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HomeMy WebLinkAbout12102012 City Council Packet Seward City Council Agenda Packet AA,41 \ 3, J " 4. ,I r " ) )1 Season's Gireeitami s!! December 10, 2012 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA i°� l l 1111 �® {Please silence all cellular phones and pagers during the meeting} 441. .44.450 December 10, 2012 7:00 p.m. Council Chambers David Seaward 1. CALL TO ORDER Mayor 2. PLEDGE OF ALLEGIANCE Term Expires 2013 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE Jean Bardarson ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have Vice Mayor signed in will be given the first opportunity to speak Time is limited to Term Expires 2014 3 minutes per speaker and 36 minutes total time for this agenda item.] 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval Robert Valdatta of Consent Agenda passes all routine items indicated by asterisk ( *). Council Member Consent Agenda items are not considered separately unless a council Term Expires 2013 member so requests. In the event of such a request, the item is returned to the Regular Agenda] Christy Terry Council Member 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Term Expires 2013 A. Proclamations and Awards Vanta Shafer Council Member 1. Proclamation for Lois Daubney Pg. 4 Term Expires 2013 2. Certificate of Appreciation for Phyllis Baker Pg. 5 Marianna Keil B. Borough Assembly Report Council Member C. City Manager's Report Term Expires 2014 D. Mayor's Report E. Other Reports and Presentations Ristine Casagranda Council Member 1. Seward Nordic Ski Club - Duane Chase Term Expires 2014 2. Update by Seward Mural Society on 2013 Obihiro Mural Project James Hunt City Manager Johanna Kinney City Clerk Cheryl Brooking City Attorney City of Seward, Alaska Council Agenda December 10, 2012 Page 1 1 7. PUBLIC HEARINGS A. Ordinances For Public Hearing and Enactment 1. Ordinance 2012 -011, Revising The City Code To Eliminate The Requirement For Electrical Deposits For Reserved Moorage (Tenant) Customers At The Small Boat Harbor And To Eliminate The Requirement That Reserved Moorage Vessels Must Be Connected To Electric Service Pg. 6 8. UNFINISHED BUSINESS A. Items for Reconsideration 1. Resolution 2012 -091, Appropriating $208,150.00 Of Commercial Passenger Vessel (CPV) Tax Funds To Provide Pavement Repairs And Striping At The Alaska Railroad Corporation (ARRC) Cruise Ship Terminal And Replacement Of Depleted Passive Anodes On The ARRC Cruise Ship Dock In Support Of Cruise Ships And Their Passengers Pg. 21 (Clerk's Note: A motion to reconsider was filed by Council Member Keil. Because it was filed timely and Keil voted on the prevailing side, this motion is appropriate. Keil will need to make a verbal motion to reconsider, a second is needed, debate is allowed, and if the motion to reconsider passes by a 2/3 vote, the main motion to approve Resolution 2012 -091 is back on the floor for discussion. If the motion to reconsider does not pass by a 2/3 vote, the resolution stands as it did at the November 26, 2012 council meeting [failed]) 9. NEW BUSINESS A. Ordinances For Introduction *1. Ordinance 2012 -012, Amending Seward City Code 2.30.221. (a) To Correct The Planning And Zoning Meeting Adjournment Time From No Later Than 11:00 P.M. To No Later Than 10:30 P.M Pg. 30 B. Resolutions *1. Resolution 2012 -093 Electing To Participate In The Alaska Municipal League Joint Insurance Association (AML /JIA) Loss Control Incentive Program For The City Of Seward Pg. 39 *2. Resolution 2012 -094, Authorizing The City Manager To Enter Into A Cooperative Fire Management Agreement Between The Forest Service, United States Department Of Agriculture And The City Of Seward Pg 42 *3. Resolution 2012 -095, Awarding A Six -Month Contract Extension To Judy Merritt, D.B.A. Merritt Enterprises In An Amount Not To Exceed $19,140.00 Pg. 54 4. Resolution 2012 -096, Authorizing The City Manager To Sign A Contract With Cap Construction, LLC In The Amount Of $71,373.00 For The Work Described In The 2012 Fire Station Renovation Project And Authorizing The Re- Appropriation Of The Remaining 2012 City of Seward, Alaska Council Agenda December 10, 2012 Page 2 Capital Funds For The Fire Department Into The 2013 Capital Fund Pg. 67 5. Resolution 2012 -097, Amending The 2012 General Fund Budget For Raw Fish Tax Proceeds, And Appropriating Funds Pg. 77 C. Other New Business Items *1. Approval of the November 7, 2012 City Council Special Meeting Minutes Pg. 81 *2. Cancel the December 26, 2012 City Council Meeting Pg. 85 10. INFORMATIONAL ITEMS AND REPORTS (No action required) a. October Financials for Providence and the City Pg. 86 b. Seward designated as a Star Library Pg. 140 c. Sister City Correspondence .Pg. 141 11. COUNCIL COMMENTS 12. CITIZEN COMMENTS [5 minutes per individual - Each individual has one opportunity to speak.] 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14. ADJOURNMENT City of Seward, Alaska Council Agenda December 10, 2012 Page 3 p1O11M'r1TION Wfii€1 . €K1S, I.00i, 'aubn¢y 6Qrv¢d 86 6Qward'8 Public fi1¢alth Num for ov¢r 30 gQar5; and Wfe -R.e , l.Doi8 ha6 bQQn involv¢d with SQward'6 WQ11nz66 for 1111 program 6incR it6 incQption in 2008; and L oi6 1186 bun an activR m¢mb¢r of 6Qward'3 Pr¢v¢ntion Coalition; and WtiC�`R,e i , L oi6 ha6 d¢vot¢d h¢m1 f to b¢ing a 6trong advocatQ for childr¢n h¢alth, immunization and nutrition throughout our communitg; and WtleRefl§, Loi6 ha6 voluntQQr¢d count1Q66 hour6 for communitg fundraiKr6 and ha6 conAi6t¢ntly gong out of hRr wag to providQ carQ for anyonQ 6 hRlp; and Izoiz Daubn¢y r¢prQ6Qnt6 a 6tQllar ro1Q mod¢1 for our youth, a 6Q1f1¢66 car¢giv¢r for our citizRn6 and a valuwd m¢mb¢r of our communitg. NOW, TtieRefoRe, 1, David 6¢award, Mayor of th¢ City of 6Qward, '1laaka do h¢r¢by QxprQ68 mg appr¢ciation to Loi6 Daubn¢y and honor ha ¢xtraordinary commitm¢nt to Qn6uring thQ h¢alth and w¢11 -b¢ing of our communitg. Dat¢d this 10th Day of DReQmbRr, 2012 G1Ty Of §EWINR.D, `6141§K` i David ¢award, Mayor i _ .„ _ ... ............................. .:r,1 ._ .v=4, . ,..1..,.., 4 ---'':".::: 0 JP 0 42, IF Mme! N • a E.1.11 CI) E 6 •,...4 vb w „,. , iir ‘ *0 _, iliti cct -1 U c O g Mi".Mi 0 V 4 cu E O ct Illel (2) ( 1:1" 4 C1.1 4 CA 4-' O VW 4. 0 4 i (1) ° NI 4 2 "7:: ›—' NI C 0 0 r + 74 X .11 >mil . -. ct L i 1 ' U (.0) •� - 4 0 w PiliMil Q ° E.MII X ■ g:14 0 0 ; 111T 4 Id L.) 1 410 ) IOW 1 0 0 $ Sponsored by: Hunt Introduction Date: November 26, 2012 Introduction Postponement Date: December, 10, 2012 Public Hearing Date: January 14, 2013 Enactment Date: January 14, 2013 CITY OF SEWARD, ALASKA ORDINANCE 2012 -011 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, REVISING THE CITY CODE TO ELIMINATE THE REQUIREMENT FOR ELECTRICAL DEPOSITS FOR RESERVED MOORAGE (TENANT) CUSTOMERS AT THE SMALL BOAT HARBOR AND TO ELIMINATE THE REQUIREMENT THAT RESERVED MOORAGE VESSELS MUST BE CONNECTED TO ELECTRIC SERVICE 1 WHEREAS, city electrical account customers have the opportunity to be exempted from deposit requirements if they are able to demonstrate a good credit history; and WHEREAS, harbor customers also were formerly eligible for an exemption from the electrical account deposit requirement; and WHEREAS, reserved harbor customers, as a group, have good account histories; and WHEREAS, in the unusual circumstance that a harbor account becomes delinquent, the City Harbor Department has a lien on the vessel; and WHEREAS, such liens are an effective means of collecting delinquent accounts; and WHEREAS, the deposit requirement for reserved moorage customers is unnecessary and an administrative burden; and WHEREAS, vessels with reserved moorage need not connect to electrical service unless such service is wanted. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that Section 1. Section 7.10.340 of the Seward City Code is amended as follows (additions listed in bold italic, deletions listed in stiles): 7.10.340 Utilities. Electric and water utility service may be provided to vessels moored in the harbor in such locations and according to such specifications as the Harbormaster may specify by regulation. The CITY OF SEWARD, ALASKA ORDINANCE 2012 -011 charge for electrical service furnished within the small boat harbor shall be established by resolution of the City Council. A meter deposit shall be collected from any transient moorage customer persen -who connects to the electrical power system. Section 2. Section 14.15.350 of the Seward City Code is amended as follows (additions listed in bold italic, deletions listed in stfilet#reugh 14.15.350 Service for small boat harbor. (a) Generally. The harbormaster shall have the authority to manage the secondary distribution system serving shore power to vessel slip leaseholders. The management will also include meter reading, billing, and the collection of fees for service connects and disconnects. (b) Availability. All permanent vessels using electrical power shall connect and pay the subject fees established by resolution of the Seward city council. (c) Shore power. Every effort shall be made by the harbormaster's office to provide "shore power" to those transient vessels whe that require such service. A deposit and a daily flat rate for power used, as established by resolution of the Seward city council, shall be charged. (d) Type of service. Single - phase, 120 /208 voltage, 30 amp outlets shall be provided. Any customer requiring changes to the existing electrical facilities must receive authorization from the harbormaster and agree to pay for all costs associated with change. (e) Maintenance and service repair. All maintenance and service requests shall be made to the harbormaster's office. The city will provide those services required to remove, repair or test installed meters. It will, in addition, provide any electrical maintenance assistance as requested by the harbormaster. Any such work performed for the small boat harbor will be charged on a work order basis. Section 3. The city manager is directed to have the Harbor staff refund the electrical deposits of all reserved moorage account customers that are not more than 30 days past due. Section 4. This ordinance shall take effect ten (10) days following its enactment. ENACTED BY CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, this 10`" day of December, 2012. THE CITY OF SEWARD, ALASKA David Seaward, Mayor CITY OF SEWARD, ALASKA ORDINANCE 2012 -011 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) Council Agenda Statement Meeting Date: November 26, 2012 of set:, Through: Jim Hunt, City Manager From: Mack Funk, Harbormaster gtASvP Agenda Item: Electrical Deposits- Delete requirement for reserved moorage customers BACKGROUND & JUSTIFICATION: Several years ago the City transferred the vessel electrical accounts from City Hall to the Harbor. The City Code allows the possible waiver of electrical deposits for residential and business customers that can document a good credit history. In fact, at the time of the transfer of the electrical bills to the harbor, many harbor customers were exempted from the deposit requirement. However, the City Code does not allow any waiver of electrical deposit for vessel owners —no exceptions. Moorage customers in general and reserved (or tenant) moorage customers in particular, have a history of good payment records. Furthermore, if a vessel owner becomes delinquent the harbor has the legal authority to put a lien on the vessel. The lien mechanism has been a strong lever to force payment. The Port and Commerce Advisory Board PACAB voted unanimously on October 3 to recommend to the City Council that only guest (or transient) moorage customers should be required to pay an electrical deposit. The PACAB board strongly felt that reserved moorage customers should be exempt from the electrical deposit requirement. In order to implement this change, two City Code Titles need to be modified plus one section of the harbor tariff. INTENT: The purpose of Ordinance 2012 - an d Resolution 2012- is to exempt reserved (tenant) moorage customers from paying electrical deposits. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here): Continue to support, 1. promote, enhance and develop harbor facilities to accommodate X Seward's growing demand for marine transport facilities. (page 33) Strategic Plan (document source here): Adjust local development 2. regulations where appropriate, to encourage development that is X consistent with our economic vision. (Page 5) 3. Other (list): FISCAL NOTE: Deposits are set aside into a separate account. They do not belong to the City. It is anticipated that exempting reserved moorage customers from paying deposits will not have any fiscal impact on City or Harbor budgets. �> Approved by Finance Department: dYi`j ATTORNEY REVIEW: Yes X No RECOMMENDATION: Approve Ordinance 2012- D making changes to Titles 7 and 14 of the City Code. Resolution 2012 - would make the corresponding changes to the 2013 Harbor Tariff and it is recommended for adoption at the City Council meeting on December 10. I0 City of Seward, Alaska Port and Commerce Advisory Board tv!inutes October 3, 2012 Volume , Page CALL TO ORDER The October 3, 2012 rescheduled regular meeting of the Port and Commerce Advisory Board was called to order at 12:08 p.m. by Deborah Altermatt, Chair. OPENING CEREMONY Chair Long led the pledge of allegiance to the flag. ROLL CALL There were present: Darryl Schaefermeyer, Vice Chair, presiding, and Dan Oliver Steve Fink Bob Linville Carl Hughes Comprising a quorum; and Bruce Jaffa Deborah Altermatt Were excused Also present were: Kris Erchinger, Finance Director Norm Regis, Deputy Harbor Master Mack Funk, Harbor Master Suzi Towsley, Board Liaison Louis Bencardino, Alaska Railroad Christi Terry, Alaska Railroad SPECIAL ORDERS, PRESENTATIONS AND REPORTS 1. Rail Road report, Louis Bencardino- The Railroad had been accommodating vessels as necessary and preparing for the seasonal change over. Halloween and Christmas Carnivals were being plan.n.ed. The Music and. Art festival held at the Rail road terminal had been a success. 2. Harbor Master Report — Dredging was progressing at the Harbor and flooding damage thankfully minimal. The harbormaster was leaving on city business soon. Repairs to the travel lift were underway. 3. Chamber Report- Cindy clock was out of town and her report was written. 4. Administration reported on the ongoing budget process, dredging projects, flood and upcoming travel. 11 City of Seward, Alaska Port and Commerce Advisory Board Minutes October 3, 2012 Volume, Page CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING There were none. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Oliver/Linville) Approval of Agenda Unanimous Consent Motion Passed Ms. Erchinger had been invited to discuss and give an overview of the budget and city budget process. The board was able to review and discuss only a portion of the stack of information and thanked Kris for your through review, agreeing that this is a detailed and very in depth process. Bob Linville excused himself and left the meeting at 1:50 Motion (Fink/Hughes) Motion to approve 2012 -06, A RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD, RECOMMENDING THE REVISION OF THE CITY CODE IN ORDER TO ELIMINATE THE REQUIREMENT FOR ELECTRICAL DEPOSITS FOR RESERVED MOORAGE CUSTOMERS AT THE SMALL BOAT HARBOR Motion Passed Unanimously Motion (Hughes /Fink) Motion to approve 2012-07, A RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD, RECOMMENDING THE REVISION OF THE 2012 . AND 201 HARBOR TARIFFS TO ELIMINATE THE REQUIREMENT FOR ELECTRICAL DEPOSITS FOR RESERVED MOORAGE CUSTOMERS AT THE SMALL BOAT HARBOR Motion Passed Unanimously Motion (Fink/Hughes) Motion to approve 2012 -07, A RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD, RECOMMENDING THE REVISION OF � City of Seward Alaska Port and Commerce Advisory Board Minutes October 3, 2012 Volume , Page THE 2012 AND 2013 HARBOR TARIFFS TO ONLY CHARGE ONE ELECTRICAL CUSTOMER CHARGE PER BILLING CYCLE AT THE SMALL BOAT HARBOR Motion Passed Unanimously It was discussed and unanimously decided that unless administration and the board decided that a work session was necessary, the October work session was cancelled due to travel. CITIZENS' COMMENTS None BOARD AND ADMINISTRATIVE RESPONSE TO CITIZENS' COMMENTS Thanks to Erchinger. ADJOURNMENT The meeting was adjourned at 2:07 p.m. Suzi Towsley Deborah Alterman Executive Liaison Chair (City Seal) ! f ! {{ { / 3 Sponsored by: PACA13 CITY OF SEWARD, ALASKA PORT AND COMMERCE ADVISORY BOARD RESOLUTION 20 -06 A RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD, RECOMMENDING THE REVISION OF THE CITY CODE IN ORDER TO ELIMINATE THE REQUIREMENT FOR ELECTRICAL DEPOSITS FOR RESERVED MOORAGE CUSTOMERS AT THE SMALL BOAT HARBOR WHEREAS, the City of Seward, Harbor Department staff recommends that reserved moorage customers should be exempt from the requirement for electrical deposits. WHEREAS, other city electrical account customers have the opportunity to be exempted from deposit requirements if they are able to demonstrate a good credit history; and WHEREAS, reserved moorage customers at the Seward Small Boat Harbor, as a class, have good credit records. NOW, THEREFORE, BE IT RESOLVED BY THE PORT AND COMMERCE ADVISORY BOARD that: Section 1. Titles 7 and 14 of the Seward City Code should be amended as follows (additions listed in bold italic, deletions listed in strikethrough): 7.10.340 Utilities. Electric and water utility service may be provided to vessels moored in the harbor in such locations and according to such specifications as the Harbormaster may specify by regulation. The charge for electrical service furnished within the small boat harbor shall be established by resolution of the City Council. A meter deposit shall be collected from any transient moorage customer person -who connects to the electrical power system. 14.15.350. Service for small boat harbor. (a) Generally. The harbormaster shall have the authority to manage the secondary distribution system serving shore power to vessel slip leaseholders. The management will also include meter reading, billing, and the collection of fees for service connects and disconnects. (b) Availability. All permanent vessels }eoring -at- slips having using electrical power shall connect and pay the subject fees established by resolution of the Seward city council. (c) Shore power. Every effort shall be made by the harbormaster's office to provide "shore power" to those transient vessels who require such service. A deposit and a daily flat rate for power used, as established by resolution of the Seward city council shall be charged. Port and Commerce Advisory Board RESOLUTION 2012 -06 (d) Type of service. Single- phase, 120/208 voltage, 30 amp outlets shall be provided. Any customer requiring changes to the existing electrical facilities must receive authorization from the harbormaster and agree to pay for all costs associated with change. (e) Maintenance and service repair, All maintenance and service requests shall be made to the harbormaster's office. The city will provide those services required to remove, repair or test installed meters. It will, in addition, provide any electrical maintenance assistance as requested by the harbormaster. Any such work performed for the small boat harbor will be charged on a work order basis. Section 2. A corresponding change will also be required of the Harbor tariff. Section 3. If the City Council enacts this Ordinance, the Harbor staff should refund the electrical deposits of all reserved moorage account customers that are not more than 30 days past due. Section 4. The City Manager should recommend to the City Council the enactment of a new Ordinance to the Seward City Code. PASSED AND APPROVED by the Port and Commerce Advisory Board this 3rd day of October 2012. THE CITY OF SEWARD, ALASKA Deborah Altermatt, PACAB Chair AYES: Oliver, Fink, Linville, Hughes, Schaefermeyer NOES: None ABSENT: Jaffa, Altermatt ABSTAIN: None Port and Commerce Advisory Board RESOLUTION 2012 -06 ATTEST: Johanna Kinney, CMC City Clerk (City Seal) 1� Sponsored by: PACAB CITY OF SEWARD, ALASKA PORT AND COMMERCE ADVISORY BOARD RESOLUTION 2012 -07 A RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD, RECOMMENDING THE REVISION OF THE 2012 AND 2013 HARBOR TARIFFS TO ELIMINATE THE REQUIREMENT FOR ELECTRICAL DEPOSITS FOR RESERVED MOORAGE CUSTOMERS AT THE SMALL BOAT HARBOR WHEREAS, the City of Seward, Harbor Department staff recommends that reserved moorage customers should be exetnpt from the requirement for electrical deposits; and WHEREAS, other city electrical account customers have the opportunity to be exempted from deposit requirements if they are able to demonstrate a good credit history; and WHEREAS, reserved moorage customers at the Seward Small Boat Harbor, as a class, have good credit records. NOW, THEREFORE, BE IT RESOLVED BY THE PORT AND COMMERCE ADVISORY BOARD that: Section 1. Subsection 225 (e) of the 2012 and 2013 Harbor Tariffs is hereby updated as follows (addition listed in bold italic): Subsection 225 (e) Miscellaneous Charges (I) Meter test, each, when previous test occurred within 24 months $ 52.50 (2) Deposit required for transient moorage customers $100.00 (3) Tampering with or unauthorized breaking of meter seal $525.00 (4) . Dishonored check fee $35.00 (5) Reconnection after disconnect of delinquent account S 42.00 Section 2. A corresponding change will also be required of the Seward City Code. Section 3. This resolution shall take effect for the 2012 tariff 10 days following adoption. Section 4. This resolution shall take effect for the 2013 tariff on January 1, 2013. Port and Commerce Advisory Board RESOLUTION 2012-07 PASSED AND APPROVED by the Port and Commerce Advisory Board this 3rd day of October 2012. THE CITY OF SEWARD, ALASKA Deborah Altermatt, PACAB Chair AYES: Oliver, Fink, Linville, Hughes, Schaefermeyer NOES: None ABSENT: Jaffa, Altermatt ABSTAIN: None ATTEST: Johanna Kinney, CMC City Clerk (City Seal) I g 1 I 1 I 1 Sponsored by: PACAB 1 CITY OF SEWARD, ALASKA PORT AND COMMERCE ADVISORY BOARD RESOLUTION 2012 -08 A RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD, ' RECOMMENDING THE REVISION OF THE 2012 AND 2013 HARBOR TARIFFS TO ONLY CHARGE ONE ELECTRICAL CUSTOMER CHARGE PER BILLING CYCLE AT THE SMALL BOAT HARBOR WHEREAS, the several harbor customers have been unhappy when required to pay two 1 electrical customer charges per month; and WHEREAS, a better way to bill electrical customer charges is once per billing cycle. NOW, THEREFORE, BE IT RESOLVED BY TIIE PORT AND COMMERCE ADVISORY BOARD that: Section 1.. Subsection 225 (2) (1) of the 2012 and 2013 Harbor Tariffs is hereby amended as follows (addition listed in bold italic): Subsection 225 (2) Electricity - Small Boat Harbor (i) All Vessels (except Transient Vessels staying 15 consecutive days or less. Electricity (per kilowatt hour) $0.23 Customer charge (per nientil billing cycle) $18.19 Section 2. This resolution shall take effect for the 2012 tariff 10 days following adoption. Section 3. This resolution shall take effect for the 2013 tariff on January 1, 2013. i i , i 9 .. . E � . .. _. ( [ row . E Port and Commerce Advisory Board RESOLUTION 201 0 PASSED AND APPROVED by the Port and Commerce Advisory Board this 3rd day o October 2012. THE CITY OF SEWARD, ALASKA Deborah Altermatt, PACAB Chair AYES: Oliver, Fink, Linv me, Hughes, a fr e er NOES: None ABSENT: Jaffa, Alterma ABSTAIN: None ATTEST: \ � Johanna Ki�nley,CMC City Clerk (City Seal) � . 2 0 � \ � Agenda Statement e of Meeting Date: December 10, 2012 A.., 5k-k. �9 To: Mayor Seaward, City Council Members fir-4 From: Johanna Kinney, City Clerk V Agenda Item: Motion for Reconsideration of Resolution 2012 -091 BACKGROUND & JUSTIFICATION: Resolution 2012 -091, was failed on November 26, 2012, which appropriated $208,150.00 of commercial passenger vessel (CPV) funds to provide pavement repairs and striping at the Alaska Railroad Corporation (ARRC) Cruise Ship Terminal and replacement of depleted passive anodes on the ARRC Cruise Ship Dock in support of cruise ships and their passengers. On November 26, 2012, after voting on this resolution, Council Member Marianna Keil filed a written motion to reconsider Resolution 2012 -091 at the next regular meeting of the Seward City Council. Council Member Keil voted on the prevailing side and her motion, being filed before 5:00 p.m. on November 27, 2012 was timely, and therefore in order. According to Seward City Code 2.10.065 (Rules of Debate), Section (e) (Reconsideration), a motion to reconsider may be applied to any ordinance, resolution or action of the council and has precedence over all motions except the motion to adjourn. A councilmember may make a motion to reconsider only if: • the councilmember voted on the prevailing side on the question to be reconsidered; • the councilmember makes the motion to reconsider on the same day and at the same meeting at which the vote to be reconsidered was taken; or • the councilmember files with the clerk not later than 5:00 p.m. on the first city business day following the day on which the vote was taken a notice of intent to reconsider and then makes the motion to reconsider at the next regular council meeting. The councilmember may file by telephone provided that the notice of intent to reconsider is signed before the motion is considered. Proper guidelines would be for Council Member Keil to make a formal (verbal) motion to reconsider Resolution 2012 -091 and a second is required to proceed. If that occurs, the motion to reconsider is on the table and can be discussed. This is time for council discussion if the resolution should be reconsidered, not the merits of the resolution itself. If this motion to reconsider passes by a two - thirds vote, the original resolution is back on the table for discussion. This must pass by the usual majority (4) vote. If the motion to reconsider fails by a two - thirds vote, the original resolution stands as was previously voted on November 26, 2012 (failed). RECOMMENDATION: A motion to reconsider must be made, seconded and passed by a two - thirds vote, before Resolution 2012 -091 can be back on the table for discussion and a re -vote. 1 / kl✓ / J.