HomeMy WebLinkAbout11142011 City Council Packet Seward City Council
Agenda Packet
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In Honor of Veteran's Day
November 14, 2011
City Council Chambers Beginning at 7:00 p.m.
1963 1965 2005 The City of Seward, Alaska
Itatitt CITY COUNCIL MEETING AGENDA
All-America City
Ill {Please silence all cellular phones and pagers during the meeting} r
November 14, 2011 7:00 p.m. Council Chambers
1. CALL TO ORDER
David Seaward 2. PLEDGE OF ALLEGIANCE
Mayor 3. ROLL CALL
Term Expires 2013 4. CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE
ITEMS SCHEDULED FOR PUBLIC HEARING [Those who
Jean Bardarson have signed in will be given the first opportunity to speak. Time is
Vice Mayor limited to 2 minutes per speaker and 30 minutes total time for this
Term Expires 2012 agenda item.]
Robert Valdatta 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval
Council Member of Consent Agenda passes all routine items indicated by asterisk ( *).
Term Expires 2013 Consent Agenda items are not considered separately unless a council
member so requests. In the event of such a request, the item is
Christy Terry returned to the Regular Agenda]
Council Member
Term Expires 2013 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Vanta Shafer A. Proclamations and Awards
Council Member
Term Expires 2013 1. Recognition for Miles Knotek as State Cross Country
Champion P 4
Marianna Keil 2. Plaque for Steven Heinrich in recognition for service on the
Council Member Planning and Zoning Commission.
Term Expires 2012
B. Borough Assembly Report
Ristine Casagranda C. City Manager's Report
Council Member D. Mayor's Report
Term Expires 2012 E. Other Reports and Presentations
1. Presentation to Council by Kevin Smith, Executive Director of
James Hunt the Alaska Municipal League /Joint Insurance Association
City Manager (AML /JIA).
Johanna Kinney
City Clerk
Cheryl Brooking
City Attorney
City of Seward, Alaska Council Agenda
November 14, 2011 Page 1
7. PUBLIC HEARINGS
1. Resolution 2011 -085 through 2011 -095, Adoption Of Fiscal Years 2012 and 2013
City Budget, Consisting Of General Funds, Enterprise Funds, Motor Pool Fund, Debt Service
Funds And The Capital Budget. (Clerk's note: this is a public hearing item only and not up fog°
adoption until the 11/28/11 City Council meeting)
.Pg. 5
2. Resolution 2011 -096, Amending The City Parking Fees Schedule For City -
Owned Parking Lots, Setting Daily Parking Fees, And Seasonal Permit Passes Rates Effective
May 1, 2012 Pg 68
3. Resolution 2011 -097 Entering Into An Additional Nine Month Lease Extension
With The United States Coast Guard To Accommodate Their Relocation To A New Location
Pg. 72
4. Resolution 2011 -098, Entering Into An Additional Five Year Lease With Chugach
Regional Resources Commission For The Operation Of The Alutiiq Pride Shellfish Hatchery.
Pg. 76
8. NEW BUSINESS
A. Ordinances for Introduction
*1. Ordinance 2011 -006, Revising Seward City Code Section 5.45.015 (Hotel /Motel
Room Tax — Levy Of Tax), Eliminating All Exemptions From The Hotel /Motel Room Tax,
Effective January 1, 2011 Pg. 103
B. Resolutions
*1. Resolution 2011 -099, Appropriating $166,000 From The General Fund To The
Electric Enterprise Fund As An Extra Payment Toward An Outstanding Loan Between The
Funds Pg. 106
*2. Resolution 2011 -100, Adopting An Alternative Allocation Method For The FY 2012
Shared Fisheries Business Tax Program, And Certifying That This Allocation Method Fairly
Represents The Distribution Of Significant Effects Of Fisheries Business Activity In The Cook
Inlet Fisheries Management Area Pg. 110
*3. Resolution 2011 -101, Authorizing The City Manager To Accept The Fy2012 Clg
Grant For The "Seward Historic Preservation Commission Training And Education" From The
State Of Alaska Historic Preservation Office To Allow Commissioners To Travel To Spokane,
Washington And Norfolk, Virginia For Preservation Education, Utilizing $23,662.84, Including
The $14,197.70 Federal Share And $9,465.14 Applicant Share In The Form Of Cash Donations
And In -Kind Services .Pg. 116
*4. Resolution 2011 -102, Appropriating $6,783.42 For Expenditures Related To The 2011
City Manager Hire Pg. 121
5. Resolution 2011 -103, Authorizing Amendment No. 2 For $102,158 To The
Construction Contract With PCL Construction Services Inc. For Additive Alternate # 4 , A
City of Seward, Alaska Council Agenda
November 14, 2011 Page 2
More Durable Stone Siding Option For The Seward Library Museum Project, And Establishing
A $100,000 Project Contingency, And Appropriating Funds .Pg. 125
C. Other New Business Items
1. Discussion and direction on special contracts for electric rates Pg. 142
2. Discussion on adding the Jesse Lee Home to a Legislative Priority List. (Seaward)
9. INFORMATIONAL ITEMS AND REPORTS
a. Letter from City of Obihiro .Pg. 144
b. Accounts receivable write-off for Harbor vessel "Gipsy" .Pg. 145
c. Status update for the All Hazard Mitigation Plan, Annual Report to the National
Flood Insurance Program Community Rating System Pg. 148
10. COUNCIL COMMENTS
11. CITIZENS' COMMENTS [5 minutes per individual - Each individual has one
opportunity to speak.]
12. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS
13. ADJOURNMENT
City of Seward, Alaska Council Agenda
November 14, 2011 Page 3
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THE CITY OF SEWARD CITY COUNCIL HEREBY RECOGNIZES
MILES KNOTEK
FOR HIS OUTSTANDING ACCOMPLISHMENTS
PLACING 1RST AT THE 2011 1-2-3A BOYS STATE CROSS COUNTRY
RUNNING CHAMPIONSHIPS
2011 BOYS MT. MARATHON CHAMPION
Mayor David Seaward
City of Seward, Alaska
November 14, 2011
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Sponsored by: Administration
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -085
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING THE WATER ENTERPRISE FUND BIENNIAL
BUDGET FOR CALENDAR YEARS 2012 AND 2013
WHEREAS, the Seward City Council met on August 23, 2011 and September 12, 2011
to authorize budget policies and provide budget guidance to the administration, and conducted no
less than eight extensive work sessions for the purpose of discussing enterprise fund capital
infrastructure needs and rate reviews; and
WHEREAS, on September 12, 2011, the City Manager submitted to the City Council a
proposed biennial budget for the City of Seward for Calendar Years 2012 and 2013; and,
WHEREAS, the biennial budget was introduced at the regularly scheduled Council
meeting on September 12, 2011, and work sessions were conducted and televised; and
WHEREAS, a public hearing was held on the proposed budget on November 14, 2011
with final adoption scheduled for November 28, 2011.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The Water Enterprise Fund budget for Calendar Years 2012 and 2013 which
is attached hereto and made a part hereof by reference and which contains estimated revenues
and expenses for the period January 1, 2012 - December 31, 2013, is HEREBY ADOPTED, and
the necessary funds are hereby appropriated.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28
day of November, 2011.
THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
S
WATER ENTERPRISE FUND
Budgeted Statement of Revenues and Expenses
and Change in Net Assets
For Fiscal Year 20I2 and 20I3
20I0 20II 20I2 2013
Actual * Budget Budget Budget
Operating revenue:
Residential 375,22I 396,521 397,858 421,729
Small General Service 104,I75 123,362 106,1I3 112,480
Large General Service I7I,3I2 165,217 176,208 186,780
SMIC Sales 58,343 66,087 63,553 67,366
Industrial Sales 168,915 143, 188 164,921 174,816
Miscellaneous 95,659 60,500 65,750 65,850
Charges for Services 61,263 88,115 84,500 87,000
Total operating revenue: $ 1,034,888 $ I,042,990 $ 1,058,903 $1,116,021
Operating expense before depreciation:
Salaries & Benefits 273,392 360,385 333,124 334,803
Purchased services 244,080 595,500 27I,435 276,855
Supplies & Maintenance 82,38I 138,600 94,345 96,I30
General & Administrative 246,493 275,I44 268,334 267,695
Total operating expense: $846,346 $I,369,629 $967,238 $975,483
Operating income before depreciation 188,542 - 326,639 91,665 140,538
Depreciation 204,604 (c) 202,133 (d) 208,527 198,883
Operating income (loss) - $I6,062 - $528,772 - $1I6,862 - $58,345
Non - operating revenues (expenses)
Interest income 36,215 68,000 67,000 67,000
Other revenue 8,776 0 0 0
Interest expense - 39,793 - 46,602 - 159,482 - 39,764
Total non - operating revenues (expenses) $5,198 $21,398 - $92,482 $27,236
Earnings before transfers and contributions - $10,864 - $507,374 - $209,344 - $3I,109
Transfers Out - 88,29I - 89,460 - 300,527 - 295,66I
Transfers In 0 0 0 0
Capital contributions and special items 94I,943 0 0 0
Change in net assets $842,788 - $596,834 - $509,87I - $326,770
Beginning net assets $5,568,643 $6,411,431 $5,8I4,597 $5,304,726
Ending net assets $6,411,43I * $5,8I4,597 $5,304,726 $4,977,956
* Ties to annual Comprehensive Annual Financial Report
Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions:
(a) $29,439 or I4 %; (b) $27,653 or I4 %; (c) $27,653 or I3 %; (d) $27,653 or 14%
111
WATER ENTERPRISE FUND
Budgeted Statement of Revenues and Expenses
and Change in Net Assets
For Fiscal Year 20I2 and 20I3
(, - i,C.E?� /Atic&t, ✓' tv7A -4 1,. , 0i, rig 0 ' � ti
II 20I0 20II 20I2
Actual
* 2013
Operating revenue: Budget Bud: et Bud _• et
Residential 375,221
Small General Service 396,521 341 Si "g39876 '0 .. 72-1 4
Large General Service I04,I75 I23,362 J0(' ' I10;7125 lL y
171 ,312 I�9
SMIC Sales 165,217 11G -03-_ l'n' ` -)� S
Industrial Sales 58,343 66,087 S S3�i �,,� 6
Miscellaneous
168,915 I43 I88 /6.'1,121 '
95, 659 8 1 7 ` ,,0 , 1.6 ,33
6 5
Charges for Services 60,500 65,750 65,850
Total operating revenue:
61,263 88,115 ; r,,s .,:- 85,I25 :i r .gg - 5
', I,034,888 ', I,042,990 ;, ,; : ; $41-4-1-,28
Operating expense before depreciation: CS k� °1 '`' J? `� = 1
Salaries & Benefits 273,392
Purchased services 360,385 333,I24 334,803
Supplies &Maintenance 244,080 595,500 271,435 276,855
I General & Administrative 82,381 I38,600 94,345 96,I30
Total operating expense: 246,493 275,I44 268,334 267,695
$846,346
$1,369,629 $967,238 $975,483
Operating income before depreciation 188,542 - 326,639
Depreciation 114,267 I65,745
Operating income (loss) 204,604 (c) 202,I33 (d)
208,527 198,883
I - $I6,062 - $528,772 .- $94 260 - $.33,.I -3g--
Non - operating revenues (expenses) 1-., �`'
Interest income 36,2I5 68,000 67,000 67,000
I Other revenue
Interest expense 8,776 0 0
- 39,793 46,602 I59,482 0
Total non operating revenues (expenses) $5,I98 - 39,764
III $21,398 - $92,482 $27,236
Earnings before transfers and contributions - $I0,864 - $507,374
Transfers Out - } 3'-1 `{ ! �" ` i
- 88,291 - 89,460 - 300,527 - 295,66I
Transfers In 0 0
Capital contributions and special items 94I 943 0 0
' 0 0 0
I Change in net assets $842,788 - $596,834
440 -- -$301 X63
Beginning net assets t 9 `� r 1 ; ' :a U
$5,568,643 $6,4II,43I $5,8I4,597 $5,327,328
,-,30Y,7210
Ending net assets $6,4II,43I * $5,8I4,597 45,327,328
- K2 - 577 - 65
* Ties to annual Comprehensive Annual Financial Report `f' /2._‘: 44 %13 -,
Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions:
(a) $29,439 or I4 %; (b) $27,653 or I4 %; (c) $27,653 or I3 %; (d) $27,653 or I4% P
I
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121
CITY OF SEWARD
WATER ENTERPRISE FUND
Budgeted Statement of Cash Flow k
For Fiscal Year 20I2 and 20I3 r
2011 2012 2013
Budget Budget Budget
Beginning cash balance at 1 /1 /11: * $I,604,28I
Cash is provided by (used for):
Change in net assets - $596,834 - $509,871 - $326,770
Add expense items not affecting cash:
Depreciation 202,133 208,527 198,883
Net cash provided by (used for) operations - $394,701 - $301,344 - $127,887
Other uses of cash
Debt principal payments - 142,534 - 1,903 - 121,621
Capital outlay - 40,000 0 (a) 0 (a)
Net increase (decrease) in cash - $577,235 (b; - $303,247 - $249,508
Estimated ending cash balance $I,027,046 $723,799 $474,29I
(') Ties to CAFR and includes only Water Enterprise Fund; excludes related capital projects. See below.
(a) No money available for equipment or infrastructure work.
(b) Anticipate department head will seek 2011 budget modification to shift 2011 costs to 20I2 improving 2011 deficit picture.
Notes:
Water Fund is transferring I00% of depreciation to MRRF ($208,527 in 2012 and $198,883 in 20I3), because of critical and
high risk capital needs, with only $4,0I9 in funding in the MRRF Fund.
Water Enterprise Fund is carrying a loan receivable from the SMH Debt Service Reserve of $1.9 million.
CJ
CITY OF SEWARD
WATER ENTERPRISE FUND
Budgeted Statement of Cash Flow
For Fiscal Year 20I2 and 20I3
I
2011 2012 2013 J
Budget Budget Budget
Beginning cash balance at 1 /1 /11: * $I,604,28I
Il
Cash is provided by (used for): _ SO q 3.7
Change in net assets - $596,834 '� — 3 &
$30-1,,563
Add expense items not affecting cash:
Depreciation 202,I33
208,527 I98,883
Net cash provided by used for o erations _ - 2,01, 3 4 y --123 8 �' II
Y ( ) operations - $394,701 ,$.2.78,742 93, 80
Other uses of cash
Debt principal payments -142,534
Capital outlay I,903 I2I,62I
- 40,000 0 (a) 0 (a)
Net increase (decrease) in cash ° -3 0 3 2- `I 7- — 2 Mfg, 5 - 6 Y
$577,235 (b; --$2 �y4,3gI II
Estimated ending cash balance -7 Z - 3 1 - Lh)Y, z9 /
$ I,027,046 4746,401 $522,100
(°`) Ties to CAFR and includes only Water Enterprise Fund; excludes related capital projects. See below,
(a) No money available for equipment or infrastructure work.
(b) Anticipate department head will seek 2011 budget modification to shift 20I I costs to 20I2 improving 201I deficit picture.
Notes:
Water Fund is transferring I00% of depreciation to MRRF ($208,527 in 2012 and $ I98,883 in 20I3), because of critical and
high risk capital needs, with only $4,0I9 in funding in the MRRF Fund.
Water Enterprise Fund is carrying a loan receivable from the SM-I Debt Service Reserve of $ I.9 million.
I
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122
City of Seward
2012/2013 Biennial Operating Budget
FUND: 701 - Water Enterprise Fund
Revenue Summary by Fund
2009 2010 2011 2012 2011 -12 2013 - IIIII
IIIII Account Name Actual Actual Budget Request Variance % Change Request
4350 Intrgvrmmntl Re $ - $ 8,776 - - _ - e
4600 EF Interest Rev 29,529 36,215 68,000 67,000 (1,000) (1.47) 67,000
4680 Spec Proj Reven 14,499 - - - -
4690 Other Misc Reve 430 - - - -
4700 Amortization of 34,800 29,439 27,653 27,653 - - 27,653
4801 Residential Sal 359,181 375,221 396,521 '176i•� � 2,006 0.51 ` i ! , 2.''. 4.2 - 2 - 7435M ,
.
4802 SG Service 124,947 104,175 123,3621c. l 14-8-;-4-25 (12, 937) (10.49) ( t2,4f ' <. 1 - 7 - -OsTO
4803 LG Service Sale 156,038 171,312 165,217 I?L,,ZAM1 --t 7173 16,486 9.98!C4,7K
4804 SMIC Sales 51,795 58,343 66,087 (,, c "i3 1.4,49.7 (1,900) (2 87) 6 ' 6-8-7"51-8-
4805 Special Contrac ‘' 119,711 168,915 143,188 ?t,V,'?2.(.1.7.& -98.8 32,600 22.77 I% -e C- -
4808 Ship Water 81,390 61,263 88,115 >N,S r".gS (2,990) (3.39) , .'7 , :' , . - ,.',343-,,-9-1-5
4880 Misc. Operating 78,600 95,659 60,500 .65,750 5,250 8.68 65,850
Total Revenues $ 1,050,921 $ 1,109,319 1,138,643 511 37,515 3.29 % - r ;23571883
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Sponsored by: Administration
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -086
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING THE WASTEWATER ENTERPRISE FUND
BIENNIAL BUDGET FOR CALENDAR YEARS 2012 AND 2013
WHEREAS, the Seward City Council met on August 23, 2011 and September 12, 2011
to authorize budget policies and provide budget guidance to the administration, and conducted
extensive work sessions for the purpose of discussing enterprise fund capital infrastructure needs
and rate reviews; and
WHEREAS, on September 12, 2011, the city manager submitted to the City Council a
proposed biennial budget for the City of Seward for Calendar Years 2012 and 2013; and
WHEREAS, the biennial budget was introduced at the regularly scheduled Council
meeting on September 12, 2011, and work sessions were conducted and televised; and
WHEREAS, a public hearing was held on the proposed budget on November 14, 2011
with final adoption scheduled for November 28, 2011.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The Wastewater Enterprise Fund biennial budget for Calendar Years 2012 and
2013 which is attached hereto and made a part hereof by reference and which contains estimated
revenues and expenses for the period January 1, 2012 - December 31, 2013, is HEREBY
ADOPTED, and the necessary funds are hereby appropriated.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28
day of November, 2011.
THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
11
I
WASTEWATER ENTERPRISE FUND
1 Budgeted Statement of Revenues and Expenses
and Change in Net Assets
For Fiscal Year 20I2 and 20I3 NO
I
20I0 20II 20I2 20I3
Operating revenues: Actual * Budget Budget Budget
Residential 465,I08 484,637 510,648
I Small General Service 541,286
136,741 116,753 I I9,706 I26,889
Large General Service I93,9I4 I98,260 204,045 2I6,288
SMIC Sales
50,211 44,058 35,436
I Miscellaneous 37,539
5,442 2,000 750 750
Total operating revenues: $85I,4I6 $845,708 $870,585 $922,752
I Operating expenses before depreciation:
Salaries & Benefits 270,366 264,729 24I,445 243,16I
y
Purchased services 295,790 227,400 236,945 233,300
I Supplies & Maintenance 81,689
112,450 42,115 62,230
General & Administrative I52,700
173,045 I56,470 160,295
Total Operating Expenses: $800,545 $777,624 $676,975 $698,986
I Operating income before depreciation 50,871
68,084 I93,6I0 223,766
Depreciation 276,608 (c) 272,794 (d) 287,634 256,695
I Operating Income (Loss) - $225,737 - $204,7I0 - $94,024 - $32,929
Non - operating revenues (expenses)
S Interest income 6,02I 26,200 2,100 2,100
Interest expense 3,468 2,727 -1,837 -935
Other non - operating revenue 8,712 0 0 0
I Total non - operating revenues (expenses) $11,265 $23,473 $263 $ I,I65
Income (loss) before operating transfers -$2I4 ,472 - $I8I,237 - $93,76I - $3I,764
I Capital contributions and special item
p 0 0 0 0
I Net transfers In (Out) - 73,6I3 - 67,970 - 75,127 - 79,300
Change in net assets
g - $288,085 - $249,207 -$168,888 -$111,064
I Beginning net assets $5,892,27I $5,604,I86 $5,354,979 $5,I86,09I
Ending net assets $5,604,I86 * $5,354,979 $5,I86,09I $5,075,027
* Ties to annual Comprehensive Annual Financial Report
1 Of total depreciation expense, the following amounts were attributable to capital assets forded with capital contributions:
(a) $215,657 or 78 %; (b) $215,657 or 79 %; (c) $209,819 or 73 %; (d) $215,657 or 84%
Z
1 39
CITY OF SEWARD
WASTEWATER ENTERPRISE FUND 6 C
Budgeted Statement of Cash Flow (1./
t JAN
For Fiscal Year 20I2 and 20I3 O
20II 20I2 20I3
Budget Budget Budget
Beginning cash balance at I /I /I I: * $396,006
Cash is provided by (used for):
Change in net assets - $249,207 -$168,888 -$111,064
Add expense items not affecting cash
Depreciation 272,794 287,634
256,695
Net cash provided by (used for) operations $23,587 $118,746 $ I45,63 I
Other uses of cash
Debt principal payments - 59,274 - 60,I40 (a) - 6I,022 (b)
Capital outlay - 24,000 -4,000 (c) -4,000 (c)
Net increase (decrease) in cash - $59,687 $54,606 $80,609
Estimated ending cash balance $336,3I9 $390,925 $47I,534
(a) Ties to CAFR and includes only Wastewater Enterprise Fund; excludes related capital projects. See below.
(a) Dairy Hill sewer loan principal - $ 1,333; Lowell Point sewer lagoon loan principal - $58,807
(b) Dairy Hill sewer loan principal - $1,333; Lowell Point sewer lagoon loan principal - $59,689
(c) Motor Pool contribution; No Depreciation reserve contribution.
Sponsored by: Administration
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -087
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING THE SEWARD MARINE INDUSTRIAL CENTER
ENTERPRISE FUND BIENNIAL BUDGET FOR CALENDAR YEARS
2012 AND 2013
WHEREAS, the Seward City Council met on August 23, 2011 and September 12, 2011
to authorize budget policies and provide budget guidance to the administration; and
WHEREAS, on September 12, 2011, the city manager submitted to the City Council a
proposed biennial budget for the City of Seward for Calendar Years 2012 and 2013; and
WHEREAS, the biennial budget was introduced at the regularly scheduled Council
meeting on September 12, 2011, and work sessions were conducted and many were televised;
WHEREAS, a public hearing was held on the proposed budget on November 14, 2011
with final adoption scheduled for November 28, 2011.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The Seward Marine Industrial Center Enterprise Fund budget for Calendar
Years 2012 and 2013 which is attached hereto and made a part hereof by reference and which
contains estimated revenues and expenses for the period January 1, 2012- December 31, 2013, is
HEREBY ADOPTED, and the necessary funds are hereby appropriated.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28
day of November, 2011.
THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
■
5 SMIC ENTERPRISE FUND
Budgeted Statement of Revenues and Expenses
S and Change in Net Assets u fa
For Fiscal Year 20I2 and 20I3 NO
NI
20I0 20II 20I2
5
Actual * 2013
Operating revenue: Budget Budget Budget
Moorage
Wharfage
1,764 2,625 3,000
5
4,705 3,000
Boat Lift Fees 3,250 4,250 4,250
Power Sales 69,380 I I5,000 I I5,000
12,498 115,000
4 Storage 20,000 35,000 36,000
Rents and Leases 67,936 90,000 I00,000
139,634 I00,000
Miscellaneous 73, I I6 I40,048 I40,048
222 I,000 I,000
$296,I39 0
$34,99I 0,0
Total operating revenue: 98
$398,298 $399,298
Operating expense before depreciation:
Salaries & Benefits
Purchased Services 73,178 73,818 71,755 72,712
77,400
Supplies and Maintenance 120,800 125,000 128,400
43,953 50,000 53,000
General and Administrative 55,000
I05,844 88,809 92,000
Total operating expense: $300,375 90,504
$333,427 $34I,755 $346,6I6
Operating income before depreciation -4236
Depreciation - 28,436 56,543 52,682
622,334 (a) 601,507 (b) 60I,831 (c) 60I,83I (d)
Operating loss (626,570) (629,943) (545288) (549I49)
Non - operating revenue (expense)
II Investment income and other 0,924
Interest expense 0 0 0
(3,581) (2,066) 0 0
Total non - operating revenue (expense) I,657
( ) (2,066) 0 0
Income (loss) before contributions & transf 628,227
( ) (632,009) (545,288) (549,I49)
I Transfers in 70,567
Capital contributions
0 0 124,640 8I,280 38,082
0 0
I Transfers out 75,826
Change in net assets - 55,I08 - 90,684 - 90,764
($633,486) ($562,477) ($554,690) ($60I,83I)
i Beginning net assets $26,708,745
$26,075,259 $25,5I2,782 $24,958,092
Ending net assets $26,075,259 *
I $25,5I2,782 $24,958,092 $24,356,26I
` * Ties to annual Comprehensive Annual Financial Report
Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions:
(a) $503,032 or 8I %; (b) $482,529 or 80 %; (c) $482,529 or 80 %; (d) $482,529 or 80%
1S
75
CITY OF SEWARD
SMIC ENTERPRISE FUND
Budgeted Statement of Cash Flow No CI
For Fiscal Year 20I2 and 20I3
a
20II 20I2 0
2 I3
Budget Budget Budget
a
Beginning Cash Balance at I /I /II #: - $27,I4I 11
Cash is provided by (used for):
Change in Net Assets - 562,477 - 554,690 - 60I,83I
Add
expense items not affecting cash
Depreciation 60I,507 60I,83I 60I,83I ll
Net cash provided by operations $39,030 $47,I4I $0
Other uses of cash
Debt principal payments - 59,030 (a) 0 0
MI
Net increase (decrease) in cash - $20,000 $47,I4I $0
XI
Estimated ending cash balance: - $47,I4I $0 $0
* Ties to CAFR
II (a) North SMIC Dock Bond paid off in 2011.
a
a
U
1 0 76 II
Sponsored by: Administration
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -088
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING THE SMALL BOAT HARBOR ENTERPRISE
FUND BIENNIAL BUDGET FOR CALENDAR YEARS 2012 AND 2013
WHEREAS, the Seward City Council met on August 23, 2011 and September 12, 2011
to authorize budget policies and provide budget guidance to the administration, and conducted no
less than eight extensive work sessions for the purpose of discussing enterprise fund capital
infrastructure needs and rate reviews; and
WHEREAS, on September 12, 2011, the City Manager submitted to the City Council a
proposed biennial budget for the City of Seward for Calendar Years 2012 and 2013; and
WHEREAS, the biennial budget was introduced at the regularly scheduled Council
meeting on September 12, 2011, and work sessions were conducted and televised; and
WHEREAS, a public hearing was held on the proposed budget on November 14, 2011
with final adoption scheduled for November 28, 2011.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The Harbor Enterprise Fund biennial budget for Calendar Years 2012 and
2013 which is attached hereto and made a part hereof by reference and which contains estimated
revenues and expenses for the period January 1, 2012 - December 31, 2013, is HEREBY
ADOPTED, and the necessary funds are hereby appropriated.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28
day of November, 2011.
1
SMALL BOAT HARBOR ENTERPRISE FUND
Budgeted Statement of Revenues and Expenses
and Change in Net Assets
For Fiscal Year 20I2 and 20I3
20I0 201I 20I2 20I3
Actual Budget Budget Budget
Operating revenue:
Moorage I,450,738 I,378,085 I,458,600 I,489,700
Wharfage 60,476 55,000 55,000 55,000
Boat Lift Fees 99,877 89,250 100,000 I00,000
Power Sales 225,303 255,000 280,500 286,000
Passenger Transit Fee 544,947 550,000 555,000 560,000
Capital Renewal & Replacement Fee (e) 0 I00,000 (e) 0 0
Rents and Leases 308,866 302,985 326,4I6 326,4I6
Miscellaneous 113,621 I07,950 I00,250 I00,750
Total operating revenue $2,803,828 $2,838,270 $2,875,766 $2,917,866
Operating expense before depreciation:
Salaries & Benefits 842,203 948,973 904,955 9I9,I29
Purchased Services 34I,4I5 306,800 330,I50 300,653
Power for Resale 149,796 I76,400 190,000 I96,000
Supplies and Maintenance I05,946 I29,450 I44,500 I50,900
General and Administrative 345,527 408,I74 368,234 372,728
Total operating expense: $1,784,887 $1,969,797 $I,937,839 $1,939,410
Operating income before depreciation 1,018,941 868,473 937,927 978,456
Depreciation I,086,89I (a) 1,2I0,663 (b) I,543,648 (c) I,538,I33
Operating loss - $67,950 - $342,190 - $605,72I - $559,677
Non - operating revenue (expense)
Interest & other income 767,I54 2I,000 I2,000 I2,500
Interest & other expense - 34I,I68 - 326,487 - 3I0,482 - 290,302
Total non - operating revenue (expense) 425,986 - 305,487 - 298,482 - 277,802
Income (loss) before transfers $358,036 - $647,677 - $904,203 - $837,479
Transfers in 302,262 365,000 320,000 320,000
Capital contributions and special items 642,478 0 0 0
Transfers out - 336,046 - 6I5,8I7 - 44I,395 - 480,4I4
Change in net assets $966,730 - $898,494 - $1,025,598 - $997,893
Beginning net assets 17,908,080 18,874,810 I7,976,316 I6,950,7I8
Ending net assets $18,874,810, * $17,976,3I6 $16,950,718, $ I5,952,825,
# Ties to annual Comprehensive Annual Financial Report
Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions:
(a) 636,620 or 59 %; (b) $760,549 or 63 %; (c) $780,549 or 5I %; ( d) $780,549 or 5I%
14%
I
SMALL BOAT HARBOR ENTERPRISE FUND
I Budgeted Statement of Revenues and Expenses
and Change in Net Assets
I For Fiscal Year 20I2 and 20I3
I 20I0
20II 20I2 20I3
Actual Budget
I Operating revenue: g Budget Budget
Moorage
1,450,738 I,378,085
Wharfage I,458,600 I,489,700
Boat Lift Fees 60,476 55,000 55,000 55,000
9 9,877 89,250 100,000
r Power Sales
225,303 100,000
Passenger Transit Fee 255,000 280,500 286,000
Capital Renewal & Replacement Fee (e) , 544,9407 550,000 555,000 560,000
I Rents and Leases 100,000 (e) 0 0
Miscellaneous
308,866
113,621 302,985 326,4I6 326,4I6
Total operating revenue 107,950 I00,250 100,750
$2,803,828 $2,838,270 $2,875,766 $2,9I7,866
Operating expense before depreciation:
Salaries & Benefits ` 842,203
Purchased Services 948,973 904,955 9I9,I29
I 34I,4I5 306,800 330,I50 300,653
Power for Resale I49,796 I76,400 I90,000
Supplies and Maintenance I05,946
Supplies
and Administrative I29,450 I44,500 150,900
I 345,527 408,I74 368,234 372,728
Total operating expense: $1,784,887
$I,969,797 $I,937,839 $I,939,4I0
Operating income before depreciation 1,018,94I 868,473
937,927 978,456
Depreciation I,086,89I (a) I,210,663 (b) I,543,648 (c) 1,538,133
Operating loss - $67,950
$342,I90 - $605,72I - $559,677
I Non - operating revenue (expense)
Interest & other income 767,I54 21,000 12,000
Interest & other expense - 34I,I68 Total non - operating revenue 10,302
(expense)
-326,487 3I0,482 290,302
( ) 425,986 - 305,487 - 298,482 - 277,802
Income (loss) before transfers $358,036 - $647,677
- $904,203 - $837,479
Transfers in 302,262 365,000
Capital contributions and special items 642,478 320,000 320,000
Transfers out 0
-=
336,046 6I5,8I7 ( Its{ �s_. y ,, ti /Ql
48-6 =5I9,254-
Change in net assets $966,730 1 t, Z t r> c7 9 c/.7 t7
-$ 898,494 41,03. 6-735
Beginning net assets I7,908,080 I8,874,8I0 17,976,3I6 I6,9I I,876
Ending net assets # 7L., ( Is'', %/ Lei ,,y2 2-�
$I8,874,8I0 $I7,976,3I6, -QT6 - T 6 ft-5784.5,44i
I * Ties to annual Comprehensive Annual Financial Report
Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions:
I (a) 636,620 or 59 %; (b) $760,549 or 63 %; (c) $780,549 or 5I %; ( d) $780,549 or SI%
(e) Capital Renew /Replace Fee estimated at $ I00,000 in 20I2 and 2013; directly to Harbor MRRF for capital.
