriptions and Dues - - - - 330 -
5140 Travel and Subsistence 20.00 85.98 - 86 250 34.4
5150 Communications 173.09 1,449.47 115 1,564 1,250 116.0
5160 Education and Training - 199.00 - 199 550 36.2
5310 Utilities 1,419.21 9,477.81 - 9,478 12,950 73.2
5330 Heating Fuel - 375.25 - 375 1,150 32.6
5370 Insurance 691.00 9,840.96 - 9,841 10,000 98.4
5380 Maintenance and Repair 947.52 7,348.75 5,879 13,227 11,400 64.5
5390 0 Contracted Services - Gen - - - - 500 -
5420 Vehicle Supplies - 646.24 - 646 750 86.2
5440 Operating Supplies 258.28 966.75 - 967 1,500 64.5
5450 Gas & Lube 688.20 5,089.18 - 5,089 8,500 59.9
5460 Equipment, Furniture & To 178.11 2,050.15 - 2,050 3,500 58.6
5465 Safety Equip. & Supplies 42.99 97.02 - 97 1,500 6.5
5470 Janitorial Supplies 16.98 142.57 - 143 3,700 3.9
5490 Postage and Misc. Freight 45.94 1,413.36 470 1,883 1,800 78.5
5500 Equipment Rental /lease - 1,283.00 - 1,283 5,000 25.7
5790 Misc. Expenses 71.00 781.00 - 781 - -
5930 Capital Equipment - - - - 3,000 -
TOTAL EXPENSES 22,714.51 185,103.85 6,463 191,567 235,431 78.6 %
1.Ji.
GLCARL DPT 10- Nov -10 10:56 AM [KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1415 - Parks & Recreation- Campgrounds
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL + % Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5010 Salaries 11,705.41 93,924.17 - 93,924 113,740 82.6
5020 Overtime - 7,369.41 - 7,369 4,128 178.5
5030 Unemployment Wages - 85.96 - 86 -
5040 Leave Time 181.02 2,381.12 - 2,381 5,753 41.4
5060 Retirement Benefits 158.06 2,367.13 - 2,367 3,825 61.9
5070 Health Insurance - - - - 16,788 -
5080 Workers' Compensation 695.03 5,405.36 - 5,405 6,339 85.3
5090 Medicare 798.16 6,310.53 - 6,311 6,083 103.7
Total Personnel 13,537.68 117,843.68 - 117,844 156,656 75.2
5120 Advertising and Publicati - - - - 1,000 -
5130 Subscriptions and Dues - - - - 60 -
5140 Travel and Subsistence 20.00 20.00 - 20 500 4.0
5150 Communications 66.95 348.71 115 464 600 58.1
5310 Utilities 13,895.89 50,178.72 - 50,179 63,000 79.6
5330 Heating Fuel - 456.56 - 457 600 76.1
5370 Insurance - 807.67 - 808 6,000 13.5
5380 Maintenance and Repair 2,839.93 8,317.23 - 8,317 8,525 97.6
5390 0 Contracted Services - Gen 368.00 1,252.00 - 1,252 2,500 50.1
5420 Vehicle Supplies - - - - 750 -
5440 Operating Supplies 212.37 4,716.78 3,120 7,837 5,000 94.3
5450 Gas & Lube 715.37 4,314.37 - 4,314 4,000 107.9
5460 Equipment, Furniture & To 329.00 698.99 - 699 3,750 18.6
5465 Safety Equip. & Supplies 64.28 393.70 - 394 600 65.6
5470 Janitorial Supplies 198.59 4,028.80 2,464 6,493 2,300 175.2
5490 Postage and Misc. Freight 48.00 774.46 - 774 600 129.1
5500 Equipment Rental /lease 5,732.50 14,682.50 1,860 16,543 22,000 66.7
5550 Campgrounds 108.00 (647.39) - (647) - -
5930 Capital Equipment - - - - 2,000 -
TOTAL EXPENSES 38,136.56 208,186.78 7,559 215,746 280,441 74.2
1L4
GLCARL DPT 10- Nov -10 10:56 AM [KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1420 - Parks & Recreation- Sports & Recreation
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL + % Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
REVENUES:
4470 40 Parks & Rec: Facility Ren 0.15 0.15 - - _ -
TOTAL REVENUES 0.15 0.15 - - - - o
Personnel
5010 Salaries 7,791.25 83,816.98 - 83,817 99,683 84.1 %
5020 Overtime - 854.88 - 855 - -
5030 Unemployment Wages - 1,078.93 - 1,079 1,000 107.9
5040 Leave Time 689.07 7,036.24 - 7,036 9,164 76.8
5050 In Lieu of FICA - 1,975.05 - 1,975 988 199.9
5060 Retirement Benefits 743.45 7,714.21 - 7,714 6,550 117.8
5070 Health Insurance 2,611.48 23,548.36 - 23,548 33,576 70.1
5080 Workers' Compensation 76.01 925.93 - 926 1,146 80.8
5090 Medicare 155.08 2,149.56 - 2,150 2,454 87.6
Total Personnel 12,066.34 129,100.14 - 129,100 154,561 83.5
5120 Advertising and Publicati 1,075.00 1,890.60 1,891 2,000 94.5
5130 Subscriptions and Dues - - - - 320 -
5140 Travel and Subsistence 11.00 22.00 - 22 1,000 2.2
5150 Communications 551.87 2,645.22 115 2,760 2,500 105.8
5160 Education and Training - 199.00 - 199 565 35.2
5360 Rents & Leases - - - - 20,000 -
5370 Insurance - 2,296.07 - 2,296 3,200 71.8
5390 0 Contracted Services - Gen - 624.00 - 624 - -
5390 50 C.S.- Parks and Recreatio - 6,486.00 - 6,486 14,000 46.3
5440 Operating Supplies 2,142.49 16,307.62 462 16,770 23,150 70.4
5450 Gas & Lube 81.23 156.65 - 157 - -
5460 Equipment, Furniture & To - 579.99 - 580 - -
5465 Safety Equip. & Supplies - - - - 500 -
5470 Janitorial Supplies - 53.20 - 53 - -
5490 Postage and Misc. Freight 199.34 1,280.37 - 1,280 3,600 35.6
5790 Misc. Expenses - 568.00 - 568 300 189.3
TOTAL EXPENSES 16,127,27 162,208.86 577 162,786 225,696 71.9 %
1 'J
GLCARL DPT 10- Nov -10 10:56 AM (KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1422 - Parks & Recreation- Community Schools
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub ACTUAL
ACTUAL + Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5010 Salaries - 1,725.96 - 1,726 14,468 11.9 %
5080 Workers' Compensation - 19.84 - 20 166 12.0
5090 Medicare - 132.04 - 132 1,107 11.9
Total Personnel - 1,877.84 - 1,878 15,741 11.9
5150 Communications - - - - 100 -
5440 Operating Supplies - - - - 280 -
TOTAL EXPENSES - 1,877.84 - 1,878 16,121 11.6 %
.1 ..
