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HomeMy WebLinkAbout01092012 City Council PacketSeward City Council Agenda Packet .R r Polar Bear Jump January 9, 2O12 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA All -America City '11 1 l {Please silence all cellular phones and pagers during the meeting} January 9, 2012 7:00 p.m. Council Chambers 1. CALL TO ORDER David Seaward 2. PLEDGE OF ALLEGIANCE Mayor 3. ROLL CALL Term Expires 2013 4. CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING. [Those who Jean Bardarson have signed in will be given the first opportunity to speak. Time is Vice Mayor limited to 2 minutes per speaker and 30 minutes total time for this Term Expires 2012 agenda item.] 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval Robert Valdatta of Consent Agenda passes all routine items indicated by asterisk (*). Council Member Consent Agenda items are not considered separately unless a council Term Expires 2013 member so requests. In the event of such a request, the item is returned to the Regular Agenda] Christy Terry Council Member 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Term Expires 2013 A. Proclamations and Awards Vanta Shafer 1. Proclamation for Polar Bear Jump Off.......................Pg. 4 Council Member 2. Recognition for Ron Long for his service on the Port and Term Expires 2013 Commerce Advisory Board. Marianna Keil B. Borough Assembly Report Council Member C. City Manager's Report Term Expires 2012 D. City Attorney's Report E. Mayor Report Ristine Casagranda F. PACAB Annual Report Council Member G. Other Reports and Presentations Term Expires 2012 1. Report by Seward Providence Medical Center Administrator Chris Bolton. James Hunt City Manager 7. PUBLIC HEARINGS - Johanna Kinney A. Resolutions For Public Hearing City Clerk 1. Resolution 2012-001, Approving A Land Exchange A 0.56 Acre Cheryl Brooking +/- Portion Of Lot 8A-1 for An 0.56 Acre +/- Portion Of Lot 6a-1, City Attorney Fort Raymond Subdivision Replat No. 2, With The Kenai Peninsula Borough And Appropriating Funds...................Pg. 5 City of Seward, Alaska Council Agenda January 9, 2012 Page I 8. NEW BUSINESS A. Ordinances for Introduction *I. Ordinance 2012-001, Amending Seward City Code 2.30.220 And 2,30.221 (a) And (c) To Change The Planning And Zoning Meeting Start Times To 7:00 P.M. And Set Adjournment No Later Than 10:30 P.M. And Further Clarify The Meeting Adjournment Requirements............................................................................................. P g. 22 B. Resolutions * 1. Resolution 2012-002, Amending The City Council Rules Of Procedure To Amend Rule 27, Addressing The Council By The Public — Citizen's Comments And Discussion, To Reflect The Time Limit From Two Minutes To Three Minutes Per Person And The Total Time From Not More Than 30 Minutes To Not More Than 36 Minutes...............................Pg. 30 2. Resolution 2012-003, Naming The Newly Constructed North Forest Acres Levee Drive Surface, As Dieckgraeff Road; Located Within The Public Access Easement On Tract B, Dieckgraeff-Gillespie Replat; Located At 2501 Seward Highway..............................Pg. 34 *3. Resolution 2012-004, Authorizing Signatures For All City Bank Accounts And Rescinding All Previous Resolutions In Conflict Herewith.......................................Pg. 47 *4 Resolution 2011-005, Accepting An Exxon Valdez Oil Spill Trustee Council Grant In The Amount Of $89,725 For A Vessel Wash -Down And Wastewater Recycling Facility At The Seward Marine Industrial Center, And Appropriating Funds...............................Pg. 49 B. Other New Business Items * 1. Approval Of The October 24, 2011 City Council Regular Meeting Minutes and the December 12, 2011 City Council Regular and Special Meeting Minutes.................Pg. 61 *2. Non -objection for the liquor license renewals for the Breeze Inn, Chinooks Waterfront, the Marina Restaurant and the Peking Restaurant..................................Pg.86 *3. Continuing the Port and Commerce Advisory Board for another year......Pg. 95 4. Vote to appoint either Daniel Butts or Carl Hughes the Port and Commerce Advisory Board with a term to expire July 2014................................... ............Pg. 96 5. Discussion on upcoming council, including who will travel to Juneau and Washington, D.C. for the upcoming legislative sessions........................................Pg. 99 6. Mayor appoint a member of the Council to receive the completed evaluation forms and tabulate the results prior to the formal evaluation sessions for the City Manager, City Clerk, and City Attorney............................................................................Pg. 101 9. INFORMATIONAL ITEMS AND REPORTS (No action required) a. October City Financial reports......................................................Pg. 103 b. Kenai Peninsula Borough Letter to City Council RE: Borough Planning Commission approval of vacations of rights -of -way within the City of Seward (Clerk's Note: this City of Seward, Alaska Council Agenda January 9, 2012 Page 2 action was approved by the Seward City Council by Resolution 2011-037 and by the Planning and Zoning Commission by Resolution 2011-004 which recommended borough approval of the Waterfront Park Preliminary Replat)...................Pg. 158 10. COUNCIL COMMENTS 11. CITIZENS' COMMENTS [5 minutes per individual - Each individual has one opportunity to speak.] 12. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS 13. EXECUTIVE SESSION A. Go into Executive Session to discuss matters pertaining to the pending litigation of Resurrection Bay Conservation Alliance vs. The City of Seward and give direction to the City Attorney. 14. ADJOURNMENT City of Seward, Alaska Council Agenda January 9, 2012 Page 3 PROCL•QMATION WHE -A5, the first Polar T3ear Jump ever held was in Seward in 1986; and WHEREAS, Marilyn (Reynolds) Sutherland (a.K.a. "Polar Bear Marilyn") has been the coordinator of this event since 1988; and WHEREAS, the entire event is run completely by volunteers; and WHERFA5, this event has become a statewidefestival; and WHEREAS, in the last 26 Years, this event has raised over $1.9 million statewide; and WHEREAS, the funds raised by the Jump assist the Great West Division of the American Cancer Society, and the funds raised through the other events which occur throughout the weeKend directly benefit Kenai 'peninsula Children with Cancer. NOW, THEREFORE, I, David Seaward, Mayor of the City of Seward, AlasKa do hereby proclaim SaturdaY, January 21, 2012 at 12:00 p.m. to be the 271h Annual Polar Bear Jump - Off to be held at Seward's small boat harbor, and I do encourage all oF our citizens to participate in the activities that begin Friday, January 20, 2012 and continue though SundaY, January 22, 2012 to provide support for eliminating cancer in our society. Dated this January 9, 2012 The City of Seward, AlasKa David Seaward, Mayor Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2012-001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING A LAND EXCHANGE A 0.56 ACRE +/- PORTION OF LOT 8A-1 FOR AN 0.56 ACRE +/- PORTION OF LOT 6A-1, FORT RAYMOND SUBDIVISION REPLAT NO. 2, WITH THE KENAI PENINSULA BOROUGH AND APPROPRIATING FUNDS WHEREAS, the City of Seward has been granted funds by the state to build a new office/warehouse at the Fort Raymond Substation site as part of the substation upgrade; and WHEREAS, the City of Seward has developed plans for the office/warehouse, site drainage, electrical extension and pedestrian path; and WHEREAS, the project design would be facilitated by redrawing common property boundaries of certain city and borough owned land; and WHEREAS, this project would result in improved pedestrian access between the Seward Elementary School and Seward High School; and WHEREAS, all future plans and modifications after the land is acquired must go to the Planning and Zoning Commission per city code; and WHEREAS, the exchanged lands are of approximately equal area and are considered to be of approximately equal value; and WHEREAS, Under city code Title 7.05.120 which states, "The City Council may acquire or dispose of an interest in real property by negotiation, public auction, or sealed bid." NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. That the Council finds that exchanging a 0.56 acre +/- portion of Lot 8A-lof parcel number 14502621for an 0.56 acre +/- portion of Lot 6A-1, Fort Raymond Subdivision Replat No.2 with the Kenai Peninsula Borough is in the best interest of the City. Section 2. That the City of Seward Electrical department will be responsible for all surveying and platting costs associated with the property involved in the exchange. Section 3. That the City Manager is authorized to negotiate the exchange and execute the agreement substantially in the form of the one accompanying this resolution and any and all additional documents necessary to effectuate this resolution. CITY OF SEWARD, ALASKA RESOLUTION 2012-001 Section 4. This resolution shall take affect 30 days upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9t' day of January, 2012. THE CITY OF SEWARD, ALASKA David Seaward, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney City Clerk (City Seal) Council Agenda Statement Meeting Date: January 9th, 2012 To: James Hunt, City Mana AV From: John Foutz, Electric Utility Manager Agenda Item: Land Exchange BACKGROUND & JUSTIFICATION: The City of Seward Electric Department is the recipient of a state grant as part of Alaska Railbelt Cooperative Transmission and Energy Company (ARCTEC). The grant is for $4,000,000 and includes a new office/warehouse. The chosen location for the office/warehouse is north of the new generator building, off of Sea Lion Avenue and across the street from the Seward Elementary School.(Please refer to attached AutoCad drawing) This location was chosen to give the electric department the ability to bring together personnel, materials and equipment close the backup generation facility as well as add a visually pleasing and sound suppressing barrier from the road and elementary school. To construct the new building at the most logical location the City must acquire land located to the west along Sea Lion Avenue currently owned by the Kenai Peninsula Borough. The land the electric department requires is approximately 0.56 acres and a similar apportionment was chosen to make the property swap beneficial to both the City and the Borough. Once the exchange is complete the City will also have the opportunity to do the three following beneficial steps; First, reroute the bike/pedestrian path to better match the flow of children between the Seward Elementary School and Seward High School, Second: reroute the existing drainage overflow ditch for the City's well field, and Third, bury an underground power line to the City's well pumps in a direct route. INTENT: To exchange the specified pieces of land with the approximate equal acreage with the borough to allow the City of Seward's electrical department to move forward with plans for an office/warehouse. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures or Other Plans or Policies: FISCAL NOTE: The electrical department will be responsible surveying and platting costs from account no 501-5110-5910. Approved by Finance Department: ATTORNEY REVIEW: Yes X No RECOMMENDATION: Council approve resolution 2012 ermitting the exchange of land between the City of Seward and Kenai Peninsula Borough. CITY OF SEWARD P.O. BOX 167 SEWARD, ALASKA 99664-0167 September 7, 2011 To: Kenai Peninsula Borough, Land Management Division • Main Office (907) 224-4050 • Police (907) 224.3338 • Harbor (907) 224-3138 • Fire (907) 224-3445 0 City Clerk (907) 224-4046 • Engineering (907) 224.4049 • Utilities (907) 224-4050 • Fax (907) 224-4038 This letter is a land exchange proposal for the Kenai Peninsula Borough (KPB) to consider exchanging land with the City of Seward (COS) bordering Seward's Fort Raymond electric substation. The land exchange would involve portion of KPB tax parcel ID # 14502620 and # 14502621. Four maps have been included for reference. The Autocad drawing shows the pieces of land initially proposed in the swap. The wide green line indicates the initially proposed sections; the borough would acquire the portion shown as 23,953 sqft and the City would acquire the section indicating 24,193 sgft. This land Exchange would benefit both KPB and COS. The benefits to KPB include additional land options close to all the major schools in the Seward area and COS' willingness to construct additional sidewalk on Sea Lion Avenue to accommodate the foot traffic between the elementary school and the high school. With the expected reroute of the bike path within city boundaries, the additional sidewalk will increase the safety of students, bikers and pedestrians, while creating a more direct route for the elementary students walking to the high school. This exchange could also be accomplished by the following alternatives: 1) The borough can consider an exchange of land as yet undetermined. 2) COS purchase the land from KPB based on a fair market value appraisal. With this land exchange, any survey and replatting costs would be split by the two entities. The City of Seward thanks you for considering this request. Please contact me at 907-224-4071 or by email at -net for further information or questions. Very Respectfully, r John Foutz Electric Utility Manager Kenai Peninsula Borough Property Report - 14502620 Wed Sep 7 2011 03:13.'00 PM I if t '7FCGRAYF -NFLI'OCK'A4E. - - V �w{,•F�COt.('Ati'E ,.IV CPt104AVE s rt r f}` o—i x T'X, fijf, 500m 2kLl - n� a l } a Parcel Number: 14502620 Address: 605 SEA LION AVE Owner: SEWARD CITY OF PO BOX 167 SEWARD, AK 99664 Tax Area: 40 - SEWARD CITY Usage Code: 100 Residential Vacant DISCLAIMER: The data displayed herein is neither a legally recorded map nor survey and should only be used Acreage: 10,70 for general reference purposes. Kenai Peninsula Borough Land Value: $1,220,000 assumes no liability as to the accuracy of any data displayed herein. Original source documents should be Improvement Value: $0 consuRad for accuracy verification. Assessed Value: $1,220,000 Taxable Value: $0 Legal Description: T 1N R 1W SEC 34 SEWARD MERIDIAN SW 2002018 FORT RAYMOND SUB REPLAT NO 2 LOT 6A-1 Number of Structures: 1 Structure # Year Built Square Ft Structure Type 0 Kenai Peninsula Borough Property Report-14502621 Wed Sep 7 2011 04:29:56PM r�tr f 1�� A -' V�� �� ran tt t- ,_.'` gip}% f t �Etil'p� / _1)EMCOCK•AV€ wuE'u,�F ``�-.K`Ap� •` M1. t! •`.�\ t t . _--------- -__ �0 500m Parcel Number: 14502621 Address: 600 SEA LION AVE Owner: KENAI PENINSULA BOROUGH (JOK) 144 N BINKLEY ST ICY SOLDOTNA, AK 99669 Tax Area: 40 - SEWARD CITY Usage Code: 820 Institutional School DISCLAIMER. The data displayed herein is neither a le gally recorded map nor survey and should only be used Acreage: 17.64 for general reference purposes. Kenai Peninsula Borough Land Value: $1,634,500 assumes no liability as to the accuracy of any data displayed herein. Original source documents should be Improvement Value: $13,002,000 consulted for accuracy verification. Assessed Value: $14,636,500 Taxable Value: $0 Legal Description: T 1 N R 1 W SEC 34 SEWARD MERIDIAN SW 2002018 FORT RAYMOND SUB REPLAT NO 2 LOT 8A-1 Number of Structures: 2 Structure # Year Built Square Ft Structure Type C01 1990 52,199 SCHOOL R01 1990 52,199 SCHOOL 1� r` r------------- dool OC aJnlnj -------------------- ------------------- H i \ -- --- ------------------------------------------ --...------'-------------`--------------------------- ----._ __ I Proposed reroute/ FTI t ---------------.---- -- I I Path .Alternate Route," pending Exhibit A KPB/Seward Land Exchange N KR5 1111 1111 0 25 50 100 150 200 Feet 7.1 3 t .r Eemerjfry '!�� i .fir •� �t�'' ,_ � Sew@rd .Middle=School KP5 Property Ac _.. t City of Seward grope { y 0.%Ac fix.. City -of Sem'rd` Electrical Gene'rc!trdrt Fa'q it: Seward High 8cAol 5,.. _ e v IN 04 it lea. N i` LIVID #11-40 EXCHANGE AGREEMENT WHEREAS, the Kenai Peninsula Borough and the City of Seward are owners of certain real property that the City of Seward wishes to exchange; and WHEREAS, the objectives are to construct an office/warehouse building that would become a barrier between the elementary school and a backup generation facility as well as additional sidewalk on Sea Lion Avenue to accommodate foot traffic between schools; and WHEREAS, the parties have designed the exchange to include lands of approximate equal area and value; NOW, THEREFORE, this Agreement is made on this of , 2012, by and between the KENAI PENINSULA BOROUGH, an Alaska municipal corporation, whose address is 144 North Binkley Street, Soldotna, Alaska 99669 (hereinafter referred to as "KPB"), pursuant to KPB Ordinance 2011-_ enacted , 2012, and the City of Seward, an Alaska municipal corporation, whose address is P.O. BOX 167 Seward, AK 99664-0167 (hereinafter referred to as "CITY OF SEWARD"). 1. KPB PARCEL Subject to other applicable provisions of this Agreement, for good and valuable consideration, the KPB will convey all interest it has in the following described parcel of land ("KPB Property") to CITY OF SEWARD. The KPB makes no warranties, express or implied, nor assumes any liability whatsoever, regarding the social, economic, or environmental aspects of the KPB Property, including, without limitation, the soil conditions, water drainage, access, natural or artificial hazards that may exist, or the merchantability, profitability or fitness of the KPB Property for any particular purpose. CITY OF SEWARD shall have 30 days from the date of this agreement in which to inspect title to KPB Property and associated title records. If CITY OF SEWARD determine said title to be unacceptable, CITY OF SEWARD may cancel this agreement without penalty by written notice. If no such notice is given, it shall be deemed that CITY OF SEWARD accept title to KPB Property after having had a full opportunity to inspect the KPB Property and associated title records, and have determined them suitable for the purposes addressed by this Agreement. Kenai Peninsula Borough, Alaska KPB/CITY OF SEWARD — EXCHANGE AGREEMENT Page 1 of 7 Property Description A 0.56 Acre +/- portion of Lot 8A-1 Fort Raymond Subdivision Replat No. 2 according to plat no. 2002-18 Seward Recording District, as shown on attached Exhibit A; subject to modification upon field survey and final platting action. 2. CITY OF SEWARD PARCEL Subject to other applicable provisions of this Agreement, for good and valuable consideration, the CITY OF SEWARD will convey all interest it has in the following described parcel of land ("CITY OF SEWARD Property") to KPB. The CITY OF SEWARD makes no warranties, express or implied, nor assumes any liability whatsoever, regarding the social, economic, or environmental aspects of the CITY OF SEWARD Property, including, without limitation, the soil conditions, water drainage, access, natural or artificial hazards that may exist, or the merchantability, profitability or fitness of the CITY OF SEWARD Property for any particular purpose. KPB shall have 30 days from the date of this agreement in which to inspect title to CITY OF SEWARD Property and associated title records. If KPB determine said title to be unacceptable, KPB may cancel this agreement without penalty by written notice. If no such notice is given, it shall be deemed that KPB accept title to CITY OF SEWARD Property after having had a full opportunity to inspect the CITY OF SEWARD Property and associated title records, and have determined them suitable for the purposes addressed by this Agreement. Property Description A 0.56 Acre +/- portion of Lot 6A-1 Fort Raymond Subdivision Replat No. 2 according to plat no. 2002-18 Seward Recording District, as shown on attached Exhibit A; subject to modification upon field survey and final platting action. 3. CONSIDERATION KPB and CITY OF SEWARD agree that the property subject to this exchange is of similar value, and each party is benefitted by this exchange for their respective purposes, and therefore the land received by each party is the full consideration for the land conveyed under this agreement. Kenai Peninsula Borough, Alaska KPB/CITY OF SEWARD — EXCHANGE AGREEMENT Page 2 of 7 q 6 4. TITLE A. KPB PROPERTY Title shall be delivered to CITY OF SEWARD at time of closing by quitclaim deed. KPB conveys only its interest in the property, if any, without warranty of any kind or nature whatsoever. Title shall also be subject to reservations, easements, rights -of -way, covenants, conditions and restrictions of record. B. CITY OF SEWARD PROPERTY Title shall be delivered to KPB at time of closing by quitclaim deed. CITY OF SEWARD conveys only its interest in the property, if any, without warranty of any kind or nature whatsoever. Title shall also be subject to reservations, easements, rights -of -way, covenants, conditions and restrictions of record. S. ESCROW AND CLOSING COSTS Unless agreed otherwise, KPB and CITY OF SEWARD will be responsible for their respective costs under this Agreement. CITY OF SEWARD will be responsible for surveying and platting costs associated with this exchange. Settlement for costs shall occur no later than the date of closing. Property taxes shall be fully paid for each property by its current owner prior to closing. 6. CLOSING Unless otherwise agreed in writing, closing will occur within 90 days of plat recordation. KPB and CITY OF SEWARD will execute all documents required to complete the Agreement including signing required plat documents and, if applicable, establish an escrow account. 7. POSSESSION Possession shall be delivered at time of recording. Kenai Peninsula Borough, Alaska KPB/CITY OF SEWARD — EXCHANGE AGREEMENT Page 3 of 7 1-� 8. BREACH REMEDY Prior to closing of the sale, in the event that KPB or CITY OF SEWARD fail to make any payment required, or fail to submit or execute any and all documents and papers necessary for closing and transfer of title within the time period specified in this agreement, the other party may terminate this agreement. 9. MUTUAL DEFENSE AND INDEMNIFICATION To the extent allowed by law and subject to appropriation, each party shall indemnify, defend, save and hold the other party, their elected and appointed officers, agents and employees, harmless from any and all claims, demands, suits, or liability of any nature, kind or character including costs, expenses, and attorneys fees resulting from their own performance or failure to perform in accord with the terms of this Agreement in any way whatsoever. This defense and indemnification responsibility includes claims alleging acts or omissions by the other party or their agents which are said to have contributed to the losses, failure, violations, or damage. However, neither party shall be responsible for any damages or claim arising from the sole negligence or willful misconduct of the other party, their agents, or employees. 10. HAZARDOUS MATERIAL Both parties covenant and agree that no hazardous substances or wastes shall be located on or stored on either property prior to closing. 11. ASSIGNMENTS This agreement may not be assigned. 12. MISCELLANEOUS A. Entire Agreement. This Agreement and the documents referred to herein contain the entire agreement of the parties with respect to the subject matter hereof. Any changes additions or deletions hereto must be made in writing and signed by both parties. Provisions of this agreement, unless inapplicable on their face, shall be covenants constituting terms and conditions of the exchange, and shall continue in full force and effect and will survive closing. Kenai Peninsula Borough, Alaska KPB/CITY OF SEWARD — EXCHANGE AGREEMENT Page 4 of 7 V B. Residential Real Property Transfers Act. The parties mutually agree that this transfer will not be covered by the Residential Real Property Transfers Act, AS 34.70.010 et seq. C. Development. Both parties agree to comply with all federal, state, borough and city regulations regarding use and development of the property, which includes but is not limited to State of Alaska, Department of Environmental Conservation regulations regarding water and sewer installation, and, if applicable, regulations of the U.S. Army Corps of Engineers regarding filling or draining any area within the property designated as wetlands by the appropriate authority. D. Time. Time is of the essence in performance of this Agreement. E. Cancellation. This agreement, while in good standing, may be canceled in whole or in part, at any time, upon mutual written agreement. This exchange agreement is subject to cancellation in whole or in part if improperly issued through error in procedure or with respect to material facts. F. Entry or Re-entry. In the event that this agreement is terminated, canceled or forfeited, the owner or its agents, servants or representatives, may immediately or any time thereafter, enter or re-enter and resume possession of said lands or such part thereof, and remove all persons and property therefrom either by summary proceedings or by a suitable action or proceeding at law or equity without being liable for any damages therefor. G. Fire Protection. Both parties shall take all reasonable precautions to prevent, and take all reasonable actions to suppress destructive and uncontrolled grass, brush, and forest fires on the land under agreement, and comply with all laws, regulations and rules promulgated and enforced by the protection agency responsible for forest protection within the area wherein the demised premises are located. H. Notice. Any notice or demand, which under the terms of this agreement or under any statute must be given or made by the parties thereto, shall be in writing, and be given or made by registered or certified mail, addressed to the other party at the address shown on the contract. However, either party may designate in writing such other address to which such notice of demand shall thereafter be so given, made or mailed. A notice given hereunder shall be deemed received when deposited in a U.S. general or branch post office by the addressor. Kenai Peninsula Borough, Alaska KPB/CITY OF SEWARD — EXCHANGE AGREEMENT Page 5 of 7 ICA I Responsibility of Location. It shall be the responsibility of each party to properly locate improvements on the subject parcels. J. Construction. This Agreement shall be deemed to have been jointly drafted by both parties. It shall be constructed according to the fair intent of the language as a whole, not for or against any party. The interpretation and enforcement of this Agreement shall be governed by the laws of the State of Alaska. The titles of sections in this Agreement are not to be construed as limitations of definitions but are for identification purposes only. This Agreement has been executed by the parties on the day and year first above written. KENAI PENINSULA BOROUGH Mike Navarre, Mayor ATTEST: Johni Blankenship Borough Clerk KPB/CITY OF SEWARD — EXCHANGE AGREEMENT G CITY OF SEWARD James Hunt, City Manager ATTEST: Johanna Kinney City Clerk Kenai Peninsula Borough, Alaska Page 6 of 7 APPROVED AS TO FORM AND LEGAL SUFFICIENCY: Holly B. Montague Deputy Borough Attorney STATE OF ALASKA THIRD JUDICIAL DISTRICT NOTARY ACKNOWLEDGMENT )ss. ) The foregoing instrument was acknowledged before me this day of , 2012, by Mike Navarre, Mayor of the Kenai Peninsula Borough, an Alaska municipal corporation, for and on behalf of the corporation. Notary Public in and for Alaska My commission expires: NOTARY ACKNOWLEDGMENT STATE OF ALASKA ) )ss. THIRD JUDICIAL DISTRICT ) The foregoing instrument was acknowledged before me this day of 2012, by James Hunt, City Manager of the CITY OF SEWARD, an Alaska municipal corporation, for and on behalf of the corporation. KPB/CITY OF SEWARD — EXCHANGE AGREEMENT 1A Notary Public in and for Alaska My commission expires: Kenai Peninsula Borough, Alaska Page 7 of 7 Sponsored by: Planning and Zoning Commission Introduction Date: January 9, 2012 Public Hearing Date: January 23, 2012 Enactment Date: January 23, 2012 CITY OF SEWARD, ALASKA ORDINANCE 2012-001 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE 2.30.220 AND 2.30.221. (a) and (c) TO CHANGE THE PLANNING AND ZONING MEETING START TIMES TO 7:00 P.M. AND SET ADJOURNMENT NO LATER THAN 10:30 P.M. AND FURTHER CLARIFY THE MEETING ADJOURNMENT REQUIREMENTS WHEREAS, the Commission wishes to have the Planning and Zoning meeting times changed so as to be consistent with the times of the City Council meeting and familiar to the public; and WHEREAS, at the November 15, 2011 Planning and Zoning meeting the Commission discussed and requested staff bring forward an ordinance for Council consideration amending the Seward City Code to change the Commission meeting time requirements by 30 minutes; and WHEREAS, sections 2.30.220(a) Meetings and quorum; 2.30.221.(a) & (c) Meetings time restrictions, of the Seward City Code need to be amended to reflect this change; and WHEREAS, upon enactment of this ordinance, section 2.30.221(a) is amended to further clarify the meeting adjournment requirements of the city; and WHEREAS, in addition to amending the Seward City Code, the Planning and Zoning Rules of Procedure will need to be amended by resolution following the enactment of this ordinance to implement this request; and WHEREAS, at the December 6, 2011 meeting, the Planning and Zoning Commission held a public hearing and recommended City Council approval of the proposed City Code amendments. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS that: Section 1. Seward City Code is hereby amended to read as follows: (Stri'-e� = deletions and are bold; Underline = additions and are bold Italic) Chapter 2.30. Boards and Commissions 2.30.220. Meetings and quorum (a) The Seward Planning and Zoning Commission shall meet at 7:30 7.00 p.m. in the City Council chambers on the first Tuesday of each month. Special meetings may be held at the call of the chairs or the city manager, and at such other times as the commission may determine. [the remainder of SCC2.30.220 remains unchanged] CITY OF SEWARD, ALASKA ORDINANCE 2012-001 2.30.221 Meetings — Time restrictions (a) The Commission shall take no official action or address any other items on the agenda after 11s0010:30 p.m. The time for conclusion of business and adjournment is mandatory. In the event the Commission's business has not been completed by the time set herein, the Commission may adjourn recess the meeting to another day, call a special meeting to complete the agenda and adjourn, or adjourn. (b) [remains unchanged] (c) The Commission shall not adjourn prior to 11:00 10:30 p.m. unless all presentations and comments by members of the general public have been heard. Section 2. This ordinance shall take effect ten (10) days following enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, this 23'd day of January 2012. THE CITY OF SEWARD, ALASKA David Seaward, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) City Council Agenda Statement Meeting Date: January 9, 2012 Through Jim Hunt, City Manager Ron Long, Assistant City Manager From: Donna Glenz, Planner Agenda Item: Ordinance 2012- t;D1 amending Seward City Code 2.30.220 and 2.30,221 (a) and (c) to start Planning and Zoning meetings at 7:00 p.m. and set adjournment no later than 10:30 p.m. and to better clarify the adjournment requirements of the City Code. BACKGROUND & JUSTIFICATION: In April of 2008 the City Council amended Title 2 of the Seward City Code changing the start and adjournment times of the City Council meetings by 30 minutes. Council also better clarified the City's adjournment rules. At that time the Planning and Zoning Commission chose not to amend the Commissions portion of the City Code addressing meeting times due to a possible conflict for one of the Commissioners. This Commissioner is no longer able to serve on the Commission and has resigned the position. The Commission now wishes to change the meeting times to be consistent with the times of the City Council meeting which will better serve the familiarity of the public. While amending these sections of the code, staff is requesting the same amendment Council approved clarifying the adjournment rules. In the past there has been some debate that the Commission cannot take action past the adjournment time, but could still allow citizen and commission comments when in fact the body must adjourn the meetings by the required time and is not permitted to address any other agenda items. Therefore staff and the Planning and Zoning Commission recommend the following changes to the code (Strikethroughs = deletions and are bold; Underline = additions and are bold Italic) Chapter 2.30. Boards and Commissions 2.30,220. Meetings and quorum (a) The Seward Planning and Zoning Commission shall meet at 7-:30 7.00 p.m. in the City Council chambers on the first Tuesday of each month. Special meetings may be held at the call of the chair} or the city manager, and at such other times as the Commission may determine. [the remainder of SCC2.30.220 remains unchanged] 2.30.221 Meetings — Time restrictions (a) The Commission shall take no official action or address any other items on the aA Seward City Council Agenda Statement — Ordinance 2012- 0A Page 2 of 3 agenda after H;-00 10:30 p.m. The time for conclusion of business and adjournment is mandatory. In the event the Commission's business has not been completed by the time set herein, the Commission may adjourn the meeting to another day, call a special meeting to complete the agenda and adjourn, or adjourn. (b) [remains unchanged] (c) The Commission shall not adjourn prior to 400 10:30 p.m. unless all presentations and comments by members of the general public have been heard. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures or Other Plans or Policies: Comprehensive Plan (2020) Yes No X 3.7.3 Continue to improve the quality and efficiency of city governmental services. Bullet 1 Continue to review and update of the Seward City Code. (page 27) Planning and Zoning Rules of Procedure: P&Z Rules of Procedure will need to be amended by resolution following the enactment of this ordinance to implement this request. INTENT: Amend the Seward City Code 2.30,220 and 2.30.221 (a) and (c) to start the Planning and Zoning meetings at 7:00 p.m. and set adjournment no later than 10:30 p.m. and to better clarify the adjournment requirements of the City Code. FISCAL NOTE: None Approved by Finance Department: 0 h4A ki ATTORNEY REVIEW: Yes: X No: PUBLIC COMMENT: At the time of this publication the Community Development Department and City Clerk's Office have received no public comment. Seward City Council Agenda Statement —Ordinance 2012- a' Page 3 of 3 P & Z ACTION: At the December 6, 2011 Planning and Zoning meeting the Commission approved Resolution 2011-15, recommending the City Council adopt the attached Ordinance to start planning and zoning meetings at 7:00 p.m. and set adjournment no later than 10:30 p.m. and to better clarify the adjournment requirements of the City Code, RECOMMENDATION: Council introduces Ordinance 2012- O(A , on January 9, 2012 and conducts a public hearing and adopts Ordinance 2012- M on January 23, 2012, amending sections of SCC 2.30.220 and 2.30.221 (a) and (c) to start Planning and Zoning meetings at 7:00 p.m. and set adjournment no later than 10:30 p.m. and to better clarify the adjournment requirements of the City Code. ID"'6 Sponsored by: Staff CITY OF SEWARD, ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2011-15 A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD, ALASKA, RECOMMENDING TEE CITY COUNCIL AMEND SEWARD CITY CODE 2.30.220 AND 2.30,221 TO CHANGE THE PLANNING AND ZONING MEETING START TIMES TO 7:00 P.M. AND SET ADJOURNMENT NO LATER TI AN 10:30 P.M. WHEREAS, at the November 15, 2011 Planning and Zoning meeting the Commission discussed and requested staff bring forward an ordinance for Council consideration amending the Seward City Code to change the Commission meeting time requirements by 30 minutes; and WHEREAS, sections 2.30.220 (a) and 2.30.221 (a) and (c) of the Seward City Code must be amended to reflect these change; and WHEREAS, in addition to amending the Seward City Code, the Seward Planning and Zoning Rules of Procedure must also be amended by resolution following the enactment of the attached Ordinance by City Council; and WHEREAS, these changes will result in the Planning and Zoning Commission meetings being called to order and adjourning consistent with the corresponding times of the City Council meetings; and WHEREAS, the public notification process has been complied with. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1, The Commission recommends Ordinance 2012-_, attached and incorporated herein by reference, be forwarded to City Council for approval. Section 2. This resolution shall take effect immediately upon its adoption. Seward Planning and Zoning Cormmssion Resolution No. 2011-15 Page 2 PASSED AND APPROVED by the Seward Planning and Zoning Commission this 6"' day of December 2011. THE, CITY OF SEWARD, ALASKA oLr12 Sandie Roach', Chair AYES: Butts, Morgan; Eckiund, Roach' NOES: None .ABSENT: None ABSTAIN: None VACANT: Three ATTEST: kobarm­aKinn�y-, CMC �//lerk (City Seal) F k2£ 4564 A''at.E srMN%'frt�t wy 5c`! _ aso/e`rrF 11�4,4z. �P SE d0 � � ""- ,. :c..e¢c c� � �; i.;,'•f alb City of Seward, Alaska December 6, 2011 Motion (Ecklund/Butts) Motion Passed Planning Commission Alinutes Volume 6, Page 4 6 6 Approve the Agenda and the Consent Agenda Unanimous The following items were approved on the Consent Agenda: November 15, 2011 Special Meeting Minutes Unfinished Business Items requiring a Public Hearing — None New Business Items requiring a Public Hearing Resolution 2011-15 of the Seward Planning and Zoning Commission recommending the City Council amend Seward City Code 2.30.220 and 2.30.221 to change the Planning and Zoning meeting start times to 7:00 P.M. and set adjournment no later than 10:30 P.M. 7 Glenz noted the history of the meeting times for. City Council. She noted the resolution, requested the City Council to amend the Code regarding the Planning & Zoning Commission meeting start and adjournment times. The code change was to match the City Council times. No comments had been received from the public regarding the proposed time change. Roach' asked if the proposed time change would require action on the part of the Commission to change the scheduled time for work session meetings. Glenz stated the general work session times were covered by the Planning and Zoning Rules of Procedure and would required amendment once the code change was enacted by Council. .Notice of public hearing being posted and published as required by law was noted and the. public hearing was opened. There were no requests to be heard and the public hearing was closed. Motion (Ecklund/Morgan) Motion Passed Unfinished Business — None New Business Approve Resolution 2011-15 Unanimous Discussion of Commission availability and suggested work session dates in January with Council on Title 15 Code Update �� Sponsored by: Clerk CITY OF SEWARD, ALASKA RESOLUTION 2012-002 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE CITY COUNCIL RULES OF PROCEDURE TO AMEND RULE 27, ADDRESSING THE COUNCIL BY THE PUBLIC — CITIZENS' COMMENTS AND DISCUSSION, TO REFLECT THE TIME LIMIT FROM TWO MINUTES TO THREE MINUTES PER PERSON AND THE TOTAL TIME FROM NOT MORE THAN 30 MINUTES TO NOT MORE THAN 36 MINUTES WHEREAS, SCC Section 2.10.055, Agenda, states that the order of business for the regular meetings of the City Council shall be set by resolution of the council and incorporated into the Council's adopted Rules of Procedure; and WHEREAS, during discussion at the November 28, 2011 City Council meeting the Council directed the City Clerk to bring forward a resolution to change the time limit for Citizen's Comments on the agenda from two minutes to three minutes per person and the total time from not more than 30 minutes to not more than 36 minutes; and WHEREAS, the Council wishes to amend Rule 27 (c) (1) of the City Council Rules of Procedure to generally appear as follows (strike oAT = deletions, bold italics = additions): ADDRESSING THE COUNCIL BY THE PUBLIC RULE 27. (c) Citizens' Comments and Discussion. Members of the public or their authorized representatives may address the Council by oral communications on any matter concerning the City's business or any matter over which the Council has control. There shall be two opportunities provided for such comments: (1) Citizens' comments on agenda items not scheduled for public hearing. The Clerk shall make available sign -in sheets on which persons desiring to speak during this time may indicate their desire to do so. All presentations under this agenda item shall be limited to twe three minutes per person and shall also be limited to a total time of not more than thirty six minutes. