HomeMy WebLinkAboutRes2013-060 Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2013 -060
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH METCO INC. FOR AN AMOUNT NOT TO EXCEED
$349,982.00 (BID AMOUNT $334,599.50 WITH A $15,382.50
CONTINGENCY) FOR THE DAIRY HILL DRAINAGE MITIGATION
PROJECT, AND APPROPRIATING FUNDS
WHEREAS, on April 18, 2012 the City of Seward was awarded a grant totaling $349,982.00
through the Division of Homeland Security to support the development of drainage ditches and
replacement of culverts necessary for improving drainage on Dairy Hill; and
WHEREAS, the city developed a competitive bid package for the Dairy Hill Drainage
Mitigation Project and advertised according to SSC6.10.210 and SCC6.10.215; and
WHEREAS, two contractors submitted bids to the City Clerk's office by 11:00 a.m. on July
2", 2013; and
WHEREAS, the Public Works Department determined that both bids were qualified and
responsive; and
WHEREAS, Metco Inc. was the lowest most qualified and responsive bidder; and
WHEREAS, the addition of drainage ditches and installation of culverts will not be able to
proceed until the contract is awarded.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to enter into an agreement, in substantial
form as attached hereto, with Metco Inc. for the Dairy Hill Drainage Mitigation Project in the
amount of $334,599.50.
Section 2. Funding in an amount not to exceed $349,982.00 is hereby appropriated from
State Grant No. 1865.0003 in the Dairy Hill Culvert Fund grant account no. 866- 8663 - 4680 -0200 to
infrastructure account no. 866 - 8663 -5925.
Section 3. The contingency amount of $15,382.50 can be authorized at the sole discretion of
the City Manager, upon written authorization in advance.
r,.,, Section 4. This resolution shall take effect immediately upon its adoption.
CITY OF SEWARD, ALASKA
RESOLUTION 2013 -060
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PASSED AND APPROVED by the City Council of the City of Seward, Alaska, on this 22 day of
July, 2013.
THE CITY OF SEWARD, ALASKA
D4 David Seaward, ayor
AYES: Valdatta, Bardarson, Keil, Shafer, Terry, Seaward
NOES: None
ABSENT: Casagranda
ABSTAIN: None
ATTEST:
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: renda J. Ba11ou II
Acting City Clerk
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Council Agenda Statement
Meeting Date: July 22, 2013
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To: Jim Hunt, City Manager
From: William Casey, Public Works BASK ,,.P
Agenda Item: Contract approval for the Dairy Hill Drainage
Mitigation Project.
BACKGROUND & JUSTIFICATION:
The City of Seward was awarded a grant totaling $349,982.00 to support the development of
drainage ditches and replacement of culverts necessary to improve drainage on Dairy Hill.
Staff developed a competitive bid package for the Dairy Hill Drainage Mitigation Project and
advertised according to SSC6.10.210 and SCC6.10.215. Two contractors submitted bids to the
City Clerk's office by 11:00 a.m. on July 2 2013. The following are the bids submitted:
Compilation of Bids
Project: Seward Alaska — Dairy Hill Drainage Mitigation
Contractor Final Bid
Metco Inc. $334,599.50
Jolt Construction & Traffic Maint. Inc. $567,357.00
The Public Works Department determined that Metco Incorporated was the most responsive,
qualified, low bidder with a total bid price of $334,599.50. The installation of drainage ditches
and culverts will not be able to proceed until the contract is awarded.
INTENT: To authorize the City Manager to enter into a contract with Metco Incorporated to install
drainage ditches and culverts necessary to improve drainage on Dairy Hill.
FISCAL NOTE: Funding for this project will come from State Grant #1865.0003 from the Hazard
Mitigation Grant Program administered by the Department of Homeland Security, in the amount of
$349,982.00.
Approved by Finance Department: ) 4& "ddule..
ATTORNEY REVIEW: Yes I( No
RECOMMENDATION:
Staff recommends that the Sewar Duna aut iorizee the City Manager to enter into a contract
with Metco Incorporated for an amount not to exceed $349,982.00 (Bid amount $334,599.50 with a
$15,382.50 contingency) for the installation of drainage ditches and culverts on Dairy Hill.
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