GLCARL DPT 10- Nov -10 10:56 AM [KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1430 - Parks & Recreation- Youth Center
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL + % Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5010 Salaries 8,655.84 113,753.43 - 113,753 137,025 83.0 %
5020 Overtime 39.46 1,981.78 - 1,982 - -
5030 Unemployment Wages - 5,796.00 - 5,796 - -
5040 Leave Time 711.37 6,677.94 - 6,678 9,398 71.1
5050 In Lieu of FICA - - - - 988 -
5060 Retirement Benefits 781.80 7,520.99 - 7,521 7,498 100.3
5070 Health Insurance 2,611.48 23,548.36 - 23,548 41,970 56.1
5080 Workers' Compensation 85.95 1,543.70 - 1,544 1,576 98.0
5090 Medicare 178.01 4,197.04 - 4,197 4,085 102.7
Total Personnel 13,063.91 165,019.24 - 165,019 202,540 81.5
5120 Advertising and Publicati - - - - 250 -
5130 Subscriptions and Dues - 12.95 - 13 260 5.0
5140 Travel and Subsistence 132.00 297.00 - - 297 300 99.0
5150 Communications 378.58 2,836.15 115 2,951 3,760 75.4
5160 Education and Training - - - - 965 -
5370 Insurance - 3,349.15 - 3,349 4,900 68.3
5380 Maintenance and Repair 60.72 624.68 - 625 4,000 15.6
5390 0 Contracted Services - Gen - 540.00 5,000 5,540 350 154.3
5420 Vehicle Supplies - - - - 300 -
5440 Operating Supplies 2,494.49 9,609.44 - 9,609 12,000 80.1
5450 Gas & Lube 262.39 1,427.18 - 1,427 2,000 71.4
5460 Equipment, Furniture & To - - - - 3,000 -
5465 Safety Equip. & Supplies - 125.00 - 125 200 62.5
5470 Janitorial Supplies 67.75 523.04 - 523 550 95.1
5490 Postage and Misc. Freight 173.57 887.67 - 888 900 98.6
TOTAL EXPENSES 16,633.41 185,251.50 5,115 190,366 236,275 78.4
GLCARL DPT 10- Nov -10 10:56 AM [KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1500 - Library
Revenue and Expenses
as of September 30, 2010 ,
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL + % Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5010 Salaries 12,919.12 128,572.39 - 128,572 181,454 70.9 %
5040 Leave Time 1,428.62 14,260.25 - 14,260 19,710 72.4
5060 Retirement Benefits 1,534.90 15,362.88 - 15,363 14,386 106.8
5070 Health Insurance 5,222.96 47,096.72 - 47,097 67,152 70.1
5080 Workers' Compensation 123.70 1,379.61 - 1,380 2,087 66.1
5090 Medicare 204.13 2,054.65 - 2,055 2,774 74.1
Total Personnel 21,433.43 208,726.50 - 208,727 287,563 72.6
5120 Advertising and Publicati - 1,320.99 - 1,321 1,600 82.6
5130 Subscriptions and Dues 123.00 807.33 - 807 1,000 80.7
5140 Travel and Subsistence 251.38 2,129.24 - 2,129 1,500 141.9
5150 Communications 741.67 5,189.29 - 5,189 7,000 74.1
5160 Education and Training 275.00 1,682.00 - 1,682 2,500 67.3
5190 Other Special Services - 4,816.98 272 5,089 7,000 68.8
5310 Utilities 844.01 7,157.25 - 7,157 10,000 71.6
5330 Heating Fuel - 3,200.17 - 3,200 7,000 45.7
5360 Rents & Leases - 6,324.00 - 6,324 8,200 77.1
5370 Insurance 50.00 5,929.85 - 5,930 9,000 65.9
5380 Maintenance and Repair 473.00 1,900.88
-
1,901 3,500 54.3
5390 0 Contracted Services - Gen - 537.50 - 538 500 107.5
5400 100 Library Materials - Books 1,449.34 9,366.10 4,538 13,904 12,000 78.1
5400 200 Library Materials - Perio - 3,582.71 - 3,583 4,000 89.6
5400 300 Library Materials - Stand 20.00 4,595.00
-
4,595 4,500 102.1
5400 400 Library Materials - Non -P 472.73 4,295.21 2,140 6,435 4,500 95.4
5440 Operating Supplies 350.83 4,091.62 830 4,922 10,000 40.9
5460 Equipment, Furniture & To - 3,201.19 150 3,351 5,000 64.0
5470 Janitorial Supplies - 2,088.47 266 2,355 1,500 139.2
5490 Postage and Misc. Freight 488.32 5,214.05 1,015 6,229 8,000 65.2
5500 Equipment Rental /lease 214.31 1,985.84 757 2,743 3,000 66.2
5790 Misc. Expenses - 71.00 - 71 500 14.2
TOTAL EXPENSES 27,187.02 288,213.17 9,969 298,182 399,363 72.2 %
1 x3
GLCARL DPT 10- Nov -10 10:56 AM [KRISTIN
City of Seward
FUND: 101 - General Fund
DEPT: 1910 - General Fund Debt Service
Revenue and Expenses
as of September 30, 2010
YEAR TO DATE ANNUAL
Acct Sub ACTUAL ACTUAL + % Bgt
Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o ENCUM
Personnel
5060 Retirement Benefits 31,621.43 317,236.52 - 317,237 543,132 58.4 %
Total Personnel 31,621.43 317,236.52 - 317,237 543,132 58.4
5810 Principal - 65,594.70 - 65,595 159,828 41.0
5820 Interest Expense - 3,403.11 - 3,403 84,892 4.0
TOTAL EXPENSES 31,621.43 386,234.33 - 386,234 787,852 49.0
11' 9
City of Seward
FUND: 401 - Small Boat Harbor Enterprise Fund
Line Item Revenue Summary by Fund
Through September, 75% of year has expired
THROUGH SEPTEMBER ANNUAL
Actual YTD Budget Annual % of
Account Name 2009 2010 Variance Budget Variance Budget Annual Bud
EF Interest Reven $ 7,281 $ 9,686 $ 2,405 $ 15,750 $ (6,064) $ 21,000 46.12 %
GF Interest Reven - 3,164 3,164 - 3,164 -
Sales Fixed Asset - 634 634 - 634
Other Misc Revenu 893 2,941 2,048 1,125 1,816 1,500 196.05
Amortization of C 490,219 471,184 (19,035) 471,184 - 628,245 75.00
Amort.Bond Premiu - - - 6,281 (6,281) 8,375 -
Transient Moorage 318,942 369,502 50,560 310,328 59,175 413,770 89.30
Moorage 793,437 778,412 (15,025) 703,152 75,260 937,536 83.03
Boat Lift Fees 79,929 88,011 8,082 66,938 21,074 89,250 98.61
Capital Renewal F - - - 75,000 (75,000) 100,000 -
Wharfage 32,348 59,174 26,826 41,250 17,924 55,000 107.59
Land Rents & Leas 267,515 179,294 (88,222) 258,145 (78,851) 344,193 52.09
Labor and Service 8,340 8,286 (54) 4,125 4,161 5,500 150.66
Land Lease Credit (39,628) (27,128) 12,500 (38,650) 11,522 (51,533) (52.64)
Misc. Harbor Reve 86,417 84,148 (2,269) 75,713 8,435 100,950 83.36
