HomeMy WebLinkAbout08122013 City Council PacketSeward City Council
Agenda Packet
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August 12, 2013
City Council Chambers Beginning at 7: 00 p.m.
1963 1965 Zoos The City of Seward, Alaska
b CITY COUNCIL MEETING AGENDA
an-Amedca city
{Please silence all cellular phones and pagers during the meeting}
August 12, 2013 7:00 p.m. Council Chambers
David Seaward
1.
CALL TO ORDER
Mayor
2.
PLEDGE OF ALLEGIANCE
Term Expires 2013
3.
ROLL CALL
4.
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE
Jean Bardarson
ITEMS SCHEDULED FOR PUBLIC HEARING [Those who
Vice Mayor
have signed in will be given the first opportunity to speak. Time is
Term Expires 2014
limited to 3 minutes per speaker and 36 minutes total time,/or this
agenda item.]
Robert Valdatta
5.
APPROVAL OF AGENDA AND CONSENT AGENDA
Council Member
[Approval of Consent Agenda passes all routine items indicated by
Term Expires 2013
asterisk (*). Consent Agenda items are not considered separately
unless a council member so requests. In the event of such a request,
Christy Terry
the item is returned to the Regular Agenda]
Council Member
Term Expires 2013
6.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Vanta Shafer
A. Proclamations and Awards
Council Member
Term Expires 2013
1. Annual Lost Lake Breath of Life Run......................Pg. 4
Marianna Keil
B. Borough Assembly Report
Council Member
C. City Manager's Report
Term Expires 2014
D. City Attorney's Report
E. Mayor's Report
Ristine Casagranda
F. Other Reports and Presentations
Council Member
Term Expires 2014
1. ARCTEC Report from Willard Dunham
James Hunt
City Manager
Johanna Kinney
City Clerk
Cheryl Brooking
City Attorney
City of Seward, Alaska Council Agenda
August 12, 2013 Page I
7. PUBLIC HEARINGS
A. Ordinances for Public Hearing and Enactment
1. Ordinance 2013-007, Amending The City Of Seward Code, Section 12.05.021,
Adopting The 2012 Edition Of The International Residential Code (IRC), Including Revisions.
(Clerk's Note: Because of the required sprinkler amendments proposed in this ordinance,
additional public hearings are necessary to satisfy Alaska Statute 29.35.144. This ordinance is
required to have a minimum of three public hearings. The first public hearing was held on May
28, 2013, and tonight is the second public hearing. At the September 9, 2013 meeting there will
be a third public hearing and this proposed ordinance will be voted on for possible
enactment.)................................................................................... I .......... Pg. 5
8. UNFINISHED BUSINESS - None
9. NEW BUSINESS
A. Ordinances for Introduction
* 1. Non -Code Ordinance 2013-011, Authorizing A Replat Of Tract C-1, Gateway
Subdivision Per Plat Number 85-9, As Gateway Subdivision Addition No. 2, Exempting The
Transfer Of Tract C-6 Of The Replat From The Subdivision Requirements Of Title 16 Of The
Seward City Code Of Ordinances, And Authorizing The Landowner To Complete The Replat
Subject To Certain Conditions........................................................................Pg. 32
* 2. Non -Code Ordinance 2013-012, Authorizing The Completion Of The Tax
Foreclosure Process And The Disposal Of The Property Described As The West 1/2 Of Lots 19
And 20, Block 30, Original Townsite Of Seward; With Tax Parcel Id Number Of 14813010,
LocatedAt 408 Madison..............................................................................Pg. 39
B. Resolutions
*1. Resolution 2013-063, Authorizing The City Manager To Enter Into An Agreement
With DAMA Industrial LLC For The Preparation And Painting Of Four (4) Substation
Transformers For An Amount Not To Exceed $54,436, And Appropriating Funds ........ Pg. 50
*2. Resolution 2013-064, Authorizing The City Manager To Allow Change Order #1
With Harmon Construction, Inc. For The Civil/Site Work And Foundation Construction
Authorized Under Resolution 2013-051, To Permit The Installation Of Vapor Barrier, Two -Inch
Insulation And PEX Tubing Into The Foundation, For A Price Increase Not To Exceed $89,500,
AndAppropriating Funds............................................................................Pg. 67
*3. Resolution 2013-065, Authorizing The City Manager To Enter Into A Construction
Contract With Harmon Construction, Inc. To Build A Sidewalk Along Sea Lion Avenue In The
Amount Of $69,707.00, Waiving Competitive Procurement Requirements, And Appropriating
Funds...................................................................................................Pg. 96
City of Seward, Alaska Council Agenda
August 12, 2013 page 2
10. INFORMATIONAL ITEMS AND REPORTS (No Action Required)
a. City of Seward Financials for May 2013......................................... Pg. 106
b. Providence Seward Medical Center Financials for June 2013................. Pg. 159
11. COUNCIL COMMENTS
12. CITIZEN COMMENTS
13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
14. ADJOURNMENT
City of Seward, Alaska Council Agenda
August 12, 2013 Page 3
PROCLAMATION
WHEKEAS, Cystic ri6rosis is an inherited chronic disease that affects the lungs
and digestive system, and stops natural enzymes from helping the body break down and
a65or6 food; and
WHEKEA5, approximately 30,000 children and adults in the (Jnited 5tatcs have
Cystic ri6ro5is, and an additional ten million more carry the defective Cr gene, but do
not have the disease.; and
WHEKEA5, Marsha Vincent started the LostL,ake 5reat� ol-Life El -in in 1 ��2
to raise awareness and funds to fight Cystic ri6ros1s; and
WHEKEAS, the Lost Lake Breat� of Life Kun consists of a 1 6-mile run from
Primrose Campground through Lost L,aLe to finish at the bear Creeh volunteer Lire
Department; and
WHEKEA5, this event has raised over $ 1,000,000 to date; and
WHEKEA5, this event typifies how important volunteerism is in contributing to the
promotion of research, and the critical role that the families, donors and scientists play in
trying to defeat this debilitating disease; and
WHEKEA5, August 24, 201 3 will be the 22nd time this event will 6e held.
NOW, THEKETOKE,1, David 5caward, Mayor of the City of Seward, AlasLa
do hereby proclaim August 24, 201 3 to be
LOST LAKE 15KEA TH OF LIFE DAY
Dated this 1 2th Day of August, 20 15
THE. CITY Or SE.WAKD, ALASKA
LA
David Seaward, Mayor
Sponsored by: Hunt
Introduction Date: April 22, 2013
First Public Hearing: May 28, 2013
Second Public Hearing: Aug 12, 2013
Third Public Hearing and Enactment: September 9, 2013
CITY OF SEWARD, ALASKA
ORDINANCE 2013-007
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING THE CITY OF SEWARD CODE, SECTION
12.05.021, ADOPTING THE 2012 EDITION OF THE INTERNATIONAL
RESIDENTIAL CODE (IRC), INCLUDING REVISIONS
WHEREAS, the City of Seward currently administers the 2006 International Residential
Code (IRC); and
WHEREAS, the most recent International Residential Code (IRC) is the 2012 edition; and
WHEREAS, it is important to remain current for the purpose of recognizing new building
techniques and materials; and
WHEREAS, because the current 2012 IRC is the most commonly used industry standard by
architects and engineers, our citizens will benefit from more efficient and cost-effective design
services if the City of Seward adopts this edition; and
WHEREAS, the City of Seward has included additional amendments to modify the code for
Seward's climatic, geographic and seismic conditions and to set local fees.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, HEREBY ORDAINS that:
Section 1. The Seward City Code Section 12.05.021 is deleted in its entirety and
replaced with the following:
12.05.021 International Residential Code Adopted.
A. The International Residential Code, 2012 Edition, approved and published by
the International Code Council (Consisting of the Building Officials Code
Administrators (BOCA); the International Conference of Building Officials
(ICBO), and the Southern Building Code Congress International, Inc.
(SBCCI)), is hereby designated and shall be known as the Seward residential
code and shall constitute the laws of the city relating to residential building
regulation. Although not published in full in this section, all of the
CITY OF SEWARD, ALASKA
ORDINANCE 2013-007
Page 2 of 16
provisions of the International Residential Code, 2012 Edition, except as
provided in subsection D. of this section, shall be and are hereby adopted by
reference to the same extent as if set forth in full in this section except to the
extent that the International Residential Code shall be in conflict with this
code or any relevant ordinance later adopted, in which case the provisions of
this code shall prevail.
B. The City of Seward shall possess three copies of the city designated edition of
the International Residential Code, for public use, inspection and
examination, so long as the provisions thereof remain in force.
C. The International Residential Code (IRC) is adopted to regulate all residential
occupancies and buildings in the City of Seward. It shall be unlawful for any
person to erect, construct, enlarge, alter, repair, move, remove, improve,
convert, demolish, or equip any building or structure in the city, or cause or
permit the same to be done, contrary to or in violation of any of the
provisions of the International Residential Code adopted and incorporated as
the Seward residential building code by this section.
D. The International Residential Code (IRC), 2012 Edition, adopted in
Subsection A of this section, is hereby amended by adopting the following
revisions and exceptions to the I.R.C.:
The IRC is revised by deleting all references to the "International Fuel Gas Code ", with the
exception of chapter 6 and 7 and all references to the "International Plumbing Code" and
replacing them with "Plumbing Code as adopted by the Department of Labor".
(1) Chapter 1, Section R101.1, of the I.R.C. is revised by inserting "City of Seward" as "name of
jurisdiction."
(2) Chapter 1, Section R102.7, of the I.R.C. is revised by deleting the words "the International
Property Maintenance Code or".
(3) Chapter 1, Section R103, of the IRC is revised by replacing the existing title
"DEPARTMENT OF BUILDING SAFETY" with "BUILDING DEPARTMENT".
(4) Chapter 1, Section R103.1 CREATION OF ENFORCEMENT AGENCY, is revised by
deleting the entire paragraph and title and replacing it with "GENERAL. The official in charge of
0
CITY OF SEWARD, ALASKA
ORDINANCE 2013-007
Page 3 of 16
enforcing the provisions of this code will be known as the Building Official. The Building Official
shall have the authority to render interpretations of this code and to adopt policies and procedures in
order to clarify the application of its provisions. Such interpretations, policies and procedures shall be
in compliance with the intent and purpose of this code. Such policies and procedures shall not have
the effect of waiving requirements specifically provided for in this code."
(5) Chapter 1, Section R105.3.1.1, SUBSTANTIALLY IMPROVED OR SUBSTANTIALLY
DAMAGED EXISTING BUILDINGS AND STRUCTURES, is revised by deleting "Table R301.2
(1)" and inserting the words "City of Seward Ordinance Section 9.15.140."
(6) Chapter 1, Section R106.1.3, INFORMATIONAL FOR CONSTRUCTION IN FLOOD
HAZARD ARES, is revised by deleting "Table R301.2(1)" and inserting the words "City of Seward
Ordinance 15.25".
(7) Chapter 1, Section R108.2, SCHEDULE OF PERMIT FEES, is amended by deleting all
after "in accordance with " and inserting the words " Table 1-A, Building Permit Fees" and inserting
Table 1-A in the text.
Table 1-A
TABLE 1-A BUILDING PERMIT FEES
Total Valuation
Fee
$1.00 to $500.00
$23.50
$501.00 to $2,000.00
$23.50 for the first $500.00 plus $3.05 for
each additional $100.00, or fraction thereof,
to and including $2,000.00
$2,001.00 to $25,000.00
$69.25 for first $2,000.00 plus $14.00 for
each additional $1000.00, or fraction thereof,
to and including $25,000.00.
$25,001.00 to $50,000.00
$391.25 for the first $25,000.00 plus $10.10
for each additional $1,000.00, or fraction
thereof, up to and including $50,000.00
CITY OF SEWARD, ALASKA
ORDINANCE 2013-007
Page 4 of 16
$50,001.00 to $100,000.00
$643.75 for the first $50,000.00 plus $7.00
for each additional $1,000.00, or fraction
thereof, up to and including $100,000.00.
$100,001.00 to $500,000.00
$993.75 for the first $100,000.00 plus $5.60
for each additional $1,000.00, or fraction
thereof, up to and including $500,000.00.
$500,001.00 to $1,000,000.00
$3,233.75 for the first $500,000.00 plus
$4.75 for each additional $1,000.00, or
fraction thereof, up to and including
$1,000,000.00.
$1,000,001.00 and up
$5,608.75 for the first $1,000,000.00 plus
$3.15 for each $1,000.00, or fraction thereof.
Other Inspections and Fees
I. Inspections outside of normal business
hours...
2. Inspections for which no fee is
specifically indicated.
3. Additional plan review required by
changes, additions or revisions to plans
(minimum charge - one-half hour).
4. For use of outside consultants for plan
checking and inspections, or
......$47.00 per hour
.$47.00 per hour
........................................$47.00 per hour
........................................Actual Costs
(8) Chapter 1, Section R111, SERVICE UTILITIES, is deleted in its entirety.
(9) Chapter 1, Section R112.1 GENERAL, is amended by adding the words "consisting of the
City Council of the City of Seward." after the words "hereby created a board of appeals." The period
after the word "appeals" is deleted and the third sentence starting with the words "the board of
appeals shall...." is deleted in its entirety.
(10) Chapter 1, Section R112.3, QUALIFICATIONS, is amended by deleting the entire
paragraph and title.
(11) Chapter 3, Table R301.2(1), CLIMATIC AND GEOGRAPHIC DESIGN CRITERIA,
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CITY OF SEWARD, ALASKA
ORDINANCE 2013-007
Page 5 of 16
TABLE R301.2 (1)
CLIMATIC AND GEOGRAPHIC DESIGN CRITERIA
Add the following information in the table:
Roof Snow Load
80 psf
Uniform Roof Snow Load
80 psf
Wind Speed
100 mph
Seismic Design Category
D 2
Weathering
Severe
Frost Line Depth
42 inches
Termite
None — Slight
Winter Design Temp.
-20 Degrees F
Ice Barrier Underlayment required
Yes
Flood Hazards
Yes, see Flood Hazards Maps
Air Freeze Index
1673
Mean Annual Temp.
39 Degrees F
Decay
Slight — Moderate
(12) Chapter 3, Section R302.5.1 Opening protection is amended by adding a sentence at the end
of the section "All door openings between garage and residence must be equipped with smoke
gaskets."
(13) Chapter 3, Section R302.6 Dwelling/Garage fire separation is amended by changing the
first sentence to read "The garage shall be separated from the residence by a minimum of one hour
occupancy separation" and delete table R302.6.
(14) Chapter 3, SectionR302.7 Under -stair protection is amended by replacing %2- inch with
"5/8-inch"
(15) Chapter 3, Section R310.1 EMERGENCY ESCAPE AND RESCUE REQUIRED is
amended by numbering exception in the IRC Code 1. and adding exception number 2:
2. Where windows are provided as a means of escape or rescue in a basement, they
shall have a finished sill height of not more than 48 inches above the finished floor."
(16) Chapter 3, Section R313.1 TOWNHOUSE AUTOMATIC FIRE SPRINKLER
SYSTEMS is amended by at the end of the sentence adding; "that exceeds a total of 3600
CITY OF SEWARD, ALASKA
ORDINANCE 2013-007
Page 6 of 16
square feet per unit or as required by the International Fire Code as adopted".
(17) Chapter 3, Section R313.1 EXCEPTION is amended by at the end of the sentence adding;
"unless the total square footage per unit exceeds 3600 square feet."
(18) Chapter 3, Section R313.2 ONE AND TWO-FAMILY DWELLINGS AUTOMATIC
FIRE SYSTEMS is amended by at the end of the sentence adding; "that exceeds a total of 3600
square feet per unit or as required by the International Fire Code as adopted".
(19) Chapter 3, Section R313.2 EXCEPTION is amended by at the end of the sentence adding;
"unless the total square footage per unit exceeds 3600 square feet."
(20) Chapter 3, R315 CARBON MONOXIDE ALARMS Add new subsection: R315.1.1
In new construction, carbon monoxide alarms shall receive their primary power from the building
wiring where such wiring is served from a commercial source and shall be equipped with a battery
back-up. Wiring shall be permanent and without disconnecting switch other than those required for
overcurrent protection. In existing construction, carbon monoxide detectors shall be permitted to be
battery powered or cord -and -plug type with battery backup.
(21) Chapter 3, Section R317.3.1 FASTENERS FOR PRESERVATIVE -TREATED WOOD is
amended by deleting the exceptions.
(22) Chapter 3, section R322.1 GENERAL is amended by replacing the words " in Table
301.2(1)" with the words "by the City of Seward Flood Zone Maps"
(23) Chapter 3 Section 322.1.7 PROTECTION OF WATER SUPPLY AND SANITARY
SEWAGE SYSTEMS, in the last sentence, delete all after "plumbing provisions of this code" and
insert a period after "code".
(24) Chapter 3, section R324.1.6 PROTECTION OF WATER SUPPLY AND SANITARY
SEWAGE SYSTEMS, in the last sentence, delete all after "plumbing provisions of this code" and
insert a period after "code".
(25) Chapter 4, Section R401.1 APPLICATION is amended by deleting "Table R301.2 (1)" and
replacing it with "City of Seward Flood Zone Maps"
(26) Chapter 4, Section R403.1.3 SEISMIC REINFORCING, by deleting the Exception.
1l
CITY OF SEWARD, ALASKA
ORDINANCE 2013-007
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(27) Chapter 4, Section R403.1.6.1 FOUNDATION ANCHORAGE IN SEISMIC DESIGN
CATEGORIES C, DO, D1 and D2 is amended by changing the anchor bolt spacing in item #2 and
#3 to read "not more than 4 feet",
(28) Chapter 4, Section R404.1 Concrete and masonry foundation walls is deleted in its
entirety.
(29) Chapter 4, Section R404.1.1, MASONRY FOUNDATION WALLS, is deleted in its
entirety.
(30) Chapter 4, Section R404.1.2, CONCRETE FOUNDATION WALLS, is deleted in its
entirety.
(31) Chapter 4, Section R404.1.3, DESIGN REQUIRED is deleted in its entirety.
(32) Chapter 4, Section R404.1.4 SEISMIC DESIGN CATEGORIES D1 AND D2, is deleted in
its entirety.
(33) Chapter 4, Table R404.1.1 (1), PLAIN CONCRETE AND PLAIN MASONRY
FOUNDATION WALLS, is deleted in its entirety.
(34) Chapter 4, Table R404.1.1 (2), REINFORCED CONCRETE AND MASONRY
FOUNDATION WALLS, is deleted in its entirety.
(35) Chapter 4, Table R404.1.1 (3), REINFORCED CONCRETE AND MASONRY
FOUNDATION WALLS, is deleted in its entirety.
(36) Chapter 4, Table R404.1.1 (4), REINFORCED CONCRETE AND MASONRY
FOUNDATION WALLS, is deleted in its entirety.
(37) Chapter 4, Section R404.3, WOOD SILL PLATES, Delete paragraph and substitute with
the following:
Wood sill plates shall be minimum 2-inch by 6-inch nominal lumber and shall be bolted to
the foundation or foundation wall with not less than ten (10) inch by five -eights (5/8) inch
nominal diameter galvanized steel bolts embedded at least seven (7) inches into the concrete
or in fully grouted cells of reinforced masonry and spaced not more than four (4) feet zero (0)
inches apart. There shall be a minimum of two bolts per piece with one bolt located within 12
inches of each end of each piece. Washers shall be galvanized and in accordance with
CITY OF SEWARD, ALASKA
ORDINANCE 2013-007
Page 8 of 16
R602.11.1. Wood sill plates must be preservative -treated material as specified in Section
R317.1.
(38) Chapter 4, Section R404.3.1 is created, REINFORCED CONCRETE.
1. The minimum reinforcement for reinforced concrete shall be as follows:
12" Walls
#4 @ 12" o.c. each face horizontal
#4 @ 18" o.c. each face vertical
8" Walls
#4 @ 10" o.c. horizontal
#4 @ 16" o.c. vertical
10" Walls
#4 @ 8" o.c. horizontal
#4 @ 12" o.c. vertical
6" Walls
#4 @ 12" o.c. horizontal
#4 @ 18" o.c. vertical
2. Reinforced concrete walls shall be anchored to all floors and roofs in accordance with
Chapter 16 and 19 of the International Building Code, 2000 edition.
3. All intersecting reinforced concrete walls shall be tied together.
4. All interior and exterior concrete walls shall be reinforced.
5. All structural members framing into or supported on concrete walls or columns shall be
anchored.
ALTERNATE REINFORCEMENT FOR CONCRETE WALLS
6" Walls )#4 @ 12" hor.
#3 @ 8" hor.
#5 @ 13"
hor.
)#4 @ 18" vert.
#3 @ 12" vert.
#5 @ 18"
vert.
8" Walls )#4 @ 10" hor.
#3 @ 5 1/2" hor.
#5 @ 15"
hor.
)#4 @ 16" vert.
#3 @ 9" E.F. vert.
#5 @ 18"
vert.
10" Walls )#4 @ 8" hor.
#3 @ 9" E.F. hor.
#5 @ 12"
hor.
)#4 @ 12" vert
#3 @ 15" E.F. vert.
#5 @ 18"
vert.
12" Walls )#4 @ 12" E.F. Hor.
#3 @ 7 1/2" E.F. hor.
#5 @ 18"
E.F. hor.
)#4 @ 18" E.F. vert.
#3 @ 12" E.F. vert.
#5 @ 18"
E.F. vert.
CITY OF SEWARD, ALASKA
ORDINANCE 2013-007
Page 9 of 16
(E.F. -Each Face -double row of bars)
(39) Chapter 4, Figure 404-31, TYPICAL FOUNDATION AND FOOTING DEPTH, is added
as shown:
TYPICAL EXTERIOR
FOUNDATION
INTERIOR PONY WALL INTERIOR PONY WALL
ON FOOTING ON CONCRETE FLOOR
bottom Plate nail per engineer
minimum 3-164 per IS..
Maeimum 5' differential fill between inside venue
ut.ide or MginNred nslruinl raguirw
she wad edge had ilk rim to
dll cann.ctipn p<r engtnear
JOISTS PER PLAN
B' poured or <mu IoundatlM wq8,
ID' won rogi.. ee.n wolf eupporls
3 Nm oon or ginseled d.sign raqunad.
2% treated hem -fir sill - thicker Gill raquired for
8,
10'
soma nailing Pat,.,, (tenor con De used wren
shear web wya noiinq a ancnpr Dolt ap—hi;
are designed for cedar ).
P-I h comm<rool: 5/8.10 II.N. anchor belle
w/ 7' embed. O 48' oc $.2s3/18 plate washer
CYU w C-1 na 5 retwr O 32'
wj 30 diem. lop honxontal n
�Pa..r<o.
S,ngle family h duple.: 5/800 guly, ancho' bolts
w/ 7' embw.* .8" oc.
reoar a 48" oc w/ .0 diem.a lap
�--�8 thermal Darrie1 forfoam plastic Ineuwtlon
va.ticul no. 5 rebur O IB' 4
1k.1
,rnsu1.10.1
i eubbpn approved far u without lhvmal barn.,.
wP no. na 5 rwba
oc 15 k w/ 12 IOD, See Mandoul 16.
wire mesh apt;-.,
15j I.I1 2 ply hot mop
polyethylMe moisture Dame r
or app —d
Mitutnane
nler proota batlom f
1
fooling 1. Doge grade
8"
21
10.16 foatinq, (2) no 5
(2) no. 5 rebw
3" cover 6: 12'
nook :f regard
rebar ca linugus,
3' cover @ 1$ space
�3
CITY OF SEWARD, ALASKA
ORDINANCE 2013-007
Page 10 of 16
(40) Chapter 4, Figure 404-31, TYPICAL PONY WALL FOR SPLIT LEVEL, is added as
shown:
shear wall edge nail per engineer,
minimum 8d ® 6" oc.
8" poured or cmu foundation wall,
10" wall required when wall supports
3 floors or engineered design required,
106" m�
CMU: vertical no. 5 rebor ® 32"
oc, horizontol no. 5 rebor 0
48" oc. 40 bar diameter splices.
Poured: vertical no. 5 rebor 0 18" 42"
cc horizontol no. 5 rebor o 15i o�
or per Handout 16. 12" lop splices.
15N felt 2 ply hot mop
or bituthane or approved _
water proof bottom o!
footing to above, grade
2x6 studs,
exterior sheathing.
bottom plate nail per engineer
minimum 3-16d per 16"
2X treated hem —fir sill with sill sealer — thicker siii
required for some noiling patterns (cedar can be
used when shear wall edge nailing and anchor
bolt spacing are designed for cedor ).
R-1 & commercial: 5/8x10 golv. oncho, bolls
w/ 7" embed. 0 48" oc 2x2x3/16 plate washers.
Single family & duplex: 5/800 golv. anchor bolts
w/ 7" embed.@ 48" oc.
5 rebar continuous
Maximum 5' differential fill between inside versus
outside or engineered restraint required.
I ,0 {....r 1/2" slab minimum
�(2) no. 5 rebor continuous,
cover and 12" splice. Hook
as required.
iy
CITY OF SEWARD, ALASKA
ORDINANCE 2013-007
Page 11 of 16
(41) Chapter 4, figure 404-37, TYPICAL BASEMENT FOUNDATION WALL, is added as
shown:
DO NOT BACKFILL. ABOVE 4' UNTIL
BLOCKING, FRAMING ANCHORS &
PLYWOOD NAILS ARE INSTALLED.
bottom plate nail per engineer
�m�n�mum 3-i6d per 16"
5-100 common or
shear wall edge roil do rim to
7-10d box sheathing
to joist -blocking
sill connection per engineer
flash rigid foam
poetic insulotion----\
above grade
'yam..\
block 2 boys N 16" oc when
6
'Dist- parallel to foundation wall,
joists If)" oc max. for joists
perpend—or [o foundation wall.
6" clear to wood
above soil min.
2X8 treated hem-tir sdI (cedar requires
bolts dr edge nailing to be engineered).
/8" goly, anchor bolts ® 12 cc.
R?0 insulator
At ea. joist/block 1-UO 10-I0d
exterior or interior
or A35 w/ t2-8d ea. side k offset
OMU: vertical no. 5 ® 1c
o
horizontal no. 5 O 48" oc
J
40 bar diameter splices.
` -
inside lace
15# fell 2 ply hot mop
poured: verbcol no. 5 m '8" cc,
or bituthans or approved
horizontal no. 5 0 15" oc
place re:nforcement on inside face
water proof bottom of footing
or per Hancout 116, 24" splices.
`1.5" clear for poured cono•ele.
to above geode
1/4" to cal for cm. w/ fire grout.
max. wall height 13 course cmu or 85'
1/2" to cell for cmu w/ coarse grout
6" poured or cmu foundation wall,
10" wall required when wall supports
3 floors or analysis required
free droWng gronulor Dock fiilr
standard hook: "/.5" extension.
1 Oz 16 foatn9 3.25 bend radius if required.
(2) no. 5 continuou
12" lap splice 4" slob w/ WWF6x6-1.4xt.4,
6 mil. visquene below slab or
4" drain the or use treated sills for int, wails
Perforated pipe if—\
indicated
(42) Chapter 4, Section R406.1, BELOW GRADE MOISTURE BARRIER, delete the existing
paragraph and substitute the following: "Foundation walls located below grade shall be damp
proofed with either 2-ply of 15 lb. hot -mopped felt, or 1-ply of 30 lb hot -mopped felt, Bituthane or
other approved materials."
(43) Chapter 4, Section R406.3, Damp proofing for wood foundations, is deleted in its entirety.
IS
CITY OF SEWARD, ALASKA
ORDINANCE 2013-007
Page 12 of 16
(44) Chapter 6, Section R601.3 MOISTURE CONTROL, In all framed walls, floors and
roof/ceiling comprising elements of the building thermal envelope, a vapor retarder shall be installed
on the warm -in -winter side of the insulation.
(45) Chapter 6, Section R602.3.2, TOP PLATE, delete exception.
(46) Chapter 7, Section R702.7 is amended to delete the words "interior side of frame walls" and
replacing it with "warm in the winter side of the insulation"
(47) Chapter 8, Section R802.10.3, BRACING, is amended by adding the following details and
verbiage to the section:
4
� •
Lin
CITY OF SEWARD, ALASKA
ORDINANCE 2013-007
Page 13 of 16
OPTION 3: THIS CONFIGURATION MAY BE USED IN LIEU OF FULL..
HEIGHT BLOCKS ABOVE EXTERIOR WALLS FOR TRUSSES WITH
HEELS OF 11 1/4".
6" MAX — 2" MIN
6D 0 4` Of , MAX. TIGHTER NAILING-\ '4k
PATTERNS REQUIRE ENGINEERED DESIGN.
6- /
NAIL SHEATHING TO
BLOCKING PER SHEAR
WALL SCHEDULE. MIN.
8d a 6" CSC.
2X BLOCK
2x4
" MAX,
TRUSS UPLIFT CONNECTION PER
DESIGNER OR HANDOUT RD.12
a'ARTIAL HEIGHT "X BLOCK
MIN, 2XIO FOR A 11 1/4" HEEL.
--CONNECT TOP PLATES
TO BLOCK PER SHEAR WALL
SCHEDULE / DESIGNER
—SHEAR WALL
Other configurations may be deemed acceptable when supported by calculations.
(48) Chapter 8, R807.1, ATTIC ACCESS, is amended by adding the following: "Attic access
shall not be located in a room containing bathing facilities.
(49) Chapter 9, R903.4, ROOF DRAINAGE, is amended by adding the following sentence:
Roofs and gutter downspouts shall not create a water flow that damages neighboring
properties.
(50) Chapter 9, Section R905.1 ROOF COVERING APPLICATION, is amended by adding a
new sentence at the end of the paragraph " All roof coverings shall be fastened to 5/8" minimum
solidly sheathed decks"
(51) Chapter 9, Section R905.2.2 SLOPE, is amended by deleting the entire section and replacing
it with the following:
"Asphalt shingles shall only be used on roof slopes of three units vertical in 12 units
horizontal or greater. Underlayment shall be in accordance with Section R905.2.7
and ice protection shall be in accordance with R905.2.7.1."
(52) Chapter 9, Section 905.3.3.1, LOW SLOPE ROOFS, is amended by deleting the words
"...... underlayment shall be a minimum of two layers underlayment applies as follows:" and replace
0
CITY OF SEWARD, ALASKA
ORDINANCE 2013-007
Page 14 of 16
with:
"......underlayment shall be ice and water shield adhesive type of membrane covering
the entire roof."
Delete Items 1 and 2.
(53) Chapter 9, Section R905.3.3.2, HIGH SLOPED ROOFS, is amended by deleting the words
"......parallel to and starting from the eaves and lapped 2 inches (51mm), fastened sufficiently in
place" and replacing with:
"....lapped 4 inches over ice protection. Lap subsequent layers 2 inches horizontally
and 4 inches vertically to shed water continuing to the ridge, fastened sufficiently in
place. Ice protection shall be in accordance with R905.2.7.1 "
(54) Chapter 9, Section R905.4, METAL ROOF SHINGLES, is amended by deleting
subsections R905.4.1 through R905.4.3 and referring to R905.1, R905.2.2, R905.2.7 and R905.2.7.1.
(55) Chapter 9, Section R905.5, MINERAL -SURFACED ROLL ROOFING, is amended by
deleting subsections R905.4.1 through R905.5.3. Refer to R905.1; R905.2.2; R905.2.7 and
R905.2.7.1.
(56) Chapter 9, Section R905.6, SLATE AND SLATE -TYPE SHINGLES, is amended by
deleting subsections R905.6.3. Refer to R905.2.7 and R905.2.7.1.
(57) Chapter 9, Section R905.7, WOOD SHINGLES, is amended by deleting subsections
R905.7.1 through R905.8.3. Refer to R905.1; R905.2.2; R905.2.7 and R905.2.7.1.
(58) Chapter 9, Section R905.8, WOOD SHAKES, is amended by deleting subsections R905.8.1
through R905.7.3. Refer to R905.1; R905.2.2; R9052.7 and R9052.7.1.
(59) Chapter 9, Section R905.9.1, SLOPE, is amended by deleting the words: "...except for coal -
tar built-up roofs, which shall have a design slope of a minimum one -eighth unit vertical in 12 units
horizontal (1-percent slope)."
(60) Chapter 9, Section R905.10, METAL ROOF PANELS, is amended by deleting subsections
R905.10.1 through R905.10.2. Refer to R905.1; R905.2.2; R905.2.7 and R905.2.7.1.
NO
CITY OF SEWARD, ALASKA
ORDINANCE 2013-007
Page 15 of 16
(61) Chapter 9, Section R905.10.2, SLOPE is amended by adding the following to the end of the
paragraph:
"Install underlayment under all metal roof panels. Underlayment shall be one layer
of Type 15 felt. Underlayment shall be installed, starting with 4-inch lap -over ice
protection. Each subsequent layer shall be lapped 2 inches horizontally, and 4-inch
vertically to shed water continuing to the ridge. Fasten sufficiently to hold in place.
Ice protection shall be in accordance with R905.2.7.1 "
(62) Chapter 11, ENERGY EFFICIENCY, is amended by deleting the chapter in its entirety and
replace it with the following:
"Chapter 11, Energy Efficiency. All one- and two-family dwellings and townhouses
shall comply with the following insulation standards."
Minimum Insulation R-Value [(hrft2degF)/Btu]
Minimum
Ceilings
Walls
Basement
Crawlspace
Exposed
Glazing
Walls
Walls
Floors
U-Factor
Above
Grade
(Cantile
vered
Floors)
Minimum
0.35
R-38
R-19
R-19
R-19
R-30
R-Value
(63) Chapter 13, Section M1301.1 SCOPE is amended by in the last sentence deleting "and the
International Fuel Gas Code."
(64) Chapter 13, Section M1307.2 Anchorage of Appliances is amended by at the end of the
section adding a sentence "Boilers shall be secured to resist earthquake motion by anchoring boiler
and stand to wall or floor.
Section 2. This ordinance shall take effect ten days after enactment.
CITY OF SEWARD, ALASKA
ORDINANCE 2013-007
Page 16 of 16
ENACTED by the City Council of the City of Seward, Alaska on this 91h day of September,
2013.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
�o
Agenda Statement
Meeting Date: May 28, 2013
To: Mayor and City Council
From: Johanna Kinney, City Cler
Agenda Item: Recommended Public Hea ' g Process for Ordinance 2013-007
BACKGROUND & JUSTIFICATION:
Ordinance 2013-007 is amending Seward City Code 12.05.021 by adopting the 2012 edition of the
International Residential Code (IRC), brought forth by administration in a revised format. Staff is
proposing a revision to the 2012 IRC sprinkler requirement portion of this code, by requiring
residential sprinklers in structures that exceed 3,600 square feet instead of requiring installation of
ssminklers in all new residential construction. Because of this proposed requirement, Alaska State
Statute 29.35.144 requires the municipality to hold three public hearings.