; , ...t, . fit, , ' I , 7 , f ,?-ii I14, ,t1E0' t; .•.,', ,1 sY c?i .. -1
IA
CITY OF SEWARD o eN)1 S a
SMALL BOAT HARBOR ENTERPRISE FUND
Budgeted Statement of Cash Flow
For Fiscal Year 20I2 and 20I3
20II 20I2 20I3
Budget Budget Budget
Beginning Cash Balance at I /I /I I *: $1,534,331
Cash is provided by (used for):
Change in net assets - 898,494 - I,025,598 - 997,893
Passenger fee revenues under budget 0 0 0
Add expense items not affecting cash
Depreciation I,2I0,663 I,543,648 I,538,I33
Net cash provided by operations $3I2,I69 $5I8,050 $540240
Other sources (uses) of cash
Transfer fin Passenger Fee Fund to cover shortfai 0 (a) 0 (b) 0 (b)
Debt principal payments - 406,I93 - 422,358 (c) - 443,588 (d)
Capital outlay - 54,900 - 56,850 (e) - 57,8I0 (e)
Net increase (decrease) in cash -$148,924 $38,842 (f) $38,842 (f)
Estimated ending cash balance: $I,385,407 $I,424,249 $I,463,091
* Ties to CAFR and includes only Harbor Enterprise Fund; excludes related capital projects
(a) Passenger fee revenues expected to exceed 2011 budget by $4K but fall short by $ I83K of full bond requirement.
The balance in Passenger Fee Bond fund at I2 /3I /I I is estimated at $66,873.
(b) Passenger fee revenues less than total harbor bond payments by $ I83K in 2011; $I72K in 20I2; $3I5K in 20I3.
(c) $I55K = 2000 Bond; $65K = 2005 Float Extension Bond; $I80K = 2006 South Harbor Bond
and $22,358 is Travelift loan reimbursement to motor pool fund.
(d) $I65K = 2000 Bond; $65K = 2005 Float Extension Bond; $I90K = 2006 South Harbor Bond
and $23,588 is Travelift loan reimbursement to motor pool fund.
(e) Motor Pool contributions. No investment in equipment or assets.
MN
iii
Ili
CITY OF SEWARD
io
SMALL BOAT HARBOR ENTERPRISE
FUND
Budgeted Statement of Cash Flow
For Fiscal Year 20I2 and 20I3
III
IIII 20 II 20I2 20I3
Budget Budget Budget
Beginning Cash Balance at I /I /II*:
$ I,534,33I
III
Cash is provided by (used for):
Change in net assets '` i o �f �7 �q
Passenger fee revenues under budget - 898,494 -
0
0 0
Add expense items not affecting cash
Depreciation
I,2I0,663 I,543,648 I,538,I33
Net cash provided by operations Jr/gU 05° 0/ sip
$3I2,I69 8-.
O
IN
ther sources (uses) of cash
III
Transfer fin Passenger Fee Fund to cover shortfa
0 (a) 0 (b) 0 (b)
Debt principal payments
Capital outlay - 406,I93 - 422,358 (c) - 443,588 (d)
54,900 - 56,850 (e) 57,8I0 (e)
Net increase (decrease) in cash
-$148,924 3 g g4Z ( 3� 8
Estimated ending cash balance: (�
I385407
* Ties to CAFR and includes only Harbor Enterprise Fund; excludes related capital projects � r
(a) Passenger fee revenues expected to exceed ceed 20I I budget by $4K but fall short by $ I83K of full bond requirement.
(b) The balance in Passenger Fee Bond fund at 1 2/31/1I is estimated at $66,873.
Passenger fee revenues less than total harbor bond a
p yments by $ I83K in 2011; $ I72K in 20I2; $3 ISK in 20I3.
(c) $ I55K = 2000 Bond; $65K = 2005 Float Extension Bond; $ I80K =
and $22,358 is Travelift loan reimbursement to motor pool 2006 South Harbor Bond
011 (d) $I65K = 2000 Bond; $65K = 2005 Float Extension Bond; $I90K = 2006 South Harbor
and $23,588 is Travelift loan reimbursement to motor pool fund. Bond
(e) Motor Pool contribution No investment in equipment or assets.
rill
(f) Transferred to Harbor MRRF to fund critical capital needs: $ IO2,I99 in 20I2; $ I38
250.
Wil
D\\
Mil
CITY OF SEWARD
SMALL BOAT HARBOR ENTERPRISE FUND —0°)
Budgeted Interfund Transfers
Fiscal Year 2012 and 2013
2012 2013
Transfers - In Transfers - Out Transfers - In Transfers - Out
Raw Fish Tax from General Fund 320,000 320,000
Harbor Passenger Fee Fund to cover shortfall 0 0
To Harbor MRRF from Raw Fish Tax 0 0
To Harbor MRRF for critical capital needs 102,199 138,250
General Fund:
One -half of land rents and leases 163,208 163,208
Federal and state lobbying 16,440 16,440
Payments -in- Lieu -of -Tax 159,548 162,516
Lease management and administration 0 0
$320,000 $441,395 $320,000 $480,414
aD;
r
CITY OF SEWARD
SMALL BOAT HARBOR ENTERPRISE FUND
Budgeted Interfund Transfers
Fiscal Year 2012 and 2013
0-1:0141 . 1466* 0046 #C6Pf .1415t As rtti rrold
2012 2013
Transfers -In Transfers -Out Transfers -In Transfers -Out
Raw Fish Tax from General Fund 320,000 320,000
Harbor Passenger Fee Fund to cover shortfall 0 0
To Harbor MRRF from Raw Fish Tax 0
0
To Harbor MRRF for critical capital needs 102,199 138,250
General Fund:
One -half of land refits and leases 163,208 163,208
Federal and state lobbying 16,440 16,440
Payments -in- Lieu -of -Tax 159,548 162,516
Lease management and administration
$320,000 44-- $320,000
I
D3
67
Sponsored by: Administration
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -089
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING THE PARKING ENTERPRISE FUND BIENNIAL
BUDGET FOR CALENDAR YEARS 2012 AND 2013
WHEREAS, the Seward City Council met on August 23, 2011 and September 12, 2011
to authorize budget policies and provide budget guidance to the administration, and conducted
extensive work sessions for the purpose of discussing enterprise fund capital infrastructure needs
and rate reviews; and
WHEREAS, on September 12, 2011, the City Manager submitted to the City Council a
proposed biennial budget for the City of Seward for Calendar Years 2012 and 2013; and
WHEREAS, the biennial budget was introduced at the regularly scheduled Council
meeting on September 12, 2011, and work sessions were conducted and televised; and
WHEREAS, a public hearing was held on the proposed budget on November 14, 2011
with final adoption scheduled for November 28, 2011.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The Parking Enterprise Fund biennial budget for Calendar Years 2012 and
2013 which is attached hereto and made a part hereof by reference and which contains estimated
revenues and expenses for the period January 1, 2012 - December 31, 2013, is HEREBY
ADOPTED, and the necessary funds are hereby appropriated.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28
day of November, 2011.
THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
ay
III
PARKING ENTERPRISE FUND
I Budgeted Statement of Revenue and Expenses
and Change in Net Assets
NI For 20I2 and 20I3 E
II
20I0 20II 20I2 20I3
II Actual * Budget g Budget Budget
Operating revenue - parking fees $ I92,046
II $266,830 $259,650 $260,650
Operating expense:
Salaries & Benefits
110,520 I23,257 I35,792 I35,747
I Purchased Services I3,000 6,200 7,700
Supplies and Maintenance 7,970
I I8,943 I9,8I5 3I,375 3I,I50
General and Administrative 22,95I 27,645 37,834 38,482
Total operating expense: $ I65,414
$I76,9I7 $2I2,70I $2I3,349
Operating income before depreciation 26,632
89,9I3 46,949 47,30I
Depreciation I3,638 7,3I3 I6,757 I6,757
Operating income (ooss) $I2,994 $82,600 $30,I92
III
$30,544
Non - operating revenues (expense)
I Interest Income and other 3,487
12,000 3,500 3,700
Total non - operating revenue (expense) $3,487
$I2,000 $3,500 $3,700
I Transfers to other funds - $I5,364 - $2I,350 - $20,772 - $20,852
Change in net assets $1,1 17 $73,250 $I2,920 $I3,392
I
Beginning net assets $50I,870 $502,987 $576,237 $589,I57
I Ending net assets
$502,987 * $576,237 $589,I57 $602,549
1 # Ties to annual Comprehensive Annual Financial Report
I
I
I
I
157
CITY OF SEWARD
PARKING ENTERPRISE FUND
i
Budgeted Statement of Cash Flow C
For 20I2 and 20I3 04\-
2011 2012 2013
Budget Budget Budget
Beginning Cash Balance at 1 /1 /11 *: $387,338
Cash is provided by (used for):
Change in net assets $73,250 $12,920 $13,392
Add expense items not affecting cash
Depreciation 7,3I3 I6,757 16,757
Net cash provided by operations $80,563 $29,677 $30,149
Other uses of cash
Capital outlay (a) - I3,000 (a) - I78,000 (a) - I3,000 (a)
Net increase (decrease) in cash $67,563 - $148,323 $17,149
Estimated ending cash balance $454,901 $306,578 $323,727
( *) Ties to Comprehensive Annual Financial Report
(a) $I3K per year motor pool contribution; $I65K in 20I2 for patch, seal, stripe.
Eab
Sponsored by: Administration
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -090
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING THE HOSPITAL DEBT SERVICE FUND
BIENNIAL BUDGET FOR CALENDAR YEARS 2012 AND 2013
WHEREAS, the Seward City Council met on August 23, 2011 and September 12, 2011
to authorize budget policies and provide budget guidance to the administration; and
WHEREAS, on September 12, 2011, the City Manager submitted to the City Council a
proposed biennial budget for the City of Seward for Calendar Years 2012 and 2013; and
WHEREAS, the biennial budget was introduced at the regularly scheduled Council
meeting on September12, 2011, and work sessions were conducted and televised; and
WHEREAS, a public hearing was held on the proposed budget on November 14, 2011
with final adoption scheduled for November 28, 2011.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The Hospital Debt Service Fund biennial budget for Calendar Years 2012 and
2013 which is attached hereto and made a part hereof by reference and which contains estimated
revenues and expenditures for the period January 1, 2012 - December 31, 2013, is HEREBY
ADOPTED, and the necessary funds are hereby appropriated.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28
day of November, 2011.
THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
HOSPITAL DEBT SERVICE FUND
Budgeted Statement of Revenues, Expenditures, Other Financing
Sources (Uses) and Changes in Fund Balance
For 20I2 and 2013 , cN 0 ,:-o. 9
2010 2011 2012 2013
Actual * Budget Budget Budget
Revenues (investment earnings): $3,420 $25,000 $10,000 $10,000
Expenditures:
Debt service principal 735,000 785,000 840,000 7I0,000
Debt service interest and other costs 86,724 63,925 38,500 I2,425
Hospital contributions for capital needs 0 0 200,000 562,457
Total expenditures $821,724 $848,925 $1,078,500 $1,284,882
Excess (deficit) of revenues over expenditures - $818,304 - $823,925 - $1,068,500 - $1,274,882
Operating transfers from other funds 957,688 98I,63I I,0I3,947 I,029,I46
Operating transfers to other funds - I34,704 - I34,704 - I34,704 - I34,704
Net change in fund balance $4,680 $23,002 - $189,257 - $380,440
Beginning fund balance $542,015 $546,695 $569,697 $380,440
Ending fund balance $546,695 * $569,697 $380,440 $0
# Ties to annual Comprehensive Annual Financial Report
Budget policy allows for contributions to hospital for capital repairs and replacement, at the rate of 5% of the prior years' ending
fund balance, but only in years where the balance in this account equals the single highest years' debt payment, of $878,500.
Hospital bonds will be paid off in 20I3 leaving an estimated balance of $685,739 for hospital capital needs.
11
HOSPITAL DEBT SERVICE FUND
II Budgeted Statement of Revenues, Expenditures, Other Financing
Sources (Uses) and Changes in Fund Balance
111 For 2012 and 2013
0 MOM plat-Mat if new ased-
111 trika„me, ft...all/13 - la aor a,
klaudis 4,0:44,i Inotti _ ..
II la movit rnieIW-n& iixtzt hery-A hitiawff
2010 2011 2012 2013
III Actual * Budget Budget Budget
i Revenues (investment earnings): $3,420 $25,000 $10,000 $10,000
II Expenditures:
Debt service principal ' 735,000 785,000 840,000 710,000
II Debt service interest and other costs 86,724 63,925 38,500 12,425
Sita -
Hospital contributions for capital needs 0 0 aoot 0.?..9---4 L154"
I Total expenditures $821,724 $848,925 - 11.8,8;51t0 - 6° - 7g13731:9 -- j _,.....,. 2 "
I Excess (deficit) of revenues over expenditures - $818,304 - $823,925 48-68100 - 4+;3 11 /C1 - 154
- I j ou) g at -- i
1 013,1 4024,10
I Operating transfers from other funds 957,688 981,631 ........-570117
i Operating transfers to other funds -134,704 -134,704 -134,704 -134,704
'll_j_gq 25 3
I Net change in fund balance $4,680 $23,002 ,.. - -.65144;49-
3 :;4 • i gLio
• Beginning fund balance $542,015 $546,695 $569,697 46+0193-
339) qii0 -O.--
1 Ending fund balance $546,695 * $569,697 --$54-1.09g-
"
I
* Ties to annual Comprehensive Annual Financial Report
I Budget policy allows for contributions to hospital for capital repairs and replacement, at the rate of 5% of the prior years' ending
. fund balance, but only in years where the balance in this acc,Aunt equals the single highest years' debt payment, of $878,500.
1 Hospital bonds will be paid off in 2013 leaving an estingtedllnlance of $685,739 for hospital capital needs.
isr
CITY OF SEWARD
HOSPITAL DEBT SERVICE FUND
Budgeted Interfund Transfers
Fiscal Year 2012 and 2013
2012 2013
Transfers -In Transfers -Out Transfers -In Transfers -Oui
From General Fund sales tax devoted to healthcare 1,013,947 1,029,146
To General Fund for hospital PERS payment 134,704 134,704
$1,013,947 $134,704 $1,029,146 $134,704
Cr TTS A Tl T1 l / \T T1 TT �_ _
Sponsored by: Administration
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -091
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING THE SEWARD MOUNTAIN HAVEN DEBT
SERVICE FUND BIENNIAL BUDGET FOR CALENDAR YEARS 2012
AND 2013
WHEREAS, the Seward City Council met on August 23, 2011 and September 12, 2011
to authorize budget policies and provide budget guidance to the administration; and
WHEREAS, on September 12, 2011, the City Manager submitted to the City Council a
proposed biennial budget for the City of Seward for Calendar Years 2012 and 2013; and
WHEREAS, the biennial budget was introduced at the regularly scheduled Council
meeting on September 12, 2011, and work sessions were conducted and televised; and
WHEREAS, a public hearing was held on the proposed budget on November 14, 2011
with final adoption scheduled for November 28, 2011.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The Seward Mountain Haven Debt Service Fund biennial budget for Calendar
Years 2012 and 2013 which is attached hereto and made a part hereof by reference and which
contains estimated revenues and expenditures for the period January 1, 2012 - December 31,
2013, is HEREBY ADOPTED, and the necessary funds are hereby appropriated.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28
day of November, 2011.
THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
�1
SEWARD MOUNTAIN HAVEN DEBT SERVICE FUND
Budgeted Statement of Revenues, Expenditures, Other Financing
Sources (Uses) and Changes in Fund Balance
1 For 20I2 and 20I3
Af ti CIMME
1
2010
2011 2012 2013
Actual * Budget Budget Budget
I Revenues:
Interest earnings I2,775 0 0 0
I LTC capital cost reimbursement 2,569,886 I,955,663 I,950,9I3 I,954,4I3
Total revenues c $2,582,661 $1,955,663 $1,950,913 $1,954,413
I Expenditures:
I Debt service principal 0 680,000 710,000 750,000
Debt service interest and other costs I,292,662 I,275,663 1,240,9I3 I,204,4I3
I Total expenditures $1,292,662 $1,955,663 $1,950,913 $1,954,413
I Excess (deficit) of revenues over expenditure, $1,289,999 $0 $0 $0
I Operating transfers from other funds 0 0 0 0
Operating transfers to other funds 0 0 0 0
I
Net change in fund balance $1,289,999 $0 $0 $
I
Beginning fund balance $635,682 $1,925,681 $1,925,681 $1,925,681
Ending fund balance $1,925,681 * $1,925,681 $1,925,681 $1,925,680
:3d,
177
Sponsored by: Administration
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -092
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, ADOPTING THE ELECTRIC ENTERPRISE FUND
BIENNIAL BUDGET FOR CALENDAR YEARS 2012 AND 2013
WHEREAS, the Seward City Council met on August 23, 2011 and September 12, 2011
to authorize budget policies and provide budget guidance to the administration, and conducted
no less than eight extensive work sessions for the purpose of discussing enterprise fund capital
infrastructure needs and rate reviews; and
WHEREAS, on September 12, 2011, the City Manager submitted to the City Council a
proposed biennial budget for the City of Seward for Calendar Years 2012 and 2013; and
WHEREAS, the biennial budget was introduced at the regularly scheduled Council
meeting on September 12, 2011, and work sessions were conducted and televised; and
WHEREAS, a public hearing was held on the proposed budget on November 14, 2011
with final adoption scheduled for November 28, 2011.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The Electric Enterprise Fund budget for Calendar Years 2012 and 2013
which is attached hereto and made a part hereof by reference and which contains estimated
revenues and expenses for the period January 1, 2012 - December 31, 2013, is HEREBY
ADOPTED, and the necessary funds are hereby appropriated.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
28 day of November, 2011.
THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
3S
IN
ELECTRIC ENTERPRISE FUND
Budgeted Statement of Revenues aid Expenses M1
And Chan in Net Assets
For Fiscal Years 20I2 and 20I3
IN -`
ry ,���. (ae C72 �`c
�°i . 2� d -77• L
20I0 20II
Operating revenue; Actual 2012
2013
Budget Bu et Budget
Sales: _ d - g
Residential
Small General Service 2,727,990 3,043,2I6
Large General Service 3
3 1 ,460,843 3,264,748 3,435,232
I 3,330,873 1,569,443
1 ,888,993 5
Harbor Power Sales
3 ,597,3I8 1 ,983,659
Industrial Sales/Special 86,304 4,358,3 4,576,589
pecial Contracts 263,630 I95,6I9
Street & Yard Lights 75,500 69,733 76,707
66,413 952,255 95 988 205,400
Miscellaneous 860,382 909,064
117,472
Total operating revenue: 101,300
'. 8,842,I50 ', 9,60I,395 72,500 73,000
Operating I0,7I0,332 11,259,651
g expense:
Before depreciation:
Salaries
95I,3I0 923,866 980,324 1,005,852
Work order charges (salaries)
- 317,426
Employee benefits 200,000
Employee
services 461,858 265,000 295,000
509,550 564,083
Power for resale 340,599 5I4,050 595,334
Supplies & maintenance 4,3I0,966 4,350,000 406,000 423,300
Work order charges (supplies) 123,050 4,890,000 5,096,000
511,100 50I,300 522,100
General & Administrative -123,0I3 200,000
Total operating 978,590 I220,000 -225,000
1 expense: 6,725,934
1 ,078,191
1 ,074,191
559,951 $7,934,898
Operatin income before depreciatio 8 ,196,777
Depreciation 2,116,216 2,04I,444
Earnings from operations 1 ,438,032 (a) I,635,080 2,775,434 3,062,874
678,I84 (b) 1,855,959 (c) I,855,IO2 (d)
'406,364 $9I9,475
Non - operating revenue (expense) 1 ,207,772
Interest income
56,I68 I07,000 48,500 50,500
Interest expense
Other revenue ( p 323,864 446,341
ex ense) - 344,957 330,344
- 151,086 2,650
Total non - operating revenues (expenses 3,200 3'200
- $418,782 4336,69I
$293,257 - $276,644
Earnings before contribution and transfers
$259,402 $69,673
Capital contribution and special items $626,218 $93I,I 252,4I3 0 0
Transfers to other find
- I,04I,742 - I,26I,I25 0 0
Change in net I,I93,8I7 I,838,042
assets - $529,927
$I,I91,452 $567,599
Beginning net assets $906,9I4'
$23,0II,344 $22,48I,4I7
Ending net assets $21,289,965 $20,722,366
$22,48I,4I7 _ $2I,289,965
$20,722,366 $I9,8I5,452
m Ties to annual Comprehensive Annual Financial Report y
Of total depreciation expense, the following amounts were attributable to capital
(a) $872,746 or 6I %; (b) $ or 70 %; ( c) $ I,055,I6I or 5 I. P r n `7 e e r s funded with capital contributions:
CITY OF SEWARD
ELECTRIC ENTERPRISE FUND 0V 1,S
Budgeted Statement of Cash Flow
For Fiscal Year 20I2 and 20I3
20II 20I2 20I3
Budget Budget Budget
Beginning Cash Balance at I /I /II (e): - $233,894
Cash is provided by (used for):
Change in net assets - $I,I9I,452 - $567,599 - $906,9I4
Add expense items not affecting cash
Depreciation I,635,080 1,855,959 I,855,IO2
Net cash provided by operations $443,628 $I,288,360 $948,I88
Other sources (uses) of cash
Loan repayment from General Fund 0 110,784 (a) 110,784 (a)
Debt principal payments - 330,000 - 330,000 (b) - 345,000 (c)
Capital outlay - 852,000 - 222,450 (d) - 4I3,400 (e)
Net increase (decrease) in cash - $738,372 $846,694 (f) $300,572 (f)
Estimated ending cash balance - $972,266 - $I25,572 $I75,000
(a) From General Fund to recover payments made to subsidize SMIC enterprise fund over 15 years.
(b) $330K represents: 1995 bond refunded in 2005 - $220K; Electric generator bond - $110K.
(c) $345K represents I995 bond refuded in 2005 - $230K; Electric generator bond - $ I 15K.
(c) $330K represents: I995 bond refunded in 2005 - $230K; Electric generators - $ I00K.
(d) Infrastructure $100K; Motor pool $0; Work orders $82K; Equipment $40K.
(e) Infrastructure $IOOK; Motor pool $I75K; Work orders $88K; Equipment $50K.
(f) Transfer to MRRF for critical and high -risk capital needs: $0 in 2012; $600,280 in 20I3.
3��
ii
CITY OF SEWARD
ELEC" I RIC ENTERPRISE FUND
0
Budgeted Statement of Cash Flow
For Fiscal Year 20I2 and 20I3
10 20II 20I2 20I3
Budget Budget Budget
Beginning Cash Balance at I /I /I I (e): - $233,894
Cash is provided by (used for):
Change in net assets - $I,I9I,452 - $567,599 - $906,914
Add expense items not affecting cash
Depreciation
I,635,080 I,855,959 I,855, IO2
Net cash provided by operations $443,628 $I,288,360 $948,I88
Other sources (uses) of cash
Loan repayment from General Fund 0 110,784 (a) 110,784 ( -
Debt principal payments - 330,000 - 33,000 (b) - 345,000
Capital outlay _ 2. 2 -4-, '-f(51)
- 852,000 - 397,450 (d) - 4I3,400 e) `
i L f
Net increase (decrease) in cash - $738,372 46-747694 (f) $300,572 .
cash balance — 12-5)5-';7?- ■
Estimated ending g - $972,266 ..$300351 11 S 007. 0-
I N,
(a) From General Fund to recover payments made to subsidize SMIC enterprise fund over I5 years.
(b) $330K represents: I995 bond refunded in 2005 - $220K; Electric generator bond - $I IOK. t
(c) $345K represents I995 bond refuded in 2005 - $230K; Electric generator bond - $ I I5K.
(c) $330K represents: I995 bond refunded in 2005 - $230K; Electric generators - $IOOK.
(d) Infrastructure $ IOOK; Motor pool $1.&; Work orders $82K; Equipment $40K.
(e) Infrastructure $ IOOK; Motor pool $175K; Work orders $88K; Equipment $50K.
(f) Transfer to MRRF for critical and high -risk capital needs: $0 in 20I2; $600,280 in 20I3.
Lr P1-Ot r lid Gouk mt,�rti g?e ,cam k ,20 �� ,
3b _
88
Sponsored by: Administration
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -093
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING THE MOTOR POOL INTERNAL SERVICE FUND
BIENNIAL BUDGET FOR CALENDAR YEARS 2012 AND 2013
WHEREAS, the Seward City Council met on August 23, 2011 and September 12, 2011
to authorize budget policies and provide budget guidance to the administration, and conducted
extensive work sessions for the purpose of discussing enterprise fund capital infrastructure needs
and rate reviews; and
WHEREAS, on September 12, 2011, the City Manager submitted to the City Council a
proposed biennial budget for the City of Seward for Calendar Years 2012 and 2013; and
WHEREAS, the biennial budget was introduced at the regularly scheduled Council
meeting on September 12, 2011, and work sessions were conducted and televised; and
WHEREAS, a public hearing was held on the proposed budget on November 14, 2011
with final adoption scheduled for November 28, 2011.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The Motor Pool Internal Service Fund biennial budget for Calendar Years
2012 and 2013 which is attached hereto and made a part hereof by reference and which contains
estimated revenues and expenses for the period January 1, 2012 - December 31, 2013, is
HEREBY ADOPTED, and the necessary funds are hereby appropriated.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
28th day of November, 2011.
THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
al
MOTOR POOL INTERNAL SERVICE FUND
Budgeted Statement of Revenues, Expenses
and Change in t\I l '
(;)° g Net Assets
For 2012 and 20I3
2010 2011 2012 2013
Actual * Budget Budget Budget
Operating revenues - vehicle rental $443,382 $438,682 $508,999 $684,959
Operating expenses - depreciation and other 34I,494 373,368 404,948 38I,933
Operating income (loss) I0I,888 65,3I4 I04,05I 303,026
Non - operating revenue (expense)
Interest income 66,670 0 65,000 65,000
Interest expense (24,635) (38,I66) (42,93I) (39,202)
Other non - operating 47,I29 0 0 0
Total non - operating revenue (expense) 89,164 (38,I66) 22,069 25,798
Earnings before transfers 19I,052 27,148 126,120 328,824
Transfers (to) from other funds 0 0 0 0
Change in net assets I9I,052 27,I48 I26,I20 328,824
Beginning net assets 3,993,547 4,184,599 4,21I,747 4,337,867
Ending net assets $4,184,599 * $4,211,747 $4,337,867 $4,666,691
* Ties to annual Comprehensive Annual Financial Report
MOTOR POOL INTERNAL SERVICE FUND
Budgeted Statement of Revenues, Expenses
and Change in Net Assets
For 20I2 and 20I3
2010 2011 2012 2013
Actual * Budget Budget Budget
i <-
Operating revenues - vehicle rental $443,382 $438,682 - -$603, $684,959
Operating expenses - depreciation and other 34I,494 373,368 404,948 38I,933
100
Operating income (loss) I01,888 65,314 -..2•A114:464--. 303,026
G
4 Non operating revenue (expense)
Interest income 66,670 0 65,000 65,000
Interest expense (24,635) (38,I66) 2931 (8,
Other non- operating 47,I29
1.
0 0 0
Total non - operating revenue (expense) 89,164 (38,I66) --1.77F.89- 16,523
Z
s before transfers X 210 110 328;
Earnings I9I,052 27,I48 --21.964443- ;}; -
„
=.Transfers (to) from other funds 0 0 0 0
(2(P 120 3a8 gag
r Change in net assets I9I,052 27,148 - 296,840 -3+97519-
IA 337
: net assets 3,993,547 4,I84,599 4,2I I,747 4,50E5'587
riding net assets gf,33-7,8(0 -` q (Poo, 69I
F
$4,184,599 $4,2II,747 g
` Ties to annual Comprehensive Annual Financial Report
44 givs,
:: Eti, 1 1,64.16/40/4#,Ast 00444" Atiteks iiii .a
1 g7
CITY OF SEWARD
MOTOR POOL INTERNAL SERVICE FUND
Budgeted Statement of Cash Flow �-e)11
For 20I2 and 20I3 A ''
2011 2012 2013
Budget Budget Budget
Beginning Cash Balance at 1 /1 /11 *: $814,376
Cash is provided by (used for):
Change in net assets 27,148 126,120 328,824
Add expense items not affecting cash
Depreciation 373,368 404,948 38I,933
Net cash provided by operations $400,516 $531,068 $710,757
Other sources of cash
Capital lease proceeds 0 0 0
Loan repayment - 50 -Ton travelift 29,22I 29,22I 29,22I
Loan repayment - SGH PERS 98,576 98,576 98,576
Other uses of cash
Debt principal payments - 233,2I6 - 238,025 (a) - 24I,755 (b)
Capital outlay - 330,000 - 247,000 (c) - I23,000 (d)
Net increase (decrease) in cash - $34,903 $173,840 $473,799
Estimated ending cash balance $779,473 $953,313 $1,427,112
( *) Ties to CAFR.
(a) Capital lease /purchase payments: Fire - $96,777; Loaders - $8I,256; Fire truck - $59,992
(b) Capital lease /purchase payments: Fire - $99,966; Loaders - $84,54I; Fire truck - $57,248
(c) $80K electric tool truck; $37K police vehicle; $40K electric truck; $ I5K electric trailer; $75K used dump truck.
(d) $48K police vehicle; $75K used dump truck.
See Motor Pool Fund Capital Replacement Requirements List for Efficiency Study Recommendations and staff
suggestions for postponing purchase of most equipment replacement to a future time.
L\O
; ;
CITY OF SEWARD _`v
MOTOR POOL INTERNAL SERVICE FUND -.- ,S.A.-o ;i4-'''- f ,
Budgeted Statement of Cash Flow v.,
For 20I2 and 2013
1
A
2011 2012 2013
Budgct Budgct Budget
Beginning Cash Balance at 1 /1 /11 *: $814,376
Cash is provided by (used for): / Z(p/ 1 W 3 Z3 824
Change in net assets 27,I48 0"' Y19,549
Add expense items not affecting cash
Depreciation 373,368 404,948 38I,933
531, Otoog - po, -75
Net cash provided by operations $400,516 11SB^ Q�2
Other sources of cash iii
Capital lease proceeds 0 0 0 ill
Loan repayment - 50 -Ton travelift 29,22I 29,22I 29,221
Loan repayment - SGH PERS 98,576 98,576 98,576
Other uses of cash p
Debt principal payments - 233,2I6 f1 3"(a) — (b)
Capital outlay - 330,000 --24 3 (c) 1 , 5;@06 (d) 01
11 flitm IPA T19
Net increase (decrease) in cash - $34,903 .440375.62.
cash balance $779 473 9.� 31,3 l,y2ga II'g lit
E
PP
stimated ending >
1
(`) Ties to CAFR.
(a) Capital lease /purchase payments: Fire - $96,777; Loaders - $81,256; Dump truck - $I5,998; Fire truck - $59,992
(b) Capital lease /purchase payments: Fire - $99,966; Loaders - $84,541; Dump trucks - $31,28I; Fire truck - $57,248
(c) $80K electric tool truck; $37K police vehicle; $40K electric truck; $I5K electric trailer; $75klaidirihon 1
(d) $48K police vehicle; 4C/51( USt
See Motor Pool Fund Capital Replacement Requirements List for Efficiency Study Recommendations and staff II
suggestions for postponing purchase of most equipment replacement to a future time.
Pr4,,D ago dungy is eta!
