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Home My WebLink AboutRes2013-037 Sponsored by: Hunt imp CITY OF SEWARD, ALASKA RESOLUTION 2013 -037 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A GRANT AGREEMENT WITH THE ALASKA DEPARTMENT OF TRANSPORTATION HARBOR FACILITY GRANT PROGRAM FOR $1,137,254 AND TO ENTER INTO A CONSTRUCTION CONTRACT WITH ORION MARINE CONTRACTORS, INC. IN AN AMOUNT NOT TO EXCEED $2,083,980 FOR THE D -FLOAT REPLACEMENT PROJECT AT THE SEWARD SMALL BOAT HARBOR AND AN ADDITIONAL $208,398 AS A PROJECT CONTINGENCY AND APPROPRIATING FUNDS WHEREAS, the City of Seward hired URS Engineers to inspect the southwest portion of the original small boat harbor in October 2010; and WHEREAS, the report written in January 2011 found that the docks that were constructed in the 1960's are beyond their service life; and WHEREAS, the report recommended that the replacement of D Float should be the harbor's top priority; and it WHEREAS, the City developed a scope of work with the assistance of R & M Consultants, Inc. and advertised a competitive bid package according to SCC 6.10.210 and SCC 6.10.215; and WHEREAS, three bids were received by the required deadline of 3:00 p.m. on April 30, 2013; and WHEREAS, the City and R & M Consultants, Inc. reviewed all bids and concluded Orion Marine Contractors, Inc. was the lowest, most qualified and responsive bidder with a base bid amount of $1,676,000 and an Alternate A bid amount of $407,980; and WHEREAS, the City has received a matching grant offer from the Alaska Department of Transportation Harbor Facility Grant Program in the amount of $1,137,254; and WHEREAS, the City and PND Engineers, Inc. agree that a ten percent contingency is necessary for a project of this magnitude to address the potential for unforeseen project costs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to enter into a grant agreement with the k,,.. Alaska Department of Transportation Harbor Facility Grant Program in the amount of $1,137, 254. CITY OF SEWARD, ALASKA RESOLUTION 2013 -037 j Section 2. The City Manager is hereby authorized to enter into a construction contract not - to- exceed $2,083,980 with Orion Marine Contractors, Inc., including both the Base Bid and the Alternate A in substantially the form as attached hereto, for the replacement of D Float at the Seward Small Boat Harbor. Section 3. Funding for this contract in an amount not -to- exceed $2,083,980 is hereby appropriated as follows: $1,137,254 from State grant account no. 315 -3154- 4680 -0200; $714,045 from the Harbor Maintenance and Repair Fund ( "MRRF ") Reserves 402 - 0000 - 3071 -0315 (which will fully deplete 100% of the reserves in the Harbor MRRF); and $423,209 from the Harbor Enterprise Fund reserves account no. 401 - 0000 - 3071 -0315; for the total of $2,083,980 appropriated to contracted services account no.315- 3154 -5925. Section 4. Funding of a ten percent contingency in an amount not -to- exceed $208,398 is likewise appropriated from the Harbor Enterprise Fund Reserves 401 - 0000 - 3071 -0315 to the D Float Replacement contingency account no. 315- 3154 -5690. The contingency will be utilized only if required by justifiable cost over -runs approved in advance by the City Manager. Section 5. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28 day of Y Y Y Y May, 2013. THE CITY OF SEWARD, ALASKA David Seaw . r • , Mayor AYES: Valdatta, Bardarson, Keil, Shafer, Casagranda, Terry, Seaward NOES: None ABSENT: None ABSTAIN: None ATTEST: ohanna Kinney, CMC � City Clerk ' of SE iv i r •, , /.0" (City Seal) • a �' �, • --s-- .. ▪ • T "�'� e • E1 • • d A • 4, t 4V. S ri ��twlie 4i� Agenda Statement 'om sEsy9 Meeting Date: May 28, 2013 6' .� To: City Council q�A KP Through: City Manager Jim Hunt From: Harbormaster Mack Funk Agenda Item: Authorizing the City Manager to enter into a grant agreement with the Harbor Facility Grant Program and to enter into a construction contract with Orion Marine Contractors Inc., the most qualified and responsive bidder, for the D- Float Replacement Project and appropriate funds. BACKGROUND & JUSTIFICATION: An October 2010 inspection of the Seward Small Boat Harbor included a visual inspection of the facilities in the southwest harbor including approach trestles, gangways, and floating docks A, B, C, D, G and S Floats as well as the south harbor boat launch ramp. The Final Inspection Report issued in January 2011 states, "The floating docks in this section of the harbor were constructed in the 1960's and are at or beyond their service life and should be replaced." The report went on to recommend that D Float be the first phase of the southwest harbor replacement program. The City worked with R & M Consultants to draft and finalize a competitive bid package based on the City's standard construction agreement, the scope of work and the availability of funds. This project was advertised according to SCC 6.10.210 and SCC 6.10.215. Three bids were received by the City by the deadline of 3:00 p.m. on April 30, 2013. The City and R & M reviewed all bids and concluded Orion Marine Contractors, Inc. was the lowest, most qualified and responsive bidder with a total bid amount of $2,083,980 including the Base Bid and Alternate A. The project consists of 11,287 square feet of new timber floats (58 40 -foot slips), new utilities and safety improvements, and removing the creosote treated pilings and replacing with 53 16 -inch galvanized steel pilings. Alternate A includes a new gangway, trestle structure, and connection to the main walkway to the north. The bid tabulation follows: D -Float Replacement Project Engineers Orion Marine Harris Sand & Pacific Pile & Estimate Contractors Gravel Marine Base Bid $2,283,700 $1,676,000 $1,703,373 $1,873,080 Additive Alternate A Bid Price $492,550 $407,980 $387,199 $440,192 TOTAL $2,776,250 $2,083,980 $2,090,572 $2,313,272 7o INTENT: Enter into a grant agreement in the amount of $1,1 37,254 with the Alaska Department of Transportation, Harbor Facility Grant Program. Enter into a construction contract not -to- exceed $2,083,980 with Orion Marine Contractors, Inc. to replace D -Float in the Small Boat Harbor and appropriate funds. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here): Create a thriving port of 1. Seward through harbor improvements, infrastructure expansion, and X implementation of management plans. (page 23) 2 Strategic Plan (document source here): 2003 Small Boat Harbor X Planning and Development Guide. 3. Other (list): Inspection Report January 2011 X FISCAL NOTE: Half of the cost of the engineering and construction work will be paid from a matching grant $1,1 37,254 [($2,083,980 + $190,528) /2] from the Alaska Department of Transportation. Additional funds are required to be appropriated in the amount of $208,398 representing a 10% contingency on the construction project, and will be utilized only if required by justifiable cost over -runs approved in advance by the City Manager. Approved by Finance Department: "Azikoy-3 ATTORNEY REVIEW: Yes No u.h KV ot.tm _ C(u'v.'5 atd wor (cctive- Initowtton RECOMMENDATION: r� Pt C .j ,1 Yc a Yat' � ' WOW Council support Resolution 2013- 031 authorizing the City Manager to enter into a grant IF agreement with the Alaska Department of Transportation Harbor Facility grant Program and to enter into a construction contract with Orion Marine Contractors Inc., the most qualified, responsive and lowest bidder, to replace D Float at the Seward Small Boat Harbor and appropriate funds. 1 \