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HomeMy WebLinkAbout12122011 City Council PacketSeward City Council Agenda Packet Merry Christmas DecemberI2, 2011 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward, Alaska All-AmCITY COUNCIL MEETING AGENDA 1 I II {Please silence all cellular phones and pagers during the meeting} December 12, 2011 7:00 p.m. Council Chambers David Seaward Mayor Term Expires 2013 Jean Bardarson Vice Mayor Term Expires 2012 Robert Valdatta Council Member Term Expires 2013 Christy Terry Council Member Term Expires 2013 Vanta Shafer Council Member Term Expires 2013 Marianna Keil Council Member Term Expires 2012 Ristine Casagranda Council Member Term Expires 2012 James Hunt City Manager Johanna Kinney City Clerk Cheryl Brooking City Attorney 1. 2. 3. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have signed in will be given the first opportunity to speak. Time is limited to 2 minutes per speaker and 30 minutes total time for this agenda item.] APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] SPECIAL ORDERS, PRESENTATIONS AND REPORTS A. Proclamations and Awards 1. Recognizing Melody Moline's award from State Harbormaster Association.....................................................Pg. 4 2. Recognizing Ron Long's service on the Port and Commerce Advisory Board B. Borough Assembly Report C. City Manager's Report D. City Attorney's Report E. Mayor's Report F. Other Reports and Presentations City of Seward, Alaska Council Agenda December 12, 2011 Page I 7. UNFINISHED BUSINESS A. Ordinance for Enactment (postponed from the November 28, 2011 Meeting) 1. Ordinance 2011-006, Revising Seward City Code Section 5.45.015 (Hotel/Motel Room Tax — Levy Of Tax), Eliminating All Exemptions From The Hotel/Motel Room Tax, Effective January 1, 2012. (Clerk's Note: this Ordinance was introduced at the November 14, 2011 meeting. A public hearing was held at the November 28, 2011 meeting. A motion was made by Councilmember Terry and seconded by Keil to enact Ordinance 2011-006 before it was postponed to the December 12, 2011 meeting).......................................................Pg. 6 B. Other New Business Items (postponed from the November 28, 2011 Meeting) 1. Discussion and direction on filing an objection to the liquor license renewal for Thorn's Showcase Lounge...........................................................................Pg. 10 9. NEW BUSINESS A. Resolutions 1. Resolution 2011-085, Adopting The Water Enterprise Fund Biennial Budget For Calendar Years 2012 And 2013.....................................................................Pg. 22 2. Resolution 2011-086 Adopting The Wastewater Enterprise Fund Biennial Budget For Calendar Years 2012 And 2013.................................................................Pg. 28 *3. Resolution 2011-087, Adopting The Seward Marine Industrial Center Enterprise Fund Budget For Calendar Years 2012 And 2013...............................................Pg. 33 4. Resolution 2011-088, Adopting The Small Boat Harbor Enterprise Fund Budget For Calendar Years 2012 And 2013................................................................Pg. 36 *5. Resolution 2011-089, Adopting The Parking Enterprise Fund Budget For Calendar Years2012 And 2013.................................................................................Pg. 43 *6. Resolution 2011-090, Adopting The Hospital Debt Service Fund Budget For Calendar Years 2012 And 2013.....................................................................Pg. 46 *7. Resolution 2011-091, Adopting The Seward Mountain Haven Debt Service Fund Budget For Calendar Years 2012 And 2013......................................................Pg. 51 8. Resolution 2011-092 Adopting The Electric Enterprise Fund Biennial Budget For Calendar Years 2012 And 2013................................................................Pg. 53 *9. Resolution 2011-093, Adopting The Motor Pool Internal Service Fund Biennial Budget For Calendar Years 2012 And 2013......................................................Pg. 58 10. Resolution 2011-094, Adopting The City General Fund Biennial Operating Budget For Calendar Years 2012 And 2013 And Setting The Mill Rate...............................Pg. 66 City of Seward, Alaska Council Agenda December 12, 2011 Page 2 *11. Resolution 2011-095, Adopting The 2012/2013 Capital Improvement Plan................................................................................................... Pg. 82 12. Resolution 2011-110, Approving Amendment No. 23 To The Contract With Kent Dawson Company, Inc. For State Lobbying Services Through December 31, 2013 For A Total Of $77,000 With An Additional $12,000 Annually From The Seward Association For The Advancement Of Marine Science For Lobbying On Behalf Of Its Lease And Operation Of The Alaska SeaLife Center For A Total Of $89,000 Annually.....................................Pg. 92 13. Resolution 2011-111, Approving Amendment No. 15 To The Contract With Hoffman, Silver, Gilman And Blasco, A Professional Corporation, Extend The Term For Federal Lobbying Representation Through December 31, 2013 For A Total Of $84,699.96 Annually............................................................................................... P g. 97 * 14. Resolution 2011-112, Accepting A State Of Alaska Homeland Security Grant In The Amount Of $30,000, And Authorizing A Sole Source Contract With Priority Dispatch, Corp. To Expand And Install Emergency Medical Dispatch Software In Police Dispatch, And Appropriating Funds................................................................................Pg. 100 15. Resolution 2011-113, Stating An Intent To Fund $2,308,000 For The North Seward Water Storage Tank & Pumping Facility Phase II Project Subject To Receiving A Loan In That Amount, Authorizing A Loan Application With The Alaska Drinking Water Fund And Authorizing The City Manager To Accept A Loan Offer From The Alaska Drinking Water Fund With Payments Subject To Bi-Annual Appropriation........................................Pg. I I I 16. Resolution 2011-114, Authorizing The City Manager To Purchase A Specific Full Size Truck Outright In The Amount Of $42,360 Rather Than Purchase In The 2012 Motor Pool BudgetFor$80,000...............................................................................Pg. 118 B. Other New Business Items * 1. Approval of the November 14, 2011, and November 28 City Council Regular Meeting Minutes and the November 2, 2011 Special City Council Meeting Minutes...................................................................................Pg. 126 *2. Cancel the December 27, 2011 Regular City Council Meeting...................Pg. 153 3. Schedule a joint work session with the Planning and Zoning Commission on Title 15 CodeAmendments.....................................................................Pg. 154 10. INFORMATIONAL ITEMS AND REPORTS a. October Providence Financial Reports................................................Pg. 155 II. COUNCIL COMMENTS 12. CITIZENS' COMMENTS [5 minutes per individual - Each individual has one opportunity to speak.] 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS 14. ADJOURNMENT City of Seward, Alaska Council Agenda December 12, 2011 Page 3 oftla PRESS RELEASE December 12, 2011 Melody Moline was recently honored as the 2011 Seward Harbor Employee of the Year at the 32°a Annual Conference of the Alaska Association of Harbormasters & Port Administrators AAHPA in Homer. The award reads in part: Ms. Moline has gone above and beyond her listed duties to assist customers, fellow staff, city departments, local organizations and citizens in "doing business" with the Seward Harbor and Seward Marine Industrial Center. This included training two new staff in the office on the marina program, on harbor policies and office procedures including: billing, slip assignment, waitlist renewals, records retention, and impound procedures. This past year she was key to successful transitioning the responsibility from the finance department to the harbor department for tracking all electrical use, billing, and repairs for harbor electrical services. Ms. Moline has assisted two Harbormasters and the Deputy Harbormaster with Code of Ordinances and Port and Harbor Tariff updates. She is efficient, logical, works independently to solve problems and is a valuable asset to the Seward Harbor Team. Melody Moline is truly deserving of being named Seward's AAHPA Harbor Employee of the Year." BACKGROUND: Moline has served as the Harbor's Senior Administrative Assistant since 2008. She worked in the Finance Department at City Hall beginning in 1999 and previously served in the US Navy as an electronic technician. Sponsored by: Administration Introduction: November 14, 2011 Public Hearing: November 28, 2011 Postponed to: December 12, 2011 Enactment: December 12, 2011 CITY OF SEWARD, ALASKA ORDINANCE 2011-006 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, REVISING SEWARD CITY CODE SECTION 5.45.015 (HOTEL/MOTEL ROOM TAX — LEVY OF TAX), ELIMINATING ALL EXEMPTIONS FROM THE HOTEL/MOTEL ROOM TAX, EFFECTIVE JANUARY 1, 2012 WHEREAS, Initiative Ordinance No. 95-01-INIT was placed before the voters at the regular election in October, 1995, and was approved by a majority of the voters voting on the question, thereby establishing a 4% Hotel/Motel Room tax, and creating Seward City Code 5.45.015, which provides the authority for the imposition of a hotel/motel room tax; and WHEREAS, SCC 5.45.015 (b) currently provides for exemptions from payment of hotel/motel room tax on government, non-profit, and church organizations; and WHEREAS, the community of Seward does not receive sales tax or property tax revenues from government, non-profit and church organizations doing business within the community, and does provide substantial services which benefit these organizations; and WHEREAS, these organizations will continue to be exempt from real property taxes in Seward; and WHEREAS, the United States, the State of Alaska, and instrumentalities and political subdivisions of the State will continue to be exempt from the hotel/motel rent tax to the extent and in the manner required by State and federal law; and WHEREAS, it is the intent of the Seward City Council that churches and nonprofit organizations, who are exempt from real property taxes, do not receive an exemption from the hotel/motel room tax, in order to reduce the subsidies currently afforded organizations exempt from income taxation and to allocate a portion of the cost of City services to organizations enjoying the benefits of those services. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, HEREBY ORDAINS that: Section 1. Seward City Code Section 5.45.015 — Levy of Tax is amended as follows: S*r-'��t = Delete Bold = New 11 CITY OF SEWARD, ALASKA ORDINANCE 2011-006 (a) There is hereby levied a tax on all hotel/motel rent not exempt from taxation ndef subseetio (b) ofthis seetio in an ameun4tqual to four percent of the hotel/motel rent. scvdcxorr. ON Section 2. The effective date of the elimination of exemptions from the Hotel/Motel Room Tax is January 1, 2012. Section 3. This ordinance shall take effect 10 days following its enactment. ENACTED by the City Council of the City of Seward, Alaska, this 121" day of December, 2011. THE CITY OF SEWARD, ALASKA David Seaward, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) Suggested Amendment to Ordinance 2011-006: Section 1. Seward City Code Section 5.45.015 — Levy of Tax is amended as follows: Wikeeet = Delete Bold = New (a) There is hereby levied a tax on all hotel/motel rent set exempt 49M +')('t'^" bIndeF equal to four percent of the hotel/motel rent. (b) Rent paid by the United States or the State is exempt from the tax levied by subsection (a) of this section insofar as the United States and the state are immune from taxation. v� (1) Rent paid by the Wiited States, the state, 9F aFIV imAStFWFAentality 8F P91itmeal �' to the eity Fp AagF (Suggested language per the City Attorney.) COUNCIL AGENDA STATEMENT Meeting Date: November 14, 2011 Through: James Hunt, City Manager From: Kristin Erchinger, Finance Director io Agenda Item: Elimination of Exemptions from Hotel/Motel Room Tax BACKGROUND & JUSTIFICATION: During the 2012/2013 budget process, the City administration was asked to consider alternative means to cut services and/or enhance revenues. One suggestion was to eliminate the exemptions from the hotel/motel room tax. This exemption currently applies to government entities (as required by federal law) and to 501(c) non-profit entities and churches organized as nonprofit corporations. A significant portion of the community's land is owned by tax-exempt entities such as government entities and non -profits. Therefore, a disproportionate share of the services provided by the local government are paid for by citizens, since as much as fifty percent of the property receiving City services is not taxable. This Ordinance will eliminate exemptions from the payment of hotel/motel tax, to the extent that these exemptions are not required by law. INTENT: The intent of this resolution is to require all tax-exempt organizations to contribute to the hotel/motel room tax, other than government entities for which the exemption is legally mandated. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan, and City Council Rules of Procedures. ATTORNEY REVIEW: X Yes No FISCAL NOTE: This action will likely increase taxable hotel/motel room sales but the magnitude of potential increase is not known because hotel/motel room tax returns are not currently required to list whether a non-taxable sale is the result of a sale to a government or non-profit entity. Approved by Finance Department: RECOMMENDATION: OYd 1 ✓ d V1 G �- Council approve R.@el Lien 2011- (X)� authorizing the elimination of exemption from the hotel/motel room tax, subjecting non-profit entities to the payment of the City's hotel/motel bed tax. AGENDA STATEMENT Meeting Date: November 28, 2011 From: Johanna Kinney, City Clerk Agenda Item: Discussion and direction on fi mg an objection to the liquor license renewal for Thorn's Showcase Lounge. BACKGROUND & JUSTIFICATION: The City Council has an opportunity to object to the request for a liquor license renewal for Thorn's Showcase Lounge. While the City of Seward Police Department, Utilities Department and the Kenai Peninsula Borough Finance Department have no objections to the liquor license renewal for this business, the Fire Department does. The attached memorandum from Fire Chief David Squires states Thorn's Showcase Lounge is not in compliance with the adopted Fire Code. Several of the violations have "a significant impact to the safety of the occupants of the building and the structure itself." According to Alaska State Statute 04.11.480, a local governing body may protest the issuance, renewal, relocation, or transfer to another person of a license by sending the board and the applicant a protest and the reasons for the protest within 60 days of receipt from the board of notice of filing the application. The board shall consider a protest and testimony received at a hearing conducted under AS 04.11.510(b)(2) or (4) when it considers the application or continued operation, and the protest and the record of the hearing conducted under AS 04.11.510(b)(2) or (4) shall be kept as part of the board's permanent record of its review. If an application or continued operation is protested, the board shall deny the application or continued operation unless the board finds that the protest is arbitrary, capricious, and unreasonable. In addition to the right to protest, a local governing body may notify the board that the local governing body has determined that a licensee has violated a provision of this title or a condition imposed on the licensee by the board. Unless the board finds that the local governing body's determination is arbitrary, capricious, or unreasonable, the board shall prepare the determination as an accusation against the licensee under AS 44.62.360 and conduct proceedings to resolve the matter as described under AS 04.11.510(c). I Alaska Statute, Sec. 04.11.330. Denial of license or permit renewal. (a) An application requesting renewal of a license shall be denied if (1) the board finds, after review of all relevant information, that renewal of the license would not be in the best interests of the public Alaska Statute, Sec. 04.11.370. Suspension and revocation of licenses and permits. (a) A license or permit shall be suspended or revoked if the board finds (6) failure of the licensee to comply with the public health, fire, or safety laws and regulations in the state; FISCAL NOTE: In the event the City of Seward chooses to file a protest for the above liquor license renewal, then under Alaska Statutes the City of Seward will be required to assist in, or undertake the defense of its protest. RECOMMENDATION: Give formal (voting) direction if the local governing body intends to object to the liquor license renewal for Thorn's Showcase Lounge. MEMORANDUM Date: November 14, 2011 To: Michelle Endresen, Finance — Leases Kari Atwood, Finance — Public Utilities Chief Tom Clemons — Police Department Chief David Squires — Fire Department From: Johanna Kinney, City Clerk ,,t Subj: Verifying Compliance for the renewal Showcase Lounge. of liquor license for Thorn's The following business has applied for renewal of liquor license. Please review the following business for compliance with all utilities, lease payments, and assessments. Thank you! Name Department Status Initials Thorn's Showcase Lounge Beverage Dispensary License #1130 Finance/Leases Finance/Utilities Police Chief Fire Chief Memo To: Johanna Kinney, City Cler From: David Squires, Fire Chief !. Date: November 16, 2011 Re: Renewal of Liquor License for Thom's Showcase Lounge The purpose of this memo is to inform you that Thom's Showcase Lounge is not in compliance with the adopted Fire Code. Several of the violations have a significant impact to the safety of the occupants of the building and the structure itself. Until the violations are corrected, I cannot sign off on the renewal. G KENAI PENINSULA BOROUGH 144 North Binkley Street • Soldotna, Alaska 99669-7520 p PHONE: (907) 714-2160 • FAX: (907) 714-2388 Toll -free within the Borough: 1-800-478-4441 Ext. 2160 Email: assemblyclerk@borough.kenal.ak.us JOHNI BLANKENSHIP BOROUGH CLERK November 17, 2011 Ms. Christine Lambert Records & Licensing Supervisor Alcoholic Beverage Control Board 5848 E. Tudor Road Anchorage, Alaska 99507-1286 RE: Non -Objection of License Renewal Business Name Thorn's Showcase Lounge License Type Beverage Dispensary License Location City of Seward License No. 1130 Dear Ms. Lambert, This serves to advise that the Finance Department has reviewed the above referenced application and has no objection to the renewal of this license. Should you have any questions, or need additional information, please don't hesitate to let us know. Sincerely, Johni Blankenship, MMC Borough Clerk JB/klr cc: Applicant City of Seward KPB Finance Department File Johanna Kinney From: Lambert, Christine C (DPS) <christine.lambert@alaska.gov> Sent: Thursday, October 27, 2011 10:36 AM To: jjohnson@ci.homer.ak; kachemak@xyz.net; kring@borough.kenai.ak.us; cityclerk@cityofseldovia.com; Johanna Kinney; cityclerk@ci.soldotna.ak.us Subject: October Liquor License Renewals Processed Attachments: KPB 10-27-11.doc I attach notice of the liquor license renewal applications received and processed by the ABC Board. If you have questions or comments, please feel free to contact me. Thank you, Chris Chri6tinQ C. 6amb9zrt Licensing & Records Supervisor `q3C 3oard (907) 269-0359 phon�z (907) 272-9412 f aX Spam Not seam Forget previous vote HOMER Type: Restaurant/Eating Place Lic #: 3210 DBA Name: Cafe Cups Premise Address: 162 W Pioneer Ave. Owner: Bivalves Inc Mailing Address: 162 W Pioneer Ave, Homer 99603 Type: Winery Lic #: 4506 DBA Name: Ring of Fire Meadery Premise Address: 178 E Bunnell Ave. Owner: Alaska Meads LLC Mailing Address: 178 E Bunnell Ave, Homer 99603 KACHEMAK Type: Winery Lic #: 4374 DBA Name: Bear Creek Winery Premise Address: 60203 Bear Creek Road Owner: Bear Creek Winery LLC Mailing Address: PO Box 164, Homer 99603 KENAI Type: Beverage Dispensary - Tourism Lic #: 1859 DBA Name: Uptown Motel/Louie's Premise Address: 47 Spur View Drive Owner: Schilling Alaska Inc Mailing Address: 47 Spur View Drive, Kenai 99611 Type: Beverage Dispensary — Tourism Duplicate Lic #: 2237 DBA Name: Uptown Motel/Back Door Lounge Premise Address: 47 Spur View Drive Owner: Schilling Alaska Inc Mailing Address: 47 Spur View Dr., Kenai 99611 Type: Restaurant/Eating Place — Public Convenience Lie #: 4740 DBA Name: Acapulco Mexican Restaurant Premise Address: 10672 Kenai Spur Hwy. Ste 108 Owner: Hector Santana Mailing Address: 10672 Kenai Spur Hwy, Ste. 108, Kenai 99611 Type: Package Store Lie #: 4878 DBA Name: Wal-Mart Supercenter #4474 Premise Address: 10096 Kenai Spur Hwy. Owner: Wal-Mart Stores Inc. Mailing Address: 702 SW 81h Street Dept 8916, Bentonville, AR 72716 OUTSIDE CITY LIMITS Type: Beverage Dispensary Lie #: 407 DBA Name: 4 Lands Bar & Liquor Premise Address: 54728 Industrial Ave Kenai Spur Road Owner: Bar R & R Corp. Mailing Address: PO Box 8583, Nikiski 99635 Type: Package Store Lie #: 408 DBA Name: 4 Lands Bar & Liquor Premise Address: 54728 Industrial Ave Kenai Spur Road Owner: Bar R & R Corp. Mailing Address: PO Box 8583, Nikiski 99635 Type: Beverage Dispensary - Tourism Lie #: 2147 DBA Name: The Duck Inn Premise Address: 43187 K-Beach Road Owner: Rosin Investments, Inc. Mailing Address: 395 Endicott Drive, Soldotna 99669 Type: Restaurant/Eating Place - Seasonal Lie #: 3647 DBA Name: Kenai Fjords Wilderness Lodge Premise Address: Fox Island Owner: CIRI Alaska Tourism Corporation Mailing Address: 2525 C Street, Ste. 405, Anchorage 99503 1_l Type: Beverage Dispensary Tourism - Seasonal Lic #: 3823 DBA Name: Resurrection Roadhouse Premise Address: Mile .7 Exit Glacier Road Owner: CIRI Alaska Tourism Corporation Mailing Address: 2525 C Street, Ste. 405, Anchorage 99503 Type: Restaurant/Eating Place — Public Convenience Lic #: 4782 DBA Name: Kingfisher Roadhouse Premise Address: 19503 Sterling Hwy. Owner: Kingfisher Roadhouse LLC Mailing Address: PO Box 538, Cooper Landing 99572 SELDOVIA Type: Restaurant/Eating Place — Public Convenience Lic #: 4391 DBA Name: Tide Pool Cafe Premise Address: 267 Main Street Owner: Matthew F. Gallien Mailing Address: PO Box 30, Seldovia 99663 SEWARD Type: Beverage Dispensary Lic #: 1130 DBA Name: Thorn's Showcase Lounge Premise Address: 208 Fourth Ave. Owner: Thorn's Showcase Lounge LLC Mailing Address: PO Box 1261, Seward 99664 Type: Package Store Lic #: 2683 DBA Name: Gateway Liquor & Food Mart Premise Address: 1400 B Third Ave. Owner: Harbor Gateway Inc Mailing Address: PO Box 944, Seward 99664 fe, SOLDOTNA Type: Lic #: DBA Name: Premise Address; Owner: Mailing Address: Type: Lic #: DBA Name: Premise Address: Owner: Mailing Address: Type: Lic #: DBA Name: Premise Address: Owner: Mailing Address: Restaurant/Eating Place 418 Buckets Sports Grill 43960 Sterling Hwy. Buckets North Inc 226 Susieana Lane, Kenai 99611 Restaurant/Eating Place — Public Convenience 4183 Acapulco Restaurant 44758 Sterling Hwy. Juan A. Rodriguez 44758 Sterling Hwy. Package Store 4376 , Ste. A, Soldotna 99669 Fred Meyer #017 43843 Sterling Hwy. Fred Meyer Stores Inc. Po Box 305103, Nashville, TN 37230-5103 We have received application(s) for renewal of liquor license(s) listed licensees within your jurisdiction. You are being notified as required by AS O4.11.520. Additional information concerning filing a "protest" by a local governing body under AS O4.11.480 is included. A local governing body as defined under AS 04.21.080(11) may protest the approval of an application(s) pursuant to AS O4.11.480 by furnishing the board and the applicant with a clear and concise written statement of reasons in support of a protest within 60 days of receipt of this notice. If a protest is filed, the board will not approve the application unless it finds that the protest is "arbitrary, capricious and unreasonable". Instead, in accordance with AS 04.11.510(b), the board will notify the applicant that the application is denied for reasons stated in the protest. The applicant is entitled to an informal conference with either the director or the board and, if not satisfied by the informal conference, is entitled to a formal hearing in accordance with AS 44.62.330-44.62-630. IF THE APPLICANT REQUESTS A HEARING, THE LOCAL GOVERNING BODY MUST ASSIST IN OR UNDERTAKE THE DEFENSE OF ITS PROTEST. Under AS O4.11.420(a), the board may not issue a license or permit for premises in a municipality where a zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages, unless a variance of the regulation or ordinance has been approved. Under AS O4.11.420(b) municipalities must inform the board of zoning regulations or ordinances which prohibit the sale or consumption of alcoholic beverages. If a municipal 1q zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages at the proposed premises and no variance of the regulation or ordinance have been approved, please notify us and provide a certified copy of the regulation or ordinance if you have not previously done so. Protest under AS O4.11.480 and the prohibition of sale or consumption of alcoholic beverages as required by zoning regulation or ordinance under AS 04.11.420(a) are two separate and distinct subjects. Please bear that in mind in responding to this notice. AS 04.21.010(d), if applicable, requires the municipality to provide written notice to the appropriate community council(s). If you wish to protest the application referenced above, please do so in the prescribed manner and within the prescribed time. Please show proof of service upon the applicant. For additional information please refer to 13 AAC 104.145, Local Governing Body Protest. Note: Applications applied for under AS 04.11.400(g), 13 AAC 104.335(a)(3), AS 04.11.090(e), and 13 AAC 104.660(e) must be approved by the governing body. Sincerely, SHIRLEY A. GIFFORD Director 1416ft"e.Za.t Christine C. Lambert Licensing & Records Supervisor 269-0359 Christine. lambert@alaska.gov CITY OF SEWARD Comprehensive List of all Budget Changes by Fund/Department AMENDMENTS FROM 2012/2013 PRELIMINARY BUDGET General Fund: 2012 Budget 2013 Budget Positive (negative) Positive (negative) financial impact adjustment Description Department (135,738) (138,052) Add back patrol and DMV position Police (1210) (20,050) (13,030) Add PERS contributions from patrol and DMV position to debt service Debt Service (191(li) 155,788 151,082 Increase sales tax projections to cover add -backs to budget Revenue (0000) 109,1584F 91,484 Increase sales tax projections to cover insurance increase and T/F to Hospital D/t: Revenue (0000) (111,259)Jt it 011,259) Increase in insurance premiums resulting from December actions by APUIT Various 27,290 * 41 22,871 Increase property tax to cover T/F out to Hospital DS from sales tax increase Revenue (0000) (27,290)4 * (22,871) Increase T/F out to Hospital DS due to sales tax increase Transfers (0000) (38,947) (37,771) Increase T/F out to Hospital DS due to sales tax increase Transfers (0000) (38,842) (38,842) Reduce T/F fm harbor for lease administration Transfers (0000) 10,000 10,000 Eliminate hotel/motel room tax exemptions Revenue (0000) (20,000) (20,000) Add back federal lobbying Council (1110) 10,000 10,000 Eliminate mural contributions (City depts help hang murals) Comm. Dev. (1150) 25,000 25,000 Eliminate economic development grant position Comm. Dev. (1150) 4,600 4,600 Eliminate downtown trash pickup Gent Svcs (1180) 16,288 16,288 Eliminate Community Schools program in its entirety Comm. Schools (1422) 26,201 25,993 Shift parks maint staff to TYC per original purpose of position Parks Mtnc. (141011415) (26,201) (25,993) Shift parks maint staff to TYC per original purpose of position TYC (1430) 3,000 3,000 Reduce port -a -potties on Fourth of July in upper City Hall parking lot Parks Mtnc. (1410) 7,000 7,000 Reduce parks maintenance costs Parks Mtnc.(1410) 7,712 7,712 Reduce campgrounds costs Campgrounds (1415) 16,000 16,000 Increase summer day camp prices @ TYC from $65 to $100; $100 to $150 Revenue (0000) (290) (16,788) Overall (negative) impact on General Fund reserves Harbor Enterprise Fund: 38,842 38,842 Eliminate transfer out of General Fund for lease administration (18,714) iN 4t (18,714) Increase in insurance premiums resulting from December APUIT actions 20,128 20,128 Overall positive increase to Harbor reserves Electric Enterprise Fund: - - New operator/mechanic position will be for only 2 years as a "term employee" 175,000 - Eliminate motor pool contribution in 2012 (6,805) * 46 (6,805) Increase in insurance premiums resulting from December APUIT actions 168,195 (6,806) Overall positive (negative) impact on Electric reserves Water Enterprise Fund: (22,602) (25,207) Reduce rate increase from 8% to 4% in 2012. (5,444) IK (5,444) Increase in insurance premiums resulting from December APUIT actions (28,046) (30.651) Overall (negative) impact on Water reserves Wastewater Enterprise Fund: (3,743) 44 ,lit (3,743) Increase in insurance premiums resulting from December APUIT actions (3,743) (3,743) Overall (negative) impact on Wastewater reserves Motor Pool Fund: (175,000) - Electric fund not contributing to motor pool in 2012 Do not finance dump trucks; purchased used for $75K each year out of reserves 15,998 31,281 Principal 4,280 9,276 Interest (75,000) (75,000) Capital Outlay (229,722) (34,444) Overall (negative) impact on Motor Pool reserves Hospital Debt Service: (200,000) 123,282 Move $200K from 2013 to 2012 for CT scanner replacement and building accomodabons 66,237 60,696 Increase sales tax from GF based on 1/4 of added sales tax revenues (133,763) 183,978 Overall positive (negative) impact on Hospital Debt Service reserves 1J1 t 2.10(o h I h*94A a-rroticn GrM"w,� , ,ti•�'�NI�M.a al Sponsored by: Administration CITY OF SEWARD, ALASKA RESOLUTION 2011-085 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE WATER ENTERPRISE FUND BIENNIAL BUDGET FOR CALENDAR YEARS 2012 AND 2013 WHEREAS, the Seward City Council met on August 23, 2011 and September 12, 2011 to authorize budget policies and provide budget guidance to the administration, and conducted no less than eight extensive work sessions for the purpose of discussing enterprise fund capital infrastructure needs and rate reviews; and WHEREAS, on September 12, 2011, the City Manager submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2012 and 2013; and, WHEREAS, the biennial budget was introduced at the regularly scheduled Council meeting on September 12, 2011, and work sessions were conducted and televised; and WHEREAS, a public hearing was held on the proposed budget on November 14, 2011 with final adoption scheduled for December 12, 2011. