HomeMy WebLinkAbout11072012 City Council Special Meeting Packet Seward Cl . .
Council
Agenda Packet
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Special CCouncil Meeting
November 7, 2012
City Council Chambers Immediately Following 6:00 p.m. Work Session
The City of Seward, Alaska
Special City Council Meeting
November 7, 2012 Following adjournment of the Council Chambers
6:00 p.m. work session
David Seaward 1. Call To Order
Mayor 2. Pledge Of Allegiance -
Term Expires 2013 3. Roll Call
4. Citizen Comments On Any Subject Except Those Items
Jean Bardarson Scheduled For Public Hearing. [Those Who Have Signed
Vice Mayor
Term Expires 2014 In Will Be Given The First Opportunity To Total Time
For This Agenda Item.]
Robert Valdatta 5. Approval Of Agenda And Consent Agenda [Approval of
Council Member Consent Agenda passes all routine items indicated by
Term Expires 2013 asterisk ( *). Consent Agenda items are not considered
separately unless a council member so requests. In the
Christy Terry event of such a request, the item is returned to the
Council Member Regular Agenda]
Term Expires 2013
Vanta Shafer 6. New Business
Council Member
Term Expires 2013 A. Resolutions
Marianna Keil *1. Resolution 2012 -082, Adopting An Alternative Allocation
Council Member Method For The Fy2013 Shared Fisheries Business Tax Program, And
Term Expires 2014 Certifying That This Allocation Method Fairly Represents The
Distribution Of Significant Effects Of Fisheries Business Activity In
Ristine Casagranda The Cook Inlet Fisheries Management Area Pg. 9
Council Member
Term Expires 2014
2. Resolution 2012 -080, Establishing The City Of Seward's
James Hunt Calendar Year 2013 State Legislative Priorities Pg. 5
City Manager
3. Resolution 2012 -083, Approving The City Of Seward's
Johanna Kinney Calendar Year 2013 City Legislative Priorities .Pg. 13
City Clerk
4. Resolution 2012 -084, Establishing The City Of Seward's
Cheryl Brooking Calendar Year 2013 Federal Legislative Priorities Pg. 16
City Attorney
City of Seward, Alaska Council Agenda
November 7, 2012 Page 1
5. Resolution 2012 -085, Authorizing The City Manager To Enter Into A Contract With G &P
Enterprises For Emergency Repairs In The Amount Of Sixty -Seven Thousand Five Hundred Dollars
fir, ($67,500) To The Parks And Recreation Warehouse, And Appropriating Funds Pg. 20
7. Council Comments
8. Citizen Comments
9. Council And Administration Response To Citizen Comments
10. Adjournment
No,.,
City of Seward, Alaska Council Agenda
Page 2
November 7, 2012
SPECIAL MEETING REQUEST
Pursuant to Seward City Code 2.10.030 (2), this is to serve as
the written notice calling a Special Council Meeting on
Wednesday, November 7, 2012 following adjournment of the
6:00 p.m. Council Work Session for the purpose of:
*1. Resolution 2012 -082, Adopting An Alternative Allocation Method For The Fy2013
Shared Fisheries Business Tax Program, And Certifying That This Allocation Method
Fairly Represents The Distribution Of Significant Effects Of Fisheries Business Activity
In The Cook Inlet Fisheries Management Area.
2. Resolution 2012 -080., Establishing The City Of Seward's Calendar Year 2013 State
Legislative Priorities.
3. Resolution 2012 -083, Approving The City Of Seward's Calendar Year 2013 City
Legislative Priorities.
4. Resolution 2012 -084, Establishing The City Of Seward's Calendar Year 2013
Federal Legislative Priorities.
5. Resolution 2012 -085, Authorizing The City Manager To Enter Into A Contract With
G &P Enterprises For Emergency Repairs In The Amount Of Sixty -Seven Thousand Five
Hundred Dollars ($67,500) To The Parks And Recreation Warehouse, And Appropriating
Funds.
Signed this 6 day of November, 2012.
•
Ai i if
Mayo
O rzor , .
City anager
or
2 Council Members
Upon this request the City Clerk will give due and proper
notice as required by SCC 2.10.032
(No business shall be transacted other than stated above.)
3
4 sE�
NOTICE OF
SPECIAL MEETING
4�AS1l�
NOTICE IS HEREBY GIVEN that the Seward City Council will meet in a special meeting on
Wednesday, November 7, 2012, following adjournment of the 6:00 p.m. Council Work Session for
• the purpose of:
NEW BUSINESS
*1. Resolution 2012 -082, Adopting An Alternative Allocation Method For The Fy2013 Shared
Fisheries Business Tax Program, And Certifying That This Allocation Method Fairly Represents The
Distribution Of Significant Effects Of Fisheries Business Activity In The Cook Inlet Fisheries
Management Area.
2. Resolution 2012 -080, Establishing The City Of Seward's Calendar Year 2013 State Legislative
Priorities.
3. Resolution 2012 -083, Approving The City Of Seward's Calendar Year 2013 City
Legislative Priorities.
4. Resolution 2012 -084, Establishing The City Of Seward's Calendar Year 2013 Federal
Legislative Priorities.
5. Resolution 2012 -085, Authorizing The City Manager To Enter Into A Contract With G &P
Enterprises For Emergency Repairs In The Amount Of Sixty -Seven Thousand Five Hundred Dollars
($67,500) To The Parks And Recreation Warehouse, And Appropriating Funds.
The meeting will be conducted in City Council Chambers, City Hall, 410 Adams Street, Seward. All
interested persons are invited to attend.
JOHANNA KINNEY
CITY CLERK
POSTED: Tuesday, November 6, 2012 at 5:00 p.m.
City Hall bulletin board
U.S. Post Office
Harbormaster's Building
rrr
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2012 -080
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ESTABLISHING THE CITY OF SEWARD'S CALENDAR
YEAR 2013 STATE LEGISLATIVE PRIORITIES
WHEREAS, the City annually compiles a list of projects or issues that are identified as
top state legislative priorities; and
WHEREAS, the list of projects is compiled and distributed to the State of Alaska
Legislature, Kenai Peninsula Borough, and City of Seward lobbyist; and
WHEREAS, this resolution validates projects, prioritizes needs, and focuses the efforts
of City Administration in its lobbying efforts; and
WHEREAS, the passage of this resolution occurs through a public process; and
WHEREAS, all projects on this list are consistent with the City Comprehensive and
Strategic Plans.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The following list of legislative projects is hereby declared to be the official
legislative priority list of the City of Seward for the 2013 State of Alaska legislative session:
1. STATE FUNDED PROJECTS
A. PUBLIC FACILITIES
(1) $575,000 to refurbish the Lowell Canyon 400,000 gallon water tank.
(2) $2.75 million for constructing a 100' x 80' metal building to replace and relocate
our existing public works shop (City will provide land for the new building).
(3) $2 million for expanding the Providence Seward Hospital Medical Clinic, moving
the CT scanner into the facility, increasing backup generator capacity, and
improving space for primary health care (City provides $500 thousand annually for
hospital financing of capital improvements).
(4) $450,000 for Alaska SeaLife Center veterinary and emergency spill response
equipment.
(5) $650,000 for Alaska SeaLife Center, Major maintenance and repairs.
(6) $950,000 for Alaska SeaLife Center volunteer housing for volunteers and staff to
reduce operating costs and expand volunteer pool.
vid
CITY OF SEWARD, ALASKA
RESOLUTION 2012 -080
B. PORT, HARBOR, AND INDUSTRIAL AREA
(1) $17.9 or $27.9 million to extend the Seward Marine Industrial Center basin
breakwater to improve and increase ship moorage and loading capacity for the
Coastal Villages Fishing Fleet home porting, Beaufort and Chukchi exploration and
development.
(2) $4 million for doubling the railway capacity of the ship lift (Syncrolift) and
associated upland improvements for repair work on at the Seward Marine Industrial
Center to meet current and increasing customer demands.
(3) $200,000 for engineering and design to replace failing infrastructure in the Seward
Small Boat Harbor including A, B, C, G, K, L, and S Floats.
(4) $500,000 to pave the apron and add a wash down pad at the 50 ton travel lift.