Harbor Power Sale 180,736 159,942 (20,794) 182,250 (22,308) 243,000 65.82
Total Revenue $ 2,226,430 $ 2,187,249 $ (39,181) $ 2,172,590 $ 14,659 $ 2,896,786 75.51 %
1. G 0
City of Seward
FUND: 401 - Small Boat Harbor Enterprise Fund
Line Item Expenditure Summary by Fund
Through September, 75% of year has expired
THROUGH SEPTEMBER ANNUAL
Actual YTD Budget Annual % of
Account Name 2009 2010 Variance Budget Variance Budget Annual Bud
Salaries $ 336,935 $ 326,739 $ (10,196) $ 361,286 $ (34,547) $ 481,714 67.83 %
Overtime 14,438 11,014 (3,424) 28,655 (17,641) 38,207 28.83
Standby Time 9,696 9,423 (273) 8,215 1,209 10,953 86.04
Leave Time 36,355 34,833 (1,522) 37,233 (2,400) 49,644 70.17
Retirement Benefi 90,007 85,830 (4,176) 95,012 (9,181) 126,682 67.75
Health Insurance 117,274 126,792 9,518 127,421 (629) 169,895 74.63
Workers' Comp 25,029 18,426 (6,603) 21,763 (3,337) 29,017 63.50
Medicare 6,182 6,200 18 6,506 (306) 8,674 71.47
Total Persnl Sery 635,916 619,257 (16,659) 686,090 (66,832) 914,786 67.69
Advertising 1,225 3,152 1,926 4,125 (973) 5,500 57.30
Subscriptions /Due 650 600 (50) 750 (150) 1,000 60.00
Travel /Subsistenc 3,661 1,047 (2,614) 5,250 (4,203) 7,000 14.95
Communications 8,445 4,464 (3,981) 9,000 (4,536) 12,000 37.20
Education /Trainin 749 963 214 3,000 (2,037) 4,000 24.07
Legal 21,602 20,967 (635) 17,250 3,717 23,000 91.16
Utilities 52,897 54,090 1,193 64,125 (10,035) 85,500 63.26
Power for Resale 154,002 112,465 (41,537) 126,002 (13,537) 168,003 66.94
Heating Fuel 4,765 4,270 (495) 6,750 (2,480) 9,000 47.44
Insurance 52,321 64,213 11,893 73,875 (9,662) 98,500 65.19
Maintenance & Rep 25,553 24,979 (574) 27,525 (2,546) 36,700 68.06
Contracted Servic 51,266 60,976 9,710 87,150 (26,174) 116,200 52.47
Operating Supplie 16,703 18,059 1,356 23,438 (5,378) 31,250 57.79
Gas & Lube 13,793 12,326 (1,468) 17,625 (5,299) 23,500 52.45
Equip,Furn,Tools 5,398 6,739 1,341 13,125 (6,386) 17,500 38.51
Safety Equip /Supp 2,692 3,283 590 4,125 (842) 5,500 59.68
Janitorial Suppli 6,412 6,885 473 5,250 1,635 7,000 98.36
Postage /Misc.Frei 3,149 6,175 3,026 8,325 (2,150) 11,100 55.63
Equipment Rental - - - 750 (750) 1,000 -
Motor Pool Rent 38,282 40,200 1,918 40,200 - 53,600 75.00
Depreciation Expe 842,056 815,168 (26,888) 814,680 488 1,086,240 75.04
Bad Debt Expense - 1,882 1,882 7,500 (5,618) 10,000 18.82
Harbor Overhead 760,178 642,124 (118,054) 642,122 1 856,163 75.00
Harbor Allocation (518,094) (407,720) 110,374 (407,720) - (543,627) (75.00)
P.I.L.T. 120,720 123,870 3,150 119,886 3,984 159,848 77.49
Reclass PILT to T (120,720) (123,870) (3,150) (119,886) (3,984) (159,848) (77.49)
Bank,credit card 6,133 14,786 8,654 30,000 (15,214) 40,000 36.97
Misc. Expenses 2,602 803 (1,799) 1,500 (697) 2,000 40.14
Principal 354,040 375,088 21,047 285,066 90,022 380,088 98.68
Interest Expense 147,794 138,977 (8,817) 260,192 (121,215) 346,923 40.06
Total Expenses $ 2,694,191 $ 2,646,218 $ (47,973) $ 2,857,070 $ (210,852) $ 3,809,426 69.46 8
I2 j
City of Seward
FUND: 403 - Parking Enterprise Fund
Line Item Revenue Summary by Fund
Through September, 75% of year has expired
THROUGH SEPTEMBER ANNUAL
Actual YTD Budget Annual % of
Account Name 2009 2010 Variance Budget Variance Budget Annual Bud
Parking Fees $ 162,120 $ 191,497 $ 29,377 $ 113,588 $ 77,910 $ 151,450 126.44 %
Fines - 530 530 - 530
EF Interest Reven 154 700 546 9,000 (8,300) 12,000 5.83
Total Revenue $ 162,274 $ 192,727 $ 30,453 $ 122,588 $ 70,140 $ 163,450 117.91 %
City of Seward
FUND: 403 - Parking Enterprise Fund
Line Item Expenditure Summary by Fund
Through September, 75e of year has expired
THROUGH SEPTEMBER ANNUAL
Actual YTD Budget Annual 5 of
Account Name 2009 2010 Variance Budget Variance Budget Annual Bud
Salaries $ 72,494 $ 71,492
$ (1,002) $ 83,099 $ (11,607) $ 110,798 64.52 5
Overtime 543 721 178 - 721
Unemployment Wage 6,744 9,923 3,178 5,250 4,673 7,000 141.76
Leave Time 17 47 30 - 47 -
Retirement Benefi 15 41 26 - 41 - -
Health Insurance - - - 3,557 (3,557) 4,742 -
Workers' Comp 4,865 4,225 (640) 783 3,442 1,044 404.70
Medicare 5,578 5,484 (93) 5,210 275 6,946 78.96
Total Persnl Sery 90,257 91,934 1,677 97,898 (5,964) 130,530 70.43
Advertising 79 205 125 1,125
(920) 1,500 13.64
Subscriptions /Due - 850 850 2,063 (1,213) 2,750 30.91
Travel /Subsistenc - - - 285 (285) 380 -
Communications 842 1,561 719 2,700 (1,139) 3,600 43.37
Education /Trainin - - - 1,125 (1,125) 1,500 -
Legal - - - 375 (375) 500 -
Other Spec Servic - - - 1,875 (1,875) 2,500 -
Utilities 284 475 191 375 100 500 94.97
Rents & Leases - - - 750 (750) 1,000 -
Insurance 1,731 2,468 737 2,625 (157) 3,500 70.50
Maintenance & Rep 1,864 2,311 446 4,125 (1,814) 5,500 42.01
Contracted Servic 1,927 - (1,927)
Vehicle Supplies 34 74 40 750 (676) 1,000 7.44
Operating Supplie 2,789 7,807 5,018 8,430 (623) 11,240 69.46
Gas & Lube 1,759 979 (780) 75 904 100 978.55
Equip,Furn,Tools - 4,297 4,297 2,419 1,878 3,225 133.24
Safety Equip /Supp 279 2,025 1,746 563 1,463 750 270.05
Postage /Misc.Frei 523 2,463 1,940 1,200 1,263 1,600 153.93
Motor Pool Rent 9,750 9,750 - 9,750 - 13,000 75.00
Depreciation Expe 3,745 10,228 6,483 5,485 4,743 7,313 139.86
Bad Debt Expense - - - 375 (375) 500 -
Genl Govt Admin F 6,992 7,011 19 7,011 - 9,348 75.00
P.I.L.T. 12,970 15,362 2,393 13,899 1,463 18,532 82.90
Reclass PILT to T (12,970) (15,362) (2,393) (13,899) (1,463) (18,532) (82.90)
Bank,credit card 40 2,842 2,802 3,000 (158) 4,000 71.04
Misc. Expenses - 1,105 1,105 900 205 1,200 92.08
