HomeMy WebLinkAboutRes2013-063 Sponsored by: Hunt
um, CITY OF SEWARD, ALASKA
RESOLUTION 2013 -063
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH DAMA INDUSTRIAL LLC FOR THE PREPARATION
AND PAINTING OF FOUR (4) SUBSTATION TRANSFORMERS FOR AN
AMOUNT NOT TO EXCEED $54,436, AND APPROPRIATING FUNDS
WHEREAS, on November 14, 2011, the City Council approved Resolution 2011 -099 which
appropriated $166,000 from the General Fund to the Electric Enterprise Fund for the stated purpose
of refurbishing transformers; and
WHEREAS, on December 12, 2011, the City Council approved Resolution 2011 -095 and on
July 22, 2013, approved Resolution 2013 -059 which adopted the 2012/2013 Capital Improvement
Plan and the 2013 Revised Capital Improvement Plan, wherein a line item in that Capital
Improvement Plan allocated $120,000 for the painting of substation transformers as an electric -
related capital project critical need; and
WHEREAS, the city developed a scope of work and advertised a competitive bid package,
according to SCC 6.10.210 and SCC 6.10.215, to paint four (4) substation transformers; and
WHEREAS, the deadline was June 28, 2013 at 2:00 p.m., and DAMA Industrial LLC of
Anchorage, Alaska was the only bidder; and
WHEREAS, DAMA Industrial LLC's bid of $54,436 was deemed responsible, responsive
and qualified.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to enter into an agreement with DAMA Industrial
LLC of Anchorage, Alaska for the preparation and painting of four (4) substation transformers.
Section 2. Funding for this contract in an amount not to exceed $54,800 is hereby
appropriated from the Electric MRRF reserve account no. 502- 0000 -3050 to the repair and
maintenance account no. 502 -5020 -5380.
Section 3. This resolution shall take effect immediately upon its adoption.
CITY OF SEWARD, ALASKA
RESOLUTION 2013 -063
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PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12
day of August, 2013.
THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
AYES: Valdatta, Bardarson, Keil, Shafer, Casagranda, Terry, Seaward
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
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Brenda J. Ba I u
Acting City Clerk
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Agenda Statement
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Meeting Date: 12 August 2013 0 � la A
To: City Council 1/41Xit=
Through: Jim Hunt, City Manager
From: John Foutz, Electric Department Manager
Agenda Item: Authorizing an Agreement with DAMA Industrial LLC for the preparation
and painting of four (4) substation transformers for an amount not to
exceed $54,436
BACKGROUND & JUSTIFICATION:
On November 14, 2011, the Seward City Council approved Resolution 2011 -099 which appropriated
$166K from the General Fund to the Electric Enterprise Fund for the stated purpose of refurbishing
transformers. The Resolution authorized the transfer of cash to pay for the project, but did not
appropriate funding to the expense budget, since the timing of the project was not yet known.
On December 12, 2011, the Council approved Resolution 2011 -095 which adopted the 2012/2013
Capital Improvement Plan ( "CIP "), and the CIP was subsequently reaffirmed by Resolution 2013 -59
approved on July 22, 2013. A line item in that capital improvement plan allocates $120K for the painting
of substation transformers as an Electric- Related Capital Project critical need.
The City developed a scope of work and, on 08 June 2013, advertised a competitive bid package to
paint four (4) substation transformers according to SCC 6.10.210 and SCC 6.10.215. Bids were
received at the Clerk's office on time, as required by the Invitation to Bid. Only one bid was
received. That bid, upon examination, proved to be responsible, responsive and qualified and was in
the amount of $54,436.
INTENT: To authorize the City Manager to enter into an agreement with DAMA Industrial LLC for
the preparation and painting of four (4) substation transformers for an amount not to exceed $54,436
from the Electric MRRF Fund.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (1.3, 3. 7.3.1, 3.7.3.2): X
2. Strategic Plan (document source here): X
3. Other (list): X
FISCAL NOTE: Funding for this project was provided to the Electric Fund by the General Fund.
Although the CIP has been approved, individual expenditures require appropriation by the City
Council. This project will be funded and directly charged to the Electric MRRF Fund, and was
included in the Electric Utility CIP.
Approved by Finance Department: (;)641.
ATTORNEY REVIEW: Yes No X
RECOMMENDATION: 14 6 7 5 -n (p 3
Authorize the City Manager to enter into an agreement with DAMA Industrial LLC for the
preparation and painting of four (4) substation transformers for an amount not to exceed $54,436
from the Electric MRRF Fund, and appropriating funds.
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