HomeMy WebLinkAbout03292011 City Council Packet Seward City Council
Agenda Packet
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Seward's Day March 28th
March 29 2011
City Council Chambers Beginning at 7:00 p.m.
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1963 1965 2005 The City of Seward, Alaska
CITY COUNCIL MEETING AGENDA
All- America City `4
{Please silence all cellular phones and pagers during the meeting} 4
March 29, 2011 7:00 p.m. Council Chambers
1. CALL TO ORDER
Willard E. Dunham 2. PLEDGE OF ALLEGIANCE
Mayor 3. ROLL CALL
Term Expires 2011 4. CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE
ITEMS SCHEDULED FOR PUBLIC HEARING. [Those who
Jean Bardarson have signed in will be given the first opportunity to speak. Time is
Vice Mayor limited to 2 minutes per speaker and 30 minutes total time for this
Term Expires 2012 agenda item.]
5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval
Robert Valdatta of Consent Agenda passes all routine items indicated by asterisk ( *).
Council Member Consent Agenda items are not considered separately unless a council
Term Expires 2011 member so requests. In the event of such a request, the item is
returned to the Regular Agenda]
Tom Smith
Council Member 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Term Expires 2011 A. Proclamations and Awards
Vanta Shafer 1. Annual Parks and Recreation Sponsor Appreciation Awards....Pg.3
Council Member 2. "Choose Respect" Domestic Violence /Sexual Assault Awareness
Term Expires 2011 Proclamation Pg. 9
3. April is Bear Awareness Month Proclamation Pg. 11
Marianna Keil
Council Member B. Borough Assembly Report
Term Expires 2012 C. City Manager's Report
D. Mayor's Report
Ristine Casagranda E. Other Reports and Presentations
Council Member
Term Expires 2012 1. Jesse Lee Home Update by Tom Swann
2. Presentation from Bryan Zak with the Alaska Small Business
Development Center
Phillip Oates
City Manager
Johanna Kinney
City Clerk
Cheryl Brooking
City Attorney
City of Seward, Alaska Council Agenda
March 29, 2011 Page 1
7. NEW BUSINESS
A. Ordinances for Introduction
*1. Ordinance 2011 -001, Amending The Land Use Plan And Zoning Designation Of
Several Small Portions Of City Owned Land Located Within The Two Lakes Park
Boundary Of Block 15B, Federal Addition, Two Lakes Park Replat, From Single Family
Residential (R1), Resource Management (RM), And Institutional (INS) To Park (P)
.Pg.13
B. Resolutions
*1. Resolution 2011 -018, Accepting The 2010 Assistance To Firefighters Grant For
Training And Hose Testing Equipment In The Amount Of $19,157.00, Authorizing A
City Match Of $1,008.00 And Appropriating Funds In The Amount Of $20,165.00..Pg.21
*2. Resolution 2011 -019, Approving The Purchase Of A Backhoe For An Amount Not
To Exceed $200,000 Pg. 27
3. Resolution 2011 -020, Supporting The Relocation Of The Coastal Villages Region
Fund Fishing Fleet From Seattle To A New Home -Port At Seward, Alaska ... 31
4. Resolution 2011 -021, Authorizing The City Of Seward To Donate $1,000 Toward
The Japan Relief Fund Of Alaska Foundation For The March 11, 2011 Earthquake And
Subsequent Tsunamis And Encouraging Citizens To Match Or Surpass This
Donation . .Pg.36
C. Other New Business Items
*1. Approval Of The March 14, 2011 City Council Regular Meeting Minutes 45
*2. Re- Appoint John French to the Prince William Sound Regional Citizens' Advisory
Council for a two year term Pg. 51
*3. Approval of the Restaurant Eating Place Public Convenience Liquor License for
Chattermark, LLC Pg. 54
8. INFORMATIONAL ITEMS AND REPORTS
City & Providence Financial Reports for January.
9. COUNCIL COMMENTS
10. CITIZENS' COMMENTS [5 minutes per individual - Each individual has one
opportunity to speak]
11. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS
12. ADJOURNMENT
City of Seward, Alaska Council Agenda
March 29, 2011 Page 2
Total number of Participants (program visits) Served: (includes AVTEC Students)
39,725
Volunteer Hours Contributed: 755
Comments: Continuing to offer new leagues, events and tourneys to cater to a variety of
customers. We encourage kids and adults of any skill and ability levels to participate in
our programs. Our goal is to provide a positive atmosphere and a safe and fun place to
recreate. The new Rock Wall has gained a lot of interest and has attracted new faces
which will continue to grow.
Thanks to AVTEC for allowing the public to use the Student Services Center for many of
these Sports & Recreation indoor programs!
SPRD Sponsors
Leagues
UYBL
• Urbach's
• ACOA
• Bear's Den B & B
• Harmon Construction
• J & R Fisheries
• KFT
• Seward Plumbing
• Shoreside Petroleum
• Stylin' Stitches
• Dana & Dave Paperman
• Dennis Moore
• Kris Erchinger
• Karin Sturdy
• Von & Christy Terry
Basketball Leagues
• AVTEC
• Chris Clemens
• Seward Fisheries
• TelAlaska
• Tony's
Softball Comp & Rec Leagues
• Alehouse (2 teams)
• Custom Creations
• John & Dawn Osenga
• Metco
• Sty lin' Stitches
• TelAlaska
• Tony's
• Yukon Bar
Volleyball Comp & Rec
• ASLC
• AVTEC
• Darin Trobaugh
• Essential One
• John & Dawn Osenga
• Pit
• Telalaska
• Tony's
Soccer
• Amy Hankins
• Dave & Dana Paperman
• Chris Polasek
• Elks
• F/V Chandalar
• Sarah Spanos
Races & Tournaments
Races
• Bear's Den B &B
• Polar Bear Association
• Resurrection Roadhouse/NPS /USFS /KFT
• Sharon May Pollard
• TYC Councils
Tournaments
• Breeze Inn
• TelAlaska
• Wells Fargo
• AARA
• ASLC
• Suds & Swirl
• The Cup
• GearBox
Special Events
Summer Splash
• Renown Tours
• Alehouse
Girls Hoops Camp
• ACOA
Teen 2 on 2 Basketball Tourney
• Teen Council
Diaper Derby
• Stylin' Stitches
4
• TYC Councils
Egg Hunt
• Dr. Moriarty
• American Legion
• Seward Resort
• TYC Councils
• One Shot Photo
Bike Rodeo
• Terry's Tires
• SPD
• BSA
• Bike Shop
• AK Safe Kids
• TYC Councils
Pumpkin Prowl
• Safeway
• TYC Councils
• Seward Resort
• Glacier Family Medical
Breakfast with Santa
• Elks
• Polar Bear Association
• Sons of the American Legion
• One Shot Photo
5
Seward Parks & Recreation
2010 End of the Year Report
SPORTS & RECREATION
Revenues: 2009 2010 +/-
Punch cards $ 25,528.50 $18,737.25 - $6,791.25
Class Registration $ 21,863.93 $19,196.00 - $2,667.93
Public Use $ 2,876.50 $3,531.50 + $655.00
Special Events $ 13,716.65 $11,151.78 - $2,564.87
Equipment Rental $ 69.00 $200.00 + $131.00
Tournaments $ 3,627.00 $3,593.00 - $34.00
Picnic Area Reservations $ 1,917.50 $4,100.00 + $2,182.50
Sponsor $ 9,930.58 $11,476.00 + $1,545.42
Total Revenue $ 79,545.66 $72,006.53 - $7,539.13
* Note: Public Use amounts higher in 2010 due to the new climbing wall in the gym.
Punch cards are down because of a decrease in Annual Pass sales. Tournament revenues
are down - Breeze Inn Spring Classic only had 5 teams this year and Class Registration
had decline in league participants. Should see an incline in 2011 thanks to new
programs, tourneys and special events planning
Programs & Special Events Held:
# of visits
• Kids' Carnival 300
• SHS UYBL Days 150
• Stylin' Stitches Diaper Derby 80
• Super Saturday Clean Up 175
• Super Saturday Awards & BBQ 25
• Disco Skate 161
• Terry's Tires Bike Rodeo 125
• MLB's Pitch, Hit & Run 20
• Soccer Play Day 30
• Elks Hoop Shoot 50
• Ice Cream in the Park 50
• 2 x 2 Basketball Tourney (Oktoberfest) Canceled
• Nikiski Pool Trip 30
• SEIRP Camp 40
• Pumpkin Prowl 100
• Community Halloween Carnival 1000
• Family Masquerade Ball 75
• Teen 2 on 2 Basketball Tourney Canceled
• Turkey Reverse Volleyball Tourney 35
• Elk's Breakfast with Santa 150
• Easter Egg Hunts 340
• TYC Adventure Camp 478
• UYBL Jamboree 100
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• Hosted ARPA Conference 225
• Rock Climbing Wall 149
• Belay Clinics 42
Leagues:
• Basketball League, Fall & Winter season. 4 teams each / 32 players
• Competitive Volleyball, Fall & Winter seasons. 6 teams each / 48 players
• Recreational Volleyball, Fall season, 4 teams / 30 players
• Urbach's Youth Basketball League, 8 teams / 80 players / 10 coaches
• Competitive Softball, 6 teams / 72 players
• Recreational Softball, 4 teams / 48 players
• Youth Soccer League, 5 teams / 65 players / 6 coaches
• Archery League 180 Participants throughout season
• Racquetball League 346 Participants
Tournaments:
• Wells Fargo Polar Bear Jump Off Basketball Tournament: 11 teams; 250
attendance
• Breeze Inn Avalanche Classic Basketball Tournament: 5 teams; 120
attendance
• TelAlaska Volleyball Spring Classic Tournament: 5 teams; 150 attendance
• EOS (End of Season) Volleyball; 70 / Basketball; 150 / Softball Tourneys:
10 teams; 300 attendance
• EOS Urbach Youth Basketball Tournament: 8 teams 250 participants
• Racquetball Doubles Trouble Mixed Doubles Racquetball Tourney
Races:
• Polar Bear Pink Cheeks Triathlon: 900 participants, volunteers, spectators
• Exit Glacier Run: 220 participants, volunteer, spectators
• Bear's Den Bear Bell Run: 60 participants
Drop -in Programs:
Badminton, Racquetball, Weight Room, Open Gym, Roller Skating, Wallyball,
Volleyball, Basketball, Rock Wall
7
Seward Parks & Recreation
2010 Year End Report
TEEN & YOUTH CENTER:
Revenues: 2009 2010 +/-
Public Use $970.00 $908.00 - $62.00
Punch Cards $8,993.50 $8,025.00 - $968.50
Class Registration $49,186.80 $38,719.00 - $10,467.80
Rentals $183.00 . $260.00 + $77.00
Special Events $2,543.65 $2,830.25 + $286.60
Scholarships $4,000.00 $2,180.00 - $1,820.00
Liability $335.00 $13,850.50 + $13,515.50
Sub -Total $66,211.95 $66,772.75 + $560.80
Teen Council Funds $42,416.37 $37,160.18 - $5,256.19
Total Revenues $108,628.32 $103,932.93 - $4,695.39
Attendance: 2009 2010 +/-
Special Events 1418 1231 - 187
Elementary K - 6th 8264 8532 + 268
Middle School 7th & 8th 231 277 + 46
High School 9th —12th 790 667 - 123
Middle Time 208 249 + 41
Totals 10,911 10,956 +259
Volunteer Hours 2009 2010 +/-
Adults or Alumni 381.5 201 - 180.5
Council Members 680 638.5 - 41.5
Totals 1,061.5 839.5 - 222
The following events were held at or by the TYC during the past year:
After School Programs, neon nights, middle time, Easter egg hunts teens and kids, Bike Rodeo,
4th of July booth, parade float, set lunch, tri fun- a- thon, masquerade balls for all 3 schools,
council meets council, honor roll party, football party, eat dessert 1 st , Halloween carnival, pizza
parties, council meetings, birthday rentals, Council trip, Breakfast with Santa, DJ club events,
parent group meetings, pumpkin prowl, New Year's Eve overnight, monthly dances for MS and
HS, Trips: 2 H2Oasis trips, Major Marine Tours, Clam Gulch, AK Zoo, Caines Head, Spencer
Glacier, Trail Lake, AK conservation Center, Panning for Gold, the Planetarium, Nikiski pool,
Float trip, Bowling/ skating,
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,1 ALASKANS NDING T,HE EP. ID£MIC OF D0141.FS'I'IC VIgLENCE AND 1 XUACA S .UL
PROCLAMATION
WHEREAS, in March 2010 Governor Parnell asked all Alaskans to join together to take action
and end Alaska's epidemic of domestic violence and sexual assault; and
WHEREAS, eighteen communities, including Seward, joined together in 2010 to launch the
"Choose Respect" campaign, and Governor Parnell is asking for 40 more to join in 2011; and
WHEREAS, the work begun in 20I0 has given more Alaskans the courage to speak and the
strength to act; and
WHEREAS, April is both Sexual Assault Awareness Month and Child Abuse Awareness Month;
and
WHEREAS, victims of childhood sexual abuse are more likely to suffer from obesity, heart disease,
and engage in destructive behaviors with drugs and alcohol; And
WHEREAS, during the calendar year 20I0, I7% of submissions to the State crime lab were
related to sex crimes; and
WHEREAS, only I in 10 children who are sexually abused will tell someone about it; and
WHEREAS, we can all Choose Respect by being role models every day in our actions and words;
and
WHEREAS, Seaview Community Services Domestic Violence program in Seward has provided
immediate safety and support to victims of violence and sexual assault since I988.
