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HomeMy WebLinkAbout10102011 City Council PacketSeward City Council Agenda Packet 'aCgSKo' 1963 1965 2005 The City of Seward, Alaska b-04411L.4 CITY COUNCIL MEETING AGENDA All-AmericaMly = � {Please silence all cellular phones and pagers during the meeting; October 10, 2011 7:00 p.m:. - Council Chambers Willard E. Dunham Mayor Term Expires 2011 Jean Bardarson Vice Mayor Term Expires 2012 Robert Valdatta Council Member Term Expires 2011 Tom Smith Council Member Term Expires 2011 V anta Shafer Council Member Term Expires 2011 Marianna Kell Council Member Term Expires 2012 Ristine Casagranda Council Member Term Expires 2012 Kris Erchinger Acting City Manager Johanna Kinney City Clerk Cheryl Brooking City Attorney 1. 2. 3. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those vvho have signed in Alill be given the first opportunity to speak. Time is limited to 2 minutes per speaker and 30 minutes total time for this agenda item.] 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS A. Proclamations and Awards 1. Appreciation Proclamation for Keefer Brown ........... Pg. 3 2. October is Fire Prevention Month ....................... _Pg. 4 B. Borough Assembly Report C. City Manager's Report D. Mayor's Report E. Other Reports and Presentations 1. Update on the Alaska Small Business Development Center by Bryan Zak. City of Seward, Alaska Council Agenda October 10, 2011 Page 1 7. NEW BUSINESS A. Resolutions 1. Resolution 2011-075, Approving An Employment Agreement With James Hunt For City Manager Services................................................................................Pg. 5 *2. Resolution 2011-076, Appropriating $22,220 In Library Grant Funds For A Contract With Northern Geotechncial Engineering, Inc. For Special Inspections During The Construction Phase Of The Seward Museum/Library............................................................Pg. 8 3. Resolution 2011-077, Authorizing The City Manager To Enter Into A Construction Contract With Pacific Pile And Marine In An Amount Not To Exceed $1,584,000 For The Seward Marine Center Dolphin Project To Construct Two Breasting Dolphins And Improve Dock Conditions Necessary To Berth The New Alaska Region Research Vessel, And An Additional $208,400 In Project Contingency And Construction Management Costs, And AppropriatingFunds.................................................................................Pg. 19 *4. Resolution 2011-078, Accepting An Affordable Care Act Health Center Planning Grant In The Amount Of $80,000 From The U.S. Department Of Health And Social Services, And Appropriating Funds ................... ........................................................Pg. 26 B. Other New Business Items 1. Approval of the September 26, 2011 City Council Regular Meeting Minutes and the October 3, 2011 City Council Special Meeting Minutes ............................Pg. 35 *2. Certification of October 4, 2011 Municipal Election................................Pg. 46 * 1. Appoint Doug Capra to the Historic Preservation Commission with a term to expire May, 2013......................................................................................Pg. 49 9. INFORMATIONAL ITEMS AND REPORTS A. July City Financial Report ....................................... :...................... Pg. 50 B. August Providence Financial Report...................................................Pg. 67 C. August City Financial Report . ...........................................................Pg. 72 D. Willard's Congressional Delegation Letter RE: Coastal Villages Region Fund Pg.89 10. COUNCIL COMMENTS 11. CITIZENS' COMMENTS [5 minutes per individual - Each individual has one opportunity to speak.] 12. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS 13. ADJOURNMENT City of Seward, Alaska Council Agenda October 10, 2011 Page 2 PRO CbjI MJITI Oti wtie e-N5, in areaz of Alaska such as Prince William Sound, Glacier Say and Malik [day, populations of harbor 5Qals have uperienced population declines at concerning 1eve16; and WfleRC--N5, since 7998, the Naska §eaLi f e Center has joined a national of fort to better underztand the5Q population declinez, and more importantly, determine how to aid in thQir overall recovery and survival; and W`I-ieReJ S, over the Summer of 2011, Wasilla resident Keefer Grown raised over $1,800 to donate to the � Ia5ka 6zalDi fe Gent�zr by zellind homemade candles in 6eldovia; and W`I•lC-t` &M, the money that KQ�-f er rai3�-d will c3o towards the j91a8ka cSeaUfe Center's research related to the harbor sQal,,�,' environment, endocrinology and population; and w`I`le` -oe5, this is the zecond zummer in a row that Keefer has sel f lmsly raised money towards this endeavor; and NOW Tfle ,C-Me 1, Willard e. Dunham, Mayor of the City of (Seward, do hQreby pre,5ent this proclamation to K.eef er 3rown with sincere gratitude for his gel f le65 contributions to the g91a6ka �eaLi f e Qenter. (Dated this lath day of October, 2011. City of reward,la�ka Wi<llard ` . (un"ham, M,,ayor K _s -�g+� es o en `ca eel by carol ssness Hat Hess to. i 5 �FIR UXURRUMMIN <" T r F f fiaswo proclaimeclx©ctober s r t V.+-7 w cl'e �n its fire service program ONE l ommunity isone clatb too many, the Sponsored by: Mayor and Council CITY OF SEWARD, ALASKA RESOLUTION 2011-075 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING AN EMPLOYMENT AGREEMENT WITH JAMES HUNT FOR CITY MANAGER SERVICES WHEREAS, on June 13, 2011 City Manager Phillip Oates submitted his resignation effective September 30, 2011; and WHEREAS, City Council accepted Oates' resignation by Resolution 2011-054 on June 27, 2011; and WHEREAS, the Council advertised the position of City Manager for four weeks in July, and conducted public meetings and interviews to fill the position of City Manager; and WHEREAS, during a special meeting on October 3, 2011, City Council approved a motion to offer the position to James dependent on successful contract negotiations, a successful drug test, and a criminal background check; and WHEREAS, Council appointed a committee offthree to negotiate the terms of the contract; and WHEREAS, negotiations have been completed and James Hunt has accepted the City's offer of employment beginning November 1, 2011 or sooner for a monthly salary of $8,083.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The employment agreement between the City of Seward and James Hunt, in the form presented at this meeting, to provide city manager services to the City for a three-year period beginning November 1, 2011 or earlier, is hereby approved. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this loth day of October, 2011. THE CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor I City Manager Services for James flunt This.agreemen.t approved by the City Council of the City of Seward, effective November 1, 2011 or sooner, is between the City of Seward, Alaska, whose address is P_0. Box 167, Seward, Alaska 99664 ("City") and James :Huun.t, , vhose address is 1:076 :East:Mystery Drive, Kuna, Idaho 83634 ("Hunt"). The City agrees to employ. :Hunt as City :Manager on an at -will basis.. This agreement shall continue for approximately three (3) years until. October 31, 201.4 unless extended by mutual agreement of the pari.es, or terminated as provided below. I. Hunt agrees- to devote full time on behalf of the City and. not engage in: any other business. 2. .Hunt shall be paid at the rate of $8,083.00 per month.. The City: Council agrees to review Hunt's perfonnance annually. 3. Hunt shall accrue annual: leave and holidays in accordance with. Chapter 3.45 and 150 of the Seward City Code, Hunt shall: be. covered. by the standard City health insurance and retirement plans. He shall receive credit for annual leave accrued at the rate of 13 hours per month. 4. Hunt shall be paid. $5,000 fax relocation. and moving, expenses. If expenses go beyond this amount, Hunt will be allowed an additional $2,500 provided. receipts for relocating and moving are provided. Reis required to reside Lvithin the city limits. 5. Because of th.e peculiar nature of the City 'Manager position, it is agreed that the City's business can only succeed if the City Manager and the City Council enjoy a working relationship based on mutual respect, trust and. positive attitudes. It may, therefore, be impossible to quantify "poor performance" or "just cause" for termination given these complexities which often involve personality factors as opposed to legal or contractual factors. It is therefore the intent of both the City and Hunt, to provide for termination by either the City or Hunt without resort to any determination of cause or any necessary explanation by the City_ Accordingly, this agreement may be terminated as -follows (a) By .Hunt for any reason or no stated reason upon giving sixty (60) days written notice to the City. Upon receipt- of notice, the City may immediately terminate the relationship or require Hunt to continue for a period not to exceed sixty (60) days at his regular rate of pay from the date of receipt of the notice. The City shall make the election promptly and within twenty-five (25) I days of the receipt of notice, and the C>ity's .failure to snake an election shall be deemed as election to terminate the relationship thirty. (30) days from the date of receipt of the notice. If the relationship is so terminated, the City shall not be responsible for any severance or termination pay, .Hunt shall be entitled to his annual leave balance to the date of termination. (h) By the City for any reason or no stated reason upon giving written notice to Hunt the City may at its option, terminate the relationship. immediately. The City shall :pay Hunt four (4) months' severance pay upon his termination. This agreement is the entire agreement and wherever approval of the City is required it is understood that such approval will be by the City Council of the City of Seward. This agreement supersedes any previous agreement and may be modified only in writing signed by each of the parties. This agreement will be interpreted and enforced in .Alaska. in accordance with. the laws of the State.of A.Iaska and. is subject to all applicable Charter and ordinance provisions of the City of .Seward; provided that no provisions of Title 3 of the Seward. City Code shall apply except those provisions expressly identifying the city manager and except for the following enumerated provisions: 3.15.085 longevity, 3.15.090 retirement, 3.15.095 insurance and medical. benefits, 3.45 annual leave; 3.50 holidays, 3.60 special provisions (except as set forth. .i.n Paragraph 4 above), 3.70 drug and alcohol policy, 3.75 sexual harassment policy, and 3.80 workers' compensation. :DATED this k"' day of October, 2011. CITY OIL SEWARD, ALASK.A. Willard E. Dunham, Mayor Johanna Kinney, City Clerk (City Seal) ff Sponsored by: Administration CITY OF SEWARD, ALASKA RESOLUTION 2011-076 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, APPROPRIATING $22,220 IN LIBRARY GRANT FUNDS FOR A CONTRACT WITH NORTHERN GEOTECHNCIAL ENGINEERING, INC. FOR SPECIAL INSPECTIONS DURING THE CONSTRUCTION PHASE OF THE SEWARD MUSEUM/LIBRARY WHEREAS, the City of Seward is building a new library/museum and has received State of Alaska and private foundation funding for part of this project; and WHEREAS, special inspections are required during construction for the certification of compaction, concrete and structural steel welding; and WHEREAS, the City of Seward do not have staff qualified to perform this work; and WHEREAS, RISE Alaska, as the City of Seward's project manager recommends a contract award to Northern Geotechnical Engineering in an amount not to exceed $22,250. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to enter into a contract with Northern Geotechnical Engineering in an amount to not exceed $22,250 for inspection services related to the construction of the Seward Museum/Library project. Section 2. Funding in the amount of $22,250 is hereby appropriated from miscellaneous grant revenue account number 626-6261-4680-0200 to contracted services account 626-6261-5390. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this loth day of October 2011. THE CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor 0 Council Agenda Statement Meeting Date: October (c1, 2011 From: Michelle Weston, Assistant City Manager Agenda Item: Appropriation of $22,220 for a contract with Northern Geotechnical Engineering, Inc. for Special Materials, Structural Steel and Concrete Testing during the construction of the Seward Museum/Library BACKGROUND & JUSTIFICATION: The City of Seward requires periodic special inspections of soils, concrete and welding during the construction of the Museum/Library. As our contracted project manager, RISE obtained two proposal quotes for this service. Northern Geotechnical Engineering Inc submitted a quote to RISE for $22,220, while EMC Engineering submitted a quote for $52,000. RISE reviewed the quotes and recommended an award to Northern Geotechnical Engineering, Inc. There is a local welding contractor in Seward and RISE has been directed to obtain an additional quote from this person for that portion of the services. INTENT: To authorize the City Manager to appropriate $22,220 and enter into a contract not to exceed $22,220 with Northern Geotechnical Engineering hie. for special materials testing for construction phase of the Library/Museum project. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures or Other Plans or Policies: FISCAL NOTE: The City of Seward has received $5,100,000 for this project from the State of Alaska, $500,000 from the Rasmussen Foundation, $500,000 from the National Endowment for Humanities and a pledge of $500,000 in private donations. The City of Seward has approved with Council Resolution 2011-047 a general obligation bond not to exceed $3,700,000. It is anticipated that there will be increased annual operating costs with the new larger Museurn/Library building. 626-6261-5390 $22,220 Approved by Finance Department: _kler 'i ATTORNEY REVIEW: Yes No X RECOMMENDATION: Recommend approval of Resolution 2011 -, appropriating $22,220 for a contract with Northern Geotechnical Engineering, Inc. for special materials testing during construction of the Seward Museum/Library Project. 11 Professional Services Agreement with Northern Geotechnical Engineering Inc for Special Inspection Services This AGREEMENT, made and entered into this X of October , 2011 by and between the CITY OF SEWARD, a home rule municipal corporation located within the Kenai Peninsula Borough and organized under the laws of the State of Alaska, hereinafter referred to as the "City" and Northern Geotechnical Engineering Inc a corporation authorized to do business in Alaska, with offices located at 11301 Olive Lane, Anchorage, AK 99515, hereinafter referred to as the "Contractor." WITNESSETH WHEREAS, the City of Seward wishes to enter into a contract with an independent contractor to provide special inspection services during the construction of the Seward Museum/Library; and WHEREAS, Northern Geotechnical Engineering Inc, submitted a proposal to RISE Alaska, the City's project manager to perform these services; and RISE Alaska recommends award for this service; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties agree as follows: 1.0 DEFINITIONS 1.1 "Agreement" shall mean this Professional Services Agreement, including: Exhibit A - Northern Geotechnical Engineering Inc proposal 1.2 "Change Order" is an addition to, or reduction of, or other revision approved by the City in the scope, complexity, character, or duration of the services or other provisions of this Agreement. 1.3 "City" shall all mean the City of Seward, Alaska. 1.4 "Contracting Officer" shall mean Assistant City Manager, and include any successor or authorized representative. 1.5 "Project" shall mean special inspection services related to the construction of the Seward Museum/Library 2.0 TERM OF AGREEMENT. This Agreement shall take effect for all inspection Page 1 of 9 ID services performed from September 1, 2011 until completion of the library project. This Agreement shall remain in full force and effect until the Project has been completed and further, until all claims and disputes have been concluded. The work is considered complete when the City has received and found acceptable the finished product of all work described in 4.0 Scope of Services or changes thereto. This Agreement may be amended only in writing and upon compliance with all applicable statutes, ordinances, and regulations. 3.0 FEES. As outlined in Exhibit A. Not to Exceed $22,250 without a written contract amendment and approved scope of work. 4.0 SCOPE OF SERVICES. The City and Contractor have agreed upon a scope of work described in the Contractor's proposal, Exhibit A, to provide special inspection services based on approved standards. City reserves the right to reduce or change the scope of services. This Scope of Services can only be changed in writing pursuant to Section 26.0 of this Agreement. 5.0 SCHEDULE FOR COMPLETION. The schedule for completion for all work described shall be in accord with the construction schedule as established by RISE Alaska on behalf of the City. 6.0 PERSONNEL/ORGANIZATION 6.1 Key Personnel. Work and services provided by the Contractor will be performed by as outlined in Exhibit A. 7.0 STANDARD OF PERFORMANCE. The Contractor agrees to provide all required professional services to complete the project and any additions or changes thereto. The Contractor accepts the relationship of trust and confidence established between it and the City by this Agreement. The Contractor covenants with the City to furnish its best skill and judgment, and to further the interest of the City at all times through efficient business administration and management. The Contractor shall provide all services in a competent manner. It is understood that some of the services to be rendered hereunder required professional judgment and skill. In those cases, the Contractor agrees to adhere to the standards of the applicable profession. 8.0 TIMELINESS OF PERFORMANCE. Time is of the essence in this Agreement. Contractor's failure to meet any such deadlines or required performance may adversely imperil other contractual obligations of the City 9.0 COMPLIANCE WITH LAWS. The Contractor shall be familiar with and at all Page 2 of 9 times comply with and observe all applicable federal, state and local laws, ordinances, rules, regulations, and executive orders, all applicable safety orders, all orders or decrees of administrative agencies, courts, or other legally constituted authorities having jurisdiction or authority over the Contractor, the City, or the service which may be in effect now or during performance of the services. Contractor shall have a Seward and State of Alaska Business License. 10.0 INDEMNITY. The Contractor shall indemnify, defend, and hold and save the City, its officers, agents and employees harmless from any claims or liability of any nature or kind including costs and expenses (including attorneys' fees), for or on account of any and all legal actions or claims of any character whatsoever alleged to have resulted from injuries or damages sustained by any person or persons or property (including contract rights or intangible assets) and arising from, or in connection with, performance of this Agreement, and caused in whole or in part by any negligent act or omission of the Contractor; provided, however, that this paragraph shall riot be construed so as to require indemnification of the City from such claims, damages, losses, or expenses caused by or resulting from the negligence of the City. 11.0 INSURANCE. The Contractor understands that no City insurance coverage, including Workers' Compensation, are extended to the Contractor while completing the terms of this Agreement. The Contractor shall carry adequate (commercially reasonable coverage levels) insurance covering Workers' Compensation to Alaska statute, general commercial liability, automobile liability, professional liability, and property damage including a contractual liability endorsement covering the liability created or assumed under this Agreement. The Contractor shall not commence work under this Agreement or any work on any phase of the Project until the Contractor provides the City with certificates of insurance evidencing that all required insurance has been obtained. These insurance policies and any extension or renewals thereof must contain the following provisions or endorsements: a. City is an additional insured thereunder as respects liability arising out of or from the work performed by Contractor of City of Seward. The Contractor shall procure and maintain during the life of this Agreement, Commercial General Liability Insurance on an "occurrence basis" with limits of liability not less than $ 2 Million per occurrence and $ 2 Million aggregate combined single limit, personal injury, bodily injury and property damage. b. Contractor shall procure and maintain during the life of this Agreement Professional Liability- Errors and Omissions Insurance on an "occurrence basis" with limits of liability not less than $1,000,000 per occurrence. c. Contractor shall procure and maintain during the life of this agreement, Page 3 of 9 \9�1 Motor Vehicle Liability Insurance, including no-fault coverage with limits of liability not less than $1,000,000 per occurrence combined with single limit Bodily Injury and Property Damage. d. Insurer waives all rights of subrogation against City of Seward and its employees or elected officials. e. The insurance coverage is primary to any comparable liability insurance carried by the City of Seward. f. The following shall be Additionally Insureds, The City of Seward, including all elected and appointed officials, commissioners and employees. g. City will be given thirty (30) days prior notice of cancellation or material alteration of any of the insurance policies specified in the certificate. Upon request, Contractor shall permit the City to examine any of the insurance policies specified herein. Any deductibles or exclusions in coverage will be assumed by the Contractor, for account of, and at the sole risk of the Contractor. 12.0 GOVERNING LAW. The laws of Alaska will determine the interpretation, performance and enforcement of this Agreement. 13.0 OWNERSHIP OF WORK PRODUCTS. Payment to the Contractor for services hereunder include full compensation for all work products and other materials produced by the Contractor and its subcontractors pertaining to this Agreement. The originals of all material prepared or developed by the Contractor or its employees, agents, or representatives hereunder, including documents, drawings, designs, calculations, maps, sketches, notes, reports, data, models, computer tapes, and samples shall become the property of the City when prepared, whether delivered or not, and shall, together with any materials furnished the Contractor and its employees, agents, or representatives by the City hereunder, be delivered to the City upon request and, upon termination or completion of this Agreement. Materials previously created and copyrighted by the Contractor included in this project will remain property of the Contractor. Copies will be made available to the City upon request. Materials purchased from and copyrighted by third parties are not included in this provision. 14.0 PATENTS, TRADEMARKS, AND COPYRIGHTS. The Contractor agrees to defend, indemnify, and save the City harmless from and against any and all claims, costs, royalties, damages and expenses of any kind of nature whatsoever (including attorneys' fees) which may arise out of or result from or be reasonably incurred in contesting any claim that the methods, processes, or acts employed Page 4 of 9 V11 by the Contractor or its employees in connection with the performance of services hereunder infringes or contributes to the infringement of any letter patent, trademark, or copyright. In case such methods, processes, or acts are in suit held to constitute infringement and use is enjoined, the Contractor, within reasonable time and at its own expense, will either secure a suspension of the injunction by procuring for the City a license or otherwise, or replace such method, process, etc., with one of equal efficiency. 15.0 NONWAIVER. No failure of the City or Contractor to insist upon the strict perfor- mance by the other of any of the terms of this Agreement or to exercise any right or remedy herein conferred shall constitute a waiver or relinquishment to any extent of its rights to rely upon such terms or rights on any future occasion. Each and every term, right, or remedy of this Agreement shall continue in full force and effect. 16.0 SAFETY/PERFORMANCE. The Contractor shall perform the work in a safe and workmanlike manner. The Contractor shall comply with all federal and state statues, ordinances, orders, rules, and regulations pertaining to the protection of workers and the public from injury or damage, and shall take all other reasonable precautions to protect workers and the public from injury or damage. 