HomeMy WebLinkAboutRes2013-044 Sponsored by: Clerk
tow CITY OF SEWARD, ALASKA
RESOLUTION 2013 -044
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPOINTING JEAN LEWIS AS TEMPORARY DEPUTY CITY
CLERK
WHEREAS, while City Clerk Johanna Kinney is on maternity leave for approximately the
months of July and August in 2013, Deputy City Clerk Brenda Ballou will be appointed as Acting
City Clerk in Kinney's absence; and
WHEREAS, the City Clerk's Office posted and advertised a temporary Deputy City Clerk
position while Ballou is the Acting City Clerk; and
WHEREAS, during this time, the city received one application from Jean Lewis, who is a
Certified Municipal Clerk (CMC) and was the Seward City Clerk from 2002 -2010 before retirement
from the City of Seward; and
WHEREAS, due to her high qualifications, Lewis has been selected to fill the position of
Temporary Deputy City Clerk for a period of up to three months; and
`• WHEREAS, SCC 2.20.045 (10) requires that any person hired as a Deputy City Clerk be
approved by a majority vote of the City Council.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The Seward City Council approves Jean Lewis as a Temporary Deputy City
Clerk beginning no earlier than June 24, 2013 and for no more than three months, with all range and
progressive requirements established in the current Deputy City Clerk job description.
Section 2. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 10` day of
June, 2013.
A
CITY OF SEWARD, ALASKA
RESOLUTION 2013 -044
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THE CITY OF SEWARD, ALASKA
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David Seawar I , ayor
AYES: Valdatta, Bardarson, Shafer, Casagranda, Terry, Seaward
NOES: None
ABSENT: Keil
ABSTAIN: None
ATTEST: 1
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Johanna Kinne CMC
City /61
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(City Seal)
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Council Agenda Statement
Meeting Date: May 28, 2013
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To: Mayor Seaward, City Council Members �' `��0
From: Johanna Kinney, City Clerk qP
Agenda Item: Appoint Jean Lewis as Temporary Deputy City
Clerk
BACKGROUND & JUSTIFICATION:
Beginning last June, City Clerk Johanna Kinney will be going on maternity leave for approximately
the months of July and August. At this time, Deputy City Clerk Brenda Ballou will be placed in
acting status as Acting City Clerk. ,
These summer months are very ,busy and time sensitive for the City Clerk's Office, primarily with
pre - election preparations and important legal notice requirements, as well as budget preparation and
planning for the Obihiro delegates visit in August in addition to the day to day functions of the
department.
To help with the absence of Kinney, the City Clerk's Office advertised a Temporary Deputy Clerk
position and received an application from retired former City Clerk Jean Lewis. Lewis was the City
Clerk of Seward from 2002 to 2010, where she obtained the designation as a Certified Municipal
Clerk. Lewis has agreed to work for the City of Seward in this Temporary Deputy City Clerk
capacity for approximately July and August, 2013.
Seward City Code 2.20.045 (10) states the City Clerk shall have the power to appoint deputies, if
needed, provided that the appointment of all deputies shall be approved by a majority vote of the
council. Jean Lewis has been conditionally offered the position of Temporary Deputy City Clerk and
staff respectfully requests council approval of this appointment.
INTENT:
To appoint Jean Lewis as a Deputy City Clerk on a temporary basis, as required by Seward City
Code Section 2.20.045 (10)
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (document source here): x
3\
2. Strategic Plan (document source here): x
Other (list): Seward City Code 2.20.045 (10), City Clerk:
3 He shall have the power to appoint deputies, if needed, provided that the
appointment of all deputies shall be approved by a majority vote of the
council.
ATTORNEY REVIEW: No
FISCAL NOTE: Funding for this position will be budgeted from the City Clerk's budget under
Personnel Services, as there will be a surplus in this section due to Kinney's absence.
Approved by Finance Department: ,euaZ) it/
RECOMMENDATION:
a
Approve Resolution 2013 -) authorizing the City Clerk to appoint Jean Lewis as a Temporary
Deputy City Clerk.