(10.1t4 pAcci o t tt6a 444 Aw J wt. $7-5K ,e4cil 1 68
x -
City of Seward
FUND: Motor Pool Fund (102)
DEPT: Motor Pool (1020)
Revenues and Expenses by Department
2012/2013 Biennial Operating Budget
Account 2010 2011 2012 2011 -12 2013 2012 -13
;,' GL Sub Name Actual Budget Request Variance % Change Request % Change
REVENUES:
4600 10 EF Investmnt Inter $ 3,452 - 65,000 65,000 - % 65,000 - Ps
,
' 4600 30 EF Repo Interest 86 - - - - - -
4600 40 EF Misc. Interest 63,132 - - - - - -
4625 118 Veh.Rent /Gen'l Svc - - 5,400 5,400 - 5,400
k ` : '1 4625 121 Veh.Rent /Police - - 48,000 48,000 - 48,000 -
4625 122 Veh.Rent /Fire 110,177 110,177 110,177 - - 110,177 -
4625 123 Veh.Rent /Engin /Bld - - 6,000 6,000 - 6,000 -
4625 131 Veh.Rent /Street 58,783 58,783 181,000 122,217 207.9 181,000 -
4625 134 Veh.Rent /Shop - - 7,250 7,250 - 7,250 -
4625 141 Veh.Rent /Parks & - - 13,000 13,000 - 13,000 -
4625 403 Veh.Rent /Parking 13,000 13,000 13,000 - - 13,000 -
4625 415 Veh.Rent /50 -Ton Li 31,500 32,000 32,000 - - 32,000
4625 436 Veh.Rent /Harbor Ge 16•,800 17,500 19,250 1,750 10.0 20,210 5.0
4625 437 Veh.Rent /Harbor Ad 5,300 5,400 5,600 200 3.7 5,600 -
•
4625 541 Veh.Rent /Electric 163,000 165,000 10,000 6.1 175,000 -
4625 740 Veh.Rent /Water 4,000 - 4,000 4,000 - 4,000 -
4625 790 Veh.Rent /Sewer 4,000 - 4,000 4,000 - 4,000 -
4625 1211 Veh.Rent /Jail - - 2,500 2,500 - 2,500 -
4625 1314 Veh.Rent /Snow Remo 36,822 36,822 36,822 - - 36,822 -
�, 4625 1415 Veh.Rent /Campgroun - - 12,000 12,000 - 12,000 -
4625 1430 Veh.Rent /TYC - - 9,000 9,000 - 9,000 -
'4640 100 Surplus Equipment 47,129 - - - - - -
; TOTAL REVENUES $ 557,181 438,682 748,999 310,317 70.7 % 749,959 0.1 %
EXPENSES:
Personnel
,5440 Operating Supplies $ 2,140 - - - - - -
' -5650 0 Depreciation -Gener 339,353 373,368 404,948 31,580 8.5 381,933 (5.7)
Operating Expense: 341,493 373,368 404,948 31,580 8.5 381,933 (5.7)
�2 s
5810 Principal - 229,784 7; 24,239 10.5 + � 5 7.5
1 5820 Interest Expense 24,635 42,372 a `ad-0 4,839 11.4 2.7
Non - Operating: 24,635 272,15634- 29,078 10.7 3-• 6.7
5930 Capital Equipment - 250,000 - (250,000) (100.0) 48,000
FSU..
Capital Outlay: - 250,000 - (250,000) (100.0) 48,000 -
TOTAL EXPENSES: $ 366,128 895,524 706,182 (189,342) (21.1)% 751,446 6.4 %
i
`69
CITY OF SEWARD
-
MOTOR POOL INTERNAL SERVICE FUND
2012 and 2013 Debt Service Schedule fl-S 1 S
Balance 20I2 Budget Balance
Description Interest Rate @ I /0I /I2 Principal Interest Total @ I2 /3I /I2 Term
Fire Truck & Rescue Vehicle 3.30% 209,922 96,777 I3,400 110,177 113,145 2009 - 20I5
2 ea. L -90 Loaders 3.97% 2I0,795 8I,256 I3,483 94,739 I29,539 2009 - 20I5
Budget: Fire Truck 7.00% 450,000 59,992 I6,049 76,04I 390,008 20I0 - 20I6
Totals: $870,7I7 $238,025 $42,932 $280,957 $632,692
Balance 20I3 Budget Balance
Description Interest Rate @ I /0I /I3 Principal Interest Total @ I2 /3I /I3 Term On
Fire Truck & Rescue Vehicle 3.30% 113,145 99,966 10211 110,177 I3,I79 2009 - 20I5
2 ea. L -90 Loaders 3.97% I29,539 84,54I I0,I98 94,739 44,998 2009 - 20I5
Budget: Fire Truck 7.00% 390,008 57248 I8,794 76,042 332,760 20I0 - 20I6
Totals: $632,692 $24I,755 $39203 $280,958 $390,937
.... .s. ., ,,,,, .;. H ., r ,i# wc+ ,..,� -!'� ...'+' #:,,,;:f,,-, . a >. "a�' ,d .. : .. . .
,, ..,.... N' ;.., , . :. ... � .. _. "F. <" . , v . .,. , .f., t. .r : '�••- , "k_ �
.:. ,,,...:.:.,. , .,.. �� .r� x ., .;a $ K ., , _ ?, .: -a :, �r ,..: .,, ♦.. ,...a_., .z' � �.���aa �M <,
,.... ,. T . 'n .. v a ;L.., o- . .:x. ..u� 4 T . {
.., _, ... ctm a r k ,: ,.rte A m a, z. ss t -
:.. � �^��"�d'rt^r° �A.� �a a14,���s a �f �` a z* v k , v k r dd , $,
MOTOR POOL INTERN AIJ SE +CE;
.
F
2012 and 2013 Debt Service Schedule
di
Balance 20I2 Budget Balance
Description Interest Rate @ I /0I /I2 Principal Interest Total @ I2 /3I /I2 Term
Fire Truck & Rescue Vehicle 3.30% 209,922 96,777 13,400 110,177 I13,145 2009 - 20I5
2 ea. L -90 Loaders 3.97% 210,795 81,256 " I3,483 94,739 129,539 2009 - 2015
R +,rho * • Q - ? c nno ...
Budget Fire Truck 7.00% 450,000 59,992 16,049 76,041 390,008 2010 - 2016
Totals: $990,7I7 $254,023 $47,2II $30I234 $736,694
4 aitiYA attrile / 9 " /(1114 •
„124,prat r , /410k taw dam, tweet
of tool dud"? 1 :4146k-r) ad *75
Balance 20I3 Budget Balance
Description Interest Rate @ I /0I /I3 Principal Interest Total @ I2 /3I /I3 Term
Fire Truck &Rescue Vehicle 3.30% II3,I45 99,966 IO2I1 110,177 I3,I79 2009 - 2015
2 ea. L-90 Loaders 3.97% 129,539 84,54I I0,I98 94,739 44,998 2009 - 20I5
- 5.00)4 , 2 7e.Jun 2T 2I 9,275 41.,,JJJ __I,
Budget: Fire Truck 7.00% 390,008 57,248 18,794 76,042 332,760 2010 - 2016
Totals: $856,694 $273,036 $48,477 $32I,513 $583,658
let /2tok_gttmet neto t .ar9e H iii -O= 0 'k- 1144 '1 0
o f trajo 4 bai aid 4751C.,
Sponsored by: Administration
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -094
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING THE CITY GENERAL FUND BIENNIAL
OPERATING BUDGET FOR CALENDAR YEAR 2012 AND 2013 AND
SETTING THE MILL RATE
WHEREAS, the Seward City Council met on August 23, 2011 and September 12, 2011
to authorize budget policies and provide budget guidance to the administration; and
WHEREAS, on September 12, 2011, the City Manager submitted to the City Council a
proposed biennial budget for the City of Seward for Calendar Years 2012 and 2013; and
WHEREAS, the biennial budget was introduced at the regularly scheduled Council
meeting on September 12, 2011, and a total of eight work sessions were conducted on enterprise
fund rate reviews and City fund budgets, with many of them televised; and
WHEREAS, a public hearing was held on the proposed budget on November 14, 2011
with final adoption scheduled for November 28, 2011.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The City General Fund Biennial Operating Budget for Calendar Years 2012
and 2013 which are attached hereto and made a part hereof by reference and which contain
estimated revenues and expenditures for the period January 1, 2012 - December 31, 2013, is
HEREBY ADOPTED, and the necessary funds are hereby appropriated.
Section 2. The total assessed valuation as determined by the Kenai Peninsula Borough
Assessor, and any supplemental assessment rolls for said period which may be certified by the
Borough Assessor at a future date, shall be the basis for computing estimated property tax
revenues for the City of Seward, Alaska.
Section 3. The rate of levy on the 2012 real and personal property tax rolls shall be and is
hereby levied at the rate of 3.12 mills per dollar of assessed valuation in Municipal Service Zones
One (Borough designation TCA 40) and Two (Borough designation TCA 41).
Section 4. This resolution shall take effect immediately upon adoption.
y��
CITY OF SEWARD
Comprehensive List of all Budget Changes by Fund /Department
AMENDMENTS FROM 2012/2013 PRELIMINARY BUDGET
General Fund:
2012 Budget 2013 Budget
Positive (negative) Positive (negative)
financial impact adjustment Description Department
(135,738) (138,052) Add back patrol and DMV position Police (1210)
(20,050) (13,030) Add PERS contributions from patrol and DMV position to debt service Debt Service (1910)
155,788 151,082 Increase sales tax projections to cover add -backs to budget Revenue (0000)
10,000 10,000 Eliminate hotel /motel room tax exemptions Revenue (0000)
(20,000) (20,000) Add back federal lobbying Council (1110)
10,000 10,000 Eliminate mural contributions (City depts help hang murals) Comm. Dev. (1150)
25,000 25,000 Eliminate economic development grant position Comm. Dev. (1150)
4,600 4,600 Eliminate downtown trash pickup Genl Svcs (1180)
16,288 16,288 Eliminate Community Schools program in its entirety Comm. Schools (1422)
26,201 25,993 Shift parks maint staff to TYC per original purpose of position Parks Mtnc. (1410/1415)
(26,201) (25,993) Shift parks maint staff to TYC per original purpose of position TYC (1430)
3,000 3,000 Reduce port-a- potties on Fourth of July in upper City Hall parking lot Parks Mtnc. (1410)
7,000 7,000 Reduce parks maintenance costs Parks Mtnc. (1410)
7,712 7,712 Reduce campgrounds costs Campgrounds (1415)
16,000 16,000 Increase summer day camp prices @ TYC from $65 to $100; $100 to $150 Revenue (0000)
79,600 79,600 Overall positive increase to General Fund reserves
Harbor Enterprise Fund:
38,842 38,842 Eliminate transfer out of General Fund for lease administration
Electric Enterprise Fund:
New operator /mechanic position will be for only 2 years as a "term employee"
175,000 Eliminate motor pool contribution in 2012
Water Enterprise Fund:
(22,602) (25,207) Reduce rate increase from 6% to 4% in 2012.
Motor Pool Fund:
(175,000) - Electric fund not contributing to motor pool in 2012
Do not finance dump trucks; purchased used for $75K each year out of reserves
15,998 31,281 Principal
4,280 9,275 Interest
(75,000) (75,000) Capital Outlay
(229,722) (34,444)
Hospital Debt Service:
(200,000) 200,000 Move $200K from 2013 to 2012 for CT scanner replacement and building accomodations
38,947 37,771 Increase sales tax from GF based on 1/4 of added sales tax revenues
(161,053) 237,771
GENERAL FUND As g
Budgeted Statement of Revenues, Expenditures, Other Financing
Sources (Uses) and Changes in Fund Balance
For Fiscal Year 20I2 and 20I3
2010 2011 2012 2013 2011 -2012 2012 -2013
Actual Budget Budget Budget % Change % Change
Revenue:
Taxes 5,IO2,154 5,335,591 5,452,I88 5,530,982 2.2% 1.4%
Licenses and Permits I48,949 173,9I0 161,075 I62,675 -7.4% 1.0%
Intergovernmental I,41I,651 1,096,500 1,I1I,652 1,I03,652 1.4% -0.7%
Charges for Services 2,872,501 2,608,717 2,571,093 2,591,785 -1.4% 0.8%
Fines and Bads I0,210 I7,000 I I,000 12,000 -35.3% 9.1%
Interest 122,7I0 196,000 89,000 91,000 -54.6% 2.2%
Miscellaneous 513,199 25,770 (a, 27,000 28,200 4.8% 4.4%
Total Revenue: $I0,181,374 $9,453,488 $9,423,008 $9,520,294 -0.3% I.0%
Expenditures:
General Government 2,618,297 2,768,949 2,602,95I 2,623,470 -6.0% 0.8%
Public Safety 3,030,666 3,229,232 3,115,194 3,107,102 -3.5% -0.3%
Public Works 1,609,738 1,615,466 1,428,245 I,513,648 -11.6% 6.0%
Parks and Recreation 1,2I9,184 1,201,054 I,I55,160 I,177,358 -3.8% 1.9%
Library 389,303 405,I32 405,I78 443,389 0.0% 9.4%
Debt Service 7I5,I21 914,388 I,027,250 1 ,040,648 12.3% 1.3%
Total Expenditures: $9,582,309 $I0,I34,22I $9,733,978 $9,905,6I5 -3.9% 1.8%
Excess of revenues over expenditures $599,065 - $680,733 - $3I0,970 - $385,32I -54.3% 23.9%
Other financing sources (uses):
Operating transfers (to) other funds - 1,380,920 - 2,22I,272 -I ,643,229 - 1,607,228 -26.0% -2.2%
Operating transfers from other funds 1,765,587 1,966,237 I,956,300 2,012,324 -0.5% 2.9%
Net other financing sources (uses) 384,667 - 255,035 313,07I 405,097 - 222.8% 29.4%
Annual surplus (deficit) $983,732 - $935,768 $2,I0I $I9,776 - I00.2% 100.0%
Fund balance at beginning of year 5,766,87I 6,750,603 5,8I4,835 5,8I6,936 -13.9% 0.0%
Fund balance at end of year
Non - spendable:
Inventory, Prepaids, Unrealized gains 584,948 400,000 400,000 400,000 0.0% 0.0%
Restricted: 0 0 0 0 0.0% 0.0%
Committed:
Working Capital 1,500,000 1,500,000 1,500,000 1,500,000 0.0% 0.0%
Insurance Reserves 126,4I8 126,418 126,4I8 I26,418 0.0% 0.0%
Hospital Cash Flow 500,000 500,000 500,000 500,000 0,0% 0.0%
Miscellaneous Committed 0 0 0 0 0.0% 0.0%
Assigned:
Future anticipated budget deficit 0 0 0 0 0.0% 0.0%
Unassigned: 4,039,237 3,288,417 3,290,518 3,3I0,294 0.1% 0.6%
Total Fund Balance $6,750,603 * $5,8I4,835 $5,8I6,936 $5,836,7I2 0.0% 0.3%
° Ties to Comprehensive Annual Financial Report
1-0
GENERAL FUND -
Budgeted Statement of Revenues, Expenditures, Other Financing (1,,,t,O z o Sources (Uses and Changes in Fund Balance It / �
For Fiscal Year 20I2 and 20I3
2010 2011 2012 2013 2011 -2012 2012 -2013
Actual Budget Budget Budget o % Change % Change
Revenue: § I I S% 5, 53o , 9 tZ
Taxes +- S�O& + x 5,IO2,I54 5,335,591 4,386, -0.9% 1.6%
Licenses and Permits 148,949 173,910 161,075 162,675 -7.4% 1.0%
Intergovernmental I,4I1,651 1,096,500 Zt I II I� , I I.4% -0.7%
Charges for Services + 44 (n. 2,872,501 2,608,717 - 5 3 6 -2.1% 0.8%
Fines and Bails I0,210 17,000 I1,000 12,000 -35.3% 9.1%
Interest 122,710 I96,000 89,000 9I,000 -54.6% 2.2%
Miscellaneous 513, 199 25,770 (a; 27,000 28,200 4.8% 4.4%
Total Revenue: $ I0,I8I,374 $9,453,488 $9s�Z4. a�. $9,343,2 -2.2% I.I%
R�4 gt S 1 °1 291 1
Expenditures: Z r0a,q§) 24434
General Government 2,6I8,297 2,768,949 � X1 6 `.' O DZ -5.3% 0.8%
y1BJu' 19 ♦ - ?,fi69 ,65�6 -7.7% -0.3%
Public Safety 3,030,666 3,229,232 �, 15
Public Wurks 1,609,738 1,615,466 1,428,245 I 'I iii4S8 -11.6% 6.0%
Parks and Recreation COS 1,2I9,184 1,20I,054 > h -1.0% 1.9%
Library �,,�1 389,303 405,132 I b 405,I7 ' 4 3, 8 0.0% 9.4%
Debt Service 1 1 4th"`►- 715,121 9I4,388 ` ``�� 10.2% 2.0%
Total Expenditures: $9 ,582,309 $I0,134,221 $9,634 770 - 9;93 - -5.0% 1.8%
9,133 8 1 i �
Excess of revenues over expenditures $599,065 - $680,733 79-• .-$46479B'I• -42.6% 19.0%
31 30; 3 z 1
Other financing sources (uses): h ' y tw i ..40 I1a ,1 " 221 _.I 4
Operating transfers (to) other fu s _ 1,765,587 1,966,237 - 1,380,920 - 2,221,272 d -27,8% -2.2% 0 bor id 1.5% 2.8%
Operating transfers from other fun �t�
Net other financing sources (uses) 384,667 - 255,035 390,068- 1.769: - 253.3% 232%
313,071 ( f 0 54 o 1 Y
- 40
Annual surplus (deficit) $983,732 - $935,768 °�h I00.0% 100.0%
.. , 20b�4
Fund balance at beginning of year 5,766,871 6,750,603 5,8I4,835 S - -1 -13.9% 0.0%
Fund balance at end of year
Non - spendable:
Inventory, Prepaids, Unrealized gains 584,948 400,000 400,000 400,000 0.0% 0.0%
Restricted: 0 0 0 0 0.0% 0.0%
Committed:
Working Capital 1,500,000 1,500,000 1,500,000 1,500,000 0.0% 0.0%
Insurance Reserves 126,4I8 126,418 I26,4I8 126,418 0.0% 0.0%
Hospital Cash Flow 500,000 500,000 500,000 500,000 0.0% 0.0%
Miscellaneous Committed 0 0 0 0 0.0% 0.0%
Assigned:
Future anticipated budget deficit 0 0 31 29° 1 5/ 3(o .,zq Q 0.0% 0.0%
Unassigned: 4,039,237 3,288,417 - 3,2 -.87•3f35W3t 0.0% 0.5%
Total Fund Balance $6,750,603 * $5,814,835 �, 3 �, - 0.0% 0.3%
.5;514031#9 84,718
° Ties to Comprehensive Annual Financial Report
L-Vgt x> ,s �i ,
#'x 3 k
GENERAL FUND
Budgeted Revenue Detail ��,� P For 20I2 and 20I3 ,�
20I0 20II 20I2 20I3 20II - 20I2
Account Name Actual Budget Budget Budget Variance % Change
TAXES:
Property Taxes
Real Property (3.I2 mills) 686,460 715,9I3 705,000 7I0,000 29,453 -1.5%
Personal Property (3.12 mills) 244,3I3 270,000 248,000 250,000 25,687 -8.1%
Vehicle Property Tax 23,914 29,000 27,000 28,000 5,086 -6.9%
Total Property Taxes $954,687 $I,0I4,9I3 $980,000 $988,000 $60,226 -3.4%
Other Taxes
Hotel /Motel Room Tax (4 %) 328,396 308,652 340,000 350,000 - I9,744 10.2%
Sales Tax (4 %) 3,742,75I 3,926,526 4,055,788 4,116,582 I83,775 3.3%
Tax Penalties I,003 I,500 I,400 I,400 497 -6.7%
Payments -in -Lieu of Tax - ASLC, Other 75,3I7 84,000 75,000 75,000 8,683 -10.7%
Total Other Taxes 4,I47,467 4,320,678 4,472,I88 4,542,982 $I73,2II 3.5%
Total Taxes $5,IO2,I54 $5,335,59I $5,452,I88 $5,530,982 $233,437 2.2%
LICENSES & PERMITS:
Taxi Permits 835 I,400 I,000 I,000 565 -28.6%
Building Permits 37,542 50,000 40,000 40,000 I2,458 -20.0%
Dog License 775 750 775 775 -25 3.3%
DMV Revenues 86,728 95,760 95,000 96,000 9,032 -0.8%
Miscellaneous 5,759 4,300 4,300 4,400 -I,459 0.0%
City Business License I7,3I0 2I,700 20,000 20,500 4,390 -7.8%
Total Licenses and Permits $ I48,949 $173,9 I 0 $ I6I,075 $ I62,675 $24,96I -7.4%
INTERGOVERNMENTAL REVENUE:
Liquor Tax I5,400 20,000 I6,000 16,000 4,600 -20.0%
Raw Fish Tax/ Shared Fish. Bus. Tax 302,262 4I0,000 320,000 320,000 I07,738 -22.0%
Fisheries Resource Landing Tax 0 5,000 0 0 5,000 -100.0%
Shared Revenue and PERS On- Behalf Pmts 435,99I I 15,000 228,000 220,000 - 320,99I 98.3%
Jail Contract 449,472 450,000 449,472 449,472 528 -0.1%
State Dispatch Contract 48,500 48,500 48,500 48,500 0 0.0%
Genl Fund - related Grant Revenues II0,346 0 0 0 -110,346 0.0%
KPB 9I I Dispatch 49,680 48,000 49,680 49,680 -1,680 3.5%
Total Intergovernmental $I,4II,65I $I,096,500 $I,III,652 $I,I03,652 - $3I5,I5I 1.4%
1
GENERAL FUND
Budgeted Revenue Detail AS toil " i
For 20I2 and 20I3
20I0 20II 20I2 20I3 20II - 20I2
Account Name Actual Budget Budget Budget Variance % Change
CHARGES FOR SERVICES:
General Government
Copying I3,688 I5,300 I4,000 I4,000 I,6I2 -8.5%
Sales Tax Credit for Prompt Remit 4,000 4,000 4,000 4,000 0 0.0%
Zoning Fees 545 250 250 250 -295 0.0%
Project Management 408,I5I 96,004 0 0 - 3I2,I47 - I00.0%
Admin. - SMIC 83,4I3 86,688 86,688 86,688 3,275 0.0%
Admin. - Harbor 3I2,603 324,795 324,795 324,795 I2,I92 0.0%
Admin. - Parking 9,348 9,7I5 9,7I5 9,7I5 367 0.0%
Admin. - Electric 815,283 847,29I 847,29I 847,29I 32,008 0.0%
Admin. - Water 224,9I4 233,744 233,744 233,744 8,830 0.0%
Admin. - Sewer I37,353 I42,745 I42,745 I42,745 5,392 0.0%
Admin. - Jail 79,572 82,907 8I,465 82,907 3,335 -1.7%
Total General Government $2,088,870 $I,843,439 $I,744,693 $I,746,I35 - $245,43I -5.4%
Public Safety
Dog Pound Revenue 2,205 2,000 2,200 2,200 -205 10.0%
Misc. Jail Revenue 929 800 800 800 -I29 0.0%
Misc. Dispatching I0,000 I0,000 I0,000 I0,000 0 0.0%
Total Public Safety $13,134 $ I2,800 $ I3,000 $ I3,000 -$334 1.6%
Public Works
Shop Work Orders 2,278 3,000 2,200 2,200 722 - 26.7%
Total Public Works $2,278 $3,000 $2,200 $2,200 $722 -26.7%
Parks & Recreation
Public Use 4,590 4,500 3,500 4,500 -90 -22.2%
Punchcards 27,165 I9,000 32,000 34,200 -8,I65 68.4%
Class Registrations 60,029 6I,000 90,500 91,000 971 48.4%
Facility Rental 432 300 300 350 -132 0.0%
Tournaments 4,725 6,500 7,200 I0,200 I,775 10.8%
Special Events I4,493 I4,500 I8,000 I8,000 7 24.1%
Shower Fees I2,236 I I,000 11,000 II,000 -I,236 0.0%
Rock Wall Climbing Fees 0 0 4,I00 5,000 0 I00.0%
Pavilion Fees 3,328 3,200 3,200 4,000 -I28 0.0%
Camping Fees 255,236 26I,000 257,000 26I,000 5,764 -L5%
Mini - service Campground Fees 224,I07 225,000 224,000 225,000 893 -0.4%
Miscellaneous Revenue 220 I,500 I,700 I,700 I,280 13.3%
Work Orders I,800 3,000 I,500 I,500 I,200 -50.0%
Total Parks & Recreation $608,36I $6I0,500 $654,000 $667,450 $2,I39 7.1%
GENERAL FUND /t6 gO
Budgeted Revenue Detail
For 2OI2 and 2OI3
20I0 20II 20I2 20I3 20II - 20I2
Account Name Actual Budget Budget Budget Variance % Change
Library
Service Revenue 8,377 8,500 8,700 9,000 I23 2.4%
Circulation Revenue 6,929 6,000 6,300 6,800 -929 5.0%
Museum Revenue 0 0 I0,000 I0,000 0 0.0%
Total Library $ I5,306 $ I4,500 $25,000 $25,800 -$806 72.4%
Rents & Leases
Land Rent & Lease 45,643 44,478 47,200 47,200 -I,I65 6.1%
Jail Facility Rent 30,000 30,000 30,000 30,000 0 0.0%
Municipal Building Rent 68,909 50,000 55,000 60,000 - I8,909 10.0%
Total Rents & Leases I44,552 I24,478 I32,200 I37,200 - 20,074 6.2%
Total Charges for Services $2,872,50I $2,608,7I7 $2,57I,093 $2,59I,785 - $263,784 -1.4%
FINES AND BAILS: I0,2I0 I7,000 II,000 I2,000 6,790 -35.3%
PENALTIES & INTEREST:
Investments 86,798 I90,000 74,000 76,000 I03,202 -61.1%
Customer Penalties & Interest 35,9I2 6,000 I5,000 I5,000 - 29,9I2 150.0%
Total Penalties and Interest $I22,7I0 $I96,000 $89,000 $9I,000 $73,290 -54.6%
MISCELLANEOUS:
Sales of Surplus Equipment 8,069 2,000 2,000 2,000 -6,069 0.0%
Garbage Contract 46,40I I5,I20 I5,200 I5,400 - 3I,28I 0.5%
SVAC Maintenance Fee 0 2,400 2,400 2,400 2,400 0.0%
Gravel Sales 97,000 0 0 0 - 97,000 0.0%
City Clerk Fees 287 250 250 250 -37 0.0%
Collection of Bad Debts I,073 2,000 I,000 I,000 927 -50.0%
Vending Machine Fees 3,83I 2,000 4,000 4,000 -I,83I 100.0%
Other Miscellaneous 356,538 2,000 2,I50 3,I50 - 354,538 7.5%
Total Miscellaneous $5I3,I99 $25,770 $27,000 $28,200 - $487,429 4.8%
Total General Fund Revenue $I0,I8I,374 $9,453,488 $9,423,008 $9,520,294 - $727,886 -0.3%
5 1
CITY OF SEWARD ��i �+ ,2012/2013 Biennial Operating Budget
General Fund 1''r..
Revenue Detail by Line Item
I
1
GL Sub 2010 2011
Account Name 2012 2011 -12
Actual Bud et 2013 2012-
- g Request Variance
a Chg Request
Ch
Department: General
i
?+,�� 4110 0100
4 4110 0 R ea l P opert rt $ 686,460 $ 715,913 $ 705,000 :14111/014
i r $ (
aLikhl 4110 0210 Vehicle Regist, 244,313 2 70,000 (1 ^$ 710,000 0"
4 248,000 (22,000) (8.1) 250,000 0.E
23,914 29,000 ( 69
120 0100 City Sales Tax � (2,000) �Q
e 3,742, 96 3 , 9 26,526 O _ K (6 9) r I 8
4130 0300 Hotel /Motel Roo (26,526) 1 � 3 .5
011 -, 328,396 306,652 ; (0.7)
4190 0100 Tax Pen /Interes 21(100 � T
��� 1,003 1,500 6.9 0 %00 3.0
� 1
4230 0100 Taxi Permits 1,400 (100)
835 1,400 (6.7) 1,400
1,000 (400)
(28.6) 1,000 _
4230 0200 Building Permit 37,542 50,000
4230 0300 Dog Licenses 40,000 (10,000)
775 750 (20.0) 40,000 _
4230 0400 DMV- Drivers Li 775 25
1.3
24,368 26,400 26,000
4230 0401 DMV - Motor Veh 62,360 69,360
26,000 (400)
(1.5) 70,000
69,000 (360)
5,759 4,300 (0 70,000
4230 0600 Business Licens 4,300 - 1.4
4230 0500 Misc Permit
4330 0600 BusineK SLicens 17,310 21,700 4,500 2 5
20,000 (1,700)
75,317 84,000 (7.80 75,500 2.5
4350 0110 Alaska Liquor T 75,000 (9,000)
15,400 20,000 (10.7) 16,000 _
4350 16,000 (4,000)
350 0130 Alaska Raw Fish
302,262 410,000 (22.0) 10,000 -
320,000 (90,000)
(22.0) 320,000 -
4350 0131 Fish Res.Landin 5,000
4350 0140 Revenue Sharing 226,846 (5,000)
115,000 (100.0)
228,000 113,000
98.3 220,000 (3.5)
4350 0150 PERS On- Behalf 209,145 - - -
4350 0170 Jail Contract - _
449,472 450,000
4350 0180 Dispatch Contra
448,572 (528) (0 449,472 -
48,500 48,500
4350 0190 KPB 911 Dispatc 48,500 -
49,680 48,000 1,680 8 . 5 49,680
4410 0110 Copying Charge 49,680 1,
13,688 4,600 -
4410 0120 Sales Tax Credi 15,300 14,000
4,000 (1,300) (8.5) 14,000
Zoning 4,000 4,000
g Fees 545 - 4,000
4410 0410 Project Managem 408,151 250 250 -
4410 0300
96,004 250
4410 0470 Admin - SMIC (96,004) (100.0)
4410 83,413 86,688
Harbor 86,688
410 0500 Admin
312,603 324,795 86,688
4410 0501 Admin. - Parkin 324,795
9,348 9,715 324,795
9,715
815,283 847,291 9,715
4410 0510 Admin - Electri
4410 0520 Admin - Water 847,291 _
224,914 233,744 - 233,744 233,744 -
Sewer 137,353 233,744
4410 0530 Admin 0560 Admin 142,745 142,745 -
- Jail 79,572 . 142,745
4410 05 .
4420 0110 Misc. Dog Fees 82'907 81,465 (1,442)
(1 0 82,907 1.8
2,205
4420 0250 Misc. Jail Rave 2,000 2,200
929 200 10.0 2,200
4420 0400 Misc Dispatchin 800 800
10,000 10,000 800
4430 0150 Shop Dept Work 10,000
- - 2,278 3,000 . 10,000
2,200 (800) (26.7)
2,200
4470 0010 P &R: Public Use 4,590 4,500
4470 0020 P &R: Punchcards 3,500 (1,000) (22 2)
27,165 19,000 4,500 28 6
4470 0030 P &R: Class Regi 3 �' 13,000
G �� ' � J 4470 0040 P &R: Facility R 432 60, 029 61, 000 2 62 .4 00 6 9 ,
_.i1� x 4470 0050 P &R: 13, 500 22 1 ® �
0..T:
�,/�'"� 300 300 - Tournament 4,725 350 16.
