HomeMy WebLinkAboutRes2011-077 Sponsored by: Administration
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -077
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA AUTHORIZING THE CITY MANAGER TO
ENTER INTO A CONSTRUCTION CONTRACT WITH PACIFIC
PILE AND MARINE IN AN AMOUNT NOT TO EXCEED $1,494,000
FOR THE SEWARD MARINE CENTER DOLPHIN PROJECT TO
CONSTRUCT TWO BREASTING DOLPHINS AND IMPROVE
DOCK CONDITIONS NECESSARY TO BERTH THE NEW
ALASKA REGION RESEARCH VESSEL, AND AN ADDITIONAL
S208,400 IN PROJECT CONTINGENCY AND CONSTRUCTION
MANAGEMENT COSTS, AND APPROPRIATING FUNDS
WHEREAS, the City of Seward secured a FY 2010 Designated Legislative Grant
in the amount of $1,500,000 to provide funding for the construction of two breasting
dolphins, dock improvements and dock maintenance at the Seward Marine Center
(SMC); and
WHEREAS, the installation of the two breasting dolphins and the improvements
to the dock will allow the new Alaska Region Research Vessel (ARRV) the crucial
infrastructure required to access the Seward Marine Center, which is necessary to secure
the vessel in Seward; and
WHEREAS, the City has worked collaboratively with UAF
y to develop a scope of
work for architectural and engineering services for the Seward Marine Center ARRA
breasting dolphins and dock improvements; and
WHEREAS, Resolution 2010 -091 authorized the City Manager to enter into a
sole source professional service agreement with PND Engineers Inc.; and
WHEREAS, the City accepted PND Engineers, Inc. engineering proposal and
utilized grant funds in the amount of $202,359 to enter into a professional services
agreement to design and engineer two breasting dolphins and dock improvements at the
Seward Marine Center as outlined in their proposal; and
WHEREAS, the City worked collaboratively with UAF and PND Engineers, Inc.
to draft and finalize a competitive bid package based on the contractual requirements of
all involved parties, the previously defined scope of work and the availability of funds;
and
WHEREAS, the competitive bid package was advertised according to
SSC6.10.210 and SCC6.10.215; and
WHEREAS, five bids were received by PND Engineers Inc. by the required
deadline of 3:00 p.m. September 26, 2011; and
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -077
WHEREAS, the City and PND Engineers, Inc reviewed all bids and concluded
Pacific Pile and Marine was the lowest, most qualified and responsive bidder with a total
bid amount of $1,494,000; and
WHEREAS, the City and PND Engineering Inc. agree that a ten percent
contingency is necessary for a project of this magnitude to address the potential for
unforeseen project costs; and
WHEREAS, the Army Corps of Engineers issued a permit authorizing the
installation of two breasting dolphins and maintenance dredging, but has strict deadlines
for certain construction activities; and
WHEREAS, construction cannot begin until the contract is approved and because
of the permitting issues.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
SEWARD, ALASKA:
Section 1. The City Manager is hereby authorized to enter into a construction
contract not -to- exceed $1,494,000 with Pacific Pile and Marine in substantially the form
as attached hereto, for the installation of two breasting dolphins and dock improvements
as outlined in the competitive bid package. ej Section 2. Funding for this contract in an amount not -to- exceed $1,297,641 is
hereby appropriated from remaining grant funds in account no. 275- 2750- 4680 -0200 to
contracted services account no. 275- 2750 -5390, and funding in an amount not -to- exceed
$196,359 is appropriated from the General Fund undesignated reserves account number
101- 0000 -3071 -0275 to the ARRV dolphins account no. 275- 2750 -5390.
Section 3. Funding of a ten percent contingency in an amount not -to- exceed
$149,400 is hereby appropriated from the General Fund undesignated reserves account
no. 101- 0000 -3071 -0275 to the ARRV dolphins contingency account no. 275- 2750 -5690.
Section 4. Funding in an amount not to exceed $50,000 is hereby appropriated
from the General Fund undesignated reserves account no. 101 - 0000 -3071 -0275 to the
ARRV dolphins contracted services account no. 275- 2750 -5390 for the purpose of hiring
a professional construction management services firm to oversee the construction of the
ARRV dolphins on the City's behalf, to ensure that the work is done in accordance with
the specifications as outlined in the bid package.