After introduction of Ordinance 2013-007, the City Clerk noticed three public hearing dates: May
28, 2013, August 12, 2013 and September 9, 2013. If council intends to enact this ordinance as
proposed, they could enact as early as September 9, 2013 and no later than November 22, 2013,
because the statute limits the time period of enactment to no less than 60 days and no more than 180
days after the first public hearing.
RECOMMENDATION:
If council wishes to consider this ordinance as proposed, the City Clerk's procedural
recommendation for this ordinance is as follows:
For the May 28, 2013 meeting: Follow the City Council Rules of Procedure for public
hearing items but without carrying out a final vote. If council wishes to discuss or amend the
ordinance after the public hearing, a motion and second to enact should be made, but it is
strongly recommended that the motion to enact then be postponed to the following public
hearing meeting to August 12, 2013, and then again to September 9, 2013. If council does
not wish to discuss or amend the ordinance at this meeting, the presiding officer can close the
public hearing and the council can simply move to the next item on their agenda without a
main motion and second to enact.
It should be noted that citizens are always allowed and welcome to comment on this proposed
ordinance. At the three public hearing dates listed above, the appropriate time would be under the
public hearing. At any other meeting, the appropriate time would be under citizen comments.
Council can always hold additional public hearings, have discussion items on future agendas, and
hold work sessions as well.
Dt
Council Agenda Statement
Meeting Date: April 22, 2013
Through: City Manager Jim Hunt
From: Building Inspector Stefan Nilsson
Agenda Item: Adoption of the 2012 International Residential Code
BACKGROUND & JUSTIFICATION:
The City of Seward currently administers the 2006 International Residential Code for 1-&- 2 family
dwellings and townhouses. Every three years the International Residential Code goes through code
development hearings where modifications to the code are approved and published by the
International Code Council. The most recently published IRC is the 2012 edition. Both building and
fire department are striving to stay current on all applicable codes because it is important to remain
current for the purpose of recognizing new building techniques and materials.
The Building Department supports adopting the 2012 edition of the IRC which will be similar to AHFC's
reference adoption. In the 2012 IRC there are provisions/requirements for residential sprinklers in new
construction for townhouses and 1 — 2 family dwellings (Section R 313.1 & Section 313.2). These
sections require residential sprinklers in all structures regardless of size. There are exceptions in each
section for existing buildings concerning additions or alterations, that a sprinkler system is not required.
Because of a State Statute we are required to do specific tasks if/when we are considering requiring
residential sprinklers. We are required by statute to advertise our intent to adopt an ordinance requiring
residential sprinklers for thirty days before the first public hearing. We must have three public hearings no
less than 60 days and no more than 180 days. If Council introduces this ordinance tonight, then staff will
advertise the ordinance on April 25`", the first public hearing on the ordinance will be scheduled for May
28d'. The second public hearing would be scheduled for June 240' and the third public hearing and
enactment would be scheduled for August 12", 2013.
Staff is proposing an amendment to the sprinkler requirement; we feel the requirement of installing
sprinklers in all new residential construction would be unfavorable to new development. We are
proposing to require residential sprinklers in structures (1 -2 family dwellings & townhouses) that exceed
3,600 square feet. Most of these structures are wood frame construction (V-B). Our reasoning for selecting
this square footage is this is where our fire flow requirements for this size of structure and type of
construction changes from 1500 gallons per minute for two hours to 1750 gallons per minute for two
hours (Ref. IFC Appendix B Table B105.1). Currently our water system can supply around 1200 gallons
per minute without impacting the neighborhoods very much. As we draw on the system to supply more
water to fight a fire, the less pressure will be available to push the water to other neighborhoods. By
putting sprinklers in these large structures or additions, we effectively reduce the impact on the water
system. If we do not require sprinklers in these structures then not only will the water system be impacted,
but we will also need to increase our ability to carry more water to the scene with water tankers. More
vehicles being put into the Fire Department's inventory will require another building to store them in and
more personnel to man them.
The current 2012 IRC is commonly used as an industry standard by contractors, architects and
engineers. Our citizens may benefit from more efficient and cost-effective design services if the City
of Seward adopts this edition of the Residential Code.
The Building Department has included additional amendments to modify the code for Seward's
climatic, geographic and seismic conditions. Additional local amendments were also added to set
local fees. The local fees are not being increased at this time.
INTENT: To adopt a current building code consistent with State of Alaska requirements and local
needs.
CONSISTENCY CHECKLIST:
Yes
No
N/A
1
Comprehensive Plan 2020 Vol-1 Section 3.8.1.4 pg28, Section 3.3.1.1
pg22, Section 3.2. ].1 pg20
X
2.
Strategic Plan (document source here):
X
3.
Other (list):
FISCAL NOTE: There is no fiscal impact to the City's annual budget.
Approved by Finance Department: .9,&& -yr.Gu �
ATTORNEY REVIEW: Yes X No
RECOMMENDATION:
Approve Ordinance 2013- (Ma, amending the City of Seward Code Section 12.05.021
International Residential Code Adopted by adopting the 2012 Edition of the International
Residential Code (IRC), including all amendments/revisions.
DOC BodyPage http://www.legis.statc.ak.us/basis/tolioproxy.asp'?url=http://wwwjnu0l
Sec. 29.35.144. Sprinkler systems in certain residential buildings.
(a) Except as provided by (b) of this section, a municipality may not require a sprinkler fire
protection system to be included in the construction of all new single-family residential buildings or in
the construction of all new residential buildings with not more than two dwelling units.
(b) A municipality may, by ordinance, require a sprinkler fire protection system to be included in the
construction of all new single-family residential buildings, in the construction of all new residential
buildings with not more than two dwelling units, or in both types of buildings. Before adopting an
ordinance to implement this subsection, or before amending an ordinance to extend its coverage to
residential buildings described in this subsection, in addition to complying with the other requirements
relating to the adoption of an ordinance, the governing body of the municipality shall
(1) notwithstanding the publication requirement in AS 29.25.020 (b)(3) or a comparable notice
publication requirement of a home rule municipality, at least 30 days before the first scheduled public
hearing for the ordinance, publish
(A) a summary of the ordinance or ordinance amendment; and
(B) a notice of the time and place of each scheduled public hearing on the proposed ordinance or
amendment; and
(2) notwithstanding the public hearing schedule requirement of AS 29.25.O2O(b)(6) or comparable
public hearing scheduling requirement of a home rule municipality, schedule at least three public
hearings on the proposed ordinance or ordinance amendment to be held within a period of not less than
60 days and not more than 180 days.
(c) This section applies to home rule and general law municipalities.
I of 1 1 4/11/2013 9:48 AM
BUILDING PLANNING
R311.8.3 Handrails required. Handrails shall be pro-
vided on at least one side of all ramps exceeding a slope of
one unit vertical in 12 units horizontal (8.33-percent
slope).
R311.8.3.1 Height. Handrail height, measured above
the finished surface of the ramp slope, shall be not less
than 34 inches (864 mm) and not more than 38 inches
(965 mm).
R311.8.3.2 Grip size. Handrails on ramps shall comply
with Section R311.7.8.3.
R311.8.3.3 Continuity. Handrails where required on
ramps shall be continuous for the full length of the
ramp. Handrail ends shall be returned or shall terminate
in newel posts or safety terminals. Handrails adjacent
to a wall shall have a space of not less than l'/2 inches
(38 mm) between the wall and the handrails.
SECTION R312
GUARDS AND WINDOW FALL PROTECTION
R312.1 Guards. Guards shall be provided in accordance with
Sections R312.1.1 through R312.1.4.
R312.1.1 Where required. Guards shall be located along
open -sided walking surfaces, including stairs, ramps and
landings, that are located more than 30 inches (762 mm)
measured vertically to the floor or grade below at any
point within 36 inches (914 mm) horizontally to the edge
of the open side. Insect screening shall not be considered
as a guard.
R312.1.2 Height. Required guards at open -sided walking
surfaces, including stairs, porches, balconies or landings,
shall be not less than 36 inches (914 mm) high measured
vertically above the adjacent walking surface, adjacent
fixed seating or the line connecting the leading edges of
the treads.
Exceptions:
1. Guards on the open sides of stairs shall have a
height not less than 34 inches (864 mm) mea-
sured vertically from a line connecting the lead-
ing edges of the treads.
2. Where the top of the guard also serves as a hand-
rail on the open sides of stairs, the top of the
guard shall not be less than 34 inches (864 mm)
and not more than 38 inches (965 mm) measured
vertically from a line connecting the leading
edges of the treads.
R312.1.3 Opening limitations. Required guards shall not
have openings from the walking surface to the required
guard height which allow passage of a sphere 4 inches
(102 mm) in diameter.
Exceptions:
1. The triangular openings at the open side of stair,
formed by the riser, tread and bottom rail of a
guard, shall not allow passage of a sphere 6
inches (153 mm) in diameter.
2. Guards on the open side of stairs shall not have
openings which allow passage of a sphere 4%
inches (111 mm) in diameter.
R312.1.4 Exterior woodplastic composite guards.
Woodplastic composite guards shall comply with the pro-
visions of Section R317.4.
R312.2 Window fall protection. Window fall protection
shall be provided in accordance with Sections R312.2.1 and
R312.2.2.
R312.2.1 Window sills. In dwelling units, where the
opening of an operable window is located more than 72
inches (1829 mm) above the finished grade or surface
below, the lowest part of the clear opening of the window
shall be a minimum of 24 inches (610 mm) above the
fininshed floor of the room in which the window is
located. Operable sections of windows shall not permit
openings that allow passage of a 4-inch-diameter (102
mm) sphere where such openings are located within 24
inches (610 mm) of the finished floor.
Exceptions:
1. Windows whose openings will not allow a 4-
inch-diameter (102 mm) sphere to pass through
the opening when the opening is in its largest
opened position.
2. Openings that are provided with window fall pre-
vention devices that comply with ASTM F 2090.
3. Windows that are provided with window opening
control devices that comply with Section
R312.2.2.
R312.2.2 Window opening control devices. Window
opening control devices shall comply with ASTM F 2090.
The window opening control device, after operation to
release the control device allowing the window to fully
open, shall not reduce the minimum net clear opening area
of the window unit to less than the area required by Sec-
tion R310.1.1.
SECTION R313
Nk AUTOMATIC FIRE SPRINKLER SYSTEMS
R313.1 Townhouse automatic fire sprinkler systems. An
automatic residential fire sprinkler system shall be installed
in townhouses.
Exception: An automatic residential fire sprinkler system
shall not be required when additions or alterations are
made to existing townhouses that do not have an automatic
residential fire sprinkler system installed.
R313.1.1 Design and installation. Automatic residential
fire sprinkler systems for townhouses shall be designed
and installed in accordance with Section P2904.
R313.2 One- and two-family dwellings automatic fire sys-
tems. An automatic residential fire sprinkler system shall be
installed in one- and two-family dwellings.
Exception: An automatic residential fire sprinkler system
shall not be required for additions or alterations to exist-
1**
62 2012 INTERNATIONAL RESIDENTIAL CODE®
w►
ing buildings that are not already provided with an auto-
matic residential sprinkler system.
R313.2.1 Design and installation. Automatic residential
fire sprinkler systems shall be designed and installed in
accordance with Section P2904 or NFPA 13D.
SECTION R314
SMOKE ALARMS
R314.1 Smoke detection and notification. All smoke
alarms shall be listed and labeled in accordance with UL 217
and installed in accordance with the provisions of this code
and the household fire warning equipment provisions of
NFPA 72.
R314.2 Smoke detection systems. Household fire alarm sys-
tems installed in accordance with NFPA 72 that include
smoke alarms, or a combination of smoke detector and audi-
ble notification device installed as required by this section for
smoke alarms, shall be permitted. The household fire alarm
system shall provide the same level of smoke detection and
alarm as required by this section for smoke alarms. Where a
household fire warning system is installed using a combina-
tion of smoke detector and audible notification device(s), it
shall become a permanent fixture of the occupancy and
owned by the homeowner. The system shall be monitored by
an approved supervising station and be maintained in accor-
dance with NFPA 72.
Exception: Where smoke alarms are provided meeting the
requirements of Section R314.4.
R314.3 Location. Smoke alarms shall be installed in the fol-
lowing locations:
1. In each sleeping room.
2. Outside each separate sleeping area in the immediate
vicinity of the bedrooms.
3. On each additional ,story of the dwelling, including
basements and habitable attics but not including crawl
spaces and uninhabitable attics. In dwellings or dwell-
ing units with split levels and without an intervening
door between the adjacent levels, a smoke alarm
installed on the upper level shall suffice for the adjacent
lower level provided that the lower level is less than
one full .story below the upper level.
R314.3.1 Alterations, repairs and additions. When
alterations, repairs or additions requiring a permit occur,
or when one or more sleeping rooms are added or created
in existing dwellings, the individual dwelling unit shall be
equipped with smoke alarms located as required for new
dwellings.
Exceptions:
1. Work involving the exterior surfaces of dwell-
ings, such as the replacement of roofing or siding,
or the addition or replacement of windows or
BUILDING PLANNING
doors, or the addition of a porch or deck, are
exempt from the requirements of this section.
2. Installation, alteration or repairs of plumbing or
mechanical systems are exempt from the require-
ments of this section.
R314.4 Power source. Smoke alarms shall receive their pri-
mary power from the building wiring when such wiring is
served from a commercial source, and when primary power is
interrupted, shall receive power from a battery. Wiring shall
be permanent and without a disconnecting switch other than
those required for overcurrent protection.
Exceptions:
1. Smoke alarms shall be permitted to be battery oper-
ated when installed in buildings without commercial
power.
2. Hard wiring of smoke alarms in existing areas shall
not be required where the alterations or repairs do
not result in the removal of interior wall or ceiling
finishes exposing the structure, unless there is an
attic, crawl space or basement available which could
provide access for hard wiring without the removal
of interior finishes.
R314.5 Interconnection. Where more than one smoke alarm
is required to be installed within an individual dwelling unit
in accordance with Section R314.3, the alarm devices shall be
interconnected in such a manner that the actuation of one
alarm will activate all of the alarms in the individual unit.
Physical interconnection of smoke alarms shall not be
required where listed wireless alarms are installed and all
alarms sound upon activation of one alarm.
Exception: Interconnection of smoke alarms in existing
areas shall not be required where alterations or repairs do
not result in removal of interior wall or ceiling finishes
exposing the structure, unless there is an attic, crawl space
or basement available which could provide access for
interconnection without the removal of interior finishes.
SECTION R315
CARBON MONOXIDE ALARMS
R315.1 Carbon monoxide alarms. For new construction, an
approved carbon monoxide alarm shall be installed outside of
each separate sleeping area in the immediate vicinity of the
bedrooms in dwelling units within which fuel -fired appli-
ances are installed and in dwelling units that have attached
garages.
R315.2 Carbon monoxide detection systems. Carbon mon-
oxide detection systems that include carbon monoxide detec-
tors and audible notification appliances, installed and
maintained in accordance with this section for carbon monox-
ide alarms and NFPA 720, shall be permitted. The carbon
monoxide detectors shall be listed as complying with UL
2075. Where a household carbon monoxide detection system
is installed, it shall become a permanent fixture of the occu-
2012 INTERNATIONAL RESIDENTIAL CODE®
r\
63
Johanna Kinne
From: Janice Melvin
Sent: Friday, August 02, 2013 9:44 AM
To: AC Electric; Alaska Effecient Energy Solutions; CAP Construction; Custom Creations;
gpenterprise88@gmail.com; Harmon Construction; On Time Maintenance & Const; Orr
Development; Precision Timberworks; RW Construction; Service Electric; Seward
Plumbing & Heating; Shane Hand; Wilean Woodworking
Cc: Stefan Nilsson; Johanna Kinney
Subject: 2012 International Residential Code adoption
Importance: High
Second Request: for those of you who have responded- thank you CU
For the rest of you, Please take a minute to look over the changes below and give us your thoughts.
Thanks for your support
Janice and Stefan
Janice Melvin, Administrative Assistant
Seward Building Department
PO Box 167 - Seward, AK 99664
(907) 224-3445 phone
(907) 224-8633 Fax
buildingCa),cityofseward. net
"1 saw the angel in the marble and carved until I set him free. "
-Michelangelo
Subject: FW: 2012 International Residential Code adoption
Importance: High
Subject: FW: 2012 International Residential Code adoption
Contractors,
The City of Seward is in the process of adopting the 2012 International Residential Code (IRC) with local changes. We
are required to have three public hearings, the first one took place on May 28`h and there were no contractors present
at this hearing. The next public hearing will be at 7pm on August 12`h at the Council Chambers in City Hall and we would
like to encourage your attendance.
The City Council and Building Department want to hear from you, the local contractor that will be directly affected by
the outcome of this adoption. We understand that time constraints of the busy season and a lack of interest in public
speaking may affect your attendance during the public hearing process and so we are reaching out to you with another
means to provide comments.
a�
Council has asked staff to forward any comments received from contractors with regards to any of the new changes or
amendments proposed in the Residential Code adoption. We would be happy to forward any comments or suggestions
from you and will also keep your comments anonymous if you prefer.
One of the most significant changes is the proposal to bring back all-weather wood foundations as detailed in the
Residential Code. This section has been deleted out of the code since the adoption of the 2000 IRC.
• Wood Foundations with an all-weather wood footing (2x8 lying flat on the ground) and 2x foundation
walls. Please let us know if you agree with using a 2x8 wood footing or rather see using a standard cement
footing, or would like to keep the wood foundations deleted in its entirety.
We are also looking for any comments on the proposed adoptions below, and the way we are proposing to adopt
them.
The proposed adoption of the 2012 IRC has a total of 63 local amendments, most of these changes are
repeated each time we adopt the current code version because they have proven to be effective and
agreeable to our community. 8 of the proposed local changes to the code are new and are further explained
below. The most significant change is the proposed sprinkler requirements in residences larger than 3600
square feet.
1. Chapter 3, Table R301.2(1), CLIMATIC AND GEOGRAPHIC DESIGN CRITERIA,
TABLE R301.2 (1)
CLIMATIC AND GEOGRAPHIC DESIGN CRITERIA
Add the following information in the table:
Ground Snow Load
80 psf
Uniform Roof Load 80 psf
Wind Speed 100 mph
Topographic effects No
Seismic Design Category D 2
Weathering
Frost Line Depth
Termite
Winter Design Temp.
Ice Barrier Underlayment required
Flood Hazards
Air Freeze Index
Mean Annual Temp.
Decay
Severe
42 inches
None — Slight
-20 Degrees F
Yes
Yes, see Flood Hazards Maps
1673
39 Degrees F
Slight — Moderate
The criteria in the above table is filled out according to the geographic location by the jurisdiction adopting the
code; all but the "Uniform Roof loads" and "Seismic Design Category D2" are carried over unchanged from
previous year's code adoptions. The "Uniform Roof load" and "Seismic Design Category D2" is added to simplify
the structural design calculations for engineers and to verify that the minimum roof (snow) load of 801b will
always be implemented.
2. Chapter 3, Section R313.1 TOWNHOUSE AUTOMATIC FIRE SPRINKLER SYSTEMS is amended by at the end of
the sentence adding; "that exceeds a total of 3600 square feet per unit or as required by the International Fire Code as
adopted".
This is a new section that will read:
R313.1 Townhouse automatic fire sprinkler systems.
An automatic residential fire sprinkler system shall be installed in townhouses that exceeds a total of 3600
square feet per unit or as required by the International Fire Code as adopted.
3. Chapter 3, Section R313.1 Exception: An automatic residential fire sprinkler system shall not be required when
additions or alterations are made to existing townhouses that do not have an automatic residential fire sprinkler system
installed. This is amended by at the end of the sentence adding; "unless the total square footage per unit exceeds 3600
square feet."
This is a new section that will read:
Section R313.1 Exception: An automatic residential fire sprinkler system shall not be required when additions or
alterations are made to existing townhouses that do not have an automatic residential fire sprinkler system
installed unless the total square footage per unit exceeds 3600 square feet.
4. Chapter 3, Section R313.2 ONE AND TWO-FAMILY DWELLINGS AUTOMATIC FIRE SYSTEMS An automatic residential
fire sprinkler system shall be installed in one- and two-family dwellings. This is amended by at the end of the sentence
adding; "that exceeds a total of 3600 square feet per unit or as required by the International Fire Code as adopted".
This is a new section that will read:
R313.2 One- and two-family dwellings automatic fire systems. An automatic residential fire sprinkler system
shall be installed in one- and two-family dwellings that exceeds a total of 3600 square feet per unit or as required by the
International Fire Code as adopted.
5. Chapter 3, Section R313.2 EXCEPTION An automatic residential fire sprinkler system shall not be required for
additions or alterations to existing buildings that are not already provided with an automatic residential sprinkler
Em
system. This is amended by at the end of the sentence adding; "unless the total square footage per unit exceeds 3600
square feet."
This is a new section that will read:
R313.2 Exception: An automatic residential Ore sprinkler system shall not be required for additions or alterations
to existing buildings that are not already provided with an automatic residential sprinkler system unless the total
square footage per unit exceeds 3600 square feet.
6. Chapter 4, Section R401.1 APPLICATION is amended by deleting "Table R301.2 (1)" and replacing it
with "City of Seward Flood Zone Maps"
The new section will read: R401.1 Application.
The provisions of this chapter shall control the design and construction of the foundation and
foundation spaces for all buildings. In addition to the provisions of this chapter, the design and
construction of foundations in flood hazard areas as established by City of Seward Flood Zone Maps
shall meet the provisions of Section R322. Wood foundations shall be designed and installed in
accordance with AF&PA PWF.
7. Chapter 7, Section R702.7 is amended to delete the words "interior side of frame walls" and replacing it with
"warm in the winter side of the insulation"
This is to allow for installing foam insulation on exterior side of walls in both new and existing
structures and still meet requirement of vapor retarders. This type of additional insulation to homes are
becoming more common as energy prices go up. This section will read: R702. 7 Vapor retarders.
Class I or II vapor retarders are required on the warm in the winter side of the insulation in Climate
Zones 5, 6, 7, 8 and Marine 4.
Chapter 8, R807.1, ATTIC ACCESS, is amended by adding the following to the end of the section: "Attic
access shall not be located in a room containing bathing facilities.
This section is added due to concerns with humid air potentially escaping to the attic causing condensation and
moisture damages. This will read:
R807.1 Attic access.
Buildings with combustible ceiling or roof construction shall have an attic access opening to attic areas
that exceed 30 square feet (2.8 m2) and have a vertical height of 30 inches (762 mm) or greater. The
vertical height shall be measured from the top of the ceiling framing members to the underside of the
roof framing members.
The rough framed opening shall not be less than 22 inches by 30 inches (559 mm by 762 mm) and shall
be located in a hallway or other readily accessible location. When located in a wall, the opening shall
be a minimum of 22 inches wide by 30 inches high (559 mm wide by 762 mm high). When the access is
located in a ceiling, minimum unobstructed headroom in the attic space shall be 30 inches (762 mm) at
some point above the access measured vertically from the bottom of ceiling framing members. See
Section M1305.1.3 for access requirements where mechanical equipment is located in attics. Attic
access shall not be located in a room containing bathing facilities.
9. Chapter 13, Section M1307.2 Anchorage of Appliances is amended by at the end of the section adding a
sentence "Boilers shall be secured to resist earthquake motion by anchoring boiler and stand to wall or floor.
2�()
This change is based on FEMA requirements for structures built in flood and/or earthquake prone zones
to meet their community readiness program and this section shall read.
M1307.2 Anchorage of Appliances.
Appliances designed to be fixed in position shall be fastened or anchored in an approved manner. In
Seismic Design Categories DI and D2, water heaters shall be anchored or strapped to resist horizontal
displacement caused by earthquake motion. Strapping shall be at points within the upper one-third and
lower one-third of the appliance's vertical dimensions. At the lower point, the strapping shall maintain a
minimum distance of 4 inches (102 mm) above the controls. Boilers shall be secured to resist earthquake
motion by anchoring boiler and stand to wall or floor.
Please reply to this email with any comments you may have ASAP as we are trying to
deliver them to the council next week.
Thank you for your help.
Regards,
Stefan
Stefan Nilsson
Building Inspector
City of Seward
Seward AK
907-224-3445
3\
Sponsored by: Hunt
Introduction Date: August 12, 2013
Public Hearing Date: August 26, 2013
Enactment Date: August 26, 2013
CITY OF SEWARD, ALASKA
NON -CODE ORDINANCE 2013-011
A NON -CODE ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, AUTHORIZING A REPLAT OF TRACT C-1,
GATEWAY SUBDIVISION PER PLAT NUMBER 85-9, AS GATEWAY
SUBDIVISION ADDITION NO. 2, EXEMPTING THE TRANSFER OF
TRACT C-6 OF THE REPLAT FROM THE SUBDIVISION
REQUIREMENTS OF TITLE 16 OF THE SEWARD CITY CODE OF
ORDINANCES, AND AUTHORIZING THE LANDOWNER TO
COMPLETE THE REPLAT SUBJECT TO CERTAIN CONDITIONS
WHEREAS, SCC 16.01.015 provides that a plat cannot be approved until all required
subdivision improvements are provided for, or the owner of the land has entered into a binding
subdivision agreement to provide the improvements within three years; and
WHEREAS, the owner of the land has no current intention of developing the land or
selling any parcels within the proposed subdivision other than a possible sale of Tract C-6; and
WHEREAS, the Kenai Peninsula Borough reviewed access to Tract C-6 and has
determined there is sufficient public access from the Hemlock Street Right -of -Way; and
WHEREAS, AS 29.40.180 and AS 40.15.010 prohibit the transfer of, sale of, offer to
sell, or entering into a contract to sell land without a plat; and
WHEREAS, the city is interested in negotiating for a possible purchase of Tract C-6 as a
site for a water storage tank, where the water tank could allow further development in the
surrounding area; and
WHEREAS, the new plat would prohibit further sale of lots or parcels within the
subdivision without a subdivision agreement that complies with SCC Title 16 to provide the
required improvements.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, HEREBY ORDAINS that:
Section 1. This is a Non -Code Ordinance.
Section 2. The proposed replat of Tract C-1, Gateway Subdivision, per Plat 85-9, to be
known as Gateway Subdivision Addition No. 2, in the Seward Recording District, Third Judicial
CITY OF SEWARD, ALASKA
NON -CODE ORDINANCE 2013-011
Page 2 of 2
District, State of Alaska, and in substantially the form presented at this meeting, may be finalized
and recorded subject to the following conditions:
A. The final plat shall state: With the exception of the transfer of Tract C-6 to the
City of Seward, no other land subject to this Plat shall be transferred, and no
building permits shall be issued by the City of Seward, until the subdivision
improvement requirements of Title 16 of the Seward City Code have been met.
B. The city's acceptance of the right-of-way dedications as shown on the plat do not
require the city to survey, construct, or maintain such areas, and the city has no
obligations within the subdivision until approved subdivision improvements are
completed.
Section 3. Any required building permits for construction of a water tank and related
structures on Tract C-6 may be issued, without regard to SCC Title 16, provided that all other
ordinance requirements of the Seward City Code are met.
Section 4. The City Council expressly finds that the provisions of this ordinance are
limited to the special circumstances surrounding the proposed use of Tract C-6 and its current
condition, giving rise to the need for an exemption to certain provisions of Title 16 of the Seward
City Code, and does not set a precedent for any future plat or land transfers.
Section 5. This ordinance shall take effect ten days following its enactment.
ENACTED by the City Council of the City of Seward, Alaska, this 26`" day of August,
2013.
THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Brenda J. Ballou
Acting City Clerk (City Seal)
�3
Agenda Statement
Meeting Date: August 12, 2013
To: City Council
Through: Jim Hunt, City Manager
Ron Long, Assistant City Manager
From: Donna Glenz, Planner
Agenda Item: Non -Code Ordinance authorizing the replat of Gateway Subdivision No. 2
and exempting the transfer of Tract C6 from the requirements of Title 16
of the City code subject to certain conditions
BACKGROUND & JUSTIFICATION:
Attached for the Councils review and enactment is Non -Code Ordinance 2013- it t This Non -
Code Ordinance exempts the transfer of Tract C6 of the Gateway Subdivision Replat Number 2
from the subdivision requirements of Title 16 of the Seward City Code, and allows the
completion of the replat.
On May 28, 2013 the Council approved Resolution 2013-034, recommending the Kenai
Peninsula Borough approve the Gateway Subdivision Replat Number 2, subject to certain
conditions. One of the conditions was to address the subdivision requirements of Title 16 with a
subdivision agreement before completion of the final plat. Due to the findings and special
circumstances noted listed within this Non -Code Ordinance; an exception is being requested to
the requirements of Title 16.
The final plat would be required to contain notes as stated in the Ordinance to protect future
landowners.
REVIEW OF THE REPLAT AREA:
The proposed replat subdivides the existing Tract Cl, Gateway Subdivision into four (4) parcels
to be known as Tracts C4, C5, C6 and C7, containing approximately 33.55 acres. This platting
action will dedicate the 60 foot Rights -of -Way extensions of Olympia Road and Afognak
Avenue, providing legal dedication of Olympia Road through to Afognak Avenue. Also
dedicated are numerous utility easements.
Tract C6, located in the northeast corner of this subdivision is the proposed site for the new City
water storage tank. This tract will be accessed via the existing 34 foot right-of-way known as
Hemlock Street and the 33 foot section line easement, running south from the intersection of
Hemlock and Afognak Avenues. The City's possible acquisition of Tract C6 is subject to an
agreement to be negotiated with the landowner and approved by City Council.
SUBDIVISION REVIEW:
Zoning:
The parcels within this replat are within the Single Family Zoning District. The zoning
surrounding the replat is as follows: Single and Multi -Family zoning to the south and west,
Institutional and Single Family zoning to the east and Rural Residential and Resource
Management zoning to the north.
3L\
Utilities:
The subdivision area is not currently serviced by municipal water, sewer, electric, other utilities
or constructed public rights -of -way; therefore the attached non -code Ordinance is being
presented for Council's approval. This non -code Ordinance allows the completion of the Replat
and the possible sale of Tract C6 to the City by exempting the transfer of Tract C6 from the
subdivision agreement requirements of Title 16 and authorizing the landowner to complete the
replat subject to certain conditions.
Existing Uses:
There is currently no infrastructure or permanent structures located within this replat area.
Flood Zone:
This area is not located within a Special Flood Hazard Area.
CONSISTENCY CHECKLIST:
Yes
No
N/A
Comprehensive Plan (2020): 3.2 Land Use
3.2.1 Promote residential and commercial development within the City
1
of Seward and its vicinity in accordance with community values
Public Safety
X
Establish alternative north -south routes throughout the community for
emergency evacuations. Page 14.
2.
Strategic Plan:
X
3.
Other (list):
X
Staff Comments:
Administration and staff have worked with the City Attorney to review and discuss this platting
action. By addressing the requirements of Title 16 with the attached Non -Code Ordinance all
concerns will been resolved and the water storage tank project will be allowed to move forward.
INTENT:
To allow replat of the area and a possible transfer of Tract C6 without the need for a subdivision
agreement as otherwise required by Title 16 of the Seward City Code. The landowner has no
immediate plans for further development of the area or transfer of other lots.
FISCAL NOTE:
Costs of this replat were covered with the funds for the new water storage tank location funds.
Approved by Finance Department: Vk4f�
ATTORNEY REVIEW: Yes X No
RECOMMENDATION:
Enact Non -Code Ordinance 2013- 0 `� I Exempting the replat of Gateway Subdivision Addition
No. 2 and transfer of Tract C6 of the replat from the subdivision requirements of Title 16 of the
Seward City Code of Ordinances, and authorizing the landowner to complete the replat subject to
certain conditions.
3s-
Sponsored by: Planning and Zoning Commission
CITY OF SEWARD, ALASKA
RESOLUTION 2013-034
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, RECOMMENDING KENAI PENINSULA BOROUGH APPROVAL
OF THE PRELIMINARY REPLAT OF THE GATEWAY SUBDIVISION,
CREATING FOUR TRACTS TO BE KNOWN AS TRACTS C4, C5, C6 AND
C7, GATEWAY SUBDIVISION ADDITION NO.2 AND DEDICATING THE
RIGHTS -OF -WAY EXTENSIONS TO BE KNOWN AS OLYMPIA ROAD
AND AFOGNAK AVENUE, LOCATED WITHIN THE SE % SECTION 33;
WITHIN THE SINGLE FAMILY ZONING DISTRICT
WHEREAS, CRW Engineering Group, LLC has submitted a preliminary plat to the City of
Seward for review and recommendation to the Kenai Peninsula Borough; and
WHEREAS, this replat subdivides the existing Tract C-1, Gateway Subdivision into four (4)
parcels to be known as Tracts C4, C5, C6 and C7, containing approximately 33.55 acres; and
WHEREAS, this replat dedicates the extension of two platted rights -of -way, Afognak
Avenue and Olympia Road and numerous utility easements; and
WHEREAS, the 1.44 acre Tract C-6, located in the northeast corner of this subdivision is the
proposed site for the new City water tank; and
WHEREAS, the property within this replat is all zoned Single Family Residential (RI); and
WHEREAS, this subdivision area is not currently serviced by municipal water, sewer,
electric, other utilities or constructed public rights -of -way; therefore a subdivision installation
agreement is required before final approval recording of this replat; and
WHEREAS, on May 7, 2013 the Planning and Zoning Commission held the required public
hearing and approved Resolution 2013-07 recommending City Council and the Kenai Peninsula
Borough approval of the Gateway Subdivision No. 2 replat; and
WHEREAS, the Planning and Zoning Commission further recommended the City Council
approve the dedication of the rights -of -way for the extension of Afognak Avenue and Olympia Road
as proposed by the Gateway Subdivision Addition No. 2 replat.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
M
CITY OF SEWARD, ALASKA
RESOLUTION 2013-034
Section 1. The Seward City Council approves the submittal of the Gateway Subdivision
Addition No. 2 replat, subject to conditions approved by P&Z Resolution 2013-07, to the Kenai
Peninsula Borough for final approval.
Section 2. The Seward City Council further approves the dedication of Rights -of -way for
Afognak Avenue and Olympia Road as proposed by the Gateway Subdivision, Replat No.2.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 281h day of
May, 2013.