NOW , THEREFORE, I, Willard E. Dunham Ma r of Seward, Alaska, do hereby encourage all
citizens to acknowledge and participate in the statewide ' Q nose Respect "Rally and March on March
31, 201I at I2 p.m. starting at the Seaview Center in Seward, Alaska.
Dated this 29th day of March, 2011.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
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.ALASKANS ENDING THE EPIDEMIC OE DOMESTIC VIOLENCE AND SEXUALASSAULT
Alaska is a great land of hope and opportunity. However, some of our fellow Alaskans
have been scarred by domestic violence and sexual assault. Let show our support for
these Alaskan survivors! It's time for Alaskans to make a difference in our state - it's
time to Choose Respect.
Join us in a community march and rally
THURSDAY, MARCH 31 NOON
SEAVIEW CENTER
Seward, Alaska
Governor and F Lady Parnell challenge Alaskans to step up — and take a stand against
domestic violence and sexual assault in our state. Together, we can make a difference.
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Sponsored by: SeaView
For more information, please contact Lou Dodson:
907- 224 -5257 1 dvsa_coordinator@seaviewseward.org
Facebook: "Alaska Governor Sean Parnell" 1 Twitter: @AKGovParnell 1 ChooseRespect.alaska.gov
PROCLAMATION 2-
BROWN
'COMMITTEE
WHEREAS, Alaska's wildlife resources are essential to Seward's economic and social well -being
and the wise use of those resources is deeply embedded in the spirit and history of the people
who live here; and
WHEREAS, minimizing bear attractants makes our neighborhoods safer, with fewer negative
human -bear interactions that are potentially dangerous for both people and bears, and reducing
negative human -bear interactions will also reduce police time spent responding to these incidents;
and
WHEREAS, as many of Alaska's bears emerge from dens in early spring, April is an appropriate
time to remind Alaskans about bears, their behaviors and how people can live responsibly in bear
country; and
WHEREAS, it is essential for the future of bears in Alaska that people foster a sense of personal
responsibility towards our wildlife by responsibly storing and handling bear attractants, practicing
outdoor ethics and safety, and gaining a greater understanding of the basic tenets of wildlife
conservation; and
WHEREAS, as collective owners of our wildlife public trust resource, we have an obligation to:
• Instill in ourselves and others a basic understanding of practical natural resource management and a
wise use of Alaska's wildlife resources; and
• Encourage community -based wildlife conservation efforts, including efforts to educate all Alaskans
about how to live responsibly and safely in bear country; and
• Minimize bear attractants around our homes, campsites, cabins and other recreational areas; and
• Encourage young people to become involved in wildlife management issues and to learn about bears
and bear safety; and
• Conserve our Alaska wildlife heritage, including bear populations, for present and future generations.
NOW THEREFORE, 1, Willard E. Dunham, Mayor of Seward, do hereby proclaim April 2011 as
Bear Awareness Month, and encourage citizens to mentor their fellow Alaskans in safe and ethical
participation in wildlife conservation and thereby help to ensure the future of our wildlife heritage.
Dated this 29th day of March, 2011.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
4 *!
2
BROWN : '
-- COMMITTEE
March 21, 2011
Dear Mayor Dunham:
April is the time of year when most bears emerge from their dens. In years past,
Borough Mayors and Governors of the State of Alaska have signed proclamations
deeming April "Bear Awareness Month ". We ask you to please consider signing this
year's proclamation and support us in our efforts to improve public safety and keep our
bears wild.
The Kenai Brown Bear Committee (KBBC), along with other bear education
groups around the state, are gearing up their educational efforts in preparation for
increased bear activity. Alaskans need to be reminded that bears are waking up, and it's
important to take the appropriate measures to ensure we aren't attracting bears into our
neighborhoods and communities.
The KBBC advises the public about how to take responsibility for reducing
human/bear conflicts in their communities. To meet this goal, the committee educates
residents and visitors about how to handle the primary human- derived bear attractants
including, garbage, bird and pet food, livestock and their food, and fish carcasses.
The Kenai Brown Bear Committee meets twice a year to help facilitate
cooperative education and outreach improvements regarding Kenai brown bear issues.
Through hard work and dedication, the committee has implemented a multi- faceted
public education campaign which includes informational mailers, booths at high - profile
venues, school educational programs (K -6), and television and radio commercials
containing relevant public service announcements.
The first week in April is the kick -off week for the KBBC to get their "BE BEAR
AWARE" educational messages out to the public. We would greatly appreciate your
support.
Thank you,
The Kenai Brown Bear Committee
WORKING TOGETHER TO KEEP OUR COMMUNI11 S SAFE AND OUR BEARS WILD
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Sponsored by: Oates
Introduction: 3/29/2011
Public Hearing: 4/11/2011
Enactment: 4/11/2011
CITY OF SEWARD, ALASKA
ORDINANCE 2011 -001
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING THE LAND USE PLAN AND ZONING
DESIGNATION OF SEVERAL SMALL PORTIONS OF CITY OWNED
LAND LOCATED WITHIN THE TWO LAKES PARK BOUNDARY OF
BLOCK 15B, FEDERAL ADDITION, TWO LAKES PARK REPLAT, FROM
SINGLE FAMILY RESIDENTIAL (R1), RESOURCE MANAGEMENT (RM),
AND INSTITUTIONAL (INS) TO PARK (P)
WHEREAS, administration hired Cline and Associates Land Surveyors to prepare a
preliminary plat of the City owned lands, establishing the perimeter boundary of the historical area
commonly known as Two Lakes Park; and
WHEREAS, by Resolution 2010 -013, dated February 22, 2010, Seward City Council
recommended the Kenai Peninsula Borough Plat Committee approve the Two Lakes Park replat; and
WHEREAS, the Kenai Peninsula Borough approved the Two Lakes Park Replat which was
recorded as plat 2010 -13 in the Seward Recording District on December 28, 2010; and
WHEREAS, the parcel known as Two Lakes Park contains 25.1 acres having a legal
description of Block 15B, Federal Addition, Two Lakes Park replat; and
WHEREAS, located within the established park boundary were several small, left behind
areas of Single Family (R1), Resource Management (RM), and Institutional (INS) Zoning Districts;
and
WHEREAS, in general the Land Use Plan Map supports parcel 15B known as Two Lakes
Park be designated as Park Zoning; and
WHEREAS, Two Lakes Park was recommended to the Seward Register of Historic Places
by the Historic Preservation Commission Resolution 99 -04 and accepted to the Register by Seward
City Council Resolution 1999 -055; and
WHEREAS, the Planning and Zoning Commission held several public work sessions during
which the public and the Commission expressed strong requests that the Two Lakes Park be held in
perpetuity as a Park; and
3
CITY OF SEWARD, ALASKA
ORDINANCE 2011 -001
WHEREAS, at their March 1, 2011 meeting, the Planning and Zoning Commission held a
public hearing and recommended City Council approval of the proposed Land Use Plan and Zoning
Designation amendments included in this ordinance.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,
HEREBY ORDAINS that:
Section 1. The official City of Seward Land Use Plan and Zoning Maps are hereby amended
by changing the land use plan and zoning designation of all lands within Block 15B, Federal
Addition, Two Lakes Park Replat to Park Zoning District.
Section 2. This ordinance shall take effect ten (10) days following its enactment.
ENACTED by the City Council of the City of Seward, Alaska, this 11` day of April,
2011.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
4 .I.
Council Agenda Statement
Meeting Date: March 29, 2011
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Through: Phillip Oates, City Manager u
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From: Donna Glenz, Planner
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Agenda Item: Ordinance 2011- QO Amending the Land Use Plan
and Zoning Designation of Several Small Portions
of City Owned Land Located Within the Two Lakes Park Boundary
BACKGROUND & JUSTIFICATION:
Attached for the Council's review and enactment is Ordinance 2011 -xxx, amending the Land Use Plan and
Zoning designation of several small remaining portions within Block 15B, Federal Addition, Two Lakes
Park Replat to Park Zoning District.
Administration hired Cline and Associates Land Surveyors to prepare a preliminary plat of the City owned
lands, establishing the perimeter boundary of the historical area commonly known as Two Lakes Park. By
Resolution 2010 -013, dated February 22, 2010, Seward City Council recommended the Kenai Peninsula
Borough Plat Committee approve the Two Lakes Park replat. The Kenai Peninsula Borough approved the
Two Lakes Park Replat which was recorded as plat 2010 -13 in the Seward Recording District on December
28, 2010.
The parcel known as Two Lakes Park contains 25.1 acres having a legal description of Block 15B, Federal
Addition, Two Lakes Park replat. Located within the established park boundary were several small, left
behind areas of Single Family (R1), Resource Management (RM), and Institutional (INS) Zoning Districts.
Seward City Code SCC §15.01.035, Amendments, (b) (3) allows the consideration of this rezone because
the land is contiguous to the requested Park Zoning District and is recommended in general by the Land
Use Plan.
The Land Use Map, as adopted by the 2020 Comprehensive Plan, designates the area requested for rezone
as Park (P) as defined in SCC 15.05.025 (b)( (12) Parks district (P). Is intended to designate park,
recreation and commemorative property owned by the city, state or federal governments for recreation and
other compatible public purposes.
STAFF COMMENTS:
Community Development staff has held several meetings with department heads to review and discuss the
Two Lakes Park plat and the required zoning designation changes. All departments support the requested
zoning changes.
PUBLIC COMMENT:
Property owners within three hundred (300) feet of Block 15B, Two Lakes Park Replat were notified of the
requested rezone. Public notice signs were posted on the property, and all other public hearing
requirements of Seward City Code §15. 01.040 were complied with. The Planning and Zoning
Commission held a public hearing on March 1, 2011 and approved P &Z Resolution 2011 -03
A_
recommending Seward City Council approve Ordinance 2011 -xxx, amending the Land Use Plan and
Zoning Designation of several small portions of City owned land located within the Two Lakes Park
boundary.