17.0 SUSPENSION OR TERMINATION, 17.1 Fault Termination or Suspension. This Agreement may be terminated by either party upon ten (10) days written notice if the other party fails substantially to perform in accordance with its terms. If the City terminates this Agreement it will pay the Contractor a sum equal to the percentage of work completed and accepted by the City that can be substantiated by the Contractor and the City, offset by any amounts owed to the City. However, within the ten (10) day Notice of Intent to terminate the party in default shall be given an opportunity to present a plan to correct its failure. 17.2 Convenience Suspension or Termination. The City may at any time terminate or suspend this Agreement for any reason including its own needs or convenience. In the event of a convenience termination or suspension for more than six (6) months, the Contractor will be compensated for authorized services and authorized expenditures performed to the date of receipt of written notice of termination or suspension. No fee or other compensation for the uncompleted portion of the services will be paid, except for already incurred indirect costs which the Contractor can establish and which would have been compensated but because of the termination or suspension would have to be absorbed by the Contractor without further compensation. 17.3 Activities Subsequent to Receipt of Notice of Termination or Suspension. Immediately upon receipt of a Notice of Termination or suspension and Page 5 of 9 1� except as otherwise directed by the City or its Representative, the Contractor shall: a. stop work performed under this Agreement on the date and to the extent specified in the Notice; and b. transfer title to the City (to the extent that title has not already been transferred) and deliver in the manner, at the times, and to the extent directed by the City's representative, work in progress, completed work, supplies, and other material produced as a part of, or acquired in respect of the performance of the work terminated or suspended by the Notice. 18.0 EQUAL EMPLOYMENT OPPORTUNITY. The Contractor shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, or because of age, physical handicap, sex, marital status, change in marital status, pregnancy, or parenthood when the reasonable demands of the position do not require distinction on the basis of age, physical handicap, sex, marital status, changes in marital status, pregnancy, or parenthood. The Contractor shall take affirmative action required by law to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, national origin, ancestry, age, or marital status. 19.0 NO ASSIGNMENT OR DELEGATION. The Contractor may not assign, subcontract or delegate this Agreement, or any part of it, or any right to any of the money to be paid under it without written consent of the Contracting Officer. 20.0 INDEPENDENT CONTRACTOR. The Contractor shall be an independent contractor in the performance of the work under this Agreement, and shall not be an employee or agent of the City. 21.0 PAYMENT OF TAXES. As a condition of performance of this Agreement, the Contractor shall pay all federal, state and local taxes incurred by the Contractor and shall require their payment by any other persons in the performance of this Agreement. 22.0 PRECEDENCE AND DIVISIBILITY. The provisions of this Agreement shall fully govern the services performed by the Contractor. If any term, condition, or provision of this Agreement is declared void or unenforceable, or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. 23.0 ENTIRE AGREEMENT. This Agreement contains the entire agreement between the parties as to the services to be rendered by the Contractor. All previous or concurrent agreements, representations, warranties, promises, and conditions Page 6 of 9 157 relating to the subject matter of this Agreement are superseded by this Agreement. 24.0 COMPLETION OF WORK, TERM OF AGREEMENT. The Contractor shall perform all work in a timely fashion, and in accordance with the schedules included in this Agreement and Exhibits. 25.0 CLAIMS AND DISPUTES. Venue for all claims and disputes under this Agreement, if not otherwise resolved by the parties, shall be in the appropriate Alaska State court in Anchorage, Alaska. 26.0 CHANGES IN SCOPE OF WORK. 26.1 General. No claim for additional services not specifically provided in this Agreement will be allowed, nor may the Contractor do any work or furnish any materials not covered by the Agreement unless the work or material is ordered in writing by the Contracting Officer. Preparation of Change Orders and design changes, due to errors and/or omissions by the Contractor, will be done at the sole expense of the Contractor. 26.2 Changes in Scope of Work. The City or its representative may, at any time, by a written Change Order delivered to the Contractor, make changes to the scope of work, or authorize additional work outside the scope of work. 26.3 Compensation to the Contractor. If any Change Order for which compensation is allowed under this Article causes an increase or decrease in the estimated cost of, or time required for, the performance of any part of the work under this Agreement, or if such change otherwise affects other provisions of this Agreement, an equitable adjustment will be negotiated. Such an adjustment may be: a. in the estimated cost or completion schedule, or both; b. in the amount of fee to be paid; and c. in such other provisions of the Agreement as may be affected, and the Agreement shall be modified in writing accordingly. 26.4 Any claim by the Contractor for adjustment under this section must be asserted within fifteen (15) days from the day of receipt by the Contractor of the notification of change; provided, however, that the City or its representative, deciding that the facts justify such action, may receive and act upon any such claim asserted at any time prior to final payment under this Agreement. Failure to agree to any adjustment shall be a dispute within the meaning of Section 25.0 of this Agreement. Page 7 of 9 \10 27.0 LIMITATION OF FUNDS. 27.1 At no time will any provision of this Agreement make the City or its representative liable for payment for performance of work under this Agreement in excess of the amount that has been appropriated by the City Council and obligated for expenditure for purposes of this Agreement. 27.2 Change orders issued pursuant to Section 26 of this Agreement shall not be considered an authorization to the Contractor to exceed the amount allotted in the absence of a statement in the change order, or other modification increasing the amount allotted. 27.3 Nothing in this Section shall affect the right of the City under Section 17 to terminate this Agreement. 28.0 PRIOR WORK. For the purposes of this Agreement, work done at the request of the City or its representative before execution of this Agreement shall be deemed to be work done after its execution and shall be subject to all the conditions contained herein. 29.0 NOTICES. Any notices, bills, invoices, or reports required by the Agreement shall be sufficient if sent by the parties in the United States mail, postage paid, to the address noted below: City of Seward City Manager PO Box 167 Seward, Alaska 99664-0167 Northern Geotechnical Engineering,lnc 11301 Olive Lane Anchorage, AK 99515 Page 8 of 9 IN WITNESS WHEREOF, the parties have executed this Agreement. City of Seward By: Phillip Oates Title: City Manager Date: ATTEST: Johanna Kinney, CIVIC City Clerk (city seal) 13 Northern Geotechnical Engineering, Inc. By: _ Title: Date: Page 9 of 9 Sponsored by: Administration CITY OF SEWARD, ALASKA RESOLUTION 2011-077 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONSTRUCTION CONTRACT WITH PACIFIC PILE AND MARINE IN AN AMOUNT NOT TO EXCEED $1,584,000 FOR THE SEWARD MARINE CENTER DOLPHIN PROJECT TO CONSTRUCT TWO BREASTING DOLPHINS AND IMPROVE DOCK CONDITIONS NECESSARY TO BERTH THE NEW ALASKA REGION RESEARCH VESSEL, AND AN ADDITIONAL $208,400 IN PROJECT CONTINGENCY AND CONSTRUCTION MANAGEMENT COSTS, AND APPROPRIATING FUNDS WHEREAS, the City of Seward secured a FY 2010 Designated Legislative Grant in the amount of $1,500,000 to provide funding for the construction of two breasting dolphins, dock improvements and dock maintenance at the Seward Marine Center (SMC); and WHEREAS, the installation of the two breasting dolphins and the improvements to the dock will allow the new Alaska Region Research Vessel (ARRV) the crucial infrastructure required to access the Seward Marine Center, which is necessary to secure the vessel in Seward; and WHEREAS, the City has worked collaboratively with UAF to develop a scope of work for architectural and engineering services for the Seward Marine Center ARRA breasting dolphins and dock improvements; and WHEREAS, Resolution 2010-091 authorized the City Manager to enter into a sole source professional service agreement with PND Engineers Inc.; and WHEREAS, the City accepted PND Engineers, Inc. engineering proposal and utilized grant funds in the amount of $202,359 to enter into a professional services agreement to design and engineer two breasting dolphins and dock improvements at the Seward Marine Center as outlined in their proposal; and WHEREAS, the City worked collaboratively with UAF and PND Engineers, Inc. to draft and finalize a competitive bid package based on the contractual requirements of all involved parties, the previously defined scope of work and the availability of funds; and WHEREAS, the competitive bid package was advertised according to SSC6.10.210 and SCC6.10.215; and WHEREAS, five bids were received by PND Engineers Inc. by the required deadline of 3:00 p.m. September 26, 2011; and CITY OF SEWARD, ALASKA RESOLUTION 2011-077 WHEREAS, the City and PND Engineers, Inc reviewed all bids and concluded Pacific Pile and Marine was the lowest, most qualified and responsive bidder with a total bid amount of $1,584,000; and WHEREAS, the City and PND Engineering Inc. agree that a ten percent contingency is necessary for a project of this magnitude to address the potential for unforeseen project costs; and WHEREAS, the Army Corps of Engineers issued a permit authorizing the installation of two breasting dolphins and maintenance dredging, but has strict deadlines for certain construction activities; and WHEREAS, construction cannot begin until the contract is approved and because of the permitting issues. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEWARD, ALASKA: Section 1. The City Manager is hereby authorized to enter into a construction contract not -to -exceed $1,584,000 with Pacific Pile and Marine in substantially the form as attached hereto, for the installation of two breasting dolphins and dock improvements as outlined in the competitive bid package. Section 2. Funding for this contract in an amount not -to -exceed $1,297,641 is hereby appropriated from remaining grant funds in account no. 275-2750-4680-0200 to contracted services account no. 275-2750-5390, and funding in an amount not -to -exceed $286,359 is appropriated from the General Fund undesignated reserves account number 101-0000-3071-0275 to the ARRV dolphins account no. 275-2750-5390. Section 3. Funding of a ten percent contingency in an amount not -to -exceed $158,400 is hereby appropriated from the General Fund undesignated reserves account no. 101-0000-3071-0275 to the ARRV dolphins contingency account no. 275-2750-5690. Section 4. Funding in an amount not to exceed $50,000 is hereby appropriated from the General Fund undesignated reserves account no. 101-0000-3071-0275 to the ARRV dolphins contracted services account no. 275-2750-5390 for the purpose of hiring a professional construction management services firm to oversee the construction of the ARRV dolphins on the City's behalf, to ensure that the work is done in accordance with the specifications as outlined in the bid package. Section 5. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, and this 101h day of October 2011. Council Agenda. Statement Meeting Date: October 10, 2011 To: Phillip Oates, City Manager From: W.C. Casey, Public Works Director Agenda Item: Authorizing the City Manager to enter into a construction contract with Pacific Pile and Marine, the most qualified and responsive bidder, for the Seward Marine Center Dolphin Project and appropriate funds In 2010, the City successfully received a State legislative grant for $1.5 million to construct mooring dolphins and dock improvement at Seward Marine Center. This funding has enabled the City to move forward with the project. The installation of the two breasting dolphins and the improvements to the dock will allow the new Alaska Region Research Vessel (ARRV) the crucial infrastructure required to access the Seward Marine Center, which is necessary to secure the vessel in Seward. The City has worked collaboratively with UAF to develop a scope of work for architectural and engineering services for the Seward Marine Center ARR.A breasting dolphins and dock improvements. Both entities agreed to hire PND Engineering, Inc. for design and engineering professional services because of their past history with the project and expertise in the field. Resolution 2010-091 authorized the City Manager to enter into a sole source professional service agreement with PND Engineers Inc. The City then accepted PND Engineers, Inc. engineering proposal and utilized grant funds in the amount of $202,359 to enter into a professional services agreement to design and engineer two breasting dolphins and dock improvements at the Seward Marine Center as outlined in their proposal. The City worked collaboratively with UAF and PND Engineers, Inc. to draft and finalize a competitive bid package based on the contractual requirements of all involved parties, the previously defined scope of work and the availability of funds. This competitive bid package was advertised according to SSC6.10.210 and SCC6.10.215. Five bids were received by PND Engineers Inc. by the deadline of 3:00 p.m. on September 26, 2011. The City and PND Engineers, Inc reviewed all bids and concluded Pacific Pile and Marine was the lowest, most qualified and responsive bidder with a total bid amount of $1,584,000. The bid tabulation was as follows: City of Seward- Bid Tabulation for SMC Dolphins 2 Dutra Group $1,780,358 3 Swalling Construction $1,900,750 4 West Construction $1,937,000 5 MKB Construction $1,999,000 CITY OF SEWARD RESOLUTION 2011- PAGE TWO INTENT: Enter into a construction contract not -to -exceed- $1,584,000 with Pacific Pile and Marine for the installation of two breasting dolphins and dock improvements as outlined in the competitive bid package and appropriate funds. FISCAL NOTE: There remains $1,297,641 in grant funds from State legislative grant funding, which will be used to pay for the bulk of this construction contract. In addition, General Fund reserves will cover an additional $336,359 (remaining balance of construction contract plus $50,000 for professional construction management services).- Finally, General. Fund reserves are appropriated in the amount of $15 8,400, representing a 10% contingency on the construction project, and will be utilized only if required by justifiable cost over -runs approved in advance, by the city manager. This brings the total General Fund contribution to this project up to $484,759. The City of Seward will not charge the standard 10% administrative overhead charge to this project. Utilizing General Fund undesignated fund balance in the amount of $484,759 will reduce the City's undesignated fund balance to approximately $2.4 million, representing 2.4 months' of reserves, bringing the undesignated fund balance below the Fund Balance Policy 3-6 month reserve band. Approved by Finance Department: Y ATTORNEY REVIEW: Yes X No RECOMMENIDATION: 1A Council supports Resolution 2011- U authorizing the City Manager to enter into a construction contract with Pacific Pile and Marine, the most qualified, responsive and lowest bidder, to construct two breasting dolphins to give the new Alaska Region Research Vessel access to the Seward Marine Center as outlined in the competitive bid package for an amount not -to -exceed $1,584,000 and appropriate funds. CITY OF SEWARD, ALASKA CONSTRUCTION CONTRACT Seward Marine Center Dolphins PROJECT NAME This CONTRACT ("Contract"), between the City of Seward, Alaska, herein called the City, acting by and through its City Manager, and upon signing; this document shall serve as the notice to proceed. Pacific Pile and Marine, LP Company Name 582 S. Riverside Drive, Seattle, Washington 98180 Company Address (Street or PO Box, City, State, Zip) a/an ❑ Individual ®Limited Partnership ❑Joint Venture ❑Sole Proprietorship ❑ Corporation incorporated under the laws of the State of Alaska, its successors and assigns, herein called the Contractor, is effective the date of the signature of the City Manager on this document. The Contractor, for and in consideration of the payment or payments herein specified and agreed to by the City, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the work and labor required in the construction of the above -referenced project as bid by the Contractor, which bid and prices named, together with the Contract Documents (as hereinafter defined) are made a part of this Contract and accepted as such. It is distinctly understood and agreed that no claim for additional work or materials, done or furnished by the Contractor and not specifically herein provided for, will be allowed by the City, nor shall the Contractor do any work or furnish any material not covered by this Contract, unless such work or materials is ordered in writing by the City. In no event shall the City be liable for any materials furnished or used, or for any work or labor done, unless the materials, work, or labor are required by the Contract or on written order furnished by the City. Any such work or materials which may be done or furnished by the Contractor without written order first being given shall be at the Contractor's own risk, cost, and expense and the Contractor hereby covenants and agrees to make no claim for compensation for work or materials done or furnished without such written order. Notwithstanding the foregoing, payment under this Contract shall not exceed One Million Five Hundred and Eighty Four Thousand dollars (1,584,000.00) for all base items, additive bid items, additional work, and change orders. The Contractor further covenants and agrees that all materials shall be furnished and delivered and all work and labor shall be done and performed, in every respect, to the City of Seward Construction Contract Page 1 of 3 SM satisfaction of the City, on or before: June 1, 2011. It is expressly understood and agreed that in case of the failure on the part of the Contractor, for any reason, except with the written consent of the City, to complete the furnishing and delivery of materials and the doing and performance of the work before the aforesaid date, the City shall have the right to deduct from any money due or which may become due the Contractor, or if no money shall be due, the City shall have the right to recover five hundred dollars ($500.00) per day for each calendar day elapsing between the time stipulated for the completion and the actual date of completion in accordance with the terms hereof; such deduction to be made, or sum to be recovered, not as a penalty but as liquidated damages. Provided, however, that upon receipt of written notice from the Contractor of the existence of causes over which the Contractor has no control and which must delay furnishing of materials or the completion of the work, the Contracting Officer may, at his or her discretion, extend the period specified for the furnishing of materials or the completion of the work, and in such case the Contractor shall become liable for liquidated damages for delays commencing from the date on which the extended period expires. The bonds given by the Contractor in the sum of One Million Five Hundred and Eighty Four Thousand dollars ($1,584,000.00), Payment Bond and Performance Bond, to secure the proper compliance with the terms and provisions of this Contract, are submitted herewith and made a part hereof. The Contractor further covenants and agrees that the entire construction will be done under the administration of and to the complete satisfaction of the City subject to the inspection at all times and approval by any regulatory agency of the Local, State, or Federal Government of the United States of America, and in accordance with the laws of the State of Alaska and the City of Seward. For purposes of this Contract, Contracting Officer means William Casey or any other person designated by the City Manager. The Contractor is an independent contractor and not an employee or agent of the City. Contract Documents shall have the meaning ascribed by the General Conditions of the Construction Contract, and include beat are not limited to this Contract, the General Conditions of the Construction Contract, the Special Conditions, and the following listed documents: (1)SMC ARRV Dolphins Bid closed on September 26, 2011 to include specifications and contract documents; and (2) Resolution 2011- IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms and conditions. City of Seward Construction Contract Page 2 of 3 -a� CONTRACTOR PACIFIC PILE AND MARINE, LP Jason Davis, Division Manager Date CITY OF SEWARD City Manager Date ATTEST Johanna Kinney, CMC, City Clerk City of Seward Construction Contract Page 3 of 3 Sponsored by: Administration CITY OF SEWARD, ALASKA RESOLUTION 2011-078 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA ACCEPTING AN AFFORDABLE CARE ACT HEALTH CENTER PLANNING GRANT IN THE AMOUNT OF $80,000 FROM THE U.S. DEPARTMENT OF HEALTH AND SOCIAL SERVICES, AND APPROPRIATING FUNDS WHEREAS, the Seward City Council passed Resolution 2010-109 on November 8, 2010, authorizing the City to apply for federally qualified community health center ("FQHC") new access point status on behalf of the community of Seward; and WHEREAS, Ordinance 2010-008 was adopted by the Seward City Council on December 13, 2010, establishing the powers and duties of the Board of Directors charged with oversight of the newly created Seward Community Health Center ("CHC"), with said board of directors' charter members identified in Resolution 2010-122 ; and WHEREAS, the City Council appropriated the sum of $65,000 in Resolution 2011-033 passed April 25, 2011, for the purpose of funding startup costs of the new CHC, with a portion of those funds to be used to apply for a CHC Planning Grant, so that in the event the FQHC new access point grant application was denied, the community would be one step closer to pursuing a new access point in the next round of grant funding opportunities; and WHEREAS, on September 15, 2011, the City of Seward was notified that it was one of two communities in Alaska, and one of 129 organizations nationwide, to be awarded an Affordable Care Act grant for the purposes of strengthening Seward's position to achieve status as a federally qualified health center; and WHEREAS, this grant will be administered by the Seward Community Health Center as a pass -through entity, with the City of Seward maintaining responsibility to report on the proper utilization of planning grant funds through the U.S. Department of Health and Human Services Health Resources and Services Administration ("HRSA"). NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEWARD, ALASKA: Section 1. Grant funds in the amount of $80,000 are hereby accepted from the U.S. Department of Health and Human Services Health Resources and Services Administration for the project period 9/1/11 through 8/31/12, in accordance with the Notice of Grant Award attached hereto. Section 2. Funds in the amount of $80,000 are hereby appropriated from grant revenues account no. 890-8904-4680-0100 to pass through account no. 890-8904-5998, for the purposes of paying for grant -related expenditures as authorized by the Seward Community Health Center. CITY OF SEWARD, ALASKA RESOLUTION 2011-078 Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, and this 101" day of October 2011. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor -;A-1 Council Agenda Statement Meeting Date: October 10, 2011 To: Seward City Council From: Kristin Erchinger, Finance Director OW Agenda Item: Accepting $80,000 HRSA Planning Grant for the Seward Community Health Center The Seward City Council established the Seward Community Health Center ("CHC") in December, 2010, by Ordinance 2010-008, and named its charter board members in Resolution 2010-122 passed on December 13, 2010. The purpose of that action was to pave the way for the City of Seward as co - applicant, along with the CHC, to apply for status as a federally qualified health center ("FQHC"). That federal designation would enable Seward to receive approximately $600,000 in federal funding to meet the growing number of uninsured and underinsured people in Seward who do not have adequate access to healthcare. FQHC status would also entitle the health center to qualify for federal malpractice insurance coverage and federal loan repayment programs. To be clear, the City of Seward — as owner of the current hospital, clinic, and long-term care facility — is pursuing the FQHC status because its clinic could then be entitled to this federal funding along with other valuable programs which would increase access to healthcare for local residents. This would necessarily require a shift in how the clinic is currently managed, since the clinic under the proposed FQHC arrangement could not be run by either the City or Providence, but would be managed by a separate not -for -profit, Seward Community Health Center. The City of Seward and the Seward Community Health Center are essentially co -applicants responsible for the proper use of these federal funds. The Seward Community Health Center has received funds from the City of Seward to -date, in the total amount of $65,000. To -date, $10,136.55 has been spent, leaving an unspent balance of $54,863.45. These funds have been earmarked by the CHC Board for use (approximately) as follows: $25,000 (NTE) — Professional Services Contract to assist the board with: 1) assessment of current status relative to CHC readiness; 2) education on CHC issues and requirements of the Board of Directors; 3) assistance with recruitment of CHC executive director, if applicable; 4) identification of available CHC resources; 5) assistance with insurance enrollment, registration with CHC vendors, if applicable; and 6) development of preparation checklist and implementation plan. Time and materials based on $95 per hour, not to exceed $25,000. $25,000 (NTE) — Grant writing services to pursue new access point grant and a planning grant aimed at strengthening the City's position in seeking FQHC status. This grant provided the funding necessary to achieve the $80,000 planning grant being requested by this resolution. CITY OF SEWARD RESOLUTION 2011- PAGE TWO $12,000 — Training for board members in health center financial/operations management; Foraker training on becoming an effective board, board interaction with the chief executive, etc. Participation in state and/or national conferences for primary care associations. This training will assist the board in how to operate a successful CHC finance department; how to interpret health center Scope of Service: 330 grant, Medicare, Medicaid; developing strategies to ensure health center sustainability; critical steps required to manage health center federal grants; ARRA reporting, etc. $3,000 — Miscellaneous costs to include things such as incorporation fee, business license fee, EIN application fee, ACPA membership, post office box fee, fees associated with establishing a bank account, board indemnification insurance, etc. The Seward Community Health Center utilized a portion of the City's appropriation to hire a grant writer with experience in pursuing and obtaining a federally qualified health center, for the purpose of submitting a planning grant. This planning grant is aimed at strengthening a future application for a new access point. Seward was one of two entities in Alaska to receive the HRSA planning grant award, and one of 129 successful applicants nationwide. This grant in the amount of $80,000 is the result of the work done on behalf of the CHC by Suzanne Jensen and Jimmy Eng. The grant will be utilized to assist the CHC in strengthening its efforts to obtain status as a federally qualified health center. Obtaining status as an FQHC will bring funding to Seward aimed at expanding access to healthcare services to the under -insured and uninsured. INTENT: Accept a grant in the amount of $80,000 to be passed through the City of Seward as co -applicant, to the Seward Community Health Center board, for the purpose of seeking to strengthen Seward's chances of successfully obtaining designation as a Federally Qualified Health Center. CONSISTENCY CHECKLIST: Where applicable, this Resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: This grant does not require a match from the City of Seward. 100% of the grant funds will be passed through to the Seward Community Health Center, but because that organization does not yet have any employees or a mechanism to facilitate payment of bills, it is possible the City may pay bills on behalf of the CHC, if requested. Approved by Finance Department: Mum ATTORNEY REVIEW: Yes No X RECOMMENDATION: Accept an Affordable Care Act Health Center Grant in the amount of $80,000, and appropriate this amount to the Seward Community Health Center, as co -applicant with the City, in pursuit of FQHC designation. . DATE ISSUED: -....... 2. PROGRAM CFDA: 93.527 08/17/2011 U.S. Depelfrnglt of HeHfh"Human SM1M RSA 3. SUPERSEDES AWARD NOTICE dated: except that any additions or restrictions previously imposed remain in effect unless specifically rescinded. fisalthResenmsendsenfmAdmR69M.m 4a. AWARD NO.: 4b. GRANT NO.: 5. FORMER 1 PO4CS22764-01-00 PO4CS22764 GRANT NO.: NOTICE OF GRANT AWARD AUTHORIZATION (Legislation/Regulation) 6. PROJECT PERIOD: FROM: 09/01/2011 THROUGH: 08/31/2012 Public Health Service Act, Title III, Section 330 Title III, Section 330 of the Public Health Service Act as amended (42 7. BUDGET PERIOD: U.S.C. 254b), as amended by Section 10503 of The ACA FROM:09/01/2011 THROUGH:08/31/2012 8. TITLE OF PROJECT OR PROGRAM): AFFORDABLE CARE ACT- HEALTH CENTER PLANNING GRANTS 9. GRANTEE NAME AND ADDRESS: 10. DIRECTOR: (PROGRAM DIRECTOR/PRINCIPAL INVESTIGATOR) City of Seward Patty Beales PO BOX 167 City of Seward Seward, AK 99664-0167 PO Box 2895 Seward, AK 99664 11.APPROVED BUDGET: (Excludes Direct Assistance) 12. AWARD COMPUTATION FOR FINANCIAL ASSISTANCE: [X] Grant Funds Only a. Authorized Financial Assistance This Period $80,000.00 [ ] Total project costs including grant funds and all other financial b. Less Unobligated Balance from Prior Budget Periods participation i. Additional Authority $0.00 ii. Offset $0.00 _ a . Salaries and Wages: $40,000.00 b . Fringe Benefits : $8,520.00 c. Unawarded Balance of Current Year's Funds $0.00 c . Total Personnel Costs : $48,520.00 d. Less Cumulative Prior Awards(s) This Budget Period $0.00 d . Consultant Costs : $0.00 e. AMOUNT OF FINANCIAL ASSISTANCE THIS ACTION $80,000.00 e . Equipment : $0.00 f . Supplies: $600.00 g . Travel: $4,380.00 h . Construction/Alteration and Renovation: $0.00 13. RECOMMENDED FUTURE SUPPORT: (Subject to the availability of i . Other: $0.00 funds and satisfactory progress of ro ect NEAR "'" -`: "r OTAL G'O gg� j . Consortium/Contractual Costs : $26,500.00 Not applicable k . Trainee Related Expenses: $0.00 I . Trainee Stipends : $0.00 m . Trainee Tuition and Fees : $0.00 14. APPROVED DIRECT ASSISTANCE BUDGET -(In lieu of cash) n . Trainee Travel: $0.00 a. Amount of Direct Assistance $0.00 o . TOTAL DIRECT COSTS: $.80,000.00 b. Less Unawarded Balance of Current Year's Funds $0.00 p . INDIRECT COSTS (Rate: % of S&W/TADC) : $0.00 c. Less Cumulative Prior Awards(s) This Budget Period $0.00 q . TOTAL APPROVED BUDGET: $80,000.00 d. AMOUNT OF DIRECT ASSISTANCE THIS ACTION $0.00 i. Less Non -Federal Share: $0.00 ii. Federal Share: $80,000.00 15. PROGRAM INCOME SUBJECT TO 45 CFR Part 74.24 OR 445 CFR 92.25 SHALL BE USED IN ACCORD WITH ONE OF THE FOLLOWING ALTERNATIVES: A=Addition B=Deduction C=Cost Sharing or Matching D=Other [A] Estimated Program Income: $0.00 16. THIS AWARD IS BASED ON AN APPLICATION SUBMITTED TO, AND AS APPROVED BY HRSA, IS ON THE ABOVE TITLED PROJECT AND IS SUBJECT TO THE TERMS AND CONDITIONS INCORPORATED EITHER DIRECTLY OR BY REFERENCE IN THE FOLLOWING: a. The grant program legislation cited above. b. The grant program regulation cited above. c. This award notice including terms and conditions, if any, noted below under REMARKS. d- 45 CPR Part 74 or 45 CPR Part 92 as applicable. In the event there are conflicting or otherwise inconsistent policies_ applicable to the grant, the aboveorderof precedence shall prevail. Acceptance of the grant terms and conditions is acknowledged by the grantee when funds are drawn or otherwise obtained from the grant payment system. REMARKS: (Other Terms and Conditions Attached [X ]Yes [ ]No) Electronically signed by Sheila Gale, Grants Management Officer on: 08/17/2011 17.OBJ. CLASS: 41.51 18. CRS-EIN: 19. FUTURE RECOMMENDED FUNDING: $0.00 1926000086A1 FY-CAN ; - CFDA DOCUMENT NO.- AMT: pIN. ASST. AMT. DiR ASST. SUB PROGRAM S�JB-: ACCOUNT CODE 11 - 398160A 93.527 PO4CS22764A0 $80,000.00 $0.00 WA N/A Page 1 Award Number: I PO4CS22764-01-00 HRSA Electronic Handbooks (EHBs) Registration Requirements The Project Director of the grant (listed on this NGA) and the Authorizing Official of the grantee organization are required to register (if not already registered) within HRSNs Electronic Handbooks (EHBs). Registration within HRSA EHBs is required only once for each user for each organization they represent. To complete the registration quickly and efficiently we recommend that you note the 10-digit grant number from box 4b of this NGA. After you have completed the initial registration steps (i.e.,created an individual account and associated it with the correct grantee organization record), be sure to add this grant to your portfolio. This registration in HRSA EHBs is required for submission of noncompeting continuation applications. In addition, you can also use HRSA EHBs to perform other activities such as updating addresses, updating email addresses and submitting certain deliverables electronically. Visit https://grants.hrsa.gov/webextemal/login.asp to use the system. Additional help is available online and/or from the HRSA Call Center at 877-Go4-HRSA/877-464-4772;301-998-7373. Terms and Conditions Failure to comply with the special remarks and condition(s) may result in a draw down restriction being placed on your Payment Management System account or denial of future funding. Grant Specific Term(s) 1. Planning Grant recipients are expected to target their activities toward serving the needs of patients whose primary health care needs are currently unmet and to collaborate during this planning period with other safety net providers in the proposed service area, including other health center grantees, FQHC Look-Alikes, rural health clinics, critical access hospitals, private physician practices, etc. 2. The one-time awarded funds are to be used for planning activities supporting the future development of a comprehensive primary health care center under the Health Center Program serving the underserved community or population identified in the application. The funds are awarded for a one-year project period. As stated in the application guidance, the awarding of this planning grant will not give any preference or priority to any potential future operational application for New Access Point funding for the identified community or population. Grantees are required to submit a semi annual progress report. The progress report will be submitted to your project officer through EHB at https://grants.hrsa.gov/webexternal/home.asp. Additional guidance will be provided at a later date. 3. This NGA is issued based on approval of an FY 2011 competitive application submitted in response to HRSA 11-021: Health Center Planning Grants. Additional terms and/or conditions may be applied to this NGA if outstanding programmatic compliance issues are identified by HRSA. 4. Pursuant to existing law, and consistent with Executive Order 13535 (75 FIR 15599), health centers are prohibited from using Federal funds to provide abortion services (except in cases of rape or incest, or when the life of the woman would be endangered). 5. Non -grant funds (State, local, and other operational funding and fees, premiums, and third -party reimbursements which the project may reasonably be expected to receive, including any such funds in excess of those originally expected), shall be used as permitted under the law and may be used for such other purposes as are not specifically prohibited under the law if such use further the objectives of the project. 6. As required by the Federal Funding Accountability and Transparency Act of 2006 (Pub. L. 109-282), as amended by section 6202 of Public Law 110-252, recipients must report information for each subaward of $25,000 or more in Federal funds and executive total compensation as outlined in Appendix A to 2 CFR Part 170 (http://www.hrsa.gov/grants/ffata.html). Subawards to individuals are exempt from these requirements. 7. Requirements for CCR: Unless your entity is exempt from this requirement under 2 CFR 25.110, it is incumbent upon you, as the recipient, to maintain the accuracylcurrency of your information in the CCR until the end of the project: Additionally, this term requires your entity to review and update the information at least annually after the initial registration, and more frequently if required by changes in your information or another award term. Requirements for DUNS numbers: If you are authorized to make subawards under this award, you : - Must notify potential subrecipients that no entity may receive a subaward from you unless the entity has provided its DUNS number to you. - May not make a subaward to an entity unless the entity has provided its DUNS number to you. Standard Term(s) Ali discretionary awards issued by HRSA on or after October 1, 2006, are subject to the HHS Grants Policy Statement (HHS GPS) unless otherwise noted in the Notice of Award (NoA). Parts I through III of the HHS GPS are currently available at ftp://ftp.hrsa.gov/grants/hhsgrantspa(icystatement.pdf. Please note that the Terms and Conditions explicitly noted in the award and the HHS Page 2 - - -------- -'----. ✓arc iaaucu. of i i,Lu11 L:J /:Yp rlvl Award Number: 1 PO4CS22764-01-00 GPS are in effect. 2. The HHS Appropriations Act requires that when issuing statements, press releases, requests for proposals, bid solicitations, and other documents describing projects or programs funded in whole or in part with Federal money, all grantees receiving Federal funds, including but not limited to State and local governments, shall clearly state the percentage of the total costs of the program or project which will be financed with Federal money, the dollar amount of Federal funds for the project or program, and percentage and a dollar amount of the total costs of the project or program that will be financed by nongovernmental sources. 3. Recipients and sub -recipients of Federal funds are subject to the strictures of the Medicare and Medicaid anti -kickback statute (42 U.S.C. 1320a - 7b(b) and should be cognizant of the risk of criminal and administrative liability under this statute, specifically under 42 U.S.C. 1320 7b(b) Illegal remunerations which states, in part, that whoever knowingly and willfully: (A) Solicits or receives (or offers or pays) any remuneration (including kickback, bribe, or rebate) directly or indirectly, overtly or covertly, in cash or in kind, in return for referring (or to induce such person to refer) an individual to a person for the furnishing or arranging for the furnishing of any item or service, OR (B) In return for purchasing, leasing, ordering, or recommending purchasing, leasing, or ordering, or to purchase, lease, or order, any goods, facility, services, or item ....For which payment may be made in whole or in part under subchapter XIII of this chapter or a State health care program, shall be guilty of a felony and upon conviction thereof, shall be fined not more than $25,000 or imprisoned for not more than five years, or both. 4. Items that require prior approval from the awarding office as indicated in 45 CFR Part 74.25 [Note: 74.25 (d) HRSA has not waived cost - related or administrative prior approvals for recipients unless specifically stated on this Notice of Grant Award] or 45 CFR Part 92.30 must be submitted in writing to the Grants Management Officer (GMO). Only responses to prior approval requests signed by the GMO are considered valid. Grantees who take action on the basis of responses from other officials do so at their own risk. Such responses will not be considered binding by or upon the HRSA. In addition to the prior approval requirements identified in Part 74.25, HRSA requires grantees to seek prior approval for significant rebudgeting of project costs. Significant rebudgeting occurs when, under a grant where the Federal share exceeds $100,000, cumulative transfers among direct cost budget categories for the current, budget period exceed 25 percent of the total approved budget (inclusive of direct and indirect costs and Federal funds and required matching or cost sharing) for that budget period or $250,000, whichever is less. For example, under a grant in which the Federal share for a budget period is $200,000, if the total approved budget is $300,000, cumulative changes within that budget period exceeding $75,000 would require prior approval). For recipients subject to 45 CFR Part 92, this requirement is in lieu of that in 45 CFR 92.30(c)(1)(ii) which permits an agency to require prior approval for specified cumulative transfers within a grantee's approved budget. [Note, even if a grantee's proposed rebudgeting of costs falls below the significant rebudgeting threshold identified above, grantees are still required to request prior approval, if some or all of the rebudgeting reflects either a change in scope, a proposed purchase of a unit of equipment exceeding $25,000 (if not included in the approved application) or other prior approval action identified in Parts 74.25 and 92.30 unless HRSA has specifically exempted the grantee from the requirement(s).] 5. Payments under this award will be made available through the DHHS Payment Management System (PMS). PMS is administered by the Division of Payment Management, Financial Management Services, Program Support Center, which will forward instructions for obtaining payments. Inquiries regarding payments should be directed to: ONE-DHHS Help Desk for PMS Support at 1-877-614-5533 or PMSSupport@psc.hhs.gov. For additional information please visit the Division of Payment Management Website at www.DPM.PSC.GOV. 6. The DHHS Inspector General maintains a toll -free hotline for receiving information concerning fraud, waste, or abuse under grants and cooperative agreements. Such reports are kept confidential and callers may decline to give their names if they choose to remain anonymous. Contact: Office of Inspector General, Department of Health and Human Services, Attention: HOTLINE, 330 Independence Avenue Southwest, Cohen Building, Room 5140, Washington, D. C. 20201, Email: Htips@os.dhhs.gov or Telephone: 1-800-447-8477 (1-800-HHS-TIPS). 7. Submit audits, if required, in accordance with OMB Circular A-133, to: Federal Audit Clearinghouse Bureau of the Census 1201 East 10th Street Jefferson, IN 47132 PHONE: (310) 457-1551, (800)253-0696 toll free http://harvester.census.gov/sac/facconta.htm 8. EO 13166, August 11, 2000, requires recipients receiving Federal financial assistance to take steps to ensure that people with limited English proficiency can meaningfully access health and social services. A program of language assistance should provide for effective communication between the service provider and the person with limited English proficiency to facilitate participation in, and meaningful access to, services. The obligations of recipients are explained on the OCR website at http://www.hhs.gov/ocr/lep/revisedlep.html. 9. This award is subject to the requirements of Section 106 (g) of the Trafficking Victims Protection Act of 2000,as amended (22 U.S.C. 7104). For the full text of the award term, go to http://www.hrsa.gov/grants/trafficking.htm. If you are unable to access this link, please contact the Grants Management Specialist identified in this Notice of Grant Award to obtain a copy of the Term. Reporting Requirement(s) 1. Due Date: 04/01/2012 Grantees are required to submit a semi annual progress report. The progress report will be submitted to your project officer through EHB at https://grants.hrsa.gov/vvebexternal/home.asp. Additional guidance will be provided at a later date. 2. Due Date: 11/30/2012 Page 3 - - ---------.------, 1 hW 135u0U: J, 1 114U11 CZ) /:9�) r1Vl Award Nunber: 1 PO4CS22764-01-00 The Grantee must submit one final progress report for to HRSA. The report Will be due 90 days after the end of project period. The final progress report will be no more than:10 pages in length, and must cover the entire 1-year project/budget period. The final progress report must summarize: (1) successes in achieving the original goals and objectives of the proposed Project Work Plan; (2) difficulties/challenges encountered in carrying out the project and how they were resolved; (3) "lessons learned" during the past performance year; and (4) final assessment of your organization's ability to establish a section 330 compliant health center. The final progress report is due November 30, 2012. The final progress report will be submitted to your project officer through EHB at https:llgratits.hrsa.gov/vvebexternal/home.asp. 3. Due Date: 01/30/2013 The grantee must submit a Federal Financial Report (FFR) no later than January 30, 2013. The report should reflect cumulative reporting within the project period and must be submitted using the Electronic Handbooks (EHBs). Failure to comply with these reporting requirements will result in deferral or additional restrictions of future funding decisions. Contacts NGA Email Address(es): Ilk ', Email Philip Oates Business Official poaters@cityofseward.net Patty Beales Program Director patty.beals@providence.org Kristin Erchin er Point of Contact kerchinger@cityofseward.net Phillip E Oates Authorizing Official poates@_cityofseward.net Note: NGA emailed to these address(es) Program Contact: For assistance on programmatic issues, please contact Dale Bates at: MailStop Code: MS-23, Suite 843 HRSA/BPHC/Northcentral Division/Seattle 2201 6th Ave Seattle, WA, 98121-1857 Email: Dale.Bates@hrsa.hhs.gov Phone:(206)615-2497 Fax: (206)615-2500 Division of Grants Management Operations: For assistance on grant administration issues, please contact Bryan Rivera at MailStop Code: 11-03 5600 Fishers Ln Rockville, MD, 20852-1750 Email: brivera@hrsa.gov Phone:(301)443-8094 Fax:(301)443-9810 Page 4 3--2> CHC Startup Costs - Total Appropriation from City of Seward = $65,000 Board Training/Travel/Education: 250.00 Alaska Primary Care Association annual dues (03/11) 1,619.71 CHC Financial Management training (airfare x 2) 1,303.68 CHC Financial Management training (hotel x 2) 287.31 CHC Financial Management Training meals, taxi, etc. 750.00 CHC Financial Mangement training (registration x, 2) 1,200.00 CHC Alaska annual conference registration x 1 315.85 CHC Alaska conference charges $ 5,726.55 Grant -Writing and Professional Services: NTE $25K - Professional Services - Jimmy Eng, Suzanne Jensen; Planning 3,760.00 grant to pursue NAP grant Professional Services Agreement: - NTE $25K - Professional Services - Suzanne Niemi Miscellaneous Costs: 200.00 IRS EIN application fee 250.00 State of Alaska business license fee 200.00 State of Alaska incorporation fee $ 650.00 $ 10,136.55 Amount Spent To -Date 65,000.00 Total Amount Appropriated $ 54,863.45 Unspent Appropriation Updated. 10/01/11 City of Seward, Alaska Cit_v Council Minutes September 26, 2011 Volume 38, Page CALL TO ORDER The September 26, 2011 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Willard E. Dunham. OPENING CEREMONY Police Chief Tom Clemons led the pledge of allegiance o.-the flag. ROLL CALL There were present: Willard E. Dunham presiding and Jean Bardarson Torn Smith Vanta Shafer Marianna.Kei1 Bob Valdatta Ristine Casagranda comprising a quorum of the Council; :and Phillip Oates, City Manager Johanna Kinney,-- Crty Clerk Cheryl Brooking; 'CAy Attorney Absent — None CITIZENS' COMMENTS ON ANY SUBJECT ECEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Tim McDonald stated,he ran a parking concession at the head of the bay in the summer for fishing. He has had four duck hunters go out there and he felt it was a popular area for tourism and he was nervous about those unfamiliar with hunting in the area. He feared planes may not want to land at the airport with the huntingof waterfowl. He would appreciate it if the council would look into this in the hopes of bannir g;hunting in that area. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Bardarson/Shafer) Approval of Agenda and Consent Agenda The proclamation honoring Keefer Brown was pulled from the agenda. A report on the Cook Inlet Aquaculture Association by Tim McDonald was added to the agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: S City of Seward, Alaska City Council Minutes September 26, 2011 Volume 38, Page The September 12, 2011 City Council Regular Meeting Minutes Were Approved. Appointed Jackie Campbell, Debbie Bond, Nici Murawsky, Marsha Vincent, Jill Simpson And Lori Draper (alternate) to serve on the Canvas Board for the October 4, 2011 Municipal Election. Resolution 2011-071, Requesting The Alaska Department Of Transportation And Public Facilities To Update The State Rail Plan So As To MakeInvestments In Alaska's Rail Infrastructure Eligible For Local And State Participation In. Appropriate Federal Assistance Programs. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations and Awards . (pulled ft om the agenda) A Proclamation Was Read For Healthy Lifestyles:,. Josie Ronne was acknowledged.as an Alaska Recreation And Park Association New Professional Award Recipient. Acknowledgement was given to Shari Adelmann for Alaska Recreation and Park Association Conference Planning Efforts: A proclamation was given for Sea Otter Awareness Month. A proclamation 'was read for Civic Awareness Month. On behalf of the City Council, Mayor Dunham awarded Phillip Oates with a gold pan for his work with the City; of Seward as City Manager. Cook Inlet AquacultfireT Association Report. City of Seward Representative Tim McDonald reported on the CIAA met this last Saturday, and this was his first meeting on the Board. He reported the Bear Lake Hatchery released 2.5 million smolt. Cost recovery harvest at 1.5 million, McDonald stated the commercial and sport fishing fleets have expressed the need for more red salmon in Resurrection Bay. There were minor problems in Bear Lake with EKD and IHN viruses, occurring mostly in wild populations where smolt was released. There was a capital improvement project for Trail Lakes Hatcheries and other hatcheries, which was less than a million dollars. There was a new fish and game biologist, who seemed to be more liberal than the last one. McDonald reported he had already been appointed on a committee, that would be working on the hatchery in Port Graham. He also reported from the Prince William Sound Regional Citizen Advisory Council, they received $2.5 million for herring rehab in Prince William Sound. City of Seward, Alaska City Council Minutes September 26, 2011 Volume 38 Page Chamber Of Commerce Report, Director Cindy Clock spoke about the 2012 marketing budget. Kris Erchinger had been given Clock the bed tax figures in preparation for this presentation. The Chamber wanted to continue down the same path with their marketing strategy. The Seward Destination Guide was planned to be re -vamped with new pictures. They were approaching local businesses that have sponsored events in the past to place them in the "where to find services" guide. In the spring, the Chamber would have an open house to get the guide out. The website was going to have a new look as well. They were going back to Bell's Alaska Map. Clock stated the Chamber appreciated the Council's support and confidence in them. Clock announced Meet the Candidates night was 7:00 p.m. on Thursday, September 29, 2011. Bob Valdatta said they should advertise in the Turnagain Times. City Manager's Report, City Manager Phillip Oates stated there were no purchases approved for between $10,000-50,000 since the last Council Meeting. The City of Seward had received a grant which was applied for by the Seward Community Health;Center, utilizing a portion of the funding that Council appropriated last year The funding in the amount of $80,000 was for a planning grant which would help to advance the efforts to seek.qualification as a, qualified health center. The grant award would come to council for approval in October In the Harbor, had finished the electrical portion ofthe Z-float project and power would soon be available to vessels. The final inspection for Z41oat was scheduled for September 30, 2011 and the last portion of the project was the pavingof the uplands which.w,ould be finished in spring 2012. Travel lift operations hadincreased, removing.boats from -the water fox winter storage. The Harbor received a grant from the.Exxon Valdez Spill Trustee Council fpr awash -down pad and wastewater recycling facility at SMIC. This grant was financed with no `snatching funds required and was achieved as a result of the! efforts of our previous harbormaster, Kari Anderson. The city will receive $97,800.00 for, 2012 for engyn'eering and permitting,ar d should receive an additional $641,300.00 in 2013 to build the project. The Coast Guard w6s' now not moving until spring of 2012 to its new building location, creating the ,nbed for a new leage extension. on the existing site. Council would be seeing a change order for the more durable exterior stone siding on the library and one for inspection services. Administration would be requesting a contingency amount of funding to deal with any future change orders. Library foundation workvyas proceeding. Some contaminated soil was found on site and staff was working with ADEC to`store and remediate the material. Community Development was working with the new brewpub downtown to insure the development process goes smoothly. Oates gave a lengthy synopsis of the recent power outages on September 19, 2011 which continued into the next day for those out the road in the Questa Woods area. Several trees had fallen down around Seward throughout the day, taking the transmission lines out and causing widespread outages. Crews were split up for the various affected areas, while wind and weather continued to intensify. By 10:00 p.m. most local power had been restored except to Questa Woods/Stoney Creek area. At approximately 8:30 on Tuesday morning, crews resumed the repairs of overhead and underground lines, concentrating on faults in the underground lines. The crew eventually localized the point of failure to within a 500' stretch but equipment failed to determine the location of the problem. The decision was made to bring in a crew from Chugach Electric, with different equipment to finalize the location. The crew restored power to Questa Woods by installing a temporary 3 1 City of Seward, Alaska City Council Minutes September 26, 2011 Volume 38, Page overhead "patch" cord. By 7:10 p.m. Tuesday, power was restored to Questa Woods and vicinity. Much of the work done to reestablish the power during this challenging weather event was done by four men; Cuno Hansen, Ben Luna, Charlie Forrest and Patrick Kenney (a NECA temporary worker). Oates commended them for their hard work. Public Works followed ADEC recommendations to mitigate potential issues from contaminated soil removed from the new library site. City Attorney's Report, Cheryl Brooking summarized'a few litigation matters. The levee project litigation, the authority and necessity for the taking was ordered by the court. That decision was appealed, but eventually dropped by the land owners. 'Currently, the special master was back in the state and Brooking was trying to schedule a hearing and the only issue now was the value of the property, but she couldn't say that with certainty, so she would keep .council updated. On the RBCA litigation, there were two'ssues regarding attorriey"fees. The Ninth Circuit remanded the case, and RBCA was asking for attorney fees on the filing of thatappeal. The remand itself was regarding the attorney fees for the issue at hand. Last week, she went to Seattle for<tle bond closing -for the library museum. It was a complex bond closing deal, with many different communities represented $3.285 was the final amount for the Library Museum bonds. Mayoral Report, Willard Dunham stated Septerriber vas,busy with meetings, budget talks, and changing staff. .Regarding legislative pr.Qjects and the Coastal Villages project, planning developments were underway. This month Seward and the AKRR hosted the State Transportation Committee, and:most that participated were. unaware` of what Seward had to offer. The committee was here for six'hours-on a rainy day, had'luneh at AVTEC, and ASLC for tea and cookies before they returned on the train. The results were helpful`for this next legislative session, he felt. He has had positive feedback since then. Dunham, Smith, and Bardarson negotiated the City Manager contract for. Eric Phillips, which was before the council tonight. Dunham met with two representatives. -from the Friends;of the Jesse Lee Home on why they think Seward should transfer the title to them. 31 Dunham felt the council was close to setting a record on work sessions and budget planning meetings. He also requested -for -another council work session on the budget and noted they must be open to the public, as all council gatherings were required to be. He hosted a lunch for Michelle Weston last week to thank her for her work with the city for the short time she was here. He was presented with awards from the Anchorage Senior Center and the Japanese Relief Foundation for Seward's donations and for his participation with the fundraising efforts for Japan. He received both of these awards at the Seward Music and Arts Festival, which was very successful this year. Dunham noted Ketchikan representatives have asked if they can write a support resolution for the Coastal Villages Region Fund to move to Seward. On Friday, he would attend a meeting in Fairbanks with the Governor and the Chancellor on the Research Vessel Sikuliaq. He thanked council for passing Resolution 2011-071, which encouraged the state to update its State Rail Plan. I�j City of Seward, Alaska City Council Minutes September 26, 2011 Volume 38, Page He would like council to support the concept of building Alaska ferry ships in Alaska and recently discovered Ketchikan received a bid for the next ferry building. NEW BUSINESS Resolution 2011-072, Authorizing The City Manager To Enter Into A Maintenance And Operating Agreement With Seward Ship's Drydock, Inc., Effective October 1, 2011. Motion (Shafer/Bardarson) Approve.Resolution 2011-072 Oates stated the city has two documents with Seward Ship's Drydock. The Maintenance and Operating Agreement, and the lease. The MOA had to be renewed:. every five years. The lease was a different document that was good until 2040. If there was a dispute ontthe MOA, it must be resolved through the courts, and through litigation with a lease-. Oates was convinced SSDD was in the best condition in the last four years he had been in Seward, and possibly the last' -ten years. Oates read the background and justification on the resolution before the council tonight H, saw three outcomes tonight: approve the MOA before them tonight, direct staff -'to.. go back to do another temporary extension, or solve these issues in court. He referred council to the color photographs of the pilings at a very low tide. He noted the operator was to complete the coating on the cofferdam cells; the operator proceeded ahead but ran into a problem=in getting -it low enough. As a result, he made repeated visits with the Harbormaster, and also observed the piling normally underwater had marine growth on it. It appeared the marine growth was providing some level- 'ofprotection. A professional acknowledged the paint was about as low as it, could gef It.was difficult to go to that level. In looking at the coating, he.,felt it was acceptable, even though it did not meet the council's guidance from March. There were four outstanding notices of violation with the Department of Environmental Conservation, although Oates emphasized he did nat think the city should get involved in enforcing these violations. This agreement included several amendments from the existing MOA. Oates noted the one portion under Exhibit D;.fthat the city manager and Pruitt have not been able to agree on. Brooking agreed with all':the City Manager's comments. From a legal view, there were a few legal issues. One was the coatinO on the pilings to two feet, which had not been met. If council agreed with this, they agreed to not have the coatings down to 2 feet. Second was the amount of administrative overhead to40190, for work to be done to calculating things for different purposes, and improvements could qualify for lease credits/continuations. There would be no cap on administrative overhead costs. That language was in the amendment back in January, requiring it would be in the version and it was noted included in this version. The last point was about what the company was expected to do. She got a phone call from Mr. Pruitt's attorney and they wanted to limit it to just what was expressed in Exhibit D. Oates said once more the ship lift was in better condition. He did not recommend they change the language proposed to them in this packet. It was up to the council to determine this and if the requirements kept out of the agreement this time was appropriate or not. Casagranda asked if taking the "For Lease" signs down, did it mean the land was not 2 C� City of Seward, Alaska City Council Minutes September 26, 2011 Volume 38, Page available for lease. Brooking said it would still be available, just no promotion by signs of lease. Casagranda asked what would be the option of bringing in a professional to determine the coating. Oates said they could, but they would need another temporary extension and they were running out of time since the current extension expired at the end of September. By Unanimous Consent, the rules were suspended to allow James Pruitt to speak. Pruitt said in 1995 the original MOA was signed. They hail the task of tying an operation and maintenance agreement on a five year term to a long term lease agreement. It would have been better to change the code to allow the extensions to match up. SSDD had made a list of deferred maintenance that hadn't been done and needed to be done in ordei to keep their certification and to get lease credits for that. SSDD spent $54,000 on deferred maintenariEe. In 2010, total maintenance was $330,000. There was always more deferred maintenance done than what they got for lease credits. The last one was the coating of the cells, which went back to the deferred maintenance list. He was not prepared to absorb the amount of cost associated with this proect:of coating the cells. The agreement was fine, except for the last comment on Exhbit D. In speaking with the City Attorney, they were told this comment meant they needed to -maintain the condition of the painting of the pilings, which SSDD never agreed to do. Pruitt stated this could be up to a $90,000 expense a year to keep the coating touched up. Polar. 'Seafoods had a dock that had never been coated. The Alaska Railroad had a sheet pile dock with no coating..:. This w.i s;never agreed on in the original MOA. Brooking said the obligatiolf n section 3.03 was to agree to the maintenance of the entire facility and she noted the definition of the ship lift facility. It was full maintenance responsibilities the city was asking,SSDD to.a`ssume, which.had always been an obligation. It was asked to her what the obligations.were, and Brooking said itw;as everytlun.g required in the agreement. Smith asked if Exhibit Dreferenced several documents, if you take that sentence out and that sentence was lost — would those disappear and the documents in Exhibit D have nothing to do with the pilings. Brooking 'said the references_; n Exhibit D were intended to set forth the minimum tasks and a schedule for those things. Brooking stated the decision was up to the council, but she recommended they do not leave the language in an ambiguous manner. Dunham wondered if council should put that in the next agreement. Valdatta wondered what the manufacturer's recommendations were. Pruitt said his argument was they did not sign on to this originally, to keep it painted. In response to Casagranda, Brooking stated Section 3.03 had minor changes from the last agreement, but they were not significant and most of them were at Mr. Pruitt's request. Casagranda stated she thought this was a lot to be put before them so quickly. She would like to see a month extension because they were in the middle of budget and a lot was going on right now. She also wanted to see an expert's opinion on this matter. Motion (Shafer/Keil) yC) Postpone Resolution 2011-072 to the March 12, 2012 meeting and extend the existing agreement to March 31, 2012. City of Seward, Alaska Citv Council Minutes September 26, 2011 Volume 38 Page Motion Passed Unanimous INFORMATIONAL ITEMS AND REPORTS (No action required July Providence Financials COUNCILS' COMMENTS Shafer wished Phillip Oates and his wife, Karla, well. It;had been a rapid four years and the city had been better off for him being here. Keil said speaking of civil involvement, the Planning and Zoning Commission was likely down to four members now. She hoped citizens step forward to ruri; it w..;as all part in parcel to do your civic duty. It was a very important position: ` Bardarson thanked Oates for his service The city was .,better off for lum-, Casagranda thanked Michelle Weston for her service. and she was sorry to see her go. Her time was too short with the city. Casagranda noted Kari Anderson's name came up several times this evening and it was a testament for all that she had done as Harbormaster. She congratulated Josie Ronne from the TYC for her recent award and noted she, did a tremendous job at the youth center. She encouraged everyone to attend the Healthy Lifestyles Celebration on October 8, 2011. The Seward Arts Festival was really great and the turnout was high. The crew in charge of this event did a wonderful job. Smith thanked Oates and wished him the best of luck. Valdatta said he'd been wattling the energy crisis and they should get in touch with Harold Inga, and stay more active and .state Seward wanted natural gas and voice their opinion on it. They needed an alternate energy in town. Valdatta thanked Phillip for everything he'd done for Seward. Dunham thanked the AAA Council and Kari Anderson for her recent letter. They needed a work session on the budget. Ae asked the clerk to schedule one for the council. CITIZENS' COMMENTS Pruitt thanked Oates and the council for their time. The Arts Festival was great and it was a wonderful turnout. He wished the outgoing City Manager good luck. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS Keil thanked Pruitt for allowing the grass to be planted by the mural downtown on Railway. Council recessed at 9:28 p.m. Council resumed at 9:32 p.m. 'L� City of Seward, Alaska City Council Minutes September 26, 2011 Volume 38, Page EXECUTIVE SESSION Motion (Shafer/Keil) Go into Executive Session to Discuss Selection of City Manager. Motion Passed Unanimous Council went into executive session at 933 p.m. Council came out of executive session at 10:07 p.m. OTHER NEW BUSINESS ITEMS Resolution 2011-073, Approving An Employment Agreement With Eric Phillips For City Manager Services. Motion (Bardarson/Keil) Motion to Amend (Bardarson/Keil) Motion to Amend Passed Main Motion Passed Approve Resolution 20117073 Amend the employment contract by changing the severance pay from five months to four months. Unanimous Unanimous Dunham stated he would look into possible interim city managers if Eric Phillips does not sign the agreement or if he,.will take4onger to starf employment at the City of Seward. ADJOURNMENT The meeting was adjourned at 10:12 p.m. Johanna Kinney, CMC City Clerk (City Seal) Willard E. Dunham Mayor ,am City of Seward, Alaska City Council Minutes October 03, 2011 Volume 38, Page CALL TO ORDER The October 3, 2011 special meeting of the Seward City Council was called to order at 6:00 p.m. by Mayor Willard Dunham. OPENING CEREMONY Councilmember Tom Smith led the pledge of allegiance;lo, the flag. ROLL CALL There were present: Willard E. Dunham presiding and Jean Bardarson Marianna Keil Vanta Shafer Tom: Smith Bob Valdatta Ristine Casagrarida comprising a quorum of the Council; .and. Johanna Kinney, City Clerk Absent — None CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING- None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Bakdarson/Keil) Approval of Agenda Motion Passed Unanimous NEW BUSINESS Resolution 2011-074, Rescinding Resolution 2011-073, Which Approved An Employment Agreement With Eric Phillips For City Manager Services. Motion (Bardarson/Keil) Motion Passed OTHER NEW BUSINESS Approve Resolution 2011-074 Unanimous Discussion and direction on City Manager Hire. Dunham stated he wanted to offer the position to James Hunt. Shafer agreed. �3 City of Seward, Alaska City Council Minutes October 03 2011 Volume 38, Page City Clerk Johanna Kinney asked for council to also discuss and determine appointing an acting City Manager in-house during the period of council hiring either an interim or permanent City Manager. Motion (Shafer/Bardarson) Motion Passed EXECUTIVE SESSION Motion (ShaferBardarson) Motion Passed Appoint Kristin Erchinger as Acting City Manager until an interim or permanent city manager is hired. Unanimous` Go into executive session to discuss City Manager candidates. Unanimous Council went into executive session at 614..p.m. Council came out of executive session at 6 38 p.m. Motion (Bardarson/Keil) Offer the position of City Manager to James :Hunt, pending successful contract negotiations, drug and background checks. Appoint Willard Dunham, Jean Bardarson and Tom Smith to the negotiating committee. If negotiations unsuccessful, direct the City Clerk to begin advertising for an Interim City Manager. Motion Passed; Unanimous INFORMATIONAL ITEMS AND REPORTS (No action required COUNCILS' COMMENTS Valdatta said he was surprised the railroad was in such "poverty" as they say. He thought they got plenty of money with their tonnage fees and whatnot. Dunham said the railroad's profit line had increased for 9% in this area. Dunham said he had a good meeting in Fairbanks. The University and the city promised they would work together to make a show on presenting the research vessel. To clarify, the National Science Foundation was concerned that Seward may not be suitable, and University President Gamble assured Dunham Seward would be the R/V Sikuliaq's home. `Aq City of Seward, Alaska City Council Minutes October 03, 2011 Volume 38, Page Keil would like to know how many projects the city had that were 100% engineered. Because she believed there may be another stimulus package, and to be eligible, projects needed to be 100-percent engineered. CITIZENS' COMMENTS - None COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS - None ADJOURNMENT The meeting was adjourned at 6:44 p.m Johanna Kinney, CMC City Clerk Agenda Statement Meeting Date: October 10, 2011 `5 From: Johanna Kinney, City Clerk 6 Agenda Item: Certification of the October 4; 011 Regular City Election BACKGROUND & JUSTIFICATION: The City conducted its annual election on Tuesday, October 4, 2011. The Canvass of the election was conducted on Thursday, October 6, 2011. A report stating the final results of the election including votes cast by absentee and questioned voters are attached for your certification. The newly elected council members will be sworn and seated as the first item of business at the October 26, 2011 regular meeting. RECOMMENDATION: The Council certify the October 4, 2011 regular city election and declare the results final. yb FINAL CERTIFICATE OF RESULTS FOR THE REGULAR MUNICIPAL ELECTION HELD OCTOBER 4, 2011 The City Canvass Board has completed their review of all absentee and questioned ballots of the Regular Municipal Election held October 4, 2011. Their totals are: (Note: Total Counted plus Total ,ejected =Total Voted j Report of Absentee and Questioned Ballots Absentee ballots voted 104 Questioned ballots voted 1 Special Needs ballots voted 2 Total Voted 107 Rejected Not registered, registered too late or registered out of City 18 Form not completed properly 0 Signed/witnessed after Election Day 0 Total Rejected 18 Counted Absentee 104 Questioned 1 Special Needs 2 Total Counted 107 The Election Day results, after canvassing are as follows: Two-year Mayoral Seat Flention D2v Votes After Canvass Votes Total Votes Willard E. Dunham 248 37 285 David Seaward 232 64 296 Write-ins 8 2 10 LO Final Certificate of Results Regular Municipal Election Tuesday, October 4, 2011 Page2 Three Two-year Council Seats Election Dav Votes After Canvass Votes Total Votes Christy Terry 387 71 458 Vanta Shafer 275 50 325 Bob Valdatta 258 55 313 Tom Smith 236 63 299 Write Ins 27 6 33 PROPOSITION NO.1 A vote of the citizens of Seward on repealing Ordinance 2011-003 Shall Ordinance 2011-003, An Ordinance Of The City Council Of The City Of Seward, Alaska, Amending Seward City Code Sections 5.35.010 And 5.35.035 To Allow For An Increase In Sales Tax For Alcohol Beverages And Tobacco Products, be repealed? Election Day Votes After Canvass Votes Total Votes YES 346 81 427 NO 161 25 186 A total of 515 people voted at this election plus 107 counted absentee votes = 622 Total. Upon completion of the canvass, it is our opinion that the attached summary of election returns compiled above, accurately reflect the final totals for the Regular City Election held October 4, 2011. Dated this 61h day of October, 2011. MWN CITY OF SEWARD, ALASKA APPLICATION FOR THE SEWARD HISTORIC PRESERVATION COMMISSION NAME�� STREET ADDRESS: _& [ D. MAILING ADDRESS: C = 0 HOME TELEPHONE: 92�— rl�3�� 3 LENGTH OF RESIDENCY IN THE SEWARD AREA: PRESENLY EMPLOYED AS: List any special training, education or background such as grant writing, history, architecture, or archeology, which may elp you as a member of the ommission. ���ks G ,t— �2 �� � tVi/idS 6 Ro(-hwe I c Vent-- � o3 6 l a b v"4 Sv c re �--� , , _ - Have you ever been involved in any aspect of historic preservation? If so, briefly describe your involvement: L�Aeke vL(-Q 06'7c� h'�P(-q : lAS P,A- (4,1 sr ere✓, am specifically interested in serving on the Historic Preservation Commi sion N because: w k wee , �r S 0�s C r w. �/R (�' w� G (�/l7� �42 Gl�S h r'y. Have you ever served on a similar commission elsewhere? (,'�e`sr No And R when? S ice �Pi►d�S If so, where? n If appointed, are you willing to: NA Do historic research? rYE�)N0 Work on preparing grant applications? NO Work o riting historic register nominations? (YE —SD NO tte hi oric preservation workshops? NO SEP 26 20111 Cn l.