HomeMy WebLinkAboutRes2013-017 Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2013 -017
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING AMENDMENT TO THE CONTRACT WITH
R &M CONSULTANTS INC. FOR MARINE COASTAL ENGINEERING
SERVICES FOR THE SEWARD MARINE INDUSTRIAL CENTER,
CHANGING THE SCOPE OF WORK TO INCLUDE GEOTECHNICAL
SERVICES AND PERMITTING, AND INCREASING THE CONTRACT BY
$505,503
WHEREAS, the City of Seward received a grant from the State of Alaska to fund a marine
coastal engineering study at the Seward Marine Industrial Center (SMIC) for the purpose of
providing conceptual design of the Center for moving the Coastal Villages fishing fleet to Seward;
and has contracted with R &M Consultants through an RFP process and approved by Council
Resolution 2011 -068 to provide those services; and
WHEREAS, the City of Seward has more recently secured an additional $10 million towards
developing the SMIC project through the statewide Transportation Bond Package approved by the
voters of Alaska November 6, 2012; and
L... WHEREAS, geotechnical investigation and permitting work in support of the project
development is necessary prior to finalizing the breakwater design and prior to construction; and
WHEREAS, the City has requested and R &M Consultants has provided a cost and task
proposal to conduct the geotechnical and permitting work; and
WHEREAS, this contract amendment will include offshore and upland borings to investigate
soils and foundation requirements, assessing the submarine slope alluvial sediments just offshore of
the proposed breakwater for seismic liquefaction susceptibility, assess upland areas for structural
foundations, sampling proposed dredge areas through laboratory analysis as necessary for dredge
permitting both within the existing basin and in proposed expansion areas, preparing and submitting
US Army Corps of Engineers permit applications as needed, and preparing a Storm Water Pollution
Prevention Plan (SWPPP) for and material analysis of the City's rock quarry; and
WHEREAS, through their work on this project since inception R &M has developed an in
depth familiarity with the project, with the needs of the existing and potential new users, and has
worked closely with the administration, the public and with facility users; and
WHEREAS, R &M's experience with and understanding of the SMIC development brings
further value to the project, makes them particularly suited to continue developing the project on
behalf of the City, and R &M can begin the new work immediately; and
CITY OF SEWARD, ALASKA
RESOLUTION 2013 -017 '
Milli
WHEREAS, Seward City Code § 6.10.120 (8) exempts professional services including
accounting, architectural, appraisal, engineering, land surveying, and other specialized service from
the otherwise applicable provisions of that Title requiring competitive procurement procedures.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to amend the contract with R &M
Consultants Inc. for coastal marine engineering services in substantially the form attached here as
"Professional Services Agreement with R &M Consultants Inc. for Coastal Marine Engineering and
Related Technical Services - CHANGE ORDER No. 1", and to issue a Notice to Proceed.
Section 2. The amount of this Change Order is not to exceed $505,503.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 11 day of
March, 2013.
j
THE CITY OF SEWARD, ALASKA
f
David Sea way , or
AYES: Valdatta, Bardarson, Keil, Shafer, Casagranda, Terry, Seaward
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
Alf J. h
Jo hanna Kinney, CMC
ity Clerk
♦ `�, OF SO4 y� 4,
(City Seal) C � . 4 'w
r �D 1
�
• '' SEAL a
.
:
m
, vOgnn�a Yjl %
Council Agenda Statement
Meeting Date: March 11, 2013
t 40 9
Through: Jim Hunt, City Manager `
From: Ron Long, Assistant City Manager 14.4-s0
Agenda Item: Approve Change Order No. 1 of the contract with
R &M Consultants Inc. for coastal marine
engineering services for the Seward Marine Industrial Center.
BACKGROUND & JUSTIFICATION:
The City of Seward will receive funding from the State of Alaska as part of the Statewide
Transportation Bond package to further the Seward Marine Industrial Center (SMIC) expansion
project. Building on the design work completed to date, among the next steps prior to construction,
and as described in the State Bond Package Timeline and Scope of Work (attached), is to complete
the necessary geotechnical testing and reporting, and to begin the permitting process. The City has
engaged R &M Consultants, Inc. through a competitive RFP process to provide preliminary design
and engineering services for the SMIC expansion/Coastal Villages fishing fleet home - porting project
(Res 2011 -68), and wishes to move ahead with these next steps.
R &M Consultants Inc. is intimately familiar with the SMIC project and is particularly suited to
continue the work already begun there. R &M has provided a fee proposal and schedule of tasks to
complete the next steps as described, and is prepared to begin the work immediately.
INTENT: To authorize the City Manager to amend the contract with R &M Consultants Inc. for
coastal marine engineering services at the Seward Marine Industrial Center, changing the Scope of
Work to include geotechnical services and permitting, and increase the amount of the contract by
$505,503.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (document source here): Section 3.5.1.2 X
Strategic Plan (document source here): Page 12, Improve and expand X
2 ' maritime facilities; Expand development in SMIC
3, Other (list): State Legislative Priorities, 2011, 2012, 2013 X
FISCAL NOTE: The City of Seward will be reimbursed from the State of Alaska for this project.
This stage of the project will initiate a new Purchase Order to distinguish bond reimbursable costs
from the previous legislative appropriation costs.
Approved by Finance Department: /frit'
ATTORNEY REVIEW: Yes No X
IQ\
RECOMMENDATION: \(\
Recommend approval of Resolution 2013 - 0 , authorizing the City Manager to amend the contract
with R &M Consultants Inc. to provide coastal marine engineering services at the Seward Marine
Industrial Center.