(5) $250,000 to pave in the northeast parking lot of the Seward Small Boat Harbor.
(6) $1.5 million for storm water discharge infrastructure that includes a security fence
around the city vessel storage area at the Seward Marine Industrial Center.
(7) $150,000 for a card -lock crane at the travel -lift dock.
C. ELECTRIC
(1) $4.0 million to complete the third and final phase of modernizing the emergency
back -up generation facility in Seward, including generator relocation, switching and
synchronization gear, grid integration and warehouse space.
(2) $5 million to design and rebuild the transmission line from the Seward Highway to
Seward Marine Industrial Center.
(3) $2 million to rebuild obsolete and aging infrastructure and add new infrastructure
within the expanding Camelot Subdivision where development is and growth
requires the new updated system.
(4) $1 million to take advantage of an existing out -of -use water main in order to bury
and secure utility lines running next to the lagoon.
(5) $1.5 million to repair and replace one mile of transmission line into the Fort
Raymond Substation with 115kV compatible equipment (this is a project supported
by the Alaska Railbelt Cooperative Transmission and Electric Company —
ARCTEC — because the current condition of the transmission line exceeds the
estimated life expectancy of 50- years).
(6) $17 million to upgrade the transmission line to 115KV in Seward, upgrade
transformers and other equipment for the higher voltage in order to reduce line loss
and improve efficiency and reliability of power distribution.
CITY OF SEWARD, ALASKA
RESOLUTION 2012 -080
D. ROADS, STREETS, AND ADA ACCESIBILITY
(1) $300,000 for improving City ADA accessibility.
(2) $300,000 match request for DOT programed City road repairs.
(3) $2.25 million for Seward Community Roads for repaving road surfaces,
reconstructing sidewalks, and improving roadway drainage systems.
(4) $2.496 million for design, engineering and construction to protect Lowell Point
Road in the City of Seward from coastal erosion. (This road provides the sole land
access to critical public infrastructure, state parks, and a Kenai Peninsula Borough
residential housing area).
E. PUBLIC SAFETY
(1) $1.3 million for a ladder truck.
(2) $6 million for a replacement Seward Fire Station (City will provide a match of
land).
(3) $2.7 million for design to 35% targeting a Public Safety Building for Courthouse,
Jail and Police and State agencies enforcement headquarters (City will provide a
match of land).
2. CRUISE PASSENGER VESSEL TAX REGIONAL IMPACT FUND OR CRUISE SHIP
GAMBLING TAX
(1) $12.8 Million for the Alaska Railroad \Seward East Dock Expansion project to
extend the existing freight/passenger dock in Seward, Alaska by 400 feet to 950
feet.
(2) $500,000 for building and parking upgrades to the Alaska Railroad Dale Lindsey
Intermodal Terminal.
(3) $220,000 for Alaska Railroad Cruise Ship Dock Maintenance and repair including
pilings with sever corrosion, repairs of the cathodic protection system, sewer
system, camel and fender repairs and miscellaneous repairs.
3. STATEWIDE PROJECTS
(1) $155,000 in the Department of Corrections Operating Budget to add a critical
wastewater bypass (with valves and piping) to keep the Spring Creek Correctional
Facility sewage system operational in the event of a system failure.
4. BENEFICIAL LEGISLATION
(1) Full funding ($23 Million) for the State of Alaska, Department of Transportation
and Public Facilities, Municipal Harbor Grant Program.
(2) Support the passage of legislation that provides for reallocating the fish tax to
CITY OF SEWARD, ALASKA
RESOLUTION 2012 -080
provide a greater share to local municipal governments.
(3) Legislative support for increased cash infusion into PERS /TRS retirement system in
order to offset unfunded retirement system liabilities, to make future contribution
rates more affordable for the State and local governments.
(4) Support for continuing Medicaid programs and capital cost reimbursement at not
less than current year funding levels.
(5) Return Tustumena State Ferry service to Seward.
(6) Alternative Energy Programs that encourage and fund participation by the City and
its electrical utility customers.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 7th
day of November, 2012.
THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney
City Clerk, CMC
(City Seal)
Italy
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2012 -082
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING AN ALTERNATIVE ALLOCATION METHOD
FOR THE FY2013 SHARED FISHERIES BUSINESS TAX PROGRAM,
AND CERTIFYING THAT THIS ALLOCATION METHOD FAIRLY
REPRESENTS THE DISTRIBUTION OF SIGNIFICANT EFFECTS OF
FISHERIES BUSINESS ACTIVITY IN THE COOK INLET FISHERIES
MANAGEMENT AREA
WHEREAS, the State of Alaska requires that for a municipality to participate in the
FY2013 Shared Fisheries Business Tax Program ( "Program "), the municipality must demonstrate
to the Department of Commerce, Community and Economic Development that the municipality
experienced significant effects during calendar year 2011 from fisheries business activities; and
WHEREAS, the Program provides for the allocation of available program funding to
eligible municipalities located within fisheries management areas specified by the Department of
Commerce, Community, and Economic Development; and
WHEREAS, the Program provides for the use, at the discretion of the Department of
Commerce, Community, and Economic Development, of alternative allocation methods which
may be used within fisheries management areas if all eligible municipalities within the area agree
to use this method, and the method incorporates some measure of the relative significant effect of
fisheries business activity on the respective municipalities in the area; and
WHEREAS, the City Council of the City of Seward, Alaska proposes to use an
alternative allocation method for allocating the approximately $60,706 in FY2013 funding
available within the Cook Inlet Fisheries Management Area, in agreement with all other
municipalities in the area participating in the FY2013 Shared Fisheries Business Tax Program.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. By this resolution the Council certifies that the City of Seward did experience
significant effects during calendar year 2011 from fisheries business activities that occurred
within the Cook Inlet fisheries management area, and seeks to apply for funding under the
FY2013 Shared Fisheries Business Tax Program.
Section 2. All eligible communities in the Cook Inlet fisheries management area will
receive fifty percent (50 %) divided equally and fifty percent (50 %) divided on a per capita basis.
1
CITY OF SEWARD, ALASKA
RESOLUTION 2012 -082
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 7`"
day of November, 2012.
THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
ATTEST:
Johanna Kinney, CMC
City Clerk
'.0
COUNCIL AGENDA STATEMENT
ocse
Meeting Date: November 12, 2012 x '1� �
V a
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Through: James Hunt, City Manager
48Alrk �J
From: Kristin Erchinger, Finance Director '
•
Agenda Item: 2013 Shared Fisheries Business Tax Program
BACKGROUND & JUSTIFICATION:
The City of Seward is required to apply to the State of Alaska Department of Community and Economic
Development (DCED) each year, to qualify for funding under the State's Shared Fisheries Business Tax
Program. The purpose of the program is to provide for a sharing of state fish tax collected outside
municipal boundaries, with municipalities that have been affected by fishing industry activities.
This is the 20th year of this program, and municipalities across the state will share tax revenues from
2011 fisheries activity as reported by fish processors on their fish tax returns. The law that created this
program requires that funding be allocated first to fisheries management areas across the state based on
the level of fish processed in each area, compared to the total fish processed for the whole state. Then,
funding is allocated among the municipalities located within each fisheries management area, based on
the relative level of impacts experienced by each municipality.
Seward is located in the Cook Inlet Fisheries Management Area, which includes Anchorage, Homer,
Nod
Kenai, Kenai Peninsula Borough, Kachemak, Seldovia, Soldotna, and Seward. The State's FY2013
program allocation to be shared within this area is approximately $60,706, down $22,831 from the prior
year.
In fisheries management areas where the program allocation is greater than $4,000 multiplied by the
number of municipalities in the area, program regulations provide for a "long- form" application. In the
Cook Inlet Fisheries Management Area, the threshold value is $32,000 (8 municipalities x $4,000). The
final deadline for submitting application for the FY2013 Shared Fisheries Business Tax Program is
December 15, 2012.
The long -form application provides for a "standard" and an "alternative" method of funding allocation.
The City of Seward will file under the alternative method.
