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Home My WebLink About10032011 City Council Packet Seward C Counc Agenda .Packet of S FIf, IA, V 4 ,,,,.,.., ...,., 1:0 b .`-v 8 -4 \ \ N g • ASI P • CCouncil Meeting Special October 3, 2011 City Coun Chambers 6.•00 p.m The City of Seward, Alaska Special City Council Meeting October 3, 2011 6:00 p.m. Council Chambers 1. Call to order Willard E. Dunham 2. Pledge of allegiance Mayor 3. Roll call Term Expires 2011 4. Citizens' comments on any subject except those items Jean Bardarson scheduled for public hearing. [Those who have signed in will Vice Mayor be given the first opportunity to speak. Time is limited to 2 Term Expires 2012 minutes per speaker and 30 minutes total time for this agenda item.] Robert Valdatta Council Member 5. Approval of agenda Term Expires 2011 6. New Business Tom Smith Council Member A. Resolutions Term Expires 2011 Vanta Shafer 1. Resolution 2011 -074, Rescinding Resolution 2011 -073, Council Member Which Approved An Employment Agreement With Eric Phillips For Term Expires 2011 City Manager Services. Marianna Keil Council Member B. Other New Business Items Term Expires 2012 1. Discuss and give direction on City Manager hire. Ristine Casagranda Council Member 2. Executive Session to discuss City Manager candidates. Term Expires 2012 Vacant 7. Council comment City Manager 8. Citizens' comments Johanna Kinney 9. Council and administration response to citizens' comments City Clerk 10. Adjournment City of Seward, Alaska Council Agenda October 3, 2011 f 40F SEiko NOTICE OF 7): 1„:7,4 SPECIAL MEETING NOTICE IS HEREBY GIVEN that the Seward City Council will meet in a Special Meeting on October 3, 2011. The City Council Special Meeting will be called to order at 6:00 p.m. for the purpose of: New Business 1. Resolution 2011 -074, Rescinding Resolution 2011 -073, Which Approved An Employment Agreement With Eric Phillips For City Manager Services. Other New Business Items 1. Discuss and give direction on City Manager hire. 2. Executive Session to discuss City Manager candidates. The special meeting will be conducted in City Council Chambers, City Hall, 410 Adams Street, Seward. All interested persons are invited to attend. JOHANNA KINNEY CITY CLERK POSTED: 9/30/2011 at 5:00 p.m. City Hall bulletin board U.S. Post Office Harbormaster's Building CITY OF SEWARD SPECIAL MEETING REQUEST Pursuant to Seward City Code 2.10.030 (2), this is to serve as the written notice calling a Special City Council Meeting on October 3, 2011 at 6:00 p.m. City Council Work Session for the purpose of: New Business 1. Resolution 2011 -074, Rescinding Resolution 2011 -073, Which Approved An Employment Agreement With Eric Phillips For City Manager Services. Other New Business Items 1. Discuss and give direction on City Manager hire. 2. Executive Session to discuss City Manager candidates. Signed this 30 day of September, 2011. May or City Manager 2 Council Me , bers Upon this request the City Clerk will give due and proper notice as required by SCC 2.10.032 (No business shall be transacted other than stated above.) Sponsored by: Mayor and Council CITY OF SEWARD, ALASKA RESOLUTION 2011 -074 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, RESCINDING RESOLUTION 2011 -073, WHICH APPROVED AN EMPLOYMENT AGREEMENT WITH ERIC PHILLIPS FOR CITY MANAGER SERVICES WHEREAS, on City Manager Phillip Oates resigned effective September 30, 2011 and his resignation was accepted by the City Council by Resolution 2011 -054; and WHEREAS, the Council advertised the position of City Manager for four weeks in July, and conducted public meetings and interviews to fill the position of City Manager; and WHEREAS, during its regular meeting on September 12, 2011 after an executive session, the Council voted unanimously to offer the position to Eric Phillips dependent on successful contract negotiations, a successful drug test, and a criminal background check; and WHEREAS, on September 26, 2011, the City Council unanimously approved Resolution 2011 -073, which approved an amended contract with Eric Phillips; and WHEREAS, on September 29, 2011, Phillips verbally told the Mayor he would not be able to accept the position; and WHEREAS, it is the wishes of the City Council to rescind this resolution to continue efforts in hiring the next City Manager. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. Resolution 2011 -073 is hereby rescinded. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 3 day of October, 2011. THE CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor CITY OF SEWARD, ALASKA RESOLUTION 2011 -074 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) Agenda Statement Meeting Date: October 3, 2011 �of sett, O To: Mayor and City Council a� Q From: Johanna Kinney, City Clerk Agenda Item: Rescind Resolution 2011 -073 BACKGROUND & JUSTIFICATION: Since City Manager Phillip Oates tendered his resignation, the City Council has been seeking applications for the position that recently became vacant on September 30, 2011. After a lengthy but quick search, Council selected Eric Phillips out of 40+ applicants, pending a successful drug and background check and successful contract negotiations. On September 26, 2011, Council approved Resolution 2011 -073 that approved the employment contract for Eric Phillips as the new City Manager. Unfortunately, Phillips relayed to Mayor Dunham three days later he would be unable to accept the position. Phillips had not yet signed the employment contract. INTENT: It is assumed the intent of the City Council would be to rescind Resolution 2011 -073, hereby repealing the employment offer to Eric Phillips, so as to move forward with the hiring of the next City Manager. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures or Other Plans or Policies. NO FINANCIAL REVIEW REQUESTED. ATTORNEY REVIEW: Yes No X RECOMMENDATION: It is the recommendation of the City Clerk to rescind Resolution 2011 -073, which approved an employment contract with Eric Phillips. It further the recommended by the City Clerk for Council to discuss this evening what steps they would like to take next. Some options worth discussing may be: - -Hire an interim City Manager (note: will take at least another meeting to approve any type of employment contract) -- Appoint an Acting City Manager in house until an interim or permanent City Manager comes on board. - -Look at other applicants (council can go into executive session if they would like to discuss this) Johanna Kinney From: Eric & June Phillips <ericjunephillips @gmail.com> Sent: Friday, September 30, 2011 11:35 AM To: Johanna Kinney Subject: Re: City Manager Position Hi Johanna, Thank you. This message serves as the e -mail you requested affirming the fact that I cannot accept the CM position in Seward at this time. I would, however, like to reaffirm my appreciation for the people I met and spoke with in Seward, including city staff, who were very welcoming. Best Regards, Eric On Thu, Sep 29, 2011 at 12:10 PM, Johanna Kinney <jkinney @cityofseward.net> wrote: Hi Eric, Willard just relayed to me the news that you won't be able to accept the position as City Manager. I'm super sorry to hear that! I enjoyed meeting you and wish you the best in your endeavors. If you wouldn't mind just putting in writing in a letter or email that you will not be able to accept the position, that would help me out tremendously in my assisting the council in moving forward with this process in getting the position of City Manager filled. Again, I'm sorry things did not work out that you could come to Seward, but please stop by and see us if you are ever in town. Thank you for your efforts and don't forget to turn in those receipts to Nanci so she can get you reimbursed for your trip to Seward. Take care. Regards, Johanna Kinney, CMC City Clerk, City of Seward PO Box 167 1 O ctober 2 011 October 2011 November 2011 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 1 2 3 4 5 2 3 4 5 6 7 8 6 7 8 9 10 11 12 9 10 11 12 13 14 15 13 14 15 16 17 18 19 16 17 18 19 20 21 22 20 21 22 23 24 25 26 23 24 25 26 27 28 29 27 28 29 30 30 31 Monday Tuesday Wednesday Thursday Friday Oct3 4 5 6 7 C 6:00pm Special CC Mtp City Election 12:00pm Canvas Board 11:00am PACAB Invitati r f 7:30pm P &Z Meeting N- m O 11 12 113 14 5:00pm Seward Ships [ 6:00pm Budget Directi 6:30pm HP Meeting 11:30am Seward Comm 7:00pm City Council M a o u O 17 18 19 20 21 5:00pm DOT Open Ho Alaska Day; Office's CI( 12:00pm PACAB Work 5 9:00am Social Security 7:30pm Coastal Village 6:30pm P &Z Work Ses N n r-1 V Q 25 26 27 28 7:00pm City Council M KPB Runoff Election? 9:00am Social Security 31 Nov l 2 3 4 0 z U O Nanci Richey 1 9/30/2011 1:26 PM November 2 011 SuM o November December 2011 o TuWe Th h Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 1 2 3 6 7 8 9 10 11 12 4 5 6 7 8 9 10 13 14 15 16 17 18 19 11 12 13 14 15 16 17 20 21 22 23 24 25 26 18 19 20 21 22 23 24 27 28 29 30 25 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Oct 31 Nov 1 2 3 4 7:30pm P &Z Meeting > 0 z O 7 8 9 10 11 11:30am Seward Comm Veteran's Day; Office's] > 0 z 14 15 16 17 18 7:00p City Council M 6:30pm P &Z Work Ses 12:00pm PACAB Work S 9:00am Social Security 6:30pm Historic Preser > 0 z 21 22 23 24 25 Thanksgiving ; Office's Thanksgiving; Office's N N 0 Z 29 30 Dec 1 2 7- 7:00pm City Council M a co Nanci Richey 1 9/30/2011 1:27 PM