&pke) (3/ • r / I 1� ai,biLe)460.04,69( g,t,etz) k z2, Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2012 -091 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROPRIATING $208,150.00 OF COMMERCIAL PASSENGER VESSEL (CPV) TAX FUNDS TO PROVIDE PAVEMENT REPIR(ARR AND STRIPING AT THE ALASKA RAILROAD CORPORATION CRUISE SHIP TERMINAL AND REPLACEMENT OF D P LE D OF CRUISE ANOD ON THE ARRC CRUISE SHIP DOCK IN T SHIPS AND THEIR PASSENGERS WHEREAS, the ARRC has identified two projects providing improvements to Port infrastructure directly benefiting the Cruise Line Ships and Passengers coming into Seward; and WHEREAS, to improve safety, security and accessibility for Cruise Ship Passengers, ARRC will replace asphalt pavement, remove an old gantry crane rail and provide striping with additional signage in the Cruise Ship Terminal Parking lot for a project total of $131,000; and WHEREAS, for Cruise Ship Dock maintenance and repairs ARRC will replace depleted passive anodes and failed impressed current anodes for a project total of $50,000; and WHEREAS, the restricted CPV funds will be spent in compliance with AS 43.52.230(b) for Alaska's Cruise Ship Passengers with Cruise Ship Dock maintenance /repairs and improving the terminal facility Cruise Ship Passenger pedestrian area including independent transportation and outside luggage drop off sites; and WHEREAS, a 15% contingency, $27,150, will be added bringing the two - project total to $208,150 to provide for any unforeseen additions as the projects develop beyond the initial cost estimates. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Council hereby authorizes the payment up to $208,150 from the Commercial Passenger Vessel Fund Account No. 807 - 0000 - 3071 -027 to be paid to the Alaska Railroad Corporation for expenses related to Pavement Repairs and Striping at the Cruise Ship Terminal, and Replacement of Depleted Passive Anodes on the Cruise Ship Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26th day of November, 2012. ). CITY OF SEWARD, ALASKA RESOLUTION 2012 -091 THE CITY OF SEWARD, ALASKA David Seaward, Mayor AYES: Shafer, Seaward NOES: Valdatta, Keil ABSENT: Bardarson, Casagranda ABSTAIN: None ATTEST: Johanna Kinney, CMC City Clerk (City Seal) 21+ Agenda Statement z oF Meeting Date: November 26, 2012 To: City Council From: City Manager Jim Hunt Agenda Item: Appropriating $208,150.00 Of Commercial Passenger Vessel (CPV) Tax Funds To Provide Pavement Repairs And Striping At The Alaska Railroad Corporation (ARRC) Cruise Ship Terminal And Replacement Of Depleted Passive Anodes On The ARRC Cruise Ship Dock In Support Of Cruise Ships And Their Passengers BACKGROUND & JUSTIFICATION: The Alaska Railroad Corporation (ARRC) has identified two projects improving Seward's Port infrastructure directly benefiting the Cruise Line Ships and Passengers. In the February 28, 2012 the City of Seward's 2011 CPV fund allotment and intended use request to the Kenai Peninsula Borough identified projects for utilization that included $220,000 for cruise dock maintenance and repairs, and $1.31 million for cruise ship berth enhancements. The parking lot paving improvements and anodes repair both fall within the general description provided as justification for the funds. The projects outlined below both meet the AS43.52.230 (b) requirement "a city or borough that receives a payment under this subsection shall use the funds for port facilities, harbor infrastructure, and other services provided to the commercial passenger vessels and the passengers on board these vessels." The first project is to improve safety, security and accessibility for Cruise Ship Passengers. ARRC will replace asphalt pavement, remove an old gantry crane rail and provide striping with additional signage in the Dale R. Lindsey Alaska Railroad Seward Intermodal Terminal Parking lot and luggage drop off area for a project total of $131,000. With changes in the economy many passengers are choosing travel options to and from their scheduled cruise using independent transportation carriers. The increased amounts of passengers using these options are causing traffic flow challenges. Additional striping and signage is needed to safely route traffic and passengers. Improving the traffic pattern in the parking lot will not only improve the pedestrian and vehicle safety, but will also help with some of the passenger confusion with connecting transportation providers. Additionally, tripping hazards and accessibility issues between the Terminal and luggage drop off area have been addressed with short term solutions, but replacing asphalt pavement around the tracks and removing the old gantry crane rail will provide a better and safer permanent solution. All these planned improvements will add to the passengers' favorable overall experience with the Port of Seward. The second project is required maintenance and repairs necessary for its Cathodic Protection System at the ARRC Cruise Ship Dock. The system is installed on the dock to protect the Cruise Ship Dock steel pier piles from corrosion. Presently, it is necessary to replace depleted passive anodes and failed impressed current anodes. In 2005, ARRC replaced all the impressed current anodes which have failed with new impressed current anodes, while leaving operational anodes in service. In 2009 ARRC installed numerous passive anodes in the area of the dock closest to shore. Many of the older impressed current anodes which were operational and left in place in 2005 have subsequently failed. Several of the new passive anodes in high corrosion areas are mostly depleted. This project A5 would replace all depleted passive anodes and all failed impressed current anodes and perform other maintenance on associated rectifiers and wiring as required. INTENT: Appropriate Commercial Passenger Vessel Funds to the Alaska Railroad Corporation in compliance with AS43.52.230 (b) for Alaska's Cruise Ship Passengers with Cruise Ship Dock maintenance and repairs and improving the Dale R. Lindsey Alaska Railroad Seward Intermodal Terminal facility Cruise Ship Passenger pedestrian area including independent transportation and outside luggage drop off sites. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan:3. "Create a thriving port of Seward through harbor improvements... ", and 3.5.1.2, "Plan for adequate port infrastructure that will serve the needs of users in the main 1. industrial /Alaska Railroad area..., sustain an increase above the X current activity, and attract new business, •Coordinate with the Alaska Marine Highway System and Alaska Railroad to complete intermodal dock improvements" Strategic Plan: Page 7 "Continue working with the Alaska Railroad... 2. and cruise ship industries to ensure the expansion and modernization of X the, freight and cruise ship port facilities." Other: Compliance with AS43.52.230 (b), "...a city or borough that receives a payment under this subsection shall use the funds for port 3. facilities, harbor infrastructure, and other services provided to the X commercial passenger vessels and the passengers on board these vessels." FISCAL NOTE: The City of Seward receives a portion of the State of Alaska's commercial passenger vessel tax, which is essentially a tax on cruise ship passengers. This tax is allocated among the first five ports of call. Currently, the City of Seward has a balance of unappropriated funds. The Commercial Passenger Vessel (CPV) or cruise ship tax funds can only be used for qualified purposes. Approved by Finance Department: 57 i.:/- ATTORNEY REVIEW: Yes No X RECOMMENDATION: 0 C\ \ Approve Resolution 2012- appropriating $208,150 of Commercial Passenger Vessel (CPV) Tax Funds to provide pavement repairs and striping at the Alaska Railroad Corporation (ARRC) Cruise Ship Terminal and replacement of depleted passive anodes on the ARRC Cruise Ship Dock in support of Cruise Ships and their Passengers. 2{0 CITY OF SEWARD • Main Office (907) 224 -4050 o f Sf • Police (907) 224 -3338 P.O. [30X 167 c� • Harbor (907) 224 -3138 SEWARD, ALASKA 99664.0167 • Fire (907) 224 -3445 4CASK3- • City Clerk (907) 224 -4046 • Community Development (907) 224-4049 • Utilities (907) 224 -4050 Fax (907) 224 -4038 February 28, 2012 Mayor Mike Navarre Kenai Peninsula Borough 144 N. Binkley Soldotna, Alaska 99669 RE: Cruise ship passenger tax proceeds Dear Mayor Navarre, On behalf of the community of Seward, I would like to thank the Borough Assembly and administration for allocating the Commercial Passenger Vessel (CPV) excise tax to the cities of Seward and Horner, based on their pro -rata share of cruise ship passengers visiting each port. These funds have been critical to Seward's ability to provide improvements to our port infrastructure in support of cruise ships and their passengers. The City of Seward was asked to submit a letter requesting their allotment of 2011 cruise ship head tax proceeds, and to identify the intended use of these funds. AS 43.52.230(b) requires that "a city or borough that receives a payment under this subsection shall use the funds for port facilities, harbor infrastructure, and other services provided to the commercial passenger vessels and the passengers on board those vessels." Seward's planned use of these `ports -of -call' funds will entirely meet these requirements. We have identified the following projects for utilization of CPV funds, including: 1) harbor dredging ($550K); 2) bus transportation for cruise passengers and crew ($200K); 3) ambulance services ($10K); 4) harbor restroom repairs and upgrades ($100K); 5) cruise ship dock maintenance and repairs ($220K); 6) cruise ship berth enhancements ($1.31 million), as well as other port and harbor infrastructure needs. We appreciate your support of our request, and look forward to working with you to enhance facilities for the cruise ship industry in our region. incerely, A mes Hunt, City Manager 2'7 co. P REAL ESTATE DEPARTMENT TEL 907.265.2817 Ertioh FAX 907.265.2450 September 21, 2012 Mr. James Hunt, City Manager City of Seward PO Box 167 Seward, Alaska 99664 -0167 RE: Request for Commercial Passenger Vessel Funding Dear Mr. Hunt: The Alaska Railroad has two projects that would directly benefit the Cruise Line Passengers coming into Seward. We are requesting funding from the City of Seward's portion of the Commercial Passenger Vessel (CPV) Tax since both of these projects provide improvements to our port infrastructure in direct support of cruise ships and their passengers. Our projects are as follows: 1. Pavement Repairs and Striping $131,000 (project sheet attached) 2. Replace depleted passive anodes $ 50,000 (project sheet attached) In your February 28, 2012 request to the Kenai Peninsula Borough asking for the allocation of the CPV funds, you identified projects for utilization including; $220,000 for cruise dock maintenance and repairs, and $1.31 million for cruise ship berth enhancements. The parking lot paving improvements and anodes repair both are specific projects within the general description you provided to the Borough when requesting the allotment of these funds. The projects outlined above both meet the AS43.52.230(b) requirement "a city or borough that receives a payment under this subsection shall use the funds for port facilities, harbor infrastructure, and other services provided to the commercial passenger vessels and the passengers on board these vessels." We appreciate your support of our request, and look forward to working with you to enhance facilities for the cruise ship industry in Seward. We would like to have the funds allocated by January in order to begin project planning and complete the improvements before the first cruise ship passengers arrive in April. Please contact me at 907 -265 -2428 so that we can discuss moving this request forward. Sincerely, C# / Jam Vice es Preside nt, Real Estate and Facilities 2g •+x7 W.. Ship Creek A' ,ii : MAILING ADDRESS 1 t 90 .2u5.2300 .• . 907.265.2416 Anc:ho mi;e, Alaska ncS Y1 P. O. Box 107500 Anchorage, Alaska, 99510.7500 rAlrsska Zailcoad..:or 1 Seward Cruise Ship Intermodal Area Pavement Repairs and Striping Cost Estimate Item U/M Qty Unit cost Total cost Photo or Drawing • Replace Asphalt pavement in over tracks near Square Ft terminal building q 10,000 $ 7.50 $ 75,000 . Remove old gantry crane rail to eliminate tripping hazard any facilitate paving Feet 250 $ 13.00 $ 3,250 improvements kYO Paint striping on gravel and asphalt as shown Square Ft 3,000 $ 5.00 $ 15,000 Add signage and sign posts to channel traffic flow EA 10 $ 350.00 $ 3,500 Subtotal: $ 96,750 35% Overhead, etc $ 33,863 Total cost (rounded) $ 131,000 Seward Cruise Ship Dock All failed impressed current i anodes were replaced in 2005 and new passive anodes were installed in 2008/2009. Many Replace depleted passive anodes (see photo of the legacy impressed above) and failed impressed current anodes current anodes not replaced in 2012 es which were operational in 2005 have subsequently failed. Several of the new passive anodes in high corrosion areas are mostly depleted. 5 50,000 2,q Sponsored by: Planning and Zoning Commission Introduction Date: December 10, 2012 Public Hearing Date: January 14, 2013 Enactment Date: January 14, 2013 CITY OF SEWARD, ALASKA ORDINANCE 2012 -012 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE 2.30.221. (a) TO CORRECT THE PLANNING AND ZONING MEETING ADJOURNMENT TIME FROM NO LATER THAN 11:00 P.M. TO NO LATER THAN 10:30 P.M. WHEREAS, on December 6, 2011 the Planning and Zoning Commission approved Resolution 2011 -05 recommending City Council approve Ordinance 2012 -001 amending Seward City Code (SSC) 2.30.221(a) -(c) changing the Commission meeting adjournment time from 11:00 pm to 10:30 pm; and WHEREAS, City Council approved Ordinance 2012 -001 on January 23, 2012; and WHEREAS, following a review of the codified City Code 2.30.221(a) staff found that an omission had been made in Ordinance 2012 -001; and WHEREAS, staff found that a portion of the first sentence in paragraph (a) of SSC 2.30.221 was inadvertently left out of Ordinance 2012 -001; and WHEREAS, staff presented this correction request to the Planning and Zoning Commission on November 8, 2012 where the Commission held a public hearing and recommended City Council approval of the proposed City Code correction amendment. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS that: Section 1. Seward City Code is hereby amended to read as follows: (Stfileughs = deletions and are bold; Underline = additions and are bold Italic) Chapter 2.30. Boards and Commissions 2.30.221 Meetings — Time restrictions (a) The commission shall take no official action or address any other items on the agenda after 10:30 p.m. and shall adjourn any regular or special meeting no later than 11:00 10:30 p.m. The time for conclusion of business and adjournment is mandatory. In the event the commission's business has not been completed by the time set herein, the commission may recess the meeting to another day, call a special meeting to complete the agenda and adjourn, or adjourn. (b) & (c) [remain unchanged] Section 2. This ordinance shall take effect ten (10) days following enactment. 30 City Council Agenda Statement Meeting Date: December 10, 2012 •, set Manager Hunt, City anager Through acASKP Ron Long, Assistant City Manager From: Donna Glenz, Planner Agenda Item: Ordinance 2012 -012 amending Seward City Code 2.30.221(a) to correct the Planning and Zoning adjournment time from 11:00 pm to 10:30 pm BACKGROUND & JUSTIFICATION: d In December 2011 the Planning and Zoning 2 Commission m recommended 3 d th Counc l Council a t Seward City Code (SCC) 2.30.220 and 2.30' Ordinance 2012 -001 amending the start and adjournment times of the Planning and Zoning Commission meetings from 7:30 pm to 7:00 pm and 11:00 pm to 10:30 pm. While reviewing the codified Code changes made by Ordinance 2012 -001 staff found that an omission had been made in the Ordinance. A portion of the first sentence in paragraph (a) of SSC 2.30.221 was inadvertently left out of the requested code change. Therefore staff and the Planning and Zoning Commission recommend the following correction be approved to City Code 2.30.221(a): (Strikethroughs = deletions and are bold; Underline = additions and are bold Italic) Chapter 2.30. Boards and Commissions 2.30.221. - Meetings —Time restrictions (a) The commission shall take no official action or address any other items on the agenda after 10:30 p.m. and shall adjourn any regular or special meeting no later than 4 10:30 p.m. The time for conclusion of business and adjournment is mandatory. In the event the commission's business has not been completed by the time set herein, the commission may recess the meeting to another day, call a special meeting to complete the agenda and adjourn, or adjourn. (b) & (c) Remain unchanged CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan 1. 3.7.3 Continue to improve the quality and efficiency of city X governmental services. Seward City Council Agenda Statement — Ordinance 2012 - Page 2 of 2 Bullet 1 Continue to review and update of the Seward City Code. (page 27) 2. Strategic Plan: X Other: Planning and Zoning Rules of Procedure: 3. Rules of Procedure were updated and approved by P &Z Resolution X 2012 -06, April 3, 2012. INTENT: Amend the Seward City Code 2 2.30.221 (a) to correct an omission in the first sentence of paragraph (a) of SCC 2.30.221 approved by Ordinance 2012 -001. Correcting the adjournment time from 11:00 pm to 10:30 pm. FISCAL NOTE: There is no financial burden to the City for this amendment. Approved by Finance Department: ATTORNEY REVIEW: Yes: X No: PUBLIC COMMENT: At the time of this publication the Community Development Department and City Clerk's Office had received no public comment. P & Z ACTION: The Planning and Zoning Commission approved Resolution 2012 -15, recommending City Council amend SCC 2.30.221(a) correcting the adjournment time from 11:00 pm to 10:30 pm. RECOMMENDATION: Council introduces Ordinance 2012 -012, on December 10, 2012, conducts a public hearing and enacts Ordinance 2012 -012 on January 14, 2013, amending SCC 2 2.30.221(a) to correct an omission in Ordinance 2012 -001. 3 2- Sponsored by: Staff CITY OF SEWARD, ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2012 -15 A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD, ALASKA, RECOMMENDING THE CITY COUNCIL AMEND SEWARD CITY CODE 2.30.221(a) TO CORRECT THE PLANNING AND ZONING ADJOURNMENT TIME FROM 11:00 P.M. TO 10:30 P.M. WHEREAS, on December 6, 2011 the Planning and Zoning Commission. approved Resolution 2011 -05 recommending Seward City Council approve Ordinance 2012 -001 amending Seward City Code (SCC) 2.30.221 changing the Commission meeting adjournment time from 11:00 pm to 10:30 pm; and WHEREAS, City Council approved Ordinance 2012 -001 on January 23, 2012; and WHEREAS, following a review of the codified City Code 2.30.221(a) staff found an omission error had been made in Ordinance 2012 -001; and WHEREAS, the omission of the adjournment time for any regular or special meeting of the Plamiing and Zoning Commission from 11:00 pm to no later than 10:30 pm, in SCC 2.30.221(a) needs to be corrected; and WHEREAS, the public notification process has been complied with. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The Commission recommends Ordinance 2012 -_, attached and incorporated herein by reference, be forwarded to City Council for approval. Section 2. The Commission further recommends Council approval of attached Ordinance 2012 - amending Seward City Code 2.30.221(a). 4 Section 3. This resolution shall take effect immediately upon its adoption. 55 Seward Planning and Zoning Commission Resolution No. 2012 -15 Page 2 PASSED AND APPROVED by the Seward Planning and Zoning Commission this 8 day of November 2012. THE CITY OF SEWARD, ALASKA f Qc,t•.c • iL.s T Sandie Roach', C it AYES: Butts, Morgan, Ecklund, McClure, Roach' NOES: None ABSENT: Fleming ABSTAIN: None VACANT: One ATTEST: J hanna Kinne' , MC ,ty Clerk (City Seal) . o 4 ' SEAL " ca • c h F «p y —4,— i 3L1 Sponsored by: Planning and Zoning Commission Introduction Date: January 9, 2012 Public Hearing Date: January 23, 2012 Enactment Date: January 23, 2012 CITY OF SEWARD, ALASKA ORDINANCE 2012 -001 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE 2.30.220 AND 2.30.221 (a) AND (c) TO CHANGE THE PLANNING AND ZONING MEETING START TIMES TO 7 :00 P.M. AND SET ADJOURNMENT NO LATER THAN 10 :30 P.M. AND FURTHER CLARIFY THE MEETING ADJOURNMENT REQUIREMENTS WHEREAS, the Commission wishes to have the Planning and Zoning meeting times changed so as to be consistent with the times of the City Council meeting and familiar to the public; and WHEREAS, at the November 15, 2011 Planning and Zoning meeting the Commission discussed and requested staff bring forward an ordinance for Council consideration amending the Seward City Code to change the Commission meeting time requirements by 30 minutes; and WHEREAS, sections 2.30.220(a) Meetings and quorum; 2.30.221.(a) & (c) Meetings time restrictions, of the Seward City Code need to be amended to reflect this change; and WHEREAS, upon enactment of this ordinance, section 2.30.221(a) is amended to further I "" clarify the meeting adjournment requirements of the city; and WHEREAS, in addition to amending the Seward City Code, the Planning and Zoning Rules of Procedure will need to be amended by resolution following the enactment of this ordinance to implement this request; and WHEREAS, at the December 6, 2011 meeting, the Planning and Zoning Commission held a public hearing and recommended City Council approval of the proposed City Code amendments. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS that: Section 1. Seward City Code is hereby amended to read as follows: (Stfiketitrauglis = deletions and are bold; Underline = additions and are bold Italic) Chapter 2.30. Boards and Commissions 2.30.220. Meetings and quorum (a) The Seward Planning and Zoning Commission shall meet at x*30 7.00 p.m. in the City Council chambers on the first Tuesday of each month. Special meetings may be held at the call of the chairman or the city manager, and at such other times as the taix commission may determine. [the remainder of SCC2.30.220 remains unchanged] 35 CITY OF SEWARD, ALASKA ORDINANCE 2012 -001 2.30.221 Meetings — Time restrictions (a) The Commission shall take no official action or address an othe ite on the agenda after 1400 10:30 p.m. The time for conclusion of business and adjournment is mandatory. In the event the Commission's business has not been completed by the time set herein, the Commission may adjourn* recess the meeting to another day, call a special meeting to complete the agenda and adjourn, or adjourn. (b) [remains unchanged] (c) The Commission shall not adjourn prior to 44:00 10:30 p.m. unless all presentations and comments by members of the general public have been heard. Section 2. This ordinance shall take effect ten (10) days following enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, this 23` day of January 2012. THE CITY OF SEWARD, ALASKA ;t DaStd Seaward, �yor AYES: Valdatta, Bardarson, Keil, Shafer, Casagranda, Terry, Seaward NOES: None ABSENT: None ABSTAIN: None ATTEST: • Jt hanna Kin y, CMC 6aq�r.e +�•, t it Clerk 6 66' R F. Y • Oi 4 A (City Seal) :`'f_ 1 • i y +8d9ilrlr� • City ofSeward, Alaska Planning Commission Minutes November 8, 2012 Volume 6, Page 510 New Business Items requiring a Public Hearing Resolution 2012 -15 of the Seward Planning and Zoning Commission of the City of Seward, Alaska, recommending the City Council amend Seward City Code 2.30.221(a) to correct the Planning and Zoning adjournment time from 11:00 P.M. TO 10 :30 P.M. Glenz noted the Commission had previously approved the meeting time change which had been enacted by City Council Ordinance 2012 -001. She noted following the codification of the code change staff had discovered a portion of the sentence in section (a) had inadvertently been missed therefore allowing a housekeeping error. Glenz stated Resolution 2012 -15 was to recommend City Council approve the attached Ordinance correcting the housekeeping error in City Code 2.30.221 (a). Notice of public hearing being posted' and published. as required by law was noted and the public hearing was opened. There were no requests to be heard and the public hearing was closed. Motion (Morgan/Ecklund) Approve Resolution 2012 -15 Motion Passed Unanimous Unfinished Business - None New Business — Approve the 2013 Planning and Zoning meeting / work session schedule and public hearing cut -off dates Glenz said the schedule for next year was prepared and asked Conunissioners to review the schedule to determine if any of the dates needed to be changed. Motion.` (Ecklund /McClure) Approve the 2013 Planning and Zoning meeting / work session schedule and public hearing cut -off dates Motion (Ecklund /Morgan) Amend the 2013 Planning and Zoning meeting / work session schedule and public hearing cut -off dates, deleting the July 2, 2013 regular meeting from the schedule and deleting the December 17, 2013 work session from the schedule ��7 Planning Commission Minutes City of Seward Alaska Volume 6, Page 510 November 8, 2012 New Business Items requiring a Public Hearing '47\( - Resolution 2012 -15 of the Seward Planning and Zoning Commission of the City of Seward, Alaska, recommending the City Council amend Seward City Code 2.30.221(a) to correct the Planning and Zoning adjournment time from 11:00 P.M. TO 10 :30 P.M. Glenz noted the Commission had previously approved the meeting time the codification hiff which had been enacted by City Council Ordinance 2012 -001. She noted follo wing code change staff had discovered a portion of the sentence in section (a) had inadvertently been missed therefore allowing a housekeeping error. Glenz stated Resolution 2012 -15 was to recommend City Council approve the attached Ordinance correcting the : housekeeping error in City Code 2.30.221 (a). Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. There were no requests to be heard and the public hearing was closed. Motion (Morgan/Ecklund) Approve Resolution 2012 -15 Motion Passed Unanimous Unfinished Business None New Business — Approve the 2013 . Planning and Zoning meeting / work session schedule and public hearing cut -off dates Glenz said the schedule for next year was prepared and asked Commissioners to review the schedule to determine if any of the dates needed to be changed. Motion (Ecklund/McClure) Approve the 2013 Planning and Zoning meeting / work session schedule and public hearing cut -off dates Motion (Ecklund /Morgan) Amend the 2013 Planning and Zoning meeting / work session schedule and public hearing cut -off dates, deleting the July 2, 2013 regular meeting from the schedule and deleting the December 17, 2013 work session from the schedule Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2012 -093 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ELECTING TO PARTICIPATE IN THE ALASKA MUNICIPAL LEAGUE / JOINT INSURANCE ASSOCIATION (AML /JIA) LOSS CONTROL INCENTIVE PROGRAM FOR THE CITY OF SEWARD WHEREAS, the City of Seward is a member of the Alaska Municipal League Joint Insurance Association (hereinafter "AMLJIA "); and WHEREAS, the AMLJIA provides comprehensive risk management assistance and provides workers' compensation, liability and property coverage for the City of Seward; and WHEREAS, the AMLJIA developed the Loss Control Incentive Program to help reduce member losses individually and pool wide; and WHEREAS, the AMLJIA will provide all written program material necessary, and offer assistance to participants; and WHEREAS, pool members that participate in the Loss Control Incentive Program and complete the required activities, will have the opportunity to earn a discount on their contribution; and WHEREAS, it is the City of Seward's policy to provide a safe environment for its elected officials, employees, citizens, and the visiting public; and WHEREAS, the Loss Control Incentive Program will enhance such an environment. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA Section 1. The Seward City Council elects to participate in the AML /JIA Loss Control Program for the 2013 -2014 policy year. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 10 day of December, 2012. 3G Council Agenda Statement Meeting Date: December 10, 2012 ; SE% To: James Hunt, City Manager .,' o f , From: Sarah Spanos, Personnel Officer q Agenda Item: Participating in the AMLJIA Loss Control Incentive Program BACKGROUND & JUSTIFICATION: The City of Seward is a member of the Alaska Municipal League Joint Insurance Association (AMLJIA). AMLJIA provides comprehensive risk management assistance and provides workers' compensation, liability and property coverage for the City of Seward. AMLJIA developed the Loss Control Incentive Program to help reduce member losses individually and pool wide. AMLJIA will provide all written program material necessary and offer assistance to participants. Pool members that participate in the Loss Control Incentive Program and complete the required activities will have the opportunity to earn a discount of up to Five Percent (5 %) on our contribution. In 2011 the City participated in the Loss Control Program and was awarded approximately $18,112 and in 2012 was awarded $10,882 which has been dedicated to lowering our annual premium and purchasing safety supplies. In 2013, we would like to continue these efforts. It is the City of Seward's policy to provide a safe environment for its elected officials, employees, citizens, and the visiting public. In order to qualify for this Loss Control Incentive Program the City must do the following: 1. Provide tracking logs to document all safety activities. 2. Pass a resolution annually electing to participate in this program. 3. Provide reports and inspections timely and on a semiannual basis. 4. Engage an active Safety Committee to include agendas, notes, specific topics and minutes. 5. Provide model safety plans and training. The City has been actively engaged to complete the above requirement to continue to qualify for this Program. INTENT: To pass a resolution to participate in the AMLJIA Loss Control Incentive Program for 2013. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan (document source here): Section 3.9 X 2. Strategic Plan (document source here): Page 2, Page 13 X 3. Other (list): X FISCAL NOTE: There is no financial cost for this program. q o Approved by Finance Department:. a ., , j. f % v/�� ATTORNEY REVIEW: Yes No X RECOMMENDATION: Council approves Resolution 2012 - 013 and authorizing the City Manager to participate in the AMLJIA Loss Control Incentive Program. Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2012 -094 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A COOPERATIVE FIRE MANAGEMENT AGREEMENT BETWEEN THE FOREST SERVICE, UNITED STATES DEPARTMENT OF AGRICULTURE AND THE CITY OF SEWARD WHEREAS, the Forest Service has responsibility for prevention, detection and suppression of wildland fires on National Forest administrated lands, and on adjacent lands or intermingled State and private lands for which the Forest Service has assumed fire management responsibility through agreements with the State of Alaska, Division of Forestry and the Bureau of Land Management, and WHEREAS, the Seward Fire Department has responsibility for prevention, detection and suppression of all fires including wildland fires within the City of Seward; and WHEREAS, structures and land protected by the Seward Fire Department are intermingled or adjacent to lands protected by the Forest Service; and WHEREAS, it is mutually advantageous and in the best interest for the Seward Fire Department and the Forest Service to coordinate their efforts in the prevention, detection and suppression of wildland fires in and adjacent to their areas of responsibility. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Council hereby finds that, for the reason stated above, the Cooperative Fire Management agreement is in the public interest. Section 2. The Cooperative Fire Management agreement between the Forest Service USDA and the City of Seward is hereby approved in substantial form as attached hereto and the City Manager is authorized to sign the agreement in substantial form on behalf of the City of Seward. Section 3. The Council authorizes the Fire Chief to review and modify the Annual Operating Plan (AOP) in accordance with the terms of the Mutual Aid Agreement. Section 4. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 10 day of December, 2012. LI 2 Council Agenda Statement Meeting Date: December 10, 2012 r' { ° F sF y q Through: Jim Hunt, City Manage qP From: David Squires, Fire Chief Agenda Item: Cooperative Fire Control Agreement between the Forest Service, United States Department of Agriculture and the City of Seward BACKGROUND & JUSTIFICATION: The City of Seward and US Forest Service has had a cooperative fire management agreement for a number of years that has proven beneficial to both parties. The agreement is in effect for a period of 5 years, at which time it is revisited and updated. We are now at our five year point. The US Forest Service is the primary organization tasked with prevention, detection and suppression of wildfires with the Chugach National Forest. The agreement with the Forest Service would provide for cooperation in the prevention, detection and suppression of wildland fires within the protection areas of the City of Seward and the Chugach National Forest. 1' This agreement is intended to ensure that both parties are aware of their respective responsibilities before, during and after a wildland fire. It allows for the Seward Fire Department to be reimbursed by the Forest Service for personnel and equipment costs associated with a suppression effort. In addition through this agreement the Forest Service will provide wildland fire fighting equipment and training to the members of the Seward Fire Department. Based on the fact that the mission of both departments are similar in nature and that the jurisdictions of both departments not only border each other but intermingle, it would be beneficial to the public if both agencies were cooperating in their efforts to reduce the risk of loss of life and property caused by wildland fires. INTENT: Renew cooperative agreement between the US Forest Service and the City of Seward Fire Department, for continued protection of the community. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan (document source here): Page 5, fourth paragraph X 2. Strategic Plan (document source here): X 3. Other (list): City Council Resolution 2005 -26 5th Whereas X '/3 I i I FISCAL NOTE: May result in possible increase revenues and grant opportunities, which cannot be estimated at this time. 1 Approved by Finance Department:. ,., y A J , / we . I I RECOMMENDATION: Council approves Resolution 2012- 6 authorizing the City Manager to sign the Cooperative Fire Management Agreement between the Forest Service, United States Department of Agriculture and the City of Seward. , ' 4 / L I , I 1,4S USDA, Forest Service Omit 0: 17 is Agreement No 1341411004304M Cooperator Agreement No COOPERATIVE FIRE PROTECTION AGREEMENT Between The CITY OF SEWARD FIRE DEPARTMENT And The USDA, FOREST SERVICE CHUGACH NAT'IONAL FOREST This COOPERATIVE FIRE PROTEC'I'ION AGREEMENT is made and entered into by and between the City of Seward Fire Department, hereinafter referred to as the "Seward Fire Department," and the USDA, Forest Service, Chugach National Forest, hereinafter referred to as the "U.S. Forest Service," under the authority and provisions of: the Reciprocal Fire Protection Act of May 27, 1955(42 U.S.C. 1856), I. PURPOSE The purpose of this Agreement is to provide for cooperation in the prevention, detection and suppression of wildland fires within the protection areas of parties signatory to this Agreement. This Agreement provides for cooperation only in wildland fire management activities. The U.S. Forest Service shall not respond to structure fires, vehicle fires or traffic accidents in lieu of the Seward Fire Department. The U.S. Forest. Service may, as available, respond to such incidents when adjacent wildlands covered under this Agreement are threatened by fire from such incidents. IL STATEM.ENT OF' MUTUAL BENEFITS AND INTERESTS The U.S. Forest Service has the responsibility for prevention, protection, and suppression of wildland fires on National Forest administered lands, and on adjacent or intermingled State and private forested lands as identified through written agreements with the State of Alaska, Division of Forestry and the Bureau of Land Management. The Cooperator has the responsibly for prevention, detection, and suppression of structure and other non-wildland fire within their area of responsibility Structure and land protected by the Cooperator are intermingled or adjacent to lands protected by the Forest Service. Therefore, it is mutually advantageous and in the public interest for the parties to coordinate their efforts in prevention, detection, and suppression of wildland fire in an adjacent to their areas of responsibly. '45 Page 1 of ) II L:SDA, .Forest Service , ON1'13 0596-0 I It GENERAL PROVISIONS 1. NONDISCRIMINATION. Seward Fire Department shall comply with all Federal statutes relating to nondiscrimination and all applicable requirements of all other Federal laws, Executive orders, regulations, and policies. These include, but are not limited to Sections 119 and 504 of the Rehabilitation At or 1973 as amended, which prohibits discrimination on the basis of race, color, religion, sex, age, national origin, marital status, familial status, sexual orientation, participation in any public assistance program, or disability. 2. PRINCIPAL CONTACTS. Individuals listed below are authorized to act in their respective areas for matters related to this agreement. .., :...,, Principal Cooperator Contacts: ,. C(aperator Program Contact Name: David Squires, Fire Chief Address: PO Box 167 Telephone: 907-2243445 Cooperator Administrative Contact_ Name: Janice Melvin Address: PO Box 167 City, State, Zip: Seward, AK, 99664 City, State, Zip: Seward, AK, 99664 Telephone: 907,•224-3445 , .. .,.. .:: :.;-. ' FAX: 907-224-8633 FAX: 907-224-8633 Email: dsquiresOcityofseward.net Email: jrnelvinOcityofseward.net - - Principal U.S. Forest Service Contacts: U.S. Forest Service Program Manager US. Forest Service Administrative ,.. Contact Contact. ......„... . ____.„. _ „ .. .._.„............................ Name: Nicole Longfellow (Acting FMO) Name: Tina Moynier Address: 29847 Seward Highway Address: 599 West Price River Dr. City, State, Zip: Seward, AK, 99664 City, State, Zip: Price, UT, 84501 Telephone: 907-288-7734 Telephone: 435-636-3529 FAX: 907-288-2002 FAX: 435-637-4940 Email: niongfellow@•fs„fed.us Email: tmoynier@fs.fed.us 3.. FREEDOM. OF INFORMATION ACT ILL) Lill . Public access to award records ... shall not be limited, except when such records must be kept confidential and would have been exempted from disclosure pursuant to "Freedom of Information" regulations (5 U.S.C. 552). „;. 4. ANNUAL OPERATING PLANS: The Forest Service and the Cooperator will meet annually, prior to the initiation of the fire SC a S011 to prepare an Annual Operating Plan (AOP). This plan will include protection area maps for all parties, dispatching procedures, and any other items identified in the agreement . as necessary for efficient implantation, Individuals responsible for negotiation of the Annual ()penning Plan will be the Zone Fire Management Officer and the /4410 . Patte 2 of 9 .i! USDA‘ Forest SeR 079 76-0217 FS-1500, City of Seward Fire Chief, or other responsible official, for the Cooperator. Signing of the AOP Will be the Forest Supervisor and the Seward Fire Chief. The approved AOP shall become attached to and made part of this agreement. 5, DEFINITION OF RESPONSIBILITIES: The parties hereto shall he identified as follows: Protecting Party: The party responsible for providing for direct fire protection in given areas pursuant to this Agreement, (Forest Service) Supporting Party: A party providing suppression assistance or other support. and resources to the protecting party, (City of Seward) Jurisdictional Party: The party that has overall all land and resource management and for protection responsibility as provided by law. (State of Alaska and Forest Service.) 6. TEXT MESSAGING WHITE DRIVING, In accordance with Executive Order (EC)) 13513. "Federal Leadership on Reducing Text Messaging While Driving," any and all text messaging by Federal employees is banned: a) while driving a Government owned vehicle (GOV) or driving a privately owned vehicle (POV) while on official Government business; or b) using any electronic equipment supplied by the Government when driving any vehicle at any time All cooperators, their employees, volunteers, and contractors are encouraged to adopt and enforce policies that ban text messaging when driving company owned, leased or rented vehicles, POVs or GOVs when driving while on official Govermnent business or when performing any work for or 00 behalf of thc Government, 7. PROTECTION AREA AND BOUNDARIES: :Protection areas and boundaries will be established, mapped, and made a part of the Annual Operating Plan: 8. RECIPROCAL FIRE. PROTECTION: As deemed appropriate, the agencies will establish reciprocal initial attack zones for lands of intermingled or adjoining protection responsibility. Within such zones as Supporting Party will, upon Forest Service request, take initial attack action in support of the Protecting Party. 9. REQUESTING ASSISTANCE: Outside initial attack. zones, when requested by the Protecting Party, the Supporting Party will, within their capability, provide initial action or other support an wildland fires. Such requested assistance is reimbursable. 10. INDEPENDENT ACTION ON LANDS PROTECTED BY ANOTHER 4 1'7 Page 3 of 9 t)SDA, Forest Service FS __ _-__ ---- -- -- ---� P �c��o�c�i���b�iu��u� Operating PARTY: ^ ini\�udvc and widhoutnjnnburmeoleukn8aygu upon lands party on own ��kUandf��s' Jd)u��r�imad�o�u�10 protected ` -~ h Party's ^ protection luudob instances, �rop�Uy»«iibin\ �t pro�� . party taking action will promnp/|y notify the Pro\ccdm,gParty. 11. NOTIFICATIONS: �i � b party will promptly notify the Protection Party of ^ - ~~ --' == - ^ |undm[ocm/hh�bdlu1our^ �bu� w/HdiaUd�n:aboningonmr(hrcakn|ng party protection iUiy. VVbentaking ucuouwithin the prooc�onVfUeother, ~ dhe5 -p ng Party will soon e. the appropriate official _ no(i[v identified in the Annual Operating Plan, and provide details of which equipment and personnel has been dispatched \oa specific location. BOUNDARY LINE Boundary line vvild\aud fires are the initial attack 12. ~ � ^ �~ = - - — Party of the protection boundary. - either side rcapnnmibUit�of�h� Protecting y m� Neither party will assume # the other pUiiy iS aware of the wildland lire or that the other party will take action. Each party will make every reasonable e([or\io communicate with the other concerning the tire, The ofDcor-in-chmrgewho arrives on the wildland fire first will act as incident COMmander. When both parties have arrived, the officers in charge for each agency will mutually agree o the designation of an lncident Cornmander(s). 13. C`�^ The Forest Service has uaaux�cdthe role w[ the v/i|dlundfire all State and Private lands within its designated iuhxdicbuo ''"^^^,�-� on throu with o[/�|ueku[)irisiunNf Forestry and the � � - w State t Cost significance, �3Oom�uQfL4nd ' legal and cannot he considercd, l4` �� Ih�8 Supporting Party wiUliUthe Prnieubng Party { ~°" ` ~- '' \��duoJideo\i�u]�an�Ulbu[��bk� � [nructu�d costs in�uc�Jkruss�tunCu provided ` ��cd|�oai aaauckded*dhdirect �m�iu�1iTcgr*und |�xionhuUsub]�cm�sin��u �oac nner�ioms and incident supp ordered by or for t n �bc incident (except: a`= otherwise in the 'Cipn initial and conditions of hncqo equipment and personnel will be situations), Rates . ' �n�du� documented Operating Plan, mutually V ��~' A. R Estimates �7 � Pa�ymb�\submit ` ^ ' o[Urc�o�dcn\ K - rU within l0duy� atdU0rcg)}nuk�k` reimbursement wv ' vn ^^ ' h� time billing, an [�U [�wl��u�n�k��n�t �"�= _ w» identified, niUhn issued \vkincident Bills U| be identified by n/ik]kxndfine locations, and B. B 0/� Content: u vv ' - �� du\�in�idcn\nun�hcrmnd will be supported by adequate appropriate --".� ^'~- '---d� in the Annual Billing for �»�uo�nkd�un��uuU/u�m o _a � will not include �]u����o�iniaLuk\�� w/ild1und6wzsoppn;s�nnuau��oncevv� �O | overhead. Li 2 p«r64of 9 / -__ I S USDA, forest Service °NIB 05%4)217 04-1 500,7 L . C. Billing Address: USDA, Forest Service Albuquerque Service Center Incident Buisness 10I13 Sun Ave.. NE Albuquerque, NM 87109 15. SHARED EQUIPMENT AND SliPPLIES: Equipment shared or loaned by one party to another and under direct control and supervision of the Protecting Party shall become the responsibility of the borrower. and shall be returned in the same condition as when received, fair wear and tear excepted, 'The Protecting Party will repair or reimburse for damages in eXCeSs of normal wear and tear and will replace or reimburse for items lost, destroyed, or expended. 16. COMMUNICATION SYSTEMS: The Parties mutually agree to share the use of communication systems, radios, and radio frequencies for the execution of this agreement. Sharing of frequencies must be approved by authorized personnel for each Party and documented in the Annual Operating Plan. 17. FIRE REPORTING: If either party takes action on a wildland fire either independently or by request. the Supporting Party will furnish the Protecting Party with a preliminary incident report (oral) within 24 hours of action taken and a written incident report within 10 days of action taken. 18. DETERMINATION OF CAUSE AND PRESERVATION OF EVIDENCE; When one party to this agreement takes initial action on a wildland fire on lands under this agreement, the initial attack force vill attempt to protect the area of origin of the lire and gather and protect evidence pertaining to the fire cause. 19. NON-W1LDLAND FIRES AND OTHER EMERGENCIES: This agreement provides for cooperation only in wildland fire management activities. The Forest Service shall not respond to structure fires, dump fires, vehicle or traffic accidents in lieu of the Cooperator. The Forest Service may, as available, respond to such incidents when adjacent wildlands covered under this agreement are threatened by fire from Weil incidents. 20, TRAINING: Each party will advise the other of the applicable cross training opportunities for trainee positions in instruction programs. Each party will meet NWCG 310-1 standards or FSM-5109.17. 21. FIRE PREVENTION: The Parties agree to share responsibility and materials for fire prevention activities. Materials may include posters for display in public buildings, businesses, and on private and patented lands within the 4 / 1 1 Page 5 of 9 t wo __ _' - , USDA, /oomSc�o «xmo -.^ cooperative assistance area, The Parties will share responsibility for fire prevention and rural fire safety presentations and demonstrations. 22. FIRE coordinate fire restrictions and area closures as outlines in the Annual °pc:rating Plan. 23. EMPLOYMENT POLICY: Employees of the parties to this Agreement shall at all times be subject only 1uthe laws. reguimdnnm, and rules governing their enzp|nyoxentnzgord|exsofincidcntk/cabons,aodmhuUo.tbecnilUeJLn compensations or other benefits of any kind other than specifically provided by the tenns V/ their employment. 24. CLAIMS: Claims for negligcncc will be processed as determined by the applicable State and Federal laws. Employee claims for lost damage of personal property will be processes bythe employing agency. Cooperators employees acting under the teims of the agreenlcnt are not considered Federal employees, and are not covered by the Federal Ton Claim Act. 25. EXAMINATION OF RECORDS: Each partv shalt give hc othcr, or their 'authorized representative, access tu and the hg,bttoexamine all records, hooks, paper, and documents related to the agreement. 2h. FIRE YNVESTICiAT�� AND LAW ENFORCEMENT: Each party shall render mutual assistance in wildland fire cause inveahgu6onu, and other fire related law enforcement activities. Each party will be responsible for such activities within their respective protection areas. On xwi{d\4nc]fire burning on both lands, the panics will share responsibilities as agreed to. 27 PRFiS(.R1.BEI) FIRE AND FU.ELS MANAGEMENT: The Jurisdictional Party will inform all parties of prescribed fires it is managing. 28. APPROPRIATED IONS: Nothing herein shall be eonsdcred as obligating the Forest Service loexpend orms involving the United States or thc ('ity of Seward to cxpcnd er as involving in any cmiract or other oh!igatiori for future payrnent oi this moncy in cxccss 0! tunding approved and made available for payment under this instrument and modifications thereto. 29. PERSON/\l. All personnel in support of V«i|d]undhrrx vvi wear leather lace-type boots with skid resistani soles with tops at least eight inches high, leather gloves, hard hats, fire resistant shirts, plants, and lire shelters, The Forest Service may loan the Cooperator personal protective equipment ~50 Page 6 of 9 mstm. Forest Service vst " required foxwild|a0J fin: suppression. All equipment loaned must be docuinented an forni AI) 103 "Report of T'ranstcr or Other Disposition or (.rnstrucnon of Property". Such property vvi|| remain the property m[ the lJ^S, Government and shall be returned to the Forest Service at the end of the fire season. 30. OFFICIALS NOT TO BENEFIT: Pursuant to Section 2Z Title 41 U.S.C., uo mernber of, ar Delegate to Congress shall be adniiucd to any share or part nt } this instrumcne or to anv benefit that may alise there Irom. 31. PREVIOUS CANCELED: All previous agreements with the City of Seward are considcrcd void upon of this Cooperative 32. TERMINATION BY . This award may he tcrninatcd. in whole or pari, as foliows: When the US. Forest Serviee and Seward Fire Deparunent agree upon tile termination conditions. including the effecti ve da and in [he case ofpartial termination* the portion to be terrninated. - By 30 days written notification by Seward Hre Department to the U.S. Forest Service setting forth the reasons for termination, effective date, and in the case of partial termination, the portion to be terminated. D', in the case of partial termination, the U.S. Forest Service determines that the remaining po1ion of the award vvill not accornplish the purposes for which Lbeuw'ardu/us made, the U.S. Forest Service may terminate the award in its enorety, Upon termination of an award, Seward Fire Department shall not incur any new obhgations for the terminated portion of the award alter the effective date, and shall cancel as many outstanding obligations as possible. The U.S. Forest Service shall allow full credit to Cooperator for the United States Federal share o[ the oou~:unce|uble obligations properly incurred by Cooperator upioLhe effective date of the termination. Excess funds shall he refunded within 60 days after the effeo1i date of termination. 33. MODIFICATION. Modifications within the scope u[ this agreement must hc made by mutual consent of the parties, by the issuance of a written modification signed and dated by all properly authorized, signatory officials, prior to any changes being performed. Requests for mtxlitieation should he made, itt writing, at least 30 days prior to implementation ol thc requested ehange. The U.S. Forest Service is not obligated to fund any changes not properly approved in advance. Page 76(9 * USDA. Fore si Se141CC OMB 0596 wi 7 4 „ 34. FREEDOM OF INFORMATION ACT: Any information furnished to the Forest Service under this agreement is subject to the Freedom of Information Act (5 U.S.C. 552). 