Loading...
HomeMy WebLinkAbout04112011 City Council Packet 1963 1965 2005 The City of Seward, Alaska of Stabil CITY COUNCIL MEETING AGENDA AO- America City {Please silence all cellular phones and pagers during the meeting} t41 "'- April 11, 2011 7:00 p.m. Council Chambers 1. CALL TO ORDER Willard E. Dunham 2. PLEDGE OF ALLEGIANCE Mayor 3. ROLL CALL Term Expires 2011 4. CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING. [Those who Jean Bardarson have signed in will be given the first opportunity to speak. Time is Vice Mayor limited to 2 minutes per speaker and 30 minutes total time for this Term Expires 2012 agenda item.] 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval Robert Valdatta of Consent Agenda passes all routine items indicated by asterisk ( *). Council Member Consent Agenda items are not considered separately unless a council Term Expires 2011 member so requests. In the event of such a request, the item is returned to the Regular Agenda] Tom Smith Council Member 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Term Expires 2011 A. Proclamations and Awards Vanta Shafer 1. Certificates of completion to participants in the Citizen' s Council Member Police Academy: Debra Bond, Veronica Bunch, Leslie Fogg, Term Expires 2011 Melanie Hauze, Jim Herbert, Nat Kulus, Sue Murphy, Sheri Stern, and Heidi Zemach. Marianna Keil Council Member B. Borough Assembly Report Term Expires 2012 C. City Manager's Report D. City Attorney Report Ristine Casagranda E. Mayor Report Council Member F. Other Reports and Presentations Term Expires 2012 7. PUBLIC HEARING ITEMS Phillip Oates City Manager A. Ordinances for Public Hearing and Enactment Johanna Kinney 1. Ordinance 2011 -001, Amending The Land Use Plan And Zoning City Clerk Designation Of Several Small Portions Of City Owned Land Located Within The Two Lakes Park Boundary Of Block 15B, Federal Cheryl Brooking Addition, Two Lakes Park Replat, From Single Family Residential City Attorney (R1), Resource Management (RM), And Institutional (INS) To Park (P) Pg. 4 City of Seward, Alaska Council Agenda April 11, 2011 Page 1 8. UNFINISHED BUSINESS A. Ordinance Postponed from the Previous Meeting for Enactment 1. Ordinance 2010 -009, Amending Seward City Code Section 5.35.055 To Create A Revenue Source For Repayment Of The $3.73m General Obligation Bond For Construction Of The Seward Community Library Museum By Establishing A Variable Seasonal Sales Tax That Increases The City Of Seward Rate To 5% During April Through September Of Each Year And Reduces The Rate To 3% In October Through March Of Each Year . Pg. 12 8. NEW BUSINESS A. Ordinances for Introduction *1. Ordinance 2011 -002, Increasing The City Sales Tax From Four Percent To Four - And- One -Half Percent, Beginning January 1, 2012. (clerk's clarification: this ordinance would enact a year round sales tax increase) Pg. 17 B. Resolutions *1. Resolution 2011 -013, Authorizing The City Manager To Enter Into A Cooperative Agreement With The Resurrection Bay Historical Society (RBHS) To Manage, Preserve, Research, Interpret And Provide Public Access To The Collections Owned By RBHS Utilizing A Signed Memorandum Of Agreement Effective January 1, 2012 ..Pg. 24 *2. Resolution 2011 -022, In Support Of Establishing Water Infrastructure Funding In The Army Corps Of Engineers, Pacific Ocean Division, Civil Works Program Pg. 35 3. Resolution 2011 -023, Authorizing The City Manager To Enter Into A Professional Services Contract With Arctic Elevator Company LLC, The Most Qualified And Responsive Proposer, For Maintaining All City Elevators ... 39 4. Resolution 2011 -024, Authorizing The City Manager To Enter Into A Professional Services Agreement With Bristol Construction Services, LLC, The Most Qualified, Responsive And Lowest Bidder, For The Seward 2009 Tidal Surge Damage Shoreline Restoration And Lowell Creek Bridge Paving Project, And Appropriating Funds..Pg. 50 5. Resolution 2011 -025, Authorizing Repair And Replacement Of The Pump System For Fire Engine #1 In An Amount Not To Exceed $8,000, And Appropriating Funds..Pg. 58 B. Other New Business Items *1. Approval of the March 29, 2011 City Council Regular Meeting Minutes Pg. 61 *2. Schedule a work session on the Alaska Pipeline Project for May 9, 2011 at 5:00 p.m. 9. INFORMATIONAL ITEMS AND REPORTS a. Library /Museum Donor Recognition Board Pg. 68 b. Resurrection Bay Historical Society wins Bronze certificate for completion of the all City of Seward, Alaska Council Agenda April 11, 2011 Page 2 the basic performance indicators for the Mission Vision and Governance standard from the Standard in Excellence Program, the first award received in Alaska.. Pg. 69 c. January City and Providence Financial Reports Pg. 70 d. Recent letters written for the City of Seward Pg. 72 • letter supporting HB 60 • letter to Helen Marano of the US Department of Commerce • congratulatory letter to Aggie Blandford on recent appointment as Executive Director of the Western Alaska Community Development Association • letters to Rep. Chenault and Rep. Seaton supporting HB 67 • letters to Senator Ellis and Senator Stevens supporting SB 23 • letter to Legislative Director of National Association of Counties Edwin Roasdo • letters to Kim Elton and Jim Ireland of the US Department of the Interior • letter to Senator Stedman requesting state funding for analysis of moving Coastal Villages Region Fund to Seward • letter to Col. Kertis of the Pacific Ocean Division regarding water infrastructure funding • letter to Representative Feige supporting HB 170 • letter to Alaska Railroad President /CEO Christopher Aadnesen regarding the library museum project • March 31, 2011 letter to Governor Parnell 10. COUNCIL COMMENTS 11. CITIZENS' COMMENTS [5 minutes per individual - Each individual has one opportunity to speak.] 12. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS 13. ADJOURNMENT City of Seward, Alaska Council Agenda April 11, 2011 Page 3 Sponsored by: Oates Introduction: 3/29/2011 Public Hearing: 4/11/2011 Enactment: 4/11/2011 CITY OF SEWARD, ALASKA ORDINANCE 2011 -001 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE LAND USE PLAN AND ZONING DESIGNATION OF SEVERAL SMALL PORTIONS OF CITY OWNED LAND LOCATED WITHIN THE TWO LAKES PARK BOUNDARY OF BLOCK 15B, FEDERAL ADDITION, TWO LAKES PARK REPLAT, FROM SINGLE FAMILY RESIDENTIAL (R1), RESOURCE MANAGEMENT (RM), AND INSTITUTIONAL (INS) TO PARK (P) WHEREAS, administration hired Cline and Associates Land Surveyors to prepare a preliminary plat of the City owned lands, establishing the perimeter boundary of the historical area commonly known as Two Lakes Park; and WHEREAS, by Resolution 2010 -013, dated February 22, 2010, Seward City Council recommended the Kenai Peninsula Borough Plat Committee approve the Two Lakes Park replat; and WHEREAS, the Kenai Peninsula Borough approved the Two Lakes Park Replat which was recorded as plat 2010 -13 in the Seward Recording District on December 28, 2010; and WHEREAS, the parcel known as Two Lakes Park contains 25.1 acres having a legal description of Block 15B, Federal Addition, Two Lakes Park replat; and WHEREAS, located within the established park boundary were several small, left behind areas of Single Family (R1), Resource Management (RM), and Institutional (INS) Zoning Districts; and WHEREAS, in general the Land Use Plan Map supports parcel 15B known as Two Lakes Park be designated as Park Zoning; and WHEREAS, Two Lakes Park was recommended to the Seward Register of Historic Places by the Historic Preservation Commission Resolution 99 -04 and accepted to the Register by Seward City Council Resolution 1999 -055; and WHEREAS, the Planning and Zoning Commission held several public work sessions during which the public and the Commission expressed strong requests that the Two Lakes Park be held in perpetuity as a Park; and CITY OF SEWARD, ALASKA ORDINANCE 2011 -001 WHEREAS, at their March 1, 2011 meeting, the Planning and Zoning Commission held a public hearing and recommended City Council approval of the proposed Land Use Plan and Zoning Designation amendments included in this ordinance. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, HEREBY ORDAINS that: Section 1. The official City of Seward Land Use Plan and Zoning Maps are hereby amended by changing the land use plan and zoning designation of all lands within Block 15B, Federal Addition, Two Lakes Park Replat to Park Zoning District. Section 2. This ordinance shall take effect ten (10) days following its enactment. ENACTED by the City Council of the City of Seward, Alaska, this 11 `h day of April, 2011. THE CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) Council Agenda Statement Meeting Date: March 29, 2011 r 4 Of gE Through: Phillip Oates, City Manage v Sa o From: Donna Glenz, Planner q` LASK Agenda Item: Ordinance 2011- QQkmending the Land Use Plan and Zoning Designation of Several Small Portions of City Owned Land Located Within the Two Lakes Park Boundary BACKGROUND & JUSTIFICATION: Attached for the Council's review and enactment is Ordinance 2011 -xxx, amending the Land Use Plan and Zoning designation of several small remaining portions within Block 15B, Federal Addition, Two Lakes Park Replat to Park Zoning District. Administration hired Cline and Associates Land Surveyors to prepare a preliminary plat of the City owned lands, establishing the perimeter boundary of the historical area commonly known as Two Lakes Park. By Resolution 2010 -013, dated February 22, 2010, Seward City Council recommended the Kenai Peninsula Borough Plat Committee approve the Two Lakes Park replat. The Kenai Peninsula Borough approved the Two Lakes Park Replat which was recorded as plat 2010 -13 in the Seward Recording District on December 28, 2010. The parcel known as Two Lakes Park contains 25.1 acres having a legal description of Block 15B, Federal Addition, Two Lakes Park replat. Located within the established park boundary were several small, left behind areas of Single Family (R1), Resource Management (RM), and Institutional (INS) Zoning Districts. Seward City Code SCC §15.01.035, Amendments, (b) (3) allows the consideration of this rezone because the land is contiguous to the requested Park Zoning District and is recommended in general by the Land Use Plan. The Land Use Map, as adopted by the 2020 Comprehensive Plan, designates the area requested for rezone as Park (P) as defined in SCC 15.05.025 (b)( (12) Parks district (P). Is intended to designate park, recreation and commemorative property owned by the city, state or federal governments for recreation and other compatible public purposes. STAFF COMMENTS: Community Development staff has held several meetings with department heads to review and discuss the Two Lakes Park plat and the required zoning designation changes. All departments support the requested zoning changes. PUBLIC COMMENT: Property owners within three hundred (300) feet of Block 15B, Two Lakes Park Replat were notified of the requested rezone. Public notice signs were posted on the property, and all other public hearing requirements of Seward City Code §15. 01.040 were complied with. The Planning and Zoning Commission held a public hearing on March 1, 2011 and approved P &Z Resolution 2011 -03 to recommending Seward City Council approve Ordinance 2011 -xxx, amending the Land Use Plan and Zoning Designation of several small portions of City owned land located within the Two Lakes Park boundary. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures or Other Plans or Policies: Yes No N/A 1. Comprehensive Plan (2020) X 2.0 Community Vision and Values for 2020 Recreation: "We value diverse, year- round, indoor and outdoor recreational opportunities and facilities for residents and visitors of all ages and socioeconomic backgrounds." (Bullet 3, page 12) Protect open space by ensuring that Two Lakes Park is platted, zoned, and dedicated for park purposes in perpetuity. Yes No N/A 2. Strategic Plan (1999) X _ Recreation and Leisure(page 12) Develop and Improve Public Playgrounds (Bullet 2) Complete Two Lakes Park Improvement Plan STAFF COMMENTS: Community Development staff has held several meetings with department heads to review and discuss the Two Lakes Park plat and the required zoning designation changes. All departments support the requested zoning changes. INTENT: Amend the Land Use Plan and Zoning Designation of several small portions of City owned land located within the Two Lakes Park Boundary, Block 15B, Two Lakes Park Replat. FISCAL NOTE: The City of Seward will have no costs associated with this amendment to the change of zoning designation. Approved by Finance Department: A - /f► ATTORNEY REVIEW: Yes X No RECOMMENDATION: The Seward Planning and Zoning Commission recommends by P &Z Resolution 2011 -03: March 29, 2011: Council introduces Ordinance 2011- 4 , Rezoning small portions of Block 15B, Two Lakes Park Replat, from Single Family (R1), Resource Management (RM), and Institutional (INS) Zoning Districts to Park (P). April 11, 2011: Council conducts a public hearing and enacts Ordinance 2011 -xxx. Sponsored by: Staff CITY OF SEWARD, ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2011 -03 A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD, ALASKA, RECOMMENDING COUNCIL APPROVE THE ATTACHED ORDINANCE AMENDING THE LAND USE PLAN AND ZONING DESIGNATION OF SEVERAL SMALL PORTIONS OF CITY OWNED LAND LOCATED WITHIN THE TWO LAKES PARK BOUNDARY OF BLOCK 15B, FEDERAL ADDITION, TWO LAKES PARK REPLAT, FROM SINGLE FAMILY RESIDENTIAL (RI), RESOURCE MANAGEMENT (RM), AND INSTITUTIONAL (INS) TO PARK (P) WHEREAS, the Kenai Peninsula Borough approved the Two Lakes Park Replat which was recorded as plat 2010 -13 in the Seward Recording District on December 28, 2010; and WHEREAS, the parcel known as Two Lakes Park contains 25.1 acres having a legal description of Block 15B, Federal Addition, Two Lakes Park replat; and WHEREAS, located within the established Two Lakes Park boundary were several small, left behind areas of Single Family (R1), Resource Management (RM), and Institutional (INS) Zoning Districts; and WHEREAS, the Park Zoning District was established to provide areas for recreation and commemorative property owned by the city, state or federal governments for recreation and other compatible public purposes; and WHEREAS, in general the Land Use Plan Map supports parcel 15B known as Two Lakes Park be designated as Park Zoning; and WHEREAS, a goal of the Seward Comprehensive Plan is to bring the Zoning Map into conformance with the Land Use Plan; and WHEREAS, the public notification process was complied with and the appropriate public hearing as required by Seward City Code § 15.01.040 was conducted by the Commission on March 1, 2011. Seward Planning and Zoning Resolution 2011 -03 Page 2 of 2 siggi NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The Seward Planning and Zoning Commission supports the proposed zoning changes and recommends the attached Ordinance 2010 - be forwarded to City Council for approval. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 1 day of March 2011. THE CITY OF SEWARD, ALASKA Sandi Roach', Chair AYES: Heinrich, Morgan, Seabury, Butts, Roach' NOES: None ABSENT: None ABSTAIN: None VACANT: Two ATTEST: ohanna Kinney, CM , �z, sc �" •. City Clerk (City Seal) • City of Seward, Alaska Planning Commission Minutes March 1, 2011 Volume 6, Page 4 2 6 New Business Items requiring a Public Hearing Resolution 2011-03 Recommending Council Approve the Attached Ordinance Amending the Land Use Plan and Zoning Designation of Several Small Portions of City Owned Land Located Within the Two Lakes Park Boundary of Block 1513, Federal Addition, Two Lakes Park Replat, From Single Family Residential (R1), Resource Management (RM), and Institutional (INS) To Park (P). Glenz explained that parcels within the Two Lakes Park boundary needed to be rezoned from Single Family Residential (R1), Resource Management (RM) and Instihrtional (INS) to Park (P) zoning to establish consistent and contiguous zoning within the boundary. The Two Lakes Park replat was recorded on December 28, 2010, establishing the park and boundary. The rezone was supported by the City Strategic Plan and the City Comprehensive Plan, Glenz stated. Seabury questioned if was appropriate for newer members of the Commission to vote on the resolution, given that staff and previous commissioners had dedicated considerable effort to the park project over several years. Glenz stated it was appropriate for new commissioners to vote on the resolution. Butts asked staff to explain the contour of the south and southwest boundary of the park. Glenz explained the shape of the park followed the lot line, which was established during earlier negotiations with the State of Alaska and the Alaska Vocational Technical Center. In response to the Commission Glenz added that Staff continued to work on ways to ensure the Two Lakes Park remain in perpetuity. She noted that Staff hoped to bring a resolution forward in support for the park in perpetuity in the near future. Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. No members of the public signed in to speak. No one requested to be heard and the public hearing was closed. Motion (Morgan/Heinrich) Approve Resolution 2011 -03 Motion Passed Unanimous Unfinished Business — None New Business -- iim r , , , ,, ,,,, . , , ,,,,,„ 1,„,„,,,,,,.,,,,,,,,,,,,,,„,_,,,,,,,,m Z M - ... .. .,_'. ' ,.. `^ 1 d 5 '�� � d"i2 µ °f d BM {�'+ .i a � _, f . ,a 4 Single Family Park ., I Ill k 'Amt §1 Ingle Family E R 47Fg �5 Af '�"1 ." Institutional q �' fi ""r `; ""a �� "� - , .: iiiiiiiii Resource ',,„ Manageme ° `� , iti �, Current Zoning Map ,.,,,,,_..-,„,,t. CC Ordi nance 2011 -xxx N oats Ma rch 29, 2011 Block 15B, Two Lakes Park Mapping Checked by: D GIen i nncz 0 165 330 Feet Assistance by I I Alaska Map Co. 11 Sponsored by: Oates Introduction: January 10, 2011 Public Hearing: January 24, 2011 Postponed to: February 14, 2011 Postponed to: March 14, 2011 Postponed to: April 11, 2011 Enactment: CITY OF SEWARD, ALASKA ORDINANCE 2010 -009 A ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE SECTION 5.35.055 TO CREATE A REVENUE SOURCE FOR REPAYMENT OF THE $3.73M GENERAL OBLIGATION BOND FOR CONSTRUCTION OF THE SEWARD COMMUNITY LIBRARY MUSEUM BY ESTABLISHING A VARIABLE SEASONAL SALES TAX THAT INCREASES THE CITY OF SEWARD RATE TO 5% DURING APRIL THROUGH SEPTEMBER OF EACH YEAR AND REDUCES THE RATE TO 3% IN OCTOBER THROUGH MARCH OF EACH YEAR WHEREAS, the City of Seward and the Seward Community Library Museum Building Committee have been working since 2003 to obtain funding and design a new library museum; and WHEREAS, the Seward Community Library Museum Building Committee and the City of Seward have secured $5.1 Million in State and private foundation funding and $1.1 Million in grant applications are pending; and WHEREAS, in October 2009 voters approved a General Obligation bond in an amount not to exceed $5 Million for construction of the library/museum; and WHEREAS, the administration and project managers have estimated that $3.73 Million will be needed to complete the project as currently projected; and WHEREAS, the annual debt service cost for a 25 -year $3.73 million General Obligation Bond at an interest rate of 4.5% is approximately $249,000 per year; and WHEREAS, a revenue source is necessary to establish and pay the debt service on a General Obligation Bond; and WHEREAS, sales tax is a revenue source by which city residents, local residents, and visitors will all contribute to the construction and operating costs of the new library museum; and 1a CITY OF SEWARD, ALASKA ORDINANCE 2010 -009 WHEREAS, the current City of Seward sales tax rate is 4% and is combined with a Kenai Peninsula Borough sales tax rate of 3% for a total rate of 7 %; and WHEREAS, a variable seasonal sales tax that increases the current City of Seward sales tax 1% to a rate of 5% from April through September and decreases the current City of Seward sales tax 1% to a rate of 3% from October through March would generate approximately $348,000 in additional tax revenue each year for the City; and WHEREAS, the variable seasonal sales tax would result in a combined Borough and City sales tax rate of 8% from April through September and 6% from October through March; and WHEREAS, the variable seasonal sales tax proposed above would keep year -round taxes at current levels for full -time residents of Seward when their purchases are spread equally throughout all months of the year; and WHEREAS, the combined Kenai Peninsula Borough and City of Seward variable seasonal sales tax of 8% from April through September and 6% from October through March is expected to provide sufficient revenue to repay principal and interest on a 25 year $3.73 Million General Obligation Bond, allow completion of the new library museum project, and provide approximately $99,000 annually to assist in paying for the increases in personnel and operating costs for the new library museum; and WHEREAS, according to State law, a tax imposed solely for the purpose of repayment of debt is not subject to voter referendum, however in this case, the seasonal sales tax will generate more annual revenues than is necessary solely to repay debt, and will therefore this ordinance may be subject to a voter referendum; and WHEREAS, the current City Council of the City of Seward recommends to a future City Council that this sales tax change should sunset when the $3.73 Million General Obligation Bond is paid in full. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, HEREBY ORDAINS that: Section 1. Seward City Code Section 5.35.055 is amended as follows (strike out = deletions; bold italics = additions): 5.35.055. Computation; addition of tax to total retail price; tax schedule. (a) The amount of the sales tax to be added to the sales price, charge or rental shall be three (3) percent from October 1 through March 30 and five (5) percent from April 1 through September 30 of the sale price, charge or rental rounded off to the nearest cent by eliminating any fraction of one -half cent or less and by increasing any fraction 13 CITY OF SEWARD, ALASKA ORDINANCE 2010 -009 over one -half cent to the next highest cent. Each seller shall be furnished the schedule of tax payable on each taxable amount from $0.01 to $100.00. Any one sale of items separately priced shall be taxed upon the aggregate amount. Beginning April 1, 2003, the amount of the sales tax to be added to the sale price, charge or rental shall be increased by one percent to four percent of the sale price, charge or rental. (b) The revenue from a coin - operated machine shall be treated in gross on a monthly basis, without reference to the amount paid or placed on a particular transaction. Section 2. These changes to the City of Seward sales tax rates are for the purpose of paying the annual debt service for a 25 -year $3.73 Million General Obligation Bond, to complete the library museum project, and to cover a portion of the added annual operating costs. Section 3. Section 1 of this ordinance shall become effective April 1, 2011. This ordinance shall take effect 30 days following passage and posting. ENACTED by the City Council of the City of Seward, Alaska, this day of , 2011. THE CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney City Clerk (City Seal) Council Agenda Statement ? C„,k, 0 geiv9 Meeting Date: January 10, 2011 Fr om: Phillip Oates, City Manager Agenda Item: A ordinance of the City Council of the City of Seward, Alaska, amending Seward City Code Section 5.35.055 to create a revenue source for repayment of the $3.73M General Obligation Bond for construction of the Seward Community Library Museum by establishing a variable seasonal sales tax that increases the City of Seward rate to 5% during April through September of each year and reduces the rate to 3% in October through March of each year. BACKGROUND & JUSTIFICATION: Since 2003, the City of Seward has been working on a plan to build a new library museum. As of November 2010 architects completed design documents to 65% with a goal of completing construction documents in January, ground breaking in April -May 2011, and completion of the project in August 2012. Project and construction management have been hired. The Seward Community Library Museum Building Committee (SCLMBC) has spearheaded project predevelopment activities and fundraising efforts. SCLMBC and City Administration have presented over thirty Resolutions to Council since 2003 that either supported, funded or authorized the project progress. As a result, the City received an appropriation of $4.7M from the State of Alaska in July. The Rasmuson Foundation committed $500,000 in November and $1.1M in grant applications have been submitted. In October 2009 voters approved a General Obligation (GO) bond in an amount not to exceed $5 Million for construction of the library museum. Since that approval, City Administration and project managers have estimated that as currently projected $3.73 Million will be needed to complete the project. This ordinance requests that the City Council create a variable seasonal sales tax as a source of revenue to repay the proposed $3.73M GO bond as the City of Seward portion of the cost of constructing the library museum. A sales tax is a revenue source where city residents, local residents, and visitors all contribute to the construction and operations costs of the new library museum. The annual debt service for a 25 -year $3.73 Million General Obligation Bond at an interest rate of 4.5% is approximately $249,000 per year. A variable seasonal sales tax that increases the current City of Seward sales tax 1% to a rate of 5% from April through September and decreases the current City of Seward sales tax 1% to a rate of 3% from October through March would generate approximately $348,000 in additional tax revenue annually for the City. Such a variable seasonal sales tax would result in a total Borough and City sales tax rate of 8% from April through September and 6% from October through March. This variable seasonal sales tax would keep year -round taxes at current levels for full -time residents of Seward when their purchases are spread equally throughout all months of the year. \5 The City of Seward variable seasonal sales tax of 5% from April through September and 3% from October through March is expected to provide sufficient revenue to repay principal and interest on a 25 year $3.73 Million General Obligation Bond, allow completion of the new library museum project, and provide approximately $99,000 annually to assist in paying for the increases in personnel and operating costs for the new library museum. The proposed ordinance also establishes a recommendation from the current City Council to a future City Council that this sales tax change should sunset when the $3.73 Million General Obligation Bond is paid in full. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. INTENT: This ordinance requests that the City Council create a variable seasonal sales tax as a source of revenue to repay the proposed $3.73M GO bond as the City of Seward portion of the cost of constructing the library museum. ATTORNEY REVIEW: Yes FISCAL NOTE: The variable seasonal sales tax covers capital debt annual payments and provides approximately $99,000 per year for increased personnel, maintenance, and operating costs of the new library museum. Estimated additional annual personnel, maintenance, and operating costs - as noted in the business plan - are $260,000. This leaves a shortfall of approximately $161,000 dollars each year since annual funding to cover the remainder of these costs has not been identified. There are three important points to note here. First, because the proposed seasonal sales tax will generate more money than is needed to cover the annual debt service payments on the bonds, this ordinance may be subject to voter referendum. Second, the City Council has expressed its intent to delay identifying additional revenues to cover the remaining shortfall related to operating costs until preparation of the biennial budget. This annual shortfall is estimated at $161,000 even after the seasonal sales tax is implemented. To cover costs of this magnitude would require, for example, an increase in the mill rate of 0.54 mills equal to $108 per year on a house valued at $200,000 or, alternatively, a 0.18 percent increase in the sales tax rate. However, if a funding source for these costs is not identified prior to submittal of a bond application to the Alaska Municipal Bond Bank, it will weaken the City's application for bond financing. Third, if the seasonal sales tax sunsets upon maturity of the bonds, there will be an additional annual operating cost shortfall at that time of approximately $99,000 (based on today's costs). ✓� Approved by Finance Department L RECOMMENDATION: Approve Ordinance 2010 -009 to establish a variable seasonal city sales tax as a revenue source to pay the debt service of a $3.73M GO Bond for the library museum project. lb Sponsored by: Oates Introduction: April 11, 2011 Public Hearing: April 25, 2011 Enactment: April 25, 2011 CITY OF SEWARD, ALASKA ORDINANCE 2011 -002 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, INCREASING THE CITY SALES TAX FROM FOUR PERCENT TO FOUR - AND - ONE -HALF PERCENT, BEGINNING JANUARY 1, 2012 WHEREAS, the Seward City Council passed Resolution 2010 -129 on January 24, 2011, authorizing the issuance of general obligation bonds in a principal amount not to exceed $3.73 million to pay for library /museum capital improvements; and WHEREAS, prior to Council approval of a general obligation bond issue, an election was held on October 6, 2009 at which the voters agreed by a vote of 301 to 203 (Proposition 3) to incur debt and issue general obligation bonds in an amount not to exceed $5 million for financing capital improvements related to the library museum; and WHEREAS, during the election of October 6, 2009, voters rejected by a vote of 288 to 233, an advisory question (advisory questions are not binding on the City Council) asking whether they favored an increase in the sales tax rate from 4.0% to 4.5% to cover a portion of the proposed library /museum operating and construction costs; and WHEREAS, since that time, the Seward City Council has diligently sought revenue alternatives to generate the funds to pay for capital and operating costs associated with the library /museum, including a seasonal sales tax, an alcohol /tobacco tax, and a property tax increase equal to one mill which was rejected by the Council on January 24, 2011 via Resolution 2010 -0130, with each of these options resulting in apparent insurmountable legal and practical challenges to implementation; and WHEREAS, the City Council finds that the library /museum project has generated substantial support in the community, sufficient to warrant an increase in sales taxes necessary to fund construction and operations of the project; and WHEREAS, the City Council has exhausted viable funding options for the library /museum project, and finds that an increase in the sales tax rate is the most equitable way to raise funds to pay for the project, since it spreads the burden of the costs of the project to individuals who live in Seward, as well as those who will visit Seward and utilize the library /museum. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, HEREBY ORDAINS that: Section 1: Section 5.35.035, Imposition of sales tax, subsection 5.35.035(A), is hereby amended to read as follows (Strikeout = delete; Underline = add): A. There is levied and imposed, in addition to all other taxes and fees of every kind now imposed by law, a consumer's sales tax on all retail sales of tangible personal property, the lease or rental of tangible personal property or real property, and the purchase of taxable services, the same to be collected in the amount of tree (four) percent of the gross proceeds of each taxable sale or taxable service. Bcginning April 1, 2003, the sales tax amount to be collected service. Beginning January 1, 2012, the sales tax amount to be collected shall be four - and - one -half percent (4.5 %) of the gross proceeds of each taxable sale or taxable service. Section 2: Seward City Code Section 5.35.055, Computation; addition of tax to total retail price; tax schedule, subsection 5.35.055 (A), is hereby amended to read as follows (Strikeout = delete; Underline = add): 5.35.055. Computation; addition of tax to total retail price; tax schedule. A. The amount of the sales tax to be added to the sales price, charge or rental shall be three (3) four (4) percent of the sale price, charge or rental rounded off to the nearest cent by eliminating any fraction of one -half cent or less and by increasing any fraction over one -half cent to the next highest cent. Each seller shall be furnished the schedule of tax payable on each taxable amount from $0.01 to $100.00. Any one sale of items separately priced shall be taxed upon the aggregate amount. Beginning April 1, 2003January 1, 2012, the amount of the sales tax to be added to the sale price, charge or rental shall be increased by ene one -half percent to four and one -half percent (4.5 %) of the sale price, charge or rental. Section 3. This Ordinance shall take effect thirty (30) days following its enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 25 day of April, 2011. ,`6 CITY OF SEWARD, ALASKA ORDINANCE 2011 -002 THE CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, City Clerk (City Seal) \\ Council Agenda Statement Meeting Date: April 11, 2011 v'' '}'v From: Phillip Oates, City Manager Agenda Item: Increase in sales tax rate to fund library/museum project BACKGROUND & JUSTIFICATION: The Seward City Council ( "Council ") has been diligently seeking revenue sources to fund the capital and operating costs associated with the Library/Museum Project ( "Project "), following approval by voters at an election on October 6, 2009, of a general obligation bond in an amount not to exceed $5 million. At that same election, voters were asked by way of an advisory vote (advisory votes are not binding on the City Council but are intended to gauge the level of public support for or against a particular issue), whether they supported a 0.5% increase in the sales tax rate (from 4% to 4.5 %) to cover a portion of the operating and capital costs of the Project. Voters rejected the question by a vote of 288 to 233 (56% to 44 %). Since the election, Council has evaluated numerous possible revenue alternatives to fund the Project. Council rejected the idea of an increase in the property tax mill rate on January 24, 2011, via Resolution 2010 -0130, based in part, on the fact that property taxes in Seward impact less than 700 individuals since so much property in Seward is tax - exempt. This revenue source would not fairly spread the burden of financing the project among the potential users of the library/museum. The Seward City Council evaluated a seasonal sales tax option in March and April, 2011, but after hearing from the Kenai Peninsula Borough ( "KPB" or "Borough ") finance director at a work session on March 14, was informed that a seasonal sales tax option places a significant hardship on KPB as well as on local businesses. Specifically, the KPB finance director estimated that costs associated with a Borough effort to implement a seasonal sales tax in Seward would exceed $100,000. Not only would the Borough likely expect to pass the cost on to the City of Seward, but they could not guarantee their computer system could be modified to facilitate the change. When asked about the existing seasonal sales tax in Seldovia — and why Seward was a challenge if the seasonal tax was already in place in Seldovia -- Council members were told that the Borough and local Seldovia businesses were experiencing considerable problems, including: Borough staff had to manually adjust every tax return to properly compute tax liability; taxpayers had difficulty understanding how to properly compute and report the tax; businesses often did not have the technical capabilities or the computer systems in place to accomplish the reporting; there was considerable confusion regarding the appropriate tax rate to use at the time of the sale versus the time of the service (for example, a sale that takes place in January at a lower rate of tax, for a service that will be provided in July when the tax rate is higher). Ultimately, the Borough finance director strongly urged the Council not to consider a seasonal sales tax, and based on the potential cost to the City and the fact that Seward business filers could face up to six different tax schemes at various times of the year, the administration agrees that the seasonal sales tax is not a good option. The City Council has also requested information regarding the possibility of imposing an alcohol /tobacco tax. This option is very complex and involves legal and practical obstacles which appear to be insurmountable. For example: a. State law requires that if alcohol is to be taxed at a higher rate than other general sales tax items, at least one other item must be charged at that higher rate. This results in a variable sales tax rate which the Borough is unwilling to administer. For the City to administer a variable sales tax, a significant investment in software, additional staffing for administration and collections, and legal fees associated with collections, would be required. While this is legally possible, it is very costly. b. The administration considered a possible tax on the wholesale rather than retail price, in order for City staff to handle the administrative requirements of the variable tax (there would be considerably fewer wholesale rather than retail filers, and therefore, presumably less cost and burden). However, for various reasons, this is not a viable legal option. (For example, we cannot have both a wholesale and a retail tax on alcohol /tobacco; a wholesale tax would require a taxable transaction to occur within the City limits, and this option does not preclude taxpayers' buying alcohol and tobacco outside of Seward in order to avoid tax liability.) c. Consideration was given to an excise tax which is essentially a tax on the importation of tobacco and alcohol, but we are not legally allowed to have an excise tax on alcohol, and since we have a sales tax on tobacco sales, we cannot also implement an excise tax on tobacco. There are numerous other challenges associated with various efforts to tax alcohol and tobacco, and those will be discussed by the City Attorney in detail, at the Council meeting of April 25, 2011. Another option evaluated by the administration is the possible use of existing City resources (cash) to fund the project. While it may seem a preferred alternative to raising taxes, it has significant risks which have the potential to cause serious financial harm to the City. Such a strategy is ill- advised based in part, on the following: 1. For more than a decade, the City has failed to meet its own policy of maintaining 3 -6 months' General Fund reserves, for the purpose of meeting unforeseen needs and emergencies, or covering deficits in other City funds. In 2010, the City received a one -time EXXON Valdez oil spill settlement which enabled us to finally reach the lower end of the recommended range of adequate reserves. The level of reserves is one of the most significant indicators of fiscal health of a City; insufficient reserves can be a serious problem. Over the years, "unforeseen needs and emergencies" have not been uncommon and have resulted in numerous unexpected major draws on General Fund reserves (closure of the hospital; Harbor deficits; SMIC deficits; natural disasters; Sewage lagoon failure; Water /Sewer fund debt elimination, hospital operating losses, etc.) 2. The General Fund is legally responsible to cover deficits in all City funds. The SMIC Fund has operated in the red for many years, requiring subsidy from the General Fund. The Harbor Enterprise Fund and the Electric Enterprise Fund both failed to meet bond reserve requirements in 2009 (for the first time in decades) based on escalating costs, lower passenger numbers, unexpected major repairs, insufficient rate structures, etc. These challenges reflect structural budget problems which require a disciplined longer -term financial strategy to resolve. For two consecutive years, harbor passenger fees were not sufficient to cover the costs of bonded debt in the harbor. Prior year passenger fee surpluses covered the shortfall, but those funds are nearly depleted and will not be available if passenger fee levels do not return to previous levels. 3. The capital budget process identified critical repair and replacement needs in enterprise funds, where resources are not in place to meet those needs. Many of the most critical needs have not been funded, let alone other important capital needs, due to lack of cash in the enterprise funds. In addition, enterprise funds have not been contributing to major repair and replacement or depreciation Funds, due to lack of cash, opposition to rate increases, and public pressure to spend cash. This has left the City is the position of having little to no cash on -hand in the enterprise funds to pay for major repairs, and with a financial condition that is not likely to support the issuance of future debt without alternative or increased revenue sources. If an enterprise fund has no resources to cover major unavoidable repairs, it cannot simply go to the bank to borrow money, or issue bonds. Rather, it must borrow reserves from the General Fund until such time as it can return to a positive cash position. In 2010, the Harbor, SMIC, and Electric Funds all borrowed from the General Fund at some point in the year to pay their bills (they had run out of cash). That is a warning sign that cannot be ignored. 4. The City faces risks associated with national changes to healthcare and the corresponding unknown impact of those changes on the financial health of our hospital and long -term care facilities. Any financial losses in those operations will be borne by the taxpayers, are difficult to project in advance, have not been budgeted, and can be substantial. 5. Previous reserves in the Motor Pool Fund — which were being accumulated in order to replace existing heavy equipment and vehicles in a systematic manner to avoid single year negative budgetary "hits" and the need to pay interest from financing equipment -- have been borrowed to cover other City needs (such as paying off retirement costs associated with hospital PERS). The amount of cash reserves in that fund at the end of 2010 is approximately equal to the principal balance owed on outstanding loans on equipment being financed by the Motor Pool. The purpose of the Fund is to eliminate borrowing costs, but because cash has been used for other purposes, the City continues to pay interest to borrow for heavy equipment needs. There are other reasons why utilizing existing City resources to construct a library/museum poses a significant risk to the financial health of the City, but these highlights identify the major reasons. The City Council and administration have both worked very hard to identify potential sources of funding for this project that do not involve sales tax. This project has received wide community and statewide support. Seward taxpayers rejected the idea of a one - half - percent increase in the sales tax rate when they voted in October 2009. At that time however, it is unlikely that anyone could have foreseen the difficulties of finding a viable funding source that did not involve sales tax. The administration finds that there are few, if any, funding alternatives. Unfortunately, a modification to the sales tax rate appears to disenfranchise the voters who rejected that option during the advisory vote. However, it would appear that this option may be the only viable option for funding the project which was approved by the voters in 2009. Ultimately, the difficulty we face in identifying a viable funding solution makes it all the more important that we develop a plan before we move forward with major project commitments. Without a clear and viable revenue source to pay for the project, it is ill - advised to begin construction. CONSISTENCY CHECKLIST Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: ATTORNEY REVIEW Yes No FISCAL NOTE The imposition of an additional 0.5% year -round sales tax can be expected to generate approximately $450,000 per year. Assuming that the project moves forward soon, bonds are issued within one year, and additional operating costs are capped at $150,000 per year (as opposed to the previous estimated cost of $260,828), this funding level will support a $3.5 million bond over either 20 or 25 years. The costs over 20 years would be approximately $445,000 per year; over 25 years would be approximately $420,000 per as year. Alternatively, if the project were postponed long enough to accumulate two years' worth of additional tax revenue, it may be possible to reduce the term of financing to 10 years or less. It would take approximately 8 years to accumulate sufficient revenues from a 0.5% sales tax increase to fully pay for the construction costs without borrowing money, assuming no increase in construction costs. Clearly, costs would be expected to increase over time, the longer construction is delayed. Approved by Finance: ,r�14 ~ RECOMMENDATION ti Seward City Council approve Ordinance 2011 - increasing the sales tax rate from 4.0% to 4.5 %. as Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2011 -013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A COOPERATIVE AGREEMENT WITH THE RESURRECTION BAY HISTORICAL SOCIETY (RBHS) TO MANAGE, PRESERVE, RESEARCH, INTERPRET AND PROVIDE PUBLIC ACCESS TO THE COLLECTIONS OWNED BY RBHS UTILIZING A SIGNED MEMORANDUM OF AGREEMENT EFFECTIVE JANUARY 1, 2012 WHEREAS, Resolution 2010 -59 directed city staff to create a plan to transfer the operation and maintenance of the Seward Museum from the RBHS to the City; and WHEREAS, Ordinance 2010 -006 changed the Library Department to the Library Museum Department and codified powers and duties of the department with the Resurrection Bay Historical Society (RBHS) as an advisory body to the department head and the City of Seward; and WHEREAS, RBHS and City Staff worked to create a Memorandum of Understanding (MOU) that clearly states the rights and responsibilities of each entity with regard to the art, artifacts and archival history of Seward that is owned by the RBHS and currently housed in the Seward Museum; and WHEREAS, the MOU was reviewed favorably by the membership of the RBHS at their August, September and October 2010 meetings and officially approved at their March 24, 2011 meeting; and WHEREAS, Lee Poleske, RBHS President, signed the MOU on March 29, 2011; and WHEREAS, the MOU will be effective on January 1, 2012. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is authorized to enter into a cooperative agreement with the Resurrection Bay Historical Society (RBHS) to manage, preserve, research, interpret and provide public access to the collections owned by RBHS. Section 2. The MOU will be effective on January 1, 2012. Section 3. This resolution shall take affect immediately upon its adoption. CITY OF SEWARD, ALASKA RESOLUTION 2011 -013 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 1 of April, 2011. THE CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, City Clerk (City Seal) a�� Council Agenda Statement Meeting Date: April 11, 2011 -� ° se w q , Q To: Phillip Oates, City Manager From: Patricia Linville, Library Museum Director Agenda Item: Memorandum of Understanding Library/Museum BACKGROUND & JUSTIFICATION: This resolution requests that Council direct and authorize the City Manager to enter into an agreement with the Resurrection Bay Historical Society, a non - profit corporation, (RBHS) that details how the current and future collections of the Seward Museum will be managed and cared for. The agreement will have an effective date of January 1, 2012. Resolution 2010 -59 directed City Staff to create a plan to transfer the operation and maintenance of the Seward Museum from the RBHS to the City. Ordinance 2010 -006 changed the Library Department to the Library Museum Department and codified powers and duties of the department with RBHS as an advisory body to the department head and the City of Seward. Members of the RBHS have been working with City Staff to create a Memorandum of Understanding (MOU) that clearly states the rights and responsibilities of each entity with regard to the art, artifacts and archival history of Seward that is owned by the RBHS and currently housed in the Seward Museum. The group reviewed numerous similar documents gathered from other Alaskan museums. The two most heavily borrowed from were between the Cook Inlet Historical Society and the Anchorage Museum, and the Cordova Historical Society and the City of Cordova. The MOU was reviewed favorably by the membership of the RBHS at their August, September and October meetings of last year. The final version was approved by RBI-IS members at their regular meeting on March 24, 2011 and signed by Lee Poleske, President of RBHS on March 29, 2011. Once approved by Council and signed by the City Manager, the MOU will be effective on January 1, 2012. During the interim period before the MOU becomes effective RBHS will continue to operate the Seward Museum. Library Museum staff will write a budget proposal to present to Council for the FY2012 -13 budget sessions which will include the increased costs of adding museum operation to the City responsibilities. The proposal will eliminate a half -time library position and create a full -time position with museum operation duties. Library museum staff would rearrange both library and museum schedules to accommodate this staffing configuration. The figures below are taken from past financial statements of RBHS and recent estimates of personnel costs from the City of Seward finance department. They are informational only and presented to give full disclosure of possible future financial impact. Estimate Detail 2009 RBHS Expenses $17863 Salary to replace current full time volunteer 47841 Additional benefits and insurance 26286 Total estimate to operate Seward Museum as is operated today $74127 Annual Stipend to Museum from City -4800 Possible revenue from museum operation -15000 Elimination of half time position -13328 a Possible addition to FY2012 Library Museum Budget $40999 INTENT: The intent of this resolution is to authorize the City Manager to enter into a cooperative agreement as laid out in the MOU between the RBHS and the City of Seward to manage, preserve, research, interpret and provide public access to the collections owned by the Resurrection Bay Historical Society with an effective date of January 1, 2012. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures or Other Plans or Policies: Yes 2020 Seward Comprehensive Plan 3.1.21 and 3.7.1.2 and 3.7.3.2 FISCAL NOTE: Possible increase to the FY 2012 -2013 budget could be $40999. Included in this estimate is $74127 in additional expenses and $33128 in possible revenues and cost savings as outlined above. These estimates will be brought before Council for consideration in the FY2012 -2013 budget. Approved by Finance Department: ,i.Mik, ATTORNEY REVIEW: Yes X No The attorney reviewed the MOU and asked that this be added to the Agenda statement. The MOU addresses ownership of future acquisitions in the name of the City or RBHS. It does not address what happens to donations or grants made to the "Seward Museum." The City faced a similar problem a few years ago when federal funds were directed to the "SeaLife Center" instead of either the City or SAAMS. The administration intends that in the future, any grants applied for on behalf of the library /museum, unless specifically applied for in the name of the Resurrection Bay Historic Society, will be utilized for the City's library /museum. RECOMMENDATION: Approve Resolution 2011- Authorizing the City Manager to enter into a cooperative agreement with Resurrection Bay Historical Society to manage, preserve, research, interpret and provide public access to the collections owned by RBHS utilizing a signed Memorandum of Agreement effective on January 1, 2012. Sponsored by: Oates Introduction Date: September 27, 2010 Public Hearing Date: October 11, 2010 Enactment: October 11, 2010 CITY OF SEWARD, ALASKA ORDINANCE 2010 -006 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE §2.25.130 AND 2.25.135 ADDING OPERATION AND MAINTENANCE OF THE SEWARD MUSEUM TO THE LIBRARY DEPARTMENT OF THE CITY OF SEWARD AND RENAMING THE DEPARTMENT THE LIBRARY MUSEUM DEPARTMENT WHEREAS, the City of Seward has supported the Resurrection Bay Historical Society (RBHS) and its efforts to develop the Seward Museum in -kind and fiscally since 1965; and WIIEREAS, the community passed a bond in 1987 to renovate the former post office building to house the Senior Center, Seward Museum and a community center; and WHEREAS, the Seward Museum, as part of the Seward Community Center, operates under a Joint Management Agreement with the City of Seward since 1989; and WHEREAS, the City of Seward has contributed an annual stipend to the Seward Museum varying between $1000 and $5000; and WHEREAS, the library department was created in 1988 and the Seward Community Library Association may serve as an advisory body to the director; and WHEREAS, the RBHS wishes to continue its support of the programs and services of the Seward Museum and may serve as an advisory body to the museum curator and the library museum director; and WHEREAS, the City of Seward, the Seward Community Library Museum Building Committee have been working on a plan to build a new collocated facility for the library and the museum since 2003 with a target opening date of August 12, 2012; and WHEREAS, Changing the Library Department to the Library Museum Department ensures the future of the Seward Museum and is the next step toward implementing the plan to build and operate the Seward Community Library Museum as outlined in the project's business plan. Imp ag CITY OF SEWARD, ALASKA ORDINANCE 2010 -006 NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, HEREBY ORDAINS that: Section 1. Seward City Code Title §2.25.130, entitled Library department established, is hereby amended to read as follows: 2.25.130. Library museum department -- Established. There is established the city library museum department. The principal officer shall be the library museum director, who shall fulfill the duties and have the responsibilities as set forth in the employee's job description and who shall be subject to the direction and supervision of the city manager. (Ord. 603, § 1, 1988; Ord. 96 -07) Section 2. Seward City Code Title §2.25.135, entitled Library department -- Powers and duties, is hereby amended to read as follows: 2.25.135. Library museum department -- Powers and duties. The library museum department shall: (1) Assemble, preserve and administer, in organized collections, books and related educational and recreational material in order to promote the communication of ideas and enrich the personal lives of residents of the City of Seward; (2) Collect, preserve and make accessible materials relating to the history of Seward, the Resurrection Bay area and the eastern Kenai Peninsula of the State of Alaska (3) Organize library and museum related programs for residents of the City of Seward; (4) Consult with the Seward Community Library Association, Inc., a nonprofit Alaska corporation, which may serve in an advisory capacity to the library director and the city council on matters of interest to the community with respect to the operation of the city library and its programs; (5) Consult with the Resurrection Bay Historical Society, Inc., a nonprofit Alaska corporation, which may serve in an advisory capacity to the library museum director and the city council on matters of interest to the community with respect to the operation of the city museum and its programs (6) Manage, operate and maintain the city's library museum facilities and programs, including materials and collections. (Ord. 603, § 1, 1988; Ord. 96 -07) Section 3. This ordinance shall take effect ten 10 days following enactment. ENACTED by the City Council of the City of Seward, Alaska, this 11 day of October, j 2010. CITY OF SEWARD, ALASKA ORDINANCE 2010 -006 L THE CITY OF SEWARD, ALASKA 4 7 Willard E. Dun am, Mayor AYES: Valdatta, Keil, Smith, Dunham NOES: None ABSENT: Amberg, Bardarson, Shafer ABSTAIN: None ATTEST: Jea ewis, - C City Clerk law • (City Seal) .4 4. CAF st �✓°•i,� • • • i • • 2 , 30 Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2010 -059 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO DIRECT CITY STAFF TO DEVELOP A PLAN TO TRANSFER THE SEWARD MUSEUM OPERATION AND MAINTENANCE TO THE CITY OF SEWARD FROM THE RESURRECTION BAY HISTORICAL SOCIETY AND PRESENT THE PLAN TO COUNCIL FOR CONSIDERATION AND APPROVAL IN OCTOBER 2010 WHEREAS, the City of Seward has supported the Seward Museum in -kind and fiscally since 1965; and WHEREAS, the Seward Museum, as part of the Seward Community Center, operates in the street level floor of that building under a Joint Management Agreement with the City of Seward; and WHEREAS, the City has contributed an annual stipend to the Seward Museum for several years, varying between $1000 and $5000; and WHEREAS, the City has staffed the museum with a library museum assistant since 2008; i mp and WHEREAS, the current volunteer director of the Museum, Lee Poleske, has indicated he will retire from his position as director and curator in 2011; and WHEREAS, the transfer plan will include increased staffing of the museum by City employees as recommended in the Seward Community Library Museum Business plan; and WHEREAS, estimated cost to operate the Museum as is currently operated is $73820.48. including 2009 Expenses incurred by Resurrection Bay Historical Society totaling $17863.52, current city employee (.35FTE library museum aide) $7902.96 and proposed $48054.74 (Range 17A) for full time curator position to replace current volunteer manager; and WHEREAS, a complete plan will be brought to Council in October 2010 for consideration and approval; and WHEREAS, direction by Council to create a plan to continue the services and programs of the Seward Museum will insure a future for Seward's history, its preservation, protection and accessibility. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: THE CITY OF SEWARD, ALASKA RESOLUTION 2010 -059 j Section 1. The City Council directs the City Manager and City staff to develop a plan to transfer the Seward Museum operation and maintenance to the City of Seward from the Resurrection Bay Historical Society. Section 2. The plan will be presented to Council for consideration and approval in October 2010. Section 3. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 12 day of July 2010. THE CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor AYES: Valdatta, Bardarson, Shafer, Amberg, Dunham yogi NOES: None ABSENT: Keil, Smith ABSTAIN: None ATTEST: a__, AA- OML. J- InLewis City Clerk soo u g 0$ Of SE .11 •. (City Seal) • ® .4 i. SEAL • ...rte ' 44 . 17r y On . A . P� •, 3D Mission Statement of Seward Museum The Seward Museurn collects, preserves and makes accessible materials relating to the history of Seward, the Resurrection Bay area and the eastern Kenai Peninsula of the State of Alaska MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SEWARD AND THE RESURRECTION BAY HISTORICAL SOCIETY The Resurrection Bay Historical Society, hereafter referred to as the Society, and the City of Seward, hereafter referred to as the City, enter into a cooperative agreement to manage, preserve, research, interpret and provide public access to the collections owned by the Society. The City owns and maintains the building in which these collections are held and provides staff and funds for the management, preservation, research and interpretation of the collection and public access to the coilecflon, The Society is dedicated to promoting the maintenance, interpretation and protection of its collection, x is mutually beneficial for the City and the Society to work cooperatively to assure the continued preservation of the area's history and heritage as stated in the Seward Museum Mission Statement. The parties, therefore, aree as foliows: R8yS shalt maintairi ownership of alt items in its possession at the time the Oty of Seward assumes the operation af the Seward Museum. ln the future, alt tems purchased or donated in the name of RBHS shall become the property of RBHS, and all Items purchased or donated in the name of the City af Seward, shall become the property of the City ofSeward, The Resurrectjon Bay Historicat Society shall: • Review and recommend for approval alt policies relating to the collection • Provide support for preservation, research, documentation and interpretation of the collection • Provide fur,ds for training and education of Society members • Provide supphes and rnaterials for Society busness, meetings and events, The City of Seward shati: • Provide and maintain the building to house the cottection • Provide the collection with building security • Provide staff to manage the collection in compliance with Seward City Code 2.25.13O'135. ���� • Provide support for preservation, oseanh'doc^mrnmnioo^ndimc,premt*no/ the collection • Provide insurance for the cortents f the coIIecton • Develop and maintain ^ collections policy • Provide funds for training and education o/ museum staff • Provide program, mecting and storage space and access to nluseurn facilities and equrpmorit free of charge 10 conduct Society business The partues rnutually agree that • Where donations and funds are solicited using the distinct name of either organization, the funds will be deployed for the particular purposes wthin that organization • Following review hw both parties, this agreement may he amended as necessar hy mutual consent pf both parties, o The term of this agreerneru shaI comrnence on January 1, 2012 • Either party may terminate this agreement by providng 180 days written notce. UnIe,s terrnirated by written notice, this agreement will remain in force. X X piloop ,xte mesk, ~- n..°*, o*m*",rt President, Resurrect "azt, *a"*./uxle, r ATTEST: -- ' - Johanna Kinney. CMC City Clerk (city seal) .)1' Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2011 -022 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, IN SUPPORT OF ESTABLISHING WATER INFRASTRUCTURE FUNDING IN THE ARMY CORPS OF ENGINEERS, PACIFIC OCEAN DIVISION, CIVIL WORKS PROGRAM WHEREAS, the City of Seward recognizes the U.S. Army Corps of Engineers (ACOE) has been the central governmental agency for the development of water - related infrastructure throughout the Nation and has established a comprehensive process to identify, evaluate, and fund projects related to navigation, safe harbor, flood control, erosion control, and water supply; and WHEREAS, the ACOE, Pacific Ocean Division includes Alaska, Hawaii, and the Pacific Island Territories all of which have economies highly dependent upon port infrastructure; and WHEREAS, Congress suspended use of congressionally - directed spending and now only funds projects identified through a scoring system which favors urban ports; and WHEREAS, the rural coastal communities of the Pacific Ocean Division do not have the population to compete with urban ports, yet are highly dependent on waterborne commerce; and WHEREAS, there may be a mechanism within the Energy & Water appropriations bill to recognize the unique circumstances of coastal rural communities of the ACOE, Pacific Ocean Division; and WHEREAS, projects in need of funding include breakwaters, wave barriers, dredging, mooring basins, and flood /erosion control. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, THAT: Section 1. The City of Seward encourages the United States Congress to amend fiscal year 2012 Energy and Water Appropriations Bill and the Fiscal Year 2013 President's Budget Request to include a set -aside of $50 million annually for use within the Pacific Ocean Division to develop and sustain water infrastructure in the small coastal communities of the region. Section 2. The City of Seward requests the Army Corps of Engineers be charged with the responsibility of working with the States, territorial governments, and local communities to prioritize projects throughout the Pacific Ocean Division region and be granted the discretion to investigate, evaluate, plan, and provide funding continuity for projects identified within its priority list. Section 3. This resolution shall take effect April 11, 2011. CITY OF SEWARD, ALASKA RESOLUTION YEAR -022 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 1 l day of April, 2011. THE CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) 3b Agenda Statement Meeting Date: April 11, 2011 , of set. To: Phillip Oates, City Manager � % i��.'� -- �'o From: Kari Anderson, Harbormaster '�tASwP Agenda Item: A Resolution in support of establishing water infrastructure funding in the Pacific Ocean Division within the Army Corps of Engineers. BACKGROUND & JUSTIFICATION: The United States Congress has recently decided to suspend the use of congressionally - directed spending within appropriations bills while it grapples with the Federal deficit. This moratorium will make it impossible for Alaskan coastal communities to seek funding assistance from the Army Corps of Engineers to build breakwaters, wave barriers, flood control and erosion control features, dredging of new, expanded or improved harbors, or local water supply projects. The communities of Hawaii and the Pacific Island territories also face these difficulties. Under the moratorium on congressionally- directed spending, only projects which are identified in the President's Budget Request are eligible for funding. Projects contained in the President's Request are identified through a scoring system which favors the more developed ports of major urban areas. Rural coastal communities do not have the population base to compete within a scoring system that provides a bias towards large cargo volumes and urban populations. Rural communities, however, are more economically dependent on waterborne commerce in relation to the rest of their local and regional economies than the large urban areas, which have more diversified economies. A mechanism must be developed within the Army Corps budget to recognize the unique circumstances of the rural communities of Alaska, Hawaii, and the Island territories. Army Corps officials have stated Alaskan coastal communities should have a unified voice in advocating for federal funding for water infrastructure projects. The Corps has also stated that Alaskans will have a bigger impact on the national budget discussion if the State of Alaska also becomes more active in the planning, prioritization, and funding of this water infrastructure. The Corps believes that a proposed Federal- State -Local partnership presents a strong argument to the Congress and the Administration in seeking a dedicated source of funding for coastal Alaskan water infrastructure. The Fiscal Year 2012 Energy & Water appropriations bill and the Fiscal Year 2013 President's Budget Request should be amended to include a set -aside of $50 million annually for use within the Pacific Ocean Division to develop and sustain water infrastructure in the small coastal communities of the region. The Army Corps would be charged with the responsibility of working with the States, territorial governments, and local communities to prioritize projects throughout the Pacific Ocean Division region. Projects to be funded would include breakwaters, wave barriers, dredging of navigation channels and mooring basins required as part of new harbor construction or harbor improvement projects, removal of barriers to navigation specifically authorized by law, flood control, water supply, and erosion control. INTENT: To support a Federal bill to include $50 million annually for use with in the Army Corps of Engineers Pacific Ocean Division to develop and sustain water infrastructure in the small coastal communities of the region. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures or Other Plans or Policies: Yes (List Below) No 1. Comprehensive Plan Economic Development, Small Boat Harbor Development, expand and maximize potential of the existing harbor. 2. Strategic Plan Economic Base, Improve and Expand Maritime Facilities: complete eastward expansion of the Small Boat Harbor FISCAL NOTE: This resolution does not have an immediate impact on the City of Seward, however, in the future this federal legislation could assist the Harbor and Seward Marine Industrial Center Enterprise Funds by providing assistance with capital construction, improvement, and deferred maintenance projects. Approved by Finance Department: ATTORNEY REVIEW: Yes No X RECOMMENDATION: Council approve Resolution 2011 - OP), supporting the establishment of water infrastructure funding in the Pacific Ocean Division within the Army Corps of Engineers. 38 Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2011 -023 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES CONTRACT WITH ARCTIC ELEVATOR COMPANY LLC., THE MOST QUALIFIED AND RESPONSIVE PROPOSER, FOR MAINTAINING ALL CITY ELEVATORS WHEREAS, the City does not have a valid contract with ThyssenKrupp Elevator; and WHEREAS, ThyssenKrupp Elevator currently does all the maintenance and repairs to all City elevators; and WHEREAS, obtaining a valid contract requires a competitive bid process per the City Code; and WHEREAS, staff requested proposals for the maintenance and repair of all City elevators; and WHEREAS, three firms submitted proposals to the City Clerk's office by the published deadline of 3:30 p.m. March 18, 2011; and WHEREAS, two of the three firms were determined to be responsive; and WHEREAS, the proposals were scored by a team and the highest score was awarded to Arctic Elevator Company LLC; and WHEREAS, Arctic Elevator Company LLC was the most qualified and responsive proposer for an amount not -to- exceed $500.00 per month; and WHEREAS, elevator repair work will not be able to proceed until the contract is awarded. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEWARD, ALASKA THAT: Section 1. The City Manager is authorized to enter into a professional services agreement, in substantially the form presented at this meeting, with Arctic Elevator Company LLC for maintaining all city elevators for an amount not -to- exceed $500.00 per month. Section 2. The City Council finds that the most qualified and responsive proposer was selected by the staff soliciting proposals. CITY OF SEWARD, ALASKA RESOLUTION 2011 -023 Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 11`" day of April, 2011. THE CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC, City Clerk (City Seal) Lk 0 Council Agenda Statement Meeting Date: April 11, 2011 Through: Phillip Oates, City Manager r { of se From: William Casey, Public Works 411 Agenda Item: Elevator Contract BACKGROUND & JUSTIFICATION: The City has elevators at three locations that need general maintenance and repairs by a qualified person. It was discovered that the company that was performing these tasks for several years did not have a valid contract with the City. Since the City needed to obtain a service provider with a contract, staff competitively requested proposals for the maintenance and repairs of all City elevators. Arctic Elevator Company LLC. was determined to be the most qualified and responsive proposer as outlined in the table below. A competitive request for proposal was developed for the elevator service agreement according to SSC6.10.130 and SCC6.10.135 to provide professional services for elevator repair. Three firms submitted proposals to the City Clerk's office by 3:30p.m. March 18, 2011. Two of the proposals were found to be responsive and one was found to be unresponsive. The proposals were scored by a team of three individuals and the highest score was awarded to Arctic Elevator Company. Arctic Elevator Company LLC. was the most qualified and responsible proposal for an amount not -to- exceed $500.00 per month. Elevator Service work will not be able to proceed until the contract is awarded. The .ro.osal results are as follows: . Ci of Seward - RFP Results - Elevator Service A ' reement ;.uv' �' .ux �, ab_.s x. sw,.m...:. .... f t `- © Arctic Elevator Com • an 111 Th ssenKru s i Elevator 98 © Otis Elevator Com i an 0 INTENT: To enter into a professional services agreement with Arctic Elevator Company LLC. for the maintenance and repairs of all City elevators. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plans and City Council Rules of Procedures. FISCAL NOTE: al This contract will not change the existing 011 budget. ATTORNEY REVIEW: Yes X No RECOMMENDATION: Staff recommends that the Seward City Council authorizes the City Manager to enter into a professional services agreement with Arctic Elevator Company LLC. in substantially the form as presented at this meeting. The City Council finds that that the most qualified and responsive proposer was selected by the staff soliciting proposals. LA\ AGREEMENT FOR ELEVATOR MAINTENANCE AND REPAIRS THIS AGREEMENT is made and entered into this 11 day of April, 2011 ( "Effective Date "), by and between the CITY OF SEWARD, ALASKA a home rule municipal corporation ( "City "), and Arctic Elevator Company , an Alaska LLC. ( "Contractor "). WHEREAS, City proposes to have Contractor perform elevator maintenance and repairs for two elevators in Seward, Alaska; and WHEREAS, Contractor represents that it has experience and expertise sufficient to perform the elevator maintenance and repairs; WHEREAS, City and Contractor desire to contract for specific work in connection with the City's elevators and upon signing; this document shall serve as the notice to proceed. NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows: 1.0. WORK PROVIDED BY CONTRACTOR 1.1. Scope of Work. Contractor shall provide the materials and work described in the City's Request for Proposal ( "RFP ") attached hereto as Exhibit "A" and incorporated herein by reference ( "RFP ") and Contractor's Response dated March 14, 2011 (the "Proposal "), attached hereto as Exhibit "B" and incorporated herein by reference. 1.2. Standards and Practices. All work to be provided by Contractor pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised in similar fields and circumstances in accordance with sound practices. Materials and elevator parts will be suitable for their intended purpose. Contractor also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Contractor's performance of this Agreement. 1.3. Warranty. Contractor warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and Alaska employment laws including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Contractor shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys' fees and costs, presented, brought, or recovered against -Page 1 of 8- La City for, or on account of any liability under any of the above - mentioned laws, which may be incurred by reason of Contractor's performance under this Agreement. 1.4. Non - discrimination. In performing this Agreement, Contractor shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital status, sexual gender or sexual orientation. 1.5. Non - Exclusive Agreement. Contractor acknowledges that City may enter into agreements with other Contractors for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement. 1.6. Delegation and Assignment. Contractor was selected, in part, based on experience in the work to be performed, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Contractor may engage a subcontractor(s) as permitted by law and may employ other personnel to perform work contemplated by this Agreement at Contractor's sole cost and expense. 2.0. COMPENSATION AND BILLING 2.1. Compensation. Contractor shall be paid in accordance with the methodology and fee schedule set forth in the Proposal. 2.2. Additional Work. Contractor shall not receive compensation for any work outside the scope of work specified in the Proposal unless the City, prior to Contractor performing the additional work, approves such additional work in writing. It is specifically understood that oral requests and /or approvals of such additional work or additional compensation shall be barred and are unenforceable. 2.3. Method of Billing. Contractor may submit invoices to City's Contracting Officer for approval on a progress basis, but no more often than monthly. Invoices shall be based on the total of all Contractor's work which has been completed to City's sole satisfaction. City shall pay Contractor's invoice within forty -five (45) days from the date City receives the invoice, for work completed. Each invoice shall describe in detail, the materials or parts purchased and the services performed and the associated time for completion. Any additional work approved and performed pursuant to this Agreement shall be designated as "Additional Work" and shall identify the number of the authorized change order, where applicable, on all invoices. 2.4. Records and Audits. Records of Contractor's work relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Contracting Officer for inspection and /or audit at mutually convenient times for a period of three (3) years from the Effective Date. -Page 2 of 8- L \3 3.0. TIME OF PERFORMANCE 3.1. Commencement and Completion of Work. The work to be performed pursuant to this Agreement shall commence upon issuance of a Notice to Proceed by the Contracting Officer. Work shall be performed in strict compliance with a schedule approved by City, as may be amended by mutual agreement of the parties. Failure to commence work in a timely manner and /or diligently pursue work to completion may be grounds for termination of this Agreement. 3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of nature, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. 4.0. TERM AND TERMINATION 4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of three (3) years, ending on March 14, 2014, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. The City, through the City Manager, may, at the City's discretion, offer to extend this Agreement for up to two additional one -year periods. If the City makes such an offer, the Contractor will have 30 days to accept or refuse the offer. 4.2. Notice of Termination. This Agreement may be terminated: 1) if Contractor fails to perform any of its material obligations hereunder and does not cure such failure within thirty (30) days after receipt of written notice from the City specifying such failure; or 2) if the funding for this Agreement is not appropriated by the City, upon receipt of a notice of termination. In the event of such termination, Contractor shall immediately stop rendering services under this Agreement unless directed otherwise by the City. 4.3. Compensation. In the event of termination, City shall pay Contractor for reasonable costs incurred and services satisfactorily performed up to and including the date of termination. Compensation for work in progress shall be prorated as to the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. 4.4. Documents. In the event of termination of this Agreement, all documents prepared by Contractor in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maintenance records, maps and reports, shall be delivered to the City within ten (10) days, at no cost to City. Any use of uncompleted documents without -Page 3 of 8- specific written authorization from Contractor shall be at City's sole risk and without liability or legal expense to Contractor. 5.0. INSURANCE. 5.1. Minimum Scope and Limits of Insurance. Contractor shall obtain and maintain during the life of this Agreement all of the following insurance coverages: (a) Comprehensive general liability, including premises- operations, products /completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. (b) Automobile liability for owned vehicles, hired, and non -owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. (c) Workers' compensation insurance as required by the State of Alaska. (d) Professional errors and omissions ( "E &O ") liability insurance with policy limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Contractor shall obtain and maintain, said E &O liability insurance during the life of this Agreement and for three years after completion of the work hereunder. 5.2. Endorsements. The comprehensive general liability insurance policy shall contain or be endorsed to contain the following provisions: (a) Additional insureds: "The City of Seward and its elected and appointed officers, agents, and employees are additional insureds with respect to this contract with City." (b) Notice: "Said policy shall not terminate, nor shall it be cancelled, nor the coverage reduced, until thirty (30) days after written notice is given to City of Seward." (c) Other insurance: "Any other insurance maintained by the City of Seward shall be excess and not contributing with the insurance provided by this policy." 5.3. Certificates of Insurance: Contractor shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any work under this Agreement. -Page 4 of 8- ys 5.4. Non - limiting: Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Contractor may be held responsible for payments of damages to persons or property. 6.0. GENERAL PROVISIONS. 6.1. Entire Agreement: This Agreement constitutes the entire Agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement. 6.2. Representatives. The Contracting Officer, Kirsten Vessel, shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement. Contractor shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Contractor called for by this Agreement, except as otherwise expressly provided in this Agreement. 6.3. Notices: Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery, facsimile or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail. IF TO CONTRACTOR: IF TO CITY: Arctic Elevator Company LLC. City of Seward, Alaska 12043 W. Skyline Drive P.O. Box 167 Eagle River, AK 99577 Seward, Alaska 99664 Phone: 907.694.8831 Phone: 907.224.4074 Fax: 907.694.8834 Fax: 907.224.4038 ATTN: Michele Monteil ATTN: Kirsten Vesel 6.4. Attorneys' Fees: In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by -Page 5 of 8- ye the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof. 6.5. Governing Law: This Agreement shall be governed by and construed under the laws of the State of Alaska. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Anchorage, Alaska. 6.6. Assignment: Contractor shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Contractor's interest in this Agreement without City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City's consent, no subletting or assignment shall release Contractor of Contractor's obligation to perform all other obligations to be performed by Contractor hereunder for the term of this Agreement. 6.7. Indemnification and Hold Harmless: Contractor shall protect, defend, indemnify and hold harmless City and its elected and appointed officials, officers, and employees from any and all claims, liabilities, expenses, including attorney fees, damage to property or injuries to or death of any person or persons or damages of any nature including, but not by way of limitation, all civil claims or workers' compensation claims arising out of or in any way connected with the intentional or negligent acts, error or omissions of Contractor, its employees, agents or subcontractors in the performance of this Agreement. 6.8. Independent Contractor: Contractor is and shall be acting at all times as an independent contractor and not as an employee or agent of City. 6.9. Ownership of Documents: All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Contractor or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Contractor agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Contractor. Contractor shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City. 6.10. Public Records Act Disclosure: Contractor has been advised and is aware that all reports, documents, information and data including, but not limited to, computer tapes, discs or files furnished or prepared by Contractor, or any of its subcontractors, and provided to City may be subject to public disclosure as required by the Alaska Public Records Act. -Page 6 of 8- '1`1 6.11. Responsibility for Errors. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and /or explanation as may be required by the Contracting Officer, regarding any services rendered under this Agreement and may be required to supplement or correct prior work at no additional cost to City. 6.12. Prohibited Employment: Contractor will not employ any regular employee of the City while this Agreement is in effect. 6.13. Order of Precedence: In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of the RFP or the Proposal, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over both the Proposal and the RFP and the Proposal shall govern over the RFP. 6.14. Costs: Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein. 6.15. No Third Party Beneficiary Rights: This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement. 6.16. Headings: Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 6.17. Construction: The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. 6.18. Amendments: This Agreement may only be amended by mutual agreement of the parties, and in writing. 6.19. Waiver: The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and -Page 7 of 8- signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver. 6.20. Severability: If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. 6.21. Counterparts: This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement. 6.22. Corporate Authority: The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written. CITY OF SEWARD ARCTIC ELEVATOR COMPANY LLC. Philip Oates, City Manager Michele Monteil, Managing Member Date: Date: ATTEST: Johanna Kinney, City Clerk -Page 8 of 8- y'c\ Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2011 -024 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH BRISTOL CONSTRUCTION SERVICES, LLC, THE MOST QUALIFIED, RESPONSIVE AND LOWEST BIDDER, FOR THE SEWARD 2009 TIDAL SURGE DAMAGE SHORELINE RESTORATION AND LOWELL CREEK BRIDGE PAVING PROJECT, AND APPROPRIATING FUNDS WHEREAS, on December 1, 2009 high winds, three -plus inches of rainfall and a 12.6 foot tide caused extensive damage to the wave barrier along Lowell Point Road, the SeaLife Center seawall, parking lot, monument park and the recreational parking lots; and WHEREAS, the following conditions resulted from the disaster: extensive damage to protective barrier along Lowell Point Road, the protective barrier on the southern shoreline, the protective barrier and infrastructure for water intake for the Alaska SeaLife Center, debris and heavy erosion of the Greenbelt area, as well as damage to personal and real property; and WHEREAS, the cost of the emergency measures exceeded the City's resources; and WHEREAS, resolution 2009 -140 declared a state of disaster emergency due to the storm surge damage in the City and requested State assistance; and WHEREAS, the event resulted in a state declaration of disaster that enabled the City to qualify for State assistance through the Division of Homeland Security and Emergency Management for assistance for damaged infrastructure; and WHEREAS, the City completed emergency repairs in -house for a portion of the damaged areas during the summer of 2010; and WHEREAS, the remaining work as outlined in the bid documents for the 2009 Tidal Surge Damage Shoreline Restoration and Lowell Creek Bridge Paving project must be completed prior to June 1, 2011 and includes repairs to the damage that occurred on Lowell Point Road, the Alaska SeaLife Center seawall and parking lot and adjacent area; and WHEREAS, Seward and the surrounding vicinity also experienced extreme flooding in 2006 causing damaged infrastructure throughout the community and the City declared this event a disaster and the event resulted in a federal disaster that enabled the City to qualify for FEMA assistance for damaged infrastructure; and WHEREAS, during the flood incident period, severe storm flood waters and debris from the tunnel above Lowell Creek Bridge caused substantial bridge damage; and -50 CITY OF SEWARD, ALASKA RESOLUTION 2011 -024 WHEREAS, FEMA approved our request for a time extension and will reimburse actual expenses if work is completed by July 31, 2011; and WHEREAS, a competitive invitation to bid was developed by the project manager at PND engineering for the remaining project worksheets (253, 257 and 258) shoreline restoration and paving Lowell Creek Bridge; and WHEREAS, two contractors submitted formal bid documents to the City Clerk's office by the published deadline of 10:30a.m. April 4, 2011; and WHEREAS, the sealed bids were opened publicly at 1:30 p.m. on April 4, 2011 and reviewed for responsiveness; and WHEREAS, Bristol Construction Services, LLC was the most qualified, responsive and lowest bidder; and WHEREAS, the work as outlined in the bid documents for the 2009 Tidal Surge Damage Shoreline Restoration and Lowell Creek Bridge Paving project will not be able to proceed until the contract is awarded; and WHEREAS, the City will be reimbursed for these services from the Division of Homeland Security and Emergency Management and FEMA. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEWARD, ALASKA: Section 1. The City Manager is hereby authorized to enter into an agreement, in substantial form as attached hereto, with Bristol Construction Services, LLC, for the 2009 Tidal Surge Damage Shoreline Restoration and Lowell Creek Bridge Paving Project for an amount not to exceed $258,900.00. Section 2. Funding is hereby appropriated from state grant fund account 866- 8662 -4680- 0200 in the amount of $43,692 to account number 866- 8662 -5390 for bridge paving, and from state grant account 866- 8665- 4680 -0200 to in the amount of $215,208 to account number 866- 8665 -5390 for shoreline restoration, with said expenditures anticipated to be reimbursed from state grant funds. Section 3. This resolution shall take effect immediately upon its adoption. CITY OF SEWARD, ALASKA RESOLUTION 2011 -024 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, on this 11 `" day of April 2011. THE CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) Council Agenda Statement Meeting Date: April 11, 2011 4 0V s L� ,a 94 To: Phillip Oates, City Manager ,. a From: William Casey, Public Works I P Agenda Item: 2009 Tidal Surge Damage Shoreline Restoration and Lowell Creek Bridge Paving BACKGROUND & JUSTIFICATION: On December 1, 2009 high winds, three -plus inches of rainfall and a 12.6 foot tide caused extensive damage to the wave barrier along Lowell Point Road, the SeaLife Center seawall, parking lot, monument park anti the recreational parking lots. The following conditions resulted from the disaster: extensive damage to protective barrier along Lowell Point Road; the protective barrier on the southern shoreline; the protective barrier and infrastructure for water intake for the Alaska SeaLife Center; debris and heavy erosion of the Greenbelt area, as well as personal and real property damage. The cost of the emergency measures exceeded the City's resources. Resolution 2009 -140 declared a state of disasters emergency due to the storm surge damage in the City and requested State assistance. The event resulted in a state disaster that enabled the City to qualify for State assistance through the Division of Homeland Security and Emergency Management for assistance for damaged infrastructure. The city completed emergency repair in- house for a portion of the damaged areas in the summer of 2010. The remaining emergency repair work must be completed prior to June 1, 2011 and includes the damage that occurred on Lowell Point Road, the Alaska SeaLife Center seawall and parking lot and adjacent area. In addition to the 2009 tidal surge damage, Seward and the surrounding vicinity experienced extreme flooding in 2006 causing damaged infrastructure throughout the community. The City declared this event a disaster and the extent of damage resulted in a federal disaster that enabled the City to qualify for FEMA assistance for damaged infrastructure. During the incident period, severe storm flood waters and debris from the tunnel above Lowell Creek Bridge caused substantial bridge damage. Central Environmental, Inc. completed emergency repairs of Lowell Creek Bridge per a City Council approved contract in the fall of 2010. At that time Central Environmental Inc. was unable to pave Lowell Creek Bridge because of the temperature. The selected contractor will be paving Lowell Creek Bridge as outlined in the bid document specifications and scope of work. FEMA approved our request for an extension of time to complete the bridge work. The work will be charged to account 866- 8662 -5390 and the expenses will be reimbursed. An invitation to bid was prepared by the project manager at PND Engineers, Inc for the remaining project worksheets (253, 257 and 258) shoreline restoration and paving of Lowell Creek Bridge. Two firms submitted sealed bids to the City Clerk's office by 10:30 a.m. April 4, 2011. The bids were opened publically and reviewed. Bristol Construction Services, LLC was the most qualified, responsive lowest bid in the amount of $258,900.00. The work, as outlined in the bid documents, for the remaining 2009 tidal surge damage and paving Lowell Creek Bridge will not be able to proceed until the contract is awarded. The city will be reimbursed for these 53 services from the Division of Homeland Security and Emergency Management and FEMA. The bid results are as follows: . Ci of Seward- Invitation to Bid Results I 2009 Tidal Surge Damage Shoreline Restoration and Lowell Creek Bridge Pavin M e Bristol Construction Services, LLC $258,900.00 © Metco Inc. $279,210.56 All construction and work outlined in the bid documents is required to be completed no- later- than May 27, 2011. All work completed prior to June 1, 2011 will receive reimbursement based on actual expenses. INTENT: To authorize the City Manager to enter into an agreement with Bristol Construction Services, LLC for an amount not -to- exceed $258,900.00 to complete the work outlined in the 2009 Tidal Surge Damage Shoreline Restoration and Lowell Creek Bridge Paving bid documents. FISCAL NOTE: $215,208.00 of funding for this project will come from contracted services account no. 866 -8665 and $43,692.00 of funding for this project will come from contracted services account no. 866 -8662 for the purposes of performing the work outlined in the 2009 Tidal Surge Damage Shoreline Restoration and Lowell Creek Bridge Paving bid documents. Approved by Finance Department: j ii _ _ ATTORNEY REVIEW: Yes X No RECOMMENDATION: Council approves Resolution 2011- O authorizing the city manager to enter into an agreement withBristol Construction Services, LLC for an amount not -to- exceed $258,900.00 to complete the work outlined in the 2009 Tidal Surge Damage Shoreline Restoration and Lowell Creek Bridge Paving bid documents. CITY OF SEWARD, ALASKA CONSTRUCTION CONTRACT 2009 Tidal Surge Damage Shoreline Restoration and Lowell Creek Bridge Paving PROJECT NAME This CONTRACT ( "Contract "), between the City of Seward, Alaska, herein called the City, acting by and through its City Manager, and upon signing; this document shall serve as the notice to proceed. Bristol Construction Services, LLC Company Name 111 W. 16 Ave, Third Floor Anchorage, AK 99501 Company Address (Street or PO Box, City, State, Zip) a /an ❑ Individual [Partnership ❑Joint Venture ELimited Liability Company ❑ Sole Proprietorship Corporation incorporated under the laws of the State of Alaska, its successors and assigns, herein called the Contractor, is effective the date of the signature of the City Manager on this document. The Contractor, for and in consideration of the payment or payments herein specified and agreed to by the City, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the work and labor required in the construction of the above - referenced project as bid by the Contractor, which bid and prices named, together with the Contract Documents (as hereinafter defined) are made a part of this Contract and accepted as such. It is distinctly understood and agreed that no claim for additional work or materials, done or furnished by the Contractor and not specifically herein provided for, will be allowed by the City, nor shall the Contractor do any work or furnish any material not covered by this Contract, unless such work or materials is ordered in writing by the City. In no event shall the City be liable for any materials furnished or used, or for any work or labor done, unless the materials, work, or labor are required by the Contract or on written order furnished by the City. Any such work or materials