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: CITY OF SEWARD, ALASKA RESOLUTION 2012-002 Section 1. The City Council amends Rule 27 of the City Council Rules of Procedure to read as follows ADDRESSING THE COUNCIL BY THE PUBLIC RULE 27. (c) Citizens' Comments and Discussion. Members of the public or their authorized representatives may address the Council by oral communications on any matter concerning the City's business or any matter over which the Council has control. There shall be two opportunities provided for such comments: (1) Citizens' comments on agenda items not scheduled for public hearing. The Clerk shall make available sign -in sheets on which persons desiring to speak during this time may indicate their desire to do so. All presentations under this agenda item shall be limited to THREE minutes per person and shall also be limited to a total time of not more than thirty SIX minutes. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9tn day of January, 2012. THE CITY OF SEWARD, ALASKA David Seaward, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) Agenda Statement Meeting Date: January 9, 2012 To: Mayor, City Council From: Johanna Kinney, City Clerk Agenda Item: Amend Rule 27 of City Council Rules of Procedures BACKGROUND & JUSTIFICATION: During a discussion on the November 28, 2011 council meeting, council expressed their intent to change the time limit for citizens' comments on any subject except those items scheduled for public hearing from two minutes to three minutes per person and from a total time of thirty minutes to a total time of thirty six minutes. By city code, "the order of business for the regular meetings of the City Council shall be set by resolution of the council and incorporated into the Council's adopted Rules of Procedure." (SCC 2.10.55) The item before council tonight is to change Rule 27 (c) the following ADDRESSING THE COUNCIL BY THE PUBLIC RULE 27. (c) Citizens' Comments and Discussion. Members of the public or their authorized representatives may address the Council by oral communications on any matter concerning the City's business or any matter over which the Council has control. There shall be two opportunities provided for such comments: (1) Citizens' comments on agenda items not scheduled for public hearing. The Clerk shall make available sign -in sheets on which persons desiring to speak during this time may indicate their desire to do so. All presentations under this agenda item shall be limited to two minutes per person and shall also be limited to a total time of not more than thirty minutes. To the following: ADDRESSING THE COUNCIL BY THE PUBLIC RULE 27. (c) Citizens' Comments and Discussion. Members of the public or their authorized representatives may address the Council by oral communications on any matter concerning the City's business or any matter over which the Council has control. There shall be two opportunities provided for such comments: (1) Citizens' comments on agenda items not scheduled for public hearing. The Clerk shall make available sign -in sheets on which persons desiring to speak during this time may indicate their desire to do so. All presentations under this agenda item shall be limited to THREE minutes per person and shall also be limited to a total time of not more than thirty SIX minutes. 7a INTENT: To formally change the time limit of citizens' comments on agenda items not scheduled for public hearing order as council discussed at the November 28, 2011 City Council Meeting. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. FISCAL NOTE: No fiscal impact. Approved by Finance Department: RECOMMENDATION: Approve Resolution 2012-002, amending City Council Rules of Procedure, Rule 27, to change the time limit for citizens' comments. 31 Sponsored by: Seward Planning and Zoning Commission CITY OF SEWARD, ALASKA RESOLUTION 2012-003 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, NAMING THE NEWLY CONSTRUCTED NORTH FOREST ACRES LEVEE DRIVE SURFACE, AS DIECKGRAEFF ROAD; LOCATED WITHIN THE PUBLIC ACCESS EASEMENT ON TRACT B, DIECKGRAEFF-GILLESPIE REPLAT; LOCATED AT 2501 SEWARD HIGHWAY WHEREAS, the North Forest Acres Levee project was constructed with a two (2) lane road on top to accommodate and help reduce neighborhood traffic to the Seward Transfer Facility and other commercial facilities; and WHEREAS, the travelway has been commonly called "Levee Road" and signage was placed at the intersection of the Seward Highway and the levee access; and WHEREAS, City Council Resolution 85-10 established a Street -Naming and Numbering System to provide a standard approach to the naming and numbering of streets within the City Limits of Seward; and WHEREAS, Section 1,1tem 2 of Resolution 85-10 also refers to the requirements of the Kenai Peninsula Borough Street Naming Methods; and WHEREAS, the Planning and Zoning Commission amended and approved Resolution 2011- 12, recommending the name Dieckgraeff Road as the official name for the North Forest Acres Levee drive surface; and WHEREAS, the name "Dieckgraeff Road" meets the conditions of both the City Resolution 85-10 and Title 14.10.040 Street Naming Methods of the Kenai Peninsula Borough; and WHEREAS, for many years the Dieckgraeff family has worked and supported the flood mitigation efforts of the Seward community; and WHEREAS, the official naming of drive surfaces within the City must be designated by Resolution of the City Council. CITY OF SEWARD, ALASKA RESOLUTION 2012-003 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The North Forest Acres Levee drive surface, from the Seward Highway west to the intersection of Dimond Boulevard, shall be officially named Dieckgraeff Road. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 91" day of January 2012. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) S THE CITY OF SEWARD, ALASKA David Seaward, Mayor City Council Agenda Statement Meeting Date: January 9, 2012 Through: Ron Long, Assistant City Mana.Vx, From: Seward Planning and Zoning Commission Agenda Item: Name the North Forest Acres Levee Drive Surface, Dieckgraeff Road BACKGROUND & JUSTIFICATION: After severe flooding in 1986, FEMA organized a flood mitigation task force to address the issue locally and identify ways to mitigate the impacts of future flooding. One of the projects identified was construction of a levee to the south and east of Japanese (Japp) Creek. The Levee/Road was needed for flood control and neighborhood safety purposes, and to provide an alternative route for commercial and industrial traffic traveling through the North Forest Acres neighborhood to access public and private facilities. The name "Levee Road" has been used since the inception of the project. This road runs from the Seward Highway west to the intersection of Dimond Boulevard, which then continues on to the Kenai Peninsula Borough Transfer Station and other properties. At the November 15, 2011 Planning and Zoning meeting the Commission amended Resolution 2011-12, recommending the levee drive surface be named Dieckgraeff Road, in honor of the Dieckgraeff family's work and support of flood mitigation efforts in the community for many years. The Dieckgraeff family has expressed honor in the nomination. City Council Resolution 85-10 established a Street -Naming and Numbering System to provide a standard approach to the naming and numbering of streets within the City Limits of Seward. With the establishment of the enhanced 911 system, the Kenai Peninsula Borough also established criteria for road and/or street naming. The name "Dieckgraeff Road" meets the criteria of both the City and Kenai Peninsula Borough guidelines. INTENT: Officially name the drive surface of the North Forest Acres Levee. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures or Other Plans or Policies: FISCAL NOTE: Approximate costs from Public Works for replacing the street sign is less than $500.00. Approved by Finance Department: ATTORNEY REVIEW: Yes: No: X to Public Comment: At the time of this publication the Community Development Department and City Clerk's Office have received one written comment via email. One member of the public has voiced support in retaining the commonly known name of Levee Road as the official name. P & Z Action The Planning and Zoning Commission held a Public Hearing November 15, 2011. No public comment was submitted. The Commission amended and approved Resolution 2011-12 recommending the City Council officially name the drive surface of the North Forest Acres Levee, Dieckgraeff Road. RECOMMENDATION: Approve City Council Resolution 2012- l�u� officially naming the drive surface of the North Forest Acres Levee drive surface, from the Seward Highway west to the intersection of Dimond Boulevard, Dieckgraeff Road. Donna Glenz From: Henson, Carrie <CHenson@borough.kenai.ak.us> Sent: Tuesday, December 27, 20119:14 AM To: Donna Glenz Subject: RE: Street Naming Donna, Sorry I am not getting back to you in a timely manner. I was on vacation and today is my first day back. As far as the actual database system and per KPB code street naming requirements Dieckgreaff Rd is an approved street name suggestion but I do understand your concern about spelling and pronunciation. I have no idea how to pronounce that name and I am sure a child calling 911 would have great difficulty. For 911 purposes it is always better to have a short simple name to speed the process of finding someone in an emergency. Levee Rd would be preferable for the purposes of protection of life and property. Carrie Henson E911 Addressing Officer Kenai Peninsula Borough From: Donna Glenzfmailto:dglenz(&cityofseward.netl Sent: Tuesday, December 13, 2011 3:49 PM To: Henson, Carrie Subject: RE: Street Naming Hi Carrie, I just reread your email and remembered your request to comment on the naming of a road in Seward. We are in the process of naming the new North Forest Acres Levee drive surface. During the development stages of the levee project, the drive surface was always referred to as Levee Road. I put forward a Resolution to the Planning and Zoning Commission with Levee Road as the recommendation. The Commission amended the Resolution, changing the recommendation to Council as Dieckgreaff Road, in honor of a local family. My concern is the spelling and pronunciation of the name Dieckgreaff with the 911 system. But maybe it is not a problem. I would appreciate your comments on the recommended name. I am moving this forward to Council the 9`h of January so my Resolution and all back up must be submitted by noon on the 201h of December. Thanks for your time and thoughts on this. wn.rt.a Clem Planner City of Seward, Alaska 410 Adams P O Box 167 Seward AK 99664 907,224.4048 907.224.4085 (fax) 31 A Sponsored by: Staff CITY OF SEWARD, ALASK.A PLANNING AND ZONING COMMISSION RESOLUTION 2011-12 A RESOLUTION OF THE PLANNING AND ZONING COMMISSION RECOMMENDING CITY COUNCIL APPROVE THE OFFICIAL NAMING OF THE NEWLY CONSTRUCTED NORTH FOREST ACRES LEVEE ROAD, AS DIECKGRAEFF ROAD; LOCATED WITHIN THE PUBLIC ACCESS EASEMENT ON TRACT B, DIECKGRAEF.F-GILLESPIE REPLAT; LOCATED AT 2501 SEWARD HIGHWAY WHEREAS, the North Forest Acres Levee Road project was constructed with a two (2) lane road on top to accommodate and help reduce neighborhood traffic to the Seward Transfer Facility and other commercial facilities; and WHEREAS, on August 8, 2011 the City held the dedication and opening ceremonies for the newly constructed North Forest Acres Levee Road; and WHEREAS, the travel way was commonly called "Levee Road;" and WHEREAS, City Council Resolution 85-10 established a Street -Naming and Numbering System to provide a standard approach to the naming and numbering of streets within the City Limits of Seward; and WHEREAS, Section 1, Item 2 of Resolution 85-10 also refers to the requirements of the Kenai Peninsula Borough Street Naming Methods; and WHEREAS, the name "Levee Road" meets all of the conditions ofboth the City Resolution 85-10 and Chapter 14.10 Street Naming Methods of the Kenai Peninsula Borough; and WHEREAS, the official naming of"DIECKGRAEFF Road" must be designated by action of the City Council, NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: 39 Seward Planning and Zoning Commission Resolution 2011-12 Page 2 of 2 Section 1. The Commission recommends the City Council approve the official naming of the North Forest Acres Levee transfer station access road as "Dieckgraeff Road'. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 15`h day of November 2011. AYES: Morgan, Ecklund, Butts Roach' NOES: None ABSENT: None ABSTAIN: None VACANT: Three ATTEST: J banns Kinney, CMC ity Clerk +"sIaIar»rsss (City Seal) ,.• ,S!c " S / .e..I� { :! �trsn:n �♦ q V THE CITY OF SEWARD, ALASKA Sandie Roach', Chair j J." J.' City of Seward, Alaska November 15, 2011 Planning Conunission Minutes Volume 6, Page 460 Glenz explained the Land Use Plan and noted the zoning designations for the parcels remained the same with the platting action. Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. Aaron Johnson, owner of the parcels, said he would like to have a business, but would need to explore available resources and consider the economic potential of any future business he might undertake. There were no further requests to be heard and the public hearing was closed. Motion (Ecklund/Morgan) Approve Resolution 2011-1.4 Ecklund said she was pleased that the property was slated for possible development and continued use. Roach' also said she was grateful that an entrepreneur was planning to come into the community and develop. Motion Passed Unanimous Unfinished Business — None New Business Resolution 2011.-12 of the Planning and Zoning Commission recommending City Council approve the official naming of the newly constructed North Forest Acres Levee Road, as Levee Road; located within the public access easement on Tract B, Dieekgraeff Gillespie replat; located at 2501 Seward Highway Glenz explained the history of the levee construction and its design. The ribbon cutting ceremony for the levee drive surface was held on August 8, 2011. The route connects the Seward Highway to Dimond Boulevard, rerouting industrial traffic away from residential streets in the Forest Acres neighborhood. Glenz noted the naming of the levee road, as Levee Road, met all of the criteria outlined by the City and Kenai Peninsula Borough. In response to Butts, Glenz stated that no other name suggestions had been received. She continued to explain that Levee Road had been the informal name for the road during several years of planning and development. There was no City guideline requiring public input or suggestions for street names. A street sign identifying Levee Road had been put in place. Butts asked what process was required for suggesting a different name for the road. 1�� City of Sevvard, Alaska Planning Commission Minutes November 15, 2011 Volume 6, Page 4 61 Glenz said a public process would require advertising; noting staff would support the effort to solicit name suggestions from the community if that were the wishes of the Commission, or the Commission could supply amend the Resolution before them. She noted the road was to have no individual addresses assigned because there was to be no access to or froin any parcel along the route. Roach' asked how much community input there had been regarding the naming of the road. Any input would have occurred at the various public meetings related to the project that had been held over the years, Glenz noted. In response to Ecklund; Glenz stated the agenda had been posted and advertised to the public and no members of the public had offered comments. Butts stated he had received a suggestion that the route be named Dieckgraeff Road, in honor of Frank Dieckgraeff. Commissioners and staff further discussed the location of the road, the access easement and future platting possibilities. Motion (Eeklund/Morgan) Approve Resolution 2011-12 Motion (Butts/Morgan) Amend Resolution 2011-12 to replace the suggested name of Levee Road with Dieckgraeff Road Butts said the late Frank Dieckgraeff and the Dieckgraeff Family had been instrumental in developing the North Forest Acres Levee and assisting with flood prevention measures. Morgan asked for clarification if the intention was to name the road Dieckgraeff Road or Dieckgraeff Levee Road. Butts said the intention was to name the road Dieckgraeff Road. Motion Passed Unanimous Main Motion Passed as Amended Unanimous Resolution 2011-13 rescinding Resolutions 2011-09 & 2011-10, recommending City Council amend portions of Seward City Code 15.10,140 Definitions; 15.10.220 Development Requirements Table; 15.10.225 Land Uses Allowed; and 15.10.225 Land Uses Allowed Table J CITY OF SEWARD, ALASKA RESOLUTION NO. 85-10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ESTABLISHING A STREET -NAMING AND NUMBERING SYSTEM WHEREAS, Section 6-8 of the Seward City Code ordains that the City shall assign an address to each lot or building within the City limits; and WHEREAS, the City of Seward is interested in developing a program to provide a standard approach to the naming and numbering of streets; and WHEREAS, the City is desirous that this approach reflect the City's emphasis toward planned growth and development; and WHEREAS, such a system is absolutely essential to the effi- cient operation of health, police and safety services within the commu- nity; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 40 OF SEWARD, ALASKA, that: Section 1. There is hereby established a uniform system for street naming and for numbering buildings fronting on all streets within the City of Seward; and, all houses, commercial buildings, and other buildings and structures shall be numbered in accordance with the following provisions: I. Definitions: "Street" as used herein includes all publicly dedicated rights -of -way, used by vehicular and pedestrian traffic, regardless of its tag name. (i.e. avenue, road, boule- vard, etc.) 2. Street Naming: 4C r In addition to the Kenai Peninsula Borough Uniform Street Naming System, the following criteria shall be followed: (a) Choice of Names -- Names should be chosen that relate to the scale and location of the project. (1) Names should be pleasant sounding, appropriate, easy to read (so that the public, and children in particular, can handle the name in an emergency situation), and should enhance pride of home ownership. -1- CITY OF SEWARD, ALASKA RESOLUTION NO. g5_10 1 (2) Categories -- Large developments shall use a single significant category; and small subdi- visions should use the same category as the surrounding or adjacent area (which helps to establish Iocational identity) to choose street names. (3) Unacceptable Street Names -- Avoid names which are frivolous, complicated, or undesirable names; and those which include unconventional spelling and compound words. (b) Affixes -- Unnecessary affixes are to be avoided. Terms that may be utilized are: "East", "West",4_1 / "North", and "South", indicated direction. ��- 3. Designation of Street Numbers: (a) A Plat Book and Property Number Map will be main- tained for the purpose of facilitating a correct numbering system. Said book and map will show the proper numbers for all building lots fronting upon all streets within the City. Said book and map will be kept on file in City Hall by a designee of the City Manager. The book and map will be open to inspection by all interested persons during the office hours of the City of Seward. (b) The Base Lines on the property numbering map origi- nate at the junction of the First Avenue ROW and Railway Avenue, This point will be considered the axis for both North -South and East-West street numbering. (1) All streets running generally North and South shall be numbered from the East-West Base Line consecutively to the corporate limits or the extremity of such street. (2) All streets running generally East and West shall be numbered from the North -South Base Line consecutively to the corporate limits or the extremity of such street. (c) Numbering Intervals, wherever possible, will be assigned as follows: (1) Lots less that 6000 square feet, assign numbers per lot. IWA! 4 14.10.040 RENAI PENINSULA BOROUGH CODE 14.10.040. Street names. A. Official street names shall be established in accordance with the following: I. A new street name shall comply with National Emergency Number Association MENA") standards and borough standards, or, if different, whichever standard is stricter. 2. A new or changed street name shall not be a duplicate of any existing name located within the same or any adjacent emergency service zone. A different suffix (street, avenue, etc_) does not constitute a different name. 3. A new right-of-way created by the subdivision process, which is a direct extension or has the same alignment as an existing named right-of-way, shall bear the existing name. 4. No street shall be designated by a letter or number unless such designation is part of a localized development plan. 5. No street shall have a name sounding similar to or identical with any other named street within the same or adjacent emergency service zone. 6. Street names containing a directional connotation. such as Northwoods Avenue or Eastwind Street are to be avoided. 7. A directional prefix, i.e. East Fox Avenue, West Fox Avenue, shall only be used as necessary, which determination shall be based upon findings of fact showing the necessity, or caused by the grid addressing system contained in Chapter 14.20, 8. A street name shall be no longer than 17 characters, including the abbreviated suffix. B. The planning commission, after consideration of all factors and public testimony, may allow exceptions to the foregoing upon a finding that the public interest is not harmed and provided that the exception complies with NENA standards. (Ord. No. 2006-05, § 2, 3-14-06; Ord. No. 92-09, § 1(part), 1992) 14.10.050. Renaming streets. A. The planning commission, upon a finding that an existing street name conflicts with or duplicates another existing street name thereby causing confusion as to the exact location of either street, shall officiaPy rename the street(s) in accordance with section 14.10.040. 1. The planning commission shall conduct a public hearing in accordance with section 14.10.055 prior to taking official actions on any street name change. 2. Due deference will be given to local or historic acceptance of existing street names to the extent possible. 3. Street(s) renamed shall become official upon adoption of a planning commission street naming resolution stating the legal description and revised name and noting such change on the official street name map. Supp. No, 28 14--16 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2012-004 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING SIGNATURES FOR ALL CITY BANK ACCOUNTS AND RESCINDING ALL PREVIOUS RESOLUTIONS IN CONFLICT HEREWITH BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. Any two of the following signatures shall appear on all checks, drafts, notes or orders drawn against the City of Seward bank accounts maintained at the Seward Branch of Wells Fargo or the Seward Branch of the First National Bank of Anchorage: James Hunt, City Manager Kristin Erchinger, Finance Director Ron Long, Assistant City Manager Johanna Kinney, City Clerk Section 2. Any one of the above persons shall have access to and full power to remove the contents of and to exchange or surrender the safe deposit boxes rented by the City of Seward located at the Seward Branch of Wells Fargo under the terms of the City of Seward's banking services agreement with Wells Fargo. Section 3. Any one of the above persons shall have authority to invest City monies with financial institutions as prescribed by the Seward City Code Chapter 5.15, Investment and Collateralization of Public Funds. Section 4. All previously approved resolutions in conflict herewith are hereby rescinded. Section 5. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9t" day of January, 2012. y-1 Council Agenda Statement Meeting Date: January 9, 2012 Through: James Hunt, City Manager From: Kristin Erchinger, Finance Director Agenda Item: Authorization for Banking Signatures BACKGROUND & JUSTIFICATION: The Seward City Council is required to pass a resolution listing the individuals authorized to invest monies and/or sign banking documents on behalf of the City of Seward. Each time the City experiences turnover in the position of city manager, assistant city manager, city clerk, or finance director, this authorization is updated with the new information, and forms the basis upon which signature cards are updated at the local banking institutions. The purpose of this update is to replace authorization for the former city manager and assistant city manager, with James Hunt, city manager, and Ron Long, assistant city manager. CONSISTENCY CHECKLIST Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: ATTORNEY REVIEW Yes XNo FISCAL NOTE This action has no fiscal impact on the City. Approved by Finance: gua c. 4,61� RECOMMENDATION Seward City Council approve Resolution 2012- , updating the authorized signatories to the City of Seward's bank accounts and rescinding previous resolutions in conflict herewith. 41� Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2012-005 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING AN EXXON VALDEZ OIL SPILL TRUSTEE COUNCIL GRANT IN THE AMOUNT OF $89,725 FOR A VESSEL WASH - DOWN AND WASTEWATER RECYLING FACILITY AT THE SEWARD MARINE INDUSTRIAL CENTER, AND APPROPRIATING FUNDS WHEREAS, the City of Seward, Harbor Department has applied for and received grant funding from the State of Alaska Department of Fish and Game to design a Vessel Wash -Down and Wastewater Recycling Facility (VWDWRF); and WHEREAS, a new V WDWRF will result in significant environmental improvement by collecting potentially toxic chemicals and properly disposing of waste streams; and WHEREAS, Alaska Department of Fish and Game has indicated that the construction money in the amount of $649,375 will be approved in September 2012; and WHEREAS, construction is expected to begin in September 2013. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is authorized to accept a grant with the State of Alaska Department of Fish & Game, and to execute the grant agreement. Section 2. The Harbormaster will serve as project manager. Section 3. Funding in the amount of $89,725 is hereby appropriated from the State grant revenue account no. 278-2781-4680-0200 to the SMIC Wash -down Pad grant project account no. 278-2781-5390. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9"' day of January, 2012. y0\ CITY OF SEWARD, ALASKA RESOLUTION 2012-005 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA 5C) David Seaward, Mayor Council Agenda Statement Meeting Date: January 9, 2012 To: Jim Hunt, City Manager From: Mack Funk, Harbormaster Agenda Item: Accepting Exxon Valdez Oil Spill Trustee Council grant in the amount of $89,725, and appropriating funds BACKGROUND & JUSTIFICATION: In September 2011 the Exxon Valdez Oil Spill Trustee Council approved the City's grant application for designing and later constructing the Vessel Wash - Down and Wastewater Recycling Facility at the Seward Marine Industrial Center. This grant does not require matching funds, but it is only for the design phase of the project in the amount of $89,725. The grant agreement (attached) includes a schedule and scope of work leading to final construction plans and specifications. The grant agency, Alaska Department of Fish and Game, has indicated that the construction money in the amount of $649,375 will be approved in September 2012. It is expected that actual construction will occur in 2013. This project was conceived several years ago and it will result in significant environmental improvement by collecting potentially toxic chemicals and properly disposing of waste streams. The Resurrection Bay Conservation Alliance endorsed the Port's grant application by letter on April 28, 2009 (attached). INTENT: The Council Resolution will authorize the City Manager to execute the grant agreement. The Harbormaster will serve as project manager. A Request for Proposals from engineering firms is pending. It is anticipated that Council will be asked to approve an engineering contract for the design work within the next 30 days. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures or Other Plans or Policies. This project is consistent with Seward zoning and with the Seward Marine Industrial Center Development Plan. FISCAL NOTE: This grant does not require matching funds; it is only for the design phase of the project in the amount of $89,725. The recently approved 2012/2013 City Capital Improvement Plan includes $1,500,000 for Vessel repair infrastructure, but there is currently no City funding available for such infrastructure. Approved by Finance Department: K44*24.Zi-%4eh ATTORNEY REVIEW: Yes No X RECOMMENDATION: Council Accept a grant in the amount of $89,725 from the Exxon Valdez Oil Spill Trustee Council- Alaska Department of Fish and Game for the Vessel Wash -Down and Wastewater Recycling Facility at the Seward Marine Industrial Center and appropriate funds. Resurrection Bay OPENS Conservation 11 V * * Alliance April 28, 2009 City of Seward PO Box 167 Seward, AK 99664 Attn: Kari Anderson Re: Seward Marine Industrial Center Vessel Wash -Down System Dear Kari, PO Box 1092 Seward, Alaska 99664 907 224 4621 rbca-alaska. org The Resurrection Bay Conservation Alliance ("RBCA") fully supports the grant proposal for the Seward Marine Industrial Center Vessel Wash -Down System. Our inission is to "enjoy and advocate for healthy water, lands, and air. This project fits our mission perfectly. We are impressed with the project description, especially since it will eliminate contaminated wastewater discharges. All wash water will flow into a debris screening trap. After screening the water will then be further cleaned using an electrocoagulation process and then reused. The use of an approved hazardous materials handling company to collect all solids and used water twice a year for appropriate disposal is also commendable. RBCA has heard several fisherman complain about how Seward's upgraded harbor does not have a grid (used to pressure wash hulls in the harbor at low tide). Having an affordable upland hull cleaning station is the right way to deal with this issue. RBCA is very pleased to see the City of Seward taking proactive steps to reduce the pollution of the harbor and Resurrection Bay. Sincerely, Matt Gray RBCA Watershed Program Coordinator Attachment A M COOP-12-069 Between Alaska Department of Fish and Game Exxon Valdez Oil Spill Trustee Council 441 West 51h Avenue, Suite 500 Anchorage, Alaska 99501 C,7TI City of Seward P.O. Box 167 Seward, Alaska 99664 I. Authority This agreement is made and entered into between the City of Seward (City), and the Alaska Department of Fish and Game, (ADF&G), Exxon Valdez Oil Spill Trustee Council (EVOSTC). ADF&G enters into this agreement under authority of Alaska Statutes AS 16.05.050(12), AS 36.30.850(c) and AS 36.30.850(d), II. Project Description Seward is situated at the head of Resurrection Bay on the southeast coast of the Kenai Peninsula, 125 highway miles south of Anchorage. Seward is one of two ice -free, deep -draft ports with all- weather air, road, and rail access to the major population and supply centers of Southcentral and Interior Alaska. The Seward Marine Industrial Center (SMIC) is located on the Fourth of July Creek alluvial fan delta, approximately six miles by road and two miles across the bay from the City of Seward. Seward was heavily affected by the Exxon Valdez Oil Spill (EVOS). On April 6, 1989, oil reached the entrance of Resurrection Bay, and by April 18, a light tar ball splattering was reported on the City's beachfront. Seward immediately became an outpost for the deployment of clean-up activities; fishing boats came together to form a mobile response unit, large vessels were brought in to perform skimmer operations, and an otter clean up station was established. As the spill inundated Resurrection Bay and the North Gulf Coast with oil, the natural and human environment was impacted. The spill initially caused a die off of seabirds, sea otters, harbor seals, bald eagles, salmon, and herring eggs. Eventually the accident damaged the foundation of Seward's economy and way of life —commercial and sport fisheries, tourism, and subsistence livelihoods. .1A Approximately sixty 50-250 ton vessels are hauled out of the water each year for repairs and maintenance at the SMIC. Many of these vessels are washed down at the existing gravel storage area, which does not have a wastewater collection system. According to current estimates, about 12,000 gallons of wash water is created at the SMIC each year. Much of this water could contain bottom -paint derivatives including copper, zinc, lead, and nickel. According to the Alaska Clean Harbors Guidebook, vessel bottom cleaning can result in removing fragments of bottom paint and hull materials. In a concentrated form, these untreated particles can have localized water quality impacts. In particular, pressure washing removes antifouling paint, contaminated with copper or other toxic materials, which can get washed into the marine The Vessel Wash -Down and Wastewater Recycling Facility would collect, treat, and recycle 100% of the waste associated with ship hull washing. The facility would help keep toxic metals and liquid and solid wastes out of Resurrection Bay, reducing marine pollution that may be delaying natural recovery from the EVOS. The ADNR Alaska Coastal Management Program's (ACMP) Alaska's Best Management Practices for Harbor, Maraina, and Boat Operations identifies eight best management practices (BMPs) that could be implemented to control and minimize polluted runoff from pressure washing vessels in ship yards. As shown in the table below, installing a Vessel Wash -Down and Wastewater Recycling Facility will enable the SMIC to adhere to ALL of the BMPs listed in the manual. This project will fund the design of a Vessel Wash -Down and Wastewater Recycling Facility at the SMIC. The facility would include a paved area where boats would be transferred via a marine travel lift and power washed to remove marine growth, such as algae, barnacles, and possibly nonnative species, and, loose bottom material, such as paint. The wastewater from the operation would be collected, treated, and recycled for subsequent vessel washing. The system would contain all of the wash water. No water would be released into the environment or a separate wastewater treatment facility. This project, to collect and recycle wastewater that could otherwise make its way into Resurrection Bay, is an important step towards sustained recovery from the oil spill. Additional Benefits The Vessel Wash -Down and Wastewater Recycling Facility could keep invasive species that may have attached to a vessel in another port from entering the Seward Harbor, Resurrection Bay, and Prince William Sound. Similar facilities in Port Townsend and Kodiak have shown success. Non- native species, including Botryllid tunicates (non-native sea squirts), are starting to appear in Alaskan waters and pose a risk to species recovering from EVOS. The opportunity for human - mediated transfers of non-native species due to hull -fouling on vessels is increasing in Alaskan waters. Installation of the Vessel Wash -Down and Wastewater Recycling Facility would help to reduce the risk of the introduction of non-native tunicates and others via hull fouling. III. Covenants of Alaska Department of Fish and Game The ADF&G does hereby agree to: a. Provide EVOS funds in an amount not to exceed $89,725.00 towards accomplishing the purpose(s) of this agreement. Requests for reimbursement shall be adequately documented. Documentation may include copies of materials invoices, payroll ledgers, equipment logs, contract payments, etc. b. Meet periodically with the City and provide overall program development and planning assistance. c. Perform a final inspection of the completed project to verify compliance with this agreement. IV. Covenants of the City of Seward The City does hereby agree to: a. Contract for design services in accordance with the following: Planning and Design 1. The Harbor Department will prepare a request for proposals and advertise for an engineering contractor to prepare the design and construction specifications for the facility. 2. After reviewing proposals, the Harbor Department would select an engineering contractor. The engineering contractor would complete 35% design by March 1, 2012, 65% design by June 1, 2012, 95% design by October 1, 2012 and final design and construction specifications by December 31, 2012. The Harbor Department, the City Council, and a special technical review committee formed for this project would review each design product to ensure that it meets the needs of the community and natural environment. Permitting After 35% design is completed, the permitting process would be initiated. It is expected that that the following permits and environmental authorizations would be needed for the project: U.S. Army Corps of Engingeering Wetlands (USACE) (Section 10) Permit State of Alaska Coastal Contigency Determination ® Alaska Department of Fish and Game Title 16 Fish Habitat (project is within 500 feet of an anadromous fish stream • Endangered Species Consultation with U,S. Fish and Wildlife Service and NOAA Fisheries • NOAA Fisheries Essential Fish Habitat Consultation • Alaska Department of Natural Resources (ADNR) Development Plan Update • Alaska Department of Environmental Conservation (ADEC) Storm Water Permit b. Maintain a separate set of accounting records for this project and shall retain these records for a period of three years from the termination of the agreement. These records shall be inade available to the state for audit purposes. c. Provide progress reports and a final report. V. It is mutually agreed that: a. Nothing in this agreement shall obligate any party in the expenditure of funds, or for future payments of money, in excess of appropriations authorized by law. b. Each party agrees that it will be responsible for its own acts and omissions including those of its officers, agents, and employees, and each party shall indemnify, defend and hold harmless the other, to the maximum extent allowed by law, from any claim of, or liability for error, omission or negligent act of whatever kind, including attorney fees, for damages to property or injury to persons occasioned by each party's own acts or omissions in connection with the terms of this agreement. c. Both parties agree to comply with all applicable federal or State laws regulating ethical conduct of public officers and employees. d. Each party will comply with all applicable laws, regulations, and executive orders relative to Equal Employment Opportunity. e. Nothing herein is intended to conflict with federal, state, or local laws or regulations. If there are conflicts, this agreement will be amended at the first opportunity to bring it into conformance with conflicting laws or regulations. f. Policy relating specifically to this cooperative program may be made only by mutual consent of the agencies. g. The effective date of this agreement shall be October 1, 2011. h. The termination date of this agreement shall be December 31, 2012. However either party may tenninate its participation in this agreement by providing to the other party ' notice in writing 30 days in advance of the date on which its termination becomes effective. i. The City and any agents or employees act in an independent capacity and not as officers, employees, or agents of the State in performance under this agreement. j. This agreement is governed by the laws of the State of Alaska. By signature, all parties acknowledge this governance and waive any and all implied or expressed sovereignty. All actions concerning this agreement shall be brought in the Superior Court of the State of Alaska. k. This agreement may be amended by mutual written consent of the parties. 