35. COMMENCEMENT/EXPIRATION DATE, This agreement is executed as of the date of last signature and is effective for five years at which time it will expire unless extended, 36. AUTHORIZED REPRESENTATIVES. 13y signature below, each party certifies that the individuals listed in this document as representatives of the individual parties are authorized to act in their respective areas for matters related to this agreement. In witness whereof, the parties hereto have executed this agreement as of the last date written below. JIM IIUNT, City Manager Date City of Seward • TERRI MARC."."ERON, Forest Supervisor Date U.S. Forest Service, Chugach National Forest The authority and format of this agreement (13-F1-11100430-006) have been reviewed and approved for signature. fl A / / i . ) MOYNIFR Date U.S:'Forest Service Grants & Agreements Specialist 6Z Page 8 of ') USDA. Forest Service OMB 0%+)2171 t ....s . ..«.....;.e -.. _;,,,; .........:.............. M..... .�..�.....µ.,...:..__ .......... ::..gym..,...... :,,.... .«.,..,..�...._.,...._......... ................__.. —..� Burden Statement According to the Paperwork Reduction Act of 1995, an agency may not cconduel or sponsor, and a person i5 not required to respond to a collection of utforn?ation unless it displays e valid OMB b ntrol number. The valid OMB control number for this information collection s 0596.0217, The tir;te required to compete this rnformatim collection is estimatec to average 1 hours per response, incl.'dir t the time for reviewing, instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The U.S. Department of Agriculture (USDA) prohibits discrimination in all i ts programs and activities on the basis cf race, color, national ongin, age, disability, and where applicable, sex, manta( status, status, parental status; religion sakial orientation, genetic information, political beliefs, .. reprisal, or because at or part of an individual's inc me is derived from any a t lie assistance. No all prohibited Gases apply to, all programs.) 111 Persons with disabilities who require alternative means for communication of program .nlonmotion (Braille, largo print, audiotape etc.) should contact USDA's TARGET Center at 202 - 720.2600 (voce and TDD). To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call toll free (8e5) 6x•9992 (voice). TDD users can contact USDA through local relay or the Federal relay at (800) 877.8339 (TDD) or (666) 37' 86.42 (relay voice). USDA is an equat oppor and, employer. T t T Yr c r is Sr 55 Page 9 of 9 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2012 -095 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AWARDING A SIX -MONTH CONTRACT EXTENSION TO JUDY MERRITT, D.B.A. MERRITT ENTERPRISES IN AN AMOUNT NOT TO EXCEED $19,140.00 FOR PARKS AND RECREATION CUSTODIAL SERVICES WHEREAS, Merritt Enterprises currently has a contract for custodial services in the Teen and Youth Center facility and the downstairs level of the AVTEC student services center, including the gym and Parks and Recreation Offices; and WHEREAS, Merritt Enterprises has performed well over the past decade; and WHEREAS, the City has yet to move office and administrative space to a new location and the custodial needs have yet to be identified and defined; and WHEREAS, the existing contract with Merritt expires December 31, 2012 and a six month extension will provide time to detail new custodial requirements; and WHEREAS, the Parks and Recreation Department 2013 budget provides funds for this contract in an amount not to exceed $19,140.00; and WHEREAS, the Parks and Recreation Department support extending this contract. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to extend the existing contract for Parks and Recreation Facilities with Merritt Enterprises for six months at the current rate, expiring on June 30, 2013. Section 2. This resolution shall take effect immediately. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 10th day of December, 2012. J9 Agenda Statement o f sp t Meeting Date: December 10, 2012 '� q$ � o To: City Manager, James Hunt Nur 4�A�P From: Karin Sturdy, Parks & Recreation Director Agenda Item: Extension Custodial Services for AVTEC Gym and TYC BACKGROUND & JUSTIFICATION: Merritt Enterprises was awarded the custodial contract at both the AVTEC Gym (Sports & Rec program) and the Teen & Youth Center (TYC) since the RFP was originally scored. Merritt has performed well for the City the past decade. Recently significant changes have occurred within the City's Use Agreement with AVTEC which will eventually impact the custodial needs. Until such time as the final location of the Sports & Rec program is determined and accomplished, we are requesting a six -month extension of the custodial contract with Merritt. TYC custodial needs remain unchanged. Attached you will find the Merritt Enterprises contract for a six -month term for cleaning the Teen & Youth Center and the lower level of the AVTEC (Alaska Vocational Technical Center) Student Service Center. Sports & Rec must vacate office and storage space before the AVTEC Dormitory demolition takes place in March, 2013. We hope to have our new, updated custodial needs detailed and publish requests for proposals or formal bids in April or May. We hope to bring a new contract to the City Council in June, 2013 with a start date of July 1. Payment will be $3,190.00 each month for six months. INTENT: The intent of this contract is to provide required custodial services in the most cost - effective and proficient manner possible. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here): section 3.7.1 Strategic Plan (document source here): pages 13, and 18 x Other (list): ATTIORNEY REVIEW: Yes No X w FISCAL NOTE: Custodial contract and Equipment Credit funding was approved in the 2012/2013 budget. Approved by Finance Department: ? ,vr , _ RECOMMENDATION: City Council approve Resolution 2012 - 010 awarding a six -month contract extension to Judy Merritt, d.b.a. Merritt Enterprises for custodial services in parks and recreation sites, TYC and S &R, per the attached contract for an amount not to exceed of $19,140.00. Custodial Contract: Page 1 11� Contrac od t us TO PROVIDE CUSTODIAL SERVICES FOR THE CITY OF SEWARD PARKS & RECREATION DEPARTMENT January 2013 u'= a q ASP Index Item Description Page 1. Definitions 2 2. Description of Work 2, and Appendices BB & CC 3. Staffing 2 4. Regulations 2 5. Work Plan 3 6. Insurance 3 - 5 7. Length & Content of Contract 5 a. Contract Renewal b. Performance Evaluation, Monitoring Requirements c. Termination 8. Hold Harmless 5 9. Performance Bond 6 10. Contractor's Compensation 6 11. City Contact Person 6 12. No Assignment 7 13. Governing Law 7 Appendix BB 8 Appendix CC 9 — 10 1. I 7 I -: 57 Custodial Contract: Page 2 CUSTODIAL CONTRACT CITY OF SEWARD, ALASKA 1.Definitions In this contract the terms have the following meaning: CITY: City of Seward, Alaska SPRD: Seward Parks and Recreation Department OPERATOR: Judy Merritt, d.b.a. Merritt Enterprises AVTEC: Alaska Vocational Technical College in Seward, Alaska SSC: AVTEC's Student Services Center TYC: Teen & Youth Center, a Division of SPRD S &R Sports & Recreation, a Division of SPRD DIVISION LEADER: Seward Parks & Rec staff who are responsible for and leading their Division of the Department. Division Leaders are Josie Ronne, TYC and Shari Adelmann, S &R at AVTEC's SSC. 2. Description of Work The work consists of custodial services at off -site locations with the City, including: a. AVTEC Student Services Center (SSC), 519 4th Avenue, Downstairs (Appendix CC) * All tasks noted "SPRD will..." will be the OPERATOR's responsibility. b. Seward Teen & Youth Center (TYC), Corner of 3rd Avenue & Jefferson Streets (Appendix BB) The OPERATOR will provide services from January 1, 2013 through June 30, 2013. Hours of service are based upon convenient, appropriate times during closed hours. The OPERATOR will insure safe, appropriate, timely entrance and departure from each site. The work site will provide cleaning supplies and tools as described within the specific appendices. The OPERATOR will submit to SPRD reports necessary to provide custodial services and building security and/or maintenance as needed and described within the appendices. 3. Staffing OPERATER is an independent contractor and is not an employee or agent of the City. If employees are to be hired by the OPERATOR, they will be trained by the OPERATOR to conduct themselves in a friendly, professional manner, and be properly attired and equipped to perform duties. (See item 6. A. And item 7. B. below, related to the use of employees or assistants.) OPERATOR is responsible for hiring, training and supervising all its employees. 4. Regulations All rules and regulations of the following agencies will be upheld and enforced at all times: Federal law, OSHA standards and requirements, Alaska State law, Seward City Code, AVTEC regulations and rules, and SPRD regulations and rules. The City (and AVTEC) and its agents shall retain authority to enter on the properties at any time to perform an inspection of facilities, maintenance, or other matters deemed necessary by the City. The use of the facilities, City -owned equipment and /or State -owned equipment shall not be allowed for any purpose other than the performance of the custodial duties. No person other than a designated agent of the OPERATOR shall be allowed access to any facility or equipment. Custodial Contract: Page 3 5. Work Plan A. Schedule of operations 1. TYC : Monday through Friday, est 6:00 am until 10:00 am (schedule will vary) 2. AVTEC : Monday through Friday, est 12:00 midnight until 8:00 am (schedule will vary) 3. * Time Schedules may change by mutual agreement * Special projects may be accomplished on Saturdays and Sundays. B. Report and monitor progress and performance to the City 1. The OPERATOR will submit a weekly list of accomplished duties. The list will include items which were addressed daily. Checklist will be submitted to the Division Leader at each site on Monday. 2. OPERATOR will track and schedule a quarterly "walk-through" inspection at each site with the Division Leader identified in Section 11. Written notes will be recorded by the Operator and Division Leader. 3. Performance goals will submitted in writing to each site Division Leader. 6. Insurance The OPERATOR shall purchase and maintain the following insurance(s) during the term of the contract: A. WORKERS' COMPENSATION EMPLOYER'S LIABILITY Workers' compensation and Occupational Disability Insurance in compliance with all state federal regulations in the jurisdiction where the work is to be performed, including the following special coverage extensions: 1. Employer's Liability coverage with limits of not less than: -- $1,000,000 /accident -- $1,000,000 /disease -- $1,000,000 /policy limit Special Provisions: (1) If coverage is provided by a State Fund, or if OPERATOR has qualified as a self - insurer, separate certification must be furnished that coverage is in the State Fund or that OPERATOR has approval to be a self - insurer. (2) Any policy of insurance must contain a provision or endorsement providing that the insurer's rights of subrogation against the City of Seward and its employees are waived. 59 Custodial Contract: Page 4 B. COMPREHENSIVE GENERAL LIABILITY Comprehensive General Liability Insurance with limits of: -- $1,000,000 /person and $1,000,000 /occurrence for bodily injury, sickness or death, and $1,000,000 per occurrence for damage to property or $1,000,000 per occurrence combined single limit for bodily injury and property damage; or Commercial General Liability Insurance with limits of: -- $1,000,000 General Aggregate Limit (Other than Products - Completed Operations) -- $1,000,000 Products - Completed Operations Aggregate Limit -- $1,000,000 Personal and Advertising Injury Limit -- $1,000,000 Each Occurrence Limit - -$ 50,000 Fire Damage Limit (Any one Fire) - -$ 5,000 Medical Expense Limit (Any one Person) Including the following coverage: (1) Contractual Liability covering the liability assumed in the contract. (2) Deletion of any exclusion for explosion, collapse and underground damage. Special Policy Provisions: This insurance policy and any extension or renewals thereof must contain the following provisions or endorsements: (1) City of Seward is an additional insured thereunder as respects liability arising out of or from the work performed by OPERATOR of City of Seward. (2) Insurer waives all rights of subrogation against City of Seward and its employees or elected officials. (3) The insurance coverage is primary to any comparable liability insurance carried by the City of Seward. C. AUTOMOBILE LIABILITY (All owned, hired and non -owned vehicles - $1,000,000 combined single limit each occurrence for bodily injury and property damage.) Special Policy Provisions: This insurance policy and any extension or renewals thereof must contain the following provisions or endorsements: (1) City of Seward is an additional insured thereunder as respects liability arising out of or from the work performed by OPERATOR or City. (2) Insurer waives all rights of subrogation against City of Seward and its employees and elected officials. (3) The insurance coverage is primary to any comparable liability insurance carried by the City of Seward. Prior to commencement of any work under this contract by the OPERATOR or any of its subcontractors, OPERATOR will provide the City with certificates of insurance evidencing that OPERATOR and its subcontractors are in compliance with all of the above requirements. Said certificates will provide that the City will be given thirty (30) days prior notice of cancellation or material alteration of any of the insurance policies specified in the certificate. Upon request, OPERATOR shall permit the City to examine any of the insurance policies specified herein. (Q a Custodial Contract: Page 5 Any deductibles or exclusions in coverage will be assumed by the OPERATOR, for account of and at the sole risk of the OPERATOR. The minimum amounts and types of insurance provided by the Contractor shall be subject to revision at the City's request in order to provide continuously throughout the term of the contract and any extension hereof, a level of protection consistent with good business practice and accepted standard of the industry. Such factors as increases in the cost of living, inflationary pressures, new risk and other conditions shall be utilized in assessing whether the minimum insurance requirements should be increased or changed from the types and amounts noted above. 7. Length and Content of Contract The length of the contract shall be through June 30, 2013. This is the fifth and final of five years total allowable, according to Seward City Code. No extension are allowed, concluding the end of the five year period. Per Code, Requests for Proposals for Custodial care shall be opened to the business community during the 2012 year. A. Contract Monitoring / Performance Evaluation The requirements of the contract shall be monitored through the parks and recreation department, based on informal and formal inspections, public comments and reports from AVTEC administration. Performance evaluation shall be conducted as in Item 5. B., above and an annual assessment will be made by department staff on or around January 15, of each year. The OPERATOR is required to submit all pertinent state and city business licenses and sales tax card. The OPERATOR will submit self - obtained Criminal History Record(s) for all staff to be in the buildings prior to work. C. Contract Termination Contract may be terminated: a) immediately, for cause; b) by the City of Seward for its convenience upon thirty (30) calendar days written notice to the Contractor; c) by the Contractor upon thirty (30) calendar days written notice to the City of Seward; d) by mutual agreement by both parties. 8. Hold Harmless The OPERATOR is an independent contractor and not an agent or employee of the City for the purpose of the content and the specific job. The OPERATOR shall indemnify and hold harmless the City for any loss, claim, or action to which the OPERATOR may cause by reason of any act or omission of the OPERATOR except for damages caused by or resulting from the sole negligence of the City, its agents or employees. (,/,I Custodial Contract: Page 6 9. Performance Bond The OPERATOR shall furnish to the City Finance Director a Certificate of Deposit (CD) with a term expiring on June 30, 2013, or the term of the contract, in the amount of $1,500.00 (accrued interest payable to the Contractor), payable to the City of Seward. The City may, at its discretion, use the proceeds to pay the costs of performing custodial services if the OPERATOR fails to perform this contract in an acceptable manner in accordance with the provisions of the contract. 10. Contractor's Compensation 1. The OPERATOR shall be entitled to receive as compensation for the services rendered. A fee will be paid once per month, in the amount of three thousand, one hundred ninety dollars ($3,190.00) based upon the completion of the requested work for sites a and b of Section 2. This is a total of thirty . •1 1I 2. The OPERATOR shall supply the City an accurate record of service performed in the form of an invoice, submitted every month. 11. City Contact Person(s) When dealing with day -to -day operations and matters, the OPERATOR shall contact the SPRD Division Leader responsible for the building: S &R at AVTEC SSC Shari Adelmann, Programs Supervisor: 224 -4057 sdelmann@cityofseward.net Monday to Friday, 10: am to 6:00 pm (Alternate phone: 224 -4054 FAX: 224 -2745 or x4051) Teen & Youth Center Maggie Wilkins, Teen & Youth Center Coordinator 224 - 5472 mwilkins(a,cityofseward.net Monday to Friday, 2:30 pm to 10:30 pm (Alternate phone: 224 -3301 FAX: 224 -2745 or x4051) Any further questions or concerns regarding this contract shall be directed to: Karin Sturdy, Director Seward Parks & Recreation Department, City of Seward P.O. Box 167 Seward, Alaska 99664 -0167 Phone: (907) 224 -4053 Fax: (907) 224 -4051 ksturdy a,c ityofseward.net Custodial Contract: Page 7 12. No Assignment The OPERATOR was selected based on its qualifications and this agreement shall not be assigned without the prior approval of the City. 13. Governing Law This Contract is governed by the laws of the State of Alaska and such federal and local laws and ordinances as are applicable to the work performed. IN WITNESS WHEREOF, the parties have set their hands and seals on the day of December , 2012. Judy Merritt James Hunt Merritt Enterprises City Manager City of Seward, Alaska ATTEST: Johanna Kinney City Clerk 1 Custodial Contract: Page 8 Appendix BB Seward Teen & Youth Center Custodial Duties Daily Janitorial: Clean restrooms: wipe down sinks, counter, trash bin, mirrors, clean toilets (inside and out) using disinfectants. Replenish toilet paper and paper towels as needed. Mop floor and empty trash. Clean all glass and chrome areas including partitions in computer room, screens on all TV sets, barstools, etc.... with appropriate spray cleaners. Vacuum all carpeted areas. Use carpet cleaner as needed on spots. Dust or wash any furniture, window sills, etc.... as needed. Keep custodial closet and floor drain clean and organized. Keep a supply list of cleaning items needed. Notify TYC Coordinator if low on supplies. Complete a maintenance report form for any noted damage and forward to TYC Coordinator. Weekly Janitorial: Mondays Wash windows and front door. Tuesdays & Thursdays AND as needed: Mop non - carpeted floors. Scrub black marks off floor using degreaser. Monday, Wednesday and Friday AND as needed: Wash heater registers and window sills. Spot clean walls, light switches, miscellany, etc... Quarterly: Steam clean carpets and upholstery. Wash outside windows. Wax non - carpeted floors. * Wear rubber gloves and follow proper safety procedures while using chemicals and cleaners. coli Custodial Contract: Page 9 APPENDIX CC CUSTODIAL REQUIREMENTS The City of Seward shall be responsible for: Janitorial duties according to specifications set for the Alaska Vocational Technical Center's Student Services Center Facility. Schedules and performs appropriate janitorial duties. Inventories and orders, as necessary, janitorial supplies and equipment. Reports maintenance and repair to supervisor (or contractor). Meet with supervisor monthly. Unlock doors for public use. Survey problems at end of shift. Inspect each room for cleanliness as leaving each day. Performs other duties as needed or assigned. The following are listed according to time /location: A. DAILY DUTIES: 1. CaII dorm attendant upon entering and exiting the building. Locker Rooms: Check paper dispensers, clean and sanitize sinks, clean and sanitize toilets, empty trash, scrub shower, vacuum /sweep, mop, spray deodorant, clean mirrors. Game Room: Empty trash, sweep, mop, dust, spot -mop stains, remove graffiti, etc... Racquetball Court: Sweep and remove marks on floor & walls. Gym: Sweep floor /bleachers, clean and sanitize faucets /sinks, remove gum, graffiti, and marks from bleachers /floors. Checkout Area & Office: Sweep, empty garbages, remove marks from floor, vacuum carpeted areas. Weight room: Sweep, dust /clean weights and equipment, sanitize all seating areas and handles. Vestibules: Vacuum, clean windows /sills. Hallways: Sweep or vacuum, empty trash, mop (daily in winter), remove graffiti and marks, etc... Lobby: Sweep /vacuum /mop as needed, dust, empty trash, vacuum rugs. Crafts, Ceramics Room: Sweep /mop, empty trash, clean /dust surfaces, sinks, tables (especially after each class). Remove stains. Janitor's Closet /Storage: Keep work area clean and organized. Outdoor AshTrays: Empty and clean daily, and as needed. As time allows: Clean door handles, remove stains, treat doors, and clean racquetball court/walls. B. BI- WEEKLY DUTIES: Locker Rooms, Sauna & Polish chrome and stainless pieces. Sanitize stall Restrooms: walls, doors. Change AVTEC- provided light bulbs as needed. Racquetball Court: Clean windows and doors, or as needed, clean floor. Weight Room: Scrub /mop floors. Change AVTEC- provided light bulbs as needed. Gj Custodial Contract: Page 10 SPRD Office, Check -out Change AVTEC- provided Tight bulbs as needed. Area, Hallways, North Vestibule, Lobby, Craft Room, Custodial Closet: C. WEEKLY DUTIES: Locker Rooms: Wipe down lockers, mop using strong detergent. Clean ceramic walls, check soap dispensers, and hose floors. Gym: Mop twice (2) weekly. Hallways: Mop (weekly in summer), spot mop as needed. Weight Room: Clean mirror, polish stainless and chrome. Check -out Area: Mop twice (2) weekly. Janitor's Closet/Storage:Mop and clean D. SUMMER /CHRISTMAS BREAKS: Locker Rooms: Clean men's /women's lockers, walls, and showers. Empty lockers and clean and sanitize, then dry. Game Room: Wash grout, wash walls. Racquetball Court: Clean walls /windows up to ceiling. Gym: Scrub and buff floor, mop and wax bleachers /backboards. Weight Room: Scrub floor well and base of machines. Vestibules: Clean carpets, scrub windows /sills inside and out up to ceiling. Hallway: Clean grout. Wash snack bar area. Lobby: Shampoo carpets. Clean grout with appropriate cleaners. Crafts /Ceramics Scrub and buff floors. Scrub walls. Room: Janitor's Closet/ Scrub floor. Empty and re- organize. Clean shelves, Storage: sanitize and clean tools, wash basin, etc... AS NEEDED: SPRD shall shovel the two, east -to -west walkways. AVTEC shall maintain and clear the 4th Avenue north -to -south sidewalk. AVTEC will replace lights and light bulbs in the gymnasium, racquetball court, south vestibule /lobby, and the gameroom. NOTE: The kitchen and snackroom were deleted from the list on May 2, 2003, per conversation between AVTEC's Student life staff, Ben Ikerd, and Karin Sturdy, SPRD Director. AVTEC has created a locked, security gate, and has agreed to clean the kitchen and snackroom on their own. Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2012 -096 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO SIGN A CONTRACT WITH CAP CONSTRUCTION, LLC IN THE AMOUNT OF $71,373.00 FOR THE WORK DESCRIBED IN THE 2012 FIRE STATION RENOVATION PROJECT AND AUTHORIZING THE RE- APPROPRIATION OF THE REMAINING 2012 CAPITAL FUNDS FOR THE FIRE DEPARTMENT INTO THE 2013 CAPITAL FUND WHEREAS, the Fire Department received permission to complete a Request for Proposal (RFP) that followed the requirements of Title 6 of the Seward City Code for repairs at the fire station; and WHEREAS, between the pre - construction meeting and the proposal submittal date, a hazardous material survey was conducted on the fire station by EHS- Alaska, Inc. and charged to the Fire Department's 2012 operating budget account code 101 - 1220 -5390; and WHEREAS, two proposals for the project were received, evaluated and a contractor was selected using the evaluation criteria; the contractor receiving the highest points was CAP Construction, LLC; and WHEREAS, the hazardous material survey was available after the proposal submittal date , staff is requesting a 15 % contingency fund to cover costs associated with any hazard mitigation work; and. WHEREAS, the remainder of the 2012 capital fund for the Fire Department in insufficient to complete this project; and WHEREAS, work on the project will not start until FY2013. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. Council authorizes the City Manager to enter into a contract with CAP Construction, LLC for the renovation project at the fire station for an amount not to exceed $ 71,373.00. Section 2. Council authorizes the appropriation of the contract amount with an additional 15% for contingency. Expense of the contingency shall be subject to prior written approval from the City Manager. ?.0 f7 CITY OF SEWARD, ALASKA RESOLUTION 2012 -096 Section 3. Council authorizes the re- appropriation of the remaining 2012 Capital funds for the Fire Department into the 2013 Capital fund for the Fire Department. