HomeMy WebLinkAboutRes2013-033 Sponsored by: Hunt
r• CITY OF SEWARD, ALASKA
RESOLUTION 2013 -033
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CHANGE ORDER WITH HARMON CONSTRUCTION IN AN AMOUNT
NOT TO EXCEED $71,379 FOR THE PURPOSE OF ADDING A WASH
WATER HOLDING TANK TO THE VESSEL WASH DOWN PAD AT THE
SEWARD MARINE INDUSTRIAL CENTER (SMIC) AND
APPROPRIATING FUNDS
WHEREAS, the City of Seward approved a contract with Harmon Construction in the
amount of $549,786 for the construction of a Vessel Wash Down Pad; and
WHEREAS, the holding tank capacity has been determined to be inadequate to allow the
planned system to operate in the rain; and
WHEREAS, the city's project engineer, PND Engineers, Inc., has redesigned a system that
will add a holding tank to allow operations during light and moderate rain storms.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to enter into a change order in the not -to-
exceed amount of $71,379 with Harmon Construction for the installation of a holding tank as part of
the Vessel Wash Down Pad at SMIC.
Section 2. Funding for this contract in an amount not -to- exceed $71,379 is hereby
appropriated from the Harbor Maintenance and Repair Fund ( "MRRF ") Reserves Account no. 402-
0000- 3071 -0276 to the Vessel Wash Down Pad contract services account no. 278 -2781 -5390.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13` day of
May, 2013
THE CITY OF SEWARD, ALASKA
r
David Seaward, acor
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CITY OF SEWARD, ALASKA
RESOLUTION 2013 -033
AYES: Valdatta, Bardarson, Keil, Shafer, Terry, Seaward
NOES: None
ABSENT: Casagranda
ABSTAIN: None
ATTEST:
-adi A Li de
ohanna W ey, CMC
City Clerk
(City Seal)
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Agenda Statement
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Meeting Date: May 13, 2013
7
To: City Council '��
Through: City Manager Jim Hunt
From: Harbormaster Mack Funk
Agenda Item: Authorizing the City Manager to enter into a change order with Harmon
Construction, Inc. to add a washwater holding tank to the previously
approved Vessel Washdown and Wastewater Recycling Facility at the
Seward Marine Industrial Center and appropriate funds.
BACKGROUND & JUSTIFICATION:
In order to maximize the use of the Vessel Wash Down Facility at SMIC, the system needs to be able
to operate on rainy days. This topic was raised recently in a City Council meeting and that prompted
this proposed change order. The busiest month for hauling -out boats (and then washing them) is
September and that is one of the rainiest months in Seward.
As currently designed, the facility has the capacity to hold a total of 560 gallons of water. Since the
system is exposed to weather, the impervious concrete, pad will direct any rainfall into the sump
along with the wash water. The pressure washing slab measures 5000 square feet; 0.18 inches of
rainfall will result in 560 gallons of runoff. In other words, even a moderate rain event will overfill
the system. By installing a 3500 gallon tank, the pressure washing system can be used during light
and moderate rainstorms. This change is essential in order to optimize the operations of the new
system.
The proposed tank would be placed beneath the concrete wash down slab. It is high density
polyethylene (HDPE) that is nearly indestructible and certainly won't rust. The tank will be
manufactured in Texas. Transportation expense will be a major portion of the cost.
INTENT: Enter into a change order not -to- exceed $71,379 with Harmon Construction for the
installation of a holding tank beneath the concrete wash down pad and appropriate funds.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan (document source here): Create a thriving port of
1. Seward through harbor improvements, infrastructure expansion, and X
implementation of management plans. (page 23)
2 Strategic Plan (document source here): Seward Marine Industrial Center X
Development Plan.
3. Other (list):
FISCAL NOTE: This change order is larger than the City Manager's authorized spending
authority. It is also prudent to maintain the established project contingency fund. Therefore it will
be necessary to appropriate an additional $71,379 from the Harbor Maintenance and Repair Fund
( "MRRF ") Reserves Account no. 402 - 0000 - 3071 -0276 to the Vessel Wash Down Pad contracted
services account no. 278 - 2781 -5390.
Approved by Finance Department: ,i244;cht-IP
ATTORNEY REVIEW: Yes No
RECOMMENDATION:
Council support Resolution 2013 --q)' authorizing the City Manager to enter into a change order
with Harmon Construction in the amount of $71,379 and appropriate funds.