CONSISTENCY CHECKLIST:
Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures or Other Plans or Policies:
Yes No N/A
1. Comprehensive Plan (2020) X
2.0 Community Vision and Values for 2020
Recreation:
"We value diverse, year - round, indoor and outdoor recreational opportunities and facilities for residents
and visitors of all ages and socioeconomic backgrounds."
(Bullet 3, page 12) Protect open space by ensuring that Two Lakes Park is platted, zoned, and dedicated for
park purposes in perpetuity.
Yes No N/A
2. Strategic Plan (1999) X
Recreation and Leisure(page 12)
Develop and Improve Public Playgrounds
(Bullet 2) Complete Two Lakes Park Improvement Plan
STAFF COMMENTS:
Community Development staff has held several meetings with department heads to review and discuss the
Two Lakes Park plat and the required zoning designation changes. All departments support the requested
zoning changes.
INTENT:
Amend the Land Use Plan and Zoning Designation of several small portions of City owned land located
within the Two Lakes Park Boundary, Block 15B, Two Lakes Park Replat.
FISCAL NOTE:
The City of Seward will have no costs associated with this amendment to the change of zoning designation.
Approved by Finance Department: A l, . /fte
ATTORNEY REVIEW: Yes X No
RECOMMENDATION:
The Seward Planning and Zoning Commission recommends by P &Z Resolution 2011 -03:
March 29, 2011: Council introduces Ordinance 2011 - Rezoning small portions of Block 15B, Two
Lakes Park Replat, from Single Family (R1), Resource Management (RM), and Institutional (INS) Zoning
Districts to Park (P). April 11, 2011: Council conducts a public hearing and enacts Ordinance 2011 -xxx.
A
•
Sponsored by: Staff
CITY OF SEWARD, ALASKA
PLANNING AND ZONING COMMISSION
RESOLUTION 2011 -03
A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF
THE CITY OF SEWARD, ALASKA, RECOMMENDING COUNCIL
APPROVE THE ATTACHED ORDINANCE AMENDING THE LAND
USE PLAN AND ZONING DESIGNATION OF SEVERAL SMALL
PORTIONS OF CITY OWNED LAND LOCATED WITHIN THE TWO
LAKES PARK BOUNDARY OF BLOCK 15B, FEDERAL ADDITION,
TWO LAKES PARK REPLAT, FROM SINGLE FAMILY RESIDENTIAL
(R1), RESOURCE MANAGEMENT (RM), AND INSTITUTIONAL (INS)
TO PARK (P)
WHEREAS, the Kenai Peninsula Borough approved the Two Lakes Park Replat which
was recorded as plat 2010 -13 in the Seward Recording District on December 28, 2010; and
WHEREAS, the parcel known as Two Lakes Park contains 25.1 acres having a legal
description of Block 15B, Federal Addition, Two Lakes Park replat; and
WHEREAS, located within the established Two Lakes Park boundary were several
small, left behind areas of Single Family (R1), Resource Management (RM), and Institutional
(INS) Zoning Districts; and
WHEREAS, the Park Zoning District was established to provide areas for recreation and
commemorative property owned by the city, state or federal governments for recreation and
other compatible public purposes; and
WHEREAS, in general the Land Use Plan Map supports parcel 15B known as Two
Lakes Park be designated as Park Zoning; and
WHEREAS, a goal of the Seward Comprehensive Plan is to bring the Zoning Map into
conformance with the Land Use Plan; and
WHEREAS, the public notification process was complied with and the appropriate
public hearing as required by Seward City Code § 15.01.040 was conducted by the Commission
on March 1, 2011.
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Seward Planning and Zoning
Resolution 2011 -03
Page 2 of 2
J
NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning
Commission that:
Section 1. The Seward Planning and Zoning Commission supports the proposed zoning
changes and recommends the attached Ordinance 2010 -_ be forwarded to City Council for
approval.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the Seward Planning and Zoning Commission this l day of
March 2011.
THE CITY OF SEWARD, ALASKA
NC C? k
Sandi Roach', Chair
AYES: Heinrich, Morgan, Seabury, Butts, Roach'
NOES: None
ABSENT: None
ABSTAIN: None
VACANT: Two
ATTEST:
. i . . /NM... �.
i ohanna Kinney, CM •,.
City Clerk •'`'
(City Seal)
Z
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City of Seward, Alaska Planning Commission Minutes
Alarch 1, 2011 Volume 6, Page 4 2 6
New Business Items requiring a Public Hearing
Resolution 2011 -03 Recommending Council Approve the Attached
Ordinance Amending the Land Use Plan and Zoning Designation of Several
Small Portions of City Owned Land Located Within the Two Lakes Park
Boundary of Block 15B, Federal Addition, Two Lakes Park Replat, From
Single Family Residential (R1), Resource Management (RM), and
Institutional (INS) To Park (P).
Glenz explained that parcels within the Two Lakes Park boundary needed to be rezoned
from Single Family Residential (R1), Resource Management (RM) and Instihrtional (INS) to Park
(P) zoning to establish consistent and contiguous zoning within the boundary. The Two Lakes
Park replat was recorded on December 28, 2010, establishing the park and boundary. The rezone
was supported by the City Strategic Plan and the City Comprehensive Plan, Glenz stated.
Seabury questioned if was appropriate for newer members of the Commission to vote on
the resolution, given that staff and previous commissioners had dedicated considerable effort to the
park project over several years.
Glenz stated it was appropriate for new commissioners to vote on the resolution.
Butts asked staff to explain the contour of the south and southwest boundary of the park.
Glenz explained the shape of the park followed the lot line, which was established during
earlier negotiations with the State of Alaska and the Alaska Vocational Technical Center.
In response to the Commission Glenz added that Staff continued to work on ways to ensure
the Two Lakes Park remain in perpetuity. She noted that Staff hoped to bring a resolution forward
in support for the park in perpetuity in the near fixture.
Notice of public hearing being posted and published as required by law was noted
and the public hearing was opened.
No members of the public signed in to speak.
No one requested to be heard and the public hearing was closed.
Motion (Morgan/Heinrich) Approve Resolution 2011 -03
Motion Passed Unanimous
Unfinished Business — None
New Business --
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Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -018
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACCEPTING THE 2010 ASSISTANCE TO FIREFIGHTERS
GRANT FOR TRAINING AND HOSE TESTING EQUIPMENT IN THE
AMOUNT OF $19,157.00, AUTHORIZING A CITY MATCH OF $1008.00
AND APPROPRIATING FUNDS IN THE AMOUNT OF $20,165.00
WHEREAS, in 2010 all departments were asked to be conservative on their budgetary
requests for the new two year budgets for 2010 and 2011; and
WHEREAS, deficiencies in volunteer educational materials and equipment needed for
testing hose existed; and
WHEREAS, it is our responsibility to continue our education programs to equip each and
every volunteer with necessary safety training and to provide the department with the ability to test
their equipment in house, so it can be accomplished in a timely manner; and
WHEREAS, the escalating costs of these items makes it more difficult each year to make
these purchase with the funds available within our budget; and
WHEREAS, the Seward Fire Department, applied for and was awarded the 2010 Assistance
to Firefighters Grant in the amount of $19,157.00 with a required 5 % match of $1,008.00, totaling
$20,165.00; and
WHEREAS, these funds will be used for our projects as described in our grant application,
which includes the purchase of new IFSTA educational library, firefighter educational materials and
onsite emergency vehicle operations training, bringing us into compliance with NFPA 1002, 1002
and 1500. The testing unit for fire hose is compliant with NFPA 1962, and will also reduce wear and
tear to the engine pumps from the current method of running the pumps to test the hose.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Council authorizes the City Manager to accept the 2010 Assistance to
Firefighters Grant in the amount of $19,157.00 and appropriates the required matching funds in the
amount of $1,008.00 from general funds set aside for grant matching purposes.
Section 2. The entire 2010 Assistance to Firefighters Grant funded Project will be
appropriated into project code 851- 8512 -5XXX.
Section 3. This resolution shall take effect immediately upon its adoption.
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -018
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 29` day of
March, 2011.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
r
1.4-
Council Agenda Statement
Meeting Date: March 29, 2011
of S EA
Through: Phillip Oates, City Manager v 0
J
From: David Squires, Fire Chief q� K p
Agenda Item: Accepting the 2010 Assistance to Firefighters Grant
BACKGROUND & JUSTIFICATION:
The Seward Fire Department applied for the 2010 FEMA Assistance to Firefighters Grant (AFG) for Fire
Operations and Firefighter Safety. We are 1 out of 7 Alaska departments to receive a grant award and 1 out
of 1780 total grants awarded thus far nationally. Our project includes upgrades to our educational programs
with International Fire Service Training Association approved books, DVD instruction and an onsite
training course on emergency vehicle operations. This program is an on going effort to upgrade our
firefighter education program and be compliant with NFPA 1001 and 1002 requirement. The second part
of our grant request is hose testing equipment. This equipment will comply with NFPA standard 1962
requiring annual testing. This hose testing equipment will also relieve the stress on our engine pumps with
our current methods of testing hose by running these pumps. The total project cost is $20,165.00. The
Federal share at 95% of this cost is $19,157.00. Our share of the cost is 5% or $ 1,008.00. Educational and
maintenance items are becoming more expensive each year making our desire for quality a challenge.
We have received AFG awards in the past and these awards significantly improved health and safety of
daily station operations.
INTENT: Accept the 2010 Assistance to Firefighters Grant funds and establish a project account number
for the project of improving fire operations and firefighter safety with the purchase of educational
materials, onsite EVOC course and hose testing equipment.
CONSISTENCY CHECKLIST:
Where applicable this resolution is consistent with:
• NFPA and OSHA guidelines and standards, City Comprehensive Plan, City Strategic Plan
FISCAL NOTE:
Total project cost is $20,165.00 coded to 851- 8512 -5440; $19,157.00 grant award coded to 851 -8512-
4680 -0100. City match of $1,008.00 from the undesignated fund balance.
Approved by Finance Department: .4(1. 3/ZZ/ //
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
City Council approve Resolution 2011- authorizing the City Manager to accept the 2010 Assistance to
Firefighters Grant funds in the amount of $19,157.00, establishing a project account and appropriating the
required matching funds in the amount of $1,008.00 for the purchase of educational books, onsite training
and hose testing equipment, and appropriating funds.
r 3
•
Page 2 of 6
U. s. Department of Homeland Security
Washington, D.C. 20472
V 731,
'AN At
Mr. David Squires
City of Seward Fire Department
316 4th Avenue
Seward, Alaska 99664 -0167
Re: Grant No.EMW- 2010 -F0-08207
Dear Mr. Squires:
On behalf of the Federal Emergency Management Agency (FEMA) and the Department of Homeland Security
(DHS), I am pleased to inform you that your grant application submitted under the FY 2010 Assistance to
Firefighters Grant has been approved. FEMA's Grant Programs Directorate (GPO), in consultation with the U.S.
Fire Administration (USFA), carries out the Federal responsibilities of administering your grant. The approved
project costs total to $20,165.00. The Federal share is 95 percent or $19,157.00 of the approved amount and
your share of the costs is 5 percent or $1,008.00.
As part of your award package, you will find Grant Agreement Articles. Please make sure you read and
understand the Articles as they outline the terms and conditions of your grant award. Maintain a copy of these
documents for your official file. You establish acceptance of the grant and Grant Agreement Articles when
you request and receive any of the Federal grant funds awarded to you. By accepting the grant, you agree
not to deviate from the approved scope of work without prior written approval from FEMA.
If your SF 11 99A has been reviewed and approved, you will be able to request payments online. Remember,
you should request funds when you have an immediate cash need.