Standard Method: Under this method, each municipality must determine and document the cost of
fisheries business impacts experienced by the community in 2011. Once the impacts have been
established for each of the municipalities, the DCED will calculate the allocation for each municipality
using the following formula:
One -half of the available funding is divided among participating municipalities on the
basis of the relative dollar amount of impact in each community. The other half of the
available funding is divided among municipalities based on the relative dollar amount of
impact per capita in each community.
COUNCIL AGENDA STATEMENT
FY2013 Shared Fisheries Business Tax Program
Page Two
Alternative Method: Alternative allocation methods may be proposed by the municipalities within the
area. DCED will consider approving the use of a proposed alternative method only if all the
municipalities in the area agree to use the method, and if the method includes some measure of the
relative effects of the fishing industry on the respective municipalities in the area.
The short -form method allocates the available funds by sharing 50% of the funds equally among the
participating municipalities, and allocating the remaining 50% on a per- capita basis. The information
required by the long -form application would be difficult and time - consuming to obtain. Therefore, it is
proposed that municipalities in our area use the alternative method and that we further agree that the
allocation method be the same method used in the short form allocation. Given the small amount of
additional funding that the City might gain by utilizing the standard method, compared to the additional
time required to complete the application, it is our recommendation that the city of Seward agree to use
the alternative method and agree that 50% of the funds will be allocated equally among the participating
municipalities, and the remaining 50% allocated on a per- capita basis. This will be the thirteenth
consecutive year of using this method.
INTENT:
The intent of this action is to authorize a contract for the purchase, installation, and training for new
general ledger financial accounting modules and software.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (document source here):
2. Strategic Plan (document source here):
3. Other (list): X
ATTORNEY REVIEW: Yes X No
FISCAL NOTE:
Using this same allocation method, Seward expects to receive approximately $4,016.89 in shared
fisheries business tax proceeds, and $151.67 in landing tax proceeds, in 2013. This is slightly lower than
the approximately $6,000 in the previous year.
Approved by Finance Department: .1
RECOMMENDATION:
Council approve Resolution 2012 - adopting an alternative method for the FY2013 Shared Fisheries
Business Tax Program, and certifying that this allocation method fairly represents the distribution of
significant effects of fisheries business activity in the Cook Inlet Fisheries Management Area and
Irr authorize the city manager to apply for funds from the Shared Fisheries Business Tax Program.
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2012 -083
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROVING THE CITY OF SEWARD'S CALENDAR YEAR
2013 CITY LEGISLATIVE PRIORITIES
WHEREAS, the City annually compiles a list of projects or issues that are identified as
top legislative priorities; and
WHEREAS, the list of projects is compiled and distributed to the State of Alaska
Legislature, Kenai Peninsula Borough, and City of Seward lobbyist; and
WHEREAS, this resolution validates projects, prioritizes needs, and focuses the efforts
of City Administration in its lobbying efforts; and
WHEREAS, the passage of this resolution occurs through a public process; and
WHEREAS, all projects on this list are consistent with the City Comprehensive and
Strategic Plans.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. This list of city projects is hereby declared to be the official city priority list
for the City of Seward for calendar year 2013.
A. PUBLIC FACILITIES & INFRASTRUCTURE
(1) $575,000 to refurbish the Lowell Canyon 400,000 gallon water tank.
(2) $2.75 million for constructing a 100' x 80' metal building to replace and relocate
our existing public works shop (City will provide land for the new building).
(3) $2 million for expanding the Providence Seward Hospital Medical Clinic, moving
the CT scanner into the facility, increasing backup generator capacity, and
improving space for primary health care (City provides $500 thousand annually for
hospital financing of capital improvements).
(4) $450,000 for Alaska SeaLife Center veterinary and emergency spill response
equipment.
(5) $650,000 for Alaska SeaLife Center, Major maintenance and repairs.
(6) $950,000 for Alaska SeaLife Center volunteer housing for volunteers and staff to
reduce operating costs and expand volunteer pool.
CITY OF SEWARD, ALASKA
RESOLUTION 2012 -083
B. PORT, HARBOR, AND INDUSTRIAL AREA
(1) $17.9 or $27.9 million to extend the Seward Marine Industrial Center basin
breakwater to improve and increase ship moorage and loading capacity for the
Coastal Villages Fishing Fleet home porting, Beaufort and Chukchi exploration and
development.
(2) $4 million for doubling the railway capacity of the ship lift (Syncrolift) and
associated upland improvements for repair work on at the Seward Marine Industrial
Center to meet current and increasing customer demands.
(3) $200,000 for engineering and design to replace failing infrastructure in the Seward
Small Boat Harbor including A, B, C, G, K, L, and S Floats.
(4) $500,000 to pave the apron and add a wash down pad at the 50 ton travel lift.
(5) $250,000 to pave in the northeast parking lot of the Seward Small Boat Harbor.
(6) $1.5 million for storm water discharge infrastructure that includes a security fence
around the city vessel storage area at the Seward Marine Industrial Center.
(7) $150,000 for a card -lock crane at the travel -lift dock.
C. ELECTRIC
(1) $4.0 million to complete the third and final phase of modernizing the emergency
back -up generation facility in Seward, including generator relocation, switching and
synchronization gear, grid integration and warehouse space.
(2) $5 million to design and rebuild the transmission line from the Seward Highway to
Seward Marine Industrial Center.
(3) $2 million to rebuild obsolete and aging infrastructure and add new infrastructure
within the expanding Camelot Subdivision where development is and growth
requires the new updated system.
(4) $1 million to take advantage of an existing out -of -use water main in order to bury
and secure utility lines running next to the lagoon.
(5) $1.5 million to repair and replace one mile of transmission line into the Fort
Raymond Substation with 115kV compatible equipment (this is a project supported
by the Alaska Railbelt Cooperative Transmission and Electric Company —
ARCTEC — because the current condition of the transmission line exceeds the
estimated life expectancy of 50- years).
(6) $17 million to upgrade the transmission line to 115KV in Seward, upgrade
transformers and other equipment for the higher voltage in order to reduce line loss
and improve efficiency and reliability of power distribution.
atm
CITY OF SEWARD, ALASKA
RESOLUTION 2012 -083
D. ROADS, STREETS, AND ADA ACCESIBILITY
(1) $300,000 for improving City ADA accessibility.
(2) $300,000 match request for DOT programed City road repairs.
(3) $2.25 million for Seward Community Roads for repaving road surfaces,
reconstructing sidewalks, and improving roadway drainage systems.
(4) $2.496 million for design, engineering and construction to protect Lowell Point
Road in the City of Seward from coastal erosion. (This road provides the sole land
access to critical public infrastructure, state parks, and a Kenai Peninsula Borough
residential housing area).
E. PUBLIC SAFETY
(1) $1.3 million for a ladder truck.
(2) $6 million for a replacement Seward Fire Station (City will provide a match of
land).
(3) $2.7 million for design to 35% targeting a Public Safety Building for Courthouse,
Jail and Police and State agencies enforcement headquarters (City will provide a
match of land).
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 7th
day of November, 2012.
THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney
City Clerk, CMC
(City Seal)
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2012 -084
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ESTABLISHING THE CITY OF SEWARD'S CALENDAR
YEAR 2013 FEDERAL LEGISLATIVE PRIORITIES
WHEREAS, the City annually compiles a list of projects or issues that are identified as
top federal legislative priorities; and
WHEREAS, the list of projects is compiled and distributed to the Kenai Peninsula
Borough, our congressional delegation and City of Seward federal lobbyist; and
WHEREAS, this resolution validates projects, prioritizes needs, and focuses the efforts
of City Administration in its lobbying efforts; and
WHEREAS, the passage of this resolution occurs through a public process; and
WHEREAS, all projects on this list are consistent with the City Comprehensive and
Strategic Plans.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that:
Section 1. The following list of legislative projects is hereby declared to be the official
legislative priority list of the City of Seward for 2013:
A. APPROPRIATIONS AND GRANTS
1. $2 million appropriation to the Army Corps of Engineers for mitigation for flood risk
reduction at Lowell Creek in Seward.
2. $7 million for a comprehensive Seward Flood Mitigation Program on the watershed level
by the U.S. Army Corps of Engineers.
3. $200,000 for the first Alaskan sea level rise climate change study to be conducted in
Resurrection Bay by the U.S. Army Corps of Engineers.