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 10` day of December 2012. THE CITY OF SEWARD, ALASKA David Seaward, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) Agenda Statement Meeting Date: December 10, 2012 '\ ct 1 To: City Council q 4.A510 Through: City Manager Jim Hunt From Fire Chief David Squires Agenda Item: Award of contract for fire station renovation project and re- appropriating 2012 capital project funds to 2013 capital project funds. BACKGROUND & JUSTIFICATION: The Fire Department issued a Request for Proposal (RFP) on October 24, 2012 for the repair and replacement of plumbing and electrical problems we have in the station. While creating the project details, we added the requirement for an ADA compliant toilet and sink for the bathroom /laundry area since this was the only room it could go in Any new repair or replacement of plumbing or electrical component or fixtures had to meet today's code, be efficient and easy to maintain. A mandatory pre - construction meeting was held on October 29 for contractors who were interested in the job. Details of the project were discussed, visit each of the areas considered in the project, documented each question asked, provided answers for the questions and reiterated the due date for the proposals (November 14 2012). Between the pre - construction meeting and the submittal date, we were questioned if there was a hazardous material survey completed for the fire station. No such report had been accomplished and we were required to have one completed. EHS- Alaska, Inc. was selected to complete the survey at a cost of $5,588.00; which was accomplished on November 9 & 10 The cost of the survey was charged to "Contracted Services" in the Fire Department's operating This line item is now $4,786.00 over budget; we intend to use part of the 2012 Capital funds to balance this over draft. Two proposals were received for the renovation project, both are local contractors. Both proposals were reviewed by a three person committee using the review criteria presented to Council. The City Administration has reviewed the process, the findings and the recommendation for the selection of the contractor. CAP Construction, LLC is the selected contractor based on the awarded points. CAP Construction's proposal price is $71,373.00. The proposal price exceeds the remaining 2012 capital project budget of $26,214.00. However, in the 2013 capital project budget is $70,000 for the fire station siding project. We are requesting Council re- appropriate the remaining 2012 capital funds into the 2013 capital fund budget. With this transfer it will give us $96,214.00 for the project. While the selected contractor's price is substantially lower than the funded amount, the hazard material survey shows there is hazardous material that must be dealt with during the renovation. Since this information is new to the contractor and to us, the contractor will be requested to submit the cost of mitigation as a change order. With this in mind, we will request a 15% contingency ($10,706.00) be added to the total cost of the contract. The total of the contract will be for $82,079.00 INTENT: To award a contract to the selected contractor for the 2012 Fire Station Renovation project and to re- appropriate the remaining 2012 Capital funds to the 2013 Capital fund budget. („q CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan (document source here): x 2. Strategic Plan (document source here): x 3. Other (list): Seward City Code Title 6, Chapter 6.10, Article 3 x FISCAL NOTE: The Fire Department's 2012 operating budget for line item 101 - 1220 -5390, shows it is $4,786.00 over budget. Transferring this amount from line item 101 - xxxx -xxx will balance the 2012 shortfall in line item. Re- appropriating the remaining 2012 Capital funds ($26,214.00) to the 2013 Capital fund will bring that fund balance to $96,214.00; since the contractor will have no charges until 2013 re- appropriating funds is correct. The 2013 Capital fund will have sufficient funds to cover the cost of the contract. Approved by Finance Department: ATTORNEY REVIEW: Yes No RECOMMENDATION: Council approve Resolution # D� , authorizing the City Manager to sign a contract with CAP Construction, LLC; in the amount of $71,373.00 and adding a 15% contingency for the work described in 2012 Fire Station Renovation project and to authorize the re- appropriation of the remaining 2012 Capital project funds for the Fire Department into the 2013 Capital project funds for the Fire Department. ' 2012 FIRE STATION RENOVATION CONSTRUCTION AGREEMENT BETWEEN THE CITY OF SEWARD AND C.A.P Construction LLC BETWEEN: CITY OF SEWARD, ALASKA THE ( "CITY ") Post Office Box 167 Seward, Alaska 99664 Phone: 907 - 224 -3445 Fax: 907 - 224 -8633 and C.A.P Construction LLC ( "C.A.P. ") Post Office Box 2722 Seward, Alaska 99664 Phone 907 - 362 -1742 The City and C.A.P. Construction LLC agree as follows: SCOPE OF WORK C.A.P. Construction LLC shall furnish all materials, labor and equipment necessary for the design, purchase, installation for 2012 Fire Station Renovation of laundry/bath kitchen/hallway apartment bathroom and apparatus bay lighting as described in the Invitation For Proposals and the specifications pertaining thereto. TERM C.A.P. agrees to commence the Scope of Work of this Agreement within thirty (30) days from execution of this Agreement. Work shall be complete within 90 days. DELIVERY C.A.P. shall deliver all materials and perform all labor and services necessary to complete the Scope of Work in Seward, Alaska, as specified in the Invitation for Proposals and Addendums to Bid. C.A.P. is expressly allocated the risk of any loss associated with the delivery of materials including injury to third parties until the City takes possession. CONTRACT PRICE Following receipt of periodic invoices from C.A.P., the City agrees to pay C.A.P. the amounts as set forth in the Bid for Work actually delivered, completed, and accepted by the City. 2012 Fire Station Renovation Project Page 1 of 6 November 2012 PRIORITY OF CONTRACT DOCUMENTS The documents below are referred to as the "Contract Documents" and are listed in order of priority in the event of conflict, errors or discrepancies and by this reference made a part of this Agreement: 1. This Agreement. 2. City of Seward Invitation for Proposals. 3. Specifications — 2012 Fire Station Renovation Project 4. Information to Bidders and Addendums 5. General Conditions 6. Proposal dated November 13, 2012 MATERIALS AND WORKMANSHIP All materials furnished by C.A.P. shall be new and suitable for the intended purposes. CHANGE ORDERS No changes or substitutions shall be made in the Scope of Work without prior written authorization by the City, approved by the City Manager or his designee ( "Change Order "). Requests for Change Orders shall be reviewed promptly upon receipt. Adjustments, if any, to the contract price shall be negotiated by the undersigned or other person designated in writing on behalf of the parties and agreed to in advance in writing. SUBCONTRACTORS / THIRD PARTIES C.A.P. shall be as fully responsible for the acts or omissions of its subcontractors and of persons either directly or indirectly employed by them as for the acts or omissions of persons directly employed by C.A.P. Nothing contained in this Agreement shall create any contractual relationship between the City and any subcontractor. It is specifically understood between the parties that this Agreement does not make anyone a third party beneficiary, nor does this Agreement authorize anyone not an authorized party to maintain a lawsuit for personal injuries or property damage. THE CITY'S RIGHT OF INSPECTION The City, or its agents may, at any time during regular hours of operation, inspect the Scope of Work and services provided under this Agreement. Such inspections are solely for the benefit of the City and not for any third person. The exercise by the City or an agent acting on behalf of the City, of its rights under this paragraph, shall not imply any obligation to inspect nor an obligation to inspect in any particular manner. The City reserves the right to refuse any damaged or unusable Work or materials not of equal or better quality than stated in the specifications in the Contract Documents. 2012 Fire Station Renovation Project Page 2 of 6 November 2012 AMENDMENT This Agreement shall only be amended, modified or changed in writing, signed executed by an authorized representative of each of the parties. JURISDICTION, CHOICE OF LAW The law of the State of Alaska shall govern the rights and obligations of the parties and interpretation of this Agreement. Venue for any legal actions arising from this Agreement shall be in Anchorage, Alaska. COMPLIANCE WITH LAWS C.A.P. shall obtain, at its own expense, all necessary permits, rights -of -way or other consents from all governmental agencies and shall comply with all applicable federal, State and local laws, statutes, regulations and ordinances. Attached are insurance certificates, contractor's license and bonding information. DEFAULT, REMEDIES, LIQUIDATED DAMAGES C.A.P.'s failure to comply with any representation or warranty made in this Agreement or the proposal dated November 13, 2012, shall be considered an event of default. In addition, C.A.P.'s failure to perform any other term, covenant or agreement contained in any of the Contract Documents shall be considered an event of default. An event of default by C.A.P. and its refusal or inability to cure or diligently pursue a cure within the time authorized by the City, shall give the City the right, but not the obligation, to procure services and materials from another source (with any difference in cost to be paid by C.A.P.) or to terminate this Agreement upon ten (10) days written notice to C.A.P. The City, upon termination of this Agreement, shall have the right but not the obligation to accept performance of the Scope of Work up to the date of termination. Upon termination as a result of C.A.P.'s breach, the City shall be entitled to a full refund of all amounts paid under this Agreement provided that in the event that the City exercises its ability to accept the Work, as completed to the date of termination, the City shall pay C.A.P. for the Scope of Work completed to such date to the extent that such Work conforms to this Agreement. Amounts owed to either party pursuant to this paragraph may be offset. The City shall be entitled to liquidated damages in the amount of $250 per day for each day the Work is not completed after 90 days. The parties agree that actual damages are impossible to calculate, and this amount is a reasonable estimate for damages to the City caused by delay. Remedies described herein are not exclusive and the City retains all other rights and remedies at law or in equity. TIMELINESS Time is of the essence for this Agreement. REPAIR OF DAMAGES CAUSED BY C.A.P. CONSTRUCTION LLC All damage and injury to property that is caused by, or that results from performance of the Scope of Work by, or from any act, omission or neglect by C.A.P., its subcontractors or its employees, shall promptly be remedied by C.A.P. either by repairing, rebuilding or replacing the property damaged or in some other manner satisfactory to the City and to the owner of such property. In case of failure on the 2012 Fire Statiorf l novation Project Page 3 of 6 November 2012 part of C.A.P. to promptly and satisfactorily remedy such damage or injury, the City may proceed to repair, rebuild or replace such property as required and the cost thereof will be deducted from any monies due or which may become due to C.A.P. In applying the above provisions, the repairing, rebuilding or replacing of damaged property shall be understood to include the providing of temporary facilities that may be needed to maintain normal service until the required repairing, rebuilding or replacing is accomplished. Restoration of damaged property includes removal of contaminated water or soil, remediation to the extent required by any State or federal environmental law, regulation, or order of an agency having jurisdiction over a release of a contaminant or hazardous substance. RELEASE, INDEMNIFICATION AND INSURANCE C.A.P. agrees to release, indemnify, defend and hold harmless the City, its officers, agents and employees from and against any and all claims, demands, losses, defense costs or liability of any kind or nature, including environmental liability, which the City, its officers, agents and employees may sustain or incur or which may be imposed upon them or injury to or death of persons or damage to property as a result of, arising out of or in any manner connected with C.A.P.'s performance under the terms of this Agreement, excepting only liability arising out of the sole, gross negligence of the City. Without limiting C.A.P.'s obligations stated above in this paragraph, it is agreed that C.A.P. shall maintain in force, at all times, during the performance of this Agreement the following policies of insurance, with deductibles acceptable to the City, covering its operations: Insurance Minimum Limits Comprehensive General Liability $2 Million combined limit each occurrence Worker's Compensation/Employer Liability As required by statute Automobile Liability - Covering bodily injury and $1 Million combined limit per accident property damage, including all owned, hired and non -owned vehicles. Professional Liability — Covering all errors, $2 Million per occurrence /aggregate omissions, or negligent acts in the performance of services under this Agreement. C.A.P. shall procure insurance for full replacement value and to adequately insure against the loss of or damage to materials during shipment and at all times in C.A.P.'s possession. Costs of shipping and other insurance are covered by the contract price. C.A.P.'s insurance policies shall contain the following clauses: 1. The City, its officers, employees and volunteers are added as additional insured for operations of the named insured performed under contract with the City. 2012 Fire Station Renovation Project Page 4 of 6 November 2012 2. Any insurance maintained by the City shall apply in excess of, and not contribute with, insurance provided by C.A.P. 3. All insurance policies required by this Agreement shall contain a clause that the insurance shall not be canceled, limited, non - renewed, or otherwise materially changed without thirty (30) days prior written notice delivered to the City. 4. All policies shall be written by insurance companies legally authorized or licensed to do business in the State of Alaska and acceptable to the City. 5. C.A.P. shall furnish to the City, certificates evidencing that it has procured the insurance required herein prior to commencement of the contract term. 6. All of the insurance policies described above shall provide that the insurers waive rights of subrogation against the City, its officers, agents and employees. ASSIGNMENT PROHIBITED Any assignment by C.A.P. of its interest or responsibilities in any part of this Agreement or any delegation of duties under this Agreement shall be void and any attempt by C.A.P. to assign any part of its interest or delegate duties under this Agreement shall give the City the right to terminate this Agreement immediately. This Agreement is entered into and effective when executed by both parties. CITY OF SEWARD, ALASKA C.A.P. Construction LLC James Hunt, City Manager By: er B Y g Y Its: (../Gt DATE: DATE: J )k'l ` 90 Id ATTEST: Johanna Kinney, CMC, City Clerk Date: (City Seal) �� r 2012 Fire Station Renovation Project Page 5 of 5 November 2012 AGREEMENT CERTIFICATE (if Corporation) STATE OF ) ) SS: COUNTY OF ) I HEREBY CERTIFY that a meeting of the Board of Directors of the z a corporation existing under the laws of the State of , held on , 20, the following resolution was duly passed and adopted: "RESOLVED, that , as of the Corporation, be and is hereby authorized to execute the Agreement with the CITY OF SEWARD and this corporation and that the execution thereof, attested by the Secretary of the Corporation, and with the Corporate Seal affixed, shall be the official act and deed of this Corporation." I further certify that said resolution is now in full force and effect. IN WITNESS WHEROF, I have hereunto set my hand and affixed the official seal of the corporation this day of , 20 . Secretary (SEAL) 2012 Fire Station Renovation Project Page 6 of 6 November 2012 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2012 -097 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE 2012 GENERAL FUND BUDGET FOR RAW FISH TAX PROCEEDS, AND APPROPRIATING FUNDS WHEREAS, the Seward City Council authorized transfer of 100% of the raw fish tax proceeds from the General Fund to the Harbor Enterprise Fund in 2010 ($302,261.97) and 2011 ($599,451.41), for the purpose of developing a revenue source to assist the harbor with replacement of critical capital infrastructure which was nearing the end of its useful life; and WHEREAS, the 2012 budget anticipated receiving $320,000 in raw fish tax proceeds and transferring that amount from the General Fund to the Harbor Enterprise Fund, with actual fish tax proceeds in 2012 amounting to $519,688.98 for a surplus of $199,688.98; and WHEREAS, the Harbor Enterprise Fund implemented a new Capital Repair and Replacement Fee in 2011, intended solely to fund major maintenance and repair of harbor infrastructure, recognizing however that this revenue source alone is not sufficient to address the Harbor's infrastructure needs; and WHEREAS, the administration recommends allocating the $199,688.98 excess raw fish tax proceeds in 2012 for two purposes; first, 10% of the overall raw fish tax proceeds for 2012 be available for the purpose of salmon enhancement in Resurrection Bay to improve future fish runs, in the amount of $51,000, with the remaining $144,688.98 available to fund general government infrastructure, since the General Fund lacks a source of revenue to pay for a growing list of capital repair and replacement needs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. General Fund raw fish tax budgeted revenues are hereby increased to account 101- 0000 - 4350 -0130 by $199,688.98; transfers -out from the General Fund (101 -0000- 3071 -0103) to the Capital Acquisition Fund (103- 0000 - 3070 -0101) are hereby increased by $144,688.98; and contributions to salmon enhancement in Resurrection Bay are hereby appropriated in the amount of $51,000 to account 101 -1191 -5790. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 10 day of December 2012. 9 7 Council Agenda Statement Meeting Date: December 10, 2012 0 sFs,, q h: 47 Through: ° g James Hunt, City Manager q <.,,P Kristin � �4s» ristin Erchinger, Finance Director Y' Agenda Item: Appropriating 2012 excess shared fisheries business tax for general government capital infrastructure and fish enhancement in Resurrection Bay BACKGROUND & JUSTIFICATION: The City of Seward has received the following allocations of shared fisheries business tax in the ast three years: 2010 = $302,261.97; 2011 = $599,451.41; 2012 = $519,688.98. Prior to 2010, the entirety of these tax proceeds accrued to the benefit of the General Fund based on the State of Alaska's established intent of the shared fisheries business tax program. AS 29.60.450 states, in pertinent part, that a municipality may receive a fisheries business tax allocation if the municipality demonstrates that the municipality suffered significant effects from fisheries business activities during the year... "effect" means the result of fisheries business activities on the municipalities, population, employment, finances, air and water quality, fish and wildlife habitats, and ability to provide essential public services including health care, public safety, education, transportation, marine garbage collection and disposal, solid waste disposal, utilities, and government administration." Beginning in 2010 however, a decision was made to allocate shared fisheries business tax proceeds to the Harbor Enterprise Fund's Major Repair and Replacement Fund, to assist that Fund in addressing major capital infrastructure needs. Unfortunately, due to the decline in passengers during the period of economic recession since 2009, the harbor passenger fee revenue source has not been sufficient to pay bonded debt on Harbor debt. Therefore, the shared fisheries business tax proceeds have been used both to help the Harbor cover the debt payment shortfall, as well as contributing to major repair and replacement funding. The General Fund is in a position similar to the Harbor Enterprise Fund, with no identified source of funding to address major repairs and replacement of existing infrastructure such as roads, sidewalks, fire hall repairs, City Hall repairs, parks and recreation warehouse, bike path erosion, etc. In 2012, actual tax proceeds totaled $519,688.98 which is $199,688.98 higher than anticipated in the 2012 budget. Therefore, the administration is recommending that the surplus shared fisheries business tax proceeds be used for two purposes: 1) utilize 10% of the tax proceeds ($51,000) for salmon enhancement in Resurrection Bay; and 2) the remaining $144,688.98 to the Capital Acquisition Fund to address capital repair and replacement needs identified in the General Fund capital budget. INTENT: To allocate excess shared fisheries business tax proceeds to salmon enhancement and general government capital infrastructure needs. The exact use of the salmon enhancement proceeds has yet to be determined, and these funds will be reserved until the City Council provides specific direction as to the specific use of these funds. The capital budget funding will not be appropriated for a specific purpose until the City Council directs the use of those funds. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan (document source here): X 2. Strategic Plan (document source here): X 3. Other (list): X ATTORNEY REVIEW: X Yes No FISCAL NOTE: This resolution amends the 2012 budget. It has no net impact on the General Fund since funding will be split between salmon enhancement efforts in Resurrection Bay, and the Capital Acquisition Fund. Finance Department:_���i� RE COMM ENDATION: City Council approve Resolution 2012- authorizing an increase in the budgeted revenues for shared fisheries business tax, and allocation of those revenues for salmon enhancement efforts and general government infrastructure needs. STATE OF ALASKA STATUTE 29.60.450 Article 02. SHARED FISHERIES BUSINESS TAXES Sec. 29.60.450. Fisheries business tax allocation. (a) A municipality may receive a fisheries business tax allocation under this section if the municipality demonstrates to the department that the municipality suffered significant effects from fisheries business activities during the base year. (b) The amount transmitted each fiscal year (1) under AS 43.75.137 shall be apportioned by the department to each management area based on the ratio of the management area's production value to the total production value for all of the management areas; the department shall allocate the amount available for each management area to each municipality in that management area based on the demonstrated effects on the municipality of fisheries business activities, the commercial fishing vessel days in that municipality, or both; (2) under AS 43.77.060 (d) shall be apportioned by the department to each management area based on the ratio of the management area's fishery resource landing tax production value to the total fishery resource landing tax production value for all of the management areas; the department shall allocate the amount available for each management area to each municipality in that management area based on the demonstrated effects on the municipality of fisheries activities that are subject to the tax levied under AS 43.77. (c) A municipality that receives a tax allocation under this section shall use the tax allocation to help reduce the effect of fisheries business activities on the municipality, which may include the expenses of any municipal service. (d) At the request of the department, an applicant or a recipient of a tax allocation shall provide the department with the assistance and information available to the municipality that is necessary for the department to carry out the department's duties under this section relating to that municipality. (e) The department may adopt regulations necessary to carry out the provisions of this section. (f) In this section, (1) "base year" means the calendar year that precedes the application deadline for the tax allocation year; (2) "commercial fishing vessel day" means a day for which a fishing vessel licensed under AS 16.05.490 pays the municipality a moorage, harbor, or docking fee; (3) "effect" means the result of fisheries business activities on the municipality's (A) population; (B) employment; (C) finances; (D) air and water quality; (E) fish and wildlife habitats; and (F) ability to provide essential public services, including health care, public safety, education, transportation, marine garbage collection and disposal, solid waste disposal, utilities, and government administration; (4) "fisheries business activity" means activity related to (A) fishing, including but not limited to the catching and sale of fisheries resources; (B) vessel moorage and vessel and gear maintenance; (C) preparing fisheries resources for transportation; and - (D) processing fisheries resources for sale by freezing, icing, cooking, salting, or other method and includes but is not limited to canneries, cold storages, freezer ships, and processing plants; (5) "fishery resource landing tax production value" has the meaning given the term "value" by AS 43.77.200 ; ( 6) "management area" means one of the geographical units designated by the Board of