If you have any questions or concerns regarding the awards process or how to request your grant funds, please
call the helpdesk at 1 -866- 274 -0960.
Elizabeth M. Harman
Assistant Administrator
Grant Programs Directorate
https:// eservices. fema. gov/ FemaFireGrant /firegrant/jsp /fire_admin /awards /spec /view award... 2/4/2011
Page 4 of 6
Article III - Period of Performance
The period of performance shall be from 28 -JAN -11 to 27 -JAN -12.
Article IV - Amount Awarded
The amount of the award is detailed on the Obligating Document for the Award attached to these articles.
Following are the budgeted estimates for each object class of this grant (including Federal share plus grantee
match):
Personnel $0.00
Fringe Benefits $0.00
Travel $0.00
Equipment $11,665.00
Supplies $0.00
Contractual $8,000.00
Construction $0.00
Other $500.00
Indirect Charges $0.00
Total $20,165.00
NEGOTIATION COMMENTS IF APPLICABLE (max 4000 characters)
Article V - Financial Guidelines
The grantee and any subgrantee shall comply with the most recent version of the Administrative Requirements,
Cost Principles, and Audit Requirements. A non - exclusive list of regulations commonly applicable to FEMA
grants are listed below:
A. Administrative Requirements
1. 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments
2. 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of
Higher Education, Hospitals, and Other Nonprofit Organizations (OMB Circular A -110)
B. Cost Principles
1. 2 CFR Part 225, Cost Principles for State, Local, and Indian Tribal Governments (OMB Circular A -87)
2. 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A -21)
3. 2 CFR Part 230, Cost Principles for Nonprofit Organizations (OMB Circular A -122)
4. Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles and Procedures, Contracts
with Commercial Organizations
C. Audit Requirements
1. OMB Circular A -133, Audits of States, Local Governments, and Nonprofit Organizations
Article VI - Prohibition on Using Federal Funds
Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of
https: / /eservices. fema. gov/ FemaFireGrant /firegrant/jsp /fire_admin /awards /spec /view_award... 2/4/2011
J
In addition to updating our in -house training materials and presentations, we also plan to incorporate advanced
live training. We recently purchased a new engine. We have a drivers training course we created to qualify our
volunteers operate all of our apparatus. We feel it is time for us to strengthen this program and seek outside
sources for training. Our goal is to bring an instructor to Seward Alaska to provide a National Safety Council
certified drivers training (EVOC) course to our trainer, our volunteers and neighboring volunteer departments.
Again location, location, location! It is more cost effective to bring one educator here and train many, than to try
and send our trainer outside (to the lower 48 states). Purchasing the Pumping Apparatus Driver/ Operator
Instructor package will further enhance the future of our continued drivers training locally with our certified
instructors. We will be able to train new drivers as well as offer continued training for existing operators.
The second project is the purchase of a portable hose tester with adaptors. This piece of equipment while
common place in many departments around the nation and for that matter the State of Alaska, is one that has
been cut from our budget for many years. It just comes down to economics. When we submit our budget for
numerous items, someone higher up will give us a choice. You can keep the hose tester or get the new ladder
you need for the engine. Purchase a new turnout coat or boots for firefighter X or get that new exhaust fan. We
have hundreds of feet of hose to test each year. While we use our pumpers to do hose testing now it is a
dangerous task to do and it puts unneeded stress on to the pump and valves. Alaska weather adds to the
frustration of completing this tedious task in a timely manner. Getting the host tester with adapters will save on
maintenance on our pumpers and will allow for less people to do more hose testing in compliance with the
pressure requirements of NFPA standards.
AFG funds awarded to SFD under the "Operations and Safety" program in the equipment and training activities,
will be utilized to purchase a full IFSTA library, Firefighter I & II Instructor course with the DVD skills package
plus text books and workbooks, Pumping Apparatus Driver /Operator curriculum plus live EVOC training and a
hose tester with adapters. The Seward Fire Department is seeking grant funds in the amount of $19,157.00 with
5% matching funds of $1,008.00. The estimated total cost to complete our projects with the purchase and deliver
all of the equipment is $20,165.00.
A breakdown of our budget is as follows:
Unit cost Qty. Subtotals
IFSTA Library $ 1,525.00 1 $ 1,525.00
Firefighter 1 & II Instructor $ 731.00 1 $ 731.00
FFI Textbooks/ Workbooks $ 145.00 15 $ 2,175.00
Firefighter skills & drills DVD set $ 1,750.00 1 $ 1,750.00
Pumping App /Driver Operator $ 150.00 1 $ 150.00
EVOC instructor to Alaska $ 8,000.001 $ 8,000.00
Hose tester $ 4,000.00 1 $ 4,000.00
Adapters — 2 1/2" to 5" $ 160.00 4 $ 640.00
Adapters — 2 to 1 1 /2" $ 19. 00 6 $ 114.00
Adapters — Blind caps 5" $ 85.00 4 $ 340.00
Adapters — Blind caps 2 1 /2" $ 40.00 6 $ 240.00
Shipping $ 500.001 $ 500.00
Subtotal $20,165.00
Less SFD Match (5 %) $ 1,008.00
Amount Requested $19,157.00
From the time of an award of funds from the 2010 AFG and our procurement process, our timeline for
completion is estimated 240 days for purchase of books and hose tester unit. Instructor led education will be well
within the timeline allowed by the grant. We anticipate our projects will be completed well within the allotted AFG
time limits. This project and our AFG application are fully supported by the City Administration and the Seward
Volunteer Firefighter Corporation.
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Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -019
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROVING THE PURCHASE OF A BACKHOE FOR AN
AMOUNT NOT TO EXCEED $200,000
WHEREAS, funds in the amount of $200,000 have been allocated this year from the Motor
Pool Fund for the replacement purchase of a bulldozer; and
WHEREAS, the electric department has identified a more critical need in the 580SK Case
backhoe which reflects a more prudent use of limited funds to replace equipment too expensive to
repair; and
WHEREAS, the backhoe is a more cost effective replacement of equipment for use by the
electric department on a day -to -day basis; and
WHEREAS, the backhoe is used by the electric crew regularly throughout the summer for
construction of new services and repair of existing underground services; and
WHEREAS, the initial estimate for repairs to the current backhoe to adequately prepare it
for construction this summer (April 2011) is $85,237.34; and
WHEREAS, the backhoe is the only piece of equipment the electric department has to dig
into the ground for service jobs and emergency situations; and
WHEREAS, under city code Title 6.10.310.A which states, "a department head may
recommend an alternative procurement procedure to the city manager if such procedure will best
serve the needs of the city and accomplish the objectives of this title."
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The electric department is authorized to purchase a backhoe for less than
$200,000.
Section 2. The electric department will attempt to acquire a used comparable piece of
equipment.
Section 3. The funds will be allocated from the Motor Pool Purchase account number 102-
1020 -5930.
Section 4. This resolution shall take affect immediately upon its adoption.
7
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -019
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 29 day of
March, 2011.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney
City Clerk
(City Seal)
Agenda Statement
Meeting Date: March 29, 2011
4 o sF �'
4,:
Through: Phillip Oates, City Managerv* 0 � �'
From: John Foutz, Electric Utility Manager
�ASII�
Agenda Item: Purchase a backhoe for the electric department through the
Motor Pool Fund.
BACKGROUND & JUSTIFICATION: The Electric Department's 580SK Case backhoe (vehicle
number 512) is an essential piece of equipment. The backhoe was purchased by the city in 1991 and
is the primary piece of equipment during the construction season for digging purposes. Following
the 2010 construction season the electric department pursued repairing the backhoe; the initial quote
for repairs was $85,237.34 with $73,837.34 allocated to parts. Vehicle 512 has been rebuilt once
before and replacement or extensive overhaul has become necessary.
We are also investigating the possibility of purchasing a used equivalent piece of equipment, using
the current backhoe as a trade -in or selling the backhoe to help alleviate some of the financial burden
of this purchase. Three quotes will be requested for both new and used equipment.
By comparison and slated to be replaced this year is bulldozer (vehicle number 515). It is currently
parked at Lawing Substation and is used primarily for snow removal, between twenty and fifty hours
annually. The Electric Department would like to swap this bulldozer for replacement with the
requested backhoe and replace the bulldozer in 2012.
By comparison, the requested backhoe will be used at least 1000 hours3.ar3 justifying bumping up
replacement or overhaul on the Electric department's schedule.
INTENT: Authorize the purchase of a new or used backhoe to replace the 580SK Case backhoe in
the electric department.
FISCAL NOTE: Up to $200,000 has been allocated to account 102 - 1020 -5930 Motor Pool
Purchase. This amount is budgeted for this year to replace vehicle number 515.
Approved by Finance Department: talc. •��u
ATTORNEY REVIEW: Yes No X
RECOMMENDATION: Pass resolution 2011-0 , to purchase a new or used backhoe to replace
vehicle number 512 for an amount not to exceed $200,000.
9
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YUKON EQUIPMENT, INC.
.
2020 E. 3rd Avenue, Anchorage, AK 99501 -2994
(907) 277 -1541 FAX (907) 276 -6795
www.yukoneq.com inat
SINCE 1945
January 6, 2009
City of Seward
P O Box 167
Seward, AK 99664
Subject: Quote on parts and labor to restore a 580SK- bacichoe section and hydraulic
valve. Serial # JJG0160038
Attn: Charlie Forest
This is only a quote for repair as requested by Charlie. On inspection quote could change.
Total hours for labor would be 120 hours at $95.00 an hour, which totals $11,400.00.
Estimated total for parts is $73,837.34. See the following three pages of parts.
Total estimated price for above repairs would b 5,237.34. yY212LN)
Regards,
Obc-
Paul Harrison
Service Manager
EQUIPMENT FOR CONTRACTING — UTILITY -- GOVERNMENT
J
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -020
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, SUPPORTING THE RELOCATION OF THE COASTAL
VILLAGES REGION FUND FISHING FLEET FROM SEATTLE TO A NEW
HOME -PORT AT SEWARD, ALASKA
WHEREAS, the State of Alaska worked tirelessly within the framework of the Magnuson -
Stevens Fishery Conservation and Management Act to transition from a federal fishery dominated by
foreign fishing vessels to a fishery fully utilized by Americans; and
WHEREAS, the State of Alaska worked in partnership with the Alaska Congressional
Delegation in the 1990s to promote the Community Development Quota (CDQ) initiative in the
Bering Sea that provided residents of the villages ringing the Bering Sea fisheries a stake in the
fishing industry; and
WHEREAS, many past leaders of Alaska have had a long- standing goal of Alaskanizing
ownership of the fishing fleets serving the CDQ Groups and home porting those fleets in Alaska;
and
WHEREAS, the Coastal Villages Region Fund, one of six CDQ Groups and the largest
Alaskan owned and Alaska based Seafood Company in Alaska's 100 year history of commercial
fisheries, has 100% sole ownership of its fishing fleet, or ownership in partnership with another
CDG Group; and
WHEREAS, Coastal Villages Region Fund is projected to have $75 million in seafood sales
in 2011; and
WHEREAS, the Coastal Villages Region Fund has become so big and successful that it
costs $2 million to fill up the fuel tanks of their fishing fleet one time; they spend approximately $20
million annually in Seattle for moorage, vendor support, and maintenance; and they spend
approximately $2 million per year to fly crews to and from Alaska and Seattle; and
WHEREAS, this is money that could be spent in Alaska, not in Seattle; and
WHEREAS, the legislation establishing the CDQ Groups requires their earnings to be
reinvested in the Bering Sea area, thus necessitating other ownership of their supporting
infrastructure outside the Bering Sea area; and
WHEREAS, there are no locations within the Bering Sea area that meet the home porting
requirements of the large fishing and processing vessels owned by Coastal Villages Region Fund;
and
• J 1i.
