HomeMy WebLinkAboutRes2012-006 Sponsored by: Staff
CITY OF SEWARD, ALASKA
PLANNING AND ZONING COMMISSION
RESOLUTION 2012 -06
A RESOLUTION OF THE SEWARD PLANNING AND ZONING
COMMISSION OF THE CITY OF SEWARD, ALASKA, AMENDING
THE DECEMBER 16, 2008 RULES OF PROCEDURE FOR THE
PLANNING AND ZONING COMMISSION
WHEREAS, the current Planning and Zoning Rules of Procedure was approved by the
Commission at the December 16, 2008 meeting; and
WHEREAS, the Rules of Procedure was prepared by City staff and many of the
provisions were taken from the Seward City Code, Seward City Charter, Alaska Statutes and
City Council Rules of Procedure; and
WHEREAS, the Commission approved Resolution 2011 -15 requesting Council amend
Seward City Code (SCC) 2.30.220(a) & (c) changing the Planning and Zoning meeting start and
adjournment times by 30 minutes; and
WHEREAS, January 23, 2012, City Council approved Ordinance 2012 -001 amending
the Seward City Code, changing the Planning and Zoning meeting start and adjournment times;
and
WHEREAS, these code amendments must be reflected in the Planning and Zoning Rules
of Procedure; and
WHEREAS, several corrections and updates to the Planning and Zoning Rules of
Procedure have also been included.
NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning
Commission that:
Section 1. Seward Planning and Zoning Rules of Procedure are here by amended as
follows:
(Strikethroughs = deletions and are bold; Underline = additions and are bold Italic)
brim
Seward Planning and Zoning Commission
Resolution 2012 -06
Page 2 of 3
RULE 7. REGULAR MEETINGS. The Commission shall convene regular meetings at 7:30
7:00 p.m. on the first Tuesday of each month.
[SCC §2.30.220(a)]
RULE 8. SPECIAL MEETINGS.
(b) The Commission authorizes the administrative official to call a duly noticed special meeting
at 7:38 7:00 p.m. on any third Tuesday of the month if... [the remainder of Rule 8 remains
unchanged]
RULE 9. WORK SESSIONS. (a) Work sessions convened for the purpose of inquiry and
deliberation only. No formal agenda is necessary, and the chair may, in his or her discretion,
relax Robert's Rules and other measures designed for conducting formal proceedings. The
Commission may not take any action during a speeial meeting noticed and convened as a work
session.
month.
RULE 10. MEETING LOCATIONS. All regular meetings of the Commission must shall
strive to be held in the council chambers of the Seward City Hall at 410 Adams Street. Special
Meetings, including work sessions, may be held in the council chambers, '
• ' • • • • • • • • • • • • - - - • , or at any other location within the City if that other
location is sufficient to accommodate a reasonable estimate of public attendance.
RULE 11. ADJOURNMENT OF MEETINGS. (a) The Commission shall not adjourn any
regular or special meeting prior to 41100 10:30 p.m. unless all members of the general public
present and wishing to testify have been afforded the allotted time for their presentations and
comments.
[SCC §2.30.221(c)]
(b) The Commission shall adjourn all meetings no later than 11:00 10:30 p.m. The time for
conclusion of business and adjournment is mandatory. [the reminder of Rule 11 remains
unchanged]
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the Seward Planning and Zoning Commission this 3` day of
April 2012.
THE CITY OF SE ARD
Sandie Roach', C . it
Seward Planning and Zoning Commission
Resolution 2012 -06
Page 3 of 3
AYES: Ecklund, Butts, Morgan, Roach'
NOES: None
ABSENT: None
ABSTAIN: None
VACANT: Three
ATTEST:
J if h ai,cMCff 7 '
ity Clerk
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