which may be done or furnished by the Contractor without written order first being given shall be at the Contractor's own risk, cost, and expense and the Contractor hereby covenants and agrees to make no claim for compensation for work or materials done or furnished without such written order. Notwithstanding the foregoing, payment under this Contract shall not exceed Two Hundred and Fifty Eight Thousand Nine Hundred Dollars ($258,900) for all base items, additional work, and change orders. The Contractor further covenants and agrees that all materials shall be furnished and delivered and all work and labor shall be done and performed, in every respect, to the satisfaction of the City, on or before: May 27, 2011. It is expressly understood and City of Seward Construction Contract Page 1 of 3 5s agreed that in case of the failure on the part of the Contractor, for any reason, except with the written consent of the City, to complete the furnishing and delivery of materials and the doing and performance of the work before the aforesaid date, the City shall have the right to deduct from any money due or which may become due the Contractor, or if no money shall be due, the City shall have the right to recover five hundred dollars ($500.00) per day for each calendar day elapsing between the time stipulated for the completion and the actual date of completion in accordance with the terms hereof; such deduction to be made, or sum to be recovered, not as a penalty but as liquidated damages. Provided, however, that upon receipt of written notice from the Contractor of the existence of causes over which the Contractor has no control and which must delay furnishing of materials or the completion of the work, the Contracting Officer may, at his or her discretion, extend the period specified for the furnishing of materials or the completion of the work, and in such case the Contractor shall become liable for liquidated damages for delays commencing from the date on which the extended period expires. The bonds given by the Contractor in the sum of Two Hundred and Fifty Eight Thousand Nine Hundred Dollars ($258,900) Payment Bond and Performance Bond, to secure the proper compliance with the terms and provisions of this Contract, are submitted herewith and made a part hereof. The Contractor further covenants and agrees that the entire construction will be done under the administration of and to the complete satisfaction of the City subject to the inspection at all times and approval by any regulatory agency of the Local, State, or Federal Government of the United States of America, and in accordance with the laws of the State of Alaska and the City of Seward. For purposes of this Contract, Contracting Officer means Kirsten Vesel or any other person designated by the City Manager. The Contractor is an independent contractor and not an employee or agent of the City. Contract Documents shall have the meaning ascribed by the General Conditions of the Construction Contract, and include but are not limited to this Contract, the General Conditions of the Construction Contract, the Special Conditions, and the following listed documents: (1) Request for Bids for 2009 Tidal Surge Damage Shoreline Restoration and Lowell Creek Bridge Paving, dated March 21, 2011; and (2) Bristol Construction Services, LLC Bid dated April 4, 2011; and (3) Seward City Council Resolution 2011 - City of Seward Construction Contract Page 2 of 3 56 IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms and conditions. CONTRACTOR Company Name Signature of Authorized Company Representative Typed Name and Title Date CITY OF SEWARD Phillip Oates, City Manager Date ATTEST Johanna Kinney, CMC, City Clerk City of Seward Construction Contract Page 3 of 3 Si Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2011 -025 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING REPAIR AND REPLACEMENT OF THE PUMP SYSTEM FOR FIRE ENGINE #1 IN AN AMOUNT NOT TO EXCEED $8,000, AND APPROPRIATING FUNDS WHEREAS, Fire Engine 1 is a 1996 KME -model engine and is one of the City's primary engines for emergency response; and WHEREAS, the pump has failed and rendered this vehicle inoperable and simple repairs are not adequate; and WHEREAS, the cost to repair and replace major parts, including labor costs, was not foreseen in the 2011 budget projections; and WHEREAS, the estimated $6,500 for parts and shipping from the lower 48 would deplete the fire department's total allotted budgeted amounts for repairs and maintenance for 2011. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The city manager is hereby authorized to purchase Hale pump parts for the repair of Engine 1. Section 2. Funding in the amount of $8,000 is hereby appropriated from the motor pool net assets account no. 102 - 0000 -3050 to the motor pool repair and maintenance account no. 102 -1020- 5380, and labor and materials are authorized to be charged to the motor pool in a total amount not to exceed $8,000 to repair the Engine 1 pump system. Section 3. This resolution shall take effect upon approval. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this day 11 day of April, 2011. 5g CITY OF SEWARD, ALASKA RESOLUTION 2011 -025 THE CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) Agenda Statement Meeting Date: April 25, 2011 at of set To: Phillip Oates, City Manager 0 r, From: David Squires, Fire Chief swP Agenda Item: Authorizing an appropriation in the amount of $8,000 from the Motor Pool Internal Service Fund for repairs and replacement of parts for Engine #1 BACKGROUND & JUSTIFICATION: While operating at the scene of a fire it was noted that Engine One, a 1996 KME pumper truck with a Hale 1500 gallon per minute pump, had an oily substance dripping from an area that should contain only water. Upon inspection mechanics found water in an area of the pump transmission that should normally be filled with gear oil, leading mechanics to search for a worn or missing seal. A new seal kit was purchased to correct the problem. During the process of installing the new seal kit mechanics noted that the pump shaft had frozen to the front bearing. Fire Department staff, working in conjunction with our mechanics, spoke with a Hale pump specialist. Hale's recommendation to ensure full functionality of the pump was to replace the shaft, bearings and auto -lube assembly. They provided a cost estimate of approximately $6,500 for replacement parts. Engine One is a primary response vehicle that responds to all fires within our jurisdiction. As one of the relatively younger apparatus in our fleet it is anticipated to be in service for many years to come. It is vital that the pump be fully operational to provide the needed fire flow capacities we require to meet our ISO rating. Additionally, this is a four wheel drive unit that is relied upon to respond to emergencies during poor weather conditions. INTENT: The intent of this Resolution is to authorize funding in the amount of $8,000 to to repair and replace parts on Engine #1. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures or Other Plans or Policies. FISCAL NOTE: The fire department has positive equity in the motor pool to cover the cost of these repairs. The cash balance in the motor pool fund at 12/31/09 is $675,325. Approved by Finance Department: v v /zr,. , ATTORNEY REVIEW: Yes No RECOMMENDATION: City Council approve Resolution 2011- authorizing funding in the amount of $8,000 to complete repairs on the pump on Engine #1. b O City of Seward, Alaska City Council Minutes March 29, 2011 Volume 38, Page CALL TO ORDER The March 29, 2011 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Vice Mayor Jean Bardarson. OPENING CEREMONY Lt. Butch Tiner led the pledge of allegiance to the flag. ROLL CALL There were present: Jean Bardarson, presiding, and Vanta Shafer Bob Valdatta Ristine Casagranda Comprising a quorum of the Council; and Michelle Weston, Assistant City Manager Johanna Kinney, City Clerk Brenda Ballou, Deputy City Clerk Absent — Willard Dunham, Marianna Keil, Tom Smith CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Jim Herbert spoke in favor of proposed Resolution 2011 -021 and brought attention to the Japanese plaque on the wall in Council Chambers; he then presented a personal check to the City Clerk for the Japanese Relief Fund. Chris Peck expressed his concern about Coastal Villages project and its potential impact on Spring Creek Beach and 4th of July Beach. Tim McDonald cautioned that radiation was detected in the United States and was concerned that Seward was in line for receiving radiation, particularly if we received the right kind of storm. He questioned what the City's monitoring capabilities were. Carol Griswold thanked the City for supporting the Two Lakes Park Ordinance 2011 -001 and also commented on Coastal Villages proposal. She urged caution as Phase 2 called for dredging private property and potentially negatively impacting wetlands, and Phase 3 would excavate 4` of City of Seward, Alaska City Council Minutes March 29, 2011 Volume 38, Page July Beach. She questioned the wisdom of the project location and urged the Council to get better ideas before proceeding. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Shafer /Casagranda) Approval of Agenda and Consent Agenda Resolution 2011 -019 was removed from the Consent Agenda. (Shafer) The City & Providence Financial Reports were removed from the Agenda. (Bardarson) Motion Passed Unanimous The clerk read the following approved consent agenda items: The March 14, 2011 Regular City Council Meeting Minutes Were Approved. John French was reappointed to the Prince William Sound Regional Citizens' Advisory Council for a two year term. Approved the Restaurant Eating Place Public Convenience Liquor License for Chattermark, LLC. Ordinance 2011 -001, Amending The Land Use Plan And Zoning Designation Of Several Small Portions Of City Owned Land Located Within The Two Lakes Park Boundary Of Block 15B, Federal Addition, Two Lakes Park Replat, From Single Family Residential (R1), Resource Management (RM), And Institutional (INS) To Park (P). (Introduced and set for Public Hearing on April 11, 2011) Resolution 2011 -018, Accepting The 2010 Assistance To Firefighters Grant For Training And Hose Testing Equipment In The Amount Of $19,157.00, Authorizing A City Match Of $1,008.00 And Appropriating Funds In The Amount Of $20,165.00. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations and Awards 1. Annual Parks and Recreation Sponsor Appreciation Awards. Bardarson recognized and thanked sponsors. Josie Ronne, SPRD Teen & Youth Center Coordinator, recognized 56 business and family sponsors and stated that all would receive awards. 2. A "Choose Respect" Domestic Violence /Sexual Assault Awareness proclamation was read. Bardarson called for the community's support to attend the walk. 6P. City of Seward, Alaska City Council Minutes March 29, 2011 Volume 38, Page 3. A proclamation was read for April as Bear Awareness Month. Borough Assembly Report, Sue McClure reported on the highlights of the March 1, 2011 Borough Assembly meeting: the sunset of Ordinance 2009 -09 and its follow -up was extended until the flood insurance rate maps were in and approved by the Assembly; a resolution was unanimously approved for the City of Seward's request for funding for the Coastal Villages Fleet; the Assembly approved Resolutions 2011 -016 and 2011 -017 authorizing the purchase of the first 2 of 6 Old Mill subdivision properties located in high -risk flood areas; the Assembly set the funding for the school district at the same level as last year ($43 million) through Resolution 2011 -013; on April 5, 2011 at the next Assembly meeting the key discussion item would be Ordinance 2011 -03 which would repeal the seasonal non - prepared food sales tax exemption; and, the April 19, 2011 Assembly meeting would be held in the Council Chambers in Seward. Valdatta expressed his concern over current stresses on the Borough's budget; McClure responded that they were working diligently on it City Manager's Report, Assistant City Manager Michelle Weston stated Jill Simpson withdrew from the Animal Control Contract; Shelli McDowell accepted the terms and a contract would be presented to Council on April 25, 2011. New garbage cans arrived and would be placed/replaced downtown in April. The harbor would advertise an RFP for custodial services, for which the scoring criteria included: • Statement of Qualifications including Performance, Experience, and Quality of Work in Providing Services of a Similar Nature (30 Points) • Clarity of Proposal and Additional Services that may be Provided by the Proposer (5 Points) • References (20 points) • Proposer's Organizational Structure (including financial stability), Equipment, and Personnel Qualifications and Resources Available for Performance of the Agreement (10 Points) • Proposal Amount (35 Points) Weston continued with the report noting there would be a power outage in the Northeast Harbor March 30 through April 1, 2011 while the electric department installed a transformer for the future site of the USCG building. The Z Float project continued on schedule. On March 18 and 19, 2011 there were two minor power outages where approximately 50 customers were out of power, but power was restored quickly. Highpoint Subdivision would be on the Planning and Zoning agenda for May, and they were currently going through plat review process. The shuttle bus would begin on May 20, 2011 with the first cruise ship; this would be a port-of -call for some 4,000 passengers and crew. Weston was looking into purchasing beautification banners for Fourth Avenue and along Port Avenue. Weston reported she responded to Valdatta's information that Espotera Oil would be moving an oil rig up to Cook Inlet by sending an email reminding them that Seward was permitted as an oil rig staging area. Seward supported legislation to expand the geoduck seed availability to more than just southeast Alaska, and for HB 170 to provide partial property tax exemptions for volunteer firefighters and City of Seward, Alaska City Council Minutes March 29, 2011 Volume 38, Page EMS personnel. Seward was in contact with Alaska Film Office, and joined Alaska Film Group to support the continuation of the tax incentive for film production; they were looking for "grittier" pictures of potential locations in Seward. Weston welcomed Candice Coit as the new dispatcher for the Police Department. The 2011 Coastal Classic Train Schedule had been released; the first train would be May 14, 2011. Shafer commented that she had been in touch with an artists' group regarding individual paintings for the poles along Fourth Avenue, but they would not be prepared for the 2011 summer season. Weston said she would be in contact with the Mural Group to discuss having murals displayed in vacant business windows to help beautify the city for visitors. Shafer urged the City to strongly consider conducting a community -wide disaster drill in the fall or early winter this year. Fire Chief Dave Squires agreed. Weston responded to Valdatta's concerns about the status of building permits that she would furnish the Council with a status report at the next meeting. Mayoral Report, Vice Mayor Jean Bardarson stated the Mayor was in Juneau and reminded the community that the Mayor's report was available on the City's website. She apologized to the residents of the Forest Acres subdivision for the loud wood chipper noise. The Mayor was tracking legislation on House and Senate bills, particularly on Alaska Energy Agency authority comments on Hydro, Net Metering, ARTEC T/A power requests, etc. Geoduck legislation had been passed out of the Resource Committee and into the Finance Committee. Seward needed legislative help on the Railbelt Electrical TA Line, the Educational Scholarship Program, the Alaska Sealife Legislation on Tax Changes, HB -104, HB -195, HB -106, and HB -89. The Mayor met with the Reapportionment Committee and Seward had a 90% chance of being redistricted. The Mayor, Vice Mayor, Councilmember Shafer and City Manager met with Chris Aadnessen, President of Alaska Railroad on March 28, 2011. On April 11, 2011 the American Legion Service Officer DSO for the State would be in Seward to meet with veterans about VA programming and would help with any problems they may be experiencing. Citizens should contact the American Legion for an appointment. On April 17, 2011 from 2:00 p.m. to 3:30 p.m. at the Rae Building, the Alaska State Council on the Arts would be available for artists to learn about the agency and grant programs. Other Reports, Announcements and Presentations A Jesse Lee Home update was given by Tom Swann. Swaim stated they were in the midst of Phase 1 — Stabilization, Pre - Development and Project Planning. The Stabilization phase had been completed. An Environmental survey had been completed by White Environmental, but results had not yet been received. An RFP would be released next month for concept designs. Project planning by City of Seward, Alaska City Council Minutes March 29, 2011 Volume 38, Page continued to be done for the education portion. In May 2011, the Friends of the Jesse Lee Home would meet with the Council to review land acquisition. A presentation from Bryan Zak with Alaska Small Business Development Center was given. Zak said the Small Business Administration announced today their 504a loan program was now available for refinancing for existing businesses. Also, Profit Mastery workshops offered a $200 discount, and students who took a class could receive an additional $50 credit for a future student referral. He was working toward getting a Small Business Administration Representative in Seward, but Zak was in Seward at least 1 -2 times per month, working out of AVTEC, to assist small business owners. He suggested small business owners list their business through buyalaska.com and encouraged business owners to take advantage of the classes, assistance and advice provided at no charge. The Small Business Of The Year Award winner would be announced in April. Bardarson presented a proclamation to Zak, acknowledging the 25 Anniversary of the Alaska Small Business Development Center. NEW BUSINESS Resolution 2011 -019 Approving The Purchase Of A Backhoe For An Amount Not To Exceed $200,000. Motion (Shafer /Casagranda) Approve Resolution 2011 -019 Weston stated the reasons why they wanted to make this purchase: 1. Current one was unsafe; 2. Buying was more advantageous than leasing; 3. The City was trying to bury lines underground. Shafer wanted to postpone until April 25, 2011 until full council was available, and wanted to ensure it was included in the original 2011 budget. Weston responded that it was included in 2011 budget as "dozer /backhoe ", was concerned with its safety, and to repair the current one would cost $83,000. Electric Utility Manager John Foutz commented that there were other backhoes in town, but they were too small or too big. He also felt that the delay in purchasing a new one could be a problem because the ground was thawing and job orders were coming in He stated that he could rent one in the interim. Bardarson quoted that renting a 95E backhoe would be $2,500 plus delivery fees for one month's rental. Council requested that Foutz obtain quotes for new versus used machines to bring back to Council for review. He agreed that the quotes would be based on a 45 -day purchase window. Motion (Shafer /Casagranda) Postpone Resolution 2011 -019 to the April City of Seward, Alaska City Council Minutes March 29, 2011 Volume 38, Page 11, 2011 Council Meeting. Motion Passed Unanimous Resolution 2011 -020, Supporting The Relocation Of The Coastal Villages Region Fund Fishing Fleet From Seattle To A New Home -Port At Seward, Alaska. Motion (Shafer/Valdatta) Approve Resolution 2011 -120 In response to Casagranda's concern over the potential impact on the 4 of July beach, Weston stated that the City would be in the position to drive how the infrastructure would develop. Motion Passed Unanimous Resolution 2011 -021, Authorizing The City Of Seward To Donate $1,000 Toward The Japan Relief Fund Of Alaska Foundation For The March 11, 2011 . Earthquake And Subsequent Tsunamis And Encouraging Citizens To Match Or Surpass This Donation. Motion (Shafer /Casagranda) Approve Resolution 2011 -021 Motion Passed Unanimous OTHER NEW BUSINESS INFORMATIONAL ITEMS AND REPORTS (No action required) City Financial Report for January — Removed from Agenda (Bardarson) Providence Financial Report for January — Removed from Agenda (Bardarson) COUNCILS' COMMENTS Shafer commented that the Council would seek a lot of community input for Phases 2 and 3 of Coastal Villages. She was happy that the City set up a donation drive for Japan. She appreciated Tim McDonald's comments regarding radiation and felt the city should look into this. Bardarson encouraged everyone to donate to the relief fund for Japan, and urged people to attend the Choose Respect Rally and March on March 31, 2011 at 12:00 p.m. CITIZENS' COMMENTS Sue McClure said The Seward Song was on website and urged citizens to listen to it. The sidewalk between the Post Office and 5` Avenue apartments was in bad shape, and was particularly troublesome for senior citizens. She was here during the 1964 earthquake and the community pulled together and got through it, but was concerned that the city was less organized now, particularly because more people lived outside the city limits and either didn't hear the sirens or didn't know City of Seward, Alaska City Council Minutes March 29, 2011 Volume 38, Page what the sirens meant. She was working with the Borough to have important alerts and messages clarified and made more meaningful. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS ADJOURNMENT The meeting was adjourned at 8:30 p.m. Johanna Kinney, CMC Jean Bardarson City Clerk Vice Mayor (City Seal) ,x2- c6 Corn, c;!' , 4' 0, e 4 '4 Donor Levels Visionary $ 100,000 + c b � Historian $ 50,000 to $ 99,999 cry MUS Novelist $ 25,000 to $ 49,999 Playwright $ 10,000 to $ 24,999 ` Curator $ 5,000 to $ 9,999 Biographer $ 1,000 to $ 4,999 p� Poet $ 500 to $ 999 Founder $ 100 to $ 499 Bookworm $ 50 to $ 99 • Donors giving at $1, 000 or above will be permanently recognized within the facility . Naming and Sponsorship Opportunities 9 P P pp Common Area !..Z Large Community Room 250,000 c. Small Meeting Room 100,000 `,, Kitchenette 50,000 \\ Basement Storage Area (Qty 4) 25,000 Elevator 10,000 Garden (Qty 4) 10,000 J Drinking Fountain (Qty 2) 5,000 JJ--�,,,, Bike Rack 5,000 o'V Park Benches (Qty 8) 5,000 Trees / Shrubs (Qty 8) 5,000 Flagpole 5,000 F.2 Stairs / Steps (Qty 26) 5,000 CI) Library Children's Library 250,000 Young Adults Area 100,000 r.. Circulation Desk 50,000 Staff Work Area 25,000 Q Study Carrel (Qty 3) 25,000 Sitting Area (top of stairs) 25,000 Book Drop 25,000 Magazine /Newspaper Area 25,000 r.a U Director's Office 20,000 Research Area 10,000 ;..... Computer Stations (Qty 8) 5,000 *S2) Stack of Books (ea) 5,000 Museum Galleries (Qty 3) 150,000 `` History Nook 25,000 Reception Area 25,000 Loading Dock 25,000 " "'' ` " " " "" 1 iI ` 'r °" "' "' Curator's Office 20,000 1 IA,, .:o1it ' ; rd- 1'a k,t 99461 Computer Station 5,000 www,SrrrrrrtII irIg For Us.org Display Cases 5,000 u 03/24/11 s t' ' S ..;� AASLH American Association Standards and Excellence Program for State and Local History for History Organizations CON (' RA L ;\TION S TO =` . Resurrection Bay Historical Society, Inc. .