THE CITY OF SEWARD, ALASKA
Dave Seaward, ayor >
AYES:
Valdatta, Bardarson, Keil, Shafer, Casagranda, Terry, Seaward
NOES:
None
ABSENT:
None
ABSTAIN:
None
ATTEST:
7
JhaJnna Kinney, CMC
Clerk
(City Seal)
10
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11.6U Acres
TRACT C-1
Plat (85-9)
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60.00'
N42' 54' 15"W(R)
�90.76'
N60. 11 ' 29"W(R)
111.79'
N86' 16' 36"W(R)
40.00'
-18)
Proposed 10'
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Sponsored by: Hunt
Introduction Date: August 12, 2013
Public Hearing Date: August 26, 2013
Enactment Date: August 26, 2013
CITY OF SEWARD, ALASKA
NON -CODE ORDINANCE 2013-012
A NON -CODE ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, AUTHORIZING THE COMPLETION OF THE TAX
FORECLOSURE PROCESS AND THE DISPOSAL OF THE PROPERTY
DESCRIBED AS THE WEST V2 OF LOTS 19 AND 20, BLOCK 30,
ORIGINAL TOWNSITE OF SEWARD; WITH TAX PARCEL ID NUMBER
OF 14813010, LOCATED AT 408 MADISON
WHEREAS, the Kenai Peninsula Borough has initiated foreclosure on the property with tax
parcel number 14813010 and a legal description of the West''/2 of Lots 19 and 20, Block 30, Original
Townsite of Seward for delinquent property taxes and notified the City of Seward of this action; and
WHEREAS, the property is located on the north side of Madison Street between Fourth and
Fifth Avenues; and
WHEREAS, this property is vacant and has become derelict, a public safety hazard, and
extremely unsightly. Over the past few years numerous complaints have been received by the
Community Development office. The parcel owner, Darwin E Wood, passed away in January 2010
leaving no heirs willing to take ownership and/or responsibility of the parcel; and
WHEREAS, this parcel is a 50 foot x 60 foot legal non -conforming undevelopable parcel;
and
WHEREAS, the adjacent property owner has expressed an interest in acquiring the parcel by
providing the full demolition, removal and clean-up needed to restore the parcel; and
WHEREAS, it is in the best interest of the city to obtain title from the Kenai Peninsula
Borough and transfer ownership to the adjacent property owner for cleanup and property restoration,
thereby placing it back on the tax rolls and resolving the life safety concerns for the public; and
WHEREAS, the City of Seward has no public purpose for the real property, and on July 16,
2013 the Planning and Zoning Commission approved Resolution 2013-13 recommending the City
Council declare the real property to be surplus and eligible for disposal by sole source negotiations.
zl�
CITY OF SEWARD, ALASKA
NON -CODE ORDINANCE 2013-012
Page 2 of 2
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,
HEREBY ORDAINS that:
Section 1. This is a Non -Code Ordinance.
Section 2. The City Manager and City Attorney are hereby authorized to complete the tax
foreclosure process needed to obtain the Clerk's Deed for the parcel with the legal description of the
West %2 of Lots 19 and 20, Block 30, Original Townsite of Seward.
Section 3. The City of Seward has no public purpose for West 11/2 of Lots 19 and 20, Block
30, Original Townsite of Seward and declares the property surplus and available for disposal.
Section 4. The City Manager and City Attorney are hereby authorized to negotiate and enter
into an agreement whereby the city will transfer the West %2 of Lots 19 and 20, Block 30, Original
Townsite of Seward to the adjacent property owner by sole source negotiations. The agreement will
be subject to approval of the City Council following a public hearing.
Section 5. The recitals stated above are hereby adopted as findings of the City Council. For
these reasons, the City Council authorizes the transfer of the property as is, where is, with no
warranties, and for less than fair market value.
Section 6. This ordinance shall take effect ten days following its enactment.
ENACTED by the City Council of the City of Seward, Alaska, this 26`h day of August, 2013.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Brenda J. Ballou
Acting City Clerk
THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
(City Seal)
`o
Agenda Statement
Meeting Date: August 12, 2013
To: City Council
Through: City Manager, Jim Hunt
Assistant City Manager, Ron Long
From: Donna Glenz, Planner
Agenda Item: Authorizing the completion of the tax foreclosure process and
disposal of the parcel legally known as the West %2 of Lots 19 and 20,
Block 30, Original Townsite of Seward, located at 408 Madison
Street
BACKGROUND & JUSTIFICATION:
Attached for the City Council's review and adoption is Non -Code Ordinance 2013-0 authorizing
the completion of the Kenai Peninsula Borough (KPB) Tax Foreclosure process on tax parcel
14813010, with the legal description of the West 11/2 of Lots 19 and 20, Block 30, Original Townsite
of Seward, located at 408 Madison, for delinquent property taxes. Alaska State Statue declares all
unredeemed property inside the City Limits is deeded to the City subject to the payment of the
unpaid taxes and foreclosure costs against the property. The City was noticed of the tax foreclosure
on the above property and now needs to declare the intent of the property. This determination is
required by AS 29.45.460.
This property has become derelict, a public safety hazard as well as extremely unsightly and over the
past few years numerous complaints have been received by the Community Development office.
However the parcel owner passed away in January 2010 leaving no heirs willing to take ownership
and responsibility of the parcel. On June 3, 2013 the City Building Inspector and Fire Chief
conducted a physical inspection of the parcel and structure finding it dangerous to human life and the
public welfare.
This property is a legal non -conforming 3,000 square foot parcel, 50 X 60 feet. The parcel does not
meet the minimum zoning code requirement for buildable lot size of 6,000 square feet
(SCC§15.10.220 Development Requirements & SSC§15.10.220, note 2, B) or the buildable 3,000
square foot originally platted lot requirement (SSC§15.10.220, note 2, D); therefore the lot is
undevelopable.
The only adjacent property owner has expressed an interest in acquiring the parcel by providing the
full demolition, removal and clean-up needed to restore the parcel. It is in the best interest of the
City to obtain title from the KPB and transfer ownership to the adjacent property owner for cleanup
and property restoration; thereby placing it back on the tax rolls.
The City of Seward has no public purpose for the real property and City staff and the Planning and
Zoning Commission recommend the City Council declare the real property to be surplus and eligible
for disposal.
CONSISTENCY CHECKLIST:
Yes
No
N/A
Comprehensive Plan (2020):
1.
3.9.2.1 Encourage citizens, as well as the City to take an active role in
X
beauti in . the community. " (age 30)
2
Strategic Plan (1998):
"Promote a safe community" (page 18)
X
3
Seward City Code:
Numerous sections of title 9, Health and Safety support this action:
X
4
Municipal Lands Management Plan:
Tax/Lien Foreclosure: (page 3)
X
FISCAL NOTE:
The City of Seward is required to pay the delinquent taxes to obtain title. Additional costs may
include administrative costs and attorney fees. All incurred costs, interest, and penalties are expected
to be recovered in the transfer of the property.
Approved by Finance Department Xf,=
INTENT:
The completion of the tax foreclosure process and the negotiation of a sole source transfer of the
property described as the West'/2 of Lots 19 and 20, Block 30, Original Townsite of Seward.
ATTORNEY REVIEW: Yes X No
RECOMMENDATION:
August 12, 2013: Council introduce Ordinance 2013-Q( -,_authorizing the completion of
the tax foreclosure process and the negotiation of a transfer of the property described as Lots 19 and
20, Block 30, Original Townsite of Seward.
August 26, 2013 Council enacts Non -Code Ordinance 2013 __QL'Z_
Sponsored by: Staff
i
�.. CITY OF SEWARD, ALASKA
PLANNING AND ZONING COMMISSION
RESOLUTION 2013-13
A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF
THE CITY OF SEWARD, ALASKA, PROVIDING RECOMMENDATIONS
TO CITY COUNCIL REGARDING THE PARCEL LEGALLY KNOWN AS
THE WEST %2 OF LOTS 19 AND 20, BLOCK 30, ORIGINAL TOWNSITE OF
SEWARD, LOCATED AT 408 MADISON
WHEREAS, the Kenai Peninsula Borough (KPB) is in the process of tax foreclosure on tax
parcel 14813010, with the legal description of the West % of Lots 19 and 20, Block 30, Original
Townsite of Seward; and
WHEREAS, the KPB has initiated foreclosure on the property for delinquent property taxes
and notified the City of Seward of this action; and
WHEREAS, the property is located on the north side of Madison between Fourth and Fifth
Avenues; and
WHEREAS, this property has become derelict, a public safety hazard as well as an extreme
eye sore and over the past few years numerous complaints have been received by the Community
Development office; however the parcel owner passed away in January 2010 leaving no heirs willing
to take responsibility of the parcel; and
WHEREAS, this parcel is a 50 X 60 foot legal non -conforming undevelopable parcel; and
WHEREAS, the adjacent property owner has expressed an interest in acquiring the parcel by
providing the full demolition, removal and clean-up needed to restore the parcel; and
WHEREAS, the intent of the City is to obtain ownership from the KPB and move the
ownership to the adjacent property owner for cleanup and property restoration; thereby placing it
back on the tax rolls; and
WHEREAS, the City of Seward has no public purpose for the real property and the Planning
and Zoning Commission recommend the City Council declare the real property to be surplus.
NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning
Commission that:
Seward Planning and Zoning Commission
Resolution No. 2013-13
Section 1. The Commission recommends that the City Council authorize the City Manager
and City Attorney complete the tax foreclosure process to obtain the Clerk's Deed for the parcel with
the legal description of the West''/z of Lots 19 and 20, Block 30, Original Townsite of Seward.
Section 2. The Commission further recommends that the City Council declare that it has no
public purpose for West''/2 of Lots 19 and 20, Block 30, Original Townsite of Seward and declare the
property surplus for disposal.
Section 3: The Commission further recommends the disposal of the West'/2 of Lots 19 and
20, Block 30, Original Townsite of Seward to the adjacent property owner by sole source
negotiations.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the Seward Planning and Zoning Commission this 16th day
of July, 2013.
THE CITY OF SEWARD, ALASKA
M R1Ws
AYES:
Butts, Fleming, Ecklund, Roach'
NOES:
None
ABSENT:
McClure, Campestre
ABSTAIN:
None
VACANT:
One
ATTEST:
ity Clerk
OF SF '••.
(Cityfjea•`�G i
• SEAL
�,s �• �
oF.Ats PS•••�.
r
J
J
City of Seward, Alaska
July 16, 2013
The following items were approved on the Consent Agenda:
June 4, 2013 Regular Meeting Minutes
Unfinished Business Items requiring a Public Hearing — None
New Business Items requiring a Public Hearing — None
Unfinished Business — None
New Business —
Planning Commission Minutes
Volume 7, Page 38
Resolution 2013-13 of the Planning and emu. Commission of the City of
Seward, Alaska, providing recommend to City Council regarding the_ -
parcel legally known as the West 1/:. 'f `4 ots 19 an 0, Block 30, Original
Townsite of Seward, located at 408 Math � treet ,-.
Glenz noted the history of the property and the , fety issues related to the unsecured,
abandoned structures and junk on the lot. The property why a, ned by the late D.E. Wood. She
stated no heirs had been willing to accept ownership or respility of the parcel and property
taxes had not been paid for several years.
The property owy":, to be transferred to the City of Seward through the Kenai
Peninsula Borough ta' closure;' : cess and Administration was seeking direction on whether
to retain the proper 5" 1 ispose of i private use.
She noted the B�1. ire Chief had stated the structures on the parcel
were unsafe and required d ion. Staff �za' iA eived verbal communication from the adjoining
property owner and other merifrof the public regarding the unsafe conditions. The City had no
J:t
beneficial reason to retain the or _.._ �, Glenz said.
Fleming asked if the City shodM clean up the property, or if the property could be given to
the adjoining property owner to clean up.
Glenz said Administration was working with the City Attorney to determine how the
property might be transferred to the adjoining property owner, who was willing to take the
responsibility of clean up. Glenz noted the high cost of the City cleaning up the parcel with little
option of recouping the dollars spent. There were no other development options for the land,
because it was too small, per Code.
Ecklund asked if the proposed transfer of the property was to be a sole source negotiation.
Glenz said that appeared to be the best course of action since the size of the lot made it
undevelopable as a standalone lot.
tE;
City ofSeward, Alaska Planning Commission Minutes
July 16, 2013 Volume 7, Page 39
Ecklund said she was considering placing a time limit on the cleanup of the property,
because of the health and safety issues,
Glenz said the adjoining property owner was very eager to clean up the property and has
been concerned about fire danger and other issues for the past several years. She noted he had kept
the grass and weeds mowed to keep the fire danger down.
Butts asked how the lot was configured 50 feet wide and 60 fj ep.
a;
Glenz approached the drawing board behind the Co 'h°" 's dais and illustrated the
warranty deed transfer that resulted in bisecting two 30 r' `
. ts, creating the current
parcel, which is too small to be developed by current City coei
Motion (Fleming/Butts)
Approve Resolution 20
Butts questioned if the Commission needed to indicate whether mone '
q y "= trade value
should be noted as part of the resolution.
Ecklund reasoned that there w,"; w;., efit to setting a timeline for the cleanup, but the
'! x
market value was hard to establish gib tile; d cleanup. It was best to get the property
cleaned u and back on the tax rolls as ui, asp p q pliminating the life safety issues,
Butts asked if there had been some
materials.
audit of potentially hazardous
Glenz responded by noting an abatemenf'' ._ essment had not been conducted but there
w.,r,
were derelict vehicles, oil drums and large amount`' f other debris on the lot as well as the old
structures..~- the Building and Fire Department had done a minimal inspection and had
expresw saOgkprns,
' asked if t1ty Attorney would be working on the various issues related to the
cleanup of tlAqproperty while negotiations continue with the adjoining property
owner.
Glenn said s ailc VCity Attorney were both dedicating considerable time and energy to
finding the best solu"fi,>Y method for the property transfer and subsequent cleanup.
Motion Passed Unanimous
Discussion and direction for the regularly scheduled August 6, 2013 Planning
and Zoning Commission meeting
Glenz noted that she would be out of state during the scheduled August 6 meeting date and
that no public hearing items were scheduled for that meeting. Glenz said she could seek a member
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Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2013-063
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH DAMA INDUSTRIAL LLC FOR THE PREPARATION
AND PAINTING OF FOUR (4) SUBSTATION TRANSFORMERS FOR AN
AMOUNT NOT TO EXCEED $54,436, AND APPROPRIATING FUNDS
WHEREAS, on November 14, 2011, the City Council approved Resolution 2011-099 which
appropriated $166,000 from the General Fund to the Electric Enterprise Fund for the stated purpose
of refurbishing transformers; and
WHEREAS, on December 12, 2011, the City Council approved Resolution 2011-095 and on
July 22, 2013, approved Resolution 2013-059 which adopted the 2012/2013 Capital Improvement
Plan and the 2013 Revised Capital Improvement Plan, wherein a line item in that Capital
Improvement Plan allocated $120,000 for the painting of substation transformers as an electric -
related capital project critical need; and
WHEREAS, the city developed a scope of work and advertised a competitive bid package,
according to SCC 6.10.210 and SCC 6.10.215, to paint four (4) substation transformers; and
WHEREAS, the deadline was June 28, 2013 at 2:00 p.m., and DAMA Industrial LLC of
Anchorage, Alaska was the only bidder; and
WHEREAS, DAMA Industrial LLC's bid of $54,436 was deemed responsible, responsive
and qualified.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to enter into an agreement with DAMA Industrial
LLC of Anchorage, Alaska for the preparation and painting of four (4) substation transformers.
Section 2. Funding for this contract in an amount not to exceed $54,800 is hereby
appropriated from the Electric MRRF reserve account no. 502-0000-3050 to the repair and
maintenance account no. 502-5020-5380.
Section 3. This resolution shall take effect immediately upon its adoption.
'E0
CITY OF SEWARD, ALASKA
RESOLUTION 2013-063
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 121n
day of August, 2013.
THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Brenda J. Ballou
Acting City Clerk
(City Seal)
Agenda Statement
Meeting Date: 12 August 2013
To: City Council
Through: Jim Hunt, City Manager
From: John Foutz, Electric Department Manager
Agenda Item: Authorizing an Agreement with DAMA Industrial LLC for the preparation
and painting of four (4) substation transformers for an amount not to
exceed $54,436
BACKGROUND & JUSTIFICATION:
On November 14, 2011, the Seward City Council approved Resolution 2011-099 which appropriated
$166K from the General Fund to the Electric Enterprise Fund for the stated purpose of refurbishing
transformers. The Resolution authorized the transfer of cash to pay for the project, but did not
appropriate funding to the expense budget, since the timing of the project was not yet known.
On December 12, 2011, the Council approved Resolution 2011-095 which adopted the 2012/2013
Capital Improvement Plan ("CIP"), and the CIP was subsequently reaffirmed by Resolution 2013-59
approved on July 22, 2013. A line item in that capital improvement plan allocates $120K for the painting
of substation transformers as an Electric -Related Capital Project critical need.
The City developed a scope of work and, on 08 June 2013, advertised a competitive bid package to
paint four (4) substation transformers according to SCC 6.10.210 and SCC 6.10.215. Bids were
received at the Clerk's office on time, as required by the Invitation to Bid. Only one bid was
received. That bid, upon examination, proved to be responsible, responsive and qualified and was in
the amount of $54,436.
INTENT: To authorize the City Manager to enter into an agreement with DAMA Industrial LLC for
the preparation and painting of four (4) substation transformers for an amount not to exceed $54,436
from the Electric MRRF Fund.
CONSISTENCY CHECKLIST:
Yes
No
N/A
1.
Comprehensive Plan (1.3, 3.7.3.1, 3.7.3.2):
X
2.
Strategic Plan (document source here):
X
3.
Other (list):
X
FISCAL NOTE: Funding for this project was provided to the Electric Fund by the General Fund.
Although the CIP has been approved, individual expenditures require appropriation by the City
Council. This project will be funded and directly charged to the Electric MRRF Fund, and was
included in the Electric Utility CIP.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
RECOMMENDATION: "U J . o-o 7-0 15 -n (o 3
Authorize the City Manager to enter into an agreement with DAMA Industrial LLC for the
preparation and painting of four (4) substation transformers for an amount not to exceed $54,436
from the Electric MRRF Fund, and appropriating funds.
�3
Sponsored by: Administration
CITY OF SEWARD, ALASKA
RESOLUTION 2011-099
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROPRIATING $166,000 FROM THE GENERAL FUND TO
THE ELECTRIC ENTERPRISE FUND AS AN EXTRA PAYMENT
TOWARD AN OUTSTANDING LOAN BETWEEN THE FUNDS
WHEREAS, the Seward City Council passed Resolution 2010-083 on September 13, 2010.
establishing a loan in the amount of $1,889,765 to be repaid by the General Fund to the Electric
Enterprise Fund over a period of approximately 15 years; and
WHEREAS, the purpose of this loan is for the General Fund to repay the Electric Enterprise
Fund for times since 1996 when enterprise fund cash was used to cover costs associated with debt
service payments on the North SMIC Dock and costs associated with closing Seward General
Hospital, which the enterprise fund paid because it was deemed by previous city councils to be in a
better financial position to cover, with the least impact on local taxpayers; and
WHEREAS, numerous City Councils made decisions to tap the electric fund because of the
then -new condition of the electric transmission line (upgraded in 1995), the level of reserves on hand
in the Electric Fund at the time, and the fact that contributions from the General Fund to assist with
the closure of the hospital and the extinguishment of the SMIC debt would have required an increase
in taxes or a decrease in City services which Councils presumably did not feel was in the public's
interest; and
WHEREAS, the Electric Enterprise Fund has not made any such contributions since 2006,
and given the growing list of deferred maintenance needs and the dwindling level of enterprise fund
reserves, the City Council desires to repay this outstanding loan as soon as practicable; and
WHEREAS, the General Fund has made payments of $226,846 leaving an outstanding
balance at November 14, 4011 of $1,662,919 on the loan, and this resolution will reduce the
outstanding loan balance to $1,496,919; and
WHEREAS, the City of Seward will receive an additional $71,000 from the State of Alaska
in the form of State Revenue Sharing funding in November, 2011 which was not anticipated in the
budget, and members of the City Council have requested that the additional revenue sharing plus
$95,000 previously allotted in the budget for construction of covered equipment storage, be
redirected from the General Fund to the Electric Enterprise Fund to be made available to refurbish
transformers, which is a critical capital need of the Electric Enterprise Fund.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF TH E CITY
OF SEWARD, ALASKA, that:
�y
CITY OF SEWARD, ALASKA
RESOLUTION 2011-099
Section 1. The amount of $71,000 is hereby accepted from the State of Alaska as an
additional State Revenue Sharing payment, to account 101-0000-4350-0140.
Section 2. The 2011 Budget is hereby amended to reduce the roads and streets building
account budget by $95,000 previously available for construction of covered storage, from account
no. 101-1310-5920 to General Fund fund balance account no. 101-0000-3050.
Section 3. The total amount of $166,000 is hereby appropriated from the General Fund
transfers -out account no. 101-0000-3070-0501 to the Electric Enterprise Fund transfers -in account
no. 501-0000-3070-0101 to be applied to the outstanding loan due from the General Fund to the
Electric Enterprise Fund.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14"'
day ol' November, 2011,
THE CITY OF SEWARD ALASKA
raj 0,4
Davi Seas a yor
AYES: Valdatta, Bardarson, Shafer, Casagranda, Terry, Seaward
NOES: None
ABSENT: Keil
ABSTAIN: None
ATTEST:
;lo anna Kinney,
CNIC
ity Clerk
OS
F�I�r%4.'•.
(City Seal)
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COUNCIL AGENDA STATEMENT
Meeting Date: November 14, 2011
Through: James Hunt, City Manager
From: Kristin Erchinger, Finance Director Y
IV
Agenda Item: Additional $166,000 loan repayment to Electric Fund from General Fund
BACKGROUND & JUSTIFICATION:
For approximately the past fifteen years, the Electric Enterprise Fund has contributed $1,889,765 to cover
costs associated with items which were related to debt payments on the North SMIC Dock and costs
associated with closure of the Seward General Hospital. Numerous City Councils made decisions to tap
the electric fund because of the then -new condition of the electric transmission line (upgraded in 1995), the
level of reserves on hand in the Electric Fund at the time, and the fact that contributions from the General
Fund to assist with the closure of the hospital and the extinguishment of the SMIC debt would have
required an increase in taxes or a decrease in City services which Councils presumably did not feel was in
the public's interest.
On September 13, 2010, the Seward City Council passed Resolution 2010-083, establishing a loan in the
amount of $1,889,765 to be repaid by the General Fund to the Electric Enterprise Fund over a period of
approximately 15 years. Since that time, the Electric Enterprise Fund has not made any such un-related
contributions to the General Fund. In addition, given the growing list of deferred maintenance needs and
the dwindling level of enterprise fund reserves, the City Council desires to repay this outstanding loan as
soon as possible. Since September, 2010, the General Fund has repaid $226,846 of the loan, leaving a
remaining balance at November 14, 4011 of $1,662,919. This resolution will reduce the outstanding loan
balance to $1,496,919.
The City of Seward will receive an additional $71,000 from the State of Alaska for supplemental State
Revenue Sharing in November, 2011. This was not anticipated in the budget. Members of the City
Council have requested that the additional revenue sharing plus $95,000 previously allotted in the budget
for construction of covered equipment storage, be redirected from the General Fund to the Electric
Enterprise Fund to be made available to refurbish transformers, which is a critical capital need of the
Electric Enterprise Fund.
INTENT:
The intent of this resolution is to contribute additional loan repayments from the General Fund to the
Electric Enterprise Fund in order to perform critical capital needs in 2012, related to the refurbishment of
electric utility transformers. When combined with the one-time elimination of $175,000 in contributions
from the electric lurid to the motor pool in 2012, the total amount available for the transformer
refurbishment will be $341,000.
.S-0
RESOLUTION 2011-
Page Two
CONSISTENCY CHECKLIST•
Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan, and City Council Rules of Procedures.
ATTORNEY REVIEW; Yes X No
FISCAL NOTE:
This action will redirect $166,000 in cash from the General Fund to the Electric Enterprise Fund in order to
accomplish a critical capital need of the electric utility, the refurbishment of electric transformers.
Approved by Finance Department:
RECOMMENDATION: C�1�
Council approve Resolution 2011- , authorizing that supplemental revenue sharing funds in the amount
of $71,000 and $95,000 in funds previously allotted for covered storage, be redirected to partial repayment
of an outstanding loan owed by the General Fund to the Electric Enterprise Fund.
6
Sponsored by: Administration
CITY OF SEWARD, ALASKA
RESOLUTION 2011-095
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING THE 2012/2013 CAPITAL IMPROVEMENT PLAN
WHEREAS, the Seward City Council met on August 23, 2011 and September 12, 2011
to authorize budget policies and provide budget guidance to the administration, and conducted
extensive work sessions for the purpose of discussing enterprise fund capital infrastructure needs
and rate reviews in eight work sessions spanning the months of September and October; and
WHEREAS, on September 12, 2011, the City Manager submitted to the City Council a
proposed biennial budget for the City of Seward for Calendar Years 2012 and 2013, and
WHEREAS, the biennial budget was introduced at the regularly scheduled Council
meeting on September 12, 2011, and work sessions were conducted and televised; and
WHEREAS, a public hearing was held on the proposed budget on November 14. 2011
with final adoption scheduled for December 12, 2011; and
i
� WHEREAS, there is $228,000 designated in the Calendar Year 2012 General Fund
Budget and $220,000 designated in the CY 2013 General Fund Budget to finance capital
improvements, contingent on receipt of said amount from State Revenue Sharing; and
WHEREAS, the Capital Acquisition Fund will not receive funding in the amount of
$76,840 from the Sewer Enterprise Fund as partial repayment of a 1990 loan from the General
Fund, due to insufficient revenues in the Sewer Enterprise Fund's 2012 and 2013 Budget.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The Capital Improvement Plan for Calendar Years 2012 and 2013, which is
attached hereto and made a part hereof by reference, is HEREBY ADOPTED.
Section 2. Funding in the amount of $228,000 is hereby appropriated in 2012 and
$220,000 in 2013 for the purpose of meeting capital needs for the General Fund, subject to
receipt of said funding from the State of Alaska revenue sharing program.
Section 3. This resolution shall take effect immediately upon adoption.
PC
CITY OF SEWARD, ALASKA
RESOLUTION 2011-095
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12"'
day of December, 2011.
THE CITY OF SEWARD, ALASKA
David Seaway' , Mayor
AYES:
Valdatta, Bardarson, Keil, Shafer, Casagranda, Terry, Seaward
NOES:
None
ABSENT:
None
ABSTAIN:
None
ATTEST:
ohanna Kinney, CMC
ity Clerk
S7�
J
J
City of Seward
Capital Improvement Plan
Electric -Related Capital Projects
2012 and 2013
Proiect Description
New or
Project _
Funding Source
Replace Year
Cost
City Portion
Other Portion
Source
Critical Capital Needs:
Transformer Renovation - FortRaymond
R 2012
$200,000
$200,000
Electric
Paint Transformers and Substation Equipment
R 2012
$120,000
$120,000
Electric
Lagoon • Underground
$450,000
$450,000
Electric
Right of Way clearing
$760,000
$760,000
Electric
Jesse Lee Underground
$30,000
$30,000
Electric
Camelot Underground
$150,000
$150,000
Electric
Exhaust stack and roof- Generator 3
$360,000
$360,000
Electric
Meter Relay and View Screen
$20,000
$20,000
Electric
SMIC Underground
$105.000
$105,000
Electric
Transformer Renovation •Spring Creek
$200,000
$200,000
Electric
Sectionalized Pole Replacement • $17K/pole generally
$1,700.000
$1,700,000
Electric
High -Risk Capital Needs:
Old Mill#3
$120.000
$120,000
Gateway (Upper)
$180,000
$180,000
Gateway (Lower)
$80,000
$80,000
Woodland Hills
$120,000
$120000
Lost lake Underground
$65,000
$55,000
Software for inventory
$50,000
$50,000
Downtown Alley (2nd and 3rd) underground
$1,000,000
$1,000,000
Downtown Alley (3rd and 4th) underground
$2,000,000
$2,000,000
Downtown Alley (4th and 5th) underground
$2,000,000
$2.000,000
k
Moderate -Risk Capital Needs:
Lawmg Poles
$25,000
$25,000
Victor Creek Poles
$110,000
$110,000
Lake Drive (Stoney Creek)
$140,000
$140,000
Questa Woods
$80.000
$80,000
AVYEC Underground
$15,000
$15.000
Southwest boat ramp
$38.000
$33,000
Lawmg to Victor Creek Overhead
$75,000
$75,000
Update Fort Raymond Controls
$450,000
$450,000
Security Upgrades to substations
$130,000
$180,000
Automatic meter reading
$950.000
$950,000
Switch at Nash Road
$100,000
$100,000
Purchase 9 mega watts of Bradley Lake Power fro ML&P
N 2010
$1.100,000
$1,100,000
State/Electric
SMIC loop distribution system
N 2010
$56.000
$55,000
Electric
Update sectionalizing study and purchase oil circuit reclosury
N 2010
$182.000
$132,000
Electric
Install 25kV underground across Snow River
N 2010
$46Q000
$450,000
State/Electric
Convert transmission line to 115 kV
R 2011
$12,000,000
$12.000,000
State/Electric
Extend the 12.5kV distribution line on Nash Road
N 2011
$165,000
$165,000
State/Electric
Upgrade Victor Creek 26kV line
R 2011
$110,000
$110,000
State/Electric
Total Electric Fund Projects: $26 810 000 $11,985 000 $13 825,000
12"'ii`•'� 01 1''`'''sf �; ;:;'i "r' ' i,c!:`i:i;i(ii''"Q ' �`.;ii!r:` ' '"fkft'`','r;`i'i".i'.
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SERVICE AGREEMENT BETWEEN THE CITY OF SEWARD AND DAMA
INDUSTRIAL LLC
and
,N V ►
CITY OF SEWARD, ALASKA THE ("City")
Post Office Box 167
Seward, Alaska 99664
DAMA Industrial LLC ("Contractor")
1207 E. 73`d Avenue
Anchorage, Alaska 99518
The City and Contractor agree as follows:
SCOPE OF WORK
Contractor will prepare four (4) transformers in accordance with SSPC-SP3 Power Tool Cleaning.
Then mask off the necessary areas. After preparing the transformers, Contractor will apply one (1) coat
of Sherwin Williams Macropoxy 646 Fast Cure Epoxy in accordance with the manufacturer's data
sheet. Once the epoxy has cured Contractor will apply one (1) coat S.W. Polyurethane in accordance
with the manufacturer's written data sheet. This scope excludes temporary heat or coating of the
transformer radiators. This scope includes temporary containment of the transformers, on an
asF,needed basis, in the event of inclement weather. This scope is based on completing all four
transformers in sequence. No two transformers may be out of service at the same time.
TERM
Contractor agrees to commence the Scope of Work of this Agreement, as described in the Invitation to
Bid, immediately upon execution of this Agreement. Contractor will schedule work in consultation with
the City to ensure that each transformer can be deenergized in sequence. Work shall commence within 4
weeks of the Notice to Proceed, and all Work shall be complete not later than four (4) weeks from the
date of commencement. Substantial Completion is to be not later than 01 September 2013, with final
completion not later than 15 September 2013.
CONTRACT PRICE
Following receipt of periodic invoices from Contractor, the City agrees to pay Contractor the amounts as
follows for Work actually delivered, completed, and accepted by the City:
1. Upon completion of the Work and acceptance by the City, the City shall pay contractor
the sum not to exceed $54,436.00.
Page 1 of 5
July 8, 2013
(P`
PRIORITY OF CONTRACT DOCUMENTS
The documents below are referred to as the "Contract Documents" and are listed in order of priority in
the event of conflict, errors or discrepancies and by this reference made a part of this Agreement:
1. This Agreement
2. City of Seward Invitation to Bid, dated 07 June, 2013
3. Seward City Council Resolution 2013-OXX
4. Contractor's Bid dated 28 June 2013
MATERIALS AND WORKMANSHIP
All materials furnished by Contractor shall be new and suitable for the intended purposes.
CHANGE ORDERS
No changes or substitutions shall be made in the Scope of Work without prior written authorization by
the City, approved by the City through the City's Contracting Officer ("Change Order"). The
Contracting Officer shall be Ron Long, Seward Community Development Director, and any successor or
authorized representative. Requests for Change Orders shall be reviewed promptly upon receipt.
Adjustments, if any, to the contract price shall be negotiated by the undersigned or other person
designated in writing on behalf of the parties and agreed to in advance in writing.
SUBCONTRACTORS / THIRD PARTIES
Contractor shall be as fully responsible for the acts or omissions of its subcontractors and of persons
either directly or indirectly employed by them as for the acts or omissions of persons directly employed
by Contractor. Nothing contained in this Agreement shall create any contractual relationship between the
City and any subcontractor.
It is specifically understood between the parties that this Agreement does not make anyone a third party
beneficiary, nor does this Agreement authorize anyone not an authorized party to maintain a lawsuit for
personal injuries or property damage.
THE CITY'S RIGHT OF INSPECTION
The City, or its agents may, at any time during regular hours of operation, inspect the Scope of Work and
services provided under this Agreement. Such inspections are solely for the benefit of the City and not
for any third person. The exercise by the City or an agent acting on behalf of the City, of its rights under
this paragraph, shall not imply any obligation to inspect nor an obligation to inspect in any particular
manner. The City reserves the right to refuse any damaged or unusable Work or materials not of equal or
better quality than stated in the specifications in the Contract Documents.
Page 2 of 5
July 8, 2013
t0 -�
AMENDMENT
This Agreement shall only be amended, modified or changed in writing, signed executed by an
authorized representative of each of the parties.
JURISDICTION, CHOICE OF LAW
The law of the State of Alaska shall govern the rights and obligations of the parties and interpretation of
this Agreement. Venue for any legal actions arising from this Agreement shall be in Anchorage, Alaska.
COMPLIANCE WITH LAWS/ PAYMENT AND PERFORMANCE BONDS
Contractor shall obtain, at its own expense, all necessary permits, rights -of -way or other consents from
all governmental agencies, except those obtained by the City as set forth in the Contract Documents, and
shall comply with all applicable federal, State and local laws, statutes, regulations and ordinances.
Attached are payment and performance bond in the full amount of this Agreement ($478,000), insurance
certificates, and contractor's license and bonding information.