4470 0060 P &R: 6,500 7,200
Special Ev 14,493 700 24.1 10,200
41 7
4470 0080 P &R: Shower Fee 14,500 18,000 3,500
12,236 24.1 11,000
4470 0100 P &R: Rock Wall 11,000 11,000
- 11,000
22 0 '
4470 0110 P &R: Pavilion F 4,100 4,100
3,328 5,000 ''-
4470 0120 P &R: 3,200 3,200
- Camping Fe 255,236 - 4,000 25 0
261,000 257,000
224,107 (4,000) (1.5) 261,000
4470 0121 Mini - Service Ca 1}°�
4470 0150 P &R: Misc. Into 225,000 224,000
220 1 500 (1,000) (0.4) 225,000 0.4
.� 1,700 200 ,
au
CITY OF SEWARD
2 012/2013 Biennial Operating Budget
General Fund
Revenue Detail by Line Item
2010 2011 2012
GL Sub Account Name 2011 -12 2013 2012 -13
Actual Budget Request Variance
Chg Request 8 Chg
4470 0160 P &R Work Order $ 1,800 $ 3,000 $ 1,500 $ (1,500) (50.0) %$ 1,500
4490 0100 Library Service
8,377 8,500 8,700 -
4490 0110 Library Circula 200 2.4 9,000 3 4 8
5,417 6,000 6,300
4490 0120 Museum revenue 300 5.0 6,800 7
' 10,000
4510 0000 Fines - General 10,0uU - 10,000
10,210 17,000 11,000
(6,000) (35.3) 12,000 9.1
4610 0010 GF Investment I
85,716 185,000 73,000 (112,000)
4610 0030 GF Interest on (60 75,000 2.7
1,082 5,000 1,000 (4,000)
4610 0120 GF Penalty &Int (80.0) 1,000 -
35,912 6,000 15,000
4620 0100 GF Land Rent & 9,000 150.0 15,000
45,643 44,478 47,200
4620 0160 Jail Facility R 30,000 2,722 6.1 47,200 -
30,000 30,000
4620 0200 Municipal Bldg 68,909 30,000 -
50,000 55,000 5,000
4630 PY Legal Recove 347,281 10.0 60,000 9.1
-
-
4640 0100 Surplus Equipme 8,069 - -
2,000 2,000
4680 0100 Federal Project 84,640 - 2,000 -
- -
4680 0200 State Project F 7,221 - - -
4680 0900 Spec.Proj.Other 18,485 - - -
4690 0100 Garbage Contrac 46,401
15,120 15,200 80
4690 0200 SVAC Maintenanc 0 . 5 15,400 1.3
2,400 2,400
4690 0400 Gravel Sales - 2,400
97, 000 - _
-
4690 0500 City Clerk Fees -
287 250 250
4690 0600 Coll. /Doubtful 1,073 250 -
2,000 1,000 (1,000) (50.0) 1,000
4690 0900 Misc Service Fe
555 150 150
4690 0910 Vending Machine 3,831 150 -
2,000 4,000 2,000
4880 0470 Equipment Renta 100.0 4,000 -
5,544
- -
-
4880 0490 Misc. Revenue 3,158
2,000 2,000
3,000 50.0
Total Revenues $ 10181373 $ 9,453,488 �9 -a,
�. "` -$ (212,268) (2.2) 8$
iiiy231"14 1,12°10Y
53
9
GENERAL FUND At
s a'i ''°
Expenditure Totals by Department (Budget)
For 20I2 and 2OI3
2010 2011 2012 2013 2011 -2012 2012 -2013
DEPARTMENT Actual Budget Budget Budget % Chg % Chg
General Government:
Mayor /Council 301,873 332,536 322,906 321,900 -2.9% -0.3%
Legislative 35,631 38,065 33,756 33,654 -11.3% -0.3%
Legal 155,053 I46,000 125,000 125,000 -14.4% 0.0%
City Manager 355,600 350,762 383,555 384,235 9.3% 0.2%
Management Information Systems 249,267 259,440 255,656 258,027 -1.5% 0.9%
City Clerk 244,629 257,343 248,070 248,897 -3.6% 0.3%
Finance 645,487 685,383 665,I64 672,513 -3.0% L1%
Community Development 300,541 401,970 268,049 269,407 -33.3% 0.5%
General Services 9I,214 88,450 6I,597 64,837 -30.4% 5.3%
Contributions 239,002 209,000 239,198 245,000 14.4% 2.4%
Total General Government $2,6I8,297 $2,768,949 $2,602,951 $2,623,470 -6.0% 0.8%
Public Safety:
Police 1,685,995 I,751,116 1,745,156 1,753,076 -0.3% 0.5%
Jail 587,094 611,241 624,569 633,826 2.2% 1.5%
Animal Control 78,240 80,640 65,002 68,002 -19.4% 4.6%
Fire 573,523 663,056 554,I25 523,8I9 -16.4% -5.5%
Building Inspection 105,814 123,179 126,342 128,379 2.6% 1.6%
Total Public Safety $3,030,666 $3,229,232 $3,II5,194 $3,107,102 -3.5% -0.3%
Public Works:
Roads and Streets 897,284 942,562 811,416 852,817 -13.9% 5.1%
City Shop 458,663 380,859 345,998 368,250 -9.2% 6.4%
Municipal Building, Comm. Ctr 253,791 292,045 270,83I 292,58I -7.3% 8.0%
Total Public Works $I,609,738 $I,615,466 $1,428,245 $1,513,648 -11.6% 6.0%
Parks and Recreation
Sports, Recreation, Comm. Schools 3I8,317 286,720 269,561 275,926 -6.0% 2.4%
Teen & Youth Center 285,996 288,829 318,570 324,512 10.3% 1.9%
Campgrounds & Parks 614,871 625,506 567,029 576,920 -9.3% 1.7%
Total Parks & Recreation $I,2I9,I84 $I,201,054 $1,155,160 $I,I77,358 -3.8% 1.9%
Library $389,303 $405,132 $405,178 $443,389 0.0% 9.4%
Debt Service $7I5,091 $914,388 $1,027,250 $I,040,648 12.3% 1.3%
TOTALS: $9,582,279 $I0,134,221 $9,733,978 $9,905,6I5 -3.9% 1.8%
SIA
GENERAL FUND
Expenditure Totals by Department (Budget)
For 20I2 and 20I3
2010 2011 2012 2013 2011 -2012 2012 -2013
DEPARTMENT Actual Budget g Budget Budget % Chg % Chg
General Government:
Mayor /Council adds 1<`°^ • Mali/is 30I,873 32Z,g0c 321, 1.60
332,536 - -8.9%
Legislative '�� -0.3% (I)
35,63I 38,065 33,756
Legal 33,654 -11.3% -0.3% (2)
I55,053 I46,000 I25,000 125,000
City Manager -14.4% 0.0% (3)
355,600 350,762 383,555 384,235
Management Information Systems 249,267 9.3% 0.2% (4)
259,440 255,656 -I.5 /o
258,027 ° 0.9%
City Clerk 244,629
257,343 248,070
248,897 -3.6% 0.3% (5)
Finance � 64 685,383 665 Imaw �� I64 672 I.I% (6)
Community Development � ��� �4I - gp 0 49 af0 `/ H0 -3.0%
Stan. 401,970 �l93,9�19
p ����� � (,,§§``�q - 24.6% 0.4% (7)
General Services etiv 1 11,1,° .. 91,2I4 _ 737 o
88, -25.2% 4.9 /o (8)
Contributions Ptair 239,002
209,000 239,I98 245,000 14.4% °
Total General Government 2.4/0 (9)
$2,618,297 $2,768,949 $3,62$,SSr - e 6 _ - 5.3% 0.8%
21002,9 §M 2,023,410
Public Safety:
Police 4r 4 Pow
osittass
(tag- I t �� ® p
1,685,995 1,751,116 � _
Jail 587,094 6II,24I 8'I% 0.3% (IO
624,569 633,826 2.2% 1.5%
Animal Control
78,240
80,640 65,002 68,002 -19.4% 4.6% (II)
Fire 573,523
663,056 554,I25 523,819 -16.4% -5.5%
, Building Inspection 5.5/0 (I2)
105,814 I23, I79 I26,342
Total Public Safe IZ8,379 2.6% 1.6% (I3)
t y $3,030,666 $3,229,232 -. ...42,94.9-,4366- -7.7% -0.3%
3113, 3,ID" IO?
Public Works:
Roads and Streets 897,284 942,562 811,416
852,8I7 -13.9% S.I% (I4)
City Shop 458,663 380,859 345,998
368,250 -9.2% 6.4% (IS)
Municipal Budding, Comm. Ctr 253,79I
292,045 270,83I 292,581 -7.3% °
Total Public Works 8.0% (I6)
$I,609,738 $I,6I5,466 $I,428,245 $I,5I3,648 -11.6% 6.0%
Parks and Recreation fltP4414'
Sports, Recreation, Comm. Schools 318,317
286,720 , -0.3% 2.2% (I7)
Teen & Youth Center 285,996 f. -?
288,829 - 3 1.2% 2.1% (I8)
Campgrounds & Parks 6I4,87I 625,506 -= r 5/0$, 2D
,506 t -- _ -2.3% 1.6% (19)
Total Parks & Recreation $ I,2I9,I84 $ I,20I,054
4.471.89,IJ8- $4,2II,358 -I.0%
1!1§ i )11143S 1.9%
Library $389,303 $405,I32
$ 405, I 78 $443,389 0.0% 9.4% (20)
Debt Service L 110-ii Zo tt 1 q 0,AT
I $715,091 $9I4,388 +1",ter7,22e- 1 6 1 7027, 1 6111 - I0.2% 2.0% (2I)
TOTALS:
e t 7.33 fie I t 1 b6
$9,582,279 $I0,I34,22I 4976-3-17790-- Y' ,T3 -5.0% 1.8%
* See Footnotes
13
DU I S EO
GENERAL FUND
Budgeted Interfund Transfers
Fiscal Year 2012 and 2013
2012 2013
Transfers -In Transfers -Out Transfers - InTransfers -Out
Small Boat Harbor Enterprise Fund:
One -half of land rents and leases 163,208 163,208
Federal and State lobbying 16,440 16,440
Payment -in- Lieu -of -Tax 159,548 162,516
Lease management and administration 0 0
Seward Marine Industrial Center Enterprise Fund:
One -half of land rents and leases 70,024 70,024
Payment -in- Lieu -of -Tax 20,660 20,740
Parking Enterprise Fund Payment -in- Lieu -of -Tax 20,772 20,852
Electric Enterprise Fund:
Federal and State lobbying 36,990 36,990
Payment -in- Lieu -of -Tax 856,827 900,772
Electric line general operating permit fee 300,000 300,000
Water Enterprise Fund:
Federal and State lobbying 5,480 5,480
Payment -in- Lieu -of -Tax 86,520 91,298
Wastewater Enterprise Fund:
Federal and State lobbying 5,480 5,480
Payment -in- Lieu -of -Tax 69,647 73,820
Harbor MRRF Fund - Cruise Tax for SVAC: 10,000 10,000
Hospital Debt Service Fund - SGH PERS Loan: 134,704 134,704
TOTAL TRANSFERS IN: $1,956,300 $2,012,324
TRANSFERS TO OTHER FUNDS:
Hospital Debt Service Fund 1,013,947 1,029,146
Harbor - Fish Tax 320,000 320,000
SMIC Enterprise Fund - cash deficit 81,282 38,082
Capital Acquisition Fund (equal to State Revenue Sharing) 228,000 220,000
TOTAL TRANSFERS OUT: $1,643,229 $1,607,228
NET TRANSFERS: $313,071 $405,096
510
III
1
GENERAL FUND
Budgeted Interfund Transfers
Fiscal Year 2012 and 2013
2012 2013
Transfers -In Transfers -Out Transfers- InTransfers -Out
f
Small Boat Harbor Enterprise Fund:
'! One -half of land rents and leases 163,208 163,208
Federal and State lobbying 16,440 16,440
Payment -in- Lieu -of -Tax 159,548 162,516
L Lease management and administration .-.4,8 - .387$42-e9
! Seward Marine Industrial Center Enterprise Fund:
■ ; I One -half of land rents and leases 70,024 70,024
11` Payment -in- Lieu -of -Tax 20,660 20,740
I,, Parking Enterprise Fund Payment -in- Lieu -of -Tax 20,772 20,852
k Electric Enterprise Fund:
III Federal and State lobbying 36,990 36,990
!, Payment -in- Lieu -of -Tax 856,827 900,772
1 1 Electric line general operating permit fee 300,000 300,000
i l', Water Enterprise Fund:
Federal and State lobbying 5,480 5,480
i Payment -in- Lieu -of -Tax 86,520 91,298
l i
' Wastewater Enterprise Fund:
j dp Federal and State lobbying 5,480 5,480
i j
:1 , Payment -in- Lieu -of -Tax 69,647 73,820
n " Harbor MRRF Fund - Cruise Tax for SVAC: 10,000 10,000
! Hospital Debt Service Fund - SGH PERS Loan: 134,704 134,704
TOTAL TRANSFERS IN: * 2 0 51 7 1.66-
Q �,
11 500 A. 1 0 01 32 Il
TRANSFERS TO OTHER FUNDS:
,,J i 013,94� bA1,1'9�
Hospital Debt Service Fund 'tit of t S t - 166°- 499+7375
Harbor - Fish Tax 320,000 320,000
SMIC Enterprise Fund - cash deficit 81,282 38,082
Capital Acquisition Fund (equal to State Revenue Sharing) 228,000 220,000
I TOTAL TRANSFERS OUT: -4475697
3/3 1,44 yoo9 1 ,47o7,ag
NET TRANSFERS: ,
I1
f
I
1 5
Sponsored by: Administration
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -095
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING THE 2012/2013 CAPITAL IMPROVEMENT PLAN
WHEREAS, the Seward City Council met on August 23, 2011 and September 12, 2011
to authorize budget policies and provide budget guidance to the administration, and conducted
extensive work sessions for the purpose of discussing enterprise fund capital infrastructure needs
and rate reviews in eight work sessions spanning the months of September and October; and
WHEREAS, on September 12, 2011, the City Manager submitted to the City Council a
proposed biennial budget for the City of Seward for Calendar Years 2012 and 2013; and
WHEREAS, the biennial budget was introduced at the regularly scheduled Council
meeting on September 12, 2011, and work sessions were conducted and televised; and
WHEREAS, a public hearing was held on the proposed budget on November 14, 2011
with final adoption scheduled for November 28, 2011; and
WHEREAS, there is $228,000 designated in the Calendar Year 2012 General Fund
Budget and $220,000 designated in the CY 2013 General Fund Budget to finance capital
improvements, contingent on receipt of said amount from State Revenue Sharing; and
WHEREAS, the Capital Acquisition Fund will not receive funding in the amount of
$76,840 from the Sewer Enterprise Fund as partial repayment of a 1990 loan from the General
Fund, due to insufficient revenues in the Sewer Enterprise Fund's 2012 and 2013 Budget.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The Capital Improvement Plan for Calendar Years 2012 and 2013, which is
attached hereto and made a part hereof by reference, is HEREBY ADOPTED.
Section 2. Funding in the amount of $228,000 is hereby appropriated in 2012 and
$220,000 in 2013 for the purpose of meeting capital needs for the General Fund, subject to
receipt of said funding from the State of Alaska revenue sharing program.
Section 3. This resolution shall take effect immediately upon adoption.
Capital Improvement Plan
General Fund - Related Capital Projects
Fiscal Year 2012 and 2013
New or Project Funding Source
Project Description Replace Year Cost City Portion Other Portion Source
Projects Slated for Funding in 2012 and 2013:
Fire Hall Repairs R 2012 $31,000 $31,000 General Fund
Finance Department general ledger software R 2012 $95,000 $95,000 General Fund
City Hall carpet repairs R 2012 $95,000 $95,000 General Fund
Community Library/Museum R 2012 $10,000,000 $3,750,000 $6,250,000 Grant/ City
Total Projects in 2012: $10,221,000 $3,971,000 $6,250,000
Police radio system upgrade R 2013 $70,nn0 $70,000 General Fund
Fire Hall siding R 2013 $70,000 $70,000 General Fund
Campground pay stations (test) N 2013 $42,000 $42,000 General Fund
Total Projects in 2013: $182,000 $182,000 $0
Other General Fund Capital Needs; funding not available:
CITY SHOP:
City Shop Facility Phase I: Site Layout/Design R $75,000 $75,000 General Fund
Total City Shop Projects: $75,000 $75,000 $0
PUBLIC SAFETY:
Fire Hydrant upgrades - Ph. II R $200,000 $200,000 General Fund
Lowell Point erosion mitigation R $200,000 $200,000 Federal/State
Generator for AVTEC emergency shelter N $125,000 $125,000 General Fund
Satellite Fire Station / Storage Facility (Forest Acres) N $960,000 $960,000 Grant
Ladder Platform Vehicle N $950,000 $950,000 Grant
Satellite Station on Nash Road N $440,000 $440,000 Grant
Expand SMIC building storing engine N $33,000 $33,000 General Fund
Public Safety Building N $5,665,000 $5,665,000 General Fund
Total Public Safety Projects: $8,573,000 $6,023,000 $2,550,000
PARKS & RECREATION:
Replace Wellington Pavilion R $400,000 $400,000 General Fund
TYC landscape, fence, play area R $25,410 $25,410 General Fund
Beach Erosion Engineering Study N $150,000 $150,000 Federal /General
Beach Erosion repairs at waterfront R $88,000 $88,000 Federal/General
Beach Erosion control finger construction N $88,000 $88,000 Federal /General
Lagoon Boardwalk rebuild R $264,000 $264,000 General Fund
Restroom and Concession Stand Upgrade R $179,300 $179,300 General Fund
Informational/directional maps N $23,100 $23,100 General Fund
Forest Acres campground improvements R $35,000 $35,000 General Fund
Jon Perry softball field fence replacement R $75,000 $75,000 General Fund
Small Outdoor Restroom - Williams Park N $44,000 $44,000 General Fund
Centennial Park N $447,500 $447,500 $200,000 Grant /GF
Sweet Smelling Toilet at culvert N $48,400 $48,400 General Fund
Marathon Campground rehabilitation R $52,800 $52,800 General Fund
Forest Acres Park playground upgrades R $38,500 $38,500 General Fund
Harborside Park - Phase I / Seaview Campground R $150,150 $150,150 General Fund
Harbor Park (new south harbor uplands) N $890,900 $890,900 State /General
Little League Field restrooms R $187,000 $187,000 General Fund
Boulder Field - turf, fence, grade, drains R $275,000 $275,000 General Fund
Total Parks & Recreation Projects: $3,462,060 $3,462,060 $200,000
CITY HALL/LIBRARY /OTHER:
City Hall electrical upgrades R $65,000 $65,000 General Fund
Fix venitilation at City Hall R $85,000 $85,000 General Fund
Total City Hall /Library Projects: $150,000 $150,000 $0
Total General Fund Projects: $22,663,060 $13,863,060 $9,000,000
00ieir43 Fisii
.d: Pri4ects fbt• 2072; . ; $i0,221;U00
: 0:ta 0.0 ;aj Fund Pro eats car 2013 ::.:::: : :: $182,.00.::
Note: 2012 Budget includes $228,000, and 2013 includes $220,000 for capital projects, only if Revenue Sharing is received.
Capital Improvement Plan
Parking - Related Capital Projects
2012 and 2013
New or Project Funding Source
Project Description Replace Year Cost City Portion Other Portion Source
Center Lot patch, seal and stripe R 2012 $165,000 $165,000 Parking
N 2012 $g&ggg $5g Parking
North Parking Lot patch, seal and stripe R $150,000 $150,000 Parking
South Parking Lot patch, seal and stripe R $150,000 $150,000 Parking
Permit (Employee) Lot patch, seal and stripe R $100,000 $100,000 Parking
Northeast Parking Lot paving, sealing, striping N $50,000 $50,000 Parking
Parking office /chalet replacement R $10,000 $10,000 Parking
Other:
East Harbor paving N $275,000 $275,000 Parking / Grant
New Harbor Uplands projects N $125,000 $125,000 Parking / Grant
NE Parking Fencing on W. and N. borders N $140,000 $140,000 Parking
Total Parking Fund Projects: $1,215,000 $1,215,000
„`::: ,:�� ,:.;., ::�:: :;� : � �_:: ?"i: ii i ij!�'�i'i��;i�ii�i;i�[!�'i: iii;
1
otgl }'nrking Pro�ectg f* 2(31 k13d 2613 $ts6�tl�b 165;OQ0
r te ::::::::: `:::
(a) Alternative parking located in storage building north of City Hall.
Note: No Parking Major Maintenance, Repair & Replacement Fund
10 0
City of Seward
Capital Improvement Plan
Harbor - Related Capital Projects
2012 and 2013
New or Project Funding Source
Project Description Replace Year Cost City Portion Other Portion Source
Remodel harbormaster restrooms R 2012 $100,000 $100,000 State grant
Replace fish waste barges R 2012 $70,000 $70,000
Replace trash diimpgtore R 2013 $40,000
Used Oil Stations maintenance R 2012 $60,000
D -float replacement R 2013 $2,363,000 $2,363,000 City /State
Other Future Projects:
Replace floats A, B, C, S R $6,100,000 $6,100,000 City /State
Maintenance dredging R $225,000 $225,000 Grant
Replace K &L floats R $2,250,000 $2,250,000 City /State
Replace N &S launch ramps R $2,000,000 $2,000,000 City /State
Remaining 570' Z float with slips N $5,500,000 Grant /Harbor
East breakwater 215' addition N $3,000,000 Federal
J -Dock side -road pave/landscape N $25,000 $6,500,000 Grant/Harbor
Five -ton hydraulic crane in NW harbor N $50,000 Harbor
South harbor uplands pave and landscape N $500,000 $500,000 Harbor /Parking
Fish cleaning station at North East ramp N $850,000 State /Harbor
Fishing pier recreation area N $2,600,000 State/Harbor
Total Harbor Fund Projects: $25,733,000 $13,508,000 $6,600,000
.a. ..a0s4.Fund : 0.0i* ts and.201 ::
b`
Capital Improvement Plan
Seward Marine Industrial Center (SMIC) - Related Capital Projects
2012 and 2013
New or Project Funding Source
Project Description Replace Year Cost City Portion Other Portion Source
Purchase /install fence around storage area N $300,000 $300,000 Federal
Vessel repair infrastructure N $1,500,000 $1,500,000 Federal
Dock basin breakwater for SMIC N $50,000,000 $50,000,000 State/Fed /City
Two restroom facilities N $75,000 $75,000 Grant /City
Total S.M.I.C. Fund Projects: $51,875,000 $0 $51,875,000
[ ! '1'iotal S M;I C k' iitt P.k i`e6: , f� . ... . �Q12 attc� : :..: �{I , 13; : .:: : :.: : ..:::::::::::::::.:::::. .....
....
.................. .............
1..c�s :
City of Seward
Capital Improvement Plan
Electric - Related Capital Projects
2012 and 2013
New or Project Funding Source
Project Description Replace Year Cost City Portion Other Portion Source
Critical Capital Needs:
Transformer Renovation - Fort Raymond R 2012 $200,000 $200,000 Electric
Paint Transformers and Substation Equipment R 2012 $120,000 $120,000 Electric
Lagoon •Underground $450,000 $450,000 Electric
Right of Way clearing $750,000 $750,000 Electric
Jesse Lee Underground $30,000 $30,000 Electric
Camelot Underground $150,000 $150,000 Electric
Exhaust stack and roof - Generator 3 $360,000 $360,000 Electric
Meter Relay and View Screen $20,000 $20,000 Electric
SMIC Underground $105,000 $105,000 Electric
Transformer Renovation - Spring Creek $200,000 $200,000 Electric
Sectionalized Pole Replacement - $17K/pole generally $1,700,000 $1,700,000 Electric
High - Risk Capital Needs:
Old Mill #3 $120,000 $120,000
Gateway (Upper)
$180,000 $180,000
Gatewa y (Lower) $80,000 $80,000
Woodland Hills $120,000
$120,000
Lost Lake Underground $55,000 $55,000
Software for inventory $50,000 $50,000
Downtown Alley (2nd and 3rd) underground $1,000,000 $1,000,000
Downtown Alley (3rd and 4th) underground $2,000,000 $2,000,000
Downtown Alley (4th and 5th) underground $2,000,000 $2,000,000
Moderate - Risk Capital Needs:
Lawing Poles $25,000
$25,000
Victor Creek Poles $110,000 $110,000
Lake Drive (Stoney Creek) $140,000 $140,000
Questa Woods $80,000
$80,000
AVTEC Underground $15,000 $15,000
Southwest boat ramp $33,000 $33,000
Lawing to Victor Creek Overhead $75,000 $75,000
Update Fort Raymond Controls $450,000 $450,000
Security Upgrades to substations
$130,000 $130,000
Automatic meter reading $950,000 $950,000
Switch at Nash Road $100,000 $100,000
Purchase 9 mega -watts of Bradley Lake Power fm ML &P N 2010 $1,100,000 $1,100,000 State /Electric
SMIC loop distribution system N 2010 $55,000 $55,000 Electric
Update sectionalizing study and purchase oil circuit reclosuref N 2010 $132,000 $132,000 Electric
Install 25kV underground across Snow River N 2010 $450,000 $450,000 State /Electric
Convert transmission line to 115 kV R 2011 $12,000,000 $12,000,000 State /Electric
Extend the 12.5kV distribution line on Nash Road N 2011 $165,000 $165,000 State /Electric
Upgrade Victor Creek 25kV line R 2011 $110,000 $110,000 State /Electric
Total Electric Fund Projects: $25,810,000 $11,985,000 $13,825,000
T ot a l Electric Fund Protects for20#. 2013 :$320 000 $n 000 A
(03
City of Seward
Capital Improvement Plan
Water - Related Capital Projects
2012 and 2013
New or Project Funding Source
Project Description Replace Year Cost City Portion Other Portion Source
Critical Capital Needs:
Water Storage Tank (500K gallons) N 2012 $2,061,000 $2,061,000 City/Loan
Refurbish #4 production well R 2013 $85,000 $85,000 City
Refurbish Lowell Canyon Tanks R 2013 $715,000 $715,000 City
Gateway Tank Roof R 2013 $300,000 $300,000 City
High Risk Capital Needs:
Abandon wells at Fort Raymond R $575,000 $575,000 City
Distribution Piping upgrades R $500,000 $350,000 City
Moderate Risk Capital Needs:
Facility Control upgrades R $80,000 $80,000 City
GIS system N $60,000 $60,000 City
Generation for water wells R $285,000 $285,000 City
New production well #7 N $650,000 $650,000 City
Replace 5% of water lines annually ($1 million /yr.) R $1,000,000 $1,000,000 City
Total Water Fund Projects: $6,311,000 $6,161,000 $0
.otal. Watet ewer FtQ P .4 s Cad': 2012 and X013:.: $3,1{it,000 . $3r:161•,Q01: ' . Q
City of Seward
Capital Improvement Plan
Wastewater - Related Capital Projects
2012 and 2013
New or Project Funding Source
Project Description Replace Year Cost City Portion Other Portion Source
Critical Capital Needs:
Forest Acres lift station generator N $92,000 $92,000 Wastewater Fund
Double wall fuel tanks R $150,000 $150,000 Wastewater Fund
SMIC bypass valving R $72,000 $72,000 Wastewater Fund
#1 standby generator R $150,000 $150,000 Wastewater Fund
High -Risk Capital Needs:
SMIC lower lift station (engineering only) R $250,000 $250,000 Wastewater Fund
Moderate -Risk Capital Needs:
Replace existing distribution system ($800K /yr.) R $75,000 $75,000 Wastewater Fund
Lowell Point sludge pile disposal R $320,000 $320,000 Wastewater Fund
Replace infrastructure past useful life ($75K /yr.) R $75,000 $75,000 Wastewater Fund
Total Wastewater Fund Projects: $1,184,000 $1,184,000 $0
P'otaj Wii4ii ater F`iizid Pro .
.1 for201g kW ZOX3
* Note: No funding available to pay for capital needs in 2012 or 2013.
City of Seward
Capital Improvement Plan
Healthcare - Related Capital Needs
2012 and 2013
Project Funding Source
Project Description Year Cost City Portion Other Portion Source
Imaging:
CT Scanner 2012 $525,000 $525,000 Hospital Debt Fund
Vascular Imaging 2013 $75,000 $75,000 . Hospital Debt Fund
Mammography Upgrade 2013 $150,000 $150,000 Hospital Debt Fund
Facilities:
Delivery Vehicle 2012 $25,000 $25,000 Hospital Debt Fund
Clinic:
Colposcopy w /digital camera 2013 $8,800 $8,800 Hospital Debt Fund
Fetal monitor 2013 $6,000 $6,000 Hospital Debt Fund
Hospital:
Remodel hospital therapy space 2013 $50,000 $50,000 Hospital Debt Fund
Emergency Room:
Sonosite, micromax 2013 $49,000 $49,000 Hospital Debt Fund
Portable intubation scope 2013 $8,400 $8,400 Hospital Debt Fund
Seward Mountain Haven:
Sound absorption panels 2013 $7,000 $7,000 Hospital Debt Fund
Total Healthcare Related Projects: $904,200 $904,200 $0
[ TotalHealthcore'Pro acts: €o :::::: ::::::::::::::::::::::::::::::: .
. r.
Capital Improvement Plan
Motor Pool- Related Capital Projects
2012 and 2013
New or Project Funding Source
Project Description Replace Year Cost City Portion Other Portion Source
Electric - Trailer R 1995 15,000 15,000
Motor Pool
Electric Truck R 1982 40,000 40,000
Motor Pool
Electric Tool Truck R 2003 80,000 80,000
Motor Pool
Fire truck R 1996 450,000 450,000
Motor Pool
Police Vehicle R 2001 37,000 37,000
Motor Pool
Public Works - used dump truck R 1987 75,000 75,000
Motor Pool
Police Vehicle R 1997 48,000 48,000
Motor Pool
Public Works - used dump truck R 1987 75,000 75,000
Motor Pool
Total Motor Pool Fund Projects: $75,000 $75,000 $0
tal
400 r.
Fool 1t Froyenis for 2 2 gttd 3 rk1 3 $820,(ltib: ,...:$$20 ::.' . :
Note: Fire truck to be purchased in 2012 via capital lease /purchase, amortized over seven years.
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -096
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING THE CITY PARKING FEES SCHEDULE FOR
CITY -OWNED PARKING LOTS, SETTING DAILY PARKING FEES, AND
SEASONAL PERMIT PASSES RATES EFFECTIVE MAY 1, 2012
WHEREAS, the goal of the City is to manage the City -owned parking lots in an
effective, efficient and responsive manner, aimed at generating sufficient revenues to cover the
annual maintenance, operating costs, and replacement of parking facilities and infrastructure; and
WHEREAS, to accomplish this goal, the City must conduct biennial reviews of fees and
parking policies; and
WHEREAS, the proposed changes to the parking fees are reflected in Attachment A attached
hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The Seward City Council hereby amends the City Parking Fee schedule for City -
owned parking lots in 2012 and 2013, as reflected in Attachment A.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14 day
of November, 2011.
THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
COUNCIL AGENDA STATEMENT
Xf Se Is
Meeting Date: November, 14, 2011
Through: James Hunt, City Manager 9ti
From: Karin Sturdy, Parking and Parks & Recreation Director
Subject: Parking Fees for 2012 and 2013 Seasons
BACKGROUND & JUSTIFICATION
During budget work sessions, it was recommended the City maintain $10 per space per day, per
Attachment A. (Footnotes on Attachment A list the recent fee history.) City Council recommended
no changes in the two seasonal permit categories: "Slip Holder Pass" and "Harbor Area Employee
Pass." Both Administration and Council recommended to increase the "Vehicle with Trailer Pass"
and the "Visitor Pass" each from $75 in 2011 to $100 for both 2012 and 2013 seasons.
125 Vehicle with Trailer or Visitor passes were sold in 2011 at $75. 125 times an additional $25
should bring a revenue increase of approximately $3,125.
A 2011 Alaska Parking Survey lists Seward on the high side of daily rates and on the low side of
seasonal passes compared to Alaskan communities from Sitka, Juneau and Petersburg to Whittier,
Anchorage and Fairbanks. The work session further detailed the success of the Digital Payment
Technologies automated, solar - powered, cell phone operated pay stations, the reduction of staff
hours, the "Harbor Launch + Parking Combo," and the overall health of the Parking Fund.
CONSISTENCY CHECKLIST Where applicable, this agenda statement is consistent with the
Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council
Rules of Procedures or Other Plans or Policies:
ATTORNEY REVIEW: No
FISCAL NOTE
Council will approve the Parking Budget which is based upon $10 daily fees and $25 increases to the
two, seasonal passes categories. (see attached)
Finance Department:
RECOMMENDATION
Council approve Resolution 2011- o9(p authorizing parking fees as outlined in Attachment A.
1
CITY OF SEWARD, ALASKA
PARKING FEE SCHEDULE FOR 2012, 2013
Attachment A
North Lot, South Lot and South Harbor Uplands (SHU) Lot: Daily Ref: 2010 2011 2012 2013
0 Hours to One Day (a) $ 5 5......____._.____.___1.t 00 $ 10.00 $ 10.00
Vehicle w /trailer (2 spaces) $ 10.00 $ - - -- - - -- 2-0.01 i $ 20.00 $ 20.00
RVs (2 spaces) (d) $ 10.00 S —24. $ 20.00 $ 20.00
Slipholder Pass $-50 /seas. E /semrm $50 /season $50 /season
Employee Pass $50 /season S50/seasem+ $50 /season $50 /season
Visitor Pass $75 /season $0-5 /se ic;oit $100 /season $100 /season
Multi -Day Pass $.00,dar $410-00+1,+ $10.00 /day $10.00 /day
Center Lot - 2 -Hour Maximum (e)
0 to 2 Hours (b) 1 e 4.e Free Free
Any vehicle parked longer than 2 hours will be ticketed or towed at owner's expense.