� Vr(� DATE City of Seward FUND: 101 - General Fund Line Item Revenue Summary by Fund Through July, 58.4% of year has expired THROUGH JULY ANNUAL ---------------------------------------------------------------- Actual YTD Budget --------------------- Annual % of Account Name 2010 2011 Variance Budget Variance --------- Budget ---------- Annual ------- Bud ----------------- General Property $ ---------- 36,793 ---------- $ 28,262 --------- $ (8,530) $ ---------- 592,033 $ (563,770) $ 1,014,913 2.78 % Sales Tax Revenue 951,054 962,003 10,949 2,290,474 (1,328,471) 3,926,526 24.50 Other Taxes 117,005 92,867 (24,118) 180,047 (67,160) 308,652 30.09 Penalties and int 1,102 739 (363) 875 (136) 1,500 49.26 Licenses & Permit 93,315 91,320 (11995) 101,448 (10,128) 173,910 52.51 P.I.L.T. 26,896 3,103 (23,793) 49,000 (45,897) 84,000 3.69 Intrgvrmmntl Reve 429,660 682,8B7 253,22.7 639,625 43,262 1,096,500 62.28 General Governmen 999,010 1,172,973 173,963 1,075,339 97,634 1,843,439 63.63 Public Safety 7,258 7,743 485 7,467 276 12,800 60.49 Public Works 1,455 1,155 (300) 1,750 (595) 3,000 38.50 Recreation 410,119 426,170 16,050 356,125 70,045 610,500 69.81 Library/Museum 9,226 5,397 (3,829) 8,458 (3,062) 14,500 37.22 Fines 4,396 4,497 101 9,917 (5,420) 17,000 26.45 GF Interest Reven 15,334 24,603 9,269 114,333 (89,730) 196,000 12.55 Rents and Royalti 108,452 102,967 (5,485) 72,612 30,355 124,478 B2.72 Sales Fixed Asset 8,069 1,140 (6,929) 1,167 (27) 2,000 57.00 Spec Proj Revenue 81,591 15,805 (65,787) 199,108 (183,303) 341,327 4.63 Other Misc Revenu 34,209 8,371 (25,837) 12,699 (4,328) 21,770 38.45 Misc. Operating R 6,756 418 (6,338) 1,167 (749) 2,000 20.88 Total Revenue $ ---------- 3,341,699 ---------- $ 3,632,439 --------- $ 290,741 $ ---------- 5,713,642 --------- $(2,081,203) $ ---------- 9,794,815 ------- 37.09 City of Seward FUND: 101 - General Fund Line Item Expenditure Summary by Fund Through July, 58.4% of year has expired THROUGH JULY ANNUAL -------------------------------------------- Actual ------------------- YTD Budget --------------------- Annual t of Account Name 2010 2011 Variance Budget variance Budget Annual Bud ----------------- Salaries $ ---------- 2,127,060 $ ---------- 2,126,420 --------- $ (640) $ ---------- 2,164,730 S --------- (38,310) $ ---------- 3,710,965 ------- 57.30 e Overtime 96,630 B5,009 (11,821) 77,456 7,553 132,782 64.02 Standby Time 5,216 5,229 13 4,568 661 7,830 66.78 Unemployment Wage 17,118 10,992 (61126) 11,958 (967) 20,500 53.62 Leave Time 217,919 223,423 5,504 230,071 (6,648) 394,408 56.65 In Lieu of FICA 6,584 7,900 1,317 4,033 3,867 6,914 114.26 Retirement Senefi 491,313 492,224 911 495,699 (3,475) 849,770 57.92 Health Insurance 625,717 635,404 9,686 653,162 (17,758) 1,119,707 56.75 Workers' Comp 76,463 76,825 362 81,751 (4,926) 140,145 54.82 Medicare 45,566 47,314 1,74B 44,574 2,740 76,412 ---------- 61.92 ------- Total Persnl Sery ---------- 3,709,785 ---------- 3,710,740 --------- 955 ---------- 3,768,003 --------- (57,263) 6,459,433 57.45 Audit 65,873 66,705 832 37,293 29,412 63,930 104.34 Advertising 13,706 15,032 1,323 20,767 (5,735) 35,600 42.22 Subscriptions/Due 7,878 8,029 151 14,408 (6,379) 24,700 22.51 Travel/Subsistenc 51,733 63,912 12,179 52,850 11,062 90,600 70.54 Communications 45,293 40,527 (4,766) 56,310 (15,783) 96,531 41.98 Education/Trainin 13,441 is,589 2,147 23,818 (8,229) 40,830 36.18 Legal 77,699 101,486 23,787 85,167 16,320 146,000 69.51 Other Spec Servic 11,033 333 (10,700) 14,292 (13,959) 24,500 1.36 Utilities 182,441 212,346 29,905 202,883 9,463 347,800 61.05 Heating Fuel 28,322 43,758 15,437 42,904 854 73,550 59.49 Rents & Leases 40,729 25,902 (14,827) 36,342 (10,440) 62,300 41.58 Insurance 182,427 159,934 (22,492) 150,243 9,691 257,560 62.10 Maintenance & Rep 81,349 94,009 12,660 157,036 (63,028) 269,205 34.92 Contracted Servic 114,980 109,207 (5,773) 246,171 (136,964) 422,008 25.86 Library Bks.& Mat 18,082 13,450 (4,633) 14,583 (1,134) 25,000 53.80 Vehicle Supplies 3,039 517 (2,521) 4,783 (4,266) 8,200 6,31 Uniform Allowance 3,378 4,179 802 3,704 475 6,350 65.82 Operating Supplie 137,097 149,303 12,206 156,876 (7,573) 268,930 55.52 Gas & Lube 49,866 58,465 8,599 65,596 (7,131) 112,450 51.99 Equip,Furn,Tools 20,302 23,606 3,304 51,780 (28,173) 88,765 26.59 Safety Equip/Supp 5,604 4,319 (1,284) 10,150 (5,831) 17,400 24.82 Janitorial Suppli 7,045 5,917 (1,128) 5,571 346 9,550 61.96 Inmate Meals 4,689 4,868 179 7,875 (3,007) 13,500 36.06 Postage/Misc.Frei 18,372 22,599 4,227 25,725 (3,126) 44,100 51.25 Equipment Rental 14,465 9,196 (5,269) 33,425 (24,229) 57,200 16.05 Motor Pool Rent 120,040 120,040 - 120,040 - 205,782 58.33 Campgrounds (755) 3,420 4,175 - 3,420 - - Sister City Progr 2,547 2,765 218 2,333 432 4,000 69.14 Municipal Lobby F 90,917 93,223 2,306 92,079 1,144 157,850 59.06 Contributions 143,501 201,000 52,499 557,667 (356,667) 956,000 21.03 Bad Debt Expense - - - 87S (875) },Soo - Genl Govt Admin F 46,417 48,362 1,945 48,362 - 82,907 58.33 r- 1 City of Seward FUND: 101 - General Fund Line Item Expenditure Summary by Fund Through July, 58.4% of year has expired THROUGH JULY ANNUAL ---------------------------------------------------------------- Actual YTD Budget --------------------- Annual % of Account Name 2010 2011 Variance Budget Variance Budget Annual Bud ----------------- Contingency ---------- $ 17,762 $ ---------- 21,931 --------- $ 4,169 $ ---------- 18,438 --------- $ 3,493 $ ---------- 31,608 ------- 69.38 Elections 198 282 84 2,333 (2,052) 4,000 7.04 Promotion 3,387 1,669 (1,718) 3,033 (1,364) 5,200 32.11 Vol Fireman Stipe 10,500 11,667 1,167 11,667 20,000 58.33 Bank,credit card 4,357 4,734 376 12,250 (7,516) 21,000 22.54 Misc. Expenses 8,744 18,907 10,163 59,074 (40,167) 101,270 18.67 Principal 65,595 68,913. 3,318 157,889 (88,976) 270,667 25.46 Interest Expense 3,403 1,775 (1,629) 48,446 (46,671) 83,050 2.14 Buildings - - 55,417 (55,417) 95,000 - Capital Equipment 20,485 1,000 (19,485) 7,583 (6,583) 13,000 7.69 Misc. Programs 1,322 186 (1,136) 3,208 (3,022) 5,500 3.39 Pass-Thru Payment - - - 145,833 (145,833) 250,000 - Total Expenses ---------- $ 5,452,048 $ ---------- 5,563,801 --------- $ 111,752 $ ---------- 6,635,082 --------- $(1,071,281) $ ---------- 11,374,426 ------- 48.92 % City of Seward FUND: 401 - Small Boat Harbor Enterprise Fund Line Item Revenue Summary by Fund Through July, 56.4% of year has expired THROUGH JULY ANNUAL ----------------------------------------------------------- Actual YTD - --- Budget --------------------- Annual % of Account Name ----------------- 2010 2011 Variance Budget Variance Budget Annual Bud EF Interest Reven ---------- $ 7,715 $ ---------- 17,302 --------- $ 91586 $ ---------- 12,250 $ --------- 5,052 $ ---------- 21,000 ------- 82.39 GF Interest Reven 1,368 - (11368) - - - - Sales Fixed Asset 634 - (634) - - - - Other Misc Revenu 433 639 206 875 (236) 1,500 42.59 Amortization of C 366,476 365,851 (625) 438,768 (72,917) 752,174 48.64 Amort.Bond Premiu - - - 4,885 (4,885) 8,375 - Transient Moorage 283,942 283,186 (755) 246,193 36,993 422,045 67.10 Moorage 644,892 636,092 (81800) 557,690 78,402 956,040 66.53 Boat Lift Fees 65,474 65,662 199 52,063 1.3,599 89,250 73.57 Capital Renewal F - 27,530 27,530 58,333 (30,803) 100,000 27.53 Wharfage 12.821 13,390 569 32,083 (18,693) 55,000 24.35 Land Rents & Leas 173,794 284,508 110,714 206,802 77,706 354,518 80.25 Labor and Service 7,026 19,190 12,163 3,208 3.5,981 5,500 348.90 Land Lease Credit (27,128) (47,032) (19,904) (30,061) (16,971) (51,533) (91.27) Misc. Harbor Reve 54,209 45,915 (8,294) 58,888 (12,973) 100,550 45.48 Harbor Power Sale 127,822 154,856 27,035 148,750 6,106 255,000 ---------- 60.73 ------- Total Revenue ---------- $ 1,719,477 S ---------- 1,867,089 --------- $ 147,612 $ ----- - --- 1,790,728 $ --------- 76,361 $ 3,069,819 60.82 % City of Seward FUND- 401 - Small Boat Harbor Enterprise Fund Line Item Expenditure Summary by Fund Through July, 58.4% of year has expired THROUGH JULY ANNUAL ---------------------------------------------------------------- Actual YTD Budget --------------------- Annual °a of Account Name 2010 2011 Variance Budget Variance Budget ---------- Annual Bud ------- ----------------- ---------- Salaries $ ---------- 259,192 $ 266,347 --------- $ 7,155 $ ---------- 289,987 $ --------- (23,640) $ 497,121 53.58 e Overtime 5,882 5,921 39 23,056 (17,135) 39,524 14.98 Standby Time 7,607 7,348 (259) 6,607 740 11,327 64.87 Leave Time 27,520 27,840 321 31,513 (3,672) 54,022 51.54 Retirement Benefi 67,823 70,009 2,186 76,483 (6,474) 131,114 53.40 Health Insurance 98,066 98,118 53 103,233 (5,114) 176,970 55.44 Workers' Comp 15,153 13,122 (2,031) 17,459 (4,337) 29,929 43.84 Medicare 4,630 4,702 72 5,230 (529) 8,966 52.44 Total Persnl Sery -------------------- 485,871 493,407 --------- 7,536 ---------- 553,568 --------- (60,161) ---------- 948,973 ------- 51.99 Advertising 2,294 1,436 (858) 3,208 (1,773) 5,500 26.10 Subscriptions/Due 40 (3,620) (3,660) 583 (4,203) 1,000 (361.95) Travel/Subsistent 461 963 502 4,375 (3,412) 7,500 12.84 Communications 3,144 4,133 990 7,000 (2,867) 12,000 34.44 Education/Trainin 963 1,841 878 2,333 (492) 4,000 46.02 Legal 9,114 6,016 (3,099) 13,417 (7,401) 23,000 26.15 CY Legal Recoveri - (20,721) (20,721) - (20,721) - - Utilities 39,356 57,722 18,366 51,042 6,680 87,500 65.97 Power for Resale 93,715 130,067 36,353 102,900 27,1G7 176,400 73.73 Heating Fuel 3,623 6,732 3,109 5,833 899 10,000 67.32 Rents & Leases - 4 4 - 4 - - Insurance 64,213 32,620 (31,594) 58,917 (26,297) 101,000 32.30 CY Insurnce Recov - - - (14,257) 14,257 (24,441) - Maintenance & Rep 17,115 65,860 48,745 51,346 14,514 88,022 74.82 Contracted Servic 50,725 32,375 (18,350) 43,283 (10,909) 74,200 43.63 Operating Supplie 13,599 17,722 4,122 19,104 (1,383) 32,750 54.11 Gas & Lube 9,167 12,255 3,089 15,458 (3,203) 26,500 46.25 Equip,Furn,Tools 4,656 5,074 419 10,792 (5,717) 18,500 27.43 Safety Equip/Supp 3,049 3,275 226 3,500 (225) 6,000 54.59 Janitorial Suppli 4,334 4,401 67 4,083 317 7,000 62.87 Postage/Misc.Frei 4,432 3,752 (680) 6,475 (2,723) 11,100 33.80 Equipment Rental - - - 583 (583) 1,000 - Motor Pool Rent 31,267 32,025 758 32,025 - 54,900 58.33 Depreciation Expe 634,020 633,681 (338) 706,220 (72,539) 1,210,663 52.34 Bad Debt Expense 1,882 129 (1,753) 7,000 (6,871) 12,000 1.08 Harbor Overhead 499,430 487,572 (11,858) 537,256 (49,684) 921,011 52.94 Harbor Allocation (317,116) (298,919) 18,196 (348,738) 49,819 (597,837) (50.00) P.I.L.T. 95,695 83,829 (11,865) 95,041 (11,211) 162,927 51.45 Reclass PILT to T (95,695) (83,829) 11,865 (95,041) 11,211 (162,927) (51.45) Bank,credit card 10,243 25,033 14,791 23,333 1,700 40,000 62.58 Misc, Expenses 1,453 2,044 591 1,167 877 2,000 102.21 Principal 240,088 256,193 16,105 236,946 19,247 406,193 63.07 Interest Expense 140,892 134,249 (6,643) 190,451 (56,202) 326,487 41.12 Capital Equipment - 3,450 3,450 - 3,450 - - 5A City of Seward FUND: 401 - Small Boat Harbor Enterprise Fund Line Item Expenditure Summary by Fund Through July; 58.4% of year has expired THROUGH JULY ANNUAL ---------------------------------------------------------------- --------------------- Actual YTD Budget Annual e of Account Name 2010 2011 Variance Budget Variance Budget Annual Bud --------------------------- -------------------------------------- ----------------- ---------- -- ------ --------- ---------- --------- ---------- ------- Total Expenses $ 2,052,029 $ 2,130,772 $ 78,743 $ 2,329,204 $ (198,432) $ 3,992,921 53.36 % 9' city of Seward FUND: 403 - Parking Enterprise Fund Line Item Revenue Summary by Fund Through July, 58.4% of year has expired THROUGH JULY ---------------------------------------------------------------- Actual YTD Budget Account Name 2010 2011 variance Budget variance --------- --------------------------- Parking Fees $ ---------- 132,457 $ 205,061 ------------------- $ 72,604 $ 155,651 $ 49,410 $ Fines - 1,455 1,455 - 1,455 EF Interest Reven 353 1,597 1,244 7,000 (5,403) ---------- Total Revenue $ ---------- 132,809 $ 208,113, --------- $ 75,304 $ ---------- 162,651 --------- S 45,462 $ '56 ANNUAL --------------------- Annual % of Budget ---------- Annual Bud ------- 266,830 76.85 12,000 13.31 ---------- 278,830 ---------- ------- 74.64 % ------- City of Seward FUND: 403 - Parking Enterprise Fund Line Item Expenditure Summary by Fund Through July; 58.4%- of year has expired ---------------------------------------------------------------- THROUGH DULY ANNUAL Actual YTD --------------------- Budget Annual %- of Account Name ----------------- ---------- 2010 2011 variance Budget variance Budget Annual Bud Salaries $ ---------- 49,222 $ 47,468 --------- ---------- $ (1,744) $ 60,442 $ --------- ---------- (12,973) $ 103,614 ------- 45.81 0 Overtime 233 2,446 2,213 - 2,446 - - Unemployment Wage 7,860 7,048 (812) 4,083 2,964 7,000 100.68 Leave Time 47 842 795 - 842 - - Retirement Benefi 41 717 676 - 717 - - Health Insurance - 668 668 2,621 (1,953) 4,493 14.86 Workers' Comp 2,741 2,118 (623) 621 1,496 1,065 198.85 Medicare 3,743 3,366 (377) 4,133 (767) 7,085 47.51 ---------- Total Persnl Sery ---------- 63,877 64,673 ------------------- 796 71,900 ------------------- (7,227) 123,257 ------- 52.47 Advertising 205 76 (128) 875 (799) 1,500 5.08 Subscriptions/Due 250 1,200 950 1,604 (404) 2,750 43.64 Travel/Subsistent - - - 222 (222) 380 - Communications 682 372 (310) 2,100 (1,728) 3,600 10.33 Education/Trainin - - - 875 (875) 1,500 - Legal - - - 292 (292) 500 - Other Spec Servic - 8,885 8,885 1,458 7,427 2,500 355.40 Utilities 280 375 95 292 84 500 75.08 Rents & Leases - - - 583 (563) 1,000 - Insurance 2,468 2,199 (268) 2,.042 158 3,500 62.84 Maintenance & Rep 1,559 3,135 1,576 3,500 (365) 6,000 52.25 Vehicle Supplies 74 - (74) 583 (583) 1,000 - Operating Supplie 5,145 5,051 (95) 5,098 (48) 8,740 57.79 Gas & Lube 522 391 (131% 58 333 100 391.12 Equip,Furn,Tools 1,399 - (1,399) 1,681 (11881) 3,225 - Safety Equip/Supp 1,959 159 (118001, 436 (279) 750 21.20 Postage/Misc.Frei 619 172 (448) 408 (236) 700 24.56 Motor Pool Rent 7,583 7,583 - 7,583 - 13,000 58.33 Depreciation Expe 7,955 9,775 1,819 4,266 5,509 7,313 133.66 Bad Debt Expense - - - 292 (292) Soo - Genl Govt Admin F 5,453 5,667 214 5,667 - 9,715 58.33 P.I.L.T. 10,588 3,384 (7,205) 12,454 (9,070) 21,350 15.85 Reclass PILT to T (101588) (3,384) 7,205 (12,454) 9,070 (21,350) (15.85) Bank.,credit card 863 1,427 564 2,333 (906) 4,000 35.67 Misc. Expenses 1,048 760 (288) 700 60 1,200 63.33 Infrastructure Cc - - - 92,750 (92,750) 159,000 - Capital Equipment 21,833 50,478 28,645 - 50,478 - Total Expenses $ 123,775 $ 162,378 $ 38,603 $ 20.7,801 $ (45,423) $ 356,230 45.58 0 �I City of Seward FUND: 417 - S.M.I.C. Enterprise Fund Line Item Revenue Summary by Fund Through July, 58.4% of year has expired THROUGH JULY --------------------- ANNUAL ---------------------------------------------------------------- Actual YTD Budget Annual % of Account Name 2010 2011 variance Budget variance ------------------- Budget Annual Bud ------- --------------------------- EF Interest Reven $ ---------- 13 $ 33 ------------------- $ 21 $ $ 33 $ - Sales Fixed Asset - 1,060 1,060 - 1,060 Amortization of C 293,436 281,475 (11,960) 281,475 - 482,529 58.33 Moorage 821 2,935 2,113 1,531 1,404 2,625 111.80 Boat Lift Fees 37,382 75,572 38,189 67,083 8,488 115,000 65.71 Storage Fees 95,727 66,613 (29,115) 52,500 14,113 90,000 74.01 Wharfage 219 3,737 3,518 1,896 1,841 3,250 114.99 Land Rents & Leas 42,056 102,220 60,164 42,651 59,569 73,116 139.80 Labor and Service 6,130 913 (5,217) 583 330 1,000 91.33 Land Lease Credit - (3,600) (3,600) - (3,600) - - Misc. Harbor Reve 222 3,414 3,193 - 3,414 - - Harbor Power Sale 3,919 19,654 15,735 11,667 7,987 20,000 98.27 ---------- Total Revenue $ ---------- 479,924 $ 554,025 --------- $ 74,101 $ ---------- 459,387 --------- $ 94,639 $ ---------- 787,520 ------- 70.35 % MA City of Seward FUND: 417 - S.M-I.C. Enterprise Fund Line Item Expenditure Summary by Fund Through July, 58.4% of year has expired THROUGH JULY ANNUAL ----------------------------------------------------------------- Actual YTD Budget --------------------- Annual % of Account Name 2010 2011 variance Budget 'Variance --------- Budget --------- Annual Bud ------- ----------------- ---------- Salaries $ ---------- 34,044 $ 36,723 --------- ---------- $ 2,679 $ 25,216 $ 11,507 $ 43,227 84.95 % Overtime 620 614 (6) 2,005 (1,391) 3,437 17,85 Leave Time 2,690 3,143 453 2,740 403 4,697 66.91 Retirement Benefi 4,030 4,044 14 2,151 1,693 3,687 109.68 Health Insurance - 7,871 7,871 8,976 (1,106) 15,358 51.15 Workers, Comp 2,642 2,544 (99) 1,518 1,025 2,603 97.73 Medicare 503 541 39 454 87 --------- 779 ---------- 69.50 ------- ---------- Total Persn). Sery - 44,528 -------- 55,479 --------- ---------- 10,951 43,061 12,418 73,818 75.16 Advertising - - - 292, (292) 500 - Legal 3,064 5,587 2,523 4,667 920 8,000 69.84 Utilities 6,784 8,939 2,155 7,583 1,356 13,000 68.76 Power for Resale 6,450 15,5B9 9,140 16,083 (2,494) 31,000 50.29 Heating Fuel 1,266 4,435 3,169 5,633 (11398) 10,000 44.35 Insurance 10,370 5,957 (4,413) 10,383 (4,426) 17,800 33.47 Maintenance & Rep 6,428 7,148 (1,280) 19,250 (12,102) 33,000 21.66 Contracted Servic 13,249 11,957 (1,2911 20,417 (8,459) 35,000 34.16 Operating Supplie 1,OB9 5,114 4,025 3,208 1,906 5,500 92.99 Gas & Lube 2,621 2,488 (133) 5,833 (3,346) 10,000 24.88 Equip,Furn,Tools 933 761 (172) 675 (114) 1,S0o 50.76 PostagefMisc.Frei 194 681 487 3,500 (2,819) 6,000 11.35 Depreciation Expe 363,028 351,068 (11,960) 350,879 189 601,507 58.36 Bad Debt Expense 2,329 - (2,329) - - - - Harbor Overhead 97,909 92,253 (5,656) 99,201 (6,947) 170,058 54.25 Harbor Allocation (49,214) (40,874) 8,339 (47,687) 6,813 (81,749) (50.00) P.I.L.T. 11,554 16,678 5,124 10,821 5,857 18,550 89.91 Reclass PILT to T 111,554) (16,678) (5,124) (10,821) (5,857) (18,550) (89.91) Misc. Expenses 18,631 (19,631) - ' Principal - - - 34,434 (34,434) 59,030 - Interest Expense 1,550 861 (689) 1,205 ---------- (344) --------- 2,066 --------- 41.67 ------- ---------- Total Expenses $ 533,211 $ ---------- 527,445 --------- $ (5,766) $ 581,018 $ (53,573) $ 996,030 52.95 % C\ City of Seward FUND: 501 - Electric Fund Line Item Revenue Summary by Fund Through July, 58.4% of year has expired ---------------------------------------------------------------- THROUGH JULY ANNUAL Actual YTD Budget --------------------- Annual % of Account Name ----------------- 2010 ---------- 2011 ---------- Variance Budget Variance Budget Annual Bud Assessment Revenu $ 1,837 $ 1,117 --------- $ (720) $ ---------- 1,546 --------- $ (429) ---------- $ 2,650 ------- 42.13 e EF Interest Reven 25,395 47,177 21,782 62,417 (15,240) 107,000 44.09 Sales Fixed Asset 5,000 - (51000) - - - Amortization of C 504,222 513,214 8,992 667,421 (154,207) 1,144,151 44.86 Amort.Bond Premiu - - - 41880 (4,880) 8,366 - Residential Sales 1,561,843 1,835,181 273,339 1,775,209 59,972 3,043,216 60.30 SG Service 831,806 979,712 147,906 915,508 64,203 1,569,443 62.42 LG Service Sales 1,831,276 2,138,266 306,990 2,098,436 39,830 3,597,318 59.44 Special Contracts 535,573 709,947 174,374 554,743 155,204 950,988 74.65 Harbor Power Sale 106,127 147,278 41,151 153,784 (6,506) 263,630 55.87 Street & Yard Lig 38,049 39,389 1,340 44,042 (4,653) 75,500 52.17 Special Rate Sale 5,384 9,391 4,008 - 9,391 - - Misc. Operating R 24,417 ---------- 11,963 ---------- (12,454) 59,092 (47,129) 101,300 ll.B1 Total Revenue $ 5,470,928 $ 6,432,634 --------- $ 961,706 $ ---------- 6,337,078 --------- $ 95,556 ---------- $ 10,863,562 ------- 59.21 % 10 City of Seward FUND: 501 - Electric Fund Line Item Expenditure Summary by Fund Through July, 58.4% of year has expired ---------------------------------------------------------------- THROUGH JULY ANNUAL Actual YTD Budget --------------------- Annual % of Account Name ----------------- 2010 ---------- 2011 variance Budget variance Budget Annual Bud Salaries $ 423,130 $ ---------- 434,530 --------- S 11,400 ---------- $ 458,732 $ --------- (24,202) $ ---------- 786,397 ------ 55-26 Overtime 50,219 18,601 (31,618) 30,868 (12,267) 52,917 35.15 Standby Time 49,245 50,166 921 49,322 844 84,552 59.33 Electric Meal All 3.791 705 (3,087) 7,632 (6,927) 13,083 5.39 Unemployment Wage 7,053 - (71053) 1,750 (1,750) 3,000 - Leave Time 38,465 42,422 3,957 45,740 (3,318) 78,411 54.10 In Lieu of FICA - - - 160 (160) 274 - Retirement Benefi 62,569 73,055 10,486 75,654 (2,598) 129,692 56.33 Health Insurance 89,139 89,252 113 89,860 (608) 154,045 57.94 Workers' Comp 41,768 33,765 (8,004) 54,653 (20,889) 93,690 36.04 Medicare 8,644 8,321 (323) 10,124 (1,803) 17,355 47.94 Union Benefits 9,490 10,240 750 11,667 (1,427) 20,000 51.20 Sal.& Ben.w/o cre (19,5831 ---------- (2,349) 17,234 (116,667) 114,318 (200,000) (1.17) Total Persnl Sery 763,931 ---------- 758,707 --------- (5,223) ---------- 719,493 --------- 39,215 ---------- 1,233,416 ------- 61.51 Advertising 452 716 264 2,042 (1,326) 3,500 20.46 Subscriptions/Due 16,736 16,558 (178) 19,542 (2,984) 33,500 49.43 Travel/Subsistenc 6,732 13,549 6,816 48,417 (34,868) 83,000 16.32 Communications 9,633 8,325 (1,308) 22,167 (13,841) 38,000 21.91 Education/Trainin 5,689 9,970 4,281 12,542 (2,572) 21,500 46.37 Legal 22,955 5,506 (17,449) 60,375 (54,869) 103,500 5.32 Other Spec Servic 5,833 15,888 10,055 8,750 7,138 15,000 105.92 Utilities 30,754 41,843 11,089 42,583 (740) 73,000 57.32 Power for Resale 2,430,892 2,778,662 347,770 2,508,333 270,329 4,300,000 64.62 Heating Fuel 8,269 9,781 1,512 6,125 3,656 10,500 93.15 Fuel for Generato 110,714 25 (110,689) 29,167 (25,142) 50,000 0.05 Rents & Leases 11,833 12,671 838 16,917 (4,246) 29,000 43.69 Insurance 58,260 50,838 (7,422) 44,917 5,921 77,000 66.02 Maintenance & Rep 33,11_5 39,350 6,235 79,567 (40,217) 136,400 28.85 Contracted Servic 78,296 60,553 (17,742) 117,833 (57,280) 202,000 29.98 vehicle Supplies 101 - (10`1) 1,458 (1,458) 2,500 - Operating Supplie 266,921 150,391 (116,529) 173,075 (22,684) 296,700 50.69 Oper.Supp.w/o cre (8,250) (1,754) 6,497 (116,667) 114,913 (200,000) (0.88) Gas & Lube 18,189 16,860 (1,329) 24,792 (7,932) 42,500 39.67 Equip,Furn,Tools 6,358 2,310 (4,048) 14,292 (11,981) 24,500 9.43 Safety Equip/Supp 6,030 262 (5,766) 4,958 (4,697) 8,500 3.08 Postage/Misc.Frei 13,057 10,587 (2,470) 11,113 (526) 19,050 55.57 Equipment Rental 28,147 2,486 (25,661) 13,242 (10,756) 22,700 10.95 Motor Pool Rent 95,083 96,250 1,167 96,250 - 165,000 58.33 Util. Deposit Int 662 633 (25) 813 (160) 1,394 45.42 Depreciation Expe 838,852 867,062 28,210 953,797 (86,735) 1,635,080 53.03 Bad Debt Expense - - - 15,750 (15,750) 27,000 - Genl Govt Admin F 475,582 494,253 18,671 494,253 - 847,291 58.33 P.I.L.T. 394,723 329,450 (65,274) 535,952 (206,502) 918,775 35.86 City of Seward FUND: 501 - Electric Fund Line Item Expenditure Summary by Fund Through July, 58.49. of year has expired THROUGH JULY ANNUAL --------------------- ---------------------------------------------------------------- Actual YTD Budget Annual % of Account Name 2010 2011 Variance Budget Variance --------- Budget ---------- Annual Bud ------- ----------------- Reclass PILT to T $ ---------- (394,723) $ ---------- (329,450) --------- ---------- $ 65,274 $ (535,952) $ 206,502 $ (918,775) (35.86)% Bank,credit card 15,012 21,997 6,985 29,167 (7,170) 50,000 43.99 Misc. Expenses p 587 862 274 4,958 (4,097) 8,500 10.14 Principal 315,000 330,000 15,000 192,500 137,500 330,000 100.00 Interest Expense 150,234 144,421 (5,813) 258,312 (113,890) 442,820 32.61 Amort.BondIssueCo - - 2,054 (2,054) 3,521 - Buildings - - - 23,333 (23,333) 40,000 Infrastructure Cc 332,884 - (332,884) 294,583 (294,563) 505,000 - Capital Equipment 43,301 38,702 (4,599) 43,167 ---------- (4,465) --------- 74,000 ---------- 52.30 ------- Total Expenses $ ---------- 6,191,845 $ ---------- 5,998,264 --------- $ (193,581) $ 6,273,967 $ (275,703) $ 10,755,372 55.77 % City of Seward FUND: 701 - water Enterprise Fund Line Item Revenue Summary by Fund Through July, 58.4% of year has expired ---------------------------------------------------------------- THROUGH JULY ANNUAL Actual YTD Budget --------------------- Annual % of Account Name ---------------- ---------- 2010 ---------- 2011 Variance Budget Variance Budget Annual Bud EF Interest Reven $ 15,593 $ 17,799 --------- $ 2,206 $ ---------- 39,661 --------- $ (21,868) $ ---------- 68,000 ------- 26.17 % Spec Proj Revenue - 40,337 40,337 - 40,337 - - Amortization of c 17,173 16,131 (1,042) 16,131 - 27,653 58.33 Residential Sales 218,422 228,182 9,760 231,304 (3,122) 396,521 S7.55 SG Service 57,870 60,366 2,497 71,961 (11,595) 123,362 48.93 LG Service Sales 98,870 106,546 7,676 96,377 10,170 165,217 64.49 SMIC Sales 28,414 36,908 8,494 38,551 (1,643) 66,087 55.85 Special Contracts 97,825 103,718 5,893 83,526 20,192 143,188 72.43 Ship water 30,863 32,184 1,321 51,400 (19,216) 88,115 36.53 Misc. Operating R ---------- 48,295 ---------- 38,181 (10,114) 35,292 2,889 60,500 63.11 Total Revenue $ 613,324 $ 680,352 ------------------- $ 67,028 $ 664,208 --------- $ 16,143 $ ---------- 1,138,643 ------ 59.75 City of Seward FUND: 701 - Water Enterprise Fund Line Item Expenditure Summary by Fund Through July, 58.4% of year has expired THROUGH JULY ANNUAL --------------------- ---------------------------------------------------------------- Actual YTD Budget Annual % of Account Name 2010 2011 Variance Budget Variance --------- Budget ---------- Annual Bud ------- ----------------- ---------- Salaries $ ---------- 90,018 $ 92,511 ------------------- $ 2,553 $ 114,064 $ (21,494) $ 195,539 47.34 °a Overtime 6,837 8,90-? 