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -020
WHEREAS, the Coastal Villages Region Fund desires to relocate its home port from Seattle
to a port in Alaska that has the following characteristics: (1) year -round ice -free deep water port; (2)
road, rail, and air access; (3) available space on the water and upland for development; (4) major ship
repair capabilities; and (5) maritime training and licensing; and
WHEREAS, after a statewide review the Coastal Villages Region Fund has determined that
the City of Seward is the only community in Alaska that meets all their requirements; and
WHEREAS, the President and Board of Directors of the Coastal Villages Region Fund have
proposed that Seward become the homeport for its growing fishing and processing fleet; and
WHEREAS, Coastal Villages Region Fund requires half a mile of dock space to park their
fishing vessels; 20,000 square feet of warehouse; 5,000 square feet of office space; and 5 to 10 acres
of fenced yard for equipment and staging; and
WHEREAS, the movement of the Coastal Villages Region Fund to Alaska will encourage
and facilitate the movement of the remaining 5 CDQ Groups to Alaska; and
WHEREAS, the home porting of the largest CDQ Group in Seward will begin the transition
of hiring Alaskans vendors to repair propellers and vessels, weld and paint, service electronics, mend
fishing gear, repair diesel engines, supply packaging, provide fuel and groceries, and provide marine
safety training; and
WHEREAS, with the relocation of the home port to Seward the dollars earned by Coastal
Villages Region Fund in the Bering Sea fisheries will thus ripple through the greater Alaskan
economy; and
WHEREAS, the Alaska District of the United States Army Corps of Engineers has found
that the relocation of the Coastal Villages Region Fund fishing fleet to Seward is economic; and
WHEREAS, the infrastructure for home porting the Coastal Villages Region Fund fishing
fleet in Seward will build upon some $70 million in existing infrastructure at the Seward Marine
Industrial Center (SMIC) that was built in the 1980s; and
WHEREAS, the City of Seward has paid for the initial engineering analysis to home port the
Coastal Villages Region Fund in Seward; and
WHEREAS, $400 thousand has been requested in the FY2012State of Alaska Capital
Budget to complete the economic analysis, engineering design, and geotechnical report and
preparation of permit documents for home porting the Coastal Villages Region Fund; and
WHEREAS, construction of the infrastructure to support home porting Coastal Villages
J 2
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -020
Region Fund in Seward could be completed by December 15, 2014; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City of Seward is fully supportive of moving the home port of the Coastal
Villages Region Fund fishing fleet from Seattle to Alaska.
Section 2. By working together with public and private partners we will begin to accomplish
the historic opportunity of Alaskanizing the Bering Sea fishing fleet.
Section 3. The existing infrastructure at the Seward Marine Industrial Center (SMIC)
provides a foundation for economically constructing the on -water and upland infrastructure that is
necessary to home port the Coastal Villages Region Fund in Seward, Alaska.
Section 4. The initiative to construct the home port facilities for Coastal Villages Region
Fund at the Seward Marine Industrial Area (SMIC) of Seward is fully consistent with provisions in
the Seward City Code, City Charter, Comprehensive Plan, Strategic Plan, and Land -Use Plans.
Section 5. This resolution shall take effect immediately.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 29 day of
March, 2011.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
33
rr�
Council Agenda Statement
Meeting Date: March 29, 2011 F sett,
To: City Council 74 ��
From: Phillip Oates, City Manager,/ gtASwP
Agenda Item: Relocation of the Coastal Villages Region Fund
fishing fleet from Seattle to a new home -port at
Seward, Alaska
BACKGROUND & JUSTIFICATION:
Alaska has been working since Statehood to fully develop its coastal marine resources. In 1976
the Congress expanded sovereign jurisdiction over the conservation and management of fish
stocks to 200 miles. The State of Alaska worked tirelessly within the framework of the
Magnuson- Stevens Fishery Conservation and Management Act to transition from a federal
fishery dominated by foreign fishing vessels to a fishery fully utilized by Americans.
The State of Alaska worked in partnership with the Alaska Congressional Delegation in the
1990s to develop the CDQ program in the Bering Sea. This program provided the residents of
villages ringing the Bering Sea fisheries a stake in the industry. The CDQ community
participation in the fishing industry has taken firm root to include increasing ownership of the
fishing and processing fleets. The next phase is bringing more economic value from this
participation to Alaska by relocating the home ports of the CDQ fishing fleets from Seattle to
Alaska. Since none of the harbors in the Bering Sea area meet the requirements for home porting
the CDQ Groups in Alaska, other Alaskan locations must be found.
After a statewide search, the President and Board of Directors of the Coastal Villages Region
Fund (CVRF), the largest of the six CDQ Groups, have proposed that Seward become the
homeport for its growing fishing and processing fleet. They found that the City of Seward is the
only location in Alaska that meets all CVRF requirements that include a (1) year -round ice -free
deep water port; (2) road, rail, and air access; (3) available space on the water and upland for
development; (4) major ship repair capabilities; and (5) maritime training and licensing through
AVTEC.
The infrastructure for home porting the Coastal Villages Region Fund fishing fleet in Seward
will build upon some $70 million in existing infrastructure at the Seward Marine Industrial
Center (SMIC) that was built in the 1980s. This infrastructure and the advantages of the harbor
and upland areas in Seward will allow successful and profitable re- location of the CVRF fleet
from Seattle to Seward.
The relocation of the largest CDQ Group to Alaska will begin the transition of hiring Alaskan
vendors to repair propellers and vessels, weld and paint, service electronics, mend fishing gear,
repair diesel engines, supply packaging, provide fuel and groceries, and provide marine safety
training. The dollars earned by Coastal Villages in the Bering Sea fisheries will thus ripple
through the greater Alaskan economy. The hurdles to this initiative are the lack of adequate dock
space and uplands in an Alaskan port community, on the road system, to handle the substantial
J4
needs of this growing enterprise.
In a preliminary study, the United States Army Corps of Engineers has already found that the
project is economic. Now, a comprehensive economic analysis, full engineering design,
geotechnical report, permit documents, and final project cost estimates are needed to move this
project forward. A request to the legislature has been submitted by the City of Seward that $400
thousand be included in the FY 2012 State Capital Budget to accomplish these steps. If full
funding of the project is available at completion of these steps, construction of the project and
movement of the home port of CVRF to Seward could be completed by December 15, 2014.
This initiative may also act as the catalyst for the consideration by other CDQ groups to
homeport in Alaska. Such a move would result in tens of millions of dollars in new annual
income for Alaskan vendors, more revenues for the State of Alaska, and local job creation.
INTENT: (1) Establish a permanent record of the reasons Coastal Villages Region Fund desires to
move the home port of its fishing fleet from Seattle to Seward, Alaska; (2) Document the public
process and support of the City Council for establishing the infrastructure for relocating the Coastal
Villages Region Fund fishing fleet in Seward; (3) Strengthen the efforts to obtain the public and
private support, partners, and funding to accomplish the historic opportunity to begin Alaskanizing
the Bering Sea fishing fleet.
CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the
Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council
Rules of Procedures or Other Plans or Policies:
FISCAL NOTE:
Approved by Finance Department: k
ATTORNEY REVIEW: Yes No X
RECOMMENDATION: the City Council should unanimously approve Resolution 2011 -1) that
establishes full and complete support of relocating the Coastal Villages Region Fund fishing fleet
from Seattle to a new home -port at Seward, Alaska.
.'5
^ err
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -021
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY OF SEWARD TO DONATE $1,000
TOWARD THE JAPAN RELIEF FUND OF ALASKA FOUNDATION
FOR THE MARCH 11, 2011 EARTHQUAKE AND SUBSEQUENT
TSUNAMIS AND ENCOURAGING CITIZENS TO MATCH OR SURPASS
THIS DONATION
WHEREAS, relief efforts for the catastrophic earthquake and subsequent tsunamis that
struck Japan on March 11, 2011 are needed; and
WHEREAS, the City of Seward understands and acknowledges this disaster from their
past experience with the 1964 Good Friday Earthquake and Tsunami and the devastation of
losing infrastructure, belongings, and even loved ones; and
WHEREAS, Seward has many friendships in Japan, including our Sister City since 1968
with Obihiro, our Port Sister City with Kushiro, and our recent friendship with the City of
Matsuyama and the WADA delegation; and
WHEREAS, officials from Obihiro and Kushiro have thankfully reported little to no
damage in their communities but other places throughout the country were not as lucky; and
WHEREAS, the $1,000 donation will come from the City Council and City Manager
budgets; and
WHEREAS, the City Council and City Manager would like to challenge the citizens of
Seward to match or even surpass this donation by submitting their contribution at the utility
counter in City Hall by April 15, 2011.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The Seward City Council and the City Manager are authorized to make a
donation of $1,000 to the Japan Relief Fund of Alaska Foundation, for relief to the victims in
Japan.
Section 2. $500 is authorized from Mayor /Council Promotions account number 101-
1110 -5730 and $500 is authorized from the City Manager's Contingency Fund account number
101- 1120 -5690 to the Japan Relief Fund of Alaska Foundation.
r; ^_
J 0
•
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -
Section 3. Citizens are hereby challenged and encouraged to match or surpass this
amount by making donations at the utility counter by April 15, 2011. A separate account for this
will be set up through the finance department.
Section 4. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 29 day of
March, 2011.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
Agenda Statement
Meeting Date: March 29, 2011 t of sets.
From: Johanna Kinney, City Clerk u C
Agenda Item: Resolution 2011- , authorizing the City of Seward
1 4.4• 1*
to donate $1,000 toward the Japan Relief Fund of
Alaska Foundation for the March 11, 2011
earthquake in Japan and subsequent tsunamis and
challenging citizens to donate.
BACKGROUND & JUSTIFICATION:
With this donation, the City of Seward will be contributing to the Japan Relief Fund of
Alaska Foundation, who is focusing their efforts on the March 11, 2011 Japan Earthquake
and Tsunamis.
As a community previously affected by a massive earthquake and a disastrous tsunami, the
City of Seward can offer empathy and understanding with this donation. Seward has many
ties with Japan, including our Sister City of Obihiro, our Port City of Kushiro, and our recent
friendship with the City of Matsuyama in relation to the WADA Delegation.
INTENT:
It is the intent that $500 come from the City Manager's contingency fund and $500 come
from the City Council's promotion's fund, with an additional city wide challenge to the
public to match or surpass the City's contribution. Funds can be donated at the Utility
Counter, where individuals will receive a receipt for their donation that will go into a
newly created account whose proceeds will go towards the entire donation to the Japan
Relief Fund of Alaska Foundation.
CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent
with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic
Plan and City Council Rules of Procedures or Other Plans or Policies.
FISCAL NOTE: $500 from the Mayor /Council Promotions account #: 101 -1110 -5730 and
$500 from the City Manger's contingency account #: i 120 -5690 to the Japan Relief
Fund of Alaska Foundation.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
r,
RECOMMENDATION:
Council approve Resolution 2011 -v, donating $1,000 to the Japan Relief Fund of Alaska
Foundation for the victims of the March 11, 2011 earthquake and tsunami in Japan and
encourage the citizens of Seward to match or surpass this amount.