Infrastructure Co - - - 204,000 (204,000) 272,000 -
Capital Equipment 21,956 21,833 (123) - 21,833 - -
Total Expenses $ 144,850 $ 170,217 $ 25,367 $ 359,277 $ (189,060) $ 479,036 35.53
City of Seward
FUND: 417 - S.M.I.C. Enterprise Fund
Line Item Revenue Summary by Fund
Through September, 75% of year has expired
THROUGH SEPTEMBER ANNUAL
Actual YTD Budget Annual % of
Account Name 2009 2010 Variance Budget Variance Budget Annual Bud
EF Interest Reven $ 155 $ 52 $ (103) $ - $ 52 $ - - %
Amortization of C 392,657 377,274 (15,383) 377,274 - 503,032 75.00
Moorage 2,409 1,621 (789) 1,969 (348) 2,625 61.74
Boat Lift Fees 84,581 51,250 (33,330) 86,250 (35,000) 115,000 44.57
Storage Fees 220,868 111,284 (109,584) 67,500 43,784 90,000 123.65
Wharfage 9,718 4,705 (5,013) 2,438 2,268 3,250 144.77
Land Rents & Leas 53,652 42,056 (11,597) 53,240 (11,184) 70,986 59.24
Labor and Service 218 27,705 27,488 750 26,955 1,000 2770.53
Misc. Harbor Reve - 222 222 - 222
Harbor Power Sale 25,371 5,879 (19,492) 15,000 (9,121) 20,000 29.39
Total Revenue $ 789,629 $ 622,048 $ (167,581) $ 604,420 $ 17,628 $ 805,893 77.19 %
City of Seward
FUND: 417 - S.M.I.C. Enterprise Fund
Line Item Expenditure Summary by Fund
Through September, 755 of year has expired
THROUGH SEPTEMBER ANNUAL
Actual YTD Budget Annual % of
Account Name 2009 2010 Variance Budget Variance Budget Annual Bud
Salaries $ 49,293 $ 41,391 $ (7,902) $ 31,416
$ 9,975 $ 41,888 98.81 5
Overtime 1,491 1,550 59
2,492 (942) 3,322 46.65
Leave Time 5,027 3,230 (1,796) 3,238
(8) 4,317 74.83
Retirement Benefi 5,493 4,932 (560) 2,671
2,261 3,561 138.50
Health Insurance 754 - (754) 11,080
(11,080) 14,773 -
Workers' Comp 4,337 3,144 (1,193) 1,892
1,252 2,523 124.61
Medicare 736 623 (114) 566
57 754 82.57
Total Persnl Sery 67,130 54,870 (12,261) 53,354
1,516 71,138 77.13
Advertising - 708 708 750
(42) 1,000 70.85
Communications 1,295 - (1,295) - _ - -
Legal 19,483 6,380 (13,103) 6,000
380 8,000 79.75
Utilities 7,632 8,181 549 9,375
(1,194) 12,500 65.45
Power for Resale 27,341 7,422 (19,919) 22,500
(15,078) 30,000 24.74
Heating Fuel 421 1,395 974 7,500
Insurance (6,105) 10,000 13.95
8,115 10,053 1,939 13,350 (3,297) 17,800 56.48
Maintenance & Rep 4,795 9,927 5,133 24,750
(14,823) 33,000 30.08
Contracted Servic 27,266 18,920 (8,346) 32,250
(13,330) 43,000 44.00
Operating Supplie 3,063 2,873 (190) 4,125 (1,252) 5,500 52.24
Gas & Lube 3,532 3,024 (508) 7,125
(4,101) 9,500 31.83
Equip,Furn,Tools 463 950 487 1,125 (175) 1,500 63.34
Postage /Misc.Frei 149 321 172 4,500
(4,179) 6,000 5.35
Depreciation Expe 481,891 466,751 (15,140) 466,508
243 622,010 75.04
Bad Debt Expense - 2,329 2,329
2,329 -
Harbor Overhead 142,415 125,883 (16,532) 125,883
- 167,844 75.00
Harbor Allocation (88,367) (63,275) 25,092 (63,275)
(84,366) (75.00)
P.I.L.T. 27,423 16,141 (11,281) 13,913 2,229 18,550 87.02
Reclass PILT to T (27,423) (16,141) 11,281 (13,913)
(2,229) (18,550) (87.02)
Misc. Expenses 5,583 18,631 13,048
Principal - 18,631 - -
- 41,321 (41,321) 55,094
Interest Expense 2,238 1,550 (689) 2,789
Buildings 3,240 - (1,240) 3,719 41.66
(3,240) - -
Total Expenses $ 717,685 $ 676,894 $ (40,791) $ 759,929 $ (83,035) $ 1,013,239 66.80
1 L. a
City of Seward
FUND: 501 - Electric Fund
Line Item Revenue Summary by Fund
Through September, 75% of year has expired
THROUGH SEPTEMBER ANNUAL
Actual YTD Budget Annual % of
Account Name 2009 2010 Variance Budget Variance Budget Annual Bud
Assessment Revenu $ 3,030 $ 1,837 $ (1,193) $ 1,950 $ (113) $ 2,600 70.64 %
EF Interest Reven 28,656 36,803 8,148 69,750 (32,947) 93,000 39.57
Sales Fixed Asset - 5,000 5,000 - 5,000 - -
Amortization of C 641,674 648,285 6,611 859,173 (210,888) 1,145,564 56.59
Amort.Bond Premiu - - - 6,275 (6,275) 8,366 -
Residential Sales 2,185,032 1,992,939 (192,093) 2,547,313 (554,374) 3,396,417 58.68
SG Service 1,116,751 1,084,994 (31,757) 1,293,816 (208,822) 1,725,088 62.89
LG Service Sales 2,508,071 2,474,170 (33,901) 3,217,938 (743,768) 4,290,584 57.67
Industrial Sales 852,857 730,104 (122,753) 614,612 115,493 819,482 89.09
Harbor Power Sale 188,621 129,136 (59,485) 183,455 (54,320) 244,607 52.79
Street & Yard Lig 48,751 48,100 (652) 56,250 (8,150) 75,000 64.13
Special Rate Sale - 9,042 9,042 - 9,042 - -
Misc. Operating R 19,298 46,258 26,960 74,625 (28,367) 99,500 46.49
Total Revenue $ 7,592,740 $ 7,206,666 $ (386,074) $ 8,925,156 $(1,718,490) $ 11,900,208 60.56
i 3
4
w
City of Seward
FUND: 501 - Electric Fund
Line Item Expenditure Summary by Fund
Through September, 75% of year has expired
THROUGH SEPTEMBER ANNUAL
Actual YTD Budget Annual % of
Account Name 2009 2010 Variance Budget Variance Budget Annual Bud
Salaries $ 465,558 $ 525,594 $ 60,036 $ 591,936 $ (66,342) $ 789,248 66.59 %
Overtime 56,511 73,229 16,718 38,113 35,116 50,817 144.10
Standby Time 58,733 61,447 2,714 60,657 790 80,876 75.98
Electric Meal All 3,610 5,453 1,843 9,812 (4,360) 13,083 41.68
Unemployment Wage 2,780 9,167 6,387 2,250 6,917
Leave Time 3,000 305.57
46,351 48,317 1,966 54,005 (5,688) 72,007 67.10
Retirement Benefi 76,654 79,667 3,013 95,848
(16,181) 127,797 62.34
Health Insurance 101,744 111,092 9,348 113,436 (2,344) 151,248 73.45
Workers. Comp 48,932 51,026 2,094 69,670 (18,644) 92,893 54.93
Medicare 10,565 11,088 524 12,568 (1,480) 16,757 66.17
Union Benefits 13,138 12,201 (937) 15,000 (2,799) 20,000 61.01
Sal.& Ben.w /o cre - (43,593) (43,593) (150,000) 106,407 (200,000) (21.80)
Total Persnl Sery 884,574 944,689 60,115 913,295 31,394 1,217,726 77.58