4. $27.9 million for extending the Seward Marine Industrial Center basin breakwater to
improve and increase ship moorage and loading capacity, ship repair capabilities, seafood
processing operations, and barge landings.
5. $3 million appropriation for Lowell Point Road storm surge mitigation, bank stabilization
and erosion control projects (from a Section 103 study by the U. S. Army Corps of
Engineers).
6. $1 million appropriation for erosion control projects (from a Section 14 study by the U.S.
Army Corps of Engineers) for the Seward Marine Industrial Center and the Alaska
Railroad Dock.
!(c=.
err.
CITY OF SEWARD, ALASKA
RESOLUTION 2012 -084
7. $2.25 million appropriation for Seward Community Roads for repaving road surfaces,
reconstructing sidewalks, and improving roadway drainage systems.
8. $2 million grant for constructing a 100'x 80' metal building to house emergency response
equipment, and shelter supplies at the Fort Raymond Satellite Fire Station.
9. $2.496 million in the Highway Transportation Bill for design, engineering, construction,
and protection from coastal erosion for the Lowell Point Road (the sole land access to
critical infrastructure, state parks, and Kenai Peninsula Borough residential housing area).
10. $15 million in the Highway Transportation Bill for extending and improving the Alaska
Railroad Freight Dock in Seward.
11. $250,000 for operating the Alaska strandings network and responding to marine mammal
and seabird strandings and mortalities throughout Alaska.
B. AUTHORIZATIONS AND BENEFICIAL LEGISLATION
1. Authorization language in the Water Resource Development Act that the $2.66 million
local government cost share paid by the City of Seward to the Army Corps of Engineers
satisfies the total cost share requirements for Phase 1 and Phase 2 Of the Seward Harbor
Expansion Project (additional costs were incurred in a second phase of the project to
correct a design deficiency by the Army Corps of Engineers).
2. Authorization language amending the Water Resources Development Act of 2007 (Public
Law 110 -114, 121 STAT. 1205) as follows:
a. Amending Section 5032
(1) by striking "Tunnel" from the title;
(2) by striking "Long- Term" from subsection (a);
(3) by striking "Long- Term" from subsection (a)(1);
(4) by striking "Long- Term" from subsection (a)(2).
b. Striking subsection (b) in Section 5032 and inserting language directing the
Secretary to conduct a study to determine whether an alternative method of flood
diversion in Lowell Canyon is feasible. Feasibility shall be determined based on
risk reduction rather than cost - benefit analysis. Federal cost share for the study
shall be the same as the Federal share for the original project.
3. Authorization language in the Water Resources Development Act or in other appropriate
legislation that the area created by the Seward Harbor Navigational Improvements
Project, including the 3.5 acres of disposal area, in Seward, Alaska, (described by the
U.S. Army Corps of Engineers as "BOD Disposal Area 1 ") is hereby declared to be non-
navigable waters of the United States for purposes of the navigation servitude.
Ned
CITY OF SEWARD, ALASKA
0 . RESOLUTION 2012 -084
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 7th
day of November, 2012
•
THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney
City Clerk, CMC
(City Seal)
4410.
r.r.
Council Agenda Statement C pfr s F� q
Meeting Date: November 7, 2012 ,,4
From: Jim Hunt, City Manager �' 4 SA
•
Agenda Item: Calendar Year 2013 City, State and Federal Priorities
BACKGROUND & JUSTIFICATION:
The City annually compiles a list of projects or issues that we identify as our top City, State and Federal
legislative priorities. The list of projects is compiled into a package that is then distributed to the Governor's
Office, our legislators, the Kenai Peninsula Borough (for inclusion in their legislative package), and our
lobbyist. The list validates projects and greatly focuses the efforts of the Administration in our lobbying
effort as we seek funding or other resolution both through the State of Alaska and Federal sources. This year
the three lists include projects that are in the planning phase and /or may qualify for grants in addition to some
projects with which Council is familiar. In order to quality for most grants, the City must include these
projects on the City priority list.
The attached lists are submitted to the City Council for review and approval.
INTENT: This list of priorities focuses the efforts of Administration in lobbying efforts to obtai'
appropriations, grants, and legislation from the State and Federal sources to improve the City of Seward. '1
qualify for most appropriations and grants Seward's City, State and Federal priorities lists must be approved
in a public process by the City Council.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan: Sections 1.3, 3.7.3.1 and 3.7.3.2 X
2. Strategic Plan (document source here): Sections 1.3, 3.7.3.1 and 3.7.3.2 X
3. Other (list): X
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
Council approve Resolutions 2012-M , 2012 60 and 2012- 0 4
O approving the City of Seward's Calendar
Year 2013 City, State and Federal Priorities.
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2012 -085
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH G &P ENTERPRISES FOR EMERGENCY REPAIRS IN
THE AMOUNT OF SIXTY -SEVEN THOUSAND FIVE HUNDRED
DOLLARS ($67,500) TO THE PARKS AND RECREATION WAREHOUSE,
AND APPROPRIATING FUNDS
WHEREAS, the Seward Parks and Recreation Office and Warehouse building was
constructed in the 1940's, with no significant additions since original construction; and
WHEREAS, the building is currently used by Parks and Recreation staff, as material storage
for the parks and Recreation Department, and as warehouse storage by the Electric Department; and
WHEREAS, various temporary repairs have taken place over time, with varying degrees of
success; and
WHEREAS, on September 25 2012, in response to concerns of diminished structural
integrity at the site, administration authorized an engineer's analysis for a professional to evaluate the
'Sow- condition of the building and recommendations for continued occupancy, vacation, or other options;
and
WHEREAS, on October 5 2102, Schneider Structural Engineers did an on -site visit and then
prepared an evaluation report that pointed out structural failings and safety concerns requiring
immediate emergency action for continued occupancy; and
WHEREAS, the report listed conclusions and recommendations that, if completed, would
improve the structural integrity of the building to safe levels for an estimated minimum of two years;
and
WHEREAS, two years will provide opportunity for administration to present options to
Council for the programs, personnel and equipment currently using the building, and concurrently
provide a safe environment for continued use while those alternatives are developed; and
WHEREAS, the Parks and Recreation Department solicited quotes for the emergency repairs
recommended by the Engineer's report; and
WHEREAS, the P arks and Recreation Department staff received three (3) written quotes by
the stated deadline; one (1) was subsequently withdrawn; and
vim„ WHEREAS, upon review of the remaining two (2) quotes, staff determined that G &P
CITY OF SEWARD, ALASKA
RESOLUTION 2012 -085
Enterprises was the most qualified, responsive and lowest quote; and
WHEREAS, administration requests that Council authorize the Manager enter into a contract
with G &P Enterprises for an amount not to exceed sixty -seven thousand five hundred ($67,500)
dollars to complete necessary emergency repairs to the Seward Parks and Recreation Office and
Warehouse.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Council of the City of Seward authorizes the City Manager to enter into
a contract with G &P Enterprises for an amount not to exceed sixty -seven thousand five hundred
($67,500) dollars to complete necessary emergency repairs to the Seward Parks and Recreation
Office and Warehouse.
Section 2. Funding is hereby appropriated from the General Fund fund balance account no.
101- 0000 -3050 to the parks and recreation building account no. 101 - 1410 -5920 in the amount of
sixty -seven thousand five hundred dollars ($67,500) for emergency repairs to the Seward Parks and
Recreation Office and Warehouse.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 7th day of
November 2012.
THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
Agenda Statement
e of SFl
Meeting Date: November 7, 2012 ,.►,,
To: City Council sII
•
Through: City Manager Jim Hunt
From: Parks and Recreation Department, Assistant City Manager ff"
Agenda Item: A resolution of the city council of the city of Seward, Alaska, authorizing the city
manager to enter into a contract for emergency repairs in the amount of sixty - seven
thousand five hundred dollars ($67,500) to the Parks and Recreation warehouse,
and appropriating funds.
BACKGROUND & JUSTIFICATION:
The Parks and Rec warehouse was built in the 1940's and has seen the effects of time and use.
Various repairs have been affected from time to time, but problems persist and require an immediate
solution in order to provide a safe place to work and to store materials.