� Y THIS BRONZE CERTIFICATE ACKNOWLEDGES COMPLETION OF BASIC PERFORMANCE INDICATORS FOR Mission Vision and Governance -� ti StEPs is a self -study program for history organizations that encourages awareness and achievement of national standards. March 2, 2011 • Chene Cook, Senior Prograrn Manager Date Terry Da I 'resident & CEO A PROGRAM OF THE AMERICAN ASSOCIATION FOR STATE AND LOCAL HISTORY ( CITY OF SEWARD Budgeted Summary Revenue and ExpenselExpenditure by Fund For the Month Ending January 31, 2011 (Through January, 8.3% of the year has expired) Through January Annual Actual YTD Budget Annual %of 2010 2011 Variance Budget Variance Budget Budget Revenue General Fund $ 228,217 $ 316,952 $ 88,735 $ 787,791 $ (470,838.7) $ 9,453,488 3.4% Small Boat Harbor Enterprise Fund 200,572 224,333 23,761 255,818 (31,485) 3,069,819 7.3% Parking Enterprise Fund 32 0 (32) 23,236 (23,236) 278,830 0.0% S.M.I.C. Enterprise Fund 58,040 60,679 2,639 65,627 (4,948) 787,520 7.7% Electric Fund 721,021 984,057 263,036 905,297 78,760 10,863,562 9.1% Water Enterprise Fund 62,606 60,016 (2,590) 94,887 (34,871) 1,138,643 5.3% Wastewater Enterprise Fund 80,474 77,643 (2,831) 90,630 (12,987) 1,087,565 7.1% Expenses General Fund General Government Mayor and Council 21,443 10,643 (10,800) 30,883 (20,240) 370,601 2.9% City Manager, Legal, MIS, Comm Dev 93,844 72,313 (21,531) 96,515 (24,202) 1,158,172 6.2% City Clerk 24,355 21,173 (3,182) 21,445 (272) 257,343 8.2% Finance Administration 76,518 73,194 (3,324) 57,115 16,079 685,383 10.7% General Services 147,915 54,730 (93,185) 24,787 29,943 297,450 18.4% Total General Government $ 364,075 $ 232,053 $ (132,022) $ 230,745 $ 1,308 $ 2,768,949 8.4% Public Safety Police Department 269,562 263,188 (6,374) 203,583 59,605 2,442,997 10.8% Fire Department 64,919 57,988 (6,931) 55,255 2,733 663,056 8.7% Building Inspection 13,114 9,227 (3,887) 10,265 (1,038) 123,179 7.5% Total Public Safety $ 347,595 $ 330,403 $ (17,192) $ 269,103 $ 61,300 $ 3,229,232 10.2% Public Works Roads and Streets 71,413 75,335 3,922 78,547 (3,212) 942,562 8.0% City Shop 35,064 36,201 1,137 31,738 4,463 380,859 9.5% Municipal Building 27,204 23,066 (4,138) 24,337 (1,271) 292,045 7.9% Total Public Works $ 133,681 $ 134,602 $ 921 $ 134,622 $ (20) $ 1,615,466 8.3% Parks & Recreation 94,528 86,746 (7,782) 100,089 (13,343) 1,201,054 7.2% Library 38,083 34,996 (3,087) 33,761 1,235 405,132 8.6% Debt Service 104,505 107,241 2,736 76,199 31,042 914,388 11.7% Total General Fund $ 1,082,467 $ 926,041 $ (156,426) $ 844,519 $ 81,522 $ 10,134,221 9.1% Small Boat Harbor Enterprise Fund $297,118 $282,565 ($14,553) $330,670 ($48,105) $3,968,040 7.1% Parking Enterprise Fund 4,715 6,008 1,293 29,686 (23,678) 356,230 1.7% S.M.I.C. Enterprise Fund 76,731 72,612 (4,119) 83,003 (10,391) 996,030 7.3% Electric Fund 765,352 833,126 67,774 896,281 (63,155) 10,755,372 7.7% Water Enterprise Fund 73,272 78,441 5,169 150,075 (71,634) 1,800,898 4.4% Wastewater Enterprise Fund 73,314 18,536 (54,778) 94,368 (75,832) 1,132,419 1.6% As of 4/08/2011 J CITY OF SEWARD Monthly Budget Report General Fund Revenue Detail by Line Item Through January, 8.3% of year has expired THROUGH JANUARY ANNUAL 2010 2011 2011 Dept GL Sub Account Name 8 of Actual Actual Variance Budget Variance Budget Department: General 0000 4110 0100 Real Property Ta $ - $ - $ - $ 715,913 $ (715,913) - 0000 4110 0200 Personl Property - 270,000 (270,000) - 0000 4110 0210 Vehicle Regist. - 29,000 (29,000) 0000 4120 0100 City Sales Tax - - 3,926,526 (3,926,526) - 0000 4130 0300 Hotel /Motel Room 6,347 (653) (7,000) 308,652 (309,305) (0.2) 0000 4190 0100 Tax Pen /Interest - 1,500 (1,500) - 0000 4230 0100 Taxi Permits 115 145 30 1,400 (1,255) 10.4 0000 4230 0200 Building Permits 1,650 1,310 (340) 50,000 (48,690) 2.6 0000 4230 0300 Dog Licenses 35 100 65 750 (650) 13.3 0000 4230 0400 DMV- Drivers Lic 1,110 1,410 300 26,400 (24,990) 5.3 0000 4230 0401 DMV - Motor Vehi 3,494 2,717 (778) 69,360 (66,644) 3.9 0000 4230 0500 Misc Permit 250 - (250) 4,300 (4,300) - 0000 4230 0600 Business License 4,470 5,220 750 21,700 (16,480) 24.1 0000 4330 0175 PILT -AK Sealife - - - 84,000 (84,000) - 0000 4350 0110 Alaska Liquor Ta - - - 20,000 (20,000) - 0000 4350 0130 Alaska Raw Fish - - - 410,000 (410,000) - 0000 4350 0131 Fish Res.Landing - - - 5,000 (5,000) - 0000 4350 0140 Revenue Sharing- - - - 115,000 (115,000) - 0000 4350 0170 Jail Contract - 112,368 112,368 450,000 (337,632) 25.0 0000 4350 0180 Dispatch Contrac 24,250 - (24,250) 48,500 (48,500) - 0000 4350 0190 KPB 911 Dispatch 24,000 24,960 960 48,000 (23,040) 52.0 0000 4410 0110 Copying Charge 931 651 (281) 15,300 (14,649) 4.3 0000 4410 0120 Sales Tax Credit 1,000 1,000 - 4,000 (3,000) 25.0 0000 4410 0300 Zoning Fees - 15 15 250 (235) 6.0 0000 4410 0410 Project Manageme 2,620 - (2,620) 96,004 (96,004) - 0000 4410 0470 Admin - SMIC 6,951 7,224 273 86,688 (79,464) 8.3 0000 4410 0500 Admin - Harbor 26,050 27,066 1,016 324,795 (297,729) 8.3 0000 4410 0501 Admin. - Parking 779 810 31 9,715 (8,905) 8.3 0000 4410 0510 Admin - Electric 67,940 70,608 2,667 847,291 (776,683) 8.3 0000 4410 0520 Admin - Water 18,743 19,479 736 233,744 (214,265) 8.3 0000 4410 0530 Admin - Sewer 11,446 11,895 449 142,745 (130,850) 8.3 0000 4410 0560 Admin - Jail 6,631 6,909 278 82,907 (75,998) 8.3 0000 4420 0110 Misc. Dog Fees - 100 100 2,000 (1,900) 5.0 0000 4420 0250 Misc. Jail Reven 60 90 30 800 (710) 11.3 0000 4420 0400 Misc Dispatching 833 833 - 10,000 (9,167) 8.3 0000 4430 0150 Shop Dept Work 0 140 35 (105) 3,000 (2,965) 1.2 0000 4470 0010 P &R: Public Use 387 429 43 4,500 (4,071) 9.5 0000 4470 0020 P &R: Punchcards 891 1,773 882 19,000 (17,227) 9.3 0000 4470 0030 P &R: Class Regis 4,556 4,488 (68) 61,000 (56,512) 7.4 0000 4470 0040 P &R: Facility Re 57 9 (48) 300 (291) 3.1 0000 4470 0050 P &R: Tournaments 1,763 2,834 1,071 6,500 (3,666) 43.6 0000 4470 0060 P &R: Special Eve 278 602 324 14,500 (13,898) 4.2 0000 4470 0080 P &R: Shower Fees - - - 11,000 (11,000) - 0000 4470 0110 P&P: Pavilion Fe 47 93 47 3,200 (3,107) 2.9 0000 4470 0120 P &R: Camping Fee - - - 261,000 (261,000) - 0000 4470 0121 Mini - Service Cam - - - 225,000 (225,000) - CITY OF SEWARD Monthly Budget Report General Fund Revenue Detail by Line Item Through January, 8.3% of year has expired THROUGH JANUARY ANNUAL 2010 2011 2011 % of Dept GL Sub Account Name Actual Actual Variance Budget Variance Budget 0000 4470 0150 P &R: Misc. Incom $ 40 $ 1 $ (39) $ 1,500 $ (1,499) 0.1 % 0000 4470 0160 P &R Work Order R - - - 3,000 (3,000) - 0000 4490 0100 Library Service 398 418 20 8,500 (8,082) 4.9 0000 4490 0110 Library Circulat 223 396 173 6,000 (5,604) 6.6 0000 4510 0000 Fines - General 90 441 351 17,000 (16,559) 2.6 0000 4610 0000 Misc A/R Int Rev - 74 74 - 74 0000 4610 0010 GF Investment In 434 1,766 1,332 185,000 (183,234) 1.0 0000 4610 0030 GF Interest on R 138 124 (14) 5,000 (4,876) 2.5 0000 4610 0120 GF Penalty &Inte 2,192 79 (2,113) 6,000 (5,921) 1.3 0000 4620 0100 GF Land Rent & L - - - 44,478 (44,478) - 0000 4620 0160 Jail Facility Re 2,500 2,500 - 30,000 (27,500) 8.3 0000 4620 0200 Municipal Bldg R - - - 50,000 (50,000) - 0000 4640 0100 Surplus Equipmen - - - 2,000 (2,000) - 0000 4690 0100 Garbage Contract 4,363 6,618 2,255 15,120 (8,502) 43.8 0000 4690 0200 SVAC Maintenance - - - 2,400 (2,400) - 0000 4690 0500 City Clerk Fees 13 6 (7) 250 (244) 2.4 0000 4690 0600 Coll. /Doubtful A - - - 2,000 (2,000) - 0000 4690 0910 Vending Machine - - - 2,000 (2,000) - 0000 4880 0490 Misc. Revenue 1 10 9 2,000 (1,990) 0.5 Total Revenues $ 228,217 $ 316,952 $ 88,735 $ 9,453,488 $(9,136,536) 3.4 % City of Seward FUND: 101 - General Fund Line Item Expenditure Summary by Fund Through January, 8.3% of year has expired THROUGH JANUARY ANNUAL Actual YTD Budget Annual % of Account Name 2010 2011 Variance Budget Variance Budget Annual Bud Salaries $ 383,156 $ 374,130 $ (9,026) $ 309,247 $ 64,883 $ 3,710,965 10.08 % Overtime 21,190 22,343 1,153 10,913 11,430 130,955 17.06 Standby Time 1,753 1,726 (27) 653 1,074 Unemployment Wage - 7,830 22.05 - 1,708 (1,708) 20,500 Leave Time 40,915 41,031 116 32,867 8,164 394,408 10.40 In Lieu of FICA 2,805 2,538 (267) 576 1,962 6,914 36.70 Retirement Benefi 92,262 92,076 (186) 70,814 21,262 849,770 10.84 Health Insurance 89,586 88,173 (1,413) 93,309 (5,136) 1,119,707 7.87 Workers' Comp 13,397 13,957 561 11,679 2,279 140,145 9.96 Medicare 7,780 7,549 (231) 6,368 1,181 76,412 9.88 Total Persnl Sery 652,843 643,524 (9,319) 538,134 105,390 6,457,606 9.97 Audit - - 5,328 (5,328) 63,930 Advertising 501 556 55 3,050 (2,495) 36,600 1.52 Subscriptions /Due 752 1,465 714 2,092 (627) 25,100 5.84 Travel /Subsistenc 1,706 1,272 (434) 7,550 (6,278) 90,600 1.40 Communications 3,082 (7) (3,089) 8,044 (8,051) 96,531 (0.01) Education /Trainin 100 3,925 3,825 3,486 439 41,830 9.38 Legal - - - 12,167 (12,167) 146,000 - Other Spec Servic - - - 1.667 (1.667) 20,000 - Utilities 23,697 28,658 4,961 28,983 (325) 347,800 8.24 Heating Fuel 3,963 (69) (4,033) 6,129 (6,198) 73,550 (0.09) Rents & Leases 12,321 2,500 (9,821) 5,192 (2,692) 62,300 4.01 Insurance 108,816 73,440 (35,375) 21,463 51,977 257,560 28.51 Maintenance & Rep 9,179 16,192 7,013 22,492 (6,300) 269,905 6.00 Contracted Servic 15,417 5,597 (9,820) 21,761 (16,164) 261,130 2.14 Library Bks.& Mat - 1,522 1,522 2,083 (561) 25,000 6.09 Vehicle Supplies - - - 683 (683) 8,200 - Uniform Allowance 43 545 502 529 15 6,350 8.57 Operating Supplie 2,499 1,204 (1,296) 22,132 (20,928) 265,580 0.45 Gas & Lube 4,834 5,479 646 9,371 (3,892) 112,450 4.87 Equip,Furn,Tools - - 7,247 (7,247) 86,965 - Safety Equip /Supp 557 175 (382) 1,450 (1,275) 17,400 1.01 Janitorial Suppli 1,091 - (1,091) 796 (796) 9,550 - Inmate Meals - - - 1,125 (1,125) 13,500 - Postage /Misc.Frei 1,955 3,142 1,186 3,496 (354) 41,950 7.49 Equipment Rental 1,055 1,339 284 4,775 (3,436) 57,300 2.34 Motor Pool Rent 17,149 17,149 - 17,149 - 205,782 8.33 Sister City Progr - - - 333 (333) 4,000 - Municipal Lobby F 12,833 - (12,833) 13,154 (13,154) 157,850 - Contributions 143,501 50,000 (93,501) 17,167 32,833 206,000 24.27 Bad Debt Expense - - - 125 (125) 1,500 - Genl Govt Admin F 6,631 6,909 278 6,909 - 82,907 8.33 Contingency _ - - 2,917 (2,917) 35,008 - City of Seward FUND: 101 - General Fund Line Item Expenditure Summary by Fund Through January, 8.3% of year has expired THROUGH JANUARY ANNUAL Actual YTD Budget Annual % of Account Name 2010 2011 Variance Budget Variance Budget Annual Bud Elections $ - $ - $ - $ 333 $ (333) $ 4,000 - % Promotion - - - 425 (425) 5,100 - Vol Fireman Stipe 1,500 1,667 167 1,667 - 20,000 8.33 Bank,credit card 1 454 453 1,750 (1,296) 21,000 2.16 Misc. Expenses - - - 2,431 (2,431) 29,170 - Principal 56,443 59,406 2,963 22,556 36,850 270,667 21.95 Interest Expense - - - 6,921 (6,921) 83,050 - Buildings - - - 7,917 (7,917) 95,000 - Capital Equipment - - - 1,083 (1,083) 13,000 - Misc. Programs - - - 458 (458) 5,500 - Total Expenses $ 1,082,468 $ 926,042 $ (156,427) $ 844,518 $ 81,523 $ 10,134,221 9.14 % City of Seward FUND: 401 - Small Boat Harbor Enterprise Fund Line Item Revenue Summary by Fund Through January, 8.3% of year has expired THROUGH JANUARY ANNUAL Actual YTD Budget Annual % of Account Name 2010 2011 Variance Budget Variance Budget Annual Bud EF Interest Reven $ 981 $ 695 $ (287) $ 1,750 $ (1,055) $ 21,000 3.31 % Other Misc Revenu - - - 125 (125) 1,500 - Amortization of C 52,354 52,264 (89) 62,681 (10,417) 752,174 6.95 Amort.Bond Premiu - - - 698 (698) 8,375 Transient Moorage 12,934 19,393 6,459 35,170 (15,778) 422,045 4.59 Moorage 111,969 107,437 (4,531) 79,670 27,767 956,040 11.24 Boat Lift Fees 269 2,027 1,757 7,438 (5,411) 89,250 2.27 Capital Renewal F - 2,960 2,960 8,333 (5,373) 100,000 2.96 Wharfage - 109 109 4,583 (4,474) 55,000 0.20 Land Rents & Leas - - - 29,543 (29,543) 354,518 - Labor and Service 72 5,783 5,711 458 5,324 5,500 105.14 Land Lease Credit - - - (4,294) 4,294 (51,533) - Misc. Harbor Reve 1,433 2,071 638 8,413 (6,342) 100,950 2.05 Harbor Power Sale 20,561 31,595 11,034 21,250 10,345 255,000 12.39 Total Revenue $ 200,572 $ 224,333 $ 23,762 $ 255,818 $ (31,485) $ 3,069,819 7.31 % City of Seward FUND: 401 - Small Boat Harbor Enterprise Fund Line Item Expenditure Summary by Fund Through January, 8.3% of year has expired THROUGH JANUARY ANNUAL Actual YTD Budget Annual % of Account Name 2010 2011 Variance Budget Variance Budget Annual Bud Salaries $ 46,356 $ 47,232 $ 876 $ 41,427 $ 5,805 $ 497,121 9.50 % Overtime 1,200 1,441 241 3,294 (1,852) 39,524 3.65 Standby Time 1,479 1,322 (158) 944 378 11,327 11.67 Leave Time 5,106 5,190 85 4,502 689 54,022 9.61 Retirement Benefi 12,530 13,193 662 10,926 2,267 131,114 10.06 Health Insurance 14,374 15,222 847 14,748 474 176,970 8.60 Workers' Comp 2,644 2,272 (372) 2,494 (222) 29,929 7.59 Medicare 870 809 (60) 747 62 8,966 9.03 Total Persnl Sery 84,559 86,681 2,121 79,081 7,599 948,973 9.13 Advertising - - - 458 (458) 5,500 - Subscriptions /Due - - - 83 (83) 1,000 - Travel /Subsistenc - - - 625 (625) 7,500 - Communications 309 - (309) 1,000 (1,000) 12,000 - Education /Trainin - - - 333 (333) 4,000 - Legal - - - 1,917 (1,917) 23,000 - Utilities 4,330 5,379 1,049 7,292 (1,913) 87,500 6.15 Power for Resale 14,919 20,124 5,204 14,700 5,424 176,400 11.41 Heating Fuel 420 - (420) 833 (833) 10,000 - Insurance 47,402 15,896 (31,506) 8,417 7,479 101,000 15.74 Maintenance & Rep - 81 81 3,225 (3,144) 38,700 0.21 Contracted Servic 2,713 - (2,713) 6,183 (6,183) 74,200 - Operating Supplie - 20 20 2,729 (2,709) 32,750 0.06 Gas & Lube 559 - (559) 2,208 (2,208) 26,500 - Equip,Furn,Tools - - - 1,542 (1,542) 18,500 - Safety Equip /Supp 87 - (87) 500 (500) 6,000 - Janitorial Suppli - - - 583 (583) 7,000 - Postage /Misc.Frei 646 354 (292) 925 (571) 11,100 3.19 Equipment Rental - - - 83 (83) 1,000 - Motor Pool Rent 4,467 4,575 108 4,575 - 54,900 8.33 Depreciation Expe 90,574 90,526 (48) 100,889 (10,363) 1,210,663 7.48 Bad Debt Expense - - - 1,000 (1,000) 12,000 - Harbor Overhead 71,347 76,751 5,404 76,751 - 921,011 8.33 Harbor Allocation (45,302) (49,820) (4,518) (49,820) (1) (597,837) (8.33) P.I.L.T. 6,233 12,702 6,468 13,577 (876) 162,927 7.80 Reclass PILT to T (6,233) (12,702) (6,468) (13,577) 876 (162,927) (7.80) Bank,credit card - 10,807 10,807 3,333 7,474 40,000 27.02 Misc. Expenses (1) - 1 167 (167) 2,000 - Principal 20,088 21,193 1,105 33,849 (12,657) 406,193 5.22 Interest Expense - - - 27,207 (27,207) 326,487 - Total Expenses $ 297,118 $ 282,565 $ (14,552) $ 330,670 $ (48,105) $ 3,968,040 7.12 • CITY OF SEWARD Monthly Budget Report Parking Enterprise Fund Revenue Detail by Line Item Through January, 8.3% of year has expired THROUGH JANUARY ANNUAL 2010 2011 2011 % of Dept GL Sub Account Name Actual Actual Variance Budget Variance Budget Department: Harbor Parking 4030 4460 0001 South Harbor Lot $ - $ - $ - $ 110,000 $ (110,000) - % 4030 4460 0003 North Harbor Lot - - - 49,500 (49,500) - 4030 4460 0004 N.E. Ramp Lot - - - 39,600 (39,600) - 4030 4460 0005 Boulder Field Lo - - - 400 (400) - 4030 4460 0006 S Harbor Uplands - - - 11,000 (11,000) - 4030 4460 0007 Slip Holder Pass - - - 35,000 (35,000) - 4030 4460 0008 Employee Passes - - - 7,000 (7,000) - 4030 4460 0009 Miscellaneous -Ot - - - 1,000 (1,000) - 4030 4460 0011 Company Vehicle - - - 350 (350) - 4030 4460 0012 Vehicle w /Traile - - - 11,000 (11,000) - 4030 4460 0013 Visitor Permit - - - 1,980 (1,980) - 4030 4600 0010 EF Investmnt Int 25 - (25) 12,000 (12,000) - 4030 4600 0030 EF Repo Interest 8 - (8) - - Total Revenues $ 32 $ - $ (32) $ 278,830 $ (278,830) - % City of Seward FUND: 403 - Parking Enterprise Fund Line Item Expenditure Summary by Fund Through January, 8.3% of year has expired THROUGH JANUARY ANNUAL Actual YTD Budget Annual o of Account Name 2010 2011 Variance Budget Variance Budget Annual Bud Salaries $ 231 $ 1,361 $ 1,130 $ 8,635 $ (7,274) $ 103,614 1.31 % Unemployment Wage - - - 583 (583) 7,000 - Leave Time - 153 153 - 153 - - Retirement Benefi - 134 134 - 134 - - Health Insurance - - - 374 (374) 4,493 - Workers' Comp 14 14 - 89 (75) 1,065 1.30 Medicare 3 22 18 590 (569) 7,085 0.31 Total Persnl Sery 248 1,683 1,436 10,271 (8,588) 123,257 1.37 Advertising - - - 125 (125) 1,500 - Subscriptions/Due 50 - (50) 229 (229) 2,750 - Travel/Subsistenc - - - 32 (32) 380 - Communications - - - 300 (300) 3,600 - Education/Trainin - - - 125 (125) 1,500 - Legal - - - 42 (42) 500 - Other Spec Servic - - - 208 (208) 2,500 - Utilities - 32 32 42 (10) 500 6.30 Rents & Leases - - - 83 (83) 1,000 - Insurance 1,417 994 (423) 292 702 3,500 28.40 Maintenance & Rep - - - 500 (500) 6,000 - Vehicle Supplies - - - 83 (83) 1,000 - Operating Supplie 1 10 9 728 (718) 8,740 0.11 Gas & Lube - - - 8 (8) 100 - Equip,Furn,Tools - - - 269 (269) 3,225 - Safety Equip /Supp - - - 63 (63) 750 - Postage /Misc.Frei - - - 58 (58) 700 - Motor Pool Rent 1,083 1,083 - 1,083 - 13,000 8.33 Depreciation Expe 1,136 1,396 260 609 787 7,313 19.10 Bad Debt Expense - - - 42 (42) 500 - Genl Govt Admin F 779 810 31 810 - 9,715 8.33 P.I.L.T. - - - 1,779 (1,779) 21,350 - Reclass PILT to T - - - (1,779) 1,779 (21,350) - Bank,credit card - - - 333 (333) 4,000 - Misc. Expenses - - - 100 (100) 1,200 - Infrastructure Co - - - 13,250 (13,250) 159,000 - Total Expenses $ 4,715 $ 6,008 $ 1,294 $ 29,686 $ (23,677) $ 356,230 1.69 % City of Seward FUND: 417 - S.M.I.C. Enterprise Fund Line Item Revenue Summary by Fund Through January, 8.3% of year has expired THROUGH JANUARY ANNUAL Actual YTD Budget Annual % of Account Name 2010 2011 Variance Budget Variance Budget Annual Bud EF Interest Reven $ 3 $ - $ (3) $ $ $ o Amortization of C 41,919 40,211 (1,709) 40,211 - 482,529 8.33 Moorage - - - 219 (219) 2,625 - Boat Lift Fees 735 5,809 5,074 9,583 (3,774) 115,000 5.05 Storage Fees 14,642 11,814 (2,827) 7,500 4,314 90,000 13.13 Wharfage - - - 271 (271) 3,250 - Land Rents & Leas - - - 6,093 (6,093) 73,116 - Labor and Service 120 - (120) 83 (83) 1,000 - Misc. Harbor Reve 64 - (64) - - - - Harbor Power Sale 556 2,845 2,288 1,667 1,178 20,000 14.22 Total Revenue $ 58,040 $ 60,679 $ 2,639 $ 65,627 $ (4,948) $ 787,520 7.71 % CITY OF SEWARD Monthly Budget Report S.M.I.C. Enterprise Fund Revenue Detail by Line Item Through January, 8.3% of year has expired THROUGH JANUARY ANNUAL 2010 2011 2011 % of Dept GL Sub Account Name Actual Actual Variance Budget Variance Budget 4500 4785 0200 SMIC Power Sales $ 556 $ 2,845 $ 2,288 $ 20,000 $ (17,155) 14.2 % Total Revenues $ 680 $ 2,845 $ 2,165 $ 47,192 $ (44,347) 6.0 % City of Seward FUND: 417 - S.M.I.C. Enterprise Fund Line Item Expenditure Summary by Fund Through January, 8.3% of year has expired THROUGH JANUARY ANNUAL Actual YTD Budget Annual % of Account Name 2010 2011 Variance Budget Variance Budget Annual Bud Salaries $ 6,612 $ 5,510 $ (1,102) $ 3,602 $ 1,908 $ 43,227 12.75 % Overtime 86 - (86) 286 (286) 3,437 - Leave Time 532 486 (47) 391 94 4,697 10.34 Retirement Benefi 806 592 (214) 307 285 3,687 16.06 Health Insurance - - - 1,282 (1,282) 15,388 Workers' Comp 518 391 (127) 217 174 2,603 15.01 Medicare 97 80 (17) 65 15 779 10.25 Total Persnl Sery 8,651 7,058 (1,593) 6,152 907 73,818 9.56 Advertising - - 42 (42) 500 - Legal - - 667 (667) 8,000 - Utilities 1,024 1,226 201 1,083 142 13,000 9.43 Power for Resale 874 1,937 1,063 2,583 (646) 31,000 6.25 Heating Fuel (331) (277) 54 833 (1,111) 10,000 (2.77) Insurance 7,359 3,043 (4,316) 1,483 1,560 17,800 17.10 Maintenance & Rep - 1,876 1,876 2,750 (874) 33,000 5.68 Contracted Servic - - - 2,917 (2,917) 35,000 - Operating Supplie - - - 458 (458) 5,500 - Gas & Lube 336 237 (99) 833 (596) 10,000 2.37 Equip,Furn,Tools - - - 125 (125) 1,500 - Postage /Misc.Frei - - _ 500 (500) 6,000 - Depreciation Expe 51,861 50,153 (1,709) 50,126 27 601,507 8.34 Harbor Overhead 13,987 14,172 185 14,172 1 170,058 8.33 Harbor Allocation (7,031) (6,812) 218 (6,812) - (81,749) (8.33) P.I.L.T. 1,289 1,637 348 1,546 92 18,550 8.83 Reclass PILT to T (1,289) (1,637) (348) (1,546) (92) (18,550) (8.83) Principal - - - 4,919 (4,919) 59,030 - Interest Expense - - - 172 (172) 2,066 - Total Expenses $ 76,731 $ 72,612 $ (4,119) $ 83,003 $ (10,391) $ 996,030 7.29 % CITY OF SEWARD Monthly Budget Report Electric Fund Revenue Detail by Line Item Through January, 8.3% of year has expired THROUGH JANUARY ANNUAL 2010 2011 2011 % of Dept GL Sub Account Name Actual Actual Variance Budget Variance Budget Department: General 0000 4180 0200 Assessment Inter $ - $ - $ - $ 2,650 $ (2,650) - % 0000 4600 0010 EF Investmnt Int 299 - (299) 60,000 (60,000) - 0000 4600 0030 EF Repo Interest 95 - (95) 9,000 (9,000) - 0000 4600 0120 EF Penalties /Int (19) 5,247 5,267 38,000 (32,753) 13.8 0000 4700 0000 Amort of CIA -Gen 72,032 73,316 1,285 1,144,151 (1,070,835) 6.4 0000 4710 Amort.Bond Premi - - - 8,366 (8,366) - 0000 4801 0000 Residential 240,613 189,132 (51,481) 1,558,582 (1,369,450) 12.1 0000 4801 0200 Resident fuel fa - 137,527 137,527 1,083,600 (946,073) 12.7 0000 4801 0300 Customer charge - - - 401,034 (401,034) - 0000 4802 0000 SG Service 112,231 92,358 (19,873) 859,950 (767,592) 10.7 0000 4802 0200 SG fuel factor - 59,155 59,155 516,600 (457,445) 11.5 0000 4802 0300 SG Customer Char - - - 192,893 (192,893) - 0000 4803 0000 LG Service 220,018 167,669 (52,349) 1,373,388 (1,205,719) 12.2 0000 4803 0200 LG fuel factor - 135,874 135,874 1,355,700 (1,219,826) 10.0 0000 4803 0300 LG customer char - - - 36,945 (36,945) - 0000 4803 0400 LG demand charge - - - 831,285 (831,285) - 0000 4805 0000 Industrial Sales 51,370 52,307 937 104,403 (52,096) 50.1 0000 4805 0200 Indust fuel fact - 31,784 31,784 534,076 (502,292) 6.0 0000 4805 0300 Indust. customer - - - 1,153 (1,153) - 0000 4805 0400 Indust. demand c - - - 311,356 (311,356) - 0000 4806 0000 Harbor Fund Powe 17,436 17,665 229 263,630 (245,965) 6.7 0000 4806 0200 Harbor power fue - 12,765 1 - 12,765 - 0000 4807 0000 Street & Yard 6,354 5,883 (471) 75,500 (69,617) 7.8 0000 4807 0200 Yard Light Fuel - 1,216 1,216 - 1,216 - 0000 4850 0000 Electric KVAR ra - 1,767 1,767 - 1,767 - 0000 4880 0420 Turn on Fees 594 394 (200) 20,000 (19,606) 2.0 0000 4880 0430 Work Order Reven - - - 43,000 (43,000) - 0000 4880 0470 Equipment Rental - - - 25,500 (25,500) - 0000 4880 0480 Joint Pole Use - - - 10,800 (10,800) - 0000 4880 0490 Misc. Revenue - - - 2,000 (2,000) - Total Revenues $ 721,021 $ 984,057 $ 263,036 $ 10863562 $(9,879,505) 9.1 % City of Seward FUND: 501 - Electric Fund Line Item Expenditure Summary by Fund Through January, 8.3% of year has expired THROUGH JANUARY ANNUAL Actual YTD Budget Annual % of Account Name 2010 2011 Variance Budget Variance Budget Annual Bud Salaries $ 73,386 $ 79,804 $ 6,418 $ 65,533 $ 14,271 $ 786,397 10.15 Overtime 958 2,836 1,878 4,410 (1,574) 52,917 5.36 Standby Time 9,618 9,458 (161) 7,046 2,412 84,552 11.19 Electric Meal All - - - 1,090 (1,090) 13,083 - Unemployment Wage - 250 (250) 3,000 Leave Time 7,194 8,036 842 6,534 1,501 78,411 10.25 In Lieu of FICA - - - 23 (23) 274 - Retirement Benefi 6,359 5,983 (376) 10,808 (4,825) 129,692 4.61 Health Insurance 12,660 11,915 (745) 12,837 (922) 154,045 7.74 Workers. Comp 6,820 6,223 (597) 7,808 (1,584) 93,690 6.64 Medicare 1,310 1,428 118 1,446 (19) 17,355 8.23 Union Benefits 1,356 1,356 - 1,667 (311) 20,000 6.78 Sal.