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Water Enterprise Fund budget for Calendar Years 2012 and 2013 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January 1, 2012 - December 31, 2013, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12"' day of December, 2011. THE CITY OF SEWARD, ALASKA David Seaward, Mayor WATER ENTERPRISE FUND Budgeted Statement of Revenues and Expenses and Change in Net Assets Operating revenue: Residential Small General Service Large General Service SMIC Sales Industrial Sales Miscellaneous Charges for Services Total operating revenue: Operating expense before depreciation: Salaries & Benefits Purchased services Supplies & Maintenance General & Administrative Total operating expense: Operating income before depreciation Depreciation Operating income (loss) Non -operating revenues (expenses) Interest income Other revenue Interest expense Total non -operating revenues (expenses) Earnings before transfers and contributions Transfers Out Transfers In Capital contributions and special items Change in net assets Beginning net assets For Fiscal Year 20I2 and 20I3 PjAJAL.)As AVISEO 20I0 20II 20I2 20I3 Actual # Budget Budget Budget 375,22I 396,52I 397,858 42I,729 I04,I7S I23,362 I06,II3 II2,480 I7I,3I2 165,217 176,208 186,780 S8,343 66,087 63,5S3 67,366 I68,9IS I43,I88 I64,92I I74,8I6 95,659 60,500 6S,750 65,850 6I,263 88,IIS 84,500 87,000 I,034,888 $L042,990 $1,0S8,903 I, I 16,021 273,392 360,38S 338,568 340,247 244,080 595,500 27I,435 276,855 82,38I I38,600 94,34S 96,I30 246,493 275,I44 268,334 267,695 846,346 $1,369,629 $972,682 $980,927 I88,542 204,604 (c) -326,639 202,I33 (d) 86,221 208,527 I35,094 198,883 - I6,062 - 528,772 - I22,306 - 63,789 36,2I5 68,000 67,000 67,000 8,776 0 0 0 -39,793 -46,602 -I59,482 -39,764 5,I98 $21,398 - 92,482 $27,236 -$10,864 -$507,374 -$214,788 -$36,553 -88,29I -89,460 -300,527 -295,661 0 0 0 0 94I,943 0 0 0 $842,788 $5,568,643 -$596,834 $6,4I I,43I -$5IS,3I5 $5,8I4,597 -$332,2I4 $5,299,282 Ending net assets $6,4I I,43I # $5,8I4,597 $5,299,282 $4,967,068 * Ties to annual Comprehensive Annual Financial Report Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions: (a) $29,439 or 14%; (b) $27,653 or I4%; (c) $27,653 or I3%; (d) $27,653 or I4% A3 CITY OF SEWARD WATER ENTERPRISE FUND Budgeted Statement of Cash Flow FINAL. I AS REV j SEC) For Fiscal Year 20I2 and 20I3 Beginning cash balance at 1/1/11: * Cash is provided by (used for): Change in net assets Add expense items not affecting cash: Depreciation Net cash provided by (used for) operations Other uses of cash Debt principal payments Capital outlay Net increase (decrease) in cash Estimated ending cash balance 2011 2012 2013 Budget Budget Budget $ I,604,28I -$596,834-$SIS,3I5-$332,214 202,133 208,527 I98,883 -$394,70I-$306,788-$133,33I -I42,534 -I,903-I2I,621 -40,000 0 (a) 0 (a) -$577,235 (b;-$308,69I -$254,952 $I,027,046 $718,355 $463,403 (°) Ties to CAFR and includes only Water Enterprise Fund; excludes related capital projects. See below. (a) No money available for equipment or infrastructure work. (b) Anticipate department head will seek 20I I budget modification to shift 20I I costs to 20I2 improving 20I I deficit picture. Notes: Water Fund is transferring I00% of depreciation to MRRF ($208,527 in 2012 and $ I98,883 in 20I3), because of critical and high risk capital needs, with only $4,0I9 in funding in the MRRF Fund. Water Enterprise Fund is carrying a loan receivable from the SMH Debt Service Reserve of $ I.9 million. aA WATER ENTERPRISE FUND Budgeted Statement of Revenues and Expenses PE01 INC and Change in Net Assets For Fiscal Year 20I2 and 20I3 1,1� t;" a 0J a bv"% & % its 44 * 20I0 2011 20I2 20I3 � 2p ,3 Actual # Budget Budget Budget Operating revenue: Residential 375,221 396,52I 397,*V$244Fr,�s7 YZ1,7Z14i-t-35 Small General Service I04,I75 I23,362 /04,1131 5 1)?V 80 I4- ;, Large General Service I7I,3I2 I65,2I7 V%,30318i,788 14,780 SMIC Sales 58,343 66,087 L34SS3 64, f 851 0, 3ti` 68-,M Industrial Sales I68,9I5 I43,I88 1",01 �$8 /7#,:/(o 4863-35 Miscellaneous 95,659 60,500 65,750 65,8S0 Charges for Services 6I,263 88,I I5 BSI, SW 85,125 87, doa Fr�9`s Total operating revenue: $1,034,888 $1,042,990 )I Operating expense before depreciation: Salaries & Benefits Purchased services Supplies & Maintenance General & Administrative Total operating expense: Operating income before depreciation Depreciation Operating income (loss) Non -operating revenues (expenses) Interest income Other revenue Interest expense Total non -operating revenues (expenses) Earnings before transfers and contributions Transfers Out Transfers In Capital contributions and special items Change in net assets Beginning net assets Ending net assets 273,392 360,385 338,5�4 V0,1V96444,499 244,080 595,S00 271,435 276,855 82,381 I38,600 94,345 96,I30 246,493 275,I44 268,334 267,695 846,346 $1,369,629 q:f20 , 9uo I88,542 -326,639 8G ZZ1 I44;2-6'7 / �►, �'`��Fr5; 5 204,604 <<} 202,133 (d) 208,527 198,883 - I6,062 - 528,772 - 94,260 3. �8 36,215 68,000 67,000 67,000 8,776 0 0 0 -39,793 -46,602 -I59,482 -39,764 5,I98 $21,398 - 92,482 $27,236 r. 3 -$I0,864 -$507,374 -88,291 -89,460 -300,527 -295,66I 0 0 0 0 94I,943 0 0 0 .. /S, 3/S -. 33Z,z/1. $842,788 -$596,834 4494;269- 458f,563 $5,568,643 $6,4II,43I $6,4I I,43I $5,8I4,597 $5,8I4,597 a c 44 4 �a U S't29a 2.tt S'Zg4,2&2 $�28 # Ties to annual Comprehensive Annual Financial Report Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions: (a) $29,439 or I4%, (b) $27,653 or I4%; (c) $27,653 or I3%; (d) $27,653 or I4% 121 p CITY OF SEWARD WATER ENTERPRISE FUND Budgeted Statement of Cash Flow For Fiscal Year 2012 and 20I3 REPUNE Beginning cash balance at 1/1/11: * Cash is provided by (used for): Change in net assets Add expense items not affecting cash: Depreciation Net cash provided by (used for) operations Other uses of cash Debt principal payments Capital outlay Net increase (decrease) in cash Estimated ending cash balance 2011 2012 2013 Budget Budget Budget $ I,604,28I —v s', 3is -$596,834 4+8"i;269 202,I33 208,527 -$394,70I -$ $, 2 -$394b3b3 I98,883 — 1330 331 —$r494' 0 -I42,534 -I,903-I2I,62I -40,000 0 (a) 0 (a) 309,441 -- Z S y� 9SL -$577,235 (b; ° 44 $I,027,046 �I4;�`3 (*) Ties to CAFR and includes only Water Enterprise Fund; excludes related capital projects. See below. (a) No money available for equipment or infrastructure work. (b) Anticipate department head will seek 2011 budget modification to shift 2011 costs to 20I2 improving 20I I deficit picture. Notes: Water Fund is transferring I00% of depreciation to MRRF ($208,527 in 20I2 and $I98,883 in 20I3), because of critical and high risk capital needs, with only $4,0I9 in funding in the MRRF Fund. Water Enterprise Fund is carrying a loan receivable from the SMH Debt Service Reserve of $ I.9 million. 122 aL AuuuunL Ndme 4350 Intrgvrmmntl Re 4600 EF Interest Rev 4680 Spec Proj Reven 4690 Other Misc Reve 4700 Amortization of 4801 Residential Sal 4802 SG Service 4803 LG Service Sale 4804 SMIC Sales 4805 Special Contrac 4808 Ship Water 4880 Misc. Operating Total Revenues City of Seward 2012/2013 Biennial Operating Budget FUND; 701 - Water Enterprise Fund Revenue Summary by Fund 2009 2010 Actual Actual ---------- $ - $ ---------- 8,776 29,529 36,215 14,499 - 430 - 34,800 29,439 359,181 375,221 124,947 104,175 156,038 171,312 51,795 58,343 119,711 168,915 81,390 61,263 78,600 95,659 $ 1,050,921 $ 1,109,319 2011 2012 Budget Request -------------------- 68,000 67,000 27,653 27,653 396, 52,3910198, 527 123, 362 10(f li3110, 425 165,217 170A61181,703 66,087 `##S9,$ 64, 187 143, 188 1W,92$ 175, 788 88,11585,125 60,500 65,750 -------------------- 1,138,643 68 124 2011-12 2013 variance -------- % Change Request ------- ---------- (1,000) (1.47) 67,000 - - 2,006 0. p27,653 51 y21,72 f438•-19 (12,937) (10.49)1�1,y--6-50 16,486 9.98 1t*7MY@,-__ (1,900) (2.87)'j',�,3w68,8." 32,600 22.7717118j419f.}5 (2,990) (3.39) o700044-,91-g 5,250 9.68 65,850 37, 515 3.29 % �1..Sa6�-44d Sponsored by: Administration CITY OF SEWARD, ALASKA RESOLUTION 2011-086 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE WASTEWATER ENTERPRISE FUND BIENNIAL BUDGET FOR CALENDAR YEARS 2012 AND 2013 WHEREAS, the Seward City Council met on August 23, 2011 and September 12, 2011 to authorize budget policies and provide budget guidance to the administration, and conducted extensive work sessions for the purpose of discussing enterprise fund capital infrastructure needs and rate reviews; and WHEREAS, on September 12, 2011, the city manager submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2012 and 2013; and WHEREAS, the biennial budget was introduced at the regularly scheduled Council meeting on September 12, 2011, and work sessions were conducted and televised; and WHEREAS, a public hearing was held on the proposed budget on November 14, 2011 with final adoption scheduled for December 12, 2011. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Wastewater Enterprise Fund biennial budget for Calendar Years 2012 and 2013 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January 1, 2012 - December 31, 2013, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12`" day of December, 2011. THE CITY OF SEWARD, ALASKA David Seaward, Mayor WASTEWATER ENTERPRISE FUND Budgeted Statement of Revenues and Expenses and Change in Net Assets For Fiscal Year 2012 and 20I3 FINAL, A5 2EVlsC0 Operating revenues: Residential Small General Service Large General Service SMIC Sales Miscellaneous Total operating revenues: Operating expenses before depreciation: Salaries & Benefits Purchased services Supplies & Maintenance General & Administrative Total Operating Expenses: Operating income before depreciation Depreciation Operating Income (Loss) Non -operating revenues (expenses) Interest income Interest expense Other non -operating revenue Total non -operating revenues (expenses) Income (loss) before operating transfers Capital contributions and special item Net transfers In (Out) 20I0 Actual ° 20II Budget 20I2 Budget 20I3 Budget 465,I08 484,637 5I0,648 54I,286 136,741 I I 6, 75 3 119,706 126,889 I93,9I4 I98,260 204,045 2I6,288 50,2II 44,058 35,436 37,539 5,442 2,000 750 750 $85I,4I6 $845,708 $870,585 $922,752 270,366 264,729 245,I88 246,904 295,790 227,400 236,945 233,300 8I,689 II2,450 42,II5 62,230 152,700 173,045 156,470 160,295 $800,545 $777,624 $680,7I8 $702,729 50,87I 276,608 (c) 68,084 272,794 (d; I89,867 287,634 220,023 256,695 -$225,737 -$204,7I0 -$97,767 -$36,672 6,02I 26,200 2,I00 2,I00 -3,468 -2,727 -I,837 -935 8,7I2 0 0 0 $II,265 $23,473 $263 $I,I65 -$2I4,472-$I8I,237-$97,504-$35,507 0 0 0 0 -73,6I3-67,970-75,I27-79,300 Change in net assets -$288,085 4249,207 -$ I72,63I -$ I I4,807 Beginning net assets $5,892,27I $5,604,I86 $5,354,979 $5,I82,348 Ending net assets $5,604,I86 ° $5,354,979 $5,I82,348 $5,067,54I * Ties to annual Comprehensive Annual Financial Report Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions: (a) $2I5,657 or 78%; (b) $2I5,657 or 79%; (c) $209,8I9 or 73%; (d) $2I5,657 or 84% CITY OF SEWARD WASTEWATER ENTERPRISE FUND Budgeted Statement of Cash Flow For Fiscal Year 20I2 and 20I3 FlAh -i A5 AC-VI596 Beginning cash balance at I/I/II: ° Cash is provided by (used for): Change in net assets Add expense items not affecting cash Depreciation Net cash provided by (used for) operations Other uses of cash Debt principal payments Capital outlay Net increase (decrease) in cash Estimated ending cash balance 20II 20I2 20I3 Budget Budget Budget $396,006 -$249,207-$I72,63I-$II4,807 272,794 287,634 256,695 $23,587 $ I I5,003 $ I4I,888 -59,274 -$59,687 $336,3I9 -60,I40 (a) -6I,022 (b) -4,000 (c) -4,000 (c) $50,863 $76,866 $387,I82 $464,048 (°) Ties to CAFR and includes only Wastewater Enterprise Fund; excludes related capital projects. See below. (a) Dairy Hill sewer loan principal - $I,333; Lowell Point sewer lagoon loan principal - $58,807 (b) Dairy Hill sewer loan principal - $I,333; Lowell Point sewer lagoon loan principal - $59,689 (c) Motor Pool contribution; No Depreciation reserve contribution. 30 WASTEWATER ENTERPRISE FUND Budgeted Statement of Revenues and Expenses and Change in Net Assets REWLINE For Fiscal Year 2012 and 2013 l�p.firra .. ¢ PWMA;" L,•e�.c�-ae. Operating revenues: Residential Small General Service Large General Service SMIC Sales Miscellaneous Total operating revenues: Operating expenses before depreciation: Salaries & Benefits Purchased services Supplies & Maintenance General & Administrative Total Operating Expenses: Operating income before depreciation Depreciation Operating Income (Loss) Non -operating revenues (expenses) Interest income Interest expense Other non -operating revenue Total non -operating revenues (expenses) Income (loss) before operating transfers Capital contributions and special item Net transfers In (Out) Change in net assets Beginning net assets Ending net assets 20I0 20I1 20I2 2013 Actual ° Budget Budget Budget 465,I08 484,637 5I0,648 54I,286 136,741 116,753 119,706 I26,889 193,914 198,260 204,045 2I6,288 50,21I 44,058 35,436 37,539 5,442 2,000 750 750 $851,416 $845,708 $870,585 $922,752 z� zµ6,9n4 270,366 264,729 Aa43 6I 295,790 227,400 236,945 233,300 8I,689 II2,450 42,II5 62,230 152,700 I73,045 156,470 160,29S $800,545 $777,624 ,'�$69�'6 g 50,87I 68,084 I93,610 223,766 276,608 (c) 272,794 (d; 287,634 256,695 -$225,737 -$204,710 494;9 432T,129 6,02I 26,200 2,I00 2,I00 -3,468 -2,727 -I,837 -935 8,7I2 0 0 0 $I1,265 $23,473 $263 $I,I65 -,741 sbf -$214,472 -$181,237 -4Qr7.&1 49+,75164 0 0 -73,613-67,970 -$288,085-$249,207 $5,892,27I $5,604,I86 $5,604,I86 * $5,354,979 0 -75, I27 -7 2.1 (i3 _$ +&1t88 $ 5,354,979 0 -79,300 -$44 -,"4 $65r%8br,99I S, )Sz, A*'? "104602 5� 010:P, Sol * Ties to annual Comprehensive Annual Financial Report Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions: (a) $2I5,657 or 78%; (b) $2I5,657 or 79%; (c) $209,8I9 or 73%; (d) $2I5,6S7 or 84% 139 3� CITY OF SEWARD WASTEWATER ENTERPRISE FUND Budgeted Statement of Cash Flow For Fiscal Year 2012 and 2013 Beginning cash balance at I/I/II: * Cash is provided by (used for): Change in net assets Add expense items not affecting cash Depreciation Net cash provided by (used for) operations Other uses of cash Debt principal payments Capital outlay Net increase (decrease) in cash 20II 20I2 20I3 Budget Budget Budget $396,006 -$249,207 --U-68;8�8 -6tM-,M4 272,794 287,634 256,695 IS, D03 )ifIIer? $23,587 4148-746 $144-,6-3I -59,274 -60,I40 (a) -6I,022 (b) -24,000 -4,000 (c) -4,000 (c) S0, 8 b3 '7Ivi 86 L -$59,687 *,"6t6 42Q,6w Estimated ending cash balance $336,3I9 4a919ts $49M;534 38-f, 187- Lf(p% 0µ8 (°) Ties to CAFR and includes only Wastewater Enterprise Fund; excludes related capital projects. See below. (a) Dairy Hill sewer loan principal - $ I,333; Lowell Point sewer lagoon loan principal - $58,807 (b) Dairy Hill sewer loan principal - $ I,333; Lowell Point sewer lagoon loan principal - $59,689 (c) Motor Pool contribution; No Depreciation reserve contribution. 140 .3 Sponsored by: Administration CITY OF SEWARD, ALASKA RESOLUTION 2011-087 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE SEWARD MARINE INDUSTRIAL CENTER ENTERPRISE FUND BIENNIAL BUDGET FOR CALENDAR YEARS 2012 AND 2013 WHEREAS, the Seward City Council met on August 23, 2011 and September 12, 2011 to authorize budget policies and provide budget guidance to the administration; and WHEREAS, on September 12, 2011, the city manager submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2012 and 2013; and WHEREAS, the biennial budget was introduced at the regularly scheduled Council meeting on September 12, 2011, and work sessions were conducted and many were televised; WHEREAS, a public hearing was held on the proposed budget on November 14, 2011 with final adoption scheduled for December 12, 2011. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Seward Marine Industrial Center Enterprise Fund budget for Calendar Years 2012 and 2013 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January 1, 2012- December 31, 2013, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12"' day of December, 2011. THE CITY OF SEWARD, ALASKA David Seaward, Mayor 33 SMIC ENTERPRISE FUND 665 Budgeted Statement of Revenues and Expenses F'LnJ'��.I �� G and Change in Net Assets For Fiscal Year 20I2 and 20I3 20I0 20II 20I2 2013 Actual ° Budget Budget Budget Operating revenue: Moorage I,764 2,625 3,000 3,000 Wharfage 4,705 3,250 4,250 4,250 Boat Lift Fees 69,380 115,000 115,000 115,000 Power Sales I2,498 20,000 35,000 36,000 Storage 67,936 90,000 100,000 I00,000 Rents and Leases 139,634 73,I I6 140,048 140,048 Miscellaneous 222 1,000 I,000 I,000 Total operating revenue: $296,I39 $304,99I $398,298 $399,298 Operating expense before depreciation: Salaries & Benefits 73,I78 73,8I8 7I,755 72,7I2 Purchased Services 77,400 120,800 I25,000 128,400 Supplies and Maintenance 43,953 50,000 53,000 55,000 General and Administrative I05,844 88,809 92,000 90,504 Total operating expense: $300,375 $333,427 $341,755 $346,6I6 Operating income before depreciation -4,236 -28,436 56,543 52,682 Depreciation 622,334 (a) 60I,507 (b) 60I,831 (c) 60I,83I (d) Operating loss (626,570) (629,943) (545,288) (549,I49) Non -operating revenue (expense) Investment income and other I,924 0 0 0 Interest expense (3,58I) (2,066) 0 0 Total non -operating revenue (expense) (I,657) (2,066) 0 0 Income (loss) before contributions & transfers (628,227) (632,009) (545,288) (549,I49) Transfers in 70,567 I24,640 81,282 38,082 Capital contributions 0 0 0 0 Transfers out -75,826 -55,108 -90,684 -90,764 Change in net assets ($633,486) ($562,477) ($554,690) ($60I,83I) Beginning net assets $26,708,745 $26,075,259 $25,5I2,782 $24,958,092 Ending net assets $26,075,259 # $25,5I2,782 $24,958,092 $24,356,26I ° Ties to annual Comprehensive Annual Financial Report Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions: (a) $503,032 or 8I%; (b) $482,529 or 80%; (c ) $482,529 or 80%; (d) $482,529 or 80% 3y CITY OF SEWARD SMIC ENTERPRISE FUND 0 0'-, (40 G NON 6Es Budgeted Statement of Cash Flow For Fiscal Year 20I2 and 20I 3 Beginning Cash Balance at I / I / I I *: Cash is provided by (used for): Change in Net Assets Add expense items not affecting cash Depreciation Net cash provided by operations Other uses of cash Debt principal payments Net increase (decrease) in cash Estimated ending cash balance: * Ties to CAFR (a) North SMIC Dock Bond paid off in 2011. 20II 20I2 20I3 Budget Budget Budget -$27,I4I -562,477-554,690-60I,83I 60I,507 60I,83I 60I,83I $39,030 $47,I4I $0 -59,030 (a) 0 0 -$20,000 $47,I4I $0 -$47,I4I $0 $0 35 Sponsored by: Administration CITY OF SEWARD, ALASKA RESOLUTION 2011-088 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE SMALL BOAT HARBOR ENTERPRISE FUND BIENNIAL BUDGET FOR CALENDAR YEARS 2012 AND 2013 WHEREAS, the Seward City Council met on August 23, 2011 and September 12, 2011 to authorize budget policies and provide budget guidance to the administration, and conducted no less than eight extensive work sessions for the purpose of discussing enterprise fund capital infrastructure needs and rate reviews; and WHEREAS, on September 12, 2011, the City Manager submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2012 and 2013; and WHEREAS, the biennial budget was introduced at the regularly scheduled Council meeting on September 12, 2011, and work sessions were conducted and televised; and WHEREAS, a public hearing was held on the proposed budget on November 14, 2011 with final adoption scheduled for December 12, 2011. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Harbor Enterprise Fund biennial budget for Calendar Years 2012 and 2013 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January 1, 2012 - December 31, 2013, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12"' day of December, 2011. �b SMALL BOAT HARBOR ENTERPRISE FUND Budgeted Statement of Revenues and Expenses and Change in Net Assets For Fiscal Year 20I2 and 20I3 Operating revenue: Moorage Wharfage Boat Lift Fees Power Sales Passenger Transit Fee Capital Renewal & Replacement Fee (e) Rents and Leases Miscellaneous Total operating revenue Operating expense before depreciation: Salaries & Benefits Purchased Services Power for Resale Supplies and Maintenance General and Administrative Total operating expense: Operating income before depreciation Depreciation Operating loss Non -operating revenue (expense) Interest & other income Interest & other expense Total non -operating revenue (expense) Income (loss) before transfers Transfers in Capital contributions and special items Transfers out Change in net assets Beginning net assets Ending net assets 20I0 2011 20I2 20I3 Actual Budget Budget Budget I ,450,738 1,378,085 I ,458,600 1,489,700 60,476 55,000 55,000 55,000 99,877 89,250 100,000 I00,000 225,303 255,000 280,500 286,000 544,947 550,000 555,000 560,000 0 I00,000 (e) 0 0 308,866 302,985 326,416 326,4I6 113,621 I 07,950 100,250 100,750 $2,803,828 $2,838,270 $2,875,766 $2,917,866 842,203 948,973 34I,4I5 306,800 I49,796 I76,400 I05,946 129,450 345,527 408,174 $I,784,887 $1,969,797 923,669 937,843 330,I50 300,653 190,000 I96,000 I44,500 I50,900 368,234 372,728 $I,956,553 $I,958,I24 I,018,94I 868,473 9I9,213 959,742 1,086,891 a) 1,2I0,663 (b) I,543,648 (c) I,538,133 -$67,950 -$342,I90 -$624,435 -$578,391 767,154 2I,000 I2,000 I2,500 -341,168 -326,487 -310,482 -290,302 425,986 -305,487 -298,482 -277,802 $358,036 -$647,677 -$922,9I7 -$856,193 302,262 365,000 320,000 320,000 642,478 0 0 0 -336,046 -6I5,8I7 -44I,395 -480,4I4 $966,730 -$898,494 -$ I,044,3I2 -$ I,0I6,607 17,908,080 18,874,810 17,976,316 16,932,004 I8 874 8I0 * �I7,976,3I6 J 16,932, 04 115,91S,397 * Ties to annual Comprehensive Annual Financial Report Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions: (a) 636,620 or 59%; (b) $760,549 or 63%; (c) $780,549 or 5I%; ( d) $780,549 or 51% SA CITY OF SEWARD SMALL BOAT HARBOR ENTERPRISE FUND Budgeted Statement of Cash Flow For Fiscal Year 20I2 and 20I3 F1N'A'�j S R �1rt Se 20II 20I2 20I3 Budget Budget Budget Beginning Cash Balance at I/I/I I*: $I,534,33I Cash is provided by (used for): Change in net assets-898,494-I,044,3I2-I,0I6,607 Passenger fee revenues under budget 0 0 0 Add expense items not affecting cash Depreciation I,2I0,663 I,543,648 I,538,I33 Net cash provided by operations $3I2,I69 $499,336 $52I,526 Other sources (uses) of cash Transfer fin Passenger Fee Fund to cover shortfal: 0 (a) Debt principal payments-406,I93 Capital outlay-54,900 Net increase (decrease) in cash Estimated ending cash balance: -$ I48,924 0 (b) 0 (b) -422,358 (c) -443,588 (d) -56,850 (e) -57,8I0 (e) $20,I28 (f) $20,I28 (f) I 385 7 11,405A.535 11,425,663 * Ties to CAFR and includes only Harbor Enterprise Fund; excludes related capital projects (a) Passenger fee revenues expected to exceed 2011 budget by $4K but fall short by $I83K of full bond requirement. The balance in Passenger Fee Bond fund at I2/3I/I I is estimated at $66,873. (b) Passenger fee revenues less than total harbor bond payments by $I83K in 2011; $I72K in 20I2; $3ISK in 20I3. (c) $I55K = 2000 Bond; $65K = 2005 Float Extension Bond; $I80K = 2006 South Harbor Bond and $22,358 is Travelift loan reimbursement to motor pool fund. (d) $I65K = 2000 Bond; $65K = 200S Float Extension Bond; $I90K = 2006 South Harbor Bond and $23,588 is Travelift loan reimbursement to motor pool fund. (e) Motor Pool contributions. No investment in equipment or assets. 3% CITY OF SEWARD SMALL BOAT HARBOR ENTERPRISE FUND As AV'5W Budgeted Interfund Transfers r(NAL•) Fiscal Year 2012 and 2013 Raw Fish Tax from General Fund Harbor Passenger Fee Fund to cover shortfall To Harbor MRRF from Raw Fish Tax To Harbor MRRF for critical capital needs General Fund: One-half of land rents and leases Federal and state lobbying Payments -in -Lieu -of -Tax Lease management and administration 2012 2013 Transfers -In Transfers -Out Transfers -In Transfers -Out 320,000 320,000 0 0 0 0 102,199 138,250 163,208 163,208 16,440 16,440 159,548 162,516 0 0 $320,000 $441,395 $320,000 $480,414 .Z01\ SMALL BOAT HARBOR ENTERPRISE FUND Budgeted Statement of Revenues and Expenses and Change in Net Assets For Fiscal Year 20I2 and 20I3 , A. 16, 714 d*w'ta LrroNnrt..�e t+ �t,�r�ut�•*• 1'''`r'E�°'�' 20I0 20II 20I2 20I3 Actual Budget Budget Budget Operating revenue: Moorage Wharfage Boat Lift Fees Power Sales Passenger Transit Fee Capital Renewal & Replacement Fee (e) Rents and Leases Miscellaneous Total operating revenue Operating expense before depreciation: Salaries & Benefits Purchased Services Power for Resale Supplies and Maintenance General and Administrative Total operating expense: Operating income before depreciation Depreciation Operating loss Non -operating revenue (expense) Interest & other income Interest & other expense Total non -operating revenue (expense) Income (loss) before transfers Transfers in Capital contributions and special items Transfers out Change in net assets Beginning net assets Ending net assets I,450,738 I,378,085 60,476 55,000 99,877 89,250 225,303 255,000 544,947 550,000 0 100,000 (e) 308,866 302,985 113,621 107,950 $2,803,828 $2,838,270 842,203 948,973 34I,4I5 306,800 149,796 176,400 I05,946 129,450 345,527 408,I74 $I,784,887 $I,969,797 I,O I8,94I 1,086,89I (a) -$67,950 868,473 I,210,663 1,458,600 I,489,700 55,000 55,000 100,000 I00,000 280,500 286,000 555,000 560,000 0 0 326,4I6 326,4I6 I00,250 100,750 $2,875,766 $2,9I7,866 gZ3,�,s 93�;rr��r 330,I50 300,653 190,000 196,000 144,500 150,900 368,234 372,728 �0 919,2 3,%", 2.7 11017W.P4 5, b) I,543,648 (c) I,538,I33 -$342,I90+6 �I i 767,I54 2I,000 -34I,I68-326,487 425,986-305,487 $358,036-$647,677 302,262 365,000 642,478 0 -336,046-6I5,8I7 $966,730-$898,494 I7,908,080 18,874,8I0 $ I8,874,8I0 * $ I7,976,3 I6 12,000 I2,500 -310,482 -290,302 -298,482 r -277,802 320,000 320,000 - �,7 --,t 41 - I, 044, 312. .- id 01(r, (r0 7� _@ 496 4n IT 036;z 5 I7,976,3I6 " 8 YEO0�6 444s4df;8'76 $.I 4I 141932t004- jr, 9/X-�39� * Ties to annual Comprehensive Annual Financial Report Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions: (a) 636,620 or 59%; (b) $760,549 or 63%; (c) $780,549 or 51%, ( d) $780,549 or SI% (e) Capital Renew/Replace Fee estimated at $ I00,000 in 20I2 and 2013; directly to Harbor MRRF for capital. 51 `A13 CITY OF SEWARD SMALL BOAT HARBOR ENTERPRISE FUND Budgeted Statement of Cash Flow F, N 155, For Fiscal Year 20I2 and 20I3 Beginning Cash Balance at I / I / I I*: Cash is provided by (used for): Change in net assets Passenger fee revenues under budget Add expense items not affecting cash Depreciation Net cash provided by operations 20II 20I2 20I3 Budget Budget Budget $I,534,33I ),04413tz. —), D1G, loam -898,494 f+,64-,t40 41 0 0 0 I,210,663 I,543,648 1,538,I 33 '99,331e sa/,sab $3I2,I69 $4�79$604,39-8 Other sources (uses) of cash Transfer fin Passenger Fee Fund to cover shortfa 0 (a) Debt principal payments-406,I93 Capital outlay-54,900 Net increase (decrease) in cash-$I48,924 Estimated ending cash balance: I 385 407 0 (b) 0 (b) -422,358 (c)-443,588 (d) -56,850 (e)-57,8I0 (e) JtFu,105'0.) 7YZ"i L `,3 iic3aiEzi 7 $t"S,41,07 ° Ties to CAFR and includes only Harbor Enterprise Fund; excludes related capital projects (a) Passenger fee revenues expected to exceed 20I I budget by $4K but fall short by $ I83K of full bond requirement. The balance in Passenger Fee Bond fund at I2/3I/I I is estimated at $66,873. (b) Passenger fee revenues less than total harbor bond payments by $I83K in 2011; $I72K in 20I2; $3ISK in 20I3. (c) $ISSK = 2000 Bond; $6SK = 2005 Float Extension Bond; $I80K = 2006 South Harbor Bond and $22,3S8 is Travelift loan reimbursement to motor pool fund. (d) $I65K = 2000 Bond; $65K = 2005 Float Extension Bond; $I90K = 2006 South Harbor Bond and $23,588 is Travelift loan reimbursement to motor pool fund. (e) Motor Pool contributions. No investment in equipment or assets. (f) Transferred to Harbor MRRF to fund critical capital needs: $102,I99 in 2012; $I38,2S0. 52 L\\ CITY OF SEWARD SMALL BOAT HARBOR ENTERPRISE FUND Budgeted Interfund Transfers �eVLIN6 Fiscal Year 2012 and 2013 Raw Fish Tax from General Fund Harbor Passenger Fee Fund to cover shortfall To Harbor MRRF from Raw Fish Tax To Harbor MRRF for critical capital needs General Fund: One-half of land rents and leases Federal and state lobbying Payments -in -Lieu -of -Tax Lease management and administration 2012 2013 Transfers -In Transfers -Out Transfers -In Transfers -Out 320,000 320,000 0 0 0 0 102,199 138,250 163,208 163,208 16,440 16,440 159,548 162,516 _167-3-� $320,000 448ArW $320,000 "";2" 44(i3gy 4t8'0, V1� 67 L�� Sponsored by: Administration CITY OF SEWARD, ALASKA RESOLUTION 2011-089 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE PARKING ENTERPRISE FUND BIENNIAL BUDGET FOR CALENDAR YEARS 2012 AND 2013 WHEREAS, the Seward City Council met on August 23, 2011 and September 12, 2011 to authorize budget policies and provide budget guidance to the administration, and conducted extensive work sessions for the purpose of discussing enterprise fund capital infrastructure needs and rate reviews; and WHEREAS, on September 12, 2011, the City Manager submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2012 and 2013; and WHEREAS, the biennial budget was introduced at the regularly scheduled Council meeting on September 12, 2011, and work sessions were conducted and televised; and WHEREAS, a public hearing was held on the proposed budget on November 14, 2011 with final adoption scheduled for December 12, 2011. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Parking Enterprise Fund biennial budget for Calendar Years 2012 and 2013 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January 1, 2012 - December 31, 2013, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 121h day of December, 2011. THE CITY OF SEWARD, ALASKA David Seaward, Mayor L�-:� PARKING ENTERPRISE FUND Budgeted Statement of Revenue and Expenses and Change in Net Assets PN41_/ NO 9FV'S10N S For 20I2 and 2013 Operating revenue - parking fees Operating expense: Salaries & Benefits Purchased Services Supplies and Maintenance General and Administrative Total operating expense: Operating income before depreciation Depreciation Operating income (ooss) Non -operating revenues (expense) Interest Income and other Total non -operating revenue(expense) Transfers to other funds Change in net assets Beginning net assets Ending net assets 20I0 20II 20I2 20I3 Actual Budget Budget Budget $ I92,046 $266,830 $259,650 $260,650 110,520 I23,257 135,792 135,747 I3,000 6,200 7,700 7,970 I8,943 I9,8I5 3I,375 3I,I50 22,95I 27,645 37,834 38,482 $I65,4I4 $I76,9I7 $2I2,70I $2I3,349 26,632 I3,638 89,9I3 7,3I3 46,949 I6,757 47,30I I6,757 $I2,994 $82,600 $30,I92 $30,544 3,487 I2,000 3,500 3,700 $3,487 $I2,000 $3,500 $3,700 -$I5,364 -$2I,350 -$20,772 -$20,852 $I,II7 $73,250 $I2,920 $I3,392 * Ties to annual Comprehensive Annual Financial Report $50I,870 $502,987 $576,237 $589,I57 $502,987 * $576,237 $589,I57 $602,549 yA CITY OF SEWARD PARKING ENTERPRISE FUND 1 NQ Budgeted Statement of Cash Flow rip For 2012 and 20I3 Beginning Cash Balance at 1/1/11 *: Cash is provided by (used for): Change in net assets Add expense items not affecting cash Depreciation Net cash provided by operations Other uses of cash Capital outlay (a) Net increase (decrease) in cash Estimated ending cash balance 2011 2012 2013 Budget Budget Budget $387,338 $73,250 $12,920 $13,392 7,3I3 I6,757 I6,757 $80,563 $29,677 $30,149 -I3,000 (a)-178,000 (a)-I3,000 (a) $67,563-$148,323 $17,149 $454,901 $306,578 $323,717 (") Ties to Comprehensive Annual Financial Report (a) $I3K per year motor pool contribution; $I65K in 20I2 for patch, seal, stripe. L�� Sponsored by: Administration CITY OF SEWARD, ALASKA RESOLUTION 2011-090 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE HOSPITAL DEBT SERVICE FUND BIENNIAL BUDGET FOR CALENDAR YEARS 2012 AND 2013 WHEREAS, the Seward City Council met on August 23, 2011 and September 12, 2011 to authorize budget policies and provide budget guidance to the administration; and WHEREAS, on September 12, 2011, the City Manager submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2012 and 2013; and WHEREAS, the biennial budget was introduced at the regularly scheduled Council meeting on Septemberl2, 2011, and work sessions were conducted and televised; and WHEREAS, a public hearing was held on the proposed budget on November 14, 2011 with final adoption scheduled for December 12, 2011. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Hospital Debt Service Fund biennial budget for Calendar Years 2012 and 2013 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenditures for the period January 1, 2012 - December 31, 2013, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12"' day of December, 2011. THE CITY OF SEWARD, ALASKA David Seaward, Mayor L�b HOSPITAL DEBT SERVICE FUND Budgeted Statement of Revenues, Expenditures, Other Financing Sources (Uses) and Changes in Fund Balance For 20I2 and 20I3 A� s REv1SE0 F'In� , A Revenues (investment earnings): Expenditures: Debt service principal Debt service interest and other costs Hospital contributions for capital needs Total expenditures 2010 2011 2012 2013 Actual * Budget Budget Budget $3,420 $25,000 $10,000 $10,000 735,000 785,000 840,000 7I0,000 86,724 63,925 38,500 I2,425 0 0 200,000 562,457 $821,724 $848,925 $1,078,500 $1,284,882 Excess (deficit) of revenues over expenditures-$818,304-$823,925-$1,068,500 Operating transfers from other funds Operating transfers to other funds Net change in fund balance Beginning fund balance Ending fund balance 957,688 98I,63I -I34,704-I34,704 $4,680 $23,002 $542,015 $546,695 -$1,274,882 I,04I,237 I,052,07I -I34,704-I34,704 -$161,967-$357,515 $569,697 $407,730 $546,695 * $569,697 $407,730 $50,215 * Ties to annual Comprehensive Annual Financial Report Budget policy allows for contributions to hospital for capital repairs and replacement, at the rate of 5% of the prior years' ending fund balance, but only in years where the balance in this account equals the single highest years' debt payment, of $878,500. Hospital bonds will be paid off in 20I3 leaving an estimated balance of $685,739 for hospital capital needs. CITY OF SEWARD HOSPITAL DEBT SERVICE FUND Budgeted Interfund Transfers Fiscal Year 2012 and 2013 From General Fund sales tax devoted to healthcare To General Fund for hospital PERS payment AlyprL, AS AEv1510 2012 Transfers -In Transfers -Out 1,041,237 134,704 2013 Transfers -In Transfers-Ouj 1,052,017 134,704 $1,041,237 $134,704 $1,052,017 $134,704 a® IN HOSPITAL DEBT SERVICE FUND Budgeted Statement of Revenues, Expenditures, Other Financing Sources (Uses) and Changes in Fund Balance For 20I2 and 2013 LaaLIL 6-rOA v�.kWm 2 VV,n.�..e, 2010 2011 2012 2013 Actual * Budget Budget Budget Revenues (investment earnings): $39420 $251000 $10,000 $10,000 Expenditures: Debt service principal 735,000 785,000 840,000 7I0,000 Debt service interest and other costs 86,724 63,925 38,500 I2,425 ;=s 000 Ste, 4 Sf Hospital contributions for capital needs 0 0 —$ 3r9 Total expenditures $8211724 $848,925 ""-15" @8,t64 110?8jSW I,ZS 1882. Excess (deficit) of revenues over expenditures-$8181304-$823,925 -,"68,541,4 Yi4 1101PTjVu—1j27Vj99?