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HomeMy WebLinkAboutRes2011-078 Sponsored by: Administration CITY OF SEWARD, ALASKA RESOLUTION 2011 -078 iw.. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA ACCEPTING AN AFFORDABLE CARE ACT HEALTH CENTER PLANNING GRANT IN THE AMOUNT OF 580,000 FROM THE U.S. DEPARTMENT OF HEALTH AND SOCIAL SERVICES, AND APPROPRIATING FUNDS WHEREAS, the Seward City Council passed Resolution 2010 -109 on November 8, 2010, authorizing the City to apply for federally qualified community health center ( "FQHC ") new access point status on behalf of the community of Seward; and WHEREAS, Ordinance 2010 -008 was adopted by the Seward City Council on December 13, 2010, establishing the powers and duties of the Board of Directors charged with oversight of the newly created Seward Community Health Center ( "CHC "), with said board of directors' charter members identified in Resolution 2010 -122 ; and WHEREAS, the City Council appropriated the sum of $65,000 in Resolution 2011 -033 passed April 25, 2011, for the purpose of funding startup costs of the new CHC, with a portion of those funds to be used to apply for a CHC Planning Grant, so that in the event the FQHC new access point grant application was denied, the community would be one step closer to pursuing a new access point in the next round of grant funding opportunities; and WHEREAS, on September 15, 2011, the City of Seward was notified that it was one of two communities in Alaska, and one of 129 organizations nationwide, to be awarded an Affordable Care Act grant for the purposes of strengthening Seward's position to achieve status as a federally qualified health center; and WHEREAS, this grant will be administered by the Seward Community Health Center as a pass - through entity, with the City of Seward maintaining responsibility to report on the proper utilization of planning grant funds through the U.S. Department of Health and Human Services Health Resources and Services Administration ( "HRSA "). NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEWARD, ALASKA: Section 1. Grant funds in the amount of $80,000 are hereby accepted from the U.S. Department of Health and Human Services Health Resources and Services Administration for the project period 9/1/11 through 8/31/12, in accordance with the Notice of Grant Award attached hereto. Section 2. Funds in the amount of $80,000 are hereby appropriated from grant revenues account no. 890 - 8904 - 4680 -0100 to pass through account no. 890 - 8904 -5998, for the purposes of paying for grant- related expenditures as authorized by the Seward Community Health Center. ..i... CITY OF SEWARD, ALASKA RESOLUTION 2011 -078 Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, and this 10 day of October 2011. THE CITY OF WARD, ALASKA ----•,./ ::......e' .....-- • illard E. Du am, Mayor AYES: Valdatta, Bardarson, Smith, Keil, Shafer, Casagranda, Dunham NOES: None ABSENT: None ABSTAIN: None ej ATTEST: 1 Jot nna Kinney, CMC Ci Clerk (City Seal) r Jar "` ' � • s ( SEAL i 1 r" O` S ellii Council Agenda Statement A 01 sew Meeting Date: October 10, 2011 u ' -;1 �' o To: Seward City Council 1 P From: Kristin Erchinger, Finance Director old Agenda Item: Accepting $80,000 HRSA Planning Grant for the Seward Community Health Center The Seward City Council established the Seward Community Health Center ( "CHC ") in December, 2010, by Ordinance 2010 -008, and named its charter board members in Resolution 2010 -122 passed on December 13, 2010. The purpose of that action was to pave the way for the City of Seward as co- applicant, along with the CHC, to apply for status as a federally qualified health center ( "FQHC "). That federal designation would enable Seward to receive approximately $600,000 in federal funding to meet the growing number of uninsured and underinsured people in Seward who do not have adequate access to healthcare. FQHC status would also entitle the health center to qualify for federal malpractice insurance coverage and federal loan repayment programs. To be clear, the City of Seward — as owner of the current hospital, clinic, and long -term care facility — is pursuing the FQHC status because its clinic could then be entitled to this federal funding along with other valuable programs which would increase access to healthcare for local residents. This would necessarily require a shift in how the clinic is currently managed, since the clinic under the proposed FQHC arrangement could not be run by either the City or Providence, but would be managed by a separate not - for - profit, Seward Community Health Center. The City of Seward and the Seward Community Health Center are essentially co- applicants responsible for the proper use of these federal funds. The Seward Community Health Center has received funds from the City of Seward to -date, in the total amount of $65,000. To -date, $10,136.55 has been spent, leaving an unspent balance of $54,863.45. These funds have been earmarked by the CHC Board for use (approximately) as follows: $25,000 (NTE) — Professional Services Contract to assist the board with: 1) assessment of current status relative to CHC readiness; 2) education on CHC issues and requirements of the Board of Directors; 3) assistance with recruitment of CHC executive director, if applicable; 4) identification of available CHC resources; 5) assistance with insurance enrollment, registration with CHC vendors, if applicable; and 6) development of preparation checklist and implementation plan. Time and materials based on $95 per hour, not to exceed $25,000. $25,000 (NTE) — Grant writing services to pursue new access point grant and a planning grant aimed at strengthening the City's position in seeking FQHC status. This grant provided the funding necessary to achieve the $80,000 planning grant being requested by this resolution. CITY OF SEWARD RESOLUTION 2011- 01 PAGE TWO $12,000 — Training for board members in health center financial/operations management; Foraker training on becoming an effective board, board interaction with the chief executive, etc. Participation in state and/or national conferences for primary care associations. This training will assist the board in how to operate a successful CHC finance department; how to interpret health center Scope of Service: 330 grant, Medicare, Medicaid; developing strategies to ensure health center sustainability; critical steps required to manage health center federal grants; ARRA reporting, etc. $3,000 — Miscellaneous costs to include things such as incorporation fee, business license fee, E1N application fee, ACPA membership, post office box fee, fees associated with establishing a bank account, board indemnification insurance, etc. The Seward Community Health Center utilized a portion of the City's appropriation to hire a grant writer with experience in pursuing and obtaining a federally qualified health center, for the purpose of submitting a planning grant. This planning grant is aimed at strengthening a future application for a new access point. Seward was one of two entities in Alaska to receive the HRSA planning grant award, and one of 129 successful applicants nationwide. This grant in the amount of $80,000 is the result of the work done on behalf of the CHC by Suzanne Jensen and Jimmy Eng. The grant will be utilized to assist the CHC in strengthening its efforts to obtain status as a federally qualified health center. Obtaining status as an FQHC will bring funding to Seward aimed at expanding access to healthcare services to the under - insured and uninsured. INTENT: Accept a grant in the amount of $80,000 to be passed through the City of Seward as co- applicant, to the Seward Community Health Center board, for the purpose of seeking to strengthen Seward's chances of successfully obtaining designation as a Federally Qualified Health Center. CONSISTENCY CHECKLIST: Where applicable, this Resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: This grant does not require a match from the City of Seward. 100% of the grant funds will be passed through to the Seward Community Health Center, but because that organization does not yet have any employees or a mechanism to facilitate payment of bills, it is possible the City may pay bills on behalf of the CHC, if requested. Approved by Finance Department: i4 4Ael.c ATTORNEY REVIEW: Yes No X RECOMMENDATION: Accept an Affordable Care Act Health Center Grant in the amount of $80,000, and appropriate this amount to the Seward Community Health Center, as co- applicant with the City, in pursuit of FQHC designation.