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HomeMy WebLinkAbout04182011 City Council Packet • Seward City Council Agenda Packet of s ew 0 t...%„,___ 40iror t q S ." Special CCouncil Meeting April 18, 2011 City Council Chambers Beginning at 7:30 p.m. The City of Seward, Alaska Special City Council Meeting April 18, 2011 7:30 p.m. Council Chambers Willard E. Dunham 1. Call to order Mayor 2. Pledge of allegiance Term Expires 2011 3. in call Jean Bardarson 4. Citizens' comments on any subject except those items Vice Mayor scheduled for public hearing. [Those who have signed in will Term Expires 2012 be given the first opportunity to speak. Time is limited to 2 minutes per speaker and 30 minutes total time for this agenda Robert Valdatta item.] Council Member Term Expires 2011 5. Approval of agenda Tom Smith 6. Unfinished Business Council Member Term Expires 2011 A. Resolutions Vanta Shafer Council Member 1. RESOLUTION 2011 -026 Term Expires 2011 A Resolution Of The City Council Of The City Of Seward, Marianna Keil Alaska, Authorizing The City Manager To Enter Into A Contract Council Member With Brice Inc. To Produce 47,500 Cubic Yards Of Rip Rap In The Term Expires 2012 City Quarry At Fourth Of July Creek, To Waive The Royalty Of Ristine Casagranda $5.00 Per Ton In Exchange For 22,500 Of The 47,500 Cubic Yards Council Member Being Left In The Quarry For The City In Class IV, Class III, Term Expires 2012 Class II Segregated Stockpiles, And To Improve The City Rock Scales To State Of Alaska Certified Standards. Phillip Oates City Manager 7. Council comment Johanna Kinney 8. Citizens' comments City Clerk 9. Council and administration response to citizens' comments 10. Adjournment City of Seward, Alaska Council Agenda April 18, 2011 SPECIAL MEETING REQUEST Pursuant to Seward City Code 2.10.030 (2), this is to serve as the written notice calling a Special Council Meeting on April 18, 2011 at 7:30 p.m. for the purpose of: 1. RESOLUTION 2011 -026 A Resolution Of The City Council Of The City Of Seward, Alaska, Authorizing The City Manager To Enter Into A Contract With Brice Inc. To Produce 47,500 Cubic Yards Of Rip Rap In The City Quarry At Fourth Of July Creek, To Waive The Royalty Of $5.00 Per Ton In Exchange For 22,500 Of The 47,500 Cubic Yards Being Left In The Quarry For The City In Class IV, Class III, Class II Segregated Stockpiles, And To Improve The City Rock Scales To State Of Alaska Certified Standards. Signed this 12 day of April, 2011. Mayor City Manager 2 Council Members Upon this request the City Clerk will give due and proper notice as required by SCC 2.10.032 (No business shall be transacted other than stated above.) r . v s Fw NOTICE OF c '' qA� SPECIAL MEETING NOTICE IS HEREBY GIVEN that the Seward City Council will meet in a special meeting on April 18, 2011, beginning at 7:30 p.m., for the purpose of: 1. RESOLUTION 2011 -026 -- A Resolution Of The City Council Of The City Of Seward, Alaska, Authorizing The City Manager To Enter Into A Contract With Brice Inc. To Produce 47,500 Cubic Yards Of Rip Rap In The City Quarry At Fourth Of July Creek, To Waive The Royalty Of $5.00 Per Ton In Exchange For 22,500 Of The 47,500 Cubic Yards Being Left In The Quarry For The City In Class IV, Class III, Class H Segregated Stockpiles, And To Improve The City Rock Scales To State Of Alaska Certified Standards. The meeting will be conducted in City Council Chambers, City Hall, 410 Adams Street, Seward. All interested persons are invited to attend. JOHANNA KINNEY CITY CLERK POSTED: 4/14/2011 at 12:00 p.m. City Hall bulletin board U.S. Post Office Harbormaster's Building Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2011 -026 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH BRICE INC. TO PRODUCE 47,500 CUBIC YARDS OF RIP RAP IN THE CITY QUARRY AT FOURTH OF JULY CREEK, TO WAIVE THE ROYALTY OF $5.00 PER TON IN EXCHANGE FOR 22,500 OF THE 47,500 CUBIC YARDS BEING LEFT IN THE QUARRY FOR THE CITY IN CLASS IV, CLASS III, CLASS II SEGREGATED STOCKPILES, AND TO IMPROVE THE CITY ROCK SCALES TO STATE OF ALASKA CERTIFIED STANDARDS. WHEREAS, the City desires to have available a quantity of large Class IV, Class III and Class II riprap available for projects within the Seward service area; and WHEREAS, the current stockpiles of Class IV, Class III and Class II riprap have been depleted as a result of projects related to flood mitigation in the Seward area; and WHEREAS, Brice Inc., is currently mobilized and operating in the Seward area producing rock from the Borough Quarry for a dock project in Nikiski; and WHEREAS, Brice Inc. needs an additional 25,000 Cubic Yards of Class IV riprap that cannot be obtained from the Borough Quarry; and WHEREAS, Brice is offering to produce, classify and stockpile Class IV, Class III and Class II riprap for use by the City, an amount of 22,500 Cubic Yards and improve the City owned rock scales to meet the State of Alaska certified standards, in lieu of paying a quarry rock royalty fee. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to enter into a contract with Brice Inc., for the production of Class IV, Class III and Class II riprap in the City Quarry at Fourth of July Creek; 25,000 Cubic Yards of which will belong to Brice Inc. and 22,500 Cubic Yards will be classified and stockpiled by Brice and owned by the City to include approximately 50,000 of Class II and Class I (unclassified) in the quarry by Brice for future City needs or sale. Section 2. The production costs associated with drilling, bumping, classifying and stockpiling this material in its entirety, will be absorbed solely by Brice Inc. at no cost to the City. CITY OF SEWARD, ALASKA RESOLUTION 2011 -026 Section 3. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, on this 18"' day of April, 2011. THE CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) Council Agenda Statement Meeting Date: April 18, 2011 e 4 of stk. 9 To: Phillip Oates, City Manager o r t� e 0 From: W.C. Casey, Public Works Director 1 ASU� p. Agenda Item: Agreement between the City of Seward and Brice Inc. to produce rock from the City Quarry, producing 22,500 cubic yards of classified material, approximately 50,000 cubic yards of unclassified material and improving the rock scales in lieu of paying a quarry rock royalty fee for 25,000 cubic yards of class IV riprap BACKGROUND & JUSTIFICATION: On April 6, 2011, a staff member from Brice Inc. inquired about possibly producing Class IV riprap in the City Quarry located at Fourth of July Creek. Brice Inc. has a dock project in Nikiski and has an agreement to operate in the Borough Quarry adjacent to the Seward KPB Waste Transfer Facility and produce the required quantities of quarry armor rock for their project. After several days of development in the Borough Quarry, Brice Inc. realized that they were not going to be able to produce the quantity or quality of rock required to meet their project demands. Brice Inc. contacted the Public Works Department to inquire about the feasibility of producing the remaining quantities of armor rock for their project out of the City's Quarry located at Fourth of July Creek. Brice Inc. has offered to produce 22,500 cubic yards of Class I, H III and IV rock for the City's use in future projects and approximately 50,000 cubic yards of unclassified material in exchange for 25,000 cubic yards of Class IV armor rock without being charged the $5.00 /cubic yard royalty that the City of Seward has historically charged. There will also be approximately 22,500 cubic yards of Class I and II fractured rock that will be stockpiled and left in the quarry for the City's future use or sale. The remaining unclassified material will be stockpiled for future use. The estimated value of the Class IV rock that Brice Inc. will take out of the quarry is $250K. The estimated value of the Class I, H, III and IV rock that will be organized in classified stockpiles is $350K. There will also be approximately 50,000 cubic yards of unorganized Class I & II fractured rock that has a minimum value of $5 /cubic yard. As a part of this Agreement, Brice Inc. will also be responsible for improving the set of rock scales currently in the quarry, which will meet State of Alaska Standards. Brice Inc. has also agreed to elevate the floor of the rock pit to an elevation that exceeds the groundwater levels during high water events. This will avoid future challenges associated with the current flooding hazard during certain weather events in Seward. INTENT: For the City Council to authorize the City Manager of the City of Seward to enter into an agreement with Brice Inc. to obtain 25,000 cubic yards of Class IV riprap in lieu of paying a quarry rock royalty fee and producing 22,500 cubic yards of classified material and approximately 50,000 cubic yards of unclassified materials to stockpile for the City's use. The produced rock will be stockpiled in the quarry available for future projects with certified scales available for accounting purposes, readily available for transport. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: There are no funding requirements for this contract. This contract has no cost to the City, but the approximate value of the rock which will be produced for the City and left for City use is $400,000. Approved by Finance Department: RECOMMENDATION: City Council approve Resolution 2011 -026 authorizing the City Manager to enter into a contract with Brice Inc., in substantial form presented at this meeting, to produce 25,000 cubic yards of Class IV armor rock for their use and produce, classify and stockpile in organized piles for the City (22,500 cubic yards) of Class IV, Class III & II rock. The remaining approximate 50,000 cubic yards of unclassified, Class II and I produced rock, will be retained and owned by the City. CITY OF SEWARD, ALASKA RESOLUTION 2011 -026 CONTRACT WITH BRICE CONSTRUCTION The contract will be provided as a lay -down at the Special Meeting on Monday, April 18, 2011.