Advertising 1,262 1,560 298 2,625 (1,065) 3,500 44.57
Subscriptions /Due 19,054 16,992 (2,062) 23,625 (6,633) 31,500 53.94
Travel /Subsistenc 34,595 8,527 (26,068) 61,125 (52,598) 81,500 10.46
Communications 36,637 12,163 (24,474) 28,500 (16,337) 38,000 32.01
Education /Trainin 3,157 6,499 3,342 14,625 (8,126) 19,500 33.33
Legal 4,965 33,423 28,457 92,625 (59,202) 123,500 27.06
Other Spec Servic 7,500 7,500 - 11,250 (3,750) 15,000 50.00
Utilities 18,553 40,045 21,492 46,500 (6,455) 62,000 64.59
Power for Resale 4,323,842 3,149,347 (1,174,495) 3,675,000 (525,653) 4,900,000 64.27
Heating Fuel 2,341 9,113 6,772 7,500 1,613 10,000 91.13
Fuel for Generato 18,188 110,714 92,526 33,750 76,964 45,000 246.03
Rents & Leases 27,422 12,571 (14,851) 36,750 (24,179) 49,000 25.66
Insurance 34,954 58,260 23,306 55,500 2,760 74,000 78.73
Maintenance & Rep 38,224 44,774 6,550 102,150 (57,376) 136,200 32.87
Contracted Servic 101,516 91,513 (10,003) 450,000 (358,487) 600,000 15.25
-
-
-
Library Bks.& Mat 173 (173) - -
Vehicle Supplies 5,912 101 (5,811) 1,875 (1,774) 2,500 4.05
Operating Supplie 225,404 334,057 108,653 253,125 80,932 337,500 98.98
Oper.Supp.w /o cre - (34,226) (34,226) (150,000) 115,774 (200,000) (17.11)
Gas & Lube 23,452 22,630 (822) 31,125 (8,495) 41,500 54.53
-
-
Testing -
- 3,863 (3,863) 5,150
Equip,Furn,Tools 17,939 6,793 (11,147) 16,875 (10,082) 22,500 30.19
Safety Equip /Supp 1,668 6,486 4,817 6,375 111 8,500 76.30
Postage /Misc.Frei 27,166 25,311 (1,855) 13,913 11,399 18,550 136.45
Equipment Rental 2,750 29,054 26,304 20,775 8,279 27,700 104.89
Motor Pool Rent 57,750 122,250 64,500 122,250 - 163,000 75.00
Util. Deposit Int 1,093 857 (235) 1,025 (168) 1,367 62.71
Depreciation Expe 1,060,784 1,078,524 17,740 1,081,247 (2,723) 1,441,663 74.81
Bad Debt Expense 22,100 - (22,100) 18,750 (18,750) 25,000 -
Genl Govt Admin F 609,740 611,462 1,723 611,462 - 815,283 75.00
1 PI
0
City of Seward
FUND: 501 - Electric Fund
Line Item Expenditure Summary by Fund
Through September, 75% of year has expired
THROUGH SEPTEMBER ANNUAL
Actual YTD Budget Annual % of
Account Name 2009 2010 Variance Budget Variance Budget Annual Bud
P.I.L.T. $ 553,550 $ 521,179 $ (32,371) $ 639,041 $ (117,861) $ 852,054 61.17 %
Reclass PILT to T (553,550) (521,179) 32,371 (639,041) 117,861 (852,054) (61.17)
Bank,credit card 17,764 21,554 3,790 37,500 (15,946) 50,000 43.11
Misc. Expenses 73,920 989 (72,931) 6,375 (5,386) 8,500 11.64
Principal 305,000 315,000 10,000 236,250 78,750 315,000 100.00
Interest Expense 155,619 150,234 (5,385) 339,080 (188,846) 452,107 33.23
Amort.BondISSueCo - - - 2,641 (2,641) 3,521 -
Infrastructure Co - 352,769 352,769 435,000 (82,231) 580,000 60.82
Capital Equipment 57,935 43,301 (14,634) - 43,301 - -
Total Expenses $ 8,222,956 $ 7,634,837 $ (588,119) $ 8,644,325 $(1,009,489) $ 11,525,767 66.24 %
E
City of Seward
FUND: 701 - Water Enterprise Fund
Line Item Revenue Summary by Fund
Through September, 75% of year has expired
THROUGH SEPTEMBER ANNUAL
Actual YTD Budget Annual % of
Account Name 2009 2010 Variance Budget Variance Budget Annual Bud
EF Interest Reven $ 17,433 $ 20,659 $ 3,226 $ 51,000 $ (30,341) $ 68,000 30.38 %
Amortization of C 26,100 22,079 (4,020) 22,079
29,439 75.00
Residential Sales 269,995 282,202 12,207 282,960
(758) 377,280 74.80
SG Service 97,545 82,401 (15,144) 88,032
(5,631) 117,376 70.20
LG Service Sales 118,769 134,179 15,410 117,900 16,279 157,200 85.36
SMIC Sales 40,815 46,264 5,449 47,160
(896) 62,880 73.58
Industrial Sales 104,348 150,136 45,787 102,180 47,956
136,240 110.20
Ship Water 78,621 60,342 (18,279) 62,880
(2,538) 83,840 71.97
Misc. Operating R 54,322 58,964 4,642 45,375 13,589
60,500 97.46
Total Revenue $ 807,949 $ 857,226 $ 49,278 $ 819,566 $ 37,660 $ 1,092,755 78.45 %
(_,
City of Seward
FUND: 701 - Water Enterprise Fund
Line Item Expenditure Summary by Fund
Through September, 75% of year has expired
THROUGH SEPTEMBER ANNUAL
Actual YTD Budget Annual % of
Account Name 2009 2010 Variance Budget Variance Budget Annual Bud
Salaries $ 111,272 $ 112,807 $ 1,535 $ 146,235 $ (33,428) $ 194,980 57.86 %
Overtime 6,282 7,624 1,341 3,004 4,620 4,005 190.35
Standby Time 5,408 6,436 1,028 7,182 (746) 9,576 67.21
Leave Time 12,884 12,962 79 16,780 (3,818) 22,373 57.94
In Lieu of FICA 494 658 165 371 288 494 133.27
Retirement Benefi 24,761 25,533 772 36,340 (10,807) 48,453 52.70
Health Insurance 21,678 23,548 1,870 44,698 (21,149) 59,597 39.51
Workers' Comp 6,389 6,581 191 9,630 (3,049) 12,840 51.25
Medicare 1,895 1,679 (216) 2,125 (445) 2,833 59.27
Total Persnl Sery 191,064 197,828 6,765 266,363 (68,535) 355,151 55.70
Advertising 809 311 (498) 750 (439) 1,000 31.10
Subscriptions /Due 436 799 363 900 (101) 1,200 66.60
Travel /Subsistent 742 2,288 1,546 4,125 (1,837) 5,500 41.60
Communications 4,226 5,601 1,375 5,250 351 7,000 80.01
Education /Trainin 745 1,391 646 4,125 (2,734) 5,500 25.30
Legal - - - 7,500 (7,500) 10,000 -
Utilities 81,991 102,778 20,787 120,000 (17,222) 160,000 64.24
Heating Fuel - - - 750 (750) 1,000 -
Insurance 2,977 4,118 1,142 7,500 (3,382) 10,000 41.18
Maintenance & Rep 29,999 17,891 (12,108) 49,500 (31,609) 66,000 27.11
Contracted Servic 26,672 72,160 45,488 123,750 (51,590) 165,000 43.73
Operating Supplie 8,811 15,938 7,127 25,500 (9,562) 34,000 46.88
Gas & Lube 5,979 4,516 (1,463) 6,450 (1,934) 8,600 52.51
Testing 3,290 5,892 2,602 9,375 (3,483) 12,500 47.13
Equip,Furn,Tools 4,744 7,657 2,913 9,000 (1,343) 12,000 63.81
