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• CITY OF SEWARD, ALASKA
RESOLUTION 2013 -055
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A
DESIGN BUILD CONTRACT WITH HARMON CONSTRUCTION FOR
HARBOR RESTROOMS IMPROVEMENTS IN THE AMOUNT OF $105,000
WHEREAS, the City of Seward received a legislative grant in the amount of $130,000 for
Harbor Restrooms Improvements; and
WHEREAS, the City of Seward solicited proposals for Harbor Restrooms Improvements;
and
WHEREAS, Harmon Construction submitted a design build proposal for Harbor Restrooms
Improvements; and
WHEREAS, the City Council previously appropriated the funds from the grant on August
23, 2012; and
WHEREAS, a standard form contract has been submitted to the city in the amount of
$105,000.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to enter into a design build contract with Harmon
Construction for the Harbor Restrooms Improvements in the amount of $105,000.
Section 2. An additional amount not to exceed $10,500 is available as a project contingency,
at the City Manager's sole discretion, upon written advance authorization, from within the available
grant funding, in account number 314- 3140 -5690.
Section 3. This resolution shall take effect immediately.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 8 day of July,
2013.
am.
CITY OF SEWARD, ALASKA
RESOLUTION 2013 -055
THE CITY OF SEWARD, ALASKA
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David Seawar ayor
AYES: Valdatta, Bardarson, Keil, Shafer, Casagranda, Terry, Seaward
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
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Acting City Clerk
(City Seal,)„..*
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Council Agenda Statement
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Meeting Date: July 8, 2013 3Y13
Through: City Manager Jim Hunt ` '''
From: Harbormaster Mack Funk
Agenda Item: Authorize the City Manager to enter into a design build contract with Harmon
Construction for Harbor Restrooms Improvements in the amount of
$105,000.
BACKGROUND & JUSTIFICATION:
The City received a legislative grant from the state in the amount of $130,000 for the purpose of
updating the harbor restrooms. These facilities include showers and they are extensively used by all
harbor users including cruise ship passengers and the harbor staff. They were originally constructed
in the mid- 1960's and then remodeled in approximately 1983. In February 2013, architect and
engineer consultants were sought to design the new improvements. Through a Request for Proposals
(RFP) process ten firms received the RFP, but none submitted a proposal. On May 17, 2013, in
accordance with City Code, an RFP was advertised for design build services. Representatives from
six construction contractors participated in a mandatory pre -bid meeting on May 29, and this time
one bid from Harmon Construction was submitted. That proposal was evaluated by three city staff
and the proposal meets the City's needs.
The work will include a survey for asbestos and lead paint. The project will be constructed to meet
Americans with Disabilities Act requirements. First a design will be submitted for review and
consideration by the City and the actual construction will occur between September 15 and
December 31, 2013.
INTENT:
Authorize the City Manager to enter into a design build contract with Harmon Construction for
Harbor Restrooms Improvements in the amount of $105,000.
CONSISTENCY CHECKLIST: Yes No N/A
1 Comprehensive Plan (document source here): Continue to add public X
amenities and improve the look of the harbor area. Page 24
2 Strategic Plan (document source here): Complete the renovation of the X
Small Boat Harbor. Page 7
3. Other (list):
FISCAL NOTE:
The contract amount is $105,000. On August 23, 2012 the City Council voted to accept the grant
and the funds $130,000 were appropriated to infrastructure account 314 -3140 -5925. The difference
between the contract and the grant will also allow the establishment of a contingency account.
Approved by Finance Department: JZA
ATTORNEY REVIEW: Yes No X
RECOMMENDATION: . A im Z- 055
Authorize the City Manager to enter into a design build contract with Harmon Construction for
Harbor Restrooms Improvements in the amount of $105,000.
1 CA