2,071 2,383 6,524 4,085 218.05 Standby Time 5,119 5,398 279 5,698 (300) 9,768 55.26 Leave Time 10,411 10,908 498 13,722 (2,813) 23,523 46.37 In Lieu of FICA 658 - (658) 288 (288) 494 - Retirement Benefi 20,502 21,506 11005 28,960 (7,454) 49,646 43.32 Health Insurance 18,325 23,596 5,271 35,746 (12,150) 61,279 38.51 Workers, Comp 5,340 5,325 (15) 7,669 (2,343) 13,146 40.51 Medicare 1,358 1,479 120 1,695 (216) --------- 2,905 ---------- 50.90 ------- ---------- Total Persnl Sery ---------- 158,567 169,690 --------- ---------- 11,123 210,225 (40,535) 360,385 47.09 Advertising 311 - (311) 583 (583) 1,000 - Subscriptions/Due 799 994 195 700 294 1,200 82.85 Travel/Subsistenc 2,288 970 (1,318) 3,850 (2,880) 6,600 14.69 Communications 4,218 4,122 (95) 4,667 (545) 8,000 51.53 Education/Trainin 1,319 11193 (126) 3,558 (2,365) 6,100 19.55 Legal - - - 5,833 (5,833) 10,000 - Utilities 75,839 102,300 26,461 95,083 7,217 163,000 62.76 Heating Fuel - - - 583 (583) 11000 - Insurance 4,118 3,110 (1,008) 7,000 (3,890) 12,000 25.92 Maintenance & Rep 4,725 14,949 10,225 42,000 (27,051) 72,000 20.76 Contracted Servic 32,661 43,338 10,677 227,500 (184,162) 390,000 11.11 Operating Supplie 15,130 9,235 (5,894) 22,750 (13,515) 39,000 23,68 Gas & Lube 3,791 3,997 206 5,017 (1,020) 8,600 46.47 Testing 3,858 3,131 (727) 8,167 (5,036) 14,000 22.36 Equip,Furn,Tools 6,624 2,486 (4,139) 7,000 (4,514) 12,000 20.71 Safety Equip/Supp 55 27 (28) 4,083 (4,056) 7,000 0.38 Postage/Misc.Frei 2,526 3,690 1,164 3,208 482 5,500 67.09 Equipment Rental - - - 4,083 (4,083) 7,000 Motor Pool Rent - 2,333 2,333 - 2,333 - Depreciation Expe 119,352 121,641 2,288 117,911 3,730 202,133 60.18 Bad Debt Expense - - - 11167 (1,167) 21000 - Genl Govt Admin F 131,200 136,351 5,151 136,351 - 233,744 58.33 P.I.L.T. 46,445 30,589 (15,856) 45,127 (14,538) 77,360 39.54 Reclass PILT to T (46,445) (30,539). 151B56 (45,127) 14,538 (77,360) (39.54) Bank,credit card 1,592 2,221 629 4,667 (2,445) 8,000 27.77 Misc. Expenses 945 136 (809) 875 (739) 1,500 9.04 Principal - - - 83,145 (83,145) 142,534 - Interest Expense - - 27,185 (27,185) 46,602 Infrastructure Co 21,832 - (21,832) 23,333 (23,333) 40,000 Capital Equipment 29,581 - (29,581) --------- - ---------- - --------- - ---------- ------- Total Expenses $ ---------- 621:332 $ ---------- 625;913 $ 4,582 $ 1,050;524 $ (424,610) $ 1,800,898 34.76 �J� City of Seward FUND: 703 - Wastewater Enterprise Fund Line Item Revenue Summary by Fund Through July, 58.4% of year has expired THROUGH JULY ---- - --------------------------------`------------------------- Actual YTD Budget Account Name 2010 2011 Variance Budget Variance --------------------------- EF Interest Reven $ ---------- 1,459 $ 3,905 --------- $ 2,446 $ ---------- 15,283 --------- $ (11,378) $ Spec Proj Revenue - 250,200 250,200 - 250,200 Amortization of C 125,800 127,477 1,677 125,600 1,677 Residential Sales 270,573 282,691 12,318 282,705 186 SG Service 67,227 71,018 3,791 68,106 2,912 LG Service Sales 111,454 118,512 7,058 115,652 2,860 SMIC Sales 29,519 20,797 (8,723.) 25,701 (4,904) Misc. Operating R 1,780 2,027 247 1,167 861 ---------- Total Revenue $ ---------- 607,813 $ 876,828 --------- $ 269,014 $ ---------- 634,413 --------- $ 242,415 $ M ANNUAL --------------------- Annual % of Budget Annual Bud ---------- 26,200 ------- 14.91 % 215,657 59.11 484,637 58.37 116,753 60.83 198,260 59.78 44,058 47.20 2,000 101.37 ---------- 1,087,565 ------- 80.62 Account Name Salaries Overtime Standby Time Leave Time In Lieu of FICA Retirement Benefi Health Insurance Workers, Comp Medicare Total Persnl Sery Advertising Subscriptions/Due Travel/Subsistent Communications Education/Trainin Legal Utilities Heating Fuel Rents & Leases Insurance Maintenance & Rep Contracted Servic Operating Supplie Gas & Lube Testing Equip,Furn,Tools Safety Equip/Supp Postage/Misc.Frei Equipment Rental Motor Pool Rent Depreciation Expe Bad Debt Expense Genl Govt Admin F P.I.L.T. Reclass PILT to T Bank,credit card Misc. Expenses Principal Interest Expense Infrastructure Co Capital Equipment City of Seward FUND: 703 - Wastewater Enterprise Fund Line Item Expenditure Summary by Fund Through July, 58.4% of year has expired THROUGH JULY ---------------------------------------------------------------- Actual YTD Budget 2010 ---------- ---------- 2011 Variance --------- Budget Variance $ 88,551 $ 93,048 $ 4,497 5 ---------- 83,616 $ --------- 9,431 $ 7,640 4,236 (3,405) 1,671 2,565 3,804 4,027 223 3,422 605 9,651 10,772 1,122 9,862 910 658 - (658) 288 (288) 20,521 20,753 232 20,869 (117) 18,325 22,463 4,137 23,954 (1,491) 5,364 51155 (209) 9,581 (4,427) 1,292 1,361 69 11161 199 -------------------- 155,806 161,813 --------- 6,007 ---------- 154,425 --------- 7,388 Total Expenses $ ANNUAL --------------------- Annual % of Budget Annual Bud ---------- 143,342 ------- 64.91 % 2,865 147.85 5,866 68.65 16,906 63.72 494 - 35,776 58.01 41,064 54.70 16,425 31.38 1,991 68.33 264,729 61.12 - - - 292 (292) 500 - 2,757 2,620 (137) 583 2,037 1,000 262.00 722 606 (116) 1,750 (1,144) 3,000 20.19 2,861 2,827 (34) 3,500 (673) 6,000 47.12 60 89 29 2,333 (2,244) 4,000 2.23 - - - 2,917 (2,917) 5,000 - 63,327 76,335 13,008 61,250 15,085 105,000 72.70 - - - 992 (992) 1,700 - - - - 292 (292) 500 - 6,335 5,784 (551) 4,958 826 8,500 68.05 31,392 3,287 (28,105) 47,250 (43,963) 81,000 4.06 79,858 46,817 (33,042) 48,417 (1,600) 83,000 56.41 9,541 4,746 (4,795) 9,625 (4,879) 16,500 28.76 3,594 4,517 923 4,521 (4) 7,750 58.28 7,115 8,445 1,330 10,792 (2,347) 18,500 45.65 707 763 56 3,500 (2,737) 6,000 12.71 130 150 20 700 (550) 1,200 12.53 959 1,27E 319 3,033 (1,755) 5,200 24.58 - - - 3,208 (3,208) 5,500 - - 2,333 2,333 - 2,333 - - 161,355 173,071 11,716 159,130 13,941 272,794 63.44 - - - 758 (758) 1,300 - 60,123 83,268 3,145 83,268 - 142,745 58.33 38,444 26,719 (11,725) 36,120 (9,401) 61,920 43.15 (38,444) (26,719) 11,725 (36,120) 9,401 (61,920) (43.15) 1,937 2,661 724 4,667 (2,005) 8,000 33.27 89 - (89) 583 (583) 1,000 - 1,333 29,133 27,800 34,577 (5,444) 59,274 49.15 100 8,300 8,200 1,591 6,709 2,727 304.36 - - - 11,667 (11,667) 20,000 - 9,943 9,943 - 9,943 - - 610,100 $ 628,786 $ 18,686 $ 660,578 $ (31,791) $ 1,132,419 55.53 % 9/26/2011 Run Date - 9/26/11 @ 1:53 PM Providence Health & Services 110 - MGD - PROV SEWARD MED CTR Detail Statement of Operations (in Thousands) Reported as of August 2011 % Variance % Variance Last Year % Variance Actual MTD Budget MTD MTD Actual YTD Budget YTD YTD Actual YTD YTD Gross Service Revenues: 280 159 76.1% Acute Care -Inpatient 1.556 1,257 23.8% 1.263 23.2% 712 659 8.0% Acute Care -Outpatient 4,143 4,417 (6.20%) 4,290 (3.4%) 200 182 9.9% Primary Care 1,019 1,182 (13.8%) 1,137 (10.4%) 961 886 8.5% Long-term Care 8.840 6,954 27.1% 6,290 40.5% Homecare & Hospice Housing & Assist. Living _ 2,153 1,886 14.2% Total Gross Service Revenues 15,558 13,810 12.7% 12,980 19.9% Revenue Deductions: 11 29 (62.1%) Charity Care 191 233 (18.0%) 165 15.8% 363 60 505.0% Medicare & Medicaid 3,108 398 680.9% 613 407.0% 6 (100.0%) Negotiated Contracts 10 40 (75.0%) 48 (79.2%) 91 53 71.7% Other 579 360 60.8% 295 96.3% _ 465 _ 148 214.2% Total Deductions 3,888 ' 1,031 277.1% 1;1.21 246.8% l 1,688 1,738 (2.9%) Net Service Revenue 11;670 12;779 (8.7%) 11,859 (1:6%) Premium Revenue Rental and Education Revenue 5 7 (28.6%) Other Operating Revenue 1,693 1,745 (3.0%) Total Net Operating Revenues Expenses from Operations: - Purchased and Healthcare Expenses 802 741 8.2% 243 221 10.0% 15 6 150.0% 103 75 37.3% 241 173 39.3% 2 2 12 (60) 88 (168.2%) 2 - 102 56 82.1 % 1,462 1,362 7.3% 1,462 1,362 7.3% 231 383 (39.7%) Other Expenses from Operations: Salaries & Wages Employee Benefits Professional Fees Supplies Purchased Service Depreciation Interest and Amortization Bad Debts Taxes and Licenses Other Expenses Total Other Exp from Operations Total Operating Expenses Excess of Rev Over Exp from OPS 181 57 217.5% 301 (39.9%) 11,851 12,836 (7.7%) _ 12,160 (2.5%0) 6,068 5,751 5.5% 5,484 10.6% 1,693 1,698 (0.3%) 1,566 8.1% 123 49 151.0% 61 101.6% 695 571 21.7% 624 11 A% 1,709 1,381 23.8% 1,363 25.4% 14 14 14 42 2 2,000.0% 4 950.0% 662 616 7.5% 646 2.5% 5 4 25.0% 8 (37.5%) 629 444 41.7% (195) 422.6% 11,640 10,530 10.6% 9,575 21.6% 11,640 10,530 10.5% 9,575 21.6% 211 2,306 (90.8%) 2,585 (91.8%) Non -Operating Gain (Loss) - 1 - 231 383 _ (39.7%) Excess of Revenues Over Expenses 211 2,306 _ (90.8%) 2,586 (91.8%) Other Activity- U nre stricte d (4 J (2,028) 76.9% Increase (Decrease) in UR Net Assets (2581 558 (146.2%) 1:53 PM DET_OPS 5 a_ 9/26/2011 PRELIM - Run Date - 9/26/11 @ 1 :53 PM ASSETS Current Assets: Cash and Cash Equivalents System Pooled Cash Mgmt Designated Cash & Cash Equiv. Short Term Investments Assets Held Under Securities Lending Accounts Receivable, Net Affiliate Receivable Premiums Receivable Other Receivables Supplies Inventory at Cost Other Current Assets Current Port. of Assets -Use is LTD Total Current Assets Providence Health & Services 110 - MGD - PROV SEWARD IVIED CTR Balance Sheet (in Thousands) Reported as of August 2011 August 2011 December 2010 Actual Last Year (1,416) (414) 3,851 2,111 43 (18) 9 24 2,487 1,703 LIABILITIES & NET ASSETS Current Liabilities: Accounts Payable Accrued Compensation Affiliates Payable Payable to Contractual Agencies Deferred Revenue/Unearned Premiums Liability for Unpaid Medical Claims Liability for Risk -Sharing Liabilities Under Securities Lending Other Current Liabilities Short -Term Debt Current Portion of Long -Term Debt Total Current Liabilities Assets Whose Use is Limited` Lono-Term Debt: Mgmt Designated Cash and Investments - - Master Trust Debt Funds Held for Long-term Purposes 1,201 476 Loans from Affiliates Gift Annuity and Trust Funds - - Other Funds Held by Trustees - - Long -Term Debt Non -Current Assets Limited as to Use 1,201 476 Property. Plant & Equipment: Gross Property, Plant & Equipment Less: Accumulated Depreciation Net Property, Plant & Equipment Other Assets: Unamortized Financing Cost Interaffiliate Notes Receivable Other (Incl. Long-term Investments) Total Other Assets Total Assets 107 107 (89) _ (75) 18 32 29 30 29 30 3,735 2.241 Other Long -Term Liabilities Total Liabilities Net Assets: Unrestricted Temporarily Restricted Permanently Restricted Total Net Assets Total Liabilities and Net Assets 8 August 2011 December 2010 Actual Last Year 220 223 959 834 48 420 24 30 3,256 1,231 4,507 2,738 52 69 4,659 2,807 (827) (569) 3 3 (824) (566) 3,735 2,241 1:53 PM BAL_S H T 9/26/2011 PRELIM - Run Date - 9/26/11 @ 1:53 PM Beginning of Year Excess of Revenues Over Expenses Restricted Contributions & Grants Net Assets Released from Rest. Interdivision Transfers Net Assets (Liabilities) Assumed Unrealized Gains(Losses) on Invest. Extraordinary;Items'& O.th:er Total Change in Net Assets Ending Balance Providence Health & Services 110 - MGD - PROV SEWARD IVIED CTR Statement of Changes in Net Assets (in Thousands) Reported as of August 2011 UNRESTRICTED FUNDS Current Year to Date Prior Year to Date (569) (371) 211 2,586 (469) (2,027) _ 0:) (258) 558 (827) 187 TEMPORARILY RESTRICTED FUNDS Current Year to Date Prior Year to Date Beginning of Year 3 - Investment and Other Income - - Restricted Contributions & Grants - 3 Net Assets Released From Rest. - - Interdivision Transfers - - Net Assets (Liabilities) Assumed - - Unrealized Gains (Losses) on Inv. - - Extraordinary Items & Other - - Total Change in Net Assets - 3 Ending Balance 3 3 9 1:53 PM STMT_CHG 9/26/2011 PRELIM - Run Date - 9126/11 @ 1:53 PM Beginning of Year Investment and Other Income Restricted Contributions & Grants Net Assets Released From Rest. Interdivision Transfers Net Assets (Liabilities) Assumed Unrealized Gains (Losses) on Inv. Extraordinary Items & Other Total Change in Net Assets Ending Balance Beginning of Year Excess of Revenues Over Expenses Investment and Other Income Restricted Contributions & Grants Net Assets Released From Rest. Interdivision Transfers Net Assets (Liabilities) Assumed Unrealized Gains (Losses) on Inv. Extraordinary Items & Other Total Change in Net Assets Ending Balance Providence Health & Services 110 - MGD - PROV SEWARD IVIED CTR Statement of Changes in Net Assets (in Thousands) Reported as of August 2011 PERMANENTLY RESTRICTED FUNDS Current Year to Date Prior Year to Date _ TOTAL ALL FUNDS Current Year to Date Prior Year to Date (566) (371) 211 2,586 - 3 (469) (2,027) - (1) (258) 561 (824) 190 e 10 1:53 PM STMT_CHG 912612011 PRELIM - Run Date - 9/26111 @ 1,53 PM Operating Activities: Change in Net Assets Adjustments to Reconcile to Net Cash Provided by Operating Activities: Depreciation Amortization Provision for Bad Debts Extraordinary Items and Other Loss (Gain) on Sale of Cap. Assets Equity Income from Joint Ventures Changes in Certain Current Assets/Liab. Increase (Decrease) in Other Liabilities Restricted Contrib./Investment (Income)Loss Net Assets (Contributed)Assumed and Other NetReal./Unreal. (Gains)Losses on Invest. Net Cash Provided by (Used in) Op. Act. Investing Activities: PP&E Additions Proceeds on the Disposal of PP&E Purchases of Investments Proceeds on the Sale of Investments Capital Contributions to Joint Ventures Distributions from Joint Ventures (Increase) Decrease in Other Long -Term Assets Net Assets (Liab.) Assumed and Other Net Cash Provided by (Used in) Inv. Act. Providence Health & Services 110 - MGD - PROV SEWARD MED CTR Statement of Cash Flows (in Thousands) Reported as of August 2011 August 2011 August2010 Current Year Last Year (258) 561 14 14 662 646 (680) (1,756) (17) (110) (3) 469 2,027 190 1,379 (725) (362) 1 38 (724) (324) Financing Activities: Proceeds from Rest. Contrib. and Invest Inc. Debt Borrowings Debt Reductions (Increase) Decrease in Def. Financing Costs (Increase) Decrease in Funds Held by Trustee Interdivision Transfers & Other Net Cash Prov by (Used in) Financing Act. Increase (Decrease) in Cash & Cash Equiv Cash & Cash Equiv- Beginning of Period Cash & Cash Equiv- End of Period Supplemental Disclosure: Cash Paid for Interest, Net of Capital Capitalized Lease Obligations m August 2011 August 2010 Current Year Last Year 3 (468) (2,027) (468) ` _ (2,024) (1,002) (969) (414) 758 (1,4161 ,(2111 42 4 1:53 PM CASHFLOW City of Seward FUND: 101 - General Fund Line Item Revenue Summary by Fund Through August, 66.7% of year has expired ---------------------------------------------------------------- THROUGH AUGUST ANNUAL Actual YTD Budget --------------------- Annual % of Account Name ----------------- 2010 ---------- 2011 ---------- Variance Budget Variance Budget Annual Bud General Property $ 190,917 $ 226,366 --------- $ 35,448 $ ---------- 676,609 --------- $ (450,243) $ ---------- 1,014,913 ------- 22.30 % Sales Tax Revenue 1,995,643 2,039,579 43,936 2,617,684 (578,105) 3,926,526 51.94 Other Taxes 117,005 122,842 5,837 205,768 (82,926) 308,652 39.80 Penalties and int 1,175 927 (247) 1,000 (73) 11500 61.82 Licenses & Permit 104,827 106,801 1,974 115,940 (9,139) 173,910 61.41 P.I.L.T. 26,896 3,103 (23,793) 56,000 (52,897) 84,000 3.69 Intrgvrmmntl Reve 429,660 685,967 256,327 731,000 (45,013) 1,096,500 62.56 General Governmen 1,139,998 1,318,690 178,693 1,228,959 89,731 1,843,439 71.53 Public Safety 8,152 8,806 655 8,533 273 12,800 68.80 Public Works 1,525 1,155 (370) 2,000 (845) 3,000 38.50 Recreation 539,462 546,000 6,538 407,000 139,000 610,500 89.43 Library/Museum 11,396 6,512 (4,884) 9,667 (3,155) 14,500 44.91 Fines 6,249 6,928 679 11,333 (4,406) 17,000 40.75 GF Interest Reven 20,944 24,768 3,823 130,667 (105,899) 196,000 12.64 Rents and Royalti 110,952 105,467 (5,485) 82,985 22,482 124,478 84.73 Sales Fixed Asset 81069 1,150 (6,919) 1,333 (183) 2,000 57.50 Spec Proj Revenue 81,591 15,805 (65,787) 227,552 (211,747) 341,327 4.63 Other Misc Revenu 40,593 8,380 (32,213) 14,513 (6,133) 21,770 38.50 Misc. Operating R 6,875 ---------- 513 ---------- (6,362) 1,333 (821) 2,000 25.63 Total Revenue $ 4,841,928 $ 5,229,778 --------- $ 387,850 $ ---------- 6,529,677 --------- $(1,300,099) $ ---------- 9,794,815 ------- 53.39 % City of Seward FUND: ibl - General Fund Line Item Expenditure Summary by Fund Through August, 66.7e of year has expired ---------------------------------------------------------------- THROUGH AUGUST ANNUAL Actual YTD Budget --------------------- Annual % of Account Name ----------------- 2010 ---------- 2011 ---------- Variance Budget Variance Budget Annual Bud Salaries $ 2,385,565 $ 2,393,139 --------- $ 7,554 $ ---------- 2,473,977 $ --------- (80,838) $ ------- -- 3,710,965 ------- 64.49 Overtime 100,215 87,727 (12,489) 88,522 (795) 132,782 66.07 Standby Time 5,216 5,229 13 5,220 9 7,830 66.78 Unemployment wage 22,579 12,589 (919901, 13,667 (1,078) 20,500 61.41 Leave Time 245,023 251,107 6,084 262,939 (11,832) 394,408 63.67 In Lieu of FICA 6,584 7,900 1,317 4,609 3,251 6,914 114.26 Retirement Bene£i 548,710 551,329 2,619 566,513 (15,185) 849,770 64.88 Health Insurance 714,507 723,490 8,983 746,471 (22,981) 1,119,707 64.61 Workers` Comp 86,090 85,319 (771) 93,430 (81111) 140,145 60.86 Medicare 51,945 ---------- 53,715 ---------- 1,770 50,941 2,773 76,412 70.30 Total Persnl Sery 4,166,452 4,171,542 --------- 5,090 ---------- 4,306,289 --------- (134,747) ---------- 6,459,433 ------- 64.58 Audit 65,873 66,705 832 42,620 24,085 63,930 104.34 Advertising 14,969 17,911 2,942 23,733 (5,823) 35,600 50.31 Subscriptions/Due 9,077 9,249 172 16,467 (7,218) 24,700 37.45 Travel/Subsistenc 53,830 68,913 15,083 60,400 8,513 90,G00 76.06 Communications 51,621 47,958 (3,662) 64,354 (16,396) 96,531 49.68 Education/Trainin 15,137 15,322 184 27,220 (11,898) 40,830 37.53 Legal 95,950 110,568 14,619 97,333 13,235 146,000 75.73 Other Spec Servic 16,822 91609 (7,213) 16,333 (6,724) 24,500 39.22 Utilities 218,935 249,434 30,498 231,867 17,567 347,800 71.72 Heating Fuel 29,500 44,349 14,849 49,033 (4,684) 73,550 60.30 Rents & Leases 43,717 28,402 (15,315) 41,533 (13,131) 62,300 45.59 Insurance 182,427 159,934 (22,492) 171,707 (11,772) 257,560 62.10 Maintenance & Rep 99,803 96,324 (3,479) 179,470 (83,146) 269,205 35.78 Contracted Servic 139,162 113,959 (25,202) 281,339 (167,3^,9) 422,008 27.00 Library Bks.& Mat 19,897 15,166 (4,731) 16,667 (11501) 25,000 60.66 Vehicle Supplies 3,319 755 (2,565) 5,467 (4,712) 8,200 9.20 Uniform Allowance 4,709 4,179 (530) 4,233 (54) 6,350 65.82 Operating Supplie 157,991 162,369 4,378 179,2B7 (16,918) 268,930 60.38 Gas & Lube 56,898 64,015 7,116 74,967 (10,952) 112,450 56.93 Equip,Furn,Tools 23,192 25,924 2,732 59,177 (33,253) 88,765 29.21 Safety Equip/Supp 5,731 4,319 (1,411) 11,600 (7,281) 17,400 24.82 Janitorial Suppli 7,644 7,888 244 6,367 1,521 9,550 82.59 inmate Meals 6,168 6,291 123 9,000 (2,709) 13,500 46.60 Postage/Misc.Frei 22,889 25,593 2,704 29,400 (3,807) 44,100 58.03 Equipment Rental 27,414 15,507 (11,907) 38,200 (22,693) 57,300 27.06 Motor Pool Rent 137,188 137,188 - 137,188 - 205,782 66,67 Campgrounds (755) 919SB 10,713 - 91958 - - Sister City Progr 3,954 3,455 (500) 2,667 788 4,000 86.36 Municipal Lobby F 103,750 107,339 3,589 105,233 2,106 157,850 68.00 Contributions 148,501 951,000 802,499 637,333 313,667 956,000 99.48 Bad Debt Expense - - - 1,000 (1,000) 1,500 - Genl Govt Admin F 53,048 55,271 2,223 55,271 - 82,907 66.67 1�13 City of Seward FUND: 101 - General Fund Line Item Expenditure Summary by Fund Through August, 66.7% of year has expired ---------------------------------------------------------------- THROUGH AUGUST ANNUAL Actual YTD Budget --------------------- Annual % of Account Name ----------------- 2010 ---------- 2011 ---------- Variance Budget Variance Budget Annual Bud Contingency $ 20,421 $ 23,423 --------- $ 3,002 $ ---------- 21,072 --------- $ 2,351 ---------- $ 31,608 ------- 74.10 Elections 594 571 (24) 2,667 (2,096) 4,000 14.26 Promotion 3,387 1,926 (1,461) 3,467 (1,541) 5,200 37.04 Vol Fireman Stipe 12,000 13,333 1,333 13,333 - 20,000 66.67 Bank,credit card 5,101 4,734 (367) 14,000 (9,266) 21,000 22.54 Misc. Expenses 18,762 25,413 6,631 67,513 (42,100) 101,270 25.09 Principal 65,595 68,913 3,318 180,445 (111,532) 270,667 25.46 Interest Expense 3,403 1,775 (1,629) 55,367 (53,592) 83,050 2.14 Buildings - - - 63,333 (63,333) 95,000 - Capital Equipment 20,485 1,000 (19,485) 8,667 (7,667) 13,000 7.69 Misc. Programs 2,053 686 (1,367) 3,667 (2,980) 5,500 12.48 Pass-Thru Payment - ---------- - ---------- 166,667 (166,667) 250,000 - Total Expenses $ 6,136,634 $ 6,948,168 --------- $ 811,534 $ ---------- 7,582,951 --------- $ (634,783) ---------- $ 11,374,426 ------- 61.09 % 1A Account Name EF Interest Reven GF Interest Reven Sales Fixed Asset Other Misc Revenu Amortization of C Amort.Bond Premiu Transient Moorage Moorage Boat Lift Fees Capital Renewal F Wharfage Land Rents & Leas Labor and Service Land Lease Credit Misc. Harbor Reve Harbor Power Sale Total Revenue Citv of Seward FUND: 401 - Small Boat Harbor EnterArise Fund Line Item Revenue Summary by Fund Through August, 66.7% of year has expired THROUGH AUGUST ---------------------------------------------------------------- Actual YTD Budget 2010 2011 variance Budget variance ---------- ------------------- --- - -------------- $ 8,642 $ 17,302 $ 8,659 S 14,000 $ 3,302 3,164 - (3,164) - - ANNUAL --------------------- Annual a of Budget Annual Bud --------- ------- $ 21,000 82.39 634 - (634) - - - 833 639 (195) 1,000 (361) 1,500 418,830 418,116 (714) 501,449 (83,334) 752,174 - - - 5,583 (51583) 8,375 322,482 283,186 (39,295) 281,363 1,823 422,045 708,408 701,637 (6,771) 637,360 64,277 956,040 75,042 65,662 (9,380) 59,500 6,162 89,250 - - - 66,667 (66,667) 100,000 31,448 13,390 (18,058) 36,667 (23,276) 55,000 173,794 284,508 110,714 236,345 48,163 354,518 8,024 19,190 11,166 3,667 15,523 5,500 (27,128) (47,209) (20,081) (34,355) (12,854) (51,533) 74,489 55,326 (19,163) 67,300 (11,974) 100,950 144,631 154,856 10,225 170,000 (15,144) 255,000 $ 1,943,293 $ 1,966,602 $ 23,310 $ 2,046,546 $ (79,944) $ 3,069,819 42.59 55.59 67.10 73.39 73.57 24.35 80.25 348.90 (91.61) 54.81 60.73 64.06 City of Seward FUND: 401 - Small Boat Harbor Enterprise Fund Line Item Expenditure Summary by Fund Through August, 66.7% of year has expired THROUGH AUGUST ANNUAL ---------------------------------------------------------------- Actual `ITD Budget --------------------- Annual °, of Account Name ---- ------------ 2010 ---------- 2011 Variance Budget Variance Budget Annual Bud Salaries $ ---------- 295,357 $ 301,889 --------- ---------- 9 6,533 $ 331,414 $ --------- (29,525) $ ---------- 497,121 ------- 60.73 0 Overtime 9,992 11,117 1,125 26,349 (15,232) 39,524 28.13 Standby Time 8,463 8,320 (144) 7,551 769 11,327 73.45 Unemployment wage - 370 370 - 370 - - Leave Time 31,244 31,322 78 36,015 (4,693) 54,022 57.98 Retirement Benefi 77,483 79,754 2,271 87,409 (7,655) 131,114 60.83 Health Insurance 112,429 111,162 (1,267) 117,980 (6,818) 176,970 62.81 Workers, Comp 17,162 15,128 (2,034) 19,953 (4,825) 29,929 50.54 Medicare 5,411 ---------- ---------- 5,535 124 --------- 5,977 (443) 8,966 61.73 Total Persnl Sery 557,540 564,596 ---------- 7,056 632,649 --------- (68,053) ---------- 948,973 ------- 59.50 Advertising 2,294 2,418 124 3,667 (1,249) 5,500 43.96 Subscriptions/Due 600 (3,620, (4,220) 667 (4,286) 1,000 (361.95) Travel/Subsistenc 461 1,892 1,431 5,000 (3,108) 7,500 25.23 Communications 3,864 4,780 916 81000 (3,220) 12,000 39.83 Education/Trainin 963 2,845 1,882 2,667 178 4,000 71.13 Legal 14,372 6,016 (8,356) 15,333 (9,318) 23,000 26.15 CY Legal Recoveri - (20,721) (20,721) - (20,721) - - Utilities 46,394 71,744 25,350 58,333 13,411 87,500 81.99 Power for Resale 103,800 139,597 35,797 117,600 21,997 176,400 79.14 Heatina Fuel 4,270 6,732 2,463 6,667 65 10,000 67.32 Rents & Leases - a 4 _ a _ Insurance 64,213 32,620 (31,594) 67,333 (34,713) 