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CITY OF SEWARD, ALASKA
RESOLUTION 2013 -020
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE ONE
FORD EXPLORER POLICE VEHICLE AND EQUIPMENT FOR AN
AMOUNT NOT TO EXCEED $46,000
WHEREAS, the purchase of one new police vehicle per year is consistent with the City of
Seward's ( "City ") policy of keeping the police fleet in good mechanical, dependable condition; and
WHEREAS, the last purchase of a police patrol vehicle was in 2012 and the Police Department
will retire one patrol vehicle after this purchase; and
WHEREAS, the 2013 motor pool budget includes funding in the amount of $48,000 for the
purchase of a fully equipped police vehicle, and this authorization is within the budgeted amount; and
WHEREAS, the City has an opportunity to purchase a patrol vehicle from Kendall Ford under
the same contract terms offered to the State of Alaska as a result of a competitive bid process, which is
authorized by Seward City Code Section 6.10.120 B; and
WHEREAS, the purchase of the patrol vehicle includes the following costs: 1) Kendall Ford
2013 Ford Explorer Police Vehicle in the amount of $25,828.00; 2) Alaska Safety, Inc. standard police
package equipment in the amount of $14,320; 3) additional miscellaneous equipment (including
winter tires, rims, decal package, etc.) from various vendors totaling approximately $4,000; and
WHEREAS, the City of Seward has received good customer service and quality equipment
from the above vendors; and
WHEREAS, the City Council has determined that the public interest would be best served by
not requiring competitive bids and makes the following findings:
1. Seward City Code Section 6.10.120 B., provides that the City may utilize competitive
bids obtained by other governmental units; and
2. Kendall Ford in Wasilla, Alaska has been awarded a contract to provide patrol vehicles
for the State of Alaska and offers the same contract price to the City of Seward at a
price not to exceed $25,828.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
CITY OF SEWARD, ALASKA
RESOLUTION 2013 -020
N•J
Section 1. The City Manager is hereby authorized to purchase one 2013 Ford Explorer Police
Vehicle and associated safety and other equipment and in an amount not to exceed $46,000.
Section 2. The Seward City Council hereby finds that it is in the public interest to waive the
formal bid requirements as allowed by SCC Section 6.10.120(B), based on the findings above which
are incorporated herein.
Section 3. Funding for the vehicle and equipment an amount not to exceed $46,000 is available
in the motor pool equipment account no. 102 - 1020 -5930.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26
day of March, 2013.
THE CITY OF SEWARD, ALASKA
David Seaward, # yor
AYES: Bardarson, Valdatta, Shafer, Keil, Casagranda, Terry, Seaward
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
t . ' t'
J • hanna Kinney, CMC
ty Clerk
(City Seal)
Agenda Statement
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Meeting Date: March 26, 2013 ;;i Z 4 a ■
Through: City Manager James Hunt ``
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From: Chief of Police Thomas Clemons
Agenda Item: Purchase of a Police Patrol Vehicle
BACKGROUND & JUSTIFICATION:
The City of Seward has requested to purchase one 2013 Ford Explorer Police Vehicle and equipment for an
amount not to exceed $46,000.00. The purchase of one new police vehicle per year is consistent with the
City's policy of keeping the police fleet in good mechanical, dependable condition. The last purchase of a
police patrol vehicle was in 2012 and the Police Department will retire a 1997 Ford Explore from the fleet.
The 2013 motor pool budget includes funding in the amount of $48,000 for the purchase of a fully equipped
police vehicle, and this authorization is within the budgeted amount.
We are requesting that Council authorize the purchase of a 2013 Ford Explorer Police Vehicle from Kendal
Ford utilizing the State of Alaska competitive bid process. This is allowed under§ 6.10.120(B) of the
Seward City Code, which allows the City to utilize competitive bids obtained by other governmental units.
The purchase of the patrol vehicle includes the following costs: 1) Kendall Ford 2013 Ford Explorer Police
Vehicle in the amount of $25,828.00; 2) Alaska Safety, Inc. standard police package equipment in the
amount of $14,320 The equipment needed for a new patrol vehicle consists of an in -car video camera, light
bar, push bumper, headlight flasher, spotlight, prisoner partitions, Prisoner seat, gun mounts, p.a. and siren
system, switch control station, etc.; 3) additional miscellaneous equipment (including winter tires, rims,
decal package, etc.) from various vendors totaling approximately $4,000. The City has received good
customer service and quality equipment from these vendors.
Council has determined that the public interest would be best served by not requiring competitive bids and
makes the following findings:
1. Seward City Code Section 6.10.120 B., provides that the City may utilize competitive bids
obtained by other governmental units; and
2. Kendall Ford in Wasilla, Alaska has been awarded a contract to provide patrol vehicles for the
State of Alaska and offers the same contract price to the City of Seward at a price not to
exceed $25,828.00.
INTENT:
The purchase of one 2013 Ford Explorer Police Vehicle and equipment from an amount not to exceed
$46,000
CONSISTENCY CHECKLIST: Yes No N/A
19
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan: (Page 14) Public Safety We value a safe
1 community and a feeling of security. Continuously plan for future X
police services, including police auxiliary programs, to ensure the
highest level of public safety within the community.
Strategic Plan: (Page 18) Promote a Safe Community We are a community
that promotes the public health safety and welfare of its residents by
2. preparing for natural and man -made hazards through responsible building X
construction maintaining streets and sidewalks and providing superior
police fire and disaster management services.
3. Other (list): X
FISCAL NOTE:
The 2013 motor pool budget includes funding in the amount of $48,000, to be paid from account number
102 -1020 -5930, for the purchase of a fully equipped police vehicle. This authorization is within the budgeted
amount.
Approved by Finance Department: jf 44-€A6
ATTORNEY REVIEW: Yes No A
RECOMMENDATION: V a°
City Council approve Resolution 2013 - , authorizing the City Manager to purchase one 2013 Ford
Explorer Police Vehicle and equipment in an amount not to exceed $46,000.00 for the purchase of in
accordance with SCC Section 6.10.120(B).