The building is currently used by Parks and Rec as office and repair space, and for storage. It is also
used by the Electric Utility for warehousing materials that require indoor storage.
In -house observations and previous attempts at repair have identified structural concerns that have
not heretofore been professionally quantified, but have led to a point where a decision has to be made
on whether the building is safe to have employees occupy or otherwise enter. Administration
authorized Parks and Rec to commission an engineering firm to do a structural analysis of the
building to address those questions.
Schneider Structural Engineers conducted an on -site inspection and issued a report identifying
several concerns requiring immediate attention if the building is to remain in use.
Parks and Rec solicited quotes for the repairs identified as necessary in the Conclusions and
Recommendations section of the engineer's report. Three were received, but one was later
withdrawn. Of the two remaining quotes, G &P Enterprises was selected as the most qualified,
responsive and lowest priced quote.
INTENT:
That Council authorize the City Manager to enter into a contract with G &P Enterprises for
emergency repairs in the amount of sixty -seven thousand five hundred dollars ($67,500) to the Parks
and Recreation warehouse, and appropriate funds.
rrr
CONSISTENCY CHECKLIST: Yes No N/A
aO\
1. Comprehensive Plan (document source here): X
2. Strategic Plan (document source here): X
3. Other (list): Emergency Declaration X
FISCAL NOTE:
This expenditure will enable the parks maintenance and campground functions and equipment
storage to remain in the warehouse facility until more extensive repairs can be made or an alternative
location can be found to replace these functions. The cost of relocating and storing the equipment
and supplies in this facility would be expected to exceed the costs of these interim repairs, as it
would require renting, leasing or purchasing alternative storage for a large quantity of City -owned
supplies and equipment.
Approved by Finance Department: . eh y
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
Seward City Council approve Resolution 2012 -085, authorizing the City Manager enter into a
contract with G &P Enterprises as outlined.
Slow
STRUCTURAL INVESTIGATION
City of Seward Parks &t Recreation Office/Warehouse
Seward, Alaska
October 24, 2012
Prepared for:
City of Seward Parks ft Recreation
519 Fourth Avenue
Seward, Alaska 99664
Schneider Structural Engineers Project Number: 212147
.rr
SCHNEIDER
STRUCTURAL INVESTIGATION October 24, 2012
City of Seward Parks Et Recreation Office /Warehouse Schneider Pro'
ect Number 212147
Seward, Alaska .et Number
INVESTIGATION REPORT
GENERAL
The City of Seward Parks i* Recreation Department (hereafter referred to as the Client) has hired
Schneider Structural Engineers to perform a limited structural investigation of their office /warehouse
building on Aspen Lane in Seward, Alaska. The purpose of this investigation is the following:
1. To observe reported structural deficiencies, damage, and /or instabilities
2. To render our professional opinion on the building's condition and its suitability for continued
occupancy
3. To offer general recommendations for temporary shoring until permanent solutions can be
implemented
We visited the site on October 5, 2012, and were on site for approximately one hour. Present on site were
Daniel Folmar (Schneider), Karin Sturdy (Seward Parks ft Rec), Mark Staubel (Seward Parks Et Rec), and
Stefan Nilsson (Seward Building and Inspection Department).
Our investigation was limited to a visual observation of the existing building and the immediately
surrounding site. We took photographs and rough measurements. Our observations were only as thorough
as required to gain a general understanding of representative structural conditions, and to identify and
document areas of potential structural concern. We observed only those portions of the structure that
were easily accessible and exposed to view.
Structural and /or architectural design drawings were not available for review and likely do not exist.
No numerical analysis or load testing has been performed to evaluate the load - carrying capacity of the
existing structure. The thoroughness and accuracy of our observations are only as accurate as the methods
imply.
Our knowledge of the site soils is based only on our general knowledge of the prevailing soils conditions in
the area; a geotechnical investigation report (soils report) was not available for review.
Our observations, conclusions, and recommendations are presented in this report.
1
C 1 N EIDER
i STRUCTURAL INVESTIGATION October 24, 2012
City of Seward Parks £t Recreation Office /Warehouse
Seward, Alaska Schneider Pro'ect Number 212147
INVESTIGATION REPORT
STRUCTURAL OBSERVATIONS (Photos are included as Appendix A)
General Building Description and History
The existing building (photos 1 -3) is a one -story timber - framed structure supported on concrete
foundations over a shallow crawl space. The building is approximately 60 feet wide by 150 feet long,
roughly 9,000 square feet total. The building was reportedly built in the 1940's. It does not appear that
any significant additions have been made since the original construction.
The building faces south on a generally flat, partially wooded site. It was raining steadily during our site
visit, and Seward had recently experienced significant flooding; however, no standing water or evidence
of flooding was noted in the vicinity of the building.
The front (southern) third of the building is currently occupied as offices. The other (northern) two - thirds
of the building are occupied as light storage space.
Building System Descriptions /Observations
1. Foundations:
The foundations appear to be part of the original 1940's construction. The typical foundations consist of 8-
inch thick poured concrete foundation walls around the building perimeter (photos 4 -6) and at
approximately 12 feet on center, running lengthwise (north- south) under the building. It is assumed that
all of the foundation walls are supported on continuous spread footings, but the footings could not be
verified (except along the north wall, where the footing is at grade).
The foundation walls underneath the east and west exterior walls have settled and /or shifted significantly
outward as follows:
• Along the east wall, the lateral displacement is significant, varying from approximately 2 inches
at the southeast corner (photo 7) to at least 8 inches near the midpoint of the wall (photos 6 and
7). Vertical displacement (settlement) also increases with the lateral displacement, up to several
inches (photos 8 -11). Near the northeast corner, the concrete foundation wall has been removed
altogether, and replaced with timber piers, which are failing completely (photo 12).
• Along the west wall, the lateral displacement is not significant along most of the wall length
(photo 13). However, at the front 50 feet or so of the building, the lateral displacement is 8
inches or more (photos 14 -16).
• Along the south wall, open cracks in the foundation wall at two crawl space vents are consistent
with the lateral displacement observed at the east and west exterior walls (photos 5 and 6).
It does not appear that the foundation movement occurred recently. It is not clear whether the movement
occurred suddenly or gradually over time. It does not appear that the movement is ongoing, at least not at
a rate that is easily observable.
It is not clear what has caused the foundation movement, but it is likely that the root cause is an
instability of the site soils. The building superstructure and its contents are lightweight enough that it is
very unlikely that an overloading of the foundations caused the foundation movement.
Slow
2
M. C Q
SC INEtDER
STRUCTURAL INVESTIGATION October 24, 2012
City of Seward Parks it Recreation Office /Warehouse Schneider Project Number 212147
Seward, Alaska __._.
INVESTIGATION REPORT
2. Floor Framing:
The floor is framed with 2x6 tongue and groove timber decking, supported on 2x12 wood joists at 16 -inch
spacing (photos 9, 13). The joists span east -west, bearing on the concrete foundation walls.
Beam pockets in the east and west foundation walls every 9 feet suggest that parts of the original timber
framing in the floor system was removed at some point (photos 4, 9). It is unlikely that the removal of
these beams contributed to the foundation movement that we observed.
Makeshift attempts have been made to shore the existing floor joists along the east and west exterior
walls, where the foundation walls have shifted enough to leave the joists unsupported (photos 9 -11, 14-
16). The retrofits consist of several different methods, including (1) new beams and posts and precast
concrete pad footings under the east joist bays (photos 9 -11), (2) timber piers under the northeast joist
bay (photo 12), and (3) steel joist extensions at the southwest joist bay (photos 14 -16). All of the retrofits
are inadequate, and do not restore the gravity and lateral strength of the floor assembly.
3. Wall and Roof Framing:
The exterior walls are framed with 2x wood studs, with diagonal lumber sheathing on the exterior face.
The roof is a gable profile, framed with timber decking (thickness unknown), 2x lumber rafters at 24 -inch
spacing, and timber beams. The beams are supported 6x6 wood posts laid out on a 12 -foot by 9 -foot grid,
in line with the foundation walls below. The upper third of the posts are cross - braced with nailed 2x
bracing (photos 17 -18).