- I $ 04•1� 2 OS a, o' l Operating transfers from other funds 957,688 98I,63I 45;A90 -94+,-3-95 Operating transfers to other funds-I34,704-I34,704-I34,704-I34,704 —1 bl jo:� - 3S+,9•I.s Net change in fund balance $4,680 $23,002 -"&,244 454.1,493 If W�l 1-30 Beginning fund balance $542,015 $546,695 $569,697 4944;03 Ending fund balance $546,695 * $569,697 $5415493 * Ties to annual Comprehensive Annual Financial Report Budget policy allows for contributions to hospital for capital repairs and replacement, at the rate of 5% of the prior years' ending fund balance, but only in years where the balance in this account equals the single highest years' debt payment, of $878,500. Hospital bonds will be paid off in 20I3 leaving an estimatedl4ance of $685,739 for hospital capital needs. 4c� CITY OF SEWARD HOSPITAL DEBT SERVICE FUND Budgeted Interfund Transfers Fiscal Year 2012 and 2013 REpUNE 2012 2013 Transfers -In Transfers -Out Transfers -In Transfers-Oui o`i't, 231' From General Fund sales tax devoted to healthcare 4,LS-,%O To General Fund for hospital PERS payment 134,704 44750" $134,704 4t123'- 174 20 o'i 134,704 4991-13" $134,704 �� oia.,o+i Sponsored by: Administration CITY OF SEWARD, ALASKA RESOLUTION 2011-091 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE SEWARD MOUNTAIN HAVEN DEBT SERVICE FUND BIENNIAL BUDGET FOR CALENDAR YEARS 2012 AND 2013 WHEREAS, the Seward City Council met on August 23, 2011 and September 12, 2011 to authorize budget policies and provide budget guidance to the administration; and WHEREAS, on September 12, 2011, the City Manager submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2012 and 2013; and WHEREAS, the biennial budget was introduced at the regularly scheduled Council meeting on September 12, 2011, and work sessions were conducted and televised; and WHEREAS, a public hearing was held on the proposed budget on November 14, 2011 with final adoption scheduled for December 12, 2011. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Seward Mountain Haven Debt Service Fund biennial budget for Calendar Years 2012 and 2013 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenditures for the period January 1, 2012 - December 31, 2013, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12t" day of December, 2011. THE CITY OF SEWARD, ALASKA David Seaward, Mayor 5 SEWARD MOUNTAIN HAVEN DEBT SERVICE FUND Budgeted Statement of Revenues, Expenditures, Other Financing Sources (Uses) and Changes in Fund Balance For 20I2 and 2013 rl jVPrL / ND RLV1Q 0X S Revenues: Interest earnings LTC capital cost reimbursement Total revenues Expenditures: 2010 2011 2012 2013 Actual * Budget Budget Budget I2,775 0 0 0 2,569,886 I,955,663 I,950,9I3 I,954,4I3 $2,582,661 $1,955,663 $1,950,913 $1,954,413 Debt service principal 0 680,000 7I0,000 750,000 Debt service interest and other costs I,292,662 I,275,663 I,240,9I3 I,204,4I3 Total expenditures $1,292,662 $1,955,663 $1,950,913 $1,954,413 Excess (deficit) of revenues over expenditures $1,289,999 $0 $0 $0 Operating transfers from other funds 0 0 0 0 Operating transfers to other funds 0 0 0 0 Net change in fund balance $1,289,999 $0 $0 $0 Beginning fund balance $635,682 $1,925,681 $1,925,681 $1,925,681 Ending fund balance $1,925,681 * $1,925,681 $1,925,681 $1,925,680 go- Sponsored by: Administration CITY OF SEWARD, ALASKA RESOLUTION 2011-092 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE ELECTRIC ENTERPRISE FUND BIENNIAL BUDGET FOR CALENDAR YEARS 2012 AND 2013 WHEREAS, the Seward City Council met on August 23, 2011 and September 12, 2011 to authorize budget policies and provide budget guidance to the administration, and conducted no less than eight extensive work sessions for the purpose of discussing enterprise fund capital infrastructure needs and rate reviews; and WHEREAS, on September 12, 2011, the City Manager submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2012 and 2013; and WHEREAS, the biennial budget was introduced at the regularly scheduled Council meeting on September 12, 2011, and work sessions were conducted and televised; and WHEREAS, a public hearing was held on the proposed budget on November 14, 2011 with final adoption scheduled for December 12, 2011. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Electric Enterprise Fund budget for Calendar Years 2012 and 2013 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January 1, 2012 - December 31, 2013, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12`" day of December, 2011. THE CITY OF SEWARD, ALASKA David Seaward, Mayor .5a ELECTRIC ENTERPRISE FUND Budgeted Statement of Revenues and Expenses And Change in Net Assets Operating revenue: Sales: Residential Small General Service Large General Service Harbor Power Sales Industrial Sales/Special Contracts Street & Yard Lights Miscellaneous Total operating revenue: Operating expense: Before depreciation: Salaries Work order charges (salaries) Employee benefits Purchased services Power for resale Supplies & maintenance Work order charges (supplies) General & Administrative Total operating expense: Operating income before depreciation Depreciation Earnings from operations Non -operating revenue (expense) Interest income Interest expense Other revenue (expense) For Fiscal Years 20I2 and 20I3 ri laa ., Al R0(►SEL5 20I0 20II 2012 2013 Actual " Budget Budget Budget 2,727,990 3,043,216 3,264,748 3,435,232 I,460,843 I,569,443 I,888,993 1,983,659 3,330,873 3,597,3I8 4,358,357 4,576,589 186,304 263,630 195,6I9 205,400 952,255 950,988 860,382 909,064 66,4I3 75,500 69,733 76,707 II7,472 I01,300 72,500 73,000 8,842,I50 $9,601,395 $10,710,332 $11,259,651 951,3I0 923,866 987,129 L0I2,657 -317,426 -200,000 -265,000 -295,000 46I,858 509,550 564,083 595,334 340,599 S14,050 406,000 423,300 4,3I0,966 4,350,000 4,890,000 5,096,000 123,050 SI1,100 501'300 522,100 -I23,0I3 -200,000 -220,000 -225,000 978,590 I, I S I,385 1,078,19I I,074,19I 6,725,934 $7,SS9,9SI $7,941,703 $8,203,582 2,II6,2I6 2,041,444 2,768,629 3,056,069 I,438,032 (a) I,635,080 (b) I,855,959 (c) I,855,IO2 (d) 678,184 $406,364 $912,670 I,200,967 56,I68 107,000 48,500 50,500 -323,864-446,341-344,957-330,344 -I51,086 2,6S0 3,200 3,200 Total non -operating revenues (expenses)-$4I8,782-$336,69I-$293,257-$276,644 Earnings before contributions and transfers $259,402 $69,673 $6I9,4I3 $924,323 Capital contributions and special items 252,4I3 0 0 0 Transfers to other funds -I,04I,742 -1,26I,I25 -I,I93,8I7 -1,838,042 Change in net assets -$529,927 -$I,191,452 -$574,404 -$9I3,7I9 Beginning net assets $23,0I I,344 $22,481,417 $2I,289,965 $20,715,561 Ending net assets $22,48I,417 ° $21,289,965 $20,7IS,56I $19,80I,842 ° l ies to annual Comprehensive Annual Hnancial Report Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions: (a) $872,746 or 6I%; (b) $I,IS2,SI7 or 70%; ( c) $I,055,I6I or 57%; (d) I,072,I61 or 58% 5`l CITY OF SEWARD ELECTRIC ENTERPRISE FUND Budgeted Statement of Cash Flow For Fiscal Year 20I2 and 20I3 Beginning Cash Balance at I/I/II (e): Cash is provided by (used for): Change in net assets Add expense items not affecting cash Depreciation Net cash provided by operations Other sources (uses) of cash Loan repayment from General Fund Debt principal payments Capital outlay Net increase (decrease) in cash Estimated ending cash balance rlNAt..i bS Agv�so 20II 20I2 20I3 Budget Budget Budget -$233,894 -$ I, I9I,452 I,635,080 $443,628 0 -330,000 -852,000 -$738,372 -$972,266 -$574,404-$9I3,7I9 I,855,959 I,855,IO2 $I,28I,555 $94I,383 II0,784 (a) II0,784 (a) -330,000 (b)-345,000 (c) -222,450 (d)-4I3,400 (e) $839,889 (f) $293,767 (f) -$ I32,377 $ I6I,390 (a) From General Fund to recover payments made to subsidize SMIC enterprise fund over IS years. (b) $330K represents: I995 bond refunded in 2005 - $220K; Electric generator bond - $I IOK. (c) $345K represents I995 bond refuded in 2005 - $230K; Electric generator bond - $ I I SK. (c) $330K represents: I995 bond refunded in 2005 - $230K, Electric generators - $IOOK. (d) Infrastructure $IOOK; Motor pool $0; Work orders $82K; Equipment $40K. (e) Infrastructure $IOOK; Motor pool $I75K; Work orders $88K; Equipment $SOK. (0 Transfer to MRRF for critical and high -risk capital needs: $0 in 20I2, $600,280 in 20I3. 5S ELECTRIC ENTERPRISE FUND Budgeted Statement of Revenues and Expenses And Change in Net Assets 4EFOOIV For P1t °fib Years 'S�Wo Cau12 and ICj*A Pad� �o ,��.a, ,b►a. '� L, SoS' dUC ib An.o. 4'. it '' - 20I0 20II 2012 20I3 Actual # Budget Budget Budget Operating revenue: Sales: ResidulLial 2,727,990 3,043,216 3,264,748 3,435,232 Small General Service I,460,843 1,569,443 I,888,993 I,983,659 Large General Service 3,330,873 3,597,318 4,358,357 4,576,589 Harbor Power Sales 186,304 263,630 I95,619 205,400 Industrial Sales/Special Contracts 952,255 9S01988 860,382 909,064 Street & Yard Lights 66,4I3 75,S00 69,733 76,707 Miscellaneous II7,472 I01,300 72,500 73,000 Total operating revenue: $8,842,I50 $9,601,395 $10,710,332 II S9,651 Operating expense: Before depreciation: q $� �Z�j �� 012.,t bSl Salaries 951,3I0 923,866 989, �4 1+85,,$52 Work order charges (salaries) -3I7,426 -200,000 -265,000 -295,000 Employee benefits 461,858 509,550 564,083 595,334 Purchased services 340,599 SI4,OSO 406,000 423,300 Power for resale 4,3I0,966 4,350,000 4,890,000 S,096,000 Supplies & maintenance I23,050 SII,I00 SOI,300 522,I00 Work order charges (supplies) -I23,013 -200,000 -220,000 -225,000 General & Administrative 978,590 1,151,385 I,078,191 1,074,191 Total operating expense: $6,725,934 $7,559,951 8 9446r-A47 Operating income before depreciation 2,116,216 2,041,444 2,775,434 3,062,874 Depreciation 1,438,032 (a) I,635,080 (b) 1'855,959 (c) I,8SS,IO2 (d) Earnings from operations $678,184 $406,364 $919,475, , 20 , Non -operating revenue (expense) Interest income 56,168 107,000 48,500 50,500 Interest expense -323,864 -446,34I -344,957 -330,344 Other revenue (expense) -I5I,086 2,650 3,200 3,200 Total non -operating revenues (expenses) -$4I8,782 -$336,69I -$293,257 -$276,644 le 19, 4'I 3 92 �� 3 Z3 Earnings before contributions and transfers $259,402 $69,673 $6.26,4i9� Capital contributions and special items 252,413 0 0 0 Transfers to other funds -I,04I,742 -1,261,125 -I,193,8I7 -1,838,042 r � Change in net assets -$529,927 -$I,I9I,452 $$S6_t_"9 -4906-0I4 Beginning net assets $23,0II,344 $22,481,417 $21,289,965 $20,722,366 Ending net assets $22,481,417 * $2I,289,965 $ZU.zUT&6 i $�3;9�3;�52 20171Si S16 1 it "I, 214Z. ° Ties to annual Comprehensive Annual financial Report Of total depreciation expense, the following amounts were attributable to capital assets fiuided with capital contributions: (a) $872,746 or 6I%; (b) $I,IS2,SI7 or 70%, ( c) $I,OSS,I6I or 57%; (d) 1,072,I61 or S8% 87 ,5�o CITY OF SEWARD ELECTRIC ENTERPRISE FUND Budgeted Statement of Cash Flow For Fiscal Year 20I2 and 2013 Beginning Cash Balance at I/I/I I (e): Cash is provided by (used for): Change in net assets Add expense items not affecting cash Depreciation 20II Budget -$233,894 -$ I,I9I,452 20I2 20I3 Budget Budget —S4q,Y04-913,-7/9 44fr 59� I,635,080 I,855,959 1,855,IO2 Net cash provided by operations $443,628 �$$,3 0 444948 9glj 17. 81, 5's's 3&3 Other sources (uses) of cash Loan repayment from General Fund 0 110,784 (a) 110,784 (a) Debt principal payments -330,000 —��Z,000 (b) -345,000 (c) Capital outlay -852,000 �(d) -4I3,400 (e) S 39, 981 Z9 3, 7101- Net increase (decrease) in cash -$738,372 $4;4694 (f) *368;,572 (f) Estimated ending cash balance -$972,266 -$3gg;�2 1 b!, 39C) (a) From General Fund to recover payments made to subsidize SMIC enterprise fund over I5 years. (b) $330K represents: I995 bond refunded in 2005 - $220K; Electric generator bond - $I IOK. (c) $345K represents 1995 bond refuded in 2005 - $230K; Electric generator bond - $I ISK. (c) $330K represents: I995 bond refunded in 2005 - $230K; Electric generators - $IOOK. (d) Infrastructure $IOOK;,Motor pool 64-t4; Work orders $82K; Equipment $40K. (e) Infrastructure $ IOOK; Motor pool $ I75K, Work orders $88K; Equipment $50K. (0 Transfer to MRRF for critical and high -risk capital needs: $0 in 20I2.; $600,280 in 20I3. 88 Sponsored by: Administration CITY OF SEWARD, ALASKA RESOLUTION 2011-093 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE MOTOR POOL INTERNAL SERVICE FUND BIENNIAL BUDGET FOR CALENDAR YEARS 2012 AND 2013 WHEREAS, the Seward City Council met on August 23, 2011 and September 12, 2011 to authorize budget policies and provide budget guidance to the administration, and conducted extensive work sessions for the purpose of discussing enterprise fund capital infrastructure needs and rate reviews; and WHEREAS, on September 12, 2011, the City Manager submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2012 and 2013; and WHEREAS, the biennial budget was introduced at the regularly scheduled Council meeting on September 12, 2011, and work sessions were conducted and televised; and WHEREAS, a public hearing was held on the proposed budget on November 14, 2011 with final adoption scheduled for December 12, 2011. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Motor Pool Internal Service Fund biennial budget for Calendar Years 2012 and 2013 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January 1, 2012 - December 31, 2013, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12`" day of December, 2011. THE CITY OF SEWARD, ALASKA David Seaward, Mayor MOTOR POOL INTERNAL SERVICE FUND Budgeted Statement of Revenues, Expenses and Change in Net Assets NFL l �� REVJS V For 20I2 and 2OI3 Fl 2010 2011 2012 2013 Actual * Budget Budget Budget Operating revenues - vehicle rental $443,382 $438,682 $508,999 $684,959 Operating expenses - depreciation and other 34I,494 373,368 404,948 38I,933 Operating income (loss) I0I,888 65,3I4 I04,OSI 303,026 Non -operating revenue (expense) Interest income 66,670 0 65,000 65,000 Interest expense (24,635) (38,I66) (42,93I) (39,202) Other non -operating 47,I29 0 0 0 Total non -operating revenue (expense) 89,I64 (38,I66) 22,069 25,798 Earnings before transfers I9I,052 27,I48 I26,I20 328,824 Transfers (to) from other funds 0 0 0 0 Change in net assets I9I,052 27,I48 I26,I20 328,824 Beginning net assets 3,993,547 4,I84,599 4,2I I,747 4,337,867 Ending net assets $4,I84,599 # $4,2I I,747 $4,337,867 $4,666,69I * Ties to annual Comprehensive Annual Financial Report 51� CITY OF SEWARD MOTOR POOL INTERNAL SERVICE FUND Budgeted Statement of Cash Flow s For 20I2 and 20I3 Beginning Cash Balance at 1/1/11 *: Cash is provided by (used for): Change in net assets Add expense items not affecting cash Depreciation Net cash provided by operations Other sources of cash Capital lease proceeds Loan repayment - 50-Ton travelift Loan repayment - SGH PERS Other uses of cash Debt principal payments Capital outlay Net increase (decrease) in cash Estimated ending cash balance 2011 2012 2013 Budget Budget Budget $814,376 27, I48 126,120 373,368 404,948 $400,516 $531,068 0 0 29,22I 29,22I 98,576 98,576 -233,2I6-238,025 (a) -330,000-247,000 (c) m-snn� m�w-s non 328,824 38I,933 $710,757 0 29,22I 98,576 -24I,7SS (b) -I23,000 (d) $473,799 $779,473 $953,313 $1,427,112 (°) Ties to CAFR. (a) Capital lease/purchase payments: Fire - $96,777; Loaders - $8I,256; Fire truck - $59,992 (b) Capital lease/purchase payments: Fire - $99,966; Loaders - $84,54I; Fire truck - $57,248 (c) $80K electric tool truck; $37K police vehicle; $40K electric truck; $ISK electric trailer; $75K used dump truck. (d) $48K police vehicle; $75K used dump truck. See Motor Pool Fund Capital Replacement Requirements List for Efficiency Study Recommendations and staff suggestions for postponing purchase of most equipment replacement to a future time. CITY OF SEWARD MOTOR POOL INTERNAL SERVICE FUND 2012 and 2013 Debt Service Schedule Balance 20I2 Budget Description Interest Rate @ I/0I/I2 Principal Interest Total Balance I2/3I/I2 Term Fire Truck & Rescue Vehicle 3.30% 209,922 96,777 I3,400 110,177 113,145 2009 - 20I5 2 ea. L-90 Loaders 3.97% 2I0,795 8I,256 I3,483 94,739 I29,539 2009 - 20I5 Budget: Fire Truck 7.00% 450,000 59,992 I6,049 76,04I 390,008 20I0 - 20I6 Totals: 1 $870,7171 $238,02SI $42,9321 $280,9571 $632,692 Balance 20I3 Budget Balance Description Interest Rate @ I/0I/I3 Principal Interest Total () I2/3I/I3 Term Fire Truck & Rescue Vehicle 3.30% 113,145 99,966 I0,2I I 110,177 I3,I79 2009 - 20I5 2 ea. L-90 Loaders 3.97% I29,539 84,54I I0,I98 94,739 44,998 2009 - 20I5 Budget: Fire Truck 7.00% 390,008 57,248 I8,794 76,042 332,760 20I0 - 20I6 Totals: $632,692 $241,7551 $39,2031 $280,9581 $390,937 NO eC z M MOTOR POOL INTERNAL SERVICE FUND Budgeted Statement of Revenues, Expenses and Change in Net Assets R For 2012 and 2013 Q� 0 A"tA. Ckad) aXAAY4 Af SSA tAA 1U1-2 �!+►� -2013. 2010 2011 2012 2013 Actual * Budget Budget Budget 503, 99 q Operating revenues - vehicle rental $443,382 $438,682 *6& 3, $684,9S9 Operating expenses - depreciation and other 34I,494 373,368 404,948 381,933 Iot 0SI Operating income (loss) 101,888 65,3I4 5 303,026 Non -operating revenue (expense) Interest income 66,670 0 6S,000 _ 65,000 Interest expense (24,635) (38,166)�) �) Other non -operating 47,129 0 0 0 Total non -operating revenue (expense) 89,164 (38,166) 22, 4 TJ 2-S-14 Earnings before transfers I9I,052 27,148 3%;840 121o� 120 349-,649 3 Z S, 8Z� Transfers (to) from other funds 0 0 0 0 j 1/.1IZ0 328, 27-4 Change in net assets 191,052 27,148 -496-1 40 4;41-59 4 3 8�4 Beginning net assets 3,993,547 4,I84,599 4,2II,747 $,,"`83-7, 4,5e7 144 3341 $(P-' 41 wbb$ 01 Ending net assets $4,184,599 $4,2I I,747 $44Q&,-5&7 $4;828 1-36 * Ties to annual Comprehensive Annual Financial Report 167 D CITY OF SEWARD MOTOR POOL INTERNAL SERVICE FUND Budgeted Statement of Cash Flow For 2012 and 2013 gFi 0 L'I IV 2011 2012 2013 Budget Budget Budget Beginning Cash Balance at 1/1/11 *: $814,376 Cash is provided by (used for): ) 241 JZ0 3 Z 3, 9zq Change in net assets 27,I48 49-6;1 3-I9;549 Add expense items not affecting cash Depreciation 373,368 404,948 _ 381,933 -5wtwo8 -+104 7S3' Net cash provided by operations $400,516 W01,1798 $..701,4$2 Other sources of cash Capital lease proceeds 0 0 0 Loan repayment - SO -Ton travelift 29,22I 29,22I 29,22I Loan repayment - SGH PERS 98,576 98,576 98,576 Other uses of cash _ Z 5 0 ZS' _ 2.41, 7-� Debt principal payments -233,2I6 -464,6Z3 (a) -443;94 (b) Capital outlay -330,000 ' 7,60 7 1�3,s�Fo Rs y�3�99 43 Net increase (decrease) in cash -$34,903 $409*, 01S"3131-6 )1 4 21)1IZ Estimated ending cash balance $779,473 $L,l S °,49', 78 (°) Ties to CAFR. (a) Capital lease/purchase payments: Fire - $96,777; Loaders - $8I,256;4;�" ' w Q r ` f °; Fire truck - $59,992 (b) Capital lease/purchase payments: Fire - $99,966; Loaders - $84,541;-Ptimp wtor,4 Fire truck - $57,248 (c) $80K electric tool truck; $37K police vehicle; $40K electric truck; $15K electric trailer, S7SX o" d4,hy-A&&t*- (d) $48K police vehicle, *7,T9 Ut k, See Motor Pool Fund Capital Replacement Requirements List for Efficiency Study Recommendations and staff suggestions for postponing purchase of most equipment replacement to a future time. 168 t03 City of Seward FUND: Motor Pool Fund (102) DEPT: Motor Pool (1020) Revenues and Expenses by Department 2012/2013 Biennial operating Budget ---------------------------------------- Account ------------------------------------------------------------------ 2010 2011 2012 2011-12 2013 2012-13 OL 3u1i Name Actual ---------- Budget ---------- Request -------- - variance --------- % Change ------- Request --------- % Change ------- ---- ---- REVENUES: ------------------ 4600 10 EF Investmnt Inter $ 3,452 - 65,000 65,000 - % 65,000 - 4600 30 EF Repo Interest 86 - - - - - 4600 40 EF Misc. Interest 63,132 - - - - - - 4625 118 Veh.Rent/Gen'l Svc - - 5,400 5,400 - 5,400 - 4625 121 Veh.Rent/Police - - 48,000 48,000 - 48,000 - 4625 122 Veh.Rent/Fire 110,177 110,177 110,177 - - 110,177 - 4625 123 Veh.Rent./Engin/Bld - - 6,000 6,000 - 6,000 4625 131 Veh.Rent/Street 58,783 58,783 181,000 122,217 207.9 181,000 - 4625 134 Veh.Rent/Shop - - 7,250 7,250 - 7,250 - 4625 141 Veh.Rent/Parks & R - - 13,000 13,000 - 13,000 - 4625 403 Veh.Rent/Parking 13,000 13,000 13,000 - - 13,000 - 4625 415 Veh.Rent/50-Ton Li 31,500 32,000 32,000 - - 32,000 - 4625 436 Veh.Rent/Harbor Ge 16,800 17,500 19,250 1,750 10.0 20,210 5.0 4625 437 Veh.Rent/Harbor Ad 5,300 5,400 5,600.�}• 200 3.7 5,600 - 4625 541 Veh.Rent/Electric 163,000 165,000 fir+ ,-9�9t! `� 10,000 6.1 175,000 - 4625 740 Veh.Rent/Water 4,000 - 4,000 4,000 - 4,000 - 4625 790 Veh.Rent/Sewer 4,000 - 4,000 4,000 - 4,000 - 4625 1211 Veh.Rent/Jail - - 2,500 2,500 - 2,500 - 4625 1314 Veh.Rent/Snow Remo 36,822 36,822 36,822 - - 36,822 - 4625 1415 Veh.Rent/Campgroun - - 12,000 12,000 - 12,000 - 4625 1430 Veh.Rent/TYC - - 9,000 9,000 - 9,000 - 4640 100 Surplus Equipment 47,129 - - --------- - ------- --- - ---- ------- TOTAL REVENUES $ ---------- 557,181 ---------- 438,682 ---------- -'ter° nQyr 310,317 70.7 % 749,959 0.1 EXPENSES: Personnel 5440 Operating Supplies $ 2,140 - - - - 5650 0 Depreciation-Gener 339,353 373,368 404,948 31,580 8.5 ------- 381,933 --------- (5.7) ------- Operating Expense: ---------- 341,493 ---------- 373,368 ---------- 404,948 --------- 31,580 8.5 381,933 (5.7) 2 5r, o zo' A 41, ASS 5810 Principal - 229,784 ..ai479't3 24,239 10.5 277","0It' 7.5 5820 Interest Expense 24,635 42,372 ---------- - 4,839 --------- 11.4 ------ 49-,iP7 39141?z. 2.7 ------- Non-Operating: 24,635 272,156 9 29,078 10.7 44W, 3 6.7 5930 Capital Equipment - 250,000 - (250,000) --------- (100,0) ------- 48,000 --------- - ------- Capital Outlay: ---------- - --- - ----- 250,000 ---------- - (250,000) (100.0) 48,000 - ---------- -------------------- --------- ------- --------- ------- TOTAL EXPENSES: $ 366,128 895,524 706,182 (189,342) (21.1)% 751,446 6.4 169 (A CITY OF SEWARD MOTOR POOL INTERNAL SERVICE FUND 2012 and 2013 Debt Service Schedule Balance 20I2 Budget Balance Description Interest Rate @ I/0I/I2 Principal Interest Total @ I2/3I/I2 Term Fire Truck & Rescue Vehicle 3.30% 209,922 96,777 I3,400 110,177 I I3,I45 2009 - 20I5 2 ea. L-90 Loaders 3.97% 2I0,795 8I,256 I3,483 94,739 I29,539 2009 - 20I5 Budget: Fire Truck 7.00% 450,000 S9,9921 I6,049 76,04I 390,008 20I0 - 20I6 Totals: $990,7I7 $254,0231 $47,2II $30I,234 $736,694 Balance 20I3 Budget Balance Description Interest Rate (Q UOI/I3 Principal Interest Total nQ. I2/3I /I3 o Term Fire Truck & Rescue Vehicle 3.30% 113,145 99,966 I0,2I I 110,177 I3,I79 2009 - 20I5 2 ea. L-90 Loaders 3.97% I29,539 84,54I I0,I98 94,739 44,998 2009 - 20I5 ° 40, - Bud et: Fire Truck 7.00% 1 390,008 57,2481 18,7941 76,042 332,760 20I0 - 20I6 Totals: 1 $856,694 $273,0361 $48,4771 $32I,5I3 $583,658 �,wcko WtX�. out ob t, dµ„ -e ✓ttµcks �s, 00 0 tA41.. z 0 w c� Sponsored by: Administration CITY OF SEWARD, ALASKA RESOLUTION 2011-094 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE CITY GENERAL FUND BIENNIAL OPERATING BUDGET FOR CALENDAR YEAR 2012 AND 2013 AND SETTING THE MILL RATE WHEREAS, the Seward City Council met on August 23, 2011 and September 12, 2011 to authorize budget policies and provide budget guidance to the administration; and WHEREAS, on September 12, 2011, the City Manager submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2012 and 2013; and WHEREAS, the biennial budget was introduced at the regularly scheduled Council meeting on September 12, 2011, and a total of eight work sessions were conducted on enterprise fund rate reviews and City fund budgets, with many of them televised; and WHEREAS, a public hearing was held on the proposed budget on November 14, 2011 with final adoption scheduled for December 12, 2011. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City General Fund Biennial Operating Budget for Calendar Years 2012 and 2013 which are attached hereto and made a part hereof by reference and which contain estimated revenues and expenditures for the period January 1, 2012 - December 31, 2013, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. The total assessed valuation as determined by the Kenai Peninsula Borough Assessor, and any supplemental assessment rolls for said period which may be certified by the Borough Assessor at a future date, shall be the basis for computing estimated property tax revenues for the City of Seward, Alaska. Section 3. The rate of levy on the 2012 real and personal property tax rolls shall be and is hereby levied at the rate of 3.12 mills per dollar of assessed valuation in Municipal Service Zones One (Borough designation TCA 40) and Two (Borough designation TCA 41). Section 4. This resolution shall take effect immediately upon adoption. CITY OF SEWARD Comprehensive List of all Budget Changes by Fund/Department AMENDMENTS FROM 2012/2013 PRELIMINARY BUDGET General Fund: 2012 Budget 2013 Budget Positive (negative) Positive (negative) financial impact adjustment Description Department (135,738) (138,052) Add back patrol and DMV position Police (1210) (20,050) (13,030) Add PERS contributions from patrol and DMV position to debt service Debt Service (1910) 155,788 151,082 Increase sales tax projections to cover add -backs to budget Revenue (0000) 109,1580 91,484 Increase sales tax projections to cover insurance increase and T/F to Hospital D/: Revenue (0000) (111,259)L (111,259) Increase in insurance premiums resulting from December actions by APUIT Various 27,290d* Ak 22,871 Increase property tax to cover T/F out to Hospital DS from sales tax increase Revenue (0000) (27,290)* (22,871) Increase T/F out to Hospital DS due to sales tax increase Transfers (0000) (38,947) (37,771) Increase T/F out to Hospital DS due to sales tax increase Transfers (0000) (38,842) (38,842) Reduce T/F fm harbor for lease administration Transfers (0000) 10,000 10,000 Eliminate hotel/motel room tax exemptions Revenue (0000) (20,000) (20,000) Add back federal lobbying Council (1110) 10,000 10,000 Eliminate mural contributions (City depts help hang murals) Comm. Dev. (1150) 25,000 25,000 Eliminate economic development grant position Comm. Dev. (1150) 4,600 4,600 Eliminate downtown trash pickup Gent Svcs (1180) 16,288 16,288 Eliminate Community Schools program in its entirety Comm. Schools (1422) 26,201 25,993 Shift parks maint staff to TYC per original purpose of position Parks Mtnc. (1410/1415) (26,201) (25,993) Shift parks maint staff to TYC per original purpose of position TYC (1430) 3,000 3,000 Reduce port -a -potties on Fourth of July in upper City Hall parking lot Parks Mtnc. (1410) 7,000 7,000 Reduce parks maintenance costs Parks Mtnc. (1410) 7,712 7,712 Reduce campgrounds costs Campgrounds (1415) 16,000 16,000 Increase summer day camp prices @ TYC from $65 to $100; $100 to $150 Revenue (0000) (290) (16,788) Overall (negative) impact on General Fund reserves Harbor Enterprise Fund: 38,842 38,842 Eliminate transfer out of General Fund for lease administration (18,714) (18,7141 Increase in insurance premiums resulting from December APUIT actions 20,128 20,128 Overall positive increase to Harbor reserves Electric Enterprise Fund: - - New operator/mechanic position will be for only 2 years as a "term employee" 175,000 - Eliminate motor pool contribution in 2012 (6,805) J (6,805) Increase in insurance premiums resulting from December APUIT actions 168,195 (6,805) Overall positive (negative) impact on Electric reserves Water Enterprise Fund: (22,602) (25,207) Reduce rate increase from 6% to 4% in 2012. (5,444) 4t (5,444) Increase in insurance premiums resulting from December APUIT actions (28,046) (30,651) Overall (negative) impact on Water reserves Wastewater Enterprise Fund: (3,743) 4s At (3,743) Increase in insurance premiums resulting from December APUIT actions (3,743) (3,743) Overall (negative) impact on Wastewater reserves Motor Pool Fund: (175,000) - Electric fund not contributing to motor pool in 2012 Do not finance dump trucks; purchased used for $75K each year out of reserves 15,998 31,281 Principal 4,280 9,275 Interest (75,000) (75,000) Capital Outlay (229,722) (34,444) Overall (negative) impact on Motor Pool reserves Hospital Debt Service: (200,000) 123,282 Move $200K from 2013 to 2012 for CT scanner replacement and building accomodations 66,237 60,696 Increase sales tax from GF based on 1/4 of added sales tax revenues (133,763) 183,978 Overall positive (negative) impact on Hospital Debt Service reserves kuti b 14,41 12. I CP(oh t ,b*,asA AA (,;.. �I�QM►/IIfrl�t�. �tiL,'t''I�N•.n►.o r�'FL4tM,ayl,aJ� .du�,�, ;1.,�, ' v+�. G-.na,�P , Uo1 GENERAL FUND Budgeted Statement of Revenues, Expenditures, Other Financing f s n,�,� eNQ� Sources (Uses) " l N and Changes in Fund Balance P -j /'K, t For Fiscal Year 20I2 and 20I3 Revenue: Taxes Licenses and Permits Intergovernmental Charges for Services Fines and Bails Interest Miscellaneous Total Revenue: Expenditures: General Government Public Safety Public Works Parks and Recreation Library Debt Service Total Expenditures: Excess of revenues over expenditures Other financing sources (uses): Operating transfers (to) other funds Operating transfers from other funds Net other financing sources (uses) Annual surplus (deficit) Fund balance at beginning of year Fund balance at end of year Non -spendable: Inventory, Prepaids, Unrealized gains Restricted: Committed: Working Capital Insurance Reserves Hospital Cash Flow Miscellaneous Committed Assigned: Future anticipated budget deficit Unassigned: Total Fund Balance 2010 2011 2012 2013 2011-2012 2012-2013 Actual Budget Budget Budget % Change % Change 5,IO2,I54 5,335,59I 5,588,636 5,645,337 4.7% 1.0% I48,949 I73,9I0 16I,075 I62,675 -7.4% 1.0% I,4I1,65I 1,096,500 I,III,652 I,I03,652 1.4% -0.7% 2,872,50I 2,608,7I7 2,57I,093 2,59I,785 -1.4% 0.8% 10,2I0 I7,000 I1,000 12,000 -35.3% 9.1% 122,710 I96,000 89,000 9I,000 -54.6% 2.2% 5I3,I99 25,770 (a: 27,000 28,200 4.8% 4.4% $I0,I8I,374 $9,453,488 $9,559,456 $9,634,649 I.I% 0.8% 2,6I8,297 2,768,949 2,633,572 2,654,091 -4.9% 0.8% 3,030,666 3,229,232 3,162,83I 3,I54,739 -2.1% -0.3% 1,609,738 1,615,466 1,44I,I74 I,526,577 -10.8% 5.9% I,219,I84 1,201,054 I,I68,427 I,I90,625 -2.7% 1.9% 389,303 405,I32 41I,983 450,I94 1.7% 9.3% 7ISJ21 9I4,388 I,027,250 I,040,648 12.3% 1.3% $9,582,309 $I0,I34,22I $9,845,237 $I0,0I6,874 -2.9% 1.7% $599,065 -$680,733 -$285,782 -$382,226 -58.0% 33.7% -1,380,920 -2,22I,272 -I,670,SI9 -1,630,099 -24.8% -2.4% I,765,587 1,966,237 I,956,300 2,0I2,324 -0.5% 2.9% 384,667 -255,035 285,782 382,226 -212.1% 33.7% $983,732 -$935,768 $0 $0 -100.0% 100.0% 5,766,87I 6,750,603 5,8I4,835 5,8I4,835 -13.9% 0.0% 584,948 400,000 400,000 400,000 0.0% 0.0% 0 0 0 0 0.0% 0.0% I'500,000 I,500,000 1'500,000 I,500,000 0.0% 0.0% I26AI8 I26AI8 126,418 I26AI8 0.0% 0.0% 500,000 500,000 500,000 500,000 0.0% 0.0% 0 0 0 0 0.0% 0.0% 0 0 0 0 0.0% 0.0% 4,039,237 3,288,4I7 3,288,417 3,288,4I7 0.0% 0.0% $6,750,603 ° $5,8I4,835 $5,8I4,835 $5,8I4,835 0.0% 0.0% Ties to Comprehensive Annual Financial Report K 11 kA A7 1�41 AO GENERAL FUND Budgeted Revenue Detail For 20I2 and 2013 FINAL, A's RgylsaD 2010 20II 20I2 2013 20II-20I2 Account Name Actual Budget Budget Budget Variance % Change TAXES: Property Taxes Real Property (3,I2 mills) Personal Property (3.I2 mills) Vehicle Property Tax Total Property Taxes Other Taxes Hotel/Motel Room Tax (4%) Sales Tax (4%) Tax Penalties Payments -in -Lieu of Tax - ASLC, Other Total Other Taxes Total Taxes LICENSES & PERMITS: Taxi Permits Building Permits Dog License DMV Revenues Miscellaneous City Business License Total Licenses and Permits INTERGOVERNMENTAL REVENUE: Liquor Tax Raw Fish Tax/ Shared Fish. Bus. Tax Fisheries Resource Landing Tax Shared Revenue and PERS On -Behalf Pints Jail Contract State Dispatch Contract Genf Fund -related Grant Revenues KPB 911 Dispatch Total Intergovernmental 686,460 7I5,9I3 732,290 732,87I 16,377 2.3% 244,313 270,000 248,000 250,000 -22,000 -8.1% 23,9I4 29,000 27,000 28,000 -2,000 -6.9% $954,687 $I,0I4,9I3 $1,007,290 $1,0I0,87I 47,624 -0.8% 328,396 308,652 340,000 350,000 3I,348 10.2% 3,742,75I 3,926,526 4,164,946 4,208,066 238,420 6.1% 1,003 I,500 1,400 1,400 -100 -6.7% 75,3I7 84,000 75,000 75,000 -9,000 -10.7% 4,147,467 4,320,678 4,581,346 4,634,466 $260,668 6.0% $5,IO2,154 $5,335,591 $5,588,636 $5,645,337 $253,045 4.7% 835 1A00 1,000 I,000 -400 -28.6% 37,542 50,000 40,000 40,000 -I0,000 -20.0% 775 750 775 775 25 3.3% 86,728 95,760 95,000 96,000 -760 -0.8% 5,759 4,300 4,300 4,400 0 0.0% I7,310 2I,700 20,000 20,500 -1,700 -7.8% $I48,949 $I73,9I0 $I61,075 $162,675 -$12 835 -7.4% 15,400 20,000 16,000 I6,000 -4,000 -20.0% 302,262 410,000 320,000 320,000 -90,000 -22.0% 0 5,000 0 0 -5,000 -100.0% 435,99I I 15,000 228,000 220,000 113,000 98.3% 449,472 450,000 449,472 449,472 -528 -0.1% 48,500 48,500 48,500 48,500 0 0.0% I10,346 0 0 0 0 0.0% 49,680 48,000 49,680 49,680 1,680 3.S% $I,41I,65I $I,096,S00 $I,III,652 $I,I03,652 $15,I52 1.4% (o� GENERAL FUND Budgeted Revenue Detail For 2OI2 and 2OI3 F I N AL. As #"Noev Account Name 20I0 Actual 20II Budget 20I2 Budget 20I3 Budget Variance 20I1-20I2 % Change CHARGES FOR SERVICES: General Government Copying I3,688 I5,300 I4,000 14,000 -I,300 -8.5% Sales Tax Credit for Prompt Remit 4,000 4,000 4,000 4,000 0 0.0% Zoning Fees 545 250 250 250 0 0.0% Project Management 408,15I 96,004 0 0 -96,004 -I00.0% Admin. - SMIC 83,413 86,688 86,688 86,688 0 0.0% Admin. - Harbor 312,603 324,795 324,795 324,795 0 0.0% Admin. - Parking 9,348 9,715 9,7I5 9,715 0 0.0% Admin. - Electric 815,283 847,29I 847,29I 847,29I 0 0.0% Admin. - Water 224,914 233,744 233,744 233,744 0 0.0% Admin. - Sewer I37,353 I42,745 142,745 I42,745 0 0.0% Admin. - Jail 79,572 82,907 81,465 82,907 -1,442 -1.7% Total General Government $2,088,870 $I,843,439 $I,744,693 $I,746,I35 -$98,746 -5.4% Public Safety Dog