HomeMy WebLinkAboutRes2013-054 Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2013 -054
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH NORTH STAR PAVING & CONSTRUCTION INC. FOR
THE Z- FLOAT/NORTH EAST HARBOR UPLAND PAVING
IMPROVEMENTS IN THE AMOUNT OF $214,000.00 PLUS 10%
CONTINGENCY, AND APPROPRIATING FUNDS
WHEREAS, the purpose of the 2010 Designative Legislative Grant in the amount of
$2,000,000.00 is to provide funding to the City of Seward for use towards security and fire protection
and upland improvements for the Z -Float project, and this paving project will utilize $163,099 in
funding from the FY2010 Designated Legislative Grant approved in Resolution 2010 -096; and
WHEREAS, an additional amount of $72,301.00 is needed to finish the paving in the Z-
Float parking area, which amount includes a 10% contingency, and those funds are appropriated
from the Parking Enterprise Fund; and
WHEREAS, the objective of the Z- Float /North East Harbor project is to expand the Seward
Small Boat Harbor by installing a new Security (Z) Float and upland improvements; and
it
WHEREAS, the pavement was cut up and removed to install a new water and sewer line for
Z- Float, and this pavement needs to be replaced; and
WHEREAS, the upland paving improvements were advertised for bids an accordance with
Seward City Code 6.10.210 and Seward City Code 6.10.215 and the lowest responsive and
responsible bidder of companies which submitted bids was North Star Paving & Construction Inc.;
and
WHEREAS, the bids for this project ranged from a low of $214,000.00 to a high of
$228,000.00; and
WHEREAS, the grant funds may be used towards contractual services, engineering, design,
planning, permitting, project management, and construction; and
WHEREAS, the Z -Float upland paving improvements for the project will be finished by the
fall of 2013.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA that:
Section 1. The City Manager is authorized to negotiate and enter into a contract with North
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CITY OF SEWARD, ALASKA
RESOLUTION 2013 -054
Star Paving & Construction Inc. in substantially the form as attached hereto, for paving services to
complete the upland improvements for the (Z) -Float project in the amount of $214,000.00.
Section 2. The amount of $163,099.00 is hereby appropriated from the Security (Z) Float
project account number 274 - 2746 -4680 to 274- 2746 -5390 to allow for payment of paving services.
Section 3. The amount of $72,301.00 is hereby appropriated from the Parking Enterprise
Fund reserve account no. 403 - 0000 - 3071 -0274 to 274 - 2746 -5390 to finish the Z -float parking area,
including a 10% ($21,400) contingency.
Section 4. This resolution shall take effect immediately.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 8 day of July,
2013.
THE CITY OF SEWARD, ALASKA
David Seaward, a or
AYES: Valdatta, Bardarson, Keil, Shafer, Casagranda, Terry, Seaward
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
A A
renda J. Ba lof
Acting City
(City S.••' q ••,QQ �'.
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City Agenda Statement
�oF SEA
Meeting Date: July 8, 2013
To: City Council
gtASrtP
Through: City Manager Jim Hunt
From: Norman Regis Deputy Harbormaster
Agenda Item: Authorizing the City Manager to enter into an agreement with North Star
Paving & Construction Inc. for the Security (Z) Float/ North East Harbor
upland Paving Improvements for $235,400.00 to complete the Z-
Float/Upland Improvements and appropriating funds not to exceed
$163,099.00 from the FY 2010 Designated Legislative grant approved in
Resolution 2010 -096 and appropriating funds not to exceed $72,301.00 from
The Parking Reserve Fund
BACKGROUND & JUSTIFICATION:
In 2010 the City successfully received a State Legislative grant for $2.0 million for the following
project: Security and Fire Protection for Commercial Passenger Vessels. This funding will enable the
completion of Phase 3 of the East Harbor Expansion Project including the Security (Z) Float and
upland improvements.
Working with URS Corporation the City solicited for bids per SCC 6.10.210 and SCC 6.10.215 for
Z -Float upland paving improvements. 2 Bids were received by June 19, 2013 deadline. The bidders
were North Star Paving & Construction Inc. and Alaska Road Builders. The lowest bidder at opening
was North Star Paving & Construction Inc.
The bids ranged from a low of $214,000.00 to a high of $228,000.00, City Staff and URS reviewed
the bids and found the low bid by North Star Paving to be responsive and responsible. The City has
reviewed the bid from North Star Paving and recommends awarding the contract for Z- Float/North
East Harbor Upland Paving Improvements. The total cost to the City would not exceed $235,400.00
(the bid /contract amount of $214,000.00 plus a 10% contingency).
North Star Paving & Alaska Road Engineer's
Construction Inc. Builders Inc. Estimate
Base Bid $130,000 $130,000 $165,400
Additive Alternate 1 $25,000 $27,000 $36,300
Additive Alternate 2 $6,000 $9,500 $10,900
Additive Alternate 3 $53,000 $61,500 $73,500
TOTAL $214,000 $228,000 $286,100
INTENT:
Authorizing the City Manager to enter into a construction contract with North Star Paving for
$235,400.00 for Upland Paving and improvements for Z -Float and appropriating $163,099.00 from
the 2010 Designated Legislative Grant and $72,301.00 from the Parking Reserve Fund not to exceed
$235,400.00.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan :Economic Development, Small Boat Harbor
1. Development, expand and maximize potential of the existing harbor X
parking area
2 Strategic Plan: Economic Base, Improve and expand Maritime Facilities
complete with a parking plan. X
3. Other (list):
FISCAL NOTE:
Funding for this project will come from grant funds in the total amount of $163,099, plus from the
Parking Enterprise Fund reserves in the amount of $72,301. This project will reduce the Parking
Fund's cash balance from $461,902 to $389,601. This will leave sufficient reserves in the Parking
Fund to pay for 2013 budgeted sealing and striping of the parking lots, but may impact the ability of
the Fund in the near -term to purchase new pay stations and complete all patching, sealing, and
striping identified in the capital improvement plan.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
Council supports Resolution 2013 - L'authorizing the City Manager to enter into a construction
contract with North Star Paving & Construction Inc. for $214,000.00 with $163,099.00 coming from
grant funds for the Z -Float Project, and $72,300 coming from the Parking Enterprise Fund Reserves.
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