1. Both Parties shall provide and maintain, for all employees engaged in work under this agreement, workers' compensation insurance coverage as required by AS 23,30.045, and where applicable, any other statutory obligations including but not limited to Federal U.S. L.&H. and Jones Act requirements. 5� VI. Signatories For the City of Seward Jim Hunt City Manager For the Alaska Department of Fish and Game Date 1 Elise Hsieh Date Executive Director Exxon Valdez Oil Spill Trustee Council Kevin Brooks Director Division of Administrative Services S9 Date eE or L" 39e DEPARTMENT OF FISH AND GAME DIVISION OF ADMINISTRATIVE SERVICES December 6, 2011 Jim Hunt City of Seward P.O. Box 167 Seward, Alaska 99664 Dear Mr. Hunt: SEAN PARNELL, GOVERNOR P.O. BOX 115526 JUNEAU, AK 99811-5526 PHONE. (907)-465-6177 FAX (907) 465-6181 INTERNET: Tom. Taylor@alaska.gov Enclosed are three copies of Cooperative Agreement #COOP-12-069 between the Alaska Department of Fish and Game, Exxon Valdez Oil Spill Trustee Council (EVOSTC) and the City. Please sign and return all to the EVOSTC office at: Exxon Valdez Oil Spill Trustee Council 441 West 5th Avenue, Suite 500 Anchorage, Alaska 99501 Upon signature by the Department, a fully executed copy will be returned to you. The Department's Project Director is Linda Kilbourne. Please direct all inquiries concerning this project to her at (907) 265-9321. Please refer to the above tracking numbers on all billings and correspondence. Sincerely, Tom Ta Y for Contracting Officer Cc: `� City of Seward, Alaska City Council Minutes October 24, 2011 Volume 38, Page 688 CALL TO ORDER The October 24, 2011 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Vice Mayor Jean Bardarson. OPENING CEREMONY Lt. Butch Tiner led the pledge of allegiance to the flag. SWEARING IN OF NEWLY ELECTED OFFICIALS Newly -elected council members Vanta Shafer, Christy Terry, Bob Valdatta and Mayor David Seaward were sworn into their seats by City Clerk Johanna Kinney. ROLL CALL There were present: David Seaward presiding and Jean Bardarson Marianna Keil Ristine Casagranda comprising a quorum of the Council; and Michelle Weston, Assistant City Manager Cheryl Brooking, City Attorney Johanna Kinney, City Clerk Brenda Ballou, Deputy City Clerk Absent — None Vanta Shafer Bob Valdatta Christy Terry CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Tim McDonald congratulated the new mayor and Councilmember Terry. McDonald felt a message had been sent that there should be no entitlement in government; there should be no empire building at the expense of tax payers. Sue McClure reminded everyone that tomorrow was the Borough mayor run-off election. She encouraged everyone to vote. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Shafer/Keil) (Cr Approval of Agenda and Consent Agenda City of Seward, Alaska City Council Minutes October 24, 2011 Volume 38, Page 689 Bardarson requested the scheduling of a special meeting to update the Local/State/Federal Legislative Priorities be added to the agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: The October 10, 2011 City Council Regular Meeting Minutes Were Approved. SPECIAL ORDERS, PRESENTATIONS AND REPORTS TYC Councils Day Proclamation October is Domestic Violence Awareness Month Extra Mile America Proclamation Chamber Of Commerce Report, Executive Director Cindy Clock stated that now that she had a full staff and they would be following through on the Economic Development Assessment study done last year. The Chamber was in the process of re-engaging Kristi Bell to assist in the implementation phase to reverse the decline Seward had seen for the last ten years. Trends included population decline, fewer retail businesses, a low property tax base and less business retention and expansion. She wanted to have a "Business Advisor" link on the Chamber's website, but she needed input from the community's business leaders to make posts to fill that portion of the website. Clock said she was looking forward to working with the council to grow the community. City Manager's Report, Assistant City Manager Michelle Weston stated there had been no purchases approved between $10,000-$50,000 since the last council meeting. The city had been advertising to hire a replacement for the Assistant City Manager/Community Development Director position. Action on the hiring would await the arrival of the new City Manager, James Hunt, who was expected to begin work no later than November 1, 2011. The city had entered into a special land use permit arrangement with the U.S. Park Service for temporary use of the former Harbor Dinner Club site for staging work trailers (only) for the Library/Museum Project, through the end of November. Weston thanked Jeff Mow and the U.S. Park Service for their assistance and partnership in this effort. Acting City Manager Kris Erchinger had been arranging meetings with healthcare providers in town, to continue conversations begun by the former City Manager, relative to the new Community Health Center with the goal of identifying collaboration and partnership opportunities. So far, the reception by healthcare providers had been very positive. In particular, Chugachmuit was invited to attend the community health center meetings, and had expressed their desire to work in cooperation with the City. Harbor/SMIC: Construction had begun on the new 190-foot cell phone tower located at the westerly side of SMIC. Four harbor staff attended the Alaska Association of Harbormasters (10--)" City of Seward Alaska City Council Minutes October 24, 2011 Volume 38, Page 690 conference in Homer the week of October 10-14, 2011. One of the staff was recognized as Seward Harbor employee of the year; that employee would be recognized in Seward on December 12, 2011. The harbor completed the Coast Guard required Facility Security Training on October 14, 2011. The harbor would undertake a small drainage maintenance project along the waterfront. The Port and Commerce Advisory Board (PACAB) held a well -attended public work session meeting on October 19, 2011 on the subject of expanding SMIC to accommodate the Coastal Villages fishing fleet and future growth. A State of Alaska environmental consultant contacted the harbor about the possibility of unloading cargo consisting of natural gas piping 35 vessels of 10,000 tons apiece. In response to Councilmember Valdatta's inquiry as to whom was overseeing the daily construction operations at the Library/Museum, Weston replied that Stefan Nilsson, the city's Building Inspector, as well as RISE sends Kent Crandall, project manager, down from Anchorage every second to third day to check on the progress. PCL's project manager maintained an office in the basement of the current library and people were welcome to go by to see him. Weston added that the foundation should be completed by the end of November. At that time it would be tented and kept warm through the winter until April when the construction picked up again. There would be a person on -site full-time to oversee the project. Councilmember Terry requested to see the specifics related to the change orders being issued for the Library/Museum project; she also requested to seethe design plans. Weston said she would furnish those to Terry. Mayor Seaward asked if the Superintendent position for wastewater had been eliminated. Erchinger replied the position had been eliminated. Two years ago the role was designed to prepare that person to eventually take over for the Public Works Director who would be due to retire in the not too distant future; the idea was to have someone learn the city's infrastructure. As well, that position was also responsible for much of the city's grant writing and managing some of the city's capital projects. That position was eliminated in the current proposed 2012-2013 budget. Councilmember Shafer asked Erchinger and Weston how close the city was to having the sewer and wastewater infrastructure up to date. Weston responded that the city was at least one to two years out and that the city's lack of a digitized mapping program caused them to manually tape together maps and plans. In her opinion, the city was far behind and the tools that currently existed would impede development and the city's ability to respond. Councilmember Keil added that there were several items coming next year that would help, including completing security for the sewer system, manhole refurbishing, GIS for $60,000 and a systematic sewer pipe replacement project. City Attorney Report, Cheryl Brooking stated she had been advising on the Seward Industrial Marine Center, various employment issues, various harbor issues relating to vessel impoundments, and the Resurrection Bay Conservation Alliance (RBCA) lawsuit. Mayoral Report, David Seaward stated that Senator Begich had reached out to congratulate him on his new office. He thanked Ron Long for his work on having a successful meeting relating to Coastal Villages. City of Seward, Alaska City Council Minutes October 24, 2011 Volume 38, Page 691 Other Reports, Announcements and Presentations An update was given by outgoing President and CEO, Ian Dutton, on the Alaska SeaLife Center. He thanked the council for being so positive to work with. Dutton said they were currently conducting a national search for a new CEO. He said Dr. Tara Riemer Jones had been put into the role as interim President and CEO while the search continued. Dutton thanked Michelle Weston for her part in getting the whale mural painted on the wall of Christo's and for her other contributions and support of the SeaLife Center. Dutton said last month he accepted on behalf of the SeaLife Center National Accreditation from the Association of Zoos and Aquariums (AZA); this accreditation represented the national "Gold Standard", as there were less than five percent of the nation's institutions who could claim such status. He said the Alaska SeaLife Center was a large contributor to the economy of Seward, providing more than 90 jobs and attracting more than 150,000 tourists to downtown Seward which resulted in approximately $25 million per year being injected into the local economy. Dutton asked the council to keep the Alaska SeaLife Center high on the city's list for legislative priorities in order to allow them to obtain additional matching funds for grants. In response to Councilmember Keil's inquiry regarding if the SeaLife Center was involved with the oil companies relating to their emergency oil spill response plans, Dutton said they were only recently contacted to help in the event of an emergency. He said they had just entered a contract with Alaska Clean Seas for wildlife response in the Arctic, and they had also determined that the SeaLife Center would be able to take in up to twelve polar bears at any one time if need be. There were now four oil companies represented on the SeaLife Center's Board, including BP, Conoco, Exxon and Shell Vice Mayor Bardarson included her thanks to Dutton for his contributions to the SeaLife Center and to the City of Seward. PUBLIC HEARINGS Resolution 2011-079, Amending The Wastewater Tariff And Providing For A 6% Increase In Calendar Year 2012 And A 6% Increase In Calendar Year 2013 And Providing For An Automatic Annual Adjustment Thereafter To All Rates And Fees By An Amount Equal To The Five Previous Full Years' Average Increase In The Anchorage Consumer Price Index For All Urban Consumers. Motion (Shafer/Bardarson) Approve Resolution 2011-079 Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. I6L� City of Seward, Alaska City Council Minutes October 24, 2011 Volume 38, Page 692 Mark Kulstad said although this was not a tax per se, it raised the cost of doing business in Seward. He said there appeared to be a positive net cash flow of $53,000 for the previous year and so questioned why there was a need to increase rates. The public hearing was closed. Casagranda asked where the `transfer out' money went. Keil said that some of the money went to cover general governmental expenses. Acting City Manager/Finance Director Kris Erchinger said the transfers between funds were partly due to administrative costs. The largest piece was related to `payments in lieu of tax' wherein the various city enterprises were charged by the city as if they were private businesses. Valdatta said when the sewer plant was originally designed, it was underestimated and subsequently needed great improvements over time. In response to Seaward's question, Erchinger stated the superintendent position was eliminated for the 2012-2013 budget. Shafer asked how close the city was to getting its infrastructure stabilized. Weston replied that she believed the city was one to two years out. Weston suggested that the GIS plans get digitized because Seward was behind and this was impeding its own development. Keil added that there were several infrastructure projects on the list for using any funds that came into the city. Shafer said the council had been having work sessions and was trying very hard to find solutions to solving the infrastructure problems in the city. Terry asked where the two percent increase over CPI came from. Erchinger replied that they had to determine what the critical risk needs were for the city and they were trying to find a solution that would not result in a `rate shock' for the residents of Seward. Seaward asked if there were businesses in town receiving reduced rates. Erchinger responded that for electric the Alaska SeaLife Center, the Alaska Railroad and Icicle Seafoods all received special rates per previous city council action. Valdatta asked who paid the electric on the coal terminal. Erchinger said the Alaska Railroad paid for the utilities and any arrangements for Usibelli Coal Mine had its own arrangements with the Alaska Railroad. Motion Passed Unanimous Resolution 2011-080, Amending The Water Tariff And Providing For A 4% Increase In Calendar Year 2012 And 6% Increase In Calendar Year 2013 And Providing For An Automatic Annual Adjustment Thereafter To All Rates And Fees By An Amount Equal To S--- City of Seward, Alaska City Council Minutes October 24, 2011 Volume 38, Page 693 The Five Previous Years' Average Increase In The Anchorage Consumer Price Index For All Urban Customers. Motion (Keil/Shafer) Approve Resolution 2011-080 Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Tim McDonald said that a lot of people out of the city limits who were on well water paid for the water tariff but weren't receiving the water. Mark Kulstad said he understood the city wanted to have the lights on and the water flowing, but that the belts of the community were pretty tight already. He was concerned about increasing utility rates without reducing expenses. Mary Kulstad thanked the council for doing a good job and giving their time. She said administrative services had always been high and she had never heard of any cuts being suggested. She said no business could operate with a 50% administration fee like the city had. The public hearing was closed. V aldatta suggested perhaps a flat rate would help businesses, especially if they installed their own hot water heater. Shafer said money that would otherwise have gone into the motor pool fund would instead be going into improving the transformers. She reminded the citizens that the budget would not be finalized until December, and the new city manager would be here next week and would be reviewing the budget. She urged the residents to come forward with their ideas, wishes and concerns. Erchinger clarified that the proposed rate increase would be 4% in 2012 and 6% in 2013. Keil added that there were no cost of living increases for employees included in the budget. Shafer asked how much the budget was actually reduced through the work sessions. Erchinger said it depended which department was being considered, but that she believed well over $1 million had been cut out of the total budget. Motion Passed Yes: Valdatta, Terry, Bardarson, Shafer, Keil No: Casagranda, Seaward Resolution 2011-081, Amending The Electric Rates And Charges Tariff To Include Automatic Annual Adjustments To All Rates And Fees By A Cumulative Amount Of Ten Percent In 2012 And Five Percent In 2013. Motion (Bardarson/Keil) POW Approve Resolution 2011-081 City of Seward, Alaska City Council Minutes October 24, 2011 Volume 38, Page 694 Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Mark Kulstad questioned the salary figures in the budget for the water and wastewater departments. He also questioned the amounts that were reported as being `transferred out' and what those funds were used for because the dollar amounts seemed very high. Tim McDonald stated that he did not attend the budget work sessions because that was not his job. He suggested an advisory vote for non-residents. Kevin Clark said that continuing to raise expenses on business owners was not the way to improve the city's economic activities. He said he had been an electrician for over 30 years, and did not understand why businesses paid a higher rate than residents for electricity. He suggested leveling the playing field between businesses and residents would be helpful. He also clarified that the decrease of 5% in Chugach's rate decrease was at wholesale and the city's increase of 10% in rates were at retail. The public hearing was closed. Councilmember Casagranda said in the future these discussions should not be held in the months of March or September so that more business owners could attend. Motion To Amend (Shafer) Amend Resolution 2011-081, Exempting Businesses From Increases For The Months January — April. Erchinger stated that in the last 12 years, Chugach Electric passed onto the city rate increases of 81 %. Of that, the city only passed 2% onto its customers. There had been zero electric rate increases from 2003-2009 for the city,. Motion To Amend Died For Lack Of A Second John Foutz from the Electric Department explained the varying rate structure. He said generally it was an administrative decision as to whether the businesses should support the residents or vice versa. Seaward asked where the city's 3% sales tax went, and if it offset the utilities. Erchinger responded that 100% of the sales tax went into the General Fund. Motion To Amend (Terry/Bardarson) Motion To Amend Passed IN Amend Resolution 2011-081, Changing The Second Whereas To Strike `Increases' And Add `Adjustments'. Unanimous City of Seward, Alaska City Council Minutes October 24 2011 Volume 38, Page 695 Motion To Amend (Casagranda) Motion To Amend Died For Lack Of A Second Main Motion Passed Amend Resolution 2011-081, Changing The Increase From 10% to 6%. Yes: Valdatta, Terry, Bardarson, Shafer, Keil No: Casagranda, Seaward Resolution 2011-082, Amending The Port & Harbor Tariff Regulations For 2012 And 2013. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Motion (Bardarson/Shafer) Approve Resolution 2011-082 Ron Long spoke on behalf of the Port And Advisory Committee (PACAB). Valdatta asked how many non-taxable boats were in the harbor. Long responded that he did not know that actual number, but said he felt it was a small number relative to shore -based property. Motion Passed Unanimous Meeting was recessed at 9:27 p.m. Meeting was resumed at 9:30 p.m. UNFINISHED BUSINESS Ordinance for Introduction Postponed from a Previous Agenda Ordinance 2011-004, Amending Portions Of Seward City Code 15.10.140 Definitions To Change, Update And Accommodate The Wishes Of The Public. Motion Back On The Floor (Bardarson/Shafer) Introduce Ordinance 2011-004 City Clerk Johanna Kinney explained that the Planning & Zoning Commission had requested this Ordinance be returned to them in order to incorporate the additional public feedback they had received. Motion To Refer (Keil/Bardarson) Refer Ordinance 2011-004 To The Planning & Zoning Commission City of Seward, Alaska City Council Minutes October 24, 2011 Volume 38, Page 696 A Work Session will be planned for Council to review the Ordinance with the Planning & Zoning Commission. Motion To Refer Passed NEW BUSINESS Unanimous Nominate, elect, and swear in a member as Vice Mayor. The Mayor opened the floor for nominations. Motion (Shafer/Keil) Nominate Bardarson As Vice Mayor. By Unanimous Consent, the nominations were closed. Bardarson stated she would accept the role of Vice Mayor. Motion Passed Unanimous Jean Bardarson was sworn in as Vice Mayor by the City Clerk. Appoint Boards and Commissions Liaisons. Motion (Shafer/Keil) Motion Passed Motion (Casagranda/Shafer) Have Boards And Commissions Provide Periodic Reports To Council. Unanimous Nominate Casagranda To Sit On The Kenai Peninsula Borough Economic Development District (KPBEDD) Representative for the City of Seward. Casagranda stated she would accept the role to represent the City of Seward on the KPBEDD. Motion Passed Unanimous Council discussion on allowing a City of Seward Seward Bear Creek Flood Service Area Board ("SBCFSAB") Seat to become an area -wide seat. Motion (Keil/Bardarson) m Direct staff to bring forward a resolution Supporting Kenai Peninsula Borough approval for a City of Seward Seat on the Seward Bear Creek Flood Service Area Board To Become An `At Large' Seat Within The Service Area. City of Seward, Alaska City Council Minutes October 24 2011 Volume 38, Page 697 Terry asked if APOC paperwork was a requirement for this board. McClure responded that it was not a requirement. Motion Passed Unanimous Schedule a special meeting to update the Local/State/Federal Legislative Priorities. A special meeting was scheduled for Wednesday, November 2, 2011 at 5:30 p.m. OTHER NEW BUSINESS INFORMATIONAL ITEMS AND REPORTS (No action required) COUNCILS' COMMENTS Shafer welcomed Councilmember Terry and Mayor Seaward. She noted that the council consisted of five women and could not recall it ever happening before. She thanked Ian Dutton for his work and wished him well. She added that she thought council was between a rock and a hard place relating to the budget; she encouraged the council to look in other directions for increasing revenue besides raising utility rates, including selling clean, potable water around the world. Keil encouraged everyone to vote tomorrow for the Borough Mayor run-off. She thanked all the people who worked with domestic violence victims. She said she didn't like voting for the utility increases, but was convinced that it was necessary for improving the city's infrastructure. She welcomed the Mayor and Councilmember Terry. She encouraged people to get involved with the Planning & Zoning Commission. Bardarson also encouraged everyone to vote tomorrow. She congratulated the Mayor and Councilmember Terry. She thanked everyone who attended the PACAB meeting on October 19, 2011. Valdatta said he would support Shafer's idea of selling water, and would help her draft the resolution. He said people driving without their headlights on had gotten to be a real problem on the highway and in town. He congratulated the new people on council. Casagranda had a great time at the Pumpkin Prowl. She wished everyone a Happy Halloween and encouraged people to dress their kids in reflective gear. Terry congratulated Bardarson on accepting the Vice Mayor role again. She apologized to Bardarson for her verbal slight toward Bardarson at a previous work session and said she didn't mean to cause offense. She said she received a citizen request to change Citizen Comment time from two minutes to three minutes and hoped council would have further discussion about that. She thanked the TYC council for hosting the city council this evening. Seaward said he felt strongly about the council being transparent and he would encourage the new city manager to participate in `town hall' meetings. He thanked everyone for their support. 1 0 City of Seward, Alaska City Council Minutes October 24, 2011 Volume 38, Page 698 CITIZENS' COMMENTS Patty Linville offered the library basement as a `neutral location' for the `town hall' meetings. She said Spring Creek was not staffed to help with the cabinets; they had closed down that program. She said that the staff at the library was taking a photograph of the project every day from the same location in order to record the building. She stated her support for the Coastal Villages project and said it would help the economy of Seward. Sue McClure thanked the council for moving forward with changing the SBCFSAB seat to be `at large'. She said she needed a representative from the city to attend the flood board meetings, a role that had been recently vacated by Michelle Weston. Tim McDonald said it was a `sticking point' for all people that a basic utility would be such a `profit center'. He agreed that Seward had untapped resources that we were not taking advantage of. He asked why the multi -million dollar shipyard was barely breaking even; he suggested a forensic audit on the operations there. He questioned the veracity of the RFP process and was corrected that the SMIC Engineering Project had been an open bid process and that R&M Consultants was the winning bidder from among many bidders. He suggested that non-residents be included by advisory vote on relevant topics. Kevin Clark said the flood service board was advisory and therefore didn't require an APOC form. He encouraged the council to pursue removing or altering APOC requirements. He rebutted Kris Erchinger's previous statement about no electricity rate increases by saying he meant any utility or tax. In general, he experienced cost of living increases as a citizen of Seward. He was excited about Coastal Villages as a positive move for the city. He said it was up to a private business to come in and sell the water, not the city's. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS Keil said Coastal Villages was a great thing for Seward. She would like to see the community come together and achieve something. She encouraged residents to be cautious about gathering information on Seward City News because much of the information posted was incorrect or incomplete; she encouraged people to get involved to get accurate information. Shafer said she thought the public notice should reflect meeting content more accurately, relative to the recent PACAB meeting; it should have stated that the meeting would relate to wave action. Bardarson said the citizens of Seward demonstrated their support for Coastal Villages by their attendance at the PACAB meeting. She added that the city had been approached within the past year about selling water, and that Director of Public Works William Casey told her it was a matter of getting it up from underground. It would be important to have a storage tank and there was interest out there from private enterprise buyers to purchase water from the City of Seward. City of Seward, Alaska City Council Minutes October 24, 2011 Volume 38, Page 699 Valdatta said the bridge on Nash Road did not have enough clearance and should be addressed. He added that even $.50 per ton charge on coal would be a boon for the city, but he had been told it was not legal. Casagranda said she would like to see the business and residential rates for electricity be the same eventually. ADJOURNMENT The meeting was adjourned at 10:26 p.m. Johanna Kinney, CMC David Seaward City Clerk Mayor (City Seal) City of Seward, Alaska City Council Minutes December 12, 2011 Volume 38 Page CALL TO ORDER The December 12, 2011 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor David Seaward. OPENING CEREMONY Councilmember Bob Valdatta led the Pledge of Allegiance to the flag. ROLL CALL There were present: David Seaward presiding, and Ristine Casagranda Jean Bardarson Vanta Shafer comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk Absent — None Christy Terry Bob Valdatta Marianna Keil CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Mrs. Clause (Teen and Youth Center Coordinator Josie Ronnie) promoted Parks and Recreation's Breakfast with Santa this Saturday, December 17, 2011. Breakfast would be served and One Shot Photography would take pictures with Santa. Ronnie and her "elves" (TYC attendants) handed out cookies to the City Council and the public. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/Shafer) Approval of Agenda and Consent Agenda Schedule a work session in January to review city services was added to the agenda under "Other New Business Items" by Councilmember Terry. Resolution 2011-095 was pulled from the Consent Agenda. Council pulled Recognizing Ron Long for his PACAB Service from the agenda as he was not present this evening. -1Z City of Seward, Alaska City Council Minutes December 12 2011 Volume 38, Page Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution 2011-087, Adopting The Seward Marine Industrial Center Enterprise Fund Budget For Calendar Years 2012 And 2013. Resolution 2011-089, Adopting The Parking Enterprise Fund Budget For Calendar Years 2012 And 2013. Resolution 2011-090, Adopting The Hospital Debt Service Fund Budget For Calendar Years 2012 And 2013. Resolution 2011-091, Adopting The Seward Mountain Haven Debt Service Fund Budget For Calendar Years 2012 And 2013. Resolution 2011-093, Adopting The Motor Pool Internal Service Fund Biennial Budget For Calendar Years 2012 And 2013. Resolution 2011-112, Accepting A State Of Alaska Homeland Security Grant In The Amount Of $30,000, And Authorizing A Sole Source Contract With Priority Dispatch, Corp. To Expand And Install Emergency Medical Dispatch Software In Police Dispatch, And Appropriating Funds. The November 14, 2011 and the November 28, 2011 City Council Regular Meeting Minutes and the November 2, 2011 Special City Council Meeting Minutes were approved. The December 27, 2011 Regular City Council Meeting was cancelled. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations and Awards Melody Moline was recognized on her award from the State Harbormaster Association. Borough Assembly Report, Sue McClure welcomed the Seward High School government class in attendance tonight. She made the offer to come to the schools to educate the youth on borough government. McClure reported the Assembly had the same representatives as last year, including the leadership and committee chairs. They met last Tuesday for their only December meeting. The Assembly heard the school district's quarterly report, which reported enrollment was down and the Spring Creek High School in Seward was being moved to Anchorage due to loss of students. The district was looking at a $4 million dollar shortfall. The allocation of the cruise ship head tax was postponed at mayor's request until the January 17, 2012 meeting to allow the mayor to be present. McClure stated the allocation was about $700,000 to Seward and this was for the 2009- 2010 period. She stated this was also held back due to questions about whether recipients could be kA City of Seward, Alaska City Council Minutes December 12, 2011 Volume 38 Page other than port communities. The Assembly approved community revenue sharing allocations for unincorporated communities, which was approximately $19,000 each for community -related services like emergency services. McClure anticipated another allocation giving $66,733 to each of the communities coming up. An ordinance for public hearing which was for swapping about .56 acres of borough land for city land south of Sealion Drive to make things better for the generator utility/sidewalk area was on the agenda for the borough planning commission tonight. If approved, it would go to January 3, 2012 Assembly meeting. McClure encouraged a City of Seward presence at the Seward Bear Creek Flood Service Area Board meetings. The board meetings would coincide with council meetings, but just for the month of January. McClure reminded public of the borough annex office and the flood board office both in the Seaview Plaza in Seward, and she was available via email and phone for any questions or comments. In response to Terry, McClure thought the mayor's take on the cruise ship head tax funds was to make the new wording clearer that the tax was intended for the port cities of Homer and Seward. City Manager's Report, City Manager Jim Hunt stated there were no purchases approved by the City Manager for between $10,000-50,000 since the last Council Meeting. In the Harbor, personnel assisted with preparing the Coastal Villages submittal to Juneau. A telephone meeting with feasibility study consultants, Northern Economics, took place. The department was receiving moorage contract renewals and they solicited compliance letters from all cargo vessel owners in order to comply with Coast Guard Security requirements. They were also working on license agreement renewals with`Shoreside Petroleum and Seward Fisheries. In Community Development, the Seward Bear Creek Flood Service Area received $30,000 to be used for an in -City project. Three (3) possibilities mentioned were Scheffler Creek, Lowell Canyon tunnel, or Fourth of July dike. Administration was leaning towards Fourth of July dike for the Coastal Villages (CVRF) connection. Scopewould be an assessment of maintenance or rehab needed short term to stabilize the structure. The Planning Commission members received numerous positive comments regarding the windstorm outage response by City crews. In Parks and Recreation, TYC continued their afterschool program and Teen Time. The holiday events like "Eat Dessert First" and the Christmas Carnival were successful and preparations were underway for Breakfast with Santa, upcoming day camps, and New Year's celebrations. Community Schools had classes including ceramics and an Anchorage van trip with TRAILS. Parks Maintenance & Campgrounds removed hazard trees in Forest Acres Park and on Two Lakes Trail. Crews worked on routine winter snow removal and sanding, picnic table repair, campground sign repair and painting, and Christmas light installations. In Sports & Recreation, staff was preparing for upcoming events like the Urbach's youth basketball Jamboree and the Wells Fargo Invitational Basketball tourney. Terry requested for a written report at the next meeting on the library museum project status/update and asked for the status of the Electric Department's interconnect policy. Electric Utility Manager John Foutz said an amendment to the contract with Chugach Electric would have to come forward, and they were preparing to submit that to the Regulatory Commission. This would give the Electric Department permission to purchase power from sources other than Chugach City of Seward, Alaska City Council Minutes December 12, 2011 Volume 38, Page Electric, such as AVTEC. In response to Bardarson, Foutz responded the fuel costs of running the generators were absorbed by the customers and it depended by the event. Shafer requested staff put notice out to the community if the generators were going to be running for more than a day to have the community to limit their usage. City Attorney's Report, Cheryl Brooking was unable to attend the meeting due to poor road conditions. Mayoral Report, Mayor David Seaward stated he got a congratulatory letter from Senator Lisa Murkowski. UNFINISHED BUSINESS Ordinance for Enactment (postponed from the November 28, 2011 Meeting) Ordinance 2011-006, Revising Seward City code Section 5.45.015 (Hotel/Motel Room Tax — Levy Of Tax), Eliminating All Exemptions From The Hotel/Motel Room Tax, Effective January 1, 2012. (Terry/Keil) —from 11128 Motion (Terry/Keil) Enact Ordinance 2011-006 (motion made at the November 28, 2011 meeting Motion to Amend (KeilBardarson) Amend Ordinance 2011-006, adopting the suggested amendment by the City's attorney, which was adding the following: "(b) Rent paid by the United States of the State is exempt from the tax levied by subsection (a) of this section insofar as the United States and the State are immune from taxation. " Keil said she questioned this change initially, but found the reason she was taxed when traveling on State business was because she used her personal credit card, not a State of Alaska credit card, and that action was not exempt. Motion to Amend Passed Unanimous Seaward felt non -profits were vital to the community. Casagranda wanted to know if this would result in a written policy. Keil hoped so and that finance would educate the public on it. Main Motion Passed Unanimous Other New Business Items (postponed from the November 28, 2011 Meeting) City of Seward, Alaska City Council Minutes December 12, 2011 Volume 38, Page Discussed and gave direction on filing an objection to the liquor license renewal for Thorn's Showcase Lounge. City Clerk Johanna Kinney reported that since the November 28, 2011 meeting, the business was able to correct the violations that initially prohibited the Fire Department to give compliance. The Fire Department was now able to give compliance. Kinney recommended council make a motion for non -objection for this liquor license renewal. Motion (Keil/Bardarson) Non -objection for the liquor license renewal for Thorn's Showcase Lounge. Motion Passed NEW BUSINESS Resolution 2011-085, Adopting The Water Years 2012 And 2013. Motion (Keil/Bardarson) By Unanimous Consent Enterprise Fund Biennial Budget For Calendar Approve Resolution 2011-085 Terry noted the increase in insurance rates in personnel. The increases would be reflected in these resolutions now. Finance Director Kris Erchinger noted administration was notified of this increase between the last work session on the budget and getting this document together for tonight's meeting. The insurance company had sent the email to former employee, Michelle Weston, which went unchecked. Once aware, the council was made aware of the increase. The 9.7% increase was higher than what was optimistically budgeted for. The General Fund, and the Electric, Harbor, Water, and Sewer Enterprise Funds had been changed to include these health insurance rates. That was the only budgeted item not discussed publicly as the change had been so new. In response to Seaward, Erchinger said the city paid for 6.7% of the premium, so the employees would also be getting an increase as well, about $18 a month. Once the council approved the budget, employees would be notified and picking up the increase as well. Motion Passed Unanimous Resolution 2011-086, Adopting The Wastewater Enterprise Fund Biennial Budget For Calendar Years 2012 And 2013. Motion (Bardarson/Shafer) Motion Passed Approve Resolution 2011-086 Unanimous Resolution 2011-088, Adopting The Small Boat Harbor Enterprise Fund Biennial Budget For Calendar Years 2012 And 2013. City of Seward, Alaska City Council Minutes December 12 2011 Volume 38, Page Motion (TerryBardarson) Motion Passed Approve Resolution 2011-088 Unanimous Resolution 2011-092, Adopting The Electric Enterprise Fund Biennial Budget For Calendar Years 2012 And 2013. Motion (Bardarson/Terry) Approve Resolution 2011-092 Erchinger distributed a handout that went out to the council to address a discussion item at the last work session. This handout further clarified the rate increases over the years, when there were rate increases, when there were decreases, when the costs were passed on to the residents, and when they were not passed on to the residents. She stated the Chugach rate increase over time increased 33.33% from 2000. Comparing that of what was passed on to the customers, it was about 2.08%. The operating costs only increased 16% excluding fuel, and the CPI rose 26%. Terry said the now approved automatic CPI increases, she hoped the city would continue to be cognizant of the increases and not go too far the other way. Shafer said out of all the funds, this one gave her the most heartburn. Everyone used electricity, and it affected businesses and customers. In really thinking about this, the outages on June 27, 2011 were firmly etched in her mind when four generators were broken and the city was helpless and lost thousands of dollars in revenue. Their infrastructure needed replacement and they needed to prevent this from happening again. Shafer felt they truly needed it, but it was with a heavy heart she would be voting for this. Motion to Amend (Casagranda/Terry) Reinstate the $175,000 contribution to the Motor Pool Fund from the Electric Enterprise Fund in 2012. Casagranda said they just passed a 10% increase. One of the directions in this budget process was to eliminate the