Company Vehicle Pass (12 passes maximum per lot, per season) $350.00 $350-00 $350.00 $350.00
RVs and Vehicle w /trailers No Parking Nee -10 king No Parking No Parking
Employee /Slipholder /Multi -Day Pass /Visitor Pass No Parking No Parking No Parking No Parking
Vehicles over 19 feet in length No Parking No Parking No Parking No Parking
Northeast Lot & Long -Term Parking
0 Hours to One Day (c) $5-:00 $4f410 $10.00 $10.00
Vehicle w /trailer (2 spaces) $5 -00 8-1-0-00 $10.00 $10.00
RVs (2 spaces) $:57-00 $- 1 -0 -00 $10.00 $10.00
Trailer Only S 00 $1.0, -00 $10.00 $10.00
Slipholder Pass 8504;e' . $40/s:.osoi $50 /season $50 /season
Vehicle w /trailer Pass $75 /season $75 -sf $100 /season $100 /season
Employee Pass $- 5014essen $501sext+rt $50 /season $50 /season
Visitor Pass $75'scason S7-5.'season $100 /season $100 /season
Boulder Stadium - when needed
0 flours to One Day Sa-00 84400 $10.00 $10.00
Vehicle w /Parking Pass No additional charge Naaadditionsvleharge No additional charge No additional charge
Employee Lot - South of 4th Avenue boat launch .
Passholder Only $4-.axon $50 /.season $50 /season $50 /season
Visitor Pass No parking Ni mg No parking No parking
Downtown Parking
Residential (Downtown resident only) No fee No-fee No fee No fee
NOTES:
(a) In 2008, 0 to 2 hours was free; charges began with 2 hours.
(b) In 2008, 0 to 2 hours was free; 2 to 3 hours was $10
(c) In 2008, 0 to 1 hour was free; over I hour was $10
(d) In 2009, Attachment A contained a typo; should have been $10 per day for RVs (2 spaces)
(e) In 2009, Council amended Attachment A to have 0 to 2 hours free rather than 0 to 3 hours free
(0 in 2011, rates returned to 10 per site per day
(g) 2012 increase VWT and Visitor passes from $75 to $100 per season
* "day" ends everynight at 12 midnight. Fee due each calendar day.
City of Seward, Alaska November, 2011 Resolution 2011 -096
10
CITY OF SEWARD, ALASKA
PARKING FEE SCHEDULE FOR 2012, 2013
Attachment A
North Lot, South Lot and South Harbor Uplands (SHU) Lot: Daily Ref`. 2010 2011 2012 2013
0 Hours to One Day (a) $ 5.00 $ 10.00 $ 10.00 $ 10.00
Vehicle w /trailer (2 spaces) $ 10.00 $ 20.00 $ 20.00 $ 20.00
RVs (2 spaces) (d) $ 10.00 $ 20.00 $ 20.00 $ 20.00
Slipholder Pass $50 /season $50 /season $50 /season $50 /season
Employee Pass $50 /season $50 /season $50 /season $50 /season
Visitor Pass $75 /season $75 /season $100 /season $100 /season
Multi -Day Pass $5.00 /day $10.00 /day $10.00 /day $10.00 /day
Center Lot - 2 -Hour Maximum (e)
0 to 2 Hours (b) Free Free Free Free
Any vehicle parked longer than 2 hours will he ticketed or lowed at owner's expense.
Company Vehicle Pass (12 passes maximum per lot, per season) $350.00 $350.00 $350.00 $350.00
RVs and Vehicle w /trailers No Parking No Parking No Parking No Parking
Employee /Slipholder /Multi -Day Pass /Visitor Pass No Parking No Parking No Parking No Parking
Vehicles over 19 feet in length No Parking No Parking No Parking No Parking
Northeast Lot & Long -Term Parking
O Hours to One Day (c) $5.00 $10.00 $10.00 $10.00
Vehicle w /trailer (2 spaces) $5.00 $10.00 $10.00 $10.00
RVs (2spaces) $5.00 $10.00 $10.00 $10.00
Trailer Only $5.00 $10.00 $10.00 $10.00
Slipholder Pass $50 /season $50 /season $50 /season $50 /season
Vehicle w /trailer Pass $75 /season $75 /season $100 /season $ I 00/season
Employee Pass $50 /season $50 /season $50 /season $50 /season
Visitor Pass $75 /season $75 /season $100 /season $100 /season
Boulder Stadium - when needed
0 Hours to One Day $5.00 $10.00 $10.00 $10.00
Vehicle w /Parking Pass No additional charge No additional charge No additional charge No additional charge
Employee Lot - South of 4th Avenue boat launch
Passholder Only $50 /season $50 /season $50 /season $50 /season
Visitor Pass No parking No parking No parking No parking
Downtown Parking
Residential (Downtown resident only) No fee No fee No fee No fee
NOTES:
(a) In 2008, 0 to 2 hours was free; charges began with 2 hours.
(b) In 2008, 0 to 2 hours was free; 2 to 3 hours was $10
(c) In 2008, 0 to 1 hour was free; over I hour was $10
(d) In 2009, Attachment A contained a typo; should have been $10 per day for RVs (2 spaces)
(e) In 2009, Council amended Attachment A to have 0 to 2 hours free rather than 0 to 3 hours free
(t) in 2011, rates returned to 10 per site per day
(g) 2012 increase VWT and Visitor passes from $75 to $100 per season
* "day" ends everynight at 12 midnight. Fee due each calendar day.
City of Seward, Alaska November, 2011 Resolution 2011 -096
11
Sponsored by: Administration
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -097
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, TO ENTER INTO AN ADDITIONAL NINE MONTH LEASE
EXTENSION WITH THE UNITED STATES COAST GUARD TO
ACCOMMODATE THEIR RELOCATION TO A NEW LOCATION
WHEREAS, the United States Coast Guard had planned in early 2011 to relocate to a new
location in Spring of 2011; and
WHEREAS, by September 2011, the USGC had not moved and requested an additional
month lease extension until October 2011 and the Seward City Council approved this extension with
Resolution 2011 -062; and,
WHEREAS, during the last week of September 2011, the USCG notified the City of Seward
that they would not meet the October 31, 2011 deadline to move and would now be moving in
Spring of 2012; and,
WHEREAS, it is not in the best interest of the City of Seward to enter into a new lease
negotiation with the USCG for new lease for the existing lease location for a 9 month term, when a
lease extension agreement can be executed for 9 months; and,
WHEREAS, the USCG has started lease payments at the new location and has agreed to an
extension of the existing lease rate at the current location with the provision that the lease extension
will terminate earlier if the building is relocated earlier than July 2012; and,
WHEREAS, having the USCG office location in the Seward harbor is of benefit to City of
Seward.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA that:
Section 1. The City of Seward hereby authorizes the City Manager to enter into an
additional nine -month extension of the USCG lease in the small boat harbor to accommodate
the move to a new location.
Section 2. This resolution shall take effect thirty (30) days after its adoption and posting.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14` day of
November 2011.
Council Agenda Statement
Meeting Date: November 14, 2011
x .4 0 se ss
From: Michelle Weston, Assistant City Manager : 1)
Agenda Item: Approval of a nine month lease extension with the q P
United States Coast Guard to accommodate
relocation to a new location
BACKGROUND & JUSTIFICATION:
The City of Seward has been working cooperatively with the United States Coast Guard (USCG) on
the relocation of their building in the Seward harbor. The USCG currently has a lease on the new
location and has a lease extension expiring on the old location, October 31, 2011.
Initially the USCG was going to relocate in July of 2011. This anticipated move date was then
extended to the end of August, then to the end of October. The City of Seward extended the lease by
one month at no cost to accommodate the new October move date with Resolution XX. However,
the City of Seward was then notified during the last week of September 2011 that USCG would now
not be moving until Spring 2012.
Approval of this lease extension would allow the USCG to extend their lease for 9 months at the old
location, continuing the previous lease rate, with a provision that if they move before July 2012, the
lease can be terminated early. The USCG has agreed to these terms. It is not in the best interest of the
City of Seward to enter into a lengthy lease negotiation process with the USCG at the old location for
a short term time period. The USCG has also started payments on the new location lease.
INTENT: To authorize the City Manager to enter into a nine month lease extension with the United
States Coast Guard.
CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the
Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council
Rules of Procedures or Other Plans or Policies:
FISCAL NOTE:
This lease extension does not impact on the current budget.
Approved by Finance Department:
ATTORNEY REVIEW: Yes X No
RECOMMENDATION:
Recommend approval of Resolution 2011 - O , authorizing the City Manager to enter into an
additional nine month lease extension with the United States Coast Guard.
�3
SUPPLEMENTAL AGREEMENT I DATE
SUPPLEMENTAL LEASE AGREEMENT NO. 0031
TO LEASE NO. DTCG89- 91- L -J -DL -058
PREMISES: SEWARD SUPPORT FACILITIES
THIS AGREEMENT, made and entered into this date by and between
City of Seward
Whose address is P.O. Box 167
Seward, Alaska 99664 -0167
Hereinafter called the Lessor, and the UNITED STATES OF AMERICA, hereinafter called the Government:
WHEREAS, the parties hereto desire to amend the above Lease.
NOW THEREFORE, these parties for the considerations hereinafter mentioned covenant and agree that the said Lease is amended,
effective 1 November 2011 as follows:
The Government extends the lease for up to nine (9) months in FY12 for period starting 1 November 2011 through 31 July 2012 in
the amount of $9,000 payable in arrears per quarter as shown below, provided annual appropriations are granted by Congress.
The extension provides the Government, in coordination with the Lessor, additional time to relocate the Support Facility Building
and to restore the leased premises. The Government may terminate the lease upon written notice to the Lessor, at any time prior
to 31 July 2012 once the Support Facility Building is relocated and the leased premises restored.
2/J/201 /117/30/DL/71117/2321 $2,000 (November & December 2011)
$3,000 (January, February & March 2012)
$3,000 (April, May & June 2012)
$1,000 (July 2012)
$9,000 (Total)
All other terms and conditions of the lease shall remain in force and effect.
IN WITNESS WHEREOF, the parties subscribed their names as of the above date.
LESSOR: City of Seward
BY LESSOR Kris Erchinger Acting City Manager
(Signature) (Title)
IN PRESENCE OF
Johanna Kenny City Clerk
(Signature) (Title)
UNITED STATES OF AMERICA
Leslie B. Decena
Realty Specialist
Portfolio Management Branch I CG SILC Product Line Division
By direction
BY
(Signature) (Official Use)
FORM
GSA JUL 87 276
SUPPLEMENTAL AGREEMENT I DATE
SUPPLEMENTAL LEASE AGREEMENT NO. 0031
TO LEASE NO. DTCG89- 91- L -J -DL -058
PREMISES: SEWARD SUPPORT FACILITIES
THIS AGREEMENT, made and entered into this date by and between
City of Seward
Whose address is P.O. Box 167
Seward, Alaska 99664 -0167
Hereinafter called the Lessor, and the UNITED STATES OF AMERICA, hereinafter called the Government:
WHEREAS, the parties hereto desire to amend the above Lease.
NOW THEREFORE, these parties for the considerations hereinafter mentioned covenant and agree that the said Lease is amended,
effective 1 November 2011 as follows:
The Government extends the lease for up to nine (9) months in FY12 for period starting 1 November 2011 through 31 July 2012 in
the amount of $9,000 payable in arrears per quarter as shown below, provided annual appropriations are granted by Congress.
The extension provides the Government, in coordination with the Lessor, additional time to relocate the Support Facility Building
and to restore the leased premises. The Government may terminate the lease upon written notice to the Lessor, at any time prior
to 31 July 2012 once the Support Facility Building is relocated and the leased premises restored.
2/J/201/117/30/DL/71117/2321 $2,000 (November & December 2011)
$3,000 (January, February & March 2012)
$3,000 (April, May & June 2012)
$1,000 (July2012)
$9,000 (Total)
All other terms and conditions of the lease shall remain in force and effect.
IN WITNESS WHEREOF, the parties subscribed their names as of the above date.
LESSOR: City of Seward
BY LESSOR Kris Erchinger Acting City Manager
(Signature) (Title)
IN PRESENCE OF
Johanna Kenny City Clerk
(Signature) (Title)
UNITED STATES OF AMERICA
Leslie B. Decena
Realty Specialist
Portfolio Management Branch
CG SILC Product Line Division
BY C By direction
(Signat ) (Official Use)
FORM
GSA JUL 87 276
Sponsored by: Administration
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -098
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA TO ENTER INTO AN ADDITIONAL FIVE YEAR LEASE WITH
CHUGACH REGIONAL RESOURCES COMMISSION FOR THE
OPERATION OF THE ALUTIIQ PRIDE SHELLFISH HATCHERY
WHEREAS, the Alutiiq Pride Shellfish Hatchery operates on leased City of Seward land
which is the City of Seward leases from the University of Alaska; and
WHEREAS, Chugach Regional Resources Commission requests permission to operate the
shellfish hatchery for an additional five year lease term from 2011 -2016; and
WHEREAS, the Shellfish Hatchery has provided local jobs and diversifies the local
economy; and
WHEREAS, shellfish aquaculture is a growth economic industry in Seward.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA that:
Section 1. The City of Seward hereby authorizes the City Manager to enter into an additional
five year term lease with Chugach Regional Resources Commission for the Alutiiq Pride Shellfish
Hatchery.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14` day of
November 2011.
THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
Jl.b
Council Agenda Statement
Meeting Date: November 14, 2011
4 o sEk'
9
From: Michelle Weston, Assistant City Manager y $
s,
Agenda Item: Approval of an Additional Five Year Lease with 1 4AS10P
Chugach Regional Resources Commission for
operation of the Alutiiq Pride Shellfish Hatchery
BACKGROUND & JUSTIFICATION:
The Alutiiq Pride Shellfish Hatchery has operated at its current location for many years. The land is
leased by the City of Seward from the University of Alaska which is in turn leases the land to the
shellfish hatchery operator. In 2006, Chugach Regional Resource Commission (CRRC) took over
operation of the facility and entered into a five year lease with the City of Seward. CRRC now
requests permission to enter into a second five year lease agreement from 2011 -2016.
The City of Seward has worked cooperatively with CRRC on building maintenance and code
inspection issues and CRRC has removed all hazardous materials previously stored at the facility.
The City of Seward recently received a 2012 State Legislative Grant for $150,000 in facility
maintenance and improvements in energy efficiency.
Shellfish hatcheries are an economic growth industry in Alaska and the City of Seward benefits from
the economic opportunities this facility brings to the community.
INTENT: To authorize the City Manager to enter into an additional five year lease with Chugach
Regional Resources Commission for operation of the Alutiiq Pride Shellfish Hatchery.
CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the
Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council
Rules of Procedures or Other Plans or Policies:
FISCAL NOTE:
This project is funded entirely by grant funds with no match required.
Approved by Finance Department: y h
ATTORNEY REVIEW: Yes X No
RECOMMENDATION: q
Recommend approval of Resolution 2011 - �, authorizing the City Manager to enter into a five
year lease with Chugach Regional Resources Commission for the Alutiiq Pride Shellfish Hatchery.
LEASE AND OPERATING AGREEMENT
FOR
THE SEWARD MARICULTURE RESEARCH CENTER
AND SHELLFISH HATCHERY
Dated: November 14, 2011
BY AND BETWEEN:
THE CITY OF SEWARD
and
CHUGACH REGIONAL RESOURCES COMMISSION
TABLE OF CONTENTS
1. Definitions. Page 3
2. Management and Operation of Facility Page 6
2.1. Payment of Expenses Page 6
2.2. Inspection of Premises Page 6
2.3. Compliance with Laws Page 6
2.4. Taxes, Assessments, and Other Charges Page 6
2.4.1. Taxation Page 7
3. Representations and Warranties of CRCC Page 7
4. Lease and Sublease Control Page 8
5. Operating Costs and Utilities Page 8
5.1. Operating Costs Page 8
5.1.2 Utilities Page 9
6. Maintenance and Repairs Page 9
6.3 Repairs Page 10
7. Cost - Sharing Page 11
8. Liens Page 11
9. Indemnification and Hazardous Materials Page 11
10. Mothball Plan Page 14
10.1. Mariculture Technical Center /Shellfish Hatchery
Mothballing Page 14
11. Nature of Relationship Page 15
12. Inspection Access Page 15
13. Term of Agreement and Option to Extend Page 16
13.1 Term
13.2 Options to Extend
14. Performance Bond Page 17
LEASE AND OPERATING AGREEMENT FOR THE SEWARD MARICULTURE RESEARCH CENTER
AND SHELLFISH HATCHERY
15. Insurance Page 17
16. Default Page 19
16.1. Events of Default of CRCC Page 19
16.1.1. Failure to Pay Page 19
16.1.2. Default of Covenants or Conditions Page 19
16.1.3. Compliance with Health and Life /Safety Codes Page 19
16.1.4. Representations or Warranties Page 19
16.1.5. Execution, Insolvency Page 19
16.1.6. Filing of Bankruptcy Petition Page 20
16.1.7. Admission of Inability to Pay Debts Page 20
16.1.8. Appointment of Receiver or Trustee Page 20
16.1.9. Assignment for Benefit of Creditors Page 20
16.1.10. Dissolution Page 20
16.1.11. Lease Agreement Page 20
16.1.12. Other Events of Default Page 20
17. Remedies of the City on CRRC's Default Page 20
17.1. Termination Page 21
17.2. Recover Monies Page 21
17.3. Enter Property, Take Possession of Property Page 21
17.4. Perform Obligations Page 21
17.5. Specific Performance Page 21
17.6. Use of Property Page 21
17.7. Other Page 22
18. Property Ownership Page 22
19. Notices Page 22
20. Entire Agreement Page 23
21. Amendments Page 23
22. No Assignment Page 23
23. Survival Page 23
24. Force Majeure Page 23
LEASE AND OPERATING AGREEMENT FOR THE SEWARD MARICULTURE RESEARCH CENTER
AND SHELLFISH HATCHERY
O
LEASE AND OPERATINGAGREEMENT FOR THE SEWARD MARICULTURE
RESEARCH CENTER AND SHELLFISH HATCHERY
This Lease Agreement for the Seward Mariculture Research Center and Shellfish
Hatchery (the "Agreement ") is made this 30th day of September, 2011, by and between the City
of Seward, P.O. Box 167, Seward, Alaska 99664 (the "City ") and Chugach Regional Resources
Commission, a non - profit corporation organized under the laws of the State of Alaska, 6200
Lake Otis Parkway, Anchorage, Alaska 99507 ( "CRRC ").
WHEREAS, the City is the owner of real property ( "Property ") located in the City of
Seward, Alaska and more particularly described herein; and
WHEREAS, the City, as Lessor, leased the Property to the University of Alaska (the
"University ") as Lessee from July 1, 1970 through June 30, 2069, under the conditions of that
Lease Agreement dated March 7, 1991, recorded April 8, 1991, at Book 60, Page 776 in the
Records of the Seward Recording District, State of Alaska, as amended (the "Lease "); and
WHEREAS, the University uses a portion of the Property for the University of Alaska,
Fairbanks School of Fisheries and Ocean Sciences, Institute of Marine Science, Seward Marine
Center ( "Seward Marine Center "); and
WHEREAS, under a certain sublease dated October 2, 1995, the University subleased a
portion of the Property (the "Site" as herein defined) to the Alaska Department of Fish and Game
to construct, operate and maintain a Mariculture Production Facility ( "MPF ") and Mariculture
Technical Center ( "MTC "); and
WHEREAS, the purpose of the MPF is to produce seed stocks for Alaska aquatic farms
and the purpose of the MTC is to focus on mariculture research in Seward; and
LEASE AND OPERATING AGREEMENT FOR THE SEWARD MARICULTURE RESEARCH CENTER AND
SHELLFISH HATCHERY
-PAGE 3 OF 25-
WHEREAS, the Alaska Department of Fish and Game, the City of Seward, and Qutekcak
Native Tribe ( "CRRC ") entered into mutual agreements in December 1997 for the operation of
the MPF and to cover maintenance costs at the MTC while producing high quality spat and
aquatic plant seed stock for the Alaska mariculture industry; and
WHEREAS, QNT began operating the Facility in1997; and
WHEREAS, QNT, with the consent of the City, assigned its rights to operate the Facility
to CRCC and the City entered into a lease with CRCC in 2006 (Lease #06 -91).
WHEREAS, the City has determined that a new Lease with CRCC under the same terms
and conditions for another 5 (five) year term, with options to extend for three additional years is
in the public interest and will serve a public purpose by continuing to assist shellfish research
and development of the shellfish farming industry and promoting jobs and economic
development locally; and
WHEREAS, the City has determined that the Facility complement the adjacent SeaLife
Center and Seward Marine Center by providing additional research and educational opportunities
in Seward.
NOW THEREFORE IN MUTUAL CONSIDERATION OF THE MUTUAL
COVENANTS and in promises expressed herein and other good and valuable consideration, the
receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:
1. Definitions. The following terms shall, for the purposes of this Agreement, have the
following meanings:
"Agreement" means this Lease and Operating Agreement for the Seward Mariculture
Research Center and Shellfish Hatchery.
LEASE AND OPERATING AGREEMENT FOR THE SEWARD MARICULTURE RESEARCH CENTER AND
SHELLFISH HATCHERY
-PAGE 4 OF 25-
"City" means the City of Seward, Alaska.
"CRRC" means the Chugach Regional Resources Commission.
"Facility" means, collectively, the MPF and MTC and all ponds, parking areas,
structures and land on or pertinent to the Site as depicted in Exhibit B to the Sublease
(collectively, the "Facility ").
"Hazardous Material" means any substance:
(a) the presence of which requires investigation or remediation under any federal,
Alaska State or local statute, regulation, ordinance, order, action, policy, or
common law; or
(b) which is or becomes defined as a "hazardous waste," "hazardous material,"
"hazardous chemicals," "hazardous substance," "oil," "pollutant," or
"contaminant" under any federal, Alaska state or local statute, regulation, rule, or
ordinance or amendments thereto including, without limitation, the
Comprehensive Environmental Response, Compensation and Liability Act
(42.U.S.C. Section 2701 et seq.), the Oil Pollution Act of 1990 (33 U.S.C. Section
2701 et seq.), Title 46 of the Alaska Statutes, and applicable portions of Title 18
of the Alaska Administrative Code.
"Lease" means the agreement between the City, as Lessor, and the University, as Lessee,
effective July 1, 1970 through June 20, 2069 under the conditions of that Lease Agreement dated
March 7, 1991, recorded April 8, 1991 at Book 60, Page 776 in the Records of the Seward
Recording District, State of Alaska, as amended.
"MTC" means Mariculture Technical Center.
LEASE AND OPERATING AGREEMENT FOR THE SEWARD MARICULTURE RESEARCH CENTER AND
SHELLFISH HATCHERY
-PAGE 5 OF 25-
�
"MPF" means Mariculture Production Facility.
"Property" means the all of Tracts 1A and 1B Waterfront Tracts Subdivision, Mariculture
Addition, according to Plat 97 -18, located in the Seward Recording District, Third Judicial
District, State of Alaska, excluding that portion of Tract 1B beginning at the South West corner
of said Tract 1B, thence N 05E14'46" E a distance of 115.626 meters (379feet) along the western
property boundary to the true point of beginning, thence continuing Northerly along the property
boundary a distance of 10.950 meters (36feet), thence N 56E30'44" E a distance of 11.394
meters (37feet) along the property boundary adjoining Railroad Avenue, thence S 31E25'29" W
a distance of 20.146 meters (66feet) to the true point of beginning, Said parcel containing 0.0049
hectares (527 Square Feet), more or less.
"Site" means All of Tract 1B, Waterfront Tracts Subdivision, Mariculture Addition,
according to Plat 97 -18, located in the Seward Recording District, Third Judicial District, State
of Alaska, EXCEPTING THEREFROM beginning at the South West corner of said Tract 1 B,
thence N 05E14'46" E a distance of 115.626 meters (379feet) along the western property
boundary to the true point of beginning, thence continuing Northerly along the property
boundary a distance of 10.950 meters (36feet), thence N 56E30'44" E a distance of 11.394
meters (37feet) along the property boundary adjoining Railroad Avenue, thence S 31E25'29" W
a distance of 20.146 meters (66feet) to the true point of beginning.
"Sublease" means the agreement between the University, as Sublessor, and the City, as
Sublessee, effective May 28, 2003 for sublease of the Site to the City.
"Term" means the two year term of this Agreement, effective September 30, 2011
through September 30, 2016 unless extended or terminated as provided herein.
LEASE AND OPERATING AGREEMENT FOR THE SEWARD MARICULTURE RESEARCH CENTER AND
SHELLFISH HATCHERY
-PAGE 6 OF 25-
"University" means the University of Alaska.
2. Management and Operation of Facility. CRRC shall maintain, operate, and control the
Facility and shall do so to a standard that is comparable to that of other well- operated and
maintained marine research facilities throughout the United States.
2.1. Payment of Expenses. CRRC shall be responsible for the payment of all
expenses relating to the management and operation of the Facility.
2.2. Inspection of Premises. The City may periodically inspect the Site and the
Facility in order to ascertain the condition of the Site and the Facility, but the exercise of this
right shall not imply any obligation to do so nor any obligation to do so in any particular way.
2.3. Compliance with Laws. CRRC shall comply at all times with any and all
Federal, State, Kenai Peninsula Borough, and City statutes, ordinances, rules, regulations and
judicial and administrative decisions governing the use and operation of the Site, including,
without limitation, the terms and provisions of the conditional use permit for the Facility issued
by the City Planning and Zoning Commission.
2.4. Taxes, Assessments, and Other Charges. CRRC shall pay all real and personal
property taxes, sales taxes, special assessments, and other charges of every description levied on
or assessed against the Site, improvements on the Site, and personal property located on the Site,
to the full extent of installments falling due during the Term. CRRC shall make all such
payments before delinquency and before any fine, interest, or penalty shall become due or be
imposed by operation of law for their nonpayment; provided that CRRC may pay any such
payment in installments where permitted by law, but shall pay any installment with interest
before delinquency. CRRC may contest the legal validity or amount of any tax, assessment, or
LEASE AND OPERATING AGREEMENT FOR THE SEWARD MARICULTURE RESEARCH CENTER AND
SHELLFISH HATCHERY
-PAGE 7 OF 25-
charge for which CRRC is responsible under this Agreement. If CRRC contests any such tax,
assessment, or charge CRRC may withhold or defer payment or pay under protest, but shall
protect the City and the Site from any lien by surety bond or other appropriate security.
2.4.1. Taxation. To the extent that sales by CRRC and rents paid to CRRC
related to the visitor and educational parts of the Site are exempt from City sales tax only
because CRRC is a non - profit corporation, CRRC will collect on all such sales and rents and
remit to the City an amount equal to the City sales tax that would be due on such sales and rents
if such sales and rents were not exempt.
3. Representations and Warranties of CRCC.
3.1. CRRC is a non - profit corporation duly organized, validly existing and in good
standing under the laws of the State of Alaska, and has all corporate power and all government
licenses, authorizations, consents and approvals required to carry on its business in every
jurisdiction where it conducts business.
3.2. The execution, deliver and performance by CRRC of this Agreement are within
CRRC's corporate powers, have been duly authorized by all necessary corporate action, do not
contravene or violate (i) CRRC's Articles of Incorporation or Bylaws; (ii) any law, rule or
regulation applicable to it; (iii) any restriction in any agreement or instrument to which it is a
party or by which it or any of its property is bound; or (iv) any order, writ, judgment, award,
injunction or decree applicable to it.
3.3. CRRC has and will maintain expertise in managing and operating a mariculture
research and production facility adequate for the efficient and safe operation, management and
maintenance thereof.
LEASE AND OPERATING AGREEMENT FOR THE SEWARD MARICULTURE RESEARCH CENTER AND
SHELLFISH HATCHERY
-PAGE 8 OF 25-
3.4. CRRC has all the necessary equipment and agrees to maintain such equipment in
working order for the purposes of conducting its activities as described in this Agreement.
CRRC further warrants that it has obtained a Shellfish/Aquatic Plant /Shellfish Hatchery Permit
from the Alaska Department of Fish and Game to operate a shellfish hatchery pursuant to AS
16.40.100 - 16.40.199.
4. Lease and Sublease Control. This Agreement is subject to the terms and conditions of
the Sublease attached hereto as Exhibit A, and the Lease attached hereto as Exhibit B. T CRRC
shall be responsible for complying with the terms and conditions of the Sublease and any
amendments thereto and the Lease, and any amendments thereto. In the event of any ambiguity
between this Agreement and the Sublease, the terms of the Sublease shall prevail. In the event of
ambiguity between the Agreement and the Lease, the terms of the Lease shall prevail.
5. Operating Costs and Utilities.
5.1. Operating Costs. CRRC shall maintain the Facility at its own cost. Any direct
or indirect costs incurred by CRRC for the management and operation of the shellfish hatchery
and the maintenance of the Facility will be the sole responsibility of CRRC. This includes but is
not limited to utility costs, operating supplies, salaries, insurance, and Facility upkeep. CRRC
shall provide, without reimbursement, all shared utilities, including heated process water and
electricity to the MTC. CRRC and any MTC occupant shall negotiate utility compensation for
each project initiated at the MTC. The negotiated agreements shall be in writing and signed by
both parties. A copy shall be provided to the City.
5.1.2 Utilities. CRRC shall be responsible for the maintenance, repair or
replacement of any failure, defect, deficiency, or impairment of any water supply system,
LEASE AND OPERATING AGREEMENT FOR THE SEWARD MARICULTURE RESEARCH CENTER AND
SHELLFISH HATCHERY
-PAGE 9 OF 25-
drainage or sewer system, electrical supply system, electrical apparatus, wires, or other
utilities serving the Facility during the Term.
6. Maintenance and Repairs. Routine and long -term maintenance plans for the Facility
shall be prepared by CRRC and submitted to the City for review and approval no later than
September 30, 2011. The plans shall be updated yearly prior to December 31st. The plans will
be incorporated as part of this Agreement.
6.1. The routine maintenance plan shall include, but not be limited to, the following:
A. A schedule for day -to -day preventative and non - routine maintenance.
B. Complying with the Shellfish/MTC operations manuals and preventative
maintenance schedules provided by any governmental agency or authority having jurisdiction.
C. Maintaining the grounds in a clean, safe and sanitary fashion, including
adherence to applicable provisions of the Sublease Agreement.
D. In accordance with all applicable laws, ordinances, orders and regulations
of any governmental agency or body having jurisdiction over the Site.
E. In a manner which will not jeopardize coverage provided by any insurance
company or companies insuring all or any part of the Facility.
6.2. The long -term plan shall include, but not be limited to the following:
A. Painting of all exposed surfaces.
B. Replacement of all pumps and all items that wear out.
LEASE AND OPERATING AGREEMENT FOR THE SEWARD MARICULTURE RESEARCH CENTER AND
SHELLFISH HATCHERY
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C. Structural maintenance, repair and reconstruction including, but not
limited to, plumbing, heating, electrical systems, roofs, interior walls, exterior walls, foundation,
tanks.
If the maintenance specified in the routine and long -term plans, or otherwise determined
necessary by the City, is not completed in a timely manner, the City will notify CRRC in writing
of the need for correction. If the correction is not made within a reasonable period of time
considering the severity of the problem, the City, at its sole discretion, may correct the
deficiencies by any reasonable means. CRRC shall promptly pay all such costs. Bills may be
sent directly to CRRC for payment.
6.3 Repairs. CRRC shall be responsible for all repairs to the Facility necessary
during the life of the Agreement.
6.3.1. Repairs shall be accomplished in a timely manner. If the repair is not
made within a reasonable period of time, considering the severity of the problem, the City, at its
sole discretion may correct the deficiencies by any reasonable means, all costs of which shall be
promptly paid by CRRC. Bills may be sent directly to CRRC for payment.
6.3.2. CRRC shall maintain the level of repair and maintenance necessary to
ensure that upon completion or termination of the Agreement, the Facility is returned to the City
in as good a condition as when received by CRRC, excluding normal wear and tear.
6.3.3. The annual budget developed by the Contractor shall identify the amount
allocated annually for repairs to the Facility.
LEASE AND OPERATING AGREEMENT FOR THE SEWARD MARICULTURE RESEARCH CENTER AND
SHELLFISH HATCHERY
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7. Cost - Sharing. Notwithstanding any other provision of this Agreement, CRRC shall not
be required to pay more than the City's share of utilities, maintenance and repairs required by the
Sublease Agreement.