Safety Equip /Supp 622 55 (567) 5,250 (5,195) 7,000 0.78
Postage /Misc.Frei 3,499 4,011 512 4,125 (114) 5,500 72.93
Equipment Rental 3,800 - (3,800) 4,500 (4,500) 6,000 -
Motor Pool Rent 3,000 - (3,000) - - - -
Depreciation Expe 161,182 153,453 (7,728) 151,827 1,626 202,436 75.80
Bad Debt Expense 2,062 - (2,062) 1,500 (1,500) 2,000 -
Genl Govt Admin F 168,210 168,686 476 168,686 - 224,914 75.00
P.I.L.T. 61,163 65,159 3,996 57,120 8,039 76,160 85.56
Reclass PILT to T (61,163) (65,159) (3,996) (57,120) (8,039) (76,160) (85.56)
Bank,credit card 1,785 2,271 485 6,000 (3,729) 8,000 28.38
Misc. Expenses 1,285 1,186 (99) 1,125 61 1,500 79.07
Principal - - - 105,320 (105,320) 140,427 -
Interest Expense (73,937) (71,377) 2,560 36,531 (107,908) 48,708 (146.54)
Infrastructure Co - 29,446 29,446 30,000 (554) 40,000 73.61
Capital Equipment 27,123 29,581 2,458 - 29,581 - -
Total Expenses $ 661,114 $ 756,480 $ 95,366 $ 1,155,702 $ (399,222) $ 1,540,936 49.09 %
130
City of Seward
FUND: 703 - Wastewater Enterprise Fund
Line Item Revenue Summary by Fund
Through September, 75% of year has expired
THROUGH SEPTEMBER ANNUAL
Actual YTD Budget Annual
o of
Account Name
2009 2010 Variance Budget Variance Budget Annual Bud
EF Interest Reven $ 1,738 $ 2,167 $ 428
$ 19,650 $ (17,483) $ 26,200 8.27 %
Amortization of C 164,792 161,743 (3,049) 161,743
- 215,657 75.00
Residential Sales 334,516 349,689 15,173 345,840
3,849 461,120 75.83
SG Service 85,393 93,875 8,482
83,316 10,559 111,088 84.51
LG Service Sales 137,038 150,130 13,092 141,480
SMIC Sales 29,573 8,650 188,640 79.59
37,879 8,305 31,440 6,439 41,920 90.36
Misc. Operating R 5,595 5,442 (153) 1,500
3,942 2,000 272.11
Total Revenue $ 758,646 $ 800,924 $ 42,279 $ 784,969 $ 15,956
$ 1,046,625 76.52 %
131
MONNOINIMIIIIr
City of Seward
FUND: 703 - Wastewater Enterprise Fund
Line Item Expenditure Summary by Fund
Through September, 75% of year has expired
THROUGH SEPTEMBER ANNUAL
Actual YTD Budget Annual % of
Account Name 2009 2010 Variance Budget Variance Budget Annual Bud
Salaries $ 94,828 $ 112,671 $ 17,842 $ 106,015 $ 6,656 $ 141,353 79.71 %
Overtime 4,675 8,841 4,166 2,107 6,734 2,809 314.74
Standby Time 5,408 4,699 (709) 4,313 386 5,751 81.70
Leave Time 10,274 12,342 2,068 12,041 301 16,054 76.88
In Lieu of FICA 494 658 165 371 288 494 133.27
Retirement Benefi 20,750 25,621 4,871 26,141 (520) 34,855 73.51
Health Insurance 21,678 23,548 1,870 30,848 (7,300) 41,131 57.25
Workers' Comp 5,295 6,729 1,434 12,003 (5,274) 16,004 42.05
Medicare 1,783 1,634 (149) 1,453 181 1,937 84.36
Total Persnl Sery 165,185 196,743 31,558 195,291 1,452 260,388 75.56
Advertising - - - 375 (375) 500 -
Subscriptions/Due 146 2,757 2,610 750 2,007 1,000 275.67
Travel /Subsistenc 488 795 307 2,250 (1,455) 3,000 26.50
Communications 3,583 3,758 176 4,125 (367) 5,500 68.34
Education /Trainin 100 133 33 2,625 (2,493) 3,500 3.79
Legal - - - 3,750 (3,750) 5,000 -
Utilities 79,006 85,456 6,451 78,750 6,706 105,000 81.39
Heating Fuel 5,251 - (5,251) 1,200 (1,200) 1,600 -
Rents & Leases - - - 375 (375) 500 -
Insurance 3,882 6,335 2,453 6,375 (40) 8,500 74.53
Maintenance & Rep 13,692 35,662 21,970 60,000 (24,338) 80,000 44.58
Contracted Servic 26,281 110,235 83,954 56,250 53,985 75,000 146.98
Library Bks.& Mat 13 - (13) - - - -
Operating Supplie 7,504 9,913 2,408 12,000 (2,087) 16,000 61.95
Gas & Lube 7,483 4,684 (2,799) 5,813 (1,128) 7,750 60.44
Testing 7,980 11,095 3,115 13,500 (2,405) 18,000 61.64
Equip,Furn,Tools 3,526 707 (2,820) 4,500 (3,794) 6,000 11.78
Safety Equip /Supp 857 130 (726) 900 (770) 1,200 10.87
Postage /Misc.Frei 3,165 1,556 (1,609) 3,900 (2,344) 5,200 29.93
Equipment Rental 3,800 - (3,800) 3,750 (3,750) 5,000 -
Motor Pool Rent 3,000 - (3,000) - - - -
Depreciation Expe 210,322 207,456 (2,865) 207,457 - 276,609 75.00
Bad Debt Expense 2,650 - (2,650) 975 (975) 1,300 -
Genl Govt Admin F 102,725 103,015 290 103,015 - 137,353 75.00
P.I.L.T. 47,369 50,961 3,592 46,080 4,881 61,440 82.94
Reclass PILT to T (47,369) (50,961) (3,592) (46,080) (4,881) (61,440) (82.94)
Bank,credit card 1,950 2,767 817 6,000 (3,233) 8,000 34.59
Misc. Expenses 2,377 89 (2,287) 750 (661) 1,000 8.93
Principal 1,333 1,333 - 43,813 (42,480) 58,417 2.28
Interest Expense 65 100 35 2,702 (2,602) 3,603 2.77
Infrastructure Co 212,500 - (212,500) 15,000 (15,000) 20,000 -
Capital Equipment - 35,000 35,000 - 35,000 - -
Total Expenses $ 868,861 $ 819,720 $ 1( 2) $ 836,190 $ (16,471) $ 1,114,920 73.52 %
of,,,91 eleliki t i, , \., ALE. et/U ' 1/1,,ra9 AD 6110 i I // / //-°
ALS4 ALS 11- Nov -10 12:16 PM
City of Seward
Audit Lead Sheet
FUND: 001 - Central Treasury as of
Adj Entry Reclas
Sub
Last Year This Year This Year Debit
GL Acct Description / Adjusted Debit
Balance Budget Balance Credit
Balance Credi
ASSETS:
0 ; I l -itL-
b" 'r 1
, — ,. fi�
�'
1020
Cash- Treasury $ 3 ,816,235.39 $ ( J
1030 0010 Investments $ 2 ,136,186.79 $ _ $ - $
15,925,385.14 - 1 3,551,727.19 /✓) 77��....( ,. ,
1300 0101 General Fund (6, 595, 943.36) ti�L ° ° n -
(6,705,745.57)
1300 0102 Motor Pool Fund / / 1D" 26,60050) (255,007.27) 7`\ee o - ra_ (8 1300 0103 Capital Acquistion (276,767.89)
(246,527.89) - - 4
-
1300 0104 Compensated Leave (432,065.30) y ,,
(432,065.30) + L� t t
1300 0203 St. & Sidewalk Bond (11,236.12)
1300 0208 Lawing /Ft.Ray.T -Line (8,968.10) -
(630,640.10) (607,582.86)
1300 0215 ALPAR (445.54)
1300 0220 Two Lakes Park 1,912.16 - -
(2,520.19) - (2,520.19) -
1300 0271 FY97 Muni Grants 77,286.09