3 3
Johanna Kinney
From: Willard Dunham <wilnbev @ak.net>
Sent: Tuesday, March 22, 2011 10:47 AM
To: Johanna Kinney
Subject: Fw: March 21 UPDATE Japan Relief Fund of Alaska Foundation
Jo this may be a way for us to add on to the funds we are going to set up for the relief project. Willard
Original Message
From: Jujiro Wada - JWMA
Date: 3/22/2011 4:44:16 AM
To: lionel.maybin @gmail.com; Hugh Short; Elsa
Sargento; ryohei.toridamari@gmail.com; greg @wtcak.org; alex @wtcak.org; renbukai @ak.net; Erika
Ninoyu; tomodachi.daiko @gmail.com; afma6 @uaa.alaska.edu; afma 6Auaa.alaska.edu; Yoshi
Ogawa; shadow @gci.net; Willard Dunham; Tony Nakazawa; George Sikat; Representative Neal
Foster; senator _dennis_egan @legis.state.ak.us; representative_scott_kawasaki @legis.state.ak.us; Rhonda McBride
Subject: March 21 UPDATE Japan Relief Fund of Alaska Foundation
UPATE MARCH 21:
A community gathering was held Thursday the 17 of March, attended by representatives of civic
organizations and businesses, and individuals, to lend support and volunteer assistance to Alaska's response
for Japan disaster relief. Since, other supporting organizations and individuals have step forward to volunteer
time and /or material assistance. The March JPRFof Alaska founding organizations, this Monday, the
21 with pro bono legal assistance, filed non - profit incorporation with the State, for the Japan Relief Fund of
Alaska Foundation, and will shortly file with the IRA for JPRFA EIN and 501 3(c) recognition.
The initiating Directors will meet Wednesday, the 23 7 — 8:30 PM - 1675 "C" Street — UAF Cooperative
Extension Service — Classroom Media Center, with representatives of the founding organizations, to confirm
Foundation Directors, announce volunteer Team Leaders, and, particularly, announce the Japan Relief Fund of
Alaska Trustees Committee for account oversight and audit. A Japan Relief Fund of Alaska account will be
established with Wells Fargo.
Nominations for Directorship received to date include: Lionel Maybin (JSA), Hugh Short (Ak Growth Capital),
Marie Nash (AJACL), Elsa Sargento (Anch Bridge Builders), Michihiro Ama (Alaska Association of Teachers of
Japanese), Ryohei Toridamari (Japan Exchange Student UAA), Greg Wolf (World Trade Center Alaska); Minami
Jones (Tomodachi Daiko), Erika Ninoyu (JSA), James Grady (Renbukai of Alaska); and, for Foundation Co- Chairs
(non- voting): Yoshi Ogawa (JSA) and Jay Van Alstine (Tomonokai - Japanese Friendship Organization). For the
main global webcast and statewide telethon event, tentatively scheduled for the last week of April, telethon
1
3
anchor community co- chairs nominated and yet to be confirmed include: Mayor Willard Dunham (Seward),
Rep Kawasaki (Fairbanks), Rep Neil Foster (Nome), and Senator Egan (Juneau). Telethon anchor co- chairs in
other communities are being further recruited.
A press conference is scheduled for 10:30 AM — Thurs., March 24 Wells Fargo — "C" & Northern Lights — 1
Museum Conference Room, to announce the unveiling of the Japan Relief Fund of Alaska Foundation one -
stop website, www.iprf.org ; and Q & A presentation of the Japan Relief Fund of Alaska mission, startup
activities planned to date, upcoming events calendar and volunteer support needs; all with the mind leading
to an end of April statewide telethon broadcast, by cable and TV stations, social media sites, and globally with
simultaneous webcast.
The press conference release will be posted on the Japan Relief Fund of Alaska website: www.iprf.org and
provide for more information. Please, if you or your organization have events planned or are planning events
to support relief effort, go the www.iprf.org and go to the "Calendar" hot -link and post your event. Be sure too
visit the "Contact" hot -link to register in and post your notes to the volunteer board. Let JPRFA know of any
help you may need and we will post that on the Relief TASK Board where volunteers can match up their talent
and resources.
Please join the Japan Relief effort by forwarding this email to others who may wish to volunteer or contribute in
any fashion.
For More Information
Contact:
Jim Sinnett
907 980 -8009
j uj irowadamemorialassociation (aihotmail. com
or
Professor Tony Nakazawa
907 460 -0825
fnatn @hotmail.com
RE D
MAR 2 3 2011
Dear Ms. Kinney, a �� �
Thank you for your heartwarming email.
Fortunately, Matsuyama is far from the epicenter, all citizens are safe.
However this earthquake caused new earthquakes in many places and we have
far- reaching impact. We will pay continuous attention to this matter.
Now in Japan, we are all in deepest sorrow for the extensive damage of earthquake and
tsunami. We all thank for the warm support from all over the world.
Again, we appreciate your warm email and thoughtfulness.
Best regards,
Yoshikatsu MORIKAWA (Mr.)
Director of Public Information Division,
Matsuyama City Hall
4-7-2 Nibancho Matsuyama, Ehime 790-8571 Japan
e-mail: kouho@city.matsuyama.ehime.jp
Johanna Kinney
From: Brenda Ballou
Sent: Monday, March 14, 20119:18 AM
To: Johanna Kinney; Nanci Richey
Subject: FW: Thank you for your concern
From Kushiro...
Original Message
From: 7012satoh naoko [mailto:ku7012 @city.kushiro.hokkaido.jp]
Sent: Sunday, March 13, 2011 5:09 PM
To: Brenda Ballou
Subject: Thank you for your concern
Dear Brenda,
We are are safe in Kushiro.
Big Tsunami Warning was issued
in Kushiro shortly after the strange
long jolt.
The biggest one reached 2.9m. It
soaked tourist facilities
(up to our waists) and the communities
along the river.
I was on a loudspeaker van, asking
people to evacuate right away.
More than 1000 people including
hotel guests evacuated but fortunately,
no injuries were reported here.
Later we knew what was happening in
the northeast Honshu...
The American rescue teams have arrived
already and we really appreciate it.
Brenda, your kind message meant
a lot to us in such a horrible time.
I was very moved and it is difficult to
express my feelings.
Naoko
BEGIN - ANTISPAM- VOTING -LINKS
43
1
Johanna Kinney
Subject: FW: exchange program
Original Message
From: Josh Neta [mailto:joshneta @gmail.com]
Sent: Monday, March 21, 2011 3:54 PM
To: Johanna Kinney
Subject: Re: exchange program
Hi Johanna,
No problem, everyone here is fine. Please make sure everyone understands that in Obihiro, absolutely nothing
happened. Litterally.
Whatever people are seeing on the news is far away from here and while it is of concern to people here because it's
Japan, it doesn't have a direct impact on things here.
As far as I know the program is still on. No one has said anything about canceling it. I know our boss would very much be
against doing such a thing unless absolutely necessary. He was really upset that some foreigners in the area returned to
their countries given that there is no danger to anyone up here.
How are things in Seward?
Josh
On 3/22/11, Johanna Kinney <jkinnev@citvofseward.net> wrote:
> Hi Josh,
> I'm sorry for bombarding you with emails, but the community definitely
> wants to know how Obihiro is doing and if we can do anything to help.
> 1 also have a lot of questions from parents and SIFA if the exchange
> program will continue this year. I wanted to see what your thoughts
> were about it, and get a feel for things on your end. Hope all is still well in Obihiro!
> Talk to you soon,
> Johanna Kinney, CMC
> City Clerk, City of Seward
> PO Box 167
> Seward, Alaska 99664
> p: 907.224.4045
> f: 907.224.4038
> e: clerk @citvofseward.net
1 �
City of Seward, Alaska City Council Minutes
March 14, 2011
Volume 38, Page
CALL TO ORDER
The March 14, 2011 regular meeting of the Seward City Council was called to order at 7:00
p.m. by Mayor Willard E. Dunham.
OPENING CEREMONY
Police Chief Tom Clemons led the pledge of allegiance to the flag.
ROLL CALL
There were present:
Willard E. Dunham presiding and Jean Bardarson
Vanta Shafer Marianna Keil
Bob Valdatta Ristine Casagranda
Tom Smith
Comprising a quorum of the Council; and
Phillip Oates, City Manager
Cheryl Brooking, City Attorney
Johanna Kinney, City Clerk
Brenda Ballou, Deputy City Clerk
Absent — None
CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED
FOR PUBLIC HEARING - None
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Keil/Bardarson) Approval of Agenda and Consent Agenda
Resolution 2011 -014 was removed from Consent Agenda by Casagranda.
Bardarson added an award presentation to Teresa Thomason.
Motion Passed Unanimous
The clerk read the following approved consent agenda items:
Resolution 2011 -015, Establishing An Annual Seward Historic Preservation Award.
Resolution 2011 -016, Accepting A Grant To Provide Public Access To The Seward Cemetery
Information, For $8,881, And Appropriating Funds.
45
City of Seward, Alaska City Council Minutes
March 14, 2011 Volume 38, Page
Resolution 2011 -017 Accepting A Grant In The Amount Of $21,828 From The State Of Alaska
Historic Preservation Office To Construct An Iditarod Trail Centennial Monument At
Trailhead Park, Authorizing In -Kind Costs In The Amount Of $14,552, And Appropriating
Funds.
The February 28, 2011 Regular City Council Meeting Minutes Were Approved.
Scheduled a work session on energy efficiency funding for the Alaska Sealife Center on April
25 2011 at 5:30 p.m. in City Council Chambers.
Reappointed Cindy Ecklund to the Planning and Zoning Commission for a term to expire
February 2014.
Appointed Patricia Heim to the Historic Preservation Commission for a term to expire May
2012.
Non- Objection to the Liquor License Renewals for Gene's Place, Tony's Bar, and Tony's
Liquor Store.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Proclamations and Awards
A Certificate of Appreciation was given to Charles McEldowney and Icicle Seafoods.
Certificates of Congratulations were given to both the girls' and boys' Seward High School
Basketball Teams at the Regional Tournament and Dan Krier on winning Region Coach of the Year
A Certificate of Appreciation was given to Teresa Thomason for her involvement with and
contributions to the City of Seward.
City Manager's Report, City Manager Phillip Oates stated that the Denali Commission's
Transportation Advisory Committee met in January and chose the Seward Boat Harbor Replacement
Project as one of their waterfront development project for Fiscal Year 2011 in the amount of
$100,000 which would allow us to design the replacement A -D Floats. Chief Clemons brought forth
to the City a scholarship for sexual abuse training through the State Association for Police Chiefs,
funded through the Department of Justice. There had been no approved purchases between $10,000-
50,000 since the last Council Meeting. On March 11, 2011 Jill Simpson was advised that she would
receive our "Intent to Award" for the Animal Control position. On March 10, 2011 the Alaska
Tsunami Warning Center issued a tsunami warning for the Alaska coast after a large and devastating
earthquake hit Japan. All tsunami zone sirens activated, although this was not a city - initiated
warning and not controlled locally. There were no injuries reported locally and Seward's Sister City
of Obihiro escaped major damage. Bristol Engineering began work on the North Forest Acres Levee
Road on March 15, 2011. The City requested a quote from MacSwain Associates LLC, to perform
appraisals for several parcels of City -owned land for $8,900, with completion expected 30 days out.
There was a vacancy for the Seward Planning and Zoning Commission and the City of Seward seat
f
43
City of Seward, Alaska
March 14, 2011 City Council Minutes
Volume 38, Page
(Seat B) on the Seward Bear Creek Flood Service Area Board. The William H. Seward Yacht Club
presented the harbor with a plaque to thank the staff for their efforts during the January 29, 2011 fire
in the harbor. There was no damage or erosion from the tsunami warning on March 11, 2011 at the
Harbor or at SMIC. The Z float project continued to progress on schedule.
Oates continued on with the Public Works report by stating the SMC Dolphin Project was
completed to 65% design and they would target construction for the summer. The Lowell Creek
Bridge Repair project was sent for asphalt work on bridge. The Tidal Surge Repair bid documents
were 95% complete; the bid would be advertised on March 28, 2011. The USCG Relocation was
coordinated to line up remaining foundation work. Harmon Construction continued to stabilize and
brace the walls of the Jesse Lee Home. There was a pre - proposal elevator service agreement meeting
held on March 11, 2011. The Street Department was concentrating on grading, scraping and sanding
the roads. The Water and Wastewater Department developed a scope of work for hydrant installation
this summer to utilize remaining hydrant grant funds.