Fisheries by regulation adopted under AS 16.05.251(a)(2) for the management of commercial fisheries of the state; - (7) "production value" means the weight of the fish and shellfish produced by fisheries businesses as that term is defined by AS 43.75.290. .c8b City of Seward, Alaska City Council Special Meeting Minutes November 7, 2012 Volume 39 Page CALL TO ORDER The November 7, 2012 special meeting of the Seward City Council was called to order at 8:24 p.m. by Mayor David Seaward. OPENING CEREMONY Vice Mayor Bardarson led the Pledge of Allegiance to the flag. ROLL CALL There were present: David Seaward presiding and Marianna Keil Vanta Shafer Jean Bardarson Christy Terry Bob Valdatta comprising a quorum of the Council; and Jim Hunt, City Manager Brenda Ballou, Deputy City Clerk Absent — Ristine Casagranda CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING - None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Terry/Keil) Approval of Agenda Mayor Seaward requested Resolution 2012 -083 be added to the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution 2012 -082, Adopting An Alternative Allocation Method For the FY2013 Shared Fisheries Business Tax Program, And Certifying That This Allocation Method Fairly Represents The Distribution Of Significant Effects Of Fisheries Business Activity In The Cook Inlet Fisheries Management Area. Resolution 2012 -083, Approving The City Of Seward's Calendar Year 2013 City Legislative Priorities. g 1 City of Seward, Alaska City Council Special Meeting Minutes November 7, 2012 volume 39 Page NEW BUSINESS Resolution 2012 -080, Establishing The City Of Seward's Calendar Year 2013 State Legislative Priorities. Motion (Terry /Shafer) Approve Resolution 2012 -080 Council member Terry stated she had a potential Conflict of Interest because she worked for the Alaska Railroad and there were three priorities listed that impacted her employer. Mayor Seaward ruled that a Conflict of Interest existed. Motion (Bardarson /Shafer) Overrule the Conflict of Interest Ruling Motion Passed Yes: Valdatta, Keil, Shafer, Bardarson No: Seaward Abstain: Terry Motion to Amend (Terry/Keil) Amend Resolution 2012 -080 by striking "or $27.9" in Port, Harbor and Industrial Area Section (1). Motion to Amend Passed Unanimous Consent Motion to Amend (Bardarson /Terry) Amend Resolution 2012 -080 in Port, Harbor, and Industrial Area by raising Item #7 to become Item #5, and move Items #5 and #6 down to become Items #6 and #7. Motion to Amend Passed Unanimous Consent Motion to Amend (Bardarson /Shafer) Amend Resolution 2012 -080 in Cruise Ship Passenger Vessel Tax by adding "$200,000 to continue the seasonal bus for cruise ship passengers." as the new Item #1 and shift all others down. Motion to Amend Passed Unanimous Motion to Amend (Keil/Shafer) Amend Resolution 2012 -080 in Cruise Ship Passenger Vessel Tax, by adding "$1.860 Million for Port Avenue water line upgrades to service cruise ships." as the new Item #2 and shift all others down. City of Seward, Alaska City Council Special Meeting Minutes November 7, 2012 Volume 39 Page Motion to Amend Passed Unanimous Main Motion Passed Unanimous Resolution 2012 -084, Establishing The City Of Seward's Calendar Year 2013 Federal Legislative Priorities. Motion (Bardarson /Shafer) Approve Resolution 2012 -084 Motion to Amend (Terry/Keil) Amend Resolution 2012 -084 in Appropriations and Grants, Item #4, by striking "$27.9 Million" and inserting "$17.9 Million ". Motion to Amend Passed Unanimous Consent Motion to Amend (Bardarson /Keil) Amend Resolution 2012 -084 in Appropriations and Grants, Item #10, by striking "$15 Million" and inserting "$12.8 Million ". Motion to Amend Passed Unanimous Consent Main Motion Passed Unanimous Resolution 2012 -085 Authorizing The City Manager To Enter Into A Contract With G &P Enterprises For Emergency Repairs In The Amount Of Sixty -Seven Thousand Five Hundred Dollars ($67,500) To The Parks And Recreation Warehouse, And Appropriating Funds. Motion (Terry/Bardarson) Approve Resolution 2012 -085 Motion Passed Unanimous COUNCIL COMMENTS Shafer wished everyone a Happy Thanksgiving. Long thanked the voters of Alaska for passing the bond package that would enable developments at SMIC. CITIZEN COMMENTS Sue McClure asked council to identify the city's top priorities so that she could be prepared for conversations with Kenai Peninsula Borough Mayor Mike Navarre and when she travels to Juneau. 83 City of Seward, Alaska City Council Special Meeting Minutes November 7, 2012 Volume 39 Page COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS - None ADJOURNMENT The meeting was adjourned at 9:05 p.m. Johanna Kinney, CMC David Seaward City Clerk Mayor (City Seal) Memorandum Date: December 10, 2012 l� To: Seward City Council r From: Johanna Kinney, City Clerk Y� Y Subj: Cancellation of the December 26, 2012 City Council meeting According to City Council Rules of Procedure (Rule 2) and Seward City Code (2.10.030 A.1), the regular meetings of the City Council are held on the 2 and 4 Mondays of each month at 7:00 p.m. If a holiday falls on one of those times, the regularly scheduled meeting is moved to the following Tuesday. This year, there is a "half- holiday" on Monday, December 24, 2012 and a full holiday on Tuesday, December 25, 2012. Because the council rules of procedure doesn't specify what to do in this scenario, it is the Clerk's assumption the regular meeting would be scheduled for Wednesday, December 26, 2012. Council has typically cancelled the last meeting in December due to the holidays. If all business is met, it is recommended city council cancel the second regular city council meeting of December 26, 2012 in observance of the holiday season. 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Operating R 788 8,650 7,862 1,667 6,983 2,000 432.49 Total Revenue $ 7,957,422 $ 7,845,937 $ (111,485) $ 7,966,213 $ (120,277) $ 9,559,456 82.08 % q0 City of Seward FUND: 101 - General Fund Line Item Expenditure Summary by Fund Through October, 83.38 of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual 8 of Account Name 2011 2012 Variance Budget Variance Budget Annual Bud Salaries $ 2,915,469 $ 2,746,873 $ (168,596) $ 3,016,638 $ (269,764) $ 3,619,965 75.88 8 Overtime 104,598 163,408 58,810 65,655 97,753 78,786 207.41 Standby Time 5,572 4,992 (580) 6,488 (1,496) 7,786 64.12 Unemployment Wage 12,589 5,615 (6,974) 13,758 (8,143) 16,510 34.01 Leave Time 306,333 288,994 (17,338) 317,908 (28,914) 381,490 75.75 In Lieu of FICA 7,900 6,913 (988) 5,762 1,151 6,914 99.98 Retirement Benefi 673,291 642,637 (30,654) 674,121 (31,483) 808,945 79.44 Health Insurance 905,019 1,058,906 153,888 1,045,747 13,159 1,254,896 84.38 Workers' Comp 98,000 105,304 7,304 116,033 (10,728) 139,239 75.63 Medicare 64,733 59,514 (5,218) 58,608 907 70,329 84.62 Total Persnl Sery 5,093,503 5,083,158 (10,346) 5,320,717 (237,559) 6,384,860 79.61 Audit 66,705 83,345 16,640 55,000 28,345 66,000 126.28 Advertising 25,479 17,784 (7,696) 25,175 (7,391) 30,210 58.87 Subscriptions /Due 10,877 11,552 674 18,338 (6,786) 22,005 52.50 Travel /Subsistent 87,747 71,307 (16,440) 71,788 (480) 86,145 82.78 Communications 61,925 64,966 3,041 68,925 (3,959) 82,710 78.55 Education /Trainin 18,227 19,363 1,136 31,783 (12,420) 38,140 50.77 Legal 140,597 70,645 (69,953) 104,167 (33,522) 125,000 56.52 Legal Settlement - 92,339 92,339 - 92,339 - - Other Spec Servic 13,352 22,335 8,984 15,833 6,502 19,000 117.56 Utilities 323,580 330,106 6,526 284,102 46,004 340,922 96.83 Heating Fuel 48,145 58,267 10,122 47,142 11,125 56,570 103.00 Rents & Leases 34,261 53,695 19,434 53,250 445 63,900 84.03 Insurance 159,934 179,117 19,182 173,583 5,534 208,300 85.99 Maintenance & Rep 129,862 144,941 15,079 168,688 (23,747) 202,425 71.60 Contracted Servic 190,433 159,069 (31,364) 200,397 (41,328) 240,476 66.15 Library Bks.& Mat 17,264 16,475 (789) 20,000 (3,525) 24,000 68.65 Vehicle Supplies 926 2,817 1,891 6,833 (4,017) 8,200 34.35 Uniform Allowance 4,315 4,467 151 5,292 (825) 6,350 70.34 Operating Supplie 222,553 200,492 (22,060) 214,413 (13,920) 257,295 77.92 Gas & Lube 80,001 131,711 51,709 79,008 52,703 94,810 138.92 Equip,Furn,Tools 33,008 32,006 (1,002) 55,263 (23,257) 66,315 48.26 Safety Equip /Supp 5,259 4,611 (647) 11,975 (7,364) 14,370 32.09 Janitorial Suppli 9,671 8,449 (1,221) 9,500 (1,051) 11,400 74.12 Inmate Meals 7,572 7,399 (173) 11,250 (3,851) 13,500 54.81 Postage /Misc.Frei 29,909 26,197 (3,711) 32,279 (6,082) 38,735 67.63 Equipment Rental 19,518 33,378 13,860 42,917 (9,539) 51,500 64.81 Motor Pool Rent 171,485 208,375 36,890 208,375 - 250,050 83.33 Campgrounds 12,555 - (12,555) - - - - Sister City Progr 3,455 3,713 258 3,750 (37) 4,500 82.51 Municipal Lobby F 122,064 130,198 8,134 130,833 (636) 157,000 82.93 Contributions 951,000 239,198 (711,802) 199,332 39,866 239,198 100.00 Bad Debt Expense 833 (833) 1,000 City of Seward FUND: 101 - General Fund Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2011 2012 Variance Budget Variance Budget Annual Bud Genl Govt Admin F $ 69,089 $ 67,888 $ (1,202) $ 67,888 $ - $ 81,465 83.33 % Contingency 25,993 10,746 (15,247) 14,167 (3,421) 17,000 63.21 Elections 1,935 2,712 777 3,333 (622) 4,000 67.79 Promotion 4,036 3,604 (432) 4,167 (562) 5,000 72.09 Vol Fireman Stipe 18,333 16,667 (1,667) 16,667 - 20,000 83.33 Bank,credit card 7,372 6,768 (604) 7,500 (732) 9,000 75.20 Misc. Expenses 90,168 35,666 (54,502) 8,371 27,295 10,045 355.06 Principal 68,913 62,525 (6,388) 215,257 (152,732) 258,308 24.21 Interest Expense 1,775 153,201 151,427 192,983 (39,782) 231,580 66.15 Capital Equipment 11,303 5,911 (5,392) - 5,911 - - Misc. Programs 1,243 630 (612) 3,333 (2,703) 4,000 15.76 Total Expenses $ 8,395,341 $ 7,877,791 $ (517,550) $ 8,204,403 $ (326,612) $ 9,845,284 80.02 % 9 2_ FUND: 101 - General Fund DEPT: 1110 - Mayor and Council Line Item Expenditure Summary by Fund Through October, 83.3 of year has expired THROUGH OCTOBER ANNUAL GL Actual YTD Budget 2010 Annual °% of 2011 Variance Budget g Variance Budget Annual 5010 Salaries $ 18,000 $ 18,000 $ $ 15,375 $ 2,625 $ 18,185 97.56 5060 Retirement Benefi 243 314 71 154 5080 Workers' Comp 165 160 11 157. 122 (43) 177 5090 Medicare 1,228 (55) 212 57.31 1,228 - 1,049 179 1,259 97.55 19,636 19,664 28 16,755 2,909 20,106 97.80 5110 Audit 66,705 83,345 16,640 55,000 5120 Advertising 17,177 28,345 66,000 126.28 11,501 (5,676) 17,500 5130 Subscriptions /Due (5,999) 21,000 54.77 3,426 3,157 (269) 3,000 157 3,600 28,832 20,100 18,333 1,766 91. 5140 Travel /Subsistent 36 5150 Communications (8,733) ,766 22,000 62. 2,455 2,499 47 5160 Education /Trainin 43 3,333 (835) 4,000 200 1,160 62.47 5370 Insurance 960 1,250 (90) 345 76 1,900 84.64 762 417 750 5390 Contracted Servic 2,272 12 900 84.64 (2 5440 Operating Supplie 4,452 (2,272) - - - 8,894 4,442 7,500 5460 Equip,Furn,Tools 1,394 9,000 98.82 - 1,250 (1,250) 1,500 5490 Postage /Misc.Frei 1,302 1,039 (263) 5560 Sister City Progr 3,455 1,500 (461) 1,800 57.75 3,713 5570 Municipal Lobby F 122,064 258 3,750 (37) 4,500 82.51 130,198 8,134 00 130,833 (636) 157,0 5690 Contingency 2,500 82.93 2,500 4,167 (1,667) 5,000 50.00 0 5730 Promotion 3,854 3,292 (563) 4,167 (875) 5,000 65.83 5790 Misc. Expenses 107 - (107) - Total Expenses $ 278,781 $ 291,823 $ 13,042 $ 269,088 $ 22,735 $ 322,906 90.37 q5 FUND: 101 - General Fund DEPT: 1111 - Legislative - Boards & Commissions Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2010 2011 Variance Budget Variance Budget Annual 5010 Salaries $ 26,443 $ 24,771 $ (1,671)'$ 14,881 $ 9,891 $ 17,857 138.72 'A 5040 Leave Time 1,342 1,416 73 1,593 (177) 1,911 74.07 5060 Retirement Benefi 2,921 2,651 (271) 1,179 1,471 1,415 187.33 5070 Health Insurance 8,082 11,562 3,480 6,396 5,166 7,675 150.64 5080 Workers' Comp 244 209 (35) 171 38 205 102.07 5090 Medicare 383 359 (24) 228 132 273 131.56 39,416 40,968 1,552 24,447 16,521 29,336 139.65 5130 Subscriptions /Due 125 330 205 833 (503) 1,000 33.00 5140 Travel /Subsistenc 521 1,352 831 417 935 500 270.38 5160 Education /Trainin - 350 350 417 (67) 500 70.00 5370 Insurance 453 560 107 917 (357) 1,100 50.92 5440 Operating Supplie 878 1,684 805 1,667 17 2,000 84.18 5490 Postage /Misc.Frei 1 5 4 - 5 - - Total Expenses $ 41,395 $ 45,248 $ 3,853 $ 28,697 $ 16,552 $ 34,436 131.40 q11 FUND: 101 - General Fund DEPT: 1115 - General Fund Legal Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2010 2011 Variance Budget Variance Budget Annual 5140 Travel /Subsistent $ 84 $ 1,738 $ 1,654 $ - $ 1,738 $ - - 5170 Legal 140,597 70,645 (69,953) 104,167 (33,522) 125,000 56.52 5171 Legal Settlement - 92,339 92,339 - 92,339 - - Total Expenses $ 140,682 $ 164,722 $ 24,041 $ 104,167 $ 60,556 $ 125,000 131.78 I (3—'1 FUND: 101 - General Fund DEPT: 1120 - City Manager Line Item Expenditure Summary by Fund Through October, 83.3 of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual 8 of GL 2010 2011 Variance Budget Variance Budget Annual 5010 Salaries $ 192,664 $ 189,955 $ (2,709) $ 190,285 $ (330) $ 228,342 83.19 5020 Overtime - 1,024 1,024 - 1,024 - - 5040 Leave Time 22,249 18,529 (3,720) 17,346 1,183 20,815 89.02 5060 Retirement Benefi 21,911 22,146 235 13,209 8,937 15,851 139.71 5070 Health Insurance 47,382 58,447 11,064 51,168 7,278 61,402 95.19 5080 Workers' Comp 1,691 1,682 (9) 2,188 (506) 2,626 64.05 5090 Medicare 3,088 2,854 (234) 2,885 (31) 3,462 82.44 288,987 294,637 5,650 277,082 17,555 332,498 88.61 5120 Advertising - - - 417 (417) 500 - 5130 Subscriptions /Due 52 1,995 1,943 417 1,578 500 399.03 5140 Travel /Subsistenc 14,606 15,646 1,040 14,167 1,479 17,000 92.03 5150 Communications 2,982 2,890 (93) 2,500 390 3,000 96.32 5160 Education /Trainin 50 1,027 977 1,250 (223) 1,500 68.47 5310 Utilities 1,503 2,439 935 - 2,439 - - 5370 Insurance 3,854 4,559 705 5,833 (1,275) 7,000 65.13 5380 Maintenance & Rep 35 266 230 417 (151) 500 53.12 5390 Contracted Servic 4,600 - (4,600) 2,500 (2,500) 3,000 - 5400 Library Bks.& Mat 96 - (96) - - - - 5440 Operating Supplie 12,576 2,697 (9,879) 6,667 (3,970) 8,000 33.71 5450 Gas & Lube 933 707 (226) 833 (127) 1,000 70.66 5460 Equip,Furn,Tools 2,707 - (2,707) 833 (833) 1,000 - 5490 Postage /Misc.Frei 2,956 66 (2,890) 417 (350) 500 13.26 5690 Contingency 23,493 8,146 (15,347) 10,000 (1,854) 12,000 67.88 5730 Promotion 182 313 131 - 313 - - 5790 Misc. Expenses 5,035 3,777 (1,258) 833 2,944 1,000 377.71 Total Expenses $ 364,647 $ 339,163 $ (25,484) $ 324,165 $ 14,998 $ 388,998 87.19 q c° FUND: 101 - General Fund DEPT: 1121 - Management Information Systems Dept. Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2010 2011 Variance Budget Variance Budget Annual 5010 Salaries $ 103,555 $ 100,082 $ (3,472) $ 110,918 $ (10,835) $ 133,101 75.19 5020 Overtime 750 1,239 489 3,360 (2,121) 4,032 30.72 5040 Leave Time 12,688 12,211 (476) 12,628 (416) 15,153 80.59 5060 Retirement Benefi 13,783 12,116 (1,666) 9,068 3,048 10,882 111.34 5070 Health Insurance 27,444 32,054 4,610 31,980 74 38,376 83.53 5080 Workers' Comp 915 7,111 6,197 1,263 5,849 1,515 469.40 5090 Medicare 1,761 1,628 (133) 1,748 (120) 2,098 77.61 160,895 166,443 5,548 170,964 (4,521) 205,157 81.13 5120 Advertising - - - 417 (417) 500 - 5130 Subscriptions /Due 25 - (25) 417 (417) 500 - 5140 Travel /Subsistenc 2,969 1,022 (1,947) 2,083 (1,061) 2,500 40.87 5150 Communications 2,598 5,631 3,033 3,333 2,298 4,000 140.78 5160 Education /Trainin 3,888 - (3,888) 4,167 (4,167) 5,000 - 5370 Insurance 2,226 2,494 268 2,833 (339) 3,400 73.35 5380 Maintenance & Rep - 5,000 5,000 4,167 833 5,000 100.00 5390 Contracted Servic - 3,500 3,500 4,167 (667) 5,000 70.00 5440 Operating Supplie 28,779 29,349 570 18,333 11,015 22,000 133.40 5460 Equip,Furn,Tools 27 2,119 2,092 4,167 (2,048) 5,000 42.38 5490 Postage /Misc.Frei 47 22 (24) 417 (394) 500 4.45 5790 Misc. Expenses - - - 417 (417) 500 - Total Expenses $ 201,454 $ 215,579 $ 14,125 $ 215,881 $ (301) $ 259,057 83.22 I I 1 8 1 I q f-/ FUND: 101 - General Fund DEPT: 1130 - City Clerk Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2010 2011 Variance Budget Variance Budget Annual 5010 Salaries $ 102,554 $ 100,823 $ (1,731) $ 107,713 $ (6,890) $ 129,256 78.00 5020 Overtime 856 907 51 1,206 (299) 1,447 62.68 5040 Leave Time 11,268 11,498 230 11,684 (186) 14,021 82.00 5060 Retirement Benefi 11,632 11,862 230 8,630 3,232 10,356 114.54 5070 Health Insurance 39,900 48,081 8,181 47,970 111 57,564 83.53 5080 Workers' Comp 902 822 (80) 1,234 (412) 1,481 55.51 5090 Medicare 1,602 1,584 (18) 1,664 (80) 1,997 79.34 168,713 175,577 6,864 180,102 (4,524) 216,122 81.24 5130 Subscriptions /Due 315 280 (35) 458 (178) 550 50.91 5140 Travel /Subsistenc 3,278 2,509 (769) 4,167 (1,657) 5,000 50.18 5150 Communications 1 1 - - 1 - - 5160 Education /Trainin 2,396 2,122 (274) 2,083 39 2,500 84.88 5370 Insurance 2,409 2,503 94 3,750 (1,247) 4,500 55.63 5390 Contracted Servic 4,986 3,280 (1,706) 11,667 (8,386) 14,000 23.43 5440 Operating Supplie 8 769 761 - 769 - - 5500 Equipment Rental 6,495 6,520 25 5,417 1,103 6,500 100.31 5720 Elections 1,935 2,712 777 3,333 (622) 4,000 67.79 5790 Misc. Expenses 142 - (142) - - - - Total Expenses $ 190,677 $ 196,274 $ 5,597 $ 210,977 $ (14,703) $ 253,172 77.53 q FUND: 101 - General Fund DEPT: 1140 - Finance Department Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2010 2011 Variance Budget Variance Budget Annual 5010 Salaries $ 303,225 $ 288,303 $ (14,922) $ 306,499 $ (18,196) $ 367,799 78.39 5020 Overtime 1,775 4,485 2,710 2,933 1,552 3,519 127.45 5040 Leave Time 31,109 30,856 (253) 32,568 (1,712) 39,082 78.95 5060 Retirement Benefi 33,718 32,435 (1,283) 24,268 8,167 29,122 111.38 5070 Health Insurance 92,169 111,778 19,609 111,930 (152) 134,316 83.22 5080 Workers' Comp 2,614 2,366 (248) 3,513 (1,147) 4,216 56.13 5090 Medicare 5,604 4,383 (1,222) 4,679 (296) 5,615 78.06 470,215 474,606 4,391 486,391 (11,784) 583,669 81.31 5120 Advertising 538 232 (305) 417 (184) 500 46.48 5130 Subscriptions /Due 770 795 25 1,083 (288) 1,300 61.15 5140 Travel /Subsistent 8,606 6,820 (1,786) 5,000 1,820 6,000 113.67 5150 Communications 4,217 4,642 425 4,167 475 5,000 92.83 5160 Education /Trainin 1,835 3,381 1,546 1,917 1,465 2,300 147.01 5190 Other Spec Servic 32 - ( 5370 Insurance 6,274 6,884 611 8,333 (1,449) 10,000 68.84 5380 Maintenance & Rep 17,282 31,645 14,363 30,000 1,645 36,000 87.90 5390 Contracted Servic 2,617 9,650 7,034 10,000 (350) 12,000 80.42 5440 Operating Supplie 9,930 13,913 3,983 10,833 3,080 13,000 107.03 5460 Equip,Furn,TOO1s - 439 439 2,917 (2,478) 3,500 12.54 5490 Postage /Misc.Frei 1,905 1,595 (310) 2,750 (1,155) 3,300 48.34 5790 Misc. Expenses 81 - (81) 417 (417) 500 0.01 Total Expenses $ 524,301 $ 554,603 $ 30,302 $ 564,224 $ (9,621) $ 677,069 81.91 FUND: 101 - General Fund DEPT: 1150 - Community Development Line Item Expenditure Summary by Fund Through October, 83.30 of year has expired THROUGH OCTOBER ANNUAL GL Actual YTD Budget 2010 Annual % of 2011 Variance Budget g Variance Budget Annual 5010 Salaries $ 79,217 $ 62,200 $ (17,017) $ 112,661 $ (50,461) $ 135,193 46.01 5020 Overtime - 840 840 5040 Leave Time 7,205 840 - - 7,530 325 11,502 (3,972) 13,802 70. 5060 Retirement Benefi 7,681 84 5070 Health Insurance 22,968 7,570 (111) 8,904 (1,334) 10,685 70.84 26,154 3,185 38,376 5080 Workers Comp 692 (12,222) 46,051 56.79 508 (183) 1,296 5090 Medicare 2,247 (787) 1,555 32.70 976 (1,271) 1,717 (741) 2,060 47.36 120,010 105,777 (14,233) 174,455 (68,678) 209,346 50.53 5120 Advertising 1,530 1,530 - 1,530 - 3 5130 Subscriptions /Due 882 378 (504) _ 5140 Travel /Subsistent 1,652 378 3,187 1,535 1,250 5150 Communications 1,747 1(617 3 ,000 212.49 ,747 1,883 137 5160 Education /Trainin 2,500 (617) 3,000 968 2,125 62.78 5190 Other Spec Servic 5,000 2 083 42 2,500 85.00 5,000 - 5370 Insurance (5,000) - - - 2,632 2,263 (369) 5380 Maintenance & Rep 489 2'833 (570) 3,400 66.57 400 (89) 1,250 5390 Contracted Servic 24,343 (850) 1,500 26.67 10,721 (13,622) 35,153 (24,433) 42,184 25.41 5440 Operating Supplie 2,214 1,556 (659) 1,833 (278) 2,200 70.72 5460 Equip,Furn,Tools 4,195 435 (3,761) 3,333 5490 Postage /Misc.Frei 630 133 (497) 417 (2( (283883) 500 26.68 ) 4,000 10.87 - 5500 Equipment Rental - 1,250 (1,250) 1,500 - 5690 Contingency 100 100 100 5790 Misc. Expenses 71 5930 Capital Equipment 4,493 (71) 417 (417) 500 - - (4,493) Total Expenses $ 170,855 $ 130,488 $ (40,367) $ 226,775 $ (96,287) $ 272,130 47.95 °O Iii FUND: 101 - General Fund DEPT: 1180 - General Services Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2010 2011 Variance Budget Variance Budget Annual 5120 Advertising $ 330 $ 899 $ 569 $ 833 $ 66 $ 1,000 89.90 5130 Subscriptions /Due - 313 313 417 (104) 500 62.60 5150 Communications 1,144 1,103 (42) 1,000 103 1,200 91.91 5310 Utilities - - - 67 (67) 80 - 5370 Insurance 421 268 (153) 667 (398) 800 33.55 5380 Maintenance & Rep 1,917 394 (1,522) 2,500 (2,106) 3,000 13.15 5390 Contracted Servic 2,000 897 (1,104) 4,167 (3,270) 5,000 17.93 5440 Operating Supplie 14,055 (403) (14,458) 5,833 (6,236) 7,000 (5.75 5450 Gas & Lube 46 52 5 417 (365) 500 10.31 5460 Equip,Furn,Tools - 3,200 3,200 3,333 (133) 4,000 80.00 5465 Safety Equip /Supp 587 231 (356) 1,250 (1,019) 1,500 15.40 5490 Postage /Misc.Frei (1,621) 485 2,106 1,667 (1,182) 2,000 24.24 5500 Equipment Rental 1,339 (1,339) 5530 Motor Pool Rent - 3,098 3,098 3,098 - 3,717 83.33 5660 Bad Debt Expense - - - 833 (833) 1,000 - 5770 Bank,credit card 3,342 2,746 (596) 3,333 (588) 4,000 68.65 5790 Misc. Expenses 74,168 21,844 (52,324) - 21,844 - _ 5930 Capital Equipment 540 - (540) - - Total Expenses $ 98,269 $ 35,126 $ (63,143) $ 29,414 $ 5,712 $ 35,297 99.52 - [ vI FUND: 101 - General Fund DEPT: 1181 - General Services Copier Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual of GL 2010 2011 Variance Budget Variance Budget Annual 5440 Operating Supplie $ 141 $ 543 $ 402 $ 1,000 $ (457) $ 1,200 45.26 5500 Equipment Rental 5,859 10,082 4,223 7,500 2,582 9,000 112.02 l Total Expenses $ 6,000 $ 10,625 $ 4,625 $ 8,500 $ 2,125 $ 10,200 104.17 f h 102_ I FUND: 101 - General Fund DEPT: 1190 - SVAC Expense Accumulation Line Item Expenditure Summary by Fund Through October, 83.3k of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2010 2011 Variance Budget Variance Budget Annual 5190 Other Spec Servic $ - $ 10,000 $ 10,000 $ 8,333 $ 1,667 $ 10,000 100.00 5370 Insurance 3,183 3,183 (1) 2,667 516 3,200 99.46 5380 Maintenance & Rep 334 508 174 1,000 (492) 1,200 42.36 5450 Gas & Lube 1,656 1,488 (169) 1,250 238 1,500 99.17 5490 Postage /Misc.Frei - - - 167 (167) 200 - 5930 Capital Equipment - 5,911 5,911 - 5,911 - - Total Expenses $ 5,174 $ 21,089 $ 15,915 $ 13,417 $ 7,672 $ 16,100 130.99 103 FUND: 101 - General Fund DEPT: 1191 - Contributions Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2010 2011 Variance Budget Variance Budget Annual 5610 Contributions $ 951,000 $ 239,198 $ (711,802) $ 199,332 $ 39,866 $ 239,198 100.00 Total Expenses $ 951,000 $ 239,198 $ (711,802) $ 199,332 $ 39,866 $ 239,198 100.00 1 011 FUND: 101 - General Fund DEPT: 1210 - Police Department Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2010 2011 Variance Budget Variance Budget Annual 5010 Salaries $ 734,013 $ 682,165 $ (51,848) $ 789,974 $ (107,809) $ 947,969 71.96 5020 Overtime 56,093 34,362 (21,731) 23,977 10,385 28,772 119.43 5030 Unemployment Wage 1,579 2,016 437 3,758 (1,742) 4,510 44.70 5040 Leave Time 83,236 75,673 (7,563) 88,569 (12,896) 106,283 71.20 5060 Retirement Benefi 92,162 80,341 (11,821) 61,256 19,085 73,507 109.30 5070 Health Insurance 244,950 292,052 47,102 287,820 4,232 345,384 84.56 5080 Workers' Comp 27,210 22,742 (4,468) 31,742 (9,000) 38,090 59.71 5090 Medicare 17,440 18,625 1,186 17,033 1,592 20,440 91.12 1,256,682 1,207,977 (48,706) 1,304,129 (96,153) 1,564,955 77.19 5120 Advertising 294 - (294) 417 (417) 500 - 1 5130 Subscriptions /Due 1,453 1,871 417 7,317 (5,446) 8,780 21.30 5140 Travel /Subsistenc 9,987 3,789 (6,198) 10,833 (7,044) 13,000 29.15 5150 Communications 11,667 10,782 (885) 11,667 (884) 14,000 77.02 5160 Education /Trainin 2,511 2,789 278 3,333 (544) 4,000 69.72 1 5190 Other Spec Servic 2,915 3,580 665 2,083 1,497 2,500 143.22 s 5370 Insurance 55,591 70,103 14,511 49,167 20,936 59,000 118.82 5380 Maintenance & Rep 24,313 11,754 (12,559) 8,750 3,004 10,500 111.95 5390 Contracted Servic 1,000 - (1,000) 2,500 (2,500) 3,000 - 1 5430 Uniform Allowance 2,381 2,544 163 2,917 (373) 3,500 72.68 5440 Operating Supplie 11,968 9,650 (2,318) 12,500 (2,850) 15,000 64.33 4 5450 Gas & Lube 17,971 14,802 (3,169) 15,000 (198) 18,000 82.23 5460 Equip,Furn,Tools 2,667 2,720 54 4,583 (1,863) 5,500 49.46 i 5465 Safety Equip /Supp 1,438 39 (1,399) 2,083 (2,044) 2,500 1.56 5490 Postage /Misc.Frei 2,376 1,489 (888) 2,083 (595) 2,500 59.55 1 5500 Equipment Rental 4,338 4,396 58 4,167 229 5,000 87.91 4 5530 Motor Pool Rent - 27,537 27,537 27,537 - 33,044 83.33 F 5770 Bank,credit card 4,029 4,022 (7) 4,167 (145) 5,000 80.44 5790 Misc. Expenses 346 172 (174) 1,250 (1,078) 1,500 11.45 5990 Misc. Programs 1,243 630 (612) 3,333 (2,703) 4,000 15.76 1 3 Total Expenses $ 1,415,171 $ 1,380,645 $ (34,526) $ 1,479,816 $ (99,171) $ 1,775,779 77.75 4 z I 1 ss : ' 1 0 5 FUND: 101 - General Fund DEPT: 1211 - Jail Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual of GL 2010 2011 Variance Budget Variance Budget Annual 5010 Salaries $ 202,643 $ 194,284 $ (8,359) $ 218,248 $ (23,964) $ 261,897 74.18 5020 Overtime 14,734 17,178 2,445 16,067 1,112 19,280 89.10 5040 Leave Time 21,901 21,772 (129) 25,067 (3,295) 30,080 72.38 5060 Retirement Benefi 25,462 24,581 (881) 18,563 6,018 22,275 110.35 5070 Health Insurance 82,567 92,596 10,029 95,940 (3,344) 115,128 80.43 5080 Workers' Comp 10,596 9,606 (990) 11,943 (2,337) 14,332 67.02 5090 Medicare 3,415 3,271 (144) 3,579 (308) 4,295 76.15 361,318 363,287 1,969 389,406 (26,119) 467,287 77.74 5120 Advertising - - - 417 (417) 500 - 5130 Subscriptions /Due 549 504 (45) 667 (163) 800 62.95 5140 Travel /Subsistenc 300 1,386 1,086 2,083 (698) 2,500 55.42 5150 Communications 2,939 2,981 42 2,500 481 3,000 99.36 5160 Education /Trainin 355 170 (185) 