A fire occurred in the middle portion of the warehouse at some point in the past, damaging several of the
beam and cross bracing members (photo 19). Typically, sawn lumber is considered to have been
compromised if more than 1/8 inch of material thickness has been charred. We observed many members
that appear to have more than 1/8 inch of material destroyed on multiple faces.
4. Lateral Force Resisting System:
The building is presumably intended to resist lateral forces due to wind and seismic events by a
combination of the exterior shear walls and the nominal resisting action of the timber "frames ". It is
unlikely that the building was engineered to resist lateral forces. The cross bracing between the interior
timber posts certainly add stiffness to the building superstructure, but the bracing members and
connections have little strength to resist design -level lateral forces.
3
SC INSIDER
ex;
STRUCTURAL INVESTIGATION October 24, 2012
City of Seward Parks Et Recreation Office /Warehouse
Seward, Alaska Schneider Project Number 212147
INVESTIGATION REPORT
SYSTEM / ELEMENT ASSESSMENT (System / Element Condition Key is included as Appendix B)
SYSTEM / ELEMENT OBSERVATIONS
# System /Element Comments /Observations Condition Priority
1 Foundations East and West Exterior Foundation Walls: Along most
of the east exterior wall and the front 50 feet
(approximate) of the west exterior wall, the
foundations have displaced laterally and /or settled to Poor Critical
the point that they are no longer supporting the
building superstructure above. Load paths for gravity
and lateral loads are compromised or are non - existent.
2 Floor Framing Floor Joists at East and West Framing Bays: Where the
foundations walls have shifted, the floor joists are not
properly supported or and completely unsupported at Poor Critical
the east and west foundation walls. The retrofits that
Ni have been implemented to provide support are
inadequate, and many are failing.
Floor Rim Boards and Sill Plates: Along most of the
east and west exterior walls, the 2x floor rim board
and the 2x wood sill plate on the foundation wall are Poor Critical
rotten or missing. Load paths for gravity and lateral
loads are compromised or do not exist without these
elements in place.
3 Wall and Roof Exterior Wall Framing: We did not observe any
Framing portions of the exterior walls where the framing had
failed or where failure was imminent; however, much Fair Serious
of the framing is dilapidated and damaged from use
and /or weather.
Roof Framing: Load paths exist for most of the roof to
resist gravity loads, and the framing has performed as
intended, even under record snowfall recorded during
the 2011 -2012 winter season. Nevertheless, the Fair to Serious to
combination of foundation instabilities, fire damage, Poor Critical
and inadequate connections throughout the roof
framing make it generally unsatisfactory for continued
long -term use.
4
Milk
SCHNEIDEB .
STRUCTURAL INVESTIGATION October 24, 2012
City of Seward Parks & Recreation Office /Warehouse Schneider Pro'ect Number 212147 Ned
Seward, Alaska
INVESTIGATION REPORT
SYSTEM / ELEMENT ASSESSMENT (continued)
4 Lateral Force Exterior Walls: The diagonally- sheathed exterior walls
Resisting System provide stiffness for the building to resist lateral loads
from wind and seismic events; however, much of the Fair to Serious to
sheathing is damaged or destroyed due to weather, and Poor Critical
has inadequate strength to resist design -level lateral
loads. In the east -west direction especially, the
resisting walls are located so far apart (approximately
100 feet) that they do not brace the warehouse roof
diaphragm.
Interior Cross Bracing: The 2x cross bracing members Poor Critical
between the roof posts provide some stiffness to resist
lateral loads, but the members and connections have
very little strength to withstand loads of any
considerable magnitude, and they do not have and
reserve "pushover" capacity if the bracing elements
were to fail.
5
SC NEJDER �r
STRUCTURAL INVESTIGATION October 24, 2012
City of Seward Parks Et Recreation Office /Warehouse
Seward Alaska Schneider Pro'ect Number 212147
INVESTIGATION REPORT
CONCLUSIONS AND RECOMMENDATIONS
In its current state, the building is clearly "dangerous" per the 2006 International Existing Building Code
(IEBC) definition (reference IEBC section 202). The building is not safe for continued occupancy without
implementing temporary measures to restore the basic load paths for gravity and lateral loads. To make
• the building marginally safe for short -term occupancy (i.e. two years or less), we recommend the
following repairs and /or precautionary measures:
East and West Exterior Walls:
• Remove all of the floor rim boards and foundation sill plates along the east and west exterior walls
(many are currently missing). Where foundation sill plates and their anchor bolts are sound (Le. not
rotten or corroded), the plates may be left in place. Remove all rim boards for inspection.
• Along the east wall, remove the beams that have been installed to shore the failing joist framing.
• Along the west wall at the southwest corner, remove the bolted steel joist extensions.
• Install new treated 2x8 foundation sill plates. Anchor the plates with 5/8" x 5" Simpson Titen HD
screw anchors or 5/8" x 5" Simpson Strong bolt expansion anchors at 32" o /c. Where the foundation
walls have settled, build up the plates to match the bottom of joist elevation with additional
treated 2x material.
• Where the existing 2x12 floor joists do not bear at least 1 -3/4" on the sill plate, sister in new
treated 2x12 Doug Fir #1 joists adjacent to each existing joist and nail together with (2) rows of
galvanized 10d nails at 12" o/c staggered. Bear the new joist at least 1 -3/4" on the sill plate at the
first interior foundation wall, and fully on the sill plate at the exterior foundation wall. Attach new
joists to sill plates with (3) galvanized 10d toenails at each end.
• Install new treated 2x12 rim boards. Attach to the end of each joist with (5) galvanized 10d nails
and to the silt plates with galvanized 10d toenails at 12" o /c.
• Where the new framing protrudes beyond the existing framed exterior wall, install solid blocking
between the floor joists, in line with the framed wall above.
• Where the new framing protrudes beyond the existing framed exterior wall, install continuous ice
and water shield and galvanized metal flashing over the framing for weather protection.
Roof Framing:
• Limit the depth of snow on the roof to one foot.
• Where the warehouse fire has damaged the cross bracing members, remove any bracing members
where more than 1/8 inch of material has been destroyed. Replace with 2x6 Doug Fir bracing with
(5) 16d nails into the 6x6 post at each end.
Lateral Force Resisting System:
• In three locations in the open warehouse space, frame new plywood shear walls to resist east -west
lateral loads as follows:
o Working from the north wall, a new wall should be located at the following column lines:
18 feet, 45 feet, and 72 feet.
6
SCHNEIDER °?
STRUCTURAL INVESTIGATION October 24, 2012
Nord
City of Seward Parks £t Recreation Office /Warehouse
Seward, Alaska Schneider Pro'ect Number 212147
INVESTIGATION REPORT
o Each new wall should occupy one 12 -foot wide framing bay (any bay acceptable).
o Frame the wall to the underside of the roof decking with 2x6 studs at 16" o /c.
o Sheathe the wall with 7/16" OSB, nailed at 4" o/c along panel edges. Block and nail the
panel edges between studs.
o Clip the wall top plate to the existing roof decking with Simpson A35 clips at 24" o /c.
Nail the bottom plate to the existing floor with 16d nails at 4" o /c. Nail the end studs to
the existing 6x6 posts with 10d nails at 6" o /c.
The above recommendations are intended only to make the building marginally safe for continued short -
term occupancy (i.e. two years or less). They are not intended to restore the building to its pre - damaged
state. No numerical analysis has been performed along with these recommendations.
Temporary shoring and bracing will be required to perform the work described above. We are not
responsible for the contractor's means and methods to shore and brace the structure during the repair
work.
Permanent structural repairs are beyond this current scope of work. It is likely that the cost of permanent
repairs would far exceed the replacement cost of the building.
GUIDELINES REGARDING THE USE OF THIS REPORT
This report has been prepared for the exclusive use of the City of Seward Parks Ft Recreation Department.
The professional opinions and recommendations provided in this report are based on limited observations
and knowledge of the existing structure(s). All of the information herein is subject to some degree of
interpretation and possible modification. Interpretation and recommendations are not absolute and are
intended only to provide information to the Client regarding the structural condition of the property.