DEFAULT, REMEDIES, LIQUIDATED DAMAGES
Contractor's failure to comply with any representation or warranty made in the Contract Documents shall
be considered an event of default. In addition, Contractor's failure to perform any other term, covenant
or agreement contained in any of the Contract Documents shall be considered an event of default. An
event of default by Contractor and its refusal or inability to cure or diligently pursue a cure within the
time authorized by the City, shall give the City the right, but not the obligation, to procure services and
materials from another source with any difference in cost to be paid by Contractor or to terminate this
Agreement upon ten (10) days written notice to Contractor. The City, upon termination of this
Agreement, shall have the right but not the obligation to accept performance of the Scope of Work up to
the date of termination. Upon termination as a result of Contractor's breach, the City shall be entitled to
a full refund of all amounts paid under this Agreement provided that in the event that the City exercises
its ability to accept the Work, as completed to the date of termination, the City shall pay Contractor for
the Scope of Work completed to such date to the extent that such Work conforms to this Agreement.
Amounts owed to either party pursuant to this paragraph may be offset. Remedies described herein are
not exclusive and the City retains all other rights and remedies at law or in equity.
The City shall be entitled to liquidated damages in the amount of $250 per day for each day the Work is
not completed after 15 September 2013. The parties agree that actual damages are impossible to
calculate, and this amount is a reasonable estimate for damages to the City caused by delay. Remedies
described herein are not exclusive and the City retains all other rights and remedies at law or in equity.
TIMELINESS
Time is of the essence for this Agreement.
Page 3 of 5
July 8, 2013
REPAIR OF DAMAGES CAUSED BY CONTRACTOR
All damage and injury to property that is caused by, or that results from performance of the Scope of
Work by, or from any act, omission or neglect by Contractor, its subcontractors or its employees, shall
promptly be remedied by Contractor either by repairing, rebuilding or replacing the property damaged or
in some other manner satisfactory to the City and to the owner of such property. In case of failure on the
part of Contractor to promptly and satisfactorily remedy such damage or injury, the City may proceed to
repair, rebuild or replace such property as required and the cost thereof will be deducted from any
monies due or which may become due to Contractor.
In applying the above provisions, the repairing, rebuilding or replacing of damaged property shall be
understood to include the providing of temporary facilities that may be needed to maintain normal
service until the required repairing, rebuilding or replacing is accomplished. Restoration of damaged
property includes removal of contaminated water or soil, remediation to the extent required by any State
or federal environmental law, regulation, or order of an agency having jurisdiction over a release of a
contaminant or hazardous substance.
RELEASE, INDEMNIFICATION AND INSURANCE
Contractor agrees to release, indemnify, defend and hold harmless the City, its officers, agents and
employees from and against any and all claims, demands, losses, defense costs or liability of any kind or
nature, including environmental liability, which the City, its officers, agents and employees may sustain
or incur or which may be imposed upon them or injury to or death of persons or damage to property as a
result of, arising out of or in any manner connected with Contractor's performance under the terms of this
Agreement, excepting only liability arising out of the sole, gross negligence of the City.
Without limiting Contractor's obligations stated above in this paragraph, it is agreed that Contractor shall
maintain in force, at all times, during the performance of this Agreement the following policies of
insurance, with deductibles acceptable to the City, covering its operations:
Insurance
Minimum Limits
Comprehensive General Liability
$1 Million combined limit each occurrence/
$2 Million aggregate
Worker's Compensation/Employer Liability
As required by statute
Automobile Liability - Covering bodily injury and
property damage, including all owned, hired and
non -owned vehicles.
$1 Million combined limit per accident
Contractor shall procure insurance for full replacement value and to adequately insure against the loss of
or damage to materials during shipment and at all times in Contractor's possession. Costs of shipping
Page 4 of 5
July 8, 2013
and other insurance are covered by the contract price.
Contractor's insurance policies shall contain the following clauses:
I . With the exception of Workers Compensation and Professional Liability insurances, the City, its
officers, employees and volunteers are added as additional insured for operations of the named
insured performed under contract with the City.
2. Any insurance maintained by the City shall apply in excess of, and not contribute with, insurance
provided by Contractor.
3. All insurance policies required by this Agreement shall contain a clause that the insurance shall
not be canceled, limited, non -renewed, or otherwise materially changed without thirty (30) days
prior written notice delivered to the City.
4. All policies shall be written by insurance companies legally authorized or licensed to do business
in the State of Alaska and acceptable to the City.
5. Contractor shall furnish to the City, certificates evidencing that it has procured the insurance
required herein prior to commencement of the contract term.
6. All of the insurance policies described above shall provide that the insurers waive rights of
subrogation against the City, its officers, agents and employees.
ASSIGNMENT PROHIBITED
Any assignment by Contractor of its interest or responsibilities in any part of this shall be void and any
attempt by Contractor to assign any part of its interest under this Agreement shall give the City the right
to terminate this Agreement immediately.
This Agreement is entered into and effective when executed by both parties.
CITY OF SEWARD, ALASKA
James Hunt, City Manager
DATE:
ATTEST:
Brenda Ballou, Acting City Clerk
Date:
DAMA INDUSTRIAL LLC.
Michael A. Andersen, President
DATE:
71,2 C/ A-2tv 5,
(City Seal)
rage 5 of 5
July 8, 2013
(0-S,
AUTHORIZATION
CERTIFICATE
(if Corporation)
STATE OF ALASKA
) SS:
THIRD JUDICIAL DISTRICT)
I HEREBY CERTIFY that a meeting of the Board of Directors of the
a corporation existing under the laws of the State of Alaska, held on
20_, the following resolution was duly passed and adopted:
"RESOLVED, that , as of the Corporation,
be and is hereby authorized to execute and deliver the Agreement presented at this meeting
with the CITY OF SEWARD on behalf of the corporation and that the execution thereof shall be
the official act and deed of this Corporation."
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of
the corporation this day of , 20
(SEAL)
Secretary
M•
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2013-064
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ALLOW CHANGE
ORDER #1 WITH HARMON CONSTRUCTION, INC. FOR THE CIVIL/SITE
WORK AND FOUNDATION CONSTRUCTION AUTHORIZED UNDER
RESOLUTION 2013-051, TO PERMIT THE INSTALLATION OF VAPOR
BARRIER, TWO-INCH INSULATION AND PEX TUBING INTO THE
FOUNDATION, FOR A PRICE INCREASE NOT TO EXCEED $89,500, AND
APPROPRIATING FUNDS
WHEREAS, the City Council approved Resolution 2013-018 which authorized the City
Manager to enter into a purchase agreement with R&M Steel for the purchase of a steel building kit;
and
WHEREAS, the City Council approved Resolution 2013-051 which authorized the City
Manager to enter into a construction agreement with Harmon Construction, Inc. for the civil/site
work and construction of the concrete foundation for that building; and
WHEREAS, the City Council approved Resolution 2013-061 which authorized the City
Manager to enter into a construction agreement with Harmon Construction, Inc. for the erection of
that building, and the design and installation of lighting and heating systems; and
WHEREAS, the system recommended as the most efficient and economical heating system
is an in -floor PEX tubing (cross -linked polyethylene) hot water circulation system; and
WHEREAS, while the system will be initially supplied by an oil -fired boiler, it is adaptable
to a geo-thermal heat pump system at a later date, to further reduce the carbon footprint; and
WHEREAS, Harmon Construction, Inc. has offered a change order in the amount of $89,500
to install the vapor barrier, insulation and PEX tubing.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Council finds it is in the best interest of the public to employ an in -floor
heating system for the new Electric Department Warehouse.
Section 2. The City Manager is authorized to modify the construction agreement with
Harmon Construction, Inc. for the civil/site work and foundation construction to permit the
installation of the vapor barrier, two-inch insulation and PEX tubing into the foundation to support
in -floor heating, for a price increase not to exceed $89,500 from account no. 505-5052-5930.
(9_�
CITY OF SEWARD, ALASKA
RESOLUTION 2013-064
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 121n
day of August, 2013.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Brenda J. Ballou
Acting City Clerk
(City Seal)
THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
•
Agenda Statement
Meeting Date: August 12, 2013
To: City Council
Through: Jim Hunt, City Manager
From: John Foutz, Electric Department Manager
Agenda Item: To modify the construction agreement with Harmon Construction Inc. to
permit the installation of vapor barrier, 2" insulation and PEX tubing into
the foundation, for a price increase not to exceed $89,500.
BACKGROUND & JUSTIFICATION:
On March 11, 2013, the Seward City Council approved Resolution 2013-018 which authorized
the City Manager to enter into a purchase agreement with R&M for the purchase of a steel
building kit.
On June 24, 2013, the Seward City Council approved Resolution 2013-051 which authorized the
City Manager to enter into a construction agreement with Harmon Construction Inc for the
Civil/Site work and construction of the concrete foundation for that building
On July 22, 2013, the Seward City Council approved Resolution 2013-061 which authorized the
City Manager to enter into a construction agreement with Harmon Construction Inc for the
erection of that building and the design and installation of lighting and heating systems. Harmon
Construction Inc has recommended that the most efficient and, in the long run, most economical
system is in -floor hot water heat, provided (at least initially) by an oil fired hot water boiler. This
is the same system used to such good effect in the New Library and in homes all over town.
One of the challenges in heating a warehouse space is the frequency with which extremely large
overhead doors are opened, allowing the hot air to escape to the outside. With a system of
conventional overhead oil fired hot air heaters, the warm air has to be replaced each time the
doors are opened. As a result the heaters cycle frequently and consume large quantities of fuel.
With in -floor heating, the warmth of the floor is persistent, regardless of the condition of the air
above it. As a result, the air, cooled by the opening of the large overhead doors, is gradually re-
warmed to an acceptable temperature without the need to continually cycle the heating elements.
Meanwhile, the occupants continue to enjoy the same warmth throughout. It is believed that fuel
costs for the in -floor heating system will be drastically reduced as compared to conventional
overhead oil fired hot air heaters. PAC West Sales Inc estimates savings for oil fired boilers to be
86-90% while savings for gas fired boilers may be up to 96% over conventional oil or gas fired
heaters.
While the initial cost of this system is somewhat higher, it is believed that the greater efficiency
of the system will provide a payback interval of 8-10 years. That interval could be shortened by
installing a geo-thermal heat pump as the hot water source, even further reducing fuel costs,
provided a grant, perhaps from an environmental or conservation organization could be acquired
for the purchase cost of the heat pump.
MEN
Installation of a vapor barrier and insulation are required regardless of whether the PEX tubing is
installed. Since the foundation engineer did not include those items, they were not included in
Harmon Construction's proposal. The cost of those items, without the PEX tubing is estimated at
$18-20,000. Thus the cost of the in -floor heating system is a reasonable and justifiable expense.
INTENT: To authorize the City Manager to modify the construction agreement with Harmon
Construction Inc for the civil/site work and foundation construction to permit the installation of
vapor barrier, 2" insulation and PEX tubing into the foundation, for a price increase not to exceed
$89,500, from account 505-5052-5930.
CONSISTENCY CHECKLIST:
Yes
No
N/A
1.
Comprehensive Plan (1.3, 3.7. 3.1, 3.7.3.2):
X
2.
Strategic Plan (document source here):
X
3.
Other (list):
X
FISCAL NOTE: This contract amendment of $89,500 brings the total contract price to $582,
690 which will be charged to the Alaska Energy Authority Grant #7910011.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
RECOMMENDATION: �) 0A
Authorize the City Manager to modify the construction agreement with Harmon Construction Inc
for the civil/site work and foundation construction to permit the installation of vapor barrier, 2"
insulation and PEX tubing into the foundation, for a price increase not to exceed $89,500, from
account 505-5052-5930.
_�o
Sponsored by: Hunt
i
CITY OF SEWARD, ALASKA
RESOLUTION 2013-018
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
PURCHASE AGREEMENT WITH R & M STEEL CO. OF CALDWELL, ID
FOR THE PURCHASE AND SHIPMENT OF A STEEL BUILDING KIT FOR
A TOTAL AMOUNT NOT TO EXCEED $196,232 TO WAIVE THE
NORMAL BID PROCUREMENT PROCEDURES, AND APPROPRIATING
FUNDS
WHEREAS, Council approved Resolution 2007-085 which authorized the City Manager to
pursue funding for two electric generators and associated components and design/build proposals for
Fort Raymond generator building and a warehouse with office space; and
WHEREAS, the Council approved Resolution 2012-028 accepting a grant from Alaska
Energy Authority to upgrade and update generation facilities at Fort Raymond Generation Plant for
$3,960,000 and appropriating funds; and
WHEREAS, a line item in that grant specifies that $1,400,000 of the grant is to be used to
build an office/warehouse; and
4
WHEREAS, the Electric Department has solicited quotes from five suppliers of Steel
Building Kits, finding four of them responsive; and
6W
WHEREAS, the four responsive suppliers were R&M Steel Company, ($159,029), Premier
Building Systems ($284,200), ASRC Builders ($257,270) and Arctic Fox Steel Buildings
($344,100); and
WHEREAS, there exists a critical time element in the purchase of the Steel Building Kit,
since the stamped engineered drawings required for further aspects of the project are not available
until after the purchase of the Steel Building Kit; and
WHEREAS, there exists a critical time element in that steel is a highly volatile commodity
and the quote for this building is limited to 30 days; and
WHEREAS, there exists a critical time element in that if the building is not under roof
before the snow flies next fall, significant deterioration of the building materials can be expected
over the coming winter; and
WHEREAS, city code Title 6.10.310.A states, "a department head may recommend an
alternative procurement procedure to the city manager if such procedure will best serve the needs of
�1
CITY OF SEWARD, ALASKA
RESOLUTION 2013-018
the city and accomplish the objectives of this title." It is permissible to waive the sealed bid process,
if it is found to be in the public interest; and
WHEREAS, the Electric Department having found that R & M Steel Company of Caldwell
Idaho to have the least cost quotation, R&M was asked to quote on the final configuration of the
warehouse (arrived at following detailed discussions with the Fire Department and the Building
Department); that quote being $150,414; and
WHEREAS, Northland Services, usual and customary shipper for R&M Steel Company,
has quoted $27,979 to ship the Building Kit from Seattle, WA to the jobsite in Seward; and
WHEREAS, prudent project management practices suggest that a contingency fund, set
aside to cover unexpected expenses, be equal to at least 10% of the total or, in this case, $17,393.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Council finds it is in the best interest of the public to purchase the Steel
Building Kit, waiving the sealed bid process per SCC Title 6.10.310.A for the following reasons:
1) To permit timely acquisition of foundation and structural drawings and calculations.
2) To prevent the expiration and likely increase of the quoted price for the steel building kit.
3) To ensure that the building is available for erection before the end of construction season.
Section 2. The City Manager is authorized to enter into an agreement with R & M Steel
Company of Caldwell, ID for the purchase and shipment of a Steel Building Kit for a total amount
not to exceed $150,414 from account 505-5052-5930.
Section 3. The City Manager is authorized to enter into an agreement with Northland
Services for the shipment of said Steel Building Kit for a total amount not to exceed $27,979 from
account 505-5052-5930. The shipping will be Freight On Board Seward, Alaska and delivered to the
job site.
Section 4. The City Manager is authorized to draw additional funds as needed to cover
contingencies, in the amount not to exceed $17,839 from account 505-5052-5930.
Section 5. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this I Ith day of
March, 2013. i
CITY OF SEWARD, ALASKA
RESOLUTION 2013-018
THE CITY OF SEWARD, ALASKA
� �-j I " , 1(-4
David Seaward, Mayo
AYES:
Valdatta, Bardarson, Keil, Shafer, Casagranda, Terry, Seaward
NOES:
None
ABSENT:
None
ABSTAIN: None
ATTEST:
fJhaLnna
Ki MC
y Clerk
(City Seal)
Agenda Statement
Meeting Date: March 11, 2013
Through: City Manager, Jim Hunt
From: Electric Department Manager, John Foutz
Agenda Item: To authorize the City Manager to enter into an agreement with R & M Steel
Company of Caldwell, ID for the purchase (FOB Seward, AK), of a steel building kit for a total
amount not to exceed $196,232 from account 505-5052-5930.
BACKGROUND & JUSTIFICATION:
After the August 13, 2007 work session, the City Council gave direction to the administration to
begin working to replace two generators, and to construct a building to house the generators and
a warehouse with office space at the Fort Raymond site.
On August 27, 2007, Council approved Resolution 2007-085 which authorized the City Manager
to pursue funding for two electric generators and associated components and design/build
proposals for Fort Raymond generator building and a warehouse with office space. This project
has been divided into two phases, with the generation building being Phase I and the warehouse
as Phase II. Phase I is ongoing at this time. The current resolution relates to Phase 11.
Resolution 2012-028 accepted a $3,960,000 grant from Alaska Energy Authority for the purpose
of completing Phase I and beginning Phase II. A line item of that grant dictates that $1,400,000
of that grant will be spent on the Warehouse.
The Electric Department, acting on instructions from Council, has designed a warehouse which
provides protection for our materials and sensitive equipment, as well as providing for the IBEW
Contract mandated drying room and for crew space for safety meetings and general "turn -out".
Also available within this space is an area which will allow us to work on the Large Bucket
Truck inside. The Large Bucket Truck cannot be adequately serviced at the City Shop due to size
limitations on that space. There is no office space for administration or non -union supervision
included in this design.
As part of the Steel Building Kit package, we will receive stamped engineered drawings of the
structural design and of the foundation. We also receive stamped engineering calculations,
justifying the structural design. Both of these items are required before we can solicit sealed bids
for Civil Contractors to prepare the site and construct the foundation. These drawings are also
required in order to apply for a building permit. As a result, the building must be purchased
before any further work can be done.
City Code Title 6.10.310.A states, "a department head may recommend an alternative
procurement procedure to the city manager if such procedure will best serve the needs of the city
and accomplish the objectives of this title." We believe that this is just such a situation.
Based on this preliminary design, the Electric Department has contacted five reputable suppliers
of Steel Building Kits and has solicited budgetary quotes from them. The best price was returned
by R & M Steel Company of Caldwell ID. We asked them to re -quote the building with a few
_-14
final modifications and their price is $150,414, FOB Seattle. Shipping from Seattle is estimated
at $27,979. Allowing a 10% contingency, we are asking Council to authorize commitment of
funds from AEA Grant #7910011 in the amount not to exceed $196,232.
INTENT: To authorize the City Manager to enter into an agreement with R & M Steel
Company of Caldwell, ID for the purchase of a steel building kit for a total amount not to exceed
$196,232 from account 505-5052-5930, funded in total from AEA Grant #7910011, already
accepted.
CONSISTENCY CHECKLIST:
Yes
No
N/A
1.
Comprehensive Plan (1.3, 3.7.3.1, 3.7.3.2):
X
2.
Strategic Plan (document source here):
X
3.
Other (list):
X
FISCAL NOTE: Total amount not to exceed $196,232 from account 505-5052-5930, funded in
total from AEA Grant #7910011, already accepted.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
Approve resolution 2013-(A Uauthorizing the City Manager to enter into an agreement with R & M
Steel Company of Caldwell, ID for the purchase and shipping (FOB Seward, AK), of a steel building
kit for a total amount not to exceed $196,232 from account 505-5052-5930.
Sponsored by: Hunt
i
CITY OF SEWARD, ALASKA
RESOLUTION 2013-051
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONSTRUCTION CONTRACT WITH HARMON CONSTRUCTION FOR
THE CIVIL AND SITE WORK AND FOR THE FOUNDATION OF THE
ELECTRIC DEPARTMENT WAREHOUSE IN AN AMOUNT NOT TO
EXCEED $493,190, ESTABLISHING A 10% CONTINGENCY FUND AND
APPROPRIATING FUNDS
WHEREAS, the City Council approved Resolution 2007-085 which authorized the City
Manager to pursue funding for two electric generators and associated components and design/build
proposals for Fort Raymond generator building and a warehouse with office space; and
WHEREAS, council approved Resolution 2012-028 accepting a grant from Alaska Eriergy
Authority to upgrade and update generation facilities at Fort Raymond Generation Plant for
$3,960,000 and appropriating funds; and
WHEREAS, a line item in that grant specifies that $1,400,000 of the grant is to be used to
build an office/warehouse; and
E
WHEREAS, the city developed a scope of work and advertised a competitive bid package
according to SCC 6,10.210 and SCC 6.10.215; and
WHEREAS, two proposals were received by the required deadline of April 30, 2013 at 2:00
p.m.: and
WHEREAS, the city reviewed all proposals and concluded Harmon Construction was the
lowest, most qualified and responsive bidder with a base bid amount of $493,190; and
WHEREAS, the city believes that a ten percent (10%) contingency is necessary for a project
of this magnitude to address the potential for unforeseen project costs.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to enter into a construction contract not to
exceed $493,190 with Harmon Construction, for the civil and site work and for the foundation of the
electric department warehouse.
Section 2. Funding for this contract in an amount not to exceed $493,190 is hereby
6. appropriated from account no. 505-5052-5930.
CITY OF SEWARD, ALASKA
RESOLUTION 2013-051
Section 3. The City Manager is authorized to draw additional funds, as needed, to cover
contingencies in the amount not to exceed $49,319 from account no. 505-5052-5930.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 24`1'
day of June, 2013.
THE CITY OF SEWARD, ALASKA
David Seawar , Wyor
AYES:
Valdatta, Bardarson, Keil, Shafer, Casagranda, Terry, Seaward
NOES:
None
ABSENT:
None
ABSTAIN:
None
W • .. •t
Acting City Clerk
(City.$ pF'sE ••,,••
V��.�o��PO2q'q�p'•.
SEAL •
w
OF •A�-P` ati
WON
ter/
Agenda Statement
Meeting Date: 24 June 2013
To: City Council
Through: City Manager Jim Hunt
From: John Foutz, Electric Department Manager
Agenda Item: To authorize the City Manager to enter into a construction contract with
Harmon Construction for the civil and site work
BACKGROUND & JUSTIFICATION:
At the August 13, 2007 work session, the City Council gave direction to the administration to begin
working to replace two generators, and to construct a building to house the generators and a
warehouse with office space at the Fort Raymond site.
On August 27, 2007, Council approved Resolution 2007-085 which authorized the City Manager to
pursue funding for two electric generators and associated components and design/build proposals for
Fort Raymond generator building and a warehouse with office space. This project has been divided
into two phases, with the generation building being Phase I and the warehouse as Phase II. Phase I is
ongoing at this time. The current resolution relates to Phase II.
Resolution 2012-028 accepted a $3,960,000 grant from Alaska Energy Authority for the purpose of
completing Phase I and beginning Phase II. A line item of that grant dictates that $1,400,000 of that
grant will be spent on the Warehouse.
During the month of April, the City developed a scope of work and advertised a competitive bid
package according to SCC 6.10.210 and SCC 6.10.215. Out of twenty-six Plan Holders. there were
two responsive proposals. The proposals were opened and analyzed according to the criteria
presented to Council in the City Manager's report on 8 April. The successful proposer was Harmon
Construction with a bid of $493.190.
INTENT: To authorize the City Manager to enter into a construction contract with Harmon
Construction for the civil and site work and for the foundation of the electric department warehouse
in an amount not to exceed $493.190 and establishing a 10% contingency fund and appropriating
funds from account number 505-5052-5930.
CONSISTENCY CHECKLIST:
Yes
No
N/A
1.
Comprehensive Plan (1.3, 3.7.3.1. 3.7.3.2):
X
2.
Strategic Plan (document source here):
X
3.
Other (list):
X
�7,
FISCAL NOTE: Total amount not to exceed $542,509, being the sum of $493,109 and $49,319
from account 505-5052-5930, funded in from AEA Grant #7910011, already accepted.
Approved by Finance Department:
ATTORNEY REVIEW: Yes X -, No
City Attorney provided contract template.
RECOMMENDATION:
Authorize the City Manager to enter into a construction contract with Harmon Construction for
the civil and site \rork and for the foundation of the electric department warehouse in an amount
not to exceed $493.190 and establishing a 10% contingency fund and appropriating, funds from
account number 505-5052-5930.
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2013-061
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONSTRUCTION CONTRACT WITH HARMON CONSTRUCTION TO
ERECT A STEEL BUILDING ON A PREPARED FOUNDATION, AND
DESIGN AND INSTALL THE LIGHTING AND HEATING SYSTEMS, IN AN
AMOUNT NOT TO EXCEED $478,000, ESTABLISHING A 100%
CONTINGENCY FUND AND APPROPRIATING FUNDS
WHEREAS, the council approved Resolution 2007-085 which authorized the City Manager
to pursue funding for two electric generators and associated components and design/build proposals
for the Fort Raymond generator building and a warehouse with office space, and
WHEREAS, the council approved Resolution 2012-028 accepting a grant from the Alaska
Energy Authority to upgrade and update generation facilities at the Fort Raymond Generation Plant
for $3,960,000 and appropriating funds; and
WHEREAS, a line item in that grant specifies that $1,400.000 of the grant was to be used to
1 build an office/warehouse; and
WHEREAS, the city developed a scope of work and advertised a competitive bid package
according to SCC 6.10.210 and SCC 6.10.215; and
WHEREAS, one bid was received by the required deadline of 2:00 p.m. on June 28, 2013;
and
WHEREAS, the city reviewed the bid and concluded Harmon Construction was the lowest.
most qualified and responsive bidder with a base bid amount of $478,000; and
WHEREAS, the city believes that a ten percent (10%) contingency is necessary for a project
of this magnitude to address the potential for unforeseen project costs.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to enter into a construction contract not -to -
exceed $478,000 with Harmon Construction to erect a steel building on a prepared foundation and
design and install the lighting and heating systems.
Section 2. Funding for this contract in an amount not -to -exceed $478.000 is hereby
r... appropriated from account no. 505-5052-5930.
CITY OF SEWARD, ALASKA
RESOLUTION 2013-061
Section 3. The City Manager is authorized to draw additional funds as needed to cover
contingencies, in the amount not to exceed $47,800 from account 505-5052-5930.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22" d
day of July, 2013.
THE CITY OF SEWARD, ALASKA
6)S, - 0 -
David Seaward, Mayor
AYES:
Valdatta, Bardarson, Keil, Shafer, Terry, Seaward
NOES:
None
ABSENT:
Casagranda
ABSTAIN:
None
ATTEST:
'•� SEAL �•
��ti.•,F OF�XO'.s*'
J
j
H
Agenda Statement
Meeting Date: 22 July 2013
To: City Council
Through: City Manager Jim Hunt
From: John Foutz, Electric Department Manager
Agenda Item: To authorize the City Manager to enter into a construction contract with
Harmon Construction to erect a steel building on a prepared foundation and
design and install the lighting and heating systems.
BACKGROUND & JUSTIFICATION:
At the August 13, 2007 work session, the City Council gave direction to the administration to begin
working to replace two generators, and to construct a building to house the generators and a
warehouse with office space at the Fort Raymond site.
On August 27, 2007, Council approved Resolution 2007-085 which authorized the City Manager to
pursue funding for two electric generators and associated components and design/build proposals for
Fort Raymond generator building and a warehouse with office space. This project has been divided
into two phases, with the generation building being Phase I and the warehouse as Phase II. Phase I is
ongoing at this time. The current resolution relates to Phase I1.
Resolution 2012-028 accepted a $3,960,000 grant from Alaska Energy Authority for the purpose of
completing Phase I and beginning Phase Il. A line item of that grant dictates that $1,400,000 of that
grant will be spent on the Warehouse.
The City developed a scope of work and advertised a competitive bid package according to SCC
6.10.210 and SCC 6.10.215. Out of six Plan Holders, there was one responsive proposal. The
proposals were opened and analyzed according to the criteria presented to Council in the City
Manager's report on June 10th. The successful proposer was Harmon Construction with a bid of
$478,000.
INTENT: To authorize the City Manager to enter into a construction contract with Harmon
Construction to erect a steel building on a prepared foundation and design and install the lighting and
heating systems in an amount not to exceed $478,000 and establishing a 10% contingency and
appropriating funds from account number 505-5052-5910.
CONSISTENCY CHECKLIST:
Yes
No
N/A
1.
Comprehensive Plan (1.3, 3.7.3.1, 3.7.3.2);
X
2.
Strategic Plan (document source here):
X
3.
Other (list):
X
:,11
FISCAL NOTE: Total amount not to exceed $525,800, being the sum of $478,000 and a 10%
contingency of $47,800 from account 505-5052-5930, funded in from AEA Grant #7910011,
already accepted.
� � L
Approved by Finance Department: Yj�
ATTORNEY REVIEW: Yes X No
City Attorney provided contract template.
RECOMMENDATION: ��ii��.... u t 3 -- Q (p I
Authorize the City Manager to enter int�s7ruction contract with Harmon Construction to erect a
steel building on a prepared foundation and design and install the lighting and heating systems in an
amount not to exceed $478,000 and establishing a 10% contingency fund and appropriating funds
from account number 505-5052-5930.
�I
WaterFurnace Energy Analysis
ASHRAE Single Zone Load Calculation
Dealer- Tate) Erteigy Concepts, In,:
Client-
City Of Swevaid Alaska
f, )00 NE: 881h Sl . U 101
f 1t t;1 f)t:l�z3ttrtu,nl VL';3rt:ha,tsE
tune ottver Wa t+ft6(35
6n5 Sea Lion Avis ci Ak
Design Conditions- Winter
Summer Daily
Outside Temp: 10 OF
90
° F Range:
Inside Temp: /0 ° F
7;i
° F 31
Difference: 80 ° F
15
° F ° F
General Information -
Glass Type: tt Clear
Exposed Ducts:
1°/"
Roof Color: 1 Light
Duct Loss Factor
u. l u,
Occupancy: 10 People
Duct Gain Factor:
Light/Appliance: F>.000 btuh
Infiltration Evaluation:
Qty
Code
Fireplace.
0
17
Fans/Vents:
G
1 W/ Damper
Attic Access:
t1
n
Window AC:
u
0
Fossil Furnace:
0
0
Fossil DHW Heater:
r)
0
Exposed Duct System:
t1 Poorly Sealed
Building # Stories:
I.r5
Wind Shielding:
0 None
BUILDING LOAD SUMMARY -
AREA LOSS
GAIN
WALLS/PARTITIONS-
EXT. WALL- R25
8396 57513
7324
EXT. WALL- R25
816 5590
712
WINDOWS/DOORS-
DOOR-METAL-URETH
252 8999
1116
DOOR-METAL-URETH
952 46405
5332
CEILINGS/FLOORS-
FRAME CEILING-R38
12800 39973
9853
CONC SLAB-HTG-2" INSUL
160 11904
PEOPLE
3000
LIGHT/APPLIANCE
6000
EXPOSED DUCT SYSTEM
1 % 170
17
MOISTURE REMOVAL
10006
OTHER LOSS/GAIN-
TOTAL LOAD BTU/HR
170553
43361
6/27/2013 11:52 AM
VA
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CIVIL SITE WORK CONSTRUCTION AGREEMENT BETWEEN THE CITY OF
SEWARD AND HARMON CONSTRUCTION, INC.
BETWEEN:
and
CITY OF SEWARD, ALASKA THE ("City")
Post Office Box 167
Seward, Alaska 99664
HARMON CONSTRUCTION, INC. ("Contractor")
11.0. Box 1650
Seward, Alaska 99664-1650
The City and Contractor agree as follows:
SCOPE OF WORK
Contractor shall furnish all materials, labor and equipment necessary for the design, purchase, and
installation for the site work at 605 Sea Lion Avenue as further described in the Request for Proposals
and the specifications pertaining thereto.
TERM
Contractor agrees to commence the Scope of Work of this Agreement, as described in the Request for
Proposals, immediately upon execution of this Agreement. Work shall be completed according to the
schedule described in the Request for Proposals and Contractor's Proposal, and all Work shall be
complete within four months from the date of this Agreement.
DELIVERY
Contractor shall deliver all materials and perform all labor and services necessary to complete the Scope
of Work in Seward, Alaska, as specified in the Request for Proposals and Contractor's Proposal.
Contractor is expressly allocated the risk of any loss associated with the delivery of materials including
injury to third parties until the City takes possession.
CONTRACT PRICE
Following receipt of periodic invoices from Contractor, the City agrees to pay Contractor the amounts as
follows for Work actually delivered, completed, and accepted by the City:
1. For completion of the Work constituting the Design Development Phase (Phase 1) the
City shall pay contractor $27,000.00;
2. For completion of the Work constituting the Construction Documents Phase (Phase 2) the
Civil Site Work Construction Agreement
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•
City shall pay the contractor $15,000.00; and
For completion of the Work constituting the Construction Phase (Phase 3) the City shall
pay the Contractor $451,190.00.
PRIORITY OF CONTRACT DOCUMENTS
The documents below are referred to as the "Contract Documents" and are listed in order of priority in
the event of conflict, errors or discrepancies and by this reference made a part of this Agreement:
1. This Agreement.
2. City of Seward Request for Proposals dated April 8, 2013, and Addenda 1 and 2.
3. Seward City Council Resolution 2013-051
4. Instructions to Proposers
5. Contractor's Proposal
MATERIALS AND WORKMANSHIP
All materials furnished by Contractor shall be new and suitable for the intended purposes.
CHANGE ORDERS
No changes or substitutions shall be made in the Scope of Work without prior written authorization by
the City, approved by the City through the City's Contracting Officer ("Change Order"). The
Contracting Officer shall be Ron Long, Seward Community Development Director, and an successor or
authorized representative. Requests for Change Orders shall be reviewed promptly upon receipt.
Adjustments, if any, to the contract price shall be negotiated by the undersigned or other person
designated in writing on behalf of the parties and agreed to in advance in writing.
SUBCONTRACTORS / THIRD PARTIES
Contractor shall be as fully responsible for the acts or omissions of its subcontractors and of persons
either directly or indirectly employed by them as for the acts or omissions of persons directly employed
by Contractor. Nothing contained in this Agreement shall create any contractual relationship between the
City and any subcontractor.
It is specifically understood between the parties that this Agreement does not make anyone a third party
beneficiary, nor does this Agreement authorize anyone not an authorized party to maintain a lawsuit for
personal injuries or property damage.
THE CITY'S RIGHT OF INSPECTION
The City, or its agents may, at any time during regular hours of operation, inspect the Scope of Work and
services provided under this Agreement. Such inspections are solely for the benefit of the City and not
for any third person. The exercise by the City or an agent acting on behalf of the City, of its rights under
Civil Site Work Construction Agreement
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this paragraph, shall not imply any obligation to inspect nor an obligation to inspect in any particular
manner. The City reserves the right to refuse any damaged or unusable Work or materials not of equal or
better quality than stated in the specifications in the Contract Documents.