Section 5. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, and this
10 day of October 2011. '_
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -077
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THE CITY OF SEWARD, ALASKA
_/ •// 10 1 1 41 . 19111 • /
lard E. Dun am, Mayor
AYES: Valdatta, Bardarson, Smith, Keil, Shafer, Casagranda, Dunham
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
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(City Seal)
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Council Agenda Statement
Meeting Date: October 10, 2011
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To: Phillip Oates, City Manager -' ia" � 9pa
From: W.C. Casey, Public Works Director'
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Agenda Item: Authorizing the City Manager to enter into a
construction contract with Pacific Pile and Marine,
the most qualified and responsive bidder, for the Seward Marine Center
Dolphin Project and appropriate funds
In 2010, the City successfully received a State legislative grant for $1.5 million to construct
mooring dolphins and dock improvement at Seward Marine Center. This funding has enabled
the City to move forward with the project. The installation of the two breasting dolphins and the
improvements to the dock will allow the new Alaska Region Research Vessel (ARRV) the
crucial infrastructure required to access the Seward Marine Center, which is necessary to secure
the vessel in Seward.
The City has worked collaboratively with UAF to develop a scope of work for architectural and
engineering services for the Seward Marine Center ARRA breasting dolphins and dock
improvements. Both entities agreed to hire PND Engineering, Inc. for design and engineering
professional services because of their past history with the project and expertise in the field.
Resolution 2010 -091 authorized the City Manager to enter into a sole source professional service
agreement with PND Engineers Inc. The City then accepted PND Engineers, Inc. engineering
proposal and utilized grant funds in the amount of $202,359 to enter into a professional services
agreement to design and engineer two breasting dolphins and dock improvements at the Seward
Marine Center as outlined in their proposal.
The City worked collaboratively with UAF and PND Engineers, Inc. to draft and finalize a
competitive bid package based on the contractual requirements of all involved parties, the previously
defined scope of work and the availability of funds. This competitive bid package was advertised
according to SSC6.10.210 and SCC6.10.215. Five bids were received by PND Engineers Inc. by the
deadline of 3:00 p. m. on September 26, 2011. The City and PND Engineers, Inc reviewed all bids
and concluded Pacific Pile and Marine was the lowest, most qualified and responsive bidder with a
total bid amount of $1,584,000. The bid tabulation was as follows:
City of Seward- Bid Tabulation for SMC Dolphins
2 Dutra Group $1,780,358
3 Swalling Construction $1,900,750
4 West Construction $1,937,000
5 MKB Construction $1,999,000
CITY OF SEWARD
RESOLUTION 2011 -
PAGE TWO
INTENT:
Enter into a construction contract not -to- exceed $1,584,000 with Pacific Pile and Marine for the
installation of two breasting dolphins and dock improvements as outlined in the competitive bid
package and appropriate funds.
FISCAL NOTE:
There remains $1,297,641 in grant funds from State legislative grant funding, which will be used to
pay for the bulk of this construction contract. In addition, General Fund reserves will cover an
additional $336,359 (remaining balance of construction contract plus $50,000 for professional
construction management services). Finally, General Fund reserves are appropriated in the amount
of $158,400, representing a 10% contingency on the construction project, and will be utilized only if
required by justifiable cost over -runs approved in advance, by the city manager. This brings the total
General Fund contribution to this project up to $484,759. The City of Seward will not charge the
standard 10% administrative overhead charge to this project. Utilizing General Fund undesignated
fund balance in the amount of $484,759 will reduce the City's undesignated fund balance to
approximately $2.4 million, representing 2.4 months' of reserves, bringing the undesignated fund
balance below the Fund Balance Policy 3 -6 month reserve band.
Approved by Finance Department: 3 9144 4 1Z)444,_____
ATTORNEY REVIEW: Yes X No
RECOMMENDATION: A
1
Council supports Resolution 2011- 0 authorizing the City Manager to enter into a construction
contract with Pacific Pile and Marine, the most qualified, responsive and lowest bidder, to construct
two breasting dolphins to give the new Alaska Region Research Vessel access to the Seward Marine
Center as outlined in the competitive bid package for an amount not -to- exceed $1,584,000 and
appropriate funds.
as