1300 0274 Sm Boat Harbor Ex 26.35 - -
P (291,468.30) - (590,481.13) - _
1300 0276 B Street Dock 9,075.66
- 1,815.54 -
1300 0277 Harbor Cap Projects - -
- 9,863.99 -
1300 0306 1995 Flood Disaster - -
- 6,334.70 _ -
1300 0315 SBH Repair /Renovate (11,537.41)
- (11,537.41) - _
1300 0401 Harbor Fund (1,160,728.76)
- (111,491.83) - _
1300 0402 Harbor MRRF Fund (573,252.50)
(1,306,412.50) - -
1300 0403 Parking Revenue Fund (412,074.01)
(419,697.60) - - _
1300 0417 SMIC Operations (18,917.87)
(67,352.72) - - -
1300 0501 Electric Fund (1,334,884.33)
(33,723.07) - _
1300 0502 Electric MRRF (874,233.74)
(910,362.07) - _
1300 0505 Stndby Elec Generatr (3,008,793.69)
(71,705.91) - -
1300 0600 Fourth & Adams Park (8,523.98)
(8,523.98) _ -
1300 0626 Library /Museum CP 12,462.50
- (14,200.63) - _
1300 0651 Police Cap. Projects -
329.50 - - -
1300 0660 Public Safety 1,913.50
1,913.50 - - -
1300 0666 NRCS Levee /Road 99,476.86
- 119,451.26 - - -
1300 0668 Networking, Web Page (75,340.78)
- (32,468.32) - - -
1300 0670 Hospital Grants (129,347.98)
(17,863.35) - _ -
1300 0700 Water MRRF (4,019.00)
(4,019.00) - _
1300 0701 Water Fund (1,564,108.18)
(1,605,321.38)
- _
1300 0702 Wastewater MRRF (163,938.31)
(163,938.31) - - _
1300 0703 Wastewater Ent. Fund (395,033.27)
(336,948.87) - - -
1300 0704 Forest Acres /Gateway (30,662.62)
(30,662.62)
1300 0706 B/U Gen & Lift Sta #3 (23,882.01) _
- - -
1300 0708 Fire Hydrant Phase 2 (61,912.00)
(61,912.00) - _ -
1300 0709 Water Tank Phase I
363,880.58 - -
1300 0713 3rd Ave Water Main (45,000.27) ��/
(45,000.27) -
1300 0800 Seward Mtn Haven -
(978,053.84) -
1300 0801 Hospital Debt Svc. (542,015.23)
(293,990.12)
-
1300 0804 Teen Council Fund (41,714.69) �:,
j (41,709.67)
■..
ALS4 ALS 11- Nov -10 12:16 PM
City of Seward
Audit Lead Sheet
as of
FUND: 001 - Central Treasury
Adj Entry Reclas
Sub Last Year This Year This Year Debit/ Adjusted Debit
GL Acct Description Balance Budget Balance Credit Balance Credi
1300 0806 Harbor Revenue Bond $ (383,161.89) $ - $ (893,211.67) $ - $ - $ -
1300 0810 Hoben Park (18,124.79) - (18,124.79) - - -
1300 0811 Parks Capital Projec (7,293.15) - (7,293.15) - - -
1300 0826 Library S.R.Projects (15,909.05) - (2,891.72) - - -
1300 0851 Fire Dept. Grants (580.84) - - - - -
1300 0866 Natural Disasters 30,842.51 - 150,108.08 - - -
- 6,234.53 - - -
1 ' 4
10/19/2010 10:14 AM
Run Date - 10/19/10 @ 10:14 AM Providence Health & Services DET_OPS
110 - MGD - PROV SEWARD MED CTR
Detail Statement of Operations (in Thousands)
Reported as of September 2010
%Variance % Variance Last Year % Variance
Actual MTD Budget MTD MTD Actual YTD Budget YTD YTD Actual YTD YTD
Gross Service Revenues:
175 109 60.6% Acute Care - Inpatient 1,436 981 46.4% 1,077 33.3%
523 546 (4.2 %) Acute Care - Outpatient 4,813 4,912 (2.0 %) 4,794 0.4%
208 133 56.4% Primary Care 1,346 1,207 11.5% 1,204 11.8%
841 830 1.3% Long -term Care 7,132 7,339 (2.8 %) 4,709 51.5%
- - - Homecare & Hospice - - - (21) -
- - - Housing & Assist. Living - - - - _
1,747 1,618 8.0% Total Gross Service Revenues 14,727 14,439 2.0% 11,763 25.2%
Revenue Deductions:
28 16 (75.0 %) Charity Care 193 150 (28.7 %) 136 (41.9 %)
141 117 (20.5 %) Medicare & Medicaid 754 1,054 28.5% 485 (55.5 %)
35 4 (775.0 %) Negotiated Contracts 82 38 (115.8 %) 63 (30.2 %)
38 364 89.6% Other 334 3,275 89.8% 592 43.6%
242 501 51.7% Total Deductions 1,363 4,517 69.8% 1,276 (6.8 %)
1,505 1,117 34.7% Net Service Revenue 13,364 9,922 34.7% 10,487 27.4%
- - - Premium Revenue - - _ _ -
- - - Rental and Education Revenue - - _ - -
7 8 (12.5 %) Other Operating Revenue 308 70 340.0% 54 470.4%
1,512 1,125 34.4% Total Net Operating Revenues 13,672 9,992 36.8% 10,541 29.7%
C :1
:J1 Expenses from Operations:
- - - Purchased and Healthcare Expenses - - - - -
Other Expenses from Operations:
652 620 (5.2 %) Salaries & Wages 6,137 5,642 (8.8 %) 5,529 (11.0 %)
215 187 (15.0 %) Employee Benefits 1,781 1,678 (6.1 %) 1,577 (12.9 %)
6 4 (50.0 %) Professional Fees 67 37 (81.1 %) 46 (45.7 %)
76 67 (13.4%) Supplies 699 602 (16.1 %) 577 (21.1 %)
181 210 13.8% Purchased Service 1,544 1,895 18.5% 1,383 (11.6 %)
2 2 - Depreciation 16 16 - 16 -
- - - Interest and Amortization 4 - - 13 69.2%
66 68 2.9% Bad Debts 712 609 (16.9 %) 603 (18.1 %)
- - • - Healthcare Taxes - - _ - -
51 8 (537.5 %) Other Expenses (137) 71 293.0% 527 126.0%
1,249 1,166 (7.1 %) Total Other Exp from Operations 10,823 10,550 (2.6 %) 10,271 (5.4 %)
1,249 1,166 (7.1 %) Total Operating Expenses 10,823 10,550 (2.6 %) 10,271 (5.4 %)
263 (41) 741.5% Excess of Rev Over Exp from OPS 2,849 (558) 610.6% 270 955.2%
- 1 - Non - Operating Gain (Loss) - 8 - 1 _
263 (40) 757.5% Excess of Revenues Over Expenses 2,849 (550) 618.0% 271 951.3%
Other Activity - Unrestricted (2,269) 501 (552.9 %)
Increase (Decrease) in UR Net Assets 580 772 (24.9 %)
1
10/19/2010 10:14 AM
PRELIM - Run Date - 10/19/10 @ 10:14 AM Providence Health & Services BAL_SHT
110 - MGD - PROV SEWARD MED CTR
Balance Sheet (in Thousands)
Reported as of September 2010
September 2010 December 2009 September 2010 December 2009
Actual Last Year Actual Last Year
ASSETS LIABILITIES & NET ASSETS
Current Assets: Current Liabilities:
Cash and Cash Equivalents (223) 758 Accounts Payable 196 185
System Pooled Cash - - Accrued Compensation 900 807
Mgmt Designated Cash & Cash Equiv. - - Affiliates Payable - -
Short Term Investments - - Payable to Contractual Agencies 53 102
Assets Held Under Securities Lending - - Deferred Revenue /Uneamed Premiums - 31