1,250 (1,080) 1,500 11.33 5360 Rents & Leases 25,000 25,000 - 25,000 - 30,000 83.33 5370 Insurance 10,519 12,934 2,415 15,000 (2,066) 18,000 71.85 5380 Maintenance & Rep 11 584 573 1,250 (666) 1,500 38.94 5390 Contracted Servic 1,000 - (1,000) 833 (833) 1,000 - 5430 Uniform Allowance 953 790 (164) 833 (44) 1,000 78.98 5440 Operating Supplie 4,851 3,055 (1,797) 5,417 (2,362) 6,500 46.99 5460 Equip,Furn,Tools 569 369 (200) 1,250 (881) 1,500 24.62 5470 Janitorial Suppli - 1,436 1,436 1,250 186 1,500 95.73 5480 Inmate Meals 7,563 7,343 (219) 11,250 (3,907) 13,500 54.39 5490 Postage /Misc.Frei 730 539 (191) 833 (294) 1,000 53.93 5530 Motor Pool Rent - 1,434 1,434 1,434 - 1,721 83.33 5670 Genl Govt Admin F 69,089 67,888 (1,202) 67,888 - 81,465 83.33 k' 5790 Misc. Expenses - 339 339 417 (78) 500 67.80., Total Expenses $ 485,746 $ 490,037 $ 4,292 $ 528,978 $ (38,940) $ 634,773 77.20 , z i T FUND: 101 - General Fund DEPT: 1212 - Animal Control Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2010 2011 Variance Budget Variance Budget Annual 5130 Subscriptions /Due $ 75 $ - $ (75) $ - $ - $ 5310 Utilities 5,000 4,784 (216) 4,167 617 5,000 95.68 5330 Heating Fuel - 337 337 - 337 - - 5370 Insurance 66 74 8 250 (176) 300 24.52 5380 Maintenance & Rep 108 - (108) 1,667 (1,667) 2,000 - 5390 Contracted Servic 57,461 47,668 (9,793) 47,668 - 57,202 83.33 5500 Equipment Rental 100 - (100) 417 (417) 500 - Total Expenses $ 62,810 $ 52,863 $ (9,947) $ 54,168 $ (1,305) $ 65,002 81.33 1 0 '7 FUND: 101 - General Fund DEPT: 1220 - Fire Department Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2010 2011 Variance Budget Variance Budget Annual 5010 Salaries $ 134,221 $ 134,913 $ 693 $ 147,801 $ (12,888) $ 177,361 76.07 5020 Overtime 593 997 404 381 617 457 218.26 5040 Leave Time 16,927 16,733 (194) 17,908 (1,175) 21,490 77.87 5050 In Lieu of FICA 1,975 1,975 - 1,646 329 1,975 100.00 5060 Retirement Benefi 15,248 15,863 614 11,940 3,923 14,328 110.71 5070 Health Insurance 38,820 44,494 5,673 43,973 521 52,767 84.32 5080 Workers' Comp 11,105 11,904 799 12,359 (455) 14,831 80.26 5090 Medicare 1,071 1,053 (17) 1,138 (84) 1,365 77.17 219,960 227,933 7,973 237,145 (9,212) 284,574 80.10 5120 Advertising - 266 266 417 (151) 500 53.12 5130 Subscriptions /Due 385 676 291 417 259 500 135.19 5140 Travel /Subsistenc 3,933 3,555 (378) 2,917 638 3,500 101.57 5150 Communications 4,475 4,741 265 7,500 (2,759) 9,000 52.67 5160 Education /Trainin 1,932 1,430 (502) 1,417 13 1,700 84.12 5310 Utilities 56,693 57,861 1,168 58,333 (472) 70,000 82.66 5330 Heating Fuel 9,155 11,469 2,314 8,333 3,136 10,000 114.69 5360 Rents & Leases 1,388 1,186 (203) 4,167 (2,981) 5,000 23.71 5370 Insurance 26,212 20,835 (5,377) 22,500 (1,665) 27,000 77.17 5380 Maintenance & Rep 20,588 2,900 (17,688) 8,333 (5,433) 10,000 29.00 5390 Contracted Servic 931 698 (233) 1,250 (552) 1,500 46.53 5420 Vehicle Supplies 743 2,744 2,000 5,333 (2,590) 6,400 42.87 5430 Uniform Allowance 44 408 364 708 (300) 850 48.00 5440 Operating Supplie 3,292 1,336 (1,955) 4,833 (3,497) 5,800 23.04 5450 Gas & Lube 6,578 6,707 129 5,833 874 7,000 95.81 5460 Equip,Furn,Tools 2,711 6,339 3,628 4,167 2,172 5,000 126.77 5465 Safety Equip /Supp 300 782 482 2,917 (2,135) 3,500 22.34 5490 Postage /Misc.Frei 865 540 (325) 1,250 (710) 1,500 35.99 5500 Equipment Rental - - - 833 (833) 1,000 - 5530 Motor Pool Rent 91,814 33,273 (58,541) 33,273 - 39,928 83.33 5790 Misc. Expenses - 84 84 - 84 - - Total Expenses $ 452,001 $ 385,762 $ (66,240) $ 411,877 $ (26,115) $ 494,252 78.05 /0? FUND: 101 - General Fund DEPT: 1221 - Volunteer Training Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2010 2011 Variance Budget Variance Budget Annual 5080 Workers' Comp $ - $ - $ - $ 5,583 $ (5,583) $ 6,700 - - - - 5,583 (5,583) 6,700 - 5140 Travel /Subsistenc 1,132 4,249 3,116 2,917 1,332 3,500 121.40 5160 Education /Trainin 180 1,979 1,799 2,917 (938) 3,500 56.53 5370 Insurance - - - 4,333 (4,333) 5,200 - 5380 Maintenance & Rep 2,139 1,749 (391) 3,333 (1,585) 4,000 43.71 5390 Contracted Servic - 498 498 1,167 (669) 1,400 35.55 5430 Uniform Allowance 937 725 (212) 833 (108) 1,000 72.50 5440 Operating Supplie 3,553 2,592 (960) 2,500 92 3,000 86.42 - 5450 Gas & Lube 3 - ( - - 5460 Equip,Furn,TOO1s 5,448 9,028 3,580 7,500 1,528 9,000 100.31 5490 Postage /Misc.Frei 585 1,182 597 667 516 800 147.80 5750 Vol Fireman Stipe 18,333 16,667 (1,667) 16,667 - 20,000 83.33 5790 Misc. Expenses - 45 45 - 45 - - Total Expenses $ 32,311 $ 38,713 $ 6,402 $ 48,417 $ (9,704) $ 58,100 66.63 0 FUND: 101 - General Fund DEPT: 1222 - Emergency Preparedness Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2010 2011 Variance Budget Variance Budget Annual 5130 Subscriptions /Due $ - $ 260 $ 260 $ - $ 260 $ - - 5150 Communications 239 397 159 2,083 (1,686) 2,500 15.89 5160 Education /Trainin - - - 833 (833) 1,000 - 5310 Utilities 1,255 1,481 226 833 647 1,000 148.05 5380 Maintenance & Rep - 8 8 167 (158) 200 4.17 5390 Contracted Servic - 1,250 1,250 - 1,250 - - 5440 Operating Supplie - 95 95 833 (738) 1,000 9.49 5460 Equip,Furn,Tools - 914 914 625 289 750 121.87 5490 Postage /Misc.Frei - 18 18 - 18 - - Total Expenses $ 1,493 $ 4,423 $ 2,930 $ 5,375 $ (952) $ 6,450 68.57 1 10 FUND: 101 - General Fund DEPT: 1230 - Engineering & Construction Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2010 2011 Variance Budget Variance Budget Annual 5440 Operating Supplie $ 1 $ - $ (1) $ - $ - $ Total Expenses 1 $ - $ (1) $ - $ - $ 1 I FUND: 101 - General Fund DEPT: 1250 - Building Inspection Line Item Expenditure Summary by Fund Through October, 83.39$ of year has expired THROUGH OCTOBER ANNUAL Actual YTD GL Budget Annual °s of 2010 2011 Variance Budget Variance Budget Annual 5010 Salaries $ 49,970 $ 51,970 $ 2,000 $ 55,714 $ (3,744) $ 66,857 77.73 5020 Overtime 299 63 (236) 127 (64) 5040 Leave Time 6,509 152 41.38 6,425 (84) 6,751 (326) 1 5060 Retirement Benefi 5,990 5,341 07.44 19,614 5,742 (249) 4,453 1,288 5070 Health Insurance 16,224 3 ,985 101.78 3,390 19,988 5080 Workers' Comp 444 (373) 23,76 81.78 427 (17) 640 (213) 5090 Medicare 807 768 55.55 788 (18) 858 (70) 1,030 76.55 80,243 85,029 4,786 88,531 (3,502) 106,237 80.04 5130 Subscriptions /Due 175 125 (50) 167 (42) 5140 Travel /Subsistenc 2,508 000 62.50 1,030 (1,477) 1,667 (636) 2,000 5150 Communications 1,393 51.52 1,657 264 833 5160 Education /Trainin 257 1,000 165.72 1,435 410 (1,025) 1,667 (1,257) 2,000 20.50 5360 Rents & Leases 1,388 1,186 (203) 1,583 5370 Insurance ( 1,900 62.40 1,171 1,200 29 2,500 (1(833) 3,000 40.01 5380 Maintenance & Rep 259 - (259) 833 (833) 1,000 5440 Operating Supplie 582 260 (323) 1,250 (990) 1,500 17.31 5450 Gas & Lube 328 458 131 417 42 5460 Equip,Furn,Tools 852 500 91.66 - 5490 Postage /Misc.Frei (852) 2,083 (2,083) 2,500 - 61 7 (55) 417 5500 Equipment Rental (410) 500 1.32 - - - - 5530 Motor Pool Rent 1,667 (1,667) 2,000 3,443 3,443 3,443 - 4,131 83.33 Total Expenses $ 90,396 $ 94,804 $ 4,408 $ 107,057 $ (12,253) $ 128,468 73.80 I /2- FUND: 101 - General Fund DEPT: 1310 - Street General Operations Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2010 2011 Variance Budget Variance Budget Annual 5010 Salaries $ 127,039 $ 115,200 $ (11,840) $ 105,688 $ 9,512 $ 126,825 90.83 5020 Overtime 5,895 19,675 13,780 1,133 18,542 1,360 1446.68 5022 Standby Time 2,283 2,234 (49) - 2,234 - - 5040 Leave Time 14,234 13,381 (853) 12,859 522 15,431 86.71 5050 In Lieu of FICA 1,975 2,374 399 2,058 316 2,469 96.14 5060 Retirement Benefi 15,391 16,224 833 9,228 6,995 11,074 146.50 5070 Health Insurance 44,468 47,544 3,076 43,348 4,196 52,017 91.40 5080 Workers' Comp 9,303' 10,841 1,538 7,298 3,543 8,757 123.80 5090 Medicare 1,262 1,327 66 814 513 977 135.84 221,850 228,799 6,948 182,425 46,374 218,910 104.52 5120 Advertising - - - 125 (125) 150 - 5130 Subscriptions /Due - - - 254 (254) 305 - 5140 Travel /Subsistent 739 187 (552) 846 (659) 1,015 18.42 5150 Communications 161 224 64 1,667 (1,442) 2,000 11.21 5160 Education /Trainin - 175 175 1,271 (1,096) 1,525 11.49 5310 Utilities 78,841 77,651 (1,190) 78,663 (1,011) 94,395 82.26 5370 Insurance 14,916 14,979 63 15,833 (854) 19,000 78.84 5380 Maintenance & Rep 30,956 24,076 (6,880) 41,667 (17,591) 50,000 48.15 5390 Contracted Servic 39,850 1,012 (38,838) 16,917 (15,905) 20,300 4.98 5440 Operating Supplie 19,007 14,499 (4,508) 21,146 (6,647) 25,375 57.14 5450 Gas & Lube 37,636 87,713 50,077 38,250 49,463 45,900 191.10 5460 Equip,Furn,TOOls 2,091 541 (1,549) 1,017 (475) 1,220 44.38 5465 Safety Equip /Supp 528 284 (244) 1,271 (987) 1,525 18.59 5490 Postage /Misc.Frei 3,861 5,323 1,462 3,333 1,990 4,000 133.07 5500 Equipment Rental - - - 417 (417) 500 - 5530 Motor Pool Rent 48,986 103,837 54,851 103,837 - 124,604 83.33 5790 Misc. Expenses 619 1,493 874 1,667 (174) 2,000 74.63 5930 Capital Equipment 3,635 - (3,635) - - - - Total Expenses $ 503,675 $ 560,793 $ 57,118 $ 510,603 $ 50,190 $ 612,724 91.52 115 FUND: 101 - General Fund DEPT: 1314 - Snow & Ice Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL GL Actual YTD Budget 2010 Annual % of 2011 Variance Budget Variance Budget Annual 5010 Salaries $ 31,613 $ 31,670 $ 56 $ 44,558 $ (12,889) $ 53,470 5020 Overtime 5,742 59.23 56,407 50,665 8,092 48,315 5022 Standby Time 3,247 9,710 580.92 2,674 (573) 4,774 5030 Unemployment Wage 455 (455) 417 (4 (2(417) 500 17) 5,729 46.68 - 5040 Leave Time 3,283 3,065 (218) 5060 Retirement Benefi 4,553 (1,488) 5,464 4,091 5,097 5,033 4,156 , 9,188 56.10 5070 Health Insurance 16,131 2,685 03 155.1 13,446 8,620 5080 Workers' Comp 3,707 7(638 17,504 175.83 5,615 1,908 6,253 5090 Medicare (638) 7,504 74.83 411 1,041 630 593 448 712 146.23 55,234 125,791 70,557 82,893 42,898 99,472 126.46 5120 Advertising - - 5140 Travel /Subsistenc 342 (342) 410 77 1,037 960 5160 Education /Trainin 342 695 410 252.87 - - 5380 Maintenance & Rep 6,219 508 (508) 610 - 34,792 28,573 25,000 5390 Contracted Servic 9,795 30,000 115.97 1,296 5,160 3,864 5440 Operating Supplie 30,720 5,075 85 6,090 84.73 38,944 5450 Gas & Lube 8'224 38,333 611 1,032 4,862 2,745 42,540 81.42 3,830 2,117 5460 Equip,Furn,TOOls 4 (4) 342 (342) 410 2,540 191.42 5465 Safety Equip /Supp 24 - 290 266 425 (135) 5490 Postage /Misc.Frei 510 56.86 556 4,739 4,182 2,333 5500 Equipment Rental 2,405 2,800 169.23 12,250 12,250 - 12,250 - 5530 Motor Pool Rent 30,685 12,048 (18,638) 12,048 5790 Misc. Expenses _ - 14,457 83.33 5,143 5,143 425 4,718 510 1008.42 Total Expenses $ 125,848 $ 245,055 $ 119,208 $ 170,183 $ 74,873 $ 204,219 120.00 / I LI FUND: 101 - General Fund DEPT: 1340 - City Shop Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2010 2011 Variance Budget Variance Budget Annual 5010 Salaries $ 121,268 $ 108,212 $ (13,056) $ 107,886 $ 326 $ 129,463 83.59 5020 Overtime 1,495 8,980 7,485 4,005 4,975 4,806 186.85 5022 Standby Time 42 84 42 1,714 (1,630) 2,057 4.08 5030 Unemployment Wage 33 33 - - 33 - - 5040 Leave Time 15,128 13,690 (1,438) 12,110 1,580 14,532 94.21 5050 In Lieu of FICA 1,975 504 (1,471) 412 92 494 102.01 5060 Retirement Henefi 15,291 13,131 (2,160) 7,929 5,202 9,515 138.00 5070 Health Insurance 46,276 41,515 (4,761) 37,577 3,939 45,092 92.07 5080 Workers' Comp 7,059 7,717 658 7,929 (212) 9,515 81.10 5090 Medicare 1,803 1,479 (324) 1,438 41 1,725 85.73 210,371 195,345 (15,026) 180,999 14,346 217,199 89.94 5130 Subscriptions /Due 958 - (958) 833 (833) 1,000 - 5140 Travel /Subsistenc 2,739 298 (2,441) 1,058 (760) 1,270 23.46 5150 Communications 5,751 5,193 (558) 6,667 (1,474) 8,000 64.91 5160 Education /Trainin 283 175 (108) 1,283 (1,108) 1,540 11.38 5310 Utilities 26,273 27,843 1,570 25,400 2,443 30,480 91.35 5330 Heating Fuel 17,801 17,849 48 15,833 2,016 19,000 93.94 5370 Insurance 3,813 4,737 924 . 5,833 (1,096) 7,000 67.67 5380 Maintenance & Rep 5,415 1,557 (3,857) 11,667 (10,109) 14,000 11.12 5390 Contracted Servic 890 3,176 2,286 1,692 1,485 2,030 156.47 5400 Library Bks.& Mat 368 - (368) - - - 5440 Operating Supplie 13,596 17,701 4,105 21,183 (3,482) 25,420 69.63 5450 Gas & Lube 2,182 2,029 (153) 3,633 (1,604) 4,360 46.54 5460 Equip,Furn,Tools 4,544 3,494 (1,050) 7,613 (4,119) 9,135 38.25 5465 Safety Equip /Supp 1,706 1,569 (136) 1,692 (122) 2,030 77.30 5480 Inmate Meals 10 56 46 - 56 - - h 5490 Postage /Misc.Frei 1,686 327 (1,359) 1,271 (943) 1,525 21.47 fi 5530 Motor Pool Rent - 4,159 4,159 4,159 - 4,991 83.33 5790 Misc. Expenses 50 658 607 846 (188) 1,015 64.80 5930 Capital Equipment 2,635 - (2,635) - - - - Total Expenses $ 301,071 $ 286,167 $ (14,904) $ 291,663 $ (5,496) $ 349,995 81.76 11 FUND: 101 - General Fund DEPT: 1350 - Municipal Building Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2010 2011 Variance Budget Variance Budget Annual 5010 Salaries $ 62,349 $ 62,482 $ 133 $ 66,984 $ (4,502) $ 80,381 77.73 5020 Overtime 386 350 (36) 1,268 (919) 1,522 22.98 5040 Leave Time 8,034 7,765 (269) 8,116 (351) 9,739 79.73 5060 Retirement Benefi 7,190 6,847 (343) 5,438 1,410 6,525 104.94 5070 Health Insurance 27,444 32,054 4,610 31,980 74 38,376 83.53 5080 Workers' Comp 4,661 4,797 136 7,255 (2,458) 8,706 55.10 5090 Medicare 1,011 964 (47) 1,048 (84) 1,258 76.63 111,076 115,259 4,183 122,089 (6,830) 146,507 78.67 5140 Travel /Subsistenc 10 24 14 - 24 - - 5150 Communications 438 466 28 633 (167) 760 61.38 5310 Utilities 52,929 55,046 2,117 45,000 10,046 54,000 101.94 5330 Heating Fuel 13,371 15,749 2,378 13,975 1,774 16,770 93.91 5370 Insurance 4,063 6,926 2,863 5,833 1,093 7,000 98.95 5380 Maintenance & Rep 1,827 10,179 8,353 8,333 1,846 10,000 101.79 5390 Contracted Servic 1,381 10,511 9,130 6,767 3,745 8,120 129.45 5420 Vehicle Supplies 7 - (7) - - - - 5440 Operating Supplie 5,015 13,536 8,521 7,500 6,036 9,000 150.40 5450 Gas & Lube 298 50 (249) 425 (375) 510 9.71 5460 Equip,Furn,Tools 8 2 (6) 833 (832) 1,000 0.17 5465 Safety Equip /Supp - - - 213 (213) 255 - 5490 Postage /Misc.Frei 124 2,112 1,987 508 1,604 610 346.22 5790 Misc. Expenses - 2 2 - 2 Total Expenses $ 190,547 $ 229,862 $ 39,316 $ 212,110 $ 17,752 $ 254,532 90.31 (P FUND: 101 - General Fund DEPT: 1351 - Community Center Expense Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2010 2011 Variance Budget Variance Budget Annual 5120 Advertising $ 1,142 $ - $ (1,142) $ - $ - $ - 5310 Utilities 5,934 6,309 375 5,000 1,309 6,000 105.15 5330 Heating Fuel 661 2,501 1,840 2,667 (166) 3,200 78.16 5370 Insurance 1,691 1,474 (217) 2,500 (1,026) 3,000 49.13 5380 Maintenance & Rep 2,228 893 (1,334) 2,500 (1,607) 3,000 29.78 5390 Contracted Servic 1,753 5,032 3,278 3,333 1,698 4,000 125.79 5440 Operating Supplie 406 2,206 1,800 417 1,789 500 441.15 Total Expenses $ 13,815 $ 18,415 $ 4,600 $ 16,417 $ 1,998 $ 19,700 93.48 P 1 4 f f ( i k 4 f i I . Si 5 I f 5 f . } f R d 1: i s f / r l I ( i 1 FUND: 101 - General Fund DEPT: 1400 - Parks & Recreation- Administration Line Item Expenditure Summary by Fund Through October, 83.3' of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2010 2011 Variance Budget Variance Budget Annual 5010 Salaries $ 77,007 $ 72,344 $ (4,663) $ 76,348 $ (4,004) $ 91,618 78.96 5020 Overtime 1,505 - (1,505) - - - - 5040 Leave Time 10,225 8,866 (1,359) 8,669 197 10,403 85.22 5050 In Lieu of FICA 1,975 85 (1,890) - 85 - - 5060 Retirement Benefi 9,711 7,892 (1,819) 5,707 2,185 6,848 115.24 5070 Health Insurance 31,990 29,825 (2,165) 20,787 9,039 24,944 119.57 5080 Workers' Comp 605 553 (51) 878 (325) 1,054 52.48 5090 Medicare 1,203 1,125 (78) 1,100 25 1,320 85.26 I 134,220 120,690 (13,530) 113,489 7,201 136,187 88.62 5120 Advertising - - - 83 (83) 100 - 1 5130 Subscriptions /Due 215 150 (65) 417 (267) 500 30.00 5140 Travel /Subsistenc 771 - (771) 917 (917) 1,100 - 5150 Communications 3,493 3,583 90 4,792 (1,209) 5,750 62.31 5160 Education /Trainin 65 - (65) 833 (833) 1,000 - 5310 Utilities - 100 100 - 100 - 5330 Heating Fuel - 862 862 - 862 - - 5370 Insurance 1,849 1,846 (3) 2,083 (237) 2,500 73.84 5380 Maintenance & Rep - 169 169 - 169 - - 5390 Contracted Servic 32,800 29,723 (3,078) 33,333 (3,611) 40,000 74.31 5440 Operating Supplie 1,960 1,454 (506) 833 621 1,000 145.44 5465 Safety Equip /Supp - 66 66 125 (59) 150 43.95 5490 Postage /Misc.Frei 1,161 130 (1,031) 667 (537) 800 16.27 5790 Misc. Expenses 7,042 - (7,042) 100 (100) 120 - Total Expenses $ 183,578 $ 158,772 $ (24,805) $ 157,673 $ 1,100 $ 189,207 83.91 • /1 FUND: 101 - General Fund DEPT: 1410 - Parks & Recreation- Parks Maintenance Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2010 2011 Variance Budget Variance Budget Annual 5010 Salaries $ 94,329 $ 76,161 $ (18,168) $ 85,258 $ (9,098) $ 102,310 74.44 5020 Overtime 2,085 3,598 1,513 3,108 491 3,729 96.50 5030 Unemployment Wage 3,814 3,540 (274) 7,917 (4,376) 9,500 37.27 5040 Leave Time 6,545 5,456 (1,089) 4,128 1,328 4,953 110.15 5060 Retirement Benefi 5,936 5,155 (781) 2,698 2,456 ' 3,238 159.20 5070 Health Insurance 18,845 18,955 109 13,108 5,847 15,729 120.51 5080 Workers' Comp 6,255 6,246 (9) 4,702 1,544 5,642 110.70 5090 Medicare 4,380 3,511 (869) 4,618 (1,108) 5,542 63.35 142,188 122,621 (19,567) 125,536 (2,915) 150,643 81.40 5120 Advertising 325 17 (308) - 17 - - 5130 Subscriptions /Due 40 - (40) 275 (275) 330 - 5140 Travel /Subsistenc 140 - (140) 208 (208) 250 - 5150 Communications 1,534 1,692 158 1,667 25 2,000 84.59 5160 Education /Trainin - - - 458 (458) 550 - 5310 Utilities 13,202 14,674 1,472 8,292 6,383 9,950 147.48 5330 Heating Fuel 668 532 (137) 833 (302) 1,000 53.16 5370 Insurance 7,206 7,690 484 7,500 190 9,000 85.45 5380 Maintenance & Rep 6,806 10,200 3,394 3,333 6,866 4,000 254.99 5390 Contracted Servic 750 2,595 1,845 625 1,970 750 346.00 5420 Vehicle Supplies 92 38 (55) 625 (587) 750 5.02 5440 Operating Supplie 880 1,002 123 1,250 (248) 1,500 66.83 5450 Gas & Lube 5,043 5,352 309 5,833 (481) 7,000 76.46 5460 Equip,Furn,Tools 3,568 2,018 (1,550) 2,083 (65) 2,500 80.72 5465 Safety Equip /Supp 524 350 (174) 833 (483) 1,000 35.03 5470 Janitorial Suppli 3,550 18 (3,532) 2,500 (2,482) 3,000 0.61 5490 Postage /Misc.Frei 850 525 (325) 1,500 (975) 1,800 29.16 5500 Equipment Rental - - - 2,917 (2,917) 3,500 - 5530 Motor Pool Rent - 7,500 7,500 7,500 - 9,000 83.33 5790 Misc. Expenses 1,313 1,571 258 833 737 1,000 157.06 Total Expenses $ 188,680 $ 178,395 $ (10,285) $ 174,603 $ 3,793 $ 209,523 85.14 Iq FUND: 101 - General Fund DEPT: 1415 - Parks & Recreation- Campgrounds Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2010 2011 Variance Budget Variance Budget Annual 5010 Salaries $ 96,767 $ 91,266 $ (5,501) $ 84,406 $ 6,860 $ 101,287 90.11 5020 Overtime 9,324 7,376 (1,948) - 7,376 - - 5030 Unemployment Wage 149 - (149) 833 (833) 1,000 - 5040 Leave Time 3,273 3,019 (254) 4,128 (1,109) 4,953 60.95 5060 Retirement Benefi 3,452 2,885 (567) 2,757 128 3,308 87.20 5070 Health Insurance 8,677 9,494 817 13,108 (3,614) 15,729 60.36 5080 Workers' Comp 6,384 7,491 1,107 4,678 2,813 5,614 133.44 5090 Medicare 6,094 5,753 (341) 4,580 1,173 5,496 104.68 134,121 127,284 (6,837) 114,489 12,795 137,387 92.65 5130 Subscriptions /Due - - - 50 (50) 60 - 5140 Travel /Subsistenc 27 - (27) 417 (417) 500 - 5150 Communications 656 617 (39) 667 (49) 800 77.16 5310 Utilities 72,761 70,931 (1,830) 49,181 21,750 59,017 120.19 5330 Heating Fuel 235 532 296 500 32 600 88.60 5370 Insurance 1,861 2,095 234 1,667 428 2,000 104.76 5380 Maintenance & Rep 7,325 6,365 (960) 7,104 (739) 8,525 74.66 5390 Contracted Servic 2,885 12,978 10,093 2,000 10,978 2,400 540.73 5420 Vehicle Supplies 83 35 (48) 625 (590) 750 4.71 5440 Operating Supplie 4,024 5,490 1,466 3,750 1,740 4,500 121.99 5450 Gas & Lube 5,017 5,904 886 3,333 2,570 4,000 147.59 5460 Equip,Furn,Tools 250 15 (235) 2,333 (2,318) 2,800 0.55 5465 Safety Equip /Supp 152 1,033 881 500 533 600 172.16 5470 Janitorial Suppli 3,539 5,614 2,075 3,750 1,864 4,500 124.76 5490 Postage /Misc.Frei 575 222 (353) 500 (278) 600 37.02 5500 Equipment Rental 24 - (24) 16,667 (16,667) 20,000 - 5530 Motor Pool Rent - 5,163 5,163 6,884 (1,721) 8,261 62.50 5550 Campgrounds 12,555 - (12,555) - - - - 5790 Misc. Expenses - 1 1 - 1 - - Total Expenses $ 246,091 $ 244,278 $ (1,812) $ 214,417 $ 29,862 $ 257,300 94.94 I O FUND: 101 - General Fund DEPT: 1420 - Parks & Recreation- Sports & Recreation Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2010 2011 Variance Budget Variance Budget Annual 5010 Salaries $ 91,804 $ 86,215 $ (5,589) $ 87,228 $ (1,013) $ 104,674 82.37 5020 Overtime 1,146 3,617 2,472 - 3,617 - - 5030 Unemployment Wage 992 - (992) 833 (833) 1,000 - 5040 Leave Time 7,406 7,729 323 8,719 (991) 10,463 73.87 5050 In Lieu of FICA - 988 988 823 164 988 99.95 5060 Retirement Benefi 7,712 8,217 505 5,801 2,416 6,961 118.04 5070 Health Insurance 17,699 24,249 6,550 31,980 (7,731) 38,376 63.19 5080 Workers' Comp 899 1,012 113 1,003 8 1,204 84.03 5090 Medicare 2,559 1,963 (596) 1,739 224 2,087 94.06 130,217 133,989 3,773 138,128 (4,138) 165,753 80.84 5120 Advertising 2,065 669 (1,397) 1,667 (998) 2,000 33.43 5130 Subscriptions /Due 40 300 260 267 33 320 93.75 5140 Travel /Subsistenc 461 12 (449) 667 (654) 800 1.55 5150 Communications 2,639 2,677 39 1,000 1,677 1,200 223.11 5160 Education /Trainin - 75 75 375 (300) 450 16.67 5330 Heating Fuel - 234 234 - 234 - - 5360 Rents & Leases - 20,000 20,000 16,667 3,333 20,000 100.00 5370 Insurance 1,918 2,214 296 2,500 (286) 3,000 73.79 5380 Maintenance & Rep (98) 352 450 - 352 - - 5390 Contracted Servic 7,119 7,081 (38) 8,333 (1,253) 10,000 70.81 5440 Operating Supplie 29,436 12,127 (17,309) 20,667 (8,540) 24,800 48.90 5450 Gas & Lube 289 177 (112) - 177 - - 5465 Safety Equip /Supp - (32) (32) 417 (449) 500 (6.48 5470 Janitorial Suppli 746 - (746) - - - - 5490 Postage /Misc.Frei 1,838 856 (982) 2,167 (1,310) 2,600 32.93 5790 Misc. Expenses 1,042 362 (680) 333 29 400 90.50 Total Expenses $ 177,712 $ 181,092 $ 3,381 $ 193,186 $ (12,093) $ 231,823 78.12 1 i _ f 121 F 1 i s i FUND: 101 - General Fund DEPT: 1422 - Parks & Recreation- Community Schools Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2010 2011 Variance Budget Variance Budget Annual 5010 Salaries $ 4,048 $ - $ (4,048) $ - $ - $ - - 5080 Workers' Comp 40 - (40) - - - - 5090 Medicare 310 - (310) - - - 4,398 - (4,398) - - - - Total Expenses $ 4,398 $ - $ (4,398) $ - $ - $ - - l2,— FUND: 101 - General Fund DEPT: 1430 - Parks & Recreation- Youth Center Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2010 2011 Variance Budget Variance Budget Annual 5010 Salaries $ 122,184 $ 110,370 $ (11,815) $ 132,332 $ (21,962) $ 158,798 69.50 5020 Overtime 1,920 2,101 181 - 2,101 - - 5040 Leave Time 7,759 8,929 1,170 11,088 (2,159) 13,306 67.10 5050 In Lieu of FICA - 988 988 823 164 988 99.95 5060 Retirement Benefi 8,565 9,076 511 7,708 1,368 9,250 98.12 5070 Health Insurance 31,460 39,801 8,340 45,741 (5,940) 54,889 72.51 5080 Workers' Comp 1,329 2,345 1,016 2,134 211 2,561 91.58 5090 Medicare 4,495 3,375 (1,120) 3,708 (334) 4,450 75.83 177,713 176,984 (729) 203,535 (26,551) 244,242 72.46 5120 Advertising 110 - (110) 208 (208) 250 - 5130 Subscriptions /Due 290 38 (252) 217 (178) 260 14.71 5140 Travel /Subsistenc 51 - (51) 250 (250) 300 - 5150 Communications 3,320 3,323 3 3,333 (10) 4,000 83.08 5160 Education /Trainin - - - 804 (804) 965 - 5330 Heating Fuel 954 580 (374) - 580 - - 5360 Rents & Leases 214 - (214) - - - 5370 Insurance 2,552 2,824 272 2,500 324 3,000 94.14 5380 Maintenance & Rep 457 276 (180) 2,500 (2,224) 3,000 9.21 5390 Contracted Servic - 3,190 3,190 833 2,357 1,000 319.00 5420 Vehicle Supplies - - - 250 (250) 300 - 5440 Operating Supplie 12,246 10,295 (1,951) 10,000 295 12,000 85.79 5450 Gas & Lube 989 1,411 422 1,667 (255) 2,000 70.56 5460 Equip,Furn,Tools - - - 833 (833) 1,000 - 5465 Safety Equip /Supp - - - 250 (250) 300 - 5470 Janitorial Suppli 279 601 322 750 (149) 900 66.77 5490 Postage /Misc.Frei 2,250 247 (2,004) 750 (504) 900 27.39 5530 Motor Pool Rent - 6,884 6,884 5,163 1,721 6,196 111.11 Total Expenses $ 201,425 $ 206,654 $ 5,230 $ 233,844 $ (27,190) $ 280,613 73.64 /�3 FUND: 101 - General Fund DEPT: 1500 - Library Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2010 2011 Variance Budget Variance Budget Annual 5010 Salaries $ 140,556 $ 145,487 $ 4,931 $ 155,881 $ (10,394) $ 187,057 77.78 5020 Overtime - 210 210 - 210 - - 5030 Unemployment Wage 5,566 26 (5,540) 26 - - 5040 Leave Time 16,012 14,452 (1,560) 17,923 (3,471) 21,508 67.20 5060 Retirement Benefi 17,069 16,652 (417) 12,396 4,256 14,875 111.94 5070 Health Insurance 54,967 62,509 7,542 63,960 (1,451) 76,752 81.44 5080 Workers' Comp 1,182 1,188 6 1,793 (605) 2,151 55.22 5090 Medicare 2,558 2,225 (333) 2,390 (165) 2,868 77.60 237,909 242,748 4,839 254,343 (11,594) 305,211 79.53 5120 Advertising 1,968 2,670 702 1,917 753 2,300 116.07 5130 Subscriptions /Due 1,102 380 (722) 833 (453) 1,000 38.00 5140 Travel /Subsistenc 4,323 3,367 (956) 1,250 2,117 1,500 224.43 5150 Communications 8,075 7,983 (92) 7,083 900 8,500 93.92 5160 Education /Trainin 2,130 1,995 (135) 1,667 328 2,000 99.76 5190 Other Spec Servic 5,405 8,755 3,350 5,417 3,338 6,500 134.69 5310 Utilities 9,188 10,987 1,799 9,167 1,821 11,000 99.89 5330 Heating Fuel 5,299 7,623 2,323 5,000 2,623 6,000 127.04 5360 Rents & Leases 6,270 6,324 54 5,833 491 7,000 90.34 5370 Insurance 4,708 5,710 1,002 5,000 710 6,000 95.16 5380 Maintenance & Rep 1,252 872 (380) 2,917 (2,044) 3,500 24.92 5390 Contracted Servic 500 450 (50) 417 33 500 90.00 5400 Library Bks.& Mat 16,800 16,475 (325) 20,000 (3,525) 24,000 68.65 5440 Operating Supplie 7,983 7,248 (736) 8,333 (1,086) 10,000 72.48 5460 Equip,Furn,Tools 3,367 374 (2,993) 4,167 (3,793) 5,000 7.47 5470 Janitorial Suppli 1,557 780 (777) 1,250 (470) 1,500 52.00 5490 Postage /Misc.Frei 7,169 4,596 (2,574) 6,667 (2,071) 8,000 57.45 5500 Equipment Rental 1,363 131 (1,232) 1,667 (1,536) 2,000 6.54 5790 Misc. Expenses 152 176 24 417 (241) 500 35.20 Total Expenses $ 326,521 $ 329,642 $ 3,121 $ 343,343 $ (13,700) $ 412,011 80.01 1 Z H FUND: 101 - General Fund DEPT: 1910 - General Fund Debt Service Line Item Expenditure Summary by Fund Through October, 8 3.3% of year has expired THROUGH OCTOBER ----- - --------- --- GL ANNUAL 2010 Actual -- -- - - - - --- 2011 YTD — % - Variance Budget Annual 5060 Retirram efi $ 348,131 ___ _____ -- --__ -_ Budget Variance Bud of 131 $ 331,751 get Annual ______-1- - $ ( $ 5- 4 47,802 $ (11 6,051) $ 53 7,362 ---- -- 3 48,131 33 1,751 --- 3333- --- ------ 61.74 (16,380) 44 7,802 -- 5810 Princip,,,' 62,525 (6,388) (116,051) 537,362 61.74 6 8,913 5820 Intere.,;� se 1,775 153,201 215,257 (152,732) 258,308 1 51,427 Total ! 