motor pool contribution from the Electric Department. The 10% increase was to repair infrastructure, so she felt the contribution could go back to the Motor Pool. Erchinger stated the budget had been amended and the $175,000 that the Electric Department was originally going to contribute to the Motor Pool Fund was kept in the Electric Department's budget for the specific purpose of repairing the transformers as a number one priority. Motion to Amend Failed Yes: Casagranda No: Bardarson, Terry, Keil, Valdatta, Shafer, Seaward Main Motion Passed W City of Seward, Alaska City Council Minutes December 12, 2011 Volume 38, Page Resolution 2011-094, Adopting The City General Fund Biennial Operating Budget For Calendar Years 2012 And 2013 And Setting The Mill Rate. Motion (Bardarson/Shafer) Approve Resolution 2011-094 In response to Terry, Erchinger stated to balance the budget, each time the city increased sales tax, they increased property tax to balance with the transfers out. There was some room for possible for wiggle room in property tax projections. Rather than using the sales tax account, she used the property tax projections. Keil clarified the city was not raising the property tax; it was an increase in projections. Seaward asked if the $25,000 contribution for the Boys and Girls Club was still in the budget. Erchinger confirmed that it was, and was listed under contributions. Motion to Amend (Seaward) Amend Resolution 2011-094, to re -allocate the $25,000 contribution from the Boys and Girls Club to the Seward Community Foundation as a general non-profit grant. Motion died for lack of second Seaward felt the city should raise the employees' deductible or try to see if they could lower the costs to the general fund so the employees pay more. Motion Passed Unanimous Resolution 2011-095, Adopting The 2012/2013 Capital Improvement Plan. Motion (Bardarson/Shafer) Approve Resolution 2011-095 Terry said she pulled this from consent agenda because all these items were outlined in budget work sessions, but she wasn't sure if refurbishing the Lowell Canyon Tanks should still be on the Capital Improvement Plan. Motion to Amend (Terry/Casagranda) Amend Resolution 2011-095, striking the line item "Refurbish Lowell Canyon Tanks" from the Water -Related Capital Projects Public Works Technician Carmen Hewitt stated the Lowell Canyon water tanks needed to be refurbished or replaced. Staff was hopeful they would not need the loan for the North Water storage tank, but the Lowell Canyon tanks needed repair, and that it was an issue of pressure and chlorine content. During the high tourist season, it was a huge demand on the system. City of Seward, Alaska City Council Minutes December 12, 2011 Volume 38, Page Motion to Amend Failed Motion to Postpone (Casagranda) Motion died for lack of second Yes: Terry No: Keil, Bardarson, Casagranda, Shafer, Seaward Postpone Resolution 2011-095 Valdatta, Terry wanted this to have a larger community -based discussion in the future on this topic. Motion Passed Unanimous Resolution 2011-110, Approving Amendment No. 23 To The Contract With Kent Dawson Company, Inc. For State Lobbying Services Through December 31, 2013 For A Total Of $77,000 With An Additional $12,000 Annually From The Seward Association For The Advancement Of Marine Science For Lobbying On Behalf Of Its Lease And Operation Of The Alaska Sealife Center For A Total Of $89,000 Annually. Motion (Bardarson/Keil) Approve Resolution 2011-110 Hunt stated administration wholeheartedly supported this resolution. Motion Passed Unanimous Resolution 2011-111, Approving Amendment No. 15 To The Contract With Hoffman, Silver, Gilman And Blasco, A Professional Corporation, To Extend The Term For Federal Lobbying Representation Through December 31, 2013 For A Total Of $84,699.96 Annually. Motion (Keil/Terry) Approve Resolution 2011-111 Hunt also endorsed this contract before council. Motion Passed Unanimous Resolution 2011-113, Stating' An Intent To Fund $2,308,000 For The North Seward Water Storage Tank & Pumping Facility Phase II Project Subject To Receiving A Loan In That Amount, Authorizing A Loan Application With The Alaska Drinking Water Fund And Authorizing The City Manager To Accept A Loan Offer From The Alaska Drinking Water Fund With Payments Subject To Bi-Annual Appropriation. Motion (Keil/Shafer) Motion Passed Approve Resolution 2011-113 Unanimous City of Seward, Alaska City Council Minutes December 12, 2011 Volume 38, Page Resolution 2011-114, Authorizing The City Manager To Purchase A Specific Full Size Truck Outright In The Amount Of $42,360 Rather Than Purchase In The 2012 Motor Pool Budget For $80,000. Motion (Bardarson/Casagranda) Approve Resolution 2011-114 Foutz explained this truck was budgeted in the 2012-2013 motor pool budget. In preparation for that, they starting shopping for it, and found an end of the year sale for a truck adequate for the department's needs. Because of the timing, it had to be brought; forward to council tonight. It was almost 50% less than the budgeted amount. The last truck they had was approximately $80,000. The transmission was going to go out on the current truck in the near future. The other issue was that it was only produced by the manufacturer for one year and then taken off line so repairs were challenging. It took a lot of time to get the pieces to Seward to make repairs and then the repairs also took time. When the current vehicle was broken, the department was looking at a month or more of downtime. It was a primary vehicle that the crew used, intended to patrol to mile 30, including going off road to the transmission line and underbelt. Hunt recommended approval. Casagranda said she couldn't support a six liter V8 extended cab vehicle that would be patrolling, and it should be more fuel efficient. It was the fuel cost and an environmental issue for her. Hunt said the use wasn't just for patrol, it had to haul equipment and it needed to be a heavy duty vehicle. Anything lighter wouldn't get the job done, but he appreciated Councilmember Casagranda's concern. Foutz said it was intended to pull trailers, backhoes, and other various equipment, as well as being taken off road in extreme weather cases. Hunt said it came down to torque and horsepower. Foutz said they had 4 trucks; all were extended cab and V 8's. Bardarson asked if this truck had the bed it needed. Foutz said the utility boxes came with the truck. The only additional element needed was an overhead rack for longer items like conduit or wire. Motion Passed Yes: Terry, Valdatta, Shafer, Bardarson No: Keil, Casagranda OTHER NEW BUSINESS Council scheduled a joint work session with the Planning and Zoning Commission on Title 15 Code Amendments for Tuesday, January 17, 2011 at 6:00 p.m. Terry requested information on these amendments to please be provided to council ahead of time. Council scheduled a work session to review city services on Thursday, January 19, 2011 at 7:00 p.m. INFORMATIONAL ITEMS AND REPORTS (No action required) October Providence Financial Report. In response to Casagranda, Erchinger stated she spoke with the hospital administration about scheduling a work session with council. They were ready when the City of Seward, Alaska City Council Minutes December 12, 2011 Volume 38, Page council was ready. Shafer asked for a brief report at a council meeting and perhaps have a work session in February. Terry thought a presentation would be helpful for the public. COUNCIL COMMENTS Bardarson mentioned some of the downtown snowflake lights were out and she had heard they talked to the electric department to fix them. She wanted to know if there was anything they could do to make it look more festive downtown or plan for the next year. Foutz said the Electric Department was responsible for hanging the "twinkies" at Christmas time. Each year, they go through them and get them ready. This year, they found more than usual wiring issues. There were two alternatives. The department could rewire them, which takes about a full day for a lineman to rewire, which was costly and generally it didn't look as nice as a new one. The wiring may or may not look the same. The other alternative would be to purchase new "twinkies," which ran anywhere from $1500 to $3000 each, but he had not confirmed that. Bardarson said perhaps the city could look to AVTEC's electrical program to help; Foutz could check on that. Terry said another option would be to contract it out to private electricians that could do it for less. Shafer asked if there was an organization that could buy new decorations for the City. Bardarson wished everyone a Happy Holiday season. Keil said Happy Holidays, Merry Christmas, Happy New Year, and she would see everyone at the January work sessions. Shafer said she was glad the budget was done. This was one of the most stressful ones. They had tried to do their best for the community. She wished everyone a truly Merry Christmas and a Happy New Year. Terry announced the elementary school spelling bee was tomorrow. Thanks to Mr. Hinders' class for attending the meeting tonight. The 2nd graders would be here next Wednesday to see City Hall. Terry said good job to the crews with the outage last night and kudos to the Public Works street crews. Seaward said Planning and Zoning had three empty seats. He noted zoning codes were costly and hoped they would change the codes responsibly. He wished everyone a Merry Christmas and Happy New Year. Hunt thanked the city crews, especially Electric and Public Works. He updated the council that administration submitted their final request for funds for Coastal Villages last week for the Governor's Budget. They were optimistically anticipating word from the governor soon. Casagranda said it was hot in here. CITIZENS' COMMENTS Tim McDonald commended Terry for standing up for the public to get more participation. What bothered him was regarding the priority lists and everything else, it seemed Seward had a City of Seward, Alaska City Council Minutes December 12, 2011 Volume 38, Page patron/corporate/client relationship, asking for millions in funds from different corporate clients. McDonald said asking for money for huge corporations like the Alaska RailRoad, the hospital and very few things that affected citizens. It seemed the majority of the money was for these large entities and he didn't see much that contributed to the quality of life. Infrastructure for electric utility was valued at zero and asked where the money to upgrade this infrastructure was. It seemed the people of Seward were pushed aside. He felt there wasn't too much concern for the people of Seward and their quality of life. Funds and priorities were so skewed in favor of Seward's corporate clients. He gets frustrated that this town was co-opted by forces they had no control over and all they got in return was increases in rates. He would like to see a change in direction in this thinking. Terry had done a good job getting the public involved. Hilda Lespron wished the council a Merry Christmas and Happy New Year. She thanked them for all they did for Seward and all the time they put into this community. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS Keil thanked Lespron for the compliment, it was nice to get one once in a while. She told her there was a spot open on Planning and Zoning and she would make a nice addition. Terry said there were key seats on the flood board also, so please consider those too. Casagranda said thank you Lespron and McDonald for their participation. ADJOURNMENT The meeting was adjourned at`9:03 p.m. Johanna Kinney, CMC David Seaward City Clerk Mayor (City Seal) City of Seward, Alaska City Council Minutes December 12, 2011 Volume 38, Page CALL TO ORDER The December 12, 2011 special meeting of the Seward City Council was called to order at 6:45 p.m. by Mayor David Seaward. OPENING CEREMONY Councilmember Shafer led the Pledge of Allegiance to the flag. ROLL CALL There were present: David Seaward presiding and Jean Bardarson Marianna Keil Vanta Shafer Christy Terry Bob Valdatta Ristine Casagranda comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk Absent — None CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING APPROVAL OF AGENDA Motion (Bardarson/Shafer) Approval of Agenda Motion Passed Unanimous NEW BUSINESS Resolution 2011-115, Declaring A State Of Disaster Emergency Due To Extreme Weather Damage In The City Of Seward And Requesting Assistance. Motion (Shafer/Terry) Approve Resolution 2011-115 Hunt said this was the formal ratification of his declaration of an emergency from the extreme weather storms in November that caused lengthy power outages throughout the Seward area. Motion Passed Unanimous City of Seward, Alaska City Council Minutes December 12, 2011 Volume 38, Page COUNCILS' COMMENTS Valdatta wanted to know what the exact numbers of what this cost the city. Hunt said at this point they had estimations, but he did not have them on hand. CITIZENS' COMMENTS Carson Ohdner wondered how the council decided this resolution so quickly. Hunt explained this was already declared by administration and the costs associated with the damages of the windstorm and now council had to ratify this declaration. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS Shafer wanted to know if this would cover much of the administrative costs. Hunt hoped that it would. Casagranda appreciated Ohdner's question. �IX111i1 MANi;11 The meeting was adjourned at 6:50 p.m. Johanna Kinney, CMC City Clerk (City Seal) David Seaward Mayor AGENDA STATEMENT Meeting Date: January 9, 2012 From: Johanna Kinney, City Clerk Agenda Item: Non -objection to the Liquor cense Renewal for Peking Restaurant, Chinooks Waterfront, Breeze Inn and Marina Restaurant BACKGROUND & JUSTIFICATION: The City Council has an opportunity to object to the request for a liquor license renewal for: • Peking Restaurant • Chinooks Waterfront • Breeze Inn • Marina Restaurant The City of Seward Police Department, Fire Department, Utilities Department and the Kenai Peninsula Borough Finance Department have no objections to the liquor license renewal for these businesses. FISCAL NOTE: In the event the City of Seward chooses to file a protest for the above liquor license renewals, then under Alaska Statutes the City of Seward will be required to assist in, or undertake the defense of its protest. RECOMMENDATION: Non -objection to the Beverage Dispensary Liquor License renewal for: • Peking Restaurant • Chinooks Waterfront • Breeze Inn • Marina Restaurant ��O MEMO Date: December 30, 2011 To: Kim Kowalski Rogers, Finance/Leases Kari Atwood, Finance/Public Utilities Chief Tom Clemons, Police Department Chief David Squires, Fire Department From: Johanna Kinney, City Clerk j RE: Verifying Compliance For The R newal Of Liquor License Application The following business has applied for a renewal of their liquor license. Please review for compliance with all utilities, lease payments and assessments. Thank you. Name of Business: Peking Restaurant Type of License: Restaurant/Eating Place — Public Convenience License Number: 4215 Department Status Initials Finance/Leases Finance/Utilities Police Chief Fire Chief �� r KENAI PENINSULA BOROUGH 144 North Binkley Street • Soldotna, Alaska 99669-7520 PHONE: (907) 714-2160 . FAX: (907) 714-2388 Toll -free within the Borough: 1-800-478-4441 Ext. 2160 Email: assemblyclerk@borough.kenai.ak.us JOHNI BLANKENSHIP BOROUGH CLERK December 29, 2011 Ms. Christine Lambert Records & Licensing Supervisor Alcoholic Beverage Control Board 5848 E. Tudor Road Anchorage, Alaska 99507-1286 RE: Non -Objection of License Renewal Business Name Peking Restaurant License Type Restaurant/Eating Place — Public Convenience License Location City of Seward License No. 4215 Dear Ms. Lambert, This serves to advise that the Finance Department has reviewed the above referenced application and has no objection to the renewal of this license. Should you have any questions, or need additional information, please don't hesitate to let us know. Sincerely, ` Johni Blankenship, MMC Borough Clerk J B/kl r cc: Applicant City of Seward KPB Finance Department File �CASMP' MEMORANDUM Date: December 30, 2011 To: Kim Kowalski Rogers, Finance/Leases Kari Atwood, Finance/Public Utilities Chief Tom Clemons, Police Department Chief David Squires, Fire Department From: Johanna Kinney, City Clerk N RE: Verifying Compliance For The enewal Of Liquor License Application The following business has applied for a renewal of their liquor license. Please review for compliance with all utilities, lease payments and assessments. Thank you. Name of Business: Chinooks Waterfront Type of License: Beverage Dispensary License Number: 4617 Department Status Initials Finance/Leases Finance/Utilities 1�-- Police Chief Fire Chief Q KENAI PENINSULA BOROUGH rM 144 North Binkley Street • Soldotna, Alaska 99669-7520 PHONE: (907) 714-2160 • FAX: (907) 714-2388 Toll -free within the Borough: 1-800-478-4441 Ext. 2160 Email: assemblyclerk@borough.kenai.ak.us JOHNI BLANKENSHIP BOROUGH CLERK December 29, 2011 Ms. Christine Lambert Records & Licensing Supervisor Alcoholic Beverage Control Board 5848 E. Tudor Road Anchorage, Alaska 99507-1286 RE: Non -Objection of License Renewal Business Name Chinooks Waterfront License Type Beverage Dispensary License Location City of Seward License No. 4617 Dear Ms. Lambert, This serves to advise that the Finance Department has reviewed the above referenced application and has no objection to the renewal of this license. Should you have any questions, or need additional information, please don't hesitate to let us know. Sincerely, , Johni Blankenship, MMC Borough Clerk JB/klr cc: Applicant City of Seward KPB Finance Department File r jpF SE.k. gCA51E`P MEMORANDUM Date: December 30, 2011 To: Kim Kowalski Rogers, Finance/Leases Kari Atwood, Finance/Public Utilities Chief Tom Clemons, Police Department Chief David Squires, Fire Department From: Johanna Kinney, City Clerk% RE: Verifying Compliance For The enewal Of Liquor License Application The following business has applied for a renewal of their liquor license. Please review for compliance with all utilities, lease payments and assessments. Thank you. Name of Business: Marina Restaurant Type of License: Restaurant/Eating Place License Number: 3021 Department Status Initials Finance/Leases 01, t ��✓ Finance/Utilities 6 `L Police Chief Fire Chief Cj KENAI PENINSULA BOROUGH 144 North Binkley Street • Soldotna, Alaska 99669-7520 PHONE: (907) 714-2160 • FAX: (907) 714-2388 Toll -free within the Borough: 1-800-478-4441 Ext. 2160 Email: assemblyclerk@borough.kenai.ak.us JOHNI BLANKENSHIP BOROUGH CLERK December 29, 2011 Ms. Christine Lambert Records & Licensing Supervisor Alcoholic Beverage Control Board 5848 E. Tudor Road Anchorage, Alaska 99507-1286 RE: Non -Objection of License Renewal Business Name Marina Restaurant License Type Restaurant/Eating Place License Location City of Seward License No. 3021 Dear Ms. Lambert, This serves to advise that the Finance Department has reviewed the above referenced application and has no objection to the renewal of this license. Should you have any questions, or need additional information, please don't hesitate to let us know. Sincerely, Johni Blankenship, MMC Borough Clerk JB/klr cc: Applicant City of Seward KPB Finance Department File 1U MEMORANDUM Date: December 30, 2011 To: Kim Kowalski Rogers, Finance/Leases Kari Atwood, Finance/Public Utilities Chief Tom Clemons, Police Department Chief David Squires, Fire Department From: Johanna Kinney, City Clerk RE: Verifying Compliance For The Renewal Of Liquor License Application The following business has applied for a renewal of their liquor license. Please review for compliance with all utilities, lease payments and assessments. Thank you. Name of Business: Breeze Inn Type of License: Beverage Dispensary — Tourism AS O4.11.400(d) License Number: 177 Department Status Initials Finance/Leases 0 �C Finance/Utilities Police Chief ��- Fire Chief KENAI PENINSULA BOROUGH rE 144 North Binkley Street s Soldotna, Alaska 99669-7520 a PHONE: (907) 714-2160 • FAX: (907) 714-2388 Toll -free within the Borough: 1-800-478-4441 Ext. 2160 Email: assemblyclerk@borough.kenai.ak.us JOHNI BLANKENSHIP BOROUGH CLERK December 29, 2011 Ms. Christine Lambert Records & Licensing Supervisor Alcoholic Beverage Control Board 5848 E. Tudor Road Anchorage, Alaska 99507-1286 RE: Non -Objection of License Renewal Business Name Breeze Inn License Type Beverage Dispensary - Tourism License Location City of Seward License No. 177 " Dear Ms. Lambert, This serves to advise that the Finance Department has reviewed the above referenced application and has no objection to the renewal of this license. Should you have any questions, or need additional information, please don't hesitate to let us know. Sincerely, , lohni Blankenship, MMC Borough Clerk 1B/kir cc: Applicant City of Seward KPB Finance Department File Agenda Statement Meeting Date: January 9, 2012 \ From: Johanna Kinney, City Clerk Agenda Item: Continuation of the Port nd Commerce Advisory Board BACKGROUND & JUSTIFICATION: This is an annual formality. Seward City Code 2.30.330 states that at the first meeting of each fiscal year, the City Council may continue by affirmative vote the existence of the Port and Commerce Advisory Board. If it fails to do this, the Board will cease to exist within 30 days. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. FISCAL NOTE: None RECOMMENDATION: Council approve this continuation and renew the Port and Commerce Advisory Board for another year through January 2013. �15 MEMO Meeting Date: January 9, 2012 From: Johanna Kinney, City Clerk Agenda Item: Appointment to the Port & Com erce Advisory Board BACKGROUND & JUSTIFICATION: There is currently one seat open on the Port & Commerce Advisory Board for council appointment. Last month, Chair Ron Long resigned because of his recent hire with the City of Seward as Assistant City Manager/Community Development Director (Seward City Code 2.30.310 states no officer or employee may be appointed a member of the board). The vacancy was noticed for the entire month of December, 2011. Two citizens have submitted their applications: Daniel Butts and Carl Hughes. Their applications are included in the packet for your review. Council will need to appoint one person from the two applicants that will serve a term that expires in July 2014. The mayor and council will have ballots with both names on them. Each member will vote for one applicant. Please pass the voted ballots to the city clerk and they will be read aloud and tallied. In accordance with Seward City Code 2.10.40, 2.30.310, and Seward Charter 3.5, the applicant must receive at least four of the votes to be appointed. SCC 2.30.310 states the council appoints by ballot voting if there is more than one applicant for the position. RECOMMENDATION: Council conducts a vote to determine which applicant should fill the vacancy on the Port & Commerce Advisory Board with a term to expire in July of 2014. W CITY OF SEWARD, ALASKA DEL 2' 8 '= q APPLICATION FOR THE FOR THE PORT & COMMERCE ADVISORY BOARD NAME: %hAliG STREET ADDRESS: 20 a MAILING ADDRESS: ,��>C�, -=9ME-TELEPHONE: �C� `�r�D BUSINESS PHONE: FAX NUMBER: EMAIL: �1�v S; LENGTH OF RESIDENCY IN THE SEWARD AREA: 30 1 ks PRESENLY EMPLOYED AS: �X��11 � "::r �� ""(4z%`r 6. List any special training, education or background you have which may help member of the Board. 16,C20 tgo&� /14 Soh o AaPl' % . IF r uasa s• Q-/ 1-4e, 100sa ,,/ � /4/llGd�ic�r Y Have you ever been involved in port operations? If so, briefly describe your involvement: ©ti I am specifically interested in serving on the Port and Commerce Advisory Board because: G✓A� � 2) F4 Have you ever served on a similar board elsewhere? Yes or If so, where? And when? Are you available for meetings at noon (second Wednesday of each month)?/ If appointed, are you willing to travel occasionally?�� j �Z711 /� -, NAT on DATE CITY OF SEWARD, ALASKA APPLICATION FOR THE PORT AND COMMERCE ADVISORY BOARD (PACAB) NAME: STREET ADDRESS: 76 Celes' ' G l MAILING ADDRESS: PDX c;?-i / Sewaw 1 `1' HOME TELEPHONE: -r,gW BUSINESS PHONE: ` o 7- ,;Z.2`/- 3 76-P FAX NUMBER: _ ?d 7 - v .z-/ - 7a 30 EMAIL: (' `� Gc (�yOli'GLC' Lta �fe PT, C 0 LENGTH OF RESIDENCY IN THE SEWARD AREA: 3 4� yC'�t "S PRESENLY EMPLOYED AS: 041c' i7e,,P- Z �l ��� �'�� � h ! � Lei `� ` 1r1 SIt List any special training, education or background ou have which may help you as a member of the Board. 47Z s Have you ever been involved in port operations? If so, briefly describe your involvement: I am specifically interested in serving on the Port and mmerce Advisory Boar because: see es , , '04-t i- Have you ever served on a similar board elsewhere? Yes or To`7 If so, where? And when? Are you available for meetings at noon (second Wednesday of each month)? If appointed, are you willing to travel occasionally? /,Z ��7 SIGNATURE DATE Nov Agenda Statement Meeting Date: January 9, 2012 From: Johanna Kinney, City Clerk V C� Agenda Item: Discussion on upcoming counci , including who will travel to Juneau and Washington, D.C. for the upcoming legislative sessions. BACKGROUND & JUSTIFICATION: City Council Rules of Procedure states the following: COUNCIL TRAVEL RULE 39. The Council may appropriate funds for Council travel in the Mayor/Council department of the annual City budget. Any Council member who desires to expend Council travel funds shall complete the regular City Travel Authorization Form available in the Clerk's Office [Appendix A-2]. Upon their return, the Council member must file all receipts for travel with the City Clerk and must sign a completed Travel/Expense Report Form [Appendix A-3]. The receipts and reimbursement form will then be forwarded to the Finance Department for processing, and payment will be made to the requesting party. Prior notice of all elected and appointed official travel must be given to the City Council. A written or oral report must be given to the Council following any such City -funded travel. [Resolution No. 96-088] LOBBYING RULE 40. When necessary to further the city's lobbying efforts in Juneau or elsewhere, the Mayor shall represent the Council unless, in the opinion of the Council, another member of the elected body or one of its appointed boards or commissions would better represent the position of the city with respects to a particular issue. In any case, anyone representing the city in its lobbying efforts shall present a full report of their trip to the Council at its next regular meeting. In addition, they shall comply with the provisions of Rule 39. Typically in the past, the Mayor, Vice Mayor and City Manager have traveled to Juneau and Washington D.C. to meet with Seward's lobbyists and legislators. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Y^'1 FISCAL NOTE: Travel costs are budgeted in the 2012-2013 budgets, unofficially for the purposes of traveling to Juneau and Washington, D.C. during the legislative sessions, in addition to the annual Alaska Municipal League Conference in November and other events that come up. Periodically throughout the year, the Clerk will provide an update of funds remaining in the travel budget. RECOMMENDATION: Council discuss and select who will travel for the lobbying trips to Juneau and Washington, D.C. After reading Rule 39 of the City Council Rules of Procedure, the City Clerk further recommends council members remember to give "pre" and "post" notice of all travel done on behalf of the City. 1 o Agenda Statement Meeting Date: January 9, 2012 From: Johanna Kinney, Y Cit Clerk Agenda Item: Mayor appoint a member of the Council to receive the completed evaluation forms and tabulate the results prior to the formal evaluation sessions for the City Manager, City Clerk, and City Attorney. BACKGROUND & JUSTIFICATION: City Council Rules of Procedure states: EVAL UA TION OF APPOINTED OFFICIALS Rule 16. The City Council shall evaluate the performance of the City Attorney, City Clerk and the City Manager separately and annually during the first council meeting in January, February and March of each year. These can be conducted in Executive Session. During the evaluation, the Council shall set goals, priorities and conduct salary negotiation for these appointed officials for the upcoming year. The City Attorney, City Manager and City Clerk will complete a summary stating their accomplishments for the past review period and their goals for the upcoming review period. The City Clerk will provide the necessary blank evaluation forms, and the appointed official's completed goals and accomplishments summary to the Council no later than two weeks prior to the scheduled evaluation. The Mayor can appoint a member of the Council to receive the completed forms and tabulate the results prior to the formal evaluation sessions. At any time, the council may, by majority vote, make a motion to hold additional evaluations as they feel is necessary. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. FISCAL NOTE: None 'C)� RECOMMENDATION: Because the opportunity to evaluate an appointed official in the first meeting in January has passed, the appointed officials recommend the following schedule (or give other direction): January 23, 2012 City Council Agenda: Executive Session to review City Clerk Evaluations (Clerk's Evaluation Forms and annual summary and goals have been distributed to Council today) February 13, 2012 City Council Agenda: Executive Session to review City Attorney Evaluations (Clerk will distribute City Attorney evaluation forms and annual summary and goals to Council at least two weeks prior to this date) March 12, 2012 City Council Agenda: Executive Session to review City Manager Evaluations (Clerk will distribute City Manager evaluation forms and annual summary and goals to Council at least two weeks prior to this date) t OD Johanna Kinney From: Kris Erchinger Sent: Tuesday, January 03, 2012 6:12 PM To: Johanna Kinney Cc: Jim Hunt; Ron Long Subject: October financials - City Attachments: D00097.PDF; D00098.PDF Jo, Here are the financials for October. The hard copy is in your box in the mailroom. There is a second hand-out that you can include with the financials that shows (through December) sales tax collections. The good news is that the sales tax collections (on a cash basis) are $195,583 higher in 2011 than in 2010. This equates to approximately $5 million more in total annual taxable sales. Sales tax collections are not to be confused with sales tax revenue. While they are very similar, there is a matter of timing that will ultimately result in sales tax revenue being different than sales tax collections. I say that only to caution against anyone attempting to match this cash flow number against the total sales tax revenue which will ultimately be reported in the financial statements. Thanks, Kris q-':� City of Seward Sales Tax Comparison by Month (2011 versus 2010) as of December 27, 2011 Cumulative Monthly Positive (negative) Positive (negative) 2n11 2n1n Vnrianra Varinnra Jan 74,867 67,827 7,040 7,040 Feb 366,388 392,024 (18,595) (25,635) Mar 35,214 32,404 (15,786) 2,809 Apr 67,952 49,445 2,721 18,507 May 374,751 363,325 14,147 11,427 Jun 42,830 46,026 10,952 3,195) Jul 157,581 218,798 50,265) 61,217 Aug 919,995 825,792 43,938 94,203 Sep 381,763 299,531 126,170 82,232 Oct 345,494 334,905 136,759 10,589 Nov 11,198,526.761 1,131,266 1 204,019.771 67,260 Dec 1 60,973.711 69,411 1 195,582.84 8,437) 2011 Sales Tax Collections; Monthly Variance over (under) 2010 120,000 - - -- --- -- - 100,000 - - - ---- - - 80,000 - - - ------ - 60,000 - -- -- -- - - 40,000 + --- - --- -- -- - 20,000 - -- --- --- - Jan -- Mar Apr May Jun Aug Sep Oct (20,000) - _--- - --- I (40,000) (60,000) - - - (80,000) - - - - - -- -- - Sales Tax Collections by Month; 2011 compared to 2010 r 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 2011 Sales Tax Collections; Cumulative Variance over 2010 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec ■ 2011 ■ 2010 Updated: 1 /3/12 City of Seward FUND: 101 - General Fund Line Item Revenue Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual °, of Account Name 2010 2011 Variance Budget Variance Budget Annual Bud General Property $ 556,148 $ 788,269 $ 232,121 $ 845,761 $ (57,492) $ 1,014,913 77.67 0 Sales Tax Revenue 2,295,174 2,766,837 471,662 3,272,105 (505,268) 3,926,526 70.47 Other Taxes 315,607 264,833 (50,774) 257,210 7,623 308,652 85.80 Penalties and int 1,210 1,097 (113) 1,250 (153) 1,500 73.14 Licenses & Permit 129,581 142,336 12,755 144,925 (2,589) 173,910 81.84 P.I.L.T. 26,896 48,068 21,172 70,000 (21,932) 84,000 57.22 Intrgvrmmntl Reve 793,124 1,432,821 639,696 1,161,955 270,866 1,394,346 102.76 General Governmen 1,437,278 1,646,041 208,764 1,536,199 109,842 1,843,439 89.29 Public Safety 10,883 11,239 355 10,667 572 12,800 87.80 Public Works 2,068 1,698 (370) 2,500 (803) 3,000 56.58 Recreation 600,618 597,887 (2,731) 508,750 89,137 610,500 97.93 Library/Museum 13,577 8,630 (4,946) 12,083 (3,453) 14,500 59.52 Fines 8,388 10,947 2,559 14,167 (3,220) 17,000 64.39 GF Interest Reven 33,316 34,265 950 163,333 (129,068) 196,000 17.48 Rents and Royalti 127,752 119,967 (7,785) 103,732 16,236 124,478 96.38 Sales Fixed Asset 8,069 1,150 (6,919) 1,667 (517) 2,000 57.50 Spec Proj Revenue 103,170 16,553 (86,618) 238,606 (222,053) 286,327 5.78 Other Misc Revenu 55,994 24,552 (31,442) 18,142 6,410 21,770 112.78 Misc. Operating R 8,697 784 (7,913) 1,667 (882) 2,000 39.21 Total Revenue $ ---------- 6,527,550 ---------- $ 7,917,974 --------- $ 1,390,424 $ ---------- 8,364,718 --------- $ (446,744) ---------- $ 10,037,661 ------- 78.88 0 City of Seward FUND: 101 - General Fund Line Item Expenditure Summary by Fund Through October, 83.3; of year has expired THROUGH OCTOBER ANNUAL --------------------------------------------------------------- Actual YTD Budget --------------------- Annual % of Account Name 2010 2011 Variance Budget Variance Budget Annual Bud ----------------- Salaries ---------- $ 2,898,661 $ ---------- 2,915,469 --------- $ 16,808 $ ---------- 3,092,471 $ --------- (177,002) $ ---------- 3,710,965 ------- 78.56 % Overtime 118,595 104,598 (13,997) 110,652 (6,054) 132,782 78.77 Standby Time 5,343 5,572 229 6,525 (953) 7,830 71.17 Unemployment Wage 22,579 12,589 (91990) 17,083 (4,495) 20,500 61.41 Leave Time 299,716 306,333 6,617 328,673 (22,341) 394,408 77.67 In Lieu of FICA 6,584 7,900 1,317 5,762 2,139 6,914 114.26 Retirement Benefi 669,161 673,291 4,130 708,142 (34,850) 849,770 79.23 Health Insurance 887,465 905,019 17,553 933,089 (28,071) 1,119,707 90.83 Workers' Comp 104,858 98,000 (6,858) 116,788 (18,788) 140,145 69.93 Medicare 63,244 64,733 1,489 63,677 1,056 76,412 84.72 Total Persnl Sery 5,076,205 5,093,503 17,299 5,382,861 (289,358) 6,459,433 78.85 Audit 65,873 66,705 832 53,275 13,430 63,930 104.34 Advertising 20,698 25,479 4,782 31,400 (5,921) 37,680 67.62 Subscriptions/Due 10,316 10,877 562 20,583 (9,706) 24,700 44,04 Travel/Subsistenc 64,992 86,807 21,815 78,582 8,225 94,299 92.06 Communications 64,869 62,581 (2,288) 80,443 (17,861) 96,531 64.83 Education/Trainin 16,777 18,227 1,450 34,025 (15,798) 40,830 44.64 Legal 133,122 140,597 7,475 121,667 18,931 146,000 96.30 Other Spec Servic 16,988 13,352 (3,636) 20,417 7,065) 24,500 54.50 Utilities 287,604 323,580 35,976 289,833 33,747 347,800 93.04 Heating Fuel 32,686 48,145 15,459 61,292 (13,147) 73,550 65.46 Rents & Leases 49,111 34,261 (14,850) 51,917 (17,656) 62,300 54.99 Insurance 184,754 159,934 (24,820) 214,633 (54,699) 257,560 62.10 Maintenance & Rep 126,597 129,862 3,264 224,338 (94,476) 269,205 48.24 Contracted Servic 191,066 190,433 (653) 280,840 (90,407) 337,008 56.51 Library Bks.& Mat 22,185 17,264 (4,920) 20,833 (3,569) 25,000 69.06 vehicle Supplies 3,893 926 (2,967) 6,833 (5,907) 8,200 11.29 Uniform Allowance 4,933 4,315 (618) 5,292 (976) 6,350 67.96 Operating Supplie 204,023 222,554 18,531 224,108 (1,555) 268,930 82.76 Gas & Lube 69,149 80,001 10,853 93,708 (13,707) 112,450 71.14 Equip,Furn,Tools 29,043 33,008 3,964 73,971 (40,963) 88,765 37.19 Safety Equip/Supp 6,731 5,259 (1,473) 14,500 (9,241) 17,400 30.22 Janitorial Suppli 8,398 9,671 1,272 7,958 1,712 9,550 101.26 Inmate Meals 7,420 7,572 152 11,250 (3,676) 13,500 56.09 Postage/Misc.Frei 27,599 29,909 2,310 36,750 (6,841) 44,100 67.62 Equipment Rental 40,264 19,518 (20,746) 47,750 (28,232) 57,300 34.06 Motor Pool Rent 171,485 171,485 - 171,485 - 205,782 83.33 Campgrounds (647) 12,555 13,202 - 12,555 - - Sister City Progr 3,989 3,455 (534) 3,333 121 4,000 86.36 Municipal Lobby F 129,417 122,064 (7,353) 131,542 (9,478) 157,850 77.33 Contributions 239,002 951,000 711,998 796,667 154,333 956,000 99.48 Bad Debt Expense - - - 1,250 (1,250) 1,500 - Genl Govt Admin F 66,310 69,089 2,779 69,089 82,907 83.33 w o City of Seward FUND: 101 - General Fund Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired ---------------------------------------------------------------- THROUGH OCTOBER ANNUAL Actual YTD Budget --------------------- Annual % of Account Name ------------ - --- 2010 ---------- 2011 Variance Budget Variance Budget Annual Bud Contingency $ 30,949 ---------- $ 25,993 --------- $ (4,955) $ ---------- 26,340 --------- $ (347) $ ---------- 31,608 ------- 82.24 Elections 2,102 1,935 (167) 3,333 (1,398) 4,000 48.38 Promotion 3,387 4,036 649 5,170 (1,134) 6,205 65.05 Vol Fireman Stipe 15,000 18,333 3,333 16,667 1,667 20,000 91.67 Bank,credit card 6,344 7,371 1,027 17,500 (10,129) 21,000 35.10 Misc. Expenses 21,735 90,414 68,679 84,392 6,022 101,270 89.28 Principal 65,595 68,913 3,318 225,556 (156,643) 270,667 25.46 Interest Expense 3,403 1,775 (1,629) 69,208 (67,434) 83,050 2.14 Capital Equipment 20,485 11,303 (9,182) 35,833 (24,530) 43,000 26.29 Misc. Programs 2,053 1,243 (810) 4,583 (3,341) 5,500 22.59 Pass-Thru Payment - ---------- - - 208,333 (208,333) 250,000 - Total Expenses $ 7,545,923 ---------- $ 8,395,302 --------- $ 649,380 $ ---------- 9,359,341 --------- $ (964,039) $ ---------- 11,231,210 ------- 74.75 % 1 0-1 GL 5010 Salaries 5060 Retirement Benefi 5080 Workers' Comp 5090 Medicare 5110 Audit 5120 Advertising 5130 Subscriptions/Due 5140 Travel/Subsistenc 5150 Communications 5160 Education/Trainin 5370 Insurance 5390 Contracted Servic 5440 Operating Supplie 5460 Equip,Furn,Tools 5490 Postage/Misc.Frei 5560 Sister City Progr 5570 Municipal Lobby F 5690 Contingency 5730 Promotion 5790 Misc. Expenses FUND: 101 - General Fund DEPT: 1110 - Mayor and Council Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired ---------------------------------------------------------------- THROUGH OCTOBER Actual YTD Budget 2010 2011 variance Budget variance $ 18,000 $ 18,000 $ $ 15,375 $ 2,625 $ 243 243 154 89 201 165 (36) 177 (12) 1,303 ---------- 1,228 (74) 1,049 179 ---------- 19,747 19,636 --------- (111) ---------- 16,755 --------- 2,881 Total Expenses $ ANNUAL Annual % of Budget Annual 18,450 97.56 185 131.29 212 77.69 1,259 97.55 20,106 97.66 65,873 66,705 832 53,275 13,430 63,930 104.34 15,366 17,177 1,812 20,067 (2,890) 24,080 71.33 3,293 3,426 132 3,542 (116) 4,250 80.60 14,196 28,832 14,636 21,416 7,417 25,699 112.19 2,495 2,455 (40) 3,333 (878) 4,000 61.38 500 200 (300) 1,417 (1,217) 1,700 11.76 461 345 (116) 750 (405) 900 38.31 - 2,272 2,272 - 2,272 - - 8,124 4,452 (3,673) 8,333 (3,882) 10,000 44.52 - - - 4,167 (4,167) 5,000 - 902 1,302 400 1,500 (198) 1,800 72.33 3,989 3,455 (534) 3,333 121 4,000 86.36 129,417 122,064 (7,353) 131,542 (9,478) 157,850 77.33 3,507 2,500 (1,007) 8,333 (5,833) 10,000 25.00 3,081 3,854 773 5,004 (1,150) 6,005 64.19 - 107 107 - 107 - - 270,950 $ 278,781 $ 7,830 $ 282,766 $ (3,986) $ 339,319 82.16 1 UZ FUND: 101 - General Fund DEPT: 1111 - Legislative - Boards & Commissions Line Item Expenditure Summary by Fund Through October, 83.31 of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL ---- 2010 2011 Variance Budget Variance Budget Annual 5010 ---------- Salaries $ ---------- 20,071 $ 26,443 --------- $ 6,371 $ ---------- 15,115 --------- $ 11,328 $ ---------- 18,138 ------- 145.79 5040 Leave Time 865 1,342 477 1,418 (76) 1,702 78.87 5060 Retirement Benefi 2,293 2,921 628 1,201 1,721 1,441 202.73 5070 Health Insurance - 8,082 8,082 5,829 2,253 6,995 115.54 5080 Workers, Comp 223 244 20 176 68 211 115.55 5090 Medicare ---------- 291 ---------- 383 92 232 152 278 137.92 23,745 39,416 --------- 15,671 ---------- 23,971 --------- 15,445 ---------- 28,765 ------- 137.03 5120 Advertising - - - 708 (708) 850 - 5130 Subscriptions/Due 930 125 (805) 875 (750) 1,050 11.90 5140 Travel/Subsistenc 1,124 521 (602) 917 (395) 1,100 47.39 5160 Education/Trainin 358 - (358) 1,417 (1,417) 1,700 - 5370 Insurance 625 453 (171) 917 (464) 1,100 41.19 5440 Operating Supplie 2,412 878 (1,533) 2,500 (1,622) 3,000 29.28 5490 Postage/Misc.Frei 3 1 (1) 417 (415) 500 0.29 Total Expenses $ 29,195 $ 41,395 $ 12,200 $ 31,721 $ 9,674 $ 38,065 108.75 \0C"\ FUND: 101 - General Fund DEPT: 1115 - General Fund Legal Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL --------------------- ---------------------------------------- — Actual ---------------------- YTD Budget Annual % of GL 2010 2011 variance Budget ---------- variance --------- Budget ---------- Annual ------- 5140 ---------- Travel/Subsistenc $ ---------- --------- - $ 84 $ 84 $ - $ 84 $ - - 5170 Legal 133,122 140,597 7,475 121,667 18,931 146,000 96.30 5390 Contracted Servic 400 - (400) - ---------- - --------- - ---------- - ------- ---------- Total Expenses $ ------- — ---------- 133,522 $ 140,682 $ 7,159 $ 121,667 $ 19,015 $ 146,000 96.36 1 0 GL 5010 Salaries 5030 Unemployment Wage 5040 Leave Time 5060 Retirement Benefi 5070 Health Insurance 5080 Workers, Comp 5090 Medicare 5120 Advertising 5130 Subscriptions/Due 5140 Travel/Subsistenc 5150 Communications 5160 Education/Trainin 5310 Utilities 5370 Insurance 5380 Maintenance & Rep 5390 Contracted Servic 5400 Library Bks.