8. Liens. CRRC shall be solely responsible for paying for all labor performed upon or
materials furnished to the Facility, including maintenance or repair, furnished at the request of
CRRC. CRRC shall keep the Facilities under CRRC's jurisdiction, free and clear of any and all
mechanics', labor, or material men's liens arising from the performance of labor upon or
furnishing materials to the Facility. Contractor shall post and record notices of non -
responsibility for the benefit of the City and the University pursuant to AS 34.35.065, AS
34.35.150 and any other applicable laws.
CRRC shall keep any improvements it undertakes to existing structures and land free and
clear of all liens and shall hold the City and the University harmless from all costs or liability
resulting from such improvements.
9. Indemnification and Hazardous Materials.
9.1. To the fullest extent permitted by law, CRRC agrees to defend, indemnify and
hold harmless the City of Seward, its elected and appointed officials, employees, and
volunteers against any and all liabilities, claims, demands, lawsuits, or losses, including
costs and attorney fees incurred in defense thereof, arising out of or in any way connected
or associated with this [lease, contract, purchase order, etc.
CRRC shall indemnify, hold harmless, and defend the City, its officers, agents, and
employees from and against all claims arising from death or injury of any person or damage to
any property, occurring in or about the Facility, and CRRC shall pay all costs of the City,
LEASE AND OPERATING AGREEMENT FOR THE SEWARD MARICULTURE RESEARCH CENTER AND
SHELLFISH HATCHERY
-PAGE 12 OF 25-
9c
including attorney fees and legal costs, upon receiving notice by the City thereof, except under
any circumstances in which such death, injury, or damage to property is caused by the
intentional, reckless, or negligent conduct of the City, its officers, agents, and employees;
provided, however, that in the event of concurrent negligence, then each party shall bear the
costs and expenses attributable to it.
9.2. The City shall not be responsible for the condition of the Site, or the Facility, or
the property of any third party that may be on the Site. The City makes no representations or
warranties respecting the condition of the Facility.
9.3. CRRC shall indemnify, defend and hold the City harmless from and against any
and all claims, demands, damages, losses, liens, costs and expenses (including attorneys fees and
disbursements) which accrue to or are incurred by the City arising directly or indirectly from or
out of or in any way connected with (i) the inaccuracy of the certifications contained in this
Agreement; and (ii) subject to the provisions of paragraph 4.1., for (a) any activities on or related
to the Facility during CRRC's possession or control which directly or indirectly results in the Site
being contaminated with a Hazardous Material; (b) the discovery of a release of a Hazardous
Material on the Property; and (c) the clean -up, removal, or remediation of Hazardous Materials
on the Property.
9.4. CRRC agrees no Hazardous Materials will be stored onsite during the term of
this Lease.
9.5. If contamination of the Site or of other property or water by Hazardous Materials
occurs or has occurred from CRRC's operations, beginning from when CRRC first took control
LEASE AND OPERATING AGREEMENT FOR THE SEWARD MARICULTURE RESEARCH CENTER AND
SHELLFISH HATCHERY
-PAGE 13 OF 25-
of the operation of the Facility, CRRC, at its sole expense, shall promptly remediate and restore
the affected area in accordance with all applicable local, state, and federal laws and regulations,
and to the satisfaction of the City. Such remediation and restoration of the affected area by
CRRC must not adversely impact the future operation and development of the Site. The
obligations of CRRC in this paragraph shall survive the completion or termination of this
Agreement.
9.6. If contamination of the Facility, the Site, or of other property or water by
Hazardous Materials occurs or has occurred from CRRC's or QNT's operations, beginning from
when QNT first took control of the operation of the Facility in 1997, CRRC shall indemnify,
defend, and hold the City and the University harmless from any and all claims, judgments,
damages, penalties, fines, costs, liabilities, or losses, including sums paid in settlement of claims,
attorney's fees, consultants fees, expert fees, which are the result of such contamination. This
indemnification of the City and the University by CRRC includes costs incurred in connection
with any investigation of site conditions or any cleanup, remediation, removal, or restorative
work required by federal, state, or local governmental agencies because of Hazardous Materials
present in soil, sediment, groundwater or state or federal waters. The obligations of the
Contractor in this paragraph shall survive the completion or termination of this Agreement.
10. Mothball Plan. CRRC shall prepare a Mothball Plan, as described below, and assumes
and remains responsible for the implementation of such plan including financial liability
according to the terms of this Agreement, to the extent the City would otherwise have such
responsibilities.
10.1. Mariculture Technical Center /Shellfish Hatchery Mothballing. Mothballing is
LEASE AND OPERATING AGREEMENT FOR THE SEWARD MARICULTURE RESEARCH CENTER AND
SHELLFISH HATCHERY
-PAGE 14 OF 25-
defined here as putting the Facility into a non - operational status. It is a strategy exercised upon
notice of termination when there is a reasonable chance that a shellfish hatchery will again
operate on the Property in the future. The mothballing focuses on preparing the Facility for a
down time that makes it simple to reactivate production. It includes, but is not limited to, the
following actions: removal of all plants and animals, disinfection of tanks, pipes, filters,
containers, proper storage of all equipment and nonperishable supplies, and installation of an
adequate number of alarms for protection of the facility and equipment from vandals, thieves and
the weather. The intent is to insure ease of future operations by protecting the Facility and all
equipment.
CRRC shall, at a minimum perform the following: (i) properly dispose of all animals and
plants; (ii) repair, clean and disinfect all walls, floors, and other building components; (iii) leave
grounds surrounding the Facility in a clean and neat fashion with all trash and useless items
removed; (iv) prepare electric and mechanical devices for storage; (v) clean, disinfect and plastic
wrap all hatchery culture equipment; (vi) drain and flush all systems and replace all sand in
filters; (vii) protect outside tanks from all weather conditions; (viii) install security devises; and
(ix) pay all utility costs including, but not limited to, heat, electricity, and phone service to
provide approved internal environmental protection to the Facility.
The City may inspect the Facility upon CRRC's notification that the mothballing is
complete. If CRRC fails to mothball the Facility to the satisfaction of the City, the City may
accomplish the mothballing and bill CRRC for all costs. CRRC shall repay all sums so
expended by the City within thirty days of receipt of a bill for collection.
11. Nature of Relationship. The relationship of CRRC to the City shall be that of an
LEASE AND OPERATING AGREEMENT FOR THE SEWARD MARICULTURE RESEARCH CENTER AND
SHELLFISH HATCHERY
-PAGE 15 OF 25-
°13
independent contractor to perform those services set forth in this Agreement or such other
services as to which the parties may from time to time agree in writing. CRRC is not an
employee, partner, or joint venturer with the City. CRRC's work shall not be subject to
supervision by the City and CRRC shall establish its work schedule, in its discretion, and the
process and methods to perform the services required by this Agreement. CRRC represents that
it has specific expertise in the area of mariculture management, and that it will perform all
services in accordance with applicable laws, reasonable and ordinary business customs, and in an
efficient manner.
12. Inspection Access. The City, through its authorized agents shall have the right at
reasonable times and in a reasonable manner so as not to interfere with CRRC's operations, to
have access to the Facility for the purpose of confirming that CRRC is conducting its operations
in the manner required by this Agreement or to conduct an inspection or audit. CRRC shall
reimburse the City for the City's reasonable costs in utilizing consultants for inspections, audits,
and reviews of the Facility and its records, including, without limitation, accounting,
environmental, safety, health, regulatory compliance, and operational reviews. Absent negligent,
reckless, or willful misconduct by the City, CRRC shall indemnify and hold harmless the City
from any and all claims or liabilities for damages arising out of any injury or property damage
sustained while upon the Facility as permitted under this section.
13. Term of Agreement and Option to Extend.
13.1 Term. Provided that CRRC has demonstrated that it has sufficient technical and
financial resources to fully perform this Agreement and has complied with Sections 14
(Performance Bond) and 15 (Insurance), this Agreement shall be effective September 30, 2011,
LEASE AND OPERATING AGREEMENT FOR THE SEWARD MARICULTURE RESEARCH CENTER AND
SHELLFISH HATCHERY
-PAGE 16 OF 25-
and terminate:
A. On September 30, 2016 (five years) unless extended or terminated as provided in
this Agreement;
B. Upon termination of the Sublease;
C. Thirty (30) days following written notice by the City of an Event of Default as
defined in Section 16 of this Agreement:
i. If such Event of Default is one of a nature curable within thirty (30) days
and such default has not been cured; or
ii. If such Event of Default is of a nature not curable within thirty (30) days,
then in the event CRRC fails to commence the curing of such default within such thirty (30) day
period and diligently prosecute the curing of the same; and
PROVIDED THAT CRRC shall not have the opportunity to cure if a prior default of any
nature and prior notice of default has occurred within one hundred eighty (180) days of such
notice; or
D. Without any liability of the City to CRRC, the City may terminate this Agreement
on 180 days notice to CRRC.
13.2 Options to Extend. CRRC shall have the right to extend the term of this Agreement for
three (3) additional one year periods (cumulative extensions not to exceed three years),
provided that:
A. CRRC exercises any applicable option to extend at least 30 days prior to the
expiration of the then current term;
B. CRRC is not in default under any term or provision of this Agreement; and
C. CRRC shall exercise its options to extend by sending written notice thereof in
accordance with the provisions of Section 19 of this Agreement.
LEASE AND OPERATING AGREEMENT FOR THE SEWARD MARICULTURE RESEARCH CENTER AND
SHELLFISH HATCHERY
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15. Insurance.
CRRC shall obtain the following minimum insurance coverages, as required by the Lease and
this Agreement. Certificates of Insurance are to be provided to the City upon execution of this
Agreement, and prior to the inception of work or occupancy, and must provide for a thirty (30)
day prior notice to the City and the University of cancellation, nonrenewal, or material change of
the policies. Excepting workers compensation, all policies are to be endorsed to name the
University and the City additional insureds and shall provide a waiver of subrogation in favor of
the University and the City. All insurance shall be on an occurrence and not a claims made
basis.
A. Workers compensation and Employers Liability Insurance as required by AS.
23.30.045. The coverage must include statutory coverage for states in which employees are
engaging in work and employer's liability protection not less than Five Hundred Thousand
($500,000) per person, Five Hundred Thousand ($500,000) per occurrence. Where applicable,
coverage for all federal acts (i.e. U.S.L. & H. And Jones Act) must also be included.
B. Comprehensive (Commercial) General Liability Insurance with coverage limits
not less than Two Million Dollars ($2,000,000) combined single limit per occurrence and annual
aggregate where generally applicable including premises operations, independent contractors,
products /completed operations, broad form property damage, blanket contractual, and personal
injury endorsements.
C. Comprehensive Automobile Liability Insurance covering all owned, hired, and
non -owned vehicles with coverage limits not less than Two Million Dollars ($2,000,000)
combined single limit per occurrence bodily injury and property damage.
LEASE AND OPERATING AGREEMENT FOR THE SEWARD MARICULTURE RESEARCH CENTER AND
SHELLFISH HATCHERY
-PAGE 18 OF 25-
D. All Risk Property Insurance (including earthquake and flood) on the Mariculture
Technical Center /Shellfish Hatchery and equipment forming part of or otherwise connected to
the Facility, in such amounts and with such deductibles as under good management practices are
ordinarily provided for similar buildings and equipment, but in no event in an amount less than
the replacement value of the Facility. The City shall also be named as a loss payee on any
settlement under this insurance and CRRC shall be obligated to pay the deductibles.
The City, at its option, has the right to pay any delinquent premium upon any of the
policies if necessary to prevent a cancellation, nonrenewal, or material alteration thereof; and
CRRC agrees that it shall, within thirty (30) days, reimburse the City thereof.
16. Default.
16.1. Events of Default of CRCC. Each of the following events shall constitute an
Event of Default under this Agreement:
16.1.1. Failure to Pay. The failure of CRRC to pay any sum of money due under
this Agreement within ten (10) days after the same is due hereunder.
16.1.2. Default of Covenants or Conditions. Default by CRRC in the
performance or observance of any covenant or condition of this Agreement (other than a default
involving the payment of money or under Section 16.1.1 hereof), which default is not cured
within thirty (30) days after the giving of notice thereof by the City, unless such default is of a
nature that it cannot be cured within such thirty (30) day period, in which case no Event of
Default shall be declared so long as CRRC shall commence the curing of the default within such
thirty (30) day period and shall thereafter diligently prosecute the curing of same.
16.1.3. Compliance with Health and Life /Safety Codes. Failure by CRRC to
LEASE AND OPERATING AGREEMENT FOR THE SEWARD MARICULTURE RESEARCH CENTER AND
SHELLFISH HATCHERY
-PAGE 19 OF 25-
91
operate or maintain the Facility in compliance with health and life /safety codes as required by
this Agreement, local, state, or Federal law or permit.
16.1.4. Representations or Warranties. If any representation or warranty by
CRRC contained in this Agreement or any document provided to the City by CRRC is false in
any material respect as of the date of the making or furnishing thereof and which would have a
material adverse effect on the Facility or this Agreement.
16.1.5. Execution, Insolvency. The sale of CRRC's interest in this Agreement
under attachment, execution, or similar legal process; or if CRRC is adjudicated as bankrupt or
insolvent under any state bankruptcy or insolvency law or an order for relief is entered against
CRRC under the federal Bankruptcy Code.
16.1.6. Filing of Bankruptcy Petition. The commencement of a case under any
chapter of the federal Bankruptcy Code by or against CRRC, or the filing of a voluntary or
involuntary petition proposing the adjudication of CRRC as bankrupt or insolvent, or the
reorganization of CRRC, or an arrangement by CRRC with its creditors.
16.1.7. Admission of Inability to Pay Debts. The admission in writing by CRRC
of its inability to pay its debts when due.
16.1.8. Appointment of Receiver or Trustee. The appointment of a receiver or
trustee for the business or property of CRRC, unless such appointment shall be vacated within
ten (10) days of its entry.
16.1.9. Assignment for Benefit of Creditors. The making by CRRC of an
assignment for the benefit of its creditors, or if in any other manner CRRC =s interest in this
Agreement shall pass to another by operation of law.
LEASE AND OPERATING AGREEMENT FOR THE SEWARD MARICULTURE RESEARCH CENTER AND
SHELLFISH HATCHERY
-PAGE 20 OF 25-
16.1.10. Dissolution. The voluntary or involuntary dissolution of CRRC.
16.1.11. Lease Agreement. The failure of CRRC to comply with any term
of the Sublease.
16.1.12. Other Events of Default. The occurrence of any other event
described as constituting an AEvent of Default of CRRC elsewhere in this Agreement.
17. Remedies of the City on CRRC's Default. Upon the occurrence and continuation of
CRRC's Event of Default, the City, without notice to CRRC in any instance (except where
expressly provided for below), in addition to all remedies available at law, may do any one or
more of the following with respect to CRRC:
17.1. Termination. Terminate this Agreement and the rights created herein by giving
notice of such election to CRRC. The City, by written notice, may terminate this Agreement, in
whole or in part, when it is in the best interest of the City.
17.2. Recover Monies. Recover all monies owed by CRRC to the City under the
reimbursement provision of this Agreement.
17.3. Enter Property, Take Possession of Property. With or without judicial process,
enter the Facility and take possession of any and all goods, inventory, equipment, fixtures,
accounts, general intangibles, and all other personal property of CRRC situated in or on, or used
in connection with, the Facility without liability for trespass or conversion, and may sell all or
any part thereof at public or private sale.
17.4. Perform Obligations. Without assuming any obligation to do so, perform, on
behalf of and at the expense of CRRC, any obligation of CRRC under this Agreement which
CRRC has failed to perform and of which the City shall have given CRRC notice, the cost of
LEASE AND OPERATING AGREEMENT FOR THE SEWARD MARICULTURE RESEARCH CENTER AND
SHELLFISH HATCHERY
-PAGE 21 OF 25-
which performance by the City, shall be payable by CRRC to the City upon demand, and such
sums shall bear interest until paid at a rate equal to ten and one -half percent (10.5 %) or the
highest rate permitted by Alaska law, whichever is less.
17.5. Specific Performance. Seek specific performance of any term or provision of
this Agreement.
17.6. Use of Property. If this Agreement is terminated, the City may enter into other
agreements providing for use of the Facility for such term or terms (which may be greater or less
than the period which otherwise would have constituted the balance of the term) and on such
terms and conditions (which may include concessions or free use and alterations of the Facility)
as the City, in its absolute discretion, may determine, but the City shall not be liable for, nor shall
CRRC's obligations hereunder be diminished by reason of, any failure by the City to enter into
such agreements or any failure by the City to collect any payment due upon such agreements.
17.7. Other. Nothing herein shall limit the City's remedies at law or in equity.
18. Property Ownership. Nothing in this agreement transfers the title, land jurisdiction, or
ownership of buildings or structures from the City to CRRC.
19. Notices. Notices required by this Agreement shall be in writing and shall be effective
when hand - delivered or when received if sent by registered or certified mail, return receipt
requested, or three (3) days following postmark if sent by first class mail, postage prepaid to the
addresses listed below. Each party shall notify the others in writing of any change in address:
The City: City of Seward
P. 0. Box 167
Seward, Alaska 99664
Attn: City Manager
LEASE AND OPERATING AGREEMENT FOR THE SEWARD MARICULTURE RESEARCH CENTER AND
SHELLFISH HATCHERY
-PAGE 22 OF 25-
Do
with a copy to:
Wohlforth, Brecht, Cartledge & Brooking P. C.
900 West 5th Avenue, Suite 600
Anchorage, Alaska 99501 -2048
The Operator: Chugach Regional Resources Commission
6200 Lake Otis Parkway
Anchorage, Alaska 99507
Attn: Patty Brown - Schwalenberg
20. Entire Agreement. CRRC and the City acknowledge that this Agreement constitutes the
entire agreement between the parties hereto.,.
21. Amendments. No changes or modifications may be made to this Agreement without
prior written consent signed by the City and CRRC.
22. No Assignment. This Agreement may not be assigned in whole or in part.
23. Survival. CRRC's responsibilities and duties under Section 5 - Reimbursement of Costs,
Section 9 - Indemnification, and Section 10 - Mothball Plan of this Agreement shall survive the
termination of this Agreement.
24. Force Maieure. In the event of force majeure resulting in substantial damage to the
Facility, the City and CRRC shall assess the damage and elect to repair the Site, contract out the
repairs, or terminate the Agreement without fault. The ability to repair will be based on available
funding and the level of damage sustained. Neither party will be responsible for any loss or
damage resulting from a force majure.
LEASE AND OPERATING AGREEMENT FOR THE SEWARD MARICULTURE RESEARCH CENTER AND
SHELLFISH HATCHERY
-PAGE 23 OF 25-
IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day and year
first above written.
CITY OF SEWARD
Kris Erchinger, Acting City Manager
ATTEST:
Johanna Kinney, CMC, City Clerk
CHUGACH REGIONAL RESOURCES COMMISSION
By:
Patty Brown Schwalenberg
The University consents to the above Agreement.
UNIVERSITY OF ALASKA
By:
Its:
LEASE AND OPERATING AGREEMENT FOR THE SEWARD MARICULTURE RESEARCH CENTER AND
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-PAGE 24 OF 25-
1 0a
Sponsored by: Administration
Introduction: November 14, 2011
Public Hearing: November 28, 2011
Enactment: November 28, 2011
CITY OF SEWARD, ALASKA
ORDINANCE 2011 -006
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, REVISING SEWARD CITY CODE SECTION 5.45.015
( HOTEL/MOTEL ROOM TAX — LEVY OF TAX), ELIMINATING ALL
EXEMPTIONS FROM THE HOTEL/MOTEL ROOM TAX, EFFECTIVE
JANUARY 1, 2011
WHEREAS, Initiative Ordinance No. 95- 01 -INIT was placed before the voters at the
regular election in October, 1995, and was approved by a majority of the voters voting on the
question, thereby establishing a 4% Hotel/Motel Room tax, and creating Seward City Code
5.45.015, which provides the authority for the imposition of a hotel/motel room tax; and
WHEREAS, SCC 5.45.015 (b) currently provides for exemptions from payment of
hotel /motel room tax on government, non - profit, and church organizations; and
WHEREAS, the community of Seward does not receive sales tax or property tax
revenues from government, non - profit and church organizations doing business within the
community, and does provide substantial services which benefit these organizations; and
WHEREAS, these organizations will continue to be exempt from real property taxes in
Seward; and
WHEREAS, the United States, the State of Alaska, and instrumentalities and political
subdivisions of the State will continue to be exempt from the hotel/motel rent tax to the extent
and in the manner required by State and federal law; and
WHEREAS, it is the intent of the Seward City Council that churches and nonprofit
organizations, who are exempt from real property taxes, do not receive an exemption from the
hotel /motel room tax, in order to reduce the subsidies currently afforded organizations exempt
from income taxation and to allocate a portion of the cost of City services to organizations
enjoying the benefits of those services.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, HEREBY ORDAINS that:
Section 1. Seward City Code Section 5.45.015 — Levy of Tax is amended as follows:
Stfikeeut = Delete Bold = New
� b3
CITY OF SEWARD, ALASKA
ORDINANCE 2011 -006
(a) There is hereby levied a tax on all hotel/motel rent
- - • - - • - - • - - : . - e q u a l to four percent of the
hotel/motel rent.
the city manager.
Section 2. The effective date of the elimination of exemptions from the Hotel/Motel
Room Tax is January 1, 2012.
Section 3. This ordinance shall take effect 10 days following its enactment.
ENACTED by the City Council of the City of Seward, Alaska, this 28 day of
November, 2011.
THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
OLA
COUNCIL AGENDA STATEMENT
Meeting Date: November 14, 2011 4 F SEA
h
"„k.,K4*411,1, 1
Through: : James Hunt, City Manager ,N
From: Kristin Erchinger, Finance Director iF 4 �qP
Agenda Item: Elimination of Exemptions from Hotel/Motel Room Tax
BACKGROUND & JUSTIFICATION:
During the 2012/2013 budget process, the City administration was asked to consider alternative means to
cut services and/or enhance revenues. One suggestion was to eliminate the exemptions from the hotel/motel
room tax. This exemption currently applies to government entities (as required by federal law) and to
501(c) non - profit entities and churches organized as nonprofit corporations.
A significant portion of the community's land is owned by tax - exempt entities such as government entities
and non - profits. Therefore, a disproportionate share of the services provided by the local government are
paid for by citizens, since as much as fifty percent of the property receiving City services is not taxable.
This Ordinance will eliminate exemptions from the payment of hotel/motel tax, to the extent that these
exemptions are not required by law.
INTENT:
The intent of this resolution is to require all tax - exempt organizations to contribute to the hotel/motel room
tax, other than government entities for which the exemption is legally mandated.
CONSISTENCY CHECKLIST:
Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan, and City Council Rules of Procedures.
ATTORNEY REVIEW: X Yes No
FISCAL NOTE:
This action will likely increase taxable hotel /motel room sales but the magnitude of potential increase is not
known because hotel /motel room tax returns are not currently required to list whether a non - taxable sale is
the result of a sale to a government or non -profit entity.
Approved by Finance Department:
RECOMMENDATION: 001 ✓I . vl C e
Council approve P e anion 2011- (X)(2 authorizing the elimination of exemption from the hotel /motel room
tax, subjecting non -profit entities to the payment of the City's hotel /motel bed tax.
b-S
Sponsored by: Administration
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -099
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROPRIATING $166,000 FROM THE GENERAL FUND TO
THE ELECTRIC ENTERPRISE FUND AS AN EXTRA PAYMENT
TOWARD AN OUTSTANDING LOAN BETWEEN THE FUNDS
WHEREAS, the Seward City Council passed Resolution 2010 -083 on September 13, 2010,
establishing a loan in the amount of $1,889,765 to be repaid by the General Fund to the Electric
Enterprise Fund over a period of approximately 15 years; and
WHEREAS, the purpose of this loan is for the General Fund to repay the Electric Enterprise
Fund for times since 1996 when enterprise fund cash was used to cover costs associated with debt
service payments on the North SMIC Dock and costs associated with closing Seward General
Hospital, which the enterprise fund paid because it was deemed by previous city councils to be in a
better financial position to cover, with the least impact on local taxpayers; and
WHEREAS, numerous City Councils made decisions to tap the electric fund because of the
then -new condition of the electric transmission line (upgraded in 1995), the level of reserves on hand
in the Electric Fund at the time, and the fact that contributions from the General Fund to assist with
the closure of the hospital and the extinguishment of the SMIC debt would have required an increase
in taxes or a decrease in City services which Councils presumably did not feel was in the public's
interest; and
WHEREAS, the Electric Enterprise Fund has not made any such contributions since 2006,
and given the growing list of deferred maintenance needs and the dwindling level of enterprise fund
reserves, the City Council desires to repay this outstanding loan as soon as practicable; and
WHEREAS, the General Fund has made payments of $226,846 leaving an outstanding
balance at November 14, 4011 of $1,662,919 on the loan, and this resolution will reduce the
outstanding loan balance to $1,496,919; and
WHEREAS, the City of Seward will receive an additional $71,000 from the State of Alaska
in the form of State Revenue Sharing funding in November, 2011 which was not anticipated in the
budget, and members of the City Council have requested that the additional revenue sharing plus
$95,000 previously allotted in the budget for construction of covered equipment storage, be
redirected from the General Fund to the Electric Enterprise Fund to be made available to refurbish
transformers, which is a critical capital need of the Electric Enterprise Fund.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
\D6
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -099
Section 1. The amount of $71,000 is hereby accepted from the State of Alaska as an
additional State Revenue Sharing payment, to account 101 -0000- 4350 -0140.
Section 2. The 2011 Budget is hereby amended to reduce the roads and streets building
account budget by $95,000 previously available for construction of covered storage, from account
no. 101 - 1310 -5920 to General Fund fund balance account no. 101 - 0000 -3050.
Section 3. The total amount of $166,000 is hereby appropriated from the General Fund
transfers -out account no. 101 - 0000 - 3070 -0501 to the Electric Enterprise Fund transfers -in account
no. 501- 0000 - 3070 -0101 to be applied to the outstanding loan due from the General Fund to the
Electric Enterprise Fund.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14
day of November, 2011.
THE CITY OF SEWARD ALASKA
David Seaward, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
V) 1
COUNCIL AGENDA STATEMENT
/F SE-
Meeting Date: November 14, 2011 .i
Through: James Hunt, City Manager ` t�
y
From: Kristin Erchinger, Finance Director gC gs■ 1*
IIP
Agenda Item: Additional $166,000 loan repayment to Electric Fund from General Fund
BACKGROUND & JUSTIFICATION:
For approximately the past fifteen years, the Electric Enterprise Fund has contributed $1,889,765 to cover
costs associated with items which were related to debt payments on the North SMIC Dock and costs
associated with closure of the Seward General Hospital. Numerous City Councils made decisions to tap
the electric fund because of the then -new condition of the electric transmission line (upgraded in 1995), the
level of reserves on hand in the Electric Fund at the time, and the fact that contributions from the General
Fund to assist with the closure of the hospital and the extinguishment of the SMIC debt would have
required an increase in taxes or a decrease in City services which Councils presumably did not feel was in
the public's interest.
On September 13, 2010, the Seward City Council passed Resolution 2010 -083, establishing a loan in the
amount of $1,889,765 to be repaid by the General Fund to the Electric Enterprise Fund over a period of
approximately 15 years. Since that time, the Electric Enterprise Fund has not made any such un- related
contributions to the General Fund. In addition, given the growing list of deferred maintenance needs and
the dwindling level of enterprise fund reserves, the City Council desires to repay this outstanding loan as
soon as possible. Since September, 2010, the General Fund has repaid $226,846 of the loan, leaving a
remaining balance at November 14, 4011 of $1,662,919. This resolution will reduce the outstanding loan
balance to $1,496,919.
The City of Seward will receive an additional $71,000 from the State of Alaska for supplemental State
Revenue Sharing in November, 2011. This was not anticipated in the budget. Members of the City
Council have requested that the additional revenue sharing plus $95,000 previously allotted in the budget
for construction of covered equipment storage, be redirected from the General Fund to the Electric
Enterprise Fund to be made available to refurbish transformers, which is a critical capital need of the
Electric Enterprise Fund.
INTENT:
The intent of this resolution is to contribute additional loan repayments from the General Fund to the
Electric Enterprise Fund in order to perform critical capital needs in 2012, related to the refurbishment of
electric utility transformers. When combined with the one -time elimination of $175,000 in contributions
from the electric fund to the motor pool in 2012, the total amount available for the transformer
refurbishment will be $341,000.
1DZ
RESOLUTION 2011 -
Page Two
CONSISTENCY CHECKLIST:
Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan, and City Council Rules of Procedures.
ATTORNEY REVIEW: Yes X No
FISCAL NOTE:
This action will redirect $166,000 in cash from the General Fund to the Electric Enterprise Fund in order to
accomplish a critical capital need of the electric utility, the refurbishment of electric transformers.
Approved by Finance Department: 1 9R44
RECOMMENDATION: ef 1
Council approve Resolution 2011- , authorizing that supplemental revenue sharing funds in the amount
of $71,000 and $95,000 in funds previously allotted for covered storage, be redirected to partial repayment
of an outstanding loan owed by the General Fund to the Electric Enterprise Fund.
1OG\
Sponsored by: Administration
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -100
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING AN ALTERNATIVE ALLOCATION METHOD
FOR THE FY2012 SHARED FISHERIES BUSINESS TAX PROGRAM,
AND CERTIFYING THAT THIS ALLOCATION METHOD FAIRLY
REPRESENTS THE DISTRIBUTION OF SIGNIFICANT EFFECTS OF
FISHERIES BUSINESS ACTIVITY IN THE COOK INLET FISHERIES
MANAGEMENT AREA
WHEREAS, the State of Alaska requires that for a municipality to participate in the
FY2012 Shared Fisheries Business Tax Program ( "Program "), the municipality must demonstrate
to the Department of Commerce, Community and Economic Development that the municipality
experienced significant effects during calendar year 2010 from fisheries business activities; and
WHEREAS, the Program provides for the allocation of available program funding to
eligible municipalities located within fisheries management areas specified by the Department of
Commerce, Community, and Economic Development; and
WHEREAS, the Program provides for the use, at the discretion of the Department of
Commerce, Community, and Economic Development, of alternative allocation methods which
may be used within fisheries management areas if all eligible municipalities within the area agree
to use this method, and the method incorporates some measure of the relative significant effect of
fisheries business activity on the respective municipalities in the area; and
WHEREAS, the City Council of the City of Seward, Alaska proposes to use an
alternative allocation method for allocating the approximately $83,537.37 in FY2012 funding
available within the Cook Inlet Fisheries Management Area, in agreement with all other
municipalities in the area participating in the FY2012 Shared Fisheries Business Tax Program.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. By this resolution the Council certifies that the City of Seward did experience
significant effects during calendar year 2010 from fisheries business activities that occurred
within the Cook Inlet fisheries management area, and seeks to apply for funding under the
FY2012 Shared Fisheries Business Tax Program.
Section 2. All eligible communities in the Cook Inlet fisheries management area will
receive fifty percent (50 %) divided equally and fifty percent (50 %) divided on a per capita basis.
\\O
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -100
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14
day of November, 2011.
THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
\ \
COUNCIL AGENDA STATEMENT
Meeting Date: November 14, 2011 /64 1` S�
.11n
Through: James Hunt, City Manager
From: Kristin Erchinger, Finance Director F,'" itASO*
Agenda Item: 2012 Shared Fisheries Business Tax Program
BACKGROUND & JUSTIFICATION:
The City of Seward is required to apply to the State of Alaska Department of Community and Economic
Development (DCED) each year, to qualify for funding under the State's Shared Fisheries Business Tax
Program. The purpose of the program is to provide for a sharing of state fish tax collected outside
municipal boundaries, with municipalities that have been affected by fishing industry activities.
This is the 19th year of this program, and municipalities across the state will share tax revenues from 2010
fisheries activity as reported by fish processors on their fish tax returns. The law that created this program
requires that funding be allocated first to fisheries management areas across the state based on the level of
fish processed in each area, compared to the total fish processed for the whole state. Then, funding is
allocated among the municipalities located within each fisheries management area, based on the relative
level of impacts experienced by each municipality.
Seward is located in the Cook Inlet Fisheries Management Area, which includes Anchorage, Homer, Kenai,
Kenai Peninsula Borough, Kachemak, Seldovia, Soldotna, and Seward. The State's FY2012 program
allocation to be shared within this area is approximately $83,537.37, up $14,023.21 from the prior year.