4 18,819 $ 54 7,477 $ 1 28,658 $ 85 6,042 192,983 (39,782) 24.21 231,580 66.15 $ = -= - -309-5-- .3 $ ( $ 1,027,250 --- 53.30 ( 24,:) City of Seward FUND: 401 - Small Boat Harbor Enterprise Fund Line Item Revenue Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2011 2012 Variance Budget Variance Budget Annual Bud EF Interest Reven $ 23,668 $ 24,061 $ 393 $ 10,000 $ 14,061 $ 12,000 200.51 Other Misc Revenu 658 302 (356) 1,250 (948) 1,500 20.10 Amortization of C 522,645 518,478 (4,167) 643,478 (125,000) 772,174 67.15 Amort.Bond Premiu - - - 6,979 (6,979) 8,375 - Transient Moorage 432,461 478,125 45,665 399,500 78,625 479,400 99.73 Moorage 835,896 871,885 35,989 816,000 55,885 979,200 89.04 Boat Lift Fees 95,879 86,784 (9,095) 83,333 3,451 100,000 86.78 Wharfage 35,418 42,043 6,625 45,833 (3,790) 55,000 76.44 Land Rents & Leas 381,318 396,111 14,793 323,680 72,431 388,416 101.98 Labor and Service 21,702 13,749 (7,953) 5,833 7,915 7,000 196.41 Land Lease Credit (63,241) (63,773) (532) (51,667) (12,107) (62,000) (102.86) Misc. Harbor Reve 100,844 92,015 (8,829) 76,458 15,557 91,750 100.29 Harbor Power Sale 203,336 246,725 43,389 233,750 12,975 280,500 87.96 Total Revenue $ 2,590,582 $ 2,706,504 $ 115,921 $ 2,594,429 $ 112,075 $ 3,113,315 86.93 % City of Seward FUND: 401 - Small Boat Harbor Enterprise Fund Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2011 2012 Variance Budget Variance Budget Annual Bud Salaries $ 369,269 $ 367,879 $ (1,390) $ 405,372 $ (37,493) $ 486,446 75.63 8 Overtime 13,141 28,612 15,472 20,114 8,498 24,137 118.54 Standby Time 10,195 9,701 (494) 8,437 Unemployment Wage 370 1,264 10,124 95.82 (370) - _ - - Leave Time 38,094 37,969 (125) 39,008 (1,038) 46,809 81.12 Retirement Benefi 96,599 100,201 3,602 104,211 (4,010) 125,053 80.13 Health Insurance 137,127 155,069 17,942 162,718 (7,649) 195,262 79.42 Workers' Comp 18,271 21,477 3,206 22,807 (1,329) 27,368 78.48 Medicare 6,865 7,388 523 7,058 330 8,470 87.23 Total Persnl Sery 689,931 728,297 38,365 769,724 (41,428) 923,669 78.85 Advertising 3,102 1,000 (2,101) 4,167 (3,166) 5,000 20.01 Subscriptions /Due 325 290 (35) 833 (543) 1,000 29.00 Travel /Subsistenc 3,295 10,910 7,615 5,000 5,910 6,000 181.83 Communications 6,604 6,426 (178) 10,000 (3,574) 12,000 53.55 Education /Trainin 2,845 2,653 (192) 3,333 (680) 4,000 66.33 Legal 9,155 6,863 (2,291) 20,833 (13,970) 25,000 27.45 Legal Settlement - 12,866 12,866 - 12,866 - CY Legal Recoveri (20,721) - 20,721 - Utilities 88,534 86,339 (2,194) 94,167 (7,828) 113,000 76.41 Power for Resale 160,086 205,332 45,246 158,333 46,999 190,000 108.07 Heating Fuel 7,885 6,376 (1,509) 8,333 (1,957) 10,0 00 63.76 Rents & Leases 4 - (4) Insurance 32,620 34,665 2,046 66,583 (31,918) 79,900 43.39 Maintenance & Rep 76,216 29,740 (46,476) 40,417 (10,677) 48,500 61.32 Contracted Servic 49,849 56,672 6,823 75,000 (18,328) 90,000 62.97 Operating Supplie 21,160 12,658 (8,502) 29,583 Gas & Lube (16,925) 35,500 35.66 17,003 19,987 2,984 24,583 (4,596) 29,500 67.75 Equip,Furn,Tools 9,951 10,376 424 14,583 (4,207) 17,500 E ui 59.29 Safety q p /Supp 4,431 5,844 1,414 5,000 844 6,000 97.41 Janitorial Suppli 5,944 6,180 235 6,250 (70) 7,500 82.40 Postage /Misc.Frei 5,375 4,993 (381) 10,208 (5,215) 12,250 40.76 Equipment Rental - - 833 (833) 1,000 Motor Pool Rent 45,750 47,375 1,625 47,375 Depreciation Expe 905,259 900,310 56,850 83.33 (4,949) 1,286,373 (386,063) 1,543,648 58.32 Bad Debt Expense 129 - (129) 9,167 (9,167) 11,000 Harbor Overhead 767,509 791,014 23,505 791,014 - 949,217 83.33 Harbor Allocation (498,198) (520,403) (22,205) (520,403) P.I.L.T. ( (624,483) (83.33) 173,106 132,436 (40,670) 132,857 (420) 159,428 83.07 Reclass PILT to T (173,106) (132,436) 40,670 (132,857) 420 Bank,credit card 33,143 35,446 2,303 (159,428) (83. - - 35,446 - Misc. Expenses 2,307 1,651 (656) 2,917 Principal (1,265) 3,500 47.18 P 396,193 437,358 41,166 351,965 85,393 422,358 103.55 Interest Expense 137,924 119,966 (17,958) 253,794 (133,828) 304,553 39.39 ' Z City of Seward FUND: 401 - Small Boat Harbor Enterprise Fund Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2011 2012 Variance Budget Variance Budget Annual Bud Amort.BondlssueCo $ - $ - $ - $ 4,941 $ (4,941) $ 5,929 - Capital Equipment 3,450 21,188 17,738 - 21,188 - - Total Expenses $ 2,967,060 $ 3,082,373 $ 115,313 $ 3,574,909 $ (492,536) $ 4,289,891 71.85 % 1l City of Seward FUND: 403 - Parking Enterprise Fund Line Item Revenue Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2011 2012 Variance Budget Variance Budget Annual Bud Parking Fees $ 263,745 $ 290,008 $ 26,263 $ 216,375 $ 73,633 $ 259,650 111.69 % Fines 4,045 3,385 (660) - 3,385 - - EF Interest Reven 2,300 1,249 (1,051) 2,917 (1,667) 3,500 35.69 Total Revenue $ 270,090 $ 294,642 $ 24,552 $ 219,292 $ 75,350 $ 263,150 111.97 % 1 2.61 I City of Seward FUND: 403 - Parking Enterprise Fund Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2011 2012 Variance Budget Variance Budget Annual Bud Salaries $ 75,738 $ 69,082 $ (6,657) $ 91,448 $ (22,367) $ 109,738 62.95 % Overtime 3,456 1,469 (1,987) 2,108 (638) 2,529 58.09 Unemployment Wage 7,790 - (7,790) 6,667 (6,667) 8,000 - Leave Time 1,263 1,394 130 1,660 (266) 1,992 69.96 Retirement Benefi 1,072 1,174 102 1,093 82 1,311 89.56 Health Insurance 1,339 2,694 1,356 2,914 (220) 3,497 77.04 Workers' Comp 3,130 3,397 267 1,043 2,354 1,252 271.34 Medicare 5,379 4,648 (731) 6,228 (1,579) 7,473 62.20 Total Persnl Sery 99,168 83,858 (15,310) 113,160 (29,302) 135,792 61.75 Advertising 76 - (76) 1,667 (1,667) 2,000 - Subscriptions/Due 1,270 3,095 1,825 5,246 (2,151) 6,295 49.16 Travel /Subsistenc - 36 36 208 (172) 250 14.40 Communications 1,260 4,246 2,985 3,000 1,246 3,600 117.93 Education /Trainin - - - 1,250 (1,250) 1,500 - Legal - - - 417 (417) 500 - Other Spec Servic 9,085 60,286 51,201 7,917 52,370 9,500 634.59 Utilities 679 339 (340) 333 6 400 84.74 Rents & Leases - - - 833 (833) 1,000 - Insurance 2,199 2,295 96 2,917 (621) 3,500 65.58 Maintenance & Rep 15,632 2,618 (13,014) 12,500 (9,882) 15,000 17.45 Vehicle Supplies - - - 1,167 (1,167) 1,400 - Operating Supplie 8,626 14,386 5,760 7,917 6,469 9,500 151.43 Gas & Lube 841 894 54 625 269 750 119.27 Equip,Furn,Tools - 2,688 (2,688) 3,225 - Safety Equip /Supp 159 188 29 1,250 (1,062) 1,500 12.54 Janitorial Suppli - 11 11 - 11 - - Postage /Misc.Frei 294 401 108 1,917 (1,516) 2,300 17.44 Motor Pool Rent 10,833 10,833 - 10,833 - 13,000 83.33 Depreciation Expe 13,964 13,964 - 13,964 - 16,757 83.33 Genl Govt Admin F 8,096 8,241 145 8,241 - 9,889 83.33 P.I.L.T. 23,699 23,467 (231) 17,310 6,157 20,772 112.98 Reclass PILT to T (23,699) (23,467) 231 (17,310) (6,157) (20,772) (112.98) Bank,credit card 5,502 6,019 517 3,333 2,686 4,000 150.47 Misc. Expenses 801 345 (456) 667 (322) 800 43.13 Infrastructure Co - - - 137,500 (137,500) 165,000 - Capital Equipment 50,478 - (50,478) - _ - - Total Expenses $ 228,962 $ 212,055 $ (16,907) $ 339,548 $ (127,493) $ 407,458 52.04 % I30 City of Seward FUND: 417 - S.M.I.C. Enterprise Fund Line Item Revenue Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2011 2012 Variance Budget Variance Budget Annual Bud EF Interest Reven $ 38 $ 284 $ 246 $ - $ 284 $ - - % Sales Fixed Asset 1,060 - (1,060) - - - - Amortization of C 402,108 402,108 - 402,108 - 482,529 83.33 Moorage 4,018 2,417 (1,601) 2,500 (83) 3,000 80.57 Boat Lift Fees 121,821 90,620 (31,201) 95,833 (5,214) 115,000 78.80 Storage Fees 92,891 98,556 5,665 83,333 15,222 100,000 98.56 Wharfage 6,176 8,177 2,001 3,542 4,635 4,250 192.40 Land Rents & Leas 136,272 140,758 4,486 116,707 24,051 140,048 100.51 Labor and Service 2,262 890 (1,373) 833 56 1,000 88.95 Land Lease Credit (7,265) (7,388) (123) - (7,388) - - Misc. Harbor Reve 3,414 5,442 2,028 - 5,442 - - Harbor Power Sale 21,846 22,990 1,143 29,167 (6,177) 35,000 65.68 Total Revenue $ 784,641 $ 764,852 $ (19,789) $ 734,023 $ 30,830 $ 880,827 86.83 % 3 1 City of Seward FUND: 417 - S.M.I.C. Enterprise Fund Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2011 2012 Variance Budget Variance Budget Annual Bud Salaries $ 50,442 $ 51,509 $ 1,066 $ 30,572 $ 20,937 $ 36,686 140.40 % Overtime 1,168 1,553 385 3,941 (2,388) 4,729 32.84 Leave Time 4,260 3,368 (893) 3,818 (450) 4,581 73.51 Retirement Benefi 5,636 5,964 328 3,917 2,047 4,700 126.89 Health Insurance 12,870 18,047 5,177 13,177 4,870 15,812 114.14 Workers' Comp 3,436 4,491 1,055 3,592 899 4,310 104.20 Medicare 748 769 21 781 (11) 937 82.11 Total Persnl Sery 78,561 85,700 7,139 59,796 25,905 71,755 119.43 Advertising 120 - (120) 833 (833) 1,000 - Travel /Subsistenc - - - 833 (833) 1,000 - Communications - - - 2,083 (2,083) 2,500 - Legal 9,161 3,493 (5,668) 8,333 (4,841) 10,000 34.93 Legal Settlement - 12,866 12,866 - 12,866 - - Utilities 11,537 10,662 (875) 11,667 (1,005) 14,000 76.16 Power for Resale 16,916 14,748 (2,168) 29,167 (14,418) 35,000 42.14 Heating Fuel 4,256 3,879 (377) 9,167 (5,288) 11,000 35.26 Insurance 5,957 6,175 218 11,667 (5,492) 14,000 44.11 Maintenance & Rep 25,918 26,663 745 29,167 (2,503) 35,000 76.18 Contracted Servic 16,033 41,385 25,352 29,167 12,218 35,000 118.24 Operating Supplie 5,566 1,980 (3,586) 5,417 (3,436) 6,500 30.47 Gas & Lube 5,767 8,666 2,899 8,333 333 10,000 86.66 Equip,Furn,Tools 1,330 933 (397) 1,250 (317) 1,500 62.18 Postage /Misc.Frei 2,927 1,359 (1,568) 5,000 (3,641) 6,000 22.65 Depreciation Expe 501,526 501,526 - 501,526 - 601,831 83.33 Harbor Overhead 141,715 158,817 17,102 158,817 - 190,580 83.33 Harbor Allocation (68,123) (86,525) (18,402) (86,525) - (103,830) (83.33) P.I.L.T. 27,238 16,699 (10,540) 17,217 (518) 20,660 80.83 Reclass PILT to T (27,238) (16,699) 10,540 (17,217) 518 (20,660) (80.83) Misc. Expenses - 260 260 625 (366) 750 34.60 Interest Expense 861 - (861) - - - - Total Expenses $ 760,029 $ 792,587 $ 32,558 $ 786,322 $ 6,265 $ 943,586 84.00 % (31 City of Seward FUND: 501 - Electric Fund Line Item Revenue Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2011 2012 Variance Budget Variance Budget Annual Bud Assessment Revenu $ 1,117 $ 520 $ (596) $ 2,667 $ (2,146) $ 3,200 16.26 a EF Interest Reven 68,664 73,798 5,133 40,417 33,381 48,500 152.16 Sales Fixed Asset - 500 500 - 500 - - Amortization of C 733,163 781,305 48,142 872,329 (91,025) 1,046,795 74.64 Amort.Bond Premiu - - - 6,972 (6,972) 8,366 - Residential Sales 2,566,398 2,767,966 201,568 2,720,623 47,343 3,264,748 84.78 SG Service 1,432,828 1,542,794 109,966 1,574,161 (31,367) 1,888,993 81.67 LG Service Sales 3,174,239 3,822,408 648,169 3,631,964 190,444 4,358,357 87.70 Special Contracts 1,054,940 824,895 (230,044) 716,985 107,910 860,382 95.88 Harbor Power Sale 187,065 235,013 47,948 163,016 71,997 195,619 120.14 Street & Yard Lig 55,549 55,657 108 58,111 (2,454) 69,733 79.81 Special Rate Sale 16,522 11,723 (4,799) - 11,723 - - Misc. Operating R 43,965 53,939 9,974 60,417 (6,478) 72,500 74.40 Total Revenue $ 9,334,449 $ 10,170,519 $ 836,069 $ 9,847,661 $ 322,858 $ 11,817,193 86.07 % / 33 N City of Seward FUND: 501 - Electric Fund Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2011 2012 Variance Budget Variance Budget Annual Bud Salaries $ 631,338 $ 642,341 $ 11,003 $ 698,445 % $ (56,104) $ 838,134 76.64 Overtime 38,354 55,270 16,916 49,877 5,393 59,852 92.34 Standby Time 69,028 64,645 (4,383) 68,615 (3,970) 82,338 78.51 Electric Meal All 2,218 2,842 624 11,348 (8,506) 13,618 20.87 Unemployment Wage - 7,764 7,764 - 7,764 - - Leave Time 58,387 63,932 5,545 72,503 (8,572) 87,004 73.48 Retirement Benefi 97,971 103,475 5,504 129,490 (26,015) 155,388 66.59 Health Insurance 130,199 160,935 30,736 163,362 (2,427) 196,034 82.10 Workers' Comp 42,747 40,005 (2,742) 69,999 (29,994) 83,999 47.63 Medicare 13,406 11,753 (1,652) 12,371 (617) 14,845 79.17 Union Benefits 16,502 18,549 2,047 16,667 1,882 20,000 92.74 Sal.& Ben.w /o cre (59,475) (47,767) 11,708 (220,833) 173,067 (265,000) (18.03) Total Persnl Sery 1,040,675 1,123,743 83,068 1,071,843 51,900 1,286,212 87.37 Advertising 732 100 (632) 4,167 (4,067) 5,000 2.00 Subscriptions /Due 16,957 42,903 25,945 31,250 11,653 37,500 114.41 Travel /Subsistenc 19,662 12,340 (7,322) 19,167 (6,827) 23,000 53.65 Communications 13,029 13,204 176 33,333 (20,129) 40,000 33.01 Education /Trainin 13,635 5,965 (7,670) 17,500 (11,535) 21,000 28.41 Legal 9,593 25,837 16,244 29,167 (3,330) 35,000 73.82 Other Spec Servic 18,388 8,678 (9,710) 12,500 (3,822) 15,000 57.86 Utilities 63,815 65,703 1,888 48,333 17,369 58,000 113.28 Power for Resale 4,177,362 3,923,021 (254,342) 4,000,000 (76,979) 4,800,000 81.73 Heating Fuel 10,677 17,260 6,583 13,750 3,510 16,500 104.60 Fuel for Generato 25 - (25) 75,000 (75,000) 90,000 - Rents & Leases 12,771 14,021 1,250 16,667 (2,646) 20,000 70.10 Insurance 50,838 52,458 1,620 50,000 2,458 60,000 87.43 Maintenance & Rep 65,919 65,887 (32) 97,750 (31,863) 117,300 56.17 Contracted Servic 124,128 89,570 (34,558) 160,833 (71,263) 193,000 46.41 Vehicle Supplies - 2,292 2,292 4,167 (1,875) 5,000 45.83 Operating Supplie 202,314 124,484 (77,830) 267,083 (142,599) 320,500 38.84 Oper.Supp.w /o cre (22,710) (38,641) (15,930) (183,333) 144,693 (220,000) (17.56) Gas & Lube 25,179 33,403 8,224 26,667 6,736 32,000 104.38 Equip,Furn,Tools 5,527 6,336 808 14,583 (8,248) 17,500 36.20 Safety Equip /Supp 262 1,413 1,151 7,500 (6,087) 9,000 15.70 Postage /Misc.Frei 19,621 14,962 (4,659) 19,583 (4,621) 23,500 63.67 Equipment Rental 1,889 11,238 9,349 35,000 (23,762) 42,000 26.76 Motor Pool Rent 137,500 - (137,500) - - - - Util. Deposit Int 917 923 6 1,167 (244) 1,400 65.92 Depreciation Expe 1,238,660 1,226,632 (12,028) 1,546,633 (320,001) 1,855,959 66.09 Bad Debt Expense - - - 25,000 (25,000) 30,000 - Genl Govt Admin F 706,076 706,076 - 706,076 - 847,291 83.33 P.I.L.T. 682,206 673,509 (8,697) 714,023 (40,513) 856,827 78.61 Reclass PILT to T (682,206) (673,509) 8,697 (714,023) 40,513 (856,827) (78.61) t i--\ City of Seward FUND: 501 - Electric Fund Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2011 2012 Variance Budget Variance Budget Annual Bud Bank,credit card $ 33,466 $ 37,433 $ 3,967 $ 2,500 $ 34,933 $ 3,000 1247.76 % Misc. Expenses 2,662 1,525 (1,137) 10,833 (9,308) 13,000 11.73 Principal 330,000 175,000 (155,000) 275,000 (100,000) 330,000 53.03 Interest Expense 144,421 165,993 21,572 284,530 (118,537) 341,436 48.62 Amort.BondIsSueCo - - - 2,934 (2,934) 3,521 - Buildings - 14,570 14,570 - 14,570 - - Infrastructure Co - - - 83,333 (83,333) 100,000 - Capital Equipment 44,962 24,240 (20,722) 33,333 (9,094) 40,000 60.60 Total Expenses $ 8,508,950 $ 7,968,569 $ (540,381) $ 8,843,849 $ (875,280) $ 10,612,619 75.09 % C -.:511/,) City of Seward FUND: 701 - Water Enterprise Fund Line Item Revenue Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2011 2012 Variance Budget Variance Budget Annual Bud EF Interest Reven $ 21,125 $ 5,323 $ (15,802) $ 55,833 $ (50,510) $ 67,000 7.94 % Spec Proj Revenue 134,844 - (134,844) - - - - Amortization of C 23,044 23,044 - 23,044 - 27,653 83.33 Residential Sales 328,835 342,833 13,998 331,548 11,284 397,858 86.17 SG Service 95,615 101,692 6,077 88,428 13,265 106,113 95.83 LG Service Sales 162,135 167,377 5,242 146,840 20,537 176,208 94.99 SMIC Sales 53,672 49,455 (4,218) 52,961 (3,506) 63,553 77.82 Special Contracts 156,083 225,986 69,903 137,434 88,551 164,921 137.03 Ship Water 62,427 65,243 2,815 70,417 (5,174) 84,500 77.21 Misc. Operating R 56,900 65,403 8,503 54,792 10,612 65,750 99.47 Total Revenue $ 1,094,680 $ 1,046,355 $ (48,325) $ 961,297 $ 85,059 $ 1,153,556 90.71 % l City of Seward FUND: 701 - Water Enterprise Fund Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2011 2012 Variance Budget Variance Budget Annual Bud Salaries $ 124,234 $ 115,538 $ (8,696) $ 149,628 $ (34,090) $ 179,554 64.35 % Overtime 11,377 17,492 6,115 3,621 13,871 4,345 402.57 Standby Time 7,875 6,677 (1,199) 8,712 Leave Time (2,035) 10,454 63.87 14,710 13,495 (1,215) 17,518 (4,023) 21,022 64.20 In Lieu of FICA - 494 494 412 82 494 99.95 Retirement Benefi 29,163 30,407 1,245 37,649 (7,242) 45,179 67.30 Health Insurance 33,892 37,168 3,276 48,889 (11,721) 58,667 63.35 Workers' Comp 6,735 6,482 (253) 11,253 (4,772) 13,504 48.00 Medicare 1,965 1,821 (144) 2,178 (356) 2,613 69.69 Total Persnl Sery 229,952 229,574 (378) 279,860 (50,286) 335,832 68.36 Advertising - - - 850 (850) 1,020 Subscriptions /Due 1,114 645 (470) 1,017 (372) 1,220 52.83 Travel /Subsistenc 1,638 1,767 129 4,675 Communications (2,908) 5,610 31.50 6,245 7,037 791 8,346 (1,309) 10,015 70.26 Education /Trainin 1,193 573 (620) 5,167 Legal (4,593) 6,200 9.24 1,619 1,619 4,229 (2,610) 5,075 31.91 Utilities 153,781 179,178 25,397 127,500 51,678 153,000 117.11 Heating Fuel - 1,683 1,683 - 1,683 Insurance 3,110 3,144 34 5,833 (2,689) 7,000 44.91 Maintenance & Rep 21,375 10,349 (11,026) 26,163 (15,814) 31,395 32.96 Contracted Servic 65,930 16,460 (49,470) 74,813 (58,352) 89,775 18.34 Operating Supplie 23,144 20,774 (2,370) 33,833 (13,060) 40,600 51.17 Gas & Lube 5,842 7,000 1,158 7,275 (275) 8,730 80.19 Testing 4,871 4,743 (128) 9,167 (4,424) 11,000 43.12 Equip,Furn,Tools 2,854 1,079 (1,775) 8,017 (6,938) 9,620 11.21 Safety Equip /Supp 1,313 2,040 727 3,333 (1,293) 4,000 51.01 Postage /Misc.Frei 4,737 3,881 (856) 4,654 ( 5,585 69.48 Equipment Rental 10,288 5,142 (5,146) 5,833 (691) 7,000 73.46 Motor Pool Rent 3,333 3,333 - 3,333 - 4,000 83.33 Depreciation Expe 173,773 173,773 - 173,773 208,527 83.33 Bad Debt Expense - - - 1,667 (1,667) 2,000 Genl Govt Admin F 194,787 194,787 - 194,787 233,744 83.33 P.I.L.T. 73,253 74,476 1,222 72,100 2,376 86,520 86.08 Reclass PILT to T (73,253) (74,476) (1,222) (72,100) (2,376) (86,520) (86.08) Bank,credit card 3,394 3,613 219 - 3,613 _ Misc. Expenses 136 213 77 1,271 (1,058) 1,525 13.94 Principal 42,656 583,838 541,182 1,586 582,253 1,903 9999.99 Interest Expense 213 - (213) 132,902 (132,902) 159,482 Capital Equipment 4,335 3,900 (435) - 3,900 - - Total Expenses $ 960,012 $ 1,460,144 $ 500,131 $ 1,119,882 $ 340,262 $ 1,343,858 108.65 % 131 City of Seward FUND: 703 - Wastewater Enterprise Fund Line Item Revenue Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2011 2012 Variance Budget Variance Budget Annual Bud EF Interest Reven $ 5,579 $ 3,894 $ (1,685) $ 1,750 $ 2,144 $ 2,100 185.43 Spec Proj Revenue 250,200 - (250,200) - Amortization of C 182,110 185,274 3,164 174,849 10,425 209,819 88.30 Residential Sales 407,654 432,423 24,770 425,540 6,883 510,648 84.68 SG Service 110,768 118,124 7,355 99,755 18,369 119,706 98.68 LG Service Sales 179,728 187,931 8,202 170,038 17,893 204,045 92.10 SMIC Sales 28,651 23,656 (4,996) 29,530 (5,874) 35,436 66.76 Misc. Operating R 5,565 5,908 343 625 5,283 750 787.73 Total Revenue $ 1,170,255 $ 957,209 $ (213,046) $ 902,087 $ 55,123 $ 1,082,504 88.43 138 City of Seward FUND: 703 - Wastewater Enterprise Fund Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2011 2012 Variance Budget Variance Budget Annual Bud Salaries $ 123,059 $ 109,870 $ (13,190) $ 106,751 $ 3,119 $ 128,101 85.77 % Overtime 5,221 11,875 6,654 2,493 9,383 2,991 397.04 Standby Time 5,210 5,231 20 5,103 127 6,124 85.41 Leave Time 14,542 12,518 (2,024) 12,377 142 14,852 84.29 In Lieu of FICA - 494 494 412 82 494 99.95 Retirement Benefi 28,250 28,736 486 26,608 2,128 31,930 90.00 Health Insurance 32,033 33,559 1,526 35,179 (1,620) 42,215 79.50 Workers' Comp 6,519 6,027 (492) 13,951 (7,924) 16,741 36.00 Medicare 1,804 1,595 (208) 1,450 145 1,740 91.69 Total Persnl Sery 216,639 209,905 (6,734) 204,323 5,582 245,188 85.61 Subscriptions /Due 2,620 - (2,620) 1,417 (1,417) 1,700 - Travel/Subsistenc 1,436 812 (625) 2,092 (1,280) 2,510 32.33 Communications 4,341 5,003 662 5,000 3 6,000 83.38 Education /Trainin 89 175 86 833 (658) 1,000 17.52 Legal - 118 118 4,167 (4,049) 5,000 2.36 Utilities 116,531 144,823 28,292 99,167 45,657 119,000 121.70 Heating Fuel 3,968 - (3,968) 1,438 (1,438) 1,725 - Rents & Leases 50 - (50) - - - - Insurance 5,784 5,368 (417) 5,000 368 6,000 89.46 Maintenance & Rep 4,281 4,883 602 18,333 (13,451) 22,000 22.19 Contracted Servic 48,297 39,787 (8,509) 69,167 (29,379) 83,000 47.94 Operating Supplie 5,405 9,397 3,992 7,917 1,480 9,500 98.91 Gas & Lube 7,720 7,861 142 7,171 691 8,605 91.36 Testing 13,400 15,411 2,011 15,833 (422) 19,000 81.11 Equip,Furn,Tools 816 854 38 833 21 1,000 85.44 Safety Equip /Supp 424 353 (71) 842 (489) 1,010 34.94 Postage /Misc.Frei 2,197 1,633 (564) 2,683 (1,051) 3,220 50.71 Equipment Rental - 27 27 - 27 Motor Pool Rent 3,333 3,333 - 3,333 - 4,000 83.33 Depreciation Expe 247,244 239,695 (7,549) 239,695 - 287,634 83.33 Bad Debt Expense - - - 1,250 (1,250) 1,500 - Genl Govt Admin F 118,954 118,954 - 118,954 - 142,745 83.33 P.I.L.T. 58,589 55,089 (3,501) 58,039 (2,951) 69,647 79.10 Reclass PILT to T (58,589) (55,089) 3,501 (58,039) 2,951 (69,647) (79.10) Bank,credit card 4,099 4,501 402 - 4,501 - Misc. Expenses 200 - (200) 846 (846) 1,015 - Principal 87,074 60,140 (26,934) 50,117 10,023 60,140 100.00 Interest Expense 10,947 1,813 (9,134) 1,531 282 1,837 98.68 Capital Equipment 14,279 40,722 26,443 - 40,722 - - Total Expenses $ 920,129 $ 915,568 $ (4,561) $ 861,941 $ 53,627 $ 1,034,329 88.52 % 1 351 Linda S Thibodeau STATE - OF ALASKA Oirec for Divisiwi of Lbranes Ar�,; 5 DEPARTMENT OF EDUCATION AND EARLY DEVELOPMENT rf lam alaska gov { Press Release FOR IMMEDIATE RELEASE Nov. 19, 2012 Five Alaska libraries designated g ed Star Libraries ANCHORAGE -- Five public libraries in Alaska -- Unalaska, Haines, Seward, Homer and Petersburg -- have been designated as Star Libraries by the industry's leading periodical, Library Journal. Just 262 libraries in the country won stars for their service this year•, 87 public libraries in Alaska and 9,225 public libraries in the United States were reviewed for this honor. Circulation per capita, library visits per capita, program attendance per capita and public Internet terminal usage per capita were evaluated and compared, based on expenditure categories. Unalaska, Haines, Seward, and Homer were in the group with expenditures ranging from $400,000 to $999,000 per year, while Petersburg was in the group with expenditures ranging from $200,000 to $399,000 per year State Librarian Linda Thibodeau "Unalaska, odeau said, Unalaska, Haines, and Seward have been listed as Star Libraries for all five years in which these ratings have been published, an honor which only 108 other libraries nationwide can claim. Petersburg has received this honor three times and Homer has been starred twice. These high per capita numbers show extraordinary local library usage. It is clear that Alaska residents use and value their local public libraries. The State Library is pleased to congratulate these libraries and thank each library staff member for the work they do in these communities." To read more about America's Star Libraries 2012: http: //l j .librarvj ournal. com/ 2012/ 11 / managing- libraries /l j-index/class-of- 2012 /americas-star- libraries- 2012 - top- rated - libraries/ Contact: Patience Frederiksen 907 - 269 -6566 0 1 au , 10) 7 D > � -r !' W13 rti t ;fits ^� is zpj 2012/11/5 RE: Obihiro 130 Year Pioneering and 80 Year City Incorporation Dear Mayor David Seaward: Late autumn has arrived and I hope that you are in good spirits. Thank you for your continued support of our Sister City relationship. I would like to once again thank you for taking the time out of your schedule to make the long journey to Obihiro to celebrate our 130 year pioneering and 80 year city incorporation anniversary. Next year Seward will be celebrating its 110 year pioneering anniversary, and the mural society from Seward will be coming to Obihiro to construct a mural here. I am looking forward to the results of their efforts. I hope that going forward we will continue our exchange activities and also see further development of private exchanges between our cities. Finally, I wish for the health and happiness of the citizens of Seward. Sincerely, Norihisa Yonezawa via Obihiro City International and Domestic Relations Section lLi i / ,k ( Main Office (907) 224 -4050 ate/ CITY OF SEWARD Police (907) 224 -3338 • Harbor (907) 224 -3138 P.O. Box 167 P p, • Fire (907) 224 -3445 C'� 410 Adams Street ���� '' ; • City Clerk (907) 224 -4046 Seward, Alaska 996640167 ;a • Community Development (907) 224 -4049 • Utilities (907) 224 -4050 • Fax (907) 224 -4038 November 28, 2012 The Honorable Norihisa Yonezawa Mayor of Obihiro Obihiro City Hall Nishi 5, Minami 7 Obihiro -Shi, Hokkaido- 080 -8670 JAPAN Re: Obihiro 130 Year Pioneering – 80 Year City Incorporation Celebration Dear Honorable Mayor Yonezawa: Our winter has arrived! The snow is upon us and the temperatures are plummeting. I hope this letter finds you in good health and spirits. On behalf of myself, Police Chief Tom Clemons, City Council Member Christy Terry, City Clerk Johanna Kinney, and all the citizens of Seward, I would like to thank you sincerely for being such kind and generous hosts to our delegation. We thoroughly enjoyed our visit to Obihiro and were proud to take part in your city's anniversary celebrations. We are looking forward to next year when we can bring you the gift of our Friendship Across Water mural to be installed at the Obihiro Zoo. What an honor it is for us to create this art for your citizens. On behalf of the City of Seward, I would like to congratulate Obihiro on your 130 Pioneering Anniversary and your 80`'' City Incorporation! I look forward to many more years of kindness and prosperity between our cities. Sincerely, David Seaward Mayor of Seward I` Z U Q Y N ro V ,n� m. 1 rl N N — N — CV LL � �°°N - a O N_ .IMO 0) 0 L i o 1 - o N N ,--I 3 Nm No a o o N . , -I co v, N a, t:- r∎ . E 2 ^ .. 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