HomeMy WebLinkAboutRes2013-062 Sponsored by: Hunt
imp CITY OF SEWARD, ALASKA
RESOLUTION 2013 -062
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE A
REPLACEMENT VEHICLE IN THE FORM OF A SMALL 4 -WHEEL
DRIVE SPORT UTILITY VEHICLE TO REPLACE THE 1999 FORD
PICKUP AT THE HARBOR AND APPROPRIATING FUNDS IN THE
AMOUNT OF $22,891
WHEREAS, the Harbor Department's vehicle #457 is 14 years old, with more than 120,000
miles, and it requires frequent maintenance to keep it serviceable; and
WHEREAS, the motor pool fund includes monies for the Harbor Department to replace a
passenger vehicle; and
WHEREAS, a more reliable and economical vehicle is desired; and
WHEREAS, the Harbor Department identified a small 4 -wheel drive Sport Utility Vehicle
(SUV) that will fulfill its needs, as well as reduce fuel consumption for the city; and
,., WHEREAS, the old 1999 Ford pickup truck will be placed in the next surplus sale; and
WHEREAS, in accordance with City Code, the Harbor Department wants to make the
purchase by using the State of Alaska's purchasing contract.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to purchase a small SUV using the State of
Alaska's purchasing contract in an amount not to exceed $22,891.
Section 2. The funds will be appropriated from fund no. 102 - 0000 -3050 to the Motor Pool
Purchase account number 102- 1020 -5930.
Section 3. The old 1999 Ford pickup truck vehicle #457 will be declared surplus to the city's
needs and will be offered in the next public auction.
Section 4. This resolution shall take effect immediately upon its adoption.
CITY OF SEWARD, ALASKA
RESOLUTION 2013 -062 j
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 22 day of
July, 2013.
THE CITY OF SEWARD, ALASKA
David Seawa cf, ayor
AYES: Valdatta, Bardarson, Keil. Shafer, Terry, Seaward
NOES: None
ABSENT: Casagranda
ABSTAIN: None
ATTEST:
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r. renda J. Balk;
Acting City Clerk
(City Sea4, Nus "r#
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Agenda Statement
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Meeting Date: July 22, 2013
To: City Council
Through: City Manager Jim Hunt
From: Mack Funk, Harbormaster
Agenda Item: Purchase of New Vehicle to replace vehicle number 457
BACKGROUND & JUSTIFICATION:
The Harbor Department needs to replace a passenger vehicle and that requires advance City Council
approval. The Harbor has five vehicles. The Harbor Department's plan is to replace the oldest, and
most worn-out pickup with a small Sport Utility Vehicle (SUV) that would be more economical from
a fuel and maintenance perspective. The City's "Bird" plan stated that both this vehicle (457) and
vehicle 455 were scheduled for replacement in 2012.
On Tuesday July 2, 2013 the 457 pickup blew out a spark plug. Upon inspection the threads are
stripped and the head (and engine) will need to be removed in order to make the repair. Ten days
earlier the windshield wipers failed and several hours of labor were required. The windshield is
cracked all the way across. In the spring of 2012, major repairs were made to extend the life of the
vehicle, but now it is parked- out of service. This table summarizes the Harbor's passenger vehicles:
Number Vehicle Make Year Mileage
462 Flatbed with lift gate and Chevrolet 2011 22,169
snow plow
453 Pickup Dodge 2004 72,731
465 Pickup Dodge 2003 59,921
455 Flatbed with crane for Chevrolet 2001 103,115
picking oil barrels
457 Pickup Ford 1999 120,655
The Harbor recommends the purchase of a small SUV using the state bidding list. According to the
City Code SCC 6.10.120.B, "The city may utilize competitive bids obtained by other governmental
units."
The listed price of the new vehicle is $22,891. The old pickup would be declared surplus property
and sold.
INTENT:
To purchase a safe, reliable and economical vehicle to replace a worn out pickup.
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CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (document source here): X
2. Strategic Plan (document source here): X
3. Other: Motor pool fund and "Bird" report X
FISCAL NOTE:
Funds will be appropriated from account no. 102 - 0000 -3050 to account no. 102 - 1020 -5930 in the
amount of $22,891 for this purchase.
Approved by Finance Department: ,;
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
Council approve Resolution 2013- !%authorizing the City Manager to approve the purchase of a
Small Sport Utility Vehicle for $22,891 and declare the 1999 Ford pickup number 457 as surplus
public property to be sold after the new vehicle is received.