In fisheries management areas where the program allocation is greater than $4,000 multiplied by the
number of municipalities in the area, program regulations provide for a "long- form" application. In the
Cook Inlet Fisheries Management Area, the threshold value is $32,000 (8 municipalities x $4,000). The
fmal deadline for submitting application for the FY2012 Shared Fisheries Business Tax Program is
December 15, 2011.
The long -form application provides for a "standard" and an "alternative" method of funding allocation.
The City of Seward will file under the alternative method.
Standard Method: Under this method, each municipality must determine and document the cost of
fisheries business impacts experienced by the community in 2010. Once the impacts have been established
for each of the municipalities, the DCED will calculate the allocation for each municipality using the
following formula:
One -half of the available funding is divided among participating municipalities on the basis
of the relative dollar amount of impact in each community. The other half of the available
funding is divided among municipalities based on the relative dollar amount of impact per
capita in each community.
COUNCIL AGENDA STATEMENT
FY2012 Shared Fisheries Business Tax Program
Page Two
Alternative Method: Alternative allocation methods may be proposed by the municipalities within the
area. DCED will consider approving the use of a proposed alternative method only if all the municipalities
in the area agree to use the method, and if the method includes some measure of the relative effects of the
fishing industry on the respective municipalities in the area.
The short-form method allocates the available funds by sharing 50% of the funds equally among the
participating municipalities, and allocating the remaining 50% on a per- capita basis. The amount allocated
this year is more than in previous years, and would require filing the long -form application, since the
funding allocation does meet the established threshold. The information required by the long -form
application would be difficult and time - consuming to obtain. Therefore, it is proposed that municipalities
in our area use the alternative method and that we further agree that the allocation method be the same
method used in the short form allocation. Given the small amount of additional funding that the City might
gain by utilizing the standard method, compared to the additional time required to complete the application,
it is our recommendation that the city of Seward agree to use the alternative method and agree that 50% of
the funds will be allocated equally among the participating municipalities, and the remaining 50% allocated
on a per- capita basis. This will be the twelfth consecutive year of using this method.
CONSISTENCY CHECKLIST:
Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan, and City Council Rules of Procedures.
FISCAL NOTE:
Using this same allocation method, Seward expects to receive approximately $5,000 in 2012.
Approved by Finance Department: ■,56 , tte,,, e i?
RECOMMENDATION:
Council approve Resolution 2011 - adopting an alternative method for the FY2012 Shared Fisheries
Business Tax Program, and certifying that this allocation method fairly represents the distribution of
significant effects of fisheries business activity in the Cook Inlet Fisheries Management Area and authorize
the city manager to apply for funds from the Shared Fisheries Business Tax Program.
\V
1 ° FTti
4 4 ' 1.* • STATE OF ALASKA
dtV`� . `� D E P A R T M E N T O F
. COMMERCE
.�_ Sean Parnell, Governor
y._.,, t, COMMUNITY AND Susan K. Bell, Commissioner
ECONOMIC DEVELOPMENT
Scott Ruby, Director
t. Division of Community and Regional Affairs
October 7, 2011
Dear Municipal Official:
The purpose of the Shared Fisheries Business Tax Program is to provide for a sharing of
state fish tax collected outside municipal boundaries with municipalities that have been
affected by fishing industry activities. Municipalities around the state will share
approximately $2.15 million based on 2010 fisheries activity as reported by fish processors on
their fish tax returns.
The law that created this program requires that program funding be first allocated to fisheries
management areas around the state based on the level of fish processing in each area
compared to the total fish processing for the whole state. Then the funding is further allocated
among the municipalities located within each fisheries management area based on the relative
level of impacts experienced by each municipality. Details of how the program works are
presented in the application under Program Description.
Your municipality is located in the Cook Inlet Fisheries Management Area. The
• municipalities located in this area include Anchorage, Homer, Kenai, Kenai Peninsula
Borough, Kachemak, Seldovia, Seward and Soldotna. The FY 12 program allocation to be
shared within this area is estimated to be $83,537.37.
In fisheries management areas where the program allocation is greater than $4,000 multiplied
by the number of municipalities in the area, program regulations provide for a "long- form"
application. In your area the threshold value equals $32,000 (8 municipalities x $4,000) and
you are therefore receiving the attached Long -Form Application. The long -form application
provides for a "standard" and an "alternative" method of funding allocation. We encourage
your municipality to complete the FY 12 Shared Fisheries Business Tax Application as soon
as possible. The deadline for submission of applications is December 15, 2011.
If you have any questions about the program, or require assistance in completing the
application, please call me at 465 -4733.
Sincerely, /
/; /1
Bill Rolfzen /
Local Government Specialist
P.O. Box 110809, Juneau, Alaska 99811 -0809
Telephone: (907) 465 - 4733/465 -4751 Fax: (907) 465 -4761 Text Telephone: (907) 465 -5437
Email: questions(c�alaska.gov Website: http : / /www.commerce.alaska.gov /dca/
FY 12 Shared Fisheries Business Tax Program
FMA 14: Cook Inlet Area FY 12 Landing Tax Allocation
$3,155.18
Alternative Method* Total allocation: 50% Divided 50% per capita
$83,537.37 $41,768.68 $41 ,768.68
Calculated Calculated
Community Population 50% divided share 50% per capita share Allocation
Anchorage 291,826 $5,221.09 $33,221.01 $38,442.10 $1,451.94
Homer 5,003 $5,221.09 $569.53 $5,790.62 $218.71
Kachemak 472 $5,221.09 $53.73 $5,274.82 $199.23
Kenai 7,100 $5,221.09 $808.25 $6,029.34 $227.73
Kenai Pen Boro 55,400 $5,221.09 $6,306.65 $11,527.73 $435.40
Seldovia 255 $5,221.09 $29.03 $5,250.11 $198.29
Seward 2,693 $5,221.09 $306.57 $5,527.65 $208.78
--' Soldotna 4,163 $5,221.09 $473.91 $5,694.99 5215.10_
Q\ 8 366,912 $41,768.68 S41,768.68 $83,537.37 $3,155.18
Community Count 8
* All municipalities share 50% of allocation equally; share remaining 50% on a per capita basis.
Sponsored by: Historic Preservation Commission
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -101
A RESOLUTION OF THE SEWARD CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO ACCEPT THE FY2012 CLG GRANT FOR
THE "SEWARD HISTORIC PRESERVATION COMMISSION
TRAINING AND EDUCATION" FROM THE STATE OF ALASKA
HISTORIC PRESERVATION OFFICE TO ALLOW COMMISSIONERS
TO TRAVEL TO SPOKANE, WASHINGTON AND NORFOLK,
VIRGINIA FOR PRESERVATION EDUCATION, UTILIZING $23,662.84,
INCLUDING THE $14,197.70 FEDERAL SHARE AND $9,465.14
APPLICANT SHARE IN THE FORM OF CASH DONATIONS AND IN-
KIND SERVICES
WHEREAS, the State of Alaska, Department of Natural Resources, Historic
Preservation Office offers a Historic Preservation Fund Grant to Certified Local Governments;
and
WI- IEREAS, the City of Seward, Historic Preservation Commission has applied for and
has been awarded several of the annual Historic Preservation Fund Grants; and
WHEREAS, it is the responsibility of the Historic Preservation Commission to work
toward the continuing education of citizens regarding local historic preservation and community
history; and
WHEREAS, the education of the Historic Preservation Commissioners enables them to
educate and raise the public awareness regarding the importance of local historic preservation;
and
WHEREAS, total project costs are estimated at $23,662.84, including $9,465.14 in cash
and in -kind applicants share and $14,197.70 Federal share; and
WHEREAS, grant funds will be administered by City of Seward staff, expenditures
reimbursed after receipts are submitted; and
WHEREAS, the Seward Historic Preservation Commission will host a community
reception in December 2012 highlighting their historic preservation projects and activities in the
past and those planned for the future.
WHEREAS, the City's match for this project will be provided through the in -kind
services of the Seward Historic Preservation Commission; and
`�c
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -101
WHEREAS, this project is compatible with the powers and duties of the Seward Historic
Preservation Commission as stated in Seward City Code 2.30.425(a)(5).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The City Council approve Resolution 2011 -101 authorizing the City Manager
to execute a grant agreement between the State of Alaska and the City of Seward, accepting
grant funds in the amount of $14,197.70 and contributing $9,465.14 as in -kind services to the
FY12 CLG Grant.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward this 14 day of
November, 2011.
THE CITY OF SEWARD
David Seaward, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
,fl
Sponsored by: Staff
Imre
CITY OF SEWARD, ALASKA
HISTORIC PRESERVATION COMMISSION
RESOLUTION 2011 -003
A RESOLUTION OF THE SEWARD HISTORIC PRESERVATION
COMMISSION, SELECTING "THE HISTORIC PRESERVATION
COMMISSION EDUCATION" AS THE GRANT PROPOSAL FOR THE
FY -2012, STATE OF ALASKA, DEPARTMENT OF NATURAL
RESOURCES, HISTORIC PRESERVATION FUND GRANT IN THE
AMOUNT OF $14,197.70 FEDERAL SHARE AND $9,465.14 APPLICANT
IN -KIND CONTRIBUTION BY THE HISTORIC PRESERVATION
COMMISSION.
WHEREAS, the State of Alaska, Department of Natural Resources, Historic
Preservation Office offers a Historic Preservation Fund Grant to Certified Local Governments;
and
WHEREAS, the City of Seward, Historic Preservation Commission has applied for and
has been awarded several of the annual Historic Preservation Fund Grants; and
WHEREAS, it is the responsibility of the Historic Preservation Commission to work
toward the continuing education of citizens regarding local historic preservation and community
history; and
WHEREAS, the education of the Historic Preservation Commissioners enables them to
educate and raise the public awareness regarding the importance of local historic preservation;
and
WHEREAS, total project costs are estimated at $23,662.84, including $9,465.14 in cash
and in -kind applicants share and $14,197.70 Federal share; and
WHEREAS, grant funds will be administered by City of Seward staff, expenditures
reimbursed after receipts are submitted; and
WHEREAS, the Seward Historic Preservation Commission will host a community
reception in December 2012 highlighting their historic preservation projects and activities in the
past and those planned for the future.
NOW, THEREFORE, BE IT RESOLVED by the Seward Historic Preservation
Commission of the City of Seward, Alaska that:
WNW
1 \'7
Seward Historic Preservation Commission
Resolution 2011 -003
Page 2 of 2
Section 1. The Seward Historic Preservation Commission hereby proposes the "Historic
Preservation Commission Education" Historic Preservation Fund grant through the State of
Alaska, Department of Natural Resources.
Section 2. The Seward Historical Preservation Commission will collaborate with City Staff
in the preparation of the grant documents.
Section 3. The Seward Historical Preservation Commission urges the Seward City Council
to adopt its own resolution in support and in acceptance of the FY2012 Certified Local
Government - CLG grant if /when issued.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City of Seward, Alaska this 12` day of October, 2011.
THE CITY OF SEWARD
Historical Preservation Commission
i
...r�
Linda Lasota,
Chair
AYES: Lasota, French, Richardson, Heim, Capra
NOES: None
ABSENT: Reynolds, Hinders
ABSTAIN: None
ATTEST: None
/rater
Jo anna Kinney,
ty Clerk +•• " " "�• +•
(City Seal) sue .•` -1 ®�.F� ;y��4
•...■...... • +
•• �• l1 � O f o'',Y pry
City Council Agenda Statement
o sells.
Meeting Date: November 14, 2011 u �. 91 1
To: Seward City Council 41orii<
From: Seward Historic Preservation Commission
Agenda Item: Support for Grant application for Historic Preservation Commission
Training and Education
BACKGROUND & JUSTIFICATION:
Every year the Seward Historic Preservation Commission (SHPC) applies for a Certified Local
Government (CLG) grant to meet the historic preservation needs of Seward.
During the September 28, 2011 work session, the SHPC wrote a grant that would fund most
commissioners to attend historical preservation training sessions to better enlighten and equip
them for HPC meetings and projects. The intent of the grant is to offer commissioners one of
two national conference training opportunities. Funds requested will enable four commissioners
and one staff to attend conference. A community event highlighting historic preservation and
encouraging community involvement will be held by the SHPC in December 2012.
Attached is the SHPC approved Resolution 2011 -003, which supports the submission of this
grant, as well as the draft resolution of support from City Council.
Intent: That Council support the Seward Historic Preservation Commission application to fund
SHPC Training and Education through the CLG grant program.
Fiscal Note: j 4 44 / 4 ,, se Z
The estimated project costs are $23662.84 including in -kind. The grant request will cover 60%
or $14197.70 (reimbursed by SHPO) with 40% in -kind estimated at $9462.14. In -kind is
contributed by the Commissioners and staff and calculated based on the number of hours spent
completing the grant activity.
Attorney Review: Yes No X
RECOMMENDATIONS: Seward's Historic Preservation Commission recommends that the
Council support Resolution 2011 -t°x�, supporting the Historic Preservation Commission
Training and Education as the FY2012 CLG Grant application.
l aD
Sponsored By: City Clerk
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -102
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROPRIATING $6,783.42 FOR EXPENDITURES RELATED
TO THE 2011 CITY MANAGER HIRE
WHEREAS, in June 2011, City Manager Phillip Oates submitted his resignation
effective September 30, 2011 which the City Council accepted via Resolution 2011 -054; and
WHEREAS, the City Council directed the City Clerk to coordinate efforts to hire a new
City Manager; and
WHEREAS, costs associated with this process have included advertising the vacancy,
travel for in- person interviews, coordinating lunches and a community reception; and
WHEREAS, the costs associated with the hiring of the City Manager are not budgeted in
the Mayor and Council's budget; and
WHEREAS, it was discussed and directed by the Council for the Clerk to come to the
City Council after the position was hired to ask for those costs to be appropriated within the
Mayor and Council budget; and
WHEREAS, travel, advertising, and promotion costs related to the City Manager hiring
process are listed as follows:
Travel (101- 1110 - 5140): $3,698.70
Advertising (101- 1110 - 5120): $2,080.20
Promotions (101- 1110 - 5730): $1,004.52
WHEREAS, the City Clerk's Office respectfully requests appropriation for costs
expended for the hiring of the City Manager.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA THAT:
Section 1. Funds in the amount of $6,783.42 are hereby appropriated from the General
Fund Fund Balance Account Number 101- 0000 -3050 to the following accounts: $3,698.70 to
Mayor and Council Travel account number 101- 1110 -5140; $2,080.20 to Mayor and Council
Advertising account number 101 -1110 -5120; $1,004.52 to Mayor and Council Promotions
account number 101 -1110 -5730.
Section 2. This resolution shall take effect immediately.
�'`
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -102
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14 day of
November, 2011.
THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
Council Agenda Statement
Meeting Date: November 14, 2011
To: Mayor and Council
From: Johanna Kinney, City Clerk
Agenda Item: Reimbursement to Mayor and Council funds for City Manager Hire Expenses
BACKGROUND AND JUSTIFICATION:
Upon the resignation of City Manager Phillip Oates, Council directed the City Clerk to coordinate the
logistics of hiring a new City Manager on the behalf of the City Council. The Clerk's Office assisted the
Council in advertising the vacancy in several media outlets, by arranging travel costs for in person
candidate interviews, and promotional events including lunch with the candidates and a community
reception for the top three candidates.
INTENT:
During the process, it was determined through council discussion that the City Clerk should come back to
the council with the costs associated with this process for appropriation as these costs were not budgeted in
the Mayor and Council budget for this year.
The breakdown of these costs are as follows:
$2,080.20 for advertising in the Alaska Municipal League classifieds, Monster.com, Anchorage Daily
News, GovJobs, ICMA, Seward Phoenix Log, Alaska Journal of Commerce, and the Seward Journal.
$3,698.70 travel for flights from Valdez, Missouri, and Idaho, rental cars, lodging, and meals for three
candidates.
$1,004.52 for lunch and community reception on the day of in person interviews.
CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City
Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures
or Other Plans or Policies.
FISCAL NOTE:
Funds in the amount of $6,783.42 are to be appropriated from the General Fund Fund Balance Account.
Approved by Finance Department: ktigti:04.4,441P
ATTORNEY REVIEW: Yes No X
RECOMMENDATION: to,
Approve Resolution 2011- , appropriating funds for costs associated with the hiring of the City Manager.
� a3
Advertising Travel Promotions Total
AML $150.00 Jeff Hancock $1,454.81 Ranting Raven $120.00
Monster $157.00 Jim Hunt $1,403.49' Katy's Catering $864.00
Anc. Daily News $625.00 Eric Phillips $724.03 Misc. $20.52
GovJobs $125.00 CM Lunch $116.37
ICMA $500.00
AK Newspapers $86.40
AK Newspapers $86.40
AK Journal $264.00
AK Newspapers $86.40
$2,080.20 $3,698.70 $1,004.52 $6,783.42
5120 5140 5730 Funds
f
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -103
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING AMENDMENT NO. 2 FOR $102,158 TO THE
CONSTRUCTION CONTRACT WITH PCL CONSTRUCTION SERVICES
INC. FOR ADDITIVE ALTERNATE # 4 , A MORE DURABLE STONE
SIDING OPTION FOR THE SEWARD LIBRARY MUSEUM PROJECT,
AND ESTABLISHING A $100,000 PROJECT CONTINGENCY, AND
APPROPRIATING FUNDS
WHEREAS, the City of Seward entered into a construction manager general contractor
contract ( "Contract ") with PCL Construction Services, Inc. ( "PCL ") on October 25, 2010 via
Resolution 2010 -098 in the amount of $42,900; and
WHEREAS, under the terms of the contract PCL provided the City of Seward with a
guaranteed maximum price ( "GMP ") of $7,399,999 for construction based on the 100% building
design documents, as approved in Resolution 2011 -051 passed by the Seward City Council on June
20, 2011, as Amendment No. 1 to the Contract; and
WHEREAS, the stone siding option was presented as Additive Alternate #4 to the GMP as
an alternative to the cement fiber board and is at an additional cost of $102,158, and by accepting
this alternative siding, there will be lower long -term maintenance costs, and this change represents
Amendment No. 2 to the Contract; and
WHEREAS, the City of Seward did not establish a project contingency above the GMP and
should establish a working contingency of $100,000 during the construction of the project, to
account for unforeseen but necessary modifications to the scope, the status of which shall be reported
monthly at the city council meetings, and which will require written advance approval by the city
manager in the form of additional amendments to the Contract, prior to committing such funding to
the project; and
WHEREAS, the project is on schedule and on budget and projected for completion in
October 2012; and
WHEREAS, the City of Seward has received funding commitments in the amount of
$9,976,227.52 including: State grant funds in the amount of $4.7 million; City of Seward bond
proceeds in the amount of $3,725,147.73; Rasmuson Foundation grant of $500,000; NEH grant of
$500,000; fundraising commitments from the Seward Community Library Museum Building
Committee of $500,000; building rent in the amount of $26,079.79; and donations from the Sue
Kaanta Trust in the amount of $25,000.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -103
Section 1. The City Manager is hereby authorized to approve Amendment No. 2 to the
Contract with PCL Construction Services, Inc.
Section 2. The City Manager is hereby authorized to proceed with Change Order #1 in the
amount of $102,158 to the GMP contract with PCL Construction Services for Alternative #4 (stone
siding to replace fiber cement siding), and funding in the amount of $102,158 is hereby appropriated
from State grant funds to building account no. 626 - 6261 -5810.
Section 3. A project contingency in the amount of $100,000 is hereby authorized and
appropriated from Seward Community Library Museum Building Committee funds to account no.
626 - 6260 -5690. Use of the contingency must be authorized in writing, in advance, by the City
Manager, in the form of an amendment to the contract with PCL Construction, and the City Council
will be informed of utilization of project contingency via the City Manager's report.
Section 4: This resolution will take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14 of
November, 2011.
THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
\ a�
Council Agenda Statement
r C1/4151, OF Stitt.
Meeting Date: November 14, 2011 o
From: Michelle Weston, Assistant City Manager l P
Agenda Item: Authorizing Amendment No. 2 to the construction contract with PCL
Construction Services, Inc. In the amount of $102,158, and establishing a
construction contingency in the amount of $100,000
BACKGROUND & JUSTIFICATION:
The City of Seward entered into a Construction Manager / General Contractor contract with PCL Construction
Services, Inc. ( "PCL ") on October 25, 2010 in the amount of $42,900. The contract was amended on June 20,
2011 (Amendment No. 1) as approved in Resolution 2011 -051, providing for a guaranteed maximum price
( "GMP ") for construction of the Seward Library Museum, of $7,399,999.
The exterior stone siding option (in substitution for cement fiber board) was listed as Alternative #4 of the
GMP Scope of Work (Attachment A). The City of Seward and Library Museum Committee both
recommended Alternative #4 due to lower long -term maintenance costs, but decided to wait on the decision to
proceed with it until after PCL had completed the foundation work, in case any unknown project cost
escalators such as poor soils or major contamination were uncovered (Attachment B). PCL has further refined
the costs of this Change Order to $102,158 (Attachment C). This change order will be approved as contract
Amendment No. 2 and will bring the total amount of the PCL contract to $7,545,057.
This Project is currently on budget (Attachment D) and scheduled to be completed in October 2012. City
Administration requests permission to establish a $100,000 working project contingency for omissions and or
deletions from the GMP scope and will provide Council with a monthly accounting of the contingency.
INTENT: To authorize the City Manager to approve Amendment No. 2 (Change Order #1 for Alternative #4)
to utilize stone siding in substitution of cement fiber board on the PCL GMP Contract and establish a $100,000
working project contingency which is intended to cover changes to the original scope or project conditions, as
approved by the city manager.
CONSISTENCY CIIECKLIST: Where applicable, this agenda statement is consistent with the Seward City
Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures or
Other Plans or Policies:
FISCAL NOTE: The total amount of funding identified for this project is $9,976,227.52 (Attachment E).
This assumes that the Seward Community Library Building Committee reaches the $500,000 fundraising level,
that the NEH Grant is reaffirmed at the $500,000 level, and that all other funding remains in place. As of
11/7/11, the total amount of funding appropriated for the project from these revenue sources is $9,169,490.23
(including this change order request of $102,158). This leaves unappropriated funds in the amount of
$806,737.29 to be used, in part, to fund the recommended $100,000 project contingency, resulting in a final
unappropriated project balance of $706,737.29.
Approved by Finance Department: 47 _�tiC_,(
ATTORNEY REVIEW: Yes No
RECOMMENDATION:
Recommend approval of Resolution 2011 - IO.A authorizing Amendment No. 2 (Change Order #1 for stone
siding for Alternative #4 of the GMP Contract with PCL Construction Services Ltd) in the amount of $102,158
and establishing a $100,000 project contingency, and appropriating funds.
1ZA
CONTRACT NO: C10 -098
AMENDMENT NO: 002
CHANGE ORDER NUMBER: 001
Agreement Between the
CITY OF SEWARD
And
PCL CONSTRUCTION SERVICES, INC.
SUBJECT: Change Order No. 1 (Amendment No. 002) to the Library and Museum Project
PreConstruction Phase Services and Construction Phase Work Contract between the City of
Seward, Alaska and PCL Construction Services, Inc., authorized and subsequently amended as
follows:
-. Original Contract: Construction Manager/ General Contractor contract approved by
Resolution 2010 -098 on October 25, 2010, in the amount of $39,000, plus 10%
contingency ($3,900) for amount not -to- exceed $42,900
-. Amendment No. 1: By Resolution 2011 -051 approved on June 20, 2011. Guaranteed
Maximum Price Proposal Contract for construction of the Seward Community
Library/Museum in an amount not to exceed $7,399,999
-. Amendment No. 2: By Resolution 2011 - on November 14, 2011, in an amount not to
exceed $102,158, authorizing Change Order 1 consisting of Additive Alternate #4
RELATIVE TO: Construction of the Seward Community Library/Museum Project.
FURTHER AMENDED AS FOLLOWS: The purpose of this amendment is to authorize Change
Order #1 to the Construction Contract (listed as Amendment No. 2 above), which includes
acceptance of Additive Alternate #4, providing for a stone veneer to replace the fiber cement siding
on the exterior of the library /museum project, as described in the attachment.
Original Contract (CM/GC Contract): $ 42,900
Amendment No. 1 (Guaranteed Maximum Price): $ 7,399,999
This Amendment No. 2 (Change Order No. 1): $ 102,158
Total PCL Contract: $ 7,545,057
All other terms and conditions of the Contract remain in effect and are unchanged.
IN WITNESS WHEREOF, THE PARTIES HEREBY EXECUTE THIS AMENDMENT:
1 ��
PCL CONSTRUCTION SERVICES, INC.
By:
Its: Date
CITY OF SEWARD
James Hunt, City Manager Date
ATTEST:
Johanna Kinney, City Clerk Date
'O 1
PCL
August 19, 2011
•
Mr. Kent Crandall
RISE Alaska, LLC.
880 H Street, Suite 101
Anchorage, AK 99501
Dear Mr. Crandall:
Re SCLM — Seward Community Library Museum
RFI# 015 - CRX #0001 — Add Alternate #4 — Stone Veneer in lieu of Fiber Cement Siding
Through on -going discussion, it is our understanding that it is the Owner's desire to install stone
veneer in lieu of fiber cement siding on the exterior of the facility per additive alternate #4.
Attached please find our pricing with associated backup for RFI# 015, CRX #0001. Please issue
a change order which will result in a $102,158 net change to the OMP.
In order to prevent impacts to the project schedule, we must receive a confirmation that this
change will be incorporated into the Contract. By signing and returning this document, you
agree that the stone veneer will be installed in lieu of the fiber cement siding, and you authorize
us to proceed with development of all related submittals.
Should you have any questions, please feel free to contact the undersigned.
Yours truly,
PCL Construction Services, Inc.
gill" 01/ /
4111 -
Amy York Kent raludatl
Project Manager
Assistant Project Manager RISE Alaska, LLC
Attachment RFI #015 and CRX #0001 �- h Yi5 V
PCL CONSTRUCTIONS SERVICES, INC.
4852 OLD JNTERNATIONAL ROAD, ANCRORAOE, ALASKA 99502
TELEPI ONB: (907) 243 -7252 FAX: (907) 272 -1905
ao
Project*: 5750008 PCL Construction Services, Inc. Page: 1
Project: Seward Community Library and Museum Seattle Date: 8/23/2011
Location: Seward, AK CRX Detail Report - CRX #: 0001 Time: 0845:01
CRX Description: Add Alternate #4 Stone Veneer in lieu of Fiber-Cement Siding
IN: Status: Pricing
SI N: Approved CO ft: Labor: 0
CCN #: Approved CO Date: Material 0
RFI it: 015 Approved CO Amount Equipment 0
CRX Date: 8/18/2011 Schedule Activity 10: Subtrade: 95.800
Quote Date: 8/23/2011 Time Extension:
Overhead: 2,999
Fee: 3,359
Remarks:
Total Quote: $ 102,158
Directed By: Owner
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SUBTRADE WORK rn
074800 Carve Construction - -. - - - - - - - - - 80,000 80,000
Provide and install stone ve eer per enema e #4 in the contract documents In lieu of r cement siding.
092500 SEX Of Alaska Inc. - - - - - - I - - - - - - 15.800 15,800
Upgrade exterior studs wh stone veneer s to be place to 8006200-68 for added su
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SUBTRADE MARKUP I
014100 Bonds - Owner - - - - - - - - - --- - 728 728
014200 Bonds-Subtrade - - - - - - - - - - - - 1,158 1,158
014300 Insurance - -. - - - - - - - - - 135 135
014900 Insurance-PL & PD --- - - - - - - --- 978 978
s .TOTAI;i471SUEITRADE:MARKUtli : r";• : .•:::.?"." 1 7 .. '"''''' '' • ''.•:: ' ::.• ;•.--;•.• : • — ' '' • •••'••--;•• '..:.'•' .. ,:: ••••• : * •.•• • ''' 1 • " .....• • : L ; • 7 : • : ••:. • • 's -- — . ' • • — ••• .2,999: :'- • • 7 '- ,1: .2,899 .
IS I I I
• .• . • ''.. ... 96799.
MARKUP ON TOTAL CRX
990100 FEE - - - - - - - - - - - - - - 3,359
1
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A cpwe r A
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6.4 .1.>
Basis of GMP
Further project scope definition has been developed by PCL Construction Services, Inc., and various
clarifications which are attached to this proposal.
The following "Basis of GMP" was used to determine the GMP value and must be incorporated into
the final Contract.
From this data, which is summarized in the `Basis of GMP" section of this proposal, and our current
understanding of the schedule and logistics issues involved with the project, we hereby submit this
price for Seven Million, Three Hundred Ninety Nine Thousand Nine Hundred Ninety Nine
Dollars ($7,399,999) to complete this project. This GMP is based upon receiving a Notice to Proceed
on or before June 23, 2011.
Should phased financing be required, PCL is prepared to work out an approach to meet your
requirements.
Both the detailed construction cost estimate and project schedule are presented later in this document.
We have developed and enclosed the Project Schedule(SLM2) based upon a detailed review of the
contract documents and input from our subcontractors and other stakeholders. The project schedule
included is the basis of this GMP. We can maintain our GMP and follow the alternate winter
shutdown schedule (SCL4) if desired.
Clarifications & Exclusions
I. This GMP is based upon the drawings dated May 18, 2011, Specifications 00010 through
16761, and this `Basis of GMP'.
2. Addendum 1 has not been completely reviewed or incorporated into this pricing. We have
included a $10,000 allowance for additional work shown in this addendum.
3. The Owner will provide and pay for the Building Permit. Cost for building permits has been
excluded.
4. Testing of materials including compaction density tests, concrete air and slump testing, weld
test, asphalt testing, has been included. Special Inspection services have not been included.
Owner shall provide Special Inspections per S 1.1 General Notes.
5. We have used the Laborers' 8 Mechanics' Minimum Rates of Pay effective April 1, 2011 in
preparation of our GMP.
6. Roof wind warrantee requested at 130 mph is not available. A 120 mph warrantee has been
included and the system has been designed for 130 mph pressures. This design necessitates
the inclusion of 7/16" OSB in lieu of the 1/4" recovery board and is included in the our GMP.
7. We have included 2 ea projector mounts not to exceed S250 /ea. No specification has been
City of Seward Library /'�;�`► �
June 10, 2011 �,
CONSTRUCTION LEADERS
as
4 1 to
A Basis of GMP
provided.
8. We have included 2" Therma Fiber Rigid Insulation below metal deck that contains radiant
heat as opposed to 4" listed in the specifications.
9. We have not included any supply or install of typical FF &E items such as tables, chairs,
bench cushions, computers, and similar furniture and equipment.
10. Relocations of tenants is excluded. Receiving, unloading, handling, storage and protection of
Owner Furnished Owner Installed items has not been included.
11. No artwork, artwork bases, etc. have been included in this GMP.
12. The permanent dumpster shall be provided by others.
13. Hazardous material removal and disposal is not included.
14. Cost for temporary office rental has not been included with the assumption that space will be
provided by the Owner at no additional cost to the Project. We have included any necessary
build -out and the patch and repair of this space at the end of the Project.
15. Cost for rental of offsite material storage and staging has not been included. Owner will
provide offsite staging area between Jefferson and Madison Streets along Ballaine Blvd at no
cost to the Contractor. Contractor shall reasonably maintain area in similar condition to as
turnover to Contractor. Relocation of some equipment and material currently stored at this
location may be required in order to provide adequate storage space.
16. Adequate employee parking will be provided at no cost to the Contractor and within
reasonable walking distance to the project site per collective bargaining agreements.
17. Existing building structures will be removed by others prior to construction. We have
included removal of the existing concrete slab, fences, and signs per Demo Plan C2.0.
Existing structure shall be removed by June 24, 2011.
18. PCL will plow snow at Owner provided lay down area and within our temporary fence line
only.
19. Excavation and utility work will require temporary closure of the west alley.
20. We have included structural fill materials that are locally available in Seward.
21. In order to minimize price, we have included the following clarificationiqualifications to the
base -bid scope of work.
a. We have included a ThyssenKrupp Elevator AMEE 25 -1 - ILS holeless Hydraulic
Elevator in lieu of Otis Elevator. (2500# vs. 3500# Note: 3500# elevator will not fit)
City of Seward Library �._.�
June 10,2011
CONSTRUCTION LEADERS
;N.