Except as specifically noted, no structural calculations were performed to determine the theoretical load -
carrying capacity or to evaluate the stability of the existing structure. The repairs and other work
recommended should be considered suggestions, and are not directives for the work described.
Prepared by: Reviewed by:
P . N ./1 %. vv
Daniel M. Folmar, P.E. Nicholas J. Choromanski, P.E.
7
SC FN lD R :a: .i'1'4
STRUCTURAL INVESTIGATION October 24, 2012
'o,,. City of Seward Parks Et Recreation Office /Warehouse
Seward, Alaska Schneider Project Number 212147
INVESTIGATION REPORT
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Photo 1: South elevation, from Aspen Lane Photo 2: Southeast elevation
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Photo 3: Northeast elevation Photo 4: Typical east /west exterior foundation
construction. Foundation wall with beam pockets
visible under floor rim board. Little or no
foundation displacement /settlement observed at
this location (west wall).
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A -1
SCHNEIDER f$:,
STRUCTURAL INVESTIGATION Oct ober 24, 2012
City of Sewa rd Parks 8 Recreation Office/Warehouse
Seward, Alaska Schneider Pro N umber REPORT 212147
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Photo 5: South foundation wall near southwest 6: foundation ::::c craw access liogilli
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Photo 7: East exterior wall, siting Photo 8: East exterior wall, siting to the north.
Concrete foundation wall visible under floor rim Concrete foundation wall visible under floor ri
board. Foundation wall lateral displacement is board. Foundation wall lateral displacement
approximately 2 inches. increases from 4 inches to more than 8 inches.
A -2
J
SCHNEIDER °'
STRUCTURAL INVESTIGATION October 24, 2012
*41600• City of Seward Parks It Recreation Office /Warehouse
Seward, Alaska Schneider Project Number 212147
INVESTIGATI REPORT
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Photo 9: Floor joists at east wall. Floor rim board Photo 10: Floor joists at east wall. Floor rim board
is missing. Foundation has shifted so much that and foundation sill plate are missing. Foundation
joists are completely unsupp orted. has shifted and settled so much that joists are
completely unsupported.
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Photo 11: Floor joists at east wall. Floor rim board Photo 12: Foundations at east wall nea northeast
and foundation sill plate are missing. Foundation corner. Foundation wall has been removed and
has shifted and settled so much that joists are replaced with timber piers, which are also failing.
completely unsupported.
A - 3
-4.\
STRUCTURAL INVESTIGATION October 24, 2012
SVHNEIDEB .
City of Seward Parks a Recreation Office /Warehouse
Seward, Alaska Schneider Project Number 212147
INVESTIGA REPORT
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Photo 13: West exterior wall. Foundation Photo 14: West exterior wall under southw
displacement not significant, but floor rim board is office. Foundation wall has laterally displac at
missing and foundation sill plate rotten. least 8 inches. Steel extensions are bolted to the
floor joists in an attempt to restore bearing.
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Photo 15: Bolted steel floor joist extensions Photo 16: Bolted steel
thwest floor corner. joist extensions,
Bolted connections are subject to splitting under continuing to sou
gravity loads.
A -4
SC iNEI ?[_1 1 x4 ;: ''
STRUCTURAL INVESTIGATION October 24, 2012
lw City of Seward Parks & Recreation Office /Warehouse
Seward, Alaska Schneider Project Number 212147
INVESTIGATION REPORT
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Photo 17: Typical roof framing. Photo 18: Typical roof framing.
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Photo 19: Fire - damaged roof framing and cross
bracing.
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A -5
26
SCHNEIDER
STRUCTURAL INVESTIGATION October 24, 2012
City of Seward Parks &Recreation Office /Warehouse
Seward, Alaska Schneider Project Number 21 2147
INVESTIGATION REPORT
SYSTEM / ELEMENT CONDITION KEY
Condition Key
An element is evaluated as good when:
• the element is intact, structurally sound and performing its intended purpose
• there are few or no cosmetic imperfections
• the element needs no repair and only minor or routine maintenance
An element is evaluated as fair when:
• there are early signs of wear, failure or deterioration, though the element is generally sound and
performing its intended purpose
• there is failure of a sub - component of the element
• replacement of up to 25 percent of the element or replacement of a defective sub - component is
required
An element is evaluated as poor when:
• the element is missing
• the element is not sound
• the element /element design is not sound, or is not performing its intended purpose
• the element requires major repair or replacement
• deterioration or damage affects more than 25 percent of the element and cannot be adjusted or
repai red
• the elements show signs of impending failure or breakdown
Priority Key
A critical deficiency of an element exists where: (Life Safety is compromised during tong and short term
loading)
• the element is not present or functioning properly
• advanced deterioration resulting in the failure of the element or may result in the failure of the
element if not corrected within 2 years; and /or
• the accelerated deterioration of adjacent or related elements
A serious deficiency of an element exists where: (Life Safety may be compromised during short term
loading, and /or loading prescribed by current code requirements)
• the element is not present or will not function properly
• the element is deteriorated; and if not corrected, failure of the element is likely
• the accelerated deterioration of adjacent or related elements, if not corrected, may result in
failure of the element
A minor deficiency of an element exists where: (Life Safety is not compromised)
• standard preventative maintenance practices and building conservation measures have not been
followed, and /or
• there is reduced life expectancy of affected or related building materials and /or systems, and /or
• there is a condition with long -term impact beyond 5 years
'toed
B -1
stay Enterprises
��%er�se� —— ~' 2012
33318 Bear Lake Rd,
se*am Alaska 9gs64
Office: 907-224-5291 Fax: 907-22*'6683
gpenterp/fse88Vgo`aocmM
- --
To: City ofSeward Ship to (if di�erentaddress�; -- �-
Parks and Rec Dept. '
' —
Job includes all repairs listed on the structural investigation
Schneider Structural Eng/neers We have reviewed number 212147 performed by
. / a weo Tne report with Mark Staubel and performed our
own ons|be ammiysis. We agree to provide all materials and labor involved in this project for the
amount be/ow.
I would also like to bring to yodr attention that the engineers report lists the floor joists at 16 inch
on center, when they are actually 12 inch on center, This could make some difference in the material
cost of bds that you may receive.
�.
Upon written acceptance of this proposal we can begin Immediately after filing a notice of work
with the dcpL of labor and should be able to finish within ten days.
sdnia��
Material -
19,500.00
— — _ �,
Labor
480D0.00
Tot,; __G75OO.00
This estimate is for completing the job as described above. It is based on our evaluation ano does / ot
|�dude mnateria| price increases or additional labor and materials which may be required should
unforeseen problems arise after the work has st
7�
��
2012 PARKS AND RECREATION WAREHOUSE EMERGENCY
RENOVATION CONSTRUCTION AGREEMENT BETWEEN THE CITY
OF SEWARD AND G &P ENTERPRISES
BETWEEN:
CITY OF SEWARD, ALASKA THE ( "CITY ")
Post Office Box 167
Seward, Alaska 99664 Phone: 907 - 224 -4020 Fax: 907 - 224 -4038
and
G &P ENTERPRISES, THE ( "CONTRACTOR ")
33318 Bear Lake Road
Seward, Alaska 99664 Phone: 907 - 224 -5291 Fax: 907 - 224 -6683
WHEREAS, the City of Seward wishes to enter into a contract with an independent contractor to
complete emergency renovation and repairs to the Parks and Recreation Warehouse.
The City and G &P Enterprises agree as follows:
SCOPE OF WORK
G &P Enterprises shall furnish all materials, labor and equipment necessary for the design, purchase, lid
installation for Parks and Recreation Warehouse Renovations as described Engineers in the specifications
pertaining thereto, communicated during the solicitation for quotes.
TERM
G &P Enterprises agrees to commence the Scope of Work of this Agreement immediately upon execution
of this Agreement. Work shall be complete within fifteen (15) days.
DELIVERY
G &P Enterprises shall deliver all materials and perform all labor and services necessary to complete the
Scope of Work in Seward, Alaska, as specified in the solicitation for quotes. G &P Enterprises expressly
assumes the risk of any loss associated with the delivery of materials including injury to third parties until
the City takes possession.