& Mat 5440 Operating Supplie 5450 Gas & Lube 5460 Equip,Furn,Tools 5490 Postage/Misc.Frei 5690 Contingency 5730 Promotion 5790 Misc. Expenses FUND: 101 - General Fund DEPT: 1120 - City Manager Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ---------------------------------------------------------------- Actual YTD Budget 2010 2011 Variance Budget Variance --------- ---------- ---------- $ 148,713 $ 192,664 $ --------- 43,951 $ ---------- 158,101 $ 34,563 3,002 - (3,002) - - 18,992 22,249 3,257 18,234 4,015 17,370 21,911 4,541 10,895 11,016 39,240 47,382 8,143 37,347 10,036 1,579 1,691 112 1,826 (135) 2,409 3,088 679 2,434 ---------- 654 --------- -------------------- 231,306 288,987 --------- 57,681 228,837 60,150 119 - (119) - 119 52 (67) 83 (31) 9,951 14,606 4,655 15,833 (1,228) 2,296 2,982 687 2,500 482 56 50 (6) - 50 - 1,503 1,503 - 1,503 5,525 3,854 (1,671) 7,500 (3,646) 11 35 24 42 (6) 1,398 4,600 3,203 4,167 433 - 96 96 - 96 6,789 12,576 5,786 9,458 3,117 797 933 136 833 99 - 2,707 2,707 2,333 374 457 2,956 2,500 2,45E 498 27,442 23,493 (3,948) 16,007 5,486 56 182 126 167 15 - 5,035 5,035 83 4,952 Total Expenses $ 286,320 $ 364,647 $ 78,328 $ 292,302 $ 72,345 M ANNUAL Annual % of Budget ---------- Annual ------- $ 189,721 101.55 21,881 101.68 13,074 167.59 44,816 105.73 2,191 77.19 2,921 105.73 274,604 105.24 100 52.00 19,000 76.87 3,000 99.42 9,000 42.82 50 70.36 5,000 92.00 11,350 110.80 1,000 93.26 2,800 96.70 2,950 100.21 21,608 108.72 200 91.00 100 5035.00 ---------- $ 350,762 ---------- ------- 103.96 ------- FUND: 101 - General Fund DEPT: 1121 - Management Information Systems Dept. Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL ---------------------------------------------------------------- Actual YTD Budget --------------------- Annual % of GL 2010 2011 Variance Budget Variance --------- ---------- Budget Annual ------- ---- 5010 ---------- Salaries $ ---------- 105,220 $ 103,555 --------- $ (1,665) $ ---------- 112,538 $ (8,984) $ 135,046 76.68 5020 Overtime 614 750 136 3,551 (2,801) 4,261 17.60 5030 Unemployment Wage 43 - (43) - - - - 5040 Leave Time 11,843 12,688 845 12,913 (225) 15,495 81.88 5060 Retirement Benefi 12,792 13,783 991 9,299 4,484 11,159 123.51 5070 Health Insurance 26,160 27,444 1,284 27,813 (368) 33,375 82.23 5080 Workers' Comp 1,131 915 (216) 1,293 (378) 1,552 58.95 5090 Medicare 1,703 1,761 58 1,793 (32) --------- 2,152 ---------- 81.83 ------- ---------- ---------- 159,506 160,895 --------- 1,389 ---------- 169,200 (8,305) 203,040 79.24 5120 Advertising - - - 417 (417) 500 - 5130 Subscriptions/Due - 25 25 417 (391) 500 5.09 5140 Travel/Subsistenc 1,140 2,969 1,829 2,083 885 2,500 118.75 5150 Communications 3,488 2,598 (890) 3,333 (735) 4,000 64.95 5160 Education/Trainin 2,375 3,888 1,513 4,167 (278) 5,000 77.77 5370 Insurance 2,630 2,226 (404) 3,667 (1,441) 4,400 50.59 5380 Maintenance & Rep - - - 4,167 (4,167) 5,000 - 5390 Contracted Servic - - - 5,417 (5,417) 6,500 - 5440 Operating Supplie 31,459 28,780 (2,679) 18,333 10,447 22,000 130.82 5460 Equip,Furn,Tools - 27 27 4,167 (4,140) 5,000 0.54 5490 Postage/Misc.Frei 438 47 (392) 417 (370) 500 9.34 - - 417 (417) 500 - 5790 Misc. Expenses - ---------- --------- ---------- ------- ---------- Total Expenses $ ---------- 201,037 $ 201,455 --------- $ 418 $ 216,200 $ (14,745) $ 259,440 77.65 GL 5010 Salaries 5020 Overtime 5040 Leave Time 5060 Retirement Benefi 5070 Health Insurance 5080 Workers' Comp 5090 Medicare 5130 Subscriptions/Due 5140 Travel/Subsistenc 5150 Communications 5160 Education/Trainin 5370 Insurance 5390 Contracted Servic 5440 Operating Supplie 5490 Postage/Misc.Frei 5500 Equipment Rental 5720 Elections 5790 Misc. Expenses Total Expenses FUND: 101 - General Fund DEPT: 1130 City Clerk Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL --------------------- ---------------------------------------------------------------- Actual YTD Budget Annual % of 2010 2011 Variance Budget Variance --------- Budget ---------- Annual ------- -------------------- $ 107,950 $ 102,554 $ --------- (5,396) $ ---------- 117,811 $ (15,257) $ 141,373 72.54 307 856 549 1,382 (525) 1,658 51.64 13,053 11,268 (1,785) 14,355 (3,087) 17,226 65.41 12,439 11,632 (806) 9,678 1,954 11,614 100.16 39,240 39,900 660 41,718 (1,819) 50,062 79.70 1,147 902 (245) 1,351 (449) 1,621 55.62 1,727 1,602 (124) 1,866 (264) --------- 2,239 ---------- 71.56 ------- -------------------- 175,861 168,713 --------- (7,148) ---------- 188,161 (19,448) 225,793 74.72 340 315 (25) 458 (143) 550 2,277 3,278 1,001 4,167 (889) 5,000 1 1 - 1 - 1,891 2,396 504 2,083 312 2,500 3,011 2,409 (602) 4,583 (2,174) 5,500 5,700 4,986 (714) 5,833 (847) 7,000 98 8 (90) - 8 - 11 - (11) - 5,925 6,495 570 5,833 662 7,000 2,102 1,935 (167) 3,333 (1,398) 4,000 - 142 142 - 142 - ---------- ---------- $ 197,218 $ --------- 190,677 $ ---------- (6,541) $ --------- 214,453 $ ---------- (23,775) $ 257,343 � 1� 57.27 65.55 95.82 43.81 71.23 92.79 48.38 74.09 FUND: 101 - General Fund DEPT: 1140 - Finance Department Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL ---------------------------------------------------------------- Actual YTD --------------------- Budget Annual % of GL 2010 2011 variance Budget variance --------- ---------- Budget Annual ------- ---- 5010 ---------- Salaries $ ---------- 281,929 $ 303,225 ------------------- $ 21,296 $ 316,389 $ (13,164) $ 379,667 79.87 5020 Overtime 2,449 1,775 (674) 3,025 (1,250) 3,630 48.90 5040 Leave Time 29,456 31,109 1,653 35,211 (4,102) 42,253 73.63 5060 Retirement Benefi 33,091 33,718 627 25,345 8,373 30,414 110.B6 5070 Health Insurance 90,254 92,169 1,915 97,343 (5,174) 116,811 78.90 5080 Workers' Comp 2,934 2,614 (319) 3,662 (1,047) 4,394 59.50 5090 Medicare 4,980 5,604 624 4,887 718 ------------------- 5,864 95.57 ------- ---------- ---------- 445,093 470,215 --------- 25,122 ---------- 485,861 (15,645) 583,033 80.65 5120 Advertising 231 538 307 375 163 450 119.44 5130 Subscriptions/Due 1,022 770 (252) 1,250 (480) 1,500 51.33 5140 Travel/Subsistenc 7,186 8,604 1,418 4,583 4,021 5,500 156.44 5150 Communications 4,045 4,217 172 4,083 134 4,900 86.06 5160 Education/Trainin 2,064 1,835 (228) 2,083 (248) 2,500 73.41 5190 Other Spec Servic - 32 32 - 32 5370 Insurance 8,403 6,274 (2,130) 11,250 (4,976) 13,500 46.47 5380 Maintenance & Rep 18,763 17,282 (1,481) 29,167 (11,885) 35,000 49.38 5390 Contracted Servic 4,000 2,617 (1,384) 7,083 (4,467) 8,500 30.78 5440 Operating Supplie 6,666 9,930 3,265 12,500 (2,570) 15,000 66.20 5460 Equip,Furn,Tools 1,163 - (1,163) 2,917 (2,917) 3,500 - 5490 Postage/Misc.Frei 1,915 1,905 (11) 2,917 (1,012) 3,500 54.42 5790 Misc. Expenses 355 81 (274) 417 (336) 500 16.19 5930 Capital Equipment - - - 6,667 ---------- (6,667) --------- 8,000 ---------- ------- - ---------- Total Expenses $ ---------- 500,906 $ 524,299 --------- $ 23,393 $ 571,153 $ (46,853) $ 685,383 76.50 FUND: 101 - General Fund DEPT: 1150 - Community Development Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER --------------------- ANNUAL ---------------------------------------------------------------- Actual YTD Budget Annual % of GL 2010 2011 variance ---------- Budget variance --------- ---------- Budget Annual ------- 5010 ---------- Salaries $ ---------- 117,954 $ 79,217 --------- $ (38,737) $ 175,913 $ (96,696) $ 211,096 37.53 5040 Leave Time 12,635 7,205 (5,430) 18,708 (11,502) 22,449 32.10 5060 Retirement Benefi 13,441 7,681 (5,760) 14,059 (6,378) 16,871 45.53 5070 Health Insurance 43,180 22,968 (20,211) 54,833 (31,865) 65,800 34.91 5080 Workers' Comp 1,259 692 (567) 2,043 (1,351) 2,451 28.23 5090 Medicare 1,896 2,247 351 2,711 (464) 3,253 69.07 190,364 120,010 (70,354) 268,267 (148,257) 321,920 37.28 5120 Advertising 260 1,530 1,270 - 1,530 - - 5130 Subscriptions/Due 239 882 643 833 49 1,000 88.20 5140 Travel/Subsistenc 1,116 378 (737) 1,042 (663) 1,250 30.28 5150 Communications 2,189 1,747 (442) 2,500 (753) 3,000 58.22 5160 Education/Trainin 656 968 312 1,333 (366) 1,600 60.48 5190 Other Spec Servic - 5,000 5,000 3,750 1,250 4,500 111.11 5360 Rents & Leases 13,989 - (13,989) - - - - 5370 Insurance 2,501 2,632 131 2,833 (201) 3,400 77.41 5380 Maintenance & Rep 1,939 489 (1,449) 1,250 (761) 1,500 32.62 5390 Contracted Servic 27,158 24,343 (2,815) 46,667 (22,324) 56,000 43.47 5440 Operating Supplie 1,988 2,214 227 1,833 381 2,200 100.66 5450 Gas & Lube 35 - (35) - - - - 5460 Equip,Furn,Tools 196 4,195 3,999 6,667 (2,471) 8,000 52.44 5490 Postage/Misc.Frei 422 630 209 500 130 600 105.01 5500 Equipment Rental 630 - (630) 1,250 (1,250) 1,500 - 5730 Promotion 250 - (250) - - - 5790 Misc. Expenses 35 71 36 - 71 - - 5930 Capital Equipment - 4,493 4,493 4,493 --------- ---------- ------- - ---------- Total Expenses $ ---------- 243,964 $ 169,582 --------- $ (74,382) $ ---------- 338,725 $ (169,143) $ 406,470 41.72 FUND: 101 - General Fund DEPT: 1180 - General Services Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2010 2011 Variance Budget Variance Budget Annual 5010 Salaries $ 650 $ - $ (650) $ ---- - $ - -- _ $ ---------- 5030 Unemployment Wage - - - 1,667 (1,667) 2,000 - 5080 Workers' Comp 37 (37) - 5090 Medicare 50 (50) 737 - (737) 1,667 (1,667) 2,000 - 5120 Advertising 1,154 330 (824) 3,333 (3,003) 4,000 8.25 5130 Subscriptions/Due 284 - (284) 667 (667) 800 - 5150 Communications 894 1,144 251 667 478 800 143.05 5370 Insurance 524 421 (103) 833 (412) 1,000 42.12 5380 Maintenance & Rep 2,968 1,917 (1,051) 2,500 (583) 3,000 63.89 5390 Contracted Servic - 2,000 2,000 5,000 (3,000) 6,000 33.33 5440 Operating Supplie (185) 14,055 14,241 7,500 6,555 9,000 156.17 5450 Gas & Lube 167 46 (121) 583 (537) 700 6.60 5460 Equip,Furn,Tools - - - 4,167 (4,167) 5,000 - 5465 Safety Equip/Supp 557 587 30 1,417 (829) 1,700 34.54 5490 Postage/Misc.Frei 1,677 (1,127) (2,804) 1,917 (3,044) 2,300 (48.99 5500 Equipment Rental 1,295 1,339 44 - 1,339 - - 5660 Bad Debt Expense - - - 1,250 (1,250) 1,500 5770 Bank,credit card 3,004 3,341 337 12,500 (91159) is, coo 22.27 5790 Misc. Expenses 16,993 74,019 57,026 69,167 4,852 83,000 89.18 5930 Capital Equipment - 540 540 - 540 - - 5998 Pass-Thru Payment - - - 208,333 (208,333) 250,000 - Total Expenses $ 30,069 $ 98,613 $ 68,544 $ 321,500 $ (222,887) $ 385,800 25.56 0 FUND: 101 - General Fund DEPT: 1181 - General Services Copier Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL --------------------- ---------------------------------------------------------------- Actual YTD Budget Annual % of GL 2010 2011 Variance Budget ---------- Variance --------- Budget ---------- Annual - -- 5440 Operating Supplie $ ---------------------------- 605 $ 141 $ (464) $ 1,417 $ (1,276) $ 1,700 8.29 5500 Equipment Rental 5,970 5,859 (112) --------- 6,667 ---------- (808) --------- 8,000 ---------- 73.24 ------- ---------- Total Expenses $ ---------- 6,575 $ 6,000 $ (575) $ 8,083 $ (2,084) $ 9,700 61.85 1 \� FUND: 101 - General Fund DEPT: 1190 - SVAC Expense Accumulation Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ---------------------------------------------------------------- Actual YTD Budget GL 2010 2011 variance Budget Variance ---- 5190 ---------- Other Spec Servic $ - 10,900 $ —------- - --------- $ (10,900) $ ---------- 8,333 --------- $ (8,333) $ 5370 Insurance 3,199 3,183 (15) 2,667 517 5380 Maintenance & Rep 1,924 334 (11590) 625 (291) 5390 Contracted Servic (100) - 100 - - 5450 Gas & Lube 1,016 1,656 640 1,667 (11) 5490 Postage/Misc.Frei 114 - (114) - - --------- ---------- Total Expenses $ ---------- 17,053 $ 5,174 --------- $ (11,879) $ ---------- 13,292 $ (8,118) $ ANNUAL --------------------- Annual % of Budget Annual ----------------- 10,000 - 3,200 99.48 750 44.56 2,000 82.81 ----------------- 15,950 32.44 ---------- ------- FUND: 101 General Fund DEPT: 1191 - Contributions Line Item Expenditure Summary by Fund Through October, 83.30 of year has expired THROUGH OCTOBER --------------------------------------------- ANNUAL Actual — ----------------- YTD Budget ---- ---------------- Annual % of GL ---- 2010 2011 Variance -------------------- Budget Variance Budget Annual 5610 Contributions --------- $ 239,002 $ 951,000 $ 711,998 $ ---------- 796,667 --------- $ 154,333 $ ---------- 956,000 ------- 99.48 5790 Misc. Expenses - - - -------------------- 2,500 (2,500) 3,000 - Total Expenses --------- $ 239,002 $ 951,000 $ 711,998 $ ---------- 799,167 --------- $ 151,833 $ ---------- 959,000 ------- 99.17 \ C� FUND: 101 - General Fund DEPT: 1210 - Police Department Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ------------------------------------- ANNUAL Actual YTD Budget --------------------- Annual o of GL 2010 2011 -- Variance --------- Budget Variance Budget Annual 5010 Salaries $ 721,521 $ 734,013 $ 12,492 $ ---------- 786,185 $ --------- (52,172) $ ---------- 943,422 ------- 77.80 5020 Overtime 54,229 56,093 1,863 49,742 6,351 59,690 93.97 5030 Unemployment Wage - 1,579 1,579 5,417 (3,838) 6,500 24.29 5040 Leave Time 80,584 83,236 2,652 87,022 (3,786) 104,426 79.71 5060 Retirement Benefi 86,607 92,162 5,555 66,636 25,526 79,963 115.26 5070 Health Insurance 234,179 244,950 10,771 253,643 (8,693) 304,372 80.48 5080 Workers' Comp 29,104 27,210 (1,893) 31,282 (4,071) 37,538 72.49 5090 Medicare 17,317 ---------- 17,440 ---------- 122 --------- 18,110 ---------- (670) 21,732 80.25 1,223,541 1,256,682 33,141 1,298,036 --------- (41,354) ---------- 1,557,643 ------- 80.68 5120 Advertising 307 294 (13) 833 (539) 11000 29.40 5130 Subscriptions/Due 1,661 1,453 (208) 7,317 (51863) 8,780 16.55 5140 Travel/Subsistenc 12,165 9,987 (2,177) 10,833 (846) 13,000 76.82 5150 Communications 16,752 11,667 (51085) 17,325 (5,658) 20,790 56.12 5160 Education/Trainin 4,310 2,511 (1,799) 3,333 (822) 4,000 62.77 5190 Other Spec Servic 1,271 2,915 1,644 2,083 832 2,500 116.60 5370 Insurance 56,471 55,591 (879) 56,667 (1,075) 68,000 81.75 5380 Maintenance & Rep 11,664 24,313 12,649 8,525 15,788 10,230 237.66 5390 Contracted Servic 2,000 1,000 (1,000) 17,230 (16,230) 20,676 4.84 5430 Uniform Allowance 4,133 2,381 (1,752) 2,917 (535) 3,500 68.04 5440 Operating Supplie 11,518 11,968 450 12,083 (115) 14,500 82.54 5450 Gas & Lube 15,120 17,971 2,851 14,583 3,387 17,500 102.69 5460 Equip,Furn,Tools 2,955 2,667 (289) 5,417 (2,750) 6,500 41.02 5465 Safety Equip/Supp 777 1,438 661 2,083 (645) 2,500 57.52 5490 Postage/Misc.Frei 1,913 2,376 464 1,667 710 2,000 118.82 5500 Equipment Rental 3,195 4,338 1,143 4,167 171 5,000 86.76 5770 Bank,credit card 3,340 4,029 690 5,000 (971) 6,000 67.16 5790 Misc. Expenses 860 346 (514) 1,667 (1,321) 2,000 17.30 5930 Capital Equipment - - - 25,000 (25,000) 30,000 - 5990 Misc. Programs 2,053 1,243 (810) 4,583 (3,341) 5,500 22.59 Total Expenses $ 1,376,005 $ 1,415,171 $ 39,166 $ 1,501,349 $ (86,178) $ 1,801,619 78.55 tag GL Solo Salaries 5020 Overtime 5030 Unemployment Wage 5040 Leave Time 5060 Retirement Benefi 5070 Health Insurance 5080 Workers' Comp 5090 Medicare 5120 Advertising 5130 Subscriptions/Due 5140 Travel/Subsistenc 5150 Communications 5160 Education/Trainin 5360 Rents & Leases 5370 Insurance 5380 Maintenance & Rep 5390 Contracted Servic 5430 Uniform Allowance 5440 Operating Supplie 5460 Equip,Furn,Tcols 5465 Safety Equip/Supp 5470 Janitorial Suppli 5480 Inmate Meals 5490 Postage/Misc.Frei 5670 Genl Govt Admin F 5790 Misc. Expenses FUND: 101 - General Fund DEPT: 1211 - Jail Line Item Expenditure Summary by Fund Through October, 83.30 of year has expired THROUGH OCTOBER ANNUAL --------------------- ---------------------------------------------------------------- Actual YTD Budget Annual % of 2010 2011 variance Budget Variance --------- Budget ---------- Annual ------- -------------------- $ 197,516 $ 202,643 $ --------- 5,127 $ ---------- 211,468 $ (8,825) $ 253,761 79.86 13,814 14,734 920 15,293 (560) 18,352 80.28 - - - 833 (833) 1,000 - 20,756 21,901 1,145 23,054 (1,153) 27,665 79.17 24,470 25,462 992 18,527 6,936 22,232 114.53 77,128 82,567 5,439 83,437 (870) 100,124 82.46 10,833 10,596 (237) 11,594 (998) 13,913 76.16 3,271 3,415 144 3,573 (157) --------- 4,287 ---------- 79.66 ------- -------------------- 347,789 361,318 --------- 13,529 ---------- 367,778 (6,460) 441,334 81.87 - - - 417 (417) 500 - 400 549 149 583 (35) 700 78.37 1,083 300 (783) 2,083 (1,783) 2,500 12.00 1,932 2,939 1,006 2,083 855 2,500 117.55 - 355 355 1,667 (1,312) 2,000 17.75 25,000 25,000 - 25,000 - 30,000 83.33 17,473 10,519 (6,954) 17,750 (7,231) 21,300 49.38 57 11 (46) 1,250 (1,239) 1,500 0.73 - 1,000 1,000 833 167 1,000 100.00 535 953 418 833 120 1,000 95.33 3,194 4,851 1,657 5,000 (149) 6,000 80.86 1,378 569 (809) 1,250 (681) 1,500 37.94 42 - (42) - - - - 1,091 - (1,091) 1,250 (1,250) 1,500 - 7,420 7,563 142 11,250 (3,688) 13,500 56.02 428 730 302 833 (103) 1,000 72.98 66,310 69,089 2,779 69,089 - 82,907 83.33 699 - (699) 417 (417) 500 - Total Expenses $ 474,832 $ 485,746 $ 10,913 $ 509,368 $ (23,622) $ 611,241 79.47 ray FUND: 101 - General Fund DEPT: 1212 - Animal Control Line Item Expenditure Summary by Fund Through October, 83.31 of year has expired ---------------------------------------------------------------- THROUGH OCTOBER ANNUAL Actual YTD Budget --------------------- Annual o of GL 2010 2011 variance Budget variance Budget Annual ---- 5130 ---------- Subscriptions/Due $ ---------- - $ 75 --------- $ 75 $ ---------- - --------- $ 75 $ ---------- - ------- - 5310 Utilities 4,749 5,000 252 4,167 834 5,000 100.00 5370 Insurance 99 66 (33) 300 (234) 360 18.32 5380 Maintenance & Rep 45 108 64 833 (725) 1,000 10.81 5390 Contracted Servic 60,308 57,461 (2,847) 107,902 (50,441) 129,482 44.38 5450 Gas & Lube 28 - (28) - - - - 5460 Equip,Furn,Tools - - - 833 (833) 1,000 - 5500 Equipment Rental 35 100 65 --------- 833 ---------- (733) --------- 1,000 ---------- 10.00 ------- ---------- Total Expenses $ ---------- 65,264 $ 62,810 $ (2,453) $ 114,868 $ (52,058) $ 137,842 45.57 GL 5010 Salaries 5020 Overtime 5040 Leave Time 5050 In Lieu of FICA 5060 Retirement Benefi 5070 Health Insurance 5080 Workers, Comp 5090 Medicare 5120 Advertising 5130 Subscriptions/Due 5140 Travel/Subsistenc 5150 Communications 5160 Education/Trainin 5310 Utilities 5330 Heating Fuel 5360 Rents & Leases 5370 Insurance 5380 Maintenance & Rep 5390 Contracted Servic 5420 Vehicle Supplies 5430 Uniform Allowance 5440 Operating Supplie 5450 Gas & Lube 5460 Equip,Furn,Tools 5465 Safety Equip/Supp 5490 Postage/Misc.Frei 5500 Equipment Rental 5530 Motor Pool Rent 5790 Misc. Expenses FUND: 101 - General Fund DEPT: 1220 - Fire Department Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ---------------------------------------------------------------- Actual YTD Budget 2010 ---------- 2011 Variance Budget Variance ---------- $ 135,544 $ 134,221 --------- $ (1,324) $ ---------- 145,424 $ --------- (11,204) $ 114 593 479 373 220 16,103 16,927 824 16,805 122 1,975 1,975 - 1,646 329 15,508 15,248 (260) 11,831 3,418 39,240 38,820 (419) 38,075 745 11,172 11,105 (67) 12,258 (1,154) 1,013 -------------------- 1,071 58 1,108 (38) 220,669 219,960 --------- (709) ---------- 227,521 --------- (7,561) Total Expenses $ f7N"11GW Annual % of Budget Annual ---------- 174,509 ------- 76.91 448 132.46 20,166 83.94 1,975 100.00 14,197 107.41 45,690 84.96 14,710 75.49 1,330 80.51 273,025 80.56 (88) - 86 417 (417) 500 - 159 385 226 417 (32) 500 76.99 2,291 3,933 1,643 3,333 600 4,000 98.33 4,722 4,475 (246) 10,400 (5,925) 12,480 35.86 550 1,932 1,382 1,667 265 2,000 96.60 55,214 56,693 1,479 58,333 (1,640) 70,000 80.99 5,812 9,155 3,343 15,000 (5,845) 18,000 50.86 3,798 1,388 (2,409) 3,417 (2,028) 4,100 33.86 21,396 26,212 4,816 25,833 378 31,000 84.55 5,651 20,588 14,938 24,375 (3,787) 29,250 70.39 110 931 821 - 931 - - 3,147 743 (2,404) 5,333 (4,590) 6,400 11.62 205 44 (161) 708 (664) 850 5.18 1,601 3,292 1,691 5,417 (2,125) 6,500 50.64 5,478 6,578 1,101 5,833 745 7,000 93.97 3,987 2,711 (1,276) 5,833 (3,122) 7,000 38,73 3,595 300 (3,295) 5,417 (5,117) 6,500 4.61 832 865 33 1,667 (802) 2,000 43.25 - - - 1,500 (1,500) 1,800 - 91,614 91,814 - 91,814 - 110,177 83.33 395 ---------- - (395) - - - ---------- 431,336 $ --------- 452,001 $ ---------- 20,665 $ 494,235 $ ------------------- (42,234) $ 593,082 ------- 76.21 FUND: 101 - General Fund DEPT: 1221 - Volunteer Training Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2010 2011 Variance Budget Variance Budget Annual 5080 Workers, Comp $ - $ - $ - $ 5,583 $ (5,583) $ 6,700 - - 5,583 (5,583) 6,700 - 5140 Travel/Subsistent 2,129 1,467 (662) 2,917 (1,449) 3,500 41.93 5160 Education/Trainin 259 180 (79) 3,542 (3,362) 4,250 4.24 5370 Insurance 3,604 - (3,604) 4,333 (4,333) 5,200 - 5380 Maintenance & Rep 226 2,139 11913 3,333 (1,194) 4,000 53.48 5390 Contracted Servic 300 - (300) - _ - 5420 Vehicle Supplies 100 - (100) - - _ _ 5430 Uniform Allowance 60 937 877 833 103 1,000 93.67 5440 Operating Supplie 1,344 3,553 2,208 2,500 1,053 3,000 118.43 5450 Gas & Lube 27 3 (23) - 3 - - 5460 Equip,Furn,Tools 4,044 5,448 1,404 8,263 (2,815) 9,915 54.94 5490 Postage/Misc.Frei 518 585 67 833 (248) 1,000 58.49 5750 Vol Fireman Stipe 15,000 18,333 3,333 16,667 1,667 20,000 91.67 5790 Misc. Expenses 650 - (650) - - - - Total Expenses $ 28,261 $ 32,646 $ 4,384 $ 48,804 $ (16,158) $ 58,565 55.74 �;O FUND: 101 - General Fund DEPT: 1222 - Emergency Preparedness Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL ---------------------------------------------------------------- Actual YTD Budget --------------------- Annual % of GL 2010 2011 Variance Budget Variance Budget Annual 5140 Travel/Subsistenc $ - $ - $ - $ 833 $ (833) $ 1,000 - 5150 Communications 306 239 (67) 4,591 (4,352) 5,509 4.33 5160 Education/Trainin - - - 1,250 (1,250) 1,500 - 5310 Utilities 698 1,255 557 708 546 850 147.59 5380 Maintenance & Rep - - - 417 (417) 500 - 5440 Operating Supplie - - - 833 (833) 1,000 - 5460 Equip,Furn,Tools 250 - (250) 625 (625) 750 - 5490 Postage/Misc.Frei 12 - (12) 250 (250) 300 - ---------- Total Expenses $ ---------- 1,265 $ --------- 1,493 $ 228 $ ---------- 9,508 --------- $ (8,014) $ ---------- 11,409 ------- 13.09 1 �� FUND: 101 - General Fund DEPT: 1230 - Engineering & Construction Line Item Expenditure Summary by Fund Through October, 83,3% of year has expired THROUGH OCTOBER ANNUAL ---------------------------------------------------------------- --------------------- Actual YTD Budget Annual o of GL 2010 2011 Variance Budget Variance Budget Annual ---- -------------------- --------- ----------------------------- ------- 5380 Maintenance & Rep $ (10) $ $ 10 $ - $ $ 5440 Operating Supplie - 1 1- ---------------------------------------------------------- ------- Total Expenses $ (10) $ 1 $ 11 $ FUND: 101 - General Fund DEPT: 1250 - Building Inspection Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL ---------------------------- ------------------------- Actual YTD --------- Budget --------------------- Annual % of GL 2010 2011 Variance Budget Variance Budget Annual ------- ---- 5010 ---------- Salaries $ ---------- 49,480 $ 49,970 --------- $ 490 $ ---------- 54,346 --------- $ (4,376) $ ---------- 65,215 76.62 5020 Overtime 429 299 (130) 2,624 (2,325) 3,149 9.50 5040 Leave Time 6,114 6,509 395 6,649 (140) 7,979 81.57 5060 Retirement Benefi 5,513 5,990 477 4,386 1,604 5,263 113.82 5070 Health Insurance 13,080 16,224 3,144 17,549 (1,325) 21,059 77.04 5080 Workers, Comp 534 444 (90) 631 (187) 757 58.59 5090 Medicare ---------- 775 807 32 846 (39) 1,015 79.50 ---------- 75,925 80,243 --------- 4,318 ---------- 87,031 --------- (6,788) -- - ------ 104,437 ------- 76.83 5120 Advertising - - - 167 (167) 200 - 5130 Subscriptions/Due 155 175 20 167 8 200 87.50 5140 Travel/Subsistenc 280 2,508 2,228 1,875 633 2,250 111,45 5150 Communications 1,413 1,393 (20) 2,160 (767) 2,592 53.76 5160 Education/Trainin 350 1,435 1,085 2,083 (648) 2,500 57.40 5360 Rents & Leases - 1,388 1,388 - 1,388 - - 5370 Insurance 2,945 1,171 (1,774) 2,500 (1,329) 3,000 39.04 5380 Maintenance & Rep 430 259 (172) 633 (575) 1,000 25.88 5440 Operating Supplie 1,164 582 (582) 1,250 (668) 1,500 38.82 5450 Gas & Lube 219 328 108 - 328 - - 5460 Equip,Furn,Tools 578 852 274 2,083 (1,231) 2,500 34.09 5490 Postage/Misc.Frei 41 61 21 417 (356) 500 12.23 5500 Equipment Rental 1,714 - (1,714) 1,667 (1,667) 2,000 - 5790 Misc. Expenses ---------- - - - 417 (417) 500 - Total Expenses $ ---------- 85,215 $ 90,396 --------- $ 5,181 $ ---------- 102,649 --------- $ (12,253) $ ---------- 123,279 ------- 73.39 �-1 GL 5010 Salaries 5020 Overtime 5022 Standby Time 5040 Leave Time 5050 In Lieu of FICA 5060 Retirement Benefi 5070 Health Insurance 5080 Workers' Comp 5090 Medicare 5120 Advertising 5130 Subscriptions/Due 5140 Travel/Subsistenc 5150 Communications 5160 Education/Trainin 5310 Utilities 5370 Insurance 5380 Maintenance & Rep 5390 Contracted Servic 5440 Operating Supplie 5450 Gas & Lube 5460 Equip,Furn,Tools 5465 Safety Equip/Supp 5490 Postage/Misc.Frei 5500 Equipment Rental 5530 Motor Pool Rent 5790 Misc. Expenses 5930 Capital Equipment FUND: 101 - General Fund DEPT: 1310 - Street General Operations Line Item Expenditure Summary by Fund Through October, 83.30 of year has expired THROUGH OCTOBER ANNUAL --------------------- ---------------------------------------------------------------- Actual YTD Budget Annual o of 2010 2011 Variance Budget Variance Budget ---------- Annual ------- ---------- ---------- $ 138,214 $ 127,039 --------- $ (11,175) $ ---------- 111,640 $ --------- 15,399 $ 133,968 94.83 6,473 5,895 (578) 3,503 2,393 4,203 140.26 1,670 2,283 613 - 2,283 - - 14,721 14,234 (487) 13,413 821 16,095 88.44 2,633 1,975 (658) 2,058 (82) 2,469 79.99 16,186 15,391 (795) 10,103 5,287 12,124 126.94 40,587 44,468 3,881 31,741 12,727 38,089 116.75 10,110 9,303 (807) 6,528 2,775 7,834 118.75 1,443 1,262 (182) 868 394 --------- 1,041 ---------- 121.19 ------- ---------- ---------- 232,038 221,850 --------- (10,188) ---------- 179,853 41,998 215,823 102.79 Total Expenses $ - - 125 (125) 150 - 50 - (50) 250 (250) 300 - 324 739 414 833 (95) 1,000 73.86 159 161 2 1,667 (11506) 2,000 8.03 169 - (169) 833 (833) 11000 - 72,027 78,841 6,814 77,500 1,341 93,000 84.78 17,690 14,916 (2,774) 18,333 (3,417) 22,OD0 67.80 28,646 30,956 2,310 58,333 (27,377) 70,000 44.22 22,797 39,850 17,053 16,667 23,183 20,000 199.25 25,368 19,007 (6,361) 18,333 673 22,000 86.39 31,932 37,636 5,704 50,000 (12,364) 60,000 62.73 1,085 2,091 1,006 1,000 1,091 1,200 174.22 536 528 (8) 1,250 (722) 1,500 35.18 2,983 3,861 678 4,167 (306) 5,000 77.21 _ - - 833 (833) 1,000 - 48,986 48,986 - 48,986 - 58,783 83.33 87 1,014 927 2,083 (1,070) 2,500 40.55 - 3,635 3,635 - --------- 3,635 ---------- - ------- - ---------- ---------- 484,877 $ --------- 504,070 $ ---------- 19,193 $ 481,047 $ 23,023 $ 577,256 87.32 �� FUND: 101 - General Fund DEPT: 1314 - Snow & Ice Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL ---------------------------------------------------------------- Actual YTD Budget --------------------- Annual % of GL 2010 2011 Variance Budget Variance Budget Annual ---- 5010 ---------- Salaries $ ---------- 22,919 $ 31,613 --------- $ 8,694 $ ---------- 55,670 ------------------- $ (24,057) $ 66,804 ------- 47.32 5020 Overtime 20,166 5,742 (14,424) 19,450 (13,708) 23,340 24.60 5022 Standby Time 3,508 3,247 (261) 4,802 (1,555) 5,762 56.35 5030 Unemployment Wage 662 455 (207) - 455 - - 5040 Leave Time 2,645 3,283 639 5,496 (2,212) 6,595 49.79 5060 Retirement Benefi 4,702 4,091 (611) 5,386 (1,295) 6,463 63.29 5070 Health Insurance - 2,685 2,685 17,263 (14,579) 20,716 12.96 5080 Workers' Comp 3,300 3,707 407 6,999 (3,292) 8,399 44.13 5090 Medicare 452 411 (41) 921 (510) 1,105 37.22 ---------- ---------- 58,353 55,234 --------- (3,119) ---------- 115,987 --------- (60,753) ---------- 139,184 ------- 39.68 5120 Advertising - - - 333 (333) 400 - 5140 Travel/Subsistenc 2,169 77 (2,093) 333 (256) 400 19.21 5160 Education/Trainin - - - 500 (500) 600 - 5330 Heating Fuel 397 - (397) - - - - 5380 Maintenance & Rep 18,336 6,219 (12,117) 26,667 (20,447) 32,000 19.44 5390 Contracted Servic 2,286 1,296 (990) 5,000 (3,704) 6,000 21.59 5440 Operating Supplie 24,535 30,720 6,185 40,000 (9,280) 48,000 64.00 5450 Gas & Lube 67 1,032 965 2,083 (1,051) 2,500 41.29 5460 Equip,Furn,Tools - 4 4 333 (329) 400 1.05 5465 Safety Equip/Supp 89 24 (65) 417 (393) 500 4.76 5490 Postage/Misc.Frei 1,904 556 (1,348) 2,500 (1,944) 3,000 18.54 5530 Motor Pool Rent 30,685 30,685 30,685 - 36,822 83.33 5790 Misr. Expenses - - - 417 (417) 500 - ---------- Total Expenses $ ---------- 138,820 $ 125,848 --------- $ (12,973) $ ---------- 225,255 --------- $ (99,407) $ ---------- 270,306 ------- 46.56 a� GL 5010 Salaries 5020 Overtime 5022 Standby Time 5030 Unemployment Wage 5040 Leave Time 5050 In Lieu of FICA 5060 Retirement Benefi 5070 Health Insurance 5080 Workers' Comp 5090 Medicare 5120 Advertising 5130 Subscriptions/Due 5140 Travel/Subsistenc 5150 Communications 5160 Education/Trainin 5310 Utilities 5330 Heating Fuel 5370 Insurance 5380 Maintenance & Rep 5390 Contracted Servic 5400 Library Bks.& Mat 5440 Operating Supplie 5450 Gas & Lube 5460 Equip,Furn,Tools 5465 Safety Equip/Supp 5480 Inmate Meals 5490 Postage/Misc.Frei 5790 Misc. Expenses 5930 Capital Equipment FUND: 101 - General Fund DEPT: 1340 - City Shop Line Item Expenditure Summary by Fund Through October, 83.30 of year has expired THROUGH OCTOBER ANNUAL --------------------- ---------------------------------------------------------------- Actual YTD Budget Annual % of 2010 2011 variance Budget Variance --------- Budget ---------- Annual ------- ---------- ---------- $ 127,303 $ 121,268 --------- $ (6,035) $ ---------- 117,117 $ 4,152 $ 140,540 86.29 7,430 1,495 (5,935) 3,416 (1,921) 4,099 36.48 166 42 (124) 1,723 (1,681) 2,068 2.03 6,864 33 (6,831) - 33 - - 13,916 15,128 1,212 12,588 2,540 15,105 100.15 - 1,975 1,975 412 1,563 494 399.81 15,683 15,291 (392) 10,168 5,123 12,202 125.32 62,061 46,276 (15,784) 35,098 11,178 42,118 109.87 7,977 7,059 (918) 7,956 (897) 9,547 73.94 1,739 1,803 64 1,655 148 --------- 1,986 ---------- 90.80 ------- -------------------- 243,136 210,371 --------- (32,767) ---------- 190,133 20,238 228,159 92.20 Total Expenses $ 98 - (98) - - - - 36B 958 590 1,667 (709) 2,000 47.90 4,848 2,739 (2,109) 1,042 1,698 1,250 219.14 5,922 5,751 (171) 7,083 (1,333) 8,500 67.65 925 283 (642) 1,667 (1,384) 2,000 14.14 22,189 26,273 4,084 26,667 (393) 32,000 82.10 10,521 17,801 7,280 20,833 (3,033) 25,000 71.20 5,179 3,813 (1,365) 12,917 (9,103) 15,500 24.60 11,858 5,415 (6,443) 13,333 (7,919) 16,000 33.84 10,396 890 (9,506) 1,667 (777) 2,000 44.50 17 368 351 - 368 - - 33,991 13,596 (20,394) 23,333 (9,737) 28,000 48.56 1,876 2,182 306 6,042 (3,860) 7,250 30.10 3,205 4,544 1,339 7,500 (2,956) 9,000 50.49 364 1,706 1,342 1,250 456 1,500 113.71 - 10 10 - 10 - - 1,421 1,666 265 1,000 686 1,200 140.52 170 50 (119) 1,250 (1,200) 1,500 3.36 20,485 2,635 (17,850) --------- 2,635 ---------- - ------- - -------------------- 376,969 $ 301,071 $ ------------------- (75,898) $ 317,383 $ (16,311) $ 380,859 79.05 -� c FUND: 101 - General Fund DEPT: 1350 - Municipal Building Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL ---- ---------- 2010 2011 Variance Budget Variance Budget Annual 5010 Salaries $ ---------- 58,609 $ 62,349 --------- $ 3,740 $ ---------- 66,671 $ --------- (4,321) $ ---------- 80,005 ------- 77.93 5020 Overtime 835 386 (449) 1,275 (889) 1,530 25.21 5040 Leave Time 7,308 8,034 726 8,164 (130) 9,797 82.01 5060 Retirement Benefi 7,061 7,190 129 5,470 1,720 6,564 109.54 5070 Health Insurance 26,160 27,444 1,284 27,813 (368) 33,375 82.23 5080 Workers, Comp 5,837 4,661 (1,176) 7,298 (2,637) 8,758 53.22 5090 Medicare ---------- 993 ---------- 1,011 18 --------- 1,055 (44) 1,266 79.86 106,803 111,076 ---------- 4,273 117,746 ------------------- (6,670) 141,295 ------- 78.61 5120 Advertising - - - 83 (83) 100 - 5130 Subscriptions/Due 110 - (110) - - - 5140 Travel/Subsistenc - 10 10 - 10 - - 5150 Communications 429 438 9 208 230 250 175.23 5310 Utilities 45,035 52,929 7,893 45,833 7,096 55,000 96.23 5330 Heating Fuel 10,585 13,371 2,787 15,000 (1,629) 18,000 74.28 5370 Insurance 6,049 4,063 (1,986) 7,083 (3,020) 8,500 47.80 5380 Maintenance & Rep 3,294 1,827 (1,467) 21,667 (19,840) 26,000 7.03 5390 Contracted Servic 7,100 1,381 (5,720) 5,000 (3,619) 6,000 23.01 5420 Vehicle Supplies - 7 7 - 7 _ - 5440 Operating Supplie 4,655 5,015 360 9,167 (4,152) 11,000 45.59 5450 Gas & Lube 257 298 41 - 298 - - 5460 Equip,Furn,Tocls - 8 8 417 (409) 500 1.53 5465 Safety Equip/Supp - - - 208 (208) 250 - 5490 Postage/Misc.Frei 364 124 (239) 500 (376) 600 20.75 5790 Misc. Expenses - - - 208 (208) 250 - Total Expenses $ 184,681 $ 190,547 $ 5,865 $ 223,121 $ (32,574) $ 267,745 71.17 3\ FUND: 101 - General Fund DEPT: 1351 - Community Center Expense Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL ---- 2010 2011 Variance Budget Variance Budget Annual 5120 ---------- Advertising $ ---------- - $ 1,142 --------- $ 1,142 $ ---------- - --------- $ 1,142 $ ---------- ------- 5130 Subscriptions/Due 165 - (165) - - - - 5310 Utilities 5,193 5,934 741 5,000 934 6,000 98.90 5330 Heating Fuel 922 661 (261) 3,167 (2,506) 3,800 17.38 5370 Insurance 2,524 1,691 (833) 3,333 (1,642) 4,000 42.28 5380 Maintenance & Rep 1,328 2,228 900 4,167 (1,939) 5,000 44.55 5390 Contracted Servic 3,976 1,753 (2,223) 4,167 (2,413) 5,000 35.07 5440 Operating Supplie 214 406 191 - 406 - - 5490 Postage/Misc.Frei 48 - (48) - - - 5790 Misc. Expenses ---------- - ---------- - 417 (417) 500 Total Expenses $ ---------- 14,370 $ ---------- 13,815 --------- $ (555) $ ------------------- ---------- 20,250 --------- $ (6,435) $ --------- ---------- 24,300 ---------- ------- 56.85 ------- 1�� GL 5010 Salaries 5020 Overtime 5030 Unemployment Wage 5040 Leave Time 5050 In Lieu of FICA 5060 Retirement Benefi 5070 Health Insurance 5080 Workers, Comp 5090 Medicare 5120 Advertising 5130 Subscriptions/Due 5140 Travel/Subsistenc 5150 Communications 5160 Education/Trainin 5370 Insurance 5390 Contracted Servic 5440 Operating Supplie 5460 Equip,Furn,Tools 5465 Safety Equip/Supp 5490 Postage/Misc.Frei 5790 Misc. Expenses Total Expenses $ FUND: 101 - General Fund DEPT: 1400 - Parks & Recreation- Administration Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL ---------------------------------------------------------------- Actual YTD Budget --------------------- Annual % of 2010 2011 Variance Budget Variance Budget Annual ---------- - $ ---------- V -2-5-Q"- $ --------- a =-tl&- $ ---------- - --------- $ "C*98 s' ---------- - ------- - 86,468 77,007 (9,461) 73,538 3,469 88,246 87.26 223 1,505 1,282 - 1,505 - - 631 - (631) - - - - 10,372 10,225 (147) 10,253 (29) 12,304 83.10 - 1,975 1,975 - 1,975 - - 9,258 9,711 453 6,749 2,962 8,099 119.90 27,466 31,990 4,525 17,241 14,749 20,689 154.62 878 605 (273) 1,043 (438) 1,251 48.32 1,318 1,203 (115) 1,302 (99) 1,562 77.01 ---------- 136,613 ---------- I.Rii. /0 --------- ? ` ---------- 110,126 --------- t r ---------- 132,151 ------- 101.37 � I) , - - - 83 (83) 100 - - 215 215 417 (202) 500 43.00 160 771 611 1,250 (479) 1,500 51.42 3,878 3,493 (386) 5,833 (2,340) 7,000 49.90 236 65 (171) 1,167 (1,102) 1,400 4.62 2,221 1,849 (371) 3,000 (1,151) 3,600 51.36 32,550 32,800 250 33,333 (533) 40,000 92.00 390 1,960 1,570 1,042 919 1,250 156.83 1,399 - (1,399) - - - - - - - 125 (125) 150 - 1,055 795 (261) 375 420 450 176,59 - 7,042 7,042 4,267 2,776 5,120 ---------- 137,55 ------- ---------- 178,503 $ ---------- %l.i,7.r407r @ $ --------- =6"4cab $ ---------- 161,018 --------- $ .3i;9 $ 193,221 9 4, 6s �83,Z!! �t,fio9 Zz,19� 9`f g! i�-31 FUND: 101 - General Fund DEPT: 1410 - Parks & Recreation- Parks Maintenance Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired ------------- THROUGH OCTOBER -------------------------------------------------- ANNUAL Actual YTD Budget --------------------- Annual % of GL ---- ---------- 2010 2011 ---------- Variance Budget variance Budget Annual 4470 Recreation $ - $ - ------------------- $G $ - --------- $ $ ---------- - ------- 5010 Salaries 102,787 94,329 (8,458) 95,653 (1,324) 114,783 82.18 5020 Overtime 1,304 2,085 781 3,509 (1,424) 4,211 49.51 5030 Unemployment Wage 4,416 3,814 (602) 8,333 (4,519) 10,000 38.14 5040 Leave Time 6,937 6,545 (392) 4,890 1,655 5,868 111.54 5060 Retirement Benefi 6,151 5,936 (215) 3,315 2,621 3,978 149.22 5070 Health Insurance 26,160 18,845 (7,315) 13,239 5,606 15,887 118.62 5080 Workers, Comp 6,669 6,255 (414) 5,43B 817 6,525 95.86 5090 Medicare ---------- 4,815 4,380 ---------- (435) --------- 5,183 (803) 6,220 70.42 159,239 ---------- TTV3- 7T N) 139,560 ------------------- fS4E"Q3$y" 167,472 ------- (3.87 14Z, a i�, aso� 21Lz 8 5120 Advertising 40 325 286 - 325 - - 5130 Subscriptions/Due - 40 40 275 (235) 330 12.12 5140 Travel/Subsistenc 86 140 54 208 (68) 250 56.14 5150 Communications 1,596 1,534 (62) 1,042 492 1,250 122.73 5160 Education/Trainin 199 - (199) 458 (458) 550 - 5310 Utilities 10,969 13,202 2,233 10,792 2,410 12,950 101.94 5330 Heating Fuel 491 668 178 958 (290) 1,150 58.13 5370 Insurance 9,841 7,206 (2,635) 8,333 (1,127) 10,000 72.06 5380 Maintenance & Rep 7,893 61806 (1,087) 9,500 (2,694) 11,400 59.70 5390 Contracted Servic 1,140 750 (390) 417 333 500 150.00 5420 Vehicle Supplies 646 92 (554) 625 (533) 750 12.30 5440 Operating Supplie 967 880 (87) 1,250 (370) 1,500 58.64 5450 Gas & Lube 5,657 5,043 (614) 7,083 (2,041) 81500 59.32 5460 Equip,Furn,Tools 2,075 3,568 1,493 2,917 651 3,500 101.93 5465 Safety Equip/Supp 244 524 281 1,250 (726) 1,500 34.97 5470 Janitorial Suppli 200 3,550 3,351 3,083 467 3,700 95.96 5490 Postage/Misc.Frei 1,413 850 (563) 1,500 (650) 1,800 47.22 5500 Equipment Rental 1,283 - (1,283) 4,167 (4,167) 5,000 - 5790 Misc. Expenses 781 1,313 532 - 1,313 - 5930 Capital Equipment - - - 2,500 (2,500) 3,000 ---------- Total Expenses $ 204,758 --- $ -to)@! --------- ---------- $ -tt""T43T $ 195,918 --------- ---------- $-'=__,___; $ 235,102 �-44--041% ....... rig,=G �I�tY-tS� .......... \ 3L\ GL 4470 Recreation 5010 Salaries 5020 Overtime 5030 Unemployment Wage 5040 Leave Time 5060 Retirement Benefi 5070 Health Insurance 5080 Workers' Comp 5090 Medicare 5120 Advertising 5130 Subscriptions/Due 5140 Travel/Subsistenc 5150 Communications 5310 Utilities 5330 Heating Fuel 5370 Insurance 5380 Maintenance & Rep 5390 Contracted Servic 5420 Vehicle Supplies 5440 Operating Supplie 5450 Gas & Lube 5460 Equip,Furn,Tools 5465 Safety Equip/Supp 5470 Janitorial Suppli 5490 Postage/Misc.Frei 5500 Equipment Rental 5550 Campgrounds 5930 Capital Equipment Total Expenses $ FUND: 101 - General Fund DEPT: 1415 - Parks & Recreation- campgrounds Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ---------------------------------------------------------------- Actual YTD Budget 2010 2011 Variance Budget Variance ---------- ---------- ------------------- --------- 98,557 96,767 (1,790) 96,679 88 7,369 9,324 1,955 3,509 5,815 86 149 63 - 149 2,612 3,273 661 4,890 (1,617) 2,569 3,452 883 3,252 200 - 8,677 8,677 14,573 (5,895) 5,761 6,384 623 5,386 996 6,536 6,094 (441) 5,171 923 --------- ---------- 123,491 -------- - ka "' 7 =" ------------------- $$T6s9'0 133,462 t-1M 13U10 10� L31 V.73 - - 833 (833) - - - 50 (50) 20 27 7 417 (389) 387 656 269 500 156 63,541 72,761 9,220 52,500 20,261 572 235 (337) 500 (265) 808 1,861 1,053 5,000 (3,139) 8,517 7,325 (1,192) 7,104 221 1,380 2,885 1,505 2,083 802 - 83 83 625 (542) 4,717 4,024 (693) 4,167 (143) 4,625 5,017 392 3,333 1,684 699 250 (449) 3,125 (2,875) 403 152 (251) 500 (348) 4,386 3,539 (847) 1,917 1,623 774 575 (199) 500 75 18,230 24 (18,206) 18,333 (18,309) (647) 12,555 13,202 - 12,555 - - - 1,667 (1,667) ---------- 231, 902 $ ---------- -a"-. u $ --------- •14 ? $ ---------- 236,616 --------- ANNUAL --------------------- Annual % of Budget Annual ----------------- 116,015 4,211 5,868 3,902 17,487 6,466 6,205 160,154 1,000 60 500 600 63,000 600 6,000 8,525 2,500 750 5,000 4,000 3,750 600 2,300 600 22, 000 2,000 283,939 FUND: 101 - General Fund DEPT: 1420 - Parks & Recreation- Sports & Recreation Line Item Expenditure Summary by Fund Through October, 83.3t of year has expired ---------------------------------------- THROUGH OCTOBER ANNUAL - Actual ---------------------- YTD Budget --------------------- Annual % of GL ---------- 2010 2011 Variance Budget Variance Budget Annual 4470 Recreation $ - ---------- $ -Q,.2e $ ------------------- -yp."9 $ _ $ --------- -1-�y $ ---------- ------- 5010 Salaries 92,610 91,804 (806) 84,252 7,553 101,102 90.80 5020 Overtime 855 1,146 291 - 1,146 - - 5030 Unemployment Wage 1,079 992 (86) 833 159 1,000 99.25 5040 Leave Time 7,793 7,406 (388) 7,861 (455) 9,433 78.51 5050 In Lieu of FICA 11975 - (1,975) 823 (823) 988 - 5060 Retirement Benefi 8,424 7,712 (712) 5,623 2,090 6,747 114.30 5070 Health Insurance 24,854 17,699 (7,155) 27,813 (10,113) 33,375 53.03 5080 Workers' Comp 1,009 899 (110) 983 (84) 1,179 76.21 5090 Medicare ---------- 2,345 2,559 ---------- 214 --------- 2,097 462 2,516 101.70 140,944 -q!