101,000 32.30 CY Insurnce Recov - - - (16,294) 16,294 (24,441) - Maintenance & Rep 22,436 67,103 44,666 58,681 8,421 88,022 76.23 Contracted Servic 55,453 39,115 (16,338) 49,467 (10,352) 74,200 52.72 Operating Supplie 16,623 19,227 2,605 21,833 (2,606) 32,750 58.71 Gas & Lube 10,701 12,873 2,173 17,667 (4,793) 26,500 48.58 Equip,Furn,Tools 6,581 7,153 573 12,333 (51180) 18,500 38.67 Safety Equip/Supp 3,160 3,841 681 4,000 (159) 6,000 64.01 Janitorial Suppli 5,862 5,362 (500) 4,667 695 7,000 76.60 Postage/Misc.Frei 5,384 4,210 (1,174) 7,400 13,190) 11,100 37.93 Equipment Rental - - 667 (667) 1,000 - Motor Pool Rent 35,733 36,600 867 36,600 - 54,900 66.67 Depreciation Expe 724,594 724,207 (387) 807,109 (82,901) 1,210,663 59.82 Bad Debt Expense 1,882 129 (1,753) 8,000 (7,871) 12,000 1.08 Harbor Overhead 570,777 564,323 (6,454) 614,007 (49,684) 921,011 61.27 Harbor Allocation (362,418) (348,739) 13,679 (398,558) 49,819 (597,837) 58.33) P.I.L.T. 109,162 83,829 (25,333) 106,618 (24,789) 162,927 51.45 Reclass PILT to T (109,162) (83,829) 25,�33 (108,618) 24,789 (162,927) (51.45) Bank,credit card 12,624 25,033 12,409 26,667 (1,633) 40,000 62.58 Misc. Expenses 1,453 2,244 791 1,333 911 2,000 112.21 Principal 240,088 256,193 16,105 270,795 (14,603) 406,193 63.07 Interest Expense 140,892 134,249 (6,643) 217,658 (83,409) 326,487 41.12 ic City of Seward FUND: 401 - Small Boat Harbor Enterprise Fund Line Item Expenditure Summary by Fund Through August, 66.7% of year has expired THROUGH AUGUST ANNUAL ---------------------------------------------------------------- ---- ---------------- Actual YTD Budget Annual % of Account Name 2010 2011 Variance Budget Variance Budget Annual Bud ----------------- ------------------------------------------------ ---------- ------- Capital Equipment $ - $ 3,450 $ 3,450 $ - $ 3,450 $ - -------------------- ---------------------------- ---------- ------- Total Expenses $ 2,290,593 $ 2,365,476 $ 74,883 $ 2,661,947 $ (296,471) $ 3,992,921 59.24 % City of Seward FUND: 403 - Parking Enterprise Fund Line Item Revenue Summary by Fund Through August, 66.7% of year has expired ---------------------------------------------------------------- THROUGH AUGUST Actual YTD Budget Account Name --------------------------- 2010 2011 Variance Budget Variance Parking Fees $ ---------- 180,205 $ 279,327 --------- $ 99,122 $ ---------- 177,887 --------- $ 101,440 $ Fines 410 3,020 2,610 - 3,020 EF Interest Reven ---------- 700 1,597 897 81000 (6,403) Total Revenue $ ---------- 181,315 $ 283,943 --------- $ 102,629 $ ---------- 165,887 --------- $ 98,057 $ ANNUAL --------------------- Annual % of Budget ---------- Annual Bud 266,830 ------- 104.68 12,000 ---------- 13.31 276,830 ------- 101.83 City of Seward FUND: 403 - Parking Enterprise Fund Line Item Expenditure Summary by Fund Through August, 66.7% of year has expired THROUGH AUGUST ---------------------------------------------------------------- Actual YTD Budget Account Name 2010 2011 variance Budget ---------- variance --------- ----------------- ---------- Salaries $ ---------- 62,327 $ 59,700 ------- - $ (2,626) $ 69,076 $ (9,376) $ Overtime 676 3,273 2,598 - 3,273 Unemployment Wage 9,923 7,790 (2,133% 4,667 3,123 Leave Time 47 995 948 - 995 Retirement Benefi 41 846 804 - 846 Health Insurance - 936 936 2,995 (2,059) Workers, Comp 3,589 2,584 (1,004) 710 1,874 Medicare 4,780 4,283 (497) 4,723 (441) Total Persnl Sery 81,382 80,408 (974) 82,171 (1,763) Advertising Subscriptions/Due Travel/Subsistent Communications Education./Trainin Legal Other Spec Servic Utilities Rents & Leases Insurance Maintenance & Rep Vehicle Supplies Operating Supplie Gas & Lube Equip,Furn,Tools Safety Equip/Supp Postage/Misc.Frei Motor Pool Rent Depreciation Expe Bad Debt Expense Genl Govt Admin F P.I.L.T. Reclass PILT to T Bank,credit card Misc. Expenses Infrastructure Co Capital Equipment Total Expenses $ 205 76 (128) 550 1,200 650 976 534 (441) 365 2,468 2,255 74 6,875 851 4,297 1,977 2,379 8,667 9,092 6,232 14,449 (14,449) 1,889 1,025 21,833 153,391 $ 9,085 468 2,199 3,185 7,100 471 159 172 8,667 11,171 6,477 3,384 (3,384) 1,427 801 50,478 184,098 $ 9,085 124 (268) 929 (74) 225 (379) (4,297) (1, 818) (2,207) 2,079 245 (11,065) 11,065 (462) (224) 28,645 30,707 1,000 1,833 253 2,400 1,000 333 1,667 333 667 2,333 4,000 667 5,827 67 2,150 500 467 6,667 4,875 333 6,477 14,233 (14,233) 2,667 800 106,000 $ 237,487 $ (924) (633) (253) (11866) (1,000) (333) 7,418 155 (667) (134) (815) (667) 1,273 405 (2,150) (341) (295) ANNUAL --------------------- Annual % of Budget Annual Bud ----------------- 103,614 57.62 % 7,000 111.29 6,296 (333) (10,850) 10,850 (1,240) 1 (106,000) 50,478 (53,388) $ 4,493 1,065 7,085 123,257 1,500 2,750 380 3,600 1,500 500 2,500 500 1,000 3,500 6,000 1,000 8,740 100 3,225 750 700 13,000 7,313 500 9, 715 21,350 (21,350) 4,000 1,200 159,000 356,230 20.64 242.67 60.44 65.24 5.08 43.64 14.85 363.40 97.68 62 .84 53.08 61.24 471.19 21.20 24.56 66.67 152.76 66.67 15.85 (15.85) 25.67 66.75 51.68 City of Seward FUND: 417 - S.M.I.C. Enterprise Fund Line Item Revenue Summary by Fund Through August, 66.7% of year has expired ----------------------------------------------------------------- THROUGH AUGUST Actual YTD Budget Account Name ----------------- ---------- 2010 2011 variance Budget variance EF Interest Reven $ ---------- 52 $ 33 ------------------- $ (19) $ --------- $ 33 Sales Fixed Asset - 1,060 1,060 1,060 Amortization of C 335,355 321,686 (13,669) 321,686 - Moorage 11018 2,935. 1,917 1,750 1,185 Boat Lift Fees 51,250 75,572 24,321 76,667 (1,095) Storage Fees 103,212 66,613 (36,600) 60,000 6,613 Wharfage 360 3,737 3,377 2,167 1,570 Land Rents & Leas 42,056 102,220 60,164 48,744 53,476 Labor and Service 6,560 913 (5,667) 667 247 Land Lease Credit - (3,600) (3,600) - (3,600) Misc. Harbor Reve 222 3,414 3,193 - 3,414 Harbor Power Sale ---------- 4,680 ---------- 19,654 14,974 13,333 6,320 Total Revenue $ 544,786 $ 594,236 ------------------- $ 49,450 $ 525,013 --------- $ 69,223 ANNUAL --------------------- Annual % of Budget ---------- Annual Bud ------- 462,529 66.67 2,625 111.80 115,000 65.71 90,000 74.01 3,250 114.99 73,116 139.80 1,000 91.33 20,000 ---------- 98.27 $ 787,520 ------- 75.46 % City of Seward FUND: 417 - S.M.I.C. Enterprise Fund Line Item Expenditure Summary by Fund Through August; 66.7% of year has expired THROUGH AUGUST ANNUAL ---------------------------------------------------------------- Actual YTD --------------------- Budget Annual % of Account Name 2010 2011 Variance Budget Variance --------- ------- Budget -- Annual ------- Bud ----------------- ---------- Salaries $ ---------- 38,184 $ 42,689 $ --- - ---- ---------- 4,505 $ 28,618 $ 13,871 $ 43,227 98.75 Overtime 1,297 971 (327) 2,291 (1,320) 3,437 28.25 Leave Time 2,970 31653 683 3,131 521 4_ ,697 77.77 Retirement Benefi 4,556 4,669 113 2,458 2,211 3,687 126.64 Health Insurance - 9,955 9,955 10,259 (304) 15,388 64.69 Workers' Comp 2,941 2,975 34 1,735 1,240 2,603 114.30 Medicare 572 633 61 519 114 --------- ---------- 779 81.27 ------- ---------- Total Persnl Sery ---------- 50,520 65,545 --------- ---------- 15,025 49,212 16,333 73,818 68.79 Advertising 708 - (708) 333 (333) 500 - Legal 3,064 5,587 2,523 5,333 254 8,000 69.84 Utilities 7,512 9,639 2,127 8,667 972 13,000 74.15 Power for Resale 6,961 16,067 9,106 20,667 (4,600) 31,ODO 51.83 Heating Fuel 1,596 4,703 3,107 6,667 (1,964) 10,000 47.03 Insurance 10,370 5,957 (4,413) 11,867 (5,910) 17,800 33.47 Maintenance & Rep 9,577 7,357 (2,220) 22,000 (14,643) 33,000 22.29 Contracted Servic 18,059 14,652 (3,407) 23,333 (8,681) 35,000 41.86 Operating Supplie 2,324 5,191 2,868 3,667 1,525 5,500 94.39 Gas & Lube 2,792 2,848 55 6,667 (3,819) 10,000 28.48 Equip,Furn,Tools 950 1,061 ill 1,000 61 1,500 70.76 Postage/Misc.Frei 223 779 556 4,000 (3,221) 61000 12.98 Depreciation Expe 414,890 401,221 (13,669) 401,005 216 601,507 66.70 Bad Debt Expense 60,487 - (60,487) - - - Harbor Overhead 111,896 106,425 (5,471) 113,372 (6,947) 170,058 62.58 Harbor Allocation (56,244) (47,686) 8,558 (54,499) 6,813 (81,749) (58.33) P.I.L.T. 13,386 16,678 3,292 12,367 4,311 18,550 89.91 Reclass PILT to T (13,386) (16,678) (3,292) (12,367) (4,311) (18,550) (89.91) Misc. Expenses 18,631 - (18,631) - - Principal - - - 39,353 (39,353) 59,030 Interest Expense 1,550 861 (689) 1,377 ---------- (516) --------- 2,066 ---------- 41.67 ------- ---------- Total Expenses $ 665,866 $ ---------- 600,205 $ --------- (65,661) $ 664,020 S (63,815) $ 996,030 60.26 Citv of Seward FUND: 501 - Electric Fund Line Item Revenue Summary by Fund Through August, 66.7% of year has expired THROUGH AUGUST ANNUAL Actual YTD Budget Annual % of Account Name ----------------- 2010 ---------- 2011 ---------- Variance --------- Budget Variance Budget Annual Bud Assessment Revenu $ 1,837 $ 1,117 $ (720) $ ---------- 1,767 --------- $ (650) $ ---------- 2,650 ------- 42.13 % EF Interest Reven 31,987 53,077 21,090 71,333 (18,256) 107,000 49.60 Sales Fixed Asset 5,000 - (51000) - - - - Amortization of C 576,253 586,530 10,277 762,767 (176,237) 1,144,151 51.26 Amort.Bond Premiu - - - 5,577 (5,577) 8,366 - Residential Sales 1,769,250 2,064,866 295,615 2,028,811 36,055 3,043,216 67.85 SG Service 951,612 1,136,548 184,936 1,046,295 90,253 1,569,443 72.42 LG Service Sales 2,142,398 2,482,983 340,585 2,398,212 84,771 3,597,318 69.02 Special Contracts 630,946 841,530 210,584 633,992 207,538 950,988 88.49 Harbor Power Sale 116,380 157,717 41,337 175,753 (18,037) 263,630 59.83 Street & Yard Lig 42,822 44,296 1,474 50,333 (6,037) 75,500 58.67 Special Rate Sale 7,129 13,227 61098 - 13,227 - - Misc. Operating R 44,698 ---------- 18,568 ---------- (26,130) 67,533 (48,965) 101,300 18.33 Total Revenue $ 6,320,313 $ 7,400,459 --------- S 1,080,145 $ ---------- 7,242,375 --------- $ 158,084 $ ---------- 10,863,562 ------- 68.12 City of Seward FUND: 501 - Electric Fund Line Item Expenditure Summary by Fund Through August; 66.7% of year has expired ---------------------------------------------------------------- THROUGH AUGUST ANNUAL Actual YTD Budget --------------------- Annual e of Account Name ----------- 2010 ---------- 2011 ---------- variance --------- Budget Variance Budget Annual Bud Salaries $ 479,509 $ 487,633 $ 8,124 $ ---------- 524,265 $ --------- (36,632) ---------- $ 786,397 ------- 62.01 % Overtime 62,032 21,412 (40,620) 35,278 (13,866) 52,917 40.46 Standby Time 55,203 56,032 829 56,368 (336) 84,552 66.27 Electric Meal All 4,778 816 (3,962) 8,722 (71906) 13,083 6.24 Unemployment Wage 9,167 - (9,167) 2,000 (2,000) 31000 - Leave Time 43,519 47,647 4,129 52,274 (4,627) 78,411 60.77 In Lieu of FICA - - - 183 (183) 274 - Retirement Benefi 70,784 82,174 11,390 86,461 (4,288) 129,692 63.36 Health Insurance 100,448 1011610 1,162 102,697 (1,087) 154,045 65.96 Workers, Comp 47,049 37,583 (9,466) 62,460 (24,877) 93,690 40.11 Medicare 10,005 9,355 (650) 11,570 (2,215) 17,355 53.90 Union Benefits 10,846 11,746 900 13,333 (1,586) 20,000 58.73 Sal.& Ben.w/o cre (43,593) ---------- (9,985) ---------- 33,607 --------- (133,333) ---------- 123,348 (200,000) (4.99) Total Persnl Sery 849,746 846,021 (3,725) 822,277 --------- 23,744 ---------- 1,233,416 ------- 68.59 Advertising 452 732 280 2,333 (1,602) 3,500 20.90 Subscriptions/Due 16,864 16,691 (173) 22,333 (5,643) 33,500 49.82 Travel/Subsistenc 7,041 13,666 6,625 55,333 (41,666) 83,000 16.46 Communications 10,979 9,839 (1,139) 25,333 (15,494) 38,000 25.89 Education/Trainin 6,499 10,851 4,351 14,333 (3,483) 21,500 50.47 Legal 27,014 5,557 (21,457) 69,000 (63,443) 103,500 5.37 Other Spec Servic 6,667 16,722 10,055 10,000 6,722 15,000 111.48 Utilities 35,666 47,297 11,631 48,667 (1,370) 73,000 64.79 Power for Resale 2,752,42E 3,223,357 470,928 2,866,667 356,690 4,300,000 74.96 Heating Fuel 8,939 9,781 843 7,000 2,781 10,500 93.15 Fuel for Generato 110,714 25 (110,689) 33,333 (33,309) 50,000 0.05 Rents & Leases 11,866 12,704 838 19,333 (6,629) 29,000 43.81 Insurance 58,260 50,838 (7,422) 51,333 (496) 77,000 66.02 Maintenance & Rep 38,992 46,995 8,002 90,933 (43,939) 136,400 34.45 Contracted Servic 81,338 100,600 19,461 134,667 (33,867) 202,000 49.90 Vehicle Supplies 101 - (101) 1,667 (1,667) 2,500 - Operating Supplie 283,734 182,663 (101,071) 197,800 (15,137) 296,700 61,56 Oper.Supp.w/o cre (34,226) (4,028) 30,198 (133,333) 129,305 (200,000) (2.01) Gas & Lube 20,572 19,121 (1,451) 28,333 (9,213) 42,500 44.99 Equip,Furn,Tools 6,793 2,310 (4,482) 16,333 (14,023) 24,500 9,43 Safety Equip/Supp 6,486 262 (6,224) 5,667 (5,405) 8,500 3.08 Postage/Misc.Frei 16,508 11,411 (5,097) 12,700 (1,289) 19,050 59.90 Equipment Rental 28,147 2,693 (25,454) 15,133 (12,441) 22,700 11.86 Motor Pool Rent 108,667 110,000 1,333 110,000 - 165,000 66.67 Util. Deposit Int 759 725 (34) 929 (204) 1,394 52.02 Depreciation Expe 958,688 990,928 32,240 1,090,053 (99,125) 1,635,08D 60,60 Bad Debt Expense - - - 18,000 (1B4O00) 27,000 - Genl Govt Admin F 543,522 564,861 21,339 564,861 847,291 66.67 P.I.L.T. 456,419 329,450 (126,969) 612,517 (283,067) 918,775 35,86 City of Seward FUND: 501 - Electric Fund Line Item Expenditure Summary by Fund Through August, 66.7% of year has expired THROUGH AUGUST ANNUAL --------------------- ---------------------------------------------------------------- Actual YTD Budget Annual % of Account Name 2010 2011 Variance Budget ---------- Variance --------- Budget ---------- Annual Bud ------- ----------------- Reclass PILT to T $ ---------- (456,419) $ ---------- (329,450). --------- $ 126,969 $ (612,517) $ 263,067 $ (918,775) (35.86)% Bank,credit card 18,168 21,997 3,829 33,333 (11,336) 50,000 43.99 Misc. Expenses 989 1,110 120 5,667 (4,557) 8,500 13.05 Principal 315,000 330,000 15,000 220,000 110,000 330,000 100.00 Interest Expense 150,234 144,421 (5,813) 295,213 (150,792) 442,820 32.61 Amort.BondIssueCo - - - 2,347 (2,347) 3,521 Buildings - - 26,667 (26,667) 40,000 Infrastructure Cc 332,884 - (332,884) 336,667 (336,667) 505,000 - Capital Equipment 43,301 38,702 (4,599) --------- 49,333 ---------- (10,632) --------- 74,000 ---------- 52.30 ------- Total Expenses $ ---------- 6,823,792 $ ---------- 6,829,049 $ 5,257 $ 7,170,248 $ (341,199) $ 10,755,372 63.49 % 4�'A City of Seward FUND: 701 - Water Enterprise Fund Line Item Revenue Summary by Fund Through August; 66.7% of year has expired ---------------------------------------------------------------- THROUGH AUGUST ANNUAL Actual YTD Budget --------------------- Annual % of Account Name - ---- -------------------- 2010 ---------- 2011 Variance Budget Variance Budget Annual Bud EF Interest Reven $ 18,695 $ 17,948 --------- S (747) S ---------- 45,333 $ --------- (27,386) $ ---------- 68,000 ------- 26.39 Spec ?roj Revenue - 40,337 40,337 - 40,337 - - Amortization of C 19,626 18,435 (11191) 18,435 - 27,653 66.67 Residential Sales 250,392 262,245 11,853 264,247 (2,102) 396,521 66.14 SG Service 70,623 74,233 3,609 82,241 (8,C09) 123,362 60.17 LG Service Sales 117,211 127,186 9,975 110,145 17,041 165,217 76.98 SMIC Sales 37,703 45,885 8,182 44,058 1,827 66,087 69.43 Special contracts 134,599 126,170 (8,429) 95,459 30,711 143,188 68.11 Ship Water 46,572 47,597 1,025 58,743 (11,147) 88,115 54.02 Misc. Operating R ---------- 54,171 ---------- 44,409 (9,762) 40,333 4,075 60,500 73.40 Total Revenue $ 749,592 $ 804,443 --------- $ 54,851 $ ---------- 759,095 $ --------- 45,347 S ---------- 1,138,643 ------- 70.65 e M, City of Seward FUND: 701 - Water Enterprise Fund Line Item Expenditure Summary by Fund Through August, 66.7% of year has expired THROUGH AUGUST --------------------- ANNUAL ---------------------------------------------------------------- Actual YTD Budget Annual % of Account Name 2010 2011 Variance Budget Variance ------------------- Budget Annual ------- Bud ----------------- ---------- Salaries $ ---------- 101,502 $ 103,642 --------- ---------- r 2,140 $ 130,359 $ (26,717) $ 195,539 53.00 Overtime 7,172 9,647 2,475 2,723 6,924 4,085 236.17 Standby Time 5,670 6,203 532 6,512 (309) 9,768 63.50 Leave Time 11,617 12,141 524 15,682 (3,541) 23,523 51.61 In Lieu of FICA 658 - (658) 329 (329) 494 - Retirement Benefi 22,924 24,050 1,126 33,097 (9,047) 49,646 48.44 Health Insurance 20,937 26,949 6,012 40,853 (13,904) 61,279 43.98 Workers' Comp 5,970 5,908 (61) 8,764 (2,856) 13,146 44.94 Medicare 1,509 1,634 126 1,937 (302) --------- ---------- 2,905 56.25 ------- ---------- Total Persnl Sery ---------- 177,959 190,175 --------- ---------- 12,217 240,257 (50,081) 360,385 52.77 Advertising 311 - (311) 667 (667) 1,000 - Subscriptions/Due 799 994 195 B00 194 1,200 82.85 Travel/Subsistent 2,288 1,135 (1,153) 4,400 (3,265) 6,600 17.20 Communications 4,873 4,799 (74) 5,333 (534) 8,000 59.99 Education/Trainin 1,391 1,193 (199) 4,067 (2,874) 6,100 19.55 Legal - - - 6,667 (6,667) 10,000 - Utilities 67,636 118,766 31,130 108,667 10,099 163,000 72.86 Heating Fuel - - - 667 (667) 1,000 - Insurance 4,118 3,110 (1,008) 8,000 (4,890) 12,000 25.92 Maintenance & Rep 8,362 16,384 8,023 48,000 (31,616) 72,000 22.76 Contracted Servic 67,137 45,266 (21,871) 260,000 (214,734) 390,000 11.61 Operating Supplie 15,147 12,165 (2,982) 26,000 (13,835) 39,000 31.19 Gas &. Lube 4,017 4,185 168 5,733 (1,548) 8,600 48.66 Testing 4,674 3,381 (1,293) 9,333 (5,952) 14,000 24.15 Equip,Furn,Tools 7,395 2,486 (4,910) 81000 (5,514) 12,000 20.71 Safety Equip/Supp 55 27 (28) 4,667 (4,640) 7,000 0.38 Postage/Misc.Frei 3,515 3,785 270 3,667 118 51500 66.82 Equipment Rental - 5,888 5,888 4,667 1,221 7,000 84.11 Motor Pool Rent - 2,667 2,667 - 2,667 - - Depreciation Expe 136,403 139,018 2,615 134,755 4,263 202,133 68.78 Bad Debt Expense - - - 1,333 (1,333) 2,000 - Genl Govt Admin F 149,943 155,829 5,887 155,829 - 233,744 66.67 P.I.L.T. 56,902 30,589 (26,313) 51,573 (20,984) 77,360 39.54 Reclass PILT to T (56,902) (30,589) 26,313 (51,573) 20,984 (77,360) (39.54) Bank,credit card 1,915 2,221 307 5,333 (3,112) 8,000 27.77 Misc. Expenses 1,044 136 (908) 1,000 (864) 1,500 9.04 Principal - - - 95,023 (95,023) 142,534 - Interest Expense - - - 31,068 (31,068) 46,602 Infrastructure Cc 29,446 - (29,446) 26,667 (26,667) 40,000 Capital Equipment 29,581 ---------- - ---------- (29,581) --------- - ---------- --------- - ---------- Total Expenses $ 738,008 $ 713,610 $ (24,398) $ 1,200,599 $ (486,988) $ 1,800,898 ------- 39.63 N City of Seward FUND: 703 - Wastewater Enterprise Fund Line Item Revenue Summary by Fund Through August, 66.7% of year has expired ---------------------------------------------------------------- THROUGH AUGUST Actual YTD Budget Account Name ----------------- 2010 2011 variance Budget variance ---------- EF Interest Reven $ -- 2,039 $ ------- 4,089 --------- $ 2,049 $ ---------- 17,467 --------- $ (13,378) $ Spec Proj Revenue - 250,200 250,200 - 250,200 Amortization of C 143,771 145,688 1,917 143,771 1,91.7 Residential Sales 310,208 325,052 14,844 323,091 1,961 SG Service 80,775 85,924 5,149 77,835 8,089 LG Service Sales 131,493 140,608 9,315 132,173 8,635 SMIC Sales 33,521 24,453 (9,068) 29,372 (4,919) Misc. Operating R 3,448 ---------- 3,711 264 1,333 2,378 ---------- Total Revenue $ 705,255 $ 979,926 --------- $ 274,671 $ ---------- 725,043 --------- $ 254,683 $ 4 p ANNUAL --------------------- Annual % of Budget ---------- Annual Bud 26, 200 ------- 15.61 215,657 67.56 484,637 67.07 116,753 73.59 198,260 71.02 44,058 55.50 2,000 185.57 ---------- 1,087,565 ------- 90.10 City of Seward FUND: 703 - Wastewater Enterprise Fund Line Item Expenditure Summary by Fund Through August, 66.7% of year has expired THROUGH AUGUST --------------------- ANNUAL ---------------------------------------------------------------- Actual YTD Budget Annual % of Account Name 2010 2011 Variance Budget Variance --------- Budget ---------- Annual ------- Bud ----------------- ---------- Salaries $ ---------- 101,231 $ 104,136 $ --------- ---------- 2,905 $ 95,561 $ 8,575 $ 143,342 72.65 Overtime 7,961 4,824 (3,136) 1,910 2,914 2,865 168.39 Standby Time 4,253 4,488 23S 3,911 577 5,866 76.51 Leave Time 11,039 12,070 1,031 11,271 799 16,906 71.40 In Lieu of FICA 658 - (658) 329 (329) 494 - Retirement Benefi 23,020 23,285 265 23,851 (566) 35,776 65.08 Health Insurance 20,937 25,648 4,711 27,376 (1,728) 41,064 62.46 Workers, Comp 6,086 5,731 (355) 10,950 (5,219) 16,425 34.89 Medicare 1,464 1,517 53 1,327 190 1,991 76.20 ------- ---------- Total Persnl Sery ---------- 176,649 181,699 --------- 5,051 ---------- 176,486 --------- 5,213 ---------- 264,729 68.64 Advertising - - - 333 (333) 500 - Subscriptions/Due 2,757 2,620 (137) 667 1,953 1,000 262.00 Travel/Subsistenc 795 794 (1) 2,000 (1,206) 3,000 26.45 Communications 3,308 3,311 3 4,000 (689) 6,000 55.19 Education/Trainin 133 89 (43) 2,667 (2,577) 4,000 2.23 Legal - - - 3,333 (3,333) 5,000 - Utilities 74,986 88,889 13,904 70,000 18,889 105,000 84.66 Heating Fuel - - - 1,133 (1,133) 1,700 - Rents & Leases - 17 17 333 (317) 500 3.33 Insurance 6,335 5,784 (551) 5,667 118 81500 68.05 Maintenance & Rep 32,801 3,382 (29,419) 54,000 (50,618) 81,000 4.18 Contracted Servic 110,115 46,817 (63,298) 55,333 (8,517) 83,000 56.41 Operating Supplie 9,541 5,112 (4,429) 11,000 (5,888) 16,500 30.98 Gas & Lube 4,245 4,787 542 5,167 (379) 7,750 61.77 Testing 9,780 10,350 570 12,333 (11983) 18,500 55.95 Equip,Furn,Tools 707 763 56 4,000 (3,237) 6,000 12.71 Safety Equip/Supp 130 150 20 800 (650) 1,200 12.53 Postage/Misc.Frei 1,536 1,337 (200) 3,467 (2,130) 5,200 25.70 Equipment Rental - - - 3,667 (3,667) 5,500 - Motor Pool Rent - 2,667 2,667 - 2,667 - - Depreciation Expe 184,406 197,795 13,390 181,863 15,933 272,794 72.51 Bad Debt Expense - - - 867 (867) 1,300 - Genl Govt Admin F 91,569 95,163 3,595 95,163 - 142,745 66.67 P.I.L.T. 44,756 26,719 (18,036) 41,260 (14,561) 61,920 43.15 Reclass PILT to T (44,756) (26,719) 18,036 (41,280) 14,561 (61,920) (43.15) Bank,credit card 2,332 2,661 330 5,333 (2,672) 8,000 33.27 Misc. Expenses 89 200 111 667 (467) 1,000 20.00 Principal 1,333 29,133 27,800 39,516 (10,383) 59,274 49.15 Interest Expense 100 8,300 8,200 1,818 6,482 2,727 304.36 Infrastructure Cc - - - 13,333 (13,333) 20,000 - Capital Equipment 9,943 9,943 - 9,943 - Total Expenses $ 713,643 $ 701,764 $ (11,879) $ 754,946 $ (53,182) $ 1,132,419 61.97 City of Seward P.O. Box 167 CUIJ I Seward, Alaska 99664-0167 Main Office (907) 224-4050 Facsimile (907) 224-4038 *COPY —Letters were sent individually to each Alaska Legislator September 23, 2011 The Honorable Mark Begich 111 Russell Senate Office Building United States Senate Washington, D.C. 20510 The Honorable Don Young 2314 Rayburn House Office Building U.S. House of Representatives Washington, D.C. 20515 City of Seward, Alaska 1%3 1965 2005 All -America City .071� I I [I 1OWL aft cup The Honorable Lisa Murkowski 709 Hart Senate Building United States Senate Washington, D.C. 20510 Dear Senator Begich, Senator Murkowski, and Representative Young: It has come to my attention that a group of prominent former fishing industry leaders and former Washington State officials have co-authored a paper entitled "Appeal to the Washington and Oregon Congressional Delegations, Governors and State Legislators: Level the Fisheries Playing Field With Alaska." In the paper, these gentlemen are proposing that the make-up of the North Pacific Fishery Management Council be altered to add additional representation for the States of Washington and Oregon. They argue that the current Council make-up is triggering the flow of economic activity from the Pacific Northwest ports and fishermen in the South to Alaskan ports and fishermen in the North. We normally do not become involved in federal fishery management actions at the local level here in Seward. I feel compelled as Mayor of Seward, however, to comment on the paper because it uses our community as a recent example to justify the proposed changes in federal law. Specifically, the authors cite the discussions between the City of Seward and the Coastal Villages Region Fund (CVRF) to homeport its fishing fleet in our community. CVRF currently owns eight deep draft fishing vessels ranging in length from 113 feet to 341 feet, and ten other tenders, long liners, and a tug. CVRF has recently partnered with the Norton Sound Economic Development Corporation to purchase a crab vessel and 5 pollock trawlers. CVRF wants to move this fleet to Seward, provided that the following requirements can be met: • a deep water year-round ice -free port; • sufficient space and depth of water to construct a half -mile of dock for mooring, loading, and servicing deep draft and other marine vessels; • sufficient acreage of uplands to construct warehouse and offices; • existing ship repair and maritime support facilities; • existing maritime training and licensing facilities; • road, rail, and air access. In examining ports across Alaska, only the City of Seward meets all of these requirements. It is a deep water year-round ice -free port.. It has the space on the water and upland to construct the half -mile of dockage to meet current needs, and room to expand in the future. It is the home of AVTEC, a State of Alaska vocational school, which offers students the training, licensing, and certification of maritime skills. Seward has a major ship repair facility, Seward Ship's Dry Dock, which has the capability of lifting and repairing the largest CVRF fishing vessel. The facility also has a 250-ton travel lift and upland storage and maintenance space for smaller vessels at the Seward Marine Industrial Center. Seward has an existing maritime and fishing industry, as well as access to road, rail, and air transportation. We have both the industrial capacity to service the Alaska ground fish industry and the geographic advantage of being close to the fishing grounds. The authors are suggesting that political factors are driving the decision of CVRF to shift its vessel operations to Alaska. The reality is that the changes in the economic climate make the move a good business decision. The rapid rise in the cost of fuel and transportation has made it cost prohibitive for Alaskan companies to homeport in Seattle. This economic advantage has nothing to do with the current composition of the North Pacific Fishery Management Council. Similarly, the current regulatory process does not require Washington State and Oregon Pollock and crab fishermen to sell their right to engage in these fisheries to Alaskan companies. The shift in business activity in large part is simply a reflection of the fact the people of the South are selling out and the people of the North are buying in. The reason Alaskans are buying the fishery quotas is that these fisheries mean more to us in the long run. The fisheries occur off our shores and our residents want to be part of the industry. We don't have the luxury of an economy bolstered by Microsoft and Boeing. For our small community, economic activity is driven by our little port. We are seeking to out -compete Seattle by providing a business climate for such entities as CVRF. We have not relied upon the actions of the North Pacific Council in the marketing of our port and our businesses. The North Pacific Council has been held out by NOAA as its shining star in the conservation and management of federal fisheries resources. The hard working people serving on the Council and its various advisory bodies deserve great credit, whether they are residents of Alaska, Washington, or Oregon. The current proposal will not improve upon the conservation of our fisheries, nor will it prevent Washington State fishermen from cashing in their chips and selling to Alaskans when the price is right. The give and take of quota sales I believe works equally for both sides. As Mayor of Seward, I urge you to oppose any effort to change the make- up of the North Pacific Fishery Management Council. In this week's headlines, Senator Cantwell declared her involvement into the planning and permitting of the Pebble project. In my mind, this sets a poor example of just this type of thing. Alaskan resource development should be our purview, and not how it might affect their development or industries, as they are the primary source of the allocation. 