CONTRACT PRICE
Following receipt of final invoice from the Contractor, the City agrees to pay G &P Enterprises the
amounts as set forth in the estimate dated November 5, 2012, actually delivered, completed, and accepted
by the City.
PRIORITY OF CONTRACT DOCUMENTS
The documents below are referred to as the "Contract Documents" and are listed in order of priority in the
event of conflict, errors or discrepancies and by this reference made a part of this Agreement:
Page 1 of 5
November 2012
�1
1. This Agreement
2. Recommendation Analysis of Engineer's Study
3. Specifications — 2012 Parks and Recreation Warehouse Renovation
4. G &P Cost Estimate dated November 5, 2012
5. General Conditions
MATERIALS AND WORKMANSHIP
All materials furnished by The Contractor shall be new and suitable for the intended purposes.
• CHANGE ORDERS
No changes or substitutions ( "Change Order ") shall be made in the Scope of Work without prior written
authorization by the City, approved by the City Manager or his Designee. Requests for Change Orders
shall be reviewed promptly upon receipt. Adjustments, if any, to the contract price shall be negotiated by
the undersigned or other person designated in writing on behalf of the parties and agreed to in advance in
writing.
SUBCONTRACTORS / THIRD PARTIES
The Contractor shall be as fully responsible for the acts or omissions of its subcontractors and of persons
either directly or indirectly employed by them as for the acts or omissions of persons directly employed
by The Contractor. Nothing contained in this Agreement shall create any contractual relationship
between the City and any subcontractor.
It is specifically understood between the parties that this Agreement does not make anyone a third party
beneficiary, nor does this Agreement authorize anyone not an authorized party to maintain a lawsuit for
personal injuries or property damage.
THE CITY'S RIGHT OF INSPECTION
The City, or its agents may, at any time during regular hours of operation, inspect the Scope of Work and
services provided under this Agreement. Such inspections are solely for the benefit of the City and not
for any third person. The exercise by the City or an agent acting on behalf of the City, of its rights under
this paragraph, shall not imply any obligation to inspect nor an obligation to inspect in any particular
manner. The City reserves the right to refuse any damaged or unusable Work or materials not of equal or
better quality than stated in the specifications in the Contract Documents.
AMENDMENT
This Agreement shall only be amended, modified or changed in writing, signed and executed by an
authorized representative of each of the parties.
JURISDICTION, CHOICE OF LAW
The law of the State of Alaska shall govern the rights and obligations of the parties and interpretation of
this Agreement.
Page 2 of 5
November 2012
COMPLIANCE WITH LAWS
The Contractor shall obtain, at its own expense, all necessary permits, rights -of -way or other consents
from all governmental agencies and shall comply with all applicable federal, State and local laws, statutes,
regulations and ordinances. Attached are insurance certificates, a contractor's license and bonding
information.
PAYMENT OF TAXES
As a condition of performance of this Agreement, the Contractor shall pay all federal, state and local taxes
incurred by the Contractor and shall require their payment by any other persons in the performance of this
Agreement.
DEFAULT, REMEDIES, LIQUIDATED DAMAGES
The Contractor's failure to comply with any representation or warranty made in this Agreement, shall be
considered an event of default. In addition, G &P Enterprises' failure to perform any other term, covenant
or agreement contained in any of the Contract Documents shall be considered an event of default. An
event of default by G &P Enterprises and its refusal or inability to cure or diligently pursue a cure within
the time authorized by the City, shall give the City the right, but not the obligation, to procure services
and materials from another source or to terminate this Agreement upon ten (10) days written notice to The
Contractor. The City, upon termination of this Agreement, shall have the right but not the obligation to
accept performance of the Scope of Work up to the date of termination. Upon termination as a result of
The Contractor's breach, the City shall be entitled to a full refund of all amounts paid under this
Agreement provided that in the event that the City exercises its ability to accept the Work, as completed
to the date of termination, the City shall pay The Contractor for the Scope of Work completed to such date
to the extent that such Work conforms to this Agreement. Amounts owed to either party pursuant to this
paragraph may be offset. The City shall be entitled to liquidated damages in the amount of $250 per day Noll
for each day the Work is not completed after fifteen (15) days. The parties agree that actual damages are
impossible to calculate, and this amount is a reasonable estimate for damages to the City caused by delay.
Remedies described herein are not exclusive and the City retains all other rights and remedies at law or in
equity.
TIMELINESS
Time is of the essence for this Agreement.
REPAIR OF DAMAGES CAUSED BY CONTRACTOR
All damage and injury to property that is caused by, or that results from performance of the Scope of
Work by, or from any act, omission or neglect by The Contractor, its subcontractors or its employees,
shall promptly be remedied by G &P Enterprises either by repairing, rebuilding or replacing the property
damaged or in some other manner satisfactory to the City and to the owner of such property. In case of
failure on the part of The Contractor to promptly and satisfactorily remedy such damage or injury, the
City may proceed to repair, rebuild or replace such property as required and the cost thereof will be
deducted from any monies due or which may become due to G &P Enterprises.
In applying the above provisions, the repairing, rebuilding or replacing of damaged property shall be
understood to include the providing of temporary facilities that may be needed to maintain normal service
until the required repairing, rebuilding or replacing is accomplished. Restoration of damaged property
includes removal of contaminated water or soil, remediation to the extent required by any State or federal
Page 3 of 5
November 2012
environmental law, regulation, or order of an agency having jurisdiction over a release of a contaminant
or hazardous substance.
RELEASE, INDEMNIFICATION AND INSURANCE
,, The Contractor agrees to release, indemnify, defend and hold harmless the City, its officers, agents and
employees from and against any and all claims, demands, losses, defense costs or liability of any kind or
nature, including environmental liability, which the City, its officers, agents and employees may sustain
or incur or which may be imposed upon them or injury to or death of persons or damage to property as a
result of, arising out of or in any manner connected with G &P Enterprises' performance un
of this Agreement, excepting only liability arising out of the sole, gross negligence of the City. der the terms
Without limiting The Contractor's obligations stated above in this paragraph, it is agreed that The
Contractor shall maintain in force, at all times, during the performance of this Agreement the following
policies of insurance, with deductibles acceptable to the City, covering its operations:
Insurance Minimum Limits
Comprehensive General Liability $2 Million combined limit each occurrence
Worker's Compensation/Employer Liability As required by statute
Automobile Liability - Covering bodily injury and $1 Million combined limit per accident
property damage, including all owned, hired and
non -owned vehicles.
Professional Liability — Covering all errors, $2 Million per occurrence /aggregate
omissions, or negligent acts in the performance of
services under this Agreement.
G &P Enterprises' shall procure insurance for full replacement value and to adequately insure against the
loss of or damage to materials during shipment and at all times in The Contractor's possession. Costs of
shipping and other insurance are covered by the contract price.
G &P Enterprises' insurance policies shall contain the following clauses:
1. The City, its officers, employees and volunteers are added as additional insured for operations of
the named insured performed under contract with the City.
2. Any insurance maintained by the City shall apply in excess of and not contribute with, insurance
provided by G &P Enterprises'.
3. All insurance policies required by this Agreement shall contain a clause that the insurance shall
not be canceled, limited, non - renewed, or otherwise materially changed without thirty (30) days
prior written notice delivered to the City.
4. All policies shall be written by insurance companies legally authorized or licensed to do business
in the State of Alaska and acceptable to the City.
5. G &P Enterprises' shall furnish to the City certificates evidencing that it has procured the insurance
required herein prior to commencement of the contract term.
6. All of the insurance policies described above shall provide that the insurers waive rights of
subrogation against the City, its officers, agents and employees.
Page 4 of 5
November 2012
ASSIGNMENT PROHIBITED
Any assignment by G &P Enterprises' of its interest or responsibilities in any part of this Agreement or
any delegation of duties under this Agreement shall be void and any attempt by G &P Enterprises' to
assign any part of its interest or delegate duties under this Agreement shall give the City the right to "
terminate this Agreement immediately.
This Agreement is entered into and effective when executed by both parties.
CITY OF SEWARD, ALASKA
Jim Hunt, City Manager
By:
Its:
DATE: DATE:
ATTEST:
Johanna Kinney, CMC, City Clerk
Date:
(City Seal)
Page 5 of 5
November 2012
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