Shafer stated that one of the requirements for the Jesse Lee Home was to have an engineering
study done to see if it was worthwhile to perform the stabilization work; Oates responded that
Harmon Construction had a preliminary study done and would address that further at the work
session. Oates responded to Casagranda with an explanation of the Dolphin project as it related to the
R/V Sikuliaq. Oates responded to Bardarson's comment about having more consumer - friendly
emergency communications for the citizens. Shafer commented that Seward probably wasn't the
only community to experience the "false alarm" for evacuation; Oates responded that Homer
experienced a similar issue as Seward. Keil commented on the Goose Creek Prison legislative
hearing; Oates was drafting a letter to the Governor and DOC disputing the State's statement that
Seward was not supportive of the expansion of Spring Creek Correctional Center; Dunham also had
discussions with the Governor's Deputy Chief of Staff to clarify Seward's position.
City Attorney's Report, Cheryl Brooking attended the National Association of Bond
Lawyers relating to tax and securities. Two main issues were highlighted, including the Dodd -Frank
Act. This involved regulations regarding the registration of municipal financial advisors, including
someone who sat on a Board and influenced the direction of funding. The result was a huge potential
burden on local governments and commissions, including anyone who directed public funding. The
other issue was the US Supreme Court (Snyder v. Phelps) Snyder, a soldier killed in action in Iraq;
Pastor Phelps staged public protests against military funerals. The Court upheld Phelps' Right to
Free Speech, even though they found Phelps guilty of the tort.
Mayoral Report, Mayor Willard E. Dunham communicated a detailed report relaying the
activities of his recent trip to Washington, D.C. with Vice Mayor Bardarson and City Manager Oates.
Other Reports, Announcements and Presentations - None
UNFINISHED BUSINESS
4 '7
,arr
City of Seward, Alaska City Council Minutes
March 14, 2011 Volume 38, Page
Ordinance 2010 -009, Amending Seward City Code Section 5.35.055 To Create A Revenue
Source For Repayment Of The $3.73m General Obligation Bond For Construction Of The
Seward Community Library Museum By Establishing A Variable Seasonal Sales Tax That
Increases The City Of Seward Rate To 5% During April Through September Of Each Year
And Reduces The Rate To 3% In October Through March Of Each Year.
Motion (Keil/Shafer) Enact Ordinance 2010 -009
(motion made previously at the January 24, 2011 meeting)
Motion (Keil/Smith) Postpone to Ordinance 2010 -009 to the
April 11, 2011 City Council Meeting.
Motion to Postpone Passed Unanimous
NEW BUSINESS
Resolution 2011 -014, Authorizing Police Radio Upgrades To Meet New Encryption Standards
And Approving A Sole Source Purchase From Proconun Alaska For An Amount Not To
Exceed $11,000 And Appropriating Funds.
Motion (Bardarson/Shafer) Approve Resolution 2011 -014
Oates and Police Chief Clemons explained the intent and need for the radio upgrades as well
as the reasoning for a sole source purchase. Procomm Alaska was Motorola's only authorized
distributor, installer, and maintainer in Alaska, and would provide unquestioned compatibility
throughout the Kenai Peninsula.
Motion Passed Unanimous
OTHER NEW BUSINESS
INFORMATIONAL ITEMS AND REPORTS (No action required)
Letter written to Representative Seaton and Senator Stevens, opposing HB 64 from the Mayor.
COUNCILS' COMMENTS
Casagranda spoke her congratulations to the Seward High School Basketball teams; they
made Seward proud.
Shafer stated Teresa Thomason would be missed, and her replacement welcomed.
Congratulations to the basketball teams. The schools were doing great things with the kids, and the
students seemed to be excited and happy to be there.
Keil expressed her congratulations and thanks to Cindy Ecklund and Patricia Heim for their
Commission work; there remained one opening for Planning and Zoning. She appreciated everyone
4 3
City of Seward, Alaska
March 14, 2011 City Council Minutes
Volume 38, Page
for giving their time to the community. There would be a Choose Respect rally at the Sealife Center
on March 31, 2011 at 12:00 p.m. There would also be a garage sale to benefit Domestic Violence on
March 26, 2011. She commended Councilmember Casagranda's daughter on her good behavior in
the audience tonight.
Bardarson gave her thanks to the 3rd and 4th grade classes for their alternative energy letters.
She said good luck to the high school basketball teams, and she said thank you to Seward Fisheries
for their ongoing partnership with the City.
Dunham conveyed his pleasure in offering recognition to the basketball teams. He also
expressed congratulations to the organizers of the Spring Break -Up weekend for its success, and
stated there would be a resolution brought forth at the next City Council meeting regarding domestic
violence.
CITIZENS' COMMENTS
Keith Campbell asked the Council to look at how many times the laydowns had discussed
financing the Library Museum Project over time He said the committee was planning a Ground
Breaking the week of May 5, 2011, and that time was of the essence for obtaining the funding
because the world's disaster situations would be impacting the price of steel.
Jim Herbert recalled the ramp -up for China when preparing for the Olympics; he said they
monopolized much of the world's steel and rebar production and he would like to see action by the
Council as soon as possible to order steel.
Ron Long remarked his appreciation for the Council bringing forward the Caremark
prescription program, and that the program was already in existence throughout the Kenai Peninsula
Borough, including at Seward's Safeway pharmacy.
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS
Dunham noted his congratulations to the Chamber for hiring its new Director, Chuck
Bowman.
EXECUTIVE SESSION
Motion (Bardarson/Shafer) Go Into Executive Session to discuss the
City Attorney's Evaluation
Motion Passed Unanimous
Council went into Executive Session at 8:36 p.m.
Council came out of Executive Session at 9:00 p.m.
City of Seward, Alaska City Council Minutes
March 14, 2011 Volume 38, Page
Motion (Keil/Shafer) Go Into Executive Session to discuss the
City Manager's Evaluation
Motion Passed Unanimous
Council went into Executive Session at 9:00 p.m.
Council came out of Executive Session at 9:46 p.m.
ADJOURNMENT
The meeting was adjourned at 9:46 p.m.
Johanna Kinney, CMC Willard E. Dunham
City Clerk Mayor
(City Seal)
50
March 14, 2011
Mayor Dunham MAR 4 211
City Council Members
City of Seward
Seward, AK 99664
RE: Continuing appointment as City of Seward representative on PWSRCAC Board
of Directors.
Dear Mayor Dunham and City Council Members,
This letter is to state my desire to continue to serve as the Member of the Prince William
Sound Region Citizens' Advisory Council Board of Directors, representing the City of
Seward. As you know I have represented the City of Seward for three two -year terms.
feel I have done an effective job serving Seward. In my role I also serve as the Chair of
the Oil Spill Prevention and Response Committee and sit on the Scientific Advisory
Committee. Over my six years of service I have also served the organization in many
different roles.
Th k you for y ur consideration and support,
John S. French, PhD
506 Fourth Ave,
Seward, AK 99664
J ..
W 1 L L Iq� y,
•
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• ° o FEB 072091
RCAC
OFFICE OF p t I
CITY cat L
Regional Citizens' Advisory Council / "Citizens promoting environmentally safe operation of the Alyeska termin I ' iated tankers."
In Anchorage: 3709 Spenard Road / Suite 100 / Anchorage, Alaska 99503 / (907) 277 -7222 / FAX (907) 277 -4523
In Valdez: P.O. Box 3089 / 130 South Meals / Suite 202 / Valdez, Alaska 99686 / (907) 834 -5000 / FAX (907) 835 -5926
February 4, 2011
MEMBERS
Willard Dunham
Alaska State City of Seward
Chamber of PO Box 167
Commerce Seward, AK 99664
Alaska Wilderness Dear Mayor Dunham:
Recreation 6 Tourism
Association The Prince Wiliam Sound Regional Citizens' Advisory Council (PWSRCAC) is writing to
advise you that John French's term on our Board of Directors expires at our May 5 -6, 2011,
Chugach Alaska annual meeting in Valdez.
Corporation
City of Cordova The dedicated seat for the City of Seward is its opportunity to influence decisions having
profound implications for oil transportation safety in Alaska, and for the state's oil spill
City of Homer prevention and response capabilities. We greatly value your participation.
City of Seward would best be served by a representative who:
City of Kodiak • understands her/his community, its needs, concerns and perspectives;
• has a rudimentary familiarity with oil transportation issues;
City of Seldovio • has a home and work schedule flexible enough to allow travel;
• is committed to our mission of promoting environmentally safe operation of the
City of Seward
Alyeska terminal and associated tankers; and
• seeks opportunities to foster cooperative relationships with citizens, industry and
City of Valdez regulatory agencies.
City of Whittier A PWSRCAC director can expect to devote an average of 10 hours a month on PWSRCAC
business. The full Board conducts three 2 -day meetings in January, May, and September.
Community of In addition, annual budget and planning meetings are held, as well as special meetings and
Chenega Bay
opportunities to participate in committees or work groups. PWSRCAC staff provides
Community of support to board members whenever possible.
Tatitlek
Please notify us in writing, no later than April 4, 2011, of your selected individual for the
Cordova District City of Seward's next two -year term on the PWSRCAC board. This individual will then be
Fishermen United expected to attend our May 5 -6, 2011, meeting for confirmation. If John French will
continue to be your representative, we ask that you still notify PWSRCAC in writing.
Kenai Peninsula
Borough If you have further questions about the PWSRCAC or the responsibilities of its directors,
please don't hesitate to call. Thank you for your cooperation, and we look forward to the
Kodiak Island City of Seward's continued valuable contribution.
Borough
Sincerely,
Kodiak Village Mayors
Association �/-��
Y Yk-
Oil Spill R egion
Environmental • fer Fleml
Coalition Executive Assistant
Port Graham Cc: John French
Corporation
Prince William Sound
Aquacuiture
Corporation
0 Printed on Recycled Paper
f' OF SFtt,
NOTICE TO THE
PUBLIC
NOTICE IS HEREBY GIVEN that the Seward City Council will appoint a representative of the
City of Seward to the Prince William Sound Regional Citizens' Advisory Council. Any citizens
interested may submit a letter of interest to the City Clerk no later than Tuesday, March 17, 2009
by 5:00 p.m. The current term for the City of Seward representative will expire in May, 2009.
The seat is currently held by John French.
The Seward City Council will appoint a member to this organization at the March 23, 2009 City
Council Meeting, which will begin at 7:00 p.m. in the Seward Council Chambers.
For more information, please contact the city clerk's office, 907 - 224 -4046.
PUBLISHED: Will be published in Seward Phoenix Log on Thursday, March 12, 2009
under City Calendar.
(P.O. #101750)
POSTED: Friday, March 06, 2009
City Hall bulletin board
U.S. Post Office
Harbormaster's Building
AGENDA STATEMENT
1 of SFw
Meeting Date: March 29, 2011
From: Johanna Kinney, City Clerk q " P
J
Agenda Item: Approval of the Liquor License
New Application for Chattermark LLC
BACKGROUND & JUSTIFICATION:
The City Council has an opportunity to object to the request for a new liquor license for
Chattermark LLC. The City of Seward Police Department, Fire Department, Utilities
Department and the Kenai Peninsula Borough Finance Department have no objections to
the new liquor license application for this business.
FISCAL NOTE:
In the event the City of Seward chooses to file a protest for the above liquor license
application, then under Alaska Statutes the City of Seward will be required to assist in, or
undertake the defense of its protest.
RECOMMENDATION:
Approval of the new application for Liquor License for Chattermark LLC as a Restaurant
Eating Place Public Convenience.
