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CITY OF SEWARD, ALASKA
RESOLUTION 2013 -069
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT GRANT
FUNDS FROM THE ALASKA DIVISION OF HOMELAND SECURITY AND
EMERGENCY MANAGEMENT IN THE AMOUNT OF $7,031.00 FOR
PURCHASE OF COMMUNICATIONS EQUIPMENT FOR AN ALTERNATE
EMERGENCY OPERATIONS CENTER AT PROVIDENCE SEWARD
MOUNTAIN HAVEN, AND APPROPRIATING FUNDS
WHEREAS, the main Emergency Operations Center ( "EOC ") for the City of Seward is
located in City Hall, and it is foreseeable that this structure could be at risk depending on the type
and extent of a disaster; and
WHEREAS, the Providence Seward Mountain Haven Long -Term Care Facility has been
selected as an alternate EOC due to is location high on a hill, in the center of the city's boundaries,
and near the schools and emergency shelters; and
WHEREAS, radio communications are a critical part of the EOC, and the location of Seward
Mountain Haven requires additional equipment and specialized installation; and
WHEREAS, grant funds are available through the reallocation of Homeland Security Grant
Program ( "HSGP ") Funds, and the city's request for radio, antenna coax and installation was
granted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to accept Homeland Security Grant
Program ( "HSGP ") Funds in the amount of $7,031.00 for purchase of a radio, antenna, coax and
installation.
Section 2. Funds in the amount of $7,031.00 are hereby appropriated from State grant funds
account no. 101 -0000- 4680 -0100 to the Emergency Operations Equipment account 101 - 1222 -5460.
Section 3. This resolution shall take effect upon its approval.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9 day
of September, 2013.
CITY OF SEWARD, ALASKA
RESOLUTION 2013 -069 i
THE CITY OF SEWARD, ALASKA
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David eaward, ayor
AYES: Valdatta, Bardarson, Keil, Shafer, Casagranda, Terry, Seaward
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
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Acting City Cif k easli
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Agenda Statement
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Meeting Date: September 9` 2013 k =la 14
To: City Council "''
Through: City Manager Jim Hunt
From: Fire Chief Edward Athey
Agenda Item: Homeland Security Grant Program (HSGP) Funds for the purchase and
installation of a radio, antenna and coax at an alternate Emergency Operations
Center (EOC) to be located at Seward Mountain Haven
BACKGROUND & JUSTIFICATION:
The primary Emergency Operations Center (EOC) for the City is currently located in City Hall. It is
foreseeable that this location, roughly two blocks from Resurrection Bay and in a building
constructed in 1963, could be damaged or inaccessible in the path of a major event. The Seward
Mountain Haven facility has been identified as an alternate EOC due to its location well above flood
levels and in close proximity to our emergency shelters. Meetings with Providence Seward
administration to coordinate this effort have been ongoing over the past two years. Communications
needs were acknowledged as a priority in establishing this alternate EOC. Proposals for the
equipment necessary to make communications work from this location were received but met with
the obstacle of funding.
The City was advised of available funding through a reallocation of grant funds from the Alaska
Division of Homeland Security and Emergence Management. Direction was given to apply for these
funds and we were awarded funding in the amount of $7031.00 for the purchase of a radio, antenna,
coax and the installation of this equipment at Seward Mountain Haven.
A cooperative agreement between the City and Providence Seward administration will define set up,
equipment procurement /installation and the anticipated operation of the alternate EOC. With
acceptance of these funds the radio equipment and accessories will be purchased and installed.
INTENT:
Accepting the reallocated Homeland Security Grant Program (HSGP) Funds will enable the purchase
and installation of radio equipment necessary for emergency communications. This equipment will
begin the process of equipping an alternate Emergency Operations Center (EOC) at the Seward
Mountain Haven Facility.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (document source here): Section 3.8 page 28 X
2 Strategic Plan (document source here): Page 11, Plan and Prepare for X
Natural Disasters
3 Other (list):City of Seward Emergency Operations Plan. X
Section 1 -7, Section 3 -1 and Section 4 27 -28
FISCAL NOTE:
Reallocated Grant Funds from Homeland Security Grant Program (HSGHP) in the amount of
$7031.00 will be used for the installation and purchase of radio equipment. This grant does not
require a local match.
Approved by Finance Department: r _
ATTORNEY REVIEW: Yes No X
RECOMMENDATION: Council approve Resolution 2013- Qv�cepting the reallocated HSGP
Grant Funds for the purchase of a radio, antenna and coax and the installation at Seward Mountain
Haven for alternate EOC communications.
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