HomeMy WebLinkAboutRes2011-046 Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -046
A RESOLUTION OF THE CITY COUCIL OF THE CITY OF SEWARD,
ALASKA AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CHANGE ORDER FOR AN AMOUNT NOT -TO- EXCEED $47,600
FUNDED BY THE CRUISE SHIP HEAD TAX TO COMPLETE THE
INTERIOR SLAB WORK NECESSARY TO RELOCATE THE USCG
STRUCTURE
WHEREAS, the City of Seward was awarded grant money to provide a foundation and
utilities to relocate the USCG facility to the North Harbor and the construction of the water line
to the Z float; and
WHEREAS, the City was allocated $300,000 State funding for the USCG grant,
contributed $168,617 in cruise ship head tax to construct the foundation and utility extensions
necessary to relocate the USCG to the North Harbor and prepare for the Z float development;
and
WHEREAS, the City developed a competitive bid package for the USCG foundation,
relocation of the storm drain, and phase 1 and 2- water utilities and advertised according to
SSC6.10.210 and SCC6.10.215; and
WHEREAS, Metco Inc. was the most qualified and responsive bidder with a bid of
$423,027; and
WHEREAS, the City contributed $168,617 in cruise ship head tax to complete phase 2-
water utilities; and
WHEREAS, of the $300,000 State funding $254,410 were allocated to construct the
building foundation, water and sewer service, removal of storm drain, realignment of storm drain
and phase 1- water utilities; and
WHEREAS, the City completed the foundation and utilities in 2010 with the exception
of the interior slab; and
WHEREAS, there was additional work added to the project that was not in the original
scope of work; and
WHEREAS, this additional work requires more funding and requires Metco Inc.'s
contract be increased $47,600 by an approved change order; and
WHEREAS, this change order will provide the funding necessary to complete the
interior slab work in preparation for the relocation of the USCG structure.
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -046
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
SEWARD, ALASKA:
Section 1. The City Manager is hereby authorized to enter into a change order as attached
hereto, with Metco Inc. for the USCG slab /foundation.
Section 2. Funding in an amount not to exceed $47,600 is hereby appropriated from
account no. 402 - 0000 - 3071 -0277 to account no.277- 2770 -5390.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13` day of
June 2011.
THE CIT OF .EWARD, ALASKA
Ina
'illard E. Dun am, Mayor
AYES: Valdatta, Bardarson, Smith, Keil, Shafer, Casagranda, Dunham
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
ohanna Kinney, CMC
City Clerk
(C i ty*Ifast rqr
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Council Agenda Statement
Meeting Date: June 13, 2011
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To: Phillip Oates, City Manager (" 31j, A a
From: William Casey, Public Works qWP
Agenda Item: Change order for the USCG relocation project to
construct the phase interior slab
BACKGROUND & JUSTIFICATION:
The City of Seward was awarded grant money to construct a foundation and provide utilities in
preparation to relocate the USCG facility to the North Harbor and construct the water line to the Z
float. The City was allocated $300,000 State funding for the USCG grant, and is utilizing $168,617
in cruise ship head tax to complete this project.
The City developed a competitive bid package for the USCG foundation, relocation of the storm
drain, phase 1 and 2- water utilities and advertised according to SSC6.10.210 and SCC6.10.215. Of
the total $300,000 of State funding, $254,410 was allocated to construct the building foundation,
water and sewer service, removal of storm drain, realignment of storm drain and phase 1- water
utilities. The City contributed an additional $168,617 in cruise ship head tax to complete phase 2-
water utilities. Metco Inc. was the most qualified and responsive bidder with a bid amount of
$423,027. The foundation, relocation of the storm drain and water utilities were constructed in 2010.
There was additional work added to the project that was not in the original scope of work and
requires additional funding to increase Metco Inc's contract by $47,600. The interior slab of the
foundation is the last scope of work to prepare the site for the relocation of the USCG structure. In
order to complete the work, the City needs to issue a change order as described above and in the
attached Metco Inc. estimate.
INTENT: To authorize the City Manager to enter into a change order with Metco Inc. to complete
the interior slab of the USCG foundation in the North Harbor. Such work will prepare the site for
the relocation of the USCG structure.
FISCAL NOTE: Funding for this project will come from State cruise ship passenger vessel taxes,
as the relocation of the U.S. Coast Guard to the security float was considered part of the overall
project to provide improved response and security to the cruise ships, and relocating the U.S. Coast
Guard building to closer proximity with the security float completes this portion of the project.
44,01,argS
Approved by Finance Department: je
ATTORNEY REVIEW: Yes X No
RECOMMENDATION:
Council approves Resolution 2011 - Jlf a uthorizing the city manager to enter into a change order
with Metco Inc. for the purpose of completing the interior slab of the foundation prepared for the
relocation of the USCG structure.