HomeMy WebLinkAboutRes2011-078 Sponsored by: Administration
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -078
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA ACCEPTING AN AFFORDABLE CARE ACT
HEALTH CENTER PLANNING GRANT IN THE AMOUNT OF
580,000 FROM THE U.S. DEPARTMENT OF HEALTH AND
SOCIAL SERVICES, AND APPROPRIATING FUNDS
WHEREAS, the Seward City Council passed Resolution 2010 -109 on November
8, 2010, authorizing the City to apply for federally qualified community health center
( "FQHC ") new access point status on behalf of the community of Seward; and
WHEREAS, Ordinance 2010 -008 was adopted by the Seward City Council on
December 13, 2010, establishing the powers and duties of the Board of Directors charged
with oversight of the newly created Seward Community Health Center ( "CHC "), with
said board of directors' charter members identified in Resolution 2010 -122 ; and
WHEREAS, the City Council appropriated the sum of $65,000 in Resolution
2011 -033 passed April 25, 2011, for the purpose of funding startup costs of the new
CHC, with a portion of those funds to be used to apply for a CHC Planning Grant, so that
in the event the FQHC new access point grant application was denied, the community
would be one step closer to pursuing a new access point in the next round of grant
funding opportunities; and
WHEREAS, on September 15, 2011, the City of Seward was notified that it was
one of two communities in Alaska, and one of 129 organizations nationwide, to be
awarded an Affordable Care Act grant for the purposes of strengthening Seward's
position to achieve status as a federally qualified health center; and
WHEREAS, this grant will be administered by the Seward Community Health
Center as a pass - through entity, with the City of Seward maintaining responsibility to
report on the proper utilization of planning grant funds through the U.S. Department of
Health and Human Services Health Resources and Services Administration ( "HRSA ").
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
SEWARD, ALASKA:
Section 1. Grant funds in the amount of $80,000 are hereby accepted from the
U.S. Department of Health and Human Services Health Resources and Services
Administration for the project period 9/1/11 through 8/31/12, in accordance with the
Notice of Grant Award attached hereto.
Section 2. Funds in the amount of $80,000 are hereby appropriated from grant
revenues account no. 890 - 8904 - 4680 -0100 to pass through account no. 890 - 8904 -5998,
for the purposes of paying for grant- related expenditures as authorized by the Seward
Community Health Center.
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CITY OF SEWARD, ALASKA
RESOLUTION 2011 -078
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, and this
10 day of October 2011.
THE CITY OF WARD, ALASKA
----•,./ ::......e' .....-- • illard E. Du am, Mayor
AYES: Valdatta, Bardarson, Smith, Keil, Shafer, Casagranda, Dunham
NOES: None
ABSENT: None
ABSTAIN: None
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ATTEST:
1 Jot nna Kinney, CMC
Ci Clerk
(City Seal)
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Council Agenda Statement
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Meeting Date: October 10, 2011 u ' -;1 �' o
To: Seward City Council 1 P
From: Kristin Erchinger, Finance Director old
Agenda Item: Accepting $80,000 HRSA Planning Grant for the Seward Community Health
Center
The Seward City Council established the Seward Community Health Center ( "CHC ") in December,
2010, by Ordinance 2010 -008, and named its charter board members in Resolution 2010 -122 passed
on December 13, 2010. The purpose of that action was to pave the way for the City of Seward as co-
applicant, along with the CHC, to apply for status as a federally qualified health center ( "FQHC ").
That federal designation would enable Seward to receive approximately $600,000 in federal funding
to meet the growing number of uninsured and underinsured people in Seward who do not have
adequate access to healthcare. FQHC status would also entitle the health center to qualify for federal
malpractice insurance coverage and federal loan repayment programs.
To be clear, the City of Seward — as owner of the current hospital, clinic, and long -term care facility
— is pursuing the FQHC status because its clinic could then be entitled to this federal funding along
with other valuable programs which would increase access to healthcare for local residents. This
would necessarily require a shift in how the clinic is currently managed, since the clinic under the
proposed FQHC arrangement could not be run by either the City or Providence, but would be
managed by a separate not - for - profit, Seward Community Health Center. The City of Seward and
the Seward Community Health Center are essentially co- applicants responsible for the proper use of
these federal funds.
The Seward Community Health Center has received funds from the City of Seward to -date, in the
total amount of $65,000. To -date, $10,136.55 has been spent, leaving an unspent balance of
$54,863.45. These funds have been earmarked by the CHC Board for use (approximately) as
follows:
$25,000 (NTE) — Professional Services Contract to assist the board with: 1) assessment of
current status relative to CHC readiness; 2) education on CHC issues and requirements of the
Board of Directors; 3) assistance with recruitment of CHC executive director, if applicable;
4) identification of available CHC resources; 5) assistance with insurance enrollment,
registration with CHC vendors, if applicable; and 6) development of preparation checklist
and implementation plan. Time and materials based on $95 per hour, not to exceed $25,000.
$25,000 (NTE) — Grant writing services to pursue new access point grant and a planning
grant aimed at strengthening the City's position in seeking FQHC status. This grant provided
the funding necessary to achieve the $80,000 planning grant being requested by this
resolution.
CITY OF SEWARD
RESOLUTION 2011- 01
PAGE TWO
$12,000 — Training for board members in health center financial/operations management;
Foraker training on becoming an effective board, board interaction with the chief executive,
etc. Participation in state and/or national conferences for primary care associations. This
training will assist the board in how to operate a successful CHC finance department; how to
interpret health center Scope of Service: 330 grant, Medicare, Medicaid; developing
strategies to ensure health center sustainability; critical steps required to manage health
center federal grants; ARRA reporting, etc.
$3,000 — Miscellaneous costs to include things such as incorporation fee, business license
fee, E1N application fee, ACPA membership, post office box fee, fees associated with
establishing a bank account, board indemnification insurance, etc.
The Seward Community Health Center utilized a portion of the City's appropriation to hire a grant
writer with experience in pursuing and obtaining a federally qualified health center, for the purpose
of submitting a planning grant. This planning grant is aimed at strengthening a future application for
a new access point. Seward was one of two entities in Alaska to receive the HRSA planning grant
award, and one of 129 successful applicants nationwide. This grant in the amount of $80,000 is the
result of the work done on behalf of the CHC by Suzanne Jensen and Jimmy Eng. The grant will be
utilized to assist the CHC in strengthening its efforts to obtain status as a federally qualified health
center. Obtaining status as an FQHC will bring funding to Seward aimed at expanding access to
healthcare services to the under - insured and uninsured.
INTENT:
Accept a grant in the amount of $80,000 to be passed through the City of Seward as co- applicant, to
the Seward Community Health Center board, for the purpose of seeking to strengthen Seward's
chances of successfully obtaining designation as a Federally Qualified Health Center.
CONSISTENCY CHECKLIST:
Where applicable, this Resolution is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Other:
FISCAL NOTE:
This grant does not require a match from the City of Seward. 100% of the grant funds will be passed
through to the Seward Community Health Center, but because that organization does not yet have
any employees or a mechanism to facilitate payment of bills, it is possible the City may pay bills on
behalf of the CHC, if requested.
Approved by Finance Department: i4 4Ael.c
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
Accept an Affordable Care Act Health Center Grant in the amount of $80,000, and appropriate this
amount to the Seward Community Health Center, as co- applicant with the City, in pursuit of FQHC
designation.