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CITY OF SEWARD, ALASKA
RESOLUTION 2011 -097
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, TO ENTER INTO AN ADDITIONAL NINE MONTH LEASE
EXTENSION WITH THE UNITED STATES COAST GUARD TO
ACCOMMODATE THEIR RELOCATION TO A NEW LOCATION
WHEREAS, the United States Coast Guard had planned in early 2011 to relocate to a new
location in Spring of 2011; and
WHEREAS, by September 2011, the USGC had not moved and requested an additional
month lease extension until October 2011 and the Seward City Council approved this extension with
Resolution 2011 -062; and,
WHEREAS, during the last week of September 2011, the USCG notified the City of Seward
that they would not meet the October 31, 2011 deadline to move and would now be moving in
Spring of 2012; and,
WHEREAS, it is not in the best interest of the City of Seward to enter into a new lease
negotiation with the USCG for new lease for the existing lease location for a 9 month term, when a
lease extension agreement can be executed for 9 months; and,
WHEREAS, the USCG has started lease payments at the new location and has agreed to an
extension of the existing lease rate at the current location with the provision that the lease extension
will terminate earlier if the building is relocated earlier than July 2012; and,
WHEREAS, having the USCG office location in the Seward harbor is of benefit to City of
Seward.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA that:
Section 1. The City of Seward hereby authorizes the City Manager to enter into an
additional nine -month extension of the USCG lease in the small boat harbor to accommodate
the move to a new location.
Section 2. This resolution shall take effect thirty (30) days after its adoption and posting.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14` day of
November 2011.
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -097
THE CITY OF SEWARD, ALASKA
David Seawar , ayor
AYES: Valdatta, Bardarson, Shafer, Casagranda, Terry, Seaward
NOES: None
ABSENT: Keil
ABSTAIN: None
ATTEST:
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JI)hanna Kinney, CMC
'.ity Clerk
(City Seal)
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Council Agenda Statement
Meeting Date: November 14, 2011
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From: Michelle Weston, Assistant City Manager u �
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Agenda Item: Approval of a nine month lease extension with the tas �P
United States Coast Guard to accommodate
relocation to a new location
BACKGROUND & JUSTIFICATION:
The City of Seward has been working cooperatively with the United States Coast Guard (USCG) on
the relocation of their building in the Seward harbor. The USCG currently has a lease on the new
location and has a lease extension expiring on the old location, October 31, 2011.
Initially the USCG was going to relocate in July of 2011. This anticipated move date was then
extended to the end of August, then to the end of October. The City of Seward extended the lease by
one month at no cost to accommodate the new October move date with Resolution XX. However,
the City of Seward was then notified during the last week of September 2011 that USCG would now
not be moving until Spring 2012.
Approval of this lease extension would allow the USCG to extend their lease for 9 months at the old
location, continuing the previous lease rate, with a provision that if they move before July 2012, the
lease can be terminated early. The USCG has agreed to these terms. It is not in the best interest of the
City of Seward to enter into a lengthy lease negotiation process with the USCG at the old location for
a short term time period. The USCG has also started payments on the new location lease.
INTENT: To authorize the City Manager to enter into a nine month lease extension with the United
States Coast Guard.
CONSISTENCY CHECKLIST Where applicable, this agenda statement is consistent with the
Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council
Rules of Procedures or Other Plans or Policies:
FISCAL NOTE:
This lease extension does not impact on the current budget.
Approved by Finance Department:
ATTORNEY REVIEW: Yes X No
RECOMMENDATION:
Recommend approval of Resolution 2011 - � authorizing the City Manager to enter into an
additional nine month lease extension with the United States Coast Guard.
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