AMENDMENT
'],his Agreement shall only be amended, modified or changed in writing, signed executed by an
authorized representative of each of the parties.
JURISDICTION, CHOICE OF LAW
The law of the State of Alaska shall govern the rights and obligations of the parties and interpretation of
this Agreement. Venue for any legal actions arising from this Agreement shall be in Anchorage, Alaska.
COMPLIANCE WITH LAWS/ PAYMENT AND PERFORMANCE BONDS
Contractor shall obtain, at its own expense, all necessary permits, rights -of -way or other consents from
all governmental agencies, except those obtained by the City as set forth in the Contract Documents, and
shall comply with all applicable federal, State and local taws, statutes, regulations and ordinances.
Attached are payment and performance bond in the full amount of this Agreement ($493,190), insurance
certificates, and contractor's license and bonding information.
DEFAULT, REMEDIES, LIQUIDATED DAMAGES
Contractor's failure to comply with any representation or warranty made in the Contract Documents shall
be considered an event of default. In addition, Contractor's failure to perform any other term, covenant
or agreement contained in any of the Contract Documents shall be considered an event of default. An
event of default by Contractor and its refusal or inability to cure or diligently pursue a cure within the
time authorized by the City, shall give the City the right, but not the obligation, to procure services and
materials from another source with any difference in cost to be paid by Contractor or to terminate this
Agreement upon ten (10) days written notice to Contractor. The City, upon termination of this
Agreement, shall have the right but not the obligation to accept performance of the Scope of Work up to
the date of termination. Upon termination as a result of Contractor's breach, the City shall be entitled to
a full refund of all amounts paid under this Agreement provided that in the event that the City exercises
its ability to accept the Work, as completed to the date of termination, the City shall pay Contractor for
the Scope of Work completed to such date to the extent that such Work conforms to this Agreement.
Amounts owed to either party pursuant to this paragraph may be offset. Remedies described herein are
not exclusive and the City retains all other rights and remedies at law or in equity.
TIMELINESS
Time is of the essence for this Agreement.
REPAIR OF DAMAGES CAUSED BY CONTRACTOR
Civil Site Work Construction Agreement
Page 3 of
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` w,
All damage and injury to property that is caused by, or that results from performance of the Scope of
Work by, or from any act, omission or neglect by Contractor, its subcontractors or its employees, shall
promptly be remedied by Contractor either by repairing, rebuilding or replacing the property damaged or
in some other manner satisfactory to the City and to the owner of such property. In case of failure on the
part of Contractor to promptly and satisfactorily remedy such damage or injury, the City may proceed to
repair, rebuild or replace such property as required and the cost thereof will be deducted from any
monies due or which may become due to Contractor.
In applying the above provisions, the repairing, rebuilding or replacing of damaged property shall be
understood to include the providing of temporary facilities that may be needed to maintain normal
service until the required repairing, rebuilding or replacing is accomplished. Restoration of damaged
property includes removal of contaminated water or soil, remediation to the extent required by any State
or federal environmental law, regulation, or order of an agency having jurisdiction over a release of a
contaminant or hazardous substance.
RELEASE, INDEMNIFICATION AND INSURANCE
Contractor agrees to release, indemnify, defend and hold harmless the City, its officers, agents and
employees from and against any and all claims, demands, losses, defense costs or liability of any kind or
nature, including environmental liability, which the City, its officers, agents and employees may sustain
or incur or which may be imposed upon them or injury to or death of persons or damage to property as a
result of, arising out of or in any manner connected with Contractor's performance under the terms of this
Agreement, excepting only liability arising out of the sole, gross negligence of the City.
Without limiting Contractor's obligations stated above in this paragraph, it is agreed that Contractor shall
maintain in force, at all times, during the performance of this Agreement the following policies of
insurance, with deductibles acceptable to the City, covering its operations:
Insurance
Minimum Limits
Comprehensive General Liability
$1 Million combined limit each occurrence/
$2 Million aggregate
v
Worker's Compensation/Employer Liability
As required by statute
Automobile Liability - Covering bodily injury and
$1 Million combined limit per accident
property damage, including all owned, hired and
non -owned vehicles.
Professional Liability — Covering all errors,
$1 Million per occurrence/aggregate
omissions, or negligent acts in the performance of
services under this Agreement.
Civil Site Work Construction Agreement
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IN
Contractor shall procure insurance for full replacement value and to adequately insure against the loss of
or damage to materials during shipment and at all times in Contractor's possession. Costs of shipping
and other insurance are covered by the contract price.
Contractor's insurance policies shall contain the following clauses:
1. The City, its officers, employees and volunteers are added as additional insured for operations of
the named insured performed under contract with the City.
2. Any insurance maintained by the City shall apply in excess of, and not contribute with, insurance
provided by Contractor.
3. All insurance policies required by this Agreement shall contain a clause that the insurance shall
not be canceled, limited, non -renewed, or otherwise materially changed without thirty (30) days
prior written notice delivered to the City.
4. All policies shall be written by insurance companies legally authorized or licensed to do business
in the State of Alaska and acceptable to the City.
5. Contractor shall furnish to the City, certificates evidencing that it has procured the insurance
required herein prior to commencement of the contract term.
6. All of the insurance policies described above shall provide that the insurers waive rights of
subrogation against the City, its officers, agents and employees.
ASSIGNMENT PROHIBITED
Any assignment by Contractor of its interest or responsibilities in any part of this shall be void and any
attempt by Contractor to assign any part of its interest under this Agreement shall give the City the right
to terminate this Agreement immediately.
'Phis Agreement is entered into and effective when executed by both parties.
CITY OF :SEUWARD,;KA I-IARMON CONSTRUCTION, INC.
lFnes Hunt, City Manager /Ltarryyarmon, President
DATE: 21' J,'NG 9oi 3
Civil Site Work Construction Agreement
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Date: 2.
(City Sea])
Civil Site Work Construction Agreement
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AUTHORIZATION
CERTIFICATE
(if Corporation)
STATE OF ALASKA )
) SS:
THIRD JUDICIAL DISTRICT)
I HEREBY CERTIFY that a meeting of the Board of Directors of the
, a corporation existing under the laws of the State of Alaska, held on
20_, the following resolution was duly passed and adopted:
"RESOLVED, that , as of the Corporation,
be and is hereby authorized to execute and deliver the Agreement presented at this meeting
with the CITY OF SEWARD on behalf of the corporation and that the execution thereof shall be
the official act and deed of this Corporation."
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of
the corporation this day of , 20
Secretary
(SEAL,)
C:\Users\vwillet\Dcsk(op`Fort Kay Gen Plant Upgrade\2013 Fort Kay Project\A&W Building\Bid Docs\Civil Contractor\Contract
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HARMON CONSTRUCTION INC.
P.O. BOX 1550
$02.5 PORT AVE.
SEWARD AK 99e64-1e50
907-224-7145
License: 32752
To: CITY OF SEWARD
PO BOX 167
SEWARD AK 99664
Change Order
Order#: 1
Order Date: 07/29/2013
Project: 2013044
ELECTRIC WAREHOUSE - CIVIL
605 SEA LION
SEWARD AK 99664
The contractor agrees to perform and the owner agrees to
pay for the following changes to this contract Plans Attached []
Ordered By:
Customer Order:
Specifications Attached ❑
Description of Work Amount
INSTALL PEX TUBING 8950d.00
WITH 2" INSULATION AND VAPOR BARRIER. SEE PLAN ATTACHED.
iNotse
Negative changes will tower the overall contrail
price requiring no additional payment by owner. Approved Amount of Change 89,500.00
The original Contract Sum was _._ __..__ _ _ .,...,...._„ .._.._... _ ..__ _ ......_ _ ..._....._. _ _ . _._._ 493,190.00
Net change by previous Change Orders ._., ._._. ......._........ 0.00
The Contract Sum prior to this Change Order 493,190.00
The Contract Sum will be changed by this Change Order ... .._ , , 89,500.00
The new Contract Sum including this Change Order will be ......._._.,......__ _ ._......_. 582,690.00
The Contract Time will be changed by 0 Days
Approved
Date
Date
Contractor Owner
1�
2 Slab on or Below Grade
M 100 ' Under*b and E* I=Wm
1 , MAIN LEVEL
14100, v8-11
3 1, TruFLOW Heating Manifold
Mioq-'� Refer to Material List
Ir
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2013-065
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONSTRUCTION CONTRACT WITH HARMON CONSTRUCTION, INC.
TO BUILD A SIDEWALK ALONG SEA LION AVENUE IN THE AMOUNT
OF $69,707.00, WAIVING COMPETITIVE PROCUREMENT
REQUIREMENTS, AND APPROPRIATING FUNDS
WHEREAS, the City Council approved Resolution 2012-001 exchanging land with the
Kenai Peninsula Borough in the Fort Raymond Subdivision; and
WHEREAS, the Kenai Peninsula Borough approved Resolution LMD#11-40 exchanging
land with the City of Seward in the Fort Raymond Subdivision; and
WHEREAS, all pedestrian traffic must be re-routed through the city's Fort Raymond lot for
fiirther development; and
WHEREAS, the addition of the sidewalk on Sea Lion Avenue further enhances the safety for
children traveling to and from school; and
WHEREAS, the final engineered plans have recently been completed; and
WHEREAS, the city's Electric Department has a contract with a contractor on -site, who was
vetted through the city's procurement process, and performs this type of work; and
WHEREAS, the city will save money on mobilization and demobilization costs if the same
contractor currently on site is contracted for this project; and
WHEREAS, Seward City Code Section 6.10.130 states, provisions of this title shall not
apply when the City Council determines public interest is best served by not requiring competitive
bids/proposals.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to enter into a contract agreement with Harmon
Construction, Inc. for the construction of a sidewalk on Sea Lion Avenue in the amount of $69,707.
Section 2. A contingency amount of 10 percent, or $6,971, can be authorized upon sole
approval of the City Manager with written approval in advance of the change order.
CITY OF SEWARD, ALASKA
RESOLUTION 2013-065
Section 3. Funding in the amount of $76,678 is hereby appropriated from the Electric Fund
reserves account no. 501-0000-3050 to the Electric Fund infrastructure account no. 501-5400-5925.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12th
day of August, 2013.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Brenda J. Ballou
Acting City Clerk
(City Seal)
THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
1�
Agenda Statement
Meeting Date: 12 August 2013
Through: City Manager Jim Hunt
From: John Foutz, Electric Department Manager
Agenda Item: To authorize the City Manager to enter into a construction contract with
I larmon Construction to construct a sidewalk along Sea Lion Avenue.
BACKGROUND & JUSTIFICATION:
The City and the Kenai Peninsula Borough agreed to exchange land in Fort Raymond subdivision in
2012. The land exchange was executed for the electric department warehouse construction. Foot
traffic must be diverted from the construction site and re-routed around the permanent warehouse
site. To accomplish this, the existing sidewalk must be extended approximately two hundred forty
feet west. Harmon Construction participated in the request for proposals to build the warehouse and
won the contract. Since the Harmon Construction crews are already on site, it is in the City's best
interest to hire these crews to perform the same kind of construction in the same location. In Section
6.10.130 no competitive bid is needed when the public's interest is best served. The addition of the
sidewalk also serves as additional safety for school children traveling to and from the elementary
school.
INTENT: To authorize the City Manager to enter into a construction contract with Harmon
Construction to construct a sidewalk along Sea Lion Avenue in an amount not to exceed $69,707 and
establishing a 10% contingency and appropriating funds from account number 501-5400-5925.
CONSISTENCY CHECKLIST:
Yes
No
N/A
1.
Comprehensive Plan (1.3, 3.7.3.1, 3.7.3.2):
X
2.
Strategic Plan (document source here):
X
3.
Other (list):
X
FISCAL NOTE: Total amount not to exceed $76,678, being the sum of $69,707 and a 10%
contingency of $6,971 from account 501-5400-5925.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
City Attorney provided contract template.
RECOMMENDATION: R&,�"10►1, 1 �j
Authorize the City Manager to enter into a construction contract with Harmon Construction to
construct a sidewalk along Sea Lion Avenue.
1?,, 2-o 1 3 , 00
-------------- ------------------------------------
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
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HARMON CONSTRUCTION INC.
P.O. BOX 1650
s 802.5 PORT AVE.
SEWARD AK 99664-1650
Phone # 907-224-7145
Fax # 907 224-7144
License # 32752
To: CITY OF SEWARD
PO BOX 167
SEWARD AK 99664
ESTIMATE
Proposal# 619 Job:2013078
Date: 07/29/2013 Accepted By:
By: LAWRENCE HARMON
Description: ESTIMATE FOR SIDEWALK
Project: ELECTRIC WAREHOUSE - SIDEWALK
605 SEA LION
SEWARD AK 99664
We respectfully submit our proposal as requested for the above named project:
Description
Amount
ESTIMATE FOR SIDEWALK IMPROVEMENTS 69,707.00
SCOPE OF WORK INCLUDES LABOR AND MATERIALS TO IMPROVE SIDEWALKS AS PER PLAN BY CRW
ENGINEERING GROUP,LLC DATED DULY 2013.
EXCLUDED:
ALL PERMITS
STREET PAINT
ANY SIGNS
SURVEYING
ASPHALT*
*WE ARE WORKING WITH W.C. TO GET MOST OF SEA LION REPAVED. THIS SHOULD INCLUDE THE ASPHALT IN
THIS PROJECT.
quote good for 30 days from date issued
We Hereby Propose to furnish material and labor as specified above for the estimated sum of
$ 69, 707.00
Terms: All material is guaranteed to be as specified All work to be completed in a workmanlike manner. Any
alteration from the specifications involving extra costs will become an additional charge above this Proposal.
Any Questions Please Call Larry.
lOC)
SIDEWALK WORK CONSTRUCTION AGREEMENT BETWEEN THE CITY OF
SEWARD AND HARMON CONSTRUCTION, INC.
BETWEEN:
CITY OF SEWARD, ALASKA THE ("City")
Post Office Box 167
Seward, Alaska 99664
and
HARMON CONSTRUCTION, INC. ("Contractor")
P.O. Box 1650
Seward, Alaska 99664-1650
The City and Contractor agree as follows:
SCOPE OF WORK
Contractor shall furnish all materials, labor and equipment necessary for the purchase and installation for
the sidewalk along 605 Sea Lion Avenue as further described in the engineered drawings and the
specifications pertaining thereto.
TERM
Contractor agrees to commence the Scope of Work of this Agreement immediately upon execution of the
work. Work shall be completed according to the schedule described in Contractor's Proposal, and all
Work shall be complete within four months from the date of this Agreement.
DELIVERY
Contractor shall deliver all materials and perform all labor and services necessary to complete the Scope
of Work in Seward, Alaska, as specified in the Contractor's Proposal. Contractor is expressly allocated
the risk of any loss associated with the delivery of materials including injury to third parties until the City
takes possession.
CONTRACT PRICE
The City agrees to pay Contractor the amount as follows for Work actually delivered, completed, and
accepted by the City for completion of the Work constituting the Construction of the sidewalk along Sea
Lion Avenue with the exclusions outlined in the Contractor's estimate in the amount of $69,707.00.
PRIORITY OF CONTRACT DOCUMENTS
The documents below are referred to as the "Contract Documents" and are listed in order of priority in
the event of conflict, errors or discrepancies and by this reference made a part of this Agreement:
Civil Site Work Construction Agreement
Page 1 of 5
July 29, 2013
IL)\
This Agreement.
2. Seward City Council Resolution 2013-_
Contractor's Proposal
MATERIALS AND WORKMANSHIP
All materials furnished by Contractor shall be new and suitable for the intended purposes.
CHANGE ORDERS
No changes or substitutions shall be made in the Scope of Work without prior written authorization by
the City, approved by the City through the City's Contracting Officer ("Change Order"). The
Contracting Officer shall be John Foutz, Electric Utility Manager, and a successor or authorized
representative. Requests for Change Orders shall be reviewed promptly upon receipt. Adjustments, if
any, to the contract price shall be negotiated by the undersigned or other person designated in writing on
behalf of the parties and agreed to in advance in writing.
SUBCONTRACTORS / THIRD PARTIES
Contractor shall be as fully responsible for the acts or omissions of its subcontractors and of persons
either directly or indirectly employed by them as for the acts or omissions of persons directly employed
by Contractor. Nothing contained in this Agreement shall create any contractual relationship between the
City and any subcontractor.
It is specifically understood between the parties that this Agreement does not make anyone a third party
beneficiary, nor does this Agreement authorize anyone not an authorized parry to maintain a lawsuit for
personal injuries or property damage.
THE CITY'S RIGHT OF INSPECTION
The City, or its agents may, at any time during regular hours of operation, inspect the Scope of Work and
services provided under this Agreement. Such inspections are solely for the benefit of the City and not
for any third person. The exercise by the City or an agent acting on behalf of the City, of its rights under
this paragraph, shall not imply any obligation to inspect nor an obligation to inspect in any particular
manner. The City reserves the right to refuse any damaged or unusable Work or materials not of equal or
better quality than stated in the specifications in the Contract Documents.
AMENDMENT
This Agreement shall only be amended, modified or changed in writing, signed executed by an
authorized representative of each of the parties.
JURISDICTION, CHOICE OF LAW
The law of the State of Alaska shall govern the rights and obligations of the parties and interpretation of
this Agreement. Venue for any legal actions arising from this Agreement shall be in Anchorage, Alaska.
Civil Site Work Construction Agreement
Page 2 of 5
July 29, 2013
i ON
COMPLIANCE WITH LAWS/ PAYMENT AND PERFORMANCE BONDS
Contractor shall obtain, at its own expense, rights -of -way or other consents from all governmental
agencies, except those obtained by the City as set forth in the Contract Documents, and shall comply
with all applicable federal, State and local laws, statutes, regulations and ordinances. Attached is
payment in the estimated amount of this Agreement ($69,707), insurance certificates, and contractor's
license and bonding information.
DEFAULT, REMEDIES, LIQUIDATED DAMAGES
Contractor's failure to comply with any representation or warranty made in the Contract Documents shall
be considered an event of default. In addition, Contractor's failure to perform any other term, covenant
or agreement contained in any of the Contract Documents shall be considered an event of default. An
event of default by Contractor and its refusal or inability to cure or diligently pursue a cure within the
time authorized by the City, shall give the City the right, but not the obligation, to procure services and
materials from another source with any difference in cost to be paid by Contractor or to terminate this
Agreement upon ten (10) days written notice to Contractor. The City, upon termination of this
Agreement, shall have the right but not the obligation to accept performance of the Scope of Work up to
the date of termination. Upon termination as a result of Contractor's breach, the City shall be entitled to
a full refund of all amounts paid under this Agreement provided that in the event that the City exercises
its ability to accept the Work, as completed to the date of termination, the City shall pay Contractor for
the Scope of Work completed to such date to the extent that such Work conforms to this Agreement.
Amounts owed to either party pursuant to this paragraph may be offset. Remedies described herein are
not exclusive and the City retains all other rights and remedies at law or in equity.
TIMELINESS
Time is of the essence for this Agreement.
REPAIR OF DAMAGES CAUSED BY CONTRACTOR
All damage and injury to property that is caused by, or that results from performance of the Scope of
Work by, or from any act, omission or neglect by Contractor, its subcontractors or its employees, shall
promptly be remedied by Contractor either by repairing, rebuilding or replacing the property damaged or
in some other manner satisfactory to the City and to the owner of such property. In case of failure on the
part of Contractor to promptly and satisfactorily remedy such damage or injury, the City may proceed to
repair, rebuild or replace such property as required and the cost thereof will be deducted from any
monies due or which may become due to Contractor.
In applying the above provisions, the repairing, rebuilding or replacing of damaged property shall be
understood to include the providing of temporary facilities that may be needed to maintain normal
service until the required repairing, rebuilding or replacing is accomplished. Restoration of damaged
property includes removal of contaminated water or soil, remediation to the extent required by any State
or federal environmental law, regulation, or order of an agency having jurisdiction over a release of a
contaminant or hazardous substance.
Civil Site Work Construction Agreement
Page 3 of 5
July 29, 2013
�z3
RELEASE, INDEMNIFICATION AND INSURANCE
Contractor agrees to release, indemnify, defend and hold harmless the City, its officers, agents and
employees from and against any and all claims, demands, losses, defense costs or liability of any kind or
nature, including environmental liability, which the City, its officers, agents and employees may sustain
or incur or which may be imposed upon them or injury to or death of persons or damage to property as a
result of, arising out of or in any manner connected with Contractor's performance under the terms of this
Agreement, excepting only liability arising out of the sole, gross negligence of the City.
Without limiting Contractor's obligations stated above in this paragraph, it is agreed that Contractor shall
maintain in force, at all times, during the performance of this Agreement the following policies of
insurance, with deductibles acceptable to the City, covering its operations:
Insurance
Minimum Limits
Comprehensive General Liability
$1 Million combined limit each occurrence/
$2 Million aggregate
Worker's Compensation/Employer Liability
As required by statute
Automobile Liability - Covering bodily injury and
$1 Million combined limit per accident
property damage, including all owned, hired and
non -owned vehicles.
Contractor shall procure insurance for full replacement value and to adequately insure against the loss of
or damage to materials during shipment and at all times in Contractor's possession. Costs of shipping
and other insurance are covered by the contract price.
Contractor's insurance policies shall contain the following clauses:
1. The City, its officers, employees and volunteers are added as additional insured for operations of
the named insured performed under contract with the City.
2. Any insurance maintained by the City shall apply in excess of, and not contribute with, insurance
provided by Contractor.
3. All insurance policies required by this Agreement shall contain a clause that the insurance shall
not be canceled, limited, non -renewed, or otherwise materially changed without thirty (30) days
prior written notice delivered to the City.
4. All policies shall be written by insurance companies legally authorized or licensed to do business
in the State of Alaska and acceptable to the City.
5. Contractor shall furnish to the City, certificates evidencing that it has procured the insurance
required herein prior to commencement of the contract term.
6. All of the insurance policies described above shall provide that the insurers waive rights of
subrogation against the City, its officers, agents and employees.
Civil Site Work Construction Agreement
Page 4 of 5
July 29, 2013
.`tea
subrogation against the City, its officers, agents and employees.
ASSIGNMENT PROHIBITED
Any assignment by Contractor of its interest or responsibilities in any part of this shall be void and any
attempt by Contractor to assign any part of its interest under this Agreement shall give the City the right
to terminate this Agreement immediately.
This Agreement is entered into and effective when executed by both parties.
CITY OF SEWARD, ALASKA HA,RJMON CONSTRUCTION, INC.
James Hunt, City Manager Lawrence Harmon, President
DATE:
ATTEST:
Brenda Ballou, Acting City Clerk
Date:
(City Seal)
DATE: �7— 30-13
Civil Site Work Construction Agreement
Page 5 of 5
July 29, 2013
�DG-
City of Seward
FUND: 101 - General Fund
Line Item Revenue Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
---------------------
----------------------------------------------------------------
Actual
YTD
Budget
Annual
% of
Account Name
2012
2013
Variance
Budget
----------
Variance
---------
Budget
----------
Annual
----
Bud
-----------------
General Property $
----------
27,305
----------
$ 5,230
---------
$ (22,075) $
421,196
$ (415,966) $
1,010,871
0.52
%
Sales Tax Revenue
1,012,493
608,662
(403,831)
1,770,028
(1,161,365)
4,248,066
14.33
Other Taxes
20,394
26,186
5,792
145,833
(119,647)
350,000
7.48
Penalties and int
691
1,113
422
583
530
1,400
79.49
Licenses & Permit
77,254
114,429
37,176
67,781
46,648
162,675
70.34
P.I.L.T.
3,603
3,429
(174)
31,250
(27,821)
75,000
4.57
Intrgvrmmntl Reve
346,656
400,758
54,101
666,521
(265,763)
1,599,650
25.05
General Governmen
741,253
725,974
(15,279)
740,056
(14,082)
1,776,135
40.87
Public Safety
5,671
5,952
281
5,417
535
13,000
45.78
Public Works
1,435
770
(665)
917
(147)
2,200
35.00
Recreation
111,677
111,213
(464)
279,771
(168,558)
671,450
16.56
Library/Museum
3,803
6,364
2,561
10,750
(4,386)
25,800
24.67
Fines
969
3,295
2,326
5,000
(1,705)
12,000
27.46
GF Interest Reven
8,006
18,937
10,931
37,917
(18,980)
91,000
20.81
Rents and Royalti
27,100
27,100
-
58,469
(31,369)
140,325
19.31
Sales Fixed Asset
-
1
1
833
(832)
2,000
0.05
Spec Proj Revenue
27,670
6,763
(20,907)
2,480
4,282
5,953
113.60
Other Misc Revenu
4,818
4,795
(23)
9,667
(4,872)
23,200
20.67
Misc. Operating R
6,842
1,137
(5,706)
1,250
(113)
---------
3,000
----------
37.89
-------
Total Revenue $
----------
2,427,639
----------
$ 2,072,107
---------
$ (355,532) $
----------
4,255,719
$(2,183,612) $
10,213,725
20.29
%
`U V
city of Seward
FUND: 101 - General Fund
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
---------------------------------------------------------------
Actual
YTD
Budget
---------------------
Annual
% of
Account Name
2012
2013
Variance
Budget
----------
Variance
---------
Budget
----------
Annual
-------
Bud
-----------------
Salaries $
----------
1,276,266
---------
$ 1,322,298
---------
$ 46,032 $
1,527,428 $
(205,130) $
3,665,827
36.07
0
Overtime
97,287
59,045
(38,242)
42,826
16,219
102,782
57.45
Standby Time
4,273
4,872
599
3,261
1,611
7,826
62.25
Unemployment Wage
3,984
3,319
(665)
7,588
(4,270)
18,212
18.22
Leave Time
137,565
144,733
7,168
159,693
(14,960)
383,263
37.76
In Lieu of FICA
6,800
6,995
195
2,058
4,938
4,939
141.64
Retirement Benefi
311,845
312,174
329
341,224
(29,050)
818,938
38.12
Health Insurance
533,793
540,691
6,898
541,298
(607)
1,299,116
41.62
Workers' Comp
43,442
46,944
3,501
72,869
(25,926)
174,886
26.84
Medicare
24,437
25,646
1,208
30,349
(4,703)
---------
72,837
----------
35.21
-------
Total Persnl Sery
----------
2,439,692
---------
2,466,715
---------
27,024
----------
2,728,594
(261,879)
6,548,626
37.67
Audit
69,000
45,000
(24,000)
27,500
17,500
66,000
68.18
Advertising
7,553
6,684
(869)
13,469
(6,785)
32,325
20.68
Subscriptions/Due
7,494
6,045
(1,450)
9,554
(3,510)
22,930
26.36
Travel/Subsistenc
33,137
51,881
18,744
39,329
12,552
94,390
54.96
Communications
26,460
44,833
18,374
35,083
9,750
84,200
53.25
Education/Trainin
7,500
10,858
3,358
16,696
(5,838)
40,070
27.10
Legal
78,373
30,579
(47,794)
52,083
(21,504)
125,000
24.46
Legal Settlement
92,339
-
(92,339)
-
-
-
-
Other Spec Servic
10,611
11,118
507
7,917
3,201
19,000
58.52
Utilities
143,372
163,916
20,543
178,933
(15,017)
429,440
38.17
Heating Fuel
40,051
41,987
1,936
38,006
3,978
91,220
46.03
Rents & Leases
20,030
34,666
14,635
27,208
7,457
65,300
53.09
Insurance
86,716
92,401
5,686
93,171
(770)
223,610
41.32
CY Insurnce Recov
-
(4,769)
(4,769)
-
(4,769)
-
-
Maintenance & Rep
68,667
88,932
20,265
108,346
(19,414)
260,030
34.20
Contracted Servic
68,809
65,700
(3,109)
126,943
(61,242)
304,662
21.57
Library Bks.& Mat
8,652
5,192
(3,461)
10,000
(4,808)
24,000
21.63
Vehicle Supplies
681
1,439
758
3,421
(11981)
8,210
17.53
Uniform Allowance
1,779
1,165
(614)
3,063
(1,898)
7,350
15.85
Operating Supplie
97,698
91,460
(6,238)
111,275
(19,815)
267,060
34.25
Gas & Lube
80,844
57,880
(22,964)
42,000
15,880
100,800
57,42
Equip,Furn,Tools
12,426
20,798
8,371
30,268
(9,470)
72,643
28.63
Safety Equip/Supp
2,778
3,720
942
6,056
(2,336)
14,535
25.59
Janitorial Suppli
1,631
6,195
4,564
5,167
1,028
12,400
49.96
Inmate Meals
894
2,764
1,870
5,833
(3,069)
14,000
19.74
Postage/Misc.Frei
12,373
13,159
786
17,252
(4,093)
41,405
31.78
Equipment Rental
7,913
7,025
(888)
21,716
(14,691)
52,118
13.48
Motor Pool Rent
104,188
133,437
29,249
104,166
29,270
249,999
53.37
Sister City Progr
-
2,000
2,000
2,708
(708)
6,500
30.77
Municipal Lobby F
79,716
67,790
(11,926)
65,417
2,373
157,000
43.18
Contributions
132,099
182,420
50,321
106,250
76,170
255,000
71.54
Bad Debt Expense
-
-
-
833
(833)
2,000
-
City of Seward
FUND: 101 - General Fund
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
---------------------
---------------------------------------------------------------
Actual
YTD
Budget
Annual
% of
Account Name
2012
2013
Variance
Budget
Variance
---------
Budget
----------
Annual Bud
-------
-----------------
Genl Govt Admin F $
----------
33,944
---------
$ 34,545
---------
$ 601 $
----------
34,545
$ -
$ 82,907
41.67 %
Contingency
2,439
6,486
4,047
5,833
653
14,000
46.33
Elections
19
-
(19)
1,667
(1,667)
4,000
-
Promotion
1,046
596
(450)
10,417
(9,820)
25,000
2.38
Vol Fireman Stipe
8,333
10,000
1,667
8,333
1,667
20,000
50.00
Bank,credit card
2,799
3,321
522
3,750
(429)
9,000
36.90
Misc. Expenses
20,991
15,235
(5,756)
20,719
(5,484)
49,725
30.64
Principal
62,525
65,807
3,283
108,997
(43,189)
261,592
25.16
Interest Expense
73,501
79,700
6,199
95,124
(15,424)
228,298
34.91
Buildings
-
7,919
7,919
-
7,919
-
-
Capital Equipment
-
-
-
2,083
(2,083)
5,000
-
Misc. Programs
570
897
327
2,708
(1,811)
---------
6,500
----------
13.81
-------
Total Expenses $
----------
3,949,643
---------
$ 3,977,493
---------
$ 27,851 $
----------
4,332,435
$ (354,942)
$ 10,397,845
38.25 %
RE
FUND: 101 - General Fund
DEPT: 1110 - Mayor and Council
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
----------------------------------------------------------------
Actual
YTD
---------------------
Budget
Annual
% of
GL
2012
2013
Variance
----------
Budget
Variance
-------------------
Budget
Annual
-------
5010
----------
Salaries $
----------
9,000 $
9,000
---------
$ - $
7,688
$ 1,313 $
18,450
48.78
5060
Retirement Benefi
193
103
(89)
75
29
179
57.82
5080
Workers- Comp
44
82
38
88
(6)
212
38.63
5090
Medicare
614
614
-
525
----------
90
-------------------
1,259
48.78
-------
----------
----------
9,851
9,799
---------
(51)
8,375
1,424
20,100
48.75
5110
Audit
69,000
45,000
(24,000)
27,500
17,500
66,000
68.18
5120
Advertising
5,066
3,823
(1,243)
9,167
(5,343)
22,000
17.38
5130
Subscriptions/Due
3,134
14
(3,120)
1,500
(1,486)
3,600
0.40
5140
Travel/Subsistenc
5,903
5,903
-
8,333
(2,431)
20,000
29.51
5150
Communications
1,090
1,217
128
1,667
(449)
4,000
30.43
5160
Education/Trainin
1,060
-
(1,060)
625
(625)
1,500
-
5370
Insurance
546
217
(328)
375
(158)
900
24.14
5440
Operating Supplie
2,633
1,533
(11100)
3,750
(2,217)
9,000
17.03
5460
Equip,Furn,Tools
-
ill
ill
625
(514)
1,500
7.42
5490
Postage/Misc.Frei
468
396
(72)
750
(354)
1,800
21.98
5560
Sister City Progr
-
2,000
2,000
2,708
(708)
6,500
30.77
5570
Municipal Lobby F
79,716
67,790
(11,926)
65,417
2,373
157,000
43.18
5690
Contingency
-
2,500
2,500
1,250
1,250
3,000
83.33
5730
Promotion
734
471
(262)
10,417
----------
(9,945)
---------
25,000
----------
1.88
-------
----------
Total Expenses $
----------
179,199 $
140,775
---------
$ (38,424) $
142,458
$ (1,683) $
341,900
41.17
FUND: 101 - General Fund
DEPT: 1111 - Legislative - Boards & Commissions
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
---------------------
ANNUAL
----------------------------------------------------------------
Actual
YTD
Budget
Annual
% of
GL
2012
2013
variance
----------
Budget
variance
-------------------
Budget
Annual
-------
5010
----------
Salaries $
----------
12,208 $
12,654
---------
$ 446 $
7,560
$ 5,094 $
18,145
69.74
5040
Leave Time
700
-
(700)
808
(808)
1,940
-
5060
Retirement Benefi
1,289
1,078
(212)
578
499
1,38E
77.64
5070
Health Insurance
6,063
5,681
(383)
2,915
2,766
6,995
81.21
5080
Workers- Comp
99
115
16
87
28
209
55.08
5090
Medicare
177
183
6
115
----------
68
---------
277
----------
66.23
-------
----------
----------
20,537
19,711
---------
(826)
12,064
7,647
28,954
68.08
5130
Subscriptions/Due
80
140
60
417
(277)
1,000
14.00
5140
Travel/Subsistent
590
495
(95)
1,042
(547)
2,500
19.80
5160
Education/Trainin
-
-
-
208
(208)
500
-
5370
Insurance
249
310
61
292
19
700
44.31
5440
Operating Supplie
802
339
(463)
833
(494)
2,000
16.97
5490
Postage/Misc.Frei
-
5
5
-
----------
5
---------
----------
-------
----------
Total Expenses $
----------
22,258 $
21,001
---------
$ (1,258) $
14,856
$ 6,145 $
35,654
58.90
1 lO
FUND: 101 - General Fund
DEPT: 1115 - General Fund Legal
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
---------------------
ANNUAL
----------------------------------------------------------------
Actual
YTD
Budget
Annual
% of
GL
2012
2013
Variance
Budget
----------
Variance
-------------------
Budget
Annual
-------
5130
----------
Subscriptions/Due $
----------
- $
60
---------
$ 60 $
-
$ 60 $
5140
Travel/Subsistenc
639
606
(32)
-
606
-
-
5170
Legal
78,373
30,579
(47,794)
52,083
(21,504)
125,000
24.46
5171
Legal Settlement
92,339
-
(92,339)
-
----------
-
---------
-
----------
-
-------
----------
Total Expenses $
----------
171,351 $
31,245
---------
$ (140,106) $
52,083
$ (20,838) $
125,000
25.00
FUND: 101 -
General Fund
DEPT: 1120 -
City Manager
Line Item Expenditure
Summary
by Fund
Through May, 41.7%
of year has
expired
THROUGH MAY
-----------------
ANNUAL
----------------------------------------------------------------
Actual
YTD
Budget
Annual
% of
GL
2012
2013
Variance
----------
Budget
---------
Variance
----------
Budget
Annual
-------
5010
----------
Salaries $
----------
91,030 $
85,034
---------
$ (5,996) $
95,423 $
(10,389) $
229,014
37.13
5040
Leave Time
8,701
9,213
512
8,701
512
20,882
44.12
5060
Retirement Benefi
10,243
7,803
(2,440)
6,489
1,314
15,574
50.10
5070
Health Insurance
29,086
29,635
550
27,219
2,416
65,325
45.37
5080
Workers' Comp
838
739
(99)
1,437
(698)
3,449
21.43
5090
Medicare
1,335
1,284
(52)
----------
1,447
(163)
---------
3,472
----------
36.97
-------
----------
----------
141,233
133,708
---------
(7,525)
140,715
(7,007)
337,716
39.59
5120
Advertising
-
60
60
208
(148)
500
12.00
5130
Subscriptions/Due
1,300
956
(344)
208
748
500
191.20
5140
Travel/Subsistenc
8,487
12,078
3,591
6,667
5,411
16,000
75.49
5150
Communications
1,314
1,392
78
1,250
142
3,000
46.41
5160
Education/Trainin
12
-
(12)
625
(625)
1,500
-
5310
Utilities
646
2,422
1,776
52
2,370
126
1927.89
5370
Insurance
2,153
2,406
254
2,917
(510)
7,000
34.38
5380
Maintenance & Rep
-
-
-
208
(208)
500
-
5390
Contracted Servic
-
12
12
2,083
(2,071)
5,000
0.24
5440
Operating Supplie
2,114
771
(1,343)
3,417
(2,646)
8,200
9.40
5450
Gas & Lube
218
236
18
417
(180)
1,000
23.62
5460
Equip,Furn,Tools
-
400
400
417
(17)
1,000
40.00
5490
Postage/Misc.Frei
36
14
(22)
208
(195)
500
2.77
5690
Contingency
2,439
3,986
1,547
4,583
(597)
11,000
36.24
5730
Promotion
313
-
(313)
-
-
-
5790
Misc. Expenses
412
299
(113)
----------
417
(118)
---------
1,000
----------
29.90
-------
Total Expenses $
--------------------
160,675 $
158,741
---------
$ (1,934) $
164,392 $
(5,651) $
394,542
40.23
� ra
GL
5010 Salaries
5020 Overtime
5040 Leave Time
5060 Retirement Benefi
5070 Health Insurance
5080 Workers' Comp
5090 Medicare
5120 Advertising
5130 Subscriptions/Due
5140 Travel/Subsistenc
5150 Communications
5160 Education/Trainin
5370 Insurance
5380 Maintenance & Rep
5390 Contracted Servic
5440 Operating Supplie
5460 Equip,Furn,Tools
5490 Postage/Misc.Frei
5790 Misc. Expenses
Total Expenses
FUND: 101 - General Fund
DEPT: 1121 - Management Information Systems Dept.