Pound Revenue 2,205 2,000 2,200 2,200 200 10.0% Misc. Jail Revenue 929 800 800 800 0 0.0% Misc. Dispatching 10,000 I0,000 I0,000 I0,000 0 0.0% Total Public Safety $I3,134 $I2,800 $I3,000 $I3,000 $200 1.6% Public Works Shop Work Orders 2,278 3,000 2,200 2,200 -800 -26.7% Total Public Works $2,278 $3,000 $2,200 $2,200 -$800 -26.7% Parks & Recreation Public Use 4,590 4,500 3,500 4,500 -1,000 -22.2% Punchcards 27,165 19,000 32,000 34,200 I3,000 68.4% Class Registrations 60,029 61,000 90,500 9I,000 29,500 48.4% Facility Rental 432 300 300 350 0 0.0% Tournaments 4,725 6,500 7,200 10,200 700 10.8% Special Events 14,493 14,500 I8,000 18,000 3,500 24.1% Shower Fees 12,236 I 1,000 11,000 11,000 0 0.0% Rock Wall Climbing Fees 0 0 4,I00 5,000 4,I00 100.0% Pavilion Fees 3,328 3,200 3,200 4,000 0 0.0% Camping Fees 255,236 26I,000 257,000 26I,000 -4,000 -1.5°% Mini -service Campground Fees 224,I07 225,000 224,000 225,000 -1,000 -0.4% Miscellaneous Revenue 220 I,500 I,700 I,700 200 13.3% Work Orders 1,800 3,000 I,500 I,500 -1,500 -50.0% Total Parks & Recreation $608,36I $6I0,500 $654,000 $667,450 $43,500 7.1% GENERAL FUND Budgeted Revenue Detail For 20I2 and 20I3 Ftfl? t,.., AS PoneN D W 20I0 20II 20I2 20I3 20II-20I2 Account Name Actual Budget Budget Budget Variance % Change Library Service Revenue 8,377 8,500 8,700 9,000 200 2.4% Circulation Revenue 6,929 6,000 6,300 6,800 300 5.0% Museum Revenue 0 0 I0,000 I0,000 I0,000 0.0% Total Library $ I5,306 $ I4,500 $25,000 $25,800 $10,500 72.4% Rents & Leases Land Rent & Lease 45,643 44,478 47,200 47,200 2,722 6.1% Jail Facility Rent 30,000 30,000 30,000 30,000 0 0.0% Municipal Building Rent 68,909 50,000 55,000 60,000 5,000 10.0% Total Rents & Leases I44,552 I24,478 I32,200 137,200 $7,722 6.2% Total Charges for Services $2,872,50I $2,608,717 $2,57I,093 $2,591,785 -$37,624 -I.4% FINES AND BAILS: 10,210 I7,000 I1,000 12,000 -6,000 -35.3% PENALTIES & INTEREST: Investments 86,798 I90,000 74,000 76,000 -116,000 -6I.I% Customer Penalties & Interest 35,9I2 6,000 I5,000 I5,000 9,000 150.0% Total Penalties and Interest $I22,710 $196,000 $89,000 $91,000 -$I07,000 -54.6% MISCELLANEOUS: Sales of Surplus Equipment 8,069 2,000 2,000 2,000 0 0.0% Garbage Contract 46,40I I5,I20 I5,200 I5,400 80 0.5% SVAC Maintenance Fee 0 2,400 2,400 2,400 0 0.0% Gravel Sales 97,000 0 0 0 0 0.0% City Clerk Fees 287 250 250 250 0 0.0% Collection of Bad Debts I,073 2,000 I1000 I,000 -I,000 -50.0% Vending Machine Fees 3,83I 2,000 4,000 4,000 2,000 100.0% Other Miscellaneous 356,538 2,000 2,I50 3,I50 I50 7.5% Total Miscellaneous $5I3,I99 $25,770 $27,000 $28,200 $I,230 4.8% Total General Fund Revenue $I0,I81,374 $9,453,489 $9,559,456 $9,634,649 $105,968 1.1% -I` GENERAL FUND Expenditure Totals by Department (Budget) FuVfl,,��� For 2OI2 and 2OI3 DEPARTMENT 2010 Actual 2011 Budget 2012 Budget 2013 Budget 2011-2012 % Chg 2012-2013 % Chg General Government: Mayor/Council 30I,873 332,536 322,906 32I,900 -2.9% -0.3% Legislative 35,63I 38,065 33,756 33,654 -11.3% -0.3% Legal IS5,0S3 I46,000 I25,000 125,000 -14.4% 0.0% City Manager 355,600 350,762 389,679 390,359 I I.I% 0.2% Management Information Systems 249,267 259,440 259,058 26I,429 -0.I% 0.9% City Clerk 244,629 257,343 253,I74 254,OOI -I.6% 0.3% Finance 645,487 685,383 677,072 684,42I -I.2% I.I% Community Development 300,54I 40I,970 272,I32 273,490 -32.3% 0.5% General Services 9I,2I4 88,450 6I,S97 64,837 -30.4% 5.3% Contributions 239,002 209,000 239,198 245,000 14.4% 2.4% Total General Government $2,6I8,297 $2,768,949 $2,633,572 $2,654,09I -4.9% 0.8% Public Safety: Police I,685,995 I,75I,II6 I,775,779 I,783,699 1.4% 0.4% Jail 587,094 61I,241 634,777 644,034 3.9% 1.5% Animal Control 78,240 80,640 65,002 68,002 49.4% 4.6% Fire 573,523 663,056 558,804 528,498 -15.7% -5.4% Building Inspection 105,814 I23,I79 128,469 I30,506 4.3% 1.6% Total Public Safety $3,030,666 $3,229,232 $3,I62,83I $3,I54,739 -2.I% -0.3% Public Works: Roads and Streets 897,284 942,562 8I6,945 858,346 -I3.3% S.I% City Shop 458,663 380,859 349,996 372,248 -8.1% 6.4% Municipal Building, Comm. Ctr 253,79I 292,045 274,233 295,983 -6.1% 7.9% Total Public Works $I,609,738 $I,6I5,466 $I,44I,I74 $1,526,577 -I0.8% 5.9% Parks and Recreation Sports, Recreation, Comm. Schools 318,3I7 286,720 275,I74 28I,539 -4.0% 2.3% Teen & Youth Center 285,996 288,829 323,436 329,378 12.0% 1.8% Campgrounds & Parks 6I4,87I 625,506 569,8I7 579,708 -8.9% 1.7% Total Parks & Recreation $I,2I9,I84 $I,20I,054 $I,I68,427 $I,I90,625 -2.7% 1.9% Library $389,303 $405,I32 $4II,983 $450.194 1.7% 9.3% Debt Service $7I5,091 $914,388 $I,027,250 $I,040,648 12.3% 1.3% TOTALS: $9,582,279 $I0,I34,22I $9,845,237 $I0,0I6,974 -2.9% 1.7% GENERAL FUND Budgeted Interfund Transfers Fiscal Year 2012 and 2013 rjjVM,, AS WOW 2012 2013 Transfers -In Transfers -Out Transfers-InTransfers-Out Small Boat Harbor Enterprise Fund: One-half of land rents and leases 163,208 163,208 Federal and State lobbying 16,440 16,440 Payment -in -Lieu -of -Tax 159,548 162,516 Lease management and administration 0 0 Seward Marine Industrial Center Enterprise Fund: One-half of land rents and leases 70,024 70,024 Payment -in -Lieu -of -Tax 20,660 20,740 Parking Enterprise Fund Payment -in -Lieu -of -Tax 20,772 20,852 Electric Enterprise Fund: Federal and State lobbying 36,990 36,990 Payment -in -Lieu -of -Tax 856,827 900,772 Electric line general operating permit fee 300,000 300,000 Water Enterprise Fund: Federal and State lobbying 5,480 5,480 Payment -in -Lieu -of -Tax 86,520 91,298 Wastewater Enterprise Fund: Federal and State lobbying 5,480 5,480 Payment -in -Lieu -of -Tax 69,647 73,820 Harbor MRRF Fund - Cruise Tax for SVAC: 10,000 10,000 Hospital Debt Service Fund - SGH PERS Loan: 134,704 134,704 TOTAL TRANSFERS IN: $1,956,300 $2,012,324 TRANSFERS TO OTHER FUNDS: Hospital Debt Service Fund 1,041,237 1,052,017 Harbor - Fish Tax 320,000 320,000 SMIC Enterprise Fund - cash deficit 81,282 38,082 Capital Acquisition Fund (equal to State Revenue Sharing) 228,000 220,000 TOTAL TRANSFERS OUT: $1,670,519 $1,630,099 NET TRANSFERS: $285,781 $382,225 Il Revenue: Taxes Licenses and Permits Intergovernmental Charges for Services Fines and Bails Interest Miscellaneous Total Revenue: Expenditures: General Government Public Safety Public Wurks Parks and Recreation Library Debt Service Total Expenditures: Excess of revenues over expenditures Other financing sources (uses): Operating transfers (to) other funds Operating transfers from other funds Net other financing sources (uses) Annual surplus (deficit) Fund balance at beginning of year Fund balance at end of year Non -spendable: Inventory, Prepaids, Unrealized gains Restricted: Committed: Working Capital Insurance Reserves Hospital Cash Flow Miscellaneous Committed Assigned: Future anticipated budget deficit Unassigned: Total Fund Balance GENERAL FUND AEOuN15 6AWSS Budgeted Statement of Revenues, Expenditures, Other Financing Sources (Uses) and Changes in Fund Balance For Fiscal Year 2012 and 20I3 2010 2011 2012 2013 2011-2012 2012-2013 Actual Budget Budget Budget % Change % Change S,S'St,03& S,Wir,3,3} 1.7 1.0 5,IO2,I54 5,335,59I 4Q*6p490 ss3fr9980 .-9r9% 4-6190o' I48,949 I73,910 I6I,075 162,675 -7.4% 1.0% I,4II,65I I,096,500 I3 1��gr _„1.4 -0.7°l0 2,872,50I 2,608,717 0.8% I0,2I0 17,000 11,000 12,000 -35.3% 9.1% 122,7I0 I96,000 89,000 91,000 -54.6% 2.2% 513,199 25,770 (a; 27,000 28,200 4.8% 4.4% $I0,I8I,374 $9,453,488 20 019- +P2 -art% /o 41S I,µri/ gypsilwl 1.1 a 2,633r12. -a,A-V4.o91 _�A 2,618,297 2,768,949 1 0 0 0.8% 3,030,666 3,229,232 � Vx 6 341 r -0.3% 1,609,738 1,6I5,466 141 (� ^I FE�76 o I,2I9,184 I,20I,054 ' t 0� b '�I�C7lo (��900 389,303 405,I32 0 C 4B �7!(F/o s -9oro 7I5,12I 9I4,388 0 �8 ��►�/o lzo $9,582>309 $I0,I34,22I 9, 3 23% 10" i.1 i I L $599,065 -$680,733 -$"4r93I -42.6% I9.0'% - Z jr,,782. - 392,2Zh 18(ow Sl°r -13(of 01n99 .Z'1$ -Z. it -I,380,920 -2,221,272 2 IrC2� May ~� I,765,587 I,966,237 /o4.4 384,667 -255,035 39$$60 48i-;99 -353^3'% ,22 2PA 2pS,�aa 3$Z,22.6 -21Z.1 33.7 $983,732 -$935,768 $46r,5-88-' -100.0% 100.0% 5,766,87I 6,750,603 5,8I4,835 -i4144TiB5 -13.9% 0.0% S+Sf�t,g3s' 584,948 400,000 400,000 400,000 0.0% 0.0% 0 0 0 0 0.0% 0.0% 1,500,000 I,500,000 1,500,000 I,500,000 0.0% 0.0% I26,4I8 126,4I8 I26,4I8 126,418 0.0% 0.0% 500,000 500,000 500,000 500,000 0.0% 0.0% 0 0 0 0 0.0% 0.0% 0 0 3,Zat,4t+ 3,aIrrj141 0.0% 0.0% 4,039,237 3,288,4I7 3.98$7tT1 3sa9S 45U5 0.0% °0 d $6,750,603 ° $5,8I4,835 $5r8-I,ssl a' �p3' 0.0% -D-a10 V 5',814, 83S ° Ties to Comprehensive Annual Financial Report 7 1y GENERAL FUND Budgeted Revenue Detail wo' Nl� G �� 604 ,,,y�For 20I2 and 20I3 V' S 20I0 2011 20I2 20I3 201I-20I2 Account Name Actual Budget Budget Budget Variance % Change TAXES: Property Taxes .732o 7-9 0 -7 3ZA? .3 Real Property (3.I2 mills) 686,460 715,913 -7_16:510 .2igr9p0 29,463 Personal Property (3.I2 mills) 244,313 270,000 248,000 250,000 2 ,687 -8.I% Vehicle Property Tax 23,9I4 29,000 27,000 28,000 086 -6.9% Total Property Taxes $954,687 $1,0I4,9I3 4% ;900-$988,0 0 $ ,226 -511 Other Taxes Hotel/Motel Room Tax (4%) Sales Tax (4%) Tax Penalties Payments -in -Lieu of Tax - ASLC, Other Total Other Taxes Total Taxes LICENSES & PERMITS: Taxi Permits Building Permits Dog License DMV Revenues Miscellaneous City Business License Total Licenses and Permits INTERGOVERNMENTAL REVENUE: Liquor Tax Raw Fish Tax/ Shared Fish. Bus, Tax Fisheries Resource Landing Tax Shared Revenue and PERS On -Behalf Pints Jail Contract State Dispatch Contract Genl Fund -related Grant Revenues KPB 911 Dispatch Total Intergovernmental j 100*, 240 I1010, 8g1 -• p. 8� OCD 3SD�328,396 3,742,75I 308,652 JID 310" - 9,744 �'o 3,926,526 UL 18 1,775 I,003 I,500 I,400 I,400 497 -6.7% 75,3I7 84,000 75,000 75,000 ,683 -10.7% 4,I47,467 4,320,678 11'ra 0b ra%3+� 0 $I ,2II .o $S,IO2,I54 $5,335,59I U,?.54 O Q.36%ft0 $233, 37 5;Sgr',10 31, 6,4Yrj 33� 83S I,400 I,000 I,000 65 -28.6% 37542 50,000 40,000 40,000 I2, 58 -20.0% 775 750 775 775 -25 3.3% 86,728 95,760 95,000 96,000 9,032 -0.8% 5,759 4,300 4,300 4,400 459 0.0% I7,3I0 21,700 20,000 20,500 4, 90 -7.8% $I48,949 $I73,9I0 $I6I,075 $I62,675 $24 61 -7.4% I5,400 20,000 I6,000 I6,000 4 , 00 -20.0% 302,262 4I0,000 320,000 320,000 I038 7 -22.0% 0 51000 0 0 5,000 -100.0% 435,99I II51000 228,000 220,000 - 0,991 98.3% 449,472 450,000 449,472 449,472 S28 -0.1% 48,S00 48,500 48,500 48500 0 0.0% II0,346 0 0 0 - 0,346 0.0% 49,680 48,000 49,680 49,680 -I,680 3.5% $I,4II,65I $I,096,500 $I,II1,652 $I,I03,652 -$3I I5I 1.4% 10 iSJ GENERAL FUND Budgeted Revenue Detail For 20I2 and 2013 gep rqe 040l66S 20I0 2011 20I2 2013 20I1-20I2 Account Name Actual Budget Budget Budget Variance % Change CHARGES FOR SERVICES: General Government Copying 13,688 15,300 I4,000 14,000 1 12 -8.5% Sales Tax Credit for Prompt Remit 4,000 4,000 4,000 4,000 0 0.0% Zoning Fees 545 250 250 250 95 0.0% Project Management 408,ISI 96,004 0 0 -312 47 -I00.0% Admin. - SMIC 83,4I3 86,688 86,688 86,688 3 275 0.0% Admin. - Harbor 3I2,603 324,795 324,795 324,795 I ,I92 0.0% Admin. - Parking 9,348 9,715 9,7I5 9,715 367 0.0% Admin. - Electric 815,283 847,29I 847,291 847,29I 32 008 0.0% Admin. - Water 224,9I4 233,744 233,744 233,744 8, 30 0.0% Admin. - Sewer I37,353 I42,745 142,745 142,745 5 92 0.0% Admin. - Jail 79,572 82,907 81,465 82,907 33S -1.7% Total General Government $2,088,870 $I,843,439 $1,744,693 $1,746,I35 -$24 ,43I -5.4% Public Safety Dog Pound Revenue 2,205 2,000 2,200 2,200 - 5 10.0% Misc. Jail Revenue 929 800 800 800 -I 9 0.0% Misc. Dispatching I0,000 I0,000 101000 10,000 0 0.0% Total Public Safety $13,134 $I2,800 $13,000 $13,000 34 I.6% Public Works (722 Shop Work Orders 2,278 3,000 2,200 2,200 -26.7% Total Public Works $2,278 $3,000 $2,200 $2,200 $ 2 -26.7% Parks & Recreation Public Use 4,590 4,500 31500 4,500 - 0 -22.2% Punchcards 27,165 19,000 -8, 65 68.4% Class Registrations 60,029 61,000 gq3QQ2,,�0��0��04,2�, 00 9A0 71 2a.-+% Facility Rental 432 300 300 350 132 0.0% Tournaments 4,725 6,500 7,200 10,200 1775 10.8% Special Events I4,493 14,500 18,000 18,000 7 24.1 % Shower Fees 12,236 I1,000 11,000 11,000 -I 36 0.0% Rock Wall Climbing Fees 0 0 4,100 5,000 0 100.0% Pavilion Fees 3,328 3,200 3,200 4,000 -128 0.0% Camping Fees 255,236 261,000 257,000 261,000 764 -1.5% Mini -service Campground Fees 224,107 225,000 224,000 225,000 93 -0.4% Miscellaneous Revenue 220 I,500 1,700 1,700 I 80 13.3% Work Orders I,800 3,000 1,500 1,500 ,200 -50.0% Total Parks & Recreation $608,361 $6I0,500 $4"7600 $4547+50 $2,139 4% vq, *0 1,0,*) q9D '4-.1010 1b GENERAL FUND Budgeted Revenue Detail ZV 10 � J' For 20I2 and 20I3G 20I0 201I 20I2 20I3 �Q` 20II-20I2 Account Name Actual Budget Budget Budget Variance % Change Library Service Revenue 8,377 8,S00 8,700 9,000 I 3 2.40 Circulation Revenue 61929 6,000 6,300 6,800 -9 9 5.0% Museum Revenue 0 0 I0,000 I0,000 0 0.0% Total Library $I5,306 $I4,500 $25,000 $25,800 - 806 72.4% Rents & Leases Land Rent & Lease 45,643 44,478 47,200 47,200 -I,I 5 6.I% jail Facility Rent 30,000 30,000 30,000 30,000 0 0.0% Municipal Building Rent 68,909 50,000 55,000 60,000 -I8, 09 10.0°% Total Rents & Leases I44,552 124,478 I32,200 137,200 -20, 74 6.2% Total Charges for Services g $2,872,501 $2,608,7I7 $2,SSa,993 $% 3i ;T85 -$263, 4 -B.f 96 2, 531� v9 3 21511, 7%'S" - FINES AND BAILS: 10,210 I7,000 11,000 I2,000 6,79 -35.3% PENALTIES & INTEREST: Investments 86,798 I90,000 74,000 76,000 10 ,202 -61.I% Customer Penalties & Interest 35,912 6,000 I5,000 15,000 -2 ,912 150.0% Total Penalties and Interest $I22,710 $196,000 $89,000 $911000 $73, 90 -54.6% MISCELLANEOUS: Sales of Surplus Equipment 8,069 2,000 2,000 2,000 -6 69 0.0% Garbage Contract 46,40I 15,I20 15,200 15,400 -3 ,281 0.5% SVAC Maintenance Fee 0 2,400 2,400 2,400 2,400 0.0% Gravel Sales 97,000 0 0 0 -9 00 0.0% City Clerk Fees 287 250 250 .250 -3 0.0% Collection of Bad Debts 1,073 21000 I,000 I1000 92 -50.0% Vending Machine Fees 3,83I 2,000 4,000 4,000 -I,8 100.0% Other Miscellaneous 356,538 2,000 2,I50 3,I SO -354,5 8 7.5% Total Miscellaneous $5I3,I99 $25,770 $27,000 $28,200 -$487,4 9 4.8% Total General Fund Revenue $I0,I81,374 $9,453,488 49-�2 -$727,8 6) J S9, 451• 41,10 3q, togq l . 12 GL Sub Account Name ---- ---- --------------- Department: General 4110 0100 Real Property T 4110 0200 Personl PropPrt 4110 0210 Vehicle Regist. 4120 0100 City Sales Tax 4130 0300 Hotel/Motel Roo 4190 0100 Tax Pen/Interes 4230 0100 Taxi Permits 4230 0200 Building Permit 4230 0300 Dog Licenses 4230 0400 DMV- Drivers Li 4230 0401 DMV - Motor Veh 4230 0500 Misc Permit 4230 0600 Business Licens 4330 0175 PILT-AK Sealife 4350 0110 Alaska Liquor T 4350 0130 Alaska Raw Fish 4350 0131 Fish Res.Landin 4350 0140 Revenue Sharing 4350 0150 PERS On -Behalf 4350 0170 Jail Contract 4350 0180 Dispatch Contra 4350 0190 KPB 911 Dispatc 4410 0110 Copying Charge 4410 0120 Sales Tax Credi 4410 0300 Zoning Fees 4410 0410 Project Managem 4410 0470 Admin - SMIC 4410 0500 Admin - Harbor 4410 0501 Admin. - Parkin 4410 0510 Admin - Electri 4410 0520 Admin - Water 4410 0530 Admin - Sewer 4410 0560 Admin - Jail 4420 0110 Misc. Dog Fees 4420 0250 Misc. Jail Reve 4420 0400 Misc Dispatchin 4430 0150 Shop Dept Work 4470 0010 P&R: Public Use 4470 0020 P&R: Punchcards 4470 0030 P&R: Class Regi 4470 0040 P&R: Facility R 4470 0050 P&R: Tournament 4470 0060 P&R: Special Ev 4470 0080 P&R: Shower Fee 4470 0100 P&R: Rock Wall 4470 0110 P&R: Pavilion F 4470 0120 P&R: Camping Fe 4470 0121 Mini -Service Ca 4470 0150 P&R: Misc, Inco CITY OF SEWARD 2012/2013 Biennial Operating Budget /►Ilri�/� � General Fund (,�p� V Revenue Detail by Line Item 2010 2011 2012 2011-i2 2013 2012-13 Actual Budget Request Variance % Chg Request % Chg ------------------ --------- --------- --------------- - - --- 73Z,Z40 $ 686,460 $ 715,913 $ `T9?Z1b0 $ 144,31] 270,000 a4o,000 23,914 29,000 227 Q 'T "1 3,742,751 3,926,526 0 2 •3%,X�9�p0 328,396 308,652 1,003 1,500 1,400 835 1,400 1,000 37,542 50,000 40,000 775 750 775 24,368 26,400 26,000 62,360 69,360 69,000 5,759 4,300 4,300 17,310 21,700 20,000 75,317 84,000 75,000 15,400 20,000 16,000 302,262 410,000 320,000 - 5,000 - 226,846 115,000 228,000 209,145 - - 449,472 450,000 449,472 48,500 48,500 48,500 49,680 48,000 49,680 13,688 15,300 14,000 4,000 4,000 4,000 545 250 250 408,151 96,004 - 83,413 86,688 86,688 312,603 324,795 324,795 9,348 91715 9,715 815,283 847,291 847,291 224,914 233,744 233,744 137,353 142,745 142,745 79,572 82,907 81,465 2,205 2,000 2,200 929 800 800 10,000 10,000 10,000 2,278 3,000 2,200 4,590 4,500 3,�5,000� 27,165 19,000 60, 029 61,000 �32, +Q4•r{7�0+ re 432 300 300 4,725 61500 7,200 14,493 14,500 18,000 12,236 11,000 11,000 - - 4,100 3,328 3,200 3,200 255,236 261,000 257,000 224,107 225,000 224,000 220 1,500 1,700 (10,913) (22,000) (2,000) (26,526) 21,348 (100) (400) (10,000) 25 (400) (360) (11700) (9,000) (4,000) (90,000) (5,000) 113,000 (528) 1,680 (1,300) (96,004) (1,442) 200 (800) (11000) 13,000 13,500 700 3,500 4,100 (4,000) (1, 000) 200 (0.1) (6.9) (0.7) 6.9 (6.7) (28.6) (20.0) 3.3 (1.5) (0.5) (7.8) (10.7) (20.0) (22.0) (100.0) 98.3 (0.1) 3.5 (6.5) (22.2) 68.4 22.1 10.8 24.1 (1.5) (0.4) 13.3 732,911 aid -a 0 2n0,000 0(- 00 1,400 1,000 40,000 775 26,000 70,000 4,400 20,500 75,000 16,000 320,000 220,000 449,472 48,500 49,680 14,000 4,000 250 86,688 324,795 9,715 847,291 233,744 142,745 82,907 2,200 800 10,000 2,200 4,500 qW,()0 i7�$�f�i00 0 350 10,200 18,000 11,000 5,000 4,000 261,000 225,000 1,700 0.7 e 0.8 3.7 1.7 3.0 1.4 2.3 2.5 28.6 6.9 0.7 16.7 41.7 22.0 25.0 1.6 0.4 CITY OF SEWARD 2012/2013 Biennial Operating Budget General Fund Revenue Detail by Line Item 2010 2011 2012 2011-12 2013 2012-13 GL Sub Account Name Actual Budget Request Variance % Chg Request % Chg ---- 4470 ---- 0160 ----------- --- P&R Work Order ----"---- $ 1,800 $ ---- - --- 3,000 --------- $ 1,500 $ --------- (1,500) --------------- (50.0)%$ 1,500 ------ - % 4490 0100 Library Service 8,377 8,500 8,700 200 2.4 9,000 3.4 4490 0110 Library Circula 5,417 6,000 6,300 300 5.0 6,800 7.9 4490 0120 Museum revenue 1,512 - 10,000 10,000 - 10,000 - 4510 0000 Finps - GanerF0 10,210 17,000 11,000 (01000) (D9.3) 12,000 3.1 4610 0010 GF Investment I 85,716 185,000 73,000 (112,000) (60.5) 75,000 2.7 4610 0030 GF Interest on 1,082 5,000 1,000 (4,000) (80.0) 1,000 - 4610 0120 GF Penalty &Int 35,912 6,000 15,000 9,000 150.0 15,000 - 4620 0100 GF Land Rent & 45,643 44,478 47,200 2,722 6.1 47,200 - 4620 0160 Jail Facility R 30,000 30,000 30,000 - - 30,000 - 4620 0200 Municipal Bldg 68,909 50,000 55,000 5,000 10.0 60,000 9.1 4630 PY Legal Recove 347,261 - - - - - 4640 0100 Surplus Equipme 8,069 2,000 2,000 - - 2,000 - 4680 0100 Federal Project 84,640 - - - - - 4680 0200 State Project F 7,221 - - - - - 4680 0900 Spec.Proj.Other 18,485 - - - - - 4690 0100 Garbage Contrac 46,401 15,120 15,200 80 0.5 15,400 1.3 4690 0200 SVAC Maintenanc - 2,400 2,400 - - 2,400 - 4690 0400 Gravel Sales 97,000 - - - - - 4690 0500 City Clerk Fees 287 250 250 - - 250 - 4690 0600 Coll./Doubtful 1,073 2,000 1,000 (11000) (50.0) 1,000 - 4690 0300 Misc Service Fe 555 - 150 150 - 150 - 4690 0910 Vending Machine 3,831 2,000 4,000 2,000 100.0 4,000 - 4880 0470 Equipment Renta 5,544 - - - - - 4880 0490 Misc. Revenue 3,158 2,000 21000 - - - ---- 3,000 --------- 50.0 ------ Total Revenues --------- $ 10181373 $ --------- 9,453,488 ------- - $ 9 .r�'Z'0' $ --------- (212,268) (2.2)%$ 9-JAQ-21112 1.1 °a q ssq ysL 9,`aµ, dµ9 9 GENERAL FUND Expenditure Totals by Department (Budget) For 20I2 and 2013 Afaj o c GRAN60 DEPARTMENT 2010 Actual 2011 Budget 2012 Budget 2013 2011-2012 2012-2013 Budget % Chg % Chg General Government: 3Lz,9 cw 3 z( 90 2.9 Mayor/Council 30I,873 332,536 3931}A6 39 90 -&-7%" -0.3% (I) Legislative 35,63I 38,065 33,7S6 33,654 -I I.3% -0.3% (2) Legal I55,053 146,000 125000 124,000 -I4.4% 0.0% (3) City Manager 3S5,600 3S0,762 3433;rS 01 oS- 2 Sg 2 0.2% (4) Management Information Systems City Clerk 249,267 259,440 2544156� 23486t 7� Za 1 !'� 0.9% 00.3% 244,629 257,343 L3� riy7 �3Z/ .. (5) Finance 645,487 685,383 2 7gO I.I /o G Community Development 300,54I 401,970 " 49 � t�' �r9"rF5/ .-.T�4-p69b 0.4% (7) 4.9% General Services 9I,2I4 88,450 -4-2 (8) Contributions 239,002 209,000 239,I98 245,000 14.4% 2.4% (9) Total General Government $2,6I8,297 $2,768,949 $zAaR_i%I $aA437970- .-dr3'J°` 0.8% 2,b33,S'P,z Z.,(0r4,a9/ - q.9% Public Safety: 1, -7'7 S 77 9 1, -7 SA V) 9 O Police I,685,995 I,7SI,II6 Ir649-0+8 �w, .7 44 y "8-fq°to �.2.Z;G 63s34r(I0 Jai] 587,094 6II,24I .�4�-59;• Animal Control 78,240 80,640 6�S�,OYT02 O� ,, 1Qg S I9'4}/�0 4s6. V ss3�/ Fire 573,523 663,056 5• 9 liz'Z634 b o -i329379 _�„�3.,i Y'-+i.G$o ( ) Building Inspection I0S,8I4 I23,I79 1.6% (I3) Total Public Safety $3,030,666 $3,229,232 ;9.;, -0.3% 3,1 b2,S3/ 3, IS7 , 739 -Z. 1 % - 0. 3 Public Works: ,�Y gS�'� 3q 1. -/3.3 Roads and Streets 897,284 942,562 7 -4e�ia/o 5.1% (I4) F 344 10 3 z yg - g. l City Shop 458,663 380,859 Z{4133 236�99�3 �/01 6.4% (I5) Municipal Building, Comm. Ctr 253,79I 292,045 Z;"3I 3934I _;L3 8.0% (I6) Total Public Works $I,609,738 $I,6I5,466 $4:4218,, 45 a'18 -44-WO 4:8% 1,�'1J,17`1 I, "z�,s"7� -10.s, S.9) Parks and Recreation .2,7•5 1,7q Z Sf 1,,531 Y, O 7,3 Sports, Recreation, Comm. Schools 3I8,317 286,720 32,28 ,4 -) 48, '63°/(S o (I7) Teen & Youth Center 285,996 288,829 , 9 D� Campgrounds & Parks 6I4,87I 625,506S6� o o (19) Total Parks & Recreation $I,2I9,I84 $I,201,054 $f-t"9160 $+,*(-1-1"8 -+:6% .I.9% I, I(off, q7--7 ), I -so, bzs Library $389,303 $405,I32 �83 9gq -99°l0 -94a/%oo (20) 1, 02.7,zo II OYo,6Vt /2.,3 /•3 Debt Service $7I5,09I $914,388 � T�0 $4;93>z,618 4Q--;-% _2.W,, (2I) 91 f#S",2.3?1 /v, 0/t, ?7V _2.9 I.-?_ TOTALS: $9,582,279 $r0,I34,22I $4fi34;L90 "-,868 f33 -SA%- 4.8% See Footnotes aw lit � . �a" �` P�lv�'-�o �'' J.J'z''�C d d:�7?•w�• q�Q,GG GENERAL FUND Budgeted Interfund Transfers R�ur4G 60go Fiscal Year 2012 and 2013 Small Boat Harbor Enterprise Fund: One-half of land rents and leases Federal and State lobbying Payment -in -Lieu -of -Tax Lease management and administration Seward Marine Industrial Center Enterprise Fund: One-half of land rents and leases Payment -in -Lieu -of -Tax Parking Enterprise Fund Payment -in -Lieu -of -Tax Electric Enterprise Fund: Federal and State lobbying Payment -in -Lieu -of -Tax Electric line general operating permit fee Water Enterprise Fund: Federal and State lobbying Payment -in -Lieu -of -Tax Wastewater Enterprise Fund: Federal and State lobbying Payment -in -Lieu -of -Tax Harbor MRRF Fund - Cruise Tax for SVAC: Hospital Debt Service Fund - SGH PERS Loan: TOTAL TRANSFERS IN: TRANSFERS TO OTHER FUNDS: Hospital Debt Service Fund Harbor - Fish Tax SMIC Enterprise Fund - cash deficit Capital Acquisition Fund (equal to State Revenue Sharing) TOTAL TRANSFERS OUT: 2012 2013 Transfers -In Transfers -Out Transfers-InTransfers-Out 163,208 16,440 159,548 3S;S42 4�- 70,024 20,660 20,772 36,990 856,827 300,000 5,480 86,520 5,480 69,647 10,000 134,704 ,$.1,9.45�1A•2 1,9SL,3o� 1, 041123}- -9F-5,190 320,000 81,282 @� 2228,000 ►� Lam, �9 163,208 16,440 162,516 'Its" 70,024 20,740 20,852 36,990 900,772 300,000 5,480 91,298 5,480 73,820 10,000 134,704 7,t012,32� 320,000 38,082 220,000 _m� ecn �Ch NET TRANSFERS: -$390;Sfr6' _*4�A� A gs-, 1.g 3 &Z, ZZS" 50 Sponsored by: Administration CITY OF SEWARD, ALASKA RESOLUTION 2011-095 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE 2012/2013 CAPITAL IMPROVEMENT PLAN WHEREAS, the Seward City Council met on August 23, 2011 and September 12, 2011 to authorize budget policies and provide budget guidance to the administration, and conducted extensive work sessions for the purpose of discussing enterprise fund capital infrastructure needs and rate reviews in eight work sessions spanning the months of September and October; and WHEREAS, on September 12, 2011, the City Manager submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2012 and 2013; and WHEREAS, the biennial budget was introduced at the regularly scheduled Council meeting on September 12, 2011, and work sessions were conducted and televised; and WHEREAS, a public hearing was held on the proposed budget on November 14, 2011 with final adoption scheduled for December 12, 2011; and WHEREAS, there is $228,000 designated in the Calendar Year 2012 General Fund Budget and $220,000 designated in the CY 2013 General Fund Budget to finance capital improvements, contingent on receipt of said amount from State Revenue Sharing; and WHEREAS, the Capital Acquisition Fund will not receive funding in the amount of $76,840 from the Sewer Enterprise Fund as partial repayment of a 1990 loan from the General Fund, due to insufficient revenues in the Sewer Enterprise Fund's 2012 and 2013 Budget. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Capital Improvement Plan for Calendar Years 2012 and 2013, which is attached hereto and made a part hereof by reference, is HEREBY ADOPTED. Section 2. Funding in the amount of $228,000 is hereby appropriated in 2012 and $220,000 in 2013 for the purpose of meeting capital needs for the General Fund, subject to receipt of said funding from the State of Alaska revenue sharing program. Section 3. This resolution shall take effect immediately upon adoption. mil Capital Improvement Plan General Fund -Related Capital Projects Fiscal Year 2012 and 2013 Project Description New or Replace Year Project Cost City Portion Funding Source Other Portion Source Projects Slated for Funding in 2012 and 2013: Fire Hall Repairs R 2012 $31,000 $31,000 General Fund Finance Department general ledger software R 2012 $95,000 $95,000 General Fund City Hall carpet repairs R 2012 $95,000 $95,000 General Fund Community Library/Museum R 2012 $10,000,000 $3,750,000 $6,250,000 Grant/ City Total Projects in 2012: $10,221,000 $3,971,000 $6,250,000 Police radio system upgrade R 2013 $70,000 $70,000 General Fund Fire Hall siding R 2013 $70,000 $70,000 General Fund Campground pay stations (test) N 2013 $42,000 $42,000 General Fund Total Projects in 2013: $182,000 $182,000 $0 Other General Fund Capital Needs; funding not available: CITY SHOP: City Shop Facility Phase I: Site Layout/Design R $75,000 $75,000 General Fund Total City Shop Projects: $75,000 $75,000 $0 PUBLIC SAFETY: Fire Hydrant upgrades - Ph, II R $200,000 $200,000 General Fund Lowell Point erosion mitigation R $200,000 $200,000 Federal/State Generator for AVTEC emergency shelter N $125,000 $125,000 General Fund Satellite Fire Station / Storage Facility (Forest Acres) N $960,000 $960,000 Grant Ladder Platform Vehicle N $950,000 $950,000 Grant Satellite Station on Nash Road N $440,000 $440,000 Grant Expand SMIC building storing engine N $33,000 $33,000 General Fund Public Safety Building N $5,665,000 $5,665,000 General Fund Total Public Safety Projects: $8,573,000 $6,023,000 $2,560,000 PARKS & RECREATION: Replace Wellington Pavilion R $400,000 $400,000 General Fund TYC landscape, fence, play area R $25,410 $25,410 General Fund Beach Erosion Engineering Study N $150,000 $150,000 Federal/General Beach Erosion repairs at waterfront R $88,000 $88,000 Federal/General Beach Erosion control finger construction N $88,000 $88,000 Federal/General Lagoon Boardwalk rebuild R $264,000 $264,000 General Fund Restroom and Concession Stand Upgrade R $179,300 $179,300 General Fund Informational/directionalmaps N $23,100 $23,100 General Fund Forest Acres campground improvements R $35,000 $35,000 General Fund Jon Perry softball field fence replacement R $75,000 $75,000 General Fund Small Outdoor Restroom - Williams Park N $44,000 $44,000 General Fund Centennial Park N $447,500 $447,500 $200,000 Grant/GF Sweet Smelling Toilet at culvert N $48,400 $48,400 General Fund Marathon Campground rehabilitation R $52,800 $52,800 General Fund Forest Acres Park playground upgrades R $38,500 $38,500 General Fund Harborside Park - Phase I / Seaview Campground R $150,150 $150,150 General Fund Harbor Park (new south harbor uplands) N $890,900 $890,900 State/General Little League Field restrooms R $187,000 $187,000 General Fund Boulder Field - turf, fence, grade, drains R $275,000 $275,000 General Fund Total Parks & Recreation Projects: $3,462,060 $3,462,060 $200,000 CITY HALL/LIBRARY/OTHER: City Hall electrical upgrades R $65,000 $65,000 General Fund Fix venitilation at City Hall R $85,000 $85,000 General Fund Total City Hall/Library Projects: $150,000 $150,000 $0 Total General Fund Projects: $22,663,060 $13,863,060 $9,000,000 Note: 2012 Budget includes $228,000, and 2013 includes $220,000 for capital projects, only if Revenue Sharing is received. Capital Improvement Plan Parking -Related Capital Projects 2012 and 2013 New or Project Funding Source Project Description Replace Year Cost City Portion Other Portion Source Center Lot patch, seal and stripe R 2012 $165,000 $165,000 Parking $58$09 $58;609 PaLking North Parking Lot patch, seal and stripe R $150,000 $150,000 Parking South Parking Lot patch, seal and stripe R $150,000 $150,000 Parking Permit (Employee) Lot patch, seal and stripe R $100,000 $100,000 Parking Northeast Parking Lot paving, sealing, striping N $50,000 $50,000 Parking Parking office/chalet replacement R $10,000 $10,000 Parking Other: East Harbor paving N $275,000 $275,000 Parking / Grant New Harbor Uplands projects N $125,000 $125,000 Parking / Grant NE Parking Fencing on W. and N. borders N $140,000 $140,000 Parking Total Parking Fund Projects: $1,215,000 $1,215,000 n(y yy K,..�: y ota .� ......................H+�.....� .,F .4 AF�i4 s+.11h�. F._.�Vi........_.........._....._:7�6t1AV Y� ......$•L �.lY.1i O..•. ..: ..... ... ..... ......... ....:._. .:....... (a) Alternative parking located in storage building north of City Hall. Note: No Parking Major Maintenance, Repair & Replacement Fund City of Seward Capital Improvement Plan Harbor -Related Capital Projects 2012 and 2013 New or Project Funding Source Project Description Replace Year Cost City Portion Other Portion Source Remodel harbormaster restrooms R 2012 $100,000 $100,000 State grant Replace fish waste barges R 2012 $70,000 $70,000 Raplara tracb diimpsters R 2012 $40,000 Used Oil Stations maintenance R 2012 $60,000 D-float replacement R 2013 $2,363,000 $2,363,000 City/State Other Future Projects: Replace floats A, B, C, S R $6,100,000 $6,100,000 City/State Maintenance dredging R $225,000 $225,000 Grant Replace K&L floats R $2,250,000 $2,250,000 City/State Replace N&S launch ramps R $2,000,000 $2,000,000 City/State Remaining 570' Z float with slips N $5,500,000 Grant/Harbor East breakwater 215' addition N $3,000,000 Federal J-Dock side -road pave/landscape N $25,000 $6,500,000 Grant/Harbor Five -ton hydraulic crane in NW harbor N $50,000 Harbor South harbor uplands pave and landscape N $500,000 $500,000 Harbor/Parking Fish cleaning station at North East ramp N $850,000 State/Harbor Fishing pier recreation area N $2,600,000 State/Harbor Total Harbor Fund Projects: $25,733,000 $13,508,000 $6,600,000 Capital Improvement Plan Seward Marine Industrial Center (SMIC) -Related Capital Projects 2012 and 2013 New or Project Funding Source Project Description Replace Year Cost City Portion Other Portion Source M6 City of Seward Capital Improvement Plan Electric -Related Capital Projects 2012 and 2013 New or Project Funding Source Project Description Replace Year Cost City Portion Other Portion Source Critical Capital Needs: Transformer Renovation - Fort Raymond R 2012 $200,000 $200,000 Electric Paint Transformers and Substation Equipment R 2012 $120,000 $120,000 Electric Lagoon - Underground $450,000 $450,000 Electric Right of Way clearing $750,000 $750,000 Electric Jesse Lee Underground $30,000 $30,000 Electric Camelot Underground $150,000 $150,000 Electric Exhaust stack and roof - Generator 3 $360, 000 $360, 000 Electric Meter Relay and View Screen $20,000 $20,000 Electric SMIC Underground $105,000 $105,000 Electric Transformer Renovation - Spring Creek $200,000 $200,000 Electric Sectionalized Pole Replacement - $17K/pole generally $1,700,000 $1,700,000 Electric High -Risk Capital Needs: Old Mill#3 $120,000 $120,000 Gateway (Upper) $180,000 $180,000 Gateway (Lower) $80,000 $80,000 Woodland Hills $120,000 $120,000 Lost Lake Underground $56,000 $55,000 Software for inventory $50,000 $50,000 Downtown Alley (2nd and 3rd) underground $1,000,000 $1,000,000 Downtown Alley (3rd and 4th) underground $2,000,000 $2,000,000 Downtown Alley (4th and 5th) underground $2,000,000 $2,000,000 Moderate -Risk Capital Needs: Lawing Poles $25,000 $25,000 Victor Creek Poles $110,000 $110,000 Lake Drive (Stoney Creek) $140,000 $140,000 Quests Woods $80,000 $80,000 AVTEC Underground $15,000 $15,000 Southwest boat ramp $33,000 $33,000 Lawing to Victor Creek Overhead $75,000 $75,000 Update Fort Raymond Controls $450,000 $450,000 Security Upgrades to substations $130,000 $130,000 Automatic meter reading $950, 000 $950,000 Switch at Nash Road $100,000 $100,000 Purchase 9 mega -watts of Bradley Lake Power fin ML&P N 2010 $1,100,000 $1,100,000 State/Electric SMIC loop distribution system N 2010 $55,000 $55,000 Electric Update sectionalizing study and purchase oil circuit reclosure; N 2010 $132,000 $132,000 Electric Install 25kV underground across Snow River N 2010 $450,000 $450,000 State/Electric Convert transmission line to 115 kV R 2011 $12,000,000 $12,000,000 State/Electric Extend the 12.5kV distribution line on Nash Road N 2011 $165,000 $165,000 State/Electric Upgrade Victor Creek 25kV line R 2011 $110,000 $110,000 State/Electric Total Electric Fund Projects: $25 810 000 $11 985 000 $13 825 000 City of Seward Capital Improvement Plan Water -Related Capital Projects 2012 and 2013 New or Project Funding Source Project Description Replace Year Cost City Portion Other Portion Source Critical Capital Needs: Water Storage Tank (500K gallons) Refurbish #4 production well Refurbish Lowell Canyon Tanks Gateway Tank Roof High Risk Capital Needs: Abandon wells at Fort Raymond Distribution Piping upgrades Moderate Risk Capital Needs: Facility Control upgrades GIS system Generation for water wells New production well #7 Replace 5% of water lines annually ($1 million/yr.) N 2012 $2,061,000 $2,061,000 City/Loan R 2013 $85,000 $85,000 City R 2013 $715,000 $715,000 City R 2013 $300,000 $300,000 City R $575,000 $575,000 City R $500,000 $350,000 City R $80,000 $80,000 City N $60,000 $60,000 City R $285,000 $285,000 City N $650,000 $650,000 City R $1,000,000 $1,000,000 City Total Water Fund Projects: $6,311,000 $6,161,000 $0 motal City of Seward Capital Improvement Plan Wastewater -Related Capital Projects 2012 and 2013 New or Project Funding Source Project Description Replace Year Cost City Portion Other Portion Source Critical Capital Needs: Forest Acres lift station generator Double wall fuel tanks SMIC bypass valving #1standby generator High -Risk Capital Needs: SMIC lower lift station (engineering only) Moderate -Risk Capital Needs: Replace existing distribution system ($800K/yr.) Lowell Point sludge pile disposal Replace infrastructure past useful life ($75K/yr.) N $92,000 $92,000 Wastewater Fund R $150,000 $150,000 Wastewater Fund R $72,000 $72,000 Wastewater Fund R $150,000 $150,000 Wastewater Fund R $250,000 $250,000 Wastewater Fund R $75,000 $75,000 Wastewater Fund R $320,000 $320,000 Wastewater Fund R $75,000 $75,000 Wastewater Fund Total Wastewater Fund Projects: $1,184,000 $1,184,000 $0 to'1;StiQhY:llfl(I,;X'ajl;4i$: * Note: No funding available to pay for capital needs in 2012 or 2013. City of Seward Capital Improvement Plan Healthcare -Related Capital Needs 2012 and 2013 Project Funding Source Project Description Year Cost City Portion Other Portion Source Imaging: CT Scanner 2012 $525,000 $525,000 Hospital Debt Fund Vascular Imaging 2013 $75,000 $75,000 Hospital Debt Fund Mammography Upgrade 2013 $150,000 $150,000 Hospltal Debt Fund Facilities: Delivery Vehicle Clinic: Colposcopy wldigital camera Fetal monitor Hospital: Remodel hospital therapy space Emergency Room: Sonosite, micromax Portable intubation scope Seward Mountain Haven: Sound absorption panels 2012 $25,000 $25,000 2013 $8,800 $8,800 2013 $6,000 $6,000 2013 $50,000 $50,000 2013 $49,000 $49,000 2013 $8,400 $8,400 2013 $7,000 $7,000 Hospital Debt Fund Hospital Debt Fund Hospital Debt Fund Hospital Debt Fund Hospital Debt Fund Hospital Debt Fund Hospital Debt Fund Total Healthcare Related Projects: $904,200 $904,200 $0 Tataluealtldire:Pruec�s:'t' oar:20: 12aridE f. :01...:.:.:.:.:..::.:.:..:.:.:...:.:...:$9Q.