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CITY OF SEWARD, ALASKA
RESOLUTION 2013 -056
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE A USED
TRUCK FOR A CASH AMOUNT AFTER TRADE -IN CONSIDERATION OF
THE SUBARU FORESTER NOT TO EXCEED $31,000, AND
APPROPRIATING FUNDS
WHEREAS, the purchase of a used truck is consistent with the City of Seward's policy of
keeping the fleet in good mechanical, dependable condition; and
WHEREAS, consideration for the safety of city employees is paramount as they travel the
Seward Highway and city streets during inclement weather and emergencies; and
WHEREAS, the Subaru is often parked during the winter due to its low clearance and poor
visibility from within the vehicle; and
WHEREAS, the City Manager is the Incident Command Officer for the city and the truck will
provide permanent, on -board storage for emergency equipment and supplies and can carry visitors and
employees. The truck will be available for employees' use when necessary. It shall be funded by the
Motor Pool Fund after the trade -in allowance of the Subaru is deducted from the truck's cost.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to purchase one used truck in an amount not
to exceed $31,000, after taking into account the trade -in value of the Subaru.
Section 2. The Seward City Council hereby exempts from competitive procurement, the
purchase of used equipment, and the City Council hereby finds that it is in the public interest to waive
the formal bid requirements as allowed by SCC Section 6.10.125, based on the findings above which
are incorporated herein.
Section 3. Funding for the vehicle and equipment in an amount not to exceed $31,000 is hereby
appropriated from the Motor Pool Net Assets account no. 102- 0000 -3050 to the Motor Pool Equipment
account no. 102 - 1020 -5930.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 8` day of July,
2013.
CITY OF SEWARD, ALASKA
RESOLUTION 2013 -056 r..
THE CITY OF SEWARD, ALASKA
fpt
David Seaward, Mayor
AYES: Valdatta
NOES: Bardarson, Keil, Shafer, Casagranda, Terry, Seaward
ABSENT: None
ABSTAIN: None
ATTEST:
FAILED
Brenda J. Ballou
Acting City Clerk
(City Seal)
Council Agenda Statement
J 0v 5iE-s
Meeting Date: July 8, 2013
From: Jim Hunt, City Manager
4 LAS� P
Agenda Item: Authorizing the purchase of a truck with trade in of
Subaru Forester
BACKGROUND & JUSTIFICATION:
The purchase of a used truck, for trade -in value plus $31,000, to replace the Subaru Forester
currently used as the City Manager Vehicle and as the City employee travel vehicle, is consistent
with City code and timely. The Subaru was purchased in 2008 and is no longer in optimal condition.
It has been in an accident, sits low to the ground and is not safe to drive great distances from Seward.
Additionally it lacks storage and the ability to haul large loads. A truck will be safer for travel for
City employees and have the added benefit of being able to carry emergency supplies.
INTENT: To authorize the City Manager to purchase a used truck for a cash amount after trade -in
consideration of the Subaru Forester not to exceed $31,000, and appropriating funds.
CONSISTENCY CHECKLIST: Yes No NA
1 Comprehensive Plan: X
2 Strategic Plan: (Page 2) City Mission X
3 Other: X
FISCAL NOTE: Funding for the $31,000 will be appropriated from the Motor Pool Net Assets
account no. 102- 0000 -3050 to the Motor Pool Equipment account no. 102 - 1020 -5930.
Approved by Finance Department: gu 4 ��
ATTORNEY REVIEW: Yes No X
RECOMMENDATION: p� ����
Recommend approval of Resolution 2013 - Vt" authorizing the City Manager to purchase a used
truck for a cash amount after trade -in consideration of the Subaru Forester not to exceed $31,000,
and appropriating funds.