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
Actual
YTD
Budget
Annual
% of
2012
2013
Variance
Budget
Variance
Budget
----------
Annual
-------
---------- ----------
$ 47,503 $
47,726
---------
$ 223 $
----------
55,738
---------
$ (8,012) $
133,771
35.68
241
811
570
1,722
(911)
4,133
19.63
5,804
5,852
48
6,753
(902)
16,208
36.10
5,667
4,599
(1,068)
4,417
183
10,600
43.39
16,064
16,775
712
16,731
44
40,155
41.78
362
425
63
818
(394)
1,964
21.61
769
784
15
882
(98)
---------
2,117
----------
37.04
-------
--------------------
76,409
76,972
---------
563
----------
87,062
(10,090)
208,948
36.84
_
_
-
208
(208)
500
-
1,195
1,195
208
987
500
729
447
(283)
1,042
(595)
2,500
1,272
1,491
220
1,667
(175)
4,000
-
-
-
2,083
(2,083)
5,000
1,263
1,231
(32)
1,417
(186)
3,400
-
-
-
2,083
(2,083)
5,000
_
-
-
2,292
(2,292)
5,500
13,084
8,411
(4,673)
9,292
(881)
22,300
2,119
2,517
398
2,083
434
5,000
9
-
(9)
208
(208)
500
-
-
-
208
(208)
500
--------------------
$ 94,885 $
---------
92,263 $
----------
(2,622) $
109,853 $
-------------------
(17,590) $
263,648
239.00
17.88
37.28
36.20
37.72
50.34
34.99
GL
5010 Salaries
5020 Overtime
5040 Leave Time
5060 Retirement Benefi
5070 Health Insurance
5080 Workers' Comp
5090 Medicare
5120 Advertising
5130 Subscriptions/Due
5140 Travel/Subsistent
5150 Communications
5160 Education/Trainin
5370 Insurance
5390 Contracted Servic
5500 Equipment Rental
5720 Elections
FUND: 101 - General Fund
DEPT: 1130 - City Clerk
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
----------------------------------------------------------------
THROUGH MAY
Actual
YTD
Budget
2012
---------- ----------
2013
Variance
Budget
Variance
$ 47,956 $
51,164
---------
$ 3,208 $
----------
55,823
---------
$ (4,659) $
184
529
346
618
(89)
5,400
5,615
215
5,874
(259)
5,609
4,368
(1,242)
4,198
170
24,095
25,163
1,067
25,097
66
371
446
75
811
(365)
746
--------------------
772
26
---------
838
(67)
64,361
88,057
----------
3,696
93,260
---------
(5,203)
Total Expenses $
ANNUAL
Annual
%
of
Budget
----------
Annual
133,976
-------
38.19
1,483
35.70
14,098
39.83
10,074
43.36
60,233
41.78
1,947
22.91
2,012
38.35
223,823 39.34
-
89
89
-
89
-
-
280
333
53
229
104
550
60.55
712
2,027
1,315
2,083
(57)
5,000
40.53
1
-
(1)
-
-
-
1,082
2,189
1,107
1,042
1,147
2,500
87.56
1,319
1,185
(134)
1,875
(690)
4,500
26.33
1,500
2,325
825
7,917
(5,592)
19,000
12.24
-
-
-
2,750
(2,750)
6,600
-
19
--------------------
-
---------
(19)
1,667
(1,667)
4,000
89,274 $
96,204 $
----------
6,931 $
---------
110,822 $
----------
(14,618) $
265,973
-------
36.17
wa
GL
5010 Salaries
5020 Overtime
5040 Leave Time
5060 Retirement Benefi
5070 Health Insurance
5080 Workers' Comp
5090 Medicare
5120 Advertising
5130 Subscriptions/Due
5140 Travel/Subsistent
5150 Communications
5160 Education/Trainin
5370 Insurance
5380 Maintenance & Rep
5390 Contracted Servic
5400 Library Bks.& Mat
5440 Operating Supplie
5450 Gas & Lube
5460 Equip,Furn,Tools
5465 Safety Equip/Supp
5490 Postage/Misc.Frei
5790 Misc. Expenses
FUND: 101 - General Fund
DEPT: 1140 - Finance Department
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
----------------------------------------------------------------
Actual
YTD
Budget
2012
2013
variance
Budget
variance
$ 137,559 $
138,357
$ 798 $
155,930
$ (17,573) $
3,227
1,980
(1,247)
1,503
477
14,510
14,881
371
16,561
(1,681)
15,382
11,463
(3,919)
11,922
(459)
56,125
56,082
(43)
58,550
(2,467)
1,099
1,214
115
2,293
(1,079)
2,103
2,105
2
2,381
(276)
--------------------
230,005
226,081
---------
(3,924)
----------
249,139
---------
(23,058)
232
105
2,905
1,903
247
3,342
14,314
7,373
439
818
Total Expenses $ 261,683
ANNUAL
Annual
%
of
Budget
Annual
374,231
36.97
3,607
54.88
39,747
37.44
28,612
40.06
140,519
39.91
5,503
22.06
5,715
36.83
597,935 37.81
86
(147)
208
(122)
500
714
609
542
172
1,300
5,967
3,062
4,583
1,383
11,000
2,214
311
2,125
89
5,100
1,622
1,375
1,042
580
2,500
3,542
200
4,167
(624)
10,000
25,846
11,532
15,000
10,846
36,000
57
57
5,000
(4,943)
12,000
193
193
-
193
-
8,128
756
5,417
2,712
13,000
372
372
-
372
-
-
(439)
1,667
(1,667)
4,000
43
43
-
43
-
1,150
331
1,250
(100)
3,000
330
330
208
121
500
$ 276,344 $
14,661 $
290,348 $
(14,004) $
696,835
17.17
54.92
54.24
43.42
64.86
35.42
71.80
0.47
62.53
38.32
65.95
39.66
1��
FUND: 101 - General Fund
DEPT: 1150 - Community Development
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
----------------------------------------------------------------
Actual
YTD
---------------------
Budget
Annual
% of
GL
2012
2013
Variance
Budget
----------
Variance
-------------------
Budget
Annual
-------
5010
----------
Salaries $
----------
30,419 $
40,128
---------
$ 9,709 $
56,755
$ (16,628) $
136,213
29.46
5040
Leave Time
3,556
4,253
697
5,793
(1,541)
13,904
30.58
5060
Retirement Benefi
3,460
3,370
(90)
4,331
(961)
10,394
32.42
5070
Health Insurance
13,042
15,010
1,968
19,793
(4,783)
47,504
31.60
5080
Workers' Comp
236
354
117
817
(463)
1,960
18.04
5090
Medicare
455
591
136
865
----------
(274)
-------------------
2,076
28.45
-------
----------
----------
51,167
63,705
---------
12,538
88,354
(24,650)
212,051
30.04
5120
Advertising
1,530
-
(1,530)
-
-
-
-
5130
Subscriptions/Due
258
60
(198)
-
60
-
-
5140
Travel/Subsistenc
3,064
2,738
(325)
625
2,113
1,500
182.56
5150
Communications
821
962
142
1,250
(288)
3,000
32.08
5160
Education/Trainin
-
185
185
1,042
(857)
2,500
7.40
5370
Insurance
1,341
922
(419)
1,417
(495)
3,400
27.12
5380
Maintenance & Rep
400
1,424
1,024
625
799
1,500
94.95
5390
Contracted Servic
2,461
3,995
1,534
17,577
(13,582)
42,184
9.47
5440
Operating Supplie
360
339
(21)
917
(578)
2,200
15.40
5460
Equip,Furn,Tools
-
566
566
1,667
(1,101)
4,000
14.15
5490
Postage/Misc.Frei
85
58
(27)
208
(150)
500
11.67
5500
Equipment Rental
-
-
-
625
(625)
1,500
-
5790
Misc. Expenses
-
285
285
417
----------
(132)
---------
1,000
----------
28.50
-------
----------
Total Expenses $
----------
61,487 $
75,239
---------
$ 13,752 $
114,723
$ (39,483) $
275,335
27.33
GL
5120 Advertising
5130 Subscriptions/Due
5140 Travel/Subsistent
5150 Communications
5310 Utilities
5370 Insurance
5371 CY Insurnce Recov
5380 Maintenance & Rep
5390 Contracted Servic
5440 Operating Supplie
5450 Gas & Lube
5460 Equip,Furn,Tools
5465 Safety Equip/Supp
5490 Postage/Misc.Frei
5530 Motor Pool Rent
5660 Bad Debt Expense
5730 Promotion
5770 Bank,credit card
5790 Misc. Expenses
Total Expenses $
FUND: 101 - General Fund
DEPT: 1180 - General Services
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
----------------------------------------------------------------
Actual
YTD
Budget
---------------------
Annual
a of
2012
2013
Variance
Budget
Variance
Budget
Annual
- $
-
$ - $
833
$ (833) $
2,000
-
313
204
(109)
208
(4)
500
40.80
-
229
229
-
229
-
-
512
516
4
500
16
1,200
42.97
-
-
-
1,958
(1,958)
4,700
-
211
58
(153)
338
(280)
810
7.15
-
(4,769)
(4,769)
-
(4,769)
-
-
22
5,108
5,085
1,292
3,816
3,100
164.76
-
-
-
2,083
(2,083)
5,000
-
(549)
(195)
354
3,333
(3,528)
8,000
(2.44
52
227
175
213
14
510
44.49
-
-
-
1,667
(1,667)
4,000
-
231
-
(231)
667
(667)
1,600
-
2,317
3,323
1,006
833
2,490
2,000
166.16
1,549
1,549
-
1,549
-
3,717
41.67
-
-
-
833
(833)
2,000
-
-
125
125
-
125
-
-
1,332
1,766
435
1,667
100
4,000
44.16
14,212
11,923
(2,288)
-
11,923
---------
-
----------
-
-------
---------- ----------
20,201 $
20,064
---------
$ (137) $
----------
17,974
$ 2,090 $
43,137
46.51
1 \�
FUND: 101 - General Fund
DEPT: 1181 - General Services Copier
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
Actual
YTD
Budget
Annual
% of
GL
2012 2013 Variance
Budget
Variance
Budget
Annual
5440 Operating Supplie $
373 $ 262 $ (111) $
500
$ (238) $
1,200
21.80
5500 Equipment Rental
5,686 3,388 (2,298)
3,750
(362)
9,000
37.65
Total Expenses $
6,059 $ 3,650 $ (2,409) $
4,250
$ (600) $
10,200
35.78
FUND: 101 - General Fund
DEPT: 1190 - SVAC Expense Accumulation
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
Actual
YTD
Budget
Annual
% of
GL
2012
2013
Variance
Budget
Variance
Budget
Annual
----
5190
----------
Other Spec Servic $
----------
10,000 $
10,000
---------
$ - $
----------
4,167
---------
$ 5,833 $
----------
10,000
-------
100.00
5370
Insurance
1,591
1,592
1
1,333
258
3,200
49.74
5380
Maintenance & Rep
-
494
494
500
(6)
1,200
41.15
5440
Operating Supplie
-
1,080
1,080
-
1,080
-
-
5450
Gas & Lube
637
910
273
625
285
1,500
60.66
5490
Postage/Misc.Frei
-
59
59
83
(25)
200
----------
29.27
-------
----------
Total Expenses $
----------
12,228 $
14,134
---------
$ 1,906 $
----------
6,708
---------
$ 7,426 $
16,100
87.79
FUND: 101 - General Fund
DEPT: 1191 - Contributions
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
----------------------------------------------------------------
Actual
YTD
Budget
GL
2012 2013 Variance
Budget
Variance
---------
----
5610 Contributions
-----------------------------
$ 132,099 $ 182,420 $ 50,321 $
----------
106,250
$ 76,170 $
5790 Misc. Expenses
- - -
15,592
(15,592)
Total Expenses
$ 132,099 $ 182,420 $ 50,321 $
121,842
$ 60,578 $
ANNUAL
---------------------
Annual % of
Budget Annual
-----------------
255,000 71.54
37,420 -
-----------------
292,420 62.38
GL
5010 Salaries
5020 Overtime
5030 Unemployment Wage
5040 Leave Time
5060 Retirement Benefi
5070 Health Insurance
5080 Workers' Comp
5090 Medicare
5120 Advertising
5130 Subscriptions/Due
5140 Travel/Subsistenc
5150 Communications
5160 Education/Trainin
5190 Other Spec Servic
5370 Insurance
5380 Maintenance & Rep
5390 Contracted Servic
5430 Uniform Allowance
5440 Operating Supplie
5450 Gas & Lube
5460 Equip,Furn,Tools
5465 Safety Equip/Supp
5490 Postage/Misc.Frei
5500 Equipment Rental
5530 Motor Pool Rent
5770 Bank,credit card
5790 Misc. Expenses
5990 Misc. Programs
FUND: 101 - General Fund
DEPT: 1210 - Police Department
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
Actual
YTD
Budget
Annual
%
of
2012
2013
variance
Budget
variance
Budget
Annual
--------------------
$ 316,429 $
354,810
---------
$ 38,381 $
----------
399,445 $
---------
(44,635)
----------
$ 958,669
-------
37.01
15,014
14,340
(674)
21,337
(6,997)
51,209
28.00
874
(200)
(1,073)
2,588
(2,788)
6,212
(3.21
36,226
39,087
2,861
45,527
(6,440)
109,264
35.77
38,055
32,573
(5,482)
31,536
1,037
75,686
43.04
145,845
151,856
6,011
142,370
9,487
341,687
44.44
10,224
12,108
1,884
21,434
(9,326)
51,442
23.54
8,056
7,859
(196)
8,910
(1,050)
21,383
36.76
570,724
612,434
41,711
673,147
(60,712)
1,615,552
37.91
-
54
54
208
(154)
500
10.80
930
800
(130)
3,958
(3,158)
9,500
8.42
1,828
10,818
8,990
5,833
4,985
14,000
77.27
4,719
5,119
399
6,250
(1,131)
15,000
34.13
1,610
3,126
1,516
1,875
1,251
4,500
69.47
1,199
678
(521)
1,042
(364)
2,500
27.12
37,943
32,159
(5,784)
25,417
6,743
61,000
52.72
4,349
10,317
5,967
4,375
5,942
10,500
98.25
-
-
-
1,250
(1,250)
3,000
-
1,045
593
(452)
1,667
(1,074)
4,000
14.82
2,147
5,274
3,127
6,250
(976)
15,000
35.16
7,031
7,095
64
7,708
(613)
18,500
38.35
1,463
273
(11191)
2,500
(2,227)
6,000
4.54
39
-
(39)
1,042
(1,042)
2,500
-
591
907
315
1,042
(135)
2,500
36.27
2,227
2,295
68
2,292
3
5,500
41.73
13,768
13,768
-
13,768
-
33,044
41.67
1,467
1,555
87
2,083
(529)
5,000
31.10
142
59
(83)
625
(566)
1,500
3.93
570
677
107
1,875
(1,198)
4,500
15.05
Total Expenses $
653,794 $ 708,001 $ 54,207 $ 764,207 $ (56,206) $ 1,834,096 38.60
GL
5010 Salaries
5020 Overtime
5040 Leave Time
5060 Retirement Benefi
5070 Health Insurance
5080 Workers' Comp
5090 Medicare
5120 Advertising
5130 Subscriptions/Due
5140 Travel/Subsistenc
5150 Communications
5160 Education/Trainin
5360 Rents & Leases
5370 Insurance
5380 Maintenance & Rep
5390 Contracted Servic
5430 Uniform Allowance
5440 Operating Supplie
5460 Equip,Furn,Tools
5470 Janitorial Suppli
5480 Inmate Meals
5490 Postage/Misc.Frei
5530 Motor Pool Rent
5670 Genl Govt Admin F
5790 Misc. Expenses
FUND: 101 - General Fund
DEPT: 1211 - Jail
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
----------------------------------------------------------------
Actual
YTD
Budget
---------------------
Annual
%
of
2012
2013
Variance
Budget
Variance
Budget
Annual
---------- ----------
$ 96,407 $
101,421
---------
$ 5,014 $
----------
110,833 $
---------
(9,412) $
----------
265,999
-------
38.13
5,962
4,900
(1,062)
8,197
(3,297)
19,672
24.91
10,389
11,528
1,139
12,723
(1,195)
30,536
37.75
11,616
10,403
(1,213)
9,103
1,300
21,848
47.62
46,919
49,452
2,533
50,112
(660)
120,268
41.12
4,529
5,670
1,142
7,161
(1,491)
17,187
32.99
1,555
1,561
6
1,818
(257)
---------
4,364
----------
35.77
-------
--------------------
177,376
184,934
---------
7,558
----------
199,948
(15,013)
479,874
38.54
-
-
-
208
(208)
500
-
504
204
(300)
333
(130)
800
25.45
617
2,171
1,554
1,042
1,129
2,500
86.83
1,371
1,398
27
1,250
148
3,000
46.61
170
348
178
833
(485)
2,000
17.40
12,500
12,500
-
12,500
-
30,000
41.67
2,487
10,447
7,960
7,708
2,738
18,500
56.47
10
394
384
625
(231)
1,500
26.25
-
-
-
417
(417)
1,000
-
734
540
(193)
625
(85)
1,500
36.02
1,902
2,006
105
2,708
(702)
6,500
30.87
369
364
(5)
833
(469)
2,000
18.20
412
858
446
625
233
1,500
57.20
894
2,714
1,819
5,833
(3,120)
14,000
19.38
124
305
181
625
(320)
1,500
20.33
717
717
-
717
-
1,721
41.67
33,944
34,545
601
34,545
-
82,907
41.67
339
62
(277)
208
(146)
500
12.47
Total Expenses $
234,469 $ 254,507 $ 20,038 $ 271,584 $ (17,077) $ 651,802 39.05
0a
FUND: 101 - General Fund
DEPT: 1212 - Animal Control
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
Actual
YTD
Budget
Annual
% of
GL
2012
2013
variance
Budget
variance
Budget
Annual
5310
Utilities $
2,471 $
3,455
$ 984 $
2,186
$ 1,269 $
5,246
65.86
5330
Heating Fuel
337
-
(337)
31
(31)
74
-
5370
Insurance
33
41
8
125
(84)
300
13.53
5380
Maintenance & Rep
-
-
-
2,083
(2,083)
5,000
-
5390
Contracted Servic
23,834
23,834
-
23,834
-
57,202
41.67
5500
Equipment Rental
-
-
-
208
(208)
500
-
Total Expenses $
26,675 $
27,330
$ 655 $
28,468
$ (1,138) $
68,322
40.00
1 a3
GL
5010 Salaries
5020 Overtime
5040 Leave Time
5050 In Lieu of FICA
5060 Retirement Benefi
5070 Health Insurance
5080 Workers' Comp
5090 Medicare
5120 Advertising
5130 Subscriptions/Due
5140 Travel/Subsistenc
5150 Communications
5160 Education/Trainin
5310 Utilities
5330 Heating Fuel
5360 Rents & Leases
5370 Insurance
5380 Maintenance & Rep
5390 Contracted Servic
5420 Vehicle Supplies
5430 Uniform Allowance
5440 Operating Supplie
5450 Gas & Lube
5460 Equip,Furn,Tools
5465 Safety Equip/Supp
5490 Postage/Misc.Frei
5500 Equipment Rental
5530 Motor Pool Rent
5790 Misc. Expenses
FUND: 101 - General Fund
DEPT: 1220 - Fire Department
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
----------------------------------------------------------------
Actual
YTD
Budget
---------------------
Annual
o of
2012
2013
Variance
Budget
Variance
Budget
Annual
--------------------
$ 67,879 $
69,224
-------------------
$ 1,345 $
72,401
---------
$ (3,178) $
----------
173,763
-------
39.84
-
64
64
190
(127)
457
13.98
7,806
8,710
903
6,644
2,066
15,945
54.62
1,975
1,735
(240)
-
1,735
-
-
7,380
5,560
(1,820)
4,906
654
11,775
47.22
22,260
23,584
1,324
23,015
569
55,237
42.70
5,752
6,541
789
7,148
(608)
17,156
38.12
495
539
45
980
(441)
2,352
22.94
113,547
115,956
2,409
115,286
670
276,685
41.91
266
180
(66)
208
(29)
500
35.90
390
625
235
208
417
500
125.00
2,673
4,527
1,854
1,458
3,069
3,500
129.35
2,111
2,265
154
3,750
(1,485)
9,000
25.17
895
540
(355)
708
(168)
1,700
31.76
29,112
29,476
363
30,409
(933)
72,981
40.39
7,965
5,699
(2,266)
5,218
481
12,524
45.51
603
48
(555)
2,667
(2,619)
6,400
0.75
10,006
10,829
822
11,667
(838)
28,000
38.67
270
2,193
1,923
5,000
(2,807)
12,000
18.28
-
-
-
833
(833)
2,000
-
679
1,378
699
2,667
(1,288)
6,400
21.54
-
-
-
354
(354)
850
-
537
1,029
491
2,417
(1,388)
5,800
17.74
3,460
2,885
(576)
2,917
(32)
7,000
41.21
2,973
3,984
1,011
2,083
1,901
5,000
79.68
746
-
(746)
1,458
(1,458)
3,500
-
208
213
5
625
(412)
1,500
14.23
-
422
422
417
5
1,000
42.19
16,637
45,907
29,270
16,637
29,270
39,928
114.97
84
-
(84)
-
-
-
-
Total Expenses $
193,162 $ 228,156 $ 34,993 $ 206,986 $ 21,169 $ 496,768 45.93
aL\
GL
5080 Workers, Comp
5130 Subscriptions/Due
5140 Travel/Subsistenc
5160 Education/Trainin
5370 Insurance
5380 Maintenance & Rep
5390 Contracted Servic
5430 Uniform Allowance
5440 Operating Supplie
5460 Equip,Furn,Tools
5490 Postage/Misc.Frei
5750 Vol Fireman Stipe
FUND: 101 - General Fund
DEPT: 1221 - Volunteer Training
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
----------------------------------------------------------------
Actual YTD Budget
2012 2013 Variance Budget Variance
---------- ----------------------------- ---------
$ - $ - $ - $ 2,792 $ (2,792) $
------------------------------------------------
- - 2,792 (2,792)
Total Expenses $
ANNUAL
---------------------
Annual % of
Budget Annual
-----------------
6,700
---------- -------
6,700
-
15
15
-
15
-
-
-
228
228
1,458
(1,230)
3,500
6.52
579
255
(324)
1,458
(1,203)
3,500
7.29
-
-
-
1,667
(1,667)
4,000
-
1,109
502
(607)
1,667
(1,165)
4,000
12.55
498
-
(498)
417
(417)
1,000
-
-
-
-
417
(417)
1,000
-
1,469
1,532
63
1,250
282
3,000
51.06
1,479
1,496
17
3,750
(2,254)
9,000
16.62
200
438
239
333
105
800
54.81
8,333
10,000
1,667
8,333
1,667
20,000
50.00
--------------------
13,666 $
---------
14,466 $
----------
801 $
---------
23,542 $
----------
(9,075) $
56,500
-------
25.60
1 a.s---
FUND: 101 - General Fund
DEPT: 1222 - Emergency Preparedness
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
Actual
YTD
Budget
Annual
% of
GL
2012
2013
variance
Budget
variance
Budget
Annual
5140
Travel/Subsistenc $
- $
268
$ 268 $
417
$ (148) $
1,000
26.84
5150
Communications
149
295
145
833
(539)
2,000
14.72
5160
Education/Trainin
-
-
-
417
(417)
1,000
-
5310
Utilities
748
770
22
698
72
1,676
45.95
5380
Maintenance & Rep
-
-
-
208
(208)
500
-
5440
Operating Supplie
95
176
81
417
(241)
1,000
17.61
5460
Equip,Furn,Tools
-
-
-
313
(313)
750
-
5490
Postage/Misc.Frei
18
26
9
-
26
-
Total Expenses $
1,010 $
1,536
$ 526 $
3,303
$ (1,767) $
7,926
19.37
lab
FUND: 101 - General Fund
DEPT: 1230 - Engineering & Construction
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
----------------------------------------------------------------
Actual YTD Budget
GL 2012 2013 Variance Budget Variance
5140 Travel/Subsistenc $ - $ - $ - $ 417 $ (417) $
Total Expenses $ - $ - $ - $ 417 $ (417) $
ANNUAL
---------------------
Annual % of
Budget Annual
-----------------
1,000 -
1,000 -
-----------------
D�)
FUND: 101 - General Fund
DEPT: 1250 - Building Inspection
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
Actual
YTD
Budget
Annual
o of
GL
2012
2013
variance
Budget
Variance
Budget
Annual
5010
Salaries $
25,190 $
24,418
$ (772) $
28,443
$ (4,025) $
68,263
35.77
5020
Overtime
63
451
388
63
388
152
296.90
5040
Leave Time
3,036
2,645
(391)
3,446
(802)
8,271
31.98
5060
Retirement Benefi
2,703
2,011
(692)
2,195
(184)
5,267
38.17
5070
Health Insurance
9,868
9,966
99
10,448
(481)
25,074
39.75
5080
Workers' Comp
199
219
20
417
(198)
1,001
21.85
5090
Medicare
372
367
14
438
(52)
1,052
36.74
41,431
40,096
(1,335)
45,450
(5,354)
109,080
36.76
5130
Subscriptions/Due
-
-
-
83
(83)
200
-
5140
Travel/Subsistenc
1,030
2,160
1,150
833
1,347
2,000
109.00
5150
Communications
703
949
247
417
533
1,000
94.92
5160
Education/Trainin
410
385
(25)
833
(448)
2,000
19.25
5360
Rents & Leases
603
254
(349)
792
(538)
1,900
13.36
5370
Insurance
593
607
14
1,250
(643)
3,000
20.24
5380
Maintenance & Rep
-
-
-
417
(417)
1,000
-
5430
Uniform Allowance
-
32
32
-
32
-
-
5440
Operating Supplie
17
249
232
625
(376)
1,500
16.59
5450
Gas & Lube
246
183
(63)
208
(25)
500
36.58
5460
Equip,Furn,Tools
-
2,043
2,043
1,042
1,001
2,500
81.73
5490
Postage/Misc.Frei
7
31
25
208
(177)
500
6.29
5500
Equipment Rental
-
422
422
833
(411)
2,000
21.10
5530
Motor Pool Rent
1,721
1,721
-
1,721
-
4,131
41.67
5790
Misc. Expenses
-
-
-
208
(208)
500
-
Total Expenses $
46,760 $
49,153
$ 2,393 $
54,921
$ (5,768) $
131,811
37.29
1��
GL
5010 Salaries
5020 Overtime
5022 Standby Time
5040 Leave Time
5050 In Lieu of FICA
5060 Retirement Benefi
5070 Health Insurance
5080 Workers' Comp
5090 Medicare
5120 Advertising
5130 Subscriptions/Due
5140 Travel/Subsistenc
5150 Communications
5160 Education/Trainin
5310 Utilities
5370 Insurance
5380 Maintenance & Rep
5390 Contracted Servic
5440 Operating Supplie
5450 Gas & Lube
5460 Equip,Furn,Tools
5465 Safety Equip/Supp
5490 Postage/Misc.Frei
5500 Equipment Rental
5530 Motor Pool Rent
5790 Misc. Expenses
FUND: 101 - General Fund
DEPT: 1310 - Street General Operations
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
----------------------------------------------------------------
Actual
YTD
Budget
2012
2013
Variance
Budget
Variance
$ 41,418 $
35,061
$ (6,357) $
53,172
$ (18,111) $
9,865
1,347
(8,518)
1,139
208
1,809
2,261
453
-
2,261
5,152
6,904
1,752
6,464
440
2,374
1,823
(551)
1,029
794
6,612
3,624
(2,988)
4,354
(730)
20,420
20,147
(273)
22,773
(2,626)
3,382
2,935
(447)
5,222
(2,287)
520
397
(123)
436
(40)
--------------------
91,552
74,499
---------
(17,053)
----------
94,590
---------
(20,091)
Total Expenses $
ANNUAL
Annual % of
Budget Annual
---------------
127,613 27.47
2,734 49.27
15,514
44.50
2,469
73.82
10,449
34.68
54,656
36.86
12,533
23.42
1,047
37.88
227,016 32.82
-
-
-
65
(65)
155
-
-
-
129
(129)
310
-
118
250
132
429
(179)
1,030
24.29
75
382
307
885
(504)
2,125
17.97
-
-
-
625
(625)
1,500
-
47,479
49,477
1,998
41,550
7,927
99,720
49.62
7,589
7,390
(199)
8,333
(943)
20,000
36.95
6,118
8,389
2,271
30,050
(21,661)
72,120
11.63
123
-
(123)
8,585
(8,585)
20,605
-
5,070
850
(4,220)
10,733
(9,883)
25,760
3.30
59,249
38,714
(20,536)
20,833
17,881
50,000
77.43
-
-
-
517
(517)
1,240
-
75
202
127
644
(442)
1,545
13.07
24
215
191
2,146
(1,931)
5,150
4.18
-
-
-
429
(429)
1,030
-
51,918
51,918
-
51,918
-
124,604
41.67
38
207
169
1,075
(868)
2,580
8.01
--------------------
269,430 $
---------
232,493 $
----------
(36,937) $
---------
273,537 $
----------
(41,045) $
656,490
-------
35.41
�a�
FUND: 101 - General Fund
DEPT: 1314 - Snow & Ice
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
Actual
YTD
Budget
Annual
% of
GL
2012
2013
variance
Budget
variance
Budget
Annual
5010
Salaries $
29,780 $
32,309
$ 2,529 $
22,418
$ 9,891 $
53,802
60.05
5020
Overtime
56,198
27,106
(29,092)
4,583
22,522
11,000
246.42
5022
Standby Time
2,381
2,611
230
2,404
207
5,769
45.25
5030
Unemployment Wage
-
-
-
208
(208)
500
-
5040
Leave Time
2,907
-
(2,907)
2,289
(2,289)
5,493
-
5060
Retirement Benefi
8,926
4,699
(4,226)
2,374
2,325
5,698
82.47
5070
Health Insurance
15,752
11,093
(4,659)
4,683
6,410
11,239
98.70
5080
Workers' Comp
5,429
3,307
(2,122)
3,573
(266)
8,576
38.56
5090
Medicare
1,026
589
(437)
318
271
763
77.20
122,398
81,714
(40,684)
42,850
38,864
102,840
79.46
5120
Advertising
-
-
-
175
(175)
420
-
5140
Travel/Subsistenc
1,037
-
(1,037)
175
(175)
420
-
5160
Education/Trainin
-
-
-
258
(256)
620
5330
Heating Fuel
-
370
370
-
370
-
-
5380
Maintenance & Rep
30,902
22,913
(7,989)
13,738
9,175
32,970
69.49
5390
Contracted Servic
5,160
2,318
(2,842)
2,575
(257)
6,180
37.51
5440
Operating Supplie
26,690
25,876
(815)
20,604
5,272
49,450
52.33
5450
Gas & Lube
4,862
1,230
(3,632)
1,073
157
2,575
47.75
5460
Equip,Furn,Tools
-
-
-
175
(175)
420
-
5465
Safety Equip/Supp
290
-
(290)
217
(217)
520
-
5490
Postage/Misc.Frei
3,525
1,377
(2,148)
1,288
90
3,090
44.58
5530
Motor Pool Rent
6,024
6,024
-
6,024
-
14,457
41.67
5790
Misc. Expenses
5,143
-
(5,143)
215
(215)
515
-
Total Expenses $
206,031 $
141,821
$ (64,210) $
89,365
$ 52,456 $
214,477
66.12
\10
GL
5010 Salaries
5020 Overtime
5022 Standby Time
5030 Unemployment Wage
5040 Leave Time
5050 In Lieu of FICA
