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HomeMy WebLinkAboutRes2013-017 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2013 -017 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING AMENDMENT TO THE CONTRACT WITH R &M CONSULTANTS INC. FOR MARINE COASTAL ENGINEERING SERVICES FOR THE SEWARD MARINE INDUSTRIAL CENTER, CHANGING THE SCOPE OF WORK TO INCLUDE GEOTECHNICAL SERVICES AND PERMITTING, AND INCREASING THE CONTRACT BY $505,503 WHEREAS, the City of Seward received a grant from the State of Alaska to fund a marine coastal engineering study at the Seward Marine Industrial Center (SMIC) for the purpose of providing conceptual design of the Center for moving the Coastal Villages fishing fleet to Seward; and has contracted with R &M Consultants through an RFP process and approved by Council Resolution 2011 -068 to provide those services; and WHEREAS, the City of Seward has more recently secured an additional $10 million towards developing the SMIC project through the statewide Transportation Bond Package approved by the voters of Alaska November 6, 2012; and L... WHEREAS, geotechnical investigation and permitting work in support of the project development is necessary prior to finalizing the breakwater design and prior to construction; and WHEREAS, the City has requested and R &M Consultants has provided a cost and task proposal to conduct the geotechnical and permitting work; and WHEREAS, this contract amendment will include offshore and upland borings to investigate soils and foundation requirements, assessing the submarine slope alluvial sediments just offshore of the proposed breakwater for seismic liquefaction susceptibility, assess upland areas for structural foundations, sampling proposed dredge areas through laboratory analysis as necessary for dredge permitting both within the existing basin and in proposed expansion areas, preparing and submitting US Army Corps of Engineers permit applications as needed, and preparing a Storm Water Pollution Prevention Plan (SWPPP) for and material analysis of the City's rock quarry; and WHEREAS, through their work on this project since inception R &M has developed an in depth familiarity with the project, with the needs of the existing and potential new users, and has worked closely with the administration, the public and with facility users; and WHEREAS, R &M's experience with and understanding of the SMIC development brings further value to the project, makes them particularly suited to continue developing the project on behalf of the City, and R &M can begin the new work immediately; and CITY OF SEWARD, ALASKA RESOLUTION 2013 -017 ' Milli WHEREAS, Seward City Code § 6.10.120 (8) exempts professional services including accounting, architectural, appraisal, engineering, land surveying, and other specialized service from the otherwise applicable provisions of that Title requiring competitive procurement procedures. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to amend the contract with R &M Consultants Inc. for coastal marine engineering services in substantially the form attached here as "Professional Services Agreement with R &M Consultants Inc. for Coastal Marine Engineering and Related Technical Services - CHANGE ORDER No. 1", and to issue a Notice to Proceed. Section 2. The amount of this Change Order is not to exceed $505,503. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 11 day of March, 2013. j THE CITY OF SEWARD, ALASKA f David Sea way , or AYES: Valdatta, Bardarson, Keil, Shafer, Casagranda, Terry, Seaward NOES: None ABSENT: None ABSTAIN: None ATTEST: Alf J. h Jo hanna Kinney, CMC ity Clerk ♦ `�, OF SO4 y� 4, (City Seal) C � . 4 'w r �D 1 � • '' SEAL a . : m , vOgnn�a Yjl % Council Agenda Statement Meeting Date: March 11, 2013 t 40 9 Through: Jim Hunt, City Manager ` From: Ron Long, Assistant City Manager 14.4-s0 Agenda Item: Approve Change Order No. 1 of the contract with R &M Consultants Inc. for coastal marine engineering services for the Seward Marine Industrial Center. BACKGROUND & JUSTIFICATION: The City of Seward will receive funding from the State of Alaska as part of the Statewide Transportation Bond package to further the Seward Marine Industrial Center (SMIC) expansion project. Building on the design work completed to date, among the next steps prior to construction, and as described in the State Bond Package Timeline and Scope of Work (attached), is to complete the necessary geotechnical testing and reporting, and to begin the permitting process. The City has engaged R &M Consultants, Inc. through a competitive RFP process to provide preliminary design and engineering services for the SMIC expansion/Coastal Villages fishing fleet home - porting project (Res 2011 -68), and wishes to move ahead with these next steps. R &M Consultants Inc. is intimately familiar with the SMIC project and is particularly suited to continue the work already begun there. R &M has provided a fee proposal and schedule of tasks to complete the next steps as described, and is prepared to begin the work immediately. INTENT: To authorize the City Manager to amend the contract with R &M Consultants Inc. for coastal marine engineering services at the Seward Marine Industrial Center, changing the Scope of Work to include geotechnical services and permitting, and increase the amount of the contract by $505,503. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan (document source here): Section 3.5.1.2 X Strategic Plan (document source here): Page 12, Improve and expand X 2 ' maritime facilities; Expand development in SMIC 3, Other (list): State Legislative Priorities, 2011, 2012, 2013 X FISCAL NOTE: The City of Seward will be reimbursed from the State of Alaska for this project. This stage of the project will initiate a new Purchase Order to distinguish bond reimbursable costs from the previous legislative appropriation costs. Approved by Finance Department: /frit' ATTORNEY REVIEW: Yes No X IQ\ RECOMMENDATION: \(\ Recommend approval of Resolution 2013 - 0 , authorizing the City Manager to amend the contract with R &M Consultants Inc. to provide coastal marine engineering services at the Seward Marine Industrial Center.