MEMORANDUM
Date: March 9, 2011 C oc SF�.
To: Kim Kowalski- Rogers, Finance — Leases
Kari Atwood, Finance — Public Utilities acASKP
Chief Tom Clemons — Police Department
Chief David Squires — Fire Department
From: Brenda Ballou, Deputy City Clerk
Subj: New Application Approval For Liquor License At Chattermark
The following business has applied for a new liquor license.
Please review the following business for compliance with all utilities, lease payments, and
assessments. Thank you!
Name Department Status Initials
Chattermark LLC
Restaurant Eating Place Public Convenience
Finance/Leases W—v
Police Chief
Fire Chief b1� WA%
� j 3
ti
f .
State of Alaska
Alcoholic Beverage Control Board
Date of Notice: March 8, 2011
Application Type: NEW X TRANSFER
Ownership
Location
Name Change
Governing Body: City of Seward
Community Councils: None
License #: 5040
License Type: Restaurant Eating Place Public Convenience
D.B.A. *: Chattennark
Licensee /Applicant: Chattermark LLC
Physical Location: 220 4` Ave
Mail Address: PO Box 922 Talkeetna AK 99676
Telephone #: 907 - 250 -2541 907 -224 -8226 Fax
EIN: 27- 4035197
Corp/LLC Agent: Address Phone Date and State of Good standing?
Limited
Partnership /Corporation
Charles E. Jackson Jr PO Box 2284 907 -250- November 18, 2010 Yes
Seward AK 99664 2541 Alaska
Please note: the Members/Officers/Directors/Shareholders (p►zncipals) listed below are the principal members.
There may be additional members that we are not aware of because they are not primary members. We have
listed all principal members and those who hold at least 10% shares.
Member /Officer/Director: DOB Address Phone Title /Shares ( %)
Charles E Jackson Jr. 11/3/70 PO Box 2284 Seward 907 - 250 -2541 Member 50%
AK 99664
Toni L Strauss 5/14/69 PO Box 2284 Seward 907 - 224 -8228 Member 50%
AK 99664
If transfer application, current license information:
License #: N/A
Current D.B.A.: N/A
Current Licensee: N/A
Current Location: N/A
Additional comments: Restaurant Designation Permit application enclosed.
FYI: Public Convenience license: B Yes ❑ No
Local Governing Body: if this license is a Public Convenience license, you must respond to this notification within 60 days. The word
"Approved" must be indicated in your response (if approved) Normally. a "non- objection" or no response is considered "approval";
however 13 AAC 104 335(a)(3) specifically states:
"the governing body of the municipality in which the licensed premises are to be located approves the application."
heal Governing Body - New Naha,
J c)
State of Alaska
Alcoholic Beverage Control Board
Date of Notice: March 8, 2011
Application Type: NEW X TRANSFER
Ownership
Location
Governing Body: City of Seward Name Change
Community Councils: None
License #: 5040
License Type: Restaurant Eating Place Public Convenience
D.B.A. *: Chattermark
Licensee /Applicant: Chattermark L.LC'
Physical Location: 220 4 Ave
Mail Address: PO Box 922 Talkeetna AK 99676
Telephone #: 907 -250 -2541 907 -224 -8226 Fax
EIN: 27- 4035197
Corp/LLC Agent: Address Phone Date and State of Good standing?
Limited
Partnership /Corporation
Charles E. Jackson Jr PO Box 2284 907 -250- November 18, 2010 Yes
Seward AK 99664 2541 i Alaska
Please note: the Members/Officers/Directors/Shareholders (principals) listed below are the principal members.
There may be additional members that we are not aware of because they are not primary members. We have
listed all principal members and those w ho hold at least 10% shares.
Member /Officer/Director: DOB Address Phone Title /Shares ( %)
Charles E Jackson Jr. 1 1/3/70 PO Box 2284 Seward 907- 250 -2541 Member 50%
AK 99664
Roni L Strauss 5/14/69 PO Box 2284 Seward 907- 224 -8228 Member 50%
AK 99664
If transfer application, current license information:
License #: N/A
Current D.B.A.: N/A
Current Licensee: N/A
Current Location: N/A
Additional comments: Restaurant Designation Permit application enclosed.
* *Date of Birth
* Doing Business As
Cc: Matsu Borough
L4.16nvnminp Hod) Ncr 1 mini 57
c - -- --
STATE OF ALASKA •
ALCOHOLIC BEVERAGE CONTROL BOARD
APPLICATION FOR RESTAURANT DESIGNATION PERMIT - AS 04.16.049 & 15 AAC 104.715 -794
FEE: $50.00
The granting of this permit allows access of persons under 21 years of age to designated licensed premises for purposes of dining. and
and persons under the age of 19 for employment. If for employment, please state in detail, how the person will be employed. duties. etc.
(13 AAC 104.74.5).
This application is for designation of premises where : (please mark appropriate items).
I X Under AS 04.16.010(e) Bona fide restaurant/eating place.
2 f Persons between 16 & 21 may dine unaccompanied.
3 X Persons under 16 may dine accompanied by a person 21 years or older.
4 Persons between 16 and 19 years may be employed. (See note below).
LICENSEE: CiL \ 4fr w.&xr k- L t-- G
D /B /A: ( ti li tr ti NIA n C k , 1 c, q
ADDRESS: 2:4\ L I ik qv � 5e.w eel . A K 1 !(.;,C.9
1. Hours of Operation: { i irti to I I p,- Telephone # Ci f`} - 2.t0 ' 1
2. Have police ever been called to your premises by you or a yo else for any reason: [ ] Yes X] No
If yes. date(s) and explanation(s).
3. Duties of employment: AA
4. Are video games available to the public on your premises? - MC'
5. Do you provide entertainment: [ ] Yes N No if yes. describe.
6. How is food served? y Table Service Buffet Service Counter Service Other"
7. Is the owner, manager. or assistant manager always present during business hours? X Yes [ ] No
* ** A MENU AND A DETAILED LICENSED PREMISES DIAGRAM MUST ACCOMPANY THIS APPLICATION * **
This permit remains in effect until the liquor license is transferred OR at the discretion of the Alcoholic Beverage Control Board.
(13 AAC 104.795)
I certify that I have read AS 04.16. 9. AS 04.16.060, 13 AAC 104.715 -795 and have instructed my employees about provisions
contained therei - �
Applicant(s s nature
Application approved (13 AAC 104.725(e)
Subscribed and sworn to before me this Governing Body Official
; �f` da y of ` `,- p h i s ?,-_.j ��.
Date:
/.. , _ —
Nota�y�g 1i /�rAlaska
N 98 ri
MyComtnissiotie .•'•• S.
•;;tO S Director, ABC Board
M 5 :.• itisuG • ,r -+ Date:
~r ! ' of ASP ~ 1? 47 :
NOTE: AS 04. 1 at written parental consent and an exemption by the Department of Labor must be provided
to the licensWN9t)» mployee who is under 19 years of age. Persons 19 and 20 years of age are not required to have
the consent or exemption.
Describe how food is served on back of form.
J8t.
STATE OF ALASKA
ALCOHOL BEVERAGE CONTROL BOARD
Licensed Premises Diagram
INSTRUCTIONS: Draw a detailed floor plan of your present or proposed licensed premises on the graph below;
show all entrances and exits, and all fixtures such as tables, booths, games, counters, bars, coolers, stages, etc.
DBA: C ■A ti e r MA C
PREMISES LOCATION: 2 . 2 -0 4 I 411 .
Indicate scale by x after appropriate statement or show length and width of premises. 1 SQ. = 4 FT.
SCALE A: f! _ 1 SQ. = 1 FT. SCALE B:
Length and width of premises in feet:
Outline the area to be designated for sale, service, storage, and consumption of alcoholic beverages in red.
DO NOT USE BLUE INK OR PENCIL ON THIS DIAGRAM.
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Appetizers
Reindeer sausage- Cheese -Nut Plate: slices of reindeer sausage, 3 cheeses, and a variety of nuts
French fries with dipping sauces — choice of regular or sweet potato fries served with 3 dipping sauces
Crab salad stuffed mini sweet peppers
Crab cakes
Bacon - wrapped scallops (if we can find them)
Buffalo wings w/ blue cheese dressing
Salads & Soup
Ceasar Salad with Chicken, Halibut, or Rock Fish: Romaine lettuce with croutons, grated parmesan
cheese, and creamy ceasar dressing with your choice of grilled or blackened chicken, halibut, or rock
fish.
Maple Pear Salad: Romaine lettuce with slices of apple -pear, candied walnuts, crumbled blue cheese
with our specially made maple dressing.
Greek Salad: Spring greens and spinach with tomato, kalamata olives, crumbled feta cheese, cucumber,
red onion with vinaigrette.
Apple Crab Salad: Sweet crabmeat combined with apple slices, pecans, red grapes, and crumbled
gorgonzola cheese in a sour cream sauce served over a bed of spring greens.
Soup of the Day: our soup of the day served with a roll and butter.
Salmon chowder
Lunch
Build Your Own Burger : Choose one patty, one cheese, three toppings, and one sauce. Extra ingredients
for extra charge. Served with either regular fries, sweet potato fries, or small salad.
Patty (choose one, each extra $): beef, chicken, salmon, portabella mushroom, falafel
Cheese (choose one, each extra $): cheddar, swiss, blue cheese, feta
Topping (choose 3, each extra $): lettuce, tomato, pickle, onion, mushroom, green chili, cucumbers
Extra Protein Topping ($ each): bacon, ham, egg
Sauce (choose one, each extra $): all- American (ketchup, mustard, & pickle relish), ranch, mayo, raita,
bbq
Chicken Salad on Croissant
Fish and Chips: 2 halibut and 2 rock fish deep fried with choice of regular or sweet potato fries.
Dinner
Fillet Mingon — fillet mingon, chatter- mashed potatoes, chef's choice vegetables
Porterhouse - porterhouse, chatter - mashed potatoes, chef's choice vegetables
Ribeye - ribeye, chatter - mashed potatoes, chef's choice vegetables
New York - New York strip, chatter - mashed potatoes, chef's choice vegetables
Steak Salad: thinly sliced New York strip over a bed of spring greens with apple -pear slices, dried
cranberries, crumbled blue cheese, shredded cheddar and choice of dressing.
Halibut- grilled halibut steak with parsley -lemon sauce, chatter- mashed potatoes, chef's choice
vegetables
Salmon Fillet — grilled salmon fillet seasoned with lemon pepper, chatter - mashed potatoes, chef's choice
vegetables
Crab legs
Seafood or Chicken Pasta — blackened, grilled rockfish or chicken, fettuccini, alfredo sauce
Grilled Chicken - grilled chicken breast, chatter - mashed potatoes, chef's choice vegetables
Dessert
Apple pie (ala mode)
Sundaes
Hot fudge Brownie Sundae
Root beer float
Baked Alaska (allow 10 -15 minutes): ice cream encased in pound cake and covered in meringue
Chocolate cake
6!
March 2011 April 2011
March rch 2011 : Su Mo TuWe Th Fr Sa SuMo TuWe Th Fr Sa
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Monday Tuesday Wednesday Thursday Friday
Feb 28 Mar 1 2 3 4
7:30pm Pad Meeting 12:OOpm PABAB
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7 8 9 10 11
11:30am Seward Cpmm
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Seward's Day; Offices 7:OOpm City Council M
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April 2 011 April 2011 May 2011
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4 5 6 7 8
7 m CC WS; Yearly 7:OOpm Fish & Game F
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' 7:00pm City Council M 6:30pm P &Z Worksess 11:30am Sewac CQ. .
18 19 20 21 22
KPB; All Da 7 12:OOpm PACAB Work 5 9:OOam Social Security
6:30pm Historic Preser
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