5060 Retirement Benefi
5070 Health Insurance
5080 Workers' Comp
5090 Medicare
5130 Subscriptions/Due
5140 Travel/Subsistent
5150 Communications
5160 Education/Trainin
5310 Utilities
5330 Heating Fuel
5370 Insurance
5380 Maintenance & Rep
5390 Contracted Servic
5440 Operating Supplie
5450 Gas & Lube
5460 Equip,Furn,Tools
5465 Safety Equip/Supp
5480 Inmate Meals
5490 Postage/Misc.Frei
5530 Motor Pool Rent
5790 Misc. Expenses
FUND: 101 - General Fund
DEPT: 1340 - City Shop
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
Actual
YTD
Budget
Annual
% of
2012
2013
variance
Budget
Variance
Budget
Annual
---------- ----------
$ 52,740 $
59,506
---------
$ 6,766 $
----------
54,450 $
---------
5,056 $
----------
130,680
-------
45.54
5,013
84
(4,929)
2,333
(2,249)
5,598
1.50
84
-
(64)
857
(857)
2,057
-
33
-
(33)
-
-
-
-
6,479
9,714
3,236
6,138
3,576
14,731
65.94
504
1,714
1,210
206
1,509
494
347.05
6,351
4,533
(11819)
4,543
(11)
10,904
41.57
19,001
20,668
1,666
19,748
920
47,396
43.61
3,549
3,963
415
4,851
(887)
11,642
34.04
694
784
90
755
28
1,813
43.22
---------- ----------
94,448
100,966
---------
6,518
----------
93,881
---------
7,085
----------
225,315
-------
44.81
-
-
-
417
(417)
1,000
-
215
-
(215)
538
(538)
1,290
-
2,349
2,812
464
3,333
(521)
8,000
35.16
-
199
199
833
(634)
2,000
9.95
16,829
16,863
34
15,585
1,278
37,404
45.08
10,757
9,346
(1,411)
12,796
(3,450)
30,710
30.43
2,315
2,422
107
3,333
(911)
8,000
30.27
441
499
59
6,871
(6,371)
16,490
3.03
2,906
2,842
(64)
858
1,983
2,060
137.94
12,381
11,209
(1,172)
12,021
(812)
28,850
38.85
768
937
169
2,083
(1,146)
5,000
18.74
1,867
5,027
3,159
3,867
1,160
9,280
54.16
755
260
(495)
858
(598)
2,060
12.62
-
51
51
-
51
-
-
295
267
(28)
644
(376)
1,545
17.31
2,080
2,080
-
2,080
-
4,991
41.67
101
174
73
429
(255)
1,030
16.92
Total Expenses $
148,507 $ 155,953 $ 7,447 $ 160,427 $ (4,474) $ 385,025 40.50
13�
GL
5010 Salaries
5020 Overtime
5040 Leave Time
5060 Retirement Benefi
5070 Health Insurance
5080 Workers' Comp
5090 Medicare
5120 Advertising
5150 Communications
5310 Utilities
5330 Heating Fuel
5370 Insurance
5380 Maintenance & Rep
5390 Contracted Servic
5440 Operating Supplie
5450 Gas & Lube
5460 Equip,Furn,Tools
5465 Safety Equip/Supp
5490 Postage/Misc.Frei
5790 Misc. Expenses
FUND: 101 - General Fund
DEPT: 1350 - Municipal Building
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
----------------------------------------------------------------
Actual
YTD
Budget
2012
2013
Variance
Budget
Variance
---------- ----------
$ 30,841 $
18,544
-------------------
$ (12,297) $
33,492
---------
$ (14,948) $
350
3,506
3,157
634
2,872
3,649
3,742
94
4,058
(316)
3,236
2,659
(577)
2,625
34
16,064
16,775
712
16,731
44
2,143
1,869
(274)
4,233
(2,364)
455
759
303
524
234
--------------------
56,738
47,854
-------------------
(8,883)
62,298
---------
(14,443)
-
117
117
205
212
7
28,810
27,809
(1,001)
11,592
8,591
(3,000)
2,072
3,865
1,794
5,797
4,896
(901)
6,000
126
(5,874)
5,437
1,162
(4,275)
50
147
97
506
Total Expenses $ 117,205
309 (197)
76 76
---------- ---------
$ 95,165 $ (22,041) $
323
28,265
8,428
2,917
10,833
3,458
3,958
215
417
108
258
108
121,587
117
(111)
(456)
163
949
(5,937)
(3,332)
(2,796)
(68)
(417)
(108)
50
(32)
$ (26,422) $
ANNUAL
Annual
%
of
Budget
----------
Annual
-------
80,381
23.07
1,522
230.38
9,739
38.42
6,300
42.20
40,155
41.78
10,159
18.40
1,258
60.30
149,514 32.01
775
27.38
67,836
40.99
20,228
42.47
7,000
55.22
26,000
18.83
8,300
1.52
9,500
12.24
515
28.52
1,000
-
260
-
620
49.77
260
29.23
291,808 32.61
--------------
\3a
FUND: 101 - General Fund
DEPT: 1351 - Community Center Expense
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
----------------------------------------------------------------
Actual
YTD
Budget
---------------------
Annual
% of
GL
2012
2013
Variance
Budget
Variance
Budget
Annual
----
5310
----------
Utilities $
----------
3,148 $
3,311
---------
$ 163 $
----------
3,260
---------
$ 50 $
----------
7,825
-------
42.31
5330
Heating Fuel
1,803
526
(1,277)
1,615
(11089)
3,877
13.57
5370
Insurance
846
1,618
772
1,667
(49)
4,000
40.44
5380
Maintenance & Rep
330
-
(330)
2,083
(2,083)
5,000
-
5390
Contracted Servic
5,000
-
(51000)
2,083
(2,083)
5,000
-
5440
Operating Supplie
2,195
86
(2,108)
208
(122)
500
17,28
5465
Safety Equip/Supp
-
1,579
1,579
-
1,579
-
-
5790
Misc. Expenses
-
-
-
208
(208)
500
----------
Total Expenses $
----------
13,322 $
7,120
---------
$ (6,202) $
----------
11,126
---------
$ (4,006) $
----------
26,702
-------
26.66
133
FUND: 101 - General Fund
DEPT: 1352 - City Hall Annex (old library)
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
Actual YTD
Budget Annual % of
GL
2012
2013
Variance Budget
Variance Budget Annual
5310
Utilities $ -
$ 1,444
$ 1,444 $ -
$ 1,444 $ - -
5330
Heating Fuel -
1,939
1,939 -
1,939 - -
5390
Contracted Servic -
2,406
2,406 -
2,406 - -
5465
Safety Equip/Supp -
1,579
1,579 -
1,579 - -
5920
Buildings -
7,919
7,919 -
7,919 - -
Total Expenses $ -
$ 15,286
$ 15,286 $
$ 15,286 $ -
FUND: 101 - General Fund
DEPT: 1400 - Parks & Recreation- Administration
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
Actual
YTD
Budget
Annual
% of
GL
2012
2013
Variance
Budget
Variance
Budget
Annual
----
5010
----------
Salaries $
----------
36,479 $
34,723
-------------------
$ (1,756) $
38,174
-------------------
$ (3,451) $
91,618
-------
37.90
5040
Leave Time
4,182
5,700
1,518
4,335
1,366
10,403
54.79
5050
In Lieu of FICA
604
-
(604)
-
-
-
-
5060
Retirement Benefi
3,756
2,814
(942)
2,755
59
6,611
42.57
5070
Health Insurance
14,935
13,129
(1,806)
11,083
2,046
26,598
49.36
5080
Workers' Comp
268
304
36
569
(264)
1,364
22.29
5090
Medicare
526
548
22
550
(2)
1,320
41.52
60,750
57,218
(3,531)
57,465
(246)
137,915
41.49
5120
Advertising
-
-
-
42
(42)
100
-
5130
Subscriptions/Due
150
395
245
208
187
500
79.00
5140
Travel/Subsistenc
-
210
210
458
(248)
1,100
19.09
5150
Communications
1,575
2,535
960
2,500
35
6,000
42.24
5160
Education/Trainin
-
231
231
417
(166)
1,000
23.10
5330
Heating Fuel
628
997
369
100
897
241
414.58
5370
Insurance
907
939
32
1,500
(561)
3,600
26.08
5380
Maintenance & Rep
-
770
770
-
770
-
-
5390
Contracted Servic
13,773
12,760
(1,013)
16,667
(3,907)
40,000
31.90
5440
Operating Supplie
1,409
545
(864)
417
129
1,000
54.52
5465
Safety Equip/Supp
66
-
(66)
63
(63)
150
-
5490
Postage/Misc.Frei
52
1
(51)
333
(333)
800
0.08
5790
Misc. Expenses
-
-
-
50
(50)
120
-
Total Expenses $
79,310 $
76,601
$ (2,709) $
80,219
$ (3,618) $
192,525
39.79
GL
5010 Salaries
5020 Overtime
5030 Unemployment Wage
5040 Leave Time
5060 Retirement Benefi
5070 Health Insurance
5080 Workers' Comp
5090 Medicare
5120 Advertising
5130 Subscriptions/Due
5140 Travel/Subsistenc
5150 Communications
5160 Education/Trainin
5310 Utilities
5330 Heating Fuel
5370 Insurance
5380 Maintenance & Rep
5390 Contracted Servic
5420 Vehicle Supplies
5440 Operating Supplie
5450 Gas & Lube
5460 Equip,Furn,Tools
5465 Safety Equip/Supp
5470 Janitorial Suppli
5490 Postage/Misc.Frei
5500 Equipment Rental
5530 Motor Pool Rent
5790 Misc. Expenses
5930 Capital Equipment
FUND: 101 - General Fund
DEPT: 1410 - Parks & Recreation- Parks Maintenance
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
----------------------------------------------------------------
Actual
YTD
Budget
2012
2013
Variance
Budget
Variance
---------- ----------
$ 25,789 $
27,547
---------
$ 1,758 $
----------
45,356
---------
$ (17,809) $
880
1,476
596
-
1,476
3,051
1,870
(1,180)
3,958
(2,088)
2,755
4,635
1,880
2,143
2,492
2,552
1,934
(618)
1,415
519
9,672
10,231
559
8,530
1,701
1,809
2,566
757
2,738
(171)
689
761
72
2,320
(1,559)
47,197
51,021
3,823
66,460
(15,440)
17
14
(4)
661
726
65
6,864
6,548
(315)
450
424
(25)
3,871
3,819
(52)
3,717
2,674
(1,043)
2
61
59
118
70
(48)
2,807
3,126
319
1,649
104
(1,545)
196
5
(191)
95
61
(34)
-
300
300
3,750
3,729
(21)
346
-
(346)
-------------------- ---------
Total Expenses $ 71,740 $ 72,681 $ 941 $
-----------------------------
138
104
1, 042
229
6,961
465
4,167
1,833
1,563
313
625
3,125
1,042
417
1,250
750
1,458
3,729
417
1,250
97,336
14
(138)
(104)
(316)
(229)
(412)
(41)
(347)
840
(1,563)
(251)
(555)
1
(938)
(412)
(1,250)
(689)
(1,158)
(417)
(1,250)
$ (24,655) $
ANNUAL
Annual
o of
Budget
Annual
108,854
25.31
9,500
19.69
5,142
90.14
3,397
56.94
20,472
49.97
6,570
39.06
5,569
13.67
159,505 31.99
330
-
250
-
2,500
29.04
550
-
16,706
39.20
1,117
37.98
10,000
38.19
4,400
60.77
3,750
-
750
8.15
1,500
4.64
7,500
41.68
2,500
4.14
1,000
0.51
3,000
-
1,800
3.39
3,500
8.57
8,949
41.67
1,000
-
3,000
-
233,606
31.11
� 3�o
FUND: 101 - General Fund
DEPT: 1415 - Parks & Recreation- Campgrounds
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
Actual
YTD
Budget
Annual
%
of
GL
2012
2013
Variance
Budget
Variance
Budget
Annual
5010
Salaries $
14,564 $
17,905
$ 3,341 $
44,930 $
(27,025) $
107,832
16.60
5020
Overtime
210
36
(173)
506
(470)
1,215
3.00
5030
Unemployment Wage
-
123
123
417
(293)
1,000
12.33
5040
Leave Time
999
-
(999)
2,143
(2,143)
5,142
-
5060
Retirement Benefi
867
679
(188)
1,398
(719)
3,356
20.23
5070
Health Insurance
3,425
3,553
128
8,312
(4,758)
19,948
17.81
5080
Workers' Comp
1,056
1,644
588
3,129
(1,485)
7,511
21.89
5090
Medicare
----------
593
----------
786
192
2,317
(1,531)
5,560
14.14
21,713
24,727
---------
3,014
----------
63,151
--------- ----------
(38,424)
151,563
-------
16.31
5130
Subscriptions/Due
-
-
-
25
(25)
60
-
5140
Travel/Subsistenc
-
-
-
208
(208)
500
-
5150
Communications
107
83
(23)
333
(250)
800
10.41
5310
Utilities
1,886
4,609
2,723
37,356
(32,747)
89,654
5.14
5330
Heating Fuel
450
189
(260)
324
(134)
777
24.36
5370
Insurance
1,053
1,042
(11)
833
209
2,000
52.10
5380
Maintenance & Rep
428
614
186
5,646
(5,032)
13,550
4.53
5390
Contracted Servic
84
-
(84)
1,250
(1,250)
3,000
-
5420
Vehicle Supplies
-
-
-
313
(313)
750
-
5440
Operating Supplie
2,871
424
(2,447)
1,875
(1,451)
4,500
9.42
5450
Gas & Lube
1,007
1,244
237
1,708
(464)
4,100
30.34
5460
Equip,Furn,Tools
-
-
-
1,250
(1,250)
3,000
-
5465
Safety Equip/Supp
413
52
(361)
250
(198)
600
8.66
5470
Janitorial Suppli
501
4,086
3,585
1,875
2,211
4,500
90.81
5490
Postage/Misc.Frei
30
-
(30)
250
(250)
600
-
5500
Equipment Rental
-
-
-
8,120
(8,120)
19,488
-
5530
Motor Pool Rent
2,582
3,442
860
3,442
-
8,261
41.67
5930
Capital Equipment
-
-
-
833
(833)
2,000
-
Total Expenses $
33,123 $
40,512
$ 7,389 $
129,043 $
(88,531) $
309,703
13.08
Y a;,�
FUND: 101 - General Fund
DEPT: 1420 - Parks & Recreation- Sports & Recreation
Line Item Expenditure Summary by Fund
Through May, 41.75s of year has expired
THROUGH MAY
ANNUAL
Actual
YTD
Budget
Annual
%
of
GL
----
----------
2012
----------
2013
Variance
Budget
Variance
Budget
Annual
5010
Salaries $
43,858 $
39,536
-------------------
$ (4,322) $
44,002
---------
$ (4,466) $
----------
105,605
-------
37.44
5020
Overtime
-
1,201
1,201
-
1,201
-
-
5030
Unemployment Wage
-
-
-
417
(417)
1,000
-
5040
Leave Time
3,718
4,036
317
4,407
(371)
10,576
38.16
5050
In Lieu of FICA
1,344
1,724
380
412
1,312
988
174.45
5060
Retirement Benefi
3,888
2,676
(1,213)
2,830
(154)
6,792
39.40
5070
Health Insurance
12,397
15,336
2,939
16,550
(1,215)
39,721
38.61
5080
Workers- Comp
503
470
(33)
692
(222)
1,660
28.32
5090
Medicare
----------
1,070
----------
943
(127)
---------
876
67
2,102
44.88
66,779
65,921
----------
(858)
70,185
-------------------
(4,264)
168,445
-------
39.14
5120
Advertising
17
119
101
833
(715)
2,000
5.93
5130
Subscriptions/Due
-
-
-
133
(133)
320
-
5140
Travel/Subsistenc
12
-
(12)
833
(833)
2,000
-
5150
Communications
1,107
1,223
116
500
723
1,200
101.94
5160
Education/Trainin
-
-
-
313
(313)
750
-
5360
Rents & Leases
-
18,000
18,000
8,333
9,667
20,000
90.00
5370
Insurance
1,091
1,123
32
1,417
(294)
3,400
33.02
5380
Maintenance & Rep
18
61
43
-
61
-
-
5390
Contracted Servic
4,281
2,361
(1,920)
4,758
(2,397)
11,420
20.67
5440
Operating Supplie
4,475
10,661
6,186
10,333
327
24,800
42.99
5450
Gas & Lube
98
36
(62)
-
36
-
-
5460
Equip,Furn,Tools
-
60
60
-
60
-
-
5465
Safety Equip/Supp
(32)
-
32
208
(208)
500
-
5490
Postage/Misc.Frei
392
493
100
1,083
(591)
2,600
18.95
5790
Misc. Expenses
76
-
(76)
125
(125)
300
-
5990
Misc. Programs
----------
-
----------
-
---------
833
(833)
2,000
-
Total Expenses $
78,313 $
100,057
----------
$ 21,744 $
99,889
-------------------
$ 168 $
239,735
-------
41.74
1��
FUND: 101 - General Fund
DEPT: 1430 - Parks & Recreation- Youth Center
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
----------------------------------------------------------------
THROUGH MAY
ANNUAL
Actual
YTD
Budget
---------------------
Annual
%
of
GL
----
----------
2012
----------
2013
variance
Budget
variance
Budget
Annual
5010
Salaries $
49,321 $
56,982
---------
$ 7,660 $
----------
65,541 $
---------
(8,559) $
----------
157,298
-------
36.23
5020
Overtime
82
517
436
-
517
-
_
5030
Unemployment Wage
-
1,524
1,524
-
1,524
-
-
5040
Leave Time
4,672
1,813
(2,859)
5,468
(3,655)
13,123
13.81
5050
In Lieu of FICA
-
-
-
412
(412)
988
-
5060
Retirement Benefi
4,718
2,827
(1,891)
3,650
(823)
8,759
32.28
5070
Health Insurance
22,231
14,684
(7,547)
23,213
(8,529)
55,711
26.36
5080
Workers, Comp
1,004
1,391
388
1,327
64
3,186
43.68
5090
Medicare
----------
1,117
----------
2,121
1,004
---------
1,845
277
4,427
47.91
83,145
81,860
----------
(1,285)
101,455
---------
(19,595)
----------
243,492
-------
33.62
5120
Advertising
-
110
110
104
6
250
44.00
5130
Subscriptions/Due
-
6
6
108
(102)
260
2.30
5140
Travel/Subsistenc
-
-
-
125
(125)
300
-
5150
Communications
1,425
1,548
122
1,667
(119)
4,000
38.70
5160
Education/Trainin
-
-
-
396
(396)
950
-
5330
Heating Fuel
580
199
(381)
-
199
-
-
5370
Insurance
1,407
1,417
10
2,042
(624)
4,900
28.92
5380
Maintenance & Rep
162
222
61
1,750
(1,528)
4,200
5.29
5390
Contracted Servic
3,190
-
(3,190)
146
(146)
350
-
5420
vehicle Supplies
-
-
-
129
(129)
310
-
5440
Operating Supplie
900
4,376
3,476
5,000
(624)
12,000
36.47
5450
Gas & Lube
360
539
179
875
(336)
2,100
25.67
5460
Equip,Furn,Tools
-
-
-
1,042
(1,042)
2,500
-
5465
Safety Equip/Supp
-
-
125
(125)
300
-
5470
Janitorial Suppli
306
295
(11)
375
(80)
900
32.77
5490
Postage/Misc.Frei
11
446
435
375
71
900
49.61
5530
Motor Pool Rent
3,442
2,582
(860)
2,582
-
6,196
41.67
5790
Misc. Expenses
----------
-
6
6
-
6
-
Total Expenses $
----------
94,929 $
93,606
-------------------
$ (1,323) $
---------
118,295 $
----------
(24,689) $
283,908
-------
32.97
FUND: 101 - General Fund
DEPT: 1500 - Library
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
----------------------------------------------------------------
THROUGH MAY
ANNUAL
Actual
YTD
Budget
---------------------
Annual
%
of
GL
----------
2012
----------
2013
variance
Budget
variance
Budget
Annual
5010
Salaries $
69,896 $
66,249
---------
$ (3,647) $
----------
79,854 $
---------
(13,605) $
----------
191,650
-------
34.57
5020
Overtime
-
696
696
-
696
-
-
5030
Unemployment Wage
26
-
(26)
-
-
-
-
5040
Leave Time
6,925
6,407
(518)
9,419
(3,012)
22,605
28.34
5060
Retirement Benefi
7,731
5,812
(11919)
6,049
(237)
14,517
40.03
5070
Health Insurance
30,528
31,870
1,342
33,426
(1,555)
80,221
39.73
5080
Workers' Comp
547
581
34
1,231
(650)
2,954
19.66
5090
Medicare
----------
1,069
----------
1,280
211
---------
1,208
72
2,699
44.14
116,722
112,895
----------
(3,827)
131,186
-------------------
(18,291)
314,846
-------
35.86
5120
Advertising
425
2,034
1,609
1,000
1,034
2,400
84.74
5130
Subscriptions/Due
50
324
274
500
(176)
1,200
26.97
5140
Travel/Subsistenc
2,578
738
(1,840)
625
113
1,500
49.20
5150
Communications
2,990
17,492
14,502
3,542
13,951
8,500
205.79
5160
Education/Trainin
1,435
1,778
343
833
945
2,000
88.92
5190
Other Spec Servic
(588)
440
1,028
2,708
(2,268)
6,500
6.77
5310
Utilities
5,379
17,733
12,353
10,652
7,080
25,566
69.36
5330
Heating Fuel
5,489
13,706
8,217
9,031
4,676
21,674
63.24
5360
Rents & Leases
6,324
3,864
(2,460)
2,917
947
7,000
55.20
5370
Insurance
2,489
3,221
732
5,000
(1,779)
12,000
26.84
5380
Maintenance & Rep
280
1,615
1,335
1,458
157
3,500
46.15
5390
Contracted Servic
-
12,665
12,665
21,296
(8,631)
51,111
24.78
5400
Library Bks.& Mat
8,652
4,999
(3,653)
10,000
(5,001)
24,000
20.83
5440
Operating Supplie
3,795
5,268
1,473
4,375
893
10,500
50.17
5460
Equip,Furn,Tools
68
3,854
3,786
3,314
540
7,953
48.46
5470
Janitorial Suppli
412
956
543
1,042
(86)
2,500
38.22
5490
Postage/Misc.Frei
2,560
3,064
504
3,750
(686)
9,000
34.04
5500
Equipment Rental
-
198
198
833
(636)
2,000
9.88
5790
Misc. Expenses
100
1,814
1,714
208
1,605
500
362.75
5990
Misc. Programs
----------
-
220
220
-
220
-
-
Total Expenses $
----------
159,161 $
208,876
--------- ----------
$ 49,715 $
---------
214,271 $
----------
(5,395) $
514,250
-------
40.62
'Lko
FUND: 101 - General Fund
DEPT: 1910 - General Fund Debt Service
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
-------------------------------------
ANNUAL
Actual
YTD
Budget
---------------------
Annual
%
of
GL
----------
2012
----------
2013
Variance
Budget
Variance
Budget
Annual
5060
Retirement Benefi $
161,611 $
196,587
---------
$ 34,976 $
----------
229,483
---------
$ (32,896) $
----------
550,758
-------
----------
----------
-------------------
35.69
161,611
196,587
34,976
229,483
---------
(32,896)
----------
550,758
-------
35.69
5810
Principal
62,525
65,807
3,283
108,997
(43,189)
261,592
25.16
5820
Interest Expense
73,501
79,700
---
6,199
---------
95,124
(15,424)
228,298
34.91
Total Expenses $
297,637 $
342,094
----------
$ 44,458 $
433,603
---------
$ (91,509) $
----------
1,040,648
-------
32.87
M\
City of Seward
FUND: 401 - Small Boat Harbor Enterprise Fund
Line Item Revenue Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
----------------------------------------------------------------
Actual
YTD
Budget
---------------------
Annual
% of
Account Name
2012
2013
Variance
Budget
Variance
Budget
Annual Bud
-----------------
EF Interest Reven $
----------
7,853 $
----------
4,462
---------
$ (3,391) $
----------
5,208 $
---------
(746) $
----------
12,500
-------
35.70 %
Other Misc Revenu
302
-
(302)
625
(625)
1,500
-
Amortization of C
259,239
350,444
91,205
321,739
28,705
772,174
45.38
Amort.BOnd Premiu
-
-
-
3,490
(3,490)
8,375
-
Transient Moorage
190,218
196,822
6,603
204,542
(7,720)
490,900
40.09
Moorage
491,481
481,122
(10,359)
416,167
64,955
998,800
48.17
Boat Lift Fees
34,522
37,198
2,675
41,667
(4,469)
100,000
37.20
Wharfage
7,056
12,870
5,814
22,917
(10,047)
55,000
23.40
Land Rents & Leas
192,658
193,413
756
161,840
31,573
388,416
49.80
Labor and Service
2,909
1,706
(1,203)
3,125
(1,419)
7,500
22.75
Land Lease Credit
(31,887)
(31,887)
-
(25,833)
(6,053)
(62,000)
(51.43)
Misc. Harbor Reve
12,563
13,164
601
38,229
(25,065)
91,750
14.35
Harbor Power Sale
148,312
160,112
11,799
119,167
40,945
286,000
55.98
-------
Total Revenue $
----------
1,315,227 $
----------
1,419,425
---------
$ 104,199 $
----------
1,312,861 $
---------
106,544 $
----------
3,150,915
45.05
City of Seward
FUND: 401 - Small Boat Harbor Enterprise Fund
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
---------------------------------------------------------------
THROUGH MAY
ANNUAL
Actual
YTD
Budget
---------------------
Annual
%
of
Account Name
2012
2013
Variance
Budget
Variance
Budget
Annual
Bud
Salaries
$ 166,416
$ 177,165
$ 10,750 $
205,303 $
(28,137)
$ 492,726
35.96
Overtime
3,965
3,483
(482)
10,527
(7,044)
25,264
13.79
Standby Time
4,506
4,767
261
4,081
686
9,794
48.67
Leave Time
18,154
19,940
1,785
21,314
(1,374)
51,154
38.98
Retirement Benefi
45,404
46,056
652
53,058
(7,002)
127,340
36.17
Health Insurance
78,236
83,699
5,463
85,759
(2,060)
205,822
40.67
Workers' Comp
8,532
12,231
3,698
11,544
687
27,705
44.15
Medicare
2,757
----------
2,832
---------
75
3,583
(750)
8,598
32.94
Total Persnl Sery
327,970
350,173
---------
22,202
----------
395,168
---------
(44,995)
----------
948,403
-------
36.92
Advertising
555
2,227
1,672
2,083
143
5,000
44.54
Subscriptions/Due
-
-
-
625
(625)
1,500
-
Travel/Subsistenc
4,911
4,199
(712)
2,708
1,490
6,500
64.60
Communications
2,798
3,269
471
5,000
(1,731)
12,000
27.25
Education/Trainin
872
962
91
1,667
(704)
4,000
24.06
Legal
2,075
2,261
186
10,417
(8,155)
25,000
9.04
Utilities
40,071
39,301
(770)
52,708
(13,407)
126,500
31.07
Power for Resale
133,157
113,603
(19,554)
110,125
3,478
264,300
42.98
Heating Fuel
3,849
3,365
(485)
4,167
(802)
10,000
33.65
Insurance
16,445
18,221
1,776
34,000
(15,779)
81,600
22.33
Maintenance & Rep
10,087
15,281
5,195
21,958
(6,677)
52,700
29.00
Contracted Servic
18,996
25,443
6,448
24,001
1,442
57,603
44.17
Operating Supplie
7,309
9,377
2,068
15,292
(5,915)
36,700
25.55
Gas & Lube
9,532
7,987
(1,545)
12,292
(4,305)
29,500
27.07
Equip,Furn,Tools
5,494
2,205
(3,289)
7,500
(5,295)
18,000
12.25
Safety Equip/Supp
2,544
1,263
(1,281)
2,500
(1,237)
6,000
21.06
Janitorial Suppli
1,606
738
(868)
3,333
(2,595)
8,000
9.23
Postage/Misc.Frei
2,402
2,421
19
5,188
(2,766)
12,450
19.45
Equipment Rental
-
-
-
417
(417)
1,000
-
Motor Pool Rent
23,687
24,087
400
24,088
-
57,810
41.67
Depreciation Expe
450,155
580,115
129,960
640,889
(60,774)
1,538,133
37.72
Bad Debt Expense
-
1,793
1,793
4,583
(2,790)
11,000
16.30
Harbor Overhead
395,507
382,279
(13,228)
382,279
-
917,470
41.67
Harbor Allocation
(260,202)
(246,350)
13,851
(246,351)
-
(591,242)
(41.67)
P.I.L.T.
71,298
72,204
905
67,665
4,539
162,396
44.46
Reclass PILT to T
(71,298)
(72,204)
(905)
(67,665)
(4,539)
(162,396)
(44.46)
Bank,credit card
20,548
21,179
632
833
20,346
2,000
1058.97
Misc. Expenses
483
165
(318)
1,458
(1,293)
3,500
4.71
Principal
267,358
278,588
11,230
184,828
93,759
443,588
62.80
Interest Expense
152,195
113,029
(39,166)
118,489
(5,460)
284,373
39.75
Amort.BondIssueCo
-
-
-
2,470
(2,470)
5,929
-
Infrastructure Cc
-
-
-
14,620
(14,620)
35,089
Capital Equipment
15,790
(15,790)
-
-
Total Expenses
$ 1,656,196
$ 1,757,184
$ 100,988 $
1,839,336 $
(82,152) $
4,414,406
39.81
%
jL�3
City of Seward
FUND: 417 - S.M.I.C. Enterprise Fund
Line Item Revenue Summary by Fund
Through May, 41.7% of year has expired
----------------------------------------------------------------
THROUGH MAY
ANNUAL
Actual
YTD
Budget
---------------------
Annual
%
of
Account Name
2012
2013
variance
Budget
Variance
Budget
Annual
Bud
---------------------------
EF Interest Reven $
----------
101 $
40
---------
$ (61) $
----------
-
---------
$ 40 $
-------- -
-
-------
- %
Amortization of C
201,054
201,054
-
201,054
-
482,529
41.67
Moorage
1,587
780
(807)
1,250
(470)
3,000
26.00
Boat Lift Fees
40,095
39,024
(1,071)
47,917
(8,892)
115,000
33.93
Storage Fees
55,520
47,161
(8,359)
41,667
5,494
100,000
47.16
Wharfage
5,904
5,281
(623)
1,771
3,511
4,250
124.27
Land Rents & Leas
70,116
70,642
526
58,353
12,288
140,048
50.44
Labor and Service
-
-
-
417
(417)
1,000
-
Land Lease Credit
(3,665)
-
3,665
-
-
-
-
Misc. Harbor Reve
3,738
2,506
(1,232)
-
2,506
-
-
Harbor Power Sale
15,285
22,426
7,141
15,000
7,426
36,000
62.29
----------
Total Revenue $
----------
---------
----------
389,735 $
----------
----------
388,915
-------------------
$ (820) $
-------------------
--------- ----------
367,428
---------
$ 21,487 $
---------
---------
------ - --
881,827
----------
----------
-------
44.10
-------
-------
My
Account Name
Salaries
Overtime
Standby Time
Leave Time
Retirement Benefi
Health Insurance
Workers' Comp
Medicare
Total Persnl Sery
Advertising
Travel/Subsistenc
Communications
Legal
Utilities
Power for Resale
Heating Fuel
Insurance
Maintenance & Rep
Contracted Servic
Operating Supplie
Gas & Lube
Equip,Furn,Tools
Postage/Misc.Frei
Depreciation Expe
Harbor overhead
Harbor Allocation
P.I.L.T.