4t -�P
Basis of GMP
b. We have included 2" Therma Fiber Rigid Insulation under all radiant heated floor
areas only. Certain areas of the level 1 slab on metal deck do not contain radiant in
floor heating and no insulation will be provided in these areas.
c. We have included compact suitable soils taken from the site under sidewalks and
concrete pads to a depth of l' in lieu of 7' excavation and import of Type II NFS.
d. We have included compact suitable soils taken from the site under gravel surface to a
depth of 1' in lieu of 16" excavation and import of Type II NFS.
e. Fuel to fill the 2000 gallon tank has not been included.
f. History Nook & Reception Area Millwork in the Museum has not been included.
22. Exposed aggregate concrete is excluded. None is shown on drawings.
23. Board Form Concrete is excluded. The only place this is shown is in the loading dock
retaining wall. We have included smooth form finish concrete at this location.
24. We have included Northerm 3255 Series triple glazed PVC windows in lieu of fiberglass
double glazed. It is understood that the Owner may elect to switch back to fiberglass
windows at additional cost. In order to not affect the schedule this decision should be made
by the end of July 2011.
25. We have not included before and after surveys of the project site per Specification 02101 or
02200. Payment for progression of civil work will be based on percentage complete. If
Removal and import of NFS above and beyond that shown on the contract documents is
required we will remove and import at $23.00 /CY
26. We have included a one year standard warranty, and extended warranties per Specifications.
One year maintenance is not included per 01700.
27. We have not included appliances such as refrigerators, stoves, or dishwashers. None are
shown on drawings.
28. We have included "information" sign shown in 2/A8.4 as 1 -1 paint on PT -5 wall.
29. Thermal barrier at Wall Types A2, A3, & A4 is figured with'' /z" Densglass Gold. Type X-
GWB is called for, but not recommended for exterior use.
30. All acoustical ceilings are assumed to be floating and not attached to the soffits. No details
of this attachment are specified.
31. Specification 09511 lists 15/16" and 9/16" ceiling grids. We have included 15/16" grid.
32. We have included engineering and shop drawings for cold formed metal framing. Our
City of Seward Library
June 10, 2011
CONSTNUCTION LL!ADE45
� 3�
e
c
Basis of GMP
engineer has affirmed 16 gage studs along the exterior wall will suffice. Gages shown in
documents may or may not be provided based on code requirements.
33. We have included painted exposed structural steel on levels one and two in lieu of field
sandblasting and waxing. Exposed steel in the basement will be left shop primed.
34. No backing for donor tiles is shown on documents. We have included metal strapping for
donor tiles in area shown on 12/A8.5.
35. Fire Protection water supply information is based on 65psi static, 20 psi residual, flowing
1600 gpm. No information was found in the documents.
36. We assume that the basement level is to be general storage and shall meet the requirements of
Ordinary Group II.
37. We have assumed that the library stacks will not require special fire protection requirements.
38. General Liability insurance rate shall be @ $10/$1000 of contract value.
39. Subcontractor default insurance rate shall be @ $12/$1000 of subcontracted work.
40. Small tools assessment will be provided at actual cost. Tools will be turned over to Owner at
completion of project.
41. I.S. assessments shall be @ 0.33% of the contract value.
42. PCL's construction management team billable rates shall be:
Title Hourly Rate
Project Manager $100.00
Superintendent $85.00
Project Engineer $75.00
Field Engineer $65.00
43. PCL has reviewed all equipment required for the project and has found that no equipment
expected to be used will be more cost effective for the Owner to buy rather than rent due to
the short duration of the project. The only PCT, owned equipment, other than small tools,
projected to be used on the project are below at the following agreed upon rates:
Pick -up Truck 4x4 1/2 ton $817.60/28 days
Jobsite Server w/ components (UPS /Firewall) $174.40/28 days
Laptop Computer $96.00/28 days
Desktop Computer $60.80/28 days
City of Seward Library ���
June 10, 2011
CONSTRUCTION LEADERS
13 s`
Basis of GMP
Fax Machine $62.40/28 days
Copier Scanner Printer (no Maintenance) $515.54/28 days
All Terrain Forklift $2,053.00/28 days
44. Mileage costs have been included and will be reimbursed at the IRS published rate.
Due to time constraints and because additive alternates will exceed the project budget, alternates
have not been priced completely. We have included the rough order of magnitude Additive
Alternate prices below for review and selection purposes only. Detailed pricing shall be provided
upon request.
Alternate Description ROM Decision Decision
Oiig Schd No Winter wrk
Alternate 1: Furnish & Install benches, planters, $30,000 Mar 2012 Apr 2012
litter bin and bike racks.
Alternate 2: Furnish and install screen fence at fuel $20,000 May 2012 June 2012
tank and dumpster area.
Alternate 3: Furnish and install landscaping, 530,000 Mar 2012 Apr 2012
benches and boardwalk.
ternate 4: Furnish and install stone tile in place $90,000 July 2011 Oct 2011 .
of fiber cement board.
Alternate 5: Furnish and install library shelving. $70,000 Feb 2012 Apr 2012
Alternate 6: Furnish and install recessed entry S15,000 July 2011 July 2011
system in room 100.
..__......
Alternate 7: Sandblasting & waxing the column on $90,000 Dec 2011 Mar 2011
level one and two at grid A.1/4.2 and
10 columns in the library arca up to
the bottom of the lower beam
(approximately 10.5'). These portions
of columns will be constructed to
AESS standards.
Alternate 8: Furnish and install museum exhibit $12,000 Dec 2011 Apr 2011
area carpet. See sheet A2.5.
Alternate 9: Furnish and install triple glazed In base N/A N/A
windows in lieu of double glazed.
City of Seward Library `ii�
June 10, 2011 �`r"
CONSTRUCTION LEADERS
Notice to Proceed to Contractor -Phase 2
City of Seward
PO Box 167
Seward, Alaska 99664
Date: September 22, 2011
PCL Construction
1400 West Benson Blvd.
Suite 510
Anchorage, AK 99503
Dear Mr. Ivany
This is your notice to proceed with Seward Library Museum Project in accordance with the Preconstruction
Phase Services and Construction Phase Work Contract dated October 25, 2010.
This Phase 2 NTP is in the remaining amount of $4,399,999 is for phase two of the project, to complete
construction of the project. An additional $102,158 for Add Alternative #4 (Stone Siding) from the UMP
dated June 10, 2011 is approved as Change Order #1 pending final council approval.
Sincerely,
Philip Oates
City Manager
Enclosures
cc: President
A/E
Project Manager
Construction File
RISE
August 30, 2011
Michelle Weston, Community Development Director
City of Seward
P.O. Box 167
Seward, AK 99664
RE: Change Order #1 to Contact C09 -091 Library Museum Project Management
Dear Ms Weston,
RISE recommends approval of attached Change Order #001 in the amount of $102,158 to
add stone veneer to the lower level of the Library /Museum in lieu of cement board siding.
This amount will come out of project contingency.
Sincerely,
Kent Crandall, AIA
Project Manager
RISE Alaska LLC
l3�
PCL
August 19, 2011
Mr. Kent Crandall
RISE Alaska, LLC.
880 H Street, Suite 101
Anchorage, AK 99501
Dear Mr. Crandall:
Re SCLM — Seward Community Library Museum
RFI# 015 - CRX #0001 — Add Alternate #4 — Stone Veneer in lieu of Fiber Cement Siding
Through on -going discussion, it is our understanding that it is the Owner's desire to install stone
veneer in lieu of fiber cement siding on the exterior of the facility per additive alternate #4.
Attached please find our pricing with associated backup for RFI# 015, CRX #0001. Please issue
a change order which will result in a $102,158 net change to the OMP.
In order to prevent impacts to the project schedule, we must receive a confirmation that this
change will be incorporated into the Contract. By signing and returning this document, you
agree that the stone veneer will be installed in lieu of the fiber cement siding, and you authorize
us to proceed with development of all related submittals.
Should you have any questions, please feel free to contact the undersigned.
Yours truly,
PCL Construction Services, Inc.
kat )
Amy York Kent T randall
Assistant Project Manager Project Manager
RISE Alaska, LLC
Attachment RF1 #015 and CRX #0001 —Q- �`�-• w• YuV
PCL CONSTRUCTIONS SERVICES, INC.
4852 OLD INTERNATIONAL ROAD, ANCHORAGE, ALASKA 99502
TELEPHONE: (907) 243 -7252 FAX: (907) 272 -1905
•
Project 4: 5750008 PCL Construction Services, Inc. Page: -I
Project: Seward Community Library and Museum Seattle Date: 8123/2011
Location: Seward, AK CRX Detail Report - CRX #: 0001 Time: 0845:01
CRX Description: Add Alternate #4 Stone Veneer in lieu of Fiber-Cement Siding
Status:
CAstsumillark.A.:: .
18#: Pricing
SI #: Approved CO #: Labor. 0
CCN #: Approved CO Date: Material: 0
RFI #: 015 Approved CO Amount Equipment 0
CRX Dale: 8/18/2011 Schedule Activity ID: Subtrade: 95,800
Quote Date: 8/23/2011 Time Extension:
Overhead: 2,999
Fee: 3,359
Remarks:
Total Quote: $ 102,158
Directed By: Owner ,
.. - . : — .•::::"::"..::::'.:'..;,::::',:::)::: *:;.::..::: !•...'::-..:,: :::.;"-.::::-....':.':.:!..: :!' ''" -::;: , -': ....- :.' • ' - ". :..--! ". '.: :-'. .:- .",.::.: -- ': : •
0 c1 1:::: . : ::.!.. '''.. : ":::':.1
SUBTRADE WORK
074600 Carve Construction - - - - - - - - - - - - 80,000 80,000
,....-- Provide and install stone ve eer per alternae #4 in the contract documents In lieu of fiber cement siding.
...' 092500 BEK Of Alaska Inc. - -- --- - - - -- - 15,800 15,800
0 Upgrade exterior studs wh stone veneer s to be place to 8008200-68 for added sumort
IOTA:. "T sUBTRADEWDRK-'::' ' •-•.: •' •:.' •• '''' :::':. • :::!• -': . :':::-::: •••" '-' ::: ' r '•:' :•-...,.....:" -:-...' ••• • :",' . • ......r. • ... 7 ,...• • --- ... . .....: . '95;801 ,*: -.. - • - •••• '. • : 96,800
SUBTRADE MARKUP 1
1 I
014100 Bonds-Owner - - - - - - --- - - - 728 728
014200 Bonds-Subtrade - - - - - - - - - - - - 1,158 1,158
014300 Insurance - - - - - - .. _ _ -- - 135 135
014900 Insurance-PL & PD -- - - - - - • - - - - 978 978
TO:SUBTRADE:MARKUP . ' ' ''•••-• ' ....--- • : ' --: :. :--.:' - - '• -:: •,:.:'•• •' ,:':.-: : : :.- . ••'••I.. - •• .- • : • • ' : ••• ' '- -- - 2;999'. • • e • ,•,:: 2,999
_1 1
• • •,- - . -- 96799: • ::: • -: .-:''..".- . 98799
MARKUP ON TOTAL CRX
990100 FEE --- - - - - - - --- - -- 3.359
1 1
.TOTAL.F: -:::: •.... ::.'",...-:' • " '''...::::::.::•::'-••••: •: • ',• ••••••::::..:::::.'5:::
.. - :::' ".:.::''' - 2- . : : '.- . -...:-.' .- - : -: 7 - ....-•- 98;799 : - - ' ', • 102,158 -
I
/,�
�, CITY OF SEWARD
y LIBRARY /MUSEUM PROJECT - SUMMARY SHEET Updated: 10/24/11
W
Funding Sources:
Source Reference No. Award Amount Expenditures Funds Remaining
V State of Alaska Grant 11 -DC -374 $ 4,700,000.00 972,775.47 3,727,224.53
vir NEH Grant CH -50802 500,000.00 0.00 500,000.00
Rasmusson Grant 5323 500,000.00 0.00 500,000.00
� .,, _ Library/Museum Bond 3,725,147.73 1,791.12 3,723,356.61
Library Bldg Committee 500,000.00 237,863.43 262,136.57
Rent Revenue (Ray's) 26,079.79 0.00 26,079.79
Susan M. Kaanta Trust 25,000.00 0.00 25,000.00
9,976,227.52 1,212,430.02 8,763,797.50
Appropriations: Amount Authorization Description Source
PCL Construction 7,399,999.00 2011 -051 Construction contract
($3M SOA; $199,999 NEH; $500K Rasmusson;
$3.7M City bond)
42,900.00 2010 -098 CM /GC services SOA grant - 100%
102,158.00 Change Order #1 - siding (additive alt. #4) SOA grant - 100%
Landscaping, bookshelves, fixtures, etc. NEH
7,545,057.00
RISE 49,500.00 2010 -69 Amend. #2- PM thru 65 %design SOA grant
36,710.00 2009 -091 PM thru schematic design SCLMBC 100%
26,100.00 2010 -022 Amend. #1 SCLMBC 100%
48,048.00 2010 -127 Amend #3 - PM services thru 100% design SOA grant
144,965.00 2011 -066 Amend. #4 - PM services during construction SOA grant `.---'
305,323.00
ECI /HYER 162,327.00 2009 -100 schematic design services SCLMBC 100%
336,637.00 2010 -073 Amend. #1 - Design services to 65% design SOA grant
402,591.00 2010 -128 Amend. #2- SOA grant
304,290.00 2011 -065 Amend. #3 - Architect. Svcs during construction SOA grant
1,205,845.00
Other:
Northem Geotechnical 9,905.50 2010 -57 Geotech exploration SCLMBC 100%
Northern Geotechnical 22,220.00 2011 -076 Special inspections during construction SOA grant
Bond costs 25,147.73 City bond
Fuel tank removal 1,690.00 Metco
Demolition costs 54,302.00 CEI - $49,952, Solar Env. - $4,350 Rays Reuseables
113,265.23
Total Appropriations: 9,169,490.23
Appropriation by Source: (Unappropriated) - remaining balance:
Subtotal by Source 4,483,221.21 State of Alaska 216,778.79
3,725,147.73 City bond 0
235,042.50 SCLMBC 264,957.50
500,000.00 Rasmusson 0
199,999.00 NEH 300,001.00
26,079.79 Rays Reuseable -
- Sue Kaanta Trus 25,000.00
9,169,490.23 806,737.29
ICICLE SEAFOODS
Note: July was the highest month
and the lowest month (207 kW and Current Large General 2012 Special Contract 2012 Alternative 2012
82,800 kWh) was January for usage Jul -11 Estimated 20% increase
Monthly Bill
Electric
Operations & Infrastructure Fee $31.50 $36.39 $36.39 $36.39
Energy charge (rate) $0.00810 $0.08987 $0.00891 $0.00972
Avg. cust kWh 517,500 310,500 * 517,500 517,500
$4,191.75 $27,904.64 $4,610.93 $5,030.10
$0.05368
T
207,000 *
$11,111.76
Energy charge $4,191.75 $39,016.40 $4,610.93 $5,030.10
Fuel Charge (rate = $0.065908 @ 7/11$0.065908 $34,107.39 $34,107.39 $34,107.39 $34,107.39
Demand Charge (per kW) $11.69 $15.76 $12.86 $14.03
Avg. Cust kW 1,620 1,620 1,620 1,620
$18,937.80 $25,531.20 $20,833.20 $22,725.36
Total Electric per month $57,268.44 $98,691.38 $59,587.91 $61,899.24
Increase per month: $41,422.94 $2,319.47 $4,630.80
Percentage overall increase: 72.33% 4.05% 8.09%
* based on average split; actual may vary
SEALIFE CENTER
Current Large General 2012 Special Contract 2012 Alternative 2012
Jul -11 Estimated 20% increase
Monthly Bill
Electric
Operations & Infrastructure Fee $31.50 $36.39 $36.39 $36.39
Energy charge (rate) $0.00810 $0.08987 $0.00891 $0.00972
Avg. cult kWh 447,840 268,704 * 447,840 447,840
$3,627.50 $24,148.43 $3,990.25 $4,353.00
$0.05368
179,136 * T
$9,616.02
Energy charge $3,627.50 $33,764.45 $3,990.25 $4,353.00
Fuel Charge (rate = $0.065908 @ 7/11) $0.065908 $29,516.24 $29,516.24 $29,516.24 $29,516.24
Demand Charge (per kW) $11.69 $15.76 $12.86 $14.03
Avg. Cust kW 844.8 844.8 844.8 844.8
$9,875.71 $13,314.05 $10,864.13 $11,850.85
Total Electric per month $43,050.95 $76,631.13 $44,407.01 $45,756.49
Increase per month: $33,580.17 $1,356.06 $2,705.53
Percentage overall increase: 78.00% 3.15% 6.28%
* based on average split; actual may vary
cm
Li
��}} ((�� 7 j rr
Ot I 1 2O1
October 13, 2011 s a
Dear Honorable Mayor Willard Dunham,
The cool air of autumn has arrived and I hope you are in good spirits.
Thank you very much for the letter you recently sent with regards to the high
school exchange program and the mural project.
With regards to the exchange program this year, I would just like to thank
everyone in Seward who gave the students and adults from Obihiro such a
wonderful warm welcome this year, and I hope that next year's exchange is
just as successful.
I know that everyone is worried about Obihiro after the earthquake and with
the nuclear power station problems in Fukushima, but I am happy to say that
these have had absolutely no effect on Obihiro, so please rest easy.
I would also like to thank you for the generous donation that the city of Seward
and its residents made to the Japan Relief Fund of Alaska Foundation.
It is extremely unfortunate that we will not be able to have the mural project
completed in 2012, but I understand that more time will be needed to do proper
preparations. I'm sure we have caused some amount of hassle for the Mural
Society, but I am looking forward to having the artists from Seward come to
Obihiro in 2013 to work together with members of our community to build this
wonderful project.
Next year will mark Obihiro's 130 year ground breaking anniversary and 80
year anniversary of becoming a city. I really hope you will be able to make it to
Obihiro, and I look forward to meeting you.
I wish for the continued deepening of the bonds between our two cities, and for
your good health.
Sincerely,
Aplab
'4f " • •sa Yonezawa
a dr of Obihiro, Japan '' \
MEMORANDUM
• of sew
DATE: November 14, 2011 ? G
FROM: Kristin Erchinger, Finance Director 01 11:4-sr,
RE: Accounts receivable write -off for Harbor vessel "Gipsy"
Seward City Code Chapter 5.01.040 provides that "the finance director may, on approval of the
city manager, cancel any account receivable except bills which may become a lien against property
for taxes, but shall report such cancellations to the city council." Based on approval of Mack
Funk, Harbormaster, following an administrative hearing held by Michelle Weston, Assistant City
Manager on August 29, 2011, the finance department will be writing off the attached accounts
receivable item. As required by the City Code, we are also forwarding this information to the
Seward City Council for their information.
This individual write -off does not reflect the standard write -off of accounts receivable which
typically occurs at year -end. Rather, this relates to a potential impound vessel which was given
the opportunity to pay a settlement in the amount of $10,000, rather than the total amount owed to
the Seward Small Boat Harbor of $12,727.11, and remove the vessel from the harbor. The owner
satisfied the administrative settlement offer and removed the vessel, as required by hearing officer
Michelle Weston. This leaves the amount of the bill being written off as $2,727.11. The benefit
of this settlement is that the City was able to avoid proceeding with costly impound procedures
and having to potentially attempt to sell or dispose of an impound vessel.
141.
MEMORANDUM
DATE: October 19, 2011 j f st
TO: Kris Erchinger, Acting City Manager
q� SKP
FROM: Mack Funk, Harbormaster
THROUGH: Kris Erchinger, Finance Director
SUBJECT: Gipsy, USCG# 903276 Write -Off
The balance related to the following vessel is to be written off due to results ofthe August 29, 2011
Administrative Hearing held by Michelle Weston, Assistant City Manager. The letter sent to Mr.
Richie following the Administrative Hearing is attached. The action date per Michelle was no later
than September 15 and was recorded in the Marina Program in September. If you have any
questions, please call.
Acct. Amt. BOAT
No. Customer Due NAME GL Div Action Comments
Administrative admin hearing decision that
Hearing would allow the boat to be
14231 Richie, Jerry 2727.11 Gipsy Moorage 8/29/11 released from impound.
Approved By:
/1 ♦ Date: 10 l9 ZP //
arbor Master
Approved By:
till/t/4 Date: /04////
Finance Director
Approved By:
%).(4,4a, J Date: /0 41-, //l
City Manager
NOTE: Final copies, with all signatures, must be routed to
1) City Council
2) Harbormaster's Office to complete the write -off process.
1 LW.
Mr. Gerald Richie
13040 Ridgewood Road
Anchorage, AK 99516
Certified Mail#
September 1, 2011
GIPSY: USCG #903276
Dear Mr. Richie;
In consideration of the information you provided at the August 29, 2011 Administrative Hearing on the
August 1, 2011 Impound Notice for the Gypsy; and the historical payment and correspondence
information provided by the Harbormaster Office on the issue, the City of Seward will accept the
following:
1)Payment of $10,000 in lieu of the over $11,479 (amount owed as 8/01/2011) owed to the City of
Seward on or before 16:00, September 15, 2011 and remove the vessel from the Harbor within 24 hours
following total payment to the City. This offer expires at 16:00, September 15, 2011.
You must follow both conditions as outlined above to resolve this debt. The City will not accept a
payment plan at this stage. Failure to pay by this deadline and/or remove the vessel following payment
will result in the Harbormaster moving forward with the impound procedures and collection of the full
debt amount as described in the Harbormaster letter to you dated August 1, 2011.
Sincerely,
Michelle Weston
Assistant City Manager
Memorandum
Meeting Date: October 24, 2011
i OF S ets,
To: Seward City Council %17,:\ 13
From: Donna Glenz, Planner ° P
� �ASII�
Subject: Status update for the All Hazard Mitigation Plan,
Annual Report to the National Flood Insurance
Program Community Rating System
The revised Seward All Hazard Mitigation Plan was adopted by Seward City Council
Resolution 2010 -030, on April 12, 2010. The Seward plan was annexed to the Kenai
Peninsula Borough Mitigation Plan and received FINAL approved by FEMA on August 25,
2011.
This report has been complied through the review of City Manager reports to Council and
discussions with City departments.
For credit under the Community Rating System, this memo must be distributed to the
media and made available to the public. It is being sent to the Seward Phoenix Log, and
the Seward Journal. Copies of this review are available at the Community Development
Office in City Hall and posted on the City of Seward official website.
Review of the Plan's Potential Projects:
6A — Potential Projects
The following list is based upon city staff analysis of vulnerabilities and mitigation measures
for known hazards in the Seward area. Prioritizing the list will depend on future disasters
and the needs of the community. Inclusion of short and long term projects is consistent
with the state hazard plan.
• Short-term projects are those, which could be accomplished within a two year time
period.
• Long -term projects will take longer than two years and /or depend on other projects
being accomplished first or substantial funding resources.
• [Responsible Department, Agency, Organization]
Project Listing (not prioritized):
1. Identify additional hazards not covered previously and conduct a risk analysis within
a two year time period. (Short Term) [Mitigation Planning Team under Fire Chief]
✓ This item is a continual work in progress; additional individual specific
hazards have not been identified and added to the plan.
2. The current Flood Insurance Rate Maps are very outdated and are in need of
updating to address the following items. (Long Term) [Planning Department, Flood
Plan Administrator, Seward Bear Creek Flood Service Area Administration and
Board]
• 1981 maps need to be reevaluated with 23 years of additional data.
• Corrections may need to be made for areas where fill or naturally high ground is
now shown as flood prone but may not be in jeopardy of flooding.
• U.S. Corps of Engineers needs to analyze new flood boundaries as part of the
harbor /port improvement project.
• Investigate better flood programs, especially ones specific to alluvial fan flooding.
✓ This item was started through the Map Mod Program then continued through
Risk Map Program then placed on hold by FEMA due to a policy change in
mapping communities with levees. The use of the very outdated FIRM maps
continues to be a problem.
3. City of Seward should evaluate the benefits of applying to FEMA to join the
Community Rating System (CRS). (Short Term) [[Planning Department, Flood Plan
Administrator, Seward Bear Creek Flood Service Area Administration and Board]
✓ This item has been completed. The City of Seward is currently holds a CRS
rating of 7.
4. City staff should work with adjustors on the CRS to reduce interest rates. (Long
Term) [Planning Department, Flood Plan Administrator, Seward Bear Creek Flood
Service Area Administration and Board]
✓ This item is an ongoing project. Staff continues to work with the NFIP to
increase the communities rating.
5. Information on how to obtain insurance from the NFIP should be provided to private
property owners. (Short Term) [Planning Department, Flood Plan Administrator,
Seward Bear Creek Flood Service Area Administration and Board, Chamber of
Commerce]
✓ This item is an ongoing project. Annual letters are mailed to property owners
within the mapped flood hazard areas.
6. Publish a brochure containing information on the City of Seward flood dangers to be
distributed to the community. (Short Term) [Planning Department, Flood
Administrator, Seward Bear Creek Flood Service Area Administration and Board,
Chamber of Commerce]
✓ This item is an ongoing project. Numerous public information brochures are
available through the Seward Bear Creek Flood Service Area Board and the
Community Development Office.
7. Require that realtors disclose hazard risk in real estate transactions. (Short Term)
[Planning Department, Flood Plan Administrator, Seward Bear Creek Flood Service
Area Administration and Board, City Legal Department, City Administration]
✓ This is an ongoing project. Through education and annual mailings the
realtors are provided flood hazard information.
i'rk
8. Bring a flood - proofing workshop to Seward to assist the City and private property
owners. (Short Term) [Planning Department, Flood Plan Administrator, Seward Bear
Creek Flood Service Area Administration and Board]
✓ This item is an ongoing project. The Community Development office
participated in an All Agency Public Information Day workshop, providing
information to the public on July 13, 2011.
9. Reevaluate land use codes and subdivision regulations that are specific to
development within the flood prone areas. (Short Term) [Planning Department,
Flood Plan Administrator, Seward Bear Creek Flood Service Area Administration
and Board]
✓ The Planning and Zoning Commission continues to hold public meetings and
work sessions to reevaluate the land use codes and subdivision regulations.
The Floodplain Development portion of the code has again been placed on
hold due to the FIRM map updates.
10. Mitigate damage to roads, drainage and utilities by requiring that reconstruction be
to a higher standard after a storm. (Long Term) [Planning Department, Flood Plan
Administrator, Seward Bear Creek Flood Service Area Administration and Board,
City Legal Department, City Administration]
✓ This item continues to be accomplished with ongoing projects. Continued
updates to the Council through the City Manager reports have been provided
on the Lowell Creek Bridge Repair, the Tidal Surge Repair and the Fish Ditch
Pedestrian Bridge (Scheffler Creek) project.
11. Revise the flood plain ordinance to include a provision for cumulative substantial
improvement or damage. (Short Term) [Planning Department, Flood Plan
Administrator, Seward Bear Creek Flood Service Area Administration and Board,
City Legal Department, City Administration]
✓ This item has not been accomplished due to the Floodplain Development
portion of the code being placed on hold due to the FIRM map updates.
12. Properties should be identified that would be appropriate for protection because of
flood risks, and after public input, acquisition, conservation, or flood hazard
protection regulations by the govemment should be pursued. (Long Term) [Planning
Department, Flood Plan Administrator, Seward Bear Creek Flood Service Area
Administration and Board, City Legal Department, City Administration]
✓ Portions of this project have been completed. Numerous parcels have been
purchased and protected within the special flood hazard areas.
13. Require buildings to be built with the lowest floor one foot above base flood
elevation. (Short Term) [Planning Department, Flood Plan Administrator, Seward
1
Bear Creek Flood Service Area Administration and Board, City Legal Department,
City Administration]
✓ This item has not been accomplished due to the Floodplain Development
portion of the code being placed on hold due to the FIRM map updates.
14. Improve enforcement of floodplain regulations, including requiring certificates for all
structures within the flood plain. (Short Term) [Planning Department, Flood Plan
Administrator, Seward Bear Creek Flood Service Area Administration and Board,
City Legal Department, City Administration]
✓ This item is a continuing project. All structural development within the
Floodplain is required to submit an Elevation Certificate.
15. Continued maintenance of the Resurrection River drainage. In conjunction with
KPB, conduct an engineering study to determine the most effective use of the
dredge materials from the maintenance dredging. (Long Term) [Planning
Department, Flood Plan Administrator, Seward Bear Creek Flood Service Area
Administration and Board]
✓ This item has not been accomplished.
16. Continue Lowell Creek Tunnel outflow maintenance. (Short Term) [Planning
Department, Flood Plan Administrator, Seward Bear Creek Flood Service Area
Administration and Board]
✓ This is an ongoing project handled by the Public Works department.
17. Expand public awareness about NOAA Weather Radio for continuous weather
broadcasts and warning tone alert capability. (Short Term) [Fire Department]
✓ This item is an ongoing project. Weekly test announcements are broadcast
to the public, providing information and awareness.
18. Identify buildings or locations vital to the emergency response effort and buildings or
locations that, if damaged, would create secondary disasters. (Short Term) [Fire
Department, Police Department]
✓ This is an ongoing project. GIS mapping of vital structures, evacuation
routes,
19. Encourage real -time availability and use of satellite data to evaluate fire, spruce
bark beetle killed forest, and flood or tsunami potential. i.e. EMWINS, KPB Spruce
Bark Beetle. (Long Term) [Planning Department, City GIS staff]
✓ This is an ongoing project with the availability of GIS mapping information.
1�1
20. Encourage KPB school mitigation efforts. This measure will increase help to protect
children and retain a school's functionality as an emergency shelter. (Long Term)
[City Administration]
✓ This is an ongoing item. City Fire department and Administration work with
the KPB school systems to insure the availability of the schools as
emergency shelters in accordance with the Emergency Operation Plan.
21. Encourage non - structural mitigation and preparedness activities. Encourage
activities at the household level. (Short Term) [Fire Department]
✓ This is an ongoing item, with continued education and public information
provided via, personal, radio, mailer, website, and email.
22. Conduct city -wide earthquake /tsunami drills. Citywide earthquake /tsunami drills will
educate people on what to do when an earthquake /tsunami occurs and reinforce
interagency and individual expectations. (Long Term) [Fire Department, Police
Department, Emergency Dispatch]
✓ This earthquake /tsunami drill has not been accomplished; however the City
in conjunction with the Kenai Peninsula Borough, State of Alaska, Homeland
Security and other agencies conducted a 3 day table top exercise in
emergency management.
23. Encourage the development of earthquake structural performance standards and
incorporate earthquake overlay zones in the community land use ordinances.
Encourage the development of citing requirements based on soil type, slope, and
other considerations. Before this can happen, information about where the various
risks are located must be developed. (Long Term) [Planning Department]
✓ This is an ongoing project with the availability of GIS mapping information.
24. Promote incorporation of new methods to improve building performance. New
materials and construction techniques might be more effective or feasible than what
is currently available. (Long Term) [Planning Department]
✓ This is an ongoing project with the Building Department research and
available information.
25. Evaluate the need for development of large -scale earthquake- hazard maps of the
Seward areas. Seismic hazard area maps need to be created for the area. The
maps should depict site amplification, liquefaction susceptibility, and ground failure
at a minimum scale of 1 inch = 1 mile. (Long Term) [Planning Department]
✓ This is an ongoing project with the availability of GIS mapping information.
26. Publish Tsunami Inundation Maps. Revise maps after a significant event or natural
disaster. (Long Term) [Fire Department, Planning Department, DHS &EM]
✓ This is an ongoing project with the availability of GIS mapping information.
The City of Seward has worked with the University of Alaska, Fairbanks on
Tsunami mapping and received mapping based on the best available
information. Maps have been made available to the public.
27. Improve the Lowell Creek diversion project by reassessing the best route for creek
diversion, renovation of the tunnel and development of a new outfall. (Long Term)
[Planning Department, USACE]
✓ This is a long term project with the Army Corp of Engineers.
28. Identify and advise of avalanche /landslide areas within the City of Seward for
potential community development. (Short Term) [Planning Department]
✓ This is an ongoing project with the availability of GIS mapping information.
Work and danger signage has been placed along Lowell Point road and at
the base of Mount Marathon.
29. Encourage the Kenai Peninsula Borough to include service areas outside of City of
Seward city limits in this plan. [City Administration]
✓ The Seward annex to the KPB Mitigation Plan was FINAL approved by
FEMA on August 25, 2011 but the five year expiration date is July 14, 2016.
Since the Seward plan is annexed into the KPB Plan its expiration date
aligns with the Borough expiration date. This is the same with all of the other
incorporated cities in the borough.
\S
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