& Ben.w /o cre - - - (16,667) 16,667 (200,000) - Total Persnl Sery 119,661 127,039 7,378 102,785 24,254 1,233,416 10.30 Advertising - - 292 (292) 3,500 - Subscriptions/Due 15,467 15,758 291 2,792 12,967 33,500 47.04 Travel /Subsistenc 421 1,141 720 6,917 (5,775) 83,000 1.38 Communications 590 - (590) 3,167 (3,167) 38,000 - Education/Trainin - 700 700 1,792 (1,092) 21,500 3.26 Legal - 25 ,v (0,625) 103,500 - Other Spec Servic 833 833 - 1,250 (417) 15,000 5.56 Utilities 2,358 6,593 4,234 6,083 509 73,000 9.03 Power for Resale 378,860 435,689 56,829 358,333 77,356 4,300,000 10.13 Heating Fuel 1,476 - (1,476) 875 (875) 10,500 - Fuel for Generato - - - 4,167 (4,167) 50,000 - Rents & Leases 67 - (67) 2,417 (2,417) 29,000 - Insurance 33,799 24,492 (9,307) 6,417 18,076 77,000 31.81 Maintenance & Rep 519 - (519) 11,367 (11,367) 136,400 - Contracted Servic 3,338 5,618 2,280 16,833 (11,216) 202,000 2.78 Vehicle Supplies - - - 208 (208) 2,500 - Operating Supplie 4,247 74 (4,173) 24,725 (24,651) 296,700 0.03 Oper.Supp.w /o cre - - - (16,667) 16,667 (200,000) - Gas & Lube 2,010 872 (1,138) 3,542 (2,670) 42,500 2.05 Equip,Furn,Tools - - - 2,042 (2,042) 24,500 - Safety Equip /Supp - - - 708 (708) 8,500 - Postage/Misc.Frei 251 3,127 2,877 1,588 1,540 19,050 16.42 Equipment Rental - - - 1,892 (1,892) 22,700 - Motor Pool Rent 13,583 13,750 167 13,750 - 165,000 8.33 Util. Deposit Int 95 89 (7) 116 (27) 1,394 6.37 Depreciation Expe 119,836 123,866 4,030 136,257 (12,391) 1,635,080 7.58 Bad Debt Expense - - - 2,250 (2,250) 27,000 - Gen]. Govt Admin F 67,940 70,608 2,667 70,608 - 847,291 8.33 P.I.L.T. 51,889 72,438 20,549 76,565 (4,127) 918,775 7.88 City of Seward FUND: 501 - Electric Fund Line Item Expenditure Summary by Fund Through January, 8.3% of year has expired THROUGH JANUARY ANNUAL Actual YTD Budget Annual % of Account Name 2010 2011 Variance Budget Variance Budget Annual Bud Reclass PILT to T $ (51,889) $ (72,438) $ (20,549) $ (76,565) $ 4,127 $ (918,775) (7.88)% Bank,credit card - 2,876 2,876 4,167 (1,291) 50,000 5.75 Misc. Expenses - - - 708 (708) 8,500 - Principal - - - 27,500 (27,500) 330,000 - Interest Expense - - - 36,902 (36,902) 442,820 - Amort.BondlssueCo - - - 293 (293) 3,521 - Buildings - - - 3,333 (3,333) 40,000 Infrastructure Co - - - 42,083 (42,083) 505,000 - Capital Equipment - - - 6,167 (6,167) 74,000 - Total Expenses $ 765,352 $ 833,126 $ 67,774 $ 896,281 $ (63,155) $ 10,755,372 7.75 % CITY OF SEWARD Monthly Budget Report Water Enterprise Fund Revenue Detail by Line Item Through January, 8.3% of year has expired THROUGH JANUARY ANNUAL 2010 2011 2011 % of Dept GL Sub Account Name Actual Actual Variance Budget Variance Budget Department: Water System 7110 4600 0010 EF Investmnt Int $ 1,964 $ 1,886 $ (77) $ 65,000 $ (63,114) 2.9 % 7110 4600 0030 EF Repo Interest 34 - (34) 3,000 (3,000) - 7110 4600 0120 EF Penalties /Int - 93 93 - 93 - 7110 4700 0000 Amort of CIA -Gen 2,453 2,304 (149) 27,653 (25,349) 8.3 7110 4801 0000 Residential 29,429 30,508 1,078 396,521 (366,013) 7.7 7110 4802 0000 SG Service 6,456 6,026 (430) 123,362 (117,336) 4.9 7110 4803 0000 LG Service 12,748 12,166 (581) 165,217 (153,051) 7.4 7110 4804 0000 SMIC Sales 3,578 395 (3,182) 66,087 (65,692) 0.6 7110 4805 0000 Industrial Sales 1,089 1,701 612 143,188 (141,487) 1.2 7110 4808 Ship Water - - - 88,115 (88,115) - 7110 4880 0420 Turn on Fees 100 186 86 3,000 (2,814) 6.2 7110 4880 0440 Hydrant Rentals 4,631 4,750 119 57,000 (52,250) 8.3 7110 4880 0490 Misc. Revenue 125 - (125) 500 (500) - Total Revenues $ 62,606 $ 60,016 $ (2,590) $ 1,138,643 $(1,078,627) 5.3 % City of Seward FUND: 701 - Water Enterprise Fund Line Item Expenditure Summary by Fund Through January, 8.3% of year has expired THROUGH JANUARY ANNUAL Actual YTD Budget Annual % of Account Name 2010 2011 Variance Budget Variance Budget Annual Bud Salaries $ 15,389 $ 15,996 $ 607 $ 16,295 $ (299) $ 195,539 8.18 % Overtime 701 639 (62) 340 298 4,085 15.64 Standby Time 943 957 14 814 143 9,768 9.80 Leave Time 1,746 1,960 214 1,960 (1) 23,523 8.33 In Lieu of FICA - - - 41 (41) 494 - Retirement Benefi 3,624 3,813 189 4,137 (324) 49,646 7.68 Health Insurance 2,634 2,768 134 5,107 (2,339) 61,279 4.52 Workers Comp 954 866 (88) 1,096 (229) 13,146 6.59 Medicare 209 279 70 242 37 2,905 9.60 Total Persnl Sery 26,200 27,277 1,077 30,032 (2,755) 360,385 7.57 Advertising - - - 83 (83) 1,000 - Subscriptions /Due - - - 100 (100) 1,200 - Travel /Subsistenc - - - 550 (550) 6,600 - Communications 117 - (117) 667 (667) 8,000 - Education/Trainin - - - 508 (508) 6,100 - Legal - - - 833 (833) 10,000 - Utilities 7,693 11,698 4,005 13,583 (1,886) 163,000 7.18 Heating Fuel - - - 83 (83) 1,000 - Insurance 2,522 1,569 (953) 1,000 569 12,000 13.07 Maintenance & Rep 259 3 (256) 6,000 (5,997) 72,000 - Contracted Servic - - - 32,500 (32,500) 390,000 - Operating Supplie - 20 20 3,250 (3,230) 39,000 0.05 Gas & Lube 404 93 (311) 717 (623) 8,600 1.09 Testing 250 - (250) 1,167 (1,167) 14,000 - Equip,Furn,Tools - - - 1,000 (1,000) 12,000 - Safety Equip /Supp - - - 583 (583) 7,000 - Postage /Misc.Frei 35 607 572 458 149 5,500 11.04 Equipment Rental - - - 583 (583) 7,000 - Depreciation Expe 17,050 17,377 327 16,844 533 202,133 8.60 Bad Debt Expense - - - 167 (167) 2,000 - Genl Govt Admin F 18,743 19,479 736 19,479 - 233,744 8.33 P.I.L.T. 4,652 4,459 (194) 6,447 (1,988) 77,360 5.76 Reclass PILT to T (4,652) (4,459) 194 (6,447) 1,988 (77,360) (5.76) Bank,credit card - 318 318 667 (349) 8,000 3.97 Misc. Expenses - - - 125 (125) 1,500 - Principal - - - 11,878 (11,878) 142,534 - Interest Expense - - - 3,884 (3,884) 46,602 - Infrastructure Co - - - 3,333 (3,333) 40,000 - Total Expenses $ 73,272 $ 78,441 $ 5,168 $ 150,075 $ (71,634) $ 1,800,898 4.36 % CITY OF SEWARD Monthly Budget Report Wastewater Enterprise Fund Revenue Detail by Line Item Through January, 8.3% of year has expired THROUGH JANUARY ANNUAL 2010 2011 2011 % of Dept GL Sub Account Name Actual Actual Variance Budget Variance Budget Department: Wastewater System 7120 4600 0010 EF Investmnt Int $ 37 $ - $ (37) $ 25,000 $ (25,000) - % 7120 4600 0030 EF Repo Interest 12 - (12) 1,200 (1,200) - 7120 4600 0120 EF Penalties /Int - 115 115 - 115 - 7120 4700 0000 Amort of CIA -Gen 17,971 18,211 240 215,657 (197,446) 8.4 7120 4801 0000 Residential 36,469 37,910 1,441 484,637 (446,727) 7.8 7120 4802 0000 SG Service 7,588 7,202 (386) 116,753 (109,551) 6.2 7120 4803 0000 LG Service 14,123 14,000 (123) 198,260 (184,260) 7.1 7120 4804 0000 SMIC Sales 4,273 206 (4,067) 44,058 (43,852) 0.5 7120 4880 0460 Sewer -Misc. Sery - - - 2,000 (2,000) - Total Revenues $ 80,474 $ 77,643 $ (2,831) $ 1,087,565 $(1,009,922) 7.1 % City of Seward FUND: 703 - Wastewater Enterprise Fund Line Item Expenditure Summary by Fund Through January, 8.3% of year has expired THROUGH JANUARY ANNUAL Actual YTD Budget Annual % of Account Name 2010 2011 Variance Budget Variance Budget Annual Bud Salaries $ 15,252 $ 16,758 $ 1,506 $ 11,945 $ 4,813 $ 143,342 11.69 % Overtime 1,727 1,349 (378) 239 1,110 2,865 47.08 Standby Time 688 810 122 489 321 5,866 13.81 Leave Time 1,750 1,866 116 1,409 457 16,906 11.04 In Lieu of FICA - - - 41 (41) 494 - Retirement Benefi 3,599 3,815 216 2,981 833 35,776 10.66 Health Insurance 2,634 2,768 134 3,422 (654) 41,064 6.74 Workers' Comp 1,000 899 (102) 1,369 (470) 16,425 5.47 Medicare 224 280 56 166 114 1,991 14.05 Total Persnl Sery 26,873 28,544 1,671 22,061 6,483 264,729 10.78 Advertising - - - 42 (42) 500 - Subscriptions /Due - - - 83 (83) 1,000 - Travel /Subsistenc - - - 250 (250) 3,000 - Communications 117 - (117) 500 (500) 6,000 - Education /Trainin - - - 333 (333) 4,000 - Legal - - - 417 (417) 5,000 - Utilities 6,703 10,122 3,419 8,750 1,372 105,000 9.64 Heating Fuel - - - 142 (142) 1,700 - Rents & Leases - - - 42 (42) 500 - Insurance 3,616 2,719 (897) 708 2,011 8,500 31.99 Maintenance & Rep 1,276 45 (1,231) 6,750 (6,705) 81,000 0.06 Contracted Servic - - - 6,917 (6,917) 83,000 - Operating Supplie - - - 1,375 (1,375) 16,500 - Gas & Lube 201 93 (107) 646 (552) 7,750 1.21 Testing - - - 1,542 (1,542) 18,500 - Equip,Furn,Tools - - - 500 (500) 6,000 - Safety Equip /Supp - - - 100 (100) 1,200 - Postage/Misc.Frei 31 607 576 433 174 5,200 11.68 Equipment Rental - - - 458 (458) 5,500 - Depreciation Expe 23,051 24,724 1,674 22,733 1,992 272,794 9.06 Bad Debt Expense - - - 108 (108) 1,300 - Genl Govt Admin F 11,446 11,895 449 11,895 - 142,745 8.33 P.I.L.T. 4,996 4,745 (251) 5,160 (415) 61,920 7.66 Reclass PILT to T (4,996) (4,745) 251 (5,160) 415 (61,920) (7.66) Bank,credit card - 370 370 667 (296) 8,000 4.63 Misc. Expenses - - - 83 (83) 1,000 - Principal - (57,082) (57,082) 4,940 (62,022) 59,274 (96.30) Interest Expense - (3,503) (3,503) 227 (3,730) 2,727 (128.46) Infrastructure Co - - - 1,667 (1,667) 20,000 - Total Expenses $ 73,314 $ 18,536 $ (54,777) $ 94,368 $ (75,832) $ 1,132,419 1.64 % 3/9/2011 2:17 PM Run Date - 3/09/11 @ 2:17 PM Providence Health & Services DET_OPS 110 - MGD - PROV SEWARD MED CTR Detail Statement of Operations (in Thousands) Reported as of January 2011 % Variance % Variance Last Year % Variance Actual MTD Budget MTD MTD Actual YTD Budget YTD YTD Actual YTD YTD Gross Service Revenues: 253 158 60.1% Acute Care - Inpatient 253 158 60.1% 195 29.7% 514 470 9.4% Acute Care - Outpatient 514 470 9.4% 457 12.5% 128 127 0.8% Primary Care 128 127 0.8% 132 (3.0 %) 1,075 886 21.3% Long -term Care 1,075 886 21.3% 751 43.1% - - - Homecare & Hospice - - - - - - - - Housing & Assist. Living - - - - - 1,970 1,641 20.0% Total Gross Service Revenues 1,970 1,641 20.0% 1,535 28.3% Revenue Deductions: 4 29 (86.2 %) Charity Care 4 29 (86.2 %) 17 (76.5 %) 275 42 554.8% Medicare & Medicaid 275 42 554.8% 38 623.7% 11 4 175.0% Negotiated Contracts 11 4 175.0% 8 37.5% 39 40 (2.5 %) Other 39 40 (2.5 %) 41 (4.9 %) 329 115 186.1% Total Deductions 329 115 186.1% 104 216.3% 1,641 1,526 7.5% Net Service Revenue 1,641 1,526 7.5% 1,431 14.7% - - - Premium Revenue - - - - - - Rental and Education Revenue - - - - - 5 7 (28.6 %) Other Operating Revenue 5 7 (28.6 %) 5 0.0% 1,646 1,533 7.4% Total Net Operating Revenues 1,646 1,533 7.4% 1,436 14.6% 0 Expenses from Operations: (--" - - - Purchased and Healthcare Expenses - - - - - Other Expenses from Operations: 712 725 (1.8 %) Salaries & Wages 712 725 (1.8 %) 666 6.9% 212 212 - Employee Benefits 212 212 - 204 3.9% 14 6 133.3% Professional Fees 14 6 133.3% 9 55.6% 78 70 11.4% Supplies 78 70 11.4% 72 8.3% 171 172 (0.6 %) Purchased Service 171 172 (0.6 %) 163 4.9% • 2 2 - Depreciation 2 2 - 2 - - - - Interest and Amortization - - - - - 19 69 (72.5 %) Bad Debts 19 69 (72.5 %) 20 (5.0 %) 1 - - Healthcare Taxes 1 - - - - 77 56 37.5% Other Expenses 77 56 37.5% 285 (73.0 %) 1,286 1,312 (2.0 %) Total Other Exp from Operations 1,286 1,312 (2.0 %) 1,421 (9.5 %) 1,286 1,312 (2.0 %) Total Operating Expenses 1,286 1,312 (2.0 %) 1,421 (9.5 %) 360 221 62.9% Excess of Rev Over Exp from OPS 360 221 62.9% 15 2,300.0% - - - Non - Operating Gain (Loss) - - - - - 360 221 62.9% Excess of Revenues Over Expenses 360 221 62.9% 15 2,300.0% Other Activity - Unrestricted (237) - - Increase (Decrease) in UR Net Assets 123 15 720.0% 1 3/9/2011 2:17 PM PRELIM - Run Date - 3/09/11 @ 2:17 PM Providence Health & Services BAL_SHT 110 - MGD - PROV SEWARD MED CTR Balance Sheet (in Thousands) Reported as of January 2011 January 2011 December 2010 January 2011 December 2010 Actual Last Year Actual Last Year ASSETS LIABILITIES & NET ASSETS Current Assets: Current Liabilities: Cash and Cash Equivalents (440) (414) Accounts Payable 190 223 System Pooled Cash - - Accrued Compensation 893 834 Mgmt Designated Cash & Cash Equiv. - - Affiliates Payable - - Short Term Investments - - Payable to Contractual Agencies 420 420 Assets Held Under Securities Lending - - Deferred Revenue /Unearned Premiums 30 30 Accounts Receivable, Net 2,631 2,111 Liability for Unpaid Medical Claims - - Affiliate Receivable - - Liability for Risk - Sharing - - Premiums Receivable - - L iabilities Under Securities Lending - - Other Receivables 18 (18) Other Current Liabilities 1,618 1,231 Supplies Inventory at Cost - - Short-Term Debt - Other Current Assets 27 24 Current Portion of Long -Term Debt - - Current Port. of Assets -Use is LTD - - Total Current Liabilities 3,151 2,738 Total Current Assets 2,236 1,703 r Assets Whose Use is Limited: Long-Term Debt: r" Mgmt Designated Cash and Investments - - Master Trust Debt - - 1 Funds Held for Long -term Purposes 479 476 Loans from Affiliates - - Gift Annuity and Trust Funds - - Other - - Funds Held by Trustees - - Long -Term Debt - - Non- Current Assets Limited as to Use 479 476 Property. Plant & Equipment: Other Long -Term Liabilities 69 69 Gross Property, Plant & Equipment 107 107 Less: Accumulated Depreciation (77) (75) Total Liabilities 3,220 2,807 Net Property, Plant & Equipment 30 32 Net Assets: Other Assets: Unrestricted (446) (569) Unamortized Financing Cost - - Temporarily Restricted 3 3 Interaffiliate Notes Receivable - - Permanently Restricted - - Other (Incl. Long -term Investments) 32 30 Total Net Assets (443) (566) Total Other Assets 32 30 Total Liabilities and Net Assets 2,777 2,241 Total Assets 2,777 2,241 8 CITY OF SEWARD • Main Office (907) 224 -4050 P.O. BOX 167 , • Sfw • Police (907) 224 -3338 � • Harbor (907) 224 -3138 SEWARD, ALASKA 99664.0167 • Fire (907) 224 -3445 µ ? • City Clerk (907) 224 -4046 • Community Development (907) 224 -4049 • • Utilities (907) 224 -4050 • Fax (907) 224 -4038 CI COPY March 11, 2011 Dear Alaska Legislators, The City of Seward supports House Bill 60, "An Act relating to aquatic farm permitting involving geoducks and to geoduck seed transfers between certified hatcheries and farms ". HB 60 will remove limitations to the growth of geoduck mariculture in Alaska. Currently, geoduck clam seed from the Alutiiq Pride Shellfish Hatchery can be utilized only by southeast shellfish farms due to Alaska Fish and Game geographic restrictions. This limits geoduck seed sales and the start-up of geoduck farms in Alaska. Removing the geographic limitation will expand the geoduck farming industry into other coastal communities of Alaska. By supporting HB 60, you are expanding the geoduck industry in Alaska and expanding the economic diversity of our communities. Sincerely, 7 "/ l'aJi- a yor William E. Dunham City of Seward n CITY OF SEWARD • Main Office (907) 224 -4050 P.O. BOX 167 OF SEA, • Police (907) 224 -3338 t z t.,'"% • Harbor (907) 224 -3138 SEWARD, ALASKA 99664.0167" + • Fire (907) 224 -3445 4<asK• • City Clerk (907) 224 -4046 • Community Development (907) 224 -4049 • Utilities (907) 224 -4050 • Fax (907) 224 -4038 March 14, 2011 Helen N. Marano, Director Office of Travel and Tourism Industries U.S. Department of Commerce 1401 Constitution Ave. NW Washington, D.C. 20230 Dear Director Marano, Thank you for taking the time to meet with our group from Seward, Alaska. We are still talking about all the various avenues which your department gives assistance to our cities and states. The programs you outlined will definitely be explored. A follow -up meeting with our State officials will be requested on our next visit to our state capital in Juneau. Regarding the Korea portion of our discussions, we sincerely hope you can help us in making our two governments enter into actions more satisfactory and productive for the future. We realize of course, the costs are high, but we would also suggest the rewards would increase in travel and trade. The various industry growth would be well worth the expenditures, in our opinion. Your comments on the Marathoners will also be passed on to the WADA group, we feel Seward has a golden opportunity with this organization, also. If our city or either of us can be of assistance in the future please let us stay in touch. Thank you again for your hospitality and counsel. Sincerely, ( / 4 1 ji r illard E. Dunham, Mayor Jean Bardarson, Vice Mayor 1 City of Seward City of Seward City of Seward, Alaska ., Cit of Seward '� 3' 1963 1965 2005 8 , P.U. Box 167 Ir Seward, Alaska 99664 -0167 All America City l ii ), Main Office (907) 224 -4050 1 & ,3 Facsimile (907) 224 -4038 4 11 ,_ March 17, 2011 Ms. Aggie Blandford Executive Director Western Alaska Community Development Association. 425 G Street, Suite 720 Anchorage, AK 99501 Dear Ms..Blandford, On Behalf of the City Council and all residents of the City of Seward, please except our congratulations on your recent appointment as Executive Director of the Western Alaska Community Development Association (WACDA). We recognize the importance of your position alongside the WACDA board of directors in administering the CDQ program while advocating and coordinating the activities of Alaska's six community development quota organizations. We applaud those who have come before you to provide the residents of villages ringing the Bering Sea fisheries a stake in the industry. As you know, the CDQ community participation in the fishing industry has taken firm root to include increasing ownership of the fishing and processing fleets. We support the next phase of bringing more economic value from this participation to Alaska by beginning the relocation of the home ports of the CDQ fishing fleets from to Alaska. Since none of the harbors in the Bering Sea area meet all requirements for home porting the CDQ Groups in Alaska, other Alaskan locations must be found. After a statewide search, the President and Board of Directors of the Coastal Villages Region Fund (CVRF) have proposed that Seward become the homeport for its growing fishing and processin.g fleet. They found that the City of Seward is the only location in Alaska that meets all CVRF requirements that include a (1) year -round ice -free deep water port; (2) road, rail, and air access; (3) available space on the water and upl.anci for development; (4) major ship repair capabilities; and (5) maritime training and licensing through AVTEC. We are working with the Congressional delegation, Office of the Governor, and the Alaska State Legislature to accomplish this historic opportunity of beginning the Alaskinization of the CDQ fishing fleets. We hope our support of the CVRF initiative may also act as a catalyst for consideration by other CDQ groups to homeport in Alaska. Such a move would result in tens of millions of dollars in new annual income for Alaskan vendors, more revenues for Alaska, and local job creation. We look forward to discussing this opportunity with you in greater detail. Congratu.lation.s again on your appointment. Respectfully '" . j/ ,s" " /�` --'ter" illard E. Dunham, Mayor Phillip ::. Oates, City Manager City of Seward. City of Seward 1L\ City f Seward City of Seward, Alaska .t� SF w q y 1963 1965 2005 ;— � o P.O. Box 167 Seward, Alaska 99664 -0167 AII•America City a�ws+�P Main Office (907) 224 -4050 Facsimile (907) 224 -4038 March 17, 2011 The Honorable Mike Chenault Speaker of the House of Representatives Alaska Legislature State Capitol Juneau, AK 99801 -1182 Dear Representative Chenault, The City of Seward supports House Bill 67 for extending the Alaska Film Tax Incentive program for 10 years. This legislation provides incentives for lower 48 film industry productions to look at Alaska as a filming location. It also provides exposure and incentives to use Alaskan film crews, production and logistical support teams and local screenwriters. The incentives to provide Alaskan jobs stimulate the local economy and facilitate free tourism marketing opportunities. Recently, the City of Seward directly benefited from the tax incentive program as the location for the filming of the television movie, "Christmas with a Capital C ". This movie brought needed income into our local economy. Seward is hopeful other film productions will look to Seward as a filming location in the future. We will continue to work with the Alaska Film Office to bring more exposure to Seward. Sincerely, / Willard E. Dunham, Mayor City of Seward City of Seward, Alaska ,�� City of Seward 1963 1965 2005 ei P.O. Box 167 herd Seward, Alaska 99664 -0167 All- America City Main Office (907) 224 -4050 Facsimile (907) 224 -4038 March 17, 2011 The Honorable Paul Seaton Alaska Legislature State Capitol Juneau, AK 99801 -1182 Dear Representative Seaton, The City of Seward supports House Bill 67 for extending the Alaska Film Tax Incentive program for 10 years. This legislation provides incentives for lower 48 film industry productions to look at Alaska as a filming location. It also provides exposure and incentives to use Alaskan film crews, production and logistical support teams and local screenwriters. The incentives to provide Alaskan jobs stimulate the local economy and facilitate free tourism marketing opportunities. Recently, the City of Seward directly benefited from the tax incentive program as the location for the filming of the television movie, "Christmas with a Capital C ". This movie brought needed income into our local economy. Seward is hopeful other film productions will look to Seward as a filming location in the future. We will continue to work with the Alaska Film Office to bring more exposure to Seward. Sincerely, Willard E. Dunham, Mayor City of Seward 1b °f City Seward City of Seward, Alaska sets. y 9 9 90 P.O. Box 167 1963 1965 2005 u = =` Seward, Alaska 99664 -0167 hitill All- America City a�'P Main Office (907) 224 -4050 Facsimile (907) 224 -4038 1 Illt, March 17, 2011 The Honorable Johnny Ellis Alaska Legislature State Capitol Juneau, AK 99801 -1182 Dear Senator Ellis, The City of Seward supports Senate Bill 23 extending the Alaska Film Tax Incentive program for 10 years. This legislation provides incentives for lower 48 film industry productions to look at Alaska as a filming location. It also provides exposure and incentives to use Alaskan film crews, production and logistical support teams and local screenwriters. The incentives to provide Alaskan jobs stimulate the local economy and facilitate free tourism marketing opportunities. Recently, the City of Seward directly benefited from the tax incentive program as the location for the filming of the television movie, "Christmas with a Capital C ". This movie brought needed income into our local economy. Seward is hopeful other film productions will look to Seward as a filming location in the future. We will continue to work with the Alaska Film Office to bring more exposure to Seward. Sincerely, F ,, - -- ' -'2 '''P'C_---- 1 64-4 - ' Willard E. Dunham, Mayor City of Seward 11 • City of Seward, Alaska � y� �' City of Seward 1963 1965 2005 u';, — '� o P.O.Box167 Seward, Alaska 99664 -0167 All- America City ��asK� Main Office (907) 224 -4050 r Facsimile (907) 224 -4038 March 17, 2011 The Honorable Gary Stevens President of the Senate Alaska Legislature State Capitol Juneau, AK 99801 -1182 Dear Senator Stevens, The City of Seward supports Senate Bill 23 extending the Alaska Film Tax Incentive program for 10 years. This legislation provides incentives for lower 48 film industry productions to look at Alaska as a filming location. It also provides exposure and incentives to use Alaskan film crews, production and logistical support teams and local screenwriters. The incentives to provide Alaskan jobs stimulate the local economy and facilitate free tourism marketing opportunities. Recently, the City of Seward directly benefited from the tax incentive program as the location for the filming of the television movie, "Christmas with a Capital C ". This movie brought needed income into our local economy. Seward is hopeful other film productions will look to Seward as a filming location in the future. We will continue to work with the Alaska Film Office to bring more exposure to Seward. Sincerely, .