Accounts Receivable, Net 2,260 1,762 Liability for Unpaid Medical Claims - -
Affiliate Receivable - - Liability for Risk - Sharing - -
Premiums Receivable - - Liabilities Under Securities Lending - -
Other Receivables 17 99 Other Current Liabilities 1,206 1,877
Supplies Inventory at Cost - - Short-Term Debt - -
i-'4` Other Current Assets 21 18 Current Portion of Long -Term Debt - -
C. , Current Port. of Assets -Use is LTD - - Total Current Liabilities 2,355 3,002
J) Total Current Assets 2,075 2,637
Assets Whose Use is Limited: Lonq -Term Debt:
Mgmt Designated Cash and Investments - - Master Trust Debt - -
Funds Held for Long -term Purposes 498 128 Loans from Affiliates - -
Gift Annuity and Trust Funds - - Other - -
Funds Held by Trustees - - Long - Term Debt - -
Non Assets Limited as to Use 498 128
Property. Plant & Equipment: Other Long -Term Liabilities 76 188
Gross Property, Plant & Equipment 107 107
Less: Accumulated Depreciation (69) (53) Total Liabilities 2,431 3,190
Net Property, Plant & Equipment 38 54
Net Assets:
Other Assets: Unrestricted 209 (371)
Unamortized Financing Cost - - Temporarily Restricted 3 -
Interaffiliate Notes Receivable - - Permanently Restricted - -
Other (Ind. Long -term Investments) 32 - Total Net Assets 212 (371)
Total Other Assets 32 -
Total Liabilities and Net Assets 2,643 2,819
Total Assets 2,643 2,819
8
of 1963 1965 2005
.9, City of Seward City of Seward, Alaska
P.O. Box 167
Seward, Alaska 99664
'acAsKO AII•America City
Main Office (907) 224 -4050 ' r
Facsimile (907) 224 -4038
November 4, 2010
Office of the Governor
Honorable Governor Parnell
Third Floor, State Capitol
P.O. Box 110001
Juneau, AK 99811 -0001
Dear Honorable Governor Parnell;
Congratulations on your election as Governor of our great State. We in Seward are very
pleased with your successful campaign. Seward is proud to extend Congratulations to
you and your family.
It was a long process and you stayed positive and forward in your quest for the Governor
ship. You did us as a state in the lime light, very proud. We in Seward look forward to
working with your administration in the coming years and invite you to Seward when
time is available in your busy schedule as you begin your continued tenure as Governor
of Alaska.
Sincerely,
illard E. 1 a nham, Mayor
City of Seward, Alaska
O
{ s,
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City of Seward, Alaska
1o F S @� City of Seward 1963 1965 2005
-�+ P.O. Box 167
= 1 Seward, Alaska 99664 -0167
All- America City
gcAs• Main Office (907) 224 -4050
Facsimile (907) 224 -4038
November 4, 2010
Honorable Lisa Murkowski
United States Senator
510 L Street, Suite 550
Anchorage, AK 99501
Dear Honorable Senator Murkowski;
Congratulations on your re- election. Great Job!
I realize this has been a tough campaign, and a long one. The history you have made will
be an inspiration to future believers, in what is right and worth fighting for. I look
forward to working with you for a bigger and better Alaska.
Seward has and is, a fan of your work in the Senate. We are very pleased that your
opponent was so soundly defeated. It was a scary thought that someone of his caliber
could even be nominated, let alone elected.
Thanks again and good luck in the future.
Sincerely
Willard E. Dunham Mayor
City of Seward, Alaska Ott i
•
�_ S 8
N ovember 2 010 November 2010 December 2010
S M T W T F S S M T W T F S
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1 2 3 4 5 6 -- _- -- -- - -- ___
7 8 9 10 11 12 13 5 6 7 8 9 10 11
14 15 16 17 18 19 20 12 13 14 15 16 17 18
21 22 23 24 25 26 27 19 20 21 22 23 24 25
28 29 30 26 27 28 29 30 31
Monday Tuesday Wednesday Thursda
November 11 21 3 — — y Friday
6:15pm Special Meeting 1 . General Election 6 :30pm HP Work Session 7:OOpm Town Halt 5
7:OOpm CC WS (Budget
- - __ - - -- --
Modifications) (Library) Meeting Rae Bldg.
6:30pm P&Z Work Session (Economic
7 :30pm P&Z Meeting Development)
8 10 5:30pm CC WS (Camera 9
11
10:30am Library Museum
Surveillance) �U_eerari`s Da(Off ees Cdosed)
7 :OOpm City Council I Executive
Meeting Committee
(Museum)
12 ;OOpm PACAB Meeting
12 :O0pm Seward
Community
Library & Museum
Building
Committee (Muse
15 16 17
-- 18',
6:3Opm P&Z Work Session { 12:OOpm 9:00am Social S
PACAB Work 19
Security
Session Rep
6:30pm` Historic
Preservation
Meeting
22 23
6:OOpm CC WS (Capital � - -- --- -+ _ _. 25 , 26
Budget) Happy Thanksgiving (Offices C (Offices Closed)
7:OOpm City Council ,
Meeting
/ -/
s "_Y —4
29f
7:OOpm
_CC
(Libra WS ry/Museum
Funding)
Nanci Richey
1
1 11/12/2010 9 :38 AM
December 2010 January 2011
DeCem� 2OiO S M T W T F S S M T W T F S
1 2 3 4 1
5 6 7 8 9 10' -11 2 3 4 5 6 7 8
12 13 14 15 16 17 18 9 1011 12 13 14 15
19 20 21 22 23 24 25 16 1T 18 19 20 21 22
262728293031 23242526272829
30 31
Monday Tuesday _ Wednesday Thursday _ Frid
— 3
T December 1
- "- - 12:OOpm PACAB Meeting 7:OOpm Fish & Game
Advisory
i
•
8 9 10
7:30pm P&Z Meeting 11:30am Seward
Community
Library & Museum;
Building
Committee
(Ubrary
Basement)
_17
-- _
13. 14— 15 16
5:30pm FW: Fish 12:OOpm PACAB Work 9:OOam Social Security
Enhancement Session 1 Rep
Work Session 6:30pm Historic
(Jeff Milton) Preservation
............?,,i) 7:00pm City Council i Meeting
Meeting
20'x
22 24
_ -- 6:30pm P&Z Work Session 12:OOpm Ofiicw , ' o
NaOl "---------
( ..._.--- i
3 0 31
27 28 29
7:00pm City Council
Meeting /
11/12/2010 9:33 AM
Nanci Richey 2
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