4�-L3 Thank you very much for all you do for Alaska, and the City of Seward looks forward to working with you in the future on Alaska issues. Sincerely, //Wil ar E. Dunham Mayor, City of Seward C tN Appeal to the Washington and Oregon Congressional Delegations, Governors and State Legislators. Level the Fisheries Playing Field with Alaska Summary The fishing industry in Washington and Oregon has arrived at a fateful crossroads. Unless its elected Members of Congress secure reform of the North Pacific Fishery Management Council, to counteract the automatic voting majority for Alaska, and unless they and the Washington and Oregon Governors and State Legislatures provide financial incentives and other support programs approximating those provided by the State of Alaska, major sectors of the industry will leave its traditional homeports in the south, forever. In the absence of decisive action, thousands of jobs will be lost in Washington and Oregon, as assets and new investments continue to flow to Alaska. While Washington and Oregon have stood idly by, Alaskan politicians, at the State, local, and national levels have been enormously effective. Alaskans will fight hard to preserve and extend their gains. Elected representatives of W Washington and Oregon will have to show real political courage and determination, in confronting this challenge. The Nature and Scope of the Problem Accordingly to a report in 2011 by Dr. Hans Radtke, a prominent economist and former Chairman of the Pacific Fishery management Council, local and distant water fisheries fleets based at the Port of Seattle's Fishermen's Terminal, Maritime Industrial Center, and Pier 91 account for $814 million in annual local spending and 14,972 jobs, and a total multiplier economic contribution of $3.48 billion, all of which are at risk of being lost. Washington and Oregon already are suffering from dramatic economic losses from exiting by heavy industries. When Washington's Senator Warren Magnuson led the way to enactment of the Magnuson -Stevens Fishery Conservation and Management Act, his objective was to ensure conservation of the federal fishery resources within the 200-mile zone, for the benefit of the American fishing industry, coastal communities, and the national economy. When he agreed to the Alaskan majority on the North Pacific Council, he certainly did not anticipate a strategic campaign to deprive his State of the very industry he sought to promote. Discrimination against Washington and Oregon on the federal Council would have seemed impossible under the United States Constitution 2 ITS and the mandatory National Standards of management in the Act. Indeed, all the coastal states including Alaska agreed to a national standard on non- discrimination of fishermen from different states. This has been ignored by the North Pacific Fishery Management Council. The last foreign fleets departed the U.S. 200-mile zone, in 1988. During the following two decades, Alaskans on the Council, with the strong support of their representatives in Congress, their Governor and State Legislature, and the Board of Fisheries and the Alaska Department of Fish and Game, methodically employed the federal fishery management system to effect massive transfers of wealth from Washington and Oregon. This was accomplished through onerous conditions and restrictions imposed on. vessels home ported in Washington and Oregon, and through unique fishing - related privileges bestowed upon Alaskan communities, and was supplemented by generous State support programs. These actions have intensified in the most recent several years. Fishermen's News, the most widely circulated fishing trade publication on the West Coast, reported the following, in May 2011: The largest seafood company based in Alaska is planning to shift the homeport for its 24-vessel fleet from Seattle to the City of Seward on the Kenai Peninsula. Permanent relocation of the Coastal Villages Region Fund fleet, which now spends upward of $25 mullion annually for mooring and maintenance in Seattle, could begin moving as soon 3 14 as 2014, city and CVRF officials told the House Community & Regional Affairs Committee, March 31 (Juneau). Seward is asking the legislature for $500,000 to pay for preconstructon work for port and support infrastructure expansion needed to accommodate the move. The Alaska House was preparing to adopt a resolution supporting the funding request. CVRF is one of six community development quota (CDQ) organizations created by the North Pacific Fishery Management Council in 1992 to promote economic development in Bering Sea coastal communities. Each of the CDQ groups received a share of the annual quota of pollock and later other Groundfish and crab stocks. The groups at first leased their quotas to Seattle fishing companies but have been using their growing revenues to buy and build ships, processing companies and for other seafood industry investments. The six groups invested more that $118 million in various projects in 2009. 'It is inevitable that our recently acquired fleet will gravitate north to its owner for the same reason that many of the vessels still go south to their Seattle owners and for the same reason that, before the Americanization of our fisheries,' wrote John Marks, CVRF president, in Feb. 7 letter to Seward Mayor Willard Dunham. 'It is conceivable that the move of CVRF to Alaska would encourage the other five CDQ groups to relocate their home ports to Alaska as well/ Marks added in his letter. If the other groups follow CVRF's lead, more than 200 blue water vessels could relocate from Seattle and other Pacific Northwest ports to Alaska. CVRF may be the most successful CDQ group. A report on 2009 operations released last month by the CDQ association showed $12.79 million in wages and fisheries payments and projected seafood sales of $100 million in 2012. The Magnuson -Stevens Fishery Conservation and Management Act ("MSA") provides for 11 Council members on the North Pacific Fishery Management Council ("Council"). There are six Alaskan at -large seats, including the Director of Fisheries from Alaska, plus the Regional Director of the National 2 Marine Fisheries Service ("NMFS"), who is based in 3uneau. There are three voting representatives from Washington and one from Oregon. In the early years, this unbalanced voting structure presented no risk of Alaska using its power to win industry away from. Washington and Oregon, because removing the foreign fleets was a common goal for all three States. However, as the foreigners were phased out, and as most fish stocks were restored to sustainable levels, it became clear that further, major growth in the Alaskan fishing could only be achieved by moving industry from the South to the North. Sometimes won over by Alaska's pleas for help in improving economic conditions in remote coastal villages, other times compelled by Alaska's political giants, Washington and Oregon agreed to many of the federal statutory and regulatory machinations that would prove so costly to the South. Community Development Quotas ("CDQs") were established by the Council in 1992, to stimulate fishery opportunities in certain Alaskan coastal areas, and were subsequently enshrined and extended in the MSA. This seemed, at the times that the Council and the Congress acted, to do no more than address disadvantages that impeded greater enjoyment of federal fisheries resources by Alaskans, particularly in rural communities that were economically and socially hard-pressed. After all, so the argument went, the economic benefits of individual fishing quotas ("IFQs") and fishing 5 N cooperatives were overwhelmingly enjoyed by the industry in Washington and Oregon. At the outset., and for some time, thereafter, this was true. However, as the Alaskans exercised their power in Congress and on the Council, with the aggressive support of the State Government, the economic benefits of federal fisheries flowed away from the South, to the North. In 1992, the Council set up a quota share program for halibut and sablefish, with harvest rights valued, then and now, at approximately $1.5 billion. In 1998, Congress established Pollock cooperatives, the functional equivalent of quotas, valued at about $6 billion. CDQs were applied, and remain, at 10 percent in those several fisheries. The Council established programs for cod. and flounder in the Bering Sea valued at $1.4 billion in fishing rights, again subject to ten percent CDQs. Congress and the Council developed individual fishing and processing quotas for King crab and tanner crab, valued at $1.4 billion. There, again, ten percent of the resources were committed to selected Alaskan communities. As had formerly been the case, all crab landings had to be made in Alaska. The family history that pioneered the federal fishery resources in Bering Sea was over 90% from Washington and Oregon. The cost to them of receiving individual quotas and coops was a perpetual 10% allocation of all Bering Sea species to coastal Alaska. CDQs for communities outside Alaska were not 6 ITI allowed, and these quotas were a minimum reserve, not a cap on what Alaska community groups could acquire later. The Council and Congress set up CDQs with the intent that the residents would be able to learn the operation of fishing vessels. However, instead, CDQs have evolved into quota share holding companies that lease back fishing opportunities, with little direct fishing involvement by communities and large management fees for a select few individuals based in Alaska. CDQs were set up as tax. -exempt corporations, and the effect of this status was, over time, to allow the CDQs to establish huge financial war chests for expansion of control over vast federal fisheries resources. Of course, tax exempt status was not enjoyed by other participants in the fisheries, resulting in a tremendous competitive disadvantage. Due to conservation -based limits on fishing, the allocation of economic benefits became essentially a zero -sum game. What the North won, the South lost. CDQs now own and control 40-45% of the pollock factory trawl fleet moored in Seattle, much of the Pacific cod freezer longline fleet, and increasing amounts of Bering Sea crab quotas. A CDQ group has acquired 50% of Ocean Beauty Seafoods, a company representing $500,000,000 in annual 7 sales, with concomitant economic benefits flowing to Alaskans. With the advantage of their tax-exempt status, CDQ organizations have become predatory in acquiring fishing opportunities and segments of the industry. The CDQ groups have also exploited the structural features of fisheries management. For example, fifteen percent of the sablefish program is set up as at -sea processor quota, called "A" shares. These can be. used by all vessel size categories and are available to all investors. The CDQs have used their tax-exempt status to push prices of "A" share sablefish beyond the reach of tax -paying fishing families. Fishing families must pay both sides of Social Security taxes, withholding taxes, Alaskan state landing fees (called Bureau Taxes) of 3%, and the federal 3% IFQ use fee. Originally, by design aimed at preserving the historical character of the fishery, eighty-five percent of the fishing privileges in the Bering Sea went to fishing families in Washington. The tax-exempt CDQ corporations are picking off those fishing rights and the employment that goes with them. At risk, according to Paul Sommers, Ph.D., Seattle University, is more than $1.1 billion. Predatory purchasing of Bering Sea crab has also taken place.. The Council set a 111/o ownership cap on the American crab fishing families. By contrast, each CDQ community can purchase up to 5% of the crab quota. When crab s. quotas were established, 80% were earned by non -Alaskan fishing families, mostly from Washington and Oregon. American fishing families, mostly non - Alaskans, developed the federal crab fishery, pushing the foreign fleets out, but have been subordinated to the tax exempt CDQ groups designed by Alaska to shift the ownership to the North. Recently, the Council voted to take steps so that the private holders of crab quota would readjust their quota lease fees, so crews. would get more of the revenues. A similar approach to CDQs was not made, yet they charge as much as 70% lease fees to catch their red king crab harvest quotas. This will leave CDQ groups with a larger profit margin than that of the private family holders, most of whom are in the South, further enabling a shift of economic benefits to the North. The current advantage of CDQ groups is shifting 30% to 40% of privately owned crab quota to the Alaskan CDQ holding companies, which lease it back and charge excessive rates, harming both vessel owners and crews. Another economic advantage given to Alaskan crab CDQs is that they are exempt from paying back the Bering Sea crab vessel "buyback" loan made by the Federal Government. This federal loan of $100,000,000 to the Bering Sea crab fleet helped buy down the fleet size, so all participants that remained benefited. The CDQs benefited proportionately to everyone else, 9 �b(� but do not have to pay back any of the loan. American fishing families, mostly non -Alaskans, are left with the burden of repayment, while Alaskan CpQ groups, not so burdened benefit from increased competitiveness. In order to provide an additional advantage to Alaskan communities in the Gulf of Alaska, under the Halibut/Sablefish IFQ Program, the Council established Community Quota Entities (CQEs), which are non-profit organizations incorporated under the laws of the State, or tribal regulations in the case of one of the communities, to represent eligible communities. These tax exempt organizations acquire and lease quota to fishery participants, gaining economic benefits for Alaska. Initially there were forty- two CQEs, but there are now 45. Non -Alaskan CQEs are not permitted. In order to participate as. a fisherman in an Alaskan CQE, a person must: (1) Be a citizen of the United States; (2) Maintain a domicile in a rural community listed in Table 21 (all of which are Alaskan communities) to this part for the 12 consecutive months immediately preceding the time when the assertion of residence is made, and who is not claiming residency in another community, state, territory, or country, except that residents of the Village of Seldovia shalt be considered to be eligible community residents of the City of Seldovia for the purposes of eligibility to lease IFQ from a CQE; and (3) Is an IFQ crew member. [Federal Register.] WE 1 Q\ The Council voted to allow Alaskan tax exempt CQEs to purchase up to 20% of all the halibut and sablefish quota shares in the Gulf of Alaska and lease it back to fishing families. The Council also voted to restrict initial recipients of halibut/sablefish quota shares from buying any more, unless the quota is put in an individual's name and that person fishes on the vessel. Many original quota share recipients were family -operated partnerships and/or corporations. CQEs are not similarly restricted. This change has been made ostensibly to provide more purchasing opportunities for the crews and new entrant fishermen. The theory offered is that, if the original quota share recipients are removed from the marketplace, they will not out -compete crews. The reality is the crews will not be able to outbid tax-exempt CQE corporations, which the Alaska State Legislature is planning to strengthen, by providing $1,000,000 in interest -free loans for the purchase of halibut/sablefish quota shares. This change is intended to divert quota into Alaskan CQEs, which are designed to provide exclusively Alaskans fishing access of federal resources, while denying original fishing families the ability to bid for quota shares. In addition, when the halibut charter limited entry program was developed, the Council granted each of the 21 CQEs in Southeast Alaska four charter licensing endorsements for six angler endorsements. Similarly, the 21 western Gulf of Alaska CQEs were awarded 7 permits each, each with 6 11 .I (:�D angler endorsements. The CQEs did not have to meet any performance conditions that charter boat fishing families had to meet. These permits are effectively subsidized by the working fishing families. In short, CQEs and CDQs are becoming for --profit quota and fishing rights lease holding companies. There is very little that resembles a not -for -profit operation, Notably, public documents indicate their CEOs are paid $500,000 to $800,000 (Council reports). It is all about charging maximum use fees off the backs of fishing families and guaranteeing Alaskans fishing opportunities otherwise enjoyed by non -Alaskans. Alaskan politicians do not mind their own fishing families being out -bid by CQEs or CDQs, as long as the quota migrates to Alaska. Washington and Oregon elected officials need to recognize that the income opportunities for non -Alaskans are being marginalized. According to Deckboss.com, Alaska Senators Murkowski and Begich have proposed federal legislation that would make business purchases by the CDQs exempt from federal taxes. If CDQs were to buy a for -profit company, the profits of the new acquisition would be tax-exempt, as well. No family or for -profit corporation in Alaska or outside Alaska could compete in such an environment. The Joint Committee on Taxation estimates the Federal Government would lose $92 million-$124 million, through 2019, if such a bill 12 ()--: 2;' were enacted. The advantage won by Alaska would be at the cost of increasing the negative side of the federal budgetary ledger, at a time when the federal deficit and the national debt must, as a top priority, be dramatically reduced. The pattern is clear. The CDQ groups are winning economic benefits that non -Alaskan fishing participants do not enjoy, while at the same time, those groups are spared economic costs imposed on non -Alaskans. National Standard 4 of the MSA, states, "Conservation and management measures shall not discriminate between residents of different states." It is impossible to reconcile the intent of this provision with actions of the Council that impose economic burdens on fishermen from the South, while providing advantages to communities in the North. The National Marine Fisheries Service, which no doubt has to worry about the powerful Alaska Congressional Delegation, when it comes to annual budgets and program authorizations, has been completely absent with regard to protecting the rights of fishing families from Washington and Oregon. The Obama Administration be encouraged by the Washington and Oregon Congressional Delegations and Governors to take decisive steps to address this situation, The Solution 13 Amend the MSA to Reform the Council Add two at -large votes for Washington and an additional vote for Oregon, thereby providing those States equal voting with Alaska. • Alternatively, when developing an amendment for quota shares or other limited entry programs, require a super majority vote of 8 out of 11, and require all three state fisheries directors to vote affirmatively. Mobilize Financial Incentives in Washington and Oregon a In Washington, where a new Governor and a Senator will be up for reelection, in 2012, elevate the discriminatory and damaging, treatment of the State's fishing industry to the status of a major political issue. • Establish Governors` task: forces and conduct public hearings in the Washington and Oregon Legislatures, as the basis for legislation aimed at stopping the flow North of fishing jobs and investments and preventing the further the loss of fisheries -related infrastructure. a Based on the findings of the task forces and legislative hearings, establish incentives for Washington and Oregon fishing families and companies to remain in those States. Expand tax-exempt CDQs and CQE opportunities to Washington and Oregon. Limit the time CQEs and CDQs may operate as tax-exempt corporations. Support Industry -Initiated Litigation 14 16 i The Governors of Washing -on and Oregon should provide support for litigation undertaken by their industry residents to defeat discriminatory and damaging Council actions. Dr. 6ayt9,'1L. Alver`so;n First SSC Chairman, NPFMC Retired, Marine Biologist Kris E. Poulsen Retired, Bering Sea Crabber Dr. David Fluliarty Fofrner. CounciWember, NPFMC C�v zrc.'L-� --0 1Ance o'Halloran President, Puget Sound Ports Council AFL-CIO Dennis Petersen - Past President, NPFVOA National Fisherman Highliner 1995 NPFVOA Safety Program Founder Is, � C) � October 2011 October 2011 November 2011 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 1 2 3 4 5 2 3 4 5 6 7 8 6 7 8 9101112 9 1011 12 13 14 15 13 14 15 16 17 18 19 16 17 18 19 20 21 22 20 21 22 23 24 25 26 23 24 25 26 27 28 29 27 28 29 30 30 31 Monday Tuesday Wednesday Thursday Friday Oct 3 4 5 6 7 6:00pm Special CC Mtc City Election 1:00pm Canvas Board 11:00am PACAB Invitati 7:30pm P&Z Meeting n, v O 1 12 13 14 ward Ships I t 6:00pm Budget Directi 6:30pm HP Meeting 11:30am Seward Comm y Council M r 0 v O 17 1 19 20 21 S:00pm DOT Open Ho Alaska Day; Office's Clc j 12:00pm PACAB Work S 9:00am Social Security 7:30pm Coastal Village 6:30pm P&Z Work Ses N r V O 25 26 27 28 7:00pm City Council M KPB Runoff Election? 9:00am Social Security 7:00pm Fish & Game w N N N V O 31 Nov 1 2 3 4 I 'o z m V O � I Nanci Richey 10/7/2011 10:42 AM November 2011 December 2011 November 2011 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 1 2 3 6 7 8 9 10 11 12 4 5 6 7 8 9 10 13 14 15 16 17 18 19 11 12 13 14 15 16 17 20 21 22 23 24 25 26 18 19 20 21 22 23 24 27 28 29 30 25 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Oct 31 Nov 1 2 3 7:30pm P&Z Meeting v >0 z n, O 7 8 9 10 11 11:30am Seward Comm Veteran's Day; Office's 0 z 1 15 .............. 16 17 18 7:00pm City Council M 6:30pm P&Z Work Ses 12: 0pm PACAB Work S 9:00am Social Security 6:30pm Historic Preser 00 v 0 Z 21 22 23 124 125 Ln Thanksgiving ; Off ice's Thanksgiving; Office's r-I N O Z 28 29 30 1 Dec 1 2 7:00pm City Council M fV N co N O z Nanci Richey ©�} iu/i/cuii iU.-rj Mj-1