HomeMy WebLinkAboutRes2013-065 Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2013 -065
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONSTRUCTION CONTRACT WITH HARMON CONSTRUCTION, INC.
TO BUILD A SIDEWALK ALONG SEA LION AVENUE IN THE AMOUNT
OF $69,707.00, WAIVING COMPETITIVE PROCUREMENT
REQUIREMENTS, AND APPROPRIATING FUNDS
WHEREAS, the City Council approved Resolution 2012 -001 exchanging land with the
Kenai Peninsula Borough in the Fort Raymond Subdivision; and
WHEREAS, the Kenai Peninsula Borough approved Resolution LMD #11 -40 exchanging
land with the City of Seward in the Fort Raymond Subdivision; and
WHEREAS, all pedestrian traffic must be re- routed through the city's Fort Raymond lot for
further development; and
WHEREAS, the addition of the sidewalk on Sea Lion Avenue further enhances the safety for
children traveling to and from school; and
WHEREAS, the final engineered plans have recently been completed; and
WHEREAS, the city's Electric Department has a contract with a contractor on -site, who was
vetted through the city's procurement process, and performs this type of work; and
WHEREAS, the city will save money on mobilization and demobilization costs if the same
contractor currently on site is contracted for this project; and
WHEREAS, Seward City Code Section 6.10.130 states, provisions of this title shall not
apply when the City Council determines public interest is best served by not requiring competitive
bids /proposals.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The Seward City Council finds that entering into a contract with Harmon
Construction, Inc. for construction of a sidewalk on Sea Lion Avenue is the public's best interest for
the following reasons:
• The contractor is on -site doing work under a previous RFP award and the city will
realize a savings in mobilization/demobilization costs; and
CITY OF SEWARD, ALASKA
RESOLUTION 2013 -065
• The sidewalk work is similar to the contractor's other work, requiring like tools,
equipment and expertise; and
• The work will be finished sooner with less impact to student traffic than would be the
case were a new process be initiated for this work.
Section 2. The City Manager is authorized to enter into a contract agreement with Harmon
Construction, Inc. for the construction of a sidewalk on Sea Lion Avenue in the amount of $69,707.
Section 3. A contingency amount of 10 percent, or $6,971, can be authorized upon sole
approval of the City Manager with written approval in advance of the change order.
Section 4. Funding in the amount of $76,678 is hereby appropriated from the Electric Fund
reserves account no. 501- 0000 -3050 to the Electric Fund infrastructure account no. 501 -5400 -5925.
Section 5. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12th
day of August, 2013.
j
THE CITY OF SEWARD, ALASKA
/
i
David Seaward, Mayor
AYES: Valdatta, Bardarson, Keil, Shafer, Terry
NOES: Casagranda, Seaward
ABSENT: None
ABSTAIN: None
ATTEST:
Z renda J. Ballo
Acting City C1.00:4 OF S
(City Seal); V .• * . G 000 14 it'A • :
t
• SEAL ) •
Oft-
ti •.. ,� OF I �,..
Agenda Statement
e,0*. SEk►
Meeting Date: 12 August 2013 v EI
it
Through: City Manager Jim Hunt ';
qta v �P
From: John Foutz, Electric Department Manager
Agenda Item: To authorize the City Manager to enter into a construction contract with
Harmon Construction to construct a sidewalk along Sea Lion Avenue.
BACKGROUND & JUSTIFICATION:
The City and the Kenai Peninsula Borough agreed to exchange land in Fort Raymond subdivision in
2012. The land exchange was executed for the electric department warehouse construction. Foot
traffic must be diverted from the construction site and re- routed around the permanent warehouse
site. To accomplish this, the existing sidewalk must be extended approximately two hundred forty
feet west. Harmon Construction participated in the request for proposals to build the warehouse and
won the contract. Since the Harmon Construction crews are already on site, it is in the City's best
interest to hire these crews to perform the same kind of construction in the same location. In Section
6.10.130 no competitive bid is needed when the public's interest is best served. The addition of the
sidewalk also serves as additional safety for school children traveling to and from the elementary
school.
INTENT: To authorize the City Manager to enter into a construction contract with Harmon
Construction to construct a sidewalk along Sea Lion Avenue in an amount not to exceed $69,707 and
establishing a 10% contingency and appropriating funds from account number 501 -5400 -5925.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (1.3, 3.7.3.1, 3,7.3.2): X
2. Strategic Plan (document source here): X
3. Other (list): X
FISCAL NOTE: Total amount not to exceed $76,678, being the sum of $69,707 and a 10%
contingency of $6,971 from account 501 -5400 -5925.
Approved by Finance Department: ak )
ATTORNEY REVIEW: Yes No X
City Attorney provided contract template.
RECOMMENDATION: � C _ a to 5
Authorize the City Manager to enter into a construction contract with Harmon Construction to
construct a sidewalk along Sea Lion Avenue.
lC6