Reclass PILT to T
Misc. Expenses
Total Expenses $
City of Seward
FUND: 417 - S.M.I.C. Enterprise Fund
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
---------------------------------------------------------------
THROUGH MAY
Actual
YTD
Budget
2012
----------
2013
---------
variance
Budget
variance
$ 25,108 $
17,596
--------- ----------
$ (7,512) $
15,483 $
---------
2,113 $
164
40
(124)
2,003
(1,963)
-
59
59
-
59
1,555
-
(1,555)
2,086
(2,086)
2,774
1,503
(1,271)
1,923
(420)
9,650
7,764
(1,886)
6,588
1,175
1,902
1,732
(170)
1,818
(85)
366
----------
281
----- - --
(86)
397
(116)
41,519
28,975
--------- ----------
(12,544)
30,297
---------
(1,321)
-
-
-
417
(417)
-
-
417
(417)
-
-
1,042
(1,042)
2,789
2,462
(326)
4,167
(1,704)
6,828
7,324
496
6,250
1,074
9,411
12,550
3,138
15,000
(2,450)
948
(803)
(1,752)
5,000
(5,803)
2,914
3,261
347
6,000
(2,739)
4,521
1,748
(2,773)
15,000
(13,252)
1,743
4,938
3,195
14,583
(9,646)
621
342
(279)
3,125
(2,783)
6,525
5,788
(738)
4,167
1,621
36
92
56
625
(533)
312
20
(292)
2,500
(2,480)
250,763
250,763
-
250,763
-
79,408
80,566
1,158
80,566
(43,263)
(45,044)
(1,781)
(45,044)
-
9,771
9,374
(397)
8,642
733
(9,771)
(9,374)
397
(8,642)
(733)
-
---------- ---------
350
350
313
38
365,078 $
353,332
-------------------
$ (11,746) $
---------
395,186 $
(41,854) $
ANNUAL
---------------------
Annual
% of
Budget
----------
Annual Bud
37,159
-------
47.35
4,806
0.83
5,006
-
4,615
32.57
15,812
49.10
4,362
39.71
952
----------
29.47
72,712
-------
39.85
1,000
1,000
2,500
10,000
24.62
15,000
48.83
36,000
34.86
12,000
(6.69)
14,400
22.65
36,000
4.86
35,000
14.11
7,500
4.56
10,000
57.88
1,500
6.10
6,000
0.33
601,831
41.67
193,359
41.67
(108,105)
(41.67)
20,740
45.20
(20,740)
(45.20)
750
46.67
948,447 37.25 %
1 L\L--:,
City of Seward
FUND: 403 - Parking Enterprise Fund
Line Item Revenue Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
Actual
YTD
Budget
Annual
% of
Account Name
2012
2013 Variance
Budget
Variance
---------
Budget
----------
Annual Bud
-------
----------------- ----------
Parking Fees $
----------
41,632 $
---------
44,292 $ 2,660 $
----------
108,604
$ (64,312) $
260,650
16.99 %
Fines
275
270 (5)
-
270
-
-
EF Interest Reven
304
- (304)
1,542
(1,542)
3,700
-
Total Revenue $
42,210 $
44,562 $ 2,352 $
110,146
$ (65,584) $
264,350
16.86
'LA�p
City of Seward
FUND: 403 - Parking Enterprise Fund
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
Actual
YTD
Budget
Annual
% of
Account Name
2012
2013
Variance
Budget
Variance
Budget
Annual Bud
Salaries $
14,489 $
10,518
$ (3,971) $
45,724 $
(35,206) $
109,738
9.58 °s
Overtime
551
885
334
1,054
(169)
2,529
35.00
Unemployment Wage
-
2,088
2,088
3,333
(1,245)
8,000
26.10
Leave Time
743
-
(743)
830
(830)
1,992
-
Retirement Benefi
624
392
(232)
528
(136)
1,266
30.96
Health Insurance
1,594
1,781
187
1,457
324
3,497
50.93
Workers' Comp
485
584
99
522
62
1,252
46.63
Medicare
751
527
(224)
3,114
(2,587)
7,473
7.05
----------
Total Persnl Sery
---------
19,236
16,775
-------------------
(2,462)
56,561
---------
(39,787)
----------
135,747
-------
12.36
Advertising
-
-
-
833
(833)
2,000
-
Subscriptions/Due
1,070
720
(350)
2,623
(1,903)
6,295
11.44
Travel/Subsistenc
-
-
-
104
(104)
250
-
Communications
1,529
1,419
(110)
1,542
(122)
3,700
38.36
Education/Trainin
-
-
-
667
(667)
1,600
-
Legal
-
-
250
(250)
600
-
Other Spec Servic
-
(5,883)
(5,883)
3,958
(9,842)
9,500
(61.93)
Utilities
-
-
175
(175)
420
-
Rents & Leases
-
-
-
417
(417)
1,000
-
Insurance
1,205
1,090
(116)
1,500
(410)
3,600
30.27
Maintenance & Rep
556
1,961
1,404
6,563
(4,602)
15,750
12.45
vehicle Supplies
-
-
-
583
(583)
1,400
-
Operating Supplie
2,528
2,166
(361)
3,958
(1,792)
9,500
22.80
Gas & Lube
177
118
(59)
323
(205)
775
15.25
Equip,Furn,Tools
-
-
-
927
(927)
2,225
-
Safety Equip/Supp
-
-
-
625
(625)
1,500
-
Postage/Misc.Frei
8
-
(8)
979
(979)
2,350
-
Equipment Rental
-
459
459
-
459
-
-
Motor Pool Rent
5,417
5,417
-
5,417
-
13,000
41.67
Depreciation Expe
6,982
9,987
3,005
6,982
3,004
16,757
59.60
Genl Govt Admin F
4,120
4,224
103
4,224
-
10,137
41.67
P.I.L.T.
3,353
3,603
250
8,688
(5,085)
20,852
17.28
Reclass PILT to T
(3,353)
(3,603)
(250)
(8,688)
5,085
(20,852)
(17,28)
Bank,credit card
3
61
58
1,750
(1,689)
4,200
1.44
Misc. Expenses
210
(27)
(237)
333
(360)
800
(3.38)
Total Expenses $
----------
43,043 $
---------
38,486
$ (4,557) $
-------------------
101,294 $
(62,809) $
---------
243,106
----------
15.83
-------
m-1
City of Seward
FUND: 501 - Electric Fund
Line Item Revenue Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
Actual
YTD
Budget
Annual
%
of
Account Name
2012
2013
Variance
Budget
Variance
Budget
Annual
Bud
-----------------
Assessment Revenu $
----------
-
----------
$ 363
---------
$ 363 $
----------
1,333
---------
$ (970)
----------
$ 3,200
-------
11.34
0
EF Interest Reven
37,067
33,821
(3,246)
21,042
12,779
50,500
66.97
Other Misc Revenu
-
224
224
-
224
-
-
Amortization of C
390,652
394,471
3,819
443,248
(48,777)
1,063,795
37.08
Amort.Bond Premiu
-
-
-
3,466
(3,486)
8,366
-
Residential Sales
1,471,372
1,363,916
(107,456)
1,431,347
(67,431)
3,435,232
39.70
SG Service
755,829
725,562
(30,267)
826,525
(100,963)
1,983,659
36.58
LG Service Sales
1,821,007
1,823,432
2,425
1,906,912
(83,480)
4,576,589
39.84
Special Contracts
378,834
374,907
(3,927)
378,777
(3,870)
909,064
41.24
Harbor Power Sale
145,342
134,787
(10,555)
85,583
49,204
205,400
65.62
Street & Yard Lig
29,737
30,479
741
31,961
(1,483)
76,707
39.73
Special Rate Sale
7,849
-
(7,849)
-
-
-
-
Misc. Operating R
20,435
20,985
550
30,417
(9,432)
73,000
28.75
Total Revenue $
5,058,125
$ 4,902,947
$ (155,178) $
5,160,630
$ (257,683)
$ 12,385,512
39.59
g
City of Seward
FUND: 501 - Electric Fund
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
Actual
YTD
Budget
Annual
% of
Account Name
2012
2013
variance
Budget
variance
Budget
Annual Bud
Salaries $
312,315
$ 314,813
$ 2,499
$ 358,089
$ (43,276) $
859,414
36.63
Overtime
26,655
17,343
(9,312)
25,678
(8,335)
61,627
28.14
Standby Time
29,857
31,761
1,904
35,338
(3,577)
84,811
37.45
Electric Meal All
729
937
208
5,729
(4,792)
13,749
6.81
Unemployment Wage
5,493
325
(5,168)
1,250
(925)
3,000
10.85
Leave Time
28,541
33,106
4,565
38,000
(4,895)
91,201
36.30
Retirement Benefi
53,161
54,630
1,469
65,180
(10,550)
156,432
34.92
Health Insurance
79,923
84,735
4,812
83,280
1,455
199,872
42.39
Workers' Comp
19,501
21,031
1,530
44,366
(23,336)
106,479
19.75
Medicare
5,606
5,663
57
6,352
(689)
15,244
37.15
Union Benefits
8,281
8,783
502
8,333
450
20,000
43.92
Sal.& Ben.w/c cre
-
-
-
(122,917)
122,917
(295,000)
-
-------
Total Persnl Sery
----------
570,062
---------
573,128
---------
3,066
----------
548,679
---------
24,449
----------
1,316,829
43.52
Advertising
-
-
-
2,292
(2,292)
5,500
-
Subscriptions/Due
17,210
17,656
446
15,625
2,031
37,500
47.08
Travel/Subsistenc
8,091
1,958
(6,133)
9,583
(7,626)
23,000
8.51
Communications
5,972
6,561
590
13,333
(6,772)
32,000
20.50
Education/Trainin
1,341
3,800
2,459
9,583
(5,783)
23,000
16.52
Legal
6,338
24,460
18,122
14,583
9,877
35,000
69.89
Other Spec Servic
4,167
4,449
282
6,875
(2,426)
16,500
26.96
Utilities
34,794
30,533
(4,261)
35,813
(5,279)
85,950
35.52
Power for Resale
1,709,006
1,508,456
(200,550)
2,083,333
(574,877)
5,000,000
30.17
Heating Fuel
11,153
9,912
(1,241)
9,792
120
23,500
42.18
Fuel for Generato
-
-
-
40,000
(40,000)
96,000
-
Rents & Leases
12,404
18,751
6,347
8,750
10,001
21,000
89.29
Insurance
26,607
25,851
(757)
27,083
(1,233)
65,000
39.77
Maintenance & Rep
21,071
14,832
(6,239)
53,042
(38,210)
127,300
11.65
Contracted Servic
63,224
59,889
(3,335)
109,393
(49,504)
262,542
22.81
Library Bks.& Mat
-
93
93
-
93
-
-
vehicle Supplies
1,926
2,059
133
2,083
(24)
5,000
41.18
Operating Supplie
53,725
38,860
(14,865)
136,875
(98,015)
328,500
11.83
Oper.Supp.w/o cre
-
-
-
(93,750)
93,750
(225,000)
-
Gas & Lube
15,566
9,457
(6,109)
13,875
(4,418)
33,300
2B.40
Equip,Furn,Tools
2,550
2,879
329
7,917
(5,038)
19,000
15.15
Safety Equip/Supp
159
396
238
3,750
(3,354)
9,000
4.40
Postage/Misc.Frei
7,093
5,785
(1,308)
10,000
(4,215)
24,000
24.10
Equipment Rental
854
828
(26)
17,500
(16,672)
42,000
1.97
Motor Pool Rent
72,917
72,917
-
72,917
-
175,000
41.67
Util. Deposit Int
449
461
12
583
(122)
1,400
32.96
Depreciation Expe
613,316
732,556
119,240
772,959
(40,403)
1,855,102
39.49
Bad Debt Expense
-
-
-
12,500
(12,500)
30,000
-
Genl Govt Admin F
353,038
353,038
-
353,038
-
847,291
41.67
P.I.L.T.
373,503
357,925
(15,577)
375,322
(17,396)
900,772
39.74
M
Account Name
Reclass PILT to T
Bank,credit card
Misc. Expenses
Principal
Interest Expense
Amort.BondIssueCo
Infrastructure Co
Capital Equipment
Total Expenses
City of Seward
FUND: 501 - Electric Fund
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
Actual
YTD
Budget
Annual
%
of
2012
2013
Variance
Budget
Variance
Budget
Annual Bud
$ (373,503)
$ (357,925)
$ 15,577 $
(375,322) $
17,396
$ (900,772)
(39.74)%
17,320
18,554
1,234
1,250
17,304
3,000
618.48
513
150
(363)
5,417
(5,267)
13,000
1.15
345,000
360,000
15,000
143,750
216,250
345,000
104.35
138,328
131,661
(6,667)
136,176
(4,515)
326,823
40.29
-
-
-
1,467
(1,467)
3,521
-
-
-
-
41,667
(41,667)
100,000
-
14,312
40,388
26,076
20,833
19,554
50,000
80.78
$ 4,128,506
$ 4,070,318
$ (58,188) $
4,648,566 $
(578,248)
$ 11,156,558
36.48
%
1��
City of Seward
FUND: 701 - Water Enterprise Fund
Line Item Revenue Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
Actual
YTD
Budget
Annual
% of
Account Name
2012
2013
Variance
Budget
Variance
Budget
Annual Bud
EF Interest Reven $
1,665 $
642
$ (1,023) $
27,917
$ (27,274) $
67,000
0.96 %
Amortization of C
11,522
11,134
(388)
11,522
(389)
27,653
40.26
Residential Sales
167,270
171,804
4,534
175,720
(3,917)
421,729
40.74
SG Service
40,873
41,477
604
46,867
(5,389)
112,480
36.88
LG Service Sales
70,218
73,016
2,799
77,825
(4,809)
186,780
39.09
SMIC Sales
28,079
20,389
(7,691)
28,069
(7,681)
67,366
30.27
Special Contracts
107,008
100,910
(6,098)
72,840
28,070
174,816
57.72
Ship Water
378
3,925
3,547
36,250
(32,325)
87,000
4.51
Misc. Operating R
39,445
25,415
(14,030)
27,438
(2,022)
65,850
38.60
Total Revenue $
466,458 $
448,712
$ (17,746) $
504,448
$ (55,736) $
1,210,674
37.06 °s
Is\
Account Name
Salaries
Overtime
Standby Time
Leave Time
In Lieu of FICA
Retirement Benefi
Health Insurance
Workers' Comp
Medicare
Total Persnl Sery
Advertising
Subscriptions/Due
Travel/Subsistenc
Communications
Education/Trainin
Legal
Utilities
Insurance
Maintenance & Rep
Contracted Servic
Operating Supplie
Gas & Lube
Testing
Equip,Furn,Tools
Safety Equip/Supp
Postage/Misc.Frei
Equipment Rental
Motor Pool Rent
Depreciation Expe
Bad Debt Expense
Genl Govt Admin F
P.I.L.T.
Reclass PILT to T
Bank,credit card
Misc. Expenses
Principal
Interest Expense
Capital Equipment
City of Seward
FUND: 701 - Water Enterprise Fund
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
---------------------------------------------------------------
Actual
YTD
Budget
2012
2013
Variance
Budget
Variance
----------
$ 56,703 $
---------
54,979
---------
$ (1,724) $
----------
75,193 $
---------
(20,213) $
8,970
2,798
(6,171)
1,810
988
3,429
3,670
242
4,356
(686)
6,339
5,289
(1,049)
8,947
(3,658)
494
-
(494)
206
(206)
15,210
12,958
(2,252)
18,928
(5,970)
16,872
20,278
3,406
26,864
(6,586)
3,131
2,965
(166)
5,650
(2,685)
868
831
(37)
1,095
(264)
----------
112,015
---------
103,770
---------
(8,245)
----------
143,049
---------
(39,279)
Total Expenses $
ANNUAL
---------------------
Annual
% of
Budget
Annual Bud
----------
180,462
-------
30.47
°s
4,345
64.41
10,454
35.11
21,473
24.63
494
-
45,428
28.53
64,473
31.45
13,559
21.87
2,629
31.61
----------
343,317
-------
30.23
-
-
-
429
(429)
1,030
-
322
619
297
515
104
1,236
50.06
420
316
(104)
2,342
(2,025)
5,620
5.63
3,264
2,831
(433)
3,750
(919)
9,000
31.45
-
-
-
2,633
(2,633)
6,320
-
-
-
-
2,146
(2,146)
5,150
-
98,479
85,966
(12,512)
90,833
(4,867)
218,000
39.43
1,542
1,603
61
2,917
(1,314)
7,000
22.89
4,295
3,961
(335)
13,458
(9,497)
32,300
12.26
7,125
683
(6,443)
37,308
(36,626)
89,540
0.76
10,430
1,761
(8,668)
17,192
(15,431)
41,260
4.27
3,459
3,591
132
3,696
(104)
8,870
40.49
3,138
1,095
(2,043)
4,792
(3,697)
11,500
9.52
836
117
(719)
4,042
(3,925)
9,700
1.21
638
165
(473)
1,667
(1,502)
4,000
4.12
1,915
798
(1,117)
2,360
(1,562)
5,665
14.09
92
3,750
3,658
2,917
833
7,000
53.57
1,667
1,667
-
1,667
-
4,000
41.67
86,886
90,010
3,124
82,868
7,142
198,883
45.26
-
-
-
917
(917)
2,200
-
97,393
97,393
-
97,393
-
233,744
41.67
36,306
34,955
(1,351)
38,041
(3,086)
91,298
38.29
(36,306)
(34,955)
1,351
(38,041)
3,086
(91,298)
(38.29)
1,620
1,848
229
-
1,848
-
-
143
1,127
984
644
483
1,545
72.93
583,838
125,452
(458,386)
50,675
74,777
121,621
103.15
-
7,741
7,741
16,568
(8,828)
39,764
19.47
3,900
-
(3,900)
-
-
-
-
1,023,416 $
-------------------
-------------------
536,263 $
(487,153) $
-------------------
-------------------
586,777 $
(50,514) $
---------
---------
1,408,265
----------
----------
38.08 %
-------
-------
1
City of Seward
FUND: 703 - Wastewater Enterprise Fund
Line Item Revenue Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
Actual
YTD
Budget
Annual
%
of
Account Name
---------------------------
2012
----------
2013
Variance
Budget
Variance
Budget
Annual
Bud
EF Interest Reven $
1,410 $
856
---------
$ (555) $
----------
875 $
---------
(19) $
----------
2,100
-------
40.75
Amortization of C
92,637
78,747
(13,690)
89,857
(11,110)
215,657
36.52
Residential Sales
210,761
216,998
6,238
225,536
(8,537)
541,286
40.09
SG Service
47,364
60,053
12,688
52,870
7,182
126,889
47.33
LG Service Sales
81,006
88,024
7,017
90,120
(2,096)
216,288
40.70
SMIC Sales
10,847
13,082
2,236
15,641
(2,559)
37,539
34.85
Misc. Operating R
----------
-
-
-
313
(313)
750
-
Total Revenue $
----------
444,026 $
457,760
---------
$ 13,735 $
----------
475,212 $
---------
(17,452) $
----------
1,140,509
-------
40.14
%
, ! �
City of Seward
FUND: 703 - Wastewater Enterprise Fund
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
Actual
YTD
Budget
Annual
%
of
Account Name
---------------------------
2012
2013
---------
variance
Budget
Variance
Budget
Annual
Bud
Salaries $
51,399 $
53,210
---------
$ 1,811 $
----------
53,748 $
---------
(538) $
----------
128,996
-------
41.25
%
Overtime
6,149
2,419
(3,730)
1,246
1,173
2,991
80.89
Standby Time
2,013
2,387
374
2,552
(165)
6,124
38.98
Leave Time
5,829
5,314
(514)
6,376
(1,062)
15,303
34.73
In Lieu of FICA
494
-
(494)
206
(206)
494
-
Retirement Benefi
14,414
13,231
(1,183)
13,407
(176)
32,176
41.12
Health Insurance
16,304
19,695
3,390
18,469
1,226
44,325
44.43
Workers' Comp
2,703
2,855
151
7,020
(4,166)
16,849
16.94
Medicare
----------
744
807
---------
63
732
75
1,756
45.97
Total Persnl Sery
100,050
99,918
---------
(132)
----------
103,756
---------
(3,838)
----------
249,014
-------
40.13
Subscriptions/Due
-
-
-
708
(708)
1,700
-
Travel/Subsistenc
273
213
(60)
1,048
(835)
2,515
8.46
Communications
2,267
1,864
(403)
3,013
(1,148)
7,230
25.79
Education/Trainin
-
-
-
631
(631)
1,515
-
Legal
-
-
-
2,083
(2,083)
5,000
-
Utilities
74,969
72,496
(2,473)
77,108
(4,612)
185,060
39.17
Heating Fuel
-
1,274
1,274
729
545
1,750
72.79
Insurance
3,065
2,302
(763)
2,500
(198)
6,000
38.37
Maintenance & Rep
1,526
1,716
190
14,771
(13,055)
35,450
4.84
Contracted Servic
17,078
21,324
4,245
30,646
(9,322)
73,550
28.99
Operating Supplie
5,711
2,976
(2,735)
5,708
(2,732)
13,700
21.72
Gas & Lube
4,103
3,458
(645)
3,323
135
7,975
43.36
Testing
4,155
6,845
2,690
7,792
(947)
18,700
36.60
Equip,Furn,Tools
13
369
357
1,704
(1,335)
4,090
9.03
Safety Equip/Supp
178
-
(178)
423
(423)
1,015
-
Postage/Misc.Frei
777
936
159
1,350
(414)
3,240
28.89
Equipment Rental
27
-
(27)
858
(858)
2,060
-
Motor Pool Rent
1,667
1,667
-
1,667
-
4,000
41.67
Depreciation Expe
119,847
110,127
(9,720)
106,956
3,171
256,695
42.90
Bad Debt Expense
-
-
-
625
(625)
1,500
-
Genl Govt Admin F
59,477
59,477
-
59,477
-
142,745
41.67
P.I.L.T.
28,065
30,253
2,188
30,758
(506)
73,820
40.98
Reclass PILT to T
(28,065)
(30,253)
(2,188)
(30,758)
506
(73,820)
(40.98)
Bank,credit card
2,026
2,372
346
-
2,372
-
-
Misc. Expenses
-
-
-
429
(429)
1,030
-
Principal
-
-
-
25,426
(25,426)
61,022
-
Interest Expense
-
-
390
(390)
935
-
Total Expenses $
397,209 $
389,335
$ (7,874) $
453,121 $
(63,786) $
1,087,491
35.80
City of Seward
FUND: 800 - Seward Mountain Haven Enterprise Fund
Line Item Revenue Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
Actual
YTD
Budget
Annual
% of
Account Name
2012 2013 Variance
Budget
Variance
Budget
Annual Bud
GF Interest Reven $
19 $ - $ (19) $
-
$ -
$ -
-
Other Misc Revenu
989,328 1,257,007 267,678
814,339
442,668
1,954,413
64.32
Total Revenue $
989,347 $ 1,257,007 $ 267,659 $
814,339
$ 442,668
$ 1,954,413
64.32 g
City of Seward
FUND: 800 - Seward Mountain Haven Enterprise Fund
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY
ANNUAL
Actual
YTD
Budget
Annual
% of
Account Name
2012
2013
Variance
Budget
Variance
Budget
Annual Bud
Depreciation Expe
$ -
$ 817,167
$ 817,167 $
-
$ 817,167
$ -
- %
Principal
710,000
750,000
40,000
312,500
437,500
750,000
100.00
Interest Expense
629,331
611,581
(17,750)
501,839
109,743
1,204,413
50.78
Total Expenses
$ 1,339,331
$ 2,178,749
$ 839,417 $
814,339
$ 1,364,410
$ 1,954,413
111.48 %
City of Seward
FUND: 801 - Hospital Enterprise Fund
Line Item Revenue Summary by Fund
Through May, 41.7% of year has expired
THROUGH MAY ANNUAL
---------------------------------------------------------------- ---------------------
Actual YTD Budget Annual % of
Account Name 2012 2013 Variance Budget Variance Budget Annual Bud
------------------------------------- ---------------------------- -----------------
GF Interest Reven $ - $ - $ - $ 4,167 $ (4,167) $ 10,000 - %
----------------------------- ------------------- ---------- -------
Total Revenue $ - $ - $ - $ 4,167 $ (4,167) $ 10,000 -
City of Seward
FUND: 801 - Hospital Enterprise Fund
Line Item Expenditure Summary by Fund
Through May, 41.7% of year has expired
---------------------------------------------------------------
THROUGH MAY
ANNUAL
Actual
YTD
Budget
---------------------
Annual
a of
Account Name
---------------
2012
2013
---------
Variance
---------
Budget
Variance
Budget
Annual Bud
Subscriptions/Due $
- $
35
$ 35 $
----------
-
---------
$ 35 $
----------
-------
_
Operating Supplie
-
197
197
-
197
_
Depreciation Expe
-
106,143
106,143
106,143
Principal
840,000
710,000
(130,000)
295,833
414,167
710,000
100.00
Interest Expense
----------
26,075
12,425
---------
(13,650)
5,177
7,248
12,425
100.00
Total Expenses $
866,075 $
828,801
-------------------
$ (37,274) $
301,010
-------------------
$ 527,790 $
722,425
-------
114.72
7/22/2013 4:31 PM
Run Date - 7/22/13 @ 4:31 PM Providence Health & Services DET_OPS
110 - MGD - PROV SEWARD MED CTR
Detail Statement of Operations (in Thousands)
Reported as of June 2013
% Variance
Actual MTD Budget MTD MTD
108
195
(44.6%)
657
608
8.1 %
128
171
(25.1%)
1,153
1,309
(11.9%)
2,046
2,283
(10.4%)
Gross Service Revenues:
Acute Care -Inpatient
Acute Care -Outpatient
Primary Care
Long-term Care
Homecare & Hospice
Housing & Assist. Living
Total Gross Service Revenues
Revenue Deductions:
17
32
(46.9%)
Charity Care
483
487
(0.8%)
Medicare & Medicaid
4
1
300.0%
Negotiated Contracts
88
96
(8.3%)
Other
592
616
(3.9%)
Total Deductions
130
77
68.8%
Bad Debt
1,324
1,590
(16.7%)
Net Service Revenue
Premium Revenue
-
Rental and Education Revenue
6
51
(88.2%)
Other Operating Revenue
1,330
1,641
(19.0%)
Total Net Operating Revenues
730
726
0.6%
217
232
(6.5%)
11
8
37.5%
92
83
10.8%
160
183
(12.6%)
1
1
3
2
50.0%
1
(100.0%)
79
90
(12.2%)
1,293
1,326
(2.50/6)
1,293
1,326
(2.5%)
37
315
(88.3%)
Expenses from Operations:
Purchased and Healthcare Expenses
Other Expenses from Operations:
Salaries & Wages
Employee Benefits
Professional Fees
Supplies
Purchased Service
Depreciation
Interest and Amortization
Bad Debts
Taxes and Licenses
Other Expenses
Total Other Exp from Operations
Total Operating Expenses
Excess of Rev Over Exp from OPS
% Variance Last Year % Variance
Actual YTD Budget YTD YTD Actual YTD YTD
616
1,170
(47.4%)
1,177
(47.7%)
2,983
3,268
(8.7%)
3,341
(10.7%)
863
878
(1.7%)
886
(2.6%)
7,427
7,900
(6.0%)
6,108
21.6%
13,216
(10.0%)
11,512
3.30/6
11,889
335
201
66.7%
110
204.5%
2,919
2,850
2.4%
1,741
67.7%
31
5
520.0%
11
181.8%
485
539
(10.0%)
471
3.0%
3,770
3,595
4.9%
2,333
61.6%
195
412
(52.7%)
120
62.5%
7,924
9,209
(14.0%)
9,059
(12.5%)
50 307 (83.7%) 72 (30.6%)
7,974 9,516 (16.2%) 9,131 (12.7%)
4,572
4,367
4.7%
4,689
(2.5%)
1,343
1,391
(3.5%)
1,351
(0.6%)
39
45
(13.3%)
48
(18.8%)
538
482
11.6%
505
6.5%
1,181
1,185
(0.3%)
1,275
(7.4%)
6
4
50.0%
13
(53.8%)
28
9
211.1 %
12
133.3%
4
(100.0%)
2
(100.0%)
600
539
11.3%
624
(3.8%)
8,307
8,026
3.50/6
8,519
(2.5%)
8,307
8,026
3.50/6
8,519
(2.5%)
(333)
1,490
(122.3%)
612
(154.4%)
Non -Operating Gain (Loss) 1 - 1 0.0%
37 315 (88.3%) Excess of Revenues Over Expenses (332) 1,490 (122.3%) 613 (154.2%)
Other Activity -Unrestricted (1,517) (1,173) (29.3%)
Increase (Decrease) in UR Net Assets (1,849) (560) (230.2%)
1
7/22/2013
PRELIM - Run Date - 7/22/13 @ 4:31 PM
ASSETS
Current Assets:
Cash and Cash Equivalents
System Pooled Cash
Mgmt Designated Cash & Cash Equiv.
Short Term Investments
Assets Held Under Securities Lending
Accounts Receivable, Net
Affiliate Receivable
Premiums Receivable
Other Receivables
Supplies Inventory at Cost
Other Current Assets
Current Port. of Assets -Use is LTD
Total Current Assets
Assets Whose Use is Limited:
Mgmt Designated Cash and Investments
Funds Held for Long-term Purposes
Gift Annuity and Trust Funds
Funds Held by Trustees
Non -Current Assets Limited as to Use
Property, Plant & Equipment:
Gross Property, Plant & Equipment
Less: Accumulated Depreciation
Net Property, Plant & Equipment
Other Assets:
Unamortized Financing Cost
Interaffiliate Notes Receivable
Other (Incl. Long-term Investments)
Total Other Assets
Total Assets
Providence Health & Services
110 - MGD - PROV SEWARD MED CTR
Balance Sheet (in Thousands)
Reported as of June 2013
June 2013 December 2012
Actual Last Year
(2,274) (1,879)
2,513
2,760
235
386
19
25
493
1,292
2,301 2,344
2,301 2,344
146 136
(119) (113)
27 23
221 221
221 221
3,042 3,880
LIABILITIES & NET ASSETS
Current Liabilities:
Accounts Payable
Accrued Compensation
Affiliates Payable
Payable to Contractual Agencies
Deferred Revenue/Unearned Premiums
Liability for Unpaid Medical Claims
Liability for Risk -Sharing
Liabilities Under Securities Lending
Other Current Liabilities
Short -Term Debt
Current Portion of Long -Term Debt
Total Current Liabilities
Long -Term Debt:
Master Trust Debt
Loans from Affiliates
Other
Long -Term Debt
Other Long -Term Liabilities
Total Liabilities
Net Assets:
Unrestricted
Temporarily Restricted
Permanently Restricted
Total Net Assets
Total Liabilities and Net Assets
8
June 2013 December 2012
Actual Last Year
199
184
1,065
1,031
17
192
118
21
4,469
3,429
5,868
4,857
217 220
6,085 5,077
(3,050) (1,201)
7 4
(3,043) (1,197)
3,042 3,880
4:31 PM
BAL_SHT
7/22/2013 4:31 PM
PRELIM - Run Date - 7/22/13 @ 4:31 PM Providence Health & Services STMT_CHG
110 - MGD - PROV SEWARD MED CTR
Statement of Changes in Net Assets (in Thousands)
Reported as of June 2013
Beginning of Year
Excess of Revenues Over Expenses
Restricted Contributions & Grants
Net Assets Released from Rest.
Interdivision Transfers
Net Assets (Liabilities) Assumed
Unrealized Gains(Losses) on Invest.
Extraordinary Items & Other
Total Change in Net Assets
Ending Balance
Beginning of Year
Investment and Other Income
Restricted Contributions & Grants
Net Assets Released From Rest.
Interdivision Transfers
Net Assets (Liabilities) Assumed
Unrealized Gains (Losses) on Inv.
Extraordinary Items & Other
Total Change in Net Assets
UNRESTRICTED FUNDS
Current Year to Date Prior Year to Date
(1,201) (883)
(332) 613
29
(1,517) (1,201)
- (1)
(1,849) (560)
(3,050) (1,"3)
TEMPORARILY RESTRICTED FUNDS
Current Year to Date Prior Year to Date
4
3
3
3
29
(29)
Ending Balance 7 3
N
7/22/2013 431 PM
PRELIM - Run Date - 7/22/13 @ 4:31 PM Providence Health & Services CASHFLOW
110 - MGD - PROV SEWARD MED CTR
Statement of Cash Flows (in Thousands)
Reported as of June 2013
Operating Activities:
Change in Net Assets
Adjustments to Reconcile to Net Cash Provided
by Operating Activities:
Depreciation
Amortization
Provision for Bad Debts
Extraordinary Items and Other
Loss (Gain) on Sale of Cap. Assets
Equity Income from Joint Ventures
Changes in Certain Current Assets/Liab.
Increase (Decrease) in Other Liabilities
r-- Restricted Contrib./Investment (Income)Loss
Net Assets (Contributed)Assumed and Other
Net Real./Unreal. (Gams)Losses on Invest.
(� } Net Cash Provided by (Used in) Op. Act.
/N Investing Activities:
PP&E Additions
Proceeds on the Disposal of PP&E
Purchases of Investments
Proceeds on the Sale of Investments
Capital Contributions to Joint Ventures
Distributions from Joint Ventures
(Increase) Decrease in Other Long -Term Assets
Net Assets (Liab.) Assumed and Other
Net Cash Provided by (Used in) Inv. Act.
June 2013 June 2012
Current Year Last Year
(1,846) (560)
6 13
195 120
1,221
454
(3)
(11)
-
(29)
1,517
1,201
(1)
1,090
1,187
(11) (29)
43 (193)
32 (224)
Financing Activities:
Proceeds from Rest. Contrib. and Invest Inc.
Debt Borrowings
Debt Reductions
(Increase) Decrease in Def. Financing Costs
(Increase) Decrease in Funds Held by Trustee
Interdivision Transfers & Other
Net Cash Prov by (Used in) Financing Act.
Increase (Decrease) in Cash & Cash Equiv.
Cash & Cash Equiv- Beginning of Period
Cash & Cash Equiv- End of Period
Supplemental Disclosure:
Cash Paid for Interest, Net of Capital
Capitalized Lease Obligations
m
June 2013 June 2012
Current Year Last Year
29
(1,517)
(1,201)
(1,617)
(1,172)
(395)
(209)
(1,879)
(1,991)
(2.274)
(2.200)
28 12
August 2013 September 2013
August 2013
SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa
1 2 3 1 2 3 4 5 6 7
4 5 6 7 8 9 10 8 9 10 11 12 13 14
11 12 13 14 15 16 17 15 16 17 18 19 20 21
18 19 20 21 22 23 24 22 23 24 25 26 27 28
25 26 27 28 29 30 31 29 30
Monday
Tuesday
Wednesday
Thursday
Friday
Jul 29
30
31
Aug 1
2
N
7
Q
N
5
6
7
8
9
12:00pm PACAB Mtg
rn
Ln
Q
1
13
14
15
16
7:00pm CC Mtg
N
r-1
Q
19
20
21
22
23
6:00pm P&Z WS
12:00pm PACAB Work 5
6:30pm HP Mtg
ro
fV
m
7
Q
26
27
28
29
30
Opm CC Mtg
C
0
m
N
Q
Nand Richey
1
8/7/2013 11:03 AM
September 2013 September 2013 October 2013
SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa
1 2 3 4 5 6 7 1 2 3 4 5
8 9 10 11 12 13 14 6 7 8 9 10 11 12
15 16 17 18 19 20 21 13 14 15 16 17 18 19
22 23 24 25 26 27 28 20 21 22 23 24 25 26
29 30 27 28 29 30 31
Monday
Tuesday
Wednesday
Thursday
Friday
3
4
5
6
LABOR DAY; OFFICES 07.00pm
P&Z Mtg
12:00pm PACAB Mtg
N
Q
v
N
9
10
11
12
13
6:00pm CC WS
7:00pm CC Mtg
rn
a
v
16
17
18
19
20
6:00pm P&Z WS
12:00pm PACAB Work 5
6:00pm Seward Recrea
a
6:30pm HP Mtg
a
v
V)
24
25
26
27
7:00pm CC Mtg
r
N
M
N
Q
v
N
30
Oct 1
2
3
4
Li
0
0
M
Q
N
IN
rvanu raaiey
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8/7/2013 11:07 AM