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HomeMy WebLinkAboutRes2012-054 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2012 -054 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ALLOCATING FUNDS FOR DREDGING AND REQUIRED SITE PREPARATION WORK FOR DREDGING THE SMALL BOAT HARBOR PURSUANT TO THE CITY'S AGREEMENT WITH THE US ARMY CORPS OF ENGINEERS AND AUTHORIZING THE CITY MANAGER TO ENTER INTO THE REQUIRED CONTRACT IN THE AMOUNT OF $465,618 AND TO RESCIND RESOLUTION 2012 -035 WHEREAS, the City and the US Army Corps of Engineers entered into a Project Cooperation Agreement (PCA) dated June 13, 2003 as amended, for the Small Boat Harbor expansion; and WHEREAS, pursuant to the PCA, the City is responsible for a share of the cost of certain dredging work to be done in the harbor; and WHEREAS, on May 29, the City Council approved funding to dredge the Small Boat Harbor ( "SBH ") totaling $614,000; and WHEREAS, the City needs to use those funds for both the costs of dredging and for dredged material disposal site preparation work; and WHEREAS, the City will utilize Commercial Passenger Vessel (CPV) tax funds to pay for a majority of the City's dredging costs; and WHEREAS, it is now necessary to re- allocate the funds that were previously approved. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The amount of $603,983 is hereby re- allocated and appropriated as follows: 1) $550,000 from the Commercial Passenger Vessel Fund Account No. 807- 0000- 3071 -0276 to the `Dredging' Contracted Services within the `Dredging' Contracted Services Account No. 276 - 2763 -5390, and 2) $53,983 from the Harbor Maintenance Repair and Replacement Fund ( "MRRF ") Reserves Account No. 402 - 0000 -3071 -0276 to the `Dredging' Contracted Services Account No. 276 - 2763 -5390. Section 2. The City's payment of $465,618 is authorized to be paid to the US Army Corps of Engineers for dredging pursuant to the PCA. CITY OF SEWARD, ALASKA RESOLUTION 2012 -054 Section 3. The City Manager is hereby authorized to enter into an amendment to the PCA with the US Army Corps of Engineers, in substantially the form presented at this meeting, for dredging areas within the Small Boat Harbor, in the quantities and for the costs described in the June 21, 2012 letter from the US Army Corps of Engineers. Section 4. Council hereby rescinds Resolution 2012 -035 passed on May 29, 2012. Section 5. This resolution shall take immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23` day of July, 2012. THE CITY OF SEWARD, ALASKA David Seaward, Tor or AYES: Bardarson. Keil, Shafer, Casagranda, Seaward NOES: None ABSENT: Terry, Valdatta ABSTAIN: None ATTEST: si - #1,e_a_y• ohanna Kinney, CMC City Clerk � �s...s.ss• • • O4 OF SEiy.. (City Seal) .•'� '4 '•♦ V e 4o a1°a r ' ` 'P 4 ' •. • SEAL • l ey ot .ir ♦q ; OF ALP ,•s...... Council Agenda Statement 1 Meeting Date: July 23, 2012 �� y . �p Through: City Manager Jim Hunt q P From: Harbormaster Mack Funk Agenda Item: 2012 Re- Allocated Appropriations for Harbor Dredging Project BACKGROUND & JUSTIFICATION: May 29, 2012 Council approved funding for payment through the Corps of Engineers (COE) to their contractor, to dredge areas of the Seward Small Boat Harbor. In accordance with the 2003 Project Cooperation Agreement (as amended) between the COE and the City, the City has granted permission to the COE and its contractor to place the contaminated dredged materials at an approved site on the east side of SMIC. The City's consultant has prepared a site and project specific Stormwater Pollution Prevention Plan (SWPPP) under the construction general permit (CGP). The Corps of Engineers bids came back higher than had been anticipated. Therefore, in order to prioritize the areas in need of dredging and most effectively use available funds, administration recommends that Council approve an appropriation to dredge two of the three previously specified areas. This requires the expenditure of $53,983 (including a 10% contingency) from the Harbor Maintenance Repair and Replacement Fund (MRRF) to dredge the area in the vicinity of the 50 -ton boat lift. This compares to an amount earlier approved on May 29 of $282,440. This reduction in cost is based on staff's recommendation that dredging of the south east corner of the harbor should be a lower priority, primarily because it is currently being used by smaller boats with shallower keels. Passage of the new resolution will authorize and appropriate $550,000 of Commercial Passenger Vessel (CPV). This compares to an amount earlier approved on May 29 of $331,560. The higher amount is necessary due to the higher than expected bids. Later, if contamination is found, a work plan will be needed to manage the sediment deposits until the contaminants are converted into non -toxic compounds. Those contracts are in the process of being solicited and they may require further council review and approval. Additional money is needed because of the higher than expected bids as well as for site preparation and monitoring. These developments led to administration recommending that Council rescind Resolution 2012 -035, passed on May 29, 2012 and replace it with the attached resolution. Passage of the resolution preserves general navigation and private facility features in the harbor, keeping the COE responsible for the dredging under the auspices of the Amended 2003 Project Cooperation Agreement. INTENT: Rescind Resolution 2012 -035 and approve a new resolution allocating funds for the dredging of the small boat harbor, amending the 2003 Project Cooperation Agreement with the Corp of Engineers. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here): 2010 Comprehensive Plan (adopted in 1990) page 35- 1. "Continue to support, promote, enhance and develop harbor facilities to X accommodate Seward's growing demand for marine transport facilities." Strategic Plan (document source here): City of Seward Strategic Plan 2. (1999) page 7- X "Complete the renovation of the Small Boat Harbor." 3. Other (list): X FISCAL NOTE: The Commercial Passenger Vessel (CPV) or cruise ship tax funds can only be used for qualified purposes. Now that the bids have been opened, administration recommends $603,983 for dredging and site preparation work. Of that total $550,000 is to be appropriated from CPV funds and $53,983 from MRRF funds. Approved by Finance Department: ATTORNEY REVIEW: Yes X No RECOMMENDATION: City Council rescind Resolution 2012 -035 and approve Resolution 2012 - allocating funds for dredging and required site preparation work for dredging the Small Boat Harbor pursuant to the City's Agreement with the US Army Corps of Engineers and authorizing the City Manager to enter into the appropriate agreements.