--�, 7 ,e,./& 'Z' ' „ . , Willard E. Dunham, Mayor City of Seward City of Seward, Alaska � ,of set City of Seward 1963 1965 2005 ```�' P.O. Box 167 Seward, Alaska 99664 -0167 All- America City 4cASKP Main Office (907) 224 -4050 t ' Facsimile (907) 224 -4038 March 18, 2011 Edwin S. Rosado, Legislative Director National Association of Counties 25 Massachusetts Ave. NW Suite 500 Washington, D.C. 20001 Dear Director Rosado, Thank you for meeting with our Seward group. Your programs were very informational. NACo's duties and accomplishments with counties and boroughs such as ours were much appreciated. We have had several discussions on the programs you outlined and how they fit in our community of Seward. Our Vice Mayor Jean Bardarson has been busy in contacting those regarding the prescription program which might help. It may very well be a great addition to our wellness program we have established here in Seward. This could also be a fit in our health clinic plan as well. It was nice to meet you and learn about NACo and its programs. Our Washington, D.C. Representative Brad Gilman was also very pleased to make your acquaintance too. Thanks again for your hospitality and we look forward to you visiting our town in the future and we will again stop by on future trips to Washington, D.C. Sincerely, Z, Willard E. Dunham Jean Bardarson Mayor, City of Seward Vice Mayor, City of Seward 1 City of Seward, Alaska 4 S E►t g City of Seward 1963 1965 2005 �(� �'a P.O.Box167 Seward, Alaska 99664 -0167 AII•America City 4CASK0 Main Office (907) 224 -4050 Facsimile (907) 224 -4038 March 18, 2011 Kim Elton, Office of the Secretary U.S. Dept. Of Interior 1849 C Street N.W. Room 3319 Washington. D.C. 20240 Jim Ireland NPS Alaska Liaison U.S. Dept. of Interior 1849 C Street N.W. Room 3319 Washington. D.C. 20240 Dear Mr. Elton and Mr. Ireland, Thank you for meeting with our Seward group. Our discussions were insightful and very helpful in our planning to move forward on the remnants of the Mary Lowell Center. The progress on the Old Solly's Building will be welcomed in our community. There is a lot of history in that old building. The builder Cal Broussis played an important role in Seward's history and the building of the Alaska RailRoad, as well as out building's for maintenance crews all the way to Fairbanks and points in between. Cal had his name stenciled and the Seward Lumber Yard stamped on everything he sold, we gather. We believe he was the first lumber yard who brought in wood from the lower 48. His name is still found on old buildings being up graded or replaced in town. Your thoughts on how we can address the commercial land loss and the current usage changes were appreciated. We are disappointed that the center did not happen as planned as it was a good deal for all of Seward. Thank you again for meeting with us and if we can be of any assistance to you please do not hesitate to ask. Sincerely, (41 Willard E. IP unham Jean Bardarson Mayor, City of Seward Vice Mayor, City of Seward City of Seward, Alaska .. i cifst - s sit City of Seward 1963 1965 2005 r# P.O. Box 1.67 # *:* Seward, Alaska 99664 -0167 Ali- America City 1 4614-!,:,4 Main Office (907) 224 -4050 Facsimile (907) 224 -4038 March 23, 2011 I li 111 The Honorable Bert K. Stedman State Capitol, Room 3 120 4 Street Juneau, AK 99801 -1182 Re: Request from the City of Seward for a $400 thousand appropriation in the FY 2012 State Capital Budget to complete a comprehensive economic analysis, full engineering design, geotechnical report, permit documents, and final project cost estimates for moving the home port of the Coastal Villages Region. Fund fishing fleet from Seattle to Alaska Dear Senator Stedman, Many prominent Alaskans at the State and Federal levels have worked within the framework of the Magnuson - Stevens Fishery Conservation and Management Act to transition from a federal fishery dominated by foreign fishing vessels to a fishery fully utilized by Americans. With the establishment of the CDQ program in the Bering Sea community participation in the fishing industry has taken firm root to include increasing Alaskan ownership of the fishing and processing fleets. The next phase is bringing more economic value from this participation to Alaska by relocating the home ports of the C1.)Q fishing fleets from Seattle to Alaska. Since none of the harbors in the Bering Sea area meet the requirements for Home porting the CDQ Groups in Alaska, other Alaskan locations must be found. After a statewide search, the President and Board of Directors of the Coastal Villages Region Fund (CVR.F), the largest of the six CDQ Groups. have proposed that Seward become the homeport for its growing fishing and processing fleet. They found that the City of Seward is the only location in Alaska that meets all CVRF requirements that include a (1) year - round ice -free deep water port; (2) road, rail, and air access; (3) available space on the water and upland for development; (4) major ship repair capabilities; and (5) maritime training and licensing through AVTEC. The infrastructure for home porting the Coastal Villages Region Fund fishing fleet in Seward will build upon some $70 million in existing infrastructure at the Seward Marine Industrial Center (SMIC) that was built in the 1980s. This infrastructure and the advantages of the harbor and upland areas in Seward will allow successful and profitable re- location of the CVRF fleet from Seattle to Seward. The relocation of the largest CDQ Group to Alaska will begin the transition of hiring Alaskan vendors to repair propellers and vessels, weld and paint, service electronics, mend fishing gear, repair diesel engines, supply packaging, provide fuel and groceries, l and provide marine safety training. The dollars earned by Coastal Villages in the Bering Sea fisheries will thus ripple through the greater Alaskan economy. The hurdles to this initiative are the lack of adequate dock space and uplands in an Alaskan port community, on the road system, to handle the substantial needs of this growing enterprise. In a preliminary study, the United States Army Corps of Engineers has already found that the project is economic. Now, a comprehensive economic analysis, full engineering design, geotechnical report, permit documents, and final project cost estimates are needed to move this project forward. A request to the legislature has been submitted by the City of Seward that $400 thousand he included in the FY 2012 State Capital Budget to accomplish these steps. If full funding of the project is available at completion of these steps, construction of the project and movement of the home port of CVRF to Seward could be completed by December 15, 2014. This initiative may also act as the catalyst for the consideration by other CD() groups to homeport in Alaska. Such a move would result in tens of millions of dollars in new annual income for Alaskan vendors, more revenues for the State of Alaska, and local job creation. Respectfully, 6 illard E. Dunham Phillip . Oates Mayor, City of Seward City Manager, City of Seward City of Seward, Alaska { oF City of Seward 1963 1965 2005 P.O. Box 1.67 *"* * * 1R Seward, Alaska 99664 -0167 AII•America City q ¢ Main Office (907) 224 -4050 Facsimile (907) 224 -4038 March 24, 2011 Colonel Edward J. Kertis, Jr. Division Commander, Pacific Ocean Division U.S. Army Corps of Engineers Bldg 525, Room 300 Fort Shafter, Ilawaii 96858 -5440 Re: Water Infrastructure Funding within Pacific Ocean Division Dear Colonel Kertis, During our visit to Washington. D.C. last month a major point of discussion was fielding of water infrastructure projects within the Army Corps of Engineers Civil Works Construction Program. As you are aware, the Civil Works Construction Program has been dependent on a project - specific authorization and appropriations process for almost a century. This approach will no longer be viable in light of the recent decision by Congress to suspend the use of congressionally - directed spending within appropriations bills. This adverse impact is particularly acute within the Pacific Ocean Division. As a result of discussions at Corps Headquarters and collaboration with our congressional delegation, the City of Seward has developed two white papers to address funding of water infrastructure projects. We have attached those documents to this letter. The first proposes that the Fiscal Year 2012 Energy & Water appropriations bill and the Fiscal Year 2013 President's Budget Request should be amended to include a set -aside of $50 million annually for use within the Pacific Ocean. Division to develop and sustain water infrastructure in the small coastal communities of the region. The second advocates for the formation of an ad hoc coalition of Alaskan coastal communities to support Federal and State funding for water infrastructure projects. In addition, to working within Alaska we have asked our congressional delegation to reach out to Hawaii Governor Abercrombie and solicit his support for a dedicated source of funding for the Pacific Ocean Division. As a final note, we plan on extending an invitation to The Honorable Jo -Ellen Darcy, Assistant Secretary of the Army for Public Works to meet with Alaskan mayors sometime during the week of 8 August 2011 and discuss these initiatives (probably in Sitka). We look forward to being the host city for your 2011 Pacific Ocean Division Annual Conference. Perhaps during your time in Seward we will find time to discuss these initiatives. Respectfully, 4 lard E. Dunham Phillip E. Oates Mayor City Manager Enclosures: 1 — Proposal to Establish a Pacific Ocean Division Water Infrastructure Funding Line Item Within the Army Corps of Engineers Civil Works Construction Program 2 — Proposed Formation of an Ad Hoc Coalition of Alaskan Coastal Communities to Support Federal and State Funding for Water Infrastructure C f: Commander, Alaska District, USACE, PO Box 6898, JBER, Alaska 99506 -0898 Mr. Lloyd D. Pike, CECC -ZB, 441 G Street NW, Washington, D.C. 20314 - - Proposal to Establish a Pacific Ocean Division Water Infrastructure Funding Line .item Within the Army Corps of Eng veers Civil Works Construction Pro ; Background The Army Corps of Engineers has been the central governmental agency for the development of water- related infrastructure throughout the Nation. The ACOE has established a comprehensive process to identify, evaluate, and fund projects related to navigation, safe harbor, flood control, erosion control, and water supply. This process involves an initial reconnaissance study of a proposed project; an extensive feasibility analysis to determine the project's net benefit to the Nation; a report to Congress presenting the Chief of Engineers' findings; a Water Resources Development Act authorization of the specific project by Congress; and finally appropriations over a period of years to pay for the Federal share of the specific project. The Congress has recently decided to suspend the use of congressionally - directed spending within appropriations bills while it grapples with the Federal deficit. The Army Corps Civil Works Construction Program has depended on a project - specific authorization and appropriations process for almost a century. The current moratorium on congressionally - directed spending has severely curtailed the ability of the Army Corps fulfill its mission throughout the country. This adverse impact is particularly acute within the Army Corps' Pacific Ocean Division. The Pacific Ocean Division is comprised of the State of Hawaii. the State of Alaska, and the Pacific Island territories of the United States. The communities within this region are either located on islands or are in the coastal areas of Alaska (many of which are not connected to the road system). All of these communities share in common the fact that port activity is the dominant feature of their local and regional economies. This dependency on waterborne commerce makes the Army Corps Civil Works program essential to the long -term health and welfare of the Pacific Ocean Division region. Under the moratorium on congressionally - directed spending. only projects which are identified in the President's Budget Request are eligible for funding. These projects are identified through a scoring system which favors the more developed ports of major urban areas and large -scale environmental restoration such as the Everglades Restoration Project. The rural coastal communities of the Pacific Ocean Division do not have the population base to compete within a scoring system that provides a bias towards large cargo volumes and urban populations. These rural communities, however, are more economically dependent on waterborne commerce in relation to the rest of their local and regional economies than the large urban areas, which have more diversified economies. There needs to be some mechanism within the Energy & Water appropriations bill to recognize the unique circumstances of the rural communities within the Pacific Ocean Division. Proposal The Fiscal Year 2012 Energy & Water appropriations bill and the Fiscal Year 2013 President's Budget Request should be amended to include a set - aside of $50 million annually for use within the Pacific Ocean Division to develop and sustain water infrastructure in the small coastal communities of the region. The Army Corps would be charged with the responsibility of working with the States, territorial governments, and local communities to prioritize projects throughout the Pacific Ocean Division region. The Corps would be provided with discretion to investigate, evaluate, plan, and provide funding continuity for projects identified within its priority list. Non - federal cost share requirements set out in existing law would remain in place. Projects to be funded would include breakwaters, wave barriers, dredging of navigation channels and mooring basins required as part of new harbor construction or harbor improvement projects, removal of barriers to navigation specifically authorized by law, flood control, water supply, and erosion control. Routine dredging of navigation features would remain within the Army Corps' national Operations & Maintenance Program. Proposed Formation of a Ad Hoc Coalition Of Alaskan Coastal Communities to Support Federal and State Funding for Water Infrastructure The Congress has recently decided to suspend the use of congressionally - directed spending within appropriations bills while it grapples with the Federal deficit. This moratorium will make it impossible for Alaskan coastal communities to seek funding assistance from the Army Corps of Engineers to build breakwaters, wave barriers, flood control and erosion control features, dredging of new, expanded or improved harbors, or local water supply projects. The communities of Hawaii and the Pacific Island territories also face the same fate. Under the moratorium on congressionally - directed spending, only projects which are identified in the President's Budget Request are eligible for funding. Projects contained in the President's Request are identified through a scoring system which favors the more developed ports of major urban areas and large -scale environmental restoration such as the .Everglades Restoration Project. Rural coastal communities do not have the population base to compete within a scoring system that provides a bias towards large cargo volumes and urban populations. Rural communities, however, are more economically dependent on waterborne commerce in relation to the rest of their local and regional economies than the large urban areas, which have more diversified economies. There needs to be some mechanism within the Army Corps budget to recognize the unique circumstances of the rural communities of Alaska, Hawaii, and the Island territories. Army Corps officials have stated Alaskan coastal communities should have a unified voice in advocating for federal funding for water infrastructure projects. The Corps has also stated that Alaskans will have a bigger impact on the national budget discussion if the State of Alaska also becomes more active in the plannint, prioritization, and funding of this water infrastructure. The Corps believes that a proposed Federal - State -Local partnership presents a strong argument to the Congress and the Administration in seeking a dedicated source of funding for coastal Alaskan water infrastructure. Alaskan Mayors and Municipal Governments should form an ad hoc coalition to do the following— • Reach out to their counterparts in Hawaii and Pacific Territories of the United States to coordinate an advocacy effort within Washington, D.C. for a dedicated source of funding for the communities falling within the geographic jurisdiction of the Army Corps' Pacific Ocean Division. Such a regional initiative is essential to succeed within the Washington political arena. • Communicate in one voice to the Alaska Congressional Delegation, the congressional committees of jurisdiction, and Federal Administration officials about the need for funding water infrastructure in the Pacific Ocean Division region. • Gather concrete data to demonstrate the importance of water infrastructure to the health and economic diversity of Alaskan communities. • Communicate in one voice to Governor Parnell and the Alaska State Legislature about the need of the State of Alaska to partner with the Army Corps and local governments for the planning, development, and funding of water infrastructure. • City of Seward, Alaska w City of Seward 1963 1965 2005 P.O. Box 167 Seward, Alaska 99664-0167 Ali-America City Main Office (907) 224 4050 I r Facsimile (907) 224 -4038 March 24, 2011 The Honorable Eric Feige State Capitol, Room 126 Juneau, AK. 9980 1 -1182 Re: Support of L-IB 170 "An Act relating to municipal property tax exemptions on residences of certain volunteer emergency services personnel and widows and widowers of volunteer emergency services personnel; and providing for an effective date" Dear Representative Feige, Thank you for your sponsorship and support of HB 170, "An Act relating to municipal property tax exemptions on residences of certain volunteer emergency services personnel and widows and widowers of volunteer emergency services personnel; and providing for an effective date." The City of Seward is fully supportive of exempting some property tax for volunteer firefighters and EMS personnel who serve our community. In addition to improving compensation to our volunteer firefighters and emergency management personnel, HB 170 may increase the numbers of individuals who are willing to serve in these positions. As you are well aware. it is becoming more and more difficult to recruit and retain the number of volunteers necessary to protect our citizens and infrastructure. Although the City of Seward has been proactive in support of our volunteer departments, HB 170 would establish another important incentive for recruiting and retaining those volunteers. This bill may also give our volunteers a better opportunity to buy homes in their communities. The State will benefit greatly by having stronger volunteer Fire and EMS departments who are capable of responding to emergencies on a daily basis. House Bill 170 would also have a positive effect on strengthening the neighboring Fire Departments that communities rely on for mutual support. The communities in our State that rely on volunteer emergency forces must find better approaches for enticing community members to volunteer. Your legislation establishes a better approach. Respectfully,, {`GVillard E. Dunharil Philli 1 E. Oates Mayor City Manager City of Seward City of Seward. City of Seward City of Seward, Alaska 4 SF h' y 1963 1965 2005 v�y'`� P.O. Box 167 Seward, Alaska 99664 -0167 Ail- America City ac ' °s `` " Main Office (907) 224 -4050 1 Facsimile (907) 224 -4038 March 29, 2011 Christopher Aadnesen President and CEO Alaska Railroad Corporation P.O. Box 107500 Anchorage, AK 99510 Dear President Aadnesen: It was a pleasure to meet with you yesterday, and I hope you enjoyed your visit and tour of Seward. We certainly look forward to seeing you again. As you know, in 1915 the Federal government took over construction of what would become the Alaska Railroad. They didn't have to start from scratch; they acquired work that had already been done: tunnels that had been dug and rail that had been laid, work that had been done by the Alaska Central Railway and the Alaska Northern Railroad. Both failed for lack of funds, but the vision of their entrepreneurs resulted in a significant contribution to the railroad as it exists today. Seward was founded along the way, as tidewater for the line, and it continues to share common interests and a history of survival with the railroad. Since 2003, the 100 anniversary of Seward's founding, we have been involved in a project to enhance the visitor's experience and enrich the lives of our residents — the Library Museum Project. This new facility will enable us to accept, maintain and display museum - quality artifacts and preserve them in a controlled humidity and air quality environment. Our present facilities have been outgrown, many exhibits are stored in "less than ideal" conditions, and many items have never been on display for lack of space. Given our common history, the City of Seward would welcome a substantial contribution in support of this project from the Alaska Railroad Corporation. Every summer thousands of visitors are brought to our town by your railroad, cruise ship passengers cross your docks, and people from all over the world come to enjoy the present facilities. Consider how impressed they would be, and how much more enhanced their experience, with the superior quality of the new Library Museum facility. Sincerely, illard E. Dunham Mayor, City of Seward °1 Congo of the Volta 6fate oilltiitttort, IOC 20510 March 31, 2011 The Honorable Sean Parnell Governor State of Alaska P.O. Box 110001 Juneau, AK 99811-0001 Dear Governor Parnell: We recently heard presentations by the Coastal Villages Region Fund (CVRF) and the City of Seward regarding a proposal before the State of Alaska and the Alaska State Legislature to construct horneport facilities for the Community Development Quota (CDQ) fishing fleet. As you are aware. Alaska has been working since Statehood to fully develop its coastal marine resources. In 1976 the Congress expanded sovereign jurisdiction over the conservation and management of fish stocks to 200 miles. The State of Alaska worked tirelessly within the framework of the Magnuson-Stevens Fishery Conservation and Management Act to transition from a federal fishery dominated by foreign fishing vessels to a fishery fully utilized by Americans. Over the last fifteen years we have seen substantial investments into the Alaskan fishery, and it is now a much more substantial part. of the state's economy. The next logical step, in our opinion, is to promote policies and initiatives that will maximize the value of the federal fisheries to Alaskan communities and businesses. The State of Alaska worked in partnership with the Alaska Congressional Delegation in the 1990s to develop the CDQ program in the Bering Sea. For the first time, residents of Bering Sea villages were provided a direct stake in the fishing industry. The CDQ community participation has taken firm root to include increasing ownership of the fishing and processing fleets. *the next phase is bringing more economic value from this participation to Alaska. 'Fhe President and Board of Directors of the Coastal Villages Region Fund have proposed Seward become the homeport for its growing fishing and processing fleet. The City of Seward meets all CVRF requirements that include a (1) year-round ice-free deep water port; (2) road, rail, and air access; (3) available space on the water and upland for development; (4) major ship repair capabilities; and (5) maritime training and licensing through AVTEC. These are the assets that will allow successful and profitable re-location of the CVRF fleet from Seattle to Seward. `A\ The Honorable Sean Parnell March 31, 2011 Page 2 1 he relocation of the largest CDQ group to Alaska will begin the transition of hiring Alaskan vendors to repair propellers and vessels. weld and paint. service electronics, mend fishing gear. repair diesel engines, supply packaging, provide fuel and groceries. and provide marine safety training. The dollars earned by Coastal Villages in the Bering Sea fisheries will ripple through the greater Alaska economy. The hurdles to this initiative are the lack of adequate dock space and uplands in an Alaskan port community. on the road system. to handle the substantial needs of this growing enterprise. In a preliminary study. the U.S. Army Corps of Engineers has already found the project is economic. We arc aware that an economic analysis. engineering design. geotechnical report and preparation of permit documents all need to be submitted to move this project forward. Construction of the project and movement of the home port of CVRF to Seward could be completed by December 15. 2014, if the previously mentioned steps are thnded and expeditiously enacted. We hope that this project may act as the cataly st for the consideration by other C'DQ groups to homeport in Alaska. Such a move )‘ould result in tens of millions of dollars in new annual income for Alaskan vendors, more revenues for the State of Alaska. and local job creation. We look forward to working with you in the future to help Alaska maximize the value of the federal fisheries Ibr its residents. Respectfully, d o, Lisa Murko)) 74A--- Mark Begich United States Senator United States Senator Congressman for Al„,ke April 2011 April 2011 May 2011 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 1 2 3 4 5 6 7 3 4 5 6 7 8 9 8 9 10 11 12 13 14 10 11 12 13 14 15 16 15 16 17 18 19 20 21 17 18 19 20 21 22 23 22 23 24 25 26 27 28 24 25 26 27 28 29 30 29 30 31 Monday Tuesday Wednesday Thursday I Friday Mar 28 29 30 31 Apr 1 N N 2 4 5 6 7 8 5:45pm CC WS; Yearly 7:OOpm Fish & Game A 7:30pm P &Z Meeting w a 11 . 12 13 14 15 7:OOpm City Council M 6:OOpm P &Z WS 11:30am Seward Comm 6:30pm P &Z Special M a 18 19 20 21 22 1 KPB; All Day I 12:OOpm PACAB Work 5 9:OOam Social Security 6:30pm Historic Preser 00 a 25� 26 27 28 29 5:30pm CC WS; Energy 6:30pm P &Z WS; Title 7:OOpm City Council rn N CN N Q Nanci Richey 1 4/6/2011 11:47 AM O3 M a 2011 May 2011 June 2011 Y SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 6 7 1 2 3 4 8 9 10 11 12 13 14 5 6 7 8 9 10 11 15 16 17 18 19 20 21 12 13 14 15 16 17 18 22 23 24 25 26 27 28 19 20 21 22 23 24 25 29 30 31 26 27 28 29 30 Monday Tuesday Wednesday Thursday May 2 3 4 Friday 5 6 7:30pm P&Z Meeting T 9 10 11 1 2 13 / (7:OOpm City Council / 11:30am Seward Comm m rn T 5 16 17 18 19 20 6:30pm P& Z Work Ses 12:OOpm PACAB Work S 9:OOam Social Security 6:30pm Historic Preser 0 T 2 23 24 125 126 127 5:30pm CC WS; Friend! 7:00pm City Council M n 2 30 31 Jun 1 2 3 Memorial Day; Offices 0 m T N Nanci Richey 1 4/6/2011 11:54 AM