>E..::[::[::$..4.' � O::i::::::::::'..,..................................... WO Capital Improvement Plan Motor Pool -Related Capital Projects 2012 and 2013 New or Project Funding Source Project Description Replace Year Cost City Portion Other Portion Source Electric - Trailer R 1995 15,000 15,000 Motor Pool Electric Truck R 1982 40,000 40,000 Motor Pool Electric Tool Truck R 2003 80,000 80,000 Motor Pool Fire truck R 1996 450,000 450,000 Motor Pool Police Vehicle R 2001 37,000 37,000 Motor Pool Public Works - used dump truck R 1987 75,000 75,000 Motor Pool Police Vehicle R 1997 48,000 48,000 Motor Pool Public Works - used dump truck R 1987 75,000 75,000 Motor Pool Total Motor Pool Fund Projects: $75,000 $75,000 $0 Note: Fire truck to be purchased in 2012 via capital lease/purchase, amortized over seven years. Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2011-110 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING AMENDMENT NO. 23 TO THE CONTRACT WITH KENT DAWSON COMPANY, INC. FOR STATE LOBBYING SERVICES THROUGH DECEMBER 31, 2013 FOR A TOTAL OF $77,000 WITH AN ADDITIONAL $12,000 ANNUALLY FROM THE SEWARD ASSOCIATION FOR THE ADVANCEMENT OF MARINE SCIENCE FOR LOBBYING ON BEHALF OF ITS LEASE AND OPERATION OF THE ALASKA SEALIFE CENTER FOR A TOTAL OF $89,000 ANNUALLY WHEREAS, the City of Seward has employed Kent Dawson as the City's state lobbyist since 1980; and WHEREAS, this contract has been extended each year since; and WHEREAS, the relationship between the City and Mr. Dawson continues to be mutually beneficial, with the City receiving excellent service from the lobbying firm; and WHEREAS, the Seward Association for the Advancement of Marine Science ("SAAMS") has requested that the City add the cost of lobbying on behalf of its lease and operation of the Alaska SeaLife Center to its existing contract with Kent Dawson Company, Inc.; and WHEREAS, SAAMS confirms that it will not use state or federal funds for the purpose of paying for its share of lobbying services; and WHEREAS, this amendment will appropriate $12,000 to the existing City contract to include services for SAAMS related to its lease and operation of Alaska SeaLife Center projects and will allow Kent Dawson's firm to lobby for SAAMS related to its lease and operation of the Alaska SeaLife Center in cooperation with the existing agreement with the City of Seward; and WHEREAS, this amendment will extend the contract two additional years beyond its current expiration date of December 31, 2011. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Council hereby approves Amendment No. 23 to the contract with Kent Dawson Company, Inc., continuing state lobbying services through December 31, 2013 for a compensation rate of $77,000 annually. The SAAMS' lease and operation of the Alaska LOVE EMAN CITY OF SEWARD, ALASKA RESOLUTION 2011-110 Sealife Center also contributes $12,000 annually for a total of $89,000 annually. Section 2. Funding for SAAMS' lobbying on behalf of its lease and operation of the Alaska Sealife Center will be from Account Number 101-0-1001-0495. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12th day of December 2011. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA David Seaward, Mayor �21 Council Agenda Statement Meeting Date: December 12, 2011 From: City Manager, James Hunt Agenda Item: State Lobbyist Contract Amendment BACKGROUND & JUSTIFICATION: The current contract with Kent Dawson Company, Inc. employs Mr. Dawson as the City's State lobbyist through December 31, 2011 at a compensation rate of Seventy -Seven Thousand Dollars ($77,000). The SAAMS' lease and operation of the Alaska Sealife Center also contributes Twelve Thousand Dollars ($12,000) annually for a total of Eighty -Nine Thousand Dollars ($89,000) annually. Amendment No.23 would extend the contract through December 31, 2013. The continuation of state lobbying services is beneficial to the City as the firm provides Seward with a voice in Juneau, Alaska. Kent Dawson Company, Inc. has done an excellent job forwarding the City's interests. The firm has been very responsive to the City's needs and concerns and have provided regular status reports. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: The preliminary 2012-2013 Budget includes $77,000 annually for the state lobbyist fees, to include the lobbyist contract plus related expenses. The Alaska SeaLife Center will pay the City $3,000 per quarter to cover the additional payment to Kent Dawson Company Inc. Approved by Finance Department .iPw RECOMMENDATION: Council approve Resolution 2011- L l approving Amendment No. 23 to the contract with Kent Dawson Company, Inc. for state lobbying services through December 31, 2013 and including SAAMS' lease and operation of the Alaska SeaLife Center project inclusion to Mr. Dawson's lobbying and consulting activities. ply AMENDMENT NO.23 AMENDMENT NO 23, to the agreement between City of Seward and Kent Dawson Company, Inc., dated July 1, 1989: WHEREAS, the CITY OF SEWARD with offices at Seward, Alaska, hereinafter called "Seward" and Kent Dawson Company, Inc., an Alaskan corporation with offices at 423 Seward Street, Juneau, Alaska, 99801, hereinafter called "Dawson," entered into an Agreement for consultative, advisory, and lobbying services on July 1, 1989; and this AGREEMENT has been amended and renewed annually since that time; and WHEREAS, the continuation of the existing AGREEMENT is desirous to both the City and Dawson. NOW THEREFORE, in consideration of the mutual exchange of the promises of the parties, the parties agree to amend the AGREEMENT as follows: The changes in the Agreement shall be to: Paragraph 1. Duties and Term. The final sentence is amended to read: "Dawson shall assist the Alaska Sealife Center as directed by the City of Seward. Seward hereby contracts and employs Dawson as of January 1, 2012 through December 31, 2013." Paragraph 2. Compensation. The first sentence is amended to read: "Seward shall pay Dawson as compensation for its services hereunder as follows: $77,000 annually with an additional $12,000 from the SAAMS' Lease for a total of $89,000 annually." EXCEPT AS PROVIDED HEREIN, all other terms and conditions of the Agreement and any amendments remain in full force and effect. IN WITNESS THEREOF, the parties have set their hands and seals below. KENT DAWSON COMPANY, INC. CITY OF SEWARD V. Kent Dawson Date 1s James Hunt, City Manager Date ATTEST: Johanna Kinney, CMC City Clerk (City Seal) 01 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2011-111 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING AMENDMENT NO. 15 TO THE CONTRACT WITH HOFFMAN, SILVER, GILMAN AND BLASCO, A PROFESSIONAL CORPORATION, EXTEND THE TERM FOR FEDERAL LOBBYING REPRESENTATION THROUGH DECEMBER 31, 2013 FOR A TOTAL OF $84,699.96 ANNUALLY WHEREAS, a contract for federal lobbying services with the firm Hoffman, Silver, Gilman and Blasco, PC was entered into January 13, 1997; and WHEREAS, this contract has been extended each year since; and WHEREAS, the contract expires December 31, 2011; and WHEREAS, the continuation of federal lobbying services is beneficial to the city as the firms provide Seward with a voice in Washington, D.C.; and WHEREAS, the firms have been very responsive to the city's needs and concerns and have provided regular status reports. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby approves Amendment No. 15 to the contract with Hoffman Silver Gilman and Blasco, A Professional Corporation, to extend the term for federal lobbying representation through December 31, 2013 for a total of $84,699.96 annually. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 12"' day of December, 2011. THE CITY OF SEWARD, ALASKA David Seaward, Mayor CO Council Agenda Statement Meeting Date: December 12, 2011 From: City Manager, James Hunt Agenda Item: Federal Lobbyist Contract Amendment BACKGROUND & JUSTIFICATION: A contract for federal lobbying services with the firms Hoffman, Silver, Gilman & Blasco, PC was entered into January 13, 1997. The contract has been extended each year since. The current contract expires December 31, 2011. The continuation of federal lobbying services is beneficial to the City as the firms provide Seward with a voice in Washington, D.C. They have done an excellent job forwarding the City's interests. The firms have been very responsive to the City's needs and concerns and have provided regular status reports. Amendment No.15 would extend the contract through December 31, 2013 for an annual compensation rate of Eighty -Four Thousand Six Hundred and Ninety -Nine Dollars and Ninety -Six Cents ($84,699.96) annually/ $7,058.33 monthly. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: The preliminary 2012-2013 budget includes Eighty -Four Thousand Six Hundred and Ninety - Nine Dollars and Ninety -Six Cents ($84,699.96) for federal lobbying. Approved by Finance Department: J644&�o 4,yj�- RECOMMENDATION: Council approve Resolution 2011- , approving Amendment No.15 to the contract with Hoffman, Silver, Gilman & Blasco, PC for a total of $84,699.96 and extending the term for federal lobbying representation through December 31, 2013. AMENDMENT NO. 15 AMENDMENT NO. 15 to the agreement between the City of Seward and Hoffman, Silver, Gilman & Blasco, PC dated December, 12 2011: WHEREAS, the City of Seward, Alaska, hereinafter called "Seward" and Hoffman, Silver, Gilman & Blasco, PC, hereinafter called "Lobbyist", entered into an agreement for lobbying services on January 13, 1997, and WHEREAS, the continuation of the existing agreement is desirous to both Seward and Lobbyist; NOW, THEREFORE, in consideration of the mutual exchange of the promises of the parties, the parties agree to amend the agreement as follows: 1) Paragraph 1. Duties and Terms, final sentence is amended to read: "Seward hereby contracts and employs Lobbyist beginning January 1, 2012 and ending December 31, 2013." 2) Paragraph 1. Compensation, the first sentence is amended to read: "Seward shall pay Lobbyist as compensation for its services hereunder as follows: $84,699.96 annually/ $7,058.33 monthly for the terms of this agreement. Payments shall be made to Hoffman, Silver, Gilman & Blasco, PC upon presentation of an appropriate invoice." EXCEPT AS PROVIDED HEREIN, all other terms and conditions of the agreement dated January 13, 1997, as amended, remain in force and effect. Hoffman, Silver, Gilman & Blasco, PC City of Seward, Alaska By: Its: Date James Hunt, City Manager Date Attest: Johanna Kinney, CMC, City Clerk No Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2011-112 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING A STATE OF ALASKA HOMELAND SECURITY GRANT IN THE AMOUNT OF $30,000, AND AUTHORIZING A SOLE SOURCE CONTRACT WITH PRIORITY DISPATCH, CORP. TO EXPAND AND INSTALL EMERGENCY MEDICAL DISPATCH SOFTWARE IN POLICE DISPATCH, AND APPROPRIATING FUNDS WHEREAS, the City of Seward Police Department applied for and was awarded a State of Alaska Homeland Security Grant in the amount of $30,000 for the purchase of Medical ProQA software which provides medical information to dispatchers; and WHEREAS, the City is not required to provide any cash or in kind match; and WHEREAS, the City of Homer received this grant last year and selected Priority Dispatch, Corp. software for use in their dispatch center, and the cities of Seward and Kenai now desire to utilize the same software to share knowledge, reduce maintenance costs, and provide unquestioned compatibility of equipment, etc.; and WHEREAS, SCC §6.10.115 provides for an exemption from competitive procurement procedures for supplies, materials, equipment or contracted services which can only be furnished by a single dealer, and the City of Seward's research has determined that in addition to software compatibility with other communities on the Kenai Peninsula, the Priority Dispatch, Corp. software is the only software currently on the market that meets the needs of Seward's dispatch center at a cost-effective price; and WHEREAS, SCC §6.10.120(A)(9) specifically exempts from competitive procurement, the purchase of electronic data processing software and hardware systems. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to accept the State of Alaska Homeland Security Grant in the amount of $30,000 from account no. 101-0000-4680-0200 to the police department equipment account no. 101-1210-5930. Section 2. The City Manager is hereby authorized to procure from Priority Dispatch, Corp., equipment and services necessary to install new police department emergency medical dispatch software for an amount not to exceed $30,000. Section 3. The Seward City Council hereby finds that it is in the public's interest to Iob CITY OF SEWARD, ALASKA RESOLUTION 2011-112 authorize the procurement of software and services from Priority Dispatch, Corp. in accordance with SCC §6.10.120(A)(5) and the provisions of SCC §6.10.115, and to waive competitive procurement procedures, based on the recitals above which are incorporated herein. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 281" day of November, 2011. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) Wk THE CITY OF SEWARD, ALASKA David Seaward, Mayor Meeting Date Through: From: Agenda Item: Council Agenda Statement December 12, 2011 Jim Hunt, City Manager Thomas Clemons, Chief of Police Accepting a Homeland Security Grant in the amount of $30,000 and authorizing the sole source purchase of police department Emergence Medical Dispatch software and hardware BACKGROUND & JUSTIFICATION: The Seward Police Department applied for and was awarded a Homeland Security Grant in the amount of $30,000 to purchase and install dispatch software that provides medical information to dispatchers. Based on department research and discussions with other departments on the peninsula, it has been determined that the only software available on the market that services the City's needs based on price, functionality, and compatibility with other peninsula communities, is ProQA EMD software provided by Priority Dispatch, Corp. This grant does not require any cash or in kind match on the City's part. SOLE SOURCE JUSTIFICATION: The Seward City Code authorizes an exemption from competitive procurement for the purchase of electronic data processing software and hardware (SCC 6.10.120(A)(9). The City of Homer received this grant last year and selected Priority Dispatch, Corp. software for use in their dispatch center, and the cities of Seward and Kenai now desire to utilize the same software to share knowledge, reduce maintenance costs, and provide unquestioned compatibility of equipment, etc. The Seward City Code (SCC §6.10.115) also provides for an exemption from competitive procurement procedures for supplies, materials, equipment or contracted services which can only be furnished by a single dealer, and the City of Seward's research has determined that in addition to software compatibility with other communities on the Kenai Peninsula, the Priority Dispatch, Corp. software is the only software currently on the market that meets the needs of Seward's dispatch center at a cost-effective price. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: ATTORNEY REVIEW: Yes FISCAL NOTE: This grant does not require a match fi Fund budget. X No the City and will have no impact on the bottom line of the General RECOMMENDATION: ( N. Council approve resolution 2011- authorizing the City Manager to accept State of Alaska Homeland Security Grant in the amount of $30,000 and to procure from Priority Dispatch, Corp., equipment and services necessary to install new police department emergency medical dispatch software for an amount not to exceed $30,000. VOCA1, SEANPARNELL, GOVERNOR P.O. Box 5750 Ft. Richardson, AK 99505-5750 DEPARTMENT OF MILITARY Phone: (907) 428-7000 AND VETERANS AFFAIRS Fax: (907) 428-7009 DIVISION OFHOMELAND SECURITY Toll Free: (800) 478-2337 AND EMERGENCY MANAGEMENT www.ready.alaska.gov November 21, 2011 Mr. Jim Hunt, City Manager City of Seward PO Box 167 Seward, AK 99664 RE: 2009 State Homeland Security Program, 2009-SS-T'9-0007 State Grant No.: 09SHSP-GR34057 Dear Mr. Hunt: J Ll N04� 2 3 20ii i� CITY OF SRIo' f D The Alaska Division of Homeland Security and Emergency Management (DHS&EM) is pleased to award the City of Seward the amount of $30,000.00 under the 2009 State Homeland Security Program for the performance period of November 1, 2011 through March 31, 2012. The final report is due May 15, 2012 Funding from this program is provided to enhance the ability of states, territories, and urban areas to prepare for, prevent, and respond to terrorist attacks and all —hazards events. Attached are two pre —signed Obligating Award Documents. Please review the information for accuracy and review the Special Conditions. Sign the obligating documents, keep one original for your records, and return the other original within 30 days of jurisdiction receipt to: State Administrative Agency (SAA) Point of Contact PO Box 5750 JBER, AK 99505 If the Obligating Award Documents cannot be returned within 30 days due to local jurisdiction policies, a Notice of Intent to Accept Grant Award form and instructions is available for download on DHS&EM's Grants website, http://ready.alaska.gov/grants.htm. If signatory points of contacts have changed since submittal of the application, please complete and return a Signatory Authority Form with the signed Obligating Award Document. The Signatory Authority Form is available for download on DHS&EM's Grants website. If needed, Electronic Payment (EDI) enrollment forms are also available upon request. \o1 Mr. Hunt November 21, 2011 Page 2 of 2 If you have questions, or need further assistance, the DHS&EM project manager for this grant, Michelle Heun, may be contacted at 907-428-7089, toll —free at 800-478-2337, or by email at michelle.heun@alaska.gov. Sincerely, I kW. Madden Al�( Director jwm:mlh:jms Enclosures: Obligating Award Document (2 originals) Project Budget Details Report Environmental and Historical Preservation (EHP) Statement of Work Request Form *Only provided to applicable jurisdictions CC: Thomas Clemons, Jurisdiction. Project Manager Kristin Erchinger, Jurisdiction Chief Financial Officer 1 DA X:\Slatt_Support\GRANTS SUPPORTZRANTS ADMIN DOCS\Grant Tennplates\Awards and Amendnnents\2011 HSGP Grant Award-WORKING\2011 HSGP - SHSP Letter and Award.doex State of Alaska Page 1 of 5 Division of Homeland Security and Emergency Management Under US Department of Homeland Security Federal Emergency Management Agency Grant Programs Directorate 11/14/2011 2009 Homeland Security Grant Program OBLIGATING AWARD DOCUMENT ''� `� ` "I EOEPIAI.,,GRANTNUMBER >. = ftnrr ' 20 -SS T9 - - 09 0007 �:>= Seward, Cityof .E . 11 /01 /2011 97.067 Aavai PO Box 167 03/31 /2012 $30, 000.00 Seward, AK 99664 rEGRANT B 09SHSP GR34058 DWl I$,NUMBER 037996634 T , Ft1N 31NG.AlLf?CAt14t� EtN 92 6000086 PLANNING $30,000.00 . .. EXERCISE M`.�REIMBURSEMENT TRAINING EQUIPMENT The State Homeland Security Program (SHSP) provides funding to support the implementation of the State Homeland Security Strategy to address the identified planning, equipment, training, and exercise needs at the state and local levels to prevent, protect against, respond to, and recover from acts of terrorism and other catastrophic events. Consistent with the Implementing Recommendations of the 9/11 Act of 2007 (Public Law 110 -53), states are required to ensure that at least 25 percent of SHSP appropriated funds are dedicated towards law enforcement terrorism prevention -oriented planning, training, exercise, and equipment activities, including those activities which support the development of identified capabilities. Project Budget Details are funding allocations, and are not to be construed as expenditure authorizations or approvals. See Attached None See Attached AGENCY INFORMATION AGENCY APPROVAL RECIPIENT ACCEPTANCE NAME AND TITLE OF APPROVING AGENCY OFFICIAL NAME AND TITLE OF AUTHORIZED RECIPIENT OFFICIAL John W. Madden, Director SIGNAT F PROVING AGENCY OFFICIAL SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL DATE 1 b�f Grant Terms and Conditions The total allocation of the 2009 State Homeland Security Program awarded to the Division of Homeland Security and Emergency Management (DHS&EM) is $6,524,500.00 under Federal Grant 2009-SS-T9-0007, CFDA# 97.067. The City of Seward has been awarded $30,000.00, which shall be used to support activities essential to the ability of states, territories, and urban areas to prepare for, prevent, and respond to terrorist attacks and other all -hazards events. The performance period of this grant award is November 1, 2011 through March 31, 2012. Project conditions must be completed by this date. The City of Seward cannot sub -grant all or any part of this award to any other entity or organization. All awards require confirmation within the first reporting quarter that activities toward projects will be made, or DHS&EM may execute de -obligation of the funds. (A) Changes to Award: All change requests must be submitted in writing, or electronically to the DHS&EM project manager, accompanied by a justification narrative and budget/spending plan, for review and approval. Changes must be consistent with the scope of the project and grant guidelines. Requests for changes will be considered only if the reporting requirements are current, and if terms and conditions have been met at the time the request. Changes in the programmatic activities, or purpose of the project, changes in key persons specified on the grant award, contractual services for activities central to the purposes of the award, requests for additional funding, change in project site, or release of special conditions may result in an amendment to this award. No transfers of funds between budget categories will be authorized, only de -obligation of funds, except on a case -by -case basis. (B) Reporting Requirements: The City of Seward shall submit timely quarterly Performance Progress Reports and Financial Progress Reports to the project manager at DHS&EM. Instructions and blank forms are located electronically at httip://ready.alaska.gov/qrants.htm, and may be reproduced. Jurisdictions must check the web site quarterly for most current forms. Use of outdated forms will not be accepted. Quarterly reports are due: Performance Progress Number of Scheduled and Financial Progress Report Due Jurisdiction Performance Period Report Due Dates 1 11 /01 /2011-12/31 /2011 WAIVED 01 /01 /2012-03/31 /2012 04/20/2012 Final Report 05/15/2012 Invoices with progress reports will be submitted to DHS&EM by the due date as specified in the above schedule. Should the grant period be extended for any reason, a modified report schedule will accompany the award amendment. The Performance Progress Report (PPR) contains an AK-PPR-A cover page form, and an AK-PPR-B Program Indicators form. Both forms must be completed and submitted by the report due date. Requests for grant extensions, budget adjustments, project realignments, and significant problems or delays are reported on the AK-PPR-A. An AK-PPR-A must be submitted even if no additional information is required. The AK-PPR-B shall describe the progress and percent completed of projects and detail any related expenditures submitted on the Financial Progress Report. Financial Progress Reports shall describe the status of the funds, show encumbrances, and receipts of program income, cash or in -kind contributions to the project, whether or not a local match is required. A final PPR is a summary report, showing project completion, evaluating project activities and measuring performance against project goals for the entire performance period, and is required in addition to the last quarterly PPR. An After -Action Report/Improvement Plan (AAR/IP) is required within 30 days of the conduct of an exercise. (C) Reimbursements: Submit on the Financial Progress Report form. Reimbursement shall be based upon authorized and allowable expenditures consistent with project narrative and budget detail and grant guidelines, and submission of timely quarterly Performance Progress and Financial Progress Reports. Payments may be withheld pending correction of deficiencies or for use of outdated forms. Reimbursement of expenditures may be requested at any time within the performance period. Expenditures must be supported with source documentation (e.g. copies of invoices, receipts, timesheets with name/wage/hours, cost allocation, warrants, etc.). • Personnel Costs: Payroll reports signed and certified by the Chief Financial Officer that capture the employee name, position, coded allocation to the project, amount paid, are acceptable. Staff may not self -certify their own time and wages. The City of Seward shall retain all supporting payroll records, including time and attendance records signed by the employee and supervisor and copies of warrants as per the recordkeeping requirements in Section J. Limited to 50 percent for employees assigned to program management functions, not operational duties. The limit does not apply to contractors. ■ Contracts: All sole -source procurements, single vendor response to a competitive bid, and contracts over $100,000 require DHS&EM pre -approval prior to implementation. Final signed copies of all contracts are required for submission to DHS&EM with the request for reimbursement. • Program Income and Local Match: Program income may be used to supplement project costs, reduce project costs, or may be refunded to the federal government, and must be used for allowable program costs and be expended prior to requests for reimbursement. Local matching funds must clearly support the source, the amount, and the timing of all matching contributions. • Equipment: Allowable equipment categories are listed on the web -based Authorized Equipment List (AEL) on the Responder Knowledge Base (RKB) at httos://www.rkb.us/. Documentation required per instructions attached to DHS&EM quarterly reports. • Travel: All travel must be pre -approved by DHS&EM. • Training: Requires DHS&EM pre -approval prior to registering or participating in training opportunities. • Exercise: Requires submission of an After -Action Report/Improvement Plan within 30 days after conduct of the exercise. • Food and Beverages: Per Grant Programs Directorate (GPD) allowances, food and/or beverage expenses provided by recipients are allowable costs if related to a grant funded exercise and meet the following criteria: 1. The food and/or beverages are provided to participants at exercise sessions, meetings, or conferences that are allowable activities under the GPD program guidelines; and 2. Expenses incurred for food and/or beverages, and provided at exercise sessions, meetings, or conferences, satisfy the following tests: a. The cost of the food and/or beverages provided is considered to be reasonable; XAStaff Support\GRANTS SUPPORT12009 Grants\SHSPUudsdictions\Seward. City 0f\P.ward and Amendments\Original Award — 11142011.docx October 2011 10P b. The food and/or beverages provided are subject of a work -related event and work continues after meals are served; C. Participation by all participants is mandatory; and d. The food and/or beverages provided are not related directly to amusement and/or social event. (Any event where alcohol is being served is considered a social event; therefore, costs associated with the event are not allowed.) In the event food/meal(s) are being provided, the amount charged for per diem must be reduced accordingly. (D) Non -reimbursable Expenses: • Transfer of funds between any programs (State Homeland Security Program (SHSP), Citizen Corps Program (CCP), Metropolitan Medical Response (MMRS)) • Contracts, single vendor response to a competitive bid, and/or procurements over $100,000 not pre -approved by DHS&EM • Sole source contracts and procurements not pre -approved by DHS&EM • Reimbursable training and related travel costs not pre -approved by DHS&EM • Construction and renovation • Indirect costs • Management and Administration (M&A) costs to manage sub -contracts • Supplanting • Maintenance and/or wear and tear costs of general use vehicles and emergency response apparatus. • Equipment purchased for an exercise cannot be used for permanent installation and/or beyond the scope of an exercise. • Hiring of sworn public safety officers to fill traditional public safety duties or to supplant traditional public safety positions and responsibilities • Weapons and ammunition • Entertainment and sporting events • Personal items such as laundry, personal hygiene items, magazines, in -room movies, personal travel . Travel insurance, visa, and passport charges • Lodging costs in excess of federal per diem, as appropriate • Lodging fees associated with violation of the lodging facility's policies, such as smoking in a non-smoking room • Lunch when travel is wholly within a single day • Stand-alone working meals Bar charges, alcoholic beverages • Tips • Finance, late fees, or interest charges • Lobbying, political contributions, legislative liaison activities Organized fund-raising, including salaries of persons while engaged in these activities • Land acquisition • Organizational Costs • Expenditures not supported with appropriate documentation when submitted for reimbursement. Only properly documented expenditures will be processed for payment. Unsupported expenditures will be returned to the jurisdiction for resubmission. (E) Property and Equipment Management: The City of Seward shall maintain an effective property management system; safeguards to prevent loss, damage or theft; maintenance procedures to keep equipment in good condition; and disposition procedures. A Property Inventory Report is available at htti)://ready.alaska.00v/arants.htm shall be submitted to DHS&EM annually each January 20 with the Financial Progress Report, and continued submission is required annually until final disposition of the equipment. The City of Seward shall, when practical, prominently display the following on any equipment purchased with award funds: Purchased with funds provided by the U.S. Department of Homeland Security. No equipment purchased with these grant funds may be assigned to other entities or organizations without the expressed approval in writing from DHS&EM, prior to the jurisdiction's encumbrance or expenditure for that equipment. Management of property and equipment shall be in accordance with state laws and procedures as outlined, and 44 CFR Part 13, sections 13.31 and 13.32. (F) Procurement: Procurement shall comply with local procurement policies and procedures, and conform to applicable state and federal law and the standards identified in the Procurement Standards Sections of 44 CFR Part 13, and OMB CircularA-102 "Uniform Administrative Requirements for Grants and Cooperative Agreements with State and Local Governments." Contractors that develop or draft specifications, requirements, Statements of Work (SOW), and/or Requests for Proposals (RFP) for a proposed procurement shall be excluded from bidding or submitting a proposal to compete for the award of such procurement. Local bidder's preference is not allowed for federally funded procurements. Procurement transactions shall be conducted to provide maximum open and free competition. Each sole -source procurement, single vendor response to a competitive bid, and all purchases in excess of $100,000.00 require pre -approval of DHS&EM. DHS&EM has provided a summary of documentation required for levels of procurement and attached it to the instructions on the quarterly Financial Progress Reports. (G) Contracts: Any contract entered into during this grant period shall comply with local, state and federal government contracting regulations. To the extent that recipients of a grant use contractors, recipients shall use small, minority, women -owned or disadvantaged business concerns and contractors to the extent practicable. Contracts for professional and consultant services must include local, state and federal government required contract language, a project budget, and require pre -approval by DHS&EM prior to implementation. Contract deliverables must meet the intent of the grant application and grant requirements. Justification is required for compensation for individual consultant services, which must be reasonable and consistent with the amount paid for similar services in the market place. Detailed invoices and time and effort reports are required for consultants. A summary of documentation required for levels of contracting is attached to the instructions on the quarterly Financial Progress Reports. (H) Publications: Publications created with funding under this grant shall prominently contain the following statement: This document was prepared under a grant from the Federal Emergency Management Agency (FEMA)'s Grant Programs Directorate, U.S. Department of Homeland Security and the Alaska Division of Homeland Security and Emergency Management. Points of view or opinions expressed in this document are those of the authors and do not necessarily represent the official position or policies of FEMA s Grant Programs Directorate, the U.S. Department of Homeland Security or the State of Alaska. (I) Audit Requirements: As the federal grant recipient, a sub -recipient expending $500,000 or more in federal funds from any agency in the organization's fiscal year must conduct an organization -wide audit in accordance with OMB CircularA-133. Alaska's Single Audit Regulation 2 AAC 45 parallels the federal Single Audit Act Amendments of 1996 and OMB Circular A-133, and their purpose to promote accountability of state and federal financial assistance and increase the efficiency of the monitoring process. The City of Seward will hermit the State of Alaska project officials, program officials and auditors to have access to the sub -recipient's and third -party -ontractor's records and financial statements as necessary for the State of Alaska to comply with OMB Circular A-133. Audit reports are -urrently due to the Federal Audit Clearinghouse no later than nine months after the end of the recipient's fiscal year and copies of Findings must be submitted to the Single Audit Coordinator, Finance Division of the Alaska Department of Administration within 30 days after the City of Seward receives its audit report, or within a 9-month period of the grant closeout date, whichever is earlier, in accordance with 2 AAC 45.010. (3) Recordkeeping Requirements: Grant financial and administrative records shall be maintained for a period of three (3) years following the date of the closure of the grant award, or audit if required. Time and effort, personnel and payroll records for all individuals reimbursed under the award must be maintained. Property and equipment records shall be maintained for a period of three (3) years following the final disposition, replacement or transfer of the property and equipment. (K) Performance Measures: Quarterly Progress Reports shall demonstrate performance and progress relative to: 1. Acceptable performance on applicable critical tasks in Exercises using approved scenarios 2. Progress in achieving project timelines and milestones 3. Percent measurable progress toward completion of project 4. How funds have been expended during reporting period, and explains expenditures related to the project (L) Sub -recipient Monitoring Policy: Periodic monitoring is required to ensure that program goals, objectives, timelines, budgets and other related program criteria are being met. DHS&EM reserves the right to periodically monitor, review and conduct analysis of the City of Seward's financial, programmatic and administrative policies and procedures such as, accounting for receipts and expenditures, cash management, maintaining adequate financial records, means of allocating and tracking costs, contracting and procurement policies and records, payroll records and means of allocating staff costs, property/equipment management system(s), progress of project activities, etc. This may include desk and field audits. Technical assistance is available from DHS&EM staff. The Monitoring Policy is available at htta: //ready. alaska. ooy/grants. htm. (M) Penalty for Non -Compliance: For the reasons listed below, special conditions may be imposed, reimbursements may be partially or wholly withheld, the award may be wholly or partly suspended or terminated, or future awards, reimbursements and award modifications may be withheld. DHS&EM may institute the following, but is not limited to, withholding authority to proceed to the next phase of a project, requiring additional or more detailed financial reports, additional project monitoring, and/or establish additional prior approvals. DHS&EM shall notify the City of Seward of its decision in writing stating the nature and the reason for imposing the conditions/restrictions, the corrective action required and timeline to remove them, and the method of requesting reconsideration of the imposed conditions/restrictions. The City of Seward must respond within five (5) days of receipt of notification. 1. Unwillingness or inability to attain project goals 2. Unwillingness or inability to adhere to Special Conditions 3. Failure or inability to adhere to grant guidelines and federal compliance requirements 4. Improper procedures regarding contracts and procurements 5. Inability to submit reliable and/or timely reports 6. Management systems which do not meet federal required management standards (N) Termination for Cause: If performance is not occurring as agreed, the award may be reduced or terminated without compensation for reduction or termination costs. DHS&EM will provide five (5) days notice to City of Seward stating the reasons for the action, steps taken to correct the problems, and the commencement date of the reduction or termination. DHS&EM will reimburse City of Seward only for acceptable work or deliverables, necessary and allowable costs incurred through the date of reduction or termination. Final payment may be withheld at the discretion of DHS&EM until completion of a final DHS&EM review. Any equipment purchased under a terminated grant may revert to DHS&EM at the option of DHS&EM. (0) Termination for Convenience: Any project may be terminated upon convenience, in whole or in part, for the convenience of the Government. The U.S. Department of Homeland Security and the DHS&EM, by written notice, may terminate this grant, in whole or in part, when it is in the Government's interest. Allowable costs obligated and/or incurred through the date of termination shall be reimbursed. Any equipment purchased under a terminated grant may revert to DHS&EM at the option of DHS&EM. (P) Project Implementation: Due to the competitiveness of the 2009 State Homeland Security Grant, approved projects must be ready -to -go. Project implementation shall begin within the first reporting quarter. 1. If a project cannot be operational within the first reporting quarter of the approved award date, the sub -grantee must submit a written statement signed by the jurisdiction signatory officials to DHS&EM, justifying the implementation delay, expected starting date, and a formal request to extend the project start date past the first reporting quarter. At the discretion of DHS&EM, the grant award is subject to cancellation and funds may be de -obligated and reallocated to other projects. Grant Requirements, Assurances and Agreements (A) The performance period for this grant award is November 1, 2011 through March 31, 2012. Monies may not be obligated outside of this time period. An obligation occurs when funds are encumbered, as with a purchase order and/or commitment of salaries and benefits. All obligated and encumbered funds must be liquidated within 45 days of the end of the performance period when the Final Performance Progress Reports are due. (B) The City of Seward shall comply with the requirements and restrictions of the Federal Fiscal Year (FFY) 2009 Homeland Security Grant Program (HSGP) Program Guidance, State Overview and Guidelines, State Preparedness Report, and the State Homeland Security Strategy. By signing this obligating award document, the City of Seward certifies it has read, understood and accepted these documents as binding. (C) The signature of the signatory officials on this award certifies that all financial expenditures, including all supporting documentation submitted for reimbursement, have been incurred by the jurisdiction, and are eligible and allowable expenditures consistent with the grant guidelines for this project. The City of Seward shall follow the financial management requirements imposed on them by the Division of Homeland Security and Emergency Management (DHS&EM), which includes the requirements of U.S. Department of Homeland Security. XAStaK_Support\GRANTS SUPPORTI2009 GrantsGSHSPUudsdictions\Seward, CRY oMward and Amendments\0ripinal Award - 11142011.docz October 2011 (D) The signature of the signatory officials on this award attests to the City of Seward's understanding, acceptance, and compliance with Lobbying; Debarment, Suspension and other responsibility matters; Drug -free Workplace; Conflict of Interest, and Non -Supplanting certifications. Federal funds will not be used to supplant state or local funds. Federal funds may be used to supplement existing funds to augment program activities, and not replace those funds which have been appropriated in the budget for the same purpose. Potential supplanting may be the subject of application and pre -award, post -award monitoring, and audit. (E) The City of Seward shall ensure the accounting system used allows for separation of fund sources. These grant funds cannot be commingled with funds from other federal, state or local agencies, and each award is accounted for separately. (F) The City of Seward shall comply with Federal Civil Rights Laws and Regulations: Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Age Discrimination Act of 1975, Americans with Disabilities Act of 1991. The City of Seward will take reasonable steps to ensure Limited English Proficient (LEP) persons have meaningful access to its programs and activities. Executive Order 13347 Individuals with Disabilities in Emergency Preparedness requires government to support safety and security for individuals with disabilities in situations involving disasters, including earthquakes, tornadoes, fires, floods, hurricanes, and acts of terrorism. (G) The City of Seward certifies that it has an Affirmative Action Plan/Equal Employment Opportunity Plan. An ESOP is not required for recipients of less than $25,000.00 or fewer than 50 employees. (H) The City of Seward certifies that its employees are eligible to work in the U.S. as verified by Form I-9, Immigration & Naturalization Service Employment Eligibility. (I) The signature of the signatory officials on this award attests to the City of Seward's understanding and acceptance of the National Incident Management System (NIMS) compliance requirements. The City of Seward is considered to be in full NIMS compliance if they have adopted and implemented the FFY 2010 compliance activities, as determined by completion of the National Incident Management System Capability Assessment Support Tool (NIMSCAST). For FFY 2011, the NIMSCAST will be the required means to report NIMS compliance for future preparedness award eligibility. Completion of the FFY 2011 NIMCAST Metrics must be completed by September 30, 2012. (3) The City of Seward must complete the Local Capability Assessment by September 30, 2012. (K) It is the responsibility of the City of Seward as the recipient of these federal funds to fully understand and comply with the requirements of: 1. Administrative Requirements 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments 2 CFR Part 215, OMB Circular A-110 Uniform Administrative Requirements for Grants and Other Agreements with Institutions of Higher Education, Hospitals, and Other Non -Profit Organizations at www.whitehouse.gov/omb/circulars/index.htmi 2. Cost Principles 2 CFR Part 225, OMB Circular A-87 Cost Principles for State, Local and Indian Tribal Governments at www.whitehouse.gov/omb/circulars/`index.html 2 CFR Part 220, OMB Circular A-21 Cost Principles for Educational Institutions at www.whitehouse.gov/ombi.circulars/­index.html 2 CFR Part 230, OMB Circular A-122 Cost Principles for Non -Profit Organizations at www,whitehouse.gov/omb/circulars/index.html Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles and Procedures, Contracts with Commercial Organizations 3. Audit Requirements OMB Circular A-133 Audits of States, Local Governments and Non -Profit Organizations at www.whitehouse.gov/omb/­circulars/index..htrnl 4. Technology Requirements 28 CFR Part 23, Criminal Intelligence System Operating Policies 5. Duplication of Benefits 2 CFR Part 225, Basic Guidelines Section C.3(c) 6. Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288, as amended, 42 U.S.C. §5121-52.06, and Related Authorities 7. State Requirements Alaska State Procurement Code AS 36.30, AS36.30.005-.030 www state ak us/local/akr)aqes/ADMIN/dqs/docs/as3630.doc Alaska Administrative Code Title 2 Chapter 12, 2 AAC 12.74. htti)://www.leciis.state.ak.us/cqi-bin/"folioisa.dll/aac Alaska Administrative Manual htto://fin.admin.state.ak.us/dof/ak admin manual/aam tocJso We certify we have read, understood, and accept the Grant Terms and Conditions, the Grant Requirements, and Project Manager's Signature Assurances and Agreements, and Special Conditions in accordance with this Award. Chief Financial Officers Signature Signatory Official's Signature Nov 10, 2011 Project Budget Details Report 2009 Homeland Security Grant Program / SHSP Seward, City of Reported Category = ALL. Reported Revision = 0 of 0. Expense Disci_ PBD# PBD# PBD# Category Solution Area PAN SJy Budgeted Cost Amt S e�nt Balance 1 JPlan.Org JPlans. Protocols F LE F1 State F_ EHP Item: Federal $30,000.00"1 $30,000.00 ❑ EHP Isoftware package for emergency medical dispatch protocols Emergency Medical Dispatch ProQA Software Description Adjusted Grant Award state Federal $30,000.00 Total Budgeted Allocated (Fed & State) r$30,000.00 PBD Total Allocations5tatel Federal $30,000.00 Total Expenses: state— _ Federal Summary Balance: statel Federal 1 $30,000.00 PBD Non -Budgeted Funds: $0.00 l`o Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2011-113 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, STATING AN INTENT TO FUND $2,308,000 FOR THE NORTH SEWARD WATER STORAGE TANK & PUMPING FACILITY PHASE II PROJECT SUBJECT TO RECEIVING A LOAN IN THAT AMOUNT, AUTHORIZING A LOAN APPLICATION WITH THE ALASKA DRINKING WATER FUND AND AUTHORIZING THE CITY MANAGER TO ACCEPT A LOAN OFFER FROM THE ALASKA DRINKING WATER FUND WITH PAYMENTS SUBJECT TO BI- ANNUAL APPROPRIATION WHEREAS, the Seward City Council in its 2011 Capital Budget identified the North Seward Water Storage Tank & Pumping Facility Phase II as being an infrastructure priority; and WHEREAS, the Phase 1: Water Main Intertie was completed using grant funding in 2010; and WHEREAS, the project is at 35% design; and WHEREAS, City Staff is working to pursue site control; and WHEREAS, the City of Seward seeks to obtain the necessary financial assistance to complete the North Seward Water Storage Tank & Pumping Facility by way of obtaining a loan from the State of Alaska, Department of Environmental Conservation's Alaska Drinking Water Fund. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City of Seward is hereby committing to the State of Alaska (ADEC), its intent to fund the $4,300,000 project, subject to receiving the loan described below, with additional funding in the amount of $1,992,000 from Designated Legislative Grant # 10-DC-024. Section 2. The City Manager is authorized to apply for a loan in the amount of $2,308,000 from the State of Alaska Department of Environmental Conservation, Drinking Water Fund, for the water improvement known as North Seward Water Storage Tank & Pumping Facility. Section 3. The City Manager is hereby authorized to execute any and all documents that may be necessary to reflect the $2,308,000 loan from ADEC, the terms of its repayment over 20 �k\ CITY OF SEWARD, ALASKA RESOLUTION 2011-113 years at a rate of interest equal to 1.5% subject to bi-annual appropriations, including but not limited to an agreement for the loan and a promissory note. Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12t" day of December, 2011. THE CITY OF SEWARD, ALASKA David Seaward, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC, City Clerk (City Seal) Council Agenda Statement Meeting Date: December 12, 2011 To: Jim Hunt, City Manager From: W.C. Casey, Public Works Director Agenda Item: North Seward Water Storage Tank Loan $2,308,000 In 2000, the Design Study Report completed by CRW, identified as a necessary improvement to the City of Seward water system, a 520,000 gallon water storage tank. The proposed site for the new water storage tank was the Forest Acres area, at an elevation that matched the Lowell Canyon tanks. Since that time (2000), City Staff with the assistance of CRW Engineering, have continued to pursue funding for this project. The project is currently at 35% design. On three separate occasions, the City Staff has submitted an application with the ADEC Municipal Matching Grant Program. Staff has continued their efforts to secure funding for this critical infrastructure. The new storage tank remains in the budget as a priority project. The availability of 1.5% interest, ADEC loan dollars, makes this water storage tank project feasible. The North Seward Water Storage Tank & Pumping Facility is at 35% design, while (Phase I) the Water Main Intertie was completed in 2010. City Staff working to pursue site control. INTENT: Secure available funding for the North Seward Water Storage Tank & Pumping Facility Phase II through the Alaska Department of Environmental Conservation, Alaska Drinking Water Fund, and Loan Program. FISCAL NOTE: The $4,300,000 reflects the total project cost. The City received funding in the amount of $1,992,000 from Designated Legislative Grant # 10-DC-024, Dredging Cruise Ship Berthing Basin Approaches, for building a new water storage tank and distribution system. The City would have to commit to a $2,308,000 loan from the State of Alaska Department of Environmental Conservation, Drinking Water Fund, for adequate funding. The terms of repayment are over 20 years at a rate of interest equal to 1.5% subject to bi-annual appropriations, including but not limited to an agreement for the loan and a promissory note. Approved by Finance Department: ZtiA2= �tC ATTORNEY REVIEW: Yes No X RECOMMENDATION: City Council approve Resolution 2011-112 stating an intent to fund $4,300,000 for the "North Seward Water Storage Tank & Pumping Facility" project subject to receiving a loan in the amount of $2,308,000, authorizing a loan application with the Alaska Drinking Water Fund and authorizing the City Manager to accept a loan offer from the Alaska Drinking Water Fund with payments subject to annual appropriation. 11� STATE OF ALASKA ALASKA DRINKING WATER FUND APPLICATION FORM G:.NI';I AI: I:NF'Ol A'I'l(:)N Name of Community City of Seward Address P.O. Box 167 Contact Name William Casey Title Public Works Director Telephone (907) 224-4005 I'R(JE( I' "VHON Project Name North Seward Water Storage Tank and PumpingFacility acility Location Seward Project Type: New Construction Yes Upgrades ❑ Source Development � Storage Facility ® Water Treatment Distribution System ❑ Land Acquisition ❑ Capacity/Restructuring Description of Project This is Phase II of a project that will construct a new water storage tank that provides chlorine contact time for disinfection of the City's water supply, as well as, additional storage capacity for the water system. In addition to increased contact time, completing_ phase II of this project will add a supply buffer during peak demand periods that occur frequently in Seward due to the seasonal increase in population because of the tourism industry. The project consists of a 600,000 gallon insulated steel water storage tank, ank, pressure distribution pumps an energy efficient building to house pressure pumps and controls, site work, a water main to connect the new storage tank to the existing water system and a water man to connect the existing wells to the new water storage tank. ASSISTA_N "E A_IN10 "N'l' This application is for $2,338,000 in loan monies from the Alaska Drinking Water Fund. Rev. 4/09 Page 1 of 4 ADWF Application 1�� What loan pay back period would you prefer? ❑ Less Than 1-Year ❑ Less Than 5-years ® Up to 20-Years Note: The loan pay back period may not exceed 20 years. Administration Legal Preliminary Studies/Reports Engineering Design Inspection/Surveying/Construction Management Construction Equipment Contingencies Other Total Project Costs a;,,YYA IMf lY$.1 1 >R.0J. . '1' 3..,1 vH..EiJ l.i LF1 Loan Agreement Signed Preliminary Engineering Report Design Engineering Preparation of Bid Documents Award of Construction Contract Construction Initiation Construction Completion Initiation of Operation _)THEE F I'NDIN( $ 170,000 $ 330,000 $ 500,000 $ 2,660,000 $ 670,000 $ 4,330,000 Estimated Date December 2011 January 2012 February 2012 March 2012 May 2012 May 2012 September 2012 September 2012 What funds, if any, other than Alaska Drinking Water Fund monies are committed for this project? Federal Funds from: Amount: $ Other State Funds from: Amount: $ Other Local Funds From: Cruise Ship Head Tax Amount: $ 1,992,000 Rev. 4/09 Page 2 of 4 `, 5' ADWF Application Other (Identify Source): Other (Identify Source): Amount: $ Amount: $ A separate account will be established within the municipality's accounting system through which financial assistance received from the Alaska Drinking Water Fund will be administered. I certify the above information is current and correct. Jim Hunt City Manager Name Title Signature Date CHECKLIST DOCUMENTS TO BE SUMBITTED AS PART OF THIS APPLICATION: ❑ ADWF Financial Information Form ❑ Preaward Compliance Review Report (EPA Form 4700-4) ❑ Capacity Development Worksheet ❑ Facility Plan ❑ Environmental Review Documentation ❑ Force Account Approval Forms and Equipment Rates, if applicable ❑ Certification from your City Attorney stating that the Municipality has sufficient legal authority to incur the debt for an Alaska Drinking Water Fund loan AND EITHER: ® A resolution from your city council authorizing this loan application and designating an official authorized to accept and manage an Alaska Drinking Water Fund Loan; or ❑ A resolution from your city council authorizing this loan application and specifying that Rev. 4/09 Page 3 of 4 1 ,1D ADWF Application an additional resolution will be issued to authorize the acceptance of a loan offer from the Alaska Drinking Water Fund. Submit Completed Application to: Alaska Department of Environmental Conservation Municipal Grants & Loans 555 Cordova Street Anchorage, Alaska 99501-2617 Rev. 4/09 Page 4 of 4 1 ADWF Application Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2011-114 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE A SPECIFIC FULL SIZE TRUCK OUTRIGHT IN THE AMOUNT OF $42,360 RATHER THAN PURCHASE IN THE 2012 MOTOR POOL BUDGET FOR $80,000 WHEREAS, the Seward City Council approved a 2012 motor pool budget which includes the purchase of an electric tool truck estimated to cost $80,000; and WHEREAS, the truck slated for replacement was based on a failed design, has a failing transmission, and was only produced for one year, and since that model was discontinued, parts are no longer available except by special order; and WHEREAS, the electric department has found a truck on year end close-out that would meet the needs of the department at a total cost of $46,160 before trade-in, and the dealership will offer a trade-in discount of $3,800 -- which is more than would be expected to receive in a City surplus sale -- resulting in a total purchase price of $42,360; and WHEREAS, Seward City Code §6.10.310.A states, "a department head may recommend an alternative procurement procedure to the City Manager if such procedure will best serve the needs of the city and accomplish the objectives of this title." NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The city manager is hereby authorized to purchase vehicle 2011 Chevy Silverado, 350OHD extended cab, VIN # 1 GB5KZCG4BZ303217 in the total amount after rebate, of $42,360. Section 2. Funding in the amount of $42,360 is hereby allocated from the Motor Pool reserves account 102-0000-3050 to the motor pool equipment account number 102-1020-5930, effective for the 2011 budget, and the amount included in the 2012 Motor Pool Budget for this vehicle ($80,000) is hereby unappropriated from the 2012 budget. Section 3. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12`h day of December, 2011. Council Agenda Statement Meeting Date: December 12, 2011 To: James Hunt, City Manager From: John Foutz, Electric Utility Agenda Item: Purchase of New Truck to Replace Foreman's Truck BACKGROUND & JUSTIFICATION: In the 2012 motor pool fund, the amount of $80,000 is allocated to purchase a new truck to replace a 2003 Dodge 3500 (vehicle # 504). The electric department started searching for options because this vehicle needs replacing as soon as possible. The old vehicle is no longer manufactured and obtaining repair and replacement parts costs the electric department several additional hours to locate and six to eight weeks to receive. Also, the automatic transmission is believed to be nearly inoperable, which will be expensive to fix and cause the electric department to be down a vehicle for an estimated three to four months for repairs. This vehicle is essentially needed by the electric department to transport the electric crew, tools and materials throughout the electric system. The electric department found an end -of -year sale for a specific vehicle that fits the needs of the electric crew and is priced at an amount of almost half of the estimated replacement cost. The option of using the old vehicle as a trade-in has also been explored. The trade-in value of $3,800 is more than the estimated $2,000 for placing it in the surplus sale. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. FISCAL NOTE: The Motor Pool 2012 Budget includes replacement of vehicle number 504 (2003 Dodge 3500) at an estimated cost of $80,000. By purchasing outright at a cost of $42,360, the total savings will be approximately $37,640 over what is projected in the 2012 motor pool fund. This resolution will re -appropriate the founds out of 2012 Budget into 2011 Budget. Approved by Finance Department: Alm Ita►,!� RECOMMENDATION: Council approve Resolution 2011- ���, authorizing the City Manager to purchase outright, the truck with VIN# 1 GB5KZCG4BZ303217 from Chevrolet of South Anchorage. � ' o CHEVROLET OF-WUMAAw17A6E A LMIA Bture 9100 Old Seward Hwy Anchorage, AK 99515 Quote for: Shannon Huston City of Seward PO Box 167 SEWARD, AK 99664 (907) 2244073, (907) 224-5051 fax Fileet and Cprnmerr l��' !T 67.L �IYb9'EfP:' December 2, 2011 Dan Johnson Fleet Sales Manager 907-365-8638 Phone 907-365-8664 fax danJohnson@lithia.com Price quotes are eood for purchase or delivery by0l/03/2012, and are net after all rebates, incentives and discounts. Without a confirmed Purchase commitment all vehicles offered are Subject to Prior Sale ALL PRICING IS AFTER CURRENT INCENTIVES, UNLESS NOTED OTHER WISE Model: 2011 SILVERADO, 3500 EXTENDED CAB, KNAPEIDE SERVICE BED, SRW, 6.0 GAS, 4X4 - Price: $469160 ($3800) Note: (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) $42,360 TRADE OF 2003 DODGE NO DMV PRICE INCLUDES OPTIONS: TOW PACKAGE FRONT & REAR SEAT COVERS $/61 860 — CUSTOM BUILT HEADACH RACK (SPOTLIGHT, STROBE, WORKLITE) MOUNTED ON RACK REMOTE "GOLIGHT STRYKER" SPOTLIGHT INVERTER ` SOLAR 1500 WATT' STROBE "WHELEN MINI -JUSTICE" LED LITE BAR WORK/BACK UP LIGHTS CUSTOM "BUCKSTOP BAJA" FRONT WINCH BUMPER 6" VISION X T1000 DRIVING LITES IN BUMPER WARN M12000 LB WINCH 8 EA. D RINGS MOUNTED IN BED SPRAY IN BEDLINER FOB ANCHORAGE ,?�o 1GB5KZCG4BZ303217 5000 Vehicle Delivered to Dealer $37,722.00 $995.00 1 WT - Work Truck filll7r�• ;"•�, o� 501.1 - Summit White Exterior Color �!w 88B - Dark Titanium Cloth Interior Trim I'ngwo L96- Engine: 6.OL, V-8, SFI ;Wiwi>siu i MYD - Transmission: 6-Speed Automatic )jO!! :; 1WT: WorkTruck 50U ; Summit White Exterior Color 88B ; Dark Titanium Cloth interior Trim AE7 : Seat: 40/2W40/ Split Front Bench 83P : Processing Option - Ballment BG9 : Floor Covering: Rubberized Vinyl, Black C67 : Air Conditioning, Manual C7E : GVW Rating 11,000 LBS, Single Rear Wheels DF2 : Mirrors: Camper Style, Black, Manual Foldaway FE9 : Federal Emissions G80 : Locking Differential, Rear GT4 : Rear Axle, 3.73 Ratio JL1 : Integrated Trailer Brake K05 : Engine Block Heater K34 : Cruise Control K47 : Air Cleaner, High Capacity KNP : Transmission Cooling System KWII :Alternator, 100 AMP L96 : Engine: 6.01., V-8, SFI MYD : Transmission: 6-Speed Automatic �a\ NZZ : Skid Plates: Off -Road PYT : Wheel 18" Steel, Painted QGM : Tires: LT 265/70R18 ALT BW SRW : Single Rear Wheel TCM : Hdlg Chrg Ft Wayne to Monroe Truck Equip to Flint Assm TRW : Lamps, Roof Marker, Provisions U2J : XM Radio Delete UE1 : OnStar Communication System UK3 : Radio Controls: Steering Wheel UPF : Bluetooth for Phone U88 : Radio, AM/FM Stereo, Auto Tone, CD V76 : Recovery Hooks VF7 : Rear Bumper Delete VK3 : License Plate Front Mounting Pkg VYU : Snow Plow Prep Package Z85 : Handling/Trailering Suspension ZGM : Tire Spare: LT 265/70R1 BE BW AT ZW9 : Body/Chassis: Standard ZY1 : Solid Paint Application Johanna Kinney From: John Foutz Sent: Tuesday, December 06, 2011 4:41 PM To: Johanna Kinney Cc: Kris Erchinger; Kim Kowalski -Rogers; Suzi Towsley Subject: truck alternatives Attachments: truck alternative.pdf Follow Up Flag: Follow up Flag Status: Flagged Hi Johanna, Attached is the additional truck pricing we discussed. All of these options would have to have a utility bed and tool boxes attached after market. We purchased a vehicle in 2008 and attached the tool boxes; the truck cost $58,000 but I don't have the price for the utility bed and tool boxes. Maybe finance can look that up. 2008 Ford F550 from Cal Worthington. Please let me know if you need anything else. Thank you, John Foutz City of Seward Electric Utility Manager Office: 907-224-4071 Pa New, used, and pre -owned Buick, Cadillac, Chevrolet, GMC, cars, trucks, and SUVs for sale at Al... Page 1 of 3 HOME NEW :' USED I COMMERCIAL SPECIALS SERVICE PARTS ! SATURN OWNERS EASYTIRE ®GM Tools Click for vehicles under $15,0 ' 0 Call us: (866) 619-0725 8 Reftnla 25 Results Photos List 0 New El Used 173 Certified Type; All Types Make: Chevrolet Model: Silverado Trim: All TMms VIN Or I.. to Don't See what your looking for? i k r to view the vehicles at our Valley Store Cflek K Weekly Web eke Ma Sort by: Select Sart By •: View: to • Page 1 of 3 Go to page: NEW2012ChevroletSilverado 3600HD Pr,ae: $353039 .__ ..._.............._......._....... ........ .............. ........ ..... ...._ _ ....__............. -..._.. _............... ... _... ......... _.... .........._.... _...._..._.......... 4WD Reg Cab 137.6" WB, 59.8" CA WT stock number.CF131964 exterior: SOU/Summit White interior:Dark Titanium Cloth engine:6.OL 8 cyl msrp:$34,840 ,SEE MORE DETAILS StockC - a Options MM ' WORK TRUCK SUMMIT WHITE (50U) PRICE RANGE DARK TITANIUM, CLOTH SEATS, FRONT 40120140... 1515,000 • �sioo,000 �, Ge[a Aska ©Compare Quote Question - YEAR RANGE '- ... ..___ ... ........ .... _. _. .._ ,... .. .. - -- — sort � viols �. 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Check out our Vehicle Showroom, allowing you to configure your own car, truck, minivan or SUV while also technical specifications and available features for each model. * MSRP is the Manufacturves Suggested Retail Price (MSRP) of the vehicle. it does not include any taxes, fees or other charges. Pricing and availability may variety of factors, including options, dealer, specials, fees, and financing qualifications, Consult your dealer for actual price and complete details. Vehicles sh optional equipment at additional cost. • The estimated selling price that appears after calculating dealer offers is for informational purposes, only. You may not qualify for the offers, incentives, din financing. Offers, incentives, discounts, or financing are subject to expiration and other restrictions. 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ROLL CALL There were present: David Seaward presiding and Christy Terry Bob Valdatta Ristine Casagranda Jean Bardarson Vanta Shafer comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk Absent — Marianna Keil CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Tom Swann spoke in support of adding the Friends of the Jesse Lee Home to the city's priority list. He recognized efforts should be coordinated with the city. The Friends had always lobbied as a statewide group. They did not want to be the reason the city didn't get other appropriations, so they would work with the city to make sure that was not the case. Brandon Anderson spoke on the Civil Air Patrol and their annual fundraising project. They asked for cooperation from the community and also from the city for any funds they could give. Paul Rupple welcomed the new mayor and manager. He cautioned them to go slow while they were new in town. Priority lists in town should be infrastructure. Coastal Villages was a priority and stated the Jesse Lee Home should not be on the priority list. He felt these priorities may compete against each other. He advised those new on the council to take a walk through the home. Rupple also said there shouldn't be on the priority list paying off a bunch of lawyers to fight the RBCA lawsuit. Hilda Lespron just moved inside city limits. She had a letter from the Seward Arts Council and read it to the council. The Arts Council was requesting the City Council put $10,000 to the arts council back in the budget as it was taken out. Lespron listed the many events and performances to Seward. \fib City of Seward, Alaska City Council Minutes November 14, 2011 Volume 38, Pa e Emily Gustafson spoke in support for the Seward Arts Council and following through on the original agreement of allocating the original amount of $20,000 to the arts council. Gustafson explained what the arts council was made up of and what they do for the community. Tim McDonald gave a brief report on the Cook Inlet Aquaculture Association that he was a member of as Seward's representative. The good news on silver salmon was the return was projected for the next year was 35% more. There was a disease problem that the association was working with. The United Fisherman of Alaska passed some resolutions regarding invasive species and McDonald apologized for not providing them to council tonight. They also passed a resolution supporting the re-establishment of the Alaska Coastal Zone Management Program. It gave Seward another avenue for development and participation in the process. Darryl Schaefermeyer thanked the council for their past support for the Alaska SeaLife Center. He spoke on the ordinance for introduction that repealed exemptions on bed tax and wished council would reconsider this exemption for non profits. He hoped they would consider that in the light of this ordinance because non profits were struggling in this economy. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Bardarson/Shafer) Approval of Agenda and Consent Agenda Ordinance 2011-006 was pulled from the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution ; 2011-099, Appropriating $166,000 From The General Fund To The Electric Enterprise Fund As An Extra Payment Toward An Outstanding Loan Between The Funds. Resolution 2011-100,Adopting An Alternative Allocation Method For The FY 2012 Shared Fisheries Business Tax Program, And Certifying That This Allocation Method Fairly Represents The Distribution Of Significant Effects Of Fisheries Business Activity In The Cook Inlet Fisheries Management Area. Resolution 2011-101, Authorizing The City Manager To Accept The FY2012 Clg Grant For The "Seward Historic Preservation Commission Training And Education" From The State Of Alaska Historic Preservation Office To Allow Commissioners To Travel To Spokane, Washington And Norfolk, Virginia For Preservation Education, Utilizing $23,662.84, Including The $14,197.70 Federal Share And $9,465.14 Applicant Share In The Form Of Cash Donations And In -Kind Services. Resolution 2011-102, Appropriating $6,783.42 For Expenditures Related To The 2011 City Manager Hire. 1-�,J City of Seward, Alaska City Council Minutes November 14, 2011 Volume 38, Page The October 10, 2011 City Council Regular Meeting Minutes Were Approved. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations and Awards Miles Knotek was congratulated as State Cross Country Champion. A plaque was presented to Steven Heinrich in recognition for service on the Planning and Zoning Commission Borough Assembly Report, Sue McClure stated she attended AML in Fairbanks last week. It was cold. Five other assembly members joined her. She attended a lot of sessions, learned a great deal, and renewed acquaintances with other elected officials. One of the sessions she attended was on emergency preparedness. McClure stated she wanted pet evacuation procedures incorporated into the borough's emergency plan. She was on a working group with the borough to come up with the plan for pet evacuations and was teleconferencing into these meetings. It stemmed from a federal mandate issued after Hurricane Katrina. She noted there was some talk of moving one of the Seward seats to an at large seat on the Seward Bear Creek Flood Service Area Board and if the designation changed the population projections. She encouraged people to apply for these seats. McClure stated there would be only one Assembly; meeting in November and only one Assembly meeting in December. The next meeting was December 6, 2011 and an important part was addressing an ordinance to accept cruise ship passenger tax proceedings from the last two years. They share these funds also with Homer, as they were a port of call. She stated there was approximately $761,705 likely coming to Seward. New Mayor Navarre appointed Paul Ostrander as his Chief of Staff. She reminded the public to use borough resources — please refer to the borough website, the Seward Annex Office in the Seaview Plaza and the flood board office also in the Seaview Plaza. City Manager's Report, City Manager Jim Hunt stated there were no purchases approved by the City Manager for between $10,000-50,000 since the last Council Meeting. In the Finance Department, the Small Business Development Center had offered a potential win/win solution to the City, related to the economic development position partnership that was previously proposed for the City. Specifically, the SBDC offered to hire a full-time person who would work out of their Anchorage office but who would be the designated business advisor for Seward. This individual would travel quarterly to Seward for 2-3 days per trip, and would work to develop new businesses in Seward, to assist with small business loans, financial planning, etc. In exchange, they ask for an annual payment of $12,500 from the City. In the Harbor and SMIC, several customer meetings had taken place since the new Harbormaster came onboard. The City sold one sailboat to a local buyer and collected on one delinquent account. Cathodic protection (zincs) had been installed at Polar Seafoods at SMIC. Three harbor employees completed OSHA safety training, and Harbormaster Funk attended a Coast City of Seward, Alaska City Council Minutes November 14, 2011 Volume 38, Page Guard Area Security Meeting. Two boats came loose in the November windstorm. The Harbor staff re -secured and contacted the vessel owners. There was no damage reported to the vessels. An application checklist was submitted for Alaska Clean Harbor designation. An opposition motion was filed by the City Attorney to Resurrection Bay Conservation Alliance's claim for fees. In Public Works, Pacific Pile and Marine, LP was awarded the construction contract for the SMC Dolphin Project, including all additive alternates with the exception of dredging, for a total price of $1,494,000.00 on October 10, 2011. A signed contract from Pacific Pile and Marine was signed and a purchase order not -to -exceed $1,494,000 issued. Work was expected to start this season and would be finished no later than June 1, 2012. The City would be issuing a PO for construction management within the next couple of weeks. The GIS system at Public Works was set up. Staff was working on updating and adding new data and would complete the GIS system setup for mobile units on November 22, 2011. Water and Wastewater departments were working to finish pending items for the Lowell Point Waste Water Treatment Plant permit renewal requirements. The Street and Shop Department were focused mainly on snow removal, sanding and mitigating other hazards caused by adverse weather conditions. They also mitigated hazards caused by rockslides on Lowell Point Road. In Parks and Recreation, Community Schools programs continued, Park Maintenance and Campgrounds continued ongoing maintenance, Sports and Recreation had many league and seasonal events, the TYC had events coming up like Eat Dessert First, Tri-Fun-A-Thon, and Middle School Madness. Mayoral Report, David Seaward stated October 31, 2011 he congratulated Mike Narvarre on his successful election as Borough Mayor. He attended Newly Elected Officials training in Fairbanks November 7 and 8, 2011. On November 10, 2011, Seaward spoke in Anchorage at the 2 1 " candle light vigil hosted by Covenant House in Anchorage. He thanked everyone for contacting him for their suggestions on keeping government transparent. Other Reports, Announcements and Presentations An update was given by Kevin Smith, Executive Director of the Alaska Municipal League/Joint Insurance Association (AML/JIA). PUBLIC HEARINGS Resolution 2011-085 through 2011-095, Adoption Of Fiscal Years 2012 and 2013 City Budget, Consisting Of General Funds, Enterprise Funds, Motor Pool Fund, Debt Service Funds And The Capital Budget. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Mark Kulstad spoke to the council on the proposed budget. He asked what the goal was for the budget process. He felt the way it was proposed was for the City Government to get a bigger piece of the pie. ian City of Seward, Alaska City Council Minutes November 14, 2011 Volume 38, Page Mary Kulstad also spoke on the budget. She asked that the budget be set aside or something be done for more work sessions for the new mayor and city manager to be a part of it. She had a financial report that was lengthy and hard to understand. She handed out her comments with questions on where the profits went in the city. Tom Tougas handed out the economic development assessment but noted nothing had been done with it. He said in the 1990's, the population was growing consistently. Since 2000, the population had been on a consistent decline. Since then, the focus had been "we want a bigger piece of the pie." Tougas encouraged investment and innovation. Right now Seward had degenerated to fighting over a shrinking piece of the pie. The budget process discouraged innovation and investment. The town was dead right now. This budget was a continuation of a decade of decline. Tougas said council should pass this budget on an interim basis. They needed a new planning process. The Public Hearing Was Closed. Shafer said this was a painful budget process. The city at the beginning was asking for three to four times as much in increases. She voted against the electric increase, but it passed regardless and she had to support it now. Council spent lot of time on this. If they didn't pass the budget by the first meeting in December, administration's recommended/preliminary budget went into effect. If they passed the budget, council can always amend it later. She had no problem having more work sessions and more input, but right now they were in a time crunch. This was the only way she could see this working for all needs out there. By unanimous consent, council suspended the rules to poll the audience to see if they would want to wait for a work session after November 28, 2011 with the assumption that the approval of the budget resolutions would go on the December 12, 2011 meeting. Council scheduled a work session for December 5, 2011 at 7:00 p.m. at a location to be determined. Discussion ensued about PERS and employees' liability. Erchinger explained what the city reserves actually_ consisted of. Resolution 2011-096, Amending The City Parking Fees Schedule For City Owned Parking Lots, Setting Daily Parking Fees, And Seasonal Permit Passes Rates Effective May 1, 2012. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Tom Tougas asked about the rates before the council. The challenge they had with the current process was the information used was a guess. Because the budget was indexed off of assumptions and not off of actuals. He asked for actuals for 2011 parking information. The Public Hearing Was Closed. Motion (Shafer/Bardarson) Approve Resolution 2011-096 1-Lb City of Seward, Alaska City Council Minutes November 14 2011 Volume 38, Page Casagranda asked for the reason for the increase. Erchinger said the prices were the same, but permit fees would increase for sealing, striping, and patching. The slip holder passes and harbor area employee passes were not intended to change. The only recommended change was vehicles with trailer passed and visitors passes. Shafer asked which was the last parking lot that was sealed and striped. Parks and Recreation Director Karin Sturdy stated they striped their parking lots each year, but did not professionally strip or patch them. Shafer asked if they intended to seal this year, and Sturdy said they had it budgeted to seal this year for the center parking lot as the priority, the north parking lot as the second priority, then the south lot, then the employee parking lot, and then the north east parking lot. Staff was hoping for a lower bid when they bid it earlier this year, and it just depended on the price. They exceeded their revenue budget for 2011. Valdatta said he didn't see any heartburn with these increases. Sturdy felt it was fair and that it was an appropriate cost. In response to Seaward, Sturdy said seasonal passes for harbor area employees were provided. Motion Passed Unanimous Resolution 2011-097, Entering Into An Additional Nine Month Lease Extension With The United States Coast Guard To Accommodate Their Relocation To A New Location. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Motion (Shafer/Terry)' Approve Resolution 2011-097 Motion Passed Unanimous Resolution 2011-098, Entering Into An Additional Five Year Lease With Chugach Regional Resources Commission For The Operation Of The Alutiiq Pride Shellfish Hatchery. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Motion (Terry/Shafer) Approve Resolution 2011-082 Mark Kulstad asked when he was looking through the budget, he looked at the possibility of evaluating the city's leases and that it was something to consider. There were some static lease numbers. Perhaps council should look into evaluating leases as well when they looked at the budget. The Public Hearing Was Closed. Motion Passed �Z Unanimous City of Seward, Alaska City Council Minutes November 14, 2011 Volume 38, Pa e NEW BUSINESS Ordinance 2011-006, Revising Seward City Code 5.45.015 (Hotel/Motel Room Tax — Levy Of Tax), Eliminating All Exemptions From The Hotel/Motel Room Tax Effective January 1, 2012. Motion (Bardarson/Shafer) Introduce Ordinance 2011-006 Shafer asked Erchinger to speak on this ordinance and how much funds this would be expected to generate and who it would affect. Finance Director Kris Erchinger said this was one of the items spoken on during the budget hearings. Seward had a large portion of non taxable properties. It had been an area of interest by the council to seek ways to have the non profits to contribute. This removal would treat non profit entities in any way else that someone would be renting a hotel room. They would not be able to charge the federal or state government if they had the appropriate exempt cards, though. The city would work on defining that fully for businesses. The Army Rec Camp was legally bound by this tax. They could not compel the federal government to pay tax, though, which made it difficult to ask. There were opportunities available, though. The magnitude of what to expect in revenues was difficult to determine. Motion Passed Unanimous Resolution 2011-103, Authorizing Amendment No. 2 For $102,158 The Construction Contract With PCL Construction Services Inc. For Additive Alternate #4, A`More Durable Stone Siding Option For The Seward Library Museum Project, And Establishing A $100,000 Project Contingency, And Appropriating Funds. Motion (Bardarson/Shafer) Approve Resolution 2011-103 By unanimous consent, council suspended the rules to allow Rise Alaska Project Manager Kent Crandall to speak. The stone siding was part of the original project design, but cut to reduce the price. What was substituted was cement board, or party board, as a fairly durable material but could break on impact and would need painting often. Terry asked if anyone on city staff was identified to manage this project. Hunt was unaware. Terry asked Crandall who was going to ensure if there were conflicts between plans to make sure change orders would cease. Crandall couldn't guarantee there wouldn't be any more change orders, but they did know some amount of change orders would come up. This contingency would allow for more change orders if they arose and staff would not have to come forward to council with change orders. Valdatta asked if the price of the siding was locked in if this resolution gets approved. Terry also asked Crandall that the change order included alternate number 4 included metal studs being changed was $15,800. Crandall stated the supporting documents in the council packet included this information. City of Seward, Alaska City Council Minutes November 14, 2011 Volume 38, Page Erchinger stated Building Inspector Stefan Nilsson was the on ground project manager and Erchinger helped with the financial aspect for Michelle Weston while she was away. Motion Passed OTHER NEW BUSINESS Unanimous Discussion and direction on special contracts for electric rates. John Foutz stated he was seeking direction as far as what council would like staff to do with the special electric rate contracts. At the last budget session in 2009, the industrial rate was abolished and replaced with special contracts. Council directed staff to increase special rates to 10% the first year and 5% the second year. This patterned the electric rate increases they voted on earlier when the approved the electric tariff. Discussed adding the Jesse Lee Home to a Legislative Priority List. Shafer said she would like to have information from the Friends of the Jesse Lee Home, including a letter from the superintendent of schools or the borough in support of this project and a letter from the high school supporting the project. The Friends of the Jesse Lee Home had worked very hard for about 8 years now. She had yet to see anything from CIRI on their contribution or any other groups other than what they received from the state. Shafer stated she would like to see other supporting documentation from other agencies and school districts first. Valdatta said this should go as a state priority and put in on the marine section of the list. Shafer said state lobbyist Kent Dawson cautioned council to put this on the state priority list. She didn't mind if it was a city priority. Bardarson said she called Dawson today and he suggested if anything put under beneficial legislation under support of the statewide charter leadership school. Motion (SeawardNaldatta) Direct staff to bring forward a resolution amending the state legislative priority list at the December 12, 2011 meeting under consent agenda with the following addition: $11 million capital request for Friends of the Jesse Lee HomeBalto School. This project will also remain on the city legislative priority list when it comes before council for approval. Bardarson said she would not want to put a dollar figure to this project. There was only so much money in Juneau, and the Coastal Village project was one they want to move forward, and she did not want to jeopardize that funding in any way. Each location in the state gets a certain amount of money, and she would not vote for that with the dollar amount on the state priority list. Shafer thought this should be on the city priority list, but not on the state list. Anything they 133 City of Seward, Alaska City Council Minutes November 14, 2011 Volume 38 Page put on the state list competed with Coastal Villages and right now Coastal Villages was their top priority. Casagranda thought perhaps Valdatta was suggesting the council should put this project on the federal priority list. Valdatta said there was federal money coming to the state, and that money should be earmarked. Seaward expressed his support for the Jesse Lee Home Leadership Program. Bardarson supported the school as well; she didn't want to jeopardize the amount of state funding that would go to Seward. Motion to Amend (Shafer/Bardarson) Amend the motion on the floor by removing the dollar amount and put it only on the city priority list, under Beneficial Legislation as "Support of the Friends of the Jesse Lee Home." Motion to Amend (Seaward/Terry) Secondary amendment to the amendment and main motion on the floor, including adding "Support of the Friends of the Jesse Lee Home" under Beneficial Legislation to the city and state legislative priority lists. Motion to Secondary Amendment Passed Yes: Terry, Casagranda, Valdatta, Seaward No: Bardarson, Shafer Motion to Primary Amendment Passed Motion to Amend (Casagranda/Bardarson) Motion to Amend Passed Motion to Amend (Terry/Bardarson) 13� Yes: Casagranda, Bardarson, Valdatta, Terry, Seaward No: Shafer Amend the main motion on the floor, to have the new city and amending state legislative priority resolutions come forward at the November 28, 2011 meeting, instead of December 12, 2011. Yes: Casagranda, Bardarson, Seaward No: Shafer Valdatta, Terry, Bring forward these resolutions on the regular agenda, rather than the consent agenda. City of Seward, Alaska City Council Minutes November 14, 2011 Volume 38 Page Motion to Amend Passed Unanimous Terry stated her support to bring this forward at the next council meeting. She thought maybe the Friends of the Jesse Lee Home and the public perhaps felt this was not adequately addressed, so this would be appropriate to have it come before council to have a discussion. Main Motion Passed (as amended) Yes: Terry, Valdatta, Bardarson, Casagranda, Seaward No: Shafer INFORMATIONAL ITEMS AND REPORTS (No action required) Letter from City of Obihiro. Accounts receivable write-off for Harbor vessel "Gipsy ". Status update for the All Hazard Mitigation Plan, Annual Report to the National Flood Insurance Program Community Rating System. COUNCILS' COMMENTS Bardarson said good work to staff on negotiating the rate on the vessel Gypsy. The AML conference was productive and she went to quite a few seminars. They all were great and she talked with other communities and their challenges. Bardarson thanked the Seward Art Council for all that they do. Shafer this year they were kicking off the holiday season with lighting the Christmas Tree, carolers, the Alaska Sealife Center community Christmas party was that night, and there were many other events happening downtown. She hopes everyone puts this one their calendar for December 1 at 5:30 Valdatta said regarding the All Hazard Mitigation Plan: he did not see anything across the bay to alleviate the erosion problem. Harbormaster Funk said he was aware of the erosion at the old cell phone tower, and he would look into the mitigation plan, but rest assured they were aware of the issue. Valdatta said Happy Holidays and to drive safe. Terry thanked the Christian Youth Organization Young Life who held their conference in Seward last weekend. Seward was listed in USA Today as one of the ten places to enjoy the "simple life." The Chamber was hosting a reception for the new mayor and city manager tomorrow. The Senior Center Open House was Friday, November 18, 2011. She thanked Steven Heinrich for his service on the Planning and Zoning Commission. Terry asked citizen's to please be a part of this commission. She requested a discussion on changing the public comment limits from 2 to 3 minutes be on the November 28, 2011 agenda instead of the December 12, 2011 as previously planned. Seaward said Happy Thanksgiving and thanked everyone for their service. City of Seward, Alaska City Council Minutes November 14, 2011 Volume 38, Page Hunt announced he made an offer for the Assistant City Manager position to Seward resident Ron Long. Long agreed to take the position and he felt he would be a valuable addition to city projects. CITIZENS' COMMENTS Ron Long stated he would be attending the Fish Expo with the Harbormaster and the Chamber Director. There would be good opportunity to interface with the Coastal Village Project players as well as long standing harbor customers. Mary Kulstad announced the Chamber was hosting the party for the City Manager, the Mayor and the new Harbormaster between 5:00 — 7:00 p.m. tomorrow and encouraged those to attend. She thanked the council for their work on the budget and thanked them for the work session they scheduled this evening. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS Valdatta congratulated Ron Long. He was excited that Long's experience with lobbying would come into play. ADJOURNMENT The meeting was adjourned at 10:02 p.m. Johanna Kinney, CMC David Seaward City Clerk Mayor (City Seal) �16 City of Seward; Alaska City Council Minutes November 28, 2011 Volume 38 Page CALL TO ORDER The November 28, 2011 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor David Seaward. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to the flag. ROLL CALL There were present: David Seaward presiding and Christy Terry Bob Valdatta Marianna Keil comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk Absent — None Ristine Casagranda Jean Bardarson Vanta Shafer CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Daniel Barth with the Seward Community Foundation stated they were an affiliate with the Alaska Community Foundation and gave council an update of the endowment. Currently the endowment was up to $2.1 million and growing. Barth listed the grants awarded in 2011 and encouraged the community to utilize the "Pick, Click and Give" program with the Alaska Permanent Fund. Carl Norman supported the home porting project of Coastal Villages. He did not support the Friends of the Jesse Lee Home project. He felt it should be left to the state to build it. Mark Kulstad felt it was inappropriate for the council to endorse any entity in competition with city projects. He did not support the Friends of the Jesse Lee Home on the state priority list. Tim McDonald gave a brief report as the City's Cook Inlet Aquaculture Association's representative. He stated one problem the association was looking at was they only had 1000 of wild fish that went to Bear Lake. They released 175 pairs into the lake and stripped the rest for eggs. There was a question of using fry to stock other lakes. It was the city's responsibility and he felt they should have a strategy and if they wanted the salmon derby to continue, they should do something this year to get stocking in the next cycle. 13� City of Seward, Alaska City Council Minutes November 28 2011 Volume 38, Page Rhonda Hubbard suggested to the council it was premature for the Friends of the Jesse Lee Home to be a legislative priority at this point. Seward needed to develop its marine infrastructure more. This was a public, non -revenue producing project. Hubbard questioned the concept of even salvaging the building itself. The plan was not completely flushed out and it needed to be planned out more first. Hubbard handed out information on the commercial fishing industry and what it did for Seward. Steve Schafer said in regards to Jesse Lee Home building, he stated a report funded by Dale Lindsey in 1999 on the building. It was not suggested to rehabilitate the home. He did not support the Friends of the Jesse Lee Home on the state priority list and did not think it should be part of the pie for state funding with such an important project as Coastal Villages on the city's horizon. They should ask for full disclosure of expenditures for the project. Mary Kulstad she had done a lot of research on the Jesse Lee Home project. She supported history, but she did not want this to be on the state list and asked for it to be only on the city list. Back in 2006, a resolution was approved establishing the city's support for the project, but acknowledging it as an independent entity. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Bardarson/Shafer) Approval of Agenda and Consent Agenda Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution 2011-108, Electing To Participate In The Alaska Municipal League Joint Insurance Association (AML/JIA) Loss Control Incentive Program For The City Of Seward For 2012. Non Objection for a liquor license renewal for Gateway Liquor and Food Mart. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations and Awards The Seward Library was designated a Star Library by Library Journal. John Foutz was recognized on his recent designation as Certified Utility Manager. Dwayne Atwood was recognized on his recent designation as Flood Plain Manager. A plaque was presented to Tom Smith in recognition for service on the Seward City Council. A plaque was announced for Willard Dunham's service as Mayor on the Seward City Council. City of Seward, Alaska City Council Minutes November 28, 2011 Volume 38 Page Chamber of Commerce Report, Cindy Clock stated she traveled to the Marine Expo with Funk and Long. The expo was the largest on the west coast. It was a great show and there was lots of talk about the Coastal Villages project. A Sno Cat was coming to Seward for tours beginning January, 2012. This should help increase visitation in the winter. The 2012 destination guide would go to print this week. Seward. com was under construction and would debut soon. The Chamber was expecting a proposal from Christi Bell with the Center for Economic Development at UAA. She encouraged the community to shop local. A membership meeting was this Friday, with guest speaker and new Assistant City Manager/Community Development Director Ron Long. City Manager's Report, City Manager Jim Hunt stated there were no purchases approved by the City Manager for between $10,000-50,000 since the last Council Meeting. In the harbor, the storm's earlier this month caused some damage in the harbor. They lost a piling on C-float, had to take two slips out of service and move the two boats that had been moored there. The harbor was in the process of getting a quote to replace this piling. A few boats broke some lines but no damage was observed to any vessel. There was a small amount of damage to the harbor building but it had been repaired. Harbor personnel did a great job of mitigating possible damage. Thanks went out to the electric crew in getting the power restored as soon as they could. In Public Works, the signed contract from Pacific Pile and Marine was received and issued a purchase order not -to -exceed $1.4 million for the SMC Dolphin Project. Work was slated to start this season and be finished no later than June 1, 2012. The City would issue a PO for construction management to PND Engineers Inc. not to exceed $48,000. GIS system setup for mobile units was completed November 22, 2011. Staff was working with M.L. Foster Associates to complete the necessary update of the Lowell Point Wastewater Plant Operations and Maintenance manual and permit renewal requirements. Work continued with ADEC to finalize the Third Ave. Waterline submittals. A resolution would come forward soon to complete the North Seward Water Storage Tank Loan application FY2012 with ADEC. The street and shop crews were focused on snow removal, sanding and mitigating other hazards caused by adverse weather conditions, including rock slides on Lowell Point Road. Water and wastewater were working with administration to mitigate water loss from leaks and working on introducing a leak detection system to prevent future water loss. Staff was also working on a water meter survey to ensure meters were in compliance. Winter bleeders for freeze protection were turned on and staff was working to mitigate issues with freezing waterlines. They were also mitigating issues with Spring Creek Correctional Facility high water pressure. In Parks and Recreation, Community Schools continued classes, Park Maintenance and Campgrounds continued ongoing maintenance, Sports and Recreation continued sports leagues and tournaments and opened the shelter on November 17, 2011, and the Teen and Youth Center was planning holiday events. In the Electric Department, a major outage was reported at about 2:00 a.m. on Wednesday, November 16, 2011. Multiple areas were affected, including Salmon Creek, Camelot, Old Exit Glacier Road, Old Nash Road, Lowell Point, Sea View (I of 3 phases was down) and the Sea Life Center. Strong winds and damage caused by trees were the major contributing factors to the outages. Due to reduced crews in Seward, a 4-man contract crew was called down from Chugach to assist 12A City of Seward, Alaska City Council Minutes November 28, 2011 Volume 38 Page with the repairs. Electric crews and linemen worked in extreme weather conditions to restore service and should be commended for their efforts. The City Manager also thanked the TelAlaska crew for their assistance with tree removal. Other Reports, Announcements and Presentations A presentation was given by the Friends of the Jesse Lee Home. PUBLIC HEARINGS Resolution 2011-104, Authorizing The City Manager To Enter Into A Special Contract With Icicle Seafoods, Inc. For Discounted Electrical Rates For Seward Fisheries. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Rhonda Hubbard didn't know the details of this resolution. She felt it was something to consider if they were doing something for one company, they should do it for all companies. She knew the electric bills were horrendous. Motion (Shafer/Keil) Approve Resolution 2011-104 Electric Utility Manager Foutz noted for the public the history of the special contracts. Special contracts were in the tariff two years ago for the 2010 and 2011 budget. Originally, the city had three customers in the industrial rate class. In 2009, the industrial rate was abolished but it was considered too severe to move those three customers into the normal rate. These contracts were temporary intended to step them into large general service over a two year status. The contract before the council was for two years. One of the three, the Alaska Railroad, was intended to move from a special contract into large general service at the end of this year. Motion Passed Unanimous Resolution 2011-105, Authorizing The City Manager To Enter Into A Special Contract With The Seward Association For The Advancement Of Marine Science (SAAMS) For Adjusted Rates. Hunt noted this was a similar resolution. SAAMS had a large monthly excess and general service would have a huge impact on their expenses. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Motion (Keil/Shafer) Motion Passed Approve Resolution 2011-105 Unanimous Ordinance 2011-006, Revising Seward City code Section 5.45.015 (Hotel/Motel Room Tax — Levy Of Tax), Eliminating All Exemptions From The Hotel/Motel Room Tax, Effective 14ID City of Seward, Alaska City Council Minutes November 28 2011 Volume 38, Page January 1, 2012. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Motion (Terry/Keil) Enact Ordinance 2011-006 City Clerk Johanna Kinney noted a suggested amendment that was laid down before council tonight. After further attorney review, it was noted to clarify that rent paid by the United States of the State was exempt from the tax levied by the hotel/motel tax if they were immune from taxation. Motion (Keil/Seaward) Motion to Postpone Passed NEW BUSINESS Postpone Ordinance 2011-006 to the December 12, 2011 Council Meeting. By Unanimous Consent Resolution 2011-106, Approving The City Of Seward's Calendar Year 2012 City Priorities. Motion (Shafer/Bardarson) Approve Resolution 2011-106 Shafer pointed out Resolution 2006-119 which put the Friends of the Jesse Lee Home on the city priority list and also discussed that it was a statewide interest group and it was a statewide project. Motion Passed Unanimous Resolution 2011-107, Amending The City Of Seward's Calendar Year 2012 State Legislative Priorities. Motion (Bardarson/Shafer) Approve Resolution 2011-107 Shafer stated she, Mayor Seaward, Vice Mayor Bardarson, and City Manager Hunt met in Anchorage with state lobbyist Kent Dawson and they discussed the Jesse Lee Home project. The lobbyist recommended that Seward not put this on the state priority list. Legislators did look at how many projects they had and he felt it would conflict with the Coastal Villages project. Seaward also attended this meeting and said the Mr. Dawson said to put it on the city priority list, but did not give a specific answer for the state list. He stated this was another economic development opportunity. Keil noted in the video shown tonight during the Friends of the Jesse Lee Home presentation the people who spoke in support were all from one party. She did not think council should typically make partisan statements, but it was important to note with redistricting that could be problematic �q\ City of Seward, Alaska City Council Minutes November 28, 2011 Volume 38, Page and she didn't know if they could depend on those statements. Keil thought they should go with what the lobbyist said. She noted house bill 96 where the state was supposed to acquire the Jesse Lee Home and the Department of Natural Resources was supposed to put out a report including feasibility and cost analysis of the project. Keil did not know if that ever happened. She did not support adding it at this time as there were too many competing projects. Terry said on the city priorities, the council supported the Jesse Lee Home twice on the list. She felt they had clear direction from the public on this issue to not include the Jesse Lee Home on the state priority list. Bardarson said she recollected that Dawson stated his opinion that it should not be on the state, but left on the city. Shafer agreed with Bardarson. Valdatta said this issue had been on the priority lists for many years, and did not see why it shouldn't be on the state list again. Motion Failed Yes: Valdatta, Seaward No: Casagranda, Bardarson, Shafer, Keil, Terry Resolution 2011-109, Authorizing A Contract Through December 31, 2012, With All Alaska News Unlimited, LLC For Display Advertising In The Seward Phoenix Log At A Reduced Rate Of $275.50 Per Week. Councilmember Shafer declared a conflict of interest as she owned a newspaper business in town and submitted a quote for this contract. Mayor Seaward agreed a conflict existed. The remaining council did not appeal the decision and Shafer left the dais for this agenda item. Motion (Bardarson/Terry) Motion Passed OTHER NEW BUSINESS Approve Resolution 2011-109 Unanimous Discussed and gave direction on filing an objection to the liquor license renewal for Thorn's Showcase Lounge. Motion (Keil/Bardarson) Postpone this discussion item to the December 12, 2011 Council Meeting to allow applicant time to come into compliance. Motion Passed By Unanimous Consent Discussed and gave direction on changing Council's Order of Business to change the agenda item of "Citizens' Comments On Any Subject Except Those Items Scheduled For Public Mal. City of Seward, Alaska City Council Minutes November 28, 2011 Volume 38, Page Hearing" from two minutes to three minutes. Council directed the Clerk's Office to bring forward a resolution amending the City Council Rules of Procedure to change the citizen comment period from two minutes to three minutes and change the total time from 30 minutes to 36 minutes. Discussed and gave direction on purchasing wind energy from the Fire Island Wind Project from Chugach Electric Association Inc. Council directed staff to invite a representative from Chugach Electric Association for either a presentation or work session before the council at a date to be determined. COUNCILS' COMMENTS Bardarson wished the new Sno Cat business good luck. She expressed the need for the public to step forward for vacancies on boards in the city. Bardarson sent her condolences to the Sieminski family. Keil commended former Council Member Linda Amberg for her Christmas Lights at Seward Insurance. Shafer wished the wrestling team good luck this weekend. This Thursday at 5:30 p.m., the Hoben Park Christmas tree would be lit and the Alaska SeaLife Center would have its community Christmas party. On December 2 and 3, 2011, the downtown businesses were offering a discount and raffle prizes for those who shopped in the area. She hoped to see people out this weekend. Valdatta was concerned of Kodiak seeking to acquire Coastal Villages and the Sikuliaq. They needed to do some research. Casagranda said she appreciated the community's involvement and seeing the room full tonight. Terry reminded citizen's to shop locally. She thanked the Friends of the Jesse Lee Home for coming down tonight and working on this community project. Terry also thanked the community for their input and involvement. Seaward promoted the December 5, 2011 budget work session and thanked the community for their passion. Hunt reassured the council and community that the Chancellor of the University of Alaska Fairbanks has recently reaffirmed twice that the Sikuliaq was coming to Seward and he also confirmed support for Coastal Villages also coming to Seward. He thanked staff for their work from the disaster two weeks ago and especially Parks and Recreation for opening the shelter. CITIZENS' COMMENTS Carl Norman said Kodiak had the same draw backs at Dutch Harbor which was no railroad, no highway, and no real estate. Norman stated CIRI could fund the Jesse Lee Home all by IkA 3 City of Seward, Alaska City Council Minutes November 28, 2011 Volume 38, Page themselves. The home had served a good cause back in the day, but he felt this home was gone forever and Seward needed to move on. All that remained were derelict buildings. It would be tremendously expensive to rebuild. Seward needed an economic jolt at this time. If anyone did it, the state should build and maintain this home. Seward had excellent schools and the Jesse Lee Home could be a wonderful museum. He urged council to support the Coastal Villages project as the number one priority for Seward. Tim McDonald echoed Norman's points. McDonald also spoke about finances and fish genetics. The salmon derby was an economic engine Seward needed to look after. Salmon genetics were similar to wheat farms or crop genetics. It was not an abstract idea and when they were gone they were gone. The saving grace was the majority of the silver salmon run do not go into Bear Lake, but the actuaries of Resurrection Valley. The salmon derby depended on the early run fish that the hatcheries released. There were a lot of financial economics to keeping the silver salmon derby healthy. He wanted council to think about fish genetics and he would do his best to educate council and the public on it as well as promoting the fish habitat. Rhonda Hubbard said Chugach should also come speak to council about buying our utility, since Seward's rates were high. In response to the chamber report and Christi Bell coming down, Hubbard hoped she would be using some information from the SWAT Team (Seward Wants Action Today). She also encouraged people to shop local and participate in the Angel Tree Program. Hubbard asked staff to keep the snow out of the middle of the road in the downtown business district. She handed out a fishing report that reported Seward get 25% of the raw fish tax revenues and that it was a processor tax. Hubbard felt it was a bad policy. She stated Seward needed to treat property tax on marine vessels as a flat tax rather than on length. It should be on value. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS Keil said Seward needed to reevaluate their thinking on Coastal Villages as they already had a presence in Seward. They wanted to be in Seward. It was a matter of getting infrastructure in place. Valdatta said the snow berms in the middle of the road were a safety factor because of the sidewalks. Seaward said the Jesse Lee Home presence was also in this community. Many supported this project and many did not. He encouraged people not to give up. ADJOURNMENT The meeting was adjourned at 8:53 p.m. Johanna Kinney, CMC David Seaward City Clerk Mayor (City Seal) lc�`A City of Seward, Alaska City Council Minutes November 2, 2011 volume 38 Page CALL TO ORDER The November 2, 2011 special meeting of the Seward City Council was called to order at 5:30 p.m. by Vice Mayor Jean Bardarson. OPENING CEREMONY Police Lieutenant Tiner led the pledge of allegiance to the flag. ROLL CALL There were present: Jean Bardarson presiding and Vanta Shafer Bob Valdatta* *arrived at 5:38 pm comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk Absent — Mayor Seaward Marianna Keil Christy Terry Ristine Casagranda CITIZENS' COMMENTS ON ANY SUBJECTEXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Carol Griswold spoke how this meeting should be televised and her concerns in finding this information ahead of time and concerns with the existing priorities across the bay. Ron Long said PACAB met today and they appreciated the legislative priorities coming their way for review. He hoped staff would develop explanations as to why these items were a priority in some way or form. Bob Linville said the harbor should be friendlier to commercial boats. They were lacking a crane in the harbor. He suggested they put it on a priority list. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/Shafer) Motion Passed Approval of Agenda and Consent Agenda Unanimous SPECIAL ORDERS, PRESENTATIONS AND REPORTS 1 ` ks11 City of Seward, Alaska City Council Minutes November 2, 2011 Volume 38, Page A presentation by the Seward Library was given on "Guy's Read" Program. NEW BUSINESS Resolution 2011-083, Establishing The City Of Seward's Calendar Year 2012 State Legislative Priorities. Motion (Keil/Shafer) Approve Resolution 2011-083 Councilmember Terry asked for a ruling for a potential conflict of interest as she worked for the Alaska Railroad and sat on the Community Outreach Board for the Alaska SeaLife Center. Terry also disclosed she attended the PACAB meeting today. Vice Mayor Bardarson ruled no financial conflict of interest existed. Assistant City Manager/Community Development Director Michelle Weston, who was attending via speaker phone, explained the priorities and noted other possible changes requested by citizens, PACAB and the Railroad. By unanimous consent, council suspended the rules to allow Tara Reimer Jones from the Alaska SeaLife Center to speak on the points for the center. Jones stated there was a priority to their requests, and the highest priority for them was $500,000 for the ASLC building replacement, to replace core building control and building systems and explained the importance of the need for system replacements. Motion to Amend (Terry/Casagranda) Amend Resolution 2011-083, striking items and —internal —entneoiz b—renovation to meet —distanee—eduention and rndust", trainingdemandand 7, $950,000—#'er Alaska SeaLife Center Housing —far volunteers and staff to reduee opefating eosts and expand volunteerlwol in Section 1 - State Funded Projects, Subsection A - Public Facilities. Motion Passed Unanimous Casagranda wanted to know why the city was asking for moving the hospital's CT scanner if it was budgeted. Bardarson said if the city was able to get this with state funds then city funds wouldn't be used. Weston reiterated it was good to have a wide range of priorities. Motion to Amend (Terry/Keil) Amend Resolution 2011-083, switching items 4, $250,000 for Alaska SeaLife Center Ozonation system replacement with item 5, t�� City of Seward, Alaska City Council Minutes November 2, 2011 Volume 38 Page Motion Passed $500,000 for Alaska SeaLife Center building system replacement, to replace core building control and security systems in Section 1 - State Funded Projects, Subsection A - Public Facilities. Unanimous Under Section B - Port, Harbor and Industrial Area, Weston said the $52.75 million figure came from R&M Consultants. She was not sure if that included dredging. Harbormaster Mack Funk noted a conceptual design and cost estimate from R&M and stated the plan showed buildings included in the cost estimate, though it was likely this money wouldn't be forth coming and it could be better for the private sector to provide. Keil said the $52.75 million included conceptual items. Motion to Amend (Keil/Casagranda) Amend Resolution 2011-083, striking item Motion Passed Motion (Casagranda/ Motion died for a lack of second. 5, drainage in the northeast par -king lot of th Seward Small Boat 14ar-bo in Section 1 - State Funded Projects, Subsection B - Port, Harbor, and Industrial Area. Unanimous Have the list of priority items bulleted instead of numbered. Motion to Amend (Keil/Shafer) Amend Resolution 2011-083, adopting the laid down PACAB recommendations pertaining to Subsection B - Port, Harbor, and Industrial Area except for item number five, which was deleted in a previous amendment. PACAB recommendations of Subsection B included: (2) Full funding ($23 million) for the State of Alaska, Department of Transportation and Public Facilities, Municipal Harbor Grant Program to provide ($11 million) matching funds to replace "D" Float in the Seward Small Boart Harbor. Strike: 7 (� )—$75,n- for bi ding a Handieap Aeeessible Fish Cleaning Station M1 City of Seward, Alaska City Council Minutes November 2, 2011 Volume 38 Page Motion to Amend (Casagranda/Keil) Secondary Amending Motion Passed Primary Amending Motion Passed Motion to Amend (Shafer/Keil) Motion Passed Motion to Amend (Terry/Shafer) Add: (4) $500,000 to pave the apron and add a wash down pad at the 50 ton travel lift. Strike: (8) $25,000 to upgrade the Har- o Seeurit�, Camera System. (8) $4.5 million for adding moorage T U and V floats) along the north side of the Seward Small Boat Harbor. Add: (9) $100,000 for a card -lock crane at the travel lift dock. Secondary amendment to Resolution 2011- 083, to switch item 7 ($I`.7 million for doubling the railway capacity of the ship lift (syncrolift) and associated upland improvements to meet new requirements for repair work on Coast Guard vessels as the Seward Marine Industrial Center and new item8 ($4.5 million for adding moorage along the north side of the Seward Small Boat Harbor) in Subsection B — Port, Harbor, and Industrial Area. Yes: Keil, Casagranda, Shafer, Terry, Bardarson No: Valdatta Unanimous Amend Resolution 2011-083, changing the amounts from $300,000 to $450,000 on item 3, Subsection C — Electric. Unanimous Amend Resolution 2011-083, in Subsection E — Public Safety, strike «' $ .2 million o ladder tru-e r, and add (3) $450,000 for a rescue truck. Motion Passed Unanimous ,Lo City of Seward, Alaska City Council Minutes November 2, 2011 Volume 38, Page Motion to Amend (Keil/Shafer) Motion Passed Amend Resolution 2011-083, moving item 2 in Section 2 - Cruise Ship Head Tax or Cruise Ship Gambling Tax, "$9.6 million for Phase 1 of the East Dock Extension: 300 feet to improve access for cruise ships. Phase 2 would include an additional 200 feet extension for $6.4 million. This would provide space for the research vessel the RN Sikuliaq" to Section 3 - Statewide Projects, as a new item 4. Unanimous By unanimous consent, council suspended the rules to allow PACAB Chair Ron Long to speak on the Cruise Ship Head Tax. Long stated PACAB supported the project of extending the Railroad Dock, but it didn't appear there would be funding for it.If they were put in other categories, it may be eligible. For uses where the primary beneficiary was for the public at large, he and PACAB did not think the Railroad's hopes for expansion was best suited for this section. Motion to Amend (Shafer/Keil) Amend Resolution 2011-083, Section 2 - Cruise Ship Head Tax or Cruise Ship Gambling Tax, item 7, to read as follows: $50,000 $75,000 for Seward Ambulanee Corps and Seward Fire Department Emergency Services operational response to cruise ship passengers and cruise ship emergencies. Motion Passed Unanimous Motion to Amend (Keil/Terry) Amend Resolution 2011-083, Section 2 - Cruise Ship Head Tax or Cruise Ship Gambling Tax, striking item 8, $2 million for-eenstr-ueting -n- 180-- y 8 ' building to house emer-geney response equipment and shelteF supplies at the Fort. Raymond Satellite Fire Station (this loeation will allow or —speed resp nse to during those periods when other- response is prevented by ear-thqualries or tsu Motion Passed Unanimous W`A City of Seward, Alaska City Council Minutes November 2, 2011 Volume 38 Page Motion to Amend (Keil/Shafer) Amend 2011-083, striking the language "Thiswould ld Yrv:zu i,de spsee for- the h aa. vessel the RAI " in Section 3 - Statewide Projects, new item 4. Motion Passed Unanimous By unanimous consent, the rules were suspended to allow Ron Long to speak to this issue. Long said the Bear Creek Fire Department had been looking at an alternative request to look at the subdivisions be joined somewhere off the highway to provide secondary means of ingress and egress for emergency response vehicles. Motion to Amend (Terry/Shafer) Amend Resolution 2011-083, striking item 6, "Construetion of a highway exit off the Motion Passed Motion to Amend (Casagranda/ ) Motion died for a lack of second. Main Motion Passed and -Salmon --Ere " from Section 4 Beneficial Legislation. Unanimous Amend Resolution 2011-083, amending item 3 as follows: "$2 million for- expanding Glinie, moving the C-T- seanner--into the increasing backup generator capacity_ for Providence Seward Hospital Medical Clinic, and improving spnee for thousand annually for hospital finaneing o eapital " under Section 1 - State Funded Projects, Subsection A - Public Facilities. Unanimous Resolution 2011-084, Establishing The City Of Seward's Calendar Year 2012 Federal Legislative Priorities. Motion (Shafer/Keil) Approve Resolution 2011-084 Councilmember Terry disclosed the same affiliations as stated during Resolution 2011- 083 and asked for a ruling on a possible conflict of interest. Bardarson did not find a conflict existed. 1 5b City of Seward, Alaska City Council Minutes November 2, 2011 Volume 38, Pa e Motion to Amend (KeiUTerry) Motion Passed Main Motion Passed COUNCILS' COMMENTS Amend Resolution 2011-084, striking item 4 "$225,000 to dredge the Seward Smafl Boat a-r" and increasing the amount in item 10 to read as follows: "M million $2.3 million appropriation to the Army Corps of Engineers of O&M Dredging in the Seward Small Boat Harbor" in Section A — Appropriations and Grants. Unanimous Unanimous Shafer stated it was cold outside and hoped everyone stayed warm. Keil thanked Bardarson for running a tight meeting. Terry thanked the Vice Mayor. She said this was an unusual year and hoped next year they would have more backup and explanation with the legislative priorities. Terry appreciated PACAB and Weston providing input. Casagranda said the last time the council approved the priorities council had very little time and felt the priorities were jammed through and felt `it,was the same this year. She hoped next year they would have more time. Valdatta introduced himself to the new City Manager. Bardarson welcomed Mr. Hunt. She appreciated Hunt, Harbormaster Funk and Michelle Weston for being here this evening and also thanked Weston for pulling these resolutions together. Bardarson let the council and public know she had a conversation with Kent Dawson who would be in Anchorage November 15-18, 2011 and would like to meet the new Mayor and City Manager in person so she, in addition with Shafer, Seaward, and Hunt would be meeting with Dawson on November 18, 2011. After the meeting, they would meet with AIDEA representative Ted Leonard and either Dawson Hoover or Nick Souza from the Coastal Villages Region Fund. CITIZENS' COMMENTS Ron Long thanked council for requesting PACAB to go down this list and they appreciated the opportunity. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS 15� City of Seward, Alaska City Council Minutes November 2 2011 Volume 38, Page Hunt recognized Executive Liaison Suzi Towsley's efforts to get these ready for council today. Keil hoped with the new City Manager and Harbormaster, there should be more opportunity for public involvement. ADJOURNMENT The meeting was adjourned at 7:24 p.m. Johanna Kinney City Clerk, CMC (City Seal) Jean Bardarson Vice Mayor Memorandum Date: December 12, 2011 To: Seward City Council From: Johanna Kinney, City Clerk Subj: Cancellation of the December , 2011 City Council meeting According to City Council Rules of Procedure (Rule 2) and Seward City Code (2.10.030 A.1), the regular meetings of the City Council are held on the 2nd and 4'h Mondays of each month at 7:00 p.m. If a holiday falls on one of those times, the regularly scheduled meeting is moved to the following Tuesday, which is the case this year as December 26, 2011 is the 41h Monday of the month and a scheduled holiday. Council has typically cancelled the last meeting in December due to the holidays. If all business is met, it is recommended city council cancel the second regular city council meeting of December 27, 2011 in observance of the holiday season. Happy Holidays! t�� Johanna Kinney From: Donna Glenz Sent: Tuesday, December 06, 2011 8:52 PM To: Johanna Kinney Subject: RE: P&Z work session w/council Hi Johanna, The P&Z commission requested that an explanation be presented to the Council. Two of the Commissioners are unable to attend either the 9th or the 23,d. The 9th and the 23ro are Borough Platting Commission meetings in Soldotna and the Seward Bear Creek Flood Service Board has changed t . uary meeting dates due to the holidays. So the request of the Commission is the work session be held on Joffuary 1 Or postponed until February but not before the Council meeting due to the Borough Platting Commissik m Call me if you need a better explanation. Thanks. Donna Domta. Glenz From: Johanna Kinney Sent: Friday, November 18, 2011 3:51 PM To: Donna Glenz Subject: RE: P&Z work session w/council � V(Cvmmmdtp lim.e : CP�UU�ph�. Sounds good. I think after the first of the year is a great time, and (fingers crossed) a slower time usually for the council. I worry more about your commission being able to make a work session with their limited members. What do you think about polling them at your next meeting to recommend some dates to council? Johanna Kinney From: Donna Glenz Sent: Thursday, November 17, 2011 1:47 PM To: Johanna Kinney Subject: P&Z work session w/council Johanna, I know the Council has a great deal on their plate right now and through December trying to get the budget approved, but if you would please put on you radar we do need to schedule that requested work session with P&Z and Council on the code update. There is no hurry on this, after the first of the year is fine. It has been hanging out there now for months a few more won't matter. The only thing I have to worry about is giving the Commission enough notice that I can get at least a couple of them there. Thanks, Donna Donna Glenz Planner City of Seward, Alaska 410 Adams P O Box 167 Seward AK 99664 907.224.4048 907.224.4085 (fax) 11/15/2011 Run Date-11/15/11 @ 11:06 AM Providence Health & Services 110 - MGD - PROV SEWARD MED CTR Detail Statement of Operations (in Thousands) Reported as of October 2011 % Variance % Variance Last Year % Variance Actual MTD Budget MTD MTD Actual YTD Budget YTD YTD Actual YTD YTD Gross Service Revenues: 189 157 20.4% Acute Care -Inpatient 1,956 1,573 24.3% 1,591 22.9% 514 480 7.1% Acute Care -Outpatient 5,193 5,402 (3.9%) 5,237 (0.8%) 123 127 (3.1%) Primary Care 1,252 1,435 (12.8%) 1,449 (13.6%) 984 886 11.1 % Long-term Care 10,695 8,699 22.9% 7,965 34.3% - - - Homecare & Hospice - - - Housing &Assist Living 1,810 1,660 9.7% Total Gross Service Revenues 19,096 17,109 11.6•/. 16,242 17.60k Revenue Deductions: 33 29 13.8% Charity Care 263 291 (9.6%) 202 30.2% 3 43 (93.0%) Medicare & Medicaid 3,672 486 655.6% 836 339.2% (1) 4 (125.0%) Negotiated Contracts 9 49 (81.6%) 79 (88.6%) 176 40 340.0% Other 797 442 80.3% 385 107.0% 211 116 81.9% Total Deductions 4,741 1,268 273.9°k 1,502 115.6% 1,699 1,534 4.2% Net Service Revenue 14,355 15,841 (9.4%) 14,740 (2.6%) - - - Premium Revenue - - - - `` ��-- Rental and Education Revenue V, 2 7 (71.4%) Other Operating Revenue 186 71 162.0% 310 (40.0%) p� 1,601 1,541 3.9% Total Net Operating Revenues 14,641 15,912 (8.6%) 15,050 (3.4%) Expenses from Operations: Purchased and Healthcare Expenses - - - - Other Expenses from Operations: 813 745 9.1 % Salaries & Wages 7,656 7,216 6.1 % 6,891 11.1 % 225 240 (6.3%) Employee Benefits 2,104 2,155 (2.4%) 2,001 5.1% 7 6 16.7% Professional Fees 154 62 148.4% 75 105.3% 84 70 20.0% Supplies 855 710 20.4% 765 11.8% 234 175 33.7% Purchased Service 2,155 1,727 24.8% 1,719 25.4% 2 2 - Depreciation 18 18 - 18 - 4 - - Interest and Amortization 50 2 2,400.0% 5 900.0% 46 70 (34.3%) Bad Debts 710 757 (6.2%) 816 (13.0%) 1 - - Taxes and Licenses 6 5 20.0% 20 (70.0%) 139 56 148.2% Other Expenses 846 555 52.4% (84) 1,107.1% 1,655 1,364 14.0% Total Other Exp from Operations 14,664 13,207 10.2% 12,226 19.0% 1,655 1,364 14.0% Total Operating Expenses 14,664 13,207 10.2% 12,226 19.0% 46 177 (74.0%) Excess of Rev Over Exp from OPS (13) 2,705 (100.5%) 2,824 (000.5%) - - - Non -Operating Gain (Loss) - - - - - 46 177 (74.0%) Excess of Revenues Over Expenses (13) 2,705 (100.5%) 2,824 (100.6%) Other Activity -Unrestricted 470) (2,517) 81.3 Increase (Decrease) in UR Net Assets (483) 307 (267.3°/.) 11:06 AM DET OPS 11/15/2011 PRELIM - Run Date-11/15/11 @ 11:06 AM Providence Health & Services 110 - MGD - PROV SEWARD MED CTR Balance Sheet (in Thousands) Reported as of October 2011 ASSETS Current Assets: Cash and Cash Equivalents System Pooled Cash Mgmt Designated Cash & Cash Equiv. Short Term Investments Assets Held Under Securities Lending Accounts Receivable, Net Affiliate Receivable Premiums Receivable Other Receivables Supplies Inventory at Cost Other Current Assets Current Port. of Assets -Use is LTD Total Current Assets Assets Whose Use is Limited: Mgmt Designated Cash and Investments Funds Held for Long-term Purposes Gift Annuity and Trust Funds Funds Held by Trustees Non -Current Assets Limited as to Use Property. Plant & Eauipment: Gross Property, Plant & Equipment Less: Accumulated Depreciation Net Property, Plant & Equipment Other Assets: Unamortized Financing Cost Interaffiliate Notes Receivable Other (Ind. Long -tern Investments) Total Other Assets Total Assets October 2011 December 2010 Actual Last Year (1,571) (414) 2,647 2,111 416 (18) 6 24 1,498 1,703 1,611 476 1,611 476 107 107 (93) (75) 14 32 29 30 29 30 3,152 2,241 LIABILITIES & NET ASSETS Current Liabilities: Accounts Payable Accrued Compensation Affiliates Payable Payable to Contractual Agencies Deferred Revenue/Uneamed Premiums Liability for Unpaid Medical Claims Liability for Risk -Sharing Liabilities Under Securities Lending Other Current Liabilities Short -Term Debt Current Portion of Long -Term Debt Total Current Liabilities Lono-Tern Debt: Master Trust Debt Loans from Affiliates Other Long -Term Debt Other Long -Term Liabilities Total Liabilities Net Assets: Unrestricted Temporarily Restricted Permanently Restricted Total Net Assets Total Liabilities and Net Assets 8 October 2011 December 2010 Actual Last Year 275 223 778 834 262 420 24 30 2,814 1,231 4,1 33 2,738 48 69 4,201 2,807 (1,052) (569) 3 3 (1,049) (666) 3,152 2,241 11:06 AM BAL SHT December 2011 December2011 January2 SuMo TuWe Th Fr Sa SuMo TuWe We Th Th Fr Sa 1 2 3 1 2 3 4 5 6 7 4 5 6 7 8 9 10 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 31 Monday Tuesday Wednesday Thursday Friday Nov 28 29 30 Dec 1 2 N N Q 00 N O Z 5 6 7 8 9 7:00pm CC Worksessic 7:30pm P&Z Meeting 12:OOpm PACAB Meetin rn v Q 12 14 15 16 gf-13 7:00pm City Council M 6:30pm HP Meeting 11:30am Seward Comm N N Q 19 20 21 22 23 12:00pm PACAB Work S 9:00am Social Security 12:00pm Christmas Eve; N Ol r-I v Q 26 27 28 129 30 Christmas; Offices Clos 7:00,pm City Council M 0 m ry v '1 /n/1n11 —In Ann Nanci Richey '� January 2012 January 2012 February 2012 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 6 7 1 2 3 4 8 9 10 11 12 13 14 5 6 7 8 9 10 11 15 16 17 18 19 20 21 12 13 14 15 16 17 18 22 23 24 25 26 27 28 19 20 21 22 23 24 25 29 30 31 26 27 28 29 Monday Tuesday Wednesday Thursday Friday Jan 2 3 4 5 6 7:30pm P&Z Meeting N C 9 10 11 12 13 :00pm City Council M 11:30am Seward Comm M rn ra 16 17 18 19 20 6:30pm P&Z Work Ses 12:00pm PACAB Work 5 6:30pm Historic Preser 0 N r-1 23 24 25 26 27 7:OOpm City Council M 9:00am Social Security 7:00pm Seward Fish ar N m N C f0 30 31 Feb 1 2 3 m LL O m C Nand Richey 15� 12(8(2011 9:46 AM