+0 68 ---------- (21,496) 130,283 --------- ---------- 156,340 ------- ►�,2i � 0017z-?7 L jos Sa.i 5120 Advertising 1,891 2,065 175 1,667 399 2,000 103.26 5130 Subscriptions/Due 200 40 (160) 267 (227) 320 12.50 5140 Travel/Subsistenc 22 461 439 1,083 (622) 1,300 35.47 5150 Communications 2,914 2,639 (275) 2,083 555 2,500 105.55 5160 Education/Trainin 199 - (199) 471 (471) 565 - 5360 Rents & Leases - - - 16,667 (16,667) 20,000 - 5370 Insurance 2,296 1,918 (378) 2,667 (748) 3,200 59.95 5380 Maintenance & Rep - (98) (98) - (98) - - 5390 Contracted Servic 7,110 7,119 9 11,667 (4,548) 14,000 50.85 5440 Operating Supplie 16,997 29,436 12,439 19,292 10,144 23,150 127.15 5450 Gas & Lube 157 289 133 - 289 - - 5460 Equip,Furn,Tools 580 - (580) - - - 5465 Safety Equip/Supp - - - 417 (417) 500 5470 Janitorial Suppli 53 746 692 - 746 - - 5490 Postage/Misc.Frei 1,456 1,838 382 3,000 (1,162) 3,600 51.05 5790 Misc. Expenses ---------- 568 1,042 474 250 792 300 347.33 Total Expenses $ 175,387 ---------- $ -Ir =94 *4 $ ------------------- (8,444) $ 189,813 $ ------- ----------- (22,869) $ 227,775 ------ -TT+d9 GL 4470 Recreation 5010 Salaries 5080 Workers' Comp 5090 Medicare 5150 Communications 5440 Operating Supplie FUND: 101 - General Fund DEPT: 1422 - Parks & Recreation- Community Schools Line Item Expenditure Summary by Fund Through October, 83.3* of year has expired ---------------------------------------------------------------- THROUGH OCTOBER ANNUAL Actual YTD Budget --------------------- Annual % of 2010 2011 Variance Budget Variance Budget Annual ---------- ---------- ------------------- --------- ---------- ------- 2,137 4,048 11911 12,298 (8,250) 14,757 27.43 24 40 16 142 (101) 170 23.70 163 ---------- ---------- 310 146 941 (631) 1,129 27.42 2,324 —41@69� --------- ---------- + 13,380 --------- +916L� ---------- 16,056 ------- Z'�+ 'C?• Total Expenses $ 83 (83) 100 - - 233 (233) 280 ------------------------------------------------ ---------- ------- 2,324 $ .i.r8.692 $ -?■t+f $ 13,697 $ .{9p$£9a $ 16,436 -234 GL 4470 Recreation 5010 Salaries 5020 Overtime 5030 Unemployment Wage 5040 Leave Time 5050 In Lieu of FICA 5060 Retirement Benefi 5070 Health Insurance 5080 Workers' Comp 5090 Medicare 5120 Advertising 5130 Subscriptions/Due 5140 Travel/Subsistent 5150 Communications 5160 Education/Trainin 5330 Heating Fuel 5360 Rents & Leases 5370 Insurance 5380 Maintenance & Rep 5390 Contracted Servic 5420 vehicle Supplies 5440 Operating Supplie 5450 Gas & Lube 5460 Equip,Furn,Tools 5465 Safety Equip/Supp 5470 Janitorial Suppli 5490 Postage/Misc,Frei 5790 Misc. Expenses S Total Expenses $ FUND: 101 - General Fund DEPT: 1430 - Parks & Recreation- Youth Center Line Item Expenditure Summary by Fund Through October, 83.3k of year has expired THROUGH OCTOBER ANNUAL ---------------------------------------------------- Actual YTD ----------- --------------------- Budget Annual % of 2010 2011 variance Budget Variance ---------- Budget Annual ------- ---------- - ---------- $ 44"2i $ --------- Ilk = $ ---------- - --------- $ $ - - 121,947 122,184 237 116,452 5,733 139,742 87.44 1,982 1,920 (62) - 1,920 - - 5,796 - (5,796) - - - - 7,321 7,759 437 8,714 (955) 10,457 74.20 - - - 823 (823) 988 - 8,189 8,565 376 6,481 2,085 7,777 110.14 26,160 31,460 5,301 35,098 (3,638) 42,118 74.70 1,625 1,329 (295) 1,352 (22) 1,622 81.96 4,448 4,495 47 3,493 1,001 --------- 4,192 ---------- 107.22 ------- ---------- 177, 467 ------- -- _V64- 4" --------- "Z+TetE) ---------- 172, 413 (-6r8za 206,896 !Z')II/Z. 2*S' S,24R gS - 110 110 208 (98) 250 44.00 13 290 277 217 73 260 111.54 297 51 (246) 250 (199) 300 17.01 3,172 3,320 148 3,133 187 3,760 88.31 - - - 804 (804) 965 - - 954 954 - 954 - - 214 214 - 214 - - 3,349 2,552 (797) 4,083 (1,531) 4,900 52.09 729 457 (272) 3,333 (2,977) 4,000 11.42 540 - (540) 292 (292) 350 - - - - 250 (250) 300 - 10,725 12,246 1,521 10,000 2,246 12,000 102.05 1,692 989 (704) 1,667 (67B) 2,000 49.44 - - - 5,792 (5,792) 6,950 - 125 - (125) 167 (167) 200 - 580 279 (301) 458 (180) 550 50.67 958 2,250 1,292 750 1,500 900 250.00 71 - (71) - - - ---------- - ------- ---------- 199,719 ---------- $ ___; _ $ --------- "hfV" 799 $ ---------- 203,818 --------- $ {+4,5t64 $ 244,581 --O ' ,--:�cz FUND: 101 - General Fund DEPT: 1422 - Parks & Recreation- Community Schools Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER --------------------- ANNUAL ---------------------------------------------------------------- Actual YTD Budget Annual % of GL 2010 2011 Variance ---------- Budget Variance --------- ---------- Budget Annual ------- 4470 ---------- Recreation $ ---------- - $ 529 --------- $ 529 $ - $ 529 $ 5010 Salaries 2,137 4,048 1,911 12,298 (8,250) 14,757 27.43 5080 Workers' Comp 24 40 16 142 (101) 170 23.70 5090 Medicare 163 310 146 941 ---------- (631) --------- 1,129 ---------- 27.42 ------- ---------- ---------- 2,324 3,869 --------- 1,544 13,380 (9,511) 16,056 24.09 5150 Communications - - - 83 (83) 100 - 5440 Operating Supplie - 233 ---------- (233) --------- 280 ---------- ------- ---------- Total Expenses $ ---------- 2,324 $ 31869 --------- $ 1,544 $ 13,697 $ (9,828) $ 16,436 23.54 GL 4470 Recreation 5010 Salaries 5020 Overtime 5030 Unemployment Wage 5040 Leave Time 5050 In Lieu of FICA 5060 Retirement Benefi 5070 Health Insurance 5080 Workers' Comp 5090 Medicare 5120 Advertising 5130 Subscriptions/Due 5140 Travel/Subsistenc 5150 Communications 5160 Education/Trainin 5330 Heating Fuel 5360 Rents & Leases 5370 Insurance 5380 Maintenance & Rep 5390 Contracted Servic 5420 vehicle Supplies 5440 Operating Supplie 5450 Gas & Lube 5460 Equip,Furn,Tools 5465 Safety Equip/Supp 5470 Janitorial Suppli 5490 Postage/Misc.Frei 5790 Misc. Expenses FUND: 101 - General Fund DEPT: 1430 - Parks & Recreation- Youth Center Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ---------------------------------------------------------------- Actual YTD Budget 2010 2011 variance Budget Variance ---------- ---------- $ - $ 12,123 --------- $ 12,123 $ ---------- - --------- $ 12,123 $ 121,947 122,184 237 116,452 5,733 1,982 1,920 (62) - 1,920 5,796 - (5,796) - - 7,321 7,759 437 8,714 (955) - - - 823 (823) 8,189 6,565 376 6,481 2,085 26,160 31,460 5,301 35,098 (3,638) 1,625 1,329 (295) 1,352 (22) 4,448 4,495 47 3,493 1,001 -------------------- 177,467 165,589 --------- (11,878) ---------- 172,413 --------- (6,824) Total Expenses $ ANNUAL Annual % of Budget Annual --------------- 139,742 87.44 10,457 74.20 988 - 7,777 110.14 42,118 74.70 1,622 81.96 4,192 107.22 206,896 80.04 - 110 110 208 (98) 250 44.00 13 290 277 217 73 260 111.54 297 51 (246) 250 (199) 300 17.01 3,172 3,320 148 3,133 187 3,760 88.31 - - - 804 (804) 965 - 954 954 - 954 - - 214 214 - 214 - - 3,349 2,552 (797) 4,083 (1,531) 4,900 52.09 729 457 (272) 3,333 (2,877) 4,000 11.42 540 - (540) 292 (292) 350 - - - - 250 (250) 300 - 10,725 12,246 1,521 10,000 2,246 12,000 102.05 1,692 989 (704) 1,667 (678) 2,000 49.44 - - - 5,792 (5,792) 6,950 - 125 - (125) 167 (167) 200 - 580 279 (301) 458 (180) 550 50.67 958 2,250 1,292 750 1,500 900 250.00 71 - (71) - - - - 199,719 $ 189,301 $ (10,418) $ 203,818 $ (14,516) $ 244,581 77.40 `� FUND: 101 - General Fund DEPT: 1500 - Library Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2010 2011 Variance Budget Variance Budget Annual 5010 Salaries $ 142,559 $ 140,556 $ (2,004) $ 153,838 $ (13,282) $ 184,605 76.14 5030 Unemployment Wage - 5,566 5,566 - 5,566 - - 5040 Leave Time 15,689 16,012 323 18,037 (2,025) 21,644 73.98 5060 Retirement Benefi 16,813 17,069 256 12,358 4,711 14,830 115.10 5070 Health Insurance 52,320 54,967 2,647 55,624 (658) 66,749 82.35 5080 Workers, Comp 1,515 1,182 (333) 1,787 (605) 2,144 55.11 5090 Medicare 2,257 2,558 301 2,383 175 2,860 89.45 231,153 237,909 6,756 244,027 (61118) 292,832 81.24 5120 Advertising 1,321 1,966 647 1,333 635 1,600 123.00 5130 Subscriptions/Due 807 1,102 295 833 269 1,000 110.22 5140 Travel/Subsistenc 2,129 4,323 2,194 1,250 3,073 1,500 288.20 5150 Communications 5,881 8,731 2,851 5,833 2,898 7,000 124.73 5160 Education/Trainin 1,682 2,130 448 2,083 46 2,500 85.19 5190 Other Spec Servic 4,817 5,405 588 6,250 (845) 7,500 72.07 5310 Utilities 7,989 9,188 1,199 8,333 855 10,000 91.88 5330 Heating Fuel 3,388 5,299 11911 5,833 (534) 7,000 75.71 5360 Rents & Leases 6,324 6,270 (54) 6,833 (563) 8,200 76.46 5370 Insurance 5,930 4,708 (1,222) 7,500 (2,792) 9,000 52.31 5380 Maintenance & Rep 2,331 1,252 (1,078) 2,917 (1,664) 3,500 35.78 5390 Contracted Servic 538 500 (38) 417 83 500 100.00 5400 Library Bks.& Mat 22,168 16,800 (5,367) 20,833 (4,033) 25,000 67.20 5440 Operating Supplie 4,688 7,983 3,295 8,333 (350) 10,000 79.83 5460 Equip,Furn,Tools 5,449 3,367 (2,082) 4,167 (800) 5,000 67.34 5470 Janitorial Suppli 2,088 1,557 (532) 1,250 307 1,500 103.79 5490 Postage/Misc.Frei 5,538 7,042 1,504 6,667 375 8,000 88.03 5500 Equipment Rental 1,986 1,363 (623) 2,500 (1,137) 3,000 45.44 5790 Misc. Expenses 71 152 81 417 (265) 500 30.40 Total Expenses $ 316,277 $ 327,050 $ 10,774 $ 337,610 $ (10,560) $ 405,132 80.73 FUND: 101 - General Fund DEPT: 1910 - General Fund Debt Service Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2010 2011 Variance Budget Variance Budget Annual 5060 Retirement Benefi $ 350,357 $ 348,131 $ (2,226) $ 467,226 $ (119,095) $ 560,671 62.09, ---------- ---------- 350,357 348,131 --------- (2,226) ---------- 467,226 --------- (119,095) ---------- 560,671 ------- 62.09 5810 Principal 65,595 68,913 3,318 225,556 (156,643) 270,667 25.46 5820 Interest Expense 3,403 1,775 (1,629) 69,208 (67,434) 83,050 2.14 ---------- Total Expenses $ ---------- ---------- ---------- 419,355 $ ---------- ---------- 418,819 --------- $ (537) $ ------------------- ------------------- ---------- 761,990 --------- $ (343,171) $ --------- --------- ---------- 914,388 ---------- ---------- ------- 45.80 ------- ------- 14a City of Seward FUND: 401 - Small Boat Harbor Enterprise Fund Line Item Revenue Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2010 2011 variance Budget variance Budget Annual Bud EF Interest Reven $ 10,623 $ 23,668 $ 13,045 $ 17,500 $ 6,168 $ 21,000 112.71 % GF Interest Reven 6,151 - (6,151) - - - - Sales Fixed Asset 634 - (634) - - - - Other Misc Revenu 2,941 658 (2,283) 1,250 (592) 1,500 43.85 Amortization of C 523,538 522,645 (893) 626,812 (104,167) 752,174 69.48 Amort.Bond Premiu - - - 6,979 (6,979) 8,375 - Transient Moorage 423,585 432,461 8,876 351,704 80,756 422,045 102.47 Moorage 842,745 835,896 (6,849) 796,700 39,196 956,040 87.43 Boat Lift Fees 96,823 95,879 (945) 74,375 21,504 89,250 107.43 Capital Renewal F - - - 83,333 (83,333) 100,000 - Wharfage 59,982 35,418 (24,563) 45,833 (10,415) 55,000 64.40 Land Rents & Leas 270,394 290,008 19,614 295,432 (5,424) 354,518 81.80 Labor and Service 9,374 21,702 12,327 4,583 17,118 5,500 394.58 Land Lease Credit (42,628) (47,741) (5,113) (42,944) (4,797) (51,533) (92.64) Misc. Harbor Reve 97,752 73,043 (24,708) 84,125 (11,082) 100,950 72.36 Harbor Power Sale 177,339 ---------- 203,336 ---------- 25,997 212,500 (9,164) 255,000 79.74 Total Revenue $ 2,479,251 $ 2,486,972 $ --------- 7,720 $ ---------- 2,558,183 $ --------- (71,211) $ ---------- 3,069,819 ------- 81.01 °s lye City of Seward FUND! 401 - Small Boat Harbor Enterprise Fund Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired ---------------------------------------------------------------- THROUGH OCTOBER ANNUAL Actual YTD Budget --------------------- Annual % of Account Name ----------------- 2010 2011 Variance Budget Variance Budget Annual Bud Salaries $ ---------- 357, 109 $ ---------- 369,269 $ --------- 12,160 $ ---------- 414,268 $ --------- (44, 998) $ ---------- 497, 121 ------- 74.28 °s Overtime 11,403 13,141 1,737 32,937 (19,796) 39,524 33.25 Standby Time 10,318 10,195 (123) 9,439 756 11,327 90.01 Unemployment Wage - 370 370 - 370 - - Leave Time 38,054 38,094 40 45,018 (6,924) 54,022 70.52 Retirement Benefi 93,423 96,599 3,176 109,262 (12,663) 131,114 73.68 Health Insurance 139,849 137,127 (2,722) 147,475 (10,348) 176,970 77.49 Workers' Comp 19,875 18,271 (1,604) 24,941 (6,670) 29,929 61.05 Medicare 6,658 6,865 208 7,472 (606) 8,966 76.57 Total Persnl Sery ---------- 676,690 ---------- 689,931 --------- 13,241 ---------- 790,811 --------- (100,879) ---------- 948,973 ------- 72.70 Advertising 3,610 3,102 (508) 4,583 (1,482) 5,500 56.39 Subscriptions/Due 925 325 (600) 833 (508) 1,000 32.50 Travel/Subsistenc 1,592 2,968 1,375 6,250 (3,282) 7,500 39.57 Communications 5,028 6,604 1,577 10,000 (3,396) 12,000 55.03 Education/Trainin 3,988 2,845 (1,143) 3,333 (488) 4,000 71.13 Legal 20,967 9,155 (11,813) 19,167 (10,012) 23,000 39.80 CY Legal Recoveri - (20,721) (20,721) - (20,721) - - Utilities 61,310 88,554 27,243 72,917 15,637 67,500 101.20 Power for Resale 122,868 160,086 37,219 147,000 13,086 176,400 90.75 Heating Fuel 4,626 7,885 3,259 8,333 (449) 10,000 78.85 Rents & Leases - 4 4 - 4 - - Insurance 64,213 32,620 (31,594) 84,167 (51,547) 101,000 32.30 CY Insurnce Recov - - - (20,368) 20,368 (24,441) - Maintenance & Rep 27,609 76,216 48,607 73,352 2,865 88,022 86.59 Contracted Servic 69,481 51,355 (18,125) 61,833 (10,478) 74,200 69.21 Operating Supplie 18,237 21,160 2,922 27,292 (6,132) 32,750 64.61 Gas & Lube 13,088 16,965 3,878 22,083 (5,118) 26,500 64.02 Equip,Furn,Tools 7,859 9,951 2,092 15,417 (5,465) 18,500 53.79 Safety Equip/Supp 3,593 4,431 838 5,000 (569) 61000 73.84 Janitorial Suppli 6,977 5,944 (1,032) 5,833 ill 7,000 84.92 Postage/Misc.Frei 6,249 5,375 (875) 9,250 (3,875) 11,100 48.42 Equipment Rental - - - 833 (833) 1,000 - Motor Pool Rent 44,667 45,750 1,083 45,750 - 54,900 83.33 Depreciation Expe 905,742 905,259 (483) 1,008,886 (103,627) 1,210,663 74.77 Bad Debt Expense 1,882 129 (1,753) 10,000 (9,871) 12,000 1.08 Harbor Overhead 713,471 717,825 4,354 767,509 (49,685) 921,011 77.94 Harbor Allocation (453,022) (448,379) 4,644 (498,198) 49,819 (597,837) (75.00) P.I.L.T. 136,608 173,106 36,498 135,773 37,333 162,927 106.25 Reclass PILT to T (136,608) (173,106) (36,498) (135,773) (37,333) (162,927) (106,25) Bank,credit card 17,348 33,143 15,795 33,333 (190) 40,000 82.86 Misc. Expenses 1,292 2,307 1,015 1,667 640 2,000 115.34 Principal 375,088 396,193 21,105 338,494 57,698 406,193 97.54 Interest Expense 148,110 137,924 (10,186) 272,073 (134,149) 326,487 42.24 City of Seward FUND: 401 - Small Boat Harbor Enterprise Fund Line Item Expenditure Summary by Fund Through October, 63.3% of year has expired THROUGH OCTOBER ANNUAL ---------------------------------------------------------------- --------------------- Actual YTD Budget Annual % of Account Name 2010 2011 Variance Budget Variance Budget Annual Bud ----------------- ----------------------------------------------------------------- Capital Equipment $ - $ 3,450 $ 3,450 $ - $ 3,450 $ - - % ----------------------------- ---------- --------- ---------- ------- Total Expenses $ 2,873,488 $ 2,968,356 $ 94,868 $ 3,327,434 $ (359,078) $ 3,992,921 74.34 City of Seward FUND: 403 - Parking Enterprise Fund Line Item Revenue Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2010 2011 Variance Budget Variance Budget Annual Bud Parking Fees $ 191,516 $ 292,191 $ 100,675 $ 222,358 $ 69,833 $ 266,830 109.50 % Fines 530 4,045 3,515 - 4,045 - - EF Interest Reven 1,333 2,300 967 10,000 (7,700) 12,000 19.16 Total Revenue $ 193,379 $ 298,536 $ 105,157 $ 232,358 $ 66,178 $ 278,830 107.07 % City of Seward FUND: 403 - Parking Enterprise Fund Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2010 2011 Variance Budget Variance Budget Annual Bud --------------------------- Salaries $ ---------- 77,640 $ 75,738 $ --------- (1,902) $ ---------- 86,345 --------- $ (10,607) $ ---------- 103,614 ------- 73.10 Overtime 721 3,456 2,735 - 3,456 - - Unemployment Wage 9,923 7,790 (2,133) 5,833 1,957 7,000 111.29 Leave Time 426 1,263 838 - 1,263 - - Retirement Benefi 344 1,072 728 - 1,072 - - Health Insurance - 1,339 1,339 3,744 (2,405) 4,493 29.79 Workers' Comp 4,496 3,130 (1,365) 888 2,243 1,065 293.94 Medicare 5,739 5,379 (359) 5,904 (525) 7,085 75.93 ---------- Total Persnl Sery ---------- 99,289 99,168 --------- (121) ---------- 102,714 --------- (3,546) ---------- 123,257 ------- 80.46 Advertising 205 76 (128) 1,250 (1,174) 1,500 5.08 Subscriptions/Due 1,525 1,270 (255) 2,292 (1,022) 2,750 46.18 Travel/Subsistenc - - - 317 (317) 380 - Communications 1,684 1,260 (423) 3,000 (1,740) 3,600 35.01 Education/Trainin - - - 1,250 (1,250) 1,500 - Legal - - - 417 (417) 500 - Other Spec Servic - 9,085 9,085 2,083 7,002 2,500 363.40 Utilities 563 679 115 417 262 500 135.71 Rents & Leases - - - 833 (833) 1,000 - Insurance 2,468 2,199 (268) 2,917 (717) 3,500 62.84 Maintenance & Rep 2,316 15,632 13,317 5,000 10,632 6,000 260.54 Vehicle Supplies 74 - (74) 833 (833) 1,000 - Operating Supplie 8,042 8,626 584 7,283 1,343 8,740 98.70 Gas & Lube 1,042 841 (202) 83 758 100 840.95 Equip,Furn,Tools 4,297 - (4,297) 2,688 (2,688) 3,225 - Safety Equip/Supp 2,025 159 (1,866) 625 (466) 750 21.20 Postage/Misc.Frei 2,463 294 (2,169) 583 (290) 700 41.94 Motor Pool Rent 10,833 10,833 - 10,833 - 13,000 83.33 Depreciation Expe 11,365 13,964 2,599 6,094 7,870 7,313 190.95 Bad Debt Expense - - - 417 (417) 500 - Genl Govt Admin F 7,790 6,096 306 8,096 - 9,715 83.33 P.I.L.T. 15,364 23,699 8,335 17,792 5,907 21,350 111.00 Reclass PILT to T (15,364) (23,699) (8,335) (17,792) (5,907) (21,350) (111.00) Bank,credit card 3,066 5,497 2,431 3,333 2,164 4,000 137.43 Misc. Expenses 1,105 801 (304) 1,000 (199) 1,200 66.75 Infrastructure Cc - - - 132,500 (132,500) 159,000 - Capital Equipment 21,833 50,478 28,645 - 50,478 - - ---------- Total Expenses $ ---------- 181,984 $ 228,958 $ --------- 46,974 $ ---------- 296,858 --------- $ (67,900) $ ---------- 356,230 ------- 64.27 % \LASE City of Seward FUND: 417 - S.M.I.C. Enterprise Fund Line Item Revenue Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name --------------------------- 2010 2011 Variance Budget Variance Budget Annual Bud EF Interest Reven $ ---------- 137 $ 38 $ --------- (99) $ ---------- - --------- $ 38 $ ---------- ------- Sales Fixed Asset - 1,060 1,060 1,060 - - Amortization of C 419,194 402,108 (17,086) 402,108 - 482,529 83.33 Moorage 1,764 4,018 2,255 2,188 1,831 2,625 153.08 Boat Lift Fees 59,206 121,821 62,614 95,833 25,987 115,000 105.93 Storage Fees 119,862 92,891 (26,971) 75,000 17,891 90,000 103.21 Wharfage 4,705 6,176 1,471 2,708 3,468 3,250 190.04 Land Rents & Leas 77,056 104,052 26,997 60,930 43,122 73,116 142.31 Labor and Service 28,779 2,262 (26,516) 833 1,429 1,000 226.23 Land Lease Credit (5,641) (7,265) (1,624) - (7,265) - - Misc. Harbor Reve 222 3,414 3,193 - 3,414 - - Harbor Power Sale 8,020 21,846 13,826 16,667 5,179 20,000 109.23 Total Revenue $ 713,303 $ 752,422 $ 39,119 $ 656,267 $ 96,155 $ 787,520 95.54 °; Account Name Salaries Overtime Leave Time Retirement Benefi Health Insurance Workers' Comp Medicare Total Persnl Sery Advertising Legal Utilities Power for Resale Heating Fuel Insurance Maintenance & Rep Contracted Servic Operating Supplie Gas & Lube Equip,Furn,Tools Postage/Misc.Frei Depreciation Expe Bad Debt Expense Harbor Overhead Harbor Allocation P.I.L.T. Reclass PILT to T Misc. Expenses Principal Interest Expense City of Seward FUND: 417 - S.M.I.C. Enterprise Fund Line Item Expenditure Summary by Fund Through October, 83.30 of year has expired THROUGH OCTOBER Actual YTD Budget 2010 2011 Variance Budget Variance ---------- ---------- $ 45,184 $ 50,442 --------- $ 5,258 $ ---------- 36,023 $ --------- 14,420 1,581 1,168 (413) 2,864 (1,696) 3,477 4,260 783 3,914 346 5,324 5,636 313 3,073 2,564 - 12,870 12,870 12,823 47 3,370 3,436 67 2,169 1,267 678 748 70 649 99 59,613 78,561 18,948 61,515 17,046 Total Expenses $ ANNUAL --------------------- Annual a of Budget Annual Bud ---------- $ 43,227 ------- 116.69 e 3,437 33.98 4,697 90.71 3,687 152.87 15,388 83.64 2,603 132.00 779 96.07 73,818 106.43 708 120 (588) 417 (297) 500 24.00 6,380 9,161 2,781 6,667 2,494 8,000 114.51 8,806 11,537 2,732 10,833 704 13,000 88.75 8,548 16,916 8,369 25,833 (8,917) 31,000 54.57 2,081 4,256 2,176 8,333 (4,077) 10,000 42.56 10,053 5,957 (4,096) 14,833 (8,876) 17,800 33.47 20,668 25,918 5,251 27,500 (1,582) 33,000 78.54 22,379 16,033 (6,346) 29,167 (13,134) 35,000 45.81 2,934 5,566 2,633 4,583 983 5,500 101.21 3,331 5,767 2,436 8,333 (2,566) 10,000 57.67 995 1,330 335 1,250 80 1,500 88.67 1,790 2,927 1,136 5,000 (2,073) 6,000 48.78 518,612 501,526 (17,086) 501,256 270 601,507 83.38 60,487 - (60,487) - - - - 139,870 134,768 (5,102) 141,715 (6,947) 170,05E 79.25 (70,305) (61,311) 8,994 (68,124) 6,813 (81,749) (75.00) 17,805 27,238 9,434 15,458 11,780 18,550 146.84 (17,805) (27,238) (9,434) (15,458) (11,780) (18,550) (146.84) 18,631 - (18,631) - - - - - - - 49,192 (49,192) 59,030 - 1,550 861 (689) 1,722 (861) 2,066 41.67 817,130 $ 759,894 $ (57,237) $ 830,025 $ (70,131) $ 996,030 76.29 0 City of Seward FUND: 501 - Electric Fund Line Item Revenue Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ---------------------------------------------------------------- Actual YTD Budget Account Name 2010 2011 Variance Budget Variance Assessment Revenu $ 1,837 $ 1,117 $ (720) $ 2,208 $ (1,092) EF Interest Reven 43,672 68,664 24,992 89,167 (20,502) Sales Fixed Asset 5,000 - (5,000) - Amortization of C 720,317 733,163 12,846 953,459 (220,296) Amort.Bond Premiu - - - 6,972 (6,972) Residential Sales 2,213,775 2,566,398 352,622 2,536,013 30,385 SG Service 1,205,267 1,432,828 227,561 1,307,869 124,959 LG Service Sales 2,749,523 3,174,239 424,717 2,997,765 176,474 Special Contracts 805,888 1,054,940 249,051 792,490 262,450 Harbor Power Sale 142,430 187,065 44,635 219,692 (32,627) Street & Yard Lig 53,768 55,549 1,781 62,917 (7,368) Special Rate Sale 11,050 16,522 5,473 - 16,522 Misc. Operating R 48,897 40,365 (8,532) 84,417 (44,051) Total Revenue $ ---------- 8,001,424 ---------- $ 9,330,849 --------- $ 1,329,426 $ ---------- 9,052,968 --------- $ 277,881 ANNUAL --------------------- Annual a of Budget Annual Bud $ 2,650 42.13 107,000 64.17 1,144,151 64.08 8,366 - 3,043,216 84.33 1,569,443 91.30 3,597,318 88.24 950,988 110.93 263,630 70.96 75,500 73.57 101,300 39.85 $ 10,863,562 85.89 City of Seward FUND: 501 - Electric Fund Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2010 2011 variance Budget Variance Budget Annual Bud ----------------- Salaries $ ---------- 577,923 $ ---------- 631,338 $ --------- 53,415 $ ---------- 655,331 $ --------- (23,993) $ ---------- 786,397 ------- 80.28 Overtime 87,347 38,354 (48,992) 44,098 (5,743) 52,917 72.48 Standby Time 67,566 69,028 1,462 70,460 (1,432) 84,552 81.64 Electric Meal All 6,251 2,218 (4,033) 10,903 (8,685) 13,083 16.95 Unemployment Wage 9,167 - (9,167) 2,500 (2,500) 3,000 - Leave Time 53,282 58,387 5,105 65,343 (6,956) 78,411 74.46 In Lieu of FICA - - - 228 (228) 274 - Retirement Benefi 87,779 97,971 10,192 108,077 (10,106) 129,692 75.54 Health Insurance 122,576 130,199 7,623 128,371 1,828 154,045 84.52 Workers' Comp 56,201 42,747 (13,454) 78,075 (35,328) 93,690 45.63 Medicare 12,166 13,210 1,044 14,463 (1,253) 17,355 76.11 Union Benefits 13,622 16,502 2,880 16,667 (165) 20,000 82.51 Sal.& Ben.w/o cre (45,815) (59,475) (13,660) (166,667) 107,192 (200,000) (29.74) Total Persnl Sery 1,048,063 1,040,479 (7,584) 1,027,847 12,632 1,233,416 84.36 Advertising 1,789 732 (1,058) 2,917 (2,185) 3,500 20.90 Subscriptions/Due 17,120 16,957 (163) 27,917 (101959) 33,500 50.62 Travel/Subsistenc 9,844 20,936 11,092 69,167 (48,231) 83,000 25.22 Communications 13,699 13,029 (670) 31,667 (18,638) 38,000 34.29 Education/Trainin 6,499 13,631 7,131 17,917 (4,286) 21,500 63.40 Legal 35,138 9,593 (25,545) 86,250 (76,657) 103,500 9.27 Other Spec Servic 8,333 18,388 10,055 12,500 5,888 15,000 122.59 Utilities 44,666 63,815 19,149 60,833 2,982 73,000 87.42 Power for Resale 3,521,331 4,177,362 656,032 3,583,333 594,029 4,300,000 97.15 Heating Fuel 9,468 10,677 1,209 8,750 1,927 10,500 101.68 Fuel for Generato 163,058 25 (163,033) 41,667 (41,642) 50,000 0.05 Rents & Leases 12,571 12,771 200 24,167 (11,396) 29,000 44.04 Insurance 58,260 50,838 (7,422) 64,167 (13,329) 77,000 66.02 Maintenance & Rep 48,188 66,742 18,554 113,667 (46,925) 136,400 48.93 Contracted Servic 117,877 127,435 9,558 168,333 (40,898) 202,000 63.09 Vehicle Supplies ill - (111) 2,083 (2,083) 2,500 - Operating Supplie 384,209 201,990 (182,219) 247,250 (45,260) 296,700 68.08 Oper.Supp.w/o cre (36,215) (22,710) 13,505 (166,667) 143,956 (200,000) (11.36) Gas & Lube 25,697 25,179 (519) 35,417 (10,238) 42,500 59.24 Equip,Furn,Tools 7,233 5,527 (1,705) 20,417 (14,669) 24,500 22.56 Safety Equip/Supp 6,767 262 (6,505) 7,083 (6,822) 8,500 3.08 Postage/Misc.Frei 25,896 19,621 (6,275) 15,875 3,746 19,050 103.00 Equipment Rental 29,638 3,133 (26,505) 18,917 (15,784) 22,700 13.80 Motor Pool Rent 135,833 137,500 1,667 137,500 - 165,000 83.33 Util. Deposit Int 953 917 (36) 1,162 (245) 1,394 65.75 Depreciation Expe 1,198,360 1,238,660 40,300 1,362,567 (123,907) 1,635,080 75.76 Bad Debt Expense - - - 22,500 (22,500) 27,000 - Genl Govt Admin F 679,403 706,076 26,673 706,076 847,291 83.33 P.I.L.T. 578,448 682,206 103,758 765,646 (83,440) 918,775 74.25 City of Seward FUND: 501 - Electric Fund Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2010 2011 Variance Budget Variance Budget Annual Bud Reclass PILT to T $ (578,448) $ (682,206) $ (103,758) $ (765,646) $ 83,440 $ (918,775) (74.25)% Bank,credit card 24,907 33,466 8,559 41,667 (8,201) 50,000 66.93 Misc. Expenses 989 2,662 1,673 7,083 (4,421) 8,500 31.32 Principal 315,000 330,000 15,000 275,000 55,000 330,000 100.00 Interest Expense 150,234 144,421 (5,813) 369,017 (224,595) 442,820 32.61 Amort.BOndISSueCo - - - 2,934 (2,934) 3,521 - Buildings - - 33,333 (33,333) 40,000 - Infrastructure Cc 352,769 - (352,769) 420,833 (420,833) 505,000 - Capital Equipment 43,301 44,962 1,661 61,667 (161705) 74,000 60.76 Total Expenses $ ---------- 8,460,987 $ ---------- 8,515,073 $ --------- 54,085 $ ---------- 8,962,810 $ --------- (447,737) ---------- $ 10,755,372 ------- 79.17 % 1 S�(D City of Seward FUND: 701 - Water Enterprise Fund Line Item Revenue Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL ------------------------------------------------------------ Actual YTD - -- Budget --------------------- Annual % of Account Name 2010 2011 variance Budget variance --------- Budget ---------- Annual Bud ------- --------------------------- EF Interest Reven $ 24,768 ---------- $ 21,125 ------------------- $ (3,644) $ 56,667 $ (35,542) $ 68,000 31.07 Spec Proj Revenue - 134,844 134,844 - 134,844 - - Amortization of C 24,533 23,044 (1,489) 23,044 - 27,653 83.33 Residential Sales 313,730 328,835 15,105 330,434 (11600) 396,521 82.93 SG Service 91,668 95,615 3,947 102,802 (7,187) 123,362 77.51 LG Service Sales 147,641 162,135 14,494 137,681 24,454 165,217 96.13 SMIC Sales 51,352 53,672 2,321 55,073 (1,400) 66,087 81.21 Special Contracts 157,943 156,083 (1,860) 119,323 36,760 143,188 109.01 Ship Water 60,965 62,427 1,462 73,429 (11,002) 88,115 70.85 Misc. Operating R 70,284 56,900 (13,384) 50,417 6,483 --------- 60,500 ---------- 94.05 ------- ---------- Total Revenue $ 942,884 ---------- $ 1,094,680 --------- $ 151,796 $ ---------- 948,869 $ 145,811 $ 1,138,643 96.14 r�r Account Name Salaries Overtime Standby Time Leave Time In Lieu of FICA Retirement Benefi Health Insurance Workers' Comp Medicare Total Persnl Sery Advertising Subscriptions/Due Travel/Subsistenc Communications Education/Trainin Legal Utilities Heating Fuel Insurance Maintenance & Rep Contracted Servic Library Bks.& Mat Operating Supplie Gas & Lube Testing Equip,Furn,Tools Safety Equip/Supp Postage/Misc.Frei Equipment Rental Motor Pool Rent Depreciation Expe Bad Debt Expense Genl Govt Admin F P_I.L.T. Reclass PILT to T Bank,credit card Misc. Expenses Principal Interest Expense Infrastructure Cc Capital Equipment City of Seward FUND: 701 - Water Enterprise Fund Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ---------------------------------------------------------------- Actual YTD Budget 2010 ---------- ---------- 2011 Variance --------- Budget ---------- Variance $ 125,009 $ 124,234 $ (775) $ 162,949 --------- $ (38,715) $ 8,778 11,377 2,599 3,404 7,973 7,102 7,875 773 8,140 (265) 14,222 14,710 488 19,603 (4,892) 658 - (658) 412 (412) 28,166 29,163 995 41,372 (12,209) 26,160 33,892 7,733 51,066 (17,173) 7,277 6,735 (543) 10,955 (4,220) 1,876 1,965 89 2,421 (455) -------------------- 219,251 229,952 --------- ---------- 10,700 300,321 --------- (70,369) Total Expenses $ ANNUAL --------------------- Annual % of Budget Annual Bud 195,539 63.53 4,085 278.50 9,768 80.62 23,523 62.54 494 - 49,646 58.74 61,279 55.31 13,146 51.23 2,905 67.66 ---------- 360,385 ------- 63.81 311 - (311) 833 (833) 1,000 - 799 1,114 315 1,000 114 1,200 92.85 2,757 1,243 (1,514) 5,500 (4,257) 6,600 18.84 6,283 6,245 (38) 6,667 (421) 6,000 78.07 1,391 1,193 (199) 5,083 (3,890) 6,100 19.55 - - - 8,333 (8,333) 10,000 - 119,277 153,781 34,504 135,833 17,947 163,000 94.34 - - - 833 (833) 1,000 - 4,118 3,110 (11008) 10,000 (6,890) 12,000 25.92 23,272 21,375 (1,898) 60,000 (38,625) 72,000 29.69 77,968 65,930 (12,038) 325,000 (259,070) 390,000 16.91 167 - (167) - - - - 18,030 23,471 5,441 32,500 (9,029) 39,000 60.18 5,134 5,842 708 7,167 (1,325) 8,600 67.93 5,907 4,871 (1,036) 11,667 (6,796) 14,000 34.79 7,711 2,854 (4,857) 10,000 (7,146) 12,000 23.78 215 1,313 1,098 5,833 (4,520) 7,000 18.76 4,049 4,737 688 4,583 154 5,500 86.13 - 10,288 10,288 5,833 4,455 7,000 146.97 - 3,333 3,333 - 3,333 - - 170,503 173,773 3,269 168,444 5,328 202,133 85.97 - - - 1,667 (1,667) 2,000 - 187,428 194,787 7,358 194,787 - 233,744 83.33 71,487 73,253 1,767 64,467 8,787 77,360 94.69 (71,467) (73,253) (1,767) (64,467) (8,787) (77,360) (94.69) 2,618 3,394 776 6,667 (3,273) 8,000 42.42 1,186 136 (1,050) 1,250 (1,114) 1,500 9.04 - 42,656 42,656 116,778 (76,122) 142,534 29.93 - 213 213 36,835 (38,622) 46,602 0.46 29,446 - (29,446) 33,333 (33,333) 40,000 - 29,581 4,335 (25,246) - 4,335 - -------------------- 917,405 $ 959,945 $ ------------------- 42,540 $ 1,500,748 $ --------- (540,804) $ ---------- 1,800,898 ------- 53.30 % r� City of Seward FUND: 703 - Wastewater Enterprise Fund Line Item Revenue Summary by Fund Through October, 83.3% of year has expired ---------------------------------------------------------------- THROUGH OCTOBER ANNUAL Actual YTD Budget --------------------- Annual % of Account Name --------------------------- 2010 2011 ---------- Variance Budget Variance Budget Annual Bud EF Interest Reven $ 3,068 $ 5,579 --------- $ 2,511 $ ---------- 21,833 --------- $ (16,254) $ ---------- 26,200 ------- 21.29 Spec Proj Revenue - 250,200 250,200 - 250,200 - - Amortization of C 179,714 182,110 2,396 179,714 2,396 215,657 84.44 Residential Sales 388,788 407,654 18,866 403,864 3,789 484,637 84.12 SG Service 104,813 110,768 5,955 97,294 13,474 116,753 94.87 LG Service Sales 166,135 179,728 13,593 165,217 14,512 198,260 90.65 SMIC Sales 41,907 28,651 (13,255) 36,715 (8,064) 44,058 65.03 Misc. Operating R 5,442 5,565 123 1,667 3,898 2,000 278.24 Total Revenue $ 889,868 $ 1,170,255 $ 280,388 $ 906,304 $ 263,951 $ 1,087,565 107.60 City of Seward FUND: 703 - Wastewater Enterprise Fund Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2010 2011 Variance Budget Variance Budget Annual Bud ------- --------------------------- Salaries $ ---------- 124,804 $ 123,059 $ ------------------- (1,745) $ 119,452 $ --------- 3,608 $ ---------- 143,342 85.85 Overtime 10,055 5,221 (4,834) 2,388 2,834 2,865 182.23 Standby Time 5,116 5,210 94 4,888 322 5,866 88.82 Leave Time 13,608 14,542 934 14,088 454 16,906 86.02 In Lieu of FICA 658 - (658) 412 (412) 494 - Retirement Benefi 28,205 28,250 45 29,813 (1,563) 35,776 78.96 Health Insurance 26,160 32,033 5,873 34,220 (2,187) 41,064 78.01 Workers' Comp 7,494 6,519 (975) 13,688 (7,168) 16,425 39.69 Medicare 1,826 1,804 (22) 1,659 144 1,991 ---------- 90.59 ------- ---------- Total Persnl Sery ---------- 217,928 216,639 --------- (1,289) ---------- 220,608 --------- (3,968) 264,729 81.83 Advertising - - - 417 (417) 500 - Subscriptions/Due 2,757 2,620 (137) 833 1,787 1,000 262.00 Travel/Subsistenc 828 1,436 608 2,500 (1,064) 3,000 47.88 Communications 4,192 4,341 149 5,000 (659) 6,000 72.35 Education/Trainin 133 89 (43) 3,333 (3,244) 4,000 2.23 Legal - - - 4,167 (4,167) 5,000 - Utilities 97,084 116,531 19,447 87,500 29,031 105,000 110.98 Heating Fuel - 3,968 3,968 1,417 2,552 1,700 233.44 Rents & Leases - 50 50 417 (367) 500 10.00 Insurance 6,335 5,784 (551) 7,083 (1,299) 8,500 68.05 Maintenance & Rep 38,507 4,281 (34,227) 67,500 (63,219) 81,000 5.28 Contracted Servic 139,120 48,297 (90,824) 69,167 (20,870) 83,000 58.19 Operating Supplie 10,882 5,475 (5,408) 13,750 (8,275) 16,500 33.18 Gas & Lube 5,223 7,720 2,497 6,458 1,261 7,750 99.61 Testing 12,400 13,400 1,000 15,417 (2,017) 18,500 72.43 Equip,Furn,Tools 707 816 110 5,000 (4,184) 6,000 13.61 Safety Equip/Supp 181 424 243 1,000 (576) 1,200 35.34 Postage/Misc.Frei 1,652 2,197 544 4,333 (2,137) 5,200 42.24 Equipment Rental - - - 4,583 (4,583) 5,500 - Motor Pool Rent - 3,333 3,333 - 3,333 - - Depreciation Expe 230,507 247,244 16,737 227,328 19,916 272,794 90.63 Bad Debt Expense - - - 1,083 (1,083) 1,300 - Genl Govt Admin F 114,461 118,954 4,493 118,954 - 142,745 83.33 P.I.L.T. 56,567 58,589 2,022 51,600 6,989 61,920 94.62 Reclass PILT to T (56,567) (58,589) (2,022) (51,600) (6,989) (61,920) (94.62) Bank,credit card 3,191 4,099 908 6,667 (2,566) 8,000 51.24 Misc. Expenses 89 200 ill 833 (633) 1,000 20.00 Principal 1,333 87,074 85,741 49,395 37,679 59,274 146.90 Interest Expense 100 10,947 10,847 2,273 8,674 2,727 401.43 Infrastructure Co - - - 16,667 (16,667) 20,000 - Capital Equipment 35,000 14,279 (20,721) - 14,279 - Total Expenses $ 922,609 $ 920,199 $ (2,410) $ 943,683 $ (23,484) $ 1,132,419 B1.26 1 tA-50 MALMO • Au. COY frUNoS ALSO ALS 03-Jan-12 06:03 PM FUND: 001 - Central Treasury Sub Last Year GL Acct Description Balance ----- ----- -------------------- ------------- ASSETS City of Seward Audit Lead Sheet as of a♦ =Ol' Adj Entry Reclas This Year This Year Debit/ Adjusted Debit Budget Balance Credit Balance Credi ------------------------------ --------- ------ 1020 Cash- Treasury $ 1,667,414,37 $ - $ 2,071,442.33- 1030 0010 Investments 15,921,336.32 - 16,096,397.38 - - - 1300 0101 General Fund (7,956,131.31) - (7,558,167.68) - - 1300 0102 Motor Pool Fund (675,324.65) - (869,265.02) - 1300 0103 Capital Acquistion (224,770.80) - (218,046.09) - 1300 0104 Compensated Leave (457,188.35) - (457,188.35) 1300 0208 Lawing/Ft.Ray.T-Line (575,599.38) - (566,135.55) - - - 1300 0215 ALPAR (587.84) - 8,340.35 - - - 1300 0220 Two Lakes Park (2,520.19) - (2,520.19) - - - 1300 0271 FY97 Muni Grants - - 251,603.17 - - - 1300 0273 FY95 Muni Grants - - 824.74 - - - 1300 0274 Sm Boat Harbor Exp (723,922.66) - (477,922.86) - - - 1300 0275 Sm.Boat Hrbr.South 15,875.23 - 3,120.28 - - - 1300 0276 Harbor Dredging 111,591.61 - (86,495.81) - - - 1300 0277 Harbor Cap Projects (263,914.42) - (88,507.18) - - - 1300 0278 Harbor Float Restore - - 547.80 - - - 1300 0306 1995 Flood Disaster 7,957.86 - 48,606.91 - - - 1300 0315 SBH Repair/Renovate (11,537.41) - (11,537.41) - - - 1300 0401 Harbor Fund (1,534,330.55) - (418,233.06) - - - 1300 0402 Harbor MRRF Fund (1,053,856.32) - (1,129,847.01) - - - 1300 0403 Parking Revenue Fund (387,337.54) - (446,985.22) - - - 1300 0417 SMIC Operations 27,141.18 (13,846.60) - - - 1300 0501 Electric Fund 233,894.11 - (783,767.33) - - - 1300 0502 Electric MRRF (387,761.07) (423,889.40) - - - 1300 0505 Stndby Elec Generatr (71,713.45) - (66,982.63) - - - 1300 0600 Fourth & Adams Park (8,523.98) - (8,523.98) - - - 1300 0626 Library/Museum CP 156,044.48 - 93,396.96 - - - 1300 0651 Police Cap. Projects 159,105.35 - - - - 1300 0660 Public Safety 1,913.50 - 1,913.50 - - - 1300 0666 NRCS Levee/Road 347,887.69 - (224,213.20) - - - 1300 0668 Networking, Web Page (53,111.97) - - - - 1300 0670 Hospital Grants (12,098.45) - (12,108.70) - - - 1300 0700 Water MRRF (4,019.00) - (4,019.00) - - 1300 D701 Water Fund (1,604,280.77) - (1,843,718.49) - - - 1300 0702 Wastewater MRRF (112,115.31) - (112,115.31) - - 1300 0703 Wastewater Ent. Fund (396,005.81) - (597,377.75) - - - 1300 0704 Forest Acres/Gateway (30,662.62) - (30,826.49) - - 1300 0708 Fire Hydrant Phase 2 (61,912.00) - (7,698.68) - - - 1300 0709 Water Tank Phase I 353,192.26 - 5,594.42 - - - 1300 0713 3rd Ave Water Main (45,000.27) - (45,000.27) - - - 1300 0800 Seward Mtn Haven (1,689,691.75) - (961,683.64) - - - 1300 0801 Hospital Debt Svc. (546,694.90) - (485,682.04) - - - 1 <-1::�— ALS4 ALS 03-Jan-12 06:03 PM City of Seward Audit Lead Sheet as of FUND: 001 - Central Treasury Adj Entry Reclas Sub Last Year This Year This Year Debit/ Adjusted Debit GL ----- Acct ----- Description --------------- Balance Budget Balance Credit Balance Credi 1300 0804 — --- Teen Council Fund $ ------------- (46,894.44) ----------------------- $ - $ (43,539.15) $ ---------------- ------ $ - $ 1300 0805 Bus Transportation - (38,364.16) - - 1300 0806 Harbor Revenue Bond (249,553.18) - (823,461.27) - - 1300 0810 Hoben Park (17,807.79) - (17,807.79) - - 1300 0811 Parks Capital Projec (7,293.15) - (7,293.15) - 1300 0826 Library S.R.Projects (11,788.22) - (11,788.22) - 1300 0851 Fire Dept. Grants (31679.00) - (128.20) 1300 0866 Natural Disasters 224,139.22 - 308,515.17 - 1300 0890 Pass-thru SR Fund - - 52,759.03 - - --------- ------------- (135.37) ----------------------- 48,375.16 ------------- - 6 City of Seward Sales Tax Comparison by Month (2011 versus 2010) as of December 27, 2011 Cumulative Monthly Positive (negative) Positive (negative) 2011 2010 Variance Variance Jan 74,867 67,827 7,040 7,040 Feb 366,388 392,024 (18,595) (25,635) Mar 35,214 32,404 (15,786) 2,809 Apr 67,952 49,445 2,721 18,507 May 374,751 363,325 14,147 11,427 Jun 42,830 46,026 10,952 3,195 Jul 157,581 218,798 (50,265) 61,217 Aug 919,995 825,792 43,938 94,203 Sep 381,763 299,531 126,170 82,232 Oct 345,494 334,905 136,759 10,589 Nov 11,198,526.761 1,131,266 1 204,019.771 67,260 Dec 1 60,973.711 69,411 195,582.84 8,437 2011 Sales Tax Collections; Monthly Variance over (under) 2010 120,000 -- - --- - -- - - _ - - - -- 100,000 - - - - - - -- - 80,000 - - - - - - -- _ - 60,000 - -- - ---- ----- - - 40,000 - - - 20,000 Ir �l�-��T_ Jan_ TMar Apr May Jun Aug Sep Oct Nov ec (20,000) - -- -- -- - - - --- (40,000) (60,000) (80,000)-- Sales Tax Collections by Month; 2011 compared to 2010 1,400,000 - 1,200,000 -- --- - - - 1,000,000 -- - 800,000 - -- -- - 600,000 400,000 ---- - 200,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec ■ 2011 ■ 2010 2011 Sales Tax Collections; Cumulative Variance over 2010 250,000 I� - - - -- -- 200,000 } --- - - 150,000 -- - 100,000 -- - - - 50,000 -- - Jan I ar Apr May Jun Aug Sep Oct Nov Dec (100,000)-- Updated: 1 /3/12 KENAI PENINSULA BOROUGH PLANNING DEPARTMENT 144 North Binkley Street • Soldotna, Alaska 99669-7520 PHONE: (907) 714-2200 • FAX: (907) 714-2378 Toll -free within the Borough: 1-800-478-4441, Ext. 2200 ti www.borough.kenai.ak.us December 15, 2011 Seward City Council PO Box 167 Seward, AK 99664 MIKE NAVARRE BOROUGH MAYOR RE: Vacate portions of rights -of -way within the City of Seward: Railway Avenue, Adams Street, Monroe Street and connecting alleyways from Railway Avenue north to the north boundary of the Seward Original Townsite all lying east of Ballaine Road; and including the south one-half of the alleyway of Block 35, all within and a part of plat Seward Townsite (SW 1, 1905); AND that area shown as Right of Way for Cable Line; and portions of Sixth Avenue lying north of A Street north through B Street; and portions of C Street lying east of Fourth Avenue; and the alleyway for Block 19 all within the Federal Addition to Seward (SW 4, 1916) lying outside those areas platted as Oceanview Subdivision Addition No. 1 (SW 70-333); AND Van Buren Street lying east of Fourth Avenue; all of Fifth Avenue; and all alleyways lying south and east of Lot 23 Block 8 Laubner Addition, all within the plat of Laubner Addition (SW 2); within Sections 3 and 10, Township 1 South, Range 1 West, Seward Meridian, Alaska; and the Kenai Peninsula Borough; KPB File 2011-175; Location: City of Seward Dear Seward City Council Members: In accordance with AS 29.40.140, no vacation of a city right-of-way and/or easement may be made without the consent of the city council. The Planning Commission approved the referenced vacations during their regularly scheduled meeting of December 12, 2011. This petition is being sent to you for your consideration and action. The City Council has 30 days from December 12, 2011 in which to veto the decision of the Planning Commission. If no veto is received from the Council within the 30-day period, the decision of the Planning Commission will stand. Draft, unapproved minutes of the pertinent portion of the meeting and other related materials are attached. MJB;pdh Attachments Sincerely, Max J. Best Planning Director �5V0 KENA1 Pg#JfyAVA0JAPR0UGH IFS 144 North Binkley Street • Soldotna, Alaska 99669-7520 1 PHONE. (907) 714-2200 • FAX (907) 714-2378 ° Toll -free within the Borough: 1-800-478-4441, Ext 2215 R www.borough.kenai.ak.us December 15, 2011 KENAI PENINSULA BOROUGH PLANNING COMMISSION NOTICE OF DECISION MEETING OF DECEMBER 12, 2011 MIKE NAVARRE BOROUGH MAYOR RE: Vacate portions of rights -of -way within the City of Seward: Railway Avenue, Adams Street, Monroe Street and connecting alleyways from Railway Avenue north to the north boundary of the Seward Original Townsite all lying east of Ballaine Road; and including the south one-half of the alleyway of Block 35, all within and a part of plat Seward Townsite (SW 1, 1905); AND that area shown as Right of Way for Cable Line; and portions of Sixth Avenue lying north of A Street north through B Street; and portions of C Street lying east of Fourth Avenue; and the alleyway for Block 19 all within the Federal Addition to Seward (SW 4, 1916) lying outside those areas platted as Oceanview Subdivision Addition No. 1 (SW 70-333); AND Van Buren Street lying east of Fourth Avenue; all of Fifth Avenue; and all alleyways lying south and east of Lot 23 Block 8 Laubner Addition, all within the plat of Laubner Addition (SW 2); within Sections 3 and 10, Township 1 South, Range 1 West, Seward Meridian, Alaska; and the Kenai Peninsula Borough; KPB File 2011-175; Location: City of Seward During their regularly scheduled meeting of December 12, 2011, the Kenai Peninsula Borough Planning Commission granted approval of the proposed vacations based on the following findings of fact. Findings: 1. Sufficient rights -of -way exist to serve the surrounding properties. 2. No surrounding properties will be denied access. 3. The rights -of -way proposed for vacation do not appear to be in use for utilities. 4. All subdivision plats finalizing vacations are sent to utility companies for review and easement requirements. 5. City of Seward Electric Department commented that the project had been a long time coming and is strongly supported. 6. Alternate rights -of -way are being dedicated over existing travel ways. 7. The subdivision is within the City of Seward. 8. Development within the subdivision must comply with the requirements of the zoning districts. 9. Seward Planning and Zoning Commission recommended the Seward City Council and KPB Planning Commission approve the vacation petition as submitted on April 5, 2011 by adoption of Resolution 2011-04. 10. Seward City Council recommended the KPB Planning Commission approve the vacation petition as submitted on May 23, 2011 by adoption of Resolution 2011-037. 11. The KPB Plat Committee granted conditional approval to the preliminary plat on November 14, 2011. 12. Per the Seward City staff report, the proposed plat is consistent with the city's Comprehensive Plan (2020). 13. Per the Seward City staff report, the proposed plat is consistent with the city's Strategic Plan (1999). 14. Per the Seward City staff report, the proposed plat is consistent with the All Hazard Mitigation Plan (April 2010). 15. Per the Seward Planning and Zoning Commission meeting minutes, no changes were planned to occur to the current camping/access areas. 16. Per Resolution 2011-04 and 2011-037, the alternate access being dedicated will provide public access to Resurrection Bay and provide legal dedication for the northern end of Ballaine Boulevard to Fourth Avenue. In accordance with AS 29.40.140, no vacation of a city right-of-way and/or easement may be made without the consent of the city council. The proposed vacations have been forwarded to the Seward City Council. The City Council has 30 days from December 12, 2011 in which to veto the decision of the Planning Commission. If no veto is received from the Council within the 30-day period, the decision of the Borough Planning Commission will stand. Please contact the Seward City Office to verify the date the subject vacation will be reviewed by the Council. This notice and unapproved minutes of the subject portion of the meeting were sent December 15, 2011 to: Cline and Associates City of Seward PO Box 2703 PO Box 167 Seward, AK 99664 Seward, AK 99664 AGENDA ITEM F. PUBLIC HEARINGS Vacate portions of rights -of -way within the City of Seward: Railway Avenue, Adams Street, Monroe Street and connecting alleyways from Railway Avenue north to the north boundary of the Seward Original Townsite all lying east of Ballaine Road; and including the south one-half of the alleyway of Block 35, all within and a part of plat Seward Townsite (SW 1, 1905); AND that area shown as Right of Way for Cable Line; and portions of Sixth Avenue lying north of A Street north through B Street; and portions of C Street lying east of Fourth Avenue; and the alleyway for Block 19 all within the Federal Addition to Seward (SW 4, 1916) lying outside those areas platted as Oceanview Subdivision Addition No. 1 (SW 70-333); AND Van Buren Street lying east of Fourth Avenue; all of Fifth Avenue; and all alleyways lying south and east of Lot 23 Block 8 Laubner Addition, all within the plat of Laubner Addition (SW 2); within Sections 3 and 10, Township 1 South, Range 1 West, Seward Meridian, Alaska; and the Kenai Peninsula Borough; KPB File 2011-175; Location: City of Seward Staff Report given by Max Best PC Meeting: 12/12/11 Purpose as stated in petition: The proposed vacations are unconstructed right of ways within the City of Seward waterfront park area. The vacations are part of a proposed replat that eliminates lot lines and consolidates multiple parcels along the waterfront. Existing right of ways are being extended to provide public waterfront access, and for existing traveled roads that do not have dedicated right of way. Petitioners: Kris Erchinger, Acting City Manager for the City of Seward Notification: Public notice appeared in the November 30 and December 7, 2011 and issues of the Seward Journal. One hundred (100) certified mailings were sent to owners of property within 300 feet of the parcels. 19 receipts had been returned when the staff report was prepared. Seventeen (17) regular mailings were sent to agencies and interested parties. Seven (7) notices were sent to KPB Departments. Notices were mailed to the Seward Community Library and Seward Post Office to be posted in public locations. The notice and maps were posted on the Borough web site and bulletin board. Comments Seward Planning and Zoning Commission recommended the Seward City Council and KPB Planning Commission approve the vacation petition as submitted on April 5, 2011 by adoption of Resolution 2011-04. Seward City Council recommended the KPB Planning Commission approve the vacation petition as submitted on May 23, 2011 by adoption of Resolution 2011-037. The KPB Plat Committee granted conditional approval to the preliminary plat on November 14, 2011. Findings: 1. Sufficient rights -of -way exist to serve the surrounding properties. 2. No surrounding properties will be denied access. 3. The rights -of -way proposed for vacation do not appear to be in use for utilities. 4. All subdivision plats finalizing vacations are sent to utility companies for review and easement requirements. 5. City of Seward Electric Department commented that the project had been a long time coming and is strongly supported. 6. Alternate rights -of -way are being dedicated over existing travel ways. 7. The subdivision is within the City of Seward. 8. Development within the subdivision must comply with the requirements of the zoning districts. 9. Seward Planning and Zoning Commission recommended the Seward City Council and KPB Planning KENAI PENINSULA BOROUGH PLANNING COMMISSION DECEMBER 12, 2011 MEETING MINUTES PAGE 9 UNAPPROVED Commission approve the vacation petition as submitted on April 5, 2011 by adoption of Resolution 2011-04. 10. Seward City Council recommended the KPB Planning Commission approve the vacation petition as submitted on May 23, 2011 by adoption of Resolution 2011-037. 11. The KPB Plat Committee granted conditional approval to the preliminary plat on November 14, 2011. 12. Per the Seward City staff report, the proposed plat is consistent with the city's Comprehensive Plan (2020). 13. Per the Seward City staff report, the proposed plat is consistent with the city's Strategic Plan (1999). 14. Per the Seward City staff report, the proposed plat is consistent with the All Hazard Mitigation Plan (April 2010). 15. Per the Seward Planning and Zoning Commission meeting minutes, no changes were planned to occur to the current camping/access areas. 16. Per Resolution 2011-04 and 2011-037, the alternate access being dedicated will provide public access to Resurrection Bay and provide legal dedication for the northern end of Ballaine Boulevard to Fourth Avenue. STAFF RECOMMENDATION: Based on the above findings, staff recommends approval of the vacations as petitioned, subject to: Submittal of a final plat in accordance with Chapter 20 of the KPB Code within one year of vacation approval. If the vacation is approved, the Seward City Council has thirty days in which they may veto Planning Commission approval of the vacation. DENIAL OF A VACATION PETITION IS A FINAL ACT FOR WHICH NO FURTHER CONSIDERATION SHALL BE GIVEN BY THE KENAI PENINSULA BOROUGH. APPEALS TO PLANNING COMMISSION DENIAL OF A VACATION MUST BE TAKEN WITHIN THIRTY (30) DAYS TO SUPERIOR COURT AT KENAI, ALASKA PURSUANT TO PART VI OF THE ALASKA RULES OF APPELLATE PROCEDURES. [20.28.110 AS AMENDED BY KENAI PENINSULA BOROUGH ORDINANCE 9943). END OF STAFF REPORT Pro Tern Chairman Parker opened the meeting for public comment. Seeing and hearing no one wishing to speak, Pro Tern Chairman Parker closed the public comment period and opened discussion among the Commission. MOTION: Commissioner Ecklund moved, seconded by Commissioner Lockwood approval of the vacation of the portions of rights -of -way within the City of Seward in the original Townsite, mostly along what is currently known as the Greenbelt and the RV Camp area along the waterfront as petitioned citing the following findings of fact. Findings 1. Sufficient rights -of -way exist to serve the surrounding properties. 2. No surrounding properties will be denied access. 3. The rights -of -way proposed for vacation do not appear to be in use for utilities. 4. All subdivision plats finalizing vacations are sent to utility companies for review and easement requirements. 5. City of Seward Electric Department commented that the project had been a long time coming and is strongly supported. 6. Alternate rights -of -way are being dedicated over existing travel ways. 7. The subdivision is within the City of Seward. 8. Development within the subdivision must comply with the requirements of the zoning districts. 9. Seward Planning and Zoning Commission recommended the Seward City Council and KPB Planning Commission approve the vacation petition as submitted on April 5, 2011 by adoption of Resolution 2011-04. KENAI PENINSULA BOROUGH PLANNING COMMISSION DECEMBER 12, 2011 MEETING MINUTES PAGE 10 UNAPPROVED i(:�� -)-I 10. Seward City Council recommended the KPB Planning Commission approve the vacation petition as submitted on May 23, 2011 by adoption of Resolution 2011-037. 11'. The KPB Plat Committee granted conditional approval to the preliminary plat on November 14, 2011. 12. Per the Seward City staff report, the proposed plat is consistent with the city's Comprehensive Plan (2020). 13. Per the Seward City staff report, the proposed plat is consistent with the city's Strategic Plan (1999). 14. Per the Seward City staff report, the proposed plat is consistent with the All Hazard Mitigation Plan (April 2010). 15. Per the Seward Planning and Zoning Commission meeting minutes, no changes were planned to occur to the current camping/access areas. 16. Per Resolution 2011-04 and 2011-037, the alternate access being dedicated will provide public access to Resurrection Bay and provide legal dedication for the northern end of Ballaine Boulevard to Fourth Avenue. Commissioner Ecklund requested that the information that was included in the packet in support of this agenda item is the type of information she would like to see with the City's support of Ordinance 2011-42. VOTE: The motion passed by unanimous consent. BRYSON ABSENT CARLUCCIO YES COLLINS YES ECKLUND YES FOSTER ABSENT GROSS YES HOLSTEN YES ISHAM YES LOCKWOOD YES MARTIN ABSENT PARKER YES RUFFNER YES TAURIAINEN YES 10 YES 3 ABSENT AGENDA ITEM G. ANADROMOUS STREAM HABITAT PROTECTION (KPB 21.18) - None AGENDA ITEM H. VACATIONS NOT REQUIRING A PUBLIC HEARING Vacate the 10-foot utility easement along the southern boundary of Lot 2 Sten Subdivision (Plat KN 76-28); and vacate the 10-foot utility easements along the eastern boundary of Lots 1 thru 7 Block 5 including the dogleg portion of said easement along a portion of the south boundary of Lot 3; and the 20-foot utility easement centered on the line common to Lots 5 and 6 Block 5 Irons Subdivision Block 5 (Plat KN 74-49; within Section 29, Township 5 North, Range 10 West, Seward Meridian, Alaska, within the Kenai Peninsula Borough. KPB File 2011-181 Staff Report given by Max Best PC Meeting: 12/12/2011 Purpose as stated in petition: Several parcels are being combined into one parcel. A large office and storage area has been built over the involved lots and the replat will remove these underlying lot lines. The easements which followed the former lot line will also be removed to clear up any confusion of underlying easements. Petitioners: James A. and Jane B. Fellman & Irving R. and Carla R. Carlisle of Soldotna, Alaska. Notification: Ten notices of vacation mailings were sent by regular mail to owners of property within 300 feet. Notices were mailed to five interested parties and agencies. Notices were mailed to the Soldotna Community Library and Soldotna Post Office to post in public places. The notice was posted on the Borough web site and on the Borough bulletin board in Soldotna. Statement(s) of non -objection Homer Electric Association Enstar Gas Company Alaska Communications Systems GCI Communication KENAI PENINSULA BOROUGH PLANNING COMMISSION DECEMBER 12, 2011 MEETING MINUTES PAGE 11 UNAPPROVED IMIINU", ES 1 (� 2 AGENDA ITEM F. PUBLIC HEARINGS 3. Vacate portions of rights -of -way within the City of Seward: Railway Avenue, Adams Street, Monroe Street and connecting alleyways from Railway Avenue north to the north boundary of the Seward Original Townsite all lying east of Ballaine Road; and including the south one-half of the alleyway of Block 35, all within and a part of plat Seward Townsite (SW 1, 1905); AND that area shown as Right of Way for Cable Line; and portions of Sixth Avenue lying north of A Street north through B Street; and portions of C Street lying east of Fourth Avenue; and the alleyway for Block 19 all within the Federal Addition to Seward (SW 4, 1916) lying outside those areas platted as Oceanview Subdivision Addition No. 1 (SW 70-333); AND Van Buren Street lying east of Fourth Avenue; all of Fifth Avenue; and all alleyways lying south and east of Lot 23 Block 8 Laubner Addition, all within the plat of Laubner Addition (SW 2); within Sections 3 and 10, Township 1 South, Range 1 West, Seward Meridian, Alaska; and the Kenai Peninsula Borough; KPB File 2011-175; Location: City of Seward STAFF REPORT PC Meeting: 12/12/11 Purpose as stated in petition: The proposed vacations are unconstructed right of ways within the City of Seward waterfront park area. The vacations are part of a proposed replat that eliminates lot lines and consolidates multiple parcels along the waterfront. Existing right of ways are being extended to provide public waterfront access, and for existing traveled roads that do not have dedicated right of way. Petitioners: Kris Erchinger, Acting City Manager for the City of Seward Notification: Public notice appeared in the November 30 and December 7, 2011 and issues of the Seward Journal. One hundred (100) certified mailings were sent to owners of property within 300 feet of the parcels. 19 receipts had been returned when the staff report was prepared. Seventeen (17) regular mailings were sent to agencies and interested parties. Seven (7) notices were sent to KPB Departments. Notices were mailed to the Seward Community Library and Seward Post Office to be posted in public locations. The notice and maps were posted on the Borough web site and bulletin board. Comments Seward Planning and Zoning Commission recommended the Seward City Council and KPB Planning Commission approve the vacation petition as submitted on April 5, 2011 by adoption of Resolution 2011-04. Seward City Council recommended the KPB Planning Commission approve the vacation petition as submitted on May 23, 2011 by adoption of Resolution 2011-037. The KPB Plat Committee granted conditional approval to the preliminary plat on November 14, 2011. Findings: 1. Sufficient rights -of -way exist to serve the surrounding properties. 2. No surrounding properties will be denied access. 3. The rights -of -way proposed for vacation do not appear to be in use for utilities. 4. All subdivision plats finalizing vacations are sent to utility companies for review and easement requirements. 5. City of Seward Electric Department commented that the project had been a long time coming and is strongly supported. 6. Alternate rights -of -way are being dedicated over existing travel ways. 7. The subdivision is within the City of Seward. 8. Development within the subdivision must comply with the requirements of the zoning districts. 9. Seward Planning and Zoning Commission recommended the Seward City Council and KPB Planning Commission approve the vacation petition as submitted on April 5, 2011 by adoption of Resolution 2011-04. 10. Seward City Council recommended the KPB Planning Commission approve the vacation petition as submitted on May 23, 2011 by adoption of Resolution 2011-037. 11. The KPB Plat Committee granted conditional approval to the preliminary plat on November 14, 2011. 12. Per the Seward City staff report, the proposed plat is consistent with the city's Comprehensive Plan (2020). 13. Per the Seward City staff report, the proposed plat is consistent with the city's Strategic Plan (1999). 14. Per the Seward City staff report, the proposed plat is consistent with the All Hazard Mitigation Plan (April 2010). 15. Per the Seward Planning and Zoning Commission meeting minutes, no changes were planned to occur to the current camping/access areas. 16. Per Resolution 2011-04 and 2011-037, the alternate access being dedicated will provide public access to Resurrection Bay and provide legal dedication for the northern end of Ballaine Boulevard to Fourth Avenue. STAFF RECOMMENDATION: Based on the above findings, staff recommends approval of the vacations as petitioned, subject to: Submittal of a final plat in accordance with Chapter 20 of the KPB Code within one year of vacation approval. If the vacation is approved, the Seward City Council has thirty days in which they may veto Planning Commission approval of the vacation. DENIAL OF A VACATION PETITION IS A FINAL ACT FOR WHICH NO FURTHER CONSIDERATION SHALL BE GIVEN BY THE KENAI PENINSULA BOROUGH. APPEALS TO PLANNING COMMISSION DENIAL OF A VACATION MUST BE TAKEN WITHIN THIRTY (30) DAYS TO SUPERIOR COURT AT KENAI, ALASKA PURSUANT TO PART VI OF THE ALASKA RULES OF APPELLATE PROCEDURES. [20.28.110 AS AMENDED BY KENAI PENINSULA BOROUGH ORDINANCE 99-431. END OF STAFF REPORT 40 �- -- — '----J- I I I l I 1-1-J�-t-- - — - - _ - — - — - — - — - — >_.— - — - -- _ I— THIRD AVE _ 'Al t ( TTLT'I �T I-TT1- I r-I T-r I TT i 1 h I FTT1- ' DO.kPF[t� NO \ , I1111LL1 1 J ILI_I _i ' LI L LL1J_LI L, l ! '�P��. 1 i F T 5�� � 5 ,,,; PROJEC T L \\v T(u� ,rrr 1 Tr. � i � ,Trl i TT � i � p r_rlTri-i1"t:so� � r� T I Z� SEWARD ORl \` \LLLJL I LL 1 I11ll IJ.1LI_IL! IJ J_I.i 1 1! 1V I A 1P' L1.LL! 4 5 'DTI T 1f1j1T1 rI-I� �, ,--� i �TT ?- i-r? l n 11;- WA TERFRON II r, '' I W/ TH R/GH T Of \ , W J ��11.1.L1__._L1J I_!111.'--1 , L � �i?<�1 L L1.. i 111 Li111 �LIJ \fin ITT ITT r ITIT Tl 6 F1-FT ITf TI Ya T TT IT17 i SEE SHEETS 2 & 3 FOR BO -J JI _- l L'L y�°''` 11_I I111 11._111L LI Ill 11 JJJ uS FIFTH AVE _ _ T1 rr TS9iiTl (I T I 1 �TI TTT Il I� ( I TT 17-1 TT 11 —_— - \ \� 55, T TITTTT➢ � L;!_LI LI I t_ �J_i_l 1 - IiLIllJ111.1J l IL I_LI1JaIJ 1 L. _11.I_L1ll �<Q FT rl T �e�?� 1` I - --I F - 1 l T rff1 I-17T TMT F-I 11 I 1 -T-1 00 \ \ 5{s i11 L I L _ _-J L __ _i_1 LI_L1J ILL-111_I-1!1 J I 1 111LL1 L �_ _ _ ._ _ LI J 11____i -1 BP`__SIXTH AI£.__�__----_—_—_�-_------ - --I rr I n rl ,rn rrl T rr1Tl rT ITI rr I IrlTt 17!1 i TITI I i1 1T t I= I= �P 5Tq p5 _ _ •w� i.L' L L ILI IyW `1-I J-1 11 I.L' L11 J J li_; I' L I1_I Ll LJ 11 LLI L 1 1LI L I- t 1 Ti T i1 I fl 1 ITI Fr,µ� ll T' kI T-1 IT i 'I 17IT! I I� gr 1 s�.^ 526 EOF�Pt JU'w ,��L l=.l J_� I I LPL L'J� °l ��_'i ,� J : ,���1,I ._,,> 1.1 :t1'� �a..',�,L,y,>Ll'�_I_I�'1 ^L•li'I'l1� "IL 1--1_'•I- ' BALLAINE BLVD_ 777 ,rS�J�U�c, 3,r, }� \\\• + I� T � i � t -rAC1T 8 �T C 1'l i 1 t TRACT A (71DELANDS) S00'00'27"E 3611.49 tFOUTH 3611.'7 Ra) Resurrection Bay V/CINTY MAP 1"=1 MILE 33 34'35 36 3 w_ TIN T,S 4 i 1 3This 2' i Plat Re 5urrection Bay 9 1 ;; l0 it 12 t CERTIFICATE OF OWNERSHIP AND DEDICATION We hereby certify that we ore the owners of the real property shown and described hereon and that we hereby adopt this plan of subdivision, and grant all easements and public right-of-ways by our free consent. Phillip E. Oates, City Manager City of Seward P.O. Box 167 Seward, AK 99554 NOTARYS ACKNOWLEDGMENT FOR SUBSCRIBED AND SWORN TO BEFORE ME THIS OAY OF , 20 NOTARY FOR A/ASKA MY f.'OMM/SSION FXP/RF.S SURVEYORS CERTIFICATE I hereby certify that; I am properly registered and licensed to practice land surveying in the State of Alaska, this plot represents a survey made by me or under my direct supervision', the monuments shown hereon actually exist as described, and of/ dimensions and other details are correct to the normal standards of practice of fond surveyors in the State of Alaska. OF 44 1 Date •�P'(E..,......, gCq !{fee .�0,ry `�`yy0� 49th sR aNOLAS CLINE j e0�t No 7569 rrr f '•, •+//j�q NOTES 1 These Tracts ore subject to the City of Seward's zoning and land use regulations. 2 No permanent structure may be constructed or placed within o utility easement which would interfere with the ability of a Utility to use the easement. 3 Tracts within this subdivision may be located within a designated flood hazard area. If this is the case, development must comply with the City of Seward's Floodploin Management Regulations. A survey may be required to determine the elevation of the property prior to construction. 4 Flood Hazard Zones shown ore per preliminory EI.R.M.s 0122C5005D and 02122C5006D, provided by the City of Seward. These mops have not been approved by FE.M.A. at this time. 5 The natural meanders of the line of mean high WASTEWATER DISPOSAL the form the true seaward boundary of the Tracts, the Right of Ways, and the Public Access Eosements. Plans for wastewater disposal, that meet regulatory The approximate mean high tide line, as shown, requirements ore on file at the Department of is for area computations only, with the true Environmental Conservation, corners being on the extension of the sidelines and their intersection with the natural meanders. N.O.A.A. 77DAL INFORMATION SEWARD ALASKA TIDE STATION Lot: 50'07'12"N Long: 14925'32"W (NAD 27) N.O.A.A. DATA SHEET 945 5090 PUBLISHED 10122184 MEAN HIGHER HIGH WATER 10.6' MEAN HIGH WATER 9.7' MEAN TIDE LEVEL 5.5' MEAN LOW WATER 1.4. MEAN LOWER LOW WATER Off PLAT APPROVAL This plot was approved by the Kenai Peninsula Borough Planning Commission at the meeting of., Borough Official 1 fib 6 The line of mean high tide was determined by time coordinated boot readings for the Seward Tide Station published by MO.A.A.. 7 This plot requires on exception to KPB 20.20.180 (depth to width ratio) to be granted by the KPB Plot Plot Committee. 6 The portions of the street and alley R.O.W.s being vacated by this plot that adjoin the lots within Block 4 Oceonview Subdivision Addition No. 1 ore remainder portions of the original R.O.W.s which were partially vacated by Plot 65, Those lots do not have any underlying title to the R.O.W. oreos being vacated by this plot. 9 Existing utility locations shown hereon are based on field locations of the surface structures shown and as -built drowings provided by the City of Seward. _ THIRD AYE - TION MAP --- l I Irl F IZ eownw o<.twvtw sued occ.nNcw weo. - I IA —. 1 TOWNSITE RK REPEAT --- — — — -' �-------- FOURR9 AYE Y VA CA TONS I ,. L m + r Ma Aga P- ?Y AND EASEMENT DETAILS ly� -.�. 7RACT F TRACT : r 1 i �I •:� LIIi I r FIFTH AYE 117ii I I I r-� 1L1L L.I 11 I I I i'_. IFJ�I I LL I _ . J L�. _ + / 7RACT H "" „ 7ER T � rrr ELEY.9J' MLLW � _� -,A >J I -] SIXTH AYE j— I--� 7RACT D 7RACT E r /' 1I FT "l I /" i i Seward Boot Harbor LEGEND Monument 2" Conc. filled Iron Pipe Hex Bolt in Mon. Case Rebar & Al. Cop Rebor & Pl. Cap LS7328 Reba, PK Noil 6" Conc. Post Rebor & Pl. Cop L57569 Bx30" Rebor & Cop, LS 7569 r Boundary This Plot Try created by this plot ler Line Boundary nes being Vacated '9 Easements rents being granted ximate FAaod Hazard Boundaries per FIRM late 4 ,red this survey d & Measured Plot 2009-)7 d Data Plot 1 'd Data Plot 2 d Data Plat 4 d Data Plot 55 d Oato Plot 65 d Data Plot 95-13 r Right of Ways Vacated By this Plot Right of Woys Dedicated By this Plot Sewer Manhole Tees Ped Guy Anchor Valve Box HydronI Utility Pole CC/ Monhate Overhead Utility Line Waterline U.G. Electric U.G. Telephone Fence U.G. GCI F.O. Coble Sanitary Sewer Bu)ldings Povemen t Grovel Roads /`7 -5 1 I UNSUBDIMDED REMAINDER ATS 174 \; \ PARCEL 8 USS 9000 UNSUBDIVIDED REMAINDER ATS 174 I 89 rpJ v.'_nn �f'j„e955F R `9 1t, 4/ rrs SEWARD ORIGINAL TOWNSITE WA TERFRONT PARK REPLA T CREATING: TRACTS A,B,GOE,FG & H AND DEDICATING R.O.W. FOR: JEFFERSON STREET, MADISON STREET, B STREET C STREET AND BALLAINE BOULEVARD A RESU601VTS(ON OF.. LOTS 1-14 & LOTS 27-40, BLOCK 6 LOTS 9-14 & LOTS 27-40, BLOCK 7 LOTS 21&2Z BLOCK e ORIGINAL TOWNSITE OF SEWARD, LAUBNER ADDITION PLAT NO. 2 LOTS 3-6, BLOCK 10 LOTS I-Z BLOCK I LOTS 1-2 & 8-IZ BLOCK 19 ORIGINAL TOWNSITE OF SEWARD. FEDERAL ADD/DON USS 1115, PLAT NO. 4 LOTS 1-7 & 30-40. BLOCK 6 LOTS 1-40, BLOCK 79 LOTS 1-40, BLOCK 20 LOTS I-40, BLOCK 33 LOTS 14-27, BLOCK J4 LOTS 14-20, BLOCK 35 ORIGINAL TOWNSITE OF SEWARD PLAT NO. i VACATED PORTIONS OF MONROE AND MADISON STREETS ORIGINAL 7OWNS17E OF SEWARD PER SEWARD COUNCIL RESOLUTION 92. BOOK 25P PAGE 128 PORTION OF U.S.S. 726 S G.L.O. PLAT APPROVED AUGUST 22, 1904 TRACT A, U.S.S. 1116 H.L.M. PLAT APPROVED JANUARY 19. 1973 TRACT C & TRACT D SECTION 10, T1S. R1W, SEWARD MERIDIAN, AK B.L.M. PLAT APPROVED FESUARY 3, )999 U.S.S. 605 G.L.O. PLAT APPROVED JANUARY 10, 7911 U.S.S. 606 G, L. O. PLAT APPROVED JANUARY 10, 1911 PORTION OF ALASKA TIO£LANOS SURVEY NO. 174 PLAT S-55 LOT 17A, BLOCK 6 SEWARD SMALL BOAT HARBOR, SOUTH HARBOR ADDITION PLAT 2009-17 USS 2830 C.C.O. PLAT APPROVED DECEMBER 15, 1947 WITH RIGHT OF WAY VACATIONS OF PORTIONS OF RAILWAY AVENUE, ADAMS STREET, SIXTH AVENUE, B STREET, C STREET, FIFTH AVENUE, VAN BUREN STREET, C STREET EXTENSION PER BOOK 36R PAGE J09A, CABLE LINE RIGHT OF WAY WITHIN THE FEDERAL ADDITION, AND PORTIONS OF THE ALLEYWAYS WITHIN: BLOCKS 6,7 & 8, LAUBNER ADD177ON BLOCKS 10, 11 & )9, FEDERAL ADDITION BLOCKS 6.19,20.J3.34 & 35, SEWARD TOWNSITE WITHIN THE SW 114 AND NW 114 OF SECTION 10, AND THE SW 114 OF SECTION 3 T;S, R)W, SEWARD MERIDIAN, ALASKA KENAI PENINSULA BOROUGH CITY OF SEWARD SEWARD RECORDING 0(STRfCT CLINE AND ASSOCIATES LAND SURVEYORS iu 4Ill dVE.;,U_ fO BOY 2702 �.-,_;VARD, :'.K 2f-'564 ODi) 22'-7.5i) FAX007) 2.?4--60F8 n. uA/t: 0212812011 SCALE: 1" = 200' DRAMI.- WNC DRAWNG NO.: 70-21PPI K.P.B. FILE / 2011-7xX SHEET 1 OF 3 42 ,*' THIRD AVE. —� �TTTT l F-TTT-TT-FT1 f T-7— 7 1161 TT-T—I—T--!--i--F T l! tli I! I L-I I! 1 I I I I I I I ����_i_L� I I_I�I LL�J L ��1 J 1 Ll�LK13 'm= BLK 38 BLK 3 I Bu 8 I BLK 13 '�� BLK 10 y fTl—TITITT7 1 T I—f—I—T--T-1 I--------ly��A(—T�----,�3 I I ! ! I ! ! 1 1 I I ! I I ! I FEDERAL ADDITION I 41y 01 ti J i L-1J i L_LJ._I_LJ_� I L______��• 3A luopvx`/ s5x R3) laooDxr 3w v) tys (NMM'15'W R5) I NGO'00'J4•W 850.02 N00'DD'J4'W 359.74' (tn00'..x a5; N00J4 W __— __ _______—___ 111.76- 7-1-1 I -1 F-1 T I -TF- � T I NOO7JD"Js`W J19.66' y N00'DO'34`W .3 9.67' I I (Nwoo'Is'w �a3oa, as� �I (N0090'ISw ]19 )0 RS) w BLK 9 I ! 7A 1 9A 98 JI Ia I __ J I I I BLK 3� BLK 2 I I — -j I _ I_ -_fig I (-19 1-1 T M -T —T -1i — — — — I�I— BLK 4 eN �\ TRACT F G ! I ! ! ! ! ! 1 ! I ! II 2.755 Acres �> I_I J I L 1_I --L- M JJ 1 -1I L — — — _ _ J I ! OCEANVIEW SUED FIFTH AVE. ! —1__-- ___—_____--_—__---___-__ phl IDTI 7 TI a � Tm3 ICI r Ip ! OCEANVIEW SUED � F Im I� hl pijncl nB l 9A ! SA ! c ! 1*.P I I I � I j `~I} LI J I L L_ I J L LL 1P J3 J0 L 11N00�02S7`W LO.IJ' Q BLK 36 BLK 1 T T _T + 3L9 L7 N)°1T2'5/ '(oR5) oYxoRJ6.247•QT. I F m O �+I BLK a= a� �:� e, zf es a sO LR 1y.°a Ju), L LI— -L L LL 1 2 �fo,: 1{ (N90V1'30•E xxR.Bx RS) b(128.R8 R5)9 jo'r-l_l0h7 ",V48£ 228.69IJ0.19' JJ8-_r1t N009276"f y 99.79' _- _ �,'5041 SIXTH AVE .�,5�m (x000,'.o'wR5) o0oR5) so �� ` a•w JWIA(33ai) I `^y N0019226E ,.- TRACT D (� -, ! ml OCEANVIEW SUBD be=tso.t6'OsR.9) a5) / P�. ,/ a - �(9 ' !BLK 4 ! 3 o TRA C T E •' �,,.+�,�` - - ti 5's, �� ,.' - �-�' 10.614 Acres d \1 I - 1 _ JI3J >q �---- J. Acres (N000P t9s ax R5) u� •- �J3' 16'u)wn [4mlcax- �' ___________ _: � 69 to F � / ' ���' o. i' 4"11 M2J_----', 3 2A ml L -- °3 �/. _ _ OpK-�--- / +y- 195.74'(t95.75R1) o.. 228.69- Nd Ry _ / �G2 / - ------' -'" -SIG NOOVO"58•E ---Tz29:e�Rsj _..-- . ; 4 6� pUB pBCE55' N1 '_- M24 EASEME � j,� Ex1gt,N6 -�-� BLiG ACCESS ---------'`,,,' --cam- TRACT A (TIDELANDS) } jj26 57.509 Acres i m K::: mzz m M> z ZA N N00 00'27-W J611. 49" ' In Resurrection Boy !� to 0 ki — BLK 3 I I 3 I BLK 7-- 14 jZl — — — _ — BLK 8 I 2 N SUBD I Co1 2 I OCEANMEW SUBD J I D I ------ ----L--=- — - — - — - FOURTH ACE. (NORn, sRe Rx) (N0000'10`W 1238.78') NOOV01100W 544.63' 8� _ -'� T �''' .—----------_ 1 m 23� 24I 2,11 251 27, 281 29I 301 311, 13 I u� and 1 1 1 i I r ue' nrlt LAUBNER'1 ADDITION .aeiCa � BLK B 'C -- - - - - - - - - 'I - 1 L u � 1L as vwrc r�mipr / 17 N .,_______-__. FRACT G ---- 8.828 Acres //' 00, �. y F �•- ACCESS ASe, - \ ACCESS EAls--- SEMENT N� J/ yOQ/0U / / B USS 9000 (NOO'01'00'W 343.50) exa,w6 l -0� 14 0 a BLK 5 ' `z : LINE OF MEAN TRACT H j ' I HIGH WATER 'A',8.699 Acres ! ELEV=9.7' MLLW t \ , \ � t t \ ill 1 Seward Boat Harbor t tl � I I�, � 1 , UNSUBDIVIDED REMAINDER ATS 174 \ BOUNDARY CURVE DATA Na. I RADIUS I DELTA LENGJH CHORD I BEARING C2 626.56 3252.02 JJJ5JI69.B4B 4 " CJ M6.56 J252023"J31.88 2'23?22Y55871100'323IJJB595 C4666.56J2S2 02 2.J7 J7714 51625 0JE CS 377.34 32'48'07 216. 0J 213.09 S55NNNN7B116686J66410 C6 407J4 27'100 19/ I91.J 522J0EW C734ZJ4 2 1B76 I37J976,12JW 56*1121 200O6 /17155CS 14J.57 14079 NV431£ 73.00 J7I1C9 103,21 ' EEF CIO 17500 .... 1D2618 "£ C11 22300 187849 0 . C12 22500 0B4 .92 BJ54BJJ1 19600 57Ci3 V"28 '1lJ350IS11f...8. 295,29 28J f9 56125'18 C14 26.00 57V918 J35. /9 J21.46 S6125 l8£ C15 J76.00 57V928 J7510 J39.7J 5612548E C16 21700' 165455` 64.06 6JB3 N0876'28 Vc\ MEANDER LINE TABLE CUUNUANT LINt IAHLt SEWARD ORIGINAL TOWNSITE WA TERFRON T PARK REPLA T CLINE AND ASSOCIATES LAND SURVEYORS 415 4th AVENUE PO BOX 2703 SWARD, AK 99664 (907) 224-7J24 FAX (907) 224-6088 DATE 0212812011 sCAtE: 1" - fool DRANK: *NC F.D. BK.: 10-02 k 10-06 DRAWING NO.: 10-21PPI K.P.B. FILE t.. 2011-XXX SHEET 3 OF J 43 \ ---- — — — — ---- THIRD AVE.----------I- - r F17 T1777ITI F TI I7T1—I 1 1 -1-11 1 1 1 1 1 �I—Hllllll Ell _I I I I I I-__l_ I I I I I Ili \\ W 1 TT m -1 —I BLK 10 fT-1—I T FFI 7 TTTTT-f I—ITT-n � \,� I I I III I \, I I I I I I III I I I I I it I I I I I I I \LL-L L J i I I 11_I L. LLI -i I I I II I I I I I I) FOURTH AVE. — — — -- �� , VT- \ \L KJ 1 III I I J � l- L�J J_ I L -� I I I IBLKI \\ 9 or--�— 11 LI I 1 J FIFTH AVE. U(7UNUAICT L/Nt IAULL MEANDER LINE TABLE UNE 11.10 DISTANT NT6 SIJ72 1B £ 76r,-; M27 I S0)0J'J2"W 410.I6 M28 1 SO19J J2'W J301 M29 5097559"f 3350 MJD 5097559E J54.0, Mil 5000411 W 2 51.2_ M32 $0094 1I W 50.00 MJJ SIS47'4J W 51.96 )WJ4 515'4743'W 196.7f MJ5 S09:T425"W 199.2E M36 5f55545 W J74.6. MJ7 1115857W )81.05 MJ8 S154707W 139.4; M39 5357 31,W 107.5 M40 S21 J829 W 165.6. M4I 5 '19 17 W 62.6, MIT S595J'2B W 147.5 BOUNDARY CURVE DATA No. RADIUS DELTA I LENGTH I CHORD I BEARING Cl 620.69 057J 46" 38.46 SB.44 N60.434T E (ti 620.69 Rl �T \LOT 1A\ — — T ITT I—n �I �i-T 1177I-T M TIT I III I I I I I I I I i l l l I I III I l l _LBI1 L d L 1_I J L — I I I—L1_I 11 I—L LLI -LI—L U2 _ BLK 17 r — — — T I 1 TITI�ITTIT �L 9Ln `moo \ TRACT 2A L _ _ _ L I_I J_ILIL.ILLIL \ slxrH AVE T-n7TT-n IJn7TF17 7 71-1--l7TF177 25A �----- B— L1-LL1_IJ �LJILLIJILII BK- 1LLIJ1 �,�18 �S'�6 .'E o, ,��, \,\ T-1-777Tl 17-1 �W,n- T- -n7Tf n-"TF-n-T 526�k,8 P� \' \\ ��'� SEWARD ORIGINAL TOWNSITE �98 91of �P ER �� h c \_ XA . 7A_JI 7A-21 7-11 61 _1 °1'L2 U 1 LJ '1' L'L6I J '� "L 2L'I J BL' L I J 1 ,596 BALLAINE BL 6 ��J�9 \\ c�,(^\�F9'S•F,!/ -__-_-___---L_-_-_-_-_-_-_-_-_-__ -�-' N0000'f9T f097.06' (N00'01-W-E 1096.92 R4) -¢D, 20'UM"CA6EM6N1 NOO'00'19E 1057.51' �y J TRACT B 6.50E Acres 50PU 19LIC Ate• M35 07-O0j ESS f � \ �39-Oq$ p J, -) o I I I I I 1 11111 1 III 1 1 I I I I I I I I I I I I I I I I I I I I 1 11 1 1 1 1 1 1 1 11 1 1 1 1 1 11 LI_I_I_ L_i JI I1L L LLI I J_I I L1_I-1 J LI—L L_IJ-LI—L1-1 1 1_11 I 1 1 I I 1J 1 L.I_I I_" -iL ----------------------- ----------------------- , L-------- I i I—__-->-1-1TITI-ITIT17 F---------------1 I -I-rP- I I I I I I I I I I I I I I I I I BLK 29 I( �IL 1 I—__—�1_1I -LI-L11 1 1_1 1 J I_I -L l f IT1TIT ! ILKT1-- T I 1 TT 1-1 --1 I I! ICI TIC IIIIIIIIIII IIIIIIIIII illlllli i LI1I�I-11_1 11_LI-1LL1-1J L_--------------- L'L ---- --- — ------ ---I ------------------------�-------. F — TTi—l-1—T ; IT --- T77— — I F T— ITFTI MT1TT — — T I —T 1-1-7—F 17 F— I T I —TT IT I 11 I 1 1 1 1 II I I I I I I III IIIIIII I I l l l l l l l l � l l b l l i it I L- I I I 14,Ln IL I I I— J I LLIII I I I I I I I I BLK 3D_L1 _ I _I I L_I B IK 37I L F— --T F I -F I-i i i -71-7-17 �°i j i-TI-F FT l i i li -I -F i i F I -I -1 r n -T m Tr L—__— I L I J .L_ I -L 1-1-L- I C I JJ'I L L I J 1_ 1--1- 1-L 1-1-L1-1-LI_i -L i_I J I L I_I _..L. W 11 -----------------------= -f-------------------------{--------- i F T-1-I 7 T T 1-17 l F - - - - - - 71 �I F - 7-7I TFT T TI- - I -T 17 TTT I-1 I LT -Fl 7 ZT I I I I I I 1 I I I I I Im, I Jill I Jill Jill III III 1 1 1 1 1 1 1 1 II L L 111 L L I_I I I° L_ _LLI _LJ_ L1L L1_ I- L I-1 _IL LLI -1J t L LI J 1 L LL TT- I T IT I T 1221 I VeI r T- I�I -T T T T T KT -T T T T 7 %I �� TT ITT IT I I I I IJ L-_----LLI_IJ.J_-L-LLLLLL��v,� LLi- 1LLl y (N6691'J6'E 11Q62 A6) N00'00'<8 f --�---T -- — — — — — — J __— _ -_ (N 666 Rt)SS _ds-NIx001rXy_148YA' 2VZE8 ,B9' sus �tt�i OCEANVIEW SUBD g , I I I I I I I I I I I I I I I I I I I I'°► I I I I I I I I I I I� t 1 1 IBLK 41 3 LL1-i.1-LL1-1--1,J_L1-111L1-1JDI��o�v,LLI_i-i1_L-I-1_L_I_L_JI �N00pp3�ERl96ba� BLK 21 „�' 2 BLK 32 •�'.JJ +runup W95-R Mr--: r T 1T -f T T i�I -T T T- 117 T 1-1-1-T 7 �I Z 20AJ� -1�- - I- - - T T 6A I -I A i NI ----- 1101191161171 161151141131121 1111 I 91 81 71 61 51 41 31 21 11 �'~I 16A I 16gWARD ORIGINAL TOWNSIT'El \ I 41 31_2�N.ak � TRACT E L�ILLIJILLIJILLIJILL�JJ'� L1_LJ__ �I�J,_1 ?JJ --- 6 195 74 (tAs.]s Rt (NORiN 6Hl R) (N0R1N 666 Rt A ) r N009D 58E-_-N00ffi138 --' �- -�-- -- - -�---- —o c.. N00O058'E-757842—-----..^- $. (zxe.e; qs)` 50' Sp' ,w R,1 I !>D R,1 -m' unu]r EEffNENr N00'00'58_E 599.96 (NaR1N 666' RO 3J I JJ �H uwtt F.t¢M]I] NOD170'68 E 861A5' ----------- 'A14 1?( _sa•urxincwguewi ^(� N �H4 wti TRACT D 4,1� i:� PGE55N NI TRACT r c s --°, `y �y 4.828 Acres II b 10.614 Acres ____ j o T - EASEµENt p EXISTING 50 PUBLIC ACCESS EASEMENT -� 2 _ M 6 c ACCESS $ 1 _ _ _ S.N. 2007-001139-0 -_ ✓ _ _________�____________y_- _ 15nNG 50 PU8 7-p01139_0 --k7j"y9 u1e� _- M27 - g - EX S.N. 200_�'� F M31 _-✓ l_M30 _ ---------------- iMJj MJ2 �—_--__—__—_-'-� --- fri r 50' PUBLIC ACCESS EASEMENT (1). ---..------`---------"~ C U = C, TRACT A (TIDELANDS) �A z 57.509 Acres A rS 174 Resurrection Bay SEWARD ORIGINAL TOWNS/ TE WATERFRONT PARK REPLAT CLINE AND ASSOCIATES LAND SURVEYORS 416 41h AVENUE PO BOX 2703 SEWARD,, AK 99664 (907) 224-7324 FAX (907) 224-6088 OAT.- 0212LI2011 SCALE: 7" = 100' DRAWN: WNC F.D. BK.: 10-02 & 10-06 ORAWINC NO.: 10-21PP1 K.P.B. mr 1. 2011-XXX SHEET 2 OF 3 LOI 7 — -- 1 i BLOCK B �J I BLOCK 6 / /SEWARD SMALL BOAT HARBORI r----r - r--t I 14 1 iJ 1 12 1161 I I I I I ro LOT 2 I •--------- - � � I ag I I'atF �I �yit I o i�I �r� I AI I�jl 5 Y��1 LO OSf/BDEM 1 I I 4�1 I'� LADffi4EE��$� I- ADdRQN BLOCK 7 a A TS 174 Seward Boat Harbor M fr MEAN MOI EAE­Fr NU. AaLW 05 tm TABLE IRK OIST CIA Lf J 157D I SgmIE i m,9li n • JSD IN.L'a'J ]lu' n sesa44r uet ]]m .i it L--" \ ------------- -w A ` i COT 17A ' BLOCK-. 6 --- " -- "`• 9.631 Act ---- - �' I J I '�Qj Fw4,E y VAN BUREN ST. , y _I I r___-1' ,-1 : rp r BLOCK 6 rR — B OLYf 7\ I h (4,aildY b)AJE bN ATS 174 Resurrection Bey fj. FeuM em.nmr • iMMI N.r BMf h Yen, hR ® Fa fffl Wf AL Tq • FevM Rrb> f PL Ca • F d 6/•' RMey • F«rNr PK /rw AI M4aanhn4 2Sid1' b PI,,eIfD NIM i•�%' AO NM rp • su�v MW,s. NW,dry ..._.., LW Ihr MD weefro --- [afMM Ee„ra4nh ____ Ee,annb bRfD R'fN IiFJY M.eR..d Mf a,rwr NN) N.ser. oafs Ref ]Ooa-fD R» P.a«d Owe Ref B0.D .B R.cWd D.fa Rbf JS .. ­-2 4 / WASTEWATER DISPOSAL j ' Enwm mmmenln Cm,� 1 fnr o.Pe. / MONL)MEMT DETAILS MI M12 NJ M"4 A RYp L4 .0 AM'' �4•'e�V b]-9 slss, °S ° 1 TIS ] 11rcrc MI. PAef R urrectl Bay I, 9 1D 11 2 MOMTY MAP I -I MILE CER URCA IF OF OWIIKRSHM AND DEMA77ON NO 7ES and lend ur..epWofM,. ] Ne P,rmen,nr rWCAa. meY .r een,nucfro «plxra .Anh a .IRry rmnnanf MrAM .euN hfvhn .Ipr Me enAily eI a urelly le uee ens .a,emenf. J Loh wI1M1M IM1ia wbMdrlen may ba locefro MMM e d,ai�naf.d flood M1e<erd area. II IAh h fM1e rNlepm.nf mv.l comply rnn rns my er S<weN1 FleedpleM Menep.m.nf Repulefbn,. A ,urwy mar b. f.pvbM le d.IWTMr Me ,Ynrl/m el M. aao.Nr l•re- h em,f.Ncekn. < 7n. Iwhrw mwnd«, or rn. mr er m.an n/ph Ne. n.m xN eN. „e.« eeene,0. eI fM, p..cN Ina eppreRmefs m.en hlal, fhs Ih.. e, .A h tar area arnyNfprron, onlB alto M. fl.. erN. m.h Me«..erlen alM . nerarer m.ene«s. S The Ih, .I m<m nlpll fN. ro. def,rmh.d by 61ne ceerdM d IM realm I« h. S.— )a. tram r.MrM.s ey NO.AA �- Ip/Ia/)opF 6 b fe SiM. moh1.MN rgnl.-er-roy pvmlflM urN.0 eppeM q fM Sh4 M Abfe Oq,vMr,ef aI Renwel.lfen. r MY Nef .ea �!ro an .«.plkn le Npe Dta lfro (eroM re «nn nrn) sr M. true mf eemmnf.e « MDr u zocD. N.O.A.A. TIDAL INFORMARON SWARD ALASKA ROE STA 77ON Lot.- 6097'12"N L ong� 149'25J2'W 0_ ") N.O.A.A. CA TA SHEET 945 5090 PUBLISHED 10/22/84 MEAN NWHER HfI WATER r0.6' MEAN HIGH WATER 9.7' MEAN 710E LEVEL 15• MEAN LOW WA RR I..' MEAN LONER LOW WARR O.o' re er WNt.7a ­ tuiL� SURVEYORS CERIIFtCA7E I n e<.IpY Mal; ery ngale,ed we roe la preefke knd �a F Ma tloh I AleaA0. fnh plat Ih, menum,nh Mem ) «•1 ,oB,A d �m da M, fine«knd fi«ne�pltM tlofane/AIeMo. a nr.br cernry Mer .. M. e.nW, er Mr ..M «eP.ly e•fMd n...eA ,nd Math Aamynedepl Mk Wm PhLYb E�a,le0. tlfy Ymrpw ofy a re.e Pa Iky re7 �ANa sxEwN ra sEPme ME cos sF+ - rrr . ►.. ,Doi z ao NOTMY fell ALAS.A MY �1 EAPLYEt d' �F AR'h PLAT APPROVAL ePP.•••d by M. R.ral P.]h,rlfe Aouph PIrIUMO C hNm of IM nl.,fb/ sA�pyyi7� Bo.eesn SEWARD SMALL BOAT HARBOR SOUTH HARBOR ADD17ION A Rf.SIIWWSION OF• LOT I7. LEMK 6 SEWARD _MALL BOAT HARBOR PLAT NMBER 1000-19 LOIS 6 01ROfIGN 20, BLOCK LL LAtUBNER 4 00/RON PLAT NUMBER 2 AND A POYRON OF ALASKA IIDELANOS SURVEY 174 PLAT NUMBER 55 LOCA Im WT THE SW 1/4 SECRd! J 7755 RIW SEWARD M DIAN, AlASWA KENAI PORNSULA BOROUGH OTY OF SEWARD SEWARD RECORDING OISMICT CLINE AND ASSOCIATES LAND SURVEYORS .i o BOA y)aJ sr.AA..a Ax fl (V 1 Tr,_]Jp4 Ay /taD ]l4-saes A to . a'. :, . s. � .�e�fe%il•�.:L� � � �� .. � �.r.. .. .�.. '� ' , •i..t. _ : �.: ••,1.:.�-. $ " r.. _ t _ '' � 'y. ' . � ..:! 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Vacate portions of rights -of -way within the City of Seward, Date: 11/22/2011 City of Seward 0 u ff. + q nw lnt mdan de*t-d Mw.n S N rm a WOPWA mpf"amm 1The Kmwf wPedmdd Borough e um.. m w.Peedwft Nrmy mlmm ml thk mqP r' I Seward Highway 11 Location of Highlighted ROW & Alley Vacations Fourth Ave. Location of Highlighted ROW &Alley Vacations Location of Highlighted ®gym A ROW & Alley Vacations Ballaine Blvd. Location of Highlighted I Alley Vacations I 0 180 380 760 ' Vicinity Map Location of Highlighted ROW & Alley Vacations 0 W A Printed on October 26, 2011 Ll� Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2011-037 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, RECOMMENDING KENAI PENINSULA BOROUGH APPROVAL OF THE WATERFRONT PARK PRELIMINARY REPLAT WHICH ESTABLISHES THE OUTER BOUNDARIES OF THE WATERFRONT PARK, INCLUDES THE VACATION OF ALL INTERIOR UNDEVELOPED RIGHTS -OF -WAY, EASEMENTS AND INTERIOR PLATTED LOT LINES; DEDICATES ADDITIONAL RIGHTS -OF -WAY AND EASEMENTS; LOCATED PREDOMINATELY WITHIN THE PARK ZONING DISTRICT WHEREAS, administration hired Cline and Associates Land Surveyors to prepare a preliminary plat of the City owned lands, establishing the perimeter boundary of the historical area commonly known as Waterfront Park; and WHEREAS, Cline and Associates has submitted the preliminary plat to be known as Seward Original Townsite, Waterfront Park Replat; and WHEREAS, this platting action will vacate interior lot lines, undeveloped Rights -of -Way, and undeveloped utility easements creating eight (8) parcels totaling 106.97 acres; and WHEREAS, this platting action will extend or dedicate the Rights -of -Way for Ballaine Boulevard, Jefferson, Madison, "B" and "C" Streets, providing public access to Resurrection Bay and provide legal dedication for the north end of BalIaine Boulevard to Fourth Avenue; and WHEREAS, Cline and Associates has worked diligently with City staff to protect and provide easements for existing and planned utilities throughout the Waterfront Park replat; and WHEREAS, City staff have reviewed, commented and support the proposed Waterfront Park replat; and WHEREAS, the vast majority of the area included in the Waterfront Park is currently zoned Park (P); approximately 6 tenths of an acre is zoned Harbor Commercial (HC); this replat does not create any non -conforming structures or lots within the current zoning districts; and WHEREAS, no subdivision installation agreement is necessary because all parcels are currently serviced by municipal roads, water, sewer, electric and other utilities, and WHEREAS, the Seward Planning and Zoning Commission held a public hearing and approved Resolution 2011-04, recommending the Seward City Council and the Kenai Peninsula Borough approval of the. replat. �1b CITY OF SEWARD, ALASKA RESOLUTION 2011-037 NOW, THEREFORE, BE IT RESOLVED BYTHE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Seward City Council recommends the Kenai Peninsula Borough Planning Commission approve the vacation of all undeveloped interior Rights -of -Way as proposed by the replat. Section 2. The Seward City Council further approves the dedication of Rights -of -way for Jefferson Street, Madison Street, B Street, C Street and Ballaine Boulevard as proposed by the Waterfront Park replat. Section 3. The Seward City Council further recommends the Kenai Peninsula Borough Planning Commission approve the Waterfront Park Replat. Section 4. This resolution shall take effect 30 days after passage and posting as required by Seward City Code § 7.05.145. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23`d day of May 2011. THE CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor AYES: Valdatta, Bardarson, Smith, Keil, Shafer, Casagranda, Denham NOES: None ABSENT: None ABSTAIN: None ATTEST: ohanna Kinney, CMC ity Clerk (City Seal) .a V71 j i City of,Sewurd,, Alaska City Council Mimrtes May 23, 2011 Volmne 38, Pa e 583 A proclamation for May as Memorial Poppy Month was read. City Manager's Report, City Manager PhillipPates stated he was not going to give a verbal report this evening in the interest of saving time. e was prepared to give a longer report at the next meeting including his recent CVRF trip to Spttle. City Attorney's Report, Cheryl Broodng stated for the last few months the office continued to work on ordinances and resolutio s, the library museum project and funding sources including the payment of general obligatigg�i bonds, the energy funding proposal by SAAMS, business license requirements, land use/pjdtting issues, harbor and SMIC land use matters, and electric issues such as utility rights, contr�ccct matters and the railbelt cooperation in the formation of ARCTEC. Brooking reported the Nintrircuit remanded the RBCA vs. the City of Seward again to the district court on the question of a prey fees. Mayoral Report, Mayor iillard E. Dunham stated he attended a Borough mayor's meeting regarding the nding f futhe Corps of Engineers budget. He requested for Vice Mayor Bardarson to report on her trip t In Francisco — Bardarson reported the city was invited to the Dept of Tourism and Commerce f9i their International Pow Wow to meet with the state department as well as 27 delegates from J an, Japanese Consulates, the President of Tourism from Japan, and Japanese travel agents. Th State Department asked Seward to come because ofpast conversations about the WADA grow and the possible marathon races in Seward. There were millions of marathon racers in Jap , and the State Department wanted Seward to let the Government of Japan know of Seward's int est in planning something in the future. Bardarson said it was a successful trip in getting Alask and Seward's name out there. Other Reliorts, Announcements and Presentations - None PUBLIC HEARINGS Resolution 2011-037, Recommending Kenai Peninsula Borough Approval Of The Waterfront Park Preliminary Replat Which Establishes The Outer Boundaries Of The Waterfront Park, Includes The Vacation Of All Interior Undeveloped Rights -Of -Way, Easements And Interior Platted Lot Lines; Dedicates Additional Rights -Of -Way And Easements; Located Predominately Within The Park Zoning District. Oates noted the area in discussion tonight. This was to give recommendation of approval to the Kenai Peninsula Borough of the replat in Waterfront Park. The replat contained two zoning districts. Planner Donna Glenz said the support for this had been ongoing for several years. Administration recommended approval. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Motion (Bardarson/Keil) Approve Resolution 2011-037 ��7 City of Seward, Alaska City Council Minutes May 23 2011 Volume 38, Page 584 Keil stated this was something that had been a goal of the Planning and Zoning Commission for some time now. In response to Keil, Glenz said Boulder Field was included in this area but if council wanted to sell or lease it in the future, it would just have to be replatted out. She felt there were many reasons for it to be in here currently, though. Dunham was surprised with the lot lines as this area used to be mostly railroad yards —he was surprised to see there were even lines in the area to begin with. Glenz said the property lines were put in up to Monroe since 1905 as well as the rights of way. Valdatta stated Boulder Field should stay as a ball park. Keil congratulated staff on this accomplishment. Motion Passed Unanimous Ordthance 2011-003, Amending Seward City Code Sections 5.35.010 And 5.35.035 To Allow For An crease In Sales Tax For Alcohol Beverages And Tobacco Products. Notice of the public hear being posted and published as required by law was noted and the public hearing was opened. (Clerk's Note: A his point in the agenda, this Ordinance received a public hearing only -_no motions or action we made by council here. The purpose was to allow the council to hear public testimony on this Ordi ce before the council discussion item on the various Library/Museum Funding Options. Action o his Ordinance occurred after the council discussion item below). Sol DeMoss, co-owner o t e Seward Alehouse, stated this ordinance was singling out individuals and felt the load should shared equally throughout the community. DeMoss was not here to discuss supporting or opposin a library/museum, it was more about the 10% increase which equated to two employees in his bus' es! Council was asking them to pickup this load after a recession they were still trying to recover m. He did not think it was fair to put this burden on just a small group of people/business owners. oss did not think business were fully recovered to allow for this 10% increase. If this Ordinance was acted, he asked for a reconsideration of a lower percent -- or even better, a half percent sales tax for veryone. Carl Norman felt this was a targeted tax to a mind 'ty. This tax would typically affect lower income people, he felt. Most people were not speaking up o this issue out of fear. It was an unfair tax and it wouldn't even foot the bill ofthe cost of the project. Orman stated the one mil increase in property tax failed because it was a burden on property owners. is was the same kind of scenario Norman felt, so why was council considering this? Working peo have agreed with him on not being able to afford a new library/museum. He noted there was no s set clause in this ordinance. Tom Tougas gave a brief history of the project to date. He stated N decision to move ahead with building this project was a community project and process that had bee ore the council for 7 n years. The council, at the time, was concerned that the buildings in towwere o old and needed to be replaced. In 2004, the council asked a group of citizens to pursue the bu%ing, in which the proposal was a $23 million dollar building and it was cut in half and thasked the community group to raise half the money. The community group raised $7 millars. Then the council asked the public if they would fund up to a $5 million dollar General Obligation bond, in 119 51 J J City Council Agenda Statement Meeting Date: May 23, 2011 Through Phillip Oates, City Manager From: Donna Glenz, Planner Agenda Item: Resolution 2011- recommending City Council and Kenai Peninsula Borough approval of the Waterfront Park Replat BACKGROUND S JUSTIFICATION: Attached for the Council's approval and recommendation to the Kenai Peninsula Borough Planning Commission is the Waterfront Park preliminary plat submitted by Cline and Associates on behalf of the City of Seward. In accordance with Seward City Code (SCC) 16.01.015(B) "no preliminary plat of City - owned property may be submitted to the Kenai Peninsula Borough Planning Commission for approval without the prior consent of the City." Cline and Associates was hired to survey and establish the boundary of the area commonly known as Waterfront Park. This replat contains an area totaling approximately 106.97 acres and is located along the Seward waterfront from Railway and Sixth Avenue north to the South Harbor Uplands. The majority of the area has been known since the 1964 earthquake as Waterfront Park. Also included are the areas dedicated as Pat Williams Park, Waterfront Tot Lot and the baseball fields. This entire area known as Waterfront Park is owned by the City. This platting action will vacate all interior lot lines, undeveloped Rights -of -Way and undeveloped utility easements. The replat also dedicates an 80 foot Right -of -Way extension of Ballaine Boulevard, providing legal dedication of Ballaine Boulevard through to Fourth Avenue. This replat also dedicates the Rights - of -Way extension of the Jefferson Street, Madison Street, "W' and "Cy Streets, providing legal dedication to the existing public access easement along the entire waterfront. The development of this replat has been a goal of the public and City staff for many, many years. Replatting of the Waterfront Park area has also been on the Planning and Zoning Priority List as approved by Council for many years. At the time of the 1964 earthquake and tsunami this entire area was inundated with water and debris. Following the earthquake this area has been established as a safety zone open area. SUBDIVISION REVIEW: Zonin This replat contains Two (2) zoning districts. The large area known as Waterfront Park is predominantly zoned Park (P). A very small area of the Park is located directly east of the parcel containing the Harbor Lights Apartments. This area is currently used for motor home camping, contains approximately six tenths of an acre and is zoned Harbor Commercial (HC). The north portion of the South Harbor Uplands is also zoned Harbor Commercial (HC). The south portion of the South Harbor Uplands is zoned Park (P)• `ib] Once the platting action has been completed and recorded the Community Development staff intends to bring a rezone recommendation before the Planning and Zoning Commission and the Council to "clean- up" the small Harbor Commercial area located east of the Harbor Lights Apartments. This replat does not create any non -conforming lots or structures. Utilities: The properties are served by all necessary utilities; therefore a subdivision agreement is not required, The proposed platting action provides utility easements for all existing utilities and current accesses. Existine Uses: The entire Waterfront Park area has been used as a camp grounds and open space safety zone with very limited infrastructure and permanent structures. The Waterfront Park open space safety zone has greatly assisted in the City of Seward Class 7 Community Rating System accreditation with the FEMA National Flood Insurance Program. Flood Zone: Much of this area is located within a Coastal Velocity Flood Hazard Area. INTENT: Survey and establish the boundary of the area commonly known as Waterfront Park. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures or Other Plans or Policies: Yes No N/A 1. Comprehensive Plan (2020) X 2.0 Community Vision and Values for 2020 Recreation: We value diverse, year-round, indoor and outdoor recreational opportunities and facilities for residents and visitors of all ages and socioeconomic backgrounds. (Bullet 4, page 12) Protect open space by ensuring that Waterfront Park is platted, zoned and dedicated for park purposes in perpetuity. Public Safety: We value a safe community and a feeling of security. 3.6.1. (page 25) Improve, expand and diversify year-round parks and recreational opportunities for residents and visitors. 3.6.1.1 (page 25) (Bullets 4) Develop a landscape plan for Waterfront Park that provides for additional green space and vacates existing lot lines and rights -of -way. Yes No N/A 2. Strategic Plan (1999) X Recreation and Leisure (page 12) We provide diverse, year-round, indoor and outdoor recreational, educational, and cultural opportunities and facilities for residents and visitors of all ages and socioeconomic backgrounds. Goals and Objectives: • Beautify Waterfront Park * Develop a landscaping plan for Waterfront Park which provides for additional green space. • Protect Waterfront Park Open Space * Maintain Park Zoning designation throughout Waterfront Park �i M Yes No N/A 3. All Hazard Mitigation Plan (April 2010) X The Waterfront Park area is noted in the All Hazard Mitigation Plan in many places as a potential hazard area for storm surges, Tsunami inundation, and potential earthquake hazard area. The plan recommends continued protection and erosion control of the waterfront area and to maintain the area as an open safety zone. FISCAL NOTE: Costs for surveying were paid in 2010. Filing fees to the Kenai Peninsula Borough for the replat are not to exceed $500.00 and will be paid in 2011 budget. Approved by Finance Department: _,Z4 6' Jk&'f,�, ATTORNEY REVIEW: Yes: X No: Staff Comments: Community Development staff has held several meetings with department heads to review and discuss this platting action. All concerns have been addressed and all City department heads recommend approval of this preliminary replat. Public Comment: Property owners within three hundred (300) feet of the proposed platting action were notified of the Planning and Zoning public hearing. Public notice signs were posted on the property, and all other public hearing requirements of Seward City Code § 15.01.040 were complied with. At the time of the Planning and Zoning Public Hearing the Community Development Department had received two written comments. The first was a letter of support from the adjacent property owner to the Pat Williams Park area of the Waterfront Park which also included many suggestions for future projects in the park. The second is a request for more information from the adjacent property owner at the Harbor Lights Apartments. While providing support for the Waterfront Park several questions were asked regarding future plans for the area. Both of these inquiries were forwarded to the Parks and Recreation Department for future planning projects. Staff has also received several verbal questions and comments from the public. The questions were clarification regarding the boundary of the Park. All questions were answered and followed by comments of support for the Waterfront Park replat. No comments in objection to the replat were received. The Planning and Zoning Commission held a Public Hearing April 5, 2011 and unanimously approved Resolution 2011-04 recommending the City Council approve the submittal of the Waterfront Park Replat to the Kenai Peninsula Borough. RECOMMENDATION: Approve City Council Resolution 2011recommendingKenai Peninsula Borough approval of the Waterfront Park replat. jL2 RD., Sponsored by: Staff Ir.. CITY OF SEWARD, ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2011-04 A RESOLUTION OF THE PLANNING AND ZONING COMMISSION RECOMMENDING CITY COUNCIL AND KENAI PENINSULA BOROUGH APPROVAL OF THE WATERFRONT PARK PRELIMINARY REPLAT WHICH ESTABLISHES THE OUTER BOUNDARIES OF THE WATERFRONT PARK, INCLUDES THE VACATION OF ALL INTERIOR UNDEVELOPED RIGHTS -OF -WAY, EASEMENTS AND INTERIOR PLATTED LOT LINES; DEDICATES ADDITIONAL RIGHTS -OF -WAY AND EASEMENTS; LOCATED PREDOMINATELY WITHIN THE PARK ZONING DISTRICT WHEREAS, administration hired Cline and Associates Land Surveyors to prepare a preliminary plat of the City owned lands, establishing the perimeter boundary of the historical area commonly known as Waterfront Park; and WHEREAS, Cline and Associates has submitted the preliminaryplat to beknown as Seward Original Townsite, Waterfront Park Replat; and WHEREAS, this platting action will vacate interior lot lines, undeveloped Rights -of -Way, and undeveloped utility easements creating eight (9) parcels totaling 106.97 acres; and WHEREAS, this platting action will extend or dedicate the Rights -of -Way for Ballaine Boulevard, Jefferson, Madison, "B" and "C" Streets, providing public access to Resurrection Bay and provide legal dedication for the north end of Ballaine Boulevard to Fourth Avenue; and WHEREAS, Cline and Associates has worked diligently with City staff to protect and provide easements for existing and planned utilities throughout the Waterfront Park replat; and WHEREAS, City staff have reviewed, commented and support the proposed Waterfront Park replat; and WHEREAS, the vast majority of the area included within this replat is currently zoned Park (P); approximately 6 tenths of an acre is zoned Harbor Commercial (HC); this replat does not create any non -conforming structures or lots within the current zoning districts; and E WHEREAS, no subdivision installation agreement is necessary because all parcels are (�., currently serviced by murucipal roads, water, sewer, electric and other utilities; and Seward Planning and Zoning Commission Resolution 2011-04 Page 2 of 3 WHEREAS, it is the Planning and Zoning Commission's responsibility to actin anadNnsory capacity to the Seward City Council and the Kenai Peninsula Borough regarding subdivision plat proposals; and WHEREAS, as required by Seward City Code §16.01.015, Conditions to plat approval, property owners within 300 feet of the requested replat were notified of the proposed subdivision, and the property was posted with public notice signage. NOW, THEREFORE, BE FT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The Commission recommends tbat, in accordance with Seward City Code Section 16.01,01 5 (B), the City Council approve the submittal of the Waterfront Park Replat to the Kenai Peninsula Borough for approval. the City Council Section 2. The Commission further recommendsty approve the vacation of all undeveloped interior Rights -of -Way as proposed by the Waterfront Park replat. Section I The Commission further recommends the City Council approve the dedication of Rights -of -way for Jefferson Street, Madison Street, B Street, C Street and Ballaine Boulevard as proposed by the Waterfront Park replat. Section 4. The Commission further recommends Kenai Peninsula Borough approval of the Waterfront Park Replat. Section S. This resolution shall take effect immediately upon its adoption. ,6 Seward Planning and Zoning Commission Resolution 2011-04 Page 3 of 3 PASSED AND APPROVED by the Seward Planning and Zoning Commission this 51h day of April 2011. THE CITY OF SEWARD, ALASKA G _r2.0',r 2 , Sandie Roach', Chair AYES: Morgan, Seabury, Butts, Heinrich, Roach' NOES: None ABSENT: None ABSTAIN: Ecklund VACANT: One ATTEST: ohanna Kinney MC City Clerk I 57 (City OF Se`I"q •.. • { S�A�, i �, ••••q OF AVF�o•°• �15 City oj:Sewurd Alaska Planning Commission Minutes April S, 2011 Volume 6, Page 4 3 0 Citizens' Comments on any subject except those items scheduled for Public Hearing -None Approval of Agenda and Consent Agenda Motion (EcktundlHeinrich) ApproWthe Agenda and the Consent Motion Passed t' Unanimous Consent The following items were approved ol6 the Consent Agenda: March 1, 2011 Spe i;el9leeting Minutes Unfinished Business Veins requiring a Public Hearing —Alone New Busingsrltems requiring a Public Hearing Resolution 2011-04 of the Planning and Zoning Commission recommending City Council and Kenai Peninsula Borough approval of the Waterfront Park Preliminary Replat whieb establishes the outer boundaries of the Waterfront Park, includes the vacation of all interior undeveloped rights -of -way, easements and interior platted lot lines; dedicates additional rights -of -way and easements; located predominately within the Park Zoning District Glenz explained the proposed Waterfront Park replat had been on the Planning & Zoning and City Council priority lists for several years. Cline and Associates was contracted to provide the proposed plat of City -owned lands. The plat established the waterfront boundary, vacated interior lot lines and extended the rights -of --way for existing roads that lead to the waterfront. Glenz also pointed out the coning designation of the areas included within Waterfront Park repat. The Waterfront Park area was a safety zone and run-up area for tsunamis, which is one reason the land is largely free of structures, Glenz stated. The replat was supported by the Land Use Plan, City Strategic Plan and the All Hazard Mitigation Plan. Roach' asked if the camper -parking parcel near the South Harbor Uplands would be rezoned to Park. Glenn stated once the replat was completed and the area included within the Waterfront Park boundary, staff planned to bring a rezone forward to include that small area in the Park Zoning District. Commissioners further discussed the proposed Waterfront Park replat, parking and access via rights -of -way. Commissioner Eckiund requested a ruling from the Chair to abstain from voting. She stated the Borough attorney had ruled that Commissioners were not able to vote on a proposed ��L J F-I City of Seward, Alaska Planning Commission Minutes April S, 2011 voiurne 6. Page 4 31 replat at the municipal level if they intended to vote at the Kenai Peninsula Borough Planning i� Commission level. Following discussion, the Chair ruled that Ecklund recuse herself from voting on Resolution 2011-04. Fcklund removed herself from the dais until voting was completed. Butts asked staff if the rights -of -way access took away any of the usable land for campers in the Waterfront Park. Gienz said no changes were planned to occur to the current camping areas, because the access roads were already in place. Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. No members of the public signed in to speak. City Parks & Recreation Department Director Karin Sturdy asked to speak and thanked Commissioners and City staff for the work that was done to replat Waterfront Park. Sturdy said her staff was very pleased with the quality and detail provided in the plat. There were no additional requests to be heard and the public hearing was closed. �• Motion (Morgan/Butts) Approve Resolution 2011-04 Motion Passed Unanimous Unfinished Busin —None New Business -- Resolution 2011-05 of th tanning and Zoning Commission of the City of Seward, Alaska, recommend' he Kenai Peninsula Borough approval of the interior lot line vacation of Lot 7 a S, Block 14, Federal Addition Glenz explained the Kang Replat was prep and submitted by Integrity Surveys of Soldotna. The property owner wished to vacate the in ' r lot line to accommodate the planned expansion of a garage. Commissioner Ecklund requested a ruling from the Chair to ain her vote. She stated the Borough attorney had ruled that Commissioners were not able to vo on a proposed replat at 1 the municipal level if they intended to vote at the Kenai Peninsula Borough ning Commission level. L.. The Chair rutted that Ecklund recuse herself from voting on Resolution 2011-0 Ecklund removed herself from the dais until voting was completed. . VO P&Z Agenda Statement Meeting Date: April 5, 2011 To: Planning and Zoning Commission Through Michelle Weston, Assistant City Manager/Community Development Director From: Donna Glenz, PIanner(�"� Agenda Item: Resolution 2011-04 recommending City Council and Kenai Peninsula Borough approval of the Waterfront Park preliminary replat BACKGROUND & JUST)0~'ICATION: Attached for the Commission's review and recommendation to City Council and the Kenai Peninsula Borough Planning Commission is a preliminary plat submitted by Cline and Associates on behalf of the City of Seward. In accordance with Seward City Code (SCC) 16.01.015(B) "No preliminary plat of City -owned property may be submitted to the Kenai Peninsula Borough Planning Commission for approval without the prior consent of the City." Cline and Associates was hired to survey and establish the boundary of the area commonly known as Waterfront Park. This replat contains an area totaling approximately 106.97 acres and is located along the Seward waterfront from Railway and Sixth Avenue north to the South Harbor Uplands. The majority of the area has been known since the 1964 earthquake as Waterfront Park. Also included are the areas dedicated as Pat Williams Park, Waterfront Tot Lot and the baseball fields. This area known as Waterfront Park is owned by the City. This platting action will vacate all interior lot lines, undeveloped Rights-o€-Way and undeveloped utility easements. The replat also dedicates an g0 foot Right -of -Way extension of Ballaine Boulevard, providing legal dedication of Ballaine Boulevard through to Fourth Avenue. This replat also dedicates the Rights -of -Way extension of the Jefferson Street, Madison Street, `B" and "C" Streets, providing legal dedication to the existing public access easement along the entire waterfront. The Community Development staff Parks and Recreation staff and all department heads have worked with the surveyor to develop the platting action before you. The development of this replat has been a goal of the public and City staff for many, many years. RepIatting of the Waterfront Park area has been on the Planning and Zoning Priority List as approved by Council for many years. At the time of the 1964 earthquake and tsunami this entire area was inundated with water and debris. Following the earthquake this area has been established as a safety zone open area. N. Seward Planning and Zoning Commission Agenda Statement — Resolution 2011-04 Page 2 of 3 SUBDIVISION REVIEW Zoning. This replat contains Two (2) zoning districts. The large area known as Waterfront Park is predominantly zoned Park (P). The small area located directly east of the parcel containing the Harbor Lights Apartments, currently used for motor home camping, contains approximately six tenths of an acre and is zoned Harbor Commercial (HC). The north portion of the South Harbor Uplands is also zoned Harbor Commercial (HC). The south portion of the South Harbor Uplands is zoned Park (P). Once the platting action has been completed and recorded the Community Development Staff intends to bring a rezone recommendation before the Planning and Zoning Commission and the Council to "clean-up" the small area located east of the Harbor Lights Apartments. This replat does not create any non -conforming lots or structures. Utilities: The properties are served by all necessary utilities; therefore a subdivision agreement is not required. The proposed platting action provides utility easements for all existing utilities and current accesses. E iyinr Uses: The entire Waterfront Park area has been used as a camp grounds and open safety area with very limited infrastructure and permanent structures. Flood Zone: Much of this area is located within a Flood Hazard Area CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan (2020) X _ 2.0 Community Vision and Values for 2020 Recreation: "We value diverse, year-round, indoor and outdoor recreational opportunities and facilities for residents and visitors of all ages and socioeconomic backgrounds. (Bullet 4, page 12) Protect open space by ensuring that Waterfront Paris is platted, zoned, and dedicated for park purposes in perpetuity. Public Safety: We value a safe community and a feeling of security. 3.6.1. (page 25) Improve, expand and diversify year-round parks and recreational opportunities for residents and visitor,. 3.6.1.1 (page 25) (Bullets 4) Develop a landscape plan for Waterfront Park that provides for additional green space and vacates existing lot lines and rights -of -way. 2. Strategic Plan (1999) X Recreation and Leasure (page 121 We provide diverse, year-round, indoor and outdoor recreational, educational, and cultural 61 Seward Planning and Zoning Commission Agenda Statement — Resolution 2011-04 Page 3 of 3 opportunities and facilities for residents and visitors of all ages and socioeconomic backgrounds. Goals and Objectives: (Bullet 1) Beautify Waterfront Park * Develop a landscaping plan for Waterfront Park which provides for additional green space. (Bullet 2) Protect Waterfront Park Open Space * Maintain Park Zoning designation throughout Waterfront Park 3. Alt Hazard ltfitigaiion Plan (April 2010) X _ _ The Waterfront Park area is noted in the All Hazard Mitigation Plan in many places as a potential hazard area for storm surges, Tsunami inundation, and potential earthquake hazard area. The plan recommends continued protection and erosion control of the waterfront area and to maintain the area as an open safety zone. Staff Comments: Community Development staff has held several meetings with department heads to review and discuss this platting action. All concerns have been addressed and all City department heads recommend approval of this preliminary replat. Public Comment: Property owners within three hundred (300) feet of the proposed platting action were notified of this public hearing. Public notice signs were posted on the property, and all other public hearing requirements of Seward City Code § 15.01.040 were complied with. At the time of this publication the Community Development Department has received two written comments. The first was a letter of support from the adjacent property owner to the Pat Williams Park area of the Waterfront Park which also included many suggestions for fixture projects in the park. The second is a request for more information from the adjacent property owner at the Harbor Lights Apartments. While providing support for the Waterfront Park several questions were asked regarding fixture plans for the area. Both of these inquiries have been forwarded to the Parks and Recreation Department for future planning projects. Staff has also received several verbal questions and/or comments from the public. The questions were clarification regarding the boundary of the Park. All questions were answered and continents followed for support of the Waterfront Park replat. No comments in objection to the replat have been received. If any additional correspondence is received after publication of this agenda statement, it will be presented as a lay down item at the Commission meeting. RECOMMENDATION: Approve Planning and Zoning Resolution 2011-04 recommending City Council and Kenai Peninsula Borough approval of the Waterfront Park preliminary replat ` `0 KPB Kenai Peninsula Borough Planning Department OCT 2 i? 2i)1i 144 North Binkley planning Dept. Soldotna, Alaska 99669-7599 Toll free within the Borough 1-800-478-4441, extension 2200 (907) 714-2200 Petition to Vacate Public Right -of -Way I Section Line Easement Public Hearing Required Upon receipt of complete application with fees and all required attachments; a public hearing before the Planning Commission will be scheduled. The petition with all required information and attachments must be in the Planning Department at least 30 days prior to the preferred hearing date. By State Statute and Borough Code, the public hearing must be scheduled within 60 days of receipt of complete application. X Fees - $500 non-refundable fees to help defray costs of advertising public hearing. Plat fees will be in addition to vacation fees. X City Advisory Planning Commission. Copy of minutes at which this item was acted on, along with a copy of City Staff Report. X Name of public right-of-way proposed to be vacated is Portions of: RAILWAY AVE, ADAMS STREET, SIXTH AVENUE, B STREET, C STREET, FIFTH AVENUE, VAN BUREN STREET, CABLE RIGHT OF WAY AND MULTIPLE ALLEYS. dedicated by plats of SEWARD ORIGINAL TOWNSITE (Plat no.1), FEDERAL ADDITION (Plat no. 4), LAUBNER ADDITION (Plat no. 2), SEWARD Recording District. ❑ Are there associated utility easements to be vacated? ❑ Yes X No ❑ Are easements in use by any utility company, if so which? ❑ Easement for public road or right-of-way as set out in (specify type of document) as recorded in Book Page of the Recording District. (Copy of recorded document must be submitted with petition.) ❑ Section Line Easement. Width of easement must be shown on sketch. X Submit three copies of plat or map showing area proposed to be vacated. Must not exceed 11x17 inches in size. In the case of public right-of-way the submittal must include a sketch showing which parcels the vacated area will be attached to. Proposed alternative dedication is to be shown and labeled on the sketch. Has right-of-way been fully or partially constructed? ❑ Yes X No Is right-of-way used by vehicles / pedestrians / other? X Yes ❑ No (PEDESTRIANS AND RECREATIONAL VEHICLES IN THE CITY CAMPGROUND) Has section line easement been constructed? ❑ Yes ❑ No Is section line easement being used? ❑ Yes ❑ No Is alternative right-of-way being provided? X Yes ❑ No The petitioner must provide reasonable justification for the vacation. Reason for vacating: THE PROPOSED VACATIONS ARE UNCONSTRUCTED RIGHT OF WAYS WITHIN THE CITY OF SEWARD WATERFRONT PARK AREA. THE VACATIONS ARE PART OF A PROPOSED REPLAT THAT ELIMINATES LOT LINES AND CONSOLIDATES MULTIPLE PARCELS ALONG THE WATERFRONT. EXISITNG RIGHT OF WAYS ARE BEING EXTENDED TO PROVIDE PUBLIC WATERFRONT ACCESS, AND FOR EXISITNG TRAVELED ROADS THAT DO NOT HAVE DEDICATED RIGHT OF WAY. The petition must be signed (written signature) by owners of majority of the front feet of land fronting part of the right-of-way or section line easement propos to be vacated. Each must include address and legal description of his / her property. Submitted by: Signature o As ❑ Petitioner X Representative William Nicholas Cline Cline and Associates P.O. Box 2703 Seward, AK 99664 907-224-7324 M\ 63 Petitioners: Signat Name AddrE Owner of: LOTS 1-14 & LOTS 27-40, BLOCK 6 LOTS 9-14 & LOTS 27-40, BLOCK 7 LOTS 21&22, BLOCK 8 ORIGINAL TOWNSITE OF SEWARD, LAUBNER ADDITION PLAT NO 2 LOTS 3-6, BLOCK 10 LOTS 1-2, BLOCK II LOTS 1-2 & 8-12, BLOCK 19 ORIGINAL TOWNSITE OF SEWARD, FEDERAL ADDITION USS 1116, PLAT NO 4 LOTS 1.4 & 30-33 & 37-40, BLOCK 6 LOTS 1.40, BLOCK 19 LOTS 1-40, BLOCK 20 LOTS 1-40, BLOCK 33 LOTS 14-27, BLOCK 34 LOTS 1446 & 19-20, BLOCK 35 ORIGINAL TOWNSITE OF SEWARD PLAT NO 1 VACATED PORTIONS OF MONROE AND MADISON STREETS ORIGINAL TOWNSITE OF SEWARD PER SEWARD COUNCIL RESOLUTION 92, BOOK 25R PAGE 128 PORTION OF US.S. 726 S GLO. PLAT APPROVED AUGUST 22, 1904 TRACT A, US.S.1116 B.L.M. PLAT APPROVED JANUARY 19, 1973 TRACT C & TRACT D SECTION 10, T1S, R1W, SEWARD MERIDIAN, AK B.L.M PLA T APPROVED FEBUARY 3,1999 USS. 605 GLO PLAT APPROVED JANUARY 10,1911 US.S. 606 GLO. PLAT APPROVED JANUARY 10,1911 PORTION OF ALASKA TIDELANDS SURVEY NO 174 PLAT 5-55 LOT 17A, BLOCK 6 SEWARD SMALL BOA T HARBOR, SOUTH HARBOR ADDITION PLAT 2009-17 USS. 2830 GLO PLAT APPROVED DECEMBER 15,1947 January 2 012 SuMJanuary 2012 February 2012 o TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 6 7 1 2 3 4 8 9 10 11 12 13 14 5 6 7 8 9 10 11 15 16 17 18 19 20 21 12 13 14 15 16 17 18 22 23 24 25 26 27 28 19 20 21 22 23 24 25 29 30 31 26 27 28 29 Monday Tuesday Wednesday Thursday Friday Jan 2 3 4 5 6 Offices Closed; New Y 12:00pm PACAB Meetin N 9 10 11 12 13 7:00pm City Council M 11:30am Seward Comm rn rn 16 17 18 19 20 6:OOpm CC WS 12:00pm PACAB Work S :00pm CC WS 6:30pm P&Z Work Ses 6:30pm Historic Preser 0 N r-1 C N 23 24 25 26 27 7:00pm City Council M 9:00am Social Security 7:00pm Seward Fish ar N M N C N 30 31 Feb 1 2 3 M Q N LL O m Nand Richey 1 1/4/2012 10:28 AM 1�� February 2012 February 2012 March 2012 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 1 2 3 5 6 7 8 9 10 11 4 5 6 7 8 910 12 13 14 15 16 17 18 11 12 13 14 15 16 17 19 20 21 22 23 24 25 18 19 20 21 22 23 24 26 27 28 29 25 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Jan 30 31 Feb 1 2 3 12:OOpm PACAB Meetin m W m C 6 7 8 9 10 7:30pm P&Z Meeting 11:30am Seward Comm 0 v LL 1 14 15 16 17 7:OOpm City Council M 12:OOpm PACAB Work 5 9:OOam Social Security 6:30pm Historic Preser n, a, LL 20 21 22 23 24 offices Closed; Preside 6:30pm P&Z Work Ses v N O N Q ti 27 28 29 Mar 1 2 C7:0 pm City Council M N